E-CAST Frequently Asked Questions - 2013
Contents
1. change the enrollment forecast information I m able to access POSSIBLY Your access to E CAST will depend on the class code and cost center code associated with your new assignment Please contact Master Planning and Demographics at 213 241 8044 or mpd lausd net for help regarding your E CAST access permissions Will I still be able to access E CAST if I retire or leave district employment NO Only active LAUSD employees currently associated with the schools on E CAST s enrollment forecast list will have access to E CAST Page 4 of 5 E CAST Frequently Asked Questions 2013 E CAST Support Who should I contact if I have technical problems with logging on accessing my E CAST account or network connections If you have network connection problems contact the ITD help desk at 213 241 5200 If you have problems accessing the E CAST website or the E CAST application specifically then contact the Facilities Technology Services hotline at 213 241 4642 What do I do or who should I contact if I forget my username and or password to log on to E CAST In E CAST you login using your LAUSD Single Sign On SSO username and or password If you forget your SSO username or password you will need to contact the ITD help desk at 213 241 5200 Who should I contact to get a new E CAST account or to change my account settings Contact Master Planning and Demographics at 213 241 8044 or mpd lausd net and staff will discuss your account nee2. E CAST Frequently Asked Questions 2013 Getting Started With E CAST What is E CAST E CAST is LAUSD s annual online school by school enrollment projection review process During E CAST Principals Assistant Principals and other authorized school based administrators have the opportunity to review and respond to their schools enrollment forecasts Does E CAST have a website Absolutely The link to E CAST can be found on LAUSD s website www lausd net Click Employees then School Based Quick Links You will see the Electronic School Enrollment Forecast Process ECAST under Administrators Visit the E CAST website for timetables up to the minute information pre requisite reference documents and important links This is also where you will login to the E CAST application once it opens If you prefer you can enter the direct link for E CAST into your web browser s address bar at http www laschools org ecast Will there be any training for E CAST YES An online training course for E CAST 2013 geared to Principals and Assistant Principals is offered on LAUSD s Learning Zone at https lz lausd net There will also be reference documents and a Quick Start User Manual posted on the E CAST website Will someone with basic computer skills be able to use E CAST YES E CAST has an intuitive interface that smoothly guides the user through the process It is designed to be easy to use for people with basic compu
3. ds with you Will there be live telephone support for E CAST YES but due to budget restrictions and resulting constraints on staff resources it will be limited in scope An E CAST contact list is posted on the E CAST website to guide you to the right people who can help you and answer your questions How secure is the E CAST online system from hackers The laschools org website supports user authentication to provide application security and access control for employees and contractors The Single Sign On SSO authentication system will be used to authenticate users against the LAUSD employee directory and link their laschools org credentials to their assigned location code Because the application is housed on LAUSD s network users can feel comfortable and safe when utilizing the E CAST system Page 5 of 5
4. ipal for more than one school Can that be arranged YES Contact Master Planning and Demographics at 213 241 8044 or mpd lausd net and staff will create the necessary multiple accounts for you Will Principals and Assistant Principals all have access to the same information on E CAST NO Each school s official representatives Principal Assistant Principals will only be able to access information for their own school Can anyone participate as an online user of E CAST NO Only Principals and Assistant Principals of E CAST schools ESC Administrators of Operations Operations Coordinators Instructional Area Superintendents and Instructional Directors and selected LAUSD central office and programmatic staff will have access to E CAST Are there exceptions to allow other staff members aside from Principals Assistant Principals and ESC Personnel to access E CAST on my behalf NOT USUALLY Due to limitations on authenticating the authority of individuals to act on behalf of the school Principal access will usually only be supplied to Principals Assistant Principals ESC Administrators of Operations Operations Coordinators Instructional Area Superintendents or Instructional Directors If you believe that your situation requires special access permissions please contact Master Planning and Demographics at 213 241 8044 or mpd lausd net If I am reassigned to another school and or position will my E CAST registration automatically
5. it s convenient for them Principals may log off and log on saving their work each time and may review E CAST support and training materials at any time Will I have to use E CAST to complete my school s enrollment forecast process YES If your school is on the E CAST schools list then you must submit your school s enrollment forecast application into E CAST in order to have any input into enrollment and staff planning for the coming school year Forecasts for schools that do not complete an E CAST application online may have their forecasts determined for them by the Master Planning and Demographics School Management Services Budget Services and Magnet offices and automatically recorded at the end of the E CAST filing period Can I opt out of the E CAST process and request to have my enrollment forecast mailed faxed or sent to me by email NO All schools on the E CAST schools list must use the E CAST online system to complete the enrollment forecast process Will I be able to send my documents and correspondence via fax or email NO All transactions must be conducted using the E CAST online system All forecast reviews and appeals will be made directly on E CAST screens Can I use E CAST from any computer at my school or from home YES E CAST can be accessed from any computer with an Internet connection Will I need to scan or upload documents into E CAST in order to support my case if I disagree with the enrollment forecas
6. its needs a school may choose to have someone else serve as its official E CAST representative Please note that an official representative for a school is responsible for completing that school s online E CAST application In some cases school based staff need access to E CAST not as representatives but as operators Discuss your school s needs with your Principal If it is decided that you should become an E CAST operator or one of your school s representatives you or your Principal should contact Master Planning and Demographics at 213 241 8044 or mpd lausd net and staff will discuss your access needs with you Page 3 of 5 E CAST Frequently Asked Questions 2013 I m an ESC Operations Coordinator but I m going to have to serve as a school s Principal for E CAST because there is no Principal assigned to it yet What do I do Contact Master Planning and Demographics at 213 241 8044 or mpd lausd net and staff will create a Principal s account for you for that school Once you have a Principal s account you will be the official representative for that school and will be responsible for completing its online application Please note that in order to create a Principal s account for you you must have an LAUSD net email address Also note that you may only have one role in the E CAST application you cannot act as both a Principal and an ESC Operations Coordinator at the same time I need to serve as an E CAST Princ
7. ncipals and Assistant Principals updates to your E CAST user accounts will be made automatically and will reflect any new school assignments that you may have However if you have any questions about whether your new school assignment has been made in E CAST contact Master Planning and Demographics at 213 241 8044 or mpd lausd net and staff will be happy to investigate your E CAST account status and make any necessary updates I m an LAUSD central office employee who needs to be able to use E CAST What do I do Contact Master Planning and Demographics at 213 241 8044 or mpd lausd net and staff will be happy to add you to the list of E CAST central users I m already an E CAST user but E CAST is telling me that I don t have a valid account and I can t logon What should I do Invalid account problems reported by E CAST usually mean that E CAST doesn t have you on its internal user list Please contact Master Planning and Demographics at 213 241 8044 or mpd lausd net to make sure that your account is properly set up for E CAST If however you have problems accessing the E CAST website or logging in using your SSO credentials please contact the Facilities Technology Services hotline at 213 241 4642 I m a school based employee and I don t know if I m supposed to use E CAST What should I do Typically a school s E CAST representatives are only the Principal and or the Assistant Principal but depending on
8. t for my school NO E CAST will not have document upload capabilities Explanations and justifications for modifying the enrollment forecasts for your school can be typed directly into E CAST s dialog boxes Getting Access to E CAST Who will have access to E CAST Principals and Assistant Principals at E CAST schools ESC Administrators of Operations Operations Coordinators Instructional Area Superintendents and Instructional Directors and selected LAUSD central office and programmatic staff will have access to E CAST Page 2 of 5 E CAST Frequently Asked Questions 2013 How do I know whether my school will have E CAST access All District schools that are listed as participants in the E CAST Schools List should have representatives with E CAST access This list is posted on the E CAST website at www laschools org ecast My Magnet isn t on the list of E CAST 2013 schools What does this mean The E CAST schools list contains the list of host schools or schools whose cost center codes end in 01 Many of these schools have magnet centers on their campuses If your magnet program is located on the campus of one of the schools in the E CAST list then it will be included in E CAST on that host school s magnet screens I m a brand new Principal and I don t know whether or not I have an E CAST account How do I find out whether I m listed as an E CAST Principal for my school this year For most Pri
9. ter skills What will I need to have prepared in order to complete the enrollment forecast process on E CAST E CAST will require you to make an open enrollment declaration and to review your magnet forecast so you will need to have decided whether you wish to make any changes to your open enrollment status or to your magnet enrollment Make sure also to review all the pre requisite reference documents that are posted on the E CAST website How do I get started on the E CAST application Once the E CAST review session opens go to the E CAST website login using your LAUSD Single Sign On SSO username and password and complete your school s forecast review process by visiting and responding to each E CAST screen Which schools will participate in the E CAST process Almost all District schools will participate in E CAST 2013 including new schools that are opening in September 2013 as well as option schools Please see the E CAST Schools List posted on the E CAST website for a complete list of participating schools Page of 5 E CAST Frequently Asked Questions 2013 What are the benefits of using the E CAST online system Using E CAST online Principals and central staff can complete the enrollment projection process without leaving their campuses or offices The E CAST system is available year round at any time of day on any computer with an Internet connection allowing Principals to work on their forecasts whenever
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