Employer User Guide - Office of Student Financial Aid Services
Contents
1. Community Service Then click Go to Next Step 5 gt Fill in your information as indicated Your password can be any alphanumeric combination up to 50 characters case sensitive The mailing address is simply to help an administrator identify you you will also be able to designate a different mailing address for each job posting see Post a New Job on page 9 6 gt If you want to administer jobs in more than one department or if your department is not listed please write that in the Notes space Feel free to add any additional notes there as well When finished click Submit NOTE The log in application process is complete but YOU DO NOT YET HAVE ACCESS to the site Student Employment will review your information and upon approval you will receive a confirmation Thank you for your interest in posting jobs on the University of Connecticut Student Employment Web site To begin please choose the type of employer which best describes you from the list below Storrs Campus x Go to next step Request Permission To Use This Site To post jobs on the Student Employment site you must be a registered user Please fill out the following information and we will evaluate your request as quickly as possible First Name PO Middle Name fF Last Name FO Phone Number FS Your Full Email Address rT Example husky uconn edu Enter Password Re Enter Password Mailing2. Mathematics Sample Don t use i Na D es Ref 2311 plas Il Student Research Specialist Equipment 2 Applicants 2 New Listed 8 16 2007 S E3 1 lto1of1l lt lt lt gt gt gt Next to the Filter Employers drop down you can also select whether to view only My jobs or all jobs within the selected employer s My jobs only displays jobs for which you are the primary contact Otherwise you can select to have all jobs for the selected employer shown back to top Listed Pending Approval Review and Storage What do all of these terms mean A job s status is defined in one of four ways CI Listed The job has been approved by Student Employment and is currently posted among the list of available jobs Students may search and apply for this job Any change made to the job must be submitted again for approval Departments may use this status when posting a job to indicate that they wish for Student Employment to approve the job for online posting 2s Pending Approval The job has been submitted for approval to Student Employment The primary and secondary contacts will be notified once it is approved and its status changed to Listed Any change made to the job prior to its final approval must be resubmitted to Student Employment Review The job has been temporarily de listed from the website and students may no longer view and or apply for it The associated applications however a
3. applies for your job To view those applications you can click the link in the email or you can log onto the website and go to My Control Panel 1 From My Control Panel your currently listed jobs will display indicating how many new and total applicants you have similar to the screen below Each row of the table provides functionality for one particular job Click Applicants to see a listing of students who have applied for your job P S amp D Delete Export Print Select Action Below lt Apply Action Select All De Select All Show 25 results per page 1 to 25 of 33 gt gt gt 15 Applicants 15 New Li NOTE Depending on how many jobs you manage you may first have to choose Currently Listed Jobs from the Choose Jobs to View list not shown here LISTED Jobs Currently Listed with Applicant Data if applicable Career Services Ref 6043 Class Ill Student Peer Counseling Specialist 352 sted 2 11 2014 P EAB 2 Anew page will load and a screen similar to the following will display Send Greeting Email s Send Rejection Email s Applications App Date LastName FirstName E mail Preview View Hire Resume fA Delete 02 14 Kirby danielle kirby r l New 2014 ii Danielle mcgann uconn edu Preview View Hire Resume fl Delete 02 13 a New 2014 Rivera Santorini santorinirivera uconn edu Preview View Hire Resume Delete 3 gt Applications are initially dis
4. logged in you will not have to log in again unless you close your browser window click Log out from the left side navigation bar or have not used the Web site for over 20 minutes The following directions assume that you have logged in first back to top My Control Panel Once you have logged in you immediately access My Control Panel On this page you can perform nearly all tasks related to your jobs If you are granted access to administer jobs for more than one employer you can select the department agency for which you would like to see jobs from the Filter Employers drop down menu at the top of the screen If you are assigned to only one employer you will simply see the name of the employer for which you are assigned The current user shown above Manny Numeros is assigned to multiple employers and has selected to see his jobs in the Mathematics Department Only show my jobs Show all jobs within selected employer s Add a new job for Mathematics Sample Don t use Job Status Filter show hide Ree View Listed Jobs 0 J _ View Jobs Pending Approval 0 View Jobs in Review Mode 1 fJ _ View Jobs in Storage Mode 0 Job Actions show hide ne S D Select Action Below v Delete Export Print _ Select Deselect All Show results per page miackijce lt lt gt gt 3g REVIEW Jobs NOT Currently Listed with Applicant Data if applicable
5. no events scheduled at this time Student Employment Contact Mailing Address Student Financial Aid Services 233 Glenbrook Road Unit 4141 Storrs CT 06269 4141 Phone 860 486 3474 Fax 860 486 6253 Email studentjobs uconn edu Here you will see announcements important to users under the Important Information heading From this main page all users may access the features of the site that apply to them There are three main types of users UConn Students Students seeking jobs on the Student Labor and Work Study payrolls will be able to view available jobs Only UConn students will have the capability to apply online ry University Employers Departments on campus who wish to post Student Labor and Work Study jobs may do so after they receive log in permission from Student Employment see page 5 for information on obtaining log in access Dz Non University Employers Off campus private non profit municipal and state agencies seeking to employ Work Study students in community service positions may request access to the site if they have an active Work Study contract with the University access to internet and email capabilities and have a designated contact person who will review applications on a regular basis see page 5 for information on obtaining log in access back to top Off campus private non profit municipal and state agencies who do NOT have a current Work Study contract with t
6. red S PeopleSoft ID asterisks must be answered including the student s Student Administration PeopleSoft ID sh lt P oe We till yi tie back to top back to top ise eeking To add a question to an application click to edit the job s application select the format for the question single line multiple line multiple choice etc from the drop down menu then click Insert The page will reload and you can then enter the question itself along with a number of other options This job is currently set to accept online applications To edit this job s application Click Here Note If you make changes to the job application the job will not go live until the changes are approved by a manager For multiple choice questions Te eT insert Mul p if e Choi ce please note that the choice you indi hi ti To what number can youcount indicate should be written within puescon o what number can you coun the Options section in a comma f separated list as seen to the right Default Description When you are finished writing your question click the Click Here when finished button at the bottom Once the application has reloaded with your new questions click the Click Here when finished button at the top or bottom of the page 5 gt The final step in the job posting process confirms what will be done with your job after it is submitted Your opt
7. 55 12 50 Class IV 12 55 27 85 Pay Range Select a wage that is within the range associated with the job classification Student Employment will verify that the wage range is consistent with the level of responsibility for the job posted If you have questions or concerns about the wage contact eT ODIOVITICI Funding Source s Select the funding source for the job by highlighting the available source then clicking Add If you have Check here if this job will pay an hourly rate Pay Range From 9 15 hour v To 9 15 hour v If there is no flexibility in the wage for this job simply put the same value in the From and To boxes Compensation Description if applicable Examples Depends on Experience 0 50 raises every year 255 character limit D OR Check here if an hourly rate does not describe this job s compensation Describe Compensation Here Examples Storrs Student Labor Add gt gt gt Storrs Work Study Funding Source s lt lt lt Remove back to top concerns about the funding source contact Student Employment Requirements for the Job List any knowledge skills and abilities that the student must possess For instance if you need a student that can type 30 words per min note that here Requirements listed must be directly related to the job duties Souce WB 7 y Number of Available Openings po Indicate the number of openings nn m availab
8. Address Please choose the employer for which you work from the list below Choose a password Employer Choose one Job Title Notes Use this space to indicate if you hire students in more pan arn man department you indicated in the Employer pull down menu above Submit back to top ee You will receive an email from Student Employment once your account has been approved In order to access any employer function of the website you must log in 1 gt Point your browser to http studentjobs uconn edu 2 Click University Employers or Non University Employers from the left side navigation bar 3 gt Click Log in from the left side navigation bar 4 Enter your university work email address and the password you selected case sensitive when applying for log in permission then click Log in 5 gt If you requested log in permission via the website but haven t yet received approval please Employers don t have a password Request permission to post jobs by clicking here be patient Student Employment s within 24 hours If it has been over 2 days since you sent the request please contact Student Employment at 860 486 3474 If you have forgotten your password follow the click here link and you will be sent an email with your password shortly In order to access any employer function of the Web site you must always log in first Once you have
9. E mail Preview View Hire Resume fA Delete New Ae Victoria victoria uconn edu Preview View Hire Resume fi Delete New aang Matthew matthew uconn edu Preview View Hire Resume fA Delete n2 24 m back to top A new page will load with a screen similar to the one below To Place a check mark next to the names of the students you would like to email By default all students who have not already received email about this job are selected If you would like to add students who did not apply online to the list of recipients type a comma separated list into the empty text box If a student has previously been contacted through this system it will be noted next to his her name From The system automatically fills in your email address you may not change it The email you compose here will appear to come from the From address Subject The system provides a standard subject line but you can edit it at will Click Send when you have completed the form A confirmation email including a list of recipients and the body of your message will be sent to the From address Any delivery failure notices due to bad email addresses down servers etc will be sent by the postmaster to the From address Hire a Student icants Greet Default Applicants selected if not greeted or rejected V Luvstacount Jerry O Countsalot Sylvia Greeted To ma separated list of other recipients email addr
10. Review or Storage to Listed you may be required to resubmit it for approval particularly if you have made changes to the job s details back to top NOTE You will not be able to change a job s Listed status Delete a Job within the first 14 days it has been posted If a job is already in Storage mode a link to Delete this Job will be visible After clicking this link the system will confirm that you want to delete this job By deleting a job you permanently eliminate all record of it including any associated details in the Job Profile and that job s application template View Applicants gt Hire Student You may access these functions within Manage Job by clicking the links under these titles Manage an Online Application To view edit or remove a job s online application click View the Online Application from the Manage an Online Application section the upper right hand part of the table in the Manage Job screen The Manage Job Application screen will then load and present you with a preview of the current application If the job has been Listed for the required minimum 14 days you will also see these messages Manage Job Application Return to Manage Job Page Job Title Employer Stats Class II Student Clerical Specialist 211 Financial Aid including Student Employment Listed Use the Click Here link to edit the job s application After you edit the application and click the Cl
11. back to top Employer User Guide For Use with the Online Job Posting Application System M af ta i E CAR Office of Student Financial Aid Services Scholarships amp Student Employment Unit 233 Glenbrook Road Unit 4141 Storrs CT 06269 4141 Phone 860 486 3474 Fax 860 486 6253 http studentjobs uconn edu back to top amp Getting Started ooo ccccceccececcecceceeceecsececceceeveccaeceeseveesaesesaeseseevaesaesaeeaeeevsevaesaeeeteevsneaees Features for Employers wiwsdsdsawawisinetiondsdeawmahwrsionnteds sama saa dedeaishuaasasiaeeteonaseubundnetioasenduneeneieniens s Fooros Tor LNCS NS cars soice sare cissnsnnter sates AA BW My Control Panel cccccecceccecsecsescesceccescecceeveecseveeceseevaecaesesaesaesevesesaevsesaesiesaesesueeeeaees e What do all of these terms mean ccccccccesccccccccccccccececseeecueeesusensueenaneesnnenaneenuneesunensnnegas amp Post a NCW JOD cccceccessscesesscescecsscecsesaceeveceevaceevacsesacevaceevaeeevaueevaeeevaeeevsueevaneesensessnsaten Review Student Applications cccccceccecescescescesceeeeceeceeceesecceseeveesaeseeseeeveesaesaeeeteetareaees amp Contact Applicant c ccececcescecceccseeccecceececceceeveccaeseecevevsesaesaeseeeevsesaesaeeaeeeveesaesaeeeteevsreaees amp Hire a StUGENC eee cecesescesescessecssceceesaceeseceesaceesacsesacsuvaceuvacsevanevaceevaeeevaneevaneesneesaneaten BW Manage a Job ececececsecsecesc
12. bmit the job for approval and posting The website will walk you through each one of these steps To post a job follow these directions 1 gt From My Control Panel click Add a new job for Your Employer Name to open the Job Profile form see page 7 for My Control Panel details NOTE If you are assigned to more than one employer you must first select an employer from the Filter Employer pull down menu and then the Add a new job link will appear If you are assigned to only one employer this link will already be visible 2 Complete the Job Profile Examples of the Job Profile form and descriptions of the fields are located here and on the following page Category Select the category You are adding a brand new job to the web site W that best describes nature of the job Students may search for jobs by category gt gt Step 1 Supply Job Profile gt gt Step 2 Review Job Application gt gt Step 3 Go Live Select a Category Choose one v Select a Job Title Choose one v Job Title Select a specific job title e g Student Clerical Specialist For descriptions click on Job Descriptions from the left side navigation bar Please read the wage descriptions carefully and select the appropriate rate IMPORTANT NOTE You must select a wage within the appropriate class based on the job category and title you selected above Class l 9 15 Class ll 9 30 10 50 Class Ill 10
13. e you can re list the job at any time with the current set of job applications and listing information still saved R ode It is recommended that you keep your job in Review Mode until your new student employee has made a successful start Remember that Review Mode will store all of the applications submitted for your job TO EDIT A JOB OR MANAGE AN APPLICATION Job Actions show hide P amp d ear Delete Export Print C Select Deselect All Show results per page to 75 of 107 lt lt lt gt gt gt LISTED Jobs Currently Listed with Applicant Data if applicable Environmental Sciences amp Engineering Center for C Ref 6820 i iil Student Research Review Specialist 9 Applicants 0 New Listed 4 17 2015 33 1 Go to your Control Panel back to top 2 Click the edit job or manage application icon 3 Edit the job details At the bottom of this screen you will be asked to choose whether to keep the job posted in its old form while waiting for approval or to place it in Review mode until the changes have been approved by Student Employment Select one of these options at the bottom of the page and click Submit The Edit Job function allows you to manage a number of different functions from one central location including Py Updating a job s status e g from Listed to Review or Storage to Delete y Editing a job advertisement description ry Editing a job s on
14. ecting the option below attest that have read and understand the University s policy on Employment and Contracting for Services of Relatives further understand that under no circumstances will the University approve the employment of dependent children or step children as student employees under direct or indirect supervisory relationships and will not hire an employee that is in the direct or indirect line of supervision of a relative working in another University position Please contact Student Employment with questions regarding this policy Employment Policy Agreement Submit You are adding a brand new job to the web site gt gt Step 1 Supply Job Profile gt gt Step 2 Review Job Applicati No do not agree with these terms The job data was successfully saved However the There ore two more steps First please review the your preferences You may make changes subject Employment Pending Job Application Mathematics Class II Studen If you are ready Click Here when finished Note Indicates questions which must be answered by the applicant A gray background indicates questions which must be asked c 4 Review the application then click the Click Here when finished button at the top or bottom of the page if you are satisfied with the basic application as is NOTE Student Employment requires that all applications include basic contact fields with gray backgrounds Fields with
15. esescesseceseescceeveecaceeveccaceevaeeecsesaueeeeevaeeeveevaeeevesavervaeeasereatenennes Upda JOD Sea EUS ainn aionexsaniesasiereineindoaechaneacwaantae es eguamaacuntan cancnaeaaamecin cesanensauneuns DELEA JOD onea E E EEEE E EE E AE e View Applicants gt Hire Student ssessssssssusnnsnnnnunnnnnnunnnsnunnnnnnnnnnnunnunnusnunnnnnunnnsnnunnnnnnnnnnnn Manage an Online Application s ssessesssssussnsnnsnunnnnnnnnnnsnnnnnnnnnnnnnusnnnnunnunnnnnunnnnnnnnnnnnnnnnnnn s ENG a JOD a E E A eer ee eee ee back to top UConn s Office of Student Financial Aid Services Scholarships amp Student Employment unit is pleased to provide Web services that automate and streamline the job posting and hiring process The features of our website provide users with a seamless source of student employment information as well as expanded recordkeeping functions With this tool you will be able to efficiently post jobs review applications and begin the hiring process all online Students will also have powerful capabilities to search for jobs receive email about new openings and apply for positions Features for Employers e Post jobs build online applications quickly add multiple openings for the same job designate multiple University employees to manage a job advertisement submit a job posting for review by Student Employment e Review applications receive notification of applications by email and review online keep all applicati
16. esses i e walk in andidates if any xample Joedyahoo com Mary hotmai com From ftacey musuln uconn edu Sobie Job Class I Student Equipment Specialist 236 l am interested in meeting with you to discuss your interest in the Class II Student Equipment Specialist 236 job opening in my department Please contact me as soon as possible so that we can set up a time to meet to discuss your qualifications and our needs further Body The system provides a standard message based on whether you selected Greeting or Rejection but you can edit it at will NOTE Sending a Rejection email to a student you have accidentally hired within the JobX system will not unhire him her Please refer to the next section Hire a Student and contact Student Employment should this occur After you have finished interviewing for your job you are ready to begin the University hiring process The website allows you to hire students who have applied either online or in person The information about students you are hiring will be stored within the system under a Hiring Archive This process does not replace the need to enter payroll authorizations into the Winja payroll system Entering payroll authorizations should be done at the time of hire New student employees will also need to complete pre employment paperwork in Student Employment or at a regional campus office on or before
17. he University may contact Student Employment by phone or via the website to obtain information about the Work Study program at UConn Private for profit companies seeking student employees may use the site to link to UConn s Career Services Department to obtain information about how to post their positions on that site Each user type described previously has its own special homepage From the left side navigation bar on the main page of the site employers should select the employer type that applies to them University Employer or Non University Employer You will then see one of these two screens For On Campus Departments i JOBX HOME University Employers LOG IN REQUEST LOG IN PERMISSION ir Log In Here to place job advertisements access electronic job application review and hire students LOG OUT e Request a Log In Password Reminder e Employer User Guide PDF Welcome UConn Student Employers Log in to our JobX system to post job advertisements obtain on line employment applications and hire students Click the links below for important employment information including Payroll Calendars Work Study balance tracking sheets changes in payroll deadlines and notices regarding the WINJA system e Student Employment Guide e Forms for Employers e Employer User Guide PDF e Subscribe to our ListServs Departmental list Payroll list Work Study Awards To calculate t
18. he total number of hours per semester a student may work to earn his her full Work Study Award Work Study Award Pay Rate Total Hours Technical Tips e A current version of Firefox is recommended or best compatibility Other options include Chromium Midori SeaMonkey Camino or Konqueror Users are logged out of the JobX system after 60 minutes of inactivity back to top For Off Campus Community Service Employers JOBX HOME Non University Employers LOG IN REQUEST LOG IN PERMISSION If you have an active work study contract with the University Log In Here to place job advertisements electronic job application review and Kock elias hire students e Request a Log In Password Reminder e Employer User Guide PDF Welcome Off Campus Community Service Employers If you have an active work study contract with the University you can log in to our JobX system to post job advertisements obtain online applications and hire students Not Approved for Work Study The University of Connecticut is committed to providing its work study students with community service options for employment If you are a non profit organization or federal state municipal agency interested in employing UConn students to perform work in the public interest it may be possible for you to enter into a contract with the University for this purpose Please contact our office for more information about initiating a work st
19. ick Here when finished button the job and its new application will be re submitted for approval by Student Employment The job may be relisted with its new application following Student Employment s approval NOTE Changing the online application and resubmitting the job for approval will not cause you to lose any of your old applications for that job unless you place the job in Storage mode
20. ions may include the following depending on the permission level granted to you by Student Employment Ci Question 1 As Soon As Possible Later If ASAP is selected the job will be submitted immediately to Student Employment for approval If Later is selected the job will move into Review mode and not be seen by Student Employment Jobs moved into Review mode can later be submitted for approval and posting ry Question 2 Immediately Send to Storage If Immediately is selected the job will post once it is approved If Storage is selected the job will move into Storage after it is approved and can be posted later to the website without additional approval Question 3 of Days Depending on your permission level the job may be closed at your will or may be set to automatically close after a certain number of days The maximum number of days that the job can remain open is 100 unless extended by you or an administrator All jobs must be posted for a minimum of 14 days in line with Student Employment s policy to help ensure equal opportunity for all qualified student applicants back to top You are adding a brand new job to the web site gt gt Step 1 Supply Job Profile gt gt Step 2 Review Job Application gt gt Step 3 Go Live When you are finished writing your question click the Mathematics Class II Student Accountant 216 Click here to finish button at the bottom Your job will have t
21. le This number will decrease automatically as you hire students within the system Requirements for the job Hours per Week Indicate how many or the range of hours per Number of Available Openings ia week you expect the student to me work Student Employment ours per Wee ooy o Same v F i Enter a numerical value in integer form such as 3 10 0 to S guidelines recommend that full time Pease erter either an exact date i the form mm dd yy students not work more than 20 or a briet gescnption 1 End Date hours per week Please enter either an exact date in the form mm dd yy or a brief description i At completion of project Time Frame Choose one v Start End Date Timeframe These mandatory fields indicate to students when you need help These dates should conform to payroll time periods Start End Date provides specificity for the timeframe selected and may be actual dates or strings of text like ASAP Students may view and search for jobs by timeframe Every job must have one primary contact person the next question It may also have any number of secondary contact people Contact Person The primary Contact Person Choose one v contact person will be responsible for managing the job and will Manny Numeros Add gt gt gt receive email about the position a acacia lt lt lt Remove from Student Employment and students who apply online Select Phone Number rT yourself as
22. line application Ci Viewing applications also accessible from My Control Panel Hiring a student also accessible from icon on My Control Panel 3 gt Your changes will be submitted to Student Employment for approval and you will receive an email about the job s status NOTE The details of jobs in Storage and Review modes can be edited in the same way as posted jobs but those changes will not be submitted for approval until the job s status is changed to Listed TO UPDATE JOB STATUS Update Job Status Manage Job Job Title Employer Status Student Administrative Specialist II Financial Aid including Student Employment To change a job s status click AOR ORAU a eea Review Storage from the This job is currently listed on the site Update Status portion of the It is set to de list 1 week and 1 day from now window You will then be prompted to change the auus status To change status to i i isted Current Status Clic This job is configured to collect online Listed you must designate at miak Sa alate OMAE day arb sea least one job opening in the EREA E na a Job Profile Review Mode Click to change tc application Hire Student 1 application has been submitted for Hire 3 student this job 0 of which are new View Applications NOTE For an explanation of the different statuses please see page 8 of this guide If moving a job from
23. o be approved because you can t post jobs without permission AND you edited the application Please call 486 3474 if you have any questions sbout this process 1 When do you want the job anda lication to be reviewed for approval As soon as possible MM 2 Do you want the job listed immediately after it is approved Yes immediately ve 3 For how many days do want the job to be listed on the site 2 weeks x When all the above information looks correct ___ Click here to finish gt Congratulations Your job has now been submitted for approval You will receive notification about its status by email The details of your job are accessible by selecting View the job details from which you may print a paper copy of the job you advertised Mathematics Class II Student Accountant 216 Thank You For Submitting Your Job Advertising Request Your job is pending approval of Student Employment It will be listed online after it has been reviewed and approved What would you like to do now If you discover the need to change details of the job you have submitted before it is approved you can do so easily From My Control Panel view the Jobs which are pending approval Click Manage Job to make any changes see page 19 of this manual for details about how to edit the details and status of a job back to top Once your job has been posted you will receive email every time a student
24. ons in a central location and manage with preview and notes functions email students about the status of their applications e Hire students online link directly to the WINJA payroll interface to submit payroll authorizations keep an archive of all students hired by your department e Manage previously posted jobs store lists of students interested in job postings save job postings for re use Access information download needed employment paperwork access the Student Employment Guide locate uniform job descriptions and job codes use Work Study Calculator to calculate the number of student work hours available per award amount e Contact us request log in access sign up for our ListServ email questions to Student Employment Features for Students e Search for jobs use any number of different criteria to find jobs receive automated email when preferred jobs become available e Apply online enter information and instantly submit it to prospective employers e Access information download needed employment paperwork access the Student Employment Guide use Work Study Calculator to calculate the number of work hours available per award amount find job descriptions e Contact us email questions to Student Employment These new services use a Web interface and are designed like other websites to be self explanatory Additional help on each Web page can be accessed by clicking these icons O o The instructions contained in thi
25. played in descending order by date time New applications are designated by New in the left hand column Click one of the column headings such as Last Name to change the display and organize the applications by that field You can also flag applications for follow up by clicking the clear flag to change it yellow next to that application Flagged applications will automatically move to the top of the list 4 Click either Preview or View next to the application you wish to review Both links will display the application in exactly the same manner except that Preview will not eliminate the New designation This is to help you organize your applications similar to the Mark as Read function in email programs After clicking Preview View the student s application will appear back to top pmp Return to Application List Delete App Qo Application Date 08 16 2007 1 First Name weorjwp j 2 Middle Name 3 Last Name s dfljs fljs 4 E mail Address sakdfh sfjhlj com 5 PeopleSoft ID 7654321 6 Phone Number 111 2222 T Describe your work experience related to this job s ljwicdicknc lsaifjoweinlkn Resume Submitted No After you have viewed applications for your job you can respond to students by email through this website To do so click Send Greeting Emails or Send Rejection Emails located just above the table of applications Applications App Date LastName FirstName
26. re still available for review and hiring The UConn policy mandates retention of job applications of interviewed students for a period of 3 years so please remember to print them out For example you may move a job into Review mode once you have posted the position for 14 days if you are satisfied with the applications you have received but still want time to review them before hiring a student Because applications may be stored in Review this mode is the recommended way to store previously posted jobs for the short term until the candidate you hired has actually started working A job in Review mode may be re posted though any changes must be resubmitted for approval by Student Employment Storage The job has been de listed from the website is not viewable and any associated student applications have been deleted Details of the job posting are saved as is the blank application template approved for that job A job is typically moved into Storage after hiring is completed the job is closed and your newly hired student employee has had a successful start A job in Storage may be re posted with approval from Student Employment a good way to save time for instance if the same job is posted each semester back to top Posting a new job is a five step process In a nutshell you create the job profile edit the job s application if desired based on the University s standard application and follow the steps to su
27. reen confirms information gathered from your initial job posting and the student s application Review the information make any changes necessary then click Submit This is the hiring info that will be a part of the hiring archive for your department 4 Another screen will load on which on campus departments will be prompted to enter the WINJA system to enter in the student s payroll authorization Click on the WINJA link Off campus agencies should contact Student Employment to finish the hiring process for their students For University Employers On Campus Departments Your new student hire has been archived in the system Thank you for using the UConn Student Employment web site Please enter a payroll ee authorization in WINJA For Non University Off Campus Work study Community Service Agencies Please contact Student Employment to activate the student s pay You will be provided with timesheets payroll deadline dates and any needed pre employment paperwork for the student back to top For on campus departments be sure to have the following information handy as you prepare to complete the authorization e Your Winja user ID and password new Winja users must obtain authorization from Payroll e The student s social security number e The student s Citizenship Status US Citizen Permanent Resident or Non Resident Alien International e Whether or not this position is under the Student Labor or Work S
28. rmation National Student Employment Week April 12 18 National Student Employment Week officially kicks off on Sunday April 12th and runs until Saturday April 18th Please take a moment during this time to offer thanks and appreciation to your student employees for all of their contributions and effort over the past year Gestures of gratitude are appreciated in recognition of the fact that our March 31 2015 Pay Scale have changed for the 2015 semester The student employee pay scales were changed on 12 26 2014 The new rates can be found at http studentjobs uconn edu employment gquide rates January 15 2015 Work Study Dates The last day Federal Work Study Funds can be eamed for the 2014 2015 Academic Year is Friday May 8th 2015 No exceptions January 14 2015 Connecticut State Minimum Wage has increased Effective on 12 26 2014 pay period minimum wage has increased to 9 15 The new hourly pay ranges can be found at http studentjobs uconn edu employment guide rates June 20 2014 2014 2015 Academic Year Payroll Dates The payroll dates for the 2014 2015 academic year have been posted and are available at http studentjobs uconn edu wp content uploads sites 32 2014 07 dates_14 15_pdf July 18 2013 back to top Job Descriptions FAQs Contact Us JobX Links JobX for UConn Students JobX for University Employers JobX for Non University Employers Upcoming Events This calendar has
29. s document will explain step by step both the process of posting jobs and hiring as well as the software itself Please do not hesitate to email any questions to Student Employment at studentjobs uconn edu To begin using the website type the following address into your Internet browser s address bar http studentjobs uconn edu You will then see a main homepage like this DIVISION OF ENROLLMENT PLANNIN G AND MANAGEMENT Office of Student Financial Aid Services Student Employment Home Financial Aid UConn Students Employers Forms and General Information Employment Guide Important Links and Resources Assistance Who to call for Assistance Please this document as a resource to determine who to call for Student Employment inquiries Time Cards 2014 2015 Academic Year Time Cards UConn Employers Information regarding Student Paid Sick Leave may be found on Payroll s website The Gear Up presentation for Payroll and Student Employment can be found here Other Employers Contact Career Services for more information about hiring UConn students Off Campus Community Service Want to make a difference through your part time employment Students with a Work Study award may earn that award through paid community service positions Login to JobX click the Find a Job link _ _2 2 DP es ee Alaala Mi d Important Updates for Students and Employers Click post for more info
30. the contact person ere _ unless you are posting the job for someone else If you do not see your primary contact person listed iis re te scat ate a regional campus n th d lo p d OW n i 7 i j th j l S h location Email Address Leave blank if you do not wish students to see this information is not a registered user of the system and or is not affiliated with the selected department Secondary Contact People Secondary contact persons must be registered users of the system If there are other people in your department who should receive notifications about listed jobs indicate so here by selecting one or more names and adding them to the Phone Fax Email Location Enter this information only if you would like it to be available to students If you do not wish to receive phone calls or emails you may leave these fields blank 3 gt Click Submit The Review Job Application page will load Please note if you do not agree To the terms and conditions you will not be able to submit your job In order to meet the requirements of affirmative action and equal opportunity and the University s policy all available positions must be advertised via the Office of Student Financial Aid Services Student Employment for at least a two week period Supervisors who are rehiring former student employees and who are NOT seeking new candidates for their available position s are not required to advertise By sel
31. their start date 1 To begin the process click Hire a Student from any number of locations e My Control Panel e Manage Job e View Applicants A page similar to the following will display back to top Fill the job Class II Student Equipment Specialist 236 There are 2 openings for this position Please select 2 or fewer applicants to fill this job lt Click for help on completing this step F Sylvia Countsalot First Name Middle Initial Last Name Bery tuvstacount IL JI bn ew CO 2 Select the student s you wish to hire or fill in the name of paper copy applicant then click Go to Step 2 If you reached this step from the View Applicants page your student will already have a checkmark next to his her name The following screen will load Hire Student s Step 2 Fill Out Hire Info For Job Class II Student Equipment Specialist 236 Fill out hire info for student 1 of 2 Student First Name Sylvia tt tttst lt Cs stsS Student Middle Name isis Student Last Name countsalot i tt S Student ID number 1234567 t lt i S Email Address of Student Hired sylvia countsalot uconn edu Wage which will be paid student RON Position Index Number Hours student will work hoo SSS Estimated Employment Start Date mm dd yyyy 01 07 2005 Estimated Employment End Date mm dd yyyy los 0S 2005 Is this a hire or a re hire Ortire ORe Hire 3 The previous sc
32. tudy payrolls e Start and End Dates of employment that correspond to payroll time periods e Your department s FRS code e The hourly wage you wish to pay the student s and the corresponding Job Code e Your department s payroll U Box NOTE If you have hired the number of employees you indicated in Available Openings in your job ad the following will display at the bottom of the screen Select what to do next with your job advertisement All of the openings for this position have been filled and the position has been automatically put into Review Mode Please choose from one of the following options Close the This option should be used if you are satisfied that your search for an applicant is over The Job applications associated with this position will be deleted from the system However the job profile information Job description requirements hours per week etc will NOT be deleted so you can easily offer this job again next semester or next year for example You will have a chance to download the names of the applicants for this job and email the applicants not chosen to inform therm the position has been filled before the listing is closed Re list the Use this option if you wish to continue looking for applicants for this job job Keep the Use this option is you are not positive that you are ready to close the job but also don t want job in to re list the job immediately This way if you need to in the near futur
33. udy contract Other Employers If your off campus organization does not meet the criterion to hire work study students you may submit advertisements for general employment opportunities through the Department of Career Services Phone 860 486 3013 Website www career uconn edu Click the links below for important employment information including Payroll Calendars Work Study balance tracking sheets changes in payroll deadlines and notices regarding the WINJA system e Student Employment Guide e Forms for Employers e Employer User Guide PDF e Subscribe to our ListServs Departmental list Payroll list Work Study Awards back to top Students can search and apply for jobs without a user account but employers may use more sophisticated functions of the website Thus each individual e g professor administrative assistant department head agency director etc must request an account and password to access the system 1 gt Point your browser to http studentjobs uconn edu You will be on the main homepage 2 Click University Employers or Non University Employers from the left side navigation bar This will get you to your Employer homepage 3 gt Click Request Log In Permission from the left side navigation bar 4 Select the employer type that applies to you from the pull down menu The choices are Storrs Campus Regional Campuses or Off Campus Work Study
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