USER MANUAL FOR THE OUTWARD CHEQUE PROCESSING
Contents
1. Tk Sg Crt ftv gr0i 12040095 FLORA LIMITED C wrong MICA C MICR Missing C Invalid Routing Humber LOO iOO 4 OFS e b7Thee ODOOOOWZOLOOUS db Bankra of Finst Dapoak WS sol 18284 Eli Section2 Data Entry Maker MICA Info 2162 424 0009800873663 5091633 Responsibilities of a Maker For Outward Cheques Flora Cheque Processing and Archiving System allows user to enter data manually which cannot be extracted from MICR information The responsibility of the maker is to enter none MICR data into the system For that to happen first the Maker has to load the scanned batches and then enter Amount Mandatory Depositors account number Mandatory and Check Date not required always for all the checks After entering the data maker has to send the amount entered checks to Checker for verification Load Batch Data Entry Send to Checker Figure 2 0 Stages of the Maker s responsibility Maker s Interface HE Maker Screen Data Entry Save amp Send Options List H oriz Mert Logoff Exit Batch View Try He Entry Cheque Routing Cheque Trans User Name Fatiqul Alam Date Si No MHo Act No Code Batch Name 0000 l T alchegues d f Data Regd C a a Lo Wrong MICR Lo MICR Missing L Invalid A outing Number On the very top of the Maker s screen there are 3 tabs 1 Batch 2 Data Entry 3 Save and Send These 3 tabs represent the stages of the maker s resp2. USER MANUAL FOR THE OUTWARD CHEQUE PROCESSING OPERATORS This document describes how to Introduction The outward cheque processing includes scanning data entry checking and then sending to PBM Thus this document is divided into 4 sections Scanning Data Entry Checking Sending to PBM Will be Done by the Central Admin i ee This document describes the functionalities of the Branch Operators who perform their duties during outward process Thus the first 3 parts among 4 are described in this document in details For the 4 step which is Sending to PBM look at the User Manual for Central Admin Document Section1 Scanning Responsibilities of a Scanman For Outward Cheques Flora Cheque Processing and Archiving System scans and extract MICR information using the MICR cheque scanners The responsibility of the scanman is to scan cheques using the MICR cheque scanner and ensuring images and MICR data extracted properly Scanman has the capability to discard a cheque if the image quality is not acceptable and can rescan that particular cheque If any MICR data is not extracted properly scanman has the capability to repair MICR data After verification of all extracted cheque images and MICR data scan man passes the cheques to the Data Entry Operator Data Entry Operator expects acceptable image quality and accurate MICR data from the Scanman Scanman operates in Batches He She creates batches using the Batch Control Vo
3. 2008 5 0 0000 ApprovalReqd 1 CMAR No 2 Approved By Checker 10721 2009 Batch Total L wrong MICA _ MICA Missing L Invalid Aouting Humber 2 Approve checks To approve checks first click on the Approve tab Then click on Approve Button to approve the checks one by one Click on Approve All button to approve all the checks together JH Checker Screen R ARR ka Wew Al Regd Hold Back Logoff Exit Lock E xit WF E Weer Mame Approval Aegqd Batch Total 450000 f J wrong MICA Lo MICR Missing MICA Infoa 3 Send Data to ADMIN To send approved data to central admin click on the Save and Send tab first and then click on the Send Button 5 Checker Screen Bakich pro E Save amp Send LogofFf Exit Gare Discard G are E ntry Cheque R outing User Name p Ske SI Mo Ho Batch Mame Eo sl e Approval Reqd Batch Total Ls wrong MICA L MICR Missing Lo Inwalid A outing MHM umber
4. CR Eror CY A Batch Total ns i Scan Mode 20039101 7 001 Date 10 17 2009 wt Cheque Ote Po Scan amp endorse Batch Total Cheques Only C wrong MICA __ MICR Missing L Invalid A outing Humber Presenting Branch Clearing Into Document Type Presentment Level Gulshan Image without paper Presentment Clearing TYPE Normal cheques Corporate Account Into Cor porate Account Account No E Create Batch Eg Gereral Into Batch Hama 2008101 7 001 Date 17 2003 na Sean Option Cheque Oly Scan Mode Scan amp ardora sa Batch Total Presenting bonch Gubthan vr Cisamg Indo Document Type image without papa w Cang Typs Moma cheque we Copons Acroni info Acoruni Ma This screen inputs information gathered from the BCV Fill up the necessary information from BCV and then click OK To Load a previously created Batch please Click Load To Edit the Batch after creating in case of any mistake while creating the batch you can edit the batch it please click Edit Batch To Delete a Batch please Click Delete Batch Step 3 gt Scan the checks To scan the check click on the Scan tab Scanner Screen Batch Repair Save amp Send vo N O Li Ve UE Connect Settings Pause Stop Scanner Scan Eritry Cheque SI User Mame Batch Name Total MICA Error Batch Total Se i C wrong MICR MICA Missing C Invalid Routing Number Click Connect Button to co
5. Delete Logoff Ea View Image Cheque Exit User Name Morshedur Rahman Batch Name 2009101 7 0001 Total Cheques 2 i Total MICR Error 1 Batch Total 9 C wrong MICR C MICR Missing L Invalid Routing Number CA 4001002 4001002 DATE u D N u Y hd Y BANK ALFALAH LIMITED lt gt paral ey cad Co 065271782 Pay To ane os Or Bearer f Tak _ aeoea E The Sum of Taka Tk 30 COU iw i 0701 12040095 FLORA LIMITED MICR Info LOD kOO 2 OBS2 7h8e OOCOOACOLOOUS 34 215274247 0009900873669 5091639 USIO 18284 Just Scanned Do not write or Sign Below Thit Line VW Scanner is connected ra start w User Manual Mic untitled Paint Facebook Home FB Scanner Screen f images for paint Now fix the field with error color and then press ENTER to save the change Then after fixing all the errors send the data to maker Step 5 gt Send the checks To repair the Data click on the save and send Tab and then click the Send Button After sending the data click Logoff to abort from the software Scanner Screen Batch Scan Repair Fa h El ig Gave Discard Send Logoft Exit Update Ee beg Exit CA HANK ALFALAH LIMITED GW aies alr 065271782 Pay To _ an _ get Ge NK sites ane The Sum of Taka a a aa a aa
6. h Value Receive Time Presentment 1 3 Depositor Signature Receiver s Signature Depositor s Copy f Receiver s Copy Figure 1 3 Batch Control Voucher After clicking the Short Cut for FCPA a Login Screen will appear i Lo mi Ej s P all Bf IU g ewe rI e SSAL wrm m r ce fs i tC Figure 1 4 Login Screen Please type the desired user name and password and login as a scanner operator After logging in the following screen will appear S Scanner Screen Batch Scan Repair Save amp Send as B BOB Edit Delete Logoff Exit Test Data Batch Batch Exit KEk Cheque SI Routing No Cheque Act Amount Status Benef Act No User Name Morshedur Rahman Batch Name Total Cheques Total MICR Error Batch Total C wrong MICR C MICR Missing L Invalid Routing Number ta start T User Manual Micros fw Old W untitled Paint HE Scanner Screen TA RAL 12 27 PM Step 2 gt Create A Batch for the checks Following a Batch Control Voucher BCV To create a batch for the checks click on Batch Tab There are 4 tabs Batch Scan Repair save and Send the default tab is Batch Click on Create Button to open the window for creating a Batch Scanner Screen Save amp Send Edit Delete Logoff Exit Test Data Batch Exit Create Batch User Name Morshedur Rahman General Info Batch Name ee Batch Name Total Cheques n i m Total MI
7. nnect the scanner with your PC Click on Start to scan the checks After scanning if any of the following colors occur you have to repair the data before sending it to maker J wrong MICA MICA Missing C lnvalid Routing Number For example the following error in one of the checks has occurred because of wrong MICR which needs HO to be repaired rk Pause Stop List Details Logolf E xit Scan View Try Me Entry Cheque l Routing Mo Cheque Act Trans Amount Status TOT Fe 5091639 21527424F 00035008736 z0 0 0000 Just Scanned 1071772 4001002 NIT foe 00000120400 11 0 0000 Just Scanned Step 4 gt Repair Data To repair the Data click on the Repair Tab Batch Scan ites fe a ka Save amp Send C OF B L E Grayscale Bad 104A CES Bi View All MICA Fails Edit inary Delete Logoff Exit View Image Cheque Exit 4 w 4 _ we 5091639 50916 Standard Chartered amp Card Cheque l Standard Ghartered Bank ra DATE 21527 Bangladesh n D uU u P i x 7 eee 2 21527 0098 Pay To 00038 The Sum of Take 20 Wrong MICA Dabs 73389 E O MICA Missing WAHIDJL ALAM kiM L Invalid Routing Humber l MICR Into KOLEJI 245274267 SOOOFBO0DE IGEDY 20 Then click on the check that needs to be fixed You can identify the error check by the background color S Scanner Screen Batch Scan Repair Save amp Send A Color Rt amp 8 B80 View All MICR Fails Edit Binary
8. onsibilities as in figure 2 0 The job of a data entry operator will be 1 Load a batch to enter Data for 2 Enter Data 3 Send them to checker for Approval After clicking the Short Cut for FCPA a Login Screen will appear Type username and password to log in the software as Maker Jora Lneque rocessint TeSrGEmeas maker Password P 1 Load a batch to enter Data for To load a Batch first click on Batch tab and then click on Load Button ES Maker Screen Data Entry Save amp Send Ping ie Detail Detail Options List H oriz Mert Logoff Exit Batch View Try He Entry Cheque Routing Cheque Trans User Name Fafiquil Alam Date SI Ma Mo Act No Code Batch Mame MS SS ass Total Cheques z Lay DataRead o Batch Total a f Lo wrong MICA 0 MICR Missing L Invalid A outing Number Then select the Batch to be loaded a Malar Screen Batch Data Entry Save amp Send ww 5e ese e 2 Load Lu ptions Horiz_ t Logoff Exit Batch Select Batch UserName FafiquiAlam Currently available batches Batch Name Batch Name Locked Total Cheques Status Create Date Batch Total Total Cheques 2009101 7 0001 Yes 2 Scanning Completed 10 17 2009 55000 0000 Data Reqd Batch Total E wrong MICA _ MICR Missing L Invalid Routing Number TY User Manual W untitled Paint Facebook HE Maker Screen W Select Batch f images for p 2 Enter Data To sta
9. rt entering the data click on the Data Entry Tab and put you cursor in the amount field Enter the amount Then click Enter Then the cursor will move to the Dep Acc No Field Enter the account no Then press Enter Then the data entry fields for next check will appear Or you can move to enter data for next check by clicking Next Button below Batch Data Entry Save amp Send TFT SSBB View All Reqd Send to Pull from Logolt Exit View Sort Bucket Exit Cheque Info R afigul Alam Batch Name 2009101 7 0001 are 5091639 standard Chartered ee iene 25974047 otal Cheques i Standard Gharterod Bank DATE se EUG 215274247 Boomer Data Read 00098008736 Pay Te PENES i i Banta o de Boom _ ff rane Ceea The Sum of Taka tenes Te AMPLE Trans Code 20 ae corn oe MICA Missing WAHID ALARA LIKH Invalid Routing Number FOOULR39 ZAST ea 8OOOFBOORBT7IBbE90 20 ooo AADI E ree SAMPLE Satus Cheque Status Scanning Cor Benefitiary Info Dep Act No eA 77I 2f 1 fo2 000001 2040095 4001 002 Blat l 3 Send Data to Checker To send amount entered data to checker click on the Save and Send tab first and then click on the Send Button Section3 Checker Responsibilities of a Checker For Outward Cheques Flora Cheque Processing and Archiving System allows user to verify the data entered by the maker before sending it to the Central admin The responsibility of the checker is to verif
10. ucher BCV and then scans cheques for that batch It is also the responsibility of the scan operator to match scan cheque quantity with that of Batch Control Voucher When sending cheques to Data Entry Operator he sends by batches also Create Batch Checks and Fix Send to Data Entry MICR Operator Figure 1 0 Stages of the Scanman s responsibility Scanman s Interface HF Scanner Screen Scan Piepam Save amp Send Mid Load Edit Delela Logli Em l Babi Haigh E Tabs Buttons Test Data Battit Benef Act No Batch Nene Total Cheques j Total HICA Eng Baith Tots E wreeg micr E MIDA Mies EJ lirai Aourig Huria On the very top of the Scanman screen there are 4 tabs 1 Batch 2 Scan 3 Repair 4 Save and Send These 4 tabs represent the stages of the scan man s responsibilities as in figure 1 0 Clicking each tab will bring different sets of buttons 1 Buttons of Batch Tab a Create b Load c Edit d Delete 2 Buttons of Scan Tab a Connect b Setting c Start d Pause e Stop 3 Buttons of Repair Tab a View All b Bad MICR c IQA Fail d Edit 4 Buttons of Save and Send Tab a Save b Discard Update c Send WorkFlow Step 1 gt At first scanman receives a set of cheques with a BCV EXIM BANK Batch Control Voucher Ledger Date i No of Checks Branch Name Total Amount Deposited By Received By Clearing Type Normal Express Hig
11. y the correctness of the Data entered by Maker Approve the correct checks and disapproving the incorrect checks and send the checks to the Central Admin For that to happen first the Checker has to load the amount entered batches by maker and then verify the checks one by one and then approve or disapprove it After verifying the entered the data checker has to send the checks to the central admin Load Batch Send to Central Admin Figure 3 0 Stages of the Checker s responsibility The job of a checker operator will be 1 Load a batch to approve for 2 Approve checks 3 Send them to central admin 1 Load a batch to approve for To load a Batch first click on Batch tab and then click on Load Button fed Checker Screen Approve Save amp Send ll 5 Detail Detail Options List H oriz Mert E xit F atch View Try He Entry Cheque RA outing Cheque Act Mo User Name Ziek SI No No Batch Mame Total Cheques iF f at Approval Read 2 Batch Total cl i LJ wrong MICR D MICR Missing L Invalid A outing Humber Then select the Batch to be loaded E Checker Screen Batch Approve Save amp Send wy ee BQ Load Options List Horiz ert Logoff Exit Seles Select Batch UserName Saiful Haqug Currently available batches Batch Name e Batch Name Locked Total Cheques Status Create Date Batch Total Total Cheques 20091020 002 a as Approved By Checker 10 20
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