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Attendance Management Software User Manual National World

1. 04 13 Wed ee Reason Day View List View the option page of the staff business trip asking for leave may be divided into two pages that is the daily view and list The situation of staff businesses trip asking for leave is able to be set in the daily view page Department through this drag down box user can examine and to choose each department the default department in the system is the main corporation Staff through this drag down box user can examine and choose the staff from each department default staff by the system is Completely When view the lot of record may set option for staff business trip staff ask for leave by a department Note the staff is in Completely by default be unable to add the staff business trip asking for leave 96 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee list The employees selected from the Employee option box are displayed in the employee list Leaves view through the view all leaves name which exist this system will be shown Double click name of leaves may choose the color to distinguish the leaves Beginning and ending time Is same with the majority module in beginning and ending time all is used to determine some Time Period provide user with convenient to inquiry Production report Determined begi
2. R amp D 3 i Z Apply Privilege Machine R Machine Number B l IP Address v 1 192 168 1 201 10 After users and equipment is selected click on Y 78 button the group Time period which is used by user in the critical periods will be assigned to the selected devices After distribution is successful prompt will appear shown as following Attendance KE x increased by 1 rights 11 In the User Access Control Privilege interface click EJ button and enter the Access Control Privilege Setting and synchronize set up information of user groups will display in the list Shown as following NEW UNIT 1 inthe No I user group 1 Time Period 162 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Ac Privilege option Set up the Access Control Privilege when a user do not use group 1 If a user belongs to the group but she he does not use group Time Period then in the User Access Control Privilege setting interface select the Time Period to be used shows as below No 10 users belong to the third group but he she does not use group Time Period and use the 1 2 3 Time Period 163 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 User AC Privilege Sele Set Group Timezone 1 vi 2 vi Bre vi Department v ID Jame Group Department A ID Bd Name R Group v R amp D 4 R i 1 Testing 5 FAE 2 Administration de 1
3. Apply Privilege Machine R Machine Number Bd IP Address Bd 1192 168 1 201 1 192 168 1 201 2 After completing in the User Access Control Privilege interface click xi button and enter the Access Control Privilege Setting and synchronize set information of user groups will display in the list shown as following in the NEW UNIT 1 the No 1 user use the 2 group Time Period in the NEW UNIT 1 the No 10 user use group 3 Time Period the non use group but use 1 2 3 Time Period 164 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Ac Privilege option Delete All Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir Delete the User Access Control Privilege 1 After choose the user who will ready to be deleted and his group move their to the critical areas and moved equipment whose the Privilege will be deleted to the critical shown as below delete the No 2 users in NEW UNIT 1 who use the Group 2 Time Period Ac Privilege option 165 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 x Delete All 2 Click on the Privilege button the group Time Period the user use will be deleted in critical area from the selected equipment After deleted successfully the system will prompt shown as following Ac Privilege option OP Ft Pres Delete All Se Edit Privilege X privilege X Delete
4. Definition of unlock combination function Unlock combination is the direct expression for controlling unlock For 156 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 example if you want that all registered users cannot unlock door then set Unlock Combination to null Definition of unlock combination is defined to different combinations that can unlock door and each combination consists of different groups Unlock combination directly uses group number and does not consider order for identifying user between each group For example 123 means door will only be unlocked when at least one user in each group of Group 1 Group 2 and Group 3 passes identification together with other two users 4 means door will be unlocked when one user in Group 4 passes identification together with other two users System can define up to 10 unlock combinations at the same time and door will be unlocked as long as one of these 10 unlock combinations passes identification Unlock Combination Unlock Combir Description Group 1 Group 2 Group 3 Group 4 Group 5 ove yo me vn 2 6 4 User Privileges User privilege mainly applies to user access control setting if a user whose personal No is assigned as 1 2 3 4 and is distributed to No 1 157 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 device in the default period time
5. Fingerprint gerp Title Privilige User vi ev Date of Birth A El Dateof Employment CardNumber 0000569701 Mobile No O sensor Home Add Basic Information Addition AC Options The upper half of the window of Employee List is a list of employees and the lower half is designed to select and set staff s varied information The lower half is paginated to three pages click the pagination label on the bottom to enter different pages performance corresponding operation When if there are many staff you can use this way to search for input condition you inquire click Inquire button so you can get detail information about this staff I Must fill the blank of the staff s information list with the staff s name enrolling number according to the actual need you can add other information about staff 31 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Note it is different with old software we have increased a new function in maintained setting item the User number distinguish from enrolling number the enrolling number is suit for Device and according to normal Device the enrolling number don t more than 65535 but the user number have not limit to its size number Addition New Staff When usual execute this management program at first time after registering the user in the Device than directly downloads it to software and revise name
6. National World Systems Attendance Management Software User Manual Version 1 8 3 0 Date May 2011 About this Manual This manual provides software operation instruction for example install and uninstall program collect data assign shift and output report ect National World Systems www nwstm us com Attendance Management Software User Manual V1 8 CONTENTS O OO l l Install and Uninstall Program eesrrronrnnnnrrrnrnnnnrrrnnnnnnrrrnnnnnnnnnnnnnsnnennnnnsnennsnner 1 1 1 Before Installation orrornnnnnnnnnnnnnnnnnrrrrrrrrvvnnnnnnnnrnnnnnnnneeerrrsrrsennnssssssnnnn l A a i EE E E N E EAE A E 2 1 3 Uninstall PrOCt ais 4 cc ccsacnicseieccdectiecs inc oiecdilvseiecaleceiveeerdisdeiex iach 7 ELITEN 7 1 3 2 Uninstall Fingerprint Sensor Drivet ccccccsseecceeeeeeceeeaeeees 7 1 4 Work Flow of the SOU Wal xndicasissonieaddcnoniadsdosavincdcesnsnsadaancndadasasadddasadassdous F O O l 2 Program MARA CCMICIE sites scsshotwasnadadendsscesadohesenndasuiesandoniededdaniadeatiuiecndeiesedastheende l 2 1 Exchange Data between Device and Program rrrrnnnnnnnnnnnnnrnnnnnnnrnnnsnner 1 2 11 Device Managment ioia tscacacasecadedacacadesasacedecacesadecadnaslacadecadadadecadnas 1 2 1 2 Upload and Download Data rrrronnorrnnnnnnrronrnnnrrrrrnnnnrrnnnnnnerrnnnnner 4 MT 14 2 1 4 U Flash Disk Management rrrronnnrronrnnnrrrnrrnnnrrrnrnnnnrnrnnnnnnnrnnen 15 2 1 5 Short Message Management rrrnnnnnrnnnnn
7. number and the card number can display the corresponding card the information according to needs to change the serial number and the name the card number do not change at random The cursor locates in the name column Employee List a x r Et i v a Face Group L Add Delete batch Search Import I linclude sub department s AC No No Name Gender Title Mobile Pager Birthday A 2 OUR COMPANY gt Overseas Department 2 Luck Male fl RD SEG PHA ce Fingerprint manage Gender Female No Nationality Office Tel Title Privilige User v Date of Birth 7 Dateof 7 FE Employment CardNumber 0000569701 Mobile No Fingerprint device O sensor Home Add Basic Information Addition AC Options If want to add new staff press F button to repeat above this operation 2 Add Batch Staffs When some departments enroll a lot of staff you can use this function to add staffs lighten an operator work E g a lot of staffs want to be added to the bill department first select a department click on the Add batch staffs button the adding batch staffs window appears 35 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 If there are not staffs in this department the following appear Add a batch of employee AC No Number patter wildcard length From 1 i on If there are staffs in the department the following appear Add
8. Assigned schedules list Shift Schedule 20007171 2999 12 31 Normal After set up click on OK to save setup click on Cancel to give up action return attendance setting label 49 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 2 2 3 Administrator Setting Set administrator To help protect you system from security to prevent the data are changed by unauthorized personnel this management program provide with the function to set administrator click the maintenance setting sub item on the menu of administrator setting this window will pop up following dialog box ie Administrators en JAC No Name Privilege gt a Modis Click on the Administrator button the display is following Add Super Administrator Adel Department Administrator Ace Level 1 Dep Administrator Add Level 2 Dep Administrator Cancel Administrator Select the administrator type you want to add it is better to add supper administrator after click following interface appear 50 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Department Employee List fx Department OUR COMPANY P El at Day shift dr Shift A Wil e 11111 agnet gr Shift B 11113 Kent Se officer 1114 Mary B E Drderpicking 3 41115 B k Lu M T Fimanre T Choose the administrator you want to add in the interface all admin
9. Attendance Management Program us 06 7 8 is not a valid date and time After correctly input the information that wants to be add click button to save this information Delete Click button to delete the holiday information which does not need to use Revision When need to adjust to the holiday time which has been added TT National World Systems www nwstm us com Attendance Management Software User Manual V1 7 may click to revise holiday information Then click to save the information which has been revised After adding the holiday while assign staff shift the system cannot schedule these Time Periods Because assign staff shift record does not exist therefore set holiday period in the Time Attendance report form the system cannot count this period of time the Time Attendance If in holiday period had the staff to carry on the Time Attendance registration counted in the Time Attendance report form for this staff freely working overtime 2 2 8 Leave Setting It is possible that when staff encounters the serious problem and needs to ask for leave cause the different reason asking for leave can be automatic statistic in the system This system provides with the leave kind of maintenance function click Leaving Class in down drag menu following window pop up Establish Normal Leave Class r ae EEE GE bg Leave Class Name Vacation Sick Other Statistical rule hin unit Raun
10. Late T Early Absent a o oj o e eje e sje sjej e e ej e sje e jeje e jeje ejej e sjej e ej e e sje e eje el e 4 E s 5 Ej o olls 8 240 BH H 38 2 E ae amlls cH H i fol HS Ct o o o o o e o e e e e o e s o e e e e e e o o s e e e e e e e e e s a e e e e e e e amp ee gt r 284 R 6 D 234 4 Helejelsjelslejsjsjsjslejsjejejsleje ejsjels jslal ejelejslelsjajelslejelejsje z feos on on on of on orf on on on om on rn en rm men rn mme nm on on on nm men amp slelsjalelslejslejslsjslalslslelalsjslsjelalsjslslalslslsjelalsjslslalslele s sjelsjalsjelslelslslsslalalalalalalejejslsleleleeeeseslalblelele NJNJINJ NJ NJ NI NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NJ NINI NJ NJ NJ NNN NJ NJ NNN amp Jelelelelelalalelelelelelelelelelejelejelelele elaleleleleleljelelelelelelele Jej eje e e e e e e e e e s e s s s s g e g s s s s s e e s e sje ejeleje e e Je e e o o o o o e e e e o e e e e elolololololojojololelolojololojo If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Export data Export the data you inquire to Excel or the text file backup and save it 144 National World
11. Maintenance Option click data option the following window pop up 1 How to set Link Microsoft Access databases Select Microsoft Jet 4 0 OLE dB Provider 5 Data Link Properties Provider Connection Advanced All Select the data you want to connect to OLE DB Provider s Microsoft ISAM 1 1 OLE DB Provider Microsoft Jet 4 0 OLE DB Provider Microsoft OLE DB Provider for DTS Packages Microsoft OLE DB Provider for Indexing Service Microsoft OLE DB Provider for Internet Publishing Microsoft OLE DB Provider for ODBC Drivers Microsoft OLE DB Provider for Olap Services 8 0 Microsoft OLE DB Provider for Oracle Microsoft OLE DB Provider for SQL Server Microsoft OLE DB Simple Provider MSDataShape OLE DB Provider for Microsoft Directory Services SOL Server DTS Flat File OLE DB Provider 2 Click Next to enter next step or create a link to enter following 86 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 window amp Data Link Properties Provider Connection Advanced All Specify the following to connect to Access data 1 Select or enter database name 2 Enter information to log on to the database User name dmin m I Blank password Allow saving password Test Connection Click vif button select database filename A For a single computer Through the pop up menu of File Manager attach it in the attendance database fil
12. National World Systems www nwstm us com Attendance Management Software User Manual V1 7 2 Program Management 2 1 Exchange Data between Device and Program 2 1 1 Device Management Before downloading or uploading data from the Device with software ensure that the communication between Device and PC has established So connect the device to the system firstly input the related parameter after create connection successful uploading or downloading data is available Device Maintenance Click Device Maintenance in the main interface or click Device Maintained in My Device List in here you are able to complete to add cancel and modify Device National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Device manage Ge Machine List rear Device Edit Communication parameter Name New Uniti Device Number 1 Communication type Serial Port R5485 v Baud Rate 115200 v Pot COMI v unication key There are two default communication mode provided in the system one is RS232 RS485 another is Ethernet Some specify machine is designed with USB communication mode such as H2 for more detail please refer to corresponding User Manual the using method please view the explanation below Add User may newly add device input the corresponding connection parameter of Device save it the device name will display on the left side list Device name named the device
13. are divided into morning shift day shift night shift three Time Period the application beginning date is 1 As before instruction finish the operation the following window appear Shift Timetable Maintenance m or Timetable Name Afternoon 1i On Duty Time 18 00 Off Duty Time 02 00 Late TimefMins 5 Leave Early Time Mins 5 3730 01 30 02 00 17 30 18 00 07 30 Beginning In 17 30 Ending In 18 00 Beginning Out 01 30 Ending Out 92 30 Count as Workday 1 Count as minute minute 0 Must C n Must C Out v lt gt EI Change the Display Color Staff working hours schedule list 14 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 wens shift Day shift En shift From schedule list the regular are fund cycle of all staff work hour is four day so A B C D four shifts s four day working hours are divided into four shifts Other shift follows the instruction amp shift Management Dele Shifts Shift Time Period UTES 4 BEZO 9 1011 12131415 16 17181920 21 22 2 24 L Day Shift 1 1 1900 Save AddTime X J Check Al Beginning Ending time Refers to show all staffs schedule time which day start and which day end Time Period in the below rolling region 2 2 7 Holidays Maintenances In the legal holiday according to the related laws and regulations the 75 National World Systems www nwstm us com Atte
14. lister Temp Supervisor 5 7 2007 0S ESM RE Above the report tool column is same with daily Time Attendance statistical table 6th Create current data report The create current data report refers to produce report according to the current screen demonstrated format provide convenient for the administrator reading and printing Statistical result detailed situation page current data report form 142 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Fie SO AN x Clock In Out Log Exceptions eamf ame ine stn tw Ste xo pt i ft f05 06 18 44 can vali 2 205 06 18 43 cn fO mai 3 Marry 05 06 06 10 Can mid 2 f2 o5 06 06 10ean med A fi 05 05 17 07 fean fO watia 2 f2 05 05 17 07 can Oo waif a f 05 05 17 07 fean Repeat A fi 05 05 17 07 ean Repeaf pf 05 05 17 07 fean Repeat a f fos 17 07 ean Repeatf fe Sucy 05 05 06 10 Cn f mai 3 Many 05 05 06 10 OverfimeOut Invalid If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Shift detailed situation current data report page Shift Exception tn Jono fs ear onan oO ME 5 fear htl fest ao a 21 Del 0502fAtemoon 1800 0200 J y oy f gt 20 Scat 0602 Atemoon 1800 0200 J oy f gt 18 Wood 0502 Aftemoon 1800 0200 S y oy gt 6 Dal
15. 0 b 0 po p 16 Dailey 5 o 0 0 2 o o a o o o0 0 5 5 eo 6 o 0 o o o o 0 0 o hs Wod bb b o b bo k b bo b b w b bo 5b b e 0 be b 0 0 o b 2 sa b b e o o e b b b o Ww bo o 6 5 e b e ob o b 0 i a Dell 5 o o o o 2 o o o o o o o 5 5 62 o 62 o a o o o o a o o Jes pi 5b b b b b k b b b b h b pb 6 5 amp b amp b b b p i Jes Bar 5 o o a o 2 fo b b b jo fo fo 5 5 e b je b p b 0 p I El HETE 5 o 0 0 0 2 o 0 0 0 o o0 o 5 5 2 i 62 0 o o o o o a o o 12 mH 5 b jo b b k lo b b b to b b b 5 amp lo l b bW bb fo s mas b b pb Wo 2 bo b bo b fo o 0 6 5 e b b p pb fo p a HAT 5 o 0 o o 2 o o a o 1 0 o 5 5 62 o 62 o 0 o o o o 0 0 o 1 ka 6 wo bo bo k 0 o b b jo b b amp 5 e b le b b 0 b p Lh mex jo jo jo bobo 12 W b b fo ho fo jo 16 e 10 162 b W jo jo jo 10 BRS 5 o o 0 0 2 0 o 0 0 o o0 o 5 5 e o 62 o 0 o o o o a o o Ch was lo b fo k b b b b ho Jo b 5 b e bo be b o Wo 0 b Hi Mart 6 0 e b 2 b b b bi mb we b 5 e b We b o 0 0 j ho PRISE 5 o o 0 o 2 o o 0 o w0 o o 5 5 62 o 62 o a o o o o a o o ch Ee b b bo bo bo k b b b ho fo fo 5 5 ie b le p b 0 h sz b b 0 bo bo k b bo b b wb 0 6 5 e b e b 0 b o p 110 Zp 5 o o a o 2 o 0 0 o io jo o 5 5 6 o 62 0 o o o a o a o o Lh z 55 b lo b b kk b b b b ho b b 5 je lo le ff Oo lt b bo fo aD eae Bb b o p o 2 b pb b b wb jf s s e bo e b bo w 0 p 13 F X 5 0 0 o o 2 0 0 o 0 o o o 5 5 62 o 62 o 0 o o a o 0 o o Wi Wi jour Absent WDay AW Times OUT Hour 777 Hour 777 Hour 27
16. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 lt Day View List View From To w Start Time 11 04 01 00 00 11 04 02 00 00 11 04 03 00 00 11 04 04 00 00 11 04 05 00 00 11 04 06 00 00 11 04 07 00 00 11 04 08 00 00 11 04 09 00 00 11 04 10 00 00 11 04 11 00 00 11 04 12 00 00 11 04 13 00 00 11 04 14 00 00 11 04 15 00 00 11 04 16 00 00 Time Range 4 1 2011 5 1 2011 11 04 01 23 59 11 04 02 23 59 11 04 03 23 59 11 04 04 23 59 11 04 05 23 59 11 04 06 23 59 11 04 07 23 59 11 04 08 23 59 11 04 09 23 59 11 04 10 23 59 11 04 11 23 59 11 04 12 23 59 11 04 13 23 59 11 04 14 23 59 11 04 15 23 59 11 04 16 23 59 Seles Query JatchD elet Le Add Add a record of business trip asking for leaves for a staff there are two methods to add leaving on business or asking leave 1 One way After selecting departments staff and date time left click on the box of Select Set Asking for leave Time and hold drag to draw a time period bar and then loosen the left button of the mouse and the following dialog box of Select Leave Types will pop B 98 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 a Add the Item of Leaving on Busin in a Time Range From 4 29 2007 00 00 To 5 6 2007 23 59 Please choose the leave type Vacation Reason Choose asking for leave from the selected style box type reason in t
17. 107 2 4 2 Attendance Exception Searching and Record List 114 2 4 3 System Operation logs rrrvnrrrrrrnnnrrrrrrnnnrrrrrnnnnrrrrrnnnrrrnrnnnnnnnnnn 145 LS Dala Mana CINTA EEE 145 2 5 1 Initialize System rrornrrrrrronnrrrrrnnnrrrrrrnnnrrnnrnnnnrrnrnnnerrrnrnnnssennnn 145 2 5 2 Clear NNDS 146 253 Back Up Database sacxcicacnnnnunnunnnunniunucunusununn 148 2 5 4 Import Attendance Data orrnrnnnnoronnnnnorrnrnnnnrronnnnnnrnnrnnnnnnnnnn 149 2 5 5 Export Attendance Data orrnrnnnrnronrnnnnrrnrnnnerronnnnnrrnnvnnnnnnnnnn 151 2 0 ACCESS NS 152 2 6 1 Period Time rrrrrrrrrrvrvvvvvrrrnrrrnnnnnneerrrsrsssnnnnrrsnsrnnnnnnsesessessssenne 153 Died OUD a e E 154 2 6 3 Unlock Combination feccsssesnseevsesiacessn suide ssea sedeevessetasiceesedusicee setae 156 2 6 4 User Privileges uunsusminsanneraesatdvistatnrammdnndadeindd 157 26 5 Upload Sete Lassa iE 167 PI 169 AG DE EEE EE 169 3 2 Select Employee rrrrrrrrnnnrrrrnrnnnrrrnrnnnnnrrnvnnnnnrrrnnnsnnrrvnnnennennnnnsnennsnnennee 170 3 3 Select D AT MGM c5 lt 1 cacadadadasadasddaaasaddecadadsdacadadidlasdacddaatdadddaaasadidanadads 170 3 4 Select Employee in Department orrrrrnronnnrrnnnnnnrrrrrnnnnrrrnrnnnnnnnnnnnnnnnn 171 PPT 171 JO ROU Dala eccer E aE 173 II National World Systems www nwstm us com Attendance Management Software User Manual V1 7 3 7 Advanced Export errrrrnronnnrrrnnnnnnrrnnnnnnrnnnrnnnnnrnnnnnsnnrnrnnnsnrnnnnnn
18. Attendance Management Software User Manual V1 7 Qi Arrange Employee s Shifts kode Shifts Shift Time Period name Beginning Date Cycle Num Cae 2007 1 1 2 2007 1 1 1900 1 1 1 Wi lt Time Range From 2007 571 To 2999 12 31 Select a new shift from shift that has setup definite starting and stopping date click on OK button to confirm action click on Cancel button to cancel operation return attendance setup window While a staff shift in Normal work hours you can add a lot of item of schedule E G Starting date stopping date shift 03 3 1 03 5 30 springs 03 6 1 03 9 1 summers The intellect assignment staffs shift be selected the window will appear 47 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee attendance options Marry Clock In Clock Ou lt sign tte By timetable By Timetable AN O Must C n Must C Out peek time for tases dg CJ low no Cin O Allow no C Out 1 2 Day s 0 Hours Attendance Active C Count OT Used timetable wo Holiday Registry for OT Assigned schedules list Start Date End Date Shift Schedule 2000 1 41 2999 12 31 Normal The auto assignment staff s shift function is that while staff who does not assign shift to Time Period but he she has attendance record the system will can define automatically the Time Period This function main use in more changes shifts Min a
19. Delete the leave records of employees in batches Click this button and the system displays a dialog box about the time range of batch deletion Select a time range for batch deletion and click OK When you add leaving on business time period and if this time period overlap exited time period the following caution box will appear 101 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Attendance Management Program Kel You can t add this item of Asking for Leaving Leaving on Business New Time Period will overlap with existing time of Asking for Leave Leaving on Business Click Yes key the operation is invalid After click Confirmed the added asking for leave business trip is invalid currently After you add the record of business trip asking for leave successfully then the shift detailed situation will belong to the exceptional case in the Time Attendance report the situation of business trip asking for leave will display in other unusual situations default business trip asking for leave take effective system can directly compute the Time Attendance record be allowed to business trip and asking for leave in here the verification verifies for invalid then does not count in the report has verified for is invalid the time which business trip asks for leave 2 3 2 Handle Staff s Forgetting to Clock In Out Handle Staff s Forgetting to Clock In If one staff forgets to
20. Employ Employees faen E mployee Our Department s Employees Staffs in the Employees box are those who don t belong to any department that is who have left their posts This is the same as on leave No salary In the box of staffs select those employees that your department wants to employ and click Add button and then those selected employees will be added into your department In the box of Our Department s Employees select those employees that will leave your department and click Remove button and the select employees will leave your department leave their posts After operations click Close button or to return to Department Management main Window 2 2 2 Employee Maintain Select the Maintenance Setup click staff maintenance item open Staff list within this window maintenance staff s various information and attendance setting Through the staff list you can view the department the staff belongs to here to view and modify staff s information is available at here attendance setting privilege is superior to Assign Staff Schedule 30 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee List G fk 5 x tt i 7 g Face Group al L Add Be Search Import sl C Jinclude sub department NO i Mobile Pager amp OUR COMPANY Overseas Department E R amp D AC No 1 Name ida Fingerprint manage Gender Female Ss No Nationality Office Tel
21. Fa appended modified deleted records can be D Zk Th ded modified deleted d b oe seached And you can select the missing operated Name lt All gt vi AE Search records and restore them Press Ctrl key can kr multiply select records Time Range From 3 7 2007 01 00 AC No Clock 1 0 Time 2 2 5 6 2007 6 10 59 AM Zk Mary Zk Marry Zk Sucy Add Modified Deleted Reason ig Oo O Append employee s forgot Operator Temp Supervisor C ln 5 5 2007 6 10 594M OverTin fa 2 O Append employee s forgot Temp Supervisor 5 6 2007 6 10 594M C An vg c O Append employee s forgot Temp Supervisor 5 5 2007 6 10 594M Cin iy m O Append employee s forgot Temp Supervisor mw w As shown in the above picture click Export button to pop up the following window Export Fields Options Ez Please select the fields that you want to esport Predefined Items List MENE SAS w Mame v am W AC No i Clock 170 Time w Type h l Add You may Modified lt Save Current Option Input a name in liv Deleted the above Predefined Items List and liv Reason then press OK w Operator Import Previous Options gt Choose one IM Date name that have been saved before in the above Predefined Items List and then press DE Fox 173 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Pre definition item The current definition of your cho
22. World Systems www nwstm us com Attendance Management Software User Manual V1 7 11 Leaders of company don t require clock in out but their attendance demand account how do it to set Answer 1 Enter attendance setting under staff maintenance cancel valid attendance 2 Set up a period time of unnecessary to clock in out produce a schedule the schedule is used to account with staff OK 191 National World Systems www nwstm us com
23. a batch of employee Sc Copy datas from Simon 1109 NreecedeeMnccnseccneccosccnsssnsessccsseshconesMesnsescnsscsevcnassAsvcssceasecansccsecanseansconcsesencnasecsseces AC No Number pattern e nyre 3 Mobile Pager Wildcard length i Birthda 1 2 1 s Add From 31 To Home Tel department 001 Administrator Nationality CardNo Privilege The backup data of staffs witch select from bill department display on the left up corner if the new added staffs and selected staffs own the same the shift and attendance setup left click Copy selected employee attendance option and schedule if there are other same words select relating to words from the selected words box 36 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Attendance No batch increase that department on adding batch staff through the wildcard it is easy to add staff No The number format That means a attendance serial number for example the staff No of this department is the figure 1 at the first so its serial number is 1 input 1 to the serial box the window display following Copy datas from 2 21 C 1Copy selected employee att options and schedule Select fields to be copied AC No No PFE Mame Humber pattern 10 Gender Title vispet 3 Mobile Fager Wildcard length Bitidau 1 10 From i Ta Home Tel department 1001 Administrator 1002 Nati
24. after to perform Inquire SMS there are only short message which accord with the inquiring condition on the list area 4 Send short message From the short message list in left side choose a topic message you want to send click Send SMS 5 Customize staff s short message Click Employee SMS Customize appear following interface J Employee SMS customization gt Ea Browse condition Deptment v Input Browse Refresh User Info SMS Select All UnSelect Al Smsid Start time Timeleng Minute Choos Shift 1219 Ballou lv Shift A 1101 Dailey E Shift 1102 Jacqueline E Shift A 1103 Marry Iv Shift 1104 Wood E Shift 1106 Joseph Shift A 1107 Mark E Shift amp 1109 Simon Ci Shift A 1110 Sush E Shift 1111 Wagner E Shift A 1113 Kent O Shift 1114 Marry B fr Shift amp 1115 B k C Shift A 1212 E Shift 2102 mses E Shift A 2104 FE E Oper Select amp Send immediately C Not send temporarily User Count 77 Sms Number 0 Staff s information This list shows the staff information that customizes short message Short message This list display the shot message which is customized by staff Operation if the software link with the machine can click Send immediately if the software has not been linked with the attendance machine Not send temporarily and return the main interface of the 26 National World Systems www nwstm
25. as well as save it upload it the machine to use again If have to directly add the staff in software in order to guarantee the user information and the fingerprint or the card one to one correspondences connect with Device to go on the real time registration fingerprint and the card is available in this interface After connects the Device every time while add a staff the corresponding person s fingerprint or the card will be registered simultaneously Avoids the trouble which the fingerprint or the card and the personnel does not correspond appears A registration fingerprint Under in Fingerprint or card registration drag down box choose the fingerprint device that have attached to system after connects successfully starts to add the staff Select the department which the staff is at after click button input staff s register number name and other related information Single click register button to start the fingerprint registration Fingerprint machine registration register the fingerprint with the standalone fingerprint Machine Fingerprint device registration register the fingerprint through the 32 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 on line fingerprint device to t Attention when you choose fingerprint sensor to enroll there are two choice ZkFinger9 0 and ZkFingerl0 0 for the operation detail refer to Appendices 3 8 How to Generate License Files
26. check in due to some cause this function of Handle Staff s Forgetting to Clock In can be used to add a clock in record Click Handle Staff s Forgetting to Clock In under the menu of Handle Time Attendance and the following dialog box will pop up 102 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Append employee s forgot Clock in out Department Employee When part or all of employee from one department forgot Clock in out with reasons Zk Y employee s clock in clock out time can be 1 added and the changes can be searched 2 by using lt Modify Log gt from Employee Attendance Records Search Module 3 Many Press Ctrl to select multi rows 4 Jack 5 5 6 Sucy State C n v 7 Simon Add record time 8 Tom 3 Jacqueline day v 0523 10 Scat 11 Harry 13 T bay Fa B de You first select department and staff and choose the record style you add Set record the date and time click Append to add a new clock in record When a new record has been added the Add button becomes gray and invalid But it will become bright and valid again after the employee has been changed to another one or the clock out time has been changed Click the close button to close this dialog box and return to the main menu There are many select statuses of not only clock in and clock out but also other option in select box the window is following This module not only may
27. day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Holidays The holiday in which day staff actually takes work the default unit is working day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Working Hours Depending on clocking in clocking out record total of staff s hours of on duty between the start and end time the default unit is hours accurate figure inhere after point two digital Overtime work Depending on the overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime 1s effective in other exception situation list carry on the computation of the statistical working hours from Monday to Friday beyond holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page 134 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Weekend overtime work Depending on the overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime take effective in other exception situation list carry on the computation of the statistical working hours from Saturday to Sunday beyond holidays between the start time an
28. disk Remove list Refresh Import from local disk lt gt Disk size OMBFree Space OMBUsed 0MB There is no user data on USB Flash Disk The current user data file which have been in U flash disk will display in examine record information left column after choose this file click Import user data to U flash disk system will import data this data will display in the middle list to inform that download data successfully Clear Data from U flash Disk Erase all data from the U flash disk Clear List Clear staffs information in the current list Refresh Refresh Staff s information in the current list Import from local disk Import user data from PC other disk Export User Data to U flash disk Export user data in the software to U flash disk for saving it or 17 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 transferring other Device here you can select user you want to upload shown as following figure AU disk data management ro Ba Import user data User data export Record data import Import sms Export the sms Data Browse employee information number of employee 2 Export User Data OUR COMPANY AC NO Name CardNo E Day shift gt Shift amp Shift B E Night Shift Shift Shift B E officer Order picking Finance Guard H amp R Produce wareho Export user data to U disk Disk size OMBFree S
29. image list you can click an image to view the enlarged image Search Employee s Attendance Checking Record Conditiorr Dep ThisCompary H Yi Name 1 Time Range From 201 519 0000 2 To 2011 5256 2359 Primary Logs 2011 5 26 FF 05 37 5 CAn Fingerpint 2011 5 26 05 37 5 C n 3 9 How to Generate License Files There are two algorithm version to enroll the user fingerprint in 181 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 employee maintenance ZkFinger9 0 and ZkFinger 10 0 Employee List mox S Oo x M i Add Save Deli Cancel ee a J a 097 Import Jinclude sub department s AC No No Name Gender Mobile Pager Birthday Date of Em Y OUR COMPANY 1 au renee AC No 111 E ingerprint manage ZkFinger 9 0 OZkFinger 10 0 Gender Female Nationality Office Tel Fingerprint O sensor Title Privilige User v genios Date of Birth ske aij Date of Employment CardNumber Mobile No Home Add Basic Information Addition AC Options Record Count 0 How to choose ZkFinger9 0 or ZkFinger10 0 I Enroll with a single color LCD fingerprint sensor choose ZkFinger9 0 algorithm version 2 Enroll with a TFT fingerprint sensor you can choose both options Each algorithm version provides corresponding FP sensor to enroll Note View the d
30. individually add staff s time amp attendance record but also may choice all staff also may carry on option if must carry on option only needed to hold down the Ctrl key to left click the key Single click Close button to close dialog box returns to the main menu 103 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 The type of choice box is allowed to choose the condition that not only has clocking in and clocking out but also includes other options if had to operate other types only to need to choose the different type other types step of operation and handle the staff forget checking the sequence of operation to be same interface as follows Append employee s forgot Clock in out x Department Employee Jf X When part or all of employee from one Fk 7 department forgot Clock in out with reasons employee s clock in clock out time can be added and the changes can be searched 2 by using lt Modify Log gt from Employee Attendance Records Search Module 3 Many Press Ctrl to select multi rows 4 Jack 5 5 3 6 Sucy State C In vi 7 Simon g Tom Add re C Out OverTime In 3 Jacqueline d QverTime Out 10 Scat Out Back 11 Harry Out 13 T bay Pa 15 Jeff Ky Ad If need to handle all staff to forget clocking in click all choice button shown as following figure Append employee s forgot Clock in out All oa NO eal Departm
31. install Click Next when you are ready to continue Full installation vi Fingerprint reader driver Attendance Management 13 9 MB Manual 8 3 MB Current selection requires at least 22 9 MB of disk space 6 In this interface you can change the name and decide where to place the program s shortcuts Click Next turn to the next step etup Select Start Menu Folder Where should Setup place the program s shortcuts k Setup will create the program s shortcuts in the following Start Menu folder To continue click Next If you would like to select a different folder click Browse Browse 7 Click Install the software start to install and copy the files to the hard disk until the fingerprint sensor driver start to install If you didn t select to install it at step 5 the process will turn to step 10 and end the National World Systems www nwstm us com Attendance Management Software User Manual V1 7 installation Welcome to the Fingerprint Reader Driver Setup Wizard This will install Fingerprint Reader Driver 2 3 0 on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Cancel 8 This interface will inquire you to select components to install we recommend to select them all then click on Next enter the next step Select Components Which components should be installed Sele
32. is equipped with exporting data that has the strictly requirement here will be allowed to export attendance record depending on the user setting For detailed operation please see appendix 6 1 8 high level to export 5 Modify the diary log If the use has revised the original Time Attendance record the system provide a convenient way to inquiry the Time Attendance record which has been revised and reverse the misoperation Click Modify Log button enter Record changing Logs window shown as following interface 1 Inquire The inquiry method and to inquiry the record of user s attendance is similar after choosing the department the staff determined the beginning date the time the ending date the time single click Inquiry button the inquired result in lower part the window to show the staff of your choice the modified attendance record in period of time will display in result box in low side of windows 112 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 JE O Append employee s forgot Record changing logs E f Conditio D 2 ae The appended modified deleted records can be EP seached And you can select the missing operated Name lt All gt vi records and restore them Press Ctrl key can multiply select records Time Range From 2 1 2007 w 00 00 pt To 5 6 2007 2359 MEAN Co
33. is taken by machine Download the attendance checking photo contained by the U flash disk to the software only the attendance photo is available to download that is all the photos in a passed folder Attendance blacklist photos all the photos in the bad folder can only be read through the U flash disk 22 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 U disk data management Import user data User data export Record data import Import sms Export the sms Data Import Images Devid Download Ti Size 2008 5 21 Import Images Delete data from U disk Disk size 123MBFree Space 98MBUsed 2 Import attendance checking photos that is taken by machine downloaded the attendance photos in the U flash disk to software to VIEW Delete Data in the U flash disk delete passed attendance checking photos in the U flash disk Note The software supports attendance cameras can use this feature 2 1 5 Short Message Management Some type product provide a function which can send a message to appointed person through public to person way before using the function it is need to setup short message customize the short message according to staff Then upload the short message into the device The device fully support two way to upload the message one is to directly upload by connected attendance device anther way is to utilize the U flash disk to upload it follow we take an e
34. just need to put the tick in front of the corresponding item then click Delete button if want to select many item record may hold down Ctrl key and click with mouse at same time 3 Upload the personnel information to Device When it was careless of user to cancel personnel information or many Device are in use together at same time for convenient use reduce the National World Systems www nwstm us com Attendance Management Software User Manual V1 7 enrolling work the software provide to upload personnel information from the database to machine The upload data operation is unable to execute till system and Device is in connection status Directly click upload personnel information to device in the Related Device Operation column or enter Device management menu select upload personnel information to Device Select staff by department E g there are mare many departments in a company if some staffs of the department need to be uploaded you can click this department with mouse the all staff in this department will display in the list Shown as following figure From PC To Device BB OUR COMPANY 102 jac Fi User 5 7 shift E Shift A ks Finance 2 Shift B v 103 ucy Finance User E Night Shift B Shift A 2 Shift B EQ officer B Or ing amp in i i 2 E E ware i 2 i 2 b a User info Fingerprint Ciao oats Ar v lt gt Upload 1 Choose
35. needs in this interface after selecting Be sure to single click OK button to save change filters condition definite that status record in displaying box click Change filter the following window will appear OK ane Invalid Repeat Wrong State Cut OT FOT Autos chedule SSS SR SS Make a check it to show it selected status appear on the display box utilize clicking V to switch status between selected and unselected Modify it as new status able to make a present status of selected record to become a select status after selected a record click Change state the window is following C in C Out OverTime In OverTime Out Out Back Cut Because Attendance statue all is checking n record therefore this statue is impossible to use may single click other statue to select Deletes this Time Attendance record May sign the attendance record of you choice as deletion condition after using this function in the tool 123 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 column can add two items Applies all the setting operation After selected this item all setting operation which display in operation column is valid before this Cancel all setup operation Cancel all after select this item all setting operation is invalid before this all operation will disappear in operation column Cancel current record operation Cancel operation for se
36. next time windows will start this program will automatically will start up When start program activate auto monitor Put a tick in the option when next time windows will start this program will automatically will connect to device that has been added Download Record 93 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Download all Record Download new record select any one option when anyone item is selected press here to download record Downloads the record the progress indicator strip appears When downloads the data from the device the downloading progress indicator strip appear When downloading simultaneously save file When chooses this item download the record at the same time save the data record to file which has been assigned State of showing records show System setup De Regual mr For TFT Machine The Setting should bi TFT Machi Function Opti or achine The Setting should be as same as achine s S Stat pr For Other Machine you are not allowed to modify digital lt Download Record s s Status of Record s C ln Z Import User s Data C Out Out Out Back OverTime In OverTime Out If the device connect with FTF screen machines assign the meaning of state to the number of symbols here the setting information must be same with the definition of TFT screen machine that is the definition of the workcode otherwise the confusion
37. of adding period of time and what day or how many is to add The operation method is the same in shift management to add period of time Click Save temporarily schedule button to save temporarily schedule or click Cancel to cancel the action Temporarily schedule is superior to shift schedule Select shift category for this time period Select date for adding this period Daytime 08 30 1 7 30 Morming 08 00 12 00 Afternoon 13 30 18 00 iw 05 01 Tue 05 02 Wed W 05 03 Thu vi 05 04 Fri 05 05 Sat Record this time period as OT OT minutes T Zo Choose a Time Period you want to add click OK button to confirm the Temporarily schedule will appear in the shift schedule list 13 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Before saving this Time Period be allowed to choose this Time Period press key to cancel it Press All Delete to delete all Time Period if this temporarily schedules you add have been saved press Ren button to cancel temporarily schedule Shift schedule regularly change there shift schedule regularly change that exist in most company how to arrange the shift schedule regularly change To handle various Shift schedule regularly change is a software s strong function Here illustrate change shift method with four shifts three times change a week example there are A B C D four shifts working hours schedule
38. off duty check out This item can control the staff must check in or check out the setup privilege in the item is super than 45 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 it in the shift schedule Staff Time Attendance setting Click Time Attendance schedule enter staff s Time Attendance setting widows shown as following widows Employee attendance options Marry Ss Clock In Clock Out C JAuto assign timetable O By timetable O By Timetable Must Clin Must C Out xi O Allow no Cin O Allow no C Out 12 0 V Attendance Active C Count OT a os Holiday Reaistry for OT Assigned schedules list Shift Schedule 2000 11 2999 12 31 Normal The method of attendance statistics is similar to the method of attendance setup it 1s only that there increase optional which the over time has to be registered and examined In the option all over time must be registered and examined otherwise the over time will be no pay A current shift list indicate the staff on duty scheduler the box show that the staff shift include beginning stopping date and shift name if need to modify the staff shift first select the shift item in the current shift list it will turn blue then click on button cancel the current shift after this click on button add a new shift the window is following 46 National World Systems www nwstm us com
39. record time day May 05 29 polis The goal which after press the enter key or the left key click on inquiry symbol a appears must search Handle Staff s Forgetting to Clock In If one staff forgets to clock out due to some special reasons this function of handle staff forgetting to clock out can be used to add a clock out record the operation process is the same with operation of to staff forgetting to clock in See up part 105 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 2 3 3 Coming Late Leaving Early Collectively 1 Coming late collectively If part or all of the staff of one department come late this function can be used to modify staff clock in time click Coming late collectively on the down drag menu and the following dialog box will pop up Handle Coming Late Leaving Early collectively mej Department Employee S X a When part or all of employee from one department come late or leave early with E reasons employee s clock in clock out time can be changed and the changes can be searched by using lt Modify Log gt from Employee Attendance Records Jack 8 Coming late O Leaving early 5 Sucy Simon From jady KE vw 8 00 00 Zk Marry Neglect Clock in record Tom To Sunday MW 9 45 00 Jacqueline Scat Clock in time after modification H Sunday MIM 8 00 00 Ah T bay Jeff In the department option
40. select the department to which the staff who come late collectively belong and then click the staff of your choice in the staff option box if you want to choose staff more than one you can click the mouse while press Ctrl key Click All choice buttons to select all staff click Cancel all button to call off all selected staff Selected style consists of Coming late collectively and Leaving early collectively when you select only lift click on item you select Neglect clock in record means to neglect selected staff all clock in record during the time period is defined by the from time box and the to time box clock in time after modification means the time of the clock in 106 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 records to be adds in Click OK button to delete all neglect clock in records or add clock in record after modification and to return the main menu Click Cancel to abandon this action and return main menu 2 Leaving early collectively If part or all of the staff of one department leaving early with reason this function can be used to modify staff clock out time the operation process is the same with to handle coming late collectively it is only to select leaving early collectively 2 4 Search Print 2 4 1 Attendance Record This module is used to inquiry all staff attendance record which is download from the device the computation of all att
41. supposed to clocking out department working day weekend holiday on duty time working day overtime weekend works overtime holiday working overtime If wants to display more may right click Data row item in the table after choose other rows that need to be show put tick in front of the row that will be cancel 1 Item explanation Corresponding Time period The staff Clock in clocking out time corresponds Time Period name Coming lately hour the difference value between working hours and actual clocking in time if did not clock in and the time when staff go to work without clocking in record will be regard as coming x1 minute late in the Time amp Attendance rule asking its item will be able to corresponding display If has set option in the Time Attendance rule the coming lately time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 coming lately time will not display record it as absenting from work on cause When x2 is bigger than x1 coming lately time correspondingly show the x1 minute Leaves early hour the difference value between the working off hour and the clocking out time if did not clock out and the time when staff gets off work without clocking out record in the Time Attendance rule the record time will be regard as leave early x1 minute then the leaving early time correspondingly display If has set option in the Time 117 National World Systems
42. system will auto prompt you should go on shift scheduled management setting shown as following figure System Information 8 Ho schedule There is no shift schedule Shift schedule was combined by timetables which are arrayed repeatedly in certain period Shift schedule is prepared to assign to employees Do you want to open the shift schdule window to add some shift schedules Click Cancel button return main menu windows click on OK button start to set Time Period the window is following 58 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Shift Timetable Maintenance Ea mene ke Begi Timetable Name On Duty Time Off Duty Time Late Time Mins Leave Early Time Mins Beginning In Ending In Beginning Out Ending Out Count as Workday Count as minute minute Must C In Must C Out lt gt Ey Change the Display Color Select Add to enter Times for on off duty Guide interface follow the guide to set Time Period and shift schedule a attendance schedule wizard fog ae as Times for On Off duty Setting the On OFF duty times in this organization l n duty in morning OFF duty in afternoon ara TA td er FSR ADS Ao ee soles eten Ar BON DOG abe aed as Seam ES On duty time 08 30 Off duty time 17 30 DOn duty and OFF duty in morning and afternoon Fr dat 08 30 Gf duty time 12 00 14 00 off duty time 18 00 A
43. the setting privilege in this project is higher than one in Shift Time Period setting Count Time Attendance Refers whether Time Attendance 1s effective or not after choosing this item according to the Time Attendance rule and the shift schedule total of Time Attendance record is available otherwise this staff will not participate in Time Attendance whose records regard as normal work For example some leaders do not need to count the Time Attendance for normally go to work Records regard as working overtime After choosing this item ability to calculate this staff s working overtime Holiday Valid after choosing this item this time the staff who has been assigned shift will rest in the holiday if he she will go to work his her record will regard as working overtime otherwise this time the staff who has been assigned shift have to go to work in the holiday if he she does not go to work his her record will regard as absence from work 69 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 without an excuse records Working overtime needs obtain approval or the verification Refers to staff s all working overtime which is this time to assign staff shift must pass through the registration or the verification only then it take effective In current arrange shift under the option to be allowed to examine this staff s staff s entire shift may add and delete change staff s
44. the leaves is not integer in the attendance report while we calculate Time Attendance record in order to get convenience in the computation of the Time Attendance statistics provides with one computing mode Round up round off Round down 19 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 The computation by the number of times refers to this leaves statistics way in the Time Attendance report The staff asks for leave in a period of time by the number of times which asking for leave takes the computing mode If chooses this option then the computation of the Time Attendance calculation does not comply with min unit and the round control in the statistical rule Shown as following figure Establish Normal Leave Class eal a ME E ut Leave Class Name Other Vacation Sick Home Statistical rule Min unit Round off control 1 00 ET CI Round down T GI Round off Hour CJ Round up Acc by times Round at Acc Symbol in report S Count to leave After accumulating rounding off is to accumulate all time of this project and converts it into the corresponding statistical unit then depending on the smallest unit to setup the method for rounding off The identification sign in report is the symbolic representation way of this leaves appears in the report while print report Regard as asking for leave refers whether set this leaves for asks for leave Attention if put tick in th
45. the overtime work and the free overtime is 131 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 verified as effective work to statistic obtains two results among the start and end time all accumulation situations The default unit is the hour able to make a change under the Overtime work statistical rule in the computation of Time Attendance rule page Egresses According to Egress the statistical rule in the Time Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Egress statistical rule in the computation of Time Attendance rule page Business Trip According to Business trip the statistical rule of it he Time Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Business Trip statistical rule in the computation of Time Attendance rule page Hours of work the computation of attendance depends on the time of staff clocking in out Obtains the result from completely accumulation between the start and end time Should checking in times A
46. to differentiates the staff different classes of working only the device has the work code function the machine need to custom made only able to demonstrate the corresponding symbol Simple analysis historic record After selecting a interface be allowed to see that some software simply class process the original record in this interface completely show staff s record by the day Qi search Employee s Attendance Checking Record lo amp 23 Condition JbesionR Ben zk vi eso HERE If pou want add edit attendance checking s original records please p use the functions of Forgetting to clock in out Comin Name lt Alb x Late Leaving Early Collectively or Handle Attendance Checking F Records In Advance 5 ii In From 2 1 2007 02 00 4 Display Status vr To 5 6 2007 23 59 Display Workcode amp Advanced Export Modify Log Support simple calc Display Null Records Primary Logs Simple Calc N Department 1 Zk 2007 02 01 1 1 Zk 2007 02 02 1 1 Zk 2007 02 03 1 1 Zk 2007 02 04 1 1 Zk 2007 02 05 1 1 Zk 2007 02 06 1 1 Zk 2007 02 07 1 1 Zk 2007 02 08 1 1 Zk 2007 02 09 1 1 Zk 2007 02 10 1 1 Zk 2007 02 11 1 1 Zk 2007 02 12 1 1 Zk 2007 02 13 1 1 Zk 2007 02 14 1 1 Zk 2007 02 15 v lt gt 2 Attendance for photo If the software features is designed to support for attendance photos function when search staff attendance checking records employee s the attendance photos is availabl
47. to original status be sure to re inquire and compute All overtime work is invalid Exception list shown that the overtime work record all regard as invalid record All free overtime work effective The system regard personnel s who has not assigned to Time Period Time Attendance record who must own clocking in clocking out record simultaneously as free overtime work if this item in choice systems judge all free overtime work will be showed as overtime work Save the verified record make the confirmation to the verification which has carried on change the statue of the record which will be 127 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 verified to the statue which has already verified After saving be sure to re inquire and compute Cancels this verification Do not confirm the verification which you have already done the statue which will be verified record save as the initial statue Record all egress record as business trip staff all egress record regard as business Cancel all business trips All the business trip record will be canceled this record will be generally egresses or according to the actual situation handle it Set this record invalid change the record statue of your choice to be invalid The displaying window for inquiring record right click to be possible to operate Is same with the statistical result detailed page Time Atten
48. us com Attendance Management Software User Manual V1 7 short message management then choose the topic of the short message which has not been send click Send SMS to achieve exporting user s information or use a U flash disk to export the short message which has been save in U flash disk 6 Cancel Select All short message in the attendance machine click Execute may cancel all short message in the attendance machine select a topic message form the short message list in the left side click Execute to delete all short message in the T amp A device If a short message is selected in the left side click Execute the selected message will be canceled Select All staff customized short message click Execute to cancel all user short message in the T amp A device Inquire the Customize staff s short message I SMS MANAGE SMS CONTENT MANAGE Employee SMS customization inquiry Employee who have already customized SMS Deptment AC No Name QUERY USER SMS SETTING Delete employee SMS customization Inquire This system support four inquiring way rely on serial number of the short message the department Attendance No Name you may 2 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 select a needful way via the Condition drag down box click Inquire button the qualification result will appear on the left side area
49. users shown as following User AC Privilege DER Set Group Timezone Department B l ID R Name Bd Group v lt lt Es Department R ID EJ Name R Group R R amp D 4 AARAARARARARARAAAARARARAAAARARARAR AAS 1 Testing 5 sa 1 FA 2 Jh 1 Administration de 1 Jg 1 JS Apply Privilege R amp D 3 i 1 an v Machine Red Machine Number B l IP Address Bd Machine Red Machine Number R IP Address BA 1 1192 168 1 201 2 1 192 168 1 201 5 Click on the Set Group button and enter the group setting 159 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 interface select group 2 Group Description Timezone Timezone2 Timezones Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 6 Through the above steps the users will be assigned to the second group shown as following User AC Privilege Timezone vi x Department B l ID Department R ID Bd Name Bd Group v 4 __ R amp D 4 Testing 5 1 FAE 2 ih 1 Administration de 1 Apply Privilege R amp D 3 Machine R Machine Number B l IP Address Machine R Machine Number B l IP Address Bd 1 192 168 1 201 11921681 201 7 Follow the 4 6 steps set up the group those users respective After the setting completed through gt gt gt button a
50. window display Normal User can change the display mode and the style of some interfaces depending on his her favor a Only need to put tick in front of item Polling provide administrator with convenience to view Time Attendance record or open the gate the condition in the first time After the system connect with the device when through the device the user verification is successful its transaction will real time transfer to software and display in the demon region of the software main interface System setup B Regual Automatically monitor v ME amp di Function Option Default device polling cycle second ERSA b Start Please Setting Monitor Time Ranage fit lt gt Download Records Keep the number of device record pictus Records Times of reconnection due to failedure 25 Import User s Data ctivate monitor in designated time zone the start end of a time priod is divided by subtraction sign the many time priod is divided by semicolon E g 8 00 9 00 11 00 1 4 00 Download all log time EveryD yf v many time priod is divided by semicolon e g I 8 00 9 00 1 4 00 Synchronize the time for machine va when program start up activate the automonitor Start up all device this program connect with cyclically poll if this option does not is selected after starting this program the device is unable to cyclically polling the 90 National World Systems www nwstm us com Attendance Management So
51. www nwstm us com Attendance Management Software User Manual V1 7 Attendance rule the leaving early time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 leaving early will not display record it as absenting from work on cause When x2 is bigger than x1 the leaving early time correspondingly show the x1 minute Overtime in the Time Attendance rule option put a tick in front of item that clocking out after getting off work xx minute will recorded as working overtime then difference value between after getting off work xx minute to clock out time in clocking out record and the working off hour record is the overtime If the shift has a period of time to count as working overtime in the shift schedule management while add shift Time period just put a tick in front of this Time Period and record it as working overtime also setup has counted a working overtime minute total of working overtime minute is the overtime Attendance time the difference value between check in time and the check out time Work hour the difference value between Work on work off if there are coming lately or leaving early time use the difference value to reduce the coming lately or leaving early time Exceptional case Record exception Sick leave business trip and so on For other item please refer to 1tem explanation about Time Attendance statistical table 2 Tool column Change indicatio
52. 1 12 13 14 15 b i7 18 15 200 22 26 Sapi Ar Today 5 6 2007 169 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Click the year number to change the year directly or click button to move the date one year upward or downward Click on the date you want to select the it 3 2 Select Employee The option box of Employee is like this Employee Mark wang Eliza zhou Edith zhang Colin li Peter mao Elaine hua Lewis wang Jim zhen Ellen ruo Move the mouse to the row the employee to select is in left click the mouse and this row will turn blue To select more than one employee hold down Ctrl key to select 3 3 Select Department The option box of Department is like this National World Systems 170 www nwstm us com Attendance Management Software User Manual V1 7 OUR COMPANY i Buss Manage El Tech R epai With the mouse left click the department name Wait for the department name to change blue It shows chooses successfully Choice department staffs Single click department open a drag down box chooses department which the staff is at then single click the staff box 3 4 Select Employee in Department Click the department box to extend the tree type framework and select the department where the employee is then click the employee box to extend the drop down list box and select the employee 3 5 Data
53. 1 7 Obtain result from all situations to statistic among the start and end time The default unit is the minute able to change it under the Leaves early statistical rule in the computation of Time Attendance rule page Absence without an excuse 1 According to Absence without an excuse statistical rule under Time Attendance rule if staff does not have the checking in out record who s attendance record regard as absence without an excuse 2 According to the Time Attendance rule in the computation of Time Attendance time hours of late is bigger than xx minute staff record as absence without an excuse hours of leaves early is bigger than xx minute staff record as absence without an excuse Obtain result from all statistical situations between the start and end time The default unit is the working day can not change it Overtime Work 1 According to the working overtime statistical rule of Time Attendance rule as well as the computation of the Time Attendance rule staff gets off work after x minute whose work is recorded as overtime work obtain hours of overtime from the accumulation 2 In the Shift management there is a Time Period which directly to be recorded as the overtime work idea the minutes of overtime work is the hours of overtime 3 According to the option situation in the Time Attendance setting maintenance the staff s work record as overtime work in other exception situation list
54. 7 I Emp s Attandence Records TE Dept Ek Dept Tk rh Lili miki 05 05 17 07 6 In 05 05 17 07 fin 05 05 17 07 In 05 06 18 43 mn 05 05 17 07 of in ti In a 05 08 17 07 In com a 05 04 17 07 1n 05 06 18 44 In t In amp tion Empl s Attendance Report 2007 02 01 To 2007 05 06 AcNo Name Department Date Time 1 1 Zk 2007 02 01 1 1 Zk 2007 02 02 ft fe fore 1 1 Zk 2007 02 04 1 1 Zk 2007 02 05 pp a a 1 1 Zk 2007 02 07 1 1 Zk 2007 02 08 1 1 Zk 2007 02 09 1 1 Zk 2007 02 10 1 1 Zk 2007 02 11 1 1 Zk 2007 02 12 1 1 Zk 2007 02 13 1 1 Zk 2007 02 14 1 1 Zk 2007 02 15 1 1 Zk 2007 02 17 1 1 Zk 2007 02 18 1 1 Zk 2007 02 19 1 1 Zk 2007 02 20 1 1 Zk 2007 02 21 1 1 Zk 2007 02 22 1 1 Zk 2007 02 23 1 1 Zk 2007 02 24 1 1 Zk 2007 02 25 1 1 Zk 2007 02 26 1 1 Zk 2007 02 27 1 1 Zk 2007 02 28 1 1 Zk 2007 03 01 1 1 Zk 2007 03 02 1 1 Zk 2007 03 03 1 1 Zk 2007 03 04 1 1 Zk 2007 03 05 1 1 Zk 2007 03 06 1 1 Zk 2007 03 07 1 1 Zk 2007 03 08 1 1 Zk 2007 03 03 1 1 Zk 2007 03 10 1 1 Zk 2007 03 11 1 1 Zk 2007 03 12 1 1 Zk 2007 03 13 For printing report only need to left click on the the Printing button in report left side 3 Export please refer to appendices 3 6 Export Data 111 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 4 High level exports This function
55. 7 Hour 777 Hour 2277 Hour 27 Hour 2777 Hour In the Time Attendance statistic table the default data include name ID card number enrolling number should arrive coming lately leaves early absence without an excuse overtime work no checking in no checking out egresses business trip hours of work should sign the number of times clock in clock out business trip sick leave leave home leave If you want to show much more may right click on Data row the option in the table show other rows of your choice there is a tick in front of the row Should arrive Depending on the staff shift count the staff s working day which should go to work between the start and end time The defaults unit is the working day may change the statistical rule in the Normal of the Time Attendance rule calculation page Actual arrive According to The Clocking in Clocking out record statistic the staff working day which actually goes to work between the start and end time The Defaults unit is the working day able to change the statistical rule in the Normal of the Time Attendance rule calculation page Normal According to The Clocking in Clocking out record statistic 129 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 the staff working day which actually goes to work between the start and end time The Defaults unit is the working day able to change the statistical rule i
56. All ID Name Group Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir 3 1 1 gt 2 3 gt 1 3 After assigned the privilege ability to automatically produce a privilege table click Exit to exit the following figure will appear 166 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Ac Privilege option Delete All X Delete Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir Name Group 4 Through shortcuts delete user privileges in the Access Control Privilege setting interface select the user to be removed and then right click this item the pop up Delete button Click this button to delete users 2 6 5 Upload Setting 1 Choose operation device Choose upload equipment click icons to choose the equipment with mouse selected this equipment 167 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Attendance Management Program Temp Supervisor 2008 7 23 Data Attendance Search Print Maintenance Options Device management Help Status MachineNo Comm type Baud Rate IP Address Port Disconnected 1 Serial Port 115200 1 aak ProductName UserCount Admin Count Fp Count Passwo Log Cot 192 168 1 201 D Connect Disconnect amp Download Log Export file configure u Device X Delete Employee Schedule X Delete AC Log GB cintenence Timetables X Delete OP Log Shif
57. Clock 1 0 Time Type Add Modified Deleted Reason Operator a Append employee s forgot Temp Supervisor Temp Supervisor AE a Ch joa Eos _ Append employee s forgot Temp Supervisor i 2E A 5 6 2007 6 10 59AM_ Cin M O 3 5 5 2007 6 10 594M Overlin 7 O 5 6 2007 6 10 59 AM oan ar oO 6 8 5 2007 10 59AM Cin MO E EDOR a Append employee s forgot Temps Supervisor 2 Preview the content of list to preview and print is available Click Preview to view the report style shown as following e E fix eH amp x History Record of Attendance Log zx 2007 02 01 2007 05 06 In Out C In Over C In C In Modifier Modi Time Temp Superviso 5 06 06 11 Temp Superviso 5 06 06 11 Temp Superviso 5 06 06 11 Temp Superviso 5 06 06 11 Dept Name Pin Reason Zk 2 2 Zk Marry 3 Zk Marry 3 6 Zk Sucy In Out Time Type 05 06 06 10 05 05 06 10 05 06 06 10 05 05 06 10 Appended Append employee s Appended Appended Appended Append employee s Append employee s Append employee s 3 Export 113 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Single click Export button may search result to export file the operating procedure and the attendance record to export are completely same 4 Restore record Some times as a result of the misoperation or the actual situation change user has to abolish modified to t
58. General Report Attendance General Report The sum total of the Time Attendance statistical result table 1s used to show the definite staff attendance statistical status in the assigned time carry on the sum computation of staff attendance status convenience of paying wages depending on the Time Attendance situation R X General Attendance Statistics 0 2007 04 30 to 2007 05 07 Duty Actual Absent Late Early OT AFL BL W In N Qut Clock Sick Pacatiofdther forkTime Work Way Way WDay Min Min Hour Hour WDay Times Times Times Hour Hour Hour Hour alalalalalalalalalalalalalalalal ala m es Oe ee ee Oe ee Oe ee ee ee ee ee ee ey 3 amp alalalalalalalalalalalalalalalala stalalalalalalalalalalalalalalalala a amp a 8 alealalalalalalalalalalalalalalalaja the computation of should arrive arrive absence without an excuse come late leaves early working overtime asks for leave business trip the sick leave leave home leave same with daily calculating in the Time 139 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Attendance statistical table Working hours Depending on daily staff clock in out time Count the staff working hours Obtains result from all accumulation between the start and end time Attendance rate divide the staff a
59. Primary Logs Simple Calc Department Date Time Clock in outl Location ID 1D Number VerifyCode A biZk 1 1 2007 05 05 17 07 19 C n 1 0 Fingerpint Zk 1 1 2007 05 05 17 07 21 C An 1 0 Fingerpint Zk 1 1 2007 05 05 17 07 23 C An 1 a Fingerpint Zk 1 1 2007 05 05 17 07 25 C n 1 0 Fingerpint Zk 1 1 2007 05 05 17 07 32 C An 1 0 Fingerpint Zk 1 1 2007 05 06 18 44 03 C An 1 0 Fingerpint Zk 2 2 2007 05 05 17 07 27 C n 1 0 Fingerpint Zk 2 2 2007 05 06 18 43 59 C n 1 0 Fingerpint v 8 List has the department name the register number the serial number the name the date time the machine number has six fields The user also may choose the attendance statue and the working code The display statue The attendance statue will display in list Clock in out so on In order to distinguish the clocking in and clocking out this module give clocking in and clocking out with the different displaying color Note When device does not have the condition key then attendance condition completely display as clock in 108 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 If needs to revise the displaying colour for the clocking in and the clocking out record with the mouse single click left key on the colour code block pop up choice box of the color choose the properly color save it Show working code Display working code in this row Note The work code is a symbol
60. Registration flow Single click Register button shown as figure Fingerprint registration My w Start to register click any finger in the interface with the mouse the fingerprint Device that has been connect with is in the registration condition 33 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Fingerprint registration x rress inger flatware remain time 3 ly A ee Attention You can choose to enroll duress fingerprint but it is only effect when the device supports the function otherwise it is just a general fingerprint follow prompts or press fingerprint on sensor face of the fingerprint device or fingerprint scanner after press 3 times prompt inform you registers successfully then fingerprint registration finish If want to backup fingerprint for system then chooses a finger registration After the registration complete press OK to return add the staff interface continue to add the staff B registration card Under Fingerprint or card registration drag box choose the Device with radio frequency card function after connects successfully and starts to add the staff Selects department which the staff is at Click sk button wave the card which want to be registered on the radio frequency card machine after waving the card this staffs register 34 National World Systems www nwstm us com Attendance Management Software User Manual V1 7
61. Systems www nwstm us com Attendance Management Software User Manual V1 7 in order to consult in the future For detail operation please see also appendix 6 1 7 to export the data 2 4 3 System Operation logs There provide with complete record about all operator operate trip and event when this software is apply to maybe view the log in the future Qi system operation log Delete 5 6 2007 log oC Ape e E Fe Temp Supervisor 2007 10 24 49 Ph A larm Event l FF Temp Supervisor FE Temp Supervisor 577 2007 8 09 28 PM amp Employes Maintenance 75 Temp Supervisor 5 6 2007 6 21 13 AM amp Department List 74 Temp Supervisor 5 6 2007 6 15 33 4M amp Department List 73 Temp Supervisor 5 6 2007 6 10 59 AM amp Forgetting to Clock in out 72 Temp Supervisor 5 6 2007 6 05 04 AM amp System operate log 71 Temp Supervisor 5 7 2007 10 24 41 Pl 5 6 2007 6 01 14 AM a amp System Options amp Employee Leaving on Business As 70 Temp Supervisor 5 6 2007 5 42 18 4M Upload user info and FP 69 Temp Supervisor 5 6 2007 5 42 09 AM Download attendance logs 68 Temp Supervisor 5 6 2007 5 38 21 AM amp Coming Late Collectively 67 Temp Supervisor 5 6 2007 5 37 10 AM Employee Maintenance 66 Temp Supervisor 5 6 2007 5 36 43 4M amp Coming Late Collectively 65 Temp Supervisor 5 6 2007 5 35 35 AM Employee Maintenance 64 Temp Supervisor 5 6 2007 5 35 17 AM amp Com
62. Systems www nwstm us com Attendance Management Software User Manual V1 7 neglect work If you re coming late or leaving early is over to definite minutes there will be regard as absent work Can set overtime which are how many minutes it exceeds clock off time so this will be record overtime 3 Click statistic item on the pagination and following window will pop up Formulate attendance checking rule Basic settings Calculation Statistic tems No Crin on Leaving Post er Statistical rule Min unit Hound off control 0 50 CI Round down C Round off workdas CI Round up OT Rest Hin Ace by times C Group by time periods Found at Acc roup by holidays ME H Round at Group by holid BOUT OUT FOT T Spmbol in report G 77 77 vw Fox You can set statistical rules and symbols for staff leave on business coming late and leaving early etc on the pagination label Freely over time Over time work is not registered in schedule staff attendance is regard as freely overtime Note The system default setup only qualify with attendance 84 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 situation which one day is divided into two Time Period if one day is divided into more than three parts for attendance please select all item and total them to ensure the accuracy of the calculation Group by time periods This item will define whether a
63. Table Tool Bar The Data sheet Process Tool Bar contains the following operation buttons 171 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Priot Last Delete Save In the data sheet the row marked with symbol is the current row and all operations for he sheet is conducted in the current row Click button to carry out corresponding operation for the data sheet First To move the current row to the first row Previous To move the current row one row upward Next To move the current row one row downward Last To move the current row to the last row Add To add a new row in which new data can be entered in and the current row Is the new row Delete To delete the current row Edit To modify the data in the current row Save To save the data after edition or in the newly added row Cancel To cancel the result of adding a new row or editing the data Under the status of adding or editing the result of moving data will be automatically saved In the data sheet click on the row to select it and select multiple rows by pressing Ctrl and clicking at the same time when possible The selected rows will change to blue 172 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 3 6 Export Data Following take staff attendance inquiry as example explain to export data function Q Record changing logs fo 5 ae Condition
64. Timetable a 2007 04 30 2007 05 07 Page1 12 J 4 2 The most right side row corresponds the shift list the all staff shift which correspond date the time of clocking in out display in the table Above the report tool column is same with daily Time Attendance statistical table Sth Daily Attendance shift table List the staff s shift which is used in Time Attendance every day corresponding date provide convenient for the administrator viewing shift and printing 141 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Preview Tio cH mr x From 2007 04 30 to 2007 05 07 Jacqueline 9 IScat 10 Harry 11 IT bay 13 Jeff 15 Dailey 16 Hood 18 IScatt 20 De11 21 Bell 25 Bar 29 HREF 31 HRM 62 ofS oc o o a oO al oo E 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 z aj al al al a sjal ajal ad s al al a a s Tersratfstsjsys TS S S S S 3 GEJE a 3 3 3 3 S S 3 S S 3 3 3S S 3 3 3 S 5 efelefe efef efe z a sD 3 3 3 efe Normal N In N Out Absent A Late gt Early lt OT OUT L BOUT BLeave G BLeave G Vacation 5 Other T Sick Home B
65. User Manual V1 7 overtime work The hour is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Ask for leave Hour Total hour of the staff in assigned time ask for leave The hour is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Really until Working day The staff business trip in the assigned period time The working day is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Report upper tool column 1 Zoom choose the displaying proportion preview report form 2 Opens the report click on here to open the report file which is saved before 3 Save save the current report to the directly of your choice 4 Prints the report Connect with the printer prints the report form 5 Searches the text Click on the here pop up the search text dialog box input the text you look up click Confirm the cursor will locate to the text which you search 138 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 GE Ea Text to find Options 1 Origin Case sensitive fe 1st page Current page Cancel 6 Closes preview 2nd Attendance
66. V1 7 and by the same token relationship between these three period time is OR Simply put if you want to keep a registered user in unlock status Firstly the group that this user is in should be defined in unlock combination one group can be defined in one combination together with other group but these groups are required to unlock door together Second current unlock time is in any availability range of user time period and period time of its group Under system default a new registered user is in Group I and group combination is Group 1 So new registered user is in unlock status under default If a group that user is in is not defined in group unlock combination setting then the use can only record attendance and cannot unlock door 2 6 1 Period Time Time period is the smallest time period unit in Access control setting In whole system you can define up to 50 time periods Each time period defines 7 time intervals 1 e one week Each time interval is valid time period in 24 hours everyday Each use can set up to three time periods and the relationship between these three time periods is Or which means the user is valid as long as identification time satisfied one of these three time periods Each time period format of time period is HH MM HH MM i e in term of 24 hours format and precision to second End time less than start time 23 57 23 56 means all day forbidden End time larger than start time 00 00 23 59
67. agement Help y oOo wim x e Oo Employees ACLog Repot Device DelDevice Connect Disconnect Exit system eee Machine i Machine List amp Download attendance logs Device Name Status MachineNo Comm type Baud Rate IP Address Port ProductName UserCount Admin Count Fp Count Fe Count Passwo Log Q Download user info and Fp 1 Ethernet 4370 105 Upload user into and FP S2 Disconnected 1 Serial Port 38400 COM1 amp AC Manage Maintenance Options B Department List amp Administrator 2B Employees E Database Option g Name a sTime Machine Verify Mode 106 06 2011 5 26 FF 04 13 02 1 Fingerpint Employee Schedule D Maintenance Timetables Shifts Management T Employee Schedule Attendance Rule Data Maintenance Import Attendance Checking Data Export Attendance Checking Data a Backup Database 1 1 Connecting with device p 16 12 54 05 26 2 1 Succeed in connecting wi 16 12 58 05 26 FExecEvent 1 Http Server failed TF 04 33 53 7 You can also query the latest records and photos from the 180 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 attendance records 1 Connect the device first 2 Download the attendance records 3 Open the attendance records 4 Finally select Display the images photographed by the device Then you can see the details of each record including the images In the
68. ail to count his Time Attendance After setting the Time Period and the Shift Management Select Maintenance Option menu click Employee Schedule open the window of schedule employee s A C Here you can maintain data related to staff s shifts 66 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 QI Schedule Employee s AC naar gt Department gp Employee dvs x z ve imon Normal v Time Range From 28 2007 To 5 5 2007 Temporary Shits 5 see X H _ 04 28 Sat 04 29 Sun 04 30 Mon 05 01 Tue 05 02 Wed 05 03 Thu 05 04 Fri 05 05 Sat Left side of the page demonstrates that shift schedule depending on the department click department name with mouse can show all staffs and its Shift Schedule in the right side staff module Assign Staff Shift by department according to the different department s characteristic to assign staff shift Single click Department Schedule button on the left angle the following dialog box appears 67 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Department schedule Default schedule Select a defualt schedule for a new employee while he was registered Normal v May used schedules Select the schedules may be used for employees in the department v Normal Za Default Shift sch
69. ain 8 Why the loaded record appear but cannot find it while inquire it Answer Confirm time range you inquire is accord with attendance time of loaded record or it s not can check attendance record day month year after loaded down record or open database att2000 mdb enter check out clock in can see all origin record confirm time of attendance original record is within the range of acquirement pay attention years record specifically some independence equipment set time is not real result in attendance record time isn t correct 9 Why I attendance normally but it is show I stay away from work without leave or good reason Answer Examine your period time setting first confirm your attendance record is among the range of clock out time example you setup the clock out time is from 17 00 to 18 00 you clock out time record is16 30 so that the record is invalid system will indicate neglect afternoon in attendance rule no clock out is neglect next examine you attendance time is correct or it s not 10 Why there are come late and gone early in the attendance account and statistics shift but there aren t their records in inquiring record Answer Please examine the setting of attendance account in attendance rule see if on duty clock in record come late gone early have been sign or have not if it has been labeled so that the neglect system will indicate come late gone early 190 National
70. al Number Download user info and Fp IG New Unit Connecte d 1 TCPAP 192 168 1 201 4370 A5 145 0 219 1 0 U10227 amp Upload user info and FP x2 Disconnecte d 1 RS232 485 115200 COM1 amp AC Manage Maintenance Options Employee Schedul Data Maintenan y Name Machi 1 1 2007 05 05 17 07 New Ui Sa 21 1 2007 05 05 17 07 New Unit I Tinezone o aa o 2007 06 0517 07 New Unit Fingerpir 41 1 2007 05 05 17 07 New Unit1 jerpin Group i 52 2 2007 05 05 17 07 New Unit Fingerpint GD Unlock Combination 61 1 2007 05 05 17 07 New Uni rs gt Access Control Privilege amp Upload Options 12 New Unitt Recore 13 New Unit1 Clear log 14 New Unt Dicon _15 New Unit Connec 16 New Unit1 Succee 17 New Unit1 Begin te 18 New Unit Recor 19 New Unit1 Begin te 20 New Unitl Recor i 21 New Unit1 Begin te 22 New Unit Recor 23 New Unit Disconr EVT Note some devices does not support this function 2 1 4 U Flash Disk Management In general you can use RS232 Ethernet RS485 and other way to download data When if it is difficult to communication or fail to communicate you can use U flash disk to upload or download staff s information and fingerprint save these downloading data in the software Choose the system option from the Maintained Option put tick in U flash disk in Function Configuration box so U flash disk management in the data menu become valid Because the machine type is d
71. all the driver directly National World Systems www nwstm us com Attendance Management Software User Manual V1 7 1 2 Install Program You had better turn off all the other programs before installing to avoid collision during the installing process Note the following demonstration software version may be not identical with your CD contents please follow the CD installing process 1 Insert the CD into your CD ROM the installation program will run automatically 2 The software supports Simplified Chinese Traditional Chinese and English select the language you want to install and click Next Select Setup Language English et Tips click Cancel button to abort installation 3 The next step is End user software license agreement dialog please read carefully Click on I Agree enter the next installing process National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Setup P License Agreement i Please read the following important information before continuing Q Please read the following License Agreement You must accept the terms of this agreement before continuing with the installation END USER LICENSE AGREEMENT FOR THIS SOFTWARE Important read carefully This End User License Agreement EUL4 is a legal agreement between you either an individual or single entity and the mentioned author of this Software for the software product ide
72. and the Device are at the connection condition the downloading data is available directly click on Device Management the main interface right side the column to download the personnel information from the Device access Device management menu choose download the personnel information from the Device View user on the Device Click on View User button For new users it will display in the New User column Meanwhile it will suggest new users added to the system database Downloading When the data has to directly download click the button to downloads National World Systems www nwstm us com Attendance Management Software User Manual V1 7 If there is a new user in New User the column it will prompts whether add the new user to the system database If user on the Device were a user which already existed in the system database then these users could display in there is a user in the local database column From Device To PC New User Not In Locale Database High speed download When the device was connected with Ethernet and the data is rather much you can use the high speed download function to increase the transmission speed if you use the ZKFingerl0 0 and facial recognition algorithms equipment this function is unavailable Delete Choose user who want to be canceled from the list area also can choose all users Delete fingerprint face or password only
73. ase which not only occupy hard disk space but also affect operation speed Then you can clear these useless data by using this function Click this item on the menu this pop up menu will appear 146 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Clear Obsolete Data xl AC Clack in out Record Close Date 06 July 201 Backup to a991 010 ack Attendance Checking Exceptions Records at Close Date 06 July Ul ok Backup to 2991010 ae Shift Data for AC Time Close Date 06 July 201 OF ag Compact Database File When clearing attendance clock in and attendance exception records you are required to back up clock in data to files You can click corresponding input box to type file name and click Sy button to save your data file s saving path and file name notice that you should choose a new filename if the name has existed in the system it will reminder you to define a new filename Note you must choose the new name of file if the file exists in the system the system will inform you select a new name of file Shift data for AC Time Delete the expired employee shift data select the cut off date for deleting such data and click OK For example the time range of a shift record is 1999 01 01 to 2011 12 12 When the cut off date for deleting such data is 2011 01 01 the record is not deleted The employee shift data is deleted only whe
74. at 8 OOcheck in time so the A is not coming late because he check in time is not over 5 minute the B is coming late for 10 minutes because he check in time is over for 5 minute M Records hour as leaves early minute it is the same as record coming lately depend on the difference between the clocking out time and the rush hour time E Beginning Ending in Must input within check in range of This Time Period the record regard as validity outside this scope checking record is the invalid record E Beginning Ending out Must input within check in range of This Time Period the record regard as validity outside this scope checking record is the invalid record Begin and End Clocking out time can not overlay E How many working days to records Refers to each Shift record how many working day if here the value has been set the program will defer to the setting value to statistics working day otherwise according to Time Attendance rule in option statistics E How long time minute to records the period of this Time Period will be recorded how long time in the statistical report may set it by user For example When some o clock Time Period the reality length is 9 hours may record it as 8 hours also records in the Time Attendance statistics this o clock Time Period is 8 hours 63 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 m Must checking in out According to th
75. ation the implied warranties or merchantability fitness for a particular purpose or no infringement The entire risk arising out of use or performance of the SOFTWARE PRODUCT remains with you 186 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 No Liability for Damages In no event shall the author of this Software be liable for any damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use this product even if the Author of this Software has been advised of the possibility of such damages Acknowledgement of Agreement I have carefully read and understand this Agreement Radiate Inc s Privacy Policy Statement IF YOU ACCEPT the terms of this Agreement I acknowledge and understand that by ACCEPTING the terms of this Agreement IF YOU DO NOT ACCEPT the terms of this Agreement I acknowledge and understand that by refusing to accept these terms I have rejected this license agreement and therefore have no legal right to install use or copy this Product or the Licensed Software that it incorporates 187 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Trouble Shooting The following is a list of typical troubles you may be annoyed of at the beginning of working with prog
76. atue the exception and operates 7 items if wants to display more may right click Data row the item in the list put a tick in front of the row that needs to be demonstrated Shown as following figure Export Data Create report for current grid Copy dataifrom first to current Copy dataitrom current to last Columns Emp No Show all columns v AC No Hide all columns Name Save arid layout Y Time Load grid layout v State Advance Export ves ow Exception Shift Operation Department After change the setting of data row displaying save the data row setting later directly write down the data row setting is available Staff serial number EMP No in staff maintained option every time add a staff the system will assign a number to the staff Register number AC No number which manager assigns to the staff Checking time Time The staff clock in or clock out by fingerprint the time Checking Status State there are six kinds of status check in check out overtime check in the working overtime check out business trip Business returns Note If the device has the status option the checking status will show corresponding statue in the Time Attendance record If the device does not have the statue option all show as checking in in 120 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 attendance this row the system depend on the Time Period setting
77. ay 1 Count as minute minute 0 Must C n Must C Out lt gt EJ Change the Display Color the Shift Time Period maintenance interface may be divided into two parts left part mainly are the Shifts Time Period list right side is the Shift Time Period management May add delete and revise Shift Time Period m Add Single click Add button to add a new Time Period then input the Time Period name the coming and going to work time the hour of Clocking in out recording the time as coming lately recording the time as leaves early as well as how many working day are records the Time Attendance record is the effective record only within the hour of Clocking in out take these recording as standard to statistics logs Simultaneously definite this Time Period whether employee must Clock in out or not The input time format is hh mm which separately corresponds the hour the minute M Deletion Selects the Time Period which has already existed single click Delete button to delete the Time Period which has been selected 62 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 mM Save Single click Save to renew when revised or add a Time Period click this button to save the Time Period setting information M Record the hour minute as coming lately as above figure show the setting value is5 minutes E g Illustration is on duty time at7 50 A at 7 53 check in time B
78. ccording to the Time Period total of the Clocking in out times between the start and end time Check in actual checking in times between start and end time Check out actual checking out times between the start and end time No clock in between start and end time no clocking in times No clock out between start and end time no clocking out times 132 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Asking for leave accumulate all kinds of vacation total sum so obtain the result The default unit is the hour able to change it under the Asking for leave statistical rule in the computation of Time Attendance rule page Approval Absence According to Approval absence statistical rule in the Time Attendance rule as well as the approval absence take effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations between the start and end time The default unit is the working day able to change it under the Approval absence statistical rule in the computation of Time Attendance rule page Sick leave According to the sick leave statistical rule under kind of vacation setting as well as the sick leave take effective in other exception situation list by verification carry on the computation of the statistics Obtain result all from statistical situations between the start and end time the default unit is the hou
79. ccording to the company real condition the method of on duty and off duty is selected is twice attendance morning and evening or is four times morning Noon Noon evening input correspond to on duty and off duty time click Cancel button return main windows click Next button to continue setting the window is following 59 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 a Attendance schedule wizard oe ea 4 BE ge x Clock In Out The time range of allowing employees clock in out Outside this range is invalid 08 30 17 30 Start C An 06 30 End CeIn 11 30 Must Csin fe Start C Qut 1430 End C Qut 23 30 Must C70 ut Cancel This windows may set the beginning times for clock in out definite the time range of clock in and clock out and whether at this time employee must be clock in and clock out if want to select this item just put tick in the selection box also can set different option depending on different department and employee click Next the window is following Fe Attendance schedule wizard gt Ea i Er wl 3 Att Rule Set the attendance rules of the whole organization How many minutes after om duty time will be counted as Late Ec z How many minutes before off duty time will be counted as Leave Early E z Cancel On the window set regard as coming lately time and regard as leaving 60 National World Syste
80. ce System database on the database server In the installation directory of this Time Attendance system you can find a file with the name of sqlserver sql which is the SQL script for establishing the Fingerprint Attendance System database on Microsoft SQL Server 7 0 If you are using other database server please refer to this document to establish the Fingerprint Attendance System database Provider Select Microsoft OLE DB Provider for SQL Server click 88 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 next or Connection to enter the following window amp Data Link Properties Provider Connection Advanced All Specify the following to connect to this data 1 Enter the data source and or location of the data Data Source 67D C567 2 Enter information to log on to the server Test Connection Data Link Properties Provider Connection Advanced Al Network settings V A Other seconds Access permissions C Readwrite Share Deny None Share Deny Read Share Deny Write Share Exclusive Defined Name of the server which store up the database severs information and database you login Click button to complete setting 89 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 2 2 11 System Option Set system auto monitor function configure and mainly
81. ched record result copy from current copying position to ending and can patch to Excel list directly Column Data row select item name on the searching window appearing click pop up menu is following Show all Column All item name of data row display on search window Hide all column All item name of data row except surname and name hide on the search window only show surname and name Save grid layout item name on which the search window appear can be saved load data row setting to use Load grid layout According to store data row to show item Click 125 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Preview Following window appear Other Exception Other exception mainly is used to verify and appraise staff hour of overtime and business trip default leave sick leave home leave are effective overtime free overtime business trip approval absence are invalid by default it need a calmer appraisal of whether effectively writes down in the statistical report Other exception interfaces show as follow jance calculation d d Time Range Deo 2k E Coke om 473 Er Name car To Fara Erot Eve dita I Repot Designer t Sor B Sexch Pher Departmer 7 UserNum Name Te 7 Descend eption Misc Exception Calculated items Clock In Out Log Exceptions Shit Ence In other exception list the default data include departme
82. copy the file under attendance install directory to cover same name file but the action only restore these data to before back up E g you back up data in 31 3 so that these data be restored are only one before 31 3 2 5 4 Import Attendance Data To import attendance record to another machine or old record to the current attendance software click this command on the menu and this operation window will pop up 149 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Import Attendance Checking Data gt f Import from Usb flashdisk Import from Files fe Import from database Link Database Quickly Choose DB gt Before 1 2 After VIL Z Provider MicrosoftJet OLE DB 4 0 Data Source D XDocuments and Seth N 1 Import from USB Flash disk All information of original database can be import to Attendance system database file to import attendance clock in staff attendance data is imported Select import from USB flash disk click Import following windows pup up 2 Import from database means to import attendance data from attendance database backups and the data include staff information shift information clock in records etc You can import the data from databases of previous version or databases of the same version For the data format of database files of versions previous to 1 2 differs from that of Version 1 2X if the version of the database file that you wan
83. cord from Sunday and other from the 26th after these setup it is convenience for calculation to select time 81 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 If a shift expires 0 00 it should be defined which workday this shift belong to How many minutes are the maximum shift Time Period no more than How many minutes is the min shift Time Period no fewer than In order to determine attendance status verify record correctly grant smart schedule demanded so that the valid attendance time is not litter a few minute Otherwise the system will determine record as invalid E g an interval of five minute there is valid record at 8 10 so among 8 10 between 8 15 records are invalid it is valid record only after 8 15 Out state There are four methods to be selected to handle leaving status w Ignore state This status is ignored while attendance statistic to handle XK As Out This out status is signed Normal out As Business Out This status is sided on business out Audit it make verification for record by hand examine staff whether go out Over time OT state The over time consist of counting over time not counting over time administrator allowing and count over time three status Ignore the state attendance statistic does not count over time As OT directly Over time does not need to be examined count it directly Audit it make to verificat
84. ct the components you want to install clear the components you do not want to install Click Next when you are ready to continue Full installation 7 windows 2000 XP Vista Server 7 Driver Current selection requires at least 17 1 MB of disk space National World Systems www nwstm us com Attendance Management Software User Manual V1 7 9 The fingerprint sensor driver start installing when the process is completed the dialog box will inquire you to restart the computer now or later The driver will work when the computer restarted Completing the Fingerprint Reader Driver Setup Wizard To complete the installation of Fingerprint Reader Driver Setup must restart your computer Would you like to restart now Yes restart the computer now No will restart the computer later Completing the Attendance Management Setup Wizard Setup has finished installing Attendance Management on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup Finish National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Re Attendance The shortcuts will appear on the windows click this icon E on the desktop to enter software 1 3 Uninstall Program 1 3 1 Uninstall the Software If you do not need this software anymore you can uninstall it from computer as below Close the attendance management p
85. ctually goes out on duty the number of times by staff should go out on duty the number of times Above the report tool column is same with the Time Attendance daily statistical table 3rd Department Attendance Statistical Report Department Attendance Statistical Report The sum total of the Department Time Attendance statistical result table take the department as the unit sum total of all staffs in the assigned department and period of time attendance status may know the sum attendance of department facilitates reduces the scope carries on the detail inquiry Preview Fie HS HN x Absent Late WDay Way N 293 293 t in Ni The computation of should arrive actually arrive absence without an excuse coming lately leaves early working overtime asking for leave business trip sick leave leave home leave same with daily Time Attendance statistical table Only completely accumulate each department s personnel s situation Above the report tool column is same with daily Time Attendance 140 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 statistical table Ath staff clock in out timetable The time in which each staff actually come and go to work produce report corresponding date and shift Convenient for the administrator viewing and may print F Tio SHS Ar x Staff s On duty Off duty
86. d end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page Holiday Overtime Depending on the Overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime Is effective in other exception situation list carry on the computation of the statistical working hours in holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page Preview report Not only search and modify these Attendance Records in Clock in out log exception List but also able to preview and print these Attendance records these following list include Daily Attendance statistical report Attendance General report Department Attendance Statistical Report Staff s on duty off duty Timetable Daily Attendance shift Create current report for grid click Record list preview button pop up following menu 135 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Daily Attenclance Statistic Report Attendance General Report Depart Attenclance Statistic Report staff s On Duty Ott Duty Timetable Daily Attenclance Shifts Create repo
87. d off control 1 00 4 Round down Round off Hour 9 Round up Acc by times Found at Acc Symbol in report B Count to leave 78 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 The system provides 3 kind of ordinary default leave sick leave leave home leave it is unable to delete and revise these 3 kinds of leave If need more kind of leave just click button to add the new common kind of leave Add click button to add the new common kind In the right side module May define a leaves name statistical rule as well as performance way of this leaves in the report and whether counts for asking for leave After filling this blank click 7 to save above these the operation if click X button to abandon current operation While this process the information which needs to add as follows Leave name aname which takes for this kind of leave Statistical rule the certain rule in the Time Attendance report for counting the leave The kind of leave statistics rule Min unit round off control accumulation by times Round up after the accumulation four kind of rules The min unit is the smallest unit of measurement for leave The common unit is the day the hour minute there are several kind of units of measurement in the working day Shown as following figure Hour yt Hour a Workda The round off control refers to if the hour of
88. dance Management Software User Manual V1 7 Import data wizard Import fro GS MS Excel JDRF OOXML Tert file CUCS file Comma Huat Source file name Template Options Go to the last page after loading template Save template automatically when wizard closes gt Load template from file ji Execute 7 Face group To use a face device and enter a face group proceed as follows Click J and select the users who have registered faces for grouping For the users who have not registered any face do not perform this operation 41 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Face group BEE T ept Name Li Hint press the Shift or Ctrl ker to multiple select 2 Right shortcuts key operation Right click a region of the staff s list to export staff s basic information production report is available entire rank data also can be hideaway or showed in the current interface Shown as following figure 42 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Export Data Create report for current grid Save grid layout Show all columns Hide all columns Columns p Advanced Export Export data export all staffs information of the current department Operation step like as Time Attendance port Create report all staffs information in current department will display by repo
89. dance Statistic The Time Attendance page is a page to which commonly used count all item in the staff assigned time to produce report is easy to examine and the settlement 128 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 ZA Attendance calculation e Flange x FF Calculate From 4 30 2007 x To 77 07 Report GH Export data B Search Nert Po I UserNum M Name Time M s Si ception Misc Exceptior N ID Number Normal Actual bsent OT out Bout wTime I AFL BLeave Vacation Other Days Weekend Weeker Dir i 6 pp pp pb eg Ek pp fo 0 fo 6 5 fe jo p a 2 2 5 po 0 p jo k o o o o o0 5 5 6 amp 2 o 62 o a o o a o o e Many 5 b b b eoe k b b b b o b b 5 be b ie b 0 b b b Ja Neck Bp b e bo pp kB b b b o wp o s 6 fs 15 5 5 o o o o 2 o o 0 o o o o 5 5 62 o 62 o a o 0 o o a o o fe sw b5 b b b fe b b b b h b p 6 5 2 b kz lb b b p f P mn e 0 0 bh e k b 0 b b w b b 6 b e o p e Tom 5 o a o 2 o o a o a o 5 5 2 0 6 o 0 o a o a o o UB facqueine 5 pbp o b o k bh b b b h b 0o 5 5 k bo b bo b 0 lo i Scat 5 o o a o 2 o o o o 10 0 o 5 5 62 o e b bo Ww jo fp m Han 5 o 0 o o 2 0 o a o o o o 5 5 62 o 62 o 0 o o o 0 0 o 0 13 Te 5 b 0 b bo k b b b b hW b b 5 2 b k b b b b p 15 Jeff 5 o o 0 o k fo fo b b w bo o 6 5 6 b k
90. ding on the privilege height Sequence Super administrator second levels of departments administrators first level of departments administrator department administrators 2 Administrator s privilege the super administrator may manage all staffs the department administrators only can manage this department staff Super administrator privilege The super administrator is highest level of administrators in the system the super administrator own privilege to add revise delete administrator besides oneself it is allowed to initialize the management system and set the database His her default privilege is allowed do any operation for the system If 53 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 any the option is in no choice in the interface of administrator privilege then the default privilege will be used If only several items has been selected then this administrator who has the operation privilege can select the corresponding project only Second levels of departments administrators privilege second levels of departments administrators is allowed to add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If only several items have been selected then this administrator who has the operation privilege
91. e The default file path IS C ProgramFiles Att2007 A tt2000 mdb Click test connection if the prompt inform you the connection is successful that means that the software have been create link between databases shown as following figure Microsoft Data Link x 1 Test connection succeeded User may use the password to guarantee databases security if you do 87 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 not want to input password please remove tick from blank password put the tick in the password input box click Confirm to enter next Shown as following figure 2 Enter information to log on to the database User name Admin h Blank password Allow saving password B For a Network For instance three Time Attendance systems are linked together with their computers labeled with Computerl Computer2 Computer 3 respectively and Computer is the host First make the installation directory of the attendance system on Computer to share with other computer and grant Computer2 and Computer3 to read write and access Computer is available The Database link on Computer is pointed to the local Time Attendance database and database link on Computer2 and Computer3 is pointed to the database on Computer1 Thus the three machines are able to share data Link to SQL Server If you want to use a network database first you should establish the Fingerprint Attendan
92. e also Access Control Software Manual 92 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Attendance Management Program Temp Supervisor 5 6 2007 Data Attendance Search Print Maintenance Options Device management Help 2 q mm x oo Employees AC Log Report Device DelDevice Connect Disconnect SmartUpdate Exit system Machine H Machine List amp Download attendance logs Device Name atus achineNo Comm type Baud Rate IP Address Download user info and Fp Gi R5232 485 115200 Upload user info and FP G2 isconnecte TCPAP 192 168 1 201 amp AC Manage Maintenance Options Department List fsi Administrator A door manage Database Option Employee Schedule sms T Timezone A RE H Group Data Maintenance eirectanecanecns ki Unlock Combination amp Export Attendance Checking Data Access Control Privilege 4 Upload Options Upload Options 6 59 25 PM Write the card by the fingerprint machine after this option is selected able to write the card and eliminate the card button under the staff maintenance after it connects with PC the device is available Support 9 digital PIN When software connects with the machine that support 9 digital codes put tick in this option then this software will support 9 digital codes Start option When start up window starts up this program put tick in front of the option when
93. e different post and the different request may definite the Shift Time Period whether have to check out in m Changes the demonstration color of Time Period May change each Shift Time Period color used to differentiates each different Shift just left click the color with the mouse which the color region want to be modified 2 2 5 Shift Management After setting Time Period Be able to set Shift Schedule Select Maintenance option menu click Shift management sub item and then you can enter shift menu with the following window GI shift Management EE fea Shifts Shift Time Period E A ZAANTRVEEEAT s l holde lt gt x This interface may be divided into Shift name and Shift Time Period the Shift name box include Shift name Shift Cycling Periodicity Periodicity unit 64 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 The shift name can t be repeated and all the fields in the form can t be empty Application Beginning Date is in the form of yyyy mm dd for example November the 15 2003 is recorded as 2003 11 15 and March the 6 2003 is recorded as 2003 03 06 Shift cycling periodicity periodicity count periodicity unit Periodicity unit consist of day week months Can set empty shift that is no no duty Shift Management Tool Bar to add cancel modify shift Under the status of adding or modi
94. e to see at the same time in View the attendance records interface 109 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Search Employee s Attendance Checking Record Condition Dep OUR COMPANY If you want add edit attendance checking s original records please x OI use the functions of Forgetting to clock in out Coming Name lt All gt Late Leaving Early Collectively or Handle Attendance Checking Records In Advance From 2008 5 21 00 00 Display Status Support simple calc To 2008 5 21 s 23 59 x Display Workcode Null Record amp Advanced Export Modify Log V Diplay Image Pak Display Ni Primary Logs Date Time 2008 05 21 11 17 47 1 Fingerpint P OUR COMPANY i Fingerpint Fingerpint Fingerpint OUR COMPANY Fingerpint OUR COMPANY Fingerpint OUR COMPANY AK add Fingerpint OUR COMPANY Fingerpint OUR COMPANY Fingerpint If the options Display Images is taken by tick in the Application List click on an attendance record if there is a the corresponding attendance photos the system will be displayed 2 Preview and print The module provide user with convenience to view the time amp attendance report print save and so on operation step as following Click View button to view report in user s favour shown as following 110 National World Systems www nwstm us com Attendance Management Software User Manual V1
95. edule select a shift from down drag menu make it as default Shift which is used for enrolling new staff after enrolling new staff it will give new staff a shift May used Shift schedule able to display name of current setup shift in the shift schedule list when arrange department shift the shift will not display list until selected shift Normal Assign staff Shift The part of the page in right side is the assignment staff shift the module Assign staff shift not only individual all but also by the batch Click all choice button to assign all staffs shift in the staff s list interface hold down the Ctrl key and with the mouse single click the staff to complete the multiple choice choose the staff who needs to be assigned to shift then click Arrange Employee s shifts button the following interface appears 68 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee attendance options 1 Clock In Clock Out V Auto assign timetable By timetable O By Timetable i Ne Must Cin Must C Out Sj time for pen O Allow no Cin Allow no C Out 1 i Day s 0 Hours V Attendance Active Count OT Used timetable SP ra Holiday Registry for OT Assigned schedules list Shift Schedule 57172007 12 31 2999 Normal Clock in out May set whether staff has to Clock in out according to the corresponding time Period to judge whether need to Clock in out
96. el department enroll staff for more detail as following Click on the Department list sub item on the menu Maintenance Setup the windows appear Department Management S 283 x Add Delete Rename Employeed a g Day shift Mi Shift A amp Prompt E Shift B H 8 Night Shift Mi Shift A 2 Shift B If you want to edit department names what EN you need to do is just to click on the A E officer oN department name twice or to press F2 If amp Order picking you want to modify departments i Finance subordinate relationship you can drag the 2 Guard department to modify to new superior z HR department name B Produce 5 8 warehouse i No 1 r No 2 E No 3 In adding department you first left click the superior department of the new department click on the Adding department button input the name of new department in the dialog box click Confirm to save In deleting department you only firstly left click the department selected click the Cancel department button select Confirm in the display caution box OK If you want to modify a department s subordination relationship first selected the department to modify left click hold drag the name within the new superior department Then follow the instruction to operate Click on the Enroll staff button the following appear 29 National World Systems www nwstm us com Attendance Management Software User Manual V1 7
97. ell as input related content in content column than just save this information only 5 Attendance rule option Click the pagination label of AC option The windows will appear as follow figure 44 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee List fle x he 7 W g Face Group L Add 5 earch Import include sub department Gender Title Mobile Pager Birthday A amp OUR COMPANY amp Overseas Department Wy R amp D VJ Active AC v Count OT 7 Schedule AC Rest on Holidays Check Clock In Check Cleok Out O By Time Zone O By Time Zone Must Clock In Must Clock Out O Don t Check C Don t Check Basic Information Addition AC Options Active AC The item means weather the attendance is valid 1f this item is defined the staff will be accounted and statistic attendance in accordance with the attendance rule and other select item otherwise this staff doesn t need to keep the attendance record and regard his record as normal on duty E g A leader of the department doesn t go to attendance but his attendance is accounted on normal duty Count OT Sign this item counted by the staff over time Reset Holiday Sign this item the staff will have a rest on holiday if the staff is on duty it will be signed to over time Otherwise the staff have to be on duty if the staff is off duty he will be accounted to absent On duty check in
98. ement Software User Manual V1 7 registered user is in Group 1 and can be re assigned to other group Under system default a new registered user uses time period of Group 1 After the user is re assigned to other group the user uses default time period of the corresponding group So please make sure to define default time periods for each group Group Setting Entered the Group setting there are two ways to enter 1 Through bar options of the system menu Access Control Settings gt Group set up group access interface 2 Through shortcuts button options of the system Time Period Enter the group setting interface Enter the Group setting interface shown as following figure Group Description Timezone Timezone Timezone Attention when setting time zone of group time zone I can not be 0 otherwise time zone of this Group editing left click item that need to edit with cursor to enter the editing state 155 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Timezone Timezones Attention when setting time zone of group time zone I can not be 0 othenvise time zone of this Through drop down box to choose the Time Period Group Timezone Timezonez Timezones dv Attention when setting time zone of group time zone I can not be 0 othenvise time zone of this Set up is completed click on Save to save 2 6 3 Unlock Combination
99. endance interface shown as following figure Export dialog Export to InOutData ls Ex Es Export Type Fields Formats Header amp Footer Caption amp Width Excel Options Destination file TnOutData xls V Open file after export Print file after export Export to MS Excel DEF O SYLK File CMS Word PDF O LaTeX RTF Text File sar CT HTIML OJCsv File Otindows Clipboard C xML Q DIF File Formats Options Load Export Options Save Export Options Start Export Here we take the Excel table to export as the example explain advance export the function Ist choose Export file format in the Export the file format and the option in the page 2nd set the parameters in the option page 175 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Export dialog Export to InOutDatals Destination file w Open file after export Print file after export Export Type Fields Formats Header amp Footer Caption amp Width Excel Options Constraints Y Go to the first record Current record only V Allow export empty data source Skip 0 records SJExport all records C Export only 0 Formats Options Load Export Options Save Export Options Start Export 3rd input the filename and choose the saving position HETTE NBER Ts ROSENE es Destinati OTL file TndutUata xls v Open file after export Print file after
100. endance statistical base on this record Click Search Print on the main menu pop up menu is following Click Attendance record sub item on the main window of Search print and the following window will pop up 1 Search 1 only search attendance record Department Display all departments in this unit Staff Display all staffs in this unit through drag down box choice needs to inquire sub item 107 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Beginning and ending time determine time scope that needs to inquire Inquiry choose the department staff and determine the beginning date the time the ending date time single click Inquiry button the inquired result in lower part the window to show the staff s of your choice attendance record in period of time will display in result box in low side of windows Q Search Employee s Attendance Checking Record o E Condition gt Ben Zk Design Report If you want add edit attendance checking s original records please nee FEET use the functions of Forgetting to clock in out Comin Name lt All gt vi 2 Search Late Leaving Early Collectively or Handle Attendance Checking s Records In Advance F In From 2 1 2007 02 00 4 Display Status a 4 To 5 6 2007 23 59 gt M Display Workcode amp Advanced Export Modify Log V Support simple calc Display Null Records
101. enennsnneenen 174 3 8 Downloading Photos Automatically rorrrrrnronnrrrrrrnnnrrrrrnnnnrrnnnnnnnnnr 178 3 9 How to Generate License Files ws sssscexsseswacescasnaceresdesusseasadabicceseccakecesncncs 181 o 184 4 End user License Agreement fir This Software rrrrrnnrrrrnrnnnrrrnrnnnnrrrnnnnnnnrr 184 CHAPTE 5S cccccssssssssssssssssssssssssssessssssssssssssssssssssssssssasassssssssssasassssssensssssssetsee 188 Trouble Nr 188 National World Systems Www nwstm us com Attendance Management Software User Manual V1 7 1 Install and Uninstall Program 1 1 Before Installation Please install on line fingerprint sensor driver if you want to enroll fingerprint through the Attendance Management software 1 1 the 4000 or previous version driver Biokey200 URU4000 URU40000B have been installed before you must uninstall it first the operation steps as below 1 Run Add Delete program in control panel uninstall fingerprint sensor driver 2 Run Regedit exe in Run on the Starting menu and delete the key values of HKEY LOCAL MACHINE Software DigitalPersona if the value exists 3 Delete all DP dll under the directory of windows system32 windows system in win98 4 Delete the folder biokey200 under the directory of Program files zksoftware if the folder exists Restart your computer after uninstall then install on line fingerprint sensor driver 2 If fingerprint sensor driver wasn t installed before inst
102. ent Employee Choice J Choice When part or all of employee from one amp k department forgot Clock in out with reasons employee s clock in clock out time can be added and the changes can be searched by using lt Modify Log gt from Employee Attendance Records Search Module Marry Press Ctrl to select multi rows Jack 5 Sucy State TE V Simon ke oaee T Add record time om Jacqueline day Map 05 29 pim Scat Harry T bay Press No choice button the cursor to return to the previous condition click all choice with mouse If there are lot of staff this module has 104 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 provided with the function to inquiry to the staff the operating procedure is in the staff view directly input staff s register number the name the name Pinyin as well as the name Pinyin first letter press the Enter key or left click An with the mouse If want to inquiry staff named Simon with name Pinyin first letter method inquiry shown as following figure Append employee s forgot Clock in out EZS Department Employee J X When part or all of employee from one amp Fk department forgot Clock in out with reasons employee s clock in clock out time can be added and the changes can be searched by using lt Modify Log gt from Employee Attendance Records Search Module Press Ctrl to select multi rows State 7 Add
103. evice algorithm version in the system parameters How to generate ZkFinger10 0 verification license If choosing the ZkFinger10 0 you need a license to conduct fingerprint 182 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 sensor enrollment Click on the Registration button it will automatically created id txt file in the software installation directory you need to send this file to ZKSoftware Inc to get the license file Zkfinger lic then put the license file in system32 folder under the system disk such as C WINDOWS I system32 directory 183 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 4 End user License Agreement fir This Software Important read carefully This End user License Agreement EULA is a legal agreement between you either an individual or a single entity and the mentioned author of this Software for the SOFTWARE PRODUCT identified above which includes computer software and may includes associated media printed materials and Online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA can not install or use the SOFTWARE PRODUCT SOFTWARE PRODUCT License The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties a
104. export Ath start to set the field the format and so on A Field Chooses field which want to export There are seven fields PIN SSN Name CHECKTIME SENSORID deptname wokecode separately expresses enrolling number serial number the name date time machine number department name work code B Format Set export the field form there are the general format and user self definite form two formats C Page head and page foot Here may add the page head foot page for file which Export input the 176 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 explanation writing in the page head foot these writing will be able to display in the start and the ending of exported the file D Title and width There are seven fields which Export PIN SSN Name CHECKTIME SENSORID deptname workcode label it with the easy memory the title and defines each field the display width E Excel option May set typeface of the text demonstration and the style to export Sth after setting the field the format and so on for provide the convenience to export next time will be allowed to save this setting in the file next time will export this setting instead to set again 6th import the setting Directly import setting file before save then was allowed to transfer the setting before you setup directly export the data again 7th export the data After all options set finished Exporting
105. ey 0502 Atemoon 1800 0200 J tT gt 5 Jeff 0502faftemoom 1800 0200 Tt gt 3 T bay 05 02 Aftemoon 1800 0200 S y o gt M Harry 0502 Aftemoon 1800 0200 Tf o gt Mo Seat 0502fA emoon 1800 0200 J oy gt 9 Jacqueline 0502 Aftemoon 18 00 0200 Tf o f B fom 0502fAemoon 1800 0200 J y o gt Z Simon 05 02 Atemoon 1800 0200 J y o gt B Sucy 0502fA emoon 1800 0200 Tf o gt LE Fie a i A lack dns 0laftemoon 800 domno pa pl i If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page 143 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Other unusual situation pages current data report pages Misc Exception ppm ac vame ran a ine cp odor un a ne 29 facqueme 0000 2559 Vacation 29 fm ae from ow 2359 Vacation os fs ar simo foot fossa sik o aa fs pi set foot as Vacation os fs ap owo asso s fs fs Je Jacqueline ooo 2359 Vacation fs fo je from oo 2359 Vacation os fo ap femm on as sek 29 fo Je fe oo 259 Vacation fs fo If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Time Attendance statistical current data report page T Tim SDN Ar x Calculated items z H gt 2 Ok
106. f Status Finished i Exported E Time cooo Speed Click Export data When indicator inform you completes download data then may confirm and gets down the data to directly which the examination Export 177 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 3 8 Downloading Photos Automatically When the PC is connected to an 8 inch color screen device set the server on the 8 inch color screen device and connect the 8 inch color screen device to the Internet Start the attendance management software on the PC and the software automatically detects the device and downloads the photos taken on the device The detailed operation is as follows 1 Connect the PC and the device to the Internet respectively or ensure that both of them are in the same LAN 2 Choose Menu gt Communication device gt Other settings on the device Set the Web server to the IP address of the server where the photos will be saved Settings a gt gere Server Port ELT 3 Open the attendance records on the device Note The device must 178 Attendance Management Software User Manual V1 7 be configured to take photo of and save the attendance records and take photo of the attendance records 4 Start the attendance management software choose Maintenance Setting gt System Setting and select Display the Photos in the Normal box System setup Pe Regual Mon
107. fault setting After choosing click OK to complete the setting 1f click Cancel to be allowed to set the privilege in the next time again administrator which will have to revise in administrator interface click Operation privilege button to reset For more detail please see authorized the item Note administrator is unable to revise own privilege delete oneself only the upper of administrators is allowed to revise add or delete next level of administrators Be unable to change the privilege or cancel the administrator unless when there is only an administrator For more detail please see administrator s classification and the privilege After set the administrator the system default administrator s password is this staff s register number it is better to revises the individual password to guarantee system data security After the administrator has been set in the system the system prompt will appear unable to enter 52 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 the system until input the administrator to login umber and the password Login to system Ex To login to the system Please input pour Username and password or press your finger on the fingerprint sensor Login Account User Mame Password r Administrator s privilege and classification 1 Administrators classifications There are four kinds of administrators in the system depen
108. ftware User Manual V1 7 automonitor Default the periodicity polling while the device continually and cyclically the monitoring because all sorts of reasons can cause some device disconnection temporarily here be able to set a cyclical second number while the device cyclically auto inquire generally decide as 120 Retention recording number in device total of device record refers to the user data record which each device download from may input a general number to deposit record in here after surpasses over the definite value automatically clear user data record in device For instance here set is 1200 when the recording number downloads to 1201 in the device user recording number will be able the automatic cleared the number to be able to become 0 Total of failure to connect try connection again the number of times generally to decide as 3 in order to restores the normal the device will automatically reconnect with in the situation Assigns monitoring Time Period May define some the Time Period to start the monitoring If the polling is uninterruptedly then the entire monitoring network will bear very big load so define a Time Period to begin using the monitoring like this can reduce the load for the monitoring network Attention writing format for example 06 00 22 00 Images taken into machine U will be preserved after the attendance photos downloaded to the software download only the attendance by the p
109. fying shifts when V button is valid you may Add Modify Delete Shift Time Periods Single click P button to add a new Shift the blank Shift Time Period will appear in the right side then add a Time Period Following window will pop up Select shift category for this time period Select date for adding this period Daptime 08 30 17 30 Record this time period az OT OT minutes o zi 65 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Select a Time Period which has been setup in down drag menu add shift Time Period directly Which day are you on duty you make a mark on the day you selected At same time sign the day as over time or not then click OK button to save setup click on Cancel button to give up the action Cancel Shift choose a Shift that want to be deleted click X button to delete Modify Choose a Shift that want to be modified click EE to complete revise Cancel Time Period click on button selected Time Period will be cancel display all Time Period will be cancel Save After a Shift has been modified or added click 41 to save related information 2 2 6 Assign Staff Shift If staff has not been scheduled then at finally system is unable to statistic the Time Attendance records if a staff did not belong to shift the system will be unable to distinguish his Time Attendance record which was goes to work or gets off work and f
110. gned time The working day is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Actually arrive Working day the working day of the staff actually arrive in the assigned time The working day is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Absence without an excuse Working day the day of the staff in the assigned time who is absence from work without an excuse The working day is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Coming lately Minute Total hour of the staff in the assigned time come late The minute is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Leaves early Minute Total hours of the staff in the assigned time leave early The minute is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Working overtime Hour Total hours of the staff in the assigned time 137 National World Systems www nwstm us com Attendance Management Software
111. he cause box or not to do click OK button to save adding leave click Cancel button to cancel all action after the window is following Employee Leaving on Business Asking for Leave Setup EB Tee From 47122011 172011 Linda Luck Viky Lil 5 o SE To 5 1 2011 Q C x x Query Add Edit Delete 3atchDelet 12345678 831011124314151617 18 19 03 2 23240 04 01 Fri wosa os e ee ga 04 05 Tue EEE Frye me hr I ue 04 08Fi E 04 09 Sat z 0410sun ME 04 11 Mon 04 12 Tue 04 13 Wed L HH H 04 14 Thu 4 15 Fri Day View List View 99 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 2 Another Way select newly LI add from tools column determine beginning and ending time type correct time into time box and reason in the cause box click OK button to save modify click Cancel button to abandon the operation the pop up window is following Modify You can modify one asking for leave time period on the window You may move the cursor of the mouse to one end of the asking for leave time bar and when the cursor changes to right click and hold drag the mouse to modify asking for leave time You may also move the cursor to the asking for leave bar and when the cursor changes to gr right click hold and drag to move the asking for leave t
112. he Time Attendance record by now through function to restore record the to realize Only select the record list which must be restored single click the restore record to completes then inquire it again may get this record of attendance 2 4 2 Attendance Exception Searching and Record List In attendance management we usually need to search exception situation and to print various attendance record Through the Attendance exception searching and record list to modify attendance exception and record list is available there are four operation windows which are attendance record exception situation shift exception situation other exception situation and attendance statistic Click exception search on the main window or exception search sub item under Search print and the following window will appear Select department firstly choose the staff who is your choice determine beginning ending time click Search button to view the statistical record of time amp attendance A View the department through drag down box 114 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Landition Dep Produce h oo Shift A SHRB n Warehouse B Select staff there are two way to select staff one way is to select staff through drag down box another way is to search staff by enrolling number name if you need to search a lot of staffs at same time you can put tick in front
113. he overtime in the overtime out the demonstration is working overtime in the abnormal state column 121 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Business trip there is a statue setting in the device the Time Attendance record the attendance statue as business trip the demonstration is approval absence in the abnormal state column Auto assign staff shift Staff s checking in out record does not exist in the Time Period that has been normally assigned to the staff but the record is in the staff auto assigned the Time Period then this record show as auto assign abnormal state column Corresponding Time period Is one kind of sign in the software interior do not display it has nothing to do with user operation Operation show the operation for record of your choice Department The staff is at department 2 Revises the Time Attendance record Choose the corresponding operation to revise the Time Attendance record with tool column in the right side page Tool column change color May change each kind of condition that express color single click the here the following interface appear rc Llor Invalid Repeat Vrang State E out oa OT E rot AutoScheclule 122 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Single click colorblock in front of each kind of condition may choose the color which you
114. he staff leave on business asking for leave condition and produce the corresponding data sheet Forgetting to clock in out if the staff forgets to clock in out add clocking in out record for this staff through this sub item under Attendance menu Coming late leaves early collectively if staff have forget collectively to clock in out then neglects assigned time clock in out record or add the clock in out record again this sub item under Attendance menu Going out on duty record may search staff s going out on duty record examination system and revises the diary through this sub item under Search printing menu Current staff at post situation ability to Search the staff current time in the At post not At post situation through Sub item Attendance exception inquires and report Under search printing menu also may click on Attendance Calculation report icon to enter may inquire each kind of exception statistics the Time Attendance produce report and print the report 55 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Department management Employee maintenance may set the department in the department management revises the staff information and staffs Time Attendance setting in the Employee maintenance through sub item Department list Employee maintenance under the Maintenance Option menu Administrator setting Under the maintenance set
115. hoto that is after the U pass in a folder of all the photos Attendance blacklist photos bad 91 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 folder of all the photos can only be read after the U Import machine photographs U session will be kept by the attendance through the photos download software to view U Data delete U intraday attendance through the preservation of the photos Note The software supports attendance cameras can use this feature Sync device May define time to complete the computer synccronize up all devices which has been added When this time arrived the auto synchronize the entire device those connect with the system Attention writing format for example 10 00 Function configuration Time Attendance The Time Attendance function is must select USB Manage it 1s option under data menu USB flash disk management is available Short message Under the data menu short message management Is available Access Control add the function of Access Control software Time Period and group setting and so on in this software when machine mainly is used in Time Attendance field and it with Access Control the function may use this function After selecting this option Access Control the management menu will appears in the software main interface single click to show the detailed menu of Access Control management For detailed setting please se
116. ice will be a name when the next time export will be allowed to directly select and save name but not need to choose the field to export in the right box Put tick in font of the fields to export If next time you want to select the same fields to export data you can input an item name in the box of Predefined Items and click OK to save the selected fields in this item If you want to call your previous choices select a name saved in the box of Predefined Items and click OK to enter the following window Save ir Ss Mu Documents ce File name 2002 1 1 Save as type Microsoft E scel File le Cancel ee Dbase T able dbf Text File txt TAB Separated File txt CSW File csv Enter a filename for this file to save in the column of Filename select the type to save this file and then you will export the selected data to this file You can save a file in five formats Excel files Microsoft Excel File xls DBF formed database files right justified text files text files separated by TAB and text files separated by semicolons 3 7 Advanced Export Advanced export is mainly used in secondary development to transfer the data in our software When needs to export the data choose in here 174 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 need to export the data the item and its setting attribution Single click Advance Export att
117. ifferent the data construction which has been downloading to U flash disk also is different so before using the U flash disk firstly choose the machine type you use 15 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 lt 3 Usb Import Export FS a e Please Select the below item by Machine 95 Code Max Ac No is 65535 Self Service Reader Zo After choosing press the OK to enter U flash disk management maybe the error occur while download data is downloading cause of the mistake choice If multiple USB flash disks are available enter the Select U Disk interface Select U Disk Select an U disk please If only one USB flash disk is available enter the USB flash disk management interface directly Import user data to PC National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Select put U flash disk into the USB slot of the fingerprint device choose Menu U flash disk management Download User Data Press OK when the window inform that system copy data successfully take out U flash disk and then plug it into PC USB slot enter software Data U flash disk management choose import user into PC Following interface will appear AU disk data management b B Import user data User data export Record data import Import sms Export the sms Data Import user data Delete data from U
118. ime as a whole If you want to modify accurate time and when the cursor changes to double left click or click button on the setup window The following dialog box will appear e Add the Item of Leaving on Busin ES Time Range From 4 29 2007 00 00 H To 5 6 2007 23 59 Please choose the leave type Reason 100 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Choose the date time leave style then type into asking leave reason click OK button to save setup click Cancel button to cancel the action After saving the window appears as before way Delete If you want to cancel one item setup e g just Click a asking for leave will be canceled Shown as following figure Attendance Management Program Pas 4130 2007 4350 2007 11 59 00 PM Sick lt Do you want to delete this item Click Yes key to cancel the setup click No key to abandon the action you can left click on the Asking for leave bar which wants to cancel then click Del key to cancel Or you can drag mouse cursor to end of asking for leave time when cursor become left click hold and drag mouse till all asking for leave time bars disappear by the time the caution box will appear You may select any asking for leave utilize cancel setup to left click Cancel button on the setup window after click the following prompt box appear Batch deletion
119. in management program to judge the Time Attendance statue display in the correction status Correction Statue When the Time Attendance machine has option setting this rank is in empty Otherwise in the correction statue system depend on the assigned staff the shift Time Period and the fingerprint verification time to judge whether the staff is in checking in checking out the overtime in or the overtime out system computation of the statistics by this status Exception there are 8 kinds of situations The normal record the invalid record the duplicate record the statue is wrong free working overtime working overtime business trip the auto assign staff shift Invalid record the clocking in clocking out beyond shift Time Period the time scope the record completely regard as invalid The invalid record will be regarded as this record does not exist during Time Attendance statistician it will not to be count Repetition of record when the Time Period of the Time Attendance record is smaller than the effective interval of Time Attendance rule the record regard as repetition of record Free overtime The staff has checking in out record within the Time Period which has not been assigned to staff and maintains this staff s Time Attendance setting page in the staff to count working overtime the item to select Overtime there is a statue setting in the device the Time Attendance record the attendance statue as t
120. ing Late Collectively 63 Temp Supervisor 5 6 2007 5 29 20 AM amp Forgetting to Clock in out 62 Temp Supervisor 5 6 2007 5 27 16 AM Employee Maintenance 61 Temp Supervisor 5 6 2007 5 26 49 AM amp Forgetting to Clock in out 60 Temp Supervisor 5 6 2007 5 14 53 AM amp Employee Leaving on Business As 59 Temp Supervisor 5 6 2007 5 04 49 AM amp Employee Leaving on Business As 58 Temp Supervisor 5 6 2007 3 13 58 AM Database Option 57 Temp Supervisor 5 6 2007 3 13 52 AM Device 56 Temp Supervisor 5 6 2007 12 09 13 Al Database Option of 2 5 Data Management 2 5 1 Initialize System This function can restore system to original installment status the follow is detailed step Click Initial system menu this pop up window is follow 145 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Attendance Management Program E E xi AN Initializing the system will clear all registered data Do you want to continue Caution if confirm your selected the system will clear all staff s data and all attendance data Before this operation you must be carefully Click Yes button the system will clear all data and return initial status just system install Click No button the system return main menu without clear data 2 5 2 Clear Obsolete Data After your system has been used for a period of time a big amount of obsolete data are saved in the datab
121. ion for record by hand in order to examine 82 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 whether staffs have over time Examine operation is sub item which attendance exception require and record list other exception require 2 Click Calculation pagination account window appear it is following Formulate attendance checking rule eae Basic settings Calculation Statistic items One workday as 420 mins r Clack in over 1 1 ming Count as late i hill Clock out over 5 ming count as early IF no clock in count as Late bi ED E mins IMF no clock out count as Early Lear E0 a mins 4 late exceed 100 minutes count as absent As early leave exceed 100 4 minutes count as absent After BO mins leaving count as OT Fox You need to set that the work hour account by minutes this value should be the same with on duty hour because statistics result correct depends on this value In the step how many minutes will be recorded as coming late after expire on duty time how many minute will be recorded as leaving early before near off duty the definition of time period must be the same with time period of the maintenance setup otherwise the statistics result is Not correct For the clock in record how many minute means coming late of neglect work for the clock out record how many minute means leaving early or 83 National World
122. ire button the qualification result will appear on the list area 3 Maintenance short message 24 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 This page also supports to maintain basics information of the short message The four functions that include adding deleting modifying refresh Add Click Add key the following interface appear Sat ADD SMS f Public Sms Smid 00001 Set TimeLimit Sms Content Public short message for public short as soon as the attendance machine start the short message will be saw it will appear for ever Personal short message for a personal short message it will not show until the user verification is positive Period of validity setting After choose the item a line will add on the interface define the starting time and term of period of validity is available Cancel Click Cancel key the system will prompt Are you sure to cancel the selected short message after confirming the system will appear prompt again Whether delete the short message in the attendance machine together or not click OK the short message will be deleted absolutely 25 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Modify after select a topic message in the list click modify ability to modify the serial number period of validity setting and short message contents Refresh
123. is option then the date of asking for leave which is newly added will statistic as the asking for leave in the this leave computation of Time Attendance report Deletion Be allowed to delete a leaves Selects a leave name which needs to be deleted click button to be able to delete a leave which selects 80 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Revision Revises a leaves Selects a leave name which need to revises click button to be able to revise the leave in the right side frame 2 2 9 Attendance Rule All attendance computation of statistical comply with attendance rule 1 Select Maintenance Option menu click Attendance rules option and this window will pop Formulate attendance checking rule Basic settings Calculation Statistic items Unit name keottware Inc Abbreviation Ek Shift expands two days From Monday start week e 1st day shift 2nd day shift From 4 start a month BE The longest time zone under 840 mins The shortest time zone exceed 120 El mins Least minutes of shift interval 3 Ea ming Out State OT State gnore the state O lgnore the state Cas Out OAs OT directly As Business Out Audit it EJ Audit it This interface consists of three pagination pages It is required to set the beginning day for each week or the beginning date for each month Some companies calculate their attendance re
124. ister Is must be a company s staff Administrators E mif Jacqueline uper Administrator Lttendance Management Program The 1 administrator has been successfully added administrator s initial password is hisfher own attendance checking number Administrator s initial password is himself herself register number click OK to enter the administrator privilege interface may set this administrator is allowed to software in this interface be allowed to software 51 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Set Administrator s Purview All IO ry choice Choice Items that can be authorized w Initialize System A Clear Obsolete Data Backup DatabaserA estore Databaser Esg Import AC Data LS Usb Disk ManagesSM5S management Disconnect E mplovee Leaving on Business 4sking for Leave Forgetting to Clack in out Coming Late Collectively Current Employee s On Duty Status Athendance Calculating and Reports System operate lag Department List Emplovee Maintenance Administrator Maintenance Timetablez Maintenance Shift Schedules Employee Schedule Holiday List Attendance Rule Leave Class Database Option aye Single click each item of front selection box this item is able to switch from choice to no choice l indicated this item has been selected all no choice express that the system give each kind of administrator privilege by de
125. itor Transaction Photo Record of using Http E Function Option only for device of http server not supported Rs232 485 pb Start 4 Download Record s Status of Record s OG Import User s Data Port 8081 pA EE stend Function v Add Machine To System Automatic Transaction G Real Time O Interval OD 4 Unit Min Transaction Log Times Ex 00 00 08 00 1 7 00 Zu 5 Select Support the Http record transfer function in the HTTP data transfer box Ensure that the port settings are consistent with Web port settings on the device Finally click OK as shown in the following figure 179 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 System setup Sf Main Window Monitor E Function Option b Start Show GridLine 4 Download Record s Status of Record s Show Photo SB Import User s Data Allow to add Zero before AC Noflen of AC No lt 10 amp Extend Function C Minimize on program startup Use XP style C Save Window after exit Max display items When Zero Closing Automatically monitor 100 ass 6 The attendance management software automatically detects the online device and displays the latest attendance records and photos in the main interface as shown in the following figure Attendance Hanagement Program Temp Supervisor 2011 5 26 Ioj xj Data Attendance Search Print Maintenance Options Device man
126. k Ti Must C In Must C Out Department WeekEnd PET e 00 00 Si a A zk a fi 00 00 a a zk o Le 00 00 Vacation a D zk o 2 00 00 vi a D zk o EE 0 00 Vacation a zk o Ls 00 00 Vacation fr a zk o Ja 0 00 ri B x 0 4 00 00 Si fr a zk o Cs 00 00 Vacation a D zk o Cs 00 00 Vacation a D zk o Je 00 00 vi a D zk o Je 0 00 Vacation a zk o au 00 00 Si a a zk a 7 00 00 a A 2k o e 00 00 Vacation a a zk a e 00 00 Vacation a D zk o s 0 00 Vacation 7 a zk 0 s 00 00 Vacation a D zk 0 OD 0 00 Vacation D zk 0 ho 00 00 Vacation z D zk o i 00 00 Vacation ri Mz o Ja 00 00 Vacation E a zk o BE 00 00 Vacation a a zk o his 0 00 Vacation 7 a zk o hs 00 00 Vacation a D zk o Mhs 0 00 Vacation e D zk 0 he 00 00 Vacal a D zk o 16 00 00 Vacation e D zk o he 00 00 Vacation A zk o he 00 00 Vacation m a Z o ao 0 00 Vacation D D z 0 o 00 00 v fr D zk o 2 00 Vacation 7 D zk o ai 00 00 Vacation a D Z o Jes 00 00 Z a D zk o Ma 00 Vacation z D zk o es 00 00 Vacation a a zk o National World Systems www nwstm us com Attendance Management Software User Manual V1 7 the defaults data in the shift exception list include the register number name date corresponding Time Period working hours working off time clocking in time clocking out time should arrive coming lately time leaves early time whether absence no cause overtime the running time exceptional case should the registration be
127. ld Systems www nwstm us com Attendance Management Software User Manual V1 7 1 Export to Files Export four file style secret attendance data abt attendance clock in data txt back up attendance data attbackup mdb and attendance system database file mdb Click button a file manger menu will pop up confirm the path and file name for the back file and click Open 2 Export to Databases This option means to back up all data such as staff information shift information and clock in record to a database file Click quickly selects database file button and you will open a file manger menu Confirm the path and file name for the back up and click Open If your database is SQL Server database click NS button to begin setting for detailed please see Database setup Note you must choose a new filename if the file has existed the system will suggest you to define new file name Exporting record will not lead to clean data in database After finish to export data click X up right screen return main menu 2 6 Access Control Setup Access control setting 1s to set unlock time and assign privilege for registered users Settings of each user consist of three period time settings and one group setting Relationship between period time and period time is OR Group also consists of three period time settings 152 National World Systems www nwstm us com Attendance Management Software User Manual
128. lected Only cancel current record operation Make all smart schedule record to become over time change records which auto assigned timetable to OT record Make system smart schedule record to overtime Handle forgetting check in or clock out Append Clock in Qut Log The process is the same as attendance handling operation Search modification record log clock in operation history The process Is the same as sub item of search print attendance record operation Right key menu Under the inquiring record window right click the sub item the following menu appear 124 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Export Data Create report for current grid Copy dataffrom first to current Copy dataifrom current to last Columns Show all columns Hide all columns Save grid layout Load grid layout Advance Export Export data is same with Export data button function in the interface for detail please see exporting data Create report current grid Is same as Preview record list to establish current data record list function make searched attendance record as record list to export Able to list prints to export save and search for in list etc operation Copy Data from beginning to current position Searched record result copy directly form duplicating to current position and can patch in Excel list directly Copy Data from beginning to ending sear
129. likes as follow add user to right list first then add device to right side list Click Allows passing Set up the Access Control Privilege when a user belong a group 1 Entered the Access Control Privilege setting there are two ways to provided Through the system menu bar options Access Control Settings gt Access Control Privilege enter Access Control Privilege interface Through directly shortcuts button of the system Access Control Privilege enter Access Control Privilege interface 2 Enter the Access Control privilege interface such as shown Ac Privilege option Delete All Name Group Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir 3 Click on Edit Privilege button and enter the Access Control Privilege to edit the interface shown such following 158 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 User AC Privilege Timezone Department R ID Ba Name R Group R R amp D 3 It mu ta 1 L 4 1 Testing 5 sa 1 gt ee a S J Apply Privilege Administration de yD aman Machine R Machine Number B l IP Address Machine Red Machine Number A IP Address BA 1 1 192 168 1 201 11192 168 1 201 4 Default users belong to Group 1 if need be assigned to other user groups the need for users to re allocation group Here we illustrate No I users assigned to Group I First selected No 1
130. list click Refresh the all user s customized short message will appear on left side list area Cancel staff s short message by defined condition Select a staff who want to be delete in the customized short message left side list click Execute to cancel The short message by define condition completely to delete the customization Note Only the function is valid for this device with SMS function 2 2 Maintained Setting In order to get correct and accurate Time Attendance result you must configure Maintained Setting in the main windows here you can set up software database and system setting firstly enter department management setting and assign staff to department then performance First set up database password then set up holiday leave style and attendance rule department staff maintenance and administrator setting at the finals maintenance timetable maintenance shift schedule staff shift assignment Note unless the staff has been assigned shift schedule the system don t produce Time Attendance report This system provide with enrolling fingerprint or card by after connecting with PC it is avoid the trouble that personnel don t match the fingerprint and fingerprint please see 2 2 2 Staff maintained 28 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 2 2 1Department Management This module provide with convenient to manage each department mainly add canc
131. management software and Device The exchanging windows utility 1s used to download or National World Systems www nwstm us com Attendance Management Software User Manual V1 7 upload recorded data and the user s information The following procedures demonstrate how to use the windows utility to download and upload data Before come to operation the first to connect the device Download Attendance log from Device Download all records which have pass verification from the Device Download staff information and fingerprint from Device Download staff information the staff s fingerprint can be download at same time Upload staff s information and fingerprint to Device upload the staff s information and fingerprint together at same time Device management Examined the Device information and modify the Device option through software 1 Download attendance log from Device It is unable to download data from the Device unless the system and the Device are at the connection condition Directly click on Device Machine in the main interface right side to download data record from the Device Or enter management menu chooses data to be download from the Device The system could prompt is working by now please wait for moment after the completion of data downloaded the prompts will appear in the right side of table below informing you that the to download data was successfully the communication between the Device and the
132. means valid in the time interval 153 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Valid time period for user unlocks all day open 00 00 23 59 or time period with end time larger than start time Click Time period from Drag down menu of Access Control Setting window of adding Time period will pop up Click Add button and system will pop up a timetable from Sunday to Saturday Here you can define any time period you may use Then click Confirm to save the time period automatically If you want to use several time periods continue to click Add In addition time period can be edited and deleted AC Timezones option x TE scriptio Bd Start End Stat End Start End Start End Stat End Stat End Start End select time zone ID 1 vi Description Sunday Monday Tuesday wednesday thursday Friday Satday fr 00 00 00 00 00 00 00 00 00 00 00 00 00 23 59 23 59 4111123 59 23 59 23 59 23 59 Sa 23 59 4 2 6 2 Group Group function can divide users into groups and combine different groups to different unlock combinations which make group management of Access control more convenience So user can define many unlock combinations System has defined 5 groups Group I Group 2 Group 3 Group 4 and Group 5 Under system default new 154 National World Systems www nwstm us com Attendance Manag
133. minate old administrator then re register the administrator Sync time Synchronize Device time to PC keep that the Device represent time is same as PC Upgrade firmware may click Upgrade Firmware button to upgrade firmware following prompt appear National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Device manage EX You must keep the power and connection betwen PC and device A when updating Please restart device after updated Do you want to update firmware Click Yes to upgrade firmware click No to give up If after clicking yes upgrade file is wrong informing you that the firmware in the Device is the newest one Note User do not voluntarily upgrade the firmware you must contact and be allowed by the dealer before to upgrade the firmware maybe these trouble and problem which affect normal use occur cause you voluntarily upgrade Capture Fingerprint Image Capture the fingerprint image which present by you currently press finger on the machine sensor face Note this function some machine don t support this function Download Management Record download management record from fingerprint machine to system D Click communication setting pagination view the device communication setting click Read in to lookup all communication setting National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Device manage
134. ms www nwstm us com Attendance Management Software User Manual V1 7 early time click on Next button to enter next window a Attendance schedule wizard fn re System will add timetable named Daytime and a shift schedule named Normal And after that you can assign this new shift schedule to employees gs this schedule shift to employees who has not assigned any schedule Passion this shift schedule to every department as default schedule Click Finish to commit this operation On the window the system prompt that it will add named day a time period and named Normal shift a shift because before we selected method that is twice attendance in a day system will add two new Time Period each is A M and P M There are three options on the window according to need to select then click on Finish button complete setup If selected open Period of time maintenance window to detail setting click on finish enter period of time maintenance window 61 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Shift Timetable Maintenance Ex Timetable Name Off duty Time Beginning C In Ending C Inj Beair 3 Daime 08 30 1730 06 30 1 30 1430 L Add Timetable Name Daytime On Duty Time 08 30 Off Duty Time 17 30 Late Time Mins 5 Leave Early Time Mins 5 Beginning In 96 30 Ending In 11 30 Beginning Out 14 30 Ending Out 23 30 Count as Workd
135. n color In order to better distinguishes each kind of displaying statue Be able to change various statues appearance Filter Exception Single click the here the choice menu appears which 118 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 exception may be selected to demonstrate which didn t display Put the tick in the item which is selected Filter Time Period Single click the here the choice menu appears may choose the Time Period will display which Time Period is in exception when there is tick in front of the Time Period name that the express this Time Period is selected and in exception Asking for leaves business trip option the operations of Asking for leave Business Trip are same with to handle Time Attendance Statistical result detailed list The page of statistical result detailed list mainly is to examine original record statue which download from the equipment and revise to the Time Attendance record states 1 View the Time Attendance record After inquiring and computation chooses the statistical result detailed situation Shown as the following figure In the statistical result detailed list the default data row includes the name the register number Attendance time the working statue the 119 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 correction st
136. n the Normal of the Time Attendance rule calculation page Coming lately 1 according to the Coming lately statistical rule in the Time Attendance rule in and the shift manages to record is late x time which in the time establishes to calculate after namely if staff s registration time surpasses x time to record for is late is late when the length is the registration time with the work hours bad value 2 non registration recording according to Time Attendance in the rule Time Attendance computation to go to work the non registration recording time mark to be late xx minute Result which obtains in the beginning and end time all situations statistics The default unit is the minute able to change the statistical rule the Time Attendance rule computation project page Late Leaves early 1 According to the statistical rule in the Time Attendance leaves early rule and the time setting in the Shift management record the leaves early time after namely if staff s clock out advance x hours to record as leaves early hours of leaves early is difference value between the Clock out time and the work off time 2 if there is not the clocking out record according to the Time Attendance rule in the computation of attendance statistical when staff get off work without the clocking out record the time regard as leave early xx minute 130 National World Systems www nwstm us com Attendance Management Software User Manual V
137. n the cut off date is later than 2011 12 12 147 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Input the close date of the data that you want to clear in close date box and the close date should be ten days before the current day you will clear the corresponding data after clicking OK and prompt messages will display Attendance time setup data means to clear obsolete staffs shift schedule data select close data for clearing record click OK and you will clear obsolete staff s shift schedule data In the terms of Microsoft Access database can click Com click attendance database file button to compact the database After clearing data click to return the main menu 2 5 3 Back up Database In order to make sure data security and to restore we suggest you back up database in regular time click command on the menu pop up following window 148 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Please input backup data file Save in gt At2007 EN 4 My Recent Documents 2 att2000 Desktop My Documents ge My Computer gt My Network File name Places Save as type Microsoft Access Database Select position to save file input filename maybe defined filename click Save button When original database was damage it need to restore you should change back up filename as ATT2000 mdb
138. n through the Device Management menu Downloads Employee and his her fingerprint Under the Device management menu can download the staff fingerprint information Clear the data record in the Device eliminates the Time Attendance data recording in machine through sub item Delete AC log under the Device management menu Device Management Be able to examine the Device information and carries on some operations to the Device through this menu Device Edit can add delete revise the Device the communication information through this sub item under the Device Management menu Sync Device time synchronize Device time with Computer time through Under Device Management menu 2 2 4 Time Period Maintenance Before shift schedule are assigned schedule the Time Period must be set up to complete select Maintenance Option menu click on the Time Period Maintenance in the main menu can set Time Period which is used to arrange staffs shift the interface is following 57 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Maintenance Options Device managemer 2 Department List 33 Employee Maintenance Ctrl E E Administrator T Maintenance Timetables T Maintenance Shift Schedules T Employee Schedule Holiday List Attendance Rule Leave Class Database Option kh System Options If you has not set the shift schedule while set the Time Period the
139. ndance Management Software User Manual V1 7 staff will take the leave the staff will be unable to Attendance for this period in usually situation if staff has not checked record these staff will be regard as absent from work without an excuse by the system moreover also the staff holiday working overtime will be unable to take effective in the computation according to this kind of situation properly set management system Choose the Holiday List under maintenance Option menu opens the Holiday List maintenance window g gt amp Holiday Maintenance son _ Holiday Name Holiday Time Holiday Length 1 This interface is mainly divided into the Holiday List and tool column option of the Holiday List maintenance May add delete and modify the Holiday List through maintenance tool column Add Left click a blank which is used to add information appears in the holiday list module Put the holiday name the holiday time and the total of holiday into the corresponding blank Following figure 16 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 G Holiday Maintenance ao Esse Holiday Name Holiday Time Holiday Length gt National day Note when input holiday time the format you input is 06 05 01 after input the default format 2006 05 01 by the system must use English input method to input this mark Otherwise the system prompts error
140. nge which you inquire specifically pay attention year 2 It is maybe that add a highest department again after the general company name was canceled installing finish the default highest department general company can not be cancel but it is able to be modify in the attendance rule 5 I have assigned shift why no the result of account and statistics indicate leave come late gone early Answer First enter management to check the setup shift in normal condition the name of shift corresponding time period display that appear in blue color in right time box if there isn t any problem enter staff shift list view the starting date of staff shift the starting date is beyond the account and statistics time range isn t 1t if it isn t assign shift again fix new starting date 6 How to cancel the schedule which have been set up Answer You can add a empty schedule firstly then use the empty schedule replace the schedule which will be canceled in staff assignment enter schedule management to cancel corresponding schedule OK 7 Why the data which is stored record is fewer than loaded down data while in the process to download all data Answer While loaded down and record the attendance program can 189 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 determine loaded down record the repeat record will be cancel automatically the stored record will not be store ag
141. nning and ending time click this button to produce the staff business trip asking for leave data sheet which display by the report Business Leave AfL List zx From 2007 04 29 To 2007 05 06 Start Tine fad Tine Pwrstion ype Reson SOS 1 1 mnoo pnas ss mm 7 05 07 00 00 07 05022350 2350 4 7 05 03 00 00 07 05032350 2 sek 4 7 05 04 00 00 07 05042350 2 sek 4 2a69 sick 285sin Scat 10 07 04 30 00 00 07 04 30 23 59 07 05 01 00 00 07 05 01 23 59 23 59 vacation 07 05 02 00 00 07 05 02 23 59 9 7 05 03 00 00 07 05 03 23 59 23 59 Vacation 7 05 04 00 00 07 05 04 23 59 23 69 Vacation 7 05 05 00 00 07 05 05 23 59 23 69 Vacation o 7 05 06 00 00 07 05 06 23 59 2389Vacaton o Export Export the related record of all asking for leave in period of time into a folder by the text or the list for detailed operation please sees also 3 7 to export the data 97 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Inquiry This inquiry way is to demonstrate the record of all staffs asking for leave by the list in period of time this function link with List page label when click this button system will automatically jump to the page label display the record of asking for leave by list Shown as follow Employee Leaving on Business Asking for Leave Setup Dep OUR COMPANY Name Linda Luck iky Lily Linda
142. nnrrnnnnnnnrrnrnnnnnrnnnnnnnnnnnnn 23 2 2 Maintained Setting rrrrrrrrnnnorrrnrnnnrrrrrnnnerrrrrnnnnrrnvnnnenrrnnnnenenvnnnsnennsnner 28 2 2 1Department Management rrrnnrnnnnrnnnnrnnnernnnernnnernnnernnnennnnersnnernn 29 2 2 2 Employee Maintain esorrorronnrrrnrnnnnrronrnnnerrnrnnnnnrrnnnnnenrennnnssnennnn 30 2 2 3 Administrator SANG j 0 0 lt 2osacacacnsasiargdccacaandacadaensanedacainsodadadseadasnas 50 2 2 4 Time Period Waimtem ane sisvevessiiscleateieunveceevcsteresswsiiaceisendaceceesecnc 57 225 Shift Mangen vasse 64 2 2 6 Assign Staff Shift eerrrrrrrnnnrrrrrnnnnrrrnrnnnrrrrrnnnnrnrnrnnnnrrrnnnnsnnennen 66 2 2 1 Holidays M mienances smmeesnsssnrstsdassendsdossdadadnsnsadsdasasndddasadenadt T5 2 2 8 Leave Setting rrrrrrrnnrrrrnrnnnrrrnrnnnnrrenrnnnnrnvnnnnnrrnnnnnensnnsnnnsnsnnen 78 NN 81 2 2 10 Database Option rosrrronrnnnnrrornnnnrrrnrnnnnnrnnnnnnnrrnvnnnsnrnnsnnnessennn 85 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 2 2 11 System Option rrrronnrrrrrrnnnrrrnrnnnnrrrnnnnnnrrnrnnnenrrnvnnnsnrnnnnnssnsnnen 90 ll Ne 95 2 3 1 Employee Leaving on Business Asking for Leave 0064 95 2 3 2 Handle Staff s Forgetting to Clock In Out rrrnrnnnrrrrnnnnnnnrnnnn 102 2 3 3 Coming Late Leaving Early Collectively rrrronnrrrnrnnnrnennnn 106 D OCA E yciasia sarsdonaces ndiacesaso dine nuiasscine EE E 107 24 1 AR Record ude
143. nt name enroll number start time end time exception verified statue the statue before verifies total hours effective hour Time Attendance date assignment staff shift working day If you want to show much more item just right click Data row item of your choice if you want to show anther row put a tick in front of the row you have selected Start time start time for abnormal statue End time end time for abnormal statue Exception there are 8 kinds of statue free overtime work overtime work business trip approval absence sick leave leave home leave 126 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Verified statue After the verification show that overtime work or is in invalid statue Before verifies statue Verification statue Total hours The difference value between end time and start time Assigned shift work day The exception situation across the working day which has assigned shift Tool column If the Time Attendance rule limit the business trip and the overtime work statue must through verification then verified statue column is empty 1f has regulated the statue of verification the corresponding statue column will appear in the verified column Returns to original state before the verification column this operation does not take effective unless the record has been verified return record statue to initial verification state After the return
144. ntified above which includes computer software and may include associated media printed materials and online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE PRODUCT accept the agreement do not accept the agreement lt Back Next Cancel 4 In this interface you can select the installing directory of the software Click Next enter the next step Setup Select Destination Location Where should Attendance Management be installed A Setup will install ttendance Management into the following folder To continue click Next If you would like to select different folder click Browse C Program FilesyAtt2007 I Browse At least 0 7 MB of free disk space is required 5 In this step you can choose the component which you want to install such as fingerprint sensor driver attendance management program and user manual Click on lif you need it recommend to select all components except it has been installed then click on Next go to the next page National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Select Components by Which components should be installed Q Select the components you want to install clear the components you do not want to
145. o Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name b Idle Option Idle minutes Read Options Click Read setting the machine idle setting will appear on the main interface Device manage Machine List x ac re Lis Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name i b Idle Option AE v Idle minutes 0 Read Options Set Options Modify the setting you want to use after doing this Click Apply Setting C Click other function pagination view other function of Device 11 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Device manage 3 Machine List Machine Name ae Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Power off Device Clear admin privilege Syne time Capture Image DownioadMantog Date Format Voice Clear all data in the Device System will clear all data in the device include fingerprint and record Notice if you clear up all data the data will be damage and unable to be restored To help avoid possible lost download all data and keep in system before performance this operation Eliminate administrator privilege if the operator forget the name and password in the device and fail to enter the option menu you can use this order to eli
146. of staff of your choice click Inquiry Condition Dep Zk r Name 9 Jacqueline J110 Scat 4 111 Harry 113 T bay C Determine the date scopes of your choice 115 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Time Range From 5 1 2007 0000 To 57 8 2007 23 59 EN May 2007 par gs Sun Mon Tue Wed Thu 1 2 3 6 74 3 10 3 TAC SS JE AF 20 21 22 23 24 ef 2e 29 30 23 am Today 5 8 2007 D after selecting click Inquiry the record of attendance is available Shift Exception The Shift Exception mainly view coming lately leaves early the absent no cause and the working overtime working on off hour and Clock in clock out time may relaxed carry on the computation of each month statistical checkup and calculates whether has error And handle staff business trip forgetting the clocking out in this page setting Shift Exception shown as following interface ZA Attendance calculati Lo er lee Ti Den Zk FH Calculate From 27 172007 v Name lt All gt x to e7 een Report E Export data Report Designer Sot Seach P Nest Num Name M I Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items AC ate Timetable On duty Off duty Clock In Clock Out Normal Realtime Late Early Absent Wor
147. on the list Add new short message to PC Add the short message which has not existed in the software into the software Overlay PC data Use the imported data to overlay the data in software Delete data from U flash disk Cancel the short message data in the U flash disk Clear Up list Clear the short message in current list Refresh Refresh Short message in the current list Export short message Export short message in the software to U flash disk or upload this message to other Device here may select this short message you want 20 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 to upload shown as following figure g AU disk data management k l E a Import user data User data export Record data import Import sms I Export the sms Data Leoal Sms Data list Rec Clear List Clear Selected List Timeleng minute Start time lt gt Sms Browse Conditior v Input refresh Disk size OMBFree Space OMBUsed 0MB There is no user data on USB Flash Disk Export sms to U Disk You can view all short message in the software from the left side column this short message still exist in the Short Message Box after it is selected when if there are lot of short message to search for you many utilize following way to find it such as short message serial No content Public short message User short message Move the record to right side list ch
148. onality 1003 Cardio 1004 Privilege The asterisk wildcard length That is mean how many figure the symbol indicates E g the forward section of the serial number is 1 its asterisk wildcard range is 3 if the serial number is so its asterisk wildcard length is 2 After the asterisk wildcard width has been defined by use the From box To box to create serial number range E g create the serial number range from 106 tol18 input 6 to From box import 18 To box the symbol wide is 2 but from 6to9 width is one figure at this the system will add zero automatically Shown as following interface 37 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Add a batch of employee Copy datas from 2 2 C Copy selected employee att options and schedule AC No No Number pattern 1 Gender Title itl a tyst Mobile Pager Wildcard length op Birthday i To i Home Tel department Administrator Nationality CardNo Privilege Fo Click on the OK button add staffs and click on the Cancel button return the staff interface 3 Modify Staff Do not modify Staff s enrolling No or name modified randomly Avoid there information don t match corresponding information in the Device Click El button enter new data in the corresponding input box and then press Save button 4 Transfer Employee Click the Transfer Employee button to transfer em
149. only can select the corresponding project First level of department s administrator first level of departments administrator may add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If several items have been selected then this administrator who has the operation privilege can select the corresponding project only Department administrators The department administrators may add this department administrator and the same level administrator revise privilege delete this department in besides oneself who is not allowed to operate other departments administrators If several items has been select then this administrator who has the operation privilege to select the corresponding project only Authorized project Clear the expired data backup database export the Time Attendance 54 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 data There are 3 projects under the data menu the administrator own this privilege to save and examine the data Import the Time Attendance data it is able to import recording data in the file to the system through Import AC data under the data menu Leave on business asking for leave click Employee leave on business asking for leave sub item under Attendance menu may set t
150. oose the short message that want to be uploaded click Move the record to right side list the short message will be transferred to wait for moving to U flash disk list area Move all record to right left list choose and remove all short message in the system to wait for moving to U flash disk list area Clear all record in the list erase all record in the wait for moving to U flash disk it is unable to upload the short message or reselect the short message to upload Clear all record of your choice Choose this record which doesn t need 21 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 to be uploaded and then click Clear to clear the record from this list then this short message will be deleted from wait for moving to U flash disk Note this function is valid only for the machine with U flash disk Images taken into machine U will be preserved after the attendance photos downloaded to the software download only the attendance by the photo that is after the U pass in a folder of all the photos Attendance blacklist photos bad folder of all the photos can only be read after the U Import machine photographs U session will be kept by the attendance through the photos download software to view U Data delete U intraday attendance through the preservation of the photos Note The software supports attendance cameras can use this feature Import Images that
151. pace OMBUsed 0MB There is no user data on USB Flash Disk You can view all staff s information in the left staff s brown column click the button for moving data in the middle area to import data Export User data to U flash disk area l Move all record in the left side Export User Data to U flash disk area J Move the staff that has been selected to Export User Data to U Flash disk area lt Remove all record in right side from Export User Data to U Flash disk area lt Remove the staff that has been selected to Export User Data to U flash disk area Import the record data to PC Plug U flash disk into Device select Menu U flash Disk Management Press OK the window will inform that download data successfully Take out U flash disk from Device then plug it into USB 18 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 slot of PC enter Data U flash disk Management and select Import Record to PC option card shown as following interface QU disk data management lo B 23 Require Export Data DevID Download Time Size Del Data From U Disk Import from Local Disk size 0MBFree Space 0MBUsed 0MB There is no user data on USB Flash Disk The information of user data which has been saved in U Flash disk will display in the left side wait for importing data list choose this file Click import reco
152. ployees from one department to another department and this dialog box will pop up 38 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee Transfer xl Please choose a department OUR COMPANY officer EG Order picking ai Finance haa In the box of Fold Department select the department to add new employees in and click OK to transfer the employee or Cancel to cancel this action 5 No pay leave Some employees may remain in the company but who don t belong to any department now which is similar to the currently quite popularized lay off phenomenon Leaving post employees can be re employed through Employ Staff in Department Management Click button to present this dialog box Attendance Management Program E Do these employees really want to leave their posts Press Yes button to transfer the employee to a new department or press No to abandon this action 6 Import user data Import user data from the local disk 39 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Click FN and the Import User Data interface pops up Import User Data AC No Title Mobile Pager Birthday gt lin dene AE JER SUN gt Click Import and the Import data wizard interface pops up Then add the user data stored in the local disk 40 National World Systems www nwstm us com Atten
153. r be able to changes the Sick leave statistical rule under leaves setting Leave According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the statistics Obtains Result from all situations statistical between the start and end time The default unit is the hour be able to changes the leave statistical rule under leaves setting Home leave According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the statistics Which obtains Result from all situations statistical between the start and end 133 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 time the default unit is the hour be able to changes the home leave statistical rule under leaves setting Workday depending on the clocking in out record statistic staffs actually work day from Monday to Friday beyond holiday between the start time and end time the default unit is working day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Weekend Depending on clocking in clocking out record statistical staffs actually from Saturday to Sunday beyond holiday between start and end time the default unit 1s working
154. r Manual V1 7 password the password consist of 6 digital figure Other format is invalid Clear all data in the equipment system will clear up all data in the equipment that include User and record Notice if you clear up all data the data will be damage and unable to be restored To help avoid possible lost download all data and keep in system before performance this operation Sync Device time may synchronize the Device time to the computer 2 Connect Machine of Fingerprint and Face a this page describes the fingerprint machine information though this page you can view the information about this product type product module serial number firmware etc click Read Setting you can know detail about the device Device manage bala Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name gt Information User Count Log Count Fingerprint Count Super log count Administrator Count Product Name Password count Serial Number Manufacture time Firmware version Capacity User Fingerprint Log Note it is unable to modify this information view these only B In odder to guarantee machine reliability run for long time some machines support power management function such as timing sleep National World Systems www nwstm us com Attendance Management Software User Manual V1 7 timing shutdown etc Device manage Ee da a Device Inf
155. ram and their solution as well 1 Due to the personnel changed fail to enter the management program what will I do Answer The PC needs to be configured with Office2000 or a later version and the Access software at first then enter the attendance program installing directory look for the att2000 mdb file double click and find the userinfo list in the appear interface double click to find securityflags field delete the identifier with the value as 15 under this filed 2 I forget the password of database how to do Answer Enter maintenance and setting of management program click on the Setting password of database then have no need to verify old password so can set up new password of database 3 How to use the business check in clock out Answer When the staff need to go out the staff should check out on attendance device When the staff come back select business clock in 4 While inquire attendance record selected the highest department selected all staff why cannot see record but it s true display that 188 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 has been saved to downloading data Answer 1 It is maybe the data record time expire inquiring range want to view the original record open the attendance database att2000 mdb enter clock in out list can see all original record prove that original attendance record is in the ra
156. rd from U flash disk system will import data this data will display in the middle list to inform that download data successfully Clear Data from U Flash Disk Erase all data from the U flash disk Clear List Clear short message in the current list Refresh Refresh Staff s information in the current list Import from local disk Import user data from other disk of PC Import Short Message Plug U flash disk into Device select Menu U flash Disk Management Download SMS Press OK the window will inform that download data successfully Take out U flash disk from Device 19 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 then plug it into USB slot of PC enter Data U flash disk Management and select Import SMS to PC option card shown as following interface AU disk data management ca amp se Import user data User data export Record data import Import sms Export the sms Data Import Sms From U Dis Add new rec to Local Overwrite the Local Data Del Data From U Disk Refresh Select All lt gt Disk size OMBFree Space OMBUsed 0MB There is no user data on USB Flash Disk Click Import Short Message from U flash disk the data will be imported system after import data successfully this total of data will display in the following prompt all content of short message which has been imported will display
157. record arise If the device is connected to other machines do not allow changes to the the number before Import user data set some parameters for Import of user data 94 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 System setup Pe Regual Monitor Function Option When Import File has the same AC No b Start gt Download Record s i 0 t Status of Record s Skip O Overwrite s Me User s Data Import File Code JANSI va When there is a duplicate registration number three choices of ways are available 1 Skip 2 coverage 3 warned Import file coding Set the encoding format to import user data files used by 2 3 Handle Attendance 2 3 1 Employee Leaving on Business Asking for Leave When a staff business trip or ask for leave are unable to attend Normal attendance in order to ensure end statistic result is correct it is required that utilize the function to set Click Staff leaving on business asking for leave command on menu the window is following 95 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee Leaving on Business Asking for Leave Setup Time Range From 4 1 2011 v Bases nda uck ky Li EEE J R X xX Query Add 3atchDelet Ba 23 4 56 8 910 1 12 13 14 15 16 17 18 19 0 I 2 348 04 02 Sat 04 03 Sun 04 04 Mon 04 05 Tue
158. rminate this EULA if you fail to comply with the terms and conditions of this EULA In such event you must destroy all copies of the SOFTWARE PRODUCT and all of its component parts Distribution 185 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 The SOFTWARE PRODUCT may not be sold or be included in a product or package which intends to receive benefits through the inclusion of the SOFTWARE PRODUCT The SOFTWARE PRODUCT may be included in any free or non profit packages or products 3 Copyright All title and copyrights in and to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by the Author of this Software The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions Therefore you must treat the SOFTWARE PRODUCT like any other copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer provided you keep the original solely for backup or archival purposes Limited Warranty No Warranties The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT The SOFTWARE PRODUCT and any related documentation is provided as is without warranty of any kind either express or implied including without limit
159. rogram Run Add Delete program in control panel choose attendance management system and uninstall it Alternatively choose Start gt Program gt Standard version of attendance management system gt Uninstall the attendance management software For clear all the software you need to enter directory to delete the folder where the software installed 1 3 2 Uninstall Fingerprint Sensor Driver If you do not need to use the fingerprint sensor anymore you can uninstall it Run Add Delete program in control panel uninstall fingerprint sensor driver 1 4 Work Flow of the Software 1 Downloads user s fingerprint or the card which have been enrolled in the Device to software Connection Device Downloads personnel data 7 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 from Device 2 Upload staff s name and other materials which have been modify in Device in the Employee maintained Connection Device Upload personnel information to Device 3 Assign Employee to department enter Department management 4 Setup Shift Schedule and Time Period enter Shift Schedule and Time Period maintenance 5 Setup Shift Schedule enter Shift schedule management 6 Assign the staff Schedule enter Employee Schedule 7 Download attendance data to software in connection Device download record data from Device 8 Examine Attendance report form enter Time Attendance report form
160. rt for current grid Daily Attendance statistical report Daily Attendance statistical report is used to list the definite staff daily attendance status in assigned period of time in the table and the statistics absence without excuse coming lately leaves early working overtime asking for leave business trip convenience of the checking whether has the discrepancy with the actual situation Note In the table it is only can show detailed attendance status from the inquiry time from the month time the report form may count in the start and end time situation which the user chooses the start and end time scope appear on the right cancer tio eh WN x Daily Attendance Checking Report Duty Actual Absen tu Wel WWDay WDay WDay Min Min Hour Hi Hae ean se eee Se AE Sas as a as es 136 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 In the table all shifts Time Period which each person uses will be list and illustrate attendance status in the corresponding time and shift with the mark for mark explain and please see at the end of each page In identification mark setting in Time Attendance computation rule Should arrive Working day the working day of the staff should arrive in the assi
161. rt form the operating method likes to export the data in Time Attendance report Save Grid layout After change setting of data rank save the data rank setting it is allowed to use after through directly write down the data rank setting Show all columns After click this option staff s all information appears Hide all columns After using this option staff s all information will be hided Columns show the name of composition rank of staff information in the staff view 3 Click Department setting button it is allowed to set the department setting Its method is the same with the operation in department management 4 Click the pagination label of other information The windows will appear as follow 43 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee List fk F x Be g Face Group L Add Delete ar batch Search Import include sub department i Gender Title Mobile Pager Birthday A OUR COMPANY 2 Overseas Department R amp D Basic Information Addition AC Options At here be allowed to input the important staff s related information About the staff important information is input in relating page select department select staff press 4 button add an item record type information style in words row input relating material to contents then save it select department and choose staff input information in the field column as w
162. s well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold I Grant of License This EULA grants you the following rights Installation and Use You may install and use an unlimited number of copies of the SOFTWARE PRODUCT Reproduction and Distribution You may reproduce and distribute an unlimited number of copies of the SOFTWARE PRODUCT provided 184 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 that each copy shall be a true and complete copy including all copyright and trademark notices and shall be accompanied by a copy of this EULA Copies of the SOFTWARE PRODUCT may be distributed as a standalone product or included with your own product 2 Description of Other Rights and Limitations Limitations on Reverse Engineering Recompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation Separation of Components The SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for use on more than one computer Software Transfer You may permanently transfer all of your rights under this EULA provided the recipient agrees to the terms of this EULA Termination Without prejudice to any other rights the Author of this Software may te
163. shift Click P add key the following interface appear amp Arrange Employee s Shifts o Shifts Shift Time Period Name Beginning Date Cycle Num 01234567 8 9 1011121314151617 18192021 22224 PETE 1 1 1900 1 Monday oss TERS _Tuesday Wednesday Thursday Friday Cycle WwW Sauda 5 unday v lt gt Time Range From 5 1 2007 To 12 31 2999 w All shifts and the shift Time Period display in this interface Chooses a new shift from these shifts which have been set determine its beginning and ending time single click Confirmed button to confirm the operation single click Cancel button to give up operation returns to the assignment staff shift window After arranges successfully the corresponding shift name will display in staff s shift column and time list can show on duty Time Period in the interface 70 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Auto assign timetable If assignment staff shifts or changing shifts schedule is too frequently and there is not the rule to follow auto assigning staff shifts 1s available auto assign staff shift refers to staff does not has fixed shift schedule in the definite time but he she has the Time Attendance record the system may automatically judge the Time Period which record belong to After choosing the auto a
164. single or all of users will be moved to the right critical areas waiting for the Privilege setting Shown as following 160 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 User AC Privilege Timezone i si s Department R ID R Name R Group R Testmg5 sa 14 FAE 2 ih Administration de 1 Ja 1 R amp D 3 i 1 Z Apply Privilege Machine R Machine Number B l IP Address Machine R Machine Number B l IP Address gl 1 1192 168 1 201 2 1 192 168 1 201 8 In the equipment list choose the equipment that need to upload Privilege User AC Privilege Timezone v Department v ID v Name R Group h Department R ID Red Name Testing 5 FAE 2 Administration de 1 R amp D 3 li Z Apply Privilege Machine Machine R Machine Number B l IP Address Bd FA i 9 Through gt gt gt button single or all of the equipment will be moved to the right the critical region waiting for Privilege setting Like following equipment known as the NEW UNIT 1 the equipment has 161 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 been moved to the critical region waiting for Privilege setting DER Set Group Timezone I v Department Bd ID Rd Name Rd Group Bd 2 Department v ID v ene iy Been Testing 5 1 FAE 2 Administration de 1
165. software already has disconnected The downloaded data should be added to the system if data is too bigger it is possible need to take much more time The downloading record can completely display in the circle record region like as above figure At the same time the new data record will be stored in the staff s record data list in the system you will be allowed National World Systems www nwstm us com Attendance Management Software User Manual V1 7 to view it from the attendance record The new user will be stored in the staff information table of the system it is allowed to view through the staff s maintenance After downloading data the system still cannot automatically clear data which is stored up in Device under this option gt maintenance setting gt Downloads record gt you choose item as that download the record and delete the record data on the Device together at same time system can automatically remove data record from Device Note If the machine model is M100 please note maybe the M100 machine does not need to enroll the user first directly through slip the card to verify user identity therefore the corresponding user information does not possibly along with downloading recorded data after the downloading the software can prompt whether add these user who hasn t been registered but still has the recorded data to the database 2 Download the personnel information from the Device only when the system
166. ssigning staff shift the following interface appears Employee attendance options 1 Sc Clock In Clock Out f Auto assign timetabte OC By timetable CJ By Timetable z Ne I Must C ln Gy Must C Qut ras time for EE O Allow no Can O Allow no C Out 1 Days 2 F Hous V Attendance Active Count OT Used timetable SP F Holiday Registry for OT Assigned schedules list ES Start Date End Date Skitt Schedule gqr2007 1273172999 Mormal Then choose the least hour of the intelligences to assign staff shifts the least hour of intelligences to assign staff shifts refer to after you have set the time for instance 1 day the system only could not carry on the judgment by the shift Time Period until the time which the staff has not arranged in groups is more than 1 day otherwise did not judge Finally chooses the shifts Time Period which may be used to assign staff shift from the Time Period Possibly Time Period this staff possibly shift Time Period single click button the choice shift Time Period 71 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 appears these shift Time Period are the name list of the set shift which have already been set in shift management Interface as follows Employee attendance options 1 xs Pa In Se Out Auto assign timetable By timetable By Timetable 2 Must C In G Must C Out oe for riccii O llow no C ln O llo
167. t to import is below 1 2 Not including 1 2 please select versions before1 2 option Otherwise please select 2 2 x options Note Before importing data if it is unnecessary to remain the data in your system please first select initialize the system This is because if some data remaining in the current system overlap with the data that will import errors will appear when importing data 150 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 and data s importing speed will slow down Click versions1 2 or version 1 2x button and a file manager will pop up Enter the path and file name of the database to import and click Open the system will import data automatically If your database is SQL Server database you can click button to begin settings For detailed information please refer to Database Setup After importing data click to go back to the main menu 2 5 5 Export Attendance Data This function is mainly used to back up all attendance data in the current attendance system or clock in data click this command on the menu and the following operation window will pop up a Export Attendance Checking Data Export to Files Export to Databases Link Database wick Choose DB File Provider MicrosoftJet OLEDE 4 0 Data Source c ath 2 mdb A Conditions and Range for Exporting Data Records Begining Date urday FT ial gt Monday Me 151 National Wor
168. the staff to be uploaded in the User column 2 Choose the staff who will be uploaded to assigned machine in the Fingerprint Machine column User information Fingerprint Face Put the tick in the information which will be uploaded National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Upload in High Speed When if these machine hookup by Ethernet and have large quantity of data to upload if you use the ZKFinger10 0 and facial recognition algorithms equipment this function is unavailable Delete Choose this user which want to be canceled and then choose Cancel button 4 Device Management Only when the system and the Device are at the connection condition the downloading data is available Directly click Device Management in the column Related Device Operation on the main interface right side choose the Device Management access Device management menu choose download the personnel information from the Device 1 If the device is a M100 you connect then Advance Option will appear Machine List Machine Name D mmn Advanced Function et Password for Set Password for login if want to enter the machine management interface you must input the management password firstly the default password is 888888 Many pitfall can be avoided by changing this National World Systems www nwstm us com Attendance Management Software Use
169. ting menu set up the administrator and assign the privilege Time Period maintenance Shift Schedule management through sub item under the Maintenance Option menu create the working Time Period in the Time Period maintenance manages the shift schedule chooses properly working Time Period or the Time Period combines to establishes the different shift schedule Assignment staff shift schedule Under the Maintenance Option menu assign the Shift Schedule which already set to staff Holiday Maintenance set the holiday under the Maintenance Option menu Leave setting Under the Maintenance setting menu go on a leaves setting and leaves statistical rule in report form Time Attendance rule set up the Time Attendance rule and statistical rule for Time Attendance project in report Database setting Set up the database connection through this sub item under the Maintenance Option menu System setting Be able to carry on the setting to software some options under the Maintenance Option menu 56 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Connection Device Be able to connect with Device through this sub item under the Device Management menu Download data record from Device To download the data record is available through the Device Management menu Upload the personnel information to the Device ability to upload the personnel informatio
170. ton or right click the Device that want to be connected select the attached Device from following menu appeared National World Systems www nwstm us com Attendance Management Software User Manual V1 7 QI Attendance Management Program Temp Supervisor 2007 5 5 foe ata Attendance Search Print Maintenance Options Device management Help g oO FR mx 0 0 o Employees AC Log Report Device DelDevice Connect Disconnect SmattUpdate Exit system Baud R IP Address Pot ProductName UserCount Admin Count Fp Count Passwo Log Count Serial Number 192 168 1 201 4370 COMI eOe lt ka amp i 2 a si a 33 DS amp ry 2 m BOS Status When the system connect with Device the prompt connecting please wait will appear on below right side status column weather the link success or not will inform you If fail to connect please check 1 Whether the Device connecting parameters equipped with communication parameters of the menu option 2 whether the communication line linking well Disconnect When the system and Device continue to upload and download data the Device is in a work status so it is unable do other operating at this time after uploading and downloading data disconnect Device and click Disconnect to disconnect the Device communication 2 1 2 Upload and Download Data This is data exchanging windows for between the
171. ts Management E syne Time G Employee Schedule OS Refresh Attendance Rule GF Disabled Sinsblea like Name Property d Import Attendance Checki amp Export Attendance Checki ViewStyle ea Backup Database Status Exception Event c No Machine 2 Upload information Click Upload Device show as following interface Upload Choice AC Options Select the Access control option which you want the two kind of option could to be selected at the same time 168 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Appendices 3 1 Set Date In the box of Date Time click rd button to select the date and in the box of Time click 2 button to select the time or directly change the time In the drop down box of Date click 44 or LE button to move the date one month upward or downward fox Export Attendance Checking Data Export to Files Bl Export to Databases Link Database pr uick Choose DE File Provider Microsoft Jet OLEDB 4 0 D ata Source c ath 2 mdb A Conditions and Range for Exporting Data Records Begining D ate iday April E 3 Tuesday Me vi April 2006 Tue Wed Thu Fri 4 5 3 10 1
172. ttendance record will be distributed into their corresponding shift Time Period E g select all items that are without clock in item and group them then you will get the total of time without clock in and clock out item A Groups by holidays only count the times how many times are to display on the record list No time record After cumulate to round select this item s all time to amount which become into corresponding statistic unit then according to min unit setting rule to round A Round up when the statistic data have point the system will make after point figure to carry upward as 1 For stance the min unit is 1 work hours so that the calculation result of 1 land 1 9 work hour will be record 2 work hour Round off If the left value which after point figure excess 5 the value add 1 otherwise the left value is abandon A Round Down Abandon the value No matter how many it is E g min unit is I work hour so that the calculation result s 1 land 1 9 count as work hours 2 2 10 Database Option The system adopts Microsoft ADO database interface default single 85 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Access2000 database filename is att2000 mdb you can set up database link according with real situation When system appear following error prompt you need modify you database link setup Connect Microsoft Access databases Select sub item
173. uto assignment shift time when you setup a time period example one day at this time the system will accord with setup time period to determine after it expire more one day otherwise Not to determine Used timetable that is this staff is able to on duty time period click on button the selecting period of time appear this shift Time Period is shift name list which has been set up in shift management The windows following 48 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Employee attendance options Marry ea ies Nr O iiss imetable By timetable By Timetable EE Must C In Must C Out se de peiser llow no Cin O llow no C Out 1 Days 9 F Hours v Attendance Active 1Count OT Used timetable Holiday Registry for OT Daytime Mornin Assigned schedules list rE ra Day Start Date End Date Shift Schedule Niaht 2000 1 1 2999 12 31 Normal Zo Left click shift names that select from display shift name list add selected shift If want to cancel shift where there are used period of time first define period of time click on button it will be canceled Employee attendance options Wood fa Clock In Clock Out Auto assign timetable By timetable O By Timetable TN Must Cln Gy Must C Out pitched hfe as O llow no C n O llow no C Out 1 Ej Daye 0 SHou Y Attendance Active Count OT ad pe Holiday Registry for OT Delete
174. w no C Out 1 Dayfs 9 F Hours V Attendance Active Count OT Used timetable A Holiday Registry for OT i Daytime Morning Assigned schedules list Start Date End Date Shift Schedule 157172007 1273172999 Normal Afternoon Employee attendance options 1 a In a Out V Auto assign timetable By timetable By Timetable iar G Must C in Must C Out Eee time for epee ds O Allow no Cin O Allow no C Out 1 si Day s 0 si Hour s M Attendance Active Count OT Used timetable SP Holiday Registry for OT Assigned schedules list Start Date End Date Shift Schedule 5 1 2007 12 31 2999 Normal Employee temporary shifts If one or several staff needs to change his her work hours temporarily his her shift can be arranged temporarily click Staff temporary arrangement button pop up dialog box window is following 12 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Attendance Management Program You selected 1 employee s Simon Arrange temporary scheduler For them from 5 1 2007 to 6 6 2007 i Cancel Click OK button enter temporarily schedule click Cancel button return staff s schedule window First definite schedule hour select staff if you want to select a lot of staffs can hold down Ctrl key simultaneously click staff or use all choice button then click on Add period of time button select to add period of time on the window
175. which machine has been connected with system Communication mode which way is used in communication between the device and computer Baud rate the baud rate is same with it in the machine Here IP address device IP address Communication password if there is the communication password National World Systems www nwstm us com Attendance Management Software User Manual V1 7 to be set in the machine option you must fill the same one password otherwise not need to fill in Serial number Device identity number Port The port is used by computer The RS232 RS485 mode is com port the default port number of Ethernet is 4370 Deletion If the Device will not be in use any more single click the device of your choice in the left side list click on Cancel to delete this Device from the system Save If after selecting and modifying connection parameter of the Device of your choice click Save to save the information Note Some machine does not support the Ethernet communication It is unable to use the Ethernet mode to connect the machine Serial number If the communication mode is the RS232 please input a random number which between 100 133 255 in blank enough If the RS485 mode is used inputs the machine address Connection Device the Device which reside in the system will display in the My Device list single click the Device to choose it then click Connect Device but
176. x Machine List pareren Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name pe Communication options BaudRate v Device Number IPAddress 0 0 0 0 Net Speed v Communication key If you want to fast modify this setting may directly input corresponding item in the text box after modifying it click Apply to save in device 2 1 3 Real Time Monitor The real time Monitor function make management software to known staff attendance or door controlling status in time may find and deal with the exception status Run this function It is need to open this software only and attach the fingerprint machine to the network if there are many fingerprint machine you connect just need to hookup all fingerprint machine after normal user verify successfully its verification record will appear in the displaying area National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Attendance Management Program Temp Supervisor 2007 5 5 Data Attendance Search Print Maintenance Options Device management Help m x O fl Employees ACLog Repot Device DelDevice Connect Disconnect SmartUpdate Exit system A 7 p Machine a VE Machine List amp Download attendance logs Device Name Status MachineNo Commtype BaudRate IP Address Port ProductName UserCount Admin Count Fp Count Passwo Log Count Seri
177. xample to illustrate how to upload it 23 National World Systems www nwstm us com Attendance Management Software User Manual V1 7 Enter the attendance software System Option under maintained setting menu put the tick in front of U flash disk management in function configuration box then U flash disk management take effect and may use it Short management SMS I SMS MANAGE k gt a Select All Unselect Sms Send SMS Employee SMS customization Delete amp SMS of attendance machine User customizes message Execute COMMU SETTING commu type Rs232 Rs485 v SAVE Machinenum f1 v Browse Sms Info Port COM1 vi ee aad EG app EDIT baudrate 175200 input browse DELETE REFRESH Paice arr Sms Number 0 1 Communication setting we offer two connection ways serial port Ethernet determining mode of communication depend on the connection way of your device and PC according to the machine setup complete to fill the number of device and communication password click Test Connection if the connection is successful this item will translate Disconnection if the connection is failure the system will prompt Fail to connect 2 Inquire short message This system support four inquiring way rely on serial number contents public and person short message you may select a needful way via the Condition drag down box click Inqu

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