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1. CV v cuBE Meeting V CUBE Meeting Audience User Manual TEV v CUBE Meeting V cube Inc 2013 10 04 This document is the user manual for Audience an optional feature for V CUBE Meeting version 4 Meeting a web conferencing system 2012 V cube Inc All Rights Reserved V CUBE Meeting Revision history 2013 10 04 Added a note about the addition of instant messaging functionality for audience participants to Room Settings on the Admin page 2012 05 16 Corrected images 2011 09 15 Corrected images 2011 08 01 Changed the name to Audience 2010 05 17 Changed the name Nice to Meet You Meeting to V CUBE Meeting in POON saointnum nchagecttosmcorane o a E N Corrected layout First version 2012 V cube Inc All Rights Reserved V CUBE Meeting Contents DOSS se eect E ee tee nde asec as stone E E E 1 TI PRUE TIS A ape te cece stein ce seen een enc A tees a tence E A E stateeedea 1 te AUEN em nee a er ae eee ee ee eee ee 1 e O55 419 208 6 96 gt are ene one E een er ee eer ne eee eee eee ee 2 2 1 Entenng a Meeting ROOM sss i a a Retr meter ne ei a a ie 2 22 Audience PAMICIOAUOMN soci cesececestspecadetdesesswtabacaivasicuaneataboaad E E A E cancummcmaieate 9 2 2 1 Giving Permission Operation by Normal Participant ccccccccccccccceeeeesssssssssssseeeeeeeeeeeeeess 9 2 2 2 Making a Participation Request an Audience Member Operation2. Check microphone audio mute when entering the meeting room Selecting the Enter room without audio check box will allow you to set the microphone to automatically mute when you enter a meeting room Similarly selecting the Enter room without video check box will allow you to set the camera to automatically mute when you enter a meeting room Select the Don t show this settings next time check box to display the basic settings page instead from now on Note 9 You cannot clear these check boxes when Enter Room See saved costs by Web Meeting V CUBE Meeting Mute Settings Click Enter to enter the meeting room If you want to enter the room without video and audio please check the box below You need to unmute in the meeting room when you want to start video and audio O Enter room without audio J Enter room without video O Don t show this settings next time Without Audio and Enter Room Without Video are set to Enabled User Cannot Cancel in the Room Settings in the Administrative Menu Cancel these settings when you have entered the meeting room Step 11 Click the Enter button 2012 V cube Inc All Rights Reserved 5 See saved costs by Web Meeting V CUBE Meeting Mute Settings Click Enter to enter the meeting room If you want to enter the room without video and audio please check the box below You need to unmute in the meeting room when you want to start video and audio L
3. Enter room without audio J Enter room without video O Don t show this settings next time a Back Enter eT V CUBE Meeting The meeting room browser window now opens Total Time 00 00 00 3 Meeting Settings File Sharing 0 J way ClAudio Only mm Reset Stream OS Layout Note 10 The meeting room runs using Flash Player 9 0 124 or later since the 12 December 2009 update that included some additional new functions If an older version of Flash Player is installed meetings will start using the older version automatically when you enter a meeting room through Start You can also have a meeting where both an older version and the current version of the Meeting interface are used together lf you use a user ID associated with a contract entered into after the update carried out on 16 May 2012 older versions Note 11 of Flash Player cannot be used In such a case meetings will run with Flash Player 11 or later Note 12 If a browser window mode standard 4 3 and wide 16 9 has been set in the Room Settings in the Administrative Menu to use when entering a room that browser window mode will be used when you enter a meeting room Entering a room when you have selected the Don t show this settings next time check AKIN use an ID associated with a contract entered into prior to the update on 16 Nay Step 1 Enter a display name and click the OK button Note 1
4. From Open participants li lick the user whom you want to give permission to participate Note 4 Selecting the Show only requesting users check box displays the list of users who are making a participation request ee L Show only requesting users Step 3 Click the LN button Note 5 If you click the Deny button you can deny the request for participation by an Audience user Step 4 The Audience user starts participating in the meeting and his her video and audio are ream Il participan 2012 V cube Inc All Rights Reserved 10 V CUBE VV Meeting Adjusting sound volume of the Audience Member When the sound volume of an Audience Member is not at an appropriate level the normal participant can adjust the playback sound volume Note 6 The sound volume setting only applies to the participant who has made the adjustment Therefore if the sound volume is appropriate for other normal participants as well they need to adjust the sound volume independently When the sound volume is judged to be inappropriate by many participants the sound volume can be easily adjusted by the Audience Member adjusting his or her microphone input 1 Click the sound icon Ea 2 Operate the sound adjustment knob to adjust the sound volume lt Low Sound volume gt High Maximising the video window of the Audience Member You can maximise the video of the participating Aud
5. cccccccsssssssseeeees 12 2 3 Ceasing to Participate in a Meeting 2 0 0 cee cccesccceeeeessessneeeeeeeeesssseaeeeeeeeeesseeeaeeeeeeessssseseeeeeeeeesas 13 2 3 1 Ceasing Participation Operation by a Standard Participant cccccccesssssssseeeeeesessssenees 13 2 3 2 Ending Participation an Audience Member Operation ccessssssceeeeeeeeeeeeeeeeeesseeees 13 2A ESCO ee E 14 3 Functions Available in Meeting ccccccccssssssssssscceeeeeeeeeeeeessssssssscsseseaeeeeeeeeeeeseeeesssssessssssaaseeseseeeeeeess 14 A NAK O oaa E E E sameateableueteasaadedeesseceteas 15 2012 V cube Inc All Rights Reserved V CUBE Meeting This manual provides instructions on how to use Audience which is an optional feature for the V CUBE Meeting or Meeting web conferencing system Audience is a service that allows a user to enter the meeting room as an audience or Audience Member The Audience Member can view how a meeting attended by normal participants proceeds The video and audio of an Audience Member who is viewing the meeting is not streamed to normal participants and other Audience participants It is also possible for an Audience Member to stream his her video and audio to an ongoing meeting by obtaining the approval of a normal participant By entering into a contract for this service up to 50 participants 9 normal participants 41 Audience Members can attend the meeting Audience
6. Definition Audio Device v ey If there is no microphone recognized C Green D Note 6 Click the Refresh button to return to the name entry page Note 7 The Use echo canceller check box is enabled when you use Flash Player 10 3 or later and when your computer has a built in sound device or when you use a web camera with a built in microphone Note that this may not function with speakerphones with an echo canceller or with some microphone devices For details on how to use this functionalit refer to the Tools page Note 8 When you use Meeting for the first time with Flash Player 11 0 or later on or after 22 December 2011 the echo canceller functionality is set to on by default Use echo canceller is selected However for computers and Web browsers with Flash Player 11 0 or later that have already been used to enter a meeting room before the above date the above default setting is not applied and the settings made previously are used instead 2012 V cube Inc All Rights Reserved 4 Step 9 Click the Next button Step 10 Setting the microphone camera to automaticall V CUBE Meeting See saved costs by Web Meeting V CUBE Meeting Select a microphone you are going to use You can set the microphone volume here Please make sure if PC sound volume has been set maximum 1 Microphone High Definition Audio Device v If there is no microphone recognized G Refresh V Use echo canceller
7. for the first time with Flash Player 11 0 or later on or after 22 December 2011 the echo canceller functionality is set to on by default Use echo canceller is selected However for computers and Web browsers with Flash Player 11 0 or later that have already been used to enter a meeting room before the above date the above default setting is not applied and the settings made previously are used instead LJ Enter with audio muted 2012 V cube Inc All Rights Reserved V CUBE Meeting Step 5 Sele onnection methods protocol and port to use in a meeting and click the OK button Note 8 Automatic is selected by default You do not need to make these settings if you do not need to change the protocol and port See saved cosis by Web Meeting V CUBE Meeting 1 Select camera and microphone outpu 1 Lanitech HD Wehram C770 lt 1 Micranhone Hinh Definition x L Enter with audio muted WV Use Echo Canc LI Check Microphone Audio J Enter with video mutet The meeting room browser window now opens Total Time 00 00 00 intitled UAW V CUBE sa osf Hf File Sharing 0 1J v cuse Prefere jAudio Only fat OReset Stream OG Layout Note 9 The meeting room runs using Flash Player 9 0 124 or later since the 12 December 2009 update that included some additional new functions If an older version of Flash Player is installed meetings will sta
8. thusly greatly widens the application of meeting rooms making them capable of holding seminars events remote training etc with a large number of participants 1 Audience 2012 V cube Inc All Rights Reserved 1 V CUBE Meeting 2 Using Audience This section shows how to enter a meeting room as an Audience Member Step 1 Enter i r ID an word and click the L VV V CUBE Meeting User Page Login Enter User ID and Password to login User ID alphanumeric characters Password alphanumeric characters Location Automatic z Language English Time Zone GMT 09 00 Japan Korea Standard Time amp Australia Western Daylight Time x You have agreed to o aus to use our services Forgot Password Forgot User ID V CUBE Web FAQ User Manuals Step 2 Click the Join as Audience link VV V CUBE Meeting il Main Page Schedule Meeting Edit Schedule View Schedule Archive Videos Tools Manuals FAQ Ask Us ne Premium20 Pee Automatic ef Engish 20Person Layout 0 9 No participants Premium20 Standard E Join as Audience 0 f 11 Audience 0 10 Whiteboard Sharing full option No participants No participants Narrow Network 7 4 3 Standard Layout 1 2 O smsomeo comso7z7 sa we Ca sme rTS FIRR OF 2012 V cube Inc All Rights Reserved 2 V CUBE Meeting Step 3 Enter a display name and click th
9. You do not need to enter a name if you have already registered one in Preferences See saved costs by Web Meeting V CUBE Meeting nter your name Step 2 Allow access to your camera and microphone Note 2 Note you will be unable to communicate using video or sound if you click Deny 2012 V cube Inc All Rights Reserved 6 V CUBE Meeting Step 3 Select a camera to use You can select a camera device to use for the meeting from the VV V CUBE H eeting field enclosed in the red box on the right Select camera and microphone outpu N j EATR Audio i LJ Enter with video mutet 2 Select connecting protocol and por Automatic Please click here to see details about how to enter the room Selecting the Enter with video muted check box will allow you to set the camera to automatically mute when you enter a meeting room Note 3 You cannot clear the box when Enter Room Without Video is set to Enabled User Cannot Cancel in the Room Settings in the Administrative Menu Note 4 This feature is only available for user IDs associated with contracts entered into after the update carried out on 16 May 2012 1 1 Logitech HD Webcam C270 _ HD Webcam C270 1 Logitech HD Webcam C270 _ v 3 V Enter with video muted Step 4 Select a microphone to use VV arnt You can select a microphone device to use for the meeting from Meeting the f
10. anging the screen layout 5 Downloading files from the file cabinet 6 Viewing instant messages e Functions additionally available during participation in a meeting 7 Uploading documents to the whiteboard 0 Adding text and graphics to the whiteboard Switching between pages on the whiteboard 0 1 Cc 10 Deleting pages on the whiteboard 11 Instant messaging 12 Setting preferences including switching camera microphone and adjusting sound volume Note 1 If ON is selected for Audience Chat in the Room Settings on the Admin page they can type in messages at any time 2012 V cube Inc All Rights Reserved 14 V CUBE Meeting 4 Making Inquiries Please send enquiries about this manual to V CUBE Customer Support Centre Support Indonesia 00180300811338 Singapore 65 3158 2832 Malaysia 60 3 7724 9693 Tokyo 81 3 4560 1287 Osaka 81 6 4560 2419 China 86 4006 618 2360 E mail vcube_support vcube com Office hours Weekdays 9 00 18 00 GMT 8 8 00 17 00 GMT 7 Closed on weekends and Malaysian holidays 2012 V cube Inc All Rights Reserved 15
11. e OK n Note 1 You do not need to enter a name if you have alread See saved costs by Web Meeting V CUBE Meeting registered one in Preferences Enter your name V CUBE Meeting Camera and microphone access Step 4 Click the Next button Note 2 This usage guidance page is displayed only when you use a user ID associated with a contract entered into after the update on 1 6 May 201 2 Adobe Flash Player Setting V cube Meeting is requesting Camera and Microphone Access Q access to your camera and Note 3 The user guidance will be skipped if you skip the page for meeting nice2meetus ia requesting M l l microphone If you click Allow you Select Allow for using webcam making the camera microphone_ settings in the Room hea and headset in P Ea o Jie Deny Settings in the Administrative Menu Step 5 Allow r camera and micr Note 4 Note you will be unable to communicate using video or sound if YOu click Deny Camera and Microphone Access meeting nice2meet us is requesting access to your camera and micophone If you click Allow you may be recorded Step 6 Selecta camera to use You can select a camera device to use for the meeting from the field enclosed in the red box on the right V CUBE If the camera you have selected is not recognised check Meeting you have connected the camera properly and click the Refresh button in the figure b
12. elow If you do not know how to make the connection click If there is no camera recognized t Note 5 Click the Refresh button to return to the name entry page Next 1 Logitech HD Webcam C270 v Cc rerresn Tf there is no camera recognized 2012 V cube Inc All Rights Reserved 3 V CUBE Meeting Step 7 Click the Next button ee Meeting Select a webcam you are going to use 1 Loaitech HD Webcam C270 v G Refresh If there is no camera recognized You can select a microphone device to use for the meeting VV V CUBE B Meeting from the field enclosed in the red box on the right r m s elect a microphone you are going to use Click the Check microphone audio button after selecting Ga eee a ae Please make sure if PC sound volume has been set maximum a microphone to check the sound that the microphone is actually capturing the sound which the participants at other 1 Microphone High Definition Audio Device If there is no microphone recognized Refresh sites will hear V Use echo canceller The button changes to the one shown below during the checking 4 0 c Check microphone audio J Checking If the microphone you have selected is not recognised check you have connected the camera properly and click the Refresh button in the figure below Click If there is no microphone recognized if you do not know how to connect it 1 Microphone High
13. g a permission for participation from a normal participant When an Audience Member participates in the meeting by obtaining permission his her video and audio are streamed to the normal participants and other Audience Members Note 1 Only one Audience Member at a time can obtain permission for participation The procedures for participating in a meeting are shown below 2 2 1 Giving Permission Operation by Normal Participant lf there is an Audience Member who wants to participate in the meeting the inside of the Audience window is displayed as shown below This section describes how to approve an Audience user who wants to participate in the meeting Note 2 Even if no Audience user wants to participate in the meeting it is possible to give such a user permission to participate on ar One or more users requesting to join Indication of Audience Member who wants to participate in the meeting Step 1 Click the Audience Member display or Open participants list An Total Time 00 13 21 Firecting sation i Fa ET a a ose xiv sia o RE Haf One or more users File Sharing 0 requesting to join Preferences m awar Claudio Only 8 f OReset Stream OSLayout Note 3 To give permission to an Audience Member who is not making a participation request click Open participants list 2012 V cube Inc All Rights Reserved 9 V CUBE Meeting Step 2
14. ield enclosed in the red box on the right 1 Select camera and miges 1 Lanitech HD Wehram C270 e _ Enter with audio muted T Use Echo Canc Check Microphone Audio e Selecting the Enter with audio muted check box will allow you to set the microphone to automatically mute when you enter a meeting room N LJ Enter with video mutet 2 Select connecting protocol and por _ Automatic Ly Note 5 This feature is only available for user IDs associated with contracts ox entered into after the update carried out on 16 May 2012 EN Please slick here to see details about how ta enter the room Selecting the Use Echo Cancel check box will allow you to control or remove interference such as echoes during a meeting Click the Check Microphone Audio check box after selecting a microphone to check the sound that the microphone is actually IW Use Echo Cancel capturing the sound which the participants at other sites will hear Check Microphone Audio You can also adjust the volume using the volume control ee Note 6 The Use echo canceller check box is enabled when you use Flash Player 10 3 or later and when your computer has a built in sound device or when you use a web camera with a built in microphone Note that this may not function with speakerphones with an echo canceller or with some microphone devices For details on how to use this functionality refer to the Tools page Note 7 When you use Meeting
15. ience Member 1 Click the square button at the upper right To revert the maximised video to its original size click the square button at the upper right 2012 V cube Inc All Rights Reserved 11 V CUBE Meeting 2 2 2 Making a Participation Request an Audience Member Operation Audience Members can make a request for participation in the meeting Step 1 Click the RAISE HAND button VV V CUBE When the display changes as follows wait for a standard participant to give a permission Indication of Audience Member who wants to participate in the meeting Indication of participation request by an Audience Member on a normal participants computer One or more users Waiting for approval requesting to join Audience Users 0 When a standard participant gives permission to participate the Audience Member starts participating in the meeting and his her video and audio are streamed to all participants Dropping a request for participation Even after an Audience Member has made a participation request the request can be dropped only before a standard participant gives a permission 1 Click the Cancel button When the Cancel button is clicked the participation request status is cancelled and the display changes to a normal display Waiting for approval S gt VV V CUBE Audience Users 0 BY f4 Audience Users 0 pon 2012 V cube Inc All Rights Re
16. rt using the older version automatically when you enter a meeting room through Start You can also have a meeting where both an older version and the current version of the Meeting interface are used together Note 10 If you use a user ID associated with a contract entered into after the update carried out on 16 May 2012 older versions of Flash Player cannot be used In such a case meetings will run with Flash Player 11 or later Note 11 Even if you have set the protocol and port to connect to they may be changed to different ones that are actually used for the connection depending on the environment you are using Note 12 If you have set protocol or port restrictions in the Room Settings in the Administrative Menu the disabled protocols and ports will not be displayed or connected to Note 13 If you skip the page for making the camera microphone settings in the Room Settings in the Administrative Menu skip the pages for selecting a camera and microphone to use and for selecting connection methods protocol and port when entering a meeting room Note 14 If a browser window mode Default Interface Layout Setting has been set in the Room Settings in the Administrative Menu to use when entering a room that browser window mode will be used when you enter a meeting room You can now listen in on a meeting 2012 V cube Inc All Rights Reserved 8 V CUBE Meeting An Audience Member can participate in the meeting by obtainin
17. served 12 V CUBE Meeting 2 3 1 Ceasing Participation Operation by a Standard Participant Step 2 Check that the Audience Member whose participation you want to end is selected vcore sk 2 M _ Show only requesting users Allow Deny Orca Step 3 Click the button You can end the participation of an Audience Member as a standard participant side 2 3 2 Ending Participation an Audience Member Operation Step 1 Click the STOP SPEAKING button a T You can now end the participation from the Audience Member side Pd 2012 V cube Inc All Rights Reserved 13 V CUBE Meeting In addition to Allow Deny and End normal participants can eject an Audience Member with Eject By using the Eject function it is possible to eject the Audience Member from the meeting room Step 2 Select the Audience Member you want to racen users ust 1 reaa Step 3 Click the F button Step 4 Click the YES button _ Show only requesting users Cc gt End Eject Eject Sapporo from this meeting C rs D mo You can now eject a specified Audience Member 3 Functions Available in Meeting When you participate in the meeting as an Audience Member you can use the following meeting room functions e Functions available in normal conditions 1 Viewing the whiteboard 2 Printing the whiteboard 3 Cancelling whiteboard synchronization 4 Ch
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