User`s Manual - Gage Control Calibration Management Software
Contents
1. Thread Ring Gages that have millimeter as a unit of measure Thousands of different inquiries reports can be generated using this utility Utilizing the Deep Blue search inquiry screen report generator After clicking the Deep Blue button this screen will be visible mm Deep Blue Find Gage Search Di Go To Last Gage imd Print gJ Clear Calibration Standard PH Search All Gages ActiveOnly Removed from Service Only C Yes C No Gage Information Proprietary Information Calibration Information Location Information User Defined Fields Filter Description X Company z Where Calibrated Offsite Location Gages to Watch z Type v Employee v Calibration Vendor v Department User Defined Field 2 Manufacturer v Shift v Calibration Standard Location hd User Defined Field 3 UofM v Customer gt Calibration Standard v Issue to Employee X User Defined Field 4 Status v Other E UofM X Shift X User Defined Field 5 Edit Calibrate Gage ID Status Date of Next Calibration Description Type Size Information Offsite Location Department Location Shift Clicking the Description field will sort the Deep Blue screen by the Description gt When initially generated the Deep Blue screen defaults to the All Gages status AllGages When the large Search button lis clicked all gages regardless of the gage status will display on the screen gt Narrowing your sea2. Conformity Requirement ISO IEC 17025 1984 Work Instruction WI 7 6 2 Micrometer Specification GGG C 105C Calibrated In house Calibrated Outside Calibration Standards Gage Blocks 1265 39 Understanding the Dashboard The Dashboard displays information in a variety of formats bar chart pie chart etc and allows your operators to visualize complex information required to make management decisions It also helps individuals not directly involved with calibration to view and understand detailed calibration information The Dashboard is divided into four sections Company Overview Gage Forecast Gages at Offsite Locations and Calibration Standards Calibrated by Offsite Vendors The Company Overview Section This section displays your company s name total Active Gages total Gages in Storage total Company Owned Gages total Employee Owned Gages the total number of Gages Calibrated In house the total number of Gages Calibrated Outside Active Calibration Standards gages that have a Transferred status your company s gage numbering method the Number of User Licenses purchased by your company and Current Number of Users logged into the software not including those users only accessing the DEEP BLUE program gt gt gt Company Name defaults from the Name field in the Update Company table Ac
3. Employee No Longer with Company and Being Repaired When a gage is removed from the calibration cycle the software will require an explanation e g Employee no longer works at facility la Gage Status Codes 4 Statuses Active Requires Explanation In Storage Out of Tolerance Lost Being Repaired V Examples of Gage status codes that can be added 14 Units of Measure Table Units of Measure are defined as standard measures for a physical quantity Examples of Units of Measure are Inches Millimeters Degrees Foot LBS etc The Unit of Measure Inches comes preloaded with the software UNITS OF MEASURE CAN BE A HELPFUL TOOL WHEN SEARCHING FOR A PARTICULAR GAGE For example the DEEP BLUE search application can search for all metric thread ring gages see page 36 Specifications Table Specifications or Standards are specific instructions that ensure the characteristics and performances of gages are consistent e g Federal Specification GGG C 105C for calipers and micrometers Documents can be attached to individual specifications for reference purposes WE Specifications PDF documents can be linked Inactive View Attached m to individual specifications by clicking the Edit button Work Instructions Table Work Instructions are controlled documents that provide validated methods for evaluating and verifying performances of test equipment Work instructi
4. and then update the Date of Next Cal date with the actual date of next calibration Logging into the Software Double click the Gage Control Gage Calibration Management Software icon on the user s Desktop This screen will appear Deep Blue inquiry screen button User ID Password Deep amp ue Deep Blue Enter Pass Enter Supervisor Double click Login Enter supervisor in the User ID field Then enter pass in the Password field Double click the Login button User Login fields are not case sensitive The Gage Calibration Management Software Dashboard will now display on your screen Gage Calibration Management Software comes with the Supervisor user You cannot inactivate the Supervisor user but we suggest changing the password Table Maintenance In the upper left hand corner of the software click on Maintenance Maintenance and this screen will Maintenance appear Update Company Database Setting Get Server Name Calibrators Where Calibrated Gage Status Codes Double Click on any of these fields Units of Measure Specifications Military Specifications Work Instructions Types Gage Descriptions Departments Locations Manufacturers Shifts Calibration Vendors Offsite Location Calibration Standards Email Text Messaging User Defined Fields Find and Replace Utility Exit Overview Adding a Record to a Tabl
5. Add Calibrated Gage button or the Store Calibrated Gage button When the Store Gage button bsec is clicked a pop up screen will generate and confirm the gage has an In Storage status You will then be returned to the Gage Overview screen Inserted Successfully New GagelID is 1046 OK If the Exit Without Saving button is checked none of your work will be saved and you 54 Exit Without Saving will be returned to the Gage Overview Screen eS P Me Add Calibrated Gage If the Add Calibrated Gage button Tas canons is clicked a pop up screen will generate to confirm the gage has been added successfully click on OK and the Calibration screen will be visible See Adding Calibration Information on page 28 A Quick Guide to Navigating Gage Calibration Management Software s Add Gage Feature Once a Gage has been added three tabs will become visible in the upper left hand corner of your screen Gage Detail Calibration and History gt gt E asco c speed Gage Detail Calibration History Calibration and id 4 48 of48 History Tabs The Gage Detail Tab holds both static e g gage serial number unit of measure and size and dynamic e g date of next calibration and location information for an individual gage The Calibration Tab allows you to enter information that confirms a gage is in calibration or allows your calibrators to remove a
6. Find and Replace utility For tracking and calibration purposes it is strongly recommended that you establish individual IDs for all calibrators and operators that transfer gages Where Calibrated Table This screen allows you to link calibration locations to individual Gage IDs Most calibration labs do not have the equipment or training to calibrate all their own gages This table allows you to identify gages either calibrated by your calibration lab or gages where the calibration is outsourced i e the calibration is performed by an outside vendor This information is helpful for calibration labs that gt Calibrate gages on site in your company s calibration lab If this is applicable enter your shop s calibration lab as a location Send gages to outside calibration services to be calibrated If this is applicable enter Out of House as a location gt Schedule outside calibration services to travel to your shop to calibrate equipment For example it is impractical to send a large surface plate offsite to be calibrated If your shop schedules outside calibration services to calibrate onsite at your shop enter Outside Vendor will Calibrate In House as a location l Where Calibrated Where Calibrated We suggest setting up three Your Company Cal Lab Where Calibrated locations 1 Out OF House Your Calibration Lab 2 Out of Outside Vendor will Calibrate In House House and 3 Outside Vendor
7. These records are established in the Units of Measure Table v I 24 Size identifies the size of the gage Gage Calibration Management Software suggests you use the maximum size of the gage in this field For example If you are entering a 0 500 indicator we suggest entering 500 inthis field Information the Information field is intended to hold a brief description of the gage s capability For example if you are entering a 0 500 indicator to the data base we suggest entering 0 500 in this field 979 Supplier your shop may purchase gages from a vendor that is not the original manufacturer e g MSC 1 Model this field refers to the gage s model number Parallelism identifies that a parallelism check is requirement when calibrating a gage Parallelism Yes Parallelism defaults from the Types table C No Gage Capability and Reason why gage Capability is less than 100 these fields refer to limitations set upon the gage by the calibration lab e g a caliper s inside jaws may be out of tolerance but the rest of the caliper s functionality may be well within Gage Capability 100 to erance l Reason why Gage Capability is less than 100 NIST Number this field allows you to link a NIST number to a gage to allow for traceability back to the standard This field is used primarily if the gage is a Calibration Standard s Proprietary Information Simp
8. o Attributes Button As Found nnn nnn gt The Save Attributes button allows calibrators to update information in the Characteristics and or the As Found column without requiring gage calibration gt Tochange Characteristics and or As Found column information access the Calibration tab and click on the Characteristic or As Found field s you would like to replace Change the information and click the Save Attributes button gt The software will not allow any additional changes to any field except the Characteristic or As Found fields when saving changes to attributes 31 Copying or Cloning a Gage Copying or Cloning a gage can make the gage entry process much easier It is especially useful during the initial data conversion process and when your shop acquires multiple new gages e g ten new identical micrometers with consecutive serial numbers Copying or Cloning a Gage gt Access the gage that is being copied from using either the Find Gage Faces St or the Go To Last Gage features Click on the Copy button in the lower right hand of the Gage Detail screen This pop up will display on your screen Application Message o Do you want to save current change and copy GagelD 2005 Yes No Click Yes to copy A new Gage Detail screen for the new copy to gage will generate gt If Update Auto num
9. DOWN and locate appropriate gages Filter C All Gages Due Date Start v Due Date End Deep Blue m Print Deep Blue button Once the gage that you want to transfer has been located enter the Gage ID in the Find Gage field and click the Search button 5 Semen The Transfer Gage screen will now display 34 The Transfer Gage Screen Transferring a Gage gt Once the Gage ID of the gage to be transferred has been determined the operator can enter the Gage ID in the Find Gage field and click the Search button When the Search button is clicked the Transfer Screen will be visible fa Transfer Gage Gage ID ii Description M Information 1 2 Current O amp ie Internal Notes Location of ecertment Calibration lab the Gage LBPStion Shef B Issue to Employee Shift Notes can be entered using the Internal Notes screen Number of days before gage is required to be returned Click the Clear button to clear Number of days before the gage is required to Due Date be returned field current location information Click the Clear button to clear the current location s of the gage The Edit Location Information button will now be visible oom gt Enter new Location Information At least one Location is required g
10. gt Exce allows for additional sorting features Adobe allows for easier emailing 42
11. the Dashboard with current information 41 The Gage Master List The Gage Master List is a comprehensive report that generates primary information for all gages The Gage Master List generates a report of all gages sorted by Gage ID The report includes Gage ID Description Proprietary Information who owns the gage Type Manufacturer Date in Service Cost and Date of Next Calibration Test Company Master List Gage Report Proprietary Date In Date of Next Gage ID Description Information Type Information Manufacturer Service Status Cost Calibration 1000 Optical Comparator Test Company 14 Deltronic 12 20 2011 Active 2750 00 2 23 2012 1001 Set Plug Gage Test Company UNCA3 1 1 4 7 UNCA3 Wafco Gage 12 20 2011 Active 332 00 1 6 2012 1002 SetRing Gage Test Company 3 25009 Plain Starrett 12 20 2011 Active 1037 91 3 16 2012 1003 Thread Plug Gage Test Company 6H M12 X 1 75 6H Starrett 12 20 2011 Active 74 00 1 12 2012 1004 Thread Ring Gage Test Company UNF3A 7 16 20 UNF3A Alpha Thread 12 20 2011 Active 69 28 9 15 2012 A Note on Reporting Functionality Clicking the Floppy Disc icon alllow the user to export reports to Excel Adobe etc mE Report Viewer ig 1 of 3 P Di ula 109i R Acrobat PDF file Floppy Disc icon CSV comma delimited Excel 97 2003 ny Rich Text Format e Report TIFF file Proprietary Web Archive Gage ID Description Information ype nformation
12. the software will generate a text mail notification 3 Ifa number is entered in the Notify number of days before field and the Notify when late field the software will send TWO text mail notifications 4 Your Mobile Provider may charge for text messages Schedule determines the time when the software generates the emails text messages ALL DATES SHOULD BE CHECKED TO ENSURE ALL EMAILS TEXT MESSAGES ARE RECEIVED SMTP Simple Mail Transfer Protocol SMTP is an Internet standard for electronic mail e mail transmission across Internet Protocol IP networks Your internet provider can provide you with this information 18 User Defined Fields User Defined Fields are blank fields that can be modified based on the particular needs of your shop For example certain gages in your shop may require three Calibration Standard fields A User defined field can be labeled on the User Defined Fields screen g User Defined Fields Lo User Defined Field1 Additional Calibration Standard This label will now appear on the Add Gage screen User Defined Fields Additional Calibration Standard User Defined Date1 Gage Control Software also allows operators to use User Defined Fields to search see the Deep Blue inquiry screen The Find and Replace Utility The Find and Replace Utility allows you to find and replace a Gage ID Work Instruction Revisions and your Lab s Conformity
13. will calibrate In House 13 Gage Status Codes Table Gage Status Codes will determine the status of an individual gage Gage Status codes determine if gages are included in the current calibration cycle e g Active gages or have been removed because of damage wear loss etc Gage Calibration Management Software comes with three status codes Active In Storage and Out of Tolerance Other gage status codes may be added e g Lost Damaged Employee No Longer with Company and Being Repaired Active Gages are gages that are included in the calibration cycle gt In Storage Gages this code is intended to hold gages that have been acquired by your company but not yet calibrated i e not included in the calibration cycle For example a competitor goes out of business and your company acquires their gages in bulk It may not be practical to calibrate every gage upon acquisition but you may want the gages to be visible throughout the software in case one is needed gt Out of Tolerance Gages are gages that are in an Out of Tolerance condition If a gage status is changed to Out of Tolerance the software will prompt your calibrator for a brief explanation of the Out of Tolerance condition Other Gage Status codes can be added These gage status codes can only be used to remove gages from the calibration cycle Examples of these types of codes are Lost Damaged
14. Calibration button Sr _ If the gage is NOT in calibration see Removing a Gage from the Calibration Cycle Date calibration transaction posted to history determines the date either the In house or the Outside Calibration is updated to the transaction history see date and time on the History Tab This field can be extremely useful when processing Outside Calibration transactions you can backdate this field and input the exact date the gage was calibrated Removing a gage from the Calibration Cycle there are many reasons gages are removed from the calibration cycle the gage may be found Out of Tolerance a gage may be lost damaged or an employee may leave your company and takes his gages with him gt gt gt To remove a gage from the Calibration Cycle Go to the Status field and select a status The Reason Why Gage Removed from Service field will now be visible This is a Required Field The software will NOW allow you to click the Remove Gage from Service button Clicking the Remove Gage from Service button will remove the gage from the calibration cycle 30 gt The removed gage can be easily reestablished in the Calibration Cycle by re calibrating the gage Confirm Gage in Calibration Status S S AI Cus v Reason Why Gage Removed From Service ian e Hg Exit Without Saving Understanding the Save Attributes button Attributes Save un
15. Document In house HM L UofM Inches i Fu As Found sTolerance o 1 2 Save Tolerance on 3 Attributes 4 Parallelism 5 Yes 6 No 8 TEMPERATURE 74 HUMIDITY 11 18 Check if gage is being calibrated cnc b t id Outside TE Calibration Vendor x ios ax 1 y an outside Attach Document 4 vendor _o eee Confirm Gage IS In habe i k _ Sener Calibration button Status Remove Gage From Service E Exit Without Saving Date calibration transaction posted to history 1 7 2013 m Calibration Internal Notes field Date calibration transaction posted to history field e In house Calibration if the gage has been calibrated In house by your shop s calibrators follow these steps Calibrate In house Calibrate In house Click the Calibrate In house button gt You can add change update information in the Calibration Standard Unit of This is a Required Field Measure and Tolerances fields gt You can populate gage characteristics being inspected in the Characteristics Column The software will save update information entered here This information will default when this gage is calibrated in the future gt Youcan populate the As Found readings in the As Found column The software will save update information entered here The software will retain this information when the gage is calibrated in the
16. In Service this is the date the gage was originally acquired by your shop this field defaults to the current date lt nSevice vivzo Added By this field identifies the calibrator that initially added the gage to the Gage Calibration Management Software program This field defaults automatically based on the User ID First and Last Name fields Last Calibration Date displays the date the gage was last calibrated Last Calibration Date 12 13 2011 Status displays the gage s status In Storage Active Out of Tolerance etc The program defaults to the n Storage status during the Add Gage process Status Cost this field allows you to enter the initial price cost of the gage num Conformity Requirement this section holds the main standard used by your calibration laboratory e g ISO IEC 17025 1984 This record can be set to default from the Update Company Table civ Reauirement isonec 17025 1384 Calibration Standard allows you to flag the individual gage as a calibration standard i e a gage used to calibrate another gage You may want to enter Calibration Standards first so you can reference the Gage ID when populating the Calibration Calibration Standard Yes Standards table No ind Print 7 Label Print Label allows you to print a barcode label Gage Information This section of the software tracks information specific to the gage Ga
17. Standard Conformity Requirement ISO IEC 17025 Update Auto Numbering this section either allows Gage Calibration Management Software to sequentially number Gage IDs or requires your calibrators to determine gage IDs independently by some other method If Update Auto Numbering is selected Start Gage ID Numbering is a required field For example if 1000 is entered in the Start Gage ID Numbering field the first gage ID will be 1000 the second will be 1001 etc If the Update Auto Numbering field is not selected the software will prompt the calibrator to enter a unique alphanumeric Gage ID If you are manually converting data see pages 7 8 you will need to turn auto numbering off to enable you to convert your company s existing gage data Update Auto Numbering Auto Numbering On C Start Gage ID Mumbering 7 71000 Auto Numbering is Update C Exit Without Saving now disabled When the correct information is entered click Update Company 11 Calibrators Table The Calibrators table determines an individual user s access to the software i e security Gage Calibration Management Software has four levels of security Read Only Transfer Only Calibrator Access and Supervisor Access 1 Read Only Gage Control Gage Calibration Management Software allows employees Read Only access to the software Specifically it allows users to view gage information but does not allow them to add change or
18. Surface Plate WI 7 6 11 Hex Plug Gage WI 7 6 4 Indicator WI 7 6 2 Micrometer mor m mE GGG P 463C ANSI B18 3 B89 1 0M GGG C 105C ia Pep depending on the gage and the amount it is used you may want to VT Ty ay ay Ey ey 71 71 gt Caliper WI 7 6 3 Caliper _y GGG C 111C leave the Days Between Cal field blank Departments Table Departments define an area in your shop where gages are stored Examples of Departments are Calibration Lab Final Inspection and CNC Locations Table Locations further define an area in your shop where gages are stores Examples of Locations are Shelf D or Cabinet 3 Departments and Locations may be used in tandem to pinpoint a gage s location e g the Gage may be stored in the Department Calibration and the Location Shelf 2 16 Manufacturers Table Manufacturers are companies that manufacture gages Examples of Manufacturers are Mitutoyo and Starrett Employees Table Employees are individuals that either own or have been assigned specific gages Shifts Shifts define when employees tend to work Examples of Shifts are First Second Third or Weekends Calibration Vendors Table Calibration Vendors define either outside calibration sources where your shop s gages are sent to be calibrated or outside calibration sources that travel to your shop to calibrate gages or equipment for example it
19. future 29 You can populate the As Left readings to the As Left Column Using the Copy as Found button the software will copy information in the As Found a column to the As Left column In house calibration requires that both the Temperature and Humidity fields are populated If they are left blank the software will prompt you to populate these fields Add Calibration Internal Notes if additional information is appropriate If the gage is in calibration click the Confirm Gage in Calibration button Confirm Gage in Calibration If the gage is NOT in calibration see Removing a Gage from the Calibration Cycle Outside Calibration if the gage has been calibrated by an Outside Calibration service follow these steps Y VV YV WV Outside Calibration Click the Outside Calibration button O tside Calibration This is a Required Field If Calibration Vendor field does not populate select a Calibration Vendor This is a Required Field The Reference Number refers to the outside calibration services internal control number This is a Required Field Enter the outside calibration services cost this is not a required field Documentation can be scanned and attached by clicking this button E Add Calibration Internal Notes if additional information is appropriate Confirm Gage If the gage is in calibration click the Confirm Gage in
20. is impractical to send large surface plates offsite to be calibrated Examples of Calibration Vendors are Glastonbury Southern Gage or Standridge Granite Offsite Locations Table Offsite Locations are areas outside of your shop where gages are sent stored Offsite Locations most often fall into two categories gt Outside Processing Services that require your gages at their facility to confirm your parts are in tolerance before shipping Examples plating services gt Outside Calibration Vendors where gages are sent to be calibrated An example is Glastonbury Southern Gage Calibration Standards Table Calibration Standards are references i e gages that define a relationship to units of measure against which other measuring devices are compared Examples of Calibration Standards are gage blocks and length standards 17 Emailing Text Messaging Table Emailing Text messaging allows users to schedule emails or text messages when individual gages are approaching past due status or have exceeded past due status The program will send an email to bill mfg com 5 Email Text Messaging Form days before the Date of Email Email Address bill mfgco com Notify number of days before 5 Notify when late v Active next Ca SMS Mobile Number 1112223333 Notify number of days before 5 Notify when late Iv Active Vv Mobile Provider Sprint Schedule Time 6 50 PM inca Update M Mon
21. only gages owned by your shop it will filter out gages owned by your employees and gages owned by other companies t All f Company Owned Clicking the Category Header will arrange data based on the category e g column selected Edt Calibrate Gage ID Date of Mext Calibration Deggription Type Size Offsite Location Depa P Ege 2679 11 25 2011 hread Ring Gage UNF2A 10 00 GA Ee 2680 11 25 2011 Gage Blocks 3 000 Glastonbury Southem Clicking the Description field will sort the Gage Overview screen by the Description column 21 Gage ID 2679 2680 gt Clicking the Edit and Calibrate buttons will transfer the operator to the Gage Detail tab and the Calibration tab see the Adding a Gage section of this manual gt The Print button _ dee will generate the either the Gage Status Active Report or the Gages in Storage Report Sample Company Gage Status Active Report Next Calibration Start Date Aii Next Callibration End Date 12 22 2011 Date of Next Calibration Description Information Offsite Department Location Issue to Employee Shift 11 25 2011 10 40 08 Thread Ring Gage 10 24 UNF2A GO QA Cal Lab AM 11 25 2011 11 00 41 Gage Blocks F Glastonbury Southem AM Gage gt The Gage Overview screen includes a Deep Blue button that allows the user to Drill Down to the Deep Blue screen Gages in Storage 37 E Deep Blue gt The Gage Overview screen als
22. selection tool used to view gages that require calibration If the Next Calibration Start Date field is left blank Gage Control Gage Calibration Management Software will display ALL gages past due from the Next Calibration Date End field It is easy to change the Date Range for gages that require calibration When the Drop Down button is clicked a calendar will be displayed Next Calibrate Date End 2 9 201 1 Drop Down button These buttons will change the month field 34 5 Ss Click a number to select a particular date lext Calibration Descripti 11 Thread R i i 11 Gage Blo This field will change the date to the 1 Caliper Vemier current date Once a Date Range has been established the Department Location Description Type Issued to Employee and Shift fields will allow the calibrator to narrow the selection criteria of the Gage Overview Screen The Department Location Description Type Issued to Employee and Shift fields can be used individually or in combinations to filter information For example selecting a Department and clicking the Search button will display all gages due for calibration for a specific Department for the selected Date Range Furthermore selecting BOTH a Department and a Shift field will display ONLY gages due for the specific Department and the specific Shift for the selected Date Range Clicking the Company Owned button will display
23. strongly recommend you familiarize yourself with the specific features of the software your company requires and carefully read the sections of the User s Guide that explains these features Table of Contents Electronically Converting Legacy Data iota i ober s x cre eis tos aieo oo ra vn pueda Vip eadrw eco caos eu udtn 5 Manually Converting Lesacy D3t s iie eieia te ir un eti ga dE E vnus susc d ree UE E Desa ko CE Vu ierat geb iods 7 Logging into the SOIDWSEG uis eb ERE FenIa Fa cses tid ede xr un uro o o eI UE se a aain 8 Table Maintenance Overview Adding a record to a table eee eee eee eere eee eee ee ene rennen nnno 10 Company Set p TaDI6e oiu ii us dieu orta ua ERR cUE e itv Erud cabina hacen evt tuse vip odes iu bip dura 10 Gr llelg lrep Mn g e Mec s 12 Where Calibrated Tables oed EORR UE SON EISE IE ee es ee docu Oe 13 Gage Status Codes T3ble 30 e V HERE EDU Me codec DELE 14 Units of Vieasure Taple pec r o eat 15 Specifications Tales csciscesseesesh soni sec xDD cS 15 Work Instructions M E o mee pp TR DE 15 Types gpl eeefe c PT TE 15 Gage Description Table ceo iod duci sies petuo iaa A oun da ue Duos DA E ae 16 arzorla4t ncWEPl EET UTC 16 Locations Table oen DAE RED EA NM a A UG IS te RII EIN n UI TN EIE 16 Man tact rers Ej wet cs cavic sv sencoaniaeovevaunan ectewcesesoncmessnessveceassassasacesseiaaseeeaias 17 Employees Table sacasavescesiewapvcareex
24. with the exception of the Company table Calibrators table the Database Setting table User Defined fields and the Find and Replace utility To add a Calibrator access the Calibrator screen and click the New button A blank line will appear In the new blank line add a name in the Calibrator field enter a Password a First Name and a Last Name DO NOT Click the Transfer Only field 4 Supervisor Access the Supervisor is the only user with total complete access to the software program Your calibrators will have access to the entire software program with the exception of the Company table Database Setting table Calibrators table the Database Setting table 12 User Defined fields Email Text Messaging and the Find and Replace utility The supervisor is the only user with access to the Company table Database Setting table Calibrators table the Database Setting table User Defined fields Email Text Messaging and the Find and Replace utility Gage Calibration Management Software comes preloaded with the Supervisor user The Supervisor user cannot be flagged as inactive but we suggest changing the password The Supervisor is the only user with access to the Company table the Calibrators table the Database Setting table User Defined fields and the
25. Frequency Number of days between calibrations Update Date UofM v Tolerance of Next Cal Date of next Cal Tolerance ser Defined Fields d Internal Notes User Defined Field 1 User Defined Date 1 User Defined Field 2 User Defined Date 2 v User Defined Field 3 User Defined Date 3 User Defined Field 4 User Defined Date 4 TF es Add Calibrated Gage EA Store Gage User Defined Field 5 User Defined Date 5 Y User Defined Field 6 User Defined Date 6 E Eg Exit without Saving Location Information Return Offsite Department Location Issue to Employee Shift e Although Gage Control Gage Calibration Management Software allows you to manage and track a great variety of data only a few fields are required when adding a gage Gage ID Description one Proprietary Information field Number of Days between Calibrations Date of Next Calibration and at least one storage area Offsite Department Location or Issue to Employee gt We suggest you review each of the following fields and then print pages 19 21 gt Highlight the fields that are important to your company gt To ensure uniformity when entering gages use this highlighted printout as a guide during the initial phase of your implementation 23 This section of the User Guide details both required and optional fields gt gt gt Date Added
26. Gage Control Gage Calibration Management Software Version 2 9 5 User s Manual www gagecontrol com Getting Started At Gage Control we are committed to ensuring your software experience is easy simple no stress What makes our software so effective and user friendly gt Our report generator Deep Blue can query and generate thousands of specific reports and requires little end user training gt Gages that require calibration display with just one click of a button gt Barcode labels can be generated directly to label printers gt Our user interface is ECONOMICAL Entering new gages and calibrating existing gages are quick easy and straightforward gt Our software allows you to go PAPERLESS scan and attach calibration procedures and outside calibration certifications directly to the software gt Copy Clone gage functionality allows you to save time and ensure continuity gt Gage Control Software allows for multiple concurrent users and utilizes a SQL Server database gt Our user manual and all implementation documentation are thorough intuitive and easy to understand Newemployees require very little training and supervision when learning to calibrate transfer or view gages Our User s Guide is designed to get you up and running as quickly and easily as possible It is you and your shop s decision how and to what extent you need to utilize the powerful capabilities of Gage Control Software We
27. Locations Your Company s Calibration Lab Outside Vendor and Outside Vendor will Calibrate In house see the Where Calibrated Table ects 1 7 Calibration Vendor defines either vendors that calibrate your gages at their location or vendors that travel to your shop to calibrate gages or equipment These records are established in the Calibration Vendor Table Pese Vendor E 25 Calibration Standards are gages references that define a relationship to units of measure against which other measuring devices are compared Examples of Calibration Standards are gage blocks and length standards The software has two Calibration Standard fields in case calibrating the Gage requires more than one Calibration Standard These records are established in the Calibration Standards Calibration Standard vi Calibration Standard Table Work Instructions and Revision fields refer to controlled documents that provide validated methods for evaluating and verifying performances of test equipment Work instructions are tracked by revision letters or numbers Work Instructions can default based on the Gage Description see the Gage Description Table Specifications are specific instructions that ensure the characteristics and performances of gages are consistent Specifications can default based on the Gage Specification ss B Number of Days between Calibrations this field tracks the ca
28. Requirement Find and Replace Gage ID allows you to change the Gage ID for an existing gage For example you etched a gage with the ID 1089 However you entered the gage incorrectly in the Gage Calibration Management Software using the ID 1087 Providing gage 1087 does not currently exist in the software the Find and Replace Utility will allow you change gage 1087 to 1089 fa Find And Replace so e 2 Find and Replace Gage ID Current Gage ID 1089 NewGagelD 1087 N Find and Replace Gage ID Find and Replace Work Instruction Revision allows you to mass update a Work Instruction Revision Fox Example a Work Instruction Revision changes from A to B gt First update the revision on the Work Instruction table Second select the Work Instruction on the Find and Replace Utility Find and Replace Work Instruction Revision WI 7 6 4 Indicator Work Instructions MUDAS Slits ers 978 N Find and Replace Work Instruction Revision When you click the Find and Replace Work Instruction Revision button the software Will search for all gage s that have the Work Instructions field populated with WI 7 6 4 Indicator When the software finds the string WI 7 6 4 Indicator the program will update the revision to B Find and Replace Main Standard allows for the mass update of the Main Standard Find and Replace Main Standard Current Conformity Require
29. ations standardize spelling e g next calibration dates and current location information change Starret to Starrett If you are unable to provide data in spreadsheet format we offer specialized customized conversion services Please fill out this form and include it when providing us with your conversion data Contact Person at your Company in case we have any questions Company Name Address 1 Address2 City State Zip Telephone1 Telephone2 Optional Fax1 Fax2 Optional Email Main Standard Optional Manually Converting Legacy Data There will be instances where we will be unable to electronically convert your data e g your shop is currently using index cards or a manual ledger to record gage information Simply put Manually Converting Legacy Data requires transferring current gage information including the date of next calibration from your current manual method of tracking to the Gage Calibration Management Software program by manually keying or typing in current gage information Step 1 Manually populating table information Review the following tables and determine which tables are appropriate for you and your company s calibration tracking needs Before you begin entering specific information for individual gages enter as much information in these tables as possible Taking time to understand and populate these tables in advance will allow for easier gage en
30. bering is switched off then populate the Gage ID field gt Carefully review copied fields You may need to update or change certain fields e g if you are utilizing the Serial Number field then you will have to update the new gage s serial number gt Atthis point you can click the Add Calibrated Gage button and confirm the gage is in calibration or click the Store Gage button to give the gage an In storage status M Save LF Copy Copy Button beg Close 32 Transferring a Gage The Gage Transfer Module allows your company to Transfer Track and Return gages that have been temporary loaned to an employee or outside location e g a plating service The Gage Transfer Module is designed to easily and efficiently track gages temporarily lent to employees departments outside processers e g plating services or gages sent to outside calibration services To access the Transfer Overview screen double click the Transfer Gage button on the upper left hand Transfer Gage corner of the Dashboard This screen will appear fa Transfer Overview Lo eS Transferred Gages ThatArePastDue 3 Find Gage Search ee Filter All Gages Due Date Start kd Due Date End 2 22 2012 ba Deep Blue mm Print _ Description eum Deep Blue ii acer _ button Department v Location Lo L
31. day V Tuesday V Wednesday V Thursday V Friday M Saturday V Sunday SMTP Exit SMTP Server smtp west cox net Test SMTP Server Email the Email feature allows the program to send two emails 1 Notify number of days before when gages are approaching past due status the software will send an email to the recipient in the Email Address field based on the number of days entered Example if a 5 is entered in the number of days field and the Date of next cal is 5 11 2013 the software will generate an email notification on 5 16 2013 2 Notify when late when gages have exceeded their Date of next cal and the Notify when late field is checked the software will generate an email notification 3 Ifa number is entered in the both the Notify number of days before field and the Notify when late field is checked the software will send TWO email notifications SMS the SMS feature allows the program to send two text messages 1 Notify number of days before when gages are approaching past due status the software will send a text message to the recipient in the Mobile Number field based on the number of days entered Example if a 5 is entered in the number of days field and the Date of next cal is 5 11 2013 the software will generate a text mail notification on 5 16 2013 2 Notify when late when gages have exceeded their Date of next cal and the Notify when late field is checked
32. e Place your cursor over any field in the Maintenance Menu I m using Employees as an example and left click your mouse The table entry screen will now be visible Table Entry Screen New button Click the New button to add a new record in this case a new employee A blank line will appear Enter information in this field e g under Employees and click the Save button Enter Employee name here The Inactive button will not delete the record an employee in this case but will prevent you from selecting the record in the main software program Close button At this point the operator can either click on the New button to add a new record e g employee name or click the Close button to exit the screen without updating the database Clicking the Inactive field will not delete the record but will prevent you from selecting the record in the main software program 10 Company Setup Table The Company Setup Screen is divided into three sections gt Company Information this section holds address and contact information for your company gt You are required to enter your company name in the Name field fa Update Company Enter Your Company Name Herel Update Main Standard this section holds the main standard used by your calibration laboratory e g ISO IEC 17025 1984 This is not a required field Main Standard Update Main
33. eted the conversion While we are converting your data you may want to take this opportunity to initiate other activities e g a physical inventory of your gages While we are converting your data do not attempt to independently create i e establish your company in Gage Control Gage Calibration Management Software The conversion database we provide will include your company information and all other data necessary to get you started You may also want to take this opportunity to clean up or scrub your data e g standardize spelling before you forward it to us Below is an example of calibration data It is important to label each column of data e g Gage ID Description Days between Calibration etc The easier it is for us to identify your data the quicker we can convert it Cl Gage ID 2 3 A 5 J ipboard M Gl A 3554 5555 5555 5557 PEL I pr 5 i 1 88 Bl Cel styles T ERHI Format T LU Filter Sele Font E Alignment E Number a Styles Cells Editing Fe B C D E F Description Day of Next Cal Days Between Calibration Manufacturer Location Micrometer 1 1 2012 120 Mitutoyo Final Inspection Micrometer 2 6 2012 120 Starret Calibration Lab Caliper 2 23 2012 120 Starrett CNC Optical Comparator 1 4 2011 365 Deltronic Final Inspection Your data should contain at least gage IDs gage descriptions e g You may want to caliper micrometer and thread ring gage days between calibr
34. gage from the calibration cycle 27 gt The History Tab displays calibration and location history The Calibration History Report can be generated from this screen Gages can also be accessed by using the Scroll feature This feature allows your calibrators to access gages based sequentially on the Gage ID Scroll Feature l4 4 48 of 48 Clicking this button will Clicking this button will display the first Gage ID e g 1000 display the last Gage ID 28 Adding Calibration Information Gage Calibration Management Software s Calibration screen allows you to enter information that gt Either confirms a gage was calibrated in house by your shop s employees gt Orconfirms the gage was calibrated by an outside calibration source The Calibration screen also allows your calibrators to change the gage s status e g from Active to Out of Tolerance This Tab indicates you have accessed the Calibration screen it Add Gage Se Gage Detail Calibration History Gage ID M886 Date 1 7 2013 Manufacturer Mitutoy o Work Instructions wi 7 62 REV B Edited By Supervisor Description Micrometer Type Outside Diameter Specification GGG C 105C Check if the gage Calibrate In house S b e n g Ca b rate d Calibrate In house Standard s Gage Block Set GBS 001 Nist 65467654 Attach
35. ge ID Gage Calibration Management Software allows you the option of having Gage IDs generate automatically based on sequential numbering The software also allows calibrators to assign Gage IDs based on your shop s own parameters see the Company Set up Table f you are manually converting your data you will need to turn off auto numbering in order to convert your legacy data This is a required field Gage ID Description Gage Descriptions are the key identifier of gages Examples of Gage Descriptions are Micrometer Caliper Indicator and Thread Ring Gage These records are established in the Gage Descriptions Table This is a required field Description Types further define gages For example Micrometers can be further defined by the types Outside Diameter Inside Diameter Depth Bore Blade Pitch Anvil etc Other examples of Types are Unified Screw Threads and their classes e g UN2A UNC2A etc These records are established in the Types Table oe Manufacturers identifies the company that originally manufactured the gage e g Mitutoyo and Starrett These records can be added directly to the data base from the Add Gage screen 1 Serial Number identifies the gage s serial number Mm Unit of Measure Units of Measure are defined as standard measures for a physical quantity Examples of Units of Measure are Inches Millimeters Degrees Foot LBS etc
36. hift E All C Company Owned Print Screen Description i Department Thread Ring Gage Calibration Lab Thread Ring Gage Calibration Lab Thread Ring Gage Calibration Lab Thread Ring Gage Calibration Lab Thread Ring Gage Calibration Lab Thread Ring Gage Calibration Lab Thread Ring Gage Calibration Lab wy Py Ry l s C B ie Ee ie E ai The Gage Overview screen is divided into two sections gt Gages that Require Calibration this section of the screen displays gages that require calibration based on selected parameters e g date range When the screen is first generated the date range will default to all gages due for calibration one month from the current date gt Gages in Storage this section of the screen displays gages that are NOT scheduled to be calibrated at regular intervals Gages in Storage is intended to hold gages that have been acquired by your company but not yet calibrated i e not included in the calibration cycle For example a competitor goes out of business and your company acquires their gages in bulk It may not be practical to calibrate every gage upon acquisition but you may want the gages to be visible throughout the software in case one is required 20 Managing the Gage Overview Screen Gage Control Gage Calibration Management Software offers many tools that allow your calibrators to manage the Gage Overview Screen gt gt The Date Range is the primary
37. icscacsenseevsuanwaseulsscaincescexveccseccweciuecuese AE IEA 17 i iaae E aaea EAEE EEA E E E AE 17 Calibration Vendors Table cin tte euet eu eue eeu uiu eee aei eaa E exea EKEK aaa 17 Offsit LOCATIONS TAD e S 17 Calibration Standards Table inerte ducucncscaseacesseeieais tetas sewesvecuancezensveassenesccessesnauees 17 Emailing Text Messaging Table sssccssssssssssssssssssssssssessensnscesssnsessenssecsssenanssesszsesseassees 18 User Defined Field S cssc a a a 19 Find and Replace Utility o ssseeseeseecsecsecossooscossoessesseesseeseesooscossossoeeseeeseeseeosecsseoscessoeesseeesoe 19 Gage Overview SCreen sssessseesccessceescoeeecceessceccoceescceccoeesceeeecceeccoececeescssececeessseecoeesseeesesececeesseeeeceeeee 20 aolo A E E IEE DEDIT NI IS D TURNUS 23 Guide to Navigating Gage Calibration Management Software s Add Gage Feature 27 Adding Calibration Information csssssssssssscsscessesceeceecescescesccsessscssescessescenceeceecescesceeseesessceses 29 Understanding the Save Attributes DUttON ccsccsccsceeceeceeccecccccessssssssscsscesceeceecescessessseaseasees 31 Copying or Cloning a GAE cscccccccecessssssssesecssceccscescsscessessessessesesececescesesssessesseusucacscceceesescsssesees 32 Transferring CIIM NET 33 The Transfer Gage ln TEE 35 The Return Gage Edit Number of Days Screen sesssssosssosee
38. libration frequency of Description see the Gage Description Table your gage Days between calibrations can default based on the Gage Description see the Gage Description Table This is a required field e 9f days between calibrations Unit of Measure Gage Calibration Management Software has two Unit of Measure fields see the Gage Information section This field indicates the calibration unit of measure for example metric gages may be calibrated in inches Date of Next Cal indicates the date of next calibration based on the Last Calibration Date field Gage Calibration Management Software calculates the date of next calibration based on this formula Last Calibration Date Number of Days between Calibrations Date of Next Cal This is a required field rect 1 1 Update Date of Next Cal allows the operator to recalculate the date of next calibration if the Number of Days between Calibrations is changed after the gage has Update Date of Next Cal been added cem Tolerance indicates the permissible over and or under limits of variation allowed for Tolerance pO the gage User Defined fields are blank field that can be modified based on the needs of your shop These records are labeled in the User Defined Fields Table User Defined Field User Defined Date Internal Notes is a blank field where comments reminders and communications Internal Notes bet
39. lower right hand corner of the screen in the Locations section When the Return button is highlighted the Location information will be grayed out and the calibrator will not be able to change any Location fields The calibrator must return the gage using the highlighted Return button Location Information Tum Offsite Department 1 Location Final inspection IssuetoEmployee Stith a 7 gt When the operator clicks the Return button the Return Gage Edit Number of Days Screen will display 36 The Deep Blue Inquiry Screen Report Generator The Deep Blue Inquiry Screen Report Generator is a dynamic and powerful search application that allows your operators to search locate and organize gage information quickly and easily Deep Blue can be accessed from the Login Menu the Dashboard the Gage Overview screen and the Transfer Overview Screen There are two versions of the Deep Blue inquiry screen report generator Your calibrators are allowed to edit and calibrate directly from the Deep Blue screen gt Allother users have READ ONLY access Calibrate Gage ID Status 3 1022 Active ES 1025 Active Your calibrators can edit and calibrate directly from the Deep Blue screen An outstanding feature of the Deep Blue inquiry screen is the ability to narrow your search by selecting multiple fields For example you can search all Active
40. ly refers to the owner of a gage in your company s possession One Proprietary field is required Company your company s name will default based on information populated in the Name field established in the Update Company Table Company Your Company s Name Here Employee this field should be populated ONLY if the gage is OWNED by an employee Populating this field would be required if your calibration lab calibrates your employee s gages this field makes it easy to confirm employee ownership Ifa company owned gage is ISSUED to an employee this information should be recorded below in the Location section of the software is Shift this field identifies the shift of the employee that owns the gage Customer this field identifies gages that are on loan to your shop by another company f your company LOANS a gage to another company e g a plating company it should be recorded below in the Location Section of the software EET 3 Other identifies all other owners of gages in your company s possession ES Calibration Information Refers to information pertinent to calibrating individual gages Where Calibrated this screen allows you to link calibration locations to individual Gage IDs This information is established in the Where Calibrated Table It is recommended that you enter three Calibration
41. ment New Conformaity Requirement Find and Replace Conformity Requirement 19 Gage Overview Screen The Gage Overview Screen is the primary tool that your calibrators will use to Manage gages that require calibration gt Manage Gages in Storage gt Navigate the software negotiate and perform tasks To access the Gage Overview screen double click the Add Change Gage button on the upper left hand corner of the Dashboard ses This screen will appear Add Gage Button age Find Gage Search gt i Go To Last Gage Next Calibrate Date End 1 22 2012 v Department Location Description v Type T arid Shit Calibrate Gage ID Gages That Require Calibraton 26 Filter Next Calibate Date Start E NI C Company Owned Print Search Button Date of Next Calibration Description Department 1001 12 23 2011 1002 12 28 2011 1003 1 12 2012 e Set Plug Gage Set Ring Gage Tread Plug Gage Calibration Lal Calibration Lal Calibration Lal wy y 1007 12 29 2011 1010 12 14 2011 Surface Plate 1012 1 12 2012 Thread Ring Gage UN2A 1022 1 10 2012 Micrometer Depth Optical Comparator Final Inspectic Final Inspectic Smith Metal Service 1 I 1 1 I S 1 PP Deep Blue button Gages in Storage 37 will Drill Down to Filter the Deep Blue Department d Location X Description Type red S
42. n be viewed in the upper left hand corner of the Add Gage screen Location History the software tracks the date time operator location information and comments whenever a gage is added moved using the Gage Detail tab or transferred using the Transfer Gage module gt Calibration History tracks the date time operator location information status and comment information It also allows the operator to readily differentiate between gages calibrated In house and gages calibrated by outside calibration services The Calibration Detail icon allows the operator to view internal external calibration results in detail The cost section tracks costs for outside calibration services gt Removed from Service History the software tracks the status code used to remove a gage from the calibration cycle The software also tracks the date time operator and comments when a gage is removed from the calibration cycle gt The Calibrator ID is a sequentially generated number used for tracking purposes The Calibration History Report generates detailed records of the individual gages calibration history Test Company Calibration History Report Operator Arron Danielson Gage ID 1047 Calibrate ID 40 Description Micrometer Manufacturer Mittutoyo Information 1 2 Date Calibrated 12 22 2011 12 51 22 PM Department Calibration Lab Location Shelf B
43. o includes a Go To Last Gage button When this button is clicked the software will jump to the last gage added or edited by the individual calibrator currently logged into the software based on their User ID i Go To Last Gage gt The Clear button will clear all previously selected criteria except the date range J Clear 22 Adding a Gage The Add Gage Screen is the primary tool that your calibrators will use to establish i e Add and manage i e Calibrate individual gages Adding a Gage On the Gage Overview screen click the Add Gage button ELLA gt The Add Gage screen specifically the Gage Detail Tab will generate EE Add Gage A TA 1 EXII Date Added In Service 6 4 2012 Added By Last Calibration Date 6 4 2012 Status In Storage Cost Conformity Requirement ISO IEC 17025 1984 een rene Yew LL pant r Gage Information i GageiD Dein z we c MeWewe s Serial Number UofM Size Information Model C No Reason why Gage Capability is less than 100 m Proprietary Information Company Your Company Name Employee C Shift Customer C Other C r Calibration Information NENNEN Where Calibrated x Ca eionvendr v Calibration Standard v Calibration Standard Work Instructions REV B Specification B Military Specification Calibration
44. ons can be tracked by revision letters or numbers that mark additions changes updates to the individual work instructions Documents can be attached to individual Work Instructions for reference purposes iit Work Instructions PDF documents can be linked Work Instructions Revision Inactive View Attached Edit WI 762 Micrometers m r B to individual work instructions by clicking the Edit button Types Table Types further define gages For example Micrometers can be further defined by these types Outside Diameter Inside Diameter Depth Bore Blade Pitch Anvil etc Other examples of types are Unified Screw Threads and their classes UN2A UNC2A etc TYPES CAN BE A HELPFUL TOOL WHEN SEARCHING FOR A PARTICULAR GAGE For example the DEEP BLUE search application can search for all thread ring gages that are calibrated for UN2B threads Types can also help you quickly view and locate all Bore Micrometers see page 36 Parallelism Types can also flag gages that require a parallelism check during calibration z The Types table works collectively with Gage Descriptions see Gage Descriptions on the following page 15 Gage Description Table Gage Description is the key identifier of gages Examples of Gage Descriptions are Micrometer Caliper Indicator and Thread Ring Gages Gage Description also allows you to link default Work Instructions Specification
45. rch will make it more efficient to find information USE COMBINATIONS OF BUTTONS AND FILTERS to fine tune your search gt Clicking the Active Only button along with the Search button will display only gages with an Active status tive Only gt Clicking the Remove from Service button along with the Search button will display all gages that do NOT have an Active or In storage status Removed from Service Only 37 Filters Gage ID 2670 2673 Specific gages can be located by using the Find Gage utility Find Gage Search The Calibration Standard button will either include or exclude all gages flagged as Calibration Standard C Yes C No Calibration Standards The Go To Last Gage button is available only on the Calibrator s version of the Deep Blue Inquiry screen Clicking this button will jump to the last gage added or edited by gt Go To Last Gage the individual Calibrator based on their User ID The Gage Information Column allows you to filter the screen by Description Type Manufacturer Gage Unit of Measure and individual Status e g Active In storage Out of Tolerance etc Proprietary Information allows you to filter the screen by Company Employee Owned Gages Shift Customer Owned Gages and all other gages not owned by your organization Calibration Information allows you
46. s Type Issue to Employee Date of Next Calibration Due Date Description Gage ID 1003 1011 1012 1 12 2012 9 27 AM 12 19 2012 10 49 AM 1 12 2012 10 49 AM 1 16 2012 1 20 2012 1 20 2012 read Plug Gage Thread Ring Gage UN2A 2 750 Smith Thread Ring Gage UN2A 2 750 Smith Clicking the Description field will sort the Transfer screen by the Description column The Transfer Overview Screen The Transfer Overview Screen is the primary tool that your operators will use to temporarily transfer gages to employees departments outside processing services and outside calibration services Only gages with the status of Active or In storage can be transferred Managing the Transfer Overview Screen gt When the Transfer Overview Screen is generated all overdue gages including transferred gages due on the current date will display on the screen gt Itis easy to see gages due in the future by manipulating the Due Date End field and then clicking the Search button 9 77 gt Itis easy to see all gages due by clicking the All Gages button 5 and then clicking the Search button gt You may also filter based on any combination of Department Location Description Type Issue to Employee and Shift 33 A Deep Blue button is located on the Transfer Screen to help the operator DRILL
47. s and Days Between Calibrations to each Gage Description these fields are not required and may be left blank The Edit field can be used to link Types to individual Gage Descriptions For example you may want to link the Type Bore to the Gage Description Micrometer Gage Control Gage Calibration Management Software allows you to select from a list of Types for each Gage Description For example micrometers may have multiple Types Outside Diameter Inside Diameter Anvil Depth Blade Pitch and Bore TYPES CAN BE A HELPFUL TOOL WHEN SEARCHING FOR A PARTICULAR GAGE For example the DEEP BLUE search application can search and display all Depth Micrometers fa Gage Description The Edit field allows you to Work Instructions Specifications Nav Air 17 20 MD 63 _v ANSI NCSL 2540 1 Set Plug Gage WI 7 6 14 Thread Plug Gage ANSI BI 2 H28 Set Ring Gage WI 7 6 13 Set Ring Gage B89 1 6M Thread Plug Gage WI 7 6 14 Thread Plug Gage ANSI BI 2 H28 Thread Ring Gage WI 7 6 13 Thread Ring Gage ANSI BI 2 H28 V Block Set WI 7 6 22 V Block Set Optical Parallel Set w Optical Comparator select Types for a UYA y Py Py Gage Description E If the Days Between WI 7 6 20 Tensile Tester Mag Particle Tester JS amp P 1A Tensile Tester ASTM E 1444 05 9 Calibration varies Surface Plate Hex Pluge Gage Indicator Micrometer WI 7 6 8
48. sosososssosssssososssososssosssososossseosssosessso 36 The Deep Blue Inquiry Screen Report Generator eese eene enne nennen ena assensus aaa 37 An Overview of Gage History and the Calibration History Report eene 39 Understanding the Dashboard ccccscsssssssssssssssssscessenceeceecescceccccccsscsssessesssecessessesceeceesscassascess 40 n ic oburkica rd c 42 A Note on Reporting Functionality 1e eee eee eee eee eene nennen nenne nn tnn etn trahere eee ee eee see esae snos noe 42 Electronically Converting Legacy Data As a benefit to our customers our company offers data conversion services If your shop is able to provide current calibration data in a spreadsheet format e g Microsoft Excel we will be able to accurately convert your data and provide you with a customized database Gage Control Gage Calibration Management Software will convert current gage information but we are unable to convert your gage history Your current gage data spreadsheet should contain at least gage IDs gage descriptions e g caliper micrometer and thread ring gage days between calibrations next calibration dates and current location information e g Final Inspection Calibration Lab CNC Once you have sent us your data we recommend you DO NOT make any changes or updates to your data until we have compl
49. t Enter a number of days in the Number of days before the gage is required to be returned field This field may be edited without returning the gage This is a required field Notes can be entered in the Internal Notes field gt Click the Edit Location Information button to transfer the gage _ Est Location formation 35 The Return Gage Edit Number of Days Screen Returning a Gage To return a gage either enter the Gage ID in the Find Gage field _ or locate the gage on the Transfer Overview screen and click the Edit Return button The Return Gage Edit Number of Days Screen will generate The Return Gage section of the screen will display the Location Information previous to the last transfer The operator can either return the gage to the previous location or select a new location a Return Gage Edit Number of Day ge y Gage ID Transfer Dane VEMM n Return Gage il T section displays ln cron mete location Eis B i Information qoum previous to the 1 Rewen Gage last transfer se vue Exit Without Se gt Once the return location information has been entered the operator can click Return Gage to complete the return ere Gages may also be returned from the Gage Detail screen gt Ifa gage has a Transferred status gage has been transferred but not returned the Return button will be highlighted in the
50. t Module generates a forecast or estimate for the total number of gages that require calibration per month twelve months in the future It is important to note many gages e g gages that are calibrated every 90 days will require multiple calibrations over the subsequent twelve months As a consequence the forecast is calculated by both the number of days from the current date 40 the gage will require calibration and also the number of days from the current date the gage will require calibration plus an additional number of days based on the gage s Number of Days Between Calibrations Gages at Offsite Locations are active gages that have a vendor or customer populated in the Offsite field under the gage s Locations section Calibration Standards Calibrated by Offsite Vendors this section is a quick reference for Calibration Standards calibrated by offsite vendors that are coming due for calibration Certain Calibration Standards e g gage blocks are used by your calibrators on a daily basis and are critical to ensure your gages remain calibration This section gives your calibrators a heads up that these types of gages are either going to be out of service when they are sent to an outside vendor for calibration or require scheduling an outside vendor to travel to your shop to provide calibration services Refreshing the Dashboard the Refresh Dashboard button will refresh or update
51. tive Gages are the total number of gages that have an Active gage status code Gages in Storage are the total number of gages that have an In Storage gage status code Company Owned Gages are all gages that have Your Company Name populated in the gage s company field under Proprietary Information Employee Owned Gages are all gages that have an Employees Name populated in the gage s employee field under Proprietary Information Gages Calibrated In house is the total number of all active gages that have the Calibration Vendor field unpopulated Gages Calibrated Outside are the total number of all active gages that have the Calibration Vendor field populated Active Calibration Standards are the total number of all active gages that have the Calibration Standard field selected as YES Transferred Gages are the total number of gages that are currently have a Transferred Status in the Transfer Module This number can be confirmed by accessing the Transfer Module clicking the All button and then clicking the search button Update Auto Numbering refers to the Update Auto Numbering field in the Update Company table Number of User Licenses the number of User Licenses purchased by your company if more users are required contact Gage Control Software Current Number of Users number of users currently logged into Gage Control Software The Gage Forecas
52. to filter gages by Where the Gages are Calibrated the Calibration Vendor both Calibration Standard fields and the Calibration Unit of Measure Location Information allows you to filter gages by Offsite Location Department Location Issue to Employee and Shift User Defined Fields allows you to filter by User Defined fields e g Gages to Watch User Defined fields are defined under the User Defined fields table and populated under individual gages A report can be generated at any time by clicking the Print button Sample Company Deep Blue Report Next Callibration Start Date All Next Callibration End Date All Date of Next Calibration Description Information Offsite Department Location Issue to Employee Shift 10 1 2012 8 41 57 PM Thread Ring Gage 23 4 8 UN2A GO Jones Plating 8 16 2012 9 32 24 AM Thread Ring Gage 13 8 8 UNC2A NO Manufacturing CNC Edward Jones First GO 38 An Overview of Gage History and the Calibration History Report Gage Calibration Management Software s calibration and location history allows your company to retain and recall a detailed account of your gage s calibration activity as well as activity based on the gage s physical movement Each time a gage is calibrated the location of the gage is changed or the gage is taken out of service this activity can be viewed in the gage s History Tab The History Tab ca
53. try Y WON NW NON NO ON VV VV VV V WV Update Company see page 10 Calibrators see page 12 Where Calibrated see page 13 Units of Measure see page 15 Specifications see page 15 Work Instructions see page 15 Types see page 15 Types are an integral part of Gage Descriptions Gage Descriptions see page 16 Departments see page 16 Locations see page 16 Manufacturers see page 17 Employees see page 17 Shift see page 17 Calibration Vendors see page 17 Offsite Location see page 17 Calibration Standards see page 17 Step 2 Manually converting your existing gages Important Note during the initial data conversion you will need disable the gage auto numbering feature see page 11 The gage ID physically etched on your gages should be recorded in the Gage Calibration Management Software program We suggest you review each of the following fields and then print pages 22 26 Highlight the fields that are important to you and your company To ensure uniformity when entering gages use this highlighted printout as a guide during the initial phase of your implementation It is recommended that you enter Calibration Standard gages first so you can reference the Gage ID when populating the Calibration Standards table Review and follow directions for adding a gage see pages 22 26 Once the individual i Go To Last Gage gage has been added and calibrated click the Go To Last Gage button
54. update information You need to install the Gage Control Gage Calibration Management Software program on your employee s computer for them to Once the Software is installed the user can double click the Gage Calibration Management Software icon on their desktop The User Login screen will appear The view only user only needs to double click the Deep Blue Login Cancel eel icon to view read only data 2 Transfer Only Gage Control Gage Calibration Management Software can limit a user s access to the Transfer Gage module see page 32 and the Read Only program Deep Blue Transfer Only status allows an operator to transfer and return gages and also view gage information by clicking the Deep Blue icon To add a Transfer Only operator access the Calibrator screen and click the New button A blank line will appear In the new blank line add a name in the Calibrator field a Password a First Name and a Last Name Clicking the Transfer Only field will limit the operator s access i e the operator will only have access to the Transfer Gage Module and the Deep Blue inquiry screen fa Calibrators um lel as Tran sfe r c ps m Pics a Inarctiet Only Calibrator Password First Name Last Name Transfer Only Inactive Pass Admin E E Field Aaron Fass Aaron Danielson v E 3 Calibrator Access your calibrators will have access to the entire software program
55. ween calibrators can be populated i Location Information tracks the current location of your gage Although more than one Location field may be populated only one Location field is required These fields should be considered the default or typical locations for a gage If a gage is temporarily assigned for a specific number of days to an employee department outside processer or outside calibration service we recommend your shop utilize the Gage Transfer module 26 Offsite are areas outside of your shop where gages are sent stored Offsite Locations most often fall into two categories Outside Processing Services e g plating services and Outside Calibration Vendors e g Glastonbury Southern Gage 0 is Departments define an area in your shop where gages are stored Examples of Departments are Calibration Lab Final Inspection and CNC ES Locations further define specific areas where gages are stores Examples of Locations are Shelf D or Cabinet 3 1 en iz Issue to Employees indicates if the gage is issued to a specific employee Issue to Employee Shift indicates the shift the employee works e g first weekends etc sa A highlighted Return button indicates the gage has been issued using the Transfer Module Clicking the highlighted Return button will allow you to return the gage Once you have populated information specific to your shop you can either click the
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