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Audit Form

1. date y Move Specie ete ate Di a Ine wch E esr Arzae Dated Fretes Ioel tenn dora Actews bira Toeni ter Cors Oo we Barava 1204 19 0 A 1 y Ol OT lios MiS Dari 2907 20m 230 2008 CLAL 1 5 s 0271 wao er Help os l a Within the Inspection and Visits window WAND has automatically entered the File 69999 191 ae Started 29 07 2009 Finish date Finish Date In the Job Summary window the Date of Visit and the Inspection Times have been updated Open the Job window e Click on the Job i or e Click onto Update Job button TY Work complete Date of visit 23072009 anes WAND has automatically populated the Work Completed check box has now been ticked ERE AE o The Date of Visit has been populated the Offer s Times for Inspection Job Admin and Admin a Travel 30 Audience 0 Travel have automatically been updated Job Cancelled When you Check In pg 88 the Cancelled pg 92 job to the datastore follow instructions from page 89 the system will update the Premises Record Card It will automatically enter a Finish Date and Close the Actual Inspection pg 96 Example Audit Cycle This is purely an example of what could be classified as an Audit for IRMP returns purposes The time to complete this Audit would reflect the time to com
2. cccconnonccccononnnonnnnnnannononnnnnononnnnnnnnnn nono nn nono nn nnnnnnnnnn NN NN nn nnnnnnnnnnnnnnnn nn nn nnnnnannnnnnnnnnnn nn oros 43 Article 20 Provision of Information to Employees and the Self Employed Form Outside Undertakings Mandatory oooonninnnnnnnncnnnnicnnnnananana nono 43 Article 22 Co operation and Co ordination MIQHGOIONY ised vont sige A dda sine AA A A sch wi wevilesneaataracuiasas 44 Article 21 Trainin MI GNA LOIN oa colic e aa amistad a O 44 PAGE 6 DANGEROUS SUBS TANCES SANDY SAFETY A AAA levine AA AAA A A AA 45 Article 12 Elimination or Reduction of Risks form Dangerous Substances Mandatory cccconnnnnononnonnnnnonnnonannnnononnnnnononnnnonnnnn nono nnnnnancnnnnanann nn nnnss 45 Article 16 Additional Emergency Measures in Respect of Dangerous Substances Mandatory oooninioninccnnonnnnnnnnnnnanannnnnnnononnnnnnannn no nonos 46 Article 18 Safety Assistance Mandatory conics seitti ass A A A od 47 Article 14 Emergency Routes and Exits MANDA Ji a e E a it E ER meena Aus Pisees 47 Article 8 General Fire Precautions MIA is 48 ANT CIES f Ire Warnings IVIQNAOIONY Diao 48 PAGE 7 FOUIPMENT AND EMPLOI is 49 Article 13 Fire Fighter Equipment Mandatory srt AA A AAA A AAA A AAA A DARA A A E AS 49 Article 15 Procedures for Serious and Imminent Danger and for Danger Areas Mandatory oonnoninnnnicnnonicnnnnnnnnonononnnnnonnnnnnnnananno nono 49 Article 37 Fire F
3. Please read the following boense agreement Frees the page down key to While flee bom the intenet can be useful the tie type cen see the rest of the agreement nl ba od piy GO ll OA A Microsoft licensing agreement will appear A MICROSOFT SOFTWARE SUPPLEMENTAL LICENSE TERMS MICROSOFT NET FRAMEWORK 3 5 FOR o Click onto the Accept button MON MICROSOFT WINDOWS OPERATING SYSTEM al View EULA for panting Do you accept the terms of the pending License Agreement F you choose Dont Accept instal wil close To instal you must accept tha agreement Launching Application x 59 wd A Launching Application box will appear for a few seconds then it will disappear verifying application requirements This may take a few moments Application Install Security Warning Publisher cannot be verified g 7 i f Are you sure you want to install this application An Application Install window will then appear asking would you like to Install this application Name WAND From www safeashouses net Publisher Unknown Publisher e Click onto the Install button Install while applications from the Internet can be useful they can potentially harm your computer If you do not trust the source do not install this software More Information The Installing WAND window will appear 51 Installing WAND A Installing WAND This may take several minutes You can use your computer to do other tasks di
4. ccccccccccssseeccccccsseeccssceseescccseseusesccsseueeeccsssueuseecesseuusessessuuuesecesssueuessssss 103 APPENDIX 4 FLOORSPACE FACTORS BY FSEC GROUPS id AA AA AA A ia 104 APPENDIX 5 EMM RESPONSIBLE PERSON FACTORS sssssssseccccccccccecessseseseeccsccscssueusssssescesesssssseueesssseseecesesesssseucususseseecesesesssseuueusseesesssssesaueusesesseseeseas 105 APPENDIX 6 EMM STRATEGIC FACTORS Sai A AA Sv catiea A A A EA A AS od 106 INTRODUCTION The Manual provides an overview of policy and the procedures to be followed whilst carrying out Fire Safety Audits and Inspections under the Regulatory Reform Fire Safety Order 2005 FSO The Fire Safety Audit and Data Gathering Form is at the heart of this process and will be used for all Audit Enforcement and Inspection Visits It enables personnel to collect identification and Risk Data about Premises in a systematic and consistent manner The form allows a number of functions to be carried out including e Premises Identification and Description for both the FRA s Fire Safety Risk Management Information System and the Fire Service Emergency Cover Model FSEC e Collection And Maintenance of FSEC Other Buildings Toolkit Data e Assessment of the Management Profile and Capabilities Assessing the Level of Compliance with the Fire Safety Officer FSO e Calculation of the Relative Risk Level In Accordance with IRMP to Inform our Prevention Prot
5. Completed or Cancelled option The Completed or Cancelled job will disappear from the To Do List and appear in the Completed or Cancelled list both of these lists will clear when you Check In Any jobs that didn t successfully upload to the datastore will appear in the Recalled list in the All Jobs drop down menu Reasons may be the values entered are to large for the field lengths set Audit Form Display Field Allocated Jobs Todo v 4 Number Description Date In the Allocated J obs display field 2 Dunant T Edjos753 001 BACHE FROZEN F 29 07 2009 ES 13453 001 BACK TO BACK CH 29 07 2009 GDFHQ 00001 SHELBOURNE HOTEL 03 09 2009 e Click onto a Jo b Egjoo9s7j001 LIVERPOOL ROAD 15 06 2009 6907869 001 POLAM OAKS WIT 17 06 2009 Edje9999 191 SOCIAL SERVICES 29 07 2009 R Click onto the Open button E oigssjoo2 SOCIETY OF COS 29 07 2009 6913637 002 SOFTCOUK LTD 29 07 2009 OR 6901654 001 SOMERFIELD 29 07 2009 ESos166 001 TESCO 29 07 2009 THE GREEN MAN 25 08 2009 Double Click onto a Job As you can see the Audit form for the Premises selected will appear in the Audit Form display field 3 Audit and Data Gathering England 2009 At the top of the window the details of the Number 02522 001 Date 25 08 2009 Additional THE GREEN premises will appear o es Description THE GREEN MAN BEDFORD Parts and Pages The Audit Form is also divided
6. Location Quantities etc In the left hand column Click onto Page 14 Please select Liquid Petroleum Gas Bulk LPG Y Acetylene ored v 1 fi a e Tick into the Specific Hazards Present check box Cylinders In Use v Portable Heaters InUse w Please select In use Stored Mo PAGE 14 Layout of the Premises Electrical Installation Present 5 d Are Electrical Installation Present Audit and Data Gathering England 2009 Nunvher Chana dtir al Sener ara IMAN If the Answer is Yes rage 13 E 500 Are Electrical Installations Present e Tick into the Electrical Installation Present check box This will activated the associated fields Page 15 Joder e Tick into the check boxes that apply e Enter additional information in the Other Details field Page 16 Information Concerning the Internal Layout of the Building 5 e Is there Any Hazard Present in the Internal Layout of the Premises ET E la there Any Harard Presrod in thr Internal Layout ol the Premier f th e An swe r is Yes E e Tick into the Hazard Present in the Internal Layout of the Premises check box Entrs Additional ionmain Herr This will activated the associated fields e Tick into the check boxes that apply e Enter Details of Other Not Listed e g Potential for Falls from Unguarded Areas Self Locking Doors etc Confined Spaces which Fire
7. he Fire Satety Ris lt As he Fire Safety Risk A snent was not suitaole and sutticisnt snent did not nclude consideration of the risks posed by dangerous substances and is not in accordence withthe measures specifiec in Fart 1 of Schedule 1 of the Reguatory Re orm Fir fety Order 2075 E he Fire Safety Rick Assessment has not been reviewed on a regular basis E le Fire Safely Risk Assessment Hasnul aken intu acusan a significar diana h atety Risk Assessment has not taken into account young persons and isnot n ac a with the measures specifed in Part 2 cf Schedue 1 af the Regula ory 28form Fire Safety Order 2005 O O Detais of the signiicark findings and or persons baing idenzifiec as being especially at risk have not been recorded o carry out a new Risk Assessment andjor act or its significant fincings regarding a new work activty that involves a dangerous substance Go to the next question Article 10 If the Response is Validated in your Professional Judgement evidence or response is believed to be validated Tick into the check box e Click onto the Compliance Level arrow e Select one of the options from the drop down list Broadly Compliant Please select iroadly Compliant Hon Compliant Minor Deficiency Risk Mon Compliant Major Deficiency Risk If Broadly Compliant is selected go to the next question Alternatively if Non Compliant Major
8. Completed or Cancelled You will need to reconnect your Tablet to the Docking Station and Check In Re Connectto your Datastore Connect your tablet to your Docking Station or where you can access the Internet From you tablet e Click onto Start e Click onto Programs A T a EIE Turn OFF Computer e Click onto SOPHTLOGIC Face he ican Click onto WAND Or Lacer WPN MD coros 15 i Gu e Esa Printers and Faces i i jp Pirnata Desktos Conor e Click onto Start 6 te ont siren me f e Click onto WAND AA AD prep amn gt fo un E li Tye Of Computer O r fro m yO ur d es kto p l if start te soph eG A I arpkestion Dy e Click onto the WAND icon Launching Application e A Launching Application box will appear for a few seconds then it will disappear Verifying application requirements This may take a Few moments Area version of fineSpace b ayradable Do you want bo dowrioad E noa X co y An Update window MAY APPEAR depending if updates have been done to y WAND asking would you like to update the version you have of WAND Mame WAND e Click onto OK button Lx JL The Updating window will appear 21 Installing WAND Updating WAND hy y This mary bake several minutes YOU Can Lise your computer bo do other backs Guning the rebalsti n v Pepi WAND From wemsaleshousesnet This will update
9. PAGE 2 Occupants This section looks at the Occupancy of the Building by Times Occupancy Group and the Mobility of the Occupants Audit and Data Gathering England 2005 Hurmibh r Liunbe Addihoral Description MAN should ideally be carried out in the presence of the Responsible Enter the Responsible Person details The Audit Pact A Porte Part Parto Person and their details are to be entered here Irrespective of Jair oy whom the Inspector carries out the Audit with they will duii ai arar need to use their powers to identify the Responsible Person UPAS SA g ry yi This is aLegal Term defined in Article 3 of the Fire Safety e Order The Responsible Person s Name and Telephone 01575 5640 IN Number will update Part D page 13 Pags J Enter the Details of the Person who is Providing the Information Provide details of the person giving the information See above this may be the person traditionally recorded as the contact I RMP FSEC I nformation Occupants Occupancy Profile The entering of the Occupancy Profile is controlled by a regular expression which limits the entry to A B C D E and NONE If an incorrect value is entered e g If you enter the letter F a help message will appear Only uppercase case entry A B C OE and NONE can be entered This is where you would identify estimate the maximum number of persons that cou
10. Results Delete results No Hours and No Visit Date has been entered Inspection notes e Click onto the Job Update job z Job summary Start new job Allocated to FSO Admin 0000192709 04092009 04092009 Alf Brown 0 0 0 Update job JUDU IZ UI U US Z UDJ J JJ LUU A JOAN S a Remove job Print job sheet Set owner Job sheet template IES e Click onto the Update Job button a As you can see nothing has been entered in the J ob window e Click onto the OK button This should bring you back to the Inspections and Visits window e Click onto the OK button 9 Warming You have entered an inspection completion date whilst job left outstanding is entered on an Outstanding J ob is this correct this correct A Warning dialog box may appear asking a completion date has been Click onto the Yes button Another Warning dialog box may appear asking if you want to make the 2 The inspection has been finished and is currently booked out to one or more fil e as Return ed people do you wish to mark the file as returned No Yes e Click onto the Yes button A Warning dialog box may appear Click onto the Yes button This should bring you back to the Premises Record Card window LI o Help GIS FPRC WAND Propogate Name and address Fieno FFS 00008 Eind Next Back The Fat Cat Station FFS 5
11. attached to this premises If there is no then the Premises has no associated Inspection Records Jobs can be Allocated to the Inspecting Officer Station Watch Location by the Administrating Staff or by the Inspecting Officer this depending on FSR policy fare premises records Ol x Wp SIS FPEC WANO Propogate Name and adds Flere 0802 00 THE GREEN MAN Skahan AM THE GREEN 2 02101 i 5 Click onto the Show button Ghom BEDOR VO Code CL Sec ure Z owoc ono Gisere King Pub Partners 01204 763222 Q James Bedson Fiensses Superior 01392 092 MK454AD Base dite Mbdc Arethal Frequency Last remie 01 12 2005 As you can see in this example there are Inspections that have Job management Site Net fato Lomnica Number of Floors Probdabion thormachorrs previously been performed on this premises and an Inspection that has Premites noter available been allocated To find out the History on this premises Contraventions Documents and Images Enforcement notices Inspection calender e Use the options within the sub menu eo aai Floors Prohibition transactions y Allocation of J obs oe Fe EA Caneel o Stated A eo l A i l l n cin OOOO ie a Jobs can be allocated to the Inspecting Officer Station Watch Location ney j Site a Fra by the Administrating Staff or by t
12. check box e This will activated the Brief Details fields e Enter additional information in the Brief Details field e Inthe left hand column Click onto Page 18 PAGE 18 Construction Structure and Features 9 Construction Description Information on the Premises Construction Elements of the structure that will pose a Hazard to Fire Fighters e g Sandwich Panels Unprotected Steel Panels Asbestos etc Size Length Width Height normally in number of Floors Storeys Basements Relevant elements of the Structure that will affect Operational Planning e g Large Glazed Facades Staircases Lift Shafts Atriums Voids etc Audit and Data Gathering England 2009 Number 02522 001 Date 25 08 2009 Additional THE GREEN CLOPHILL Description THE GREEN MAN BEDFORD A Part A Part B Part C Part D Page 13 Number of Floors 3 Ground Floor Area m2 50 Number of Floors The values previously entered in Part A Page 3 Occupancy Storeys will automatically populate and updated the value of the check boxes in Part D Page 17 9 Number of Floors Ground Floor Area m2 The values previously entered in Part A Page 3 Building Footprint will automatically populate and updated the value of the check boxes Part D Page 17 Ground Floor Area m2 Construction Description Main Fabric 9 a Are the Materials used for the Main Fabric of the Building other
13. Mandatory Assessment Date 25 08 2009 v Premises Use and Responsible Person Details FS Premises File Information Enter the Premises ID Number The MIS will Premises ID No 02522 7001 Nikar o Ocenia PU automatically pre populate this field This unique number is PEE Le NETO EAS IR TON PRET At allocated by each Authority s Fire Safety Risk Management Parent Child Record Indicator If Multi Occupied a Database to each individual Premises Record Parent Premises ID No J Is there a Site Record Indicator Site Record ID No Buliding Unit No 1 e Enter the Number of Occupants eg Area within the building An ra Individual Businesses or Organisations within the building If Unique Property Reference No from National Land Property Gazateer the Premises are Multi Occupied aseparate form should Road Address line 1 The Green Man be completed for each occupant with a further form to Address Line 2 The Green cover the building as a whole The latter should include all Locality Clophill common areas and where necessary take account of any Town Befford risks identified in the individual occupancies Post Code IMK45 44D Enter the Parent Child Record Indicator This indicates whether the record is a Child record or a Parent record i e in the case of a Multi Occupied building each individual premises part of build
14. Print Preferences box will appear ee e Click onto one of the options Print Screen Micronit ica Document naga wiar Nef ov der A PE io aa e Click OK The Job Sheet will look something like the one shown SophtLogic 3 If you want to view the Job Sheet before printing PE SAFETY JOB SHEET No 00000807 A a Select Screen in the Print Preference e Click Close Other wise Acton taen lit Select Print in the Print Preference e Choose the Printer a e Click OK Set Owner To Set an Owner of a job from the Job Summary window This is usually when the Inspection is a Multi Occ Click onto the Set Owner button Set owner This will set the person who the job was allocated to as the Owner of all the Inspections within the Multi Occ Job Sheet Template To select Job Sheet template in the Job Summary window e Click onto the Job Sheet Template button Job sheet template The Print Letters box will appear e Choose one or more of the options If you click onto the View button you can choose to View Print or Save e Click onto the OK button MS Word will open the chosen template As you can see it will be in code Suffok County Fire amp Resoue Service Inspection Type fprejobs_letter_data rsp_type However as the system goes through th
15. 9 Is there is Extract or Positive Pressure Smoke Control System covering Means of Escape and or Common Areas check box If the Details are entered and then the checkbox is unchecked any data entered will be cleared e Tick into the check box this will activate associate options Please Select e Click onto the Smoke Control Type Arrow Mechanical extract e Select one of the options from the drop down list Both Natural amp Mechanical Extract Basement Clearance ADB regt Pressurised e Enter Details in the Brief Details field Mandatory Sprinklers Operating Sprinkler System If a sprinkler system is installed and is being adequately maintained an estimate of the total floor area of the building including all floors covered by the system should be made and recorded on the form It may be that only two floors in a four storey building are covered in which case a figure of 50 should be recorded The Inspecting Officer should attempt to identify the purpose of the installation i e life safety or property protection generally Life Safety Sprinklers as fitted in town centre developments will have dual valves etc which will assist in identifying the grade of Sprinklers fitted The value entered is transferred to Part C Page 9 Is there an Operational Sprinkler System Installed and Maintained in Working Order and to Part D Page 20 10b is a Sprinkler System Installed and Maintained Cli
16. Cancelled Job IfajJob Audit have been Cancelled via WAND the Job will be uploaded to the Premises Record Card on Check In To view the Results of a Follow Up job Within the FP Premises Record Card gg OK Cancel Please select a field to search on Station FP file number Please select a search type Greater than or equal to Less than or equal to Cert exemp no O Code O Description Certificate date Last inspection Does not begin with District Does not end with Fallaw un y Does not contain Please enter a value to search with THE FAT CAT e Select one of the fields to Search the premises on e Enter the Name File Number of the premises e Click onto the OK button Es records where File name Begins with THE FAT CAT E Records found 31 101 x Print list Ej Search for the Premises Click onto the Search button Search 59FF premises records Lec ue El od Hor Aiala 24 Pavesi bo Haka Fl ga Bare dole Autele 27 Povagie of Inapecton japan duticla 50 Dee Mittens Mest Ply Hejit rap Bick A Duty To Take Ceres H Leb ul ard Dala aterra Engl Ln Gis Alek Contentions Qepureerals ord line Erfin Hahah M Inve arch File number HO Code Name ss Add Open E FFS 00008 E The Fat Cat 1 Woodbridge Road Ipswich e Click onto the Premises Woodbridge Road
17. Fighters may need to Enter for Fire Fighters or to Effect Rescue 5 f Are there Confined Spaces into which Fire Fighters may need to Enter for Fire Fighting or to Effect Rescues SIN Confined Spaces which Fire fighters may need to Entes for Fv e fighting as Rescue If the Answer is Yes e Tick into the Confined Space check box e This will activated the associated fields e Tick into the check boxes that apply e Enter Information in the Brief Details field In the left hand column Click onto Page 15 PAGE 15 Communication 6 Control Measures Any other Control Measures specifically designed to address recognised Hazards e g Special Resources Special Equipment PPE etc 6 a Does the Building Affect Fire Service Radio Communications 6 Control Measures Page 13 6 a Does the Building Affect Fire Service Radio Communications O Is there a Repeater System in Place s there Sensitive Equipment that may be 4ffecter mE there Sensitis E Equipment that may be Affected by Radio communications re there Any Areas where Intrinsically Safe Page 14 O Equipment is Required If Yes Give Brief Details Enter Additional Information Here Page 15 If the Answer is Yes This will activated the associated fields e Tick into the check boxes that apply e Enter additional information in the Brief Details field In the left hand column Click onto Page 16 Tick i
18. Mandatory fields have not been completed a Form Validation Failed message will be displayed and the Audit Form will need to be re visited and the missing Mandatory fields need En numer add not be carpa K ore A aed Pee cer bee aed Pati Lowel riip Soe ol to be completed Click onto the OK button Follow Up Jobs a In Part C Page 12 you selected NO to Inspection Audit Complete and E Ticked the Create Follow Up Job check box entered a Job Due Date for Somme seer ae pc the Follow Up Job The functionality of Completing a Job whether it is a acre mara am oT E Follow Up Job or not is the same that it is moved from the To Do list to the o Br sin rs om Completed List with a Green Tick next to the Premises Cancelled J obs Allocated Jobs Todo v Number Description Date Eg Delta Design Syst 11 08 2009 Egecjooo01 District General Ho 10 09 2009 Merseyseal Office 01 07 2009 SHELBOURNE HOTEL 03 09 2009 The Fat Cat 30 The Mill The Rubber Di llocated Jobs Cancelled v Eg51 00004 The Rubber Dy Number Description Date EGFFS New P Thresher Off EFFS ODOOS The Fat Cat 30 08 2009 As you can see the Icon next to the Job has changed to a Red Cross and has 08 2009 moved from the To Do list to the Cancelled List with a Red Cross next to the Premises Once you have finished selecting the Jobs that are
19. Property Directory Current FP Posting Batch Reports Setup Risk Management FT TFT F F Health and safety Menu Bar The FP Premises Record will open Search for the Premises Click onto the Search button Search OK Cancel Please select a field to search on Station FE He number Please select a search type E qual to Not equal to Greater than or equal to Less than or equal to Old HO Code Cert exemp no Ends with YO Code Contains WO Description ls empty Certificate date ls not empty Last inspection Does not begin with District Does not end with Fallav un hd Does not contain g Please enter a value to search with THE GREEN MAN Click onto the Premises Click onto the Open button The Premises will appear in the Record Card SFP premises records zig x Hep g5 PPRC WAND Eropogate Hama and ddr THE GAFFE MAN Within the sub menu options THE GREEN LLUFHILL Jet ute Cd HL Dib Greene Fang Pub Pattee Ne Tc CA Jane Bedin Premises Supers 01535 2E095 3 MEAD Bae dete Mbdcs mpitdl Fragan Lait irig 01122005 Contiawentiond Documents arai lage Enitecam nt noticas e Click onto Inspections and Visits Site Hel Un Seecified Certite ston Sabin Fiatuimesd te Fla Prmmises robes srdable As you can see there is a next to Inspections and Visits this means that there are Inspection Records
20. SOPHT vet Athrbute Set Local Attribute Set Oo Click onto the Load Libraries button Load Libraries As you can see a list of forms will appear a f WAND Data lom Library ae El avalada From SOPWTLOGIC Currently Installed I i j 1FH Errar The window will show the Form Code Details and the Form Coda Deak Weren Peleaselate Hama e a ista i BF A vab enabled Inadent recording system li LAITA DIAN inddent Reporting Fora okd LE LB E orient Event Report Forme LADS Di ciober S008 LO 154 accident Event Report Form Ve rsion of th e fo rm SSI Revised Fine Safety Aude 20020000 ELLIS DOOR Audit arcdlData Gathering Scotland 200 AAC Pe Boijen end Chemical Exposure Porm ued LEOS DL July A ent and Chemica Exposure Report Form HESCIS 1122 IA Home Fire Safeey Chedo Genere 2009 SE Le ee MEAR PRS LISI FIKEI Fenteng M MHP ERF LIJI EPIA Eto MHS Banik arei Doka Gathering Peterr elana JEST OBAMI Medbo Tiiti riem erd D RHP PROA 1423 2 Mer 2010 ahin Heber ae It also shows the Date the form was Released and the Name of the form e Click onto Audit and Data Gathering England 2009 e Click onto the Get Details button If the Library file Audit Form in this instance is up to date all boxes will fill and a message The local version is up to date will be displayed at the bottom of the window If the Library version is out of date the message The lo
21. Ye Yar whan si pesi f pepis haa basn gt cirpintral in He This window is closing the job not the inspection When the Follow Up job on the 04 09 09 has been Completed the Finish Date the Visit Date will appear the hours entered in WAND will appear in the Inspections and Visits window and the Inspection Hours will update to cover both Job Times e Click onto the OK button This will bring you back to Inspections and Visit s window Within the Inspection and Visits window e The Finish Date has been left blank e The Times from the first Job has been automatically updated There are two Audit two Jobs within one Inspection The actual Job and the Follow Up Job that has been created by WAND inspections and visits p Help File 025227001 Print Results Cancel DK Started 2508 2009 Finish date Inspection type Allocate to Willison J 02 Fire Safety Audit a C 03 Fire Gateway 04 After a Fire c rs z Coding D2101 Units EA 06 Building complaint Inspection f C 08 Full inspection Personnel type Elbe 1 00 C 09 During performance inspection C FP specialist staff member Attendees 0 00 O 10 Re inspection Operational staff member Travel 0 75 lt Y Admin 0 50 Results Delete results Inspection notes Job summary Allocated to FSO Admin 0000178709 25 08 2009 25082009 25
22. an Incident at the coconinnnonooonoconanonnnnnnnananononnnnnnnnnnnnnnnnn nono nnnnnonnnnnnnnnnnnnn nn nnnnnnnnnnnnnnnnnns 77 PLES OS AR T EEE TE a e NEE E E E ON E EE ta E od 77 PAGE 18 CONSTRUCTION STRUCTURE AND FEATURES id AA ASA AAA A aA aicciees 78 9 Construction Description Information on the Premises CONSTrUCION ooononoooocconnncnnnnononannnnononnnnnnnnnnnnnnnnnn nn RR nn nn ron nn nnnnnnnnN NN NR nn nn nn nnnnnnnnnnnn EEE EEEE ESSE Ee OEE 78 Construction Description Main LADO SS A E RRA 78 Asbestos Present with the Structure of the Building A di 79 Room CUOTA E Eo 79 WELT CAU E A A E RE A S E A A a O E A REEERE 79 PAGE LIST RUCTO RI A A E E E ARANA NOE 79 SEV UCLA TL IOI N ARY O A A A A ena bese ste cc ell sk nea Veen asd eaten E A E A EA 79 Hidden RISk Of UC SPP CA sy eset csr inet a aa a o a a od SO Building Contents Significantly Increase the Fire LOTES a SANTAS LES AA TEA ASA aa atic cuales laos laa ra 80 Riskofdnternal Fire Spredd teans e eea E A A S E a a EEES 80 PAGE 20 ENGINEERED SOLUTION SYSTEM S ld dl 2 tance eae E EROE a 81 10 Fixed Installation RAMA O MO A ta dbus he eden leet ad she tae cn BAC ll ha data atest A E 81 ETRE CTN OEA Nit 81 Fire Sprinkler System Installed and Maintained for Life Safety and Property Protecti0M coconinooonococonnnnnnnnnnnnnnnononnnnnononnnnnnnnnnn ono nn nono nnnnnnnnnnn nn nn nnnnnannnss 82 Smoke COTOS TA A E E EEE ET A A EEE 82 Other kixed Instala OVS resen E A E E a a
23. applies from the drop down list 0 Co Operation Attitude of the Responsible Person e Click onto the Co Operation Attitude of the Responsible Person arrow e Select the options that applies from the drop down list Once Selected Notification of Deficiencies Action Plan e Select the Initial Expectation check box s that apply Enf Enforcement Notice Initial Enforcement Expectation Enforcement Notice Mandatory Initial Enforcement Expectation Enforcement Nobce Page 12 Previous Relevant Incident History Extensive and Relevant y m HO gt Previous Relevant I ncident History Relevant Inspection History Extensive and Relevant Es Deliberate or Inadvertant Non Compliance Inadvertant y Financial Advantage Sought lInadvertant i g 0 e Click onto the Relevant Incident History arrow Standard of General Condition Reasonable a Level of Significant Risk Very Significant y e Select the options that applies from the drop down list Co operation Attitude of Responsible Person Poor v Relevant Inspection History e Click onto the Relevant Inspection History arrow e Select the options that applies from the drop down list Deliberates or Inadvertent Non Compliance e Click onto the Deliberates or Inadvertent Non Compliance arrow e Select the options that applies from the drop down list Financial Advantage Sought e Cli
24. at the Active Forms display fields The Active Forms tab is were the Jobs and Audit Form will be displayed K SOPHTLOGIC WAND e Click onto the Active Forms Tab Display Field One access ean If there is no data in the What forms can Access in Display Field Three display field 1 Audit Form Display Field Two e Click onto the Check Out download Allocated J obs button Check Cut The window will grey out and a Please Wait will appear in the WAND window under the Check In button This means WAND will be contacting the datastore and search for forms that you are Please Wait allowed to access and then download them to your tablet PC This will display the Fire Safety Inspection Data Active Forms Library TUI Console What s allocated to me Check Out Check In Fire Safety Inspection Data As you can see there is a next to the Fire Safety Inspection Data folder Click onto the next to the folder The Audit Data Gathering England 2009 option will appear underneath Library TUI Console What s allocated to me Check Out Check In Active Forms Fire Safety Inspection Data e Click onto the Audit Data Gathering England 2009 located Jobs Toco e Pirri Deerin Dita Epai BACCARA FLORIST Por zona In the To Do List Eeri BACHE PROZOAF Pea Fatt T a naan El DAE TO
25. e Select the Completed Cancelled option Allocated Jobs Completed v The Jobs you have Completed and or Cancelled will be in the list Number Description Date A 699997191 SOCIAL SERYICES 29 07 2009 EO2522 001 THE GREE Allocated Jobs cancelled inal i A Number Description Dat e Click onto the Check In button Check In Fajrrssoo009 menace eae WAND will Check In upload all Jobs that is in the Completed and Cancelled list into the datastore and update the Premises Record Card This may take a few seconds Allocated Jobs cancelled vw All of your Completed Follow Up and Cancelled Job have now disappeared form Per Allocated Jobs Completed vi the J ob Log window Number Description Date Let s take a look at the Premises Record Card Openthe Premises Record Card Let s view the results in the Premises Record Card of a Job when it has been Checked In as a Follow Up a Job that was Checked In as Completed and a Job that was Check In as Cancelled via WAND Fire Safety Window FP Premises Records In Global Navigator FP File Number Register File Tracker Job Management e Click onto the Fire Safety button Fie Safety Petroleum gt Work Manager A i Letter Manager This will appear in the tool bar Property Directory Current FP Posting Batch Reports e Click onto Pr
26. effective Fire Safety Management fulucie 11 Fun Salnlp Aurarmapomanit The Responsible Person shall make appropriate arrangement for the ata 11 Fre Saat Sersrgararas effective planning organisation control monitoring amp review of preventive and protective measures If the Response is Validated in your Professional Judgement evidence eee or response is believed to be validated Tick into the check box Complarnco Levee A em ATA ye i iiai Click onto the Compliance Level arrow e Select one of the options drop down list O Broadly Compliant v Dates fv The Please select Broadly Compliant Non Compliant Minor Deficiency Risk Non Compliant Major Deficiency Risk If Broadly Compliant is selected go to the next question Alternatively if Non Compliant Major Deficiency Risk or Non Compliant Minor Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply Enter Additional Information in the Notes field optional e Goto the next question Article 17 Article 17 Maintenance Mandatory Safety Critical Are Fire Safety provisions being adequately maintained Where necessary in order to safeguard the safety of Relevant Person the Responsible Person must ensure that the premises and facilities equipment devices provided are subject to a suita
27. fields e Click onto the Risk of External Fire Spread arrow e Select one of the options from the drop down list Enter additional information in the Brief Details field If the Answer is Yes e Tick into the Risk of External Fire Spread check box e In the left hand column Click onto Page 20 Audit and Data Gathering England 2009 Name Building Contents Sigriicanitly Increase the Fee Load Please select v Peg UF PAGE 20 Engineered Solution Systems 10 Fixed Installation E g Sprinklers Drenchers etc Dry Wet Risers Ventilation Systems Total Flood Systems Automated Fire Alarm Indicator Panel Other Relevant Engineered Solution Systems Fire Alarm Information 10 a is there an Automatic Fire Alarm and Is the Alarm linked to a Receiving Station The values previously entered in Part A Page 3 Premises Features Monitor AFD Present will automatically populate The drop down list to Mains Automatic Fire Alarm and Alarm Linked to a Receiving Station check boxes Audit and Data Gathering England 2009 In the Automatic Fire Alarm box are Data Additional Des nption sl Pat Parti Pata Pell 104 Five Alem information Page 13 e Enter the Number of Detector Heads Page 14 In the Alarm Linked to the Receiving Station box o oO e Enter the Number of Unwanted Fire Signa
28. into Four Parts Sa udit and Data Gathering England 2009 dD hering Part 4 Part B Part E Part D Part A Site Assessment Information primarily for Fire Safety File and FSEC Part B Fire Safety Audit Assessing Compliance with Fire Safety Order Part C Calculation of Relative Risk Rating and Risk Level Part D Operational Site Specific Risk Information where appropriate Within Part A B C D are Pages Part A Three Pages page 1 3 Part B Five Pages page 4 8 NI RT Part C Four Pages page 9 12 Part D Eight Pages page 13 20 o Fali p imen ral Ml el a pl Pre Ug ad A erp ioryon A Fie Ld rca e To view different Parts of the form gt Click onto the Tabs e To view the Pages within the Tabs gt Click onto the Pages The Audit Form will be displayed in the centre of display field 3 Anything in Red means it is a Mandatory field and must be filled in If you miss any of the Mandatory fields you will be allowed to continue with the form but you will NOT be able to Complete the form until these fields have been filled in Form Validation Failed The Validation will flag that a Mandatory field has not been completed In addition there are a number of look up tables and flowcharts which the Fea oft rensat ieee ren Suber at y General Pine Precsu ona Deficentcy Coura yf Enpleytes al Werk Corrpleroe Level Arde 3 Inspect
29. select Please select Unlikely Enter the Key Holder Details Enter the Location of where the Plans of Emergency are stored Enter the Emergency Rendezvous Points Enter Area Available for Control Point PAGE 17 Environmental and Evacuation 8 Environmental Consideration Environmental Effects of an I ncident at the Premises 8 a Is the Premises a Regulated Site If COMAH has been selected previously from Part A Page 3 Potential Loss and Risk the Question and COMAH check box will be automatically checked 8 Environmental Consideration Environmental Ellects of an incidant al the Promises If any of the other check boxes apply soga Page 15 e Tick into the Premises a Regulated Site check boxes e In the Brief Details field enter any additional information Erter Additional Information Here La 8 b In the Event of a Fire is the Likelihood of In the Event of a Fire at the Premises is it likelihood of Contamination Pollution on or off Site If this is the case ES e Tick into the check boxes that apply s This will activated the Brief Details fields e Enter additional information in the Brief Details field Evacuation 8 c In the Event of an Incident at the premises is it likely the surrounding area may need to be Evacuated If this is the case e Click into the Event of an Incident Evacuated
30. than Traditional Brick and Timber or Concrete Framed Page 14 If the Answer is Yes Page 15 e Tick into the Materials used check box e This will activated the drop down list e Click onto the Type of Building Construction arrow e Select one of the options from the drop down list Construction Description Main Fabnc 9 a Are Materials Used for the Main Fabric of the Building other than Traditional Brick and Timber or Concrete Framed In All Cases Indicate Type of Building Construction Type of Building Construction Old Timber Frame v Please Select v Please Select Single Large Compartment Modular Prefabricated Building b Asbestos Present with the Structure of the Building 9 b Is Asbestos Present with the Structure of the Building E Asbestos Present with the Structure of the Budde If the Answer is Yes e Tick into the Asbestos Present check box barnes o e This will activated the associated fields e Tick into the check box that apply 2 e Enter additional information in the Brief Details field Room Features 9 c Does the Building have Any of the Following Room Features If the Answer is Yes e Tick into the Does the Building have any of the Following Room Features check box e This will activated the associated fields e Tick into the check boxes that apply Wall Features 9 d Does the Building have Any of
31. the ramifications of the action are to be taken into account The net benefit of the enforcement action in this situation is for the inspector to judge There is a net disadvantage to employees and others who might be affected from the action taken NB Risk is the overriding concern and that the wider impact may be a qualifying issue but is not definitive Have the principles and expectations of the enforcement policy been met The policy has been followed The policy has not been followed
32. the Give Brief Details field D Is this a Sole Supplier in the UK Providing high value or unique service or products If yes give brief details Exceptional Value Properties with a value of close to E Is there Exceptional Value Value of rebuild and restock or exceeding 100 000 000 One hundred million pounds should If yes give brief details be included in this section If applies Tick the check box Is this Heritage Risk Building of National Importance or international significance ra gt Enter Details in the Give Brief Details field the check box If yes give brief details gt Enter Details in the Give Brief Details field e If yes give brief details FF 7 al nai Heritage Risk if the building is of National or International da significance There are no hard and fast rules but if the building is Dis this a Top Tier COMAH Ste listed on the National Monuments Record it could be If yes give brief details considered a Heritage Risk The National Monuments Record is maintained by English Heritage and can be viewed on their website at www english heritage org uk If applies Tick Community Loss this question aims to identify buildings which if involved Fire could result in Significant Consequential Loss to the Local Community If applies Tick the check box gt Enter Details in the Give Brief Details field Chemical Site it is a Chemical Site
33. the drop down list 100 00 and Over If the Answer to is No define what the Restrictions are Due To e Tick into the Access Provisions to the Open Water Supply Unsuitable for Pumping Appliances check box ee This will activated the Height Weight or Width fields A T AAE EAE o O e Tick into either or Height Weight or Width check boxes e Inthe Limit fields Enter the Limit a If the Open Water Supplies Prone to Seasonal Availability Are the Open Water Supplies Prone to Seasonal Availability e Tick into the check box Fire Fighter Medium Emergency Water Supplies 11 c Are there other Emergency Water Supplies Available Indicate on Site Map Page 18 Fire Fighting Medium Emergency Water Supphes e Click into the check box if this apply C 11 c Are Other Emergency Water Supplies Available Indicate on Site Map Fire Fighter Medium Rising Mains I nlets Provided 11 d Are the Following Types of Rising Main Inlets Provided Indicate on Site Map Fire Fighting Medium Rising Mains Inlets Provided Page 17 Oo C i C k i nto t h ec h ec k b oxes t h at a p p ly 11 d Are the Following Types of Rising Main Inlets Provided Indicate on Site Map Dry For Example Page 18 E Foam WET Height of building full tank of water New building 50m high Old building 60m high Dry Foam Council flats 12 Contact Specialist Advice Details E g C
34. the issuing of an Enforcement Notice as a matter of urgency Consequently where it is necessary to consult others before serving the notice which could delay the issue of a notice by weeks this can often be undertaken by phone or e mail to speed the process up significantly and serve the notice as soon as possible With a compliance level 5 the inspector would normally consider setting relatively short timescales but should also take account of the relevant circumstances risk amount and type of work required etc 6 By virtue of article 30 2 c no less than 28 days can be given for the responsible person to take the steps required by an Enforcement Notice Application of the Enforcement Management Model EMM In all cases except Compliance Level 1 apply the Responsible Person Factors Appendix 5 pg 105 to the Initial Enforcement Expectation IEE Appendix 3 pg 103 of the Enforcement Management Model EEM in order to confirm the Enforcement Activity if the outcome is Compliance level 4 or 5 then the Strategic Factors Appendix 6 pg 106 should also be applied Once the Enforcement activity is confirmed the following monitoring is normally recommended e Broadly Compliant Educate Inform no Follow Up required e Notification of Minor Fire Safety Deficiencies Follow Up not normally required e Notification of Fire Safety Deficiencies Follow Up may be required however this may not be required by all FRA
35. the options from the drop down list Please select Unknown Yes Po If the Answer is Yes This will activated the other fields e Tick into the Security Measures at the Premises check box e Select the option s that apply Has the Responsible Person Agreed to Notify Risk Information Unit of their Is there Electrical Gas or Fuel Oil Intake and or a High Rise Premises Information Wall Plate of Smoke Cloak Fitted e Tick into the check boxes that apply Enter additional information in the Brief Details field Is there Security on Site Might time Please select f Daytime e Click onto the Security on Site arrow 24 Hours e Select one of the options None Exceptional Value or Social Risks 7 c Are there Exceptional Value or Social Risks The values previously entered in Part A Page 3 gt Potential Loss Risk will automatically populate the check boxes and Updates the value of the check boxes Page 13 7 c Exceptional Y alue or Social Risks Heritage Is Building of National Importance or International Significance Community Is there Exceptional Value or Impact on the Community Environmental Is there Significant Impact on the Environment or Community Page 14 O Sole Supplier Provide High Yalue or Unique Service or Products J Is there Exceptional Value Value of Rebuild Stock IF Yes Give Brief Details Enter Additional Info
36. to 15001 to 2000 6000 15000 32000 101 to 201 te 351 t 951 to 2701 to 200 350 150 2700 7500 401 to 701 to 1201 to TOO 200 2300 401 to lOO to 2501 to 6001 to ODO 2500 6000 13000 61 to 130 31 te A 501 to 1401 to 6000 200 500 00 6000 101 to 76 to a LOOT to E Further Education Public Buildings Licensed Premises 3301 to ODO 175 300 000 3300 S000 101 to 261 to Fl6 2401 to 7001 to 15000 260 715 2400 7000 15000 100 to 201 to 401 to 001 t 2701 to 200 iT 1000 700 9400 51 to 100 101 to 301 to 01 to 701 to 800 300 600 700 Other Premises Open to the Public Factories and Warchouses a_i lad I mi a ti Lil lad p Other Workplaces Appendix 5 EMM Responsible Person Factors Revised CFOA Fire Safety Audit amp DG Guidance 28 April 2008 Draft V2 2 Responsible Person Factors Does the responsible person have a history of relevant enforcement action being taken Enforcement action has been taken against the responsible person on the same or similar issues by notices prosecutions or informal action No enforcement action against the responsible person has been issued on the same or similar matters Is there a history of operational incidents at the premises here is a history of operational incidents at the premises e g fires false alarms and spillages etc here is no history of related incidents at the premises e g fires false alarms and spillages etc or reports of incidents from other agenci
37. upheaval associated with new software releases If a new version of WAND becomes available when a user accesses WAND they will be notified that an application update is available to download pg 13 WAND is a web based application For installation and updates you must be able to access the Internet either thru WIFI or Ethernet For downloading and uploading of Jobs Check In Check Out you must be able to access the Intranet either thru a WIFI or Ethernet connection Provided at service premises via Tablet PC connection points You DO NOT need Internet access to fill out the Audit Form s Installing WAND to your PC Tablet FRS personnel will need to download the WAND client from a SOPHTLOGIC website to all PC s Tablet s that will need to access the audit forms You might need to contact your Administrator when installing WAND onto your tablet This may be a privileged access only If you do have the Privilege to install WAND Oe i cr Go to website www safeashouses net publishing firespace windows e Click onto the Install button Install ERTIES A File Download window will appear asking would you like to Run or Save this file Do you want to run or save this file m e e Click onto Run button Run By Sophatoge Fiewpare Cooscle Setup Type iontu 598 From wm safesshouses net For the foliowing components NET Framework 3 5
38. vulnerable groups The action does not result in control of risk to vulnerable groups hat is the long term impact of the action The action is sufficient to achieve sustained compliance across the range of risks associated with the premises The action is insufficient to secure sustained improvements and that problems may be expected at subsequent visits hat is the effect of the action on other responsible persons Other responsible persons in the same industry geographical location or wider business community are deterred from committing similar offences or encouraged to adopt a more favourable view of fire safety requirements The action taken broadcasts a positive message about fire safety The course of action undermines both positive responsible persons perception of the fire authority and the wider appreciation of the standard of fire safety required hat is the initial impact of the action The action secures compliance with the relevant benchmark The action does not secure full compliance with the benchmark compliance with the benchmark hat is the functional impact of the action Acceptable There is a net benefit to the employees and others who might be affected NB Risk is the overriding concern and that the wider impact may be a qualifying issue but is not definitive E g Where the strict application of the law would result in the closure of the premises or unemployment then all of
39. 08 2009 WwilisonJ 60 30 45 0000182 09 25 08 2009 04 09 2009 Remove job Print job sheet Set owner Job sheet template The Job Due Date on Page 12 of WANDis reflected the next Follow Up Date e Click onto the OK button This will bring you back to the Premises Record Card Completed Job If a Job Audit have been Completed via WAND the Job will be uploaded to the Premises Record Card on Check In To view the Results of a Follow Up job Within the FP Premises Record Card x in Help GIS FPRC WAND Propogate Name and address File no Find Next Back En inst Muioc Em e Search for the Premises Archive Print Search i j Mobos Es ee E e Click onto the Search button I 01d HOC Hold Unuse no Batch Alteration Notices Show Article 24 Power to Make Regt Base al Article 27 Powers of Inspectors aa a y Article 32 Other Matters Not Re Notes ast MEP Article 8 Duty To Take Genera DM Link 5 arc h Audit and Data Gathering Engle _DM Link peaks Site Ref Contraventions Documents and Images Enforcement Notices y F Ine arch Please select a field to search on Cancel Station PE file number Please select a search type e Select one of the fields to Search the premises on Enter the Name File Number of the premises Click onto the OK button Please enter a val
40. 104 Section One completing this section will disable section 2 Confined to the Room Compartment or Floor or Building of Origin e Click onto the Property Loss Arrow e Select one of the options from the drop down list Conrad both busch of cigar e Enter the Estimate damage within 50m Confined to room or compartment of origin v Please Select Confined to room or compartment of origin Confined to the Floor of origin Confined to the building of origin Section Two completing this section will disable section 1 Sub Section 1 Area confined to damage Damage beyond Building of Origin Property Loss Estimate damage within 50m2 e Click onto the Arrow if active T a Sub Section 2 Total area of damage only gt en ft mo Sl e Select one of the options from the 300 2 o 999 m Damage beyond building of origin 1000 m2 to 9999m2 v OO m bo ret DO rid fo LOAD mit drop down list Ever 100000 mz Fire Fighter Hazard where known the Inspector will need to establish whether the building or its contents could pose a Risk to Fire Fighters Hazards might include Building construction that could lead to rapid structural collapse of walls floors or ceilings e g cladding panels high bay storage racking etc Contents e g hazardous chemical storage Processes e g foundry work gas or vapours under pressure Internal layout e g large complex internal layout with or without restrict
41. 7 Occ pancy PROTEINAS AA cs 27 DC GU DOO TIE O a AO OO es E tdci occasion 28 PAGE 3 POTENTIAL LOSS RISK nrrainn AAA AAA AAA E ETA AAA AA IAS dla alae lla a 29 PROPERTIES an A a o Ola 30 O A a 30 Premises T eatuteS ER nn RR NR 31 A rca bl ht astaaics Mich oie E aera wah Uschi aaa en uch anh ascitic Ulett didad va hob Miata E a LeMans stair et 32 DTCs OVC A A A AAA AAA A A A O 33 PART B a FIRE SAFETY AUDIT E TO Response Vandal A A A o 37 Comphancekevel VUE E A E E E A E SA A E T A E E S 37 Failure Bore S A E AE A EE A A AA A A ER 37 PAGE 4 MANAGEMEN Taaa E E E ONE NL LE E E A E A A E APT OOO 38 A ticl 9 Risk Assessment Mandatory a ES AS E E E E EE E hk EE AE EA 38 Article 10 Principles of Prevention to be Applied Mandatory eeeesssssssnsenseessessssssssssesereessssssssosesereressssssseseoereeoessssssssesrrereesessssssosrotreesessssssesserreeeees 40 Article 11 Fire Safety Arrangements MAROTO tt E ARAS ERA AAA AAC SARA SAA RAE AE 40 PCLT Maintenance Mandatory A AS A A A AA A ha AA see sats dia 4 PAGE 5 MAINTENANCE OF PROVISIONS MANDATORY cccccecscssceccececcscsccscsscsccscscsceccscvccscsccscacsceacssescscsacsssacescscvavsceacssavsceacsssacsceacsssscessacescusvaceceacuavaceesaeees 42 Article 38 Maintenance of Measures Provided for Protection of Fire Fighters Mandatory ooonnninnnnuncnnonncnnnnnnanananonnnnnnnnnnononannn nono nn nnnononnnnnnanan nn nro 42 Article 19 Provision of Information to Employees Mandatory
42. A O A EN OA PO o PART D OPERATIONAL SITE SPECIFIC INFORMATION SSRD te JU A A O 70 Site CCUG RISOTTO A mobiles NA E A UA EA O o eet ENEE AEDE EERE 70 4 Life Risk Information Concerning the Occupant of the Building coconinnnononononnnonnnnnnnnnnnononnnnnnnnnnnnonnnnnnn no none nn nnnnnnnnnnnnnn nn nn nn nn nn nnnnnnnnnnnnnnnnnnnnnaninss 70 5 Hazard Risk Presence of Hazards Material and Processes on the Premises ooococonnnnoononcnnnnnnnnnnnnnannnnnnnnnnnnonnnnnnnnnnnn nn nn nnnnnnnnnnnnnnnnnn nn EAE EEE E EE EE EEE 71 Sp ciic Hazards Presentie AE AA cance AA A EA CASAS A 72 MATAS FOCONSCS TP OS CU e a oe E 72 PAGE IAEA YOU OFTHE PREMISES rinra d E EAEE EET NEO NES AN SEE 73 El ctricalInstallation Present is A A EA A A cod 73 Information Concerning the Internal Layout of the Building tae de dass 73 Confined Spaces which Fire Fighters may need to Enter for Fire Fighters OF tO oocomomoninnnononnnnnnnnnnnnnnnnnnanannn nn nono no nnnnnnnnnnnn nn nn nnnn no nn nnnnnnnnn ne nnnss 73 ENEE CUE a ete staat ea A dat 73 PAGE T COMMUNICATION aieiaa ROE AEE E A EDI AAA A A A AE 74 6 Control Mea sute S AO ESAS AER 74 PAGE 16 CONSIDERATIONS SECURITY MEASURES SOCIAL RISKS 00 A AAA A t tress SSeS te e EEEE A A A 75 ZsOpera tional Considerations enen E AE E n acta 75 Security Measures at the REIS ESAS E lie dada 75 PAGET ENVIRONMENTALAND EVACUATION A A iio T71 8 Environmental Consideration Environmental Effects Of
43. BADE CH Fa LE ran i Fae oan CAR WASH 15 06 2008 MST yon UVERPOOL ROAD Met eta et Era POLAM LAOS WIT Ein nan ra A A f rr 191 LIAL LAICOS Fa LE ran i As you can see all Jobs which are incomplete still to do or have been allocated will a Sarees a 4 P r i ages fa 50 MERFIELD 29 07 i 2009 appear in the Allocated Jobs display field 2 Egoe Tesco 2ai0712009 Pr e200 THE GRE HAN Feet it ali All Jobs List To manage view the workload in different folders e Click onto the All Jobs arrow A drop down list will appear with five options to choose from All Jobs To Do Completed Cancelled Recalled All Jobs List e Click onto the All Jobs arrow e Select All Jobs option from the drop down list List of Jobs that are not yet finished Completed Cancelled and Recalled List of Jobs that are not yet finished and still to do Lists of Jobs that have been Completed will upload to the main datastore when Check In selected Lists of Jobs that have been Cancelled will upload to the main datastore when Check In selected Lists of Jobs that have been unable to upload to the main datastore when Check In was selected All Jobs ee All Jobs As you can see in this example there is a list of All Jobs Completed To Do and Cancelled To Do List e Click onto the All Jobs arrow e Select To Do option from the drop down li
44. Commence 4 a Evacuation Procedure in Place within the Building Ful Flease select e Click onto the Evacuation Procedure arrow Full e Select the option that applies from the drop down list Phased Vertical 4 b Estimated Time for Full Evacuation of the Building time in minutes Please select Please select e Click onto the Estimated Time for Full Evacuation arrow e Select the option that applies from the drop down list 4 c Are any Occupants Not Able Bodied O Special Assistance Required e Tick into the Occupants Not Able Bodied check box O semi Ambulent O Non Ambulent e Tick into the check boxes that applies Bedridden 4 d Does anyone Sleep on the Premises i 4fdi Does anyone Sleep on the Premises e Tick into the Does Anyone Sleep on the Premises check box mee Base Selec na e Click onto the arrow Please select e Select one of the option that applies from the drop down list 4 e Number of CHILDREN normally on the premises i e Enter a number into the check box if applies 4 f Number of EMPLOYEES normally on the premises e Enter a number into the check box if applies 4 g Number of PUBLIC normally on the premises J k e Enter a number into the check box if applies 4 h Does the Premises Operate as a Night Club 4 hi Does Premises te as a Nightclub e If this applies Tick into the check box 4 h Does Premises Op
45. Deficiency Risk or Non Compliant Minor Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory Click into the Failures check boxes that apply Enter Additional Information in the Notes field optional Article 10 Principles of Prevention to be Applied Mandatory Safety Critical Have any preventative and Protective measures been implemented Armele TU Pria of prevention in be ale Where the Responsible Person implements any _ Preventative and Protective Measures PPM he she must do so on the basis of the principles specified in Part 3 of Schedule 1 If the Response is Validated in your Professional Judgement evidence or response is believed to be validated Tick into the check box A Broadly Compliant k N da ia Click onto the Compliance Level arrow e Select one of the options drop down list F pantie pct oi Head to bomen le If Broadly Compliant is selected go to the next question Alternatively if Non Compliant Major Deficiency Risk or Non Compliant Minor Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply Enter Additional Information in the Notes field optional e Go to the next question Article 11 Article 11 Fire Safety Arrangements Mandatory Safety Critical Is there
46. History of the Premises Sej x ED premises records A Help GIS FPRC WAND Propogate Name and address File no Find Newt Bak Station 7 z SLN Insert Multi occ Edit FSEC VO Code Archive Print Search Sec use y Old HOC Hold Unuse no Batch Owner Alteration Notices Show Contact Article 24 Power to Make Regt Add O ai date Article 27 Powers of Inspectors i n istrict requency g N FP Officer Last insp Article 32 Other Matters Not Re Notes Follow up Article 8 Duty To Take Genera DM Link FU dat Ba Audit and Data Gathering Engle _DM Link i Site Ref Contraventions Documents and Images Enforcement Notices x T Ine arch e Select one of the fields to Search the premises on e Enter the Name File Number of the premises e Click onto the OK button 3 6 records where File name Begins with THE GREEN MAN E Records found File number HO Code Name Address The Green Man The Green Clophill Bedford a Southill Road Stanford Biggleswade Southill Road Stanford Biggleswade Church End Eversholt Milton Keyne High Street Lidlington Bedford Chalets Southill Road Stanford Bigg Print list Ej Open mm The Green Man 147997001 Fire Safety Window FF Premises Records FP File Number Register File Tracker Job Management Petroleum d work Manager Letter Manager
47. Ipswich e Click onto the Open button of The Premises Record Card will open E i a EN L Fun Burat Ed e Click onto Inspections and Visits fee L anche pm gewn zj Danos tid uero f ea e Click onto the Show button Wat sold iii e A oo Bape dale i i 2006 NE E aie Akl ias J a 08 05 2005 RANA Mole i tatba h e Fikih pH Lor The Inspections and Visits window will appear at the bottom of the ere cae a record card e Click onto the job you want to Revise e Click onto the Revise button Revise Ure Sjea Can au Disaj Gut lo iiai Pal 0 in I iah 017 2006 0511 2005 1 A j The Inspections and Visits window will appear as shown Help File FF 00008 Print Results Cancel ox Started Finish date TEETE Inspection type WAND has automatically entered the Finish Date and the Allocate to Alf Brown A 1 Cancelled Audit a i 3 F D01 Fire Safety Audit Scotland Inspection Type has changed from Fire Safety Audit to eo C 04 Alleged Fire Risk Codi L Unit 7 05 Building requlations consultation oding nits C 08 Fire Saf i it ire Safety Audit Cancelled Audit Fae eerie Hours 0 00 C 09 Fire Safety Audit Nothem Ireland C FP specialist staff member Attendees 0 00 c a uenas Self Assessments Operational staff member Travel 0 00 gt Follow up Admin
48. ND THER ISSUES ia A A A NE 58 Sub total A a tocalc lated senen ne E OI AA AS A EA 61 Building and Occupant Features and Calculation of Relative Risk Level ocoonnnnconococononannnnnnnanonanonnnnnononnnnnnnnnnno no nnnn nono nrnnnnnnnnnn nn nnnnnnnnnnnnnnnnnnnnnnnnnnnaninss 61 DEL AN 62 COICUIGHON OF R lative Risk Level A A A said E E bu eae ea ail chit don nite tan dente eins AE E 62 IRCVALIVE SERAN PAZ LOS AA AT AA AAA A AA DAA AE Ad NE 62 Relative Risk Level VEto VI A AAA AAA AAA AA a a Naa a eraai 62 PAGE VO ELON TART eoa ON E N NN ON side 63 Initial Expectation Notification of Deficiencies Mandatofy eeesssssssseseeeeensossssssssssesereessssssssssesererssssssssssoereeeesssssssseresereesessssssesretrereesssssseserereeeeeeesesss 63 Initial Enforcement Expectation Enforcement Notice Mandatory seseessssssssssssesesereessssssssosssererssssssssssrorreeeesssssssserseeeesessssssesrorrereesssssseserereeeesessssss 64 PAGE 11 PROFESSIONALJUDGEMENT CONTEMPORANEOUS NOTEG sssssscecccccccccuscsssseseececcceceseaususeseececccecesecuauessseseececesecsseauausnsseseececeseseseaueuessecceceeeess 65 PAGE 1D INSPEC TION AND JOB DA Va A hese cae AA AA AE AAA A EA AA AA AAA NEN Ler 65 FOLLOW UP JOB O JOB COMPLETED PEON AEI NILEN E EINES AE TIA LON RAEN aT NES RC OP SEEEN ETEEN AEEA EEEE AE EN SRT US EIES ONE II ARR LSE NST MSR ERECT NY SPUR OR NASER TENE 7 f JOB CANCELLED Bath renee datos O O CA o EXAMPLE AUDIT CYCLE
49. Nace mtinag 83 Fire Fighter Medium Emergency Water Supplies seoeeeesesssssssssseseeeossssssssssesereessssssssesesereresssssssosrerreesossssssesetrttoosssssssseertretessssssseeserrrteeesessssssesrreee 85 Fire Fighter Medium Rising Mains Inlets PrOVI Cdi ASAS lA A AA A A de 85 12 Contact Specialist Advice Details E g Chemical expert ii A aes Ceazaokadaves sab stawcehesneascntsaawiad awnasadetuaiansaaves sn sda ead ebenmensearaesuinen 85 I3 PDA Pre Determined AMENA A A 85 STATUS BUTTON 00 AA ARAS AS AI td A E O 86 MEAR A A RR RON 86 EOL IA o de 86 COCA od S RE CONNECTTO YOUR DATASTORE Bde woh A II A A o A OPENTHE PREMISES RECORD CARD A E MOLT WP TOBA lcd 91 COMPLETED OB ist dot to dea dua ainiaveawsae Danas abby a a 94 CANCELLED JO Bisel Uaseds E ihr hes Ae an ital A ll eds 96 REMOVE OB ccc Ant Naat a tit Macatee iio 98 PRIN TA OB SHEE Lua lo E s 99 SETOWNER me ee operon rae eT een on ORE E me EY enn TOR REE CC MIRO Ne OTe te EE ene UOTE I S O ere ror ee Ree rr Ty err 99 JOB SHEERTEMPLEATE eee Re RRR ARN MUSED AE MO UN COREY pee NNR CR er OUTER EN CH IRIE A A A O A NER Ue Re ECE Tae 100 APPENDIX t ESEC RISK GROUPS Did A AA ae ksi Buds AA dl AAA AAA AAA 101 APPENDIX 2 RELATIVE RISK LEVEL MATRIX FIRE SAFETY INSPECTIONSG cccsescccccccsssecccccccseeccsscessesccsesscusesceseeuuseecssssseuseecesseuseecesseuueecesseseuesesses 102 APPENDIX 3 INITIAL ENFORCEMENT EXPECTATION TEE AND DESCRIPTION
50. Protection will automatically be checked 0 9 i i i 10 19 If Both is selected from the drop down list both of the above check boxes will be automatically checked 20 29 oon 60 69 70 79 F P 80 89 10 b Fire Sprinkler System 90 99 10N v Is a Sprinkler System Installed and Maintained Page 15 Percentage of Building Protected 180 89 v Is the System for Life Safety Is the System for Property Protection Smoke Control System 10 c Is there a Smoke Control System Covering Means of Escape and or Common Areas Natural Mechanical and or Pressured Systems The check box previously selected in Part A Page 3 tacks Cono Spies Premises Features Smoke Control will automatically populate the Is there a Smoke Control System Covering di Means of Escape and or Common Areas check box with what ever options chosen from the drop down list k i Is there a Smoke Control System Covering Means of Escape and or If Natural Extract is selected from the drop down list the Is there a common areas i Natural System Smoke Control System Covering Means of Escape and or Common Areas am i Mechanical System and Natural Systems check boxes will automatically be checked C Pressurised System p i mE there a Smoke Control System Covering Means of Escape and or If Mechanical Extract is selected from the drop down list the Is Common Areas C Natur
51. SOPHTLOGIC WAND Audit Form Version 2 2 20 4 England User Manual For more information E diane mcgovern sophtlogic com T 01473 255552 Table Content INTRODUCTION nd ET EN a e o e e e E AES e AE e O e E PREMISES RECORD CARD A RS AIS A TAI CHECKING THE HISTORY OF THE PREMISES lt a sa 9 Allocation JODS A A A A E A A Ed 10 WAIN A O O A N O ONE T A E OTEO ll INSTAELINGWANDTO YOUR PO TAB ah ce Sel Be ag lash ate ee a elle Nace Sel tl Be ae a ate Rie a Daal oe Gene 11 OETA plata WAN DD wisi tetera ba A dla deem 13 Place WANDA ONTO The Desktopi ienna ana a E E ARLE A E AE E AE E A o EE sha as ices oaa oai 14 HOW DOES WAND WORE a e a re Mt ds o o a dd 15 IA A RS 16 Copy BUON ii a barca asta E ean AAA A AAA A A AA a 16 vanddate Lic ene ld 16 Test BDUMON nati A A A A A na 16 LIBRARY AD o A SAS RN te C N 18 ACTIVEROR MS TAB ind AE AE AA SE AA 20 A A A A EET ee E ECU nU CRE EERE rere eee 21 AS AA o ATE A Tie ttae an APRESS E aE E War SET HRT A E E a Tenor 22 AUDILFEORM DISPLAY FIELD A A NAAA A R EA A E al 23 PARTSAND PAGES soninn nr a A A O a R O O eee 23 Changing the Width of TOCA UTA AA AA A AA ondaa 24 Minimising Maximising AAA A O A AS cel ada Ga Deets AEA ets i ent See E R ses 24 PART A a SITE ASSESSMENT MANDATORY RR O PAGE ES PREMISES FILE INFORMATION a AAA AA AAA AAA AAA AS 25 Premises Use and Responsible Person DICTA os AAA EA Aia 25 PAGEPE2A0OCCUPAN TS A N E A 27 IRMP FSEC INTOTMAR ON OC oie 2
52. al System there a Smoke Control System Covering Means of Escape and or Common an Y Mechanical System Areas and Mechanical System check boxes will automatically be checked Pressurised System a Is there a Smoke Control System Covering Means of Escape and or If Natural Mechanical Extract is selected from the drop down list only 4 common Areas C Natural System C Mechanical System Common Areas check box will automatically be checked A the Is there a Smoke Control System Covering Means of Escape and or If Pressured is selected from the drop down list the Is there a Smoke H mon arsa meen C Natural System E Mechanical System Pressured System check boxes will automatically be checked IF Pressurised System Control System Covering Means of Escape and or Common Areas and Is there a Smoke Control System Covering Means of Escape and or If Basement Clearance is selected from the drop down list only the Is there Y Common Areas C Natural System C Mechanical System check box will automatically be checked Madsen a Smoke Control System Covering Means of Escape and or Common Areas Other Fixed Installations 10 d Are there Any Other Fixed Installations If the Answer is Yes e Tick into the check box at This will activated the associated fields ss e Tick into the check boxes that apply e Enter additional information in the Brief Details field 11 Fire Fig
53. anagement Model EMM produced by the Health and Safety Executive HSE which is considered national best practice CFOA has adapted and summarised this model for use by Fire amp Rescue Authorities The use of the EMM will allow Inspectors to make consistent and fair Enforcement decisions based on clear guidelines which will be robust if challenged and auditable It is essential that Inspectors continue to use Professional Judgments but if Inspectors deviate from the outcomes of this model then the reasons why should be documented for future reference and consistency of Enforcement Activity Once an Initial Enforcement Expectation IEE Appendix 3 pg 103 has been reached i e the outcome of completing Part B of the Fire Safety Audit in all cases except compliance level 1 the Responsible Person Factors Appendix 5 pg 105 should be applied in order to confirm the Enforcement Activity if the outcome is Compliance level 4 or 5 then the Strategic Factors should also be applied Appendix 6 pg 106 Note Several Articles have been added to the audit form Articles 27 29 30 31 32 and 24 to which no score is attributed consequently after arriving at the Initial Enforcement Expectation IEE any issues relating to these should also be considered when applying the EMM principles These tests will involve a series of questions relating in the first instance to the Responsible Person that will allow the Enforcem
54. ant Persons concern Article 15 Procedures los serious and imminent danger and los danger woas If the Response is Validated in your Professional Judgement evidence or response is believed to be validated Tick into the check box e Click onto the arrow in the Compliance Please select Level drop down list Not Applicable o a Broadly Compliant Compare Lavel Broady Compara a e Select one of the options Non Compliant If Not Applicable or Broadly Compliant is selected go to the next question Alternatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply e Enter Additional Information in the Notes field optional Go to the next question Article 37 Article 37 Fire Fighters Switches for Luminous Tube Signs etc Mandatory Safety Critical Has suitable notice has been given to the Fire Authority regarding installation of Fire Fighters Switches Prescribed Voltage means 1000v AC or 1500v DC between two conductors 600v AC or 900v DC between conductor and earth This Article applies to apparatus designed to work at a voltage exceeding the prescribed voltage The cut off switch must be placed coloured or marked as to satisfy the fire authority The responsible person must give suitable notice to the fire authority showing where the cut off switch is to be sited
55. been addressed which have resulted in minor modifications to Parts A and C and the introduction of a Part D Operational Site Specific Risk Information for incidents e Policy and procedures to deal with prohibitions will be dealt with by a separate workstream following completion of this process Fire Safety visits and Data Gathering by operational crews will also be dealt with by a separate workstream following completion of this process This consultation has now been completed and the returns have been considered by the Working Group Where applicable amendments to the form have been made The attached form and these guidance notes are to be considered for adoption by fire services across England and Wales from 1 April 2009 Brigades will need to consider the revised scoring methodology and seek confirmation from their own software providers that the IT systems used will be amended to facilitate the changes made in this form ready for implementation on 1 April 2009 Revised CFOA Fire Safety Audit amp DG Guidance 28 April 2008 Draft V2 2 TIPS Moving Around the Form When entering data into WAND Use the Tab key on your keyboard to jump from field to field alternatively use the Scroll arrows to scroll Tab b K del up down the form Compliance Level Not Applicable ha If you do not have a mouse connected to your Notebook and you come across a Mot Applicable Compliant Partially Com
56. ble system of maintenance in an efficient state in efficient working order and in good repair If the Response is Validated in your Professional Judgement mas ee Do e ren ala acorde conde e evidence or response is believed to be validated Tick into the check box 3 a seit e Click onto the Compliance Level arrow Complanee eel hos Complart Mirror Daini Rs w i e Select one of the options drop down list Hotei The Color Broadly Compliant v Please select Broadly Compli Non Compliant Minor Deficiency Risk Non Compliant Major Deficiency Risk 1 If Broadly Compliant is selected go to the next question Alternatively if Non Compliant Major Deficiency Risk or Non Compliant Minor Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply Enter Additional Information in the Notes field optional e Click onto Page 5 e Goto the next question Article 38 Page 5 Maintenance of Provisions Mandatory Within this section you need to assess if the maintenance of the Premises are being maintained to assess if adequate provisions made to provide information to the Employers and Employees and information co operation and co ordination between two or more sharing responsibilities or have duties in respect premises Article 38 Maintenance of Measures Provided f
57. but not a COMAH Site and insert brief details and where appropriate make reference to other relevant documents such as 7 2 d information If applies Tick the check box gt Enter Details in the Give Brief Details field Top Tier COMAH Chemical Site Main Risks and make reference to relevant Major Incident Plan etc If applies Tick the check box gt Enter Details in the Give Brief Details field Environmental Risk significant impact on the Environment or Community in the Event of Fire or other Incident EU PEA If this is the case to activate the options e Tick into the Environmental Risk check box e Tick the appropriate check boxes on the right e Enter information in the Brief Details field Remember If details are entered or check boxes selected and then the checkbox to the question is unchecked any information entered or boxes selected will be cleared Property LOSS complete sub section 1 or 2 only The Potential for Loss due to an uncontrolled fire in the Building of Origin and the potential for loss due to Fire Spread from the Building of Origin to surrounding Buildings assuming no intervention of any kind If the Fire is likely to be confined to the Room Compartment or Floor or Building of Origin complete Sub Section 1 only this will disable Section 2 If the Fire is likely to Spread beyond the Building to Adjacent Premises complete Sub Section 2 only this will disable Section 1 Appendix 4 pg
58. cal version is out of date please synchronise will be displayed and it will be necessary to carry out synchronisation to load the new version e Click on the Synchronise button Synchronise eT vo Lar Set a rta Ser El General El General g Pub amp shing O Publishing Name heme Mara of the x The local version amp out of date Desse snaronse This may take a little while 10 15 seconds after a short Synchrorise Chore Ladai SAT vt tri Sest D General delay the new Library file will load and The local Prem version is up to date will be displayed As shown below Local Attribute Set E General E Publishing As you can see in the Publishing box gt Version String row has changed from the a N old version 2 2 19 26 to the new version Naat E L ot 2 2 20 4 During the synchronisation process the form data is copied from SOPHTLOGIC s source data so if any changes are made or if any changes are required synchronisation of the form data is essential to ensure the user receives the latest version Local attribube Set The local version is out of date please synchronise E General E Publishing Cora Label Marne ES The local version is up to date Synchronise Local Attribute Set E General E Publishing Clone Label Name Name of the attribute set The local version is up to date eek Ensure you are connected to the network Active Forms Tab Let s have a closer look
59. chmark expected for this type of occupancy Similarly a shout of fire in a small single room factory unit with minimal numbers might also be adequate Similarly enhanced fire detection and or warning system may be present but where this has been provided to compensate for a deficiency in other areas e g the lack of two door protection to an escape route the provision should only be considered as adequate as it does not make the building any safer than a standard installation with adequate measures provided elsewhere e Tick into the Fire Warning Arrow Adequate f i Please select e Tick the Appropriate option from the drop down list More than adeguate Adequate Less than adequate The value entered is passed to Part C Page 9 Fire Warning Systems field Building Size The Building Size will be automatically populated from the calculation of the Total Area Building Footprint x Occupancy Storeys The result within this box will then automatically populate Part C Page 9 Risk Fire Safety Management The Enforcement Officer will need to estimate the building or occupancy floor area Eg In a five storey single occupied premises with each floor being 100m in area the total building size would be 500m Similarly if the form is being completed for an occupier in a multi occupied premises and that occupier only takes up two floors the figure should be entered as 200m Compare the above calculated total f
60. ck onto the Financial Advantage Sought arrow e Select the options that applies from the drop down list Standard of General Conditions e Click onto the Standard of General Conditions arrow e Select the options that applies from the drop down list Level of Significant Risk e Click onto the Level of Significant Risk arrow e Select the options that applies from the drop down list Co Operation Attitude of the Responsible Person e Click onto the Co Operation Attitude of the Responsible Person arrow e Select the options that applies from the drop down list Once Selected e Click onto the Initial Enforcement Expectation check box that applies Depending on your answers will define the next course of action Note These selections are manual and do not carry out any automated calculation they have been included to provide an Audit trail to show that the EMM process has been followed when arriving at a decision what action needs to be taken as a result of the Audit In the left hand column Click onto Page 11 Extensive and Relevant v Please Select None Extensive and Relevant Ommission v Please Select Inadvertant Ommission eliberate Inadvertant v Please Select None Inadvertant Deliberate Reasonable v Please Select Good Reasonable oor very Significant v Please Select Low Significance Significant Very Significant O Ac
61. ck onto the Operational Sprinkler System Arrow Select one of the options from the drop down list fed SO coverage ac ai i Nes A Cove ope Sprinklers Note Details of other fixed installations using water or tek tal falar chee label e Y D other extinguishing media should not be entered on the If premises sprinkered select one option yes for both v form Premises Sprinklered If the for Life Safety is selected from the list Part D Page 20 10b is the system for Life Safety check box will be checked If the for Property Protection is selected from the list Part D Page 20 10b is the system for Property Protection check box will be checked If the for Both is selected from the list Part D Page 20 10b both check boxes above will be checked e Click onto the Premises Sprinklered Arrow Please Select Please Select Yes for life safety Yes for both Fire Spread Building Features which may Assist Fire Spread The Inspector will need to exercise professional judgment to assess whether there are any particular features that would adversely affect the normally expected spread of a fire Where such features exist and to activate the options e Tick into the Building Features which may assist Spread of Fire check box e Tick the Appropriate check boxes on the right The value entered is transferred to Part C Page 9 Features which may Assi
62. coloured or marked Note This Article does not apply to Licensed Premises authorised to for the Exhibition of a Film Non Compliant v Article 37 Fire fighters switches for luminous tube signe ote e Click onto the Compliance Level arrow Please select Not Applicable e Select one of the options drop down list Broadly Compliant Non Compliant If Not Applicable or Broadly Compliant is selected go to the next question Alternatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply e Go to the next question Article 23 Enter Additional Information in the Notes field optional Article 23 General Duties of Employees at Work Mandatory Safety Critical Are Employees carrying out there General Duties while at work Every employee must while at work take reasonable care for the safety of himself and others co operate with their employer inform their employer or any employees with specific responsibility for the safety of his fellow employees of any Hazard futicia 73 General distin of nmplopans al ssk f Non Compliant v e Click onto the Compliance Level arrow Please select Not Applicable e Select one of the options drop down list Broadly Compliant Non Compliant If Not Applicable or Broadly Compliant is selected go to the n
63. compliance across a range of issues including those related to the activity being considered through the EMM he majority of issues are adequately addressed with only minor omissions Good general compliance Full compliance across the whole range of indicators with no notable omissions JJ D A 7 O 5 D DO D hat is the attitude of the responsible person he responsible person is actively antagonistic or generally uninterested in fire safety Impossible to establish indifferent an effective relationship I O nm E D an Reasonable he responsible person is generally open to discussion and reasoned persuasion and effective communication can be established he responsible person is generally enthusiastic and proactive towards fire safety actively seeking advice and pursuing solutions 5 O lt D Appendix 6 EMM Strategic Factors Revised CFOA Fire Safety Audit amp DG Guidance 28 April 2008 Draft V2 2 Strategic Factors Does the action coincide with the Public Interest The action results in a net benefit to the wider community in terms of targeting resources on risk and meeting public expectations of the fire authority The action results in a net disadvantage to the wider community in terms of addressing risk targeting resources on risk and failing to meet public expectations of the fire authority Are vulnerable groups protected The action results in control of risk to
64. comply with any other Article not mentioned elsewhere on this form and a Prosecution has not been taken e Click onto Yes No or Not Applicable If you Choose the Yes or No option e Enter Brief Description in the Notes field Alternatively if you select Not Applicable this will disable the Notes field and clear and previously entered text e Go onto the next question Article 24 Article 24 Power to Make Regulations Secretary of State s Power to make additional Regulations about Fire Precautions e Click onto Yes No or Not Applicable If you Choose the Yes or No option e Enter Brief Description in the Notes field Alternatively if you select Not Applicable this will disable the Notes field and clear and previously entered text Outcome of Audit Compliance Level 1 Score of 0 25 Broadly Compliant Inform Educate Initial Compliance Level 2 Score of 26 35 Notification of Minor Deficiencies Enforcement E tati EE Compliance Level 3 Score of 36 45 Notification of Major Deficiencies Peon MEE Appendix 3 Compliance Level 4 Score of 46 55 Enforcement Notice Page 103 Compliance Level 5 Score of 56 Plus Enforcement Notice Fast Track and consider Prosecution A Calculation is applied to the Compliance Level Score to return the correct Level of Compliancy The Compliance Level Score will automatica
65. count Name e Close the WAN D window diane megovern amie barkes DomainfHost Name Domain Host Name sophtlogic DIANE i i co e Click onto WAND icon shown on page 14 A Validated Licence Information TUI Account Name TUI Host Name Domain 1 diane megovern sophtlogic x Click onto the TUI Console tab Vault Connect String Licence Expiry User ID BEDS_FP Data Source bfrstest Password beds_fp D1 January 2999 Network Configuration Default Proxy Details Ihttp Jwwww safeashouses net Global TUI bybassed True WAND Gateway URL i http services sophtlogic com wandgatewayservices As you can see the Licensing information and the expiry date of the Licence has been activated Library Tab The WAND Data Form Library allows users to synchronise form data to the database that their TUI is configured to Users are able to see the forms currently available from SOPHTLOGIC and the forms currently on their database along with what version they are currently running Before Jobs can be downloaded you will need to load the forms form SOPHTLOGIC to WAND Data Form Library This facility allows different forms to be made available for access via WAND and the Tablet PC For example Home Fire Safety Visits Audit Forms for Scotland and Northern Ireland j AE E e Click onto the Load Libraries tab The system will default to Available from SOPHTLOGIC tab
66. d labels on extinguishers during the Audit It is not intended to validate negative responses e g the Responsible Person says that the extinguishers are not regularly serviced the inspecting officer checks the extinguisher labelling and confirms they are out of date Compliance Level Value This displays the Points Score associated to the Article and Compliance Level selected based on the Risk Groups Non Compliance against some Articles is deemed to be of a Higher Risk and therefore a Higher Weighting is applied e g For an FSEC A premise Article 14 Emergency Routes and Exists Non Compliance Major Deficiency has a score of 26 whereas in contrast Article 12 Elimination in the reduction of Dangerous Substances Non Compliance Major Deficiency has a score of 5 It is the Compliance Level Values which added together the Total Points Score All Compliance Levels up to Article 27 are Mandatory fields Compliance Level and Failure check boxes must be selected Notes field is a optional field to enter additional Details A value is ascribed to each Articles Compliance level it is these values which are Mita added together to give the Total Points Score and the Associated Compliance Level rear Lom e PUK em Pana Lo Aa Her O LEE PODES Loss Pc Comm Liss Deets Score A calculation detects a Deficiency Count if this is less than 1 then i e Scone spe oars at Got bad a ae ces afec ky are
67. d on the Premises Record Card Selecting the Has the Occupancy Type Changed box will allow the details to be changed so that the Audit form calculates correctly 1 Risk Groups _ the IRMP Note 4 and 17 Example At the last visit the premises was a pub restaurant with a number of bedrooms provided in a single story extension Sleeping accommodation hotel This would be FSEC Group F Risk Group Column A Appendix 1 pg 100 At the current visit the Inspecting Officer finds that the occupier has removed the bedrooms to utilise the area as an extension to the restaurant This would now be FSEC Group L Risk Group Column B The scoring for each column is weighted to reflect the risk associated with the premises in that group with heavier penalty points attracted for failures in group A than those in Group D therefore completing this job without adjusting the FSEC group would result in an incorrect score Relative Risk Rating and Relative Risk Level VH VL If however the Occupancy has changed go to the Premises Record Card update the FSEC Code and VO Code which automatically update the codes on the Audit form It should be noted that there may be more than one code that could apply e g a shop with a large storage area however only the predominant use of the premises should be recorded Description of Occupants Mandatory The information required is whether the Predominant Type of Occ
68. e No option This will Enable the Notes field but Disable the Failures check box e If you Select the Yes option This will enable the Notes field and Failure check boxes e Enter Brief Description in the Notes field e Select the Failure that apply e Go onto the next question Article 30 Article 30 Current Enforcement Notice Has the Person with duties failed to comply with any Enforcement Notice served on the premises and a Prosecution has not been taken e Click onto Yes No or Not Applicable If you Choose the Yes or No option e Enter Brief Description in the Notes field Alternatively If you select Not Applicable this will disable the Notes field and clear and previously entered text e Go onto the next question Article 31 Article 31 Current Probation Notice Has the Person with duties failed to comply with any Probation Notice served on the Premises and a Prosecution has not been taken e Click onto Yes No or Not Applicable Aicha Ji Cuman prohibilson mokosi If you Choose the Yes or No option e Enter Brief Description in the Notes field Alternatively if you select Not Applicable this will disable the Notes field and clear and previously entered text e Go onto the next question Article 32 Article 32 Offences Has the Person with duties failed to
69. e letter it will change into text z TERS CORNY EYRE CE nae mig eip anipige A E eea insp_allocated watch ieman forero agency person name Speos instructions Varseor forejobs_letter_data ref_agency_name Tet fprejobs_letter_dataref_agency_prefix oret d ret agency no Suffolk County Fire amp Rescue Service Inspection Type CL AUDIT z O h Al Cortact Name amp Address Ind Postoode Nach Mouse a e Click onto the X in the top right hand corner to close the ener e Now Close all applications c eae You should now be back at the FP Premises Record Card Nome and add er few eam SOCIAL SERVICES ASSEMBLY POINTS Station BLFRS 160 Weutheld Road Duratable ajsan w Sec ure Y ownoc 0271 Ne socked i As you can see all of the information you have entered has now been Bore dye Frequency r entered into the FP Premises Record Card Last remnp Sie Ret D 0271 Ade RI Appendix Below are Tables for reference on FSEC Risk Groups Relative Risk Level Matrix Fire Safety Inspections Initial Enforcement Expectation IEE and Description Floor Space Factors by FSEC Groups Responsible Person Factors and Strategic Factors Appendix 1 FSEC Risk Groups Revised CFOA Fire Safety Audit amp DG Guidance 28 April 2008 Draft V2 2 Derived from the I RMP Note 4 and 17 FSEC Categories Sleeping Unfamiliar Workplace Familiar Care H
70. ea and provide PPE specialist equipment and plant e Click onto the Compliance Level arrow Non Compliant a Please select Not Applicable Broadly Compliant e Select one of the options drop down list Non Compliant If Not Applicable or Broadly Compliant is selected go to the next question Alternatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply e Enter Additional Information in the Notes field optional Go to the next question Article 18 Article 18 Safety Assistance Mandatory Safety Critical Are there adequate number of competent persons and arrangements in place to assist the Responsible Person in undertaking the preventative and protective measures The Responsible Person must appoint competent persons to assist him her in understanding preventive and protective measures E Non Compliant Y e Click onto the Compliance Level arrow Please select Not Applicable i Broadly Compliant Select one of the options drop down list Not Conan If Not Applicable or Broadly Compliant is selected go to the next question Alternatively if Non Compliant is selected The Failure check boxes are a now Enabled and Mandatory e Click into the Failures check boxes that apply Enter Additional Infor
71. ecalled List e Click onto the All Jobs arrow e Select Recalled option from the drop down list Allocated Jobs Mumber Description Date oars EP The Recalled J obs list will display all Jobs that have failed to Check In Cela celal eel atten ee Status Button Todo This job is not yet finished an still left tod Complete To change the Status of a Job from To Do to Completed or Cancelled I ve completed this job and it should be checked in Cancelled e Click onto the Status button This job is cancelled and I do Status not want to receive it again A List of three options will appear To Do Jobs that is not yet finished and still to do Completed Jobs can not be Completed unless all Mandatory fields have been filled in A dialog box will appear pg 75 to show what Mandatory fields are still left to do before the Completed Job can be moved to the Completed List and uploaded Check In to the datastore which will then update the Premises Record Card Cancelled Jobs that have been Cancelled will be moved to the Cancelled list and uploaded Check In to pg 75 the datastore and update the Premises Record Card as a Cancelled Audit Each Job that is Completed or Cancelled should be Selected in the All J obs list Status Click onto the Status button e Click onto the
72. eck box e Click onto the Compliance Level arrow gt Brushy Complerk Cai e Select one of the options drop down list If Broadly Compliant is selected Go to the next question Alternatively If Non Compliant Major Deficiency Risk or Non Compliant Minor Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply e Enter Additional Information in the Notes field optional m e Click onto Page 6 e Go to the next question Article 12 PAGE 6 Dangerous Substances and Safety Article 12 Elimination or Reduction of Risks form Dangerous Substances Mandatory Safety Critical Are suitable arrangements in place to manage the elimination or reduction of Risks from Dangerous Substances Audit and Data Gathering England 2009 Date Due Additions Pt A POtB Part C Part Alicie 12 E manation of reduction ol rks trom dangerous substanors Where a Dangerous Substance is present the Responsible Person shall ensure that Risk related to the substance is either eliminated or reduced as far as is reasonably practicable ieee e Click onto the Compliance Level arrow mm ETE Select one of the options drop down list Not Appi atie Not App able Broadly Carpisa Hon Complar Minor Dieficienay Tish Hori Complart Major DeboentaiRisk If Not Appl
73. ection and Response Options e A Consistent and Verifiable Process should Enforcement Action be Necessary In Accordance With The Principles Of The Enforcement Management Model EMM Published By The HSE The Collection of Performance Monitoring Data for the Government and Fire and Rescue Authorities FRA s e Establishing a Non Domestic Premises Risk Profile Collection of Operational Site Specific Risk Information SSRI Formal Enforcement Action by specialist Fire Safety Personnel will be driven by the outcomes of the form and will be aligned to an abridged version of the EMM This provides a means of confirming or otherwise the initial expectation of the Enforcement Activity The use of the EMM will allow Inspectors to make consistent and fair enforcement decisions based on clear guidelines which will be robust if challenged and auditable It is essential that Inspectors continue to use professional judgments but if Inspectors deviate from the outcomes of this model then the reasons why should be documented for future reference and consistency of Enforcement Activity Please enter quietly conference in progress Changes Made By the CFOA S Fire Safety Audit As agreed with the Department for Communities and Local Government CLG on the introduction of the Fire Safety Officers FSO a review of the Chief Fire Officers Association CFOA fire safety audit and process would be undertaken after twelve months conseque
74. ed points of entry By default all options are disabled until the answer to the question is Yes This is now a Mandatory field If option Highly Flammables is checked the value will automatically pre populates Part D Page 13 5A Are Generic Materials Present is Yes not the text in the details field If this is the case z OK e Click into the Fire Fighter Hazard check box 000 e Click into the appropriate check box s a e Enter information in the Brief Details field Remember If details are entered or check boxes selected and then the checkbox to the question is unchecked any information entered or boxes selected will be cleared Premises Features Fire Fighting Facilities The Inspector will need to identify specific features that are provided and maintained for fire fighting purposes Be careful not to confuse arrangements for means of escape e g a protected staircase with dedicated fire fighting provisions such as a fire fighting staircase shaft Smoke Control System The Inspector will need to identify whether such a system exists and where known the exact nature of the system If there is a value entered in Fire fighting Shafts or Fire Fighting Shafts with Lifts will automatically indicate the answer to Part D Page 16 7 Does the building haveFire Fighting Shafts rises and is there a Fire Fighting Lift will also be checked If there is a value entered in Dry R
75. emises Setup Risk Management e Click onto the FP Premises Records Health and safety ft Ia he ed Menu Bar Follow Up Job If a Job Audit have been Follow Up via WAND the J ob will be uploaded to the Premises Record Card on Check In To view the Results of a Follow Up job Within the FP Premises Record Card CFP premises record E Dl xi Help GS PPRC WANO fropogke Nome and address an Find Net Bad 3 sin hoot _ Mutiore Ed e Search for the Premises VO Codi Arctego Erre Seach e asot HH mero atch e Click onto the Search button Aahoke 24 Power to Make Reg Baco date Asche 27 Pores of Impector di Poeng Aricie 32 Oar Masters Not Ae Notes Search mos Aricle Duty To Take Genera OM tnd a Aux and Date Gather Engi Sie Rel Cortraventions Document and Imager Enforcement Notices x F ineach A Please select a field to search on OK Cancel e Select one of the fields to Search the premises on Station FP file number Please select a search type Enter the Name File Number of the premises e Click onto the OK button Greater than or equal to Less than or equal to Certificate date Last inspection District Faillaw un ha Please enter a value to search with THE GREEN MAN ee ol The Green Clephl Beard _Qrm wi Setubal hos Sibert Bxoyyievmade pg Y Sidi Road Slad Expirado Choch Enel Ewershall Filar Lyn
76. ent decision to be Verified or Modified Finally that Enforcement decision will be set against a number of strategic factors to either confirm the decision or establish the need for a management review It must be stressed that if the Enforcement Action recommended from the outcome of the EMM is inappropriate and the Inspector is considering alternative Enforcement Action guidance should be sought from the relevant Line Manager with the evidence that supports this view The Inspector should agree the appropriate Enforcement Action with the Line Manager and based on the evidence provided if it is agreed that the Enforcement Action requires changing this should be noted with the reasons and attached to the Audit Form This is not a procedure in its own right but captures the issues inspectors consider when exercising their Professional Judgment this reflects the process by which Enforcement decisions are reached Response Validated p Responses validated Some of the questions will have a Response Validated check box within Part B The purpose of this check box is to allow the Inspecting Officer to indicate that the answers given by the Responsible Person during the Audit are Validated It is intended to reflect positive responses only Example The Responsible Person says fire extinguishers are regularly serviced and the Officer validates this response by physically checking any documentation an
77. eping risks where the occupants are unfamiliar with the building can score a maximum of 128 points Group B Flats where the occupants are familiar with the layout and licensed premises 109 points Group C Educational leisure facilities and shops where the most of the occupants are not familiar 99 points with the layout Group D Workplaces where the occupants are familiar with the layout 77 points lower risk premises Scoring Matrix Initial Enforcement Expectation 1 EE This Cumulative Score is then used in the Initial Enforcement Expectation table below this will give the Inspector the recommended Enforcement Action Appendix 3 pg 103 Compliance Level 1 Compliance Level 2 Compliance Level 3 Compliance Level 4 Compliance Level 5 Score of 0 25 Score of 26 35 Score of 36 45 Score of 46 55 Score of 56 plus Broadly Compliant Notification of Minor Enforcement Notice Fast Notification of Deficiencies Enforcement Notice Inform Educate Deficiencies Track Notes 1 Action Plan is not an Initial Enforcement Expectation this maybe an outcome of applying the EMM Responsible Person Factors Appendix 5 pg 104 2 There is no requirement to apply the EMM principles for Broadly Compliant Time scale to be set by individual and consider Prosecution 4 The outcome of Prohibition has now been excluded and should be dealt withseparately in accordance with current Service Policy 5 Enforcement Notice Fast Track This refers to
78. er Details If a Gazetteer is used a Multi line address field will be Name of Owner Jerri Dalton Registered Address of Owner 456 High Street displayed and pre populated from data held in the MIS If not Luton a single generic address field will display LU2 4LL Enter the Property Address and Post Code this is the address of the premises you are inspecting Enter the Easting Northing Numbers The value entered is transferred to Part D Page 13 Map Reference that pin point the Property Enter the Occupier Details This will generally be the name of the company or organisation rather than an individual For businesses that operate nationally or regionally details ofthe company head office or Company Secretary are required It is not necessary to seek the name of the Individual Company Secretaries just the registered address and other contact details Nearly all companies will have their legal identity registered at Companies House and Inspectors should where there is any doubt verify this information via the public information available at Companies House Enter the Owner Details Only complete these where a building is in Multi Occupation otherwise indicate N A In some cases Premises are managed for the Owner by a Management Company Where this is the case details of the Agents should normally be recorded rather than the Owner In the left hand column Click onto Page 2
79. erate as a Nightclu 5 Hazard Risk Presence of Hazards Material and Processes on the Premises Hazards identified to the particular site e g elements of the structure that will pose a hazard to Fire Fighters e g sandwich panels unprotected steel panels asbestos etc Relevant elements of the structure that will effect operational planning e g large glazed facades staircases lift shafts atriums voids etc 5 a Are Generic Hazards Material Present This will automatically be checked if the option Highly Flammables has previously been selected in Part A Part 3 Fire Fighter Hazard enabling associated drop down lists If this is the case E Sa Are Generic Harare la is ering Preek e Click onto the e Click onto the e Click onto the e Click onto the e Click onto the e Click onto the Flammable arrow Corrosive arrow Toxic arrow Explosive arrow Biological arrow Radiological arrow No Please select In use Stored No e Select one of the option that applies from each of the drop down list e Enter details in the Additional Information field Specific Hazards Present 5 b Are Specific Hazards Present 5 b Specific Hazards Present 5 b Are Specific Hazards Present If the Answer is Yes If the Answer to 5 b is YES select details This will activated the associated fields e Select the option that appli
80. es hat is the intention of the responsible person in non compliance Deliberate economic Responsible person is deliberately avoiding minimum legal requirements for commercial gain advantage sought No economic advantage Failure to comply is not commercially motivated sought hat is the level of perceived harm Serious A risk so serious as to endanger life may occur as a result of the matter under consideration Not serious here is little or no risk of serious harm hat is the cause of perceived actual harm Deliberate he responsible person knowingly carries out or permits actions that create a risk so serious as to endanger life he responsible person carries out or permits actions in ignorance of safety legislation that creates a risk so serious as to endanger life hi gt n nm at gt hat is the inspection history of the responsible person Poor he responsible person has an inspection history of significant problems copious advice and poor inspection ratings Average he responsible person has an inspection history of nominal or piecemeal problems where non compliance has been related to new or obscure duties rating history is in the average range Good he responsible person has a general inspection history of good compliance effective response to advice consistently high standards and low inspection rating hat is the standard of general conditions Poor here is a general failure of
81. es from Liquid Petroleum Gas drop down list e Select the option that applies from Acetylene drop down list e Select the option that applies from Cylinders drop down list e Select the option that applies from Portable Heaters drop down list Is Asbestos Stored If the Answer is Yes Is Asbestos stored Additional Information i e Location e Tick into the Asbestos Stored check box Quantities Enter Details into the Additional Information field Hazardous Processes Present 5 c Are Hazardous Processes Present 5 c Hazardous Processes Present If the Answer is Yes 5 c Are Hazardous Processes Present If the Answer to S c is YES indicate which Oxygen Enrichment or Deficiency stored v PARADA e Tick into the Hazardous Processes Present check box C Gas Fumes or Yapours Excessive Heat Cookers O Excessive Cold r E Process Bathe This will activated the associated fields E Naked Flames C Stored Energy Systems Hydraulic Stored Energy tems Pneumatic 1 4 oo ibi ES e Click onto Oxygen Enrichment or Deficiency arrow amu eee e Select one of the options from the drop down list O Lasers Present LS Additional Information i e Location Enter Addtional Information Here Mo Please select In use Stored Po e Tick into the check boxes that apply e Enter Details in the Additional Information field e g
82. essment been carried out for the Premises The Responsible Person shall make a suitable and sufficient assessment of the risks to which relevant persons are exposed to identify the Preventive amp Protective Measures PPM Audit and Data Gathering England 2009 Number Descripton 1H Page 5 Page 6 Page 7 Page 8 Date 25 08 2009 Additional THE SRE N PartA PatB Part C Part D Article 9 Risk Assessment Safety Critical Has a sutable anc sufficient Fire Safety Risk Assessment The responshle person shall make a suitable and suff hich relevant persons are exposed to dentify the pre been carried out for the premises 3 gt Risk Assassrrent t assessment of the risks to entive protective measures f congderation e safety risc assessment undertaken completed and avallable ssessment is suitable and sufficient covering all significan risks e persons idertified as being especialy at riskbeen identified For example ed peopl worker pers ractor al Shon or process eti gerous substances Evidence confirmirg the assessnentis reviewed on re guiar basis Compliance Level Non Compliant Mincr De iciency Risk me Level Value Ar 9 Enter Note s optonal Failures Mandatory if Non Compliant minor major are chosen Failures A Fire Safaty Risk Assessment has not been carried out Da Fire Safely Risk Assessiietil was nul availaldes al Une Line uf Une inspection
83. ext question Alternatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply n Enter Additional Information in the Notes field optional To get an accurate outcome of the Compliance Levels for the Premises all sections that have been completed will be added together and divided by the number of sections answered which will give you the Overall Audit Results Compliance Level to assist the Overall Level of Compliance and Initial Enforcement Expectation Total Score of Previous Sections This section calculates the Relevant Risks and gives you the Compliance Level to be used to provide a score in Fire Safety Management Compliance Level Score Take forward to part C You will be directed to the appropriate Flow Chart depending on the Compliance Level score Total Score of previous sections Action Add all the points from the above section enter below and use this in the Overall audit result section overleaf to assess the overall level of compliance and initial enforcement expectation Total Score of previous sections The Total Points Score is the accumulation of all Compliance Level Values previously entered This is calculated by the system and the values associated to the different Risk Groups The Highest Total Score differs for each group Group A The majority of sle
84. g responsibilities or have duties in respect of premises Where two or more responsible persons share or have duties in respect of premises Whether on a temporary or a permanent basis each such person must co operate Take all reasonable steps to co ordinate necessary measures and provide information Abele 22 Do opesabom and co ond nabion If the Response is Validated in your professional judgement evidence or response is believed to be validated Tick into the check box i 3 Non Compliant v e Click onto the Compliance Level arrow Tone Not Applicable e Select one of the options drop down list Broadly Compliant Non Compliant If Not Applicable or Broadly Compliant is selected go to the next Motes THs 5 Diioral question Alternatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply i E Enter Additional Information in the Notes field optional e Go to the next question Article 21 Article 21 Training Mandatory Safety Critical Are employees being effectively trained This could be used for Drills The Responsible Person must ensure that his her employees are provided with adequate safety training If the Response is Validated in your Professional Judgement evidence or response is believed to be validated Tick into the ch
85. g to AFA s Some brigades policy on AFA s is under review and it is expected that where premises register for URN s under that policy the number will be entered here automatically UPRN Unique Property Reference Number assigned by the Gazetteer Document Owner FRA this must identify the Fire Rescue Authority document owner as well as the site i e Merseyside Manchester Norfolk etc Trade Business or Use what is the property used for A binding exists which updates the Trade Business use with the SLN Description The information collected will become useful intelligence for the frontline personnel to know 4 Life Risk Information Concerning the Occupants of the Building Is the Premises Multi Occupied The Premises Multi Occupied Is updated from Part A Page 1 Number of Occupiers 4 Life Risk Information Concerning the Occupants of the Bulding If Number of Occupiers is Greater than or equal to 2 OPA O Is the Premise Multi Occupied The Is the Premise Multi Occupied check box will by default be checked If Number of Occupiers is Less than or equal to Ll The Is the Premise Multi Occupied check box will not be checked Is the Building Designed to be Occupied when the Fire Fighting Operations Commence a Is the Building Designed to be Sccupied when the e Tick into the check box Fire Fighting Operations
86. he Inspecting Officer this depending sere 0 Duna petomance mapecton on FSR policy C FP cit at amber Mendes Pa of Turn on your Tablet Follow the instructions on the next page s WAND Inspecting officers have been using the WAND1 application on Tablet PC s to complete electronic Audits utilising the first National Audit and Data Gathering Form issued by CFOA in 2006 However it was recognised that in order to facilitate migration to the new version of the Audit Form significant changes would need to be made to the WAND1 interface on the Tablet PC s SOPHTLOGIC new WAND product makes interface easier to use especially when entering data into the form allowing the system to populate calculate and grey out parts sections of the form automatically working from rules and solutions that have been developed in the background The toolkit includes but is not restricted to broad areas of functionality that gives you more control of the work allocated onto the Tablet PC Check In including the ability to Complete and or Cancel allocated work and create Follow Up Audits Check Out in line with CFOA recommendations and collects additional functionality to better inform the IRMP Returns The important point to note is that the WAND functionality can be developed expanded and most importantly customised without the need for the deployment
87. he inspecting officer to have to carry out surveys of the water supplies and similarly there may be little or nothing that can be done to improve access for fire appliances Average For the Occupanoy e Click onto the Access for Fire Fighting and Water Supplies arrows e Select the option that applies from the drop down list Access for Fire Fighting Poorer than Average for the Occupancy v Water Supplies Poorer than Average for the Occupancy v It should be remembered that the data collected will have an overall influence on the risk presented by any particular premises and where these two factors cannot be ascertained the default indication should be average Total Number of People in the Premises at Peak Time Simply tick the appropriate check box This question is directed at the maximum likely or Known number of people in the unit or overall building depending on the whether the audit is for the whole building or a particular occupier This is not the same question as in Part A which relates to the Occupancy of Largest Compartment etc e Click onto the Total Number of People in the Premises at Peak Time arrow Bese oe Please Select Less than 20 e Select the option that applies from the drop down menu Total Number of People in Premises at More than 100 a Peak Time Sub Total A auto calculated All values entered in Part C Management and other issues hold an associa
88. hemical expert Contact Specialist Advice Details Jerri Dalton 01473 852852 Chemical Expert e g chemical expert 12 Contact Specialist Advice Detals e Enter the Contact Details of the Specialist Page 15 For Example Name Tel Number Speciality 13 PDA Pre Determined Attendance Page 16 e Enter the Details of the PDA 05 05 2009 v Complete Follow up and Cancelled J obs Status Button gt Todo This job is not yet Finished and still left todo e Click onto the Jobs that is Completed and or has a Follow Up Complete I ve completed this job and it Click onto the Status button should be checked in Select Completed This job is cancelled and I do not Wank to receive ik again Within the Allocated J obs Window e Click onto the X to close the window Job Completed Arae inte Tis te Eingi RAC CARS FLORIST EN If on Part C Page 12 you selected Yes to the Inspection Audit Gipo komm a yon CAA MASA SOK Fenn Complete The functionality of Completing a Job whether it is a Follow Up Job or on ar MES located Jobs Completed Y l o E i PEE ee Mgori POLAM Gy Numb Descripti Dat not is the same that it is moved from the To Do list to the Completed List with Bises soaus Pego some ms Rare Societe a Green Tick next to the Premises As detailed earlier in this document if any of the necessary
89. hter Medium Hydrants E g Private Hydrants Emergency Water Supplies On Site Foam Installations Water Meter Bypass 11 a Are there Public Hydrants as Located on Mobile Data If the answer is Yes Pease salt v e Click onto the arrow e Select one of the options from the drop No Pubic ti drants 5 Page 17 pas down list If the answer is NO mark correct location of Hydrants on Site Plan and indicate that Mobile Data is incorrect re Private Hydrants Available IF Yes Indicate O on Site Map z Are Wash outs Available IF Yes Indicate on Site e Tick into the check boxes that apply Map Are Meter By pass Valves Fitted IF Yes Indicate O on Site Map Fire Fighter Medium Provision of Open Water Supplies 11 b is there Provision of Open Water Supplies If the Answer is Yes Fire Fighting Medium Provision of Open Water Supplies Page 15 11 b Is there Provision of Open Water Supplies e Tick into the Provision of Open Water Supplies check box Y 11 t Is there Provision of Open Water Supplies If YES Quantity of Open Water in Litres 20 000 49 000 F PNE Indicate on Site Map l This will activated the Quality of Open Water in Litres drop down list 11 b3 Is there Provisi Please select e Click onto the Quality of Open Water in Litres indicate on site map arrow Under 20 000 20 000 49 000 50 000 99 000 e Select one of the Options from
90. icable or Broadly Compliant is selected Go to the next T ardo wae criar ogee abn A question Alternatively If Non Compliant Major Deficiency Risk or Non Compliant Minor Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory Click into the Failures check boxes that apply Enter Additional Information in the Notes field optional Go to the next question Article 16 Article 16 Additional Emergency Measures in Respect of Dangerous Substances Mandatory Safety Critical Are there suitable additional emergency measures provided to safeguard all Relevant Persons from Accident incident or emergency related to dangerous situations in or on the premises Note Not included as Safety Critical as Failure in this Article may mean a failure in Article 12 Autel 16 Ad bunad emergency meaner mirspeci ol dangman ablar Additional Emergency measures in respect of dangerous substances the Responsible Person subject to the Risk Assessment must ensure that information on emergency arrangements is available suitable warning and other communication system are established escape facilities are provided and maintained provide information to relevant accident and emergency services and display information at the premises In the event of an incident occurring take immediate steps and permit only essential persons to the affected ar
91. icence If this dialog box appears this means that the person you are trying to Validate does not Failed to locate session candidate for credentials provided have a TUI Account set up within Strategy This is setup by SOPHTLOGIC Please contact your Administrator is this occurs Library TUI Console Specify Alternative TUI Credentials So a EEE AR The program will retrieve your credentials from the server and Grid Navigator Domain Host Name Domain Host Name the Validated Licence Information and Network Configuration boxes will fill and then be greyed out TUI Account Name TUI Host Name Domain vault Connect String Licence Expiry If these details verify the User has the privileges to access Default Proxy Details WAND the User is then cached on the machine until such WAND Gateway URL time as the License expires or the details require changing You will need to restart fireS pace for your changes to take affect WAND Gateway services here is an overview Once the Licence has been validated WAND communicates with the WAND Gateway services which are installed at the site The WAND Gateway is used by WAND to dynamically integrate and exchange data between multiple FRS datastores You will need to restart WAND for your changes to take affect Library TUI Console Specify Alternative TUI Credentials Alternative Details Workstation Details Grid Navigator Windows Account Name Windows Ac
92. ighters Switches for Luminous Tube Signs etc Mandatory ooooniniconoccconanccnnnnananonononnnnnononnnnnnnnnnn ono nnnnnonnnnnnnnnnnn nn nn nnnnnonnnnnnnnannn nn EE EES 50 Article 23 General Duties of Employees at Work MONGGIONY lata AAA REE ASA AAA AAA 50 TOTAL SCOREOER PREVIOUS SEC PIONS sa ds is cdi 51 SCORING MATRIX INITIAL ENFORCEMENT EXPECTATION TEBA 52 APPLICATION OF THE ENFORCEMENT MANAGEMENT MODEL EMM cccccccccssssecccccccsesccccsseveseccesseesesccsseuesesccsssueusessesseeuseecesseuunsssesssseuesessesseenseeseseees 52 PAGES NOTE Sl da 53 ATC ZT AUP OW CES OACI A lla 53 ATTE e LO CUTENC ANETA NONS NOU COS A AAA AAA AAA AAA AAA AAA AAA E e EEEE 53 Article 30 CUrrentEntorc o mentiNO OO IA AO ANS A AA Sssese eneee esesss seser erete 53 APH CLES L Current EV ODGT ONT O11 CC ARAS AOS 54 PATEL CVC Dec A e desea psa ia dprate tsb endnote sts ag moineA dna ane ees sa aloes pi iste duaita Sad dae coe dal dienes aw anta es Gente ide sedntaoontets 54 Article 24 Fowerto Make Regulations vaca scissile tS tae che Nat Ne tlle ll hiatal ao fc a te abet lcd E E 54 COUT COME OF AUDIT irinta ta aa ce he tance NR 55 To Override Compliance Level Manda SS ARA A A Sa 55 CONFIRM ENFORCEMENT ACTIVITIES AFTER APPLICATION OF EMM PRINCIPLES ccccccccsccccccesccccescccccsccceuscscessesceseusecsseuscsseusecssuuecsssuuessssuecsseusecseususcss 57 PART C ars CALCULATION OF RELATIVE RISK RATING AND RISK LEVEL RO PAGE 9 MANAGEMENT A
93. ing with an individual occupier would be assigned as a Child Record within the Fire Safety Risk Management Database FSRMD and the whole building envelope and common parts systems would be a Parent record the Parent record links all the Child records together Note Consistent with FSEC Methodology Enter the Parent Premises ID Number This Unique Number is allocated by each Authority s Fire Safety Risk Management Database to each individual Parent Premises Record The Site Record ID Indictor starts disabled and is enabled if the Site Record Indicator question is checked Site Record ID Indicator Tick into the check box if This indicates whether the record is a Site Record in the FRA s fire safety risk management database e in the case of large sites such as Hospitals which normally have several buildings contained within a boundary each individual building can be linked together This can have many advantages such as recording risk information that applies to all the site only once etc Grid Ref 2 x 6 figures max Enter the Site Record ID No This Unique Number is ds allocated by each FRA s fire safety risk management database to Northing 543050 a i each site record Occupier Details Name of Occupier Enter the UPRN No Ideally this should be a unique Registered Address of Occ premises reference number from the National Land and Property Gazetteer Tel No Own
94. isers Dry Risers gt 8 bar or Wet Risers Wet Risers gt 8 Bar this will automatically indicate the answer to Part D Page 20 10d Are there any other fixed installations is Yes and Dry Wet Risers or Foam Inlets will also be checked Remember If details are entered or check boxes selected and then the checkbox to the question is unchecked any information entered or boxes selected will be cleared If there s Fire Fighter Facilities Premises Features Firefighter Facilities Tick into the F i re Fig hter Faci ities check box O Are there fire fighting Facilities Details to be provided in relevant part of Part D Fire Fighting FF Shaft s FF shaft s with FF lift This will activate the associate options Staircase with Firemain BS ADB 2007 Dry Risers Dry Risers gt 8 bar a E Wet Risers Click into the appropriate check box s Wet Risers gt 8 bar Other e Enter information in the Brief Details field If yes give brief details Smoke Control Smoke Control a Is there an extract or positive pressure smoke control system covering means of escape and ot If there is extract or positive pressure smoke common aras Detals to be provided in relevant part of PartD control system covering means of escape and or EATE iai y o aras If yes give brief details Enter Detils Details are Mandatory if the answer to the question is Yes The value entered is transferred to Part C Page
95. l for example Compliance Level 1 Well above average is ascribed a ligas Ehan ford Bape tor ha DEA aF points score of 2 whereas Compliance Level 4 Below Average is Piro then Aetrage hor the Gapguparcy mE Poorer han Ara Foor the Donar ascribed a point s score of 1 More than 100 wr History of Fires Do not rely entirely on recorded figures as the premises may have had smaller fires not reported to the Fire and Rescue Authority e Click onto the History of Fires arrow e Select the option that applies from the drop down list History of Fires Yes 1 or More in the Last 3 Years w Unwanted Fire Signals Similar to fires check whether a Premise has had any incidence of unwanted fire alarm signals in addition to those recorded by the FRA e Click onto the Unwanted Fire Signals arrow None Z Please Select e Select the option that applies from the drop down list P Unwanted Fire Signals Yes 1 or More in the Last 3 Years wt Known Fire Setting Activity in the Area A history of local fire setting even if only recorded as FDR3 fires will suggest an increased risk of arson Where such activity is known however this should be discussed further with the Responsible Person giving general arson protection advice to ensure that the premises and ultimately the safety of those persons resorting are not adversely affected None x e Click onto the Known Fire Setting Activity in the Area ar
96. ld be affected by smoke heat amp flame from a single fire within 30 minutes assuming no evacuation To represent the values IRE PSEC ibomaison ecuri Ente range A lt 20 8 a 30 43 50 94 Ce 100 1000 100001 More Upton e Enter a letter in each of the check boxes Up to 20 people A Between 20 to 49 people B Between 50 to 99 people C Between 100 to 1000 people D More than 1000 people E Non Optional NONE For the hours that no one will be on the premises leave the box blank Occupancy Type Occupancy Type The VO Number Valuation Officer Code Number and the El Hes the Occupancy Type Changed FSEC Group Fire Service Emergency Cover will normally be FSEC Group spent Tenner TT generated automatically by the Fire Safety Risk Management e Bac ch Se ervice 5 3 Database by entering the appropriate SLN Code 0 Number valuation Office Description of Occupants average molt for this type of occupancy J Supplementary Line Number each Authority s own Predominant Type Premises Type Code Dl Has the Occupancy Type Changed There may be occasions when a Job has been allocated and when the visit takes place the use has changed to a greater or lesser extent this will have a direct bearing on the outcome of the audit if it is completed with the incorrect FSEC type entered As stated above the FSEC SLN and VO codes will normally already be populated from information hel
97. lick onto the Job e Click onto the Revise button Revise The Inspections and Visits window will appear as shown e Click onto the J ob See use coc ono Greene King Pub Poriners 01 284 153222 Q VI dames Hadson Pirro Superma 015 BEI Dave dele fi Luien 01122005 fl Click onto the Update Job button Update job Sin Ret Luto Un 5percdrd LCeticatn Astu Enredo bie Prereze notes avadable Frihed Type tmp hrs Adan His Tawel hos Coding Oca E FUL 5 0 15 D220 RHE 0 15 0220 Garros F Vew 7 0 Oj 0220 Rechat TM 2 0 2 OND Adems CG AH 2 0 1 0210 Aches CG a won Quedate CORA Fleceivedty E Mail J WAND has automatically populated lt lt a 2 Datectvie 2500 2009 Fallen uo dae 006a e The Work Completed check box has now been ticked si o AA z a Inspection za By when VALLISON J e The Date of Visit has been populated Foam 0 Remon ema Tut 45 Todo e The Offer s Times for Inspection Job Admin and Travel have A automatically been updated Moi Cordserrertion found Nore ER a D Greene Fry These are the total Inspection Hours reflect the total time spent on all associated Jobs Audits i r i E Cesa Podoveun Job finied to eing inspection e The Follow Up job that was created in WAND has been updated wh ut ee repki gt fa Complete ny radica Dh
98. lly appear in the box In this example the Compliance Level is Compliance Level 5 56 re ae neo Erforcanscs Mota Fast trad To Override Compliance Level Mandatory The Override Compliance Level check box is selected only if you do not agree with good reason with the original Compliance Level Score Override Compliance Level Outcome of Audt F Initial Enforcement Expectation IEE Compliance Level 1 Broadly Compliant Inform Educate f th IS IS the Case Compliance Level 2 Notification of Minor Deficiencies Compliance Level 3 Notification of Deficiencies Compliance Level 4 Enforcement Notice Compliance Level Enforcement Notice Fast track A r A r Compliance Level Score e Tick into the Override Compliance Level check box Override Compliance Level Notes Please explain why you are Enter the Reason WHY you are changing the changing the calculated Compliance Compliance Level Score Level id i r n Loi r LI Overridden Compliance Level 46 55 v J verde Comp lance Ley Ela Take Score Forward to Part C of the Form Final Compliance Level Take Score Forward to Part C of the Form The Notes box will now be activated and the Notes Please explain why you are changing the calculated Compliance Level text will be in RED This is now a Mandatory Field and a brief statement which refers to the Reasons from Variation from the Outcome of EMM Process must be entered i
99. lly brought forward from other parts The time period needs to be considered when completing this part of the form as the responses you enter are from the time of the last Audit or 3 years which ever is the shortest Professional Judgment will be required by competent Inspectors to determine the Life and Relative Risk rating each Premises presents Relative Risk is the comparison made between different types of buildings across the 17 FSEC Fire Services Emergency Cover model provided to FRA s by the Government Appendix 1 Page 101 categories Once the FSEC code is determined the Inspector will know from using Appendix 2 pg 102 what Inspection Group the Premises falls within These groups are determined by the risks they share and also the Fire Safety guidance that applies to them PAGE 9 Management and Other Issues Fire Safety Management Compliance Level Score Updated from the Final Compliance Level The system will automatically carry over the Compliance Level score determined from Section B If no Part B has been completed select Fire Safety Management Not Assessed code x this should default to a zero score Peck i Park B PIC pat Hanagqemeant sii thra lean Note The Compliance Level score of 1 5 generates a different score Tes or More in the Last 3 Years we within the calculation A points value is associated to each compliance AAA me Wer 1 or More in the Las J Tems leve
100. loor area with the figures given in choosing the row for the correct FSEC occupancy group Appendix 4 pg 104 The figure will fall into one of the seven size groups which should be ticked on the Audit form Height of buddy premies Height of Building Premises Additional fields have been added to this section of the form in order to align to changes to FSEC Total Area is a Calculation of Building Footprint X Occupancy Storey Total Area will update Building Size based on the Floor Space Factors Occupaney MCU Free beret Por pere 5 Matrix Maximum Height of Building including Basement Enter the Maximum Height of the Building including Basements e g 2 Floors 1 Basement 3 Note This is the FSEC multiplier field for determining Building Size Total number of Levels of Basements in Building e Enter the Total Number of Levels of Basements in Building e g below ground level 1 Building Footprint A building footprint is the outline of the total area of a lot or site that is surrounded by the exterior walls of a building or portion of a building exclusive of courtyards In the absence of surrounding exterior walls the building footprint shall be the area under the horizontal projection of the roof e Enter the Building Footprint in m e g 50 m 100 m Building Footprint eo The value entered is transferred to Part D Page 17 Ground Floor Area Occupancy Storeys The value entered is
101. loyees or relevant persons Asbete Y General Fire Precavtons e Click onto the arrow in the Compliance Level drop down list e Select one of the options Broadly Compliant v If Broadly Compliant is selected Go to the next question Alternatively if Non Compliant Major Deficiency Risk or Non Compliant Minor Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply e Enter Additional Information in the Notes field optional e Go to the next question Articled 13 Article 13 Fire Warning Mandatory Safety Critical Are effective Fire Warning arrangements provided Where necessary the Responsible Person must ensure that the premises are equipped with the appropriate Fire detection equipment e Click onto the arrow in the Compliance Level drop down list e Select one of the options Astcte 13 Fee maming Broadly Compliant If Broadly Compliant is selected Go to the next question Alternatively if Non Compliant Major Deficiency Risk Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply o or Non Compliant Minor e Enter Additional Information in the Notes field optional x e Go to the Page 7 e Goto
102. ls in the last 12 months If the Monitor AFD Present in Part A Page 3 Premises Features was Not Selected Mains Please select e Click onto the Fire Alarm System Arrow Mains Battery e Select one of the options from the drop down list e Tick into the Automatic Fire Alarm check box Is there an Automatic Fire Alarm 1 Number of Detector Heads 5 e Enter the Number of Detector Heads Sy ere ree e Tick into the Alarm Linked to the Receiving Station check box e Enter the Number of Unwanted Fire Signals in the last 12 months Is the Alarm Linked to a Receiving Station Number of Unwanted Fire Signals Last 12 Months 1 Fire Sprinkler System Installed and Maintained for Life Safety and Property Protection 10 b Fire Sprinkler System The values previously entered in Part A Page 3 Premises Features Sprinklers will automatically populate the check boxes Is a Sprinkler System Installed and Maintained and enter the value in the Percentage of Building Protected drop down list If Life Safety is selected from the drop down list in Part A Page 3 Premises Features Premises Sprinklered The check box Is the system for Life Safety will automatically be checked If Property Protection is selected from the drop down list in Part A Page 3 Premises Features Premises Sprinklered The check box Is the System for Property
103. mation in the Notes field optional Go to the next question Article 14 Article 14 Emergency Routes and Exits Mandatory Safety Critical Within this section you need to assess if effective Means of Escape are maintained Se ondona a Where necessary to safeguard the safety of relevant persons in case of fire the Responsible Person must ensure that routes to emergency exits and exits are kept clear at all times and where required to be adequately illuminated by emergency lighting e Click onto the Compliance drop Level arrow e Select one of the options down list Broadly Compliant v ase select a Broadly Compliant If Broadly Compliant is selected Go to the next question Alternatively If Non Compliant Major Deficiency Risk or Non Compliant Minor Deficiency Risk is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply e Enter Additional Information in the Notes field optional Go to the next question Article 8 Article 8 General Fire Precautions Mandatory Safety Critical Are Employers carrying out their general fire precaution responsibilities General Fire Precautions see article 4 meaning a general fire precautions The Responsible Person must Take such general precautions as will ensure so far as is reasonably practicable the safety of any of his emp
104. n Hagh Siani Liiragion Goedel Dhaki Sibel Hawl Sierra Bagg The Geman Mian The Greer Han The Goten Man The Gaon Man The Gaian Man e Click onto the Premises e Click onto the Open button The Premises will appear in the record card es premises records Help GIS FPRC WAND Propogate Name and address File no 02522 001 Find Net Back Within the sub menu o pti ons THE GREEN MAN Station AM THE GREEN SLN D2101 Insert Multi occ Edit VO Cai A Archive Print Search Sec usa Hold Unuse no Batch 1 i icit Z o Hoc 0210 o teo e Click onto Inspections and Visit s Greene King Pub Partners 01284 763222 Q NI gt Corea James Bedson Premises Supervisor 01525 860352 Documents and Images a J a Ea a Enforcement notices can e Click onto the Show button show did Frequency Inspection calender Notes Last re insp 01 12 2005 AAA colette Job management DM Link Site Ref auto Licenses Unknown premises statu Number of Floors Un Specified Certification Status Prohibition transactions Returned to file Premises notes available T Inc arch 1 1 1 7 The Inspection that you was allocated has updated the Created Start m M BitRents_ _Concel_ ox Date the Inspection Times but NOT a Finish Date This is because the Inspection has a Follow Up J ob scheduled e C
105. n E qE Paw amiy di j e Click onto the Job Update job e Click onto the Update J ob button 2poate jo The Job window will open Enter job Eiir dob shoei ruts OTL Duc EES reed en a WAND has automatically populated the fields a a 7 The Work Completed box has been ticked Inspection Audit Complete Only indicate Yes when Yes all work re audits have been completed C Mo The Date of Visit and the Hours Job Admin and Travel has automatically been updated These are the total Inspection Hours reflect the total time spent on all associated jobs audits Click onto the OK button You should now be back in the Inspections and Visits window WAND has nipi bhira and wheal i BOS automatically populated _ Saed HOAN riche gt gt rection type o a 7 WAND has automatically entered the Finish Date and the Times from the TN job has been automatically updated These are the total Inspection Hours reflect the total time spent on all associated jobs audits e The Visit Date of the job has been entered e Click onto the OK button Fleng 69899 151 Staion BLFAS 160 Westield Road Dunstable Sj Sut caer PSEC 8 VO Code MAT eee e Click onto the OK button Not pected Base date Feequercy Lott emp You should now be back in the Premises Record Card
106. n the Notes field Use the Contemporaneous Notes for further clarification e Enter a Brief Statement on why you have Override Compliance Level This function is provided to allow the Inspecting Officer to exercise Professional Judgement and where in his her opinion the outcome of the Audit is incorrect and the Compliance Level needs to be adjusted up or down The Overridden Compliancy Level is now a Mandatory Field Please select v e Click onto the Overridden Compliancy Level arrow e Select a New Compliance Level from the drop down list The Final Compliancy Level will reflect the Compliance Level unless the Compliancy has been Overridden then it will reflect the Overridden Compliancy Level As you can see in the Final Compliance Level check box the Score has now changed The Final Compliance Level updates Part C Page ane Take Score Forward to Part of the Form 9 1st field Final Compliance Level As you can see here in this example The Original Final Compliance Level was Compliance Level 5 56 Final Compliance Level Which has given a Confirmed Enforcement Activity of Enforcement Notice Fast Track and Consider Prosecution Confirmed Enforcement Activity When the Compliance Level is Overridden in this case a lower score Overridden Compliance Level The New Final Compliance Level is n
107. na F re Preceut Desce Geer al Dunes of Pitan htt MH Wire a a Level Ar a a No Failure check box has been checked a validation error will be generated on Completion informing the user that a Failure must be entered Failure Boxes Are used to show why the premises were not compliant under a particular Article s If the Compliance Level is set to Broadly Compliant Non Applicable or the default of Please Select is selected the Failures check boxes will be disabled Go to the next Question If the Compliance Level is set to Non Compliant Non Compliant Minor Deficiencies Risk Non Compliant Major Deficiencies Risk the Failures Deficiencies the question is now E Mandatory and the check boxes will be Enabled a The Associated Notes field is Non Mandatory and details can be entered despite what is chosen from the drop down list PAGE 4 Management Remember within this section of the Audit Form Pages 4 to 8 If Non Compliant Minor Major is chosen this then becomes a Mandatory field and Enables the Failures check boxes you MUST select one or more of the Failures The Notes field is optional this is a Non Mandatory field and at any time additional information can be entered Article 9 Risk Assessment Mandatory Safety Critical Has a suitable and sufficient Fire Safety Risk Ass
108. nce that matters will be adequately addressed History of previous enforcement or informal action Generally premises risk rating low confidence in the overall management of the premises that matters will be adequately addressed Generally premises risk rating low very low or those premises in multi occupied buildings not selected for a sample audit Possibly no risk assessment carried out recorded but building generally satisfactory in all other respects Only very few minor deficiencies Approach to include verbal amp Inform advice agreement and information inspector to record any advice given Any situation where premises comply with the FSO but where additional measures would reduce the risk category Consider giving business continuity property protection advice if appropriate Appendix 4 Floor Space Factors by FSEC Groups Revised CFOA Fire Safety Audit amp DG Guidance 28 April 2008 Draft V2 2 Extremely Very Smi iu arge Very Large Extremely Small Small Large Hospitals 001 to pl 001 to 5000 3 to I0000 SODOO IDODOO Care Homes 200 to 350 Houses in Multiple 30 30to 0 181 to 3007 30 T70l te 2301 to 20000 Occupation 700 20000 1400 to 3001 to S001 to 3301 to 10301 to 3000 3000 2300 LOS00 12600 1901 to 4000 4000 1301 to S601 to 3600 0500 Houses Converted to 15 5 301 to 501 to 7601 to 1000 Flats Other Sleeping 5 51 to 90 19 to 140 141 to 361 to 14501 to Accommodation 360 1500 4200 56l to 2001 ta 6001
109. nd italic slanted is explanations that are taken from th the Revised CFOA Fire Safety Audit amp DG Guidance 28 April 2008 Draft V2 2 Let take a look at the Audit Form in more detail Part A Site Assessment Mandatory page 13 PAGE 1 FS Premises File Information Part A of the form must be completed or the information verified on each occasion a premises is visited Over time much of the previously collected data will remain unchanged and the Inspector will only need to verify the information previously collected and amend if there are any changes This part of the form gathers information for identification of the premises contacts and for FSEC purposes Premises Use and Responsible Person Details FS Premises File Information In order to ensure accurate address identification the basic premises address details will be generated by a gazetteer system to provide unique and accurate identification of buildings Personnel should always use this to ensure that they input the correct location details This makes the cross matching of premises in different databases more accurate Audit and Data Gathering England 2009 Number 02522 001 Date 25 08 2009 Additional THE GREEN The Assessment Date will automatically appear to Description THE GREEN MAN BEDFORC verify that this Date is correct You must tick the Por A part BA Part CA Pert D check box where there is an Assessment Date Part A Site Assessment
110. ntly a Task and Finish Group was established to undertake this with each region represented A number of issues were identified by the group particularly with regard to the current Part B of the audit form in that the overall assessment of the compliance level e Fire Safety Management and the recommended enforcement action was not always appropriate to the risks responsible persons attitude and deficiencies identified during audits Subsequently Inspectors have applied professional judgment in consultation with their line managers and have taken more appropriate enforcement action Consequently the process and Part B of the form has been reviewed and successfully piloted across England and Wales using a revised Part B and scoring system Simplified versions of the Enforcement Management Model EMM flowcharts are proposed In addition several other issues have been identified e Changes to FSEC e The form and guidance needed improvement to ensure it is completed correctly e Additional data is required for the Governments IRMP returns and FRA s own requirements e g quality and performance management e An appropriate audit trail e A requirement to collect operational data for the incident ground via Regional Controls Product 62 see section 7 e Remove Prohibitions from the audit process e Fire Safety visits and data gathering by operational crews e These issues have
111. nto the Does the Building Affect Fire Service Radio Communications check box Remember If details are entered or check boxes selected and then the checkbox to the question is unchecked any information entered or check boxes selected will be cleared PAGE 16 Considerations Security Measures Social Risks 7 Operational Considerations e Any other site specific requirements e g salvage considerations e Any special pre determined instructions e g holding areas rendezvous points etc e Special access considerations for specific locations e Any other as appropriate e Listed buildings and heritage sites 7 a Does the Building have Fire Fighting Shafts Audit and Data Gathering England 2009 If a value has previously been entered in Part A Page 3 Fire Fighter numse Facilities Fire Fighter Shaft s with F Fire Fighter Lift Fire Fighting FF Shafts this will automatically populate the answer to Part D Page 16 7 a Does the building have Fire Fighting Shafts is Yes and Is there a Fire Fighting Lift will also be checked Page 14 If this Meets Current Fire Fighters Lift Safety Specifications e Click onto the Does the building have Fire Fighting Shafts arrow e Select one of the options Security Measures at the Premises 7 b Are there any Security Measures at the Premises Enter Addttona Infcematin Mere Access Code e Click onto the arrow e Select one of
112. o employers and employees from outside undertakings The Responsible Person must ensure that comprehensible and relevant information is provided to employees from outside undertakings and to ensure such employees from outside undertakings are provided with appropriate instructions and comprehensible and relevant information regarding any risks to that person Article 20 Provisvonol information lo employers and the sell employed hom ide undestakings Page 4 outside undests If the Response is Validated in your Professional Judgement evidence or P ii e o R response is believed to be validated Tick into the check box rovi ns a Non Compliant v AA e Click onto the Compliance Level arrow Please select ties cca Not Applicable a e Select one of the options drop down list Broadly Compliant ation regarding Non Compliant Complance Level Bros dy Compbark v If Not Applicable or Broadly Compliant is selected go to the next question Alternatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply e Enter Additional Information in the Notes field optional Go to the next question Article 22 Article 22 Co operation and Co ordination Mandatory Safety Critical s there adequate co operation and co ordination between the responsible persons where there are two or more sharin
113. omes Building Factory CA re MA E m e m a Ls LS Other Workplace Appendix 2 Relative Risk Level Matrix Fire Safety Inspections Revised CFOA Fire Safety Audit amp DG Guidance 28 April 2008 Draft V2 2 ARO IO O O O AO O O O IO IO O CIO O OI IC NAAA ES A EAN A II O s A AAA AAA s poo yaa sq oF Ed so H uping 214r d 00132 P o LU LU oo Budaa g adyo 20H 218 J Yes H XI PETRI PARE Y p ORIEL Appendix 3 Initial Enforcement Expectation IEE and Description Revised CFOA Fire Safety Audit amp DG Guidance 28 April 2008 Draft V2 2 Initial Enforcement Expectation and Description IEE Initial Enforcement Generally premises risk rating very high Very serious deficiencies that may require structural alterations Requirement for comprehensive major systems Very serious issues such as no AFD system where required Generally premises risk rating high Poor management with numerous serious contravention s of fire safety legislation Disregard for fire safety issues with bad housekeeping and no risk assessment or records of training or testing Following a fire where greater emphasis is required to address deficiencies History of previous enforcement or informal action Generally premises risk rating medium Notification of Numerous less serious deficiencies possibly with history of other minor issues Deficiencies Poor management evident and inspector has lack of confide
114. or Protection of Fire Fighters Mandatory Safety Critical Are suitable arrangements in place to ensure that facilities equipment and devices for use by or the protection of fire fighters under this Order or any other enactment including any enactment repealed or revoked by the Order are maintained in an efficient state in efficient working order and good repair Maintenance of Measures provided for protection of fire fighters where necessary to safeguard the safety of fire fighters in the event of a fire the responsible person must ensure facilities equipment and devices provided use by or protection of fie fighters suitable system of maintenance working order and in good repair Audit and Data Gathering England 2008 If the Response is Validated in your Professional Judgement evidence Hamne or response is believed to be validated Tick into the check box Pat A Pata pate parto Aibel JH Maintenance of mearures provided lo padection of he bie Page 4 e Click onto the Compliance Level arrow e Select one of the options drop down list Non Compliant we a i Please select Are testing and maintenance records avaiable ared up ta date Mot Applicable ht Demet bs deviwet sees 8 Broadly Compliant Page 3 Page 6 Mon Compliant Compliance Level isele Compare Page A If Not Applicable or Broadly Compliant is selected go to the next question Alte
115. or may need to consult during the process p y g p l oe For initial Audits of Premises Parts A B and C should normally be completed for all Occupancies subject to each individual FRA policy and where appropriate D This will result in an individual Inspection regime for each Premises in accordance with Risk Rating and Fire Safety Management Confirming the Date and Time v 10 11 2009 w November 2009 Within the Date field a date will automatically appear To verify that this date and in some Mon Tue Wad Thu parts of the form time is correct 23 4 5 9 Bi 11 12 16 17 18 19 23 24 25 26 You must tick the check box where there is a date 30 Changing the Width of the Audit Form Active Forms Library TUI Console What s allocated ta me y Next to the Check In button there is a Blue Arrow button id Navigator As you can see the What is Allocated and Allocated J obs windows 1 2 have disappeared and the Audit Form is the width of the whole page e Click back onto the Blue Arrow button y The What can Access and Allocated J obs display field 1 amp 2 will reappear Minimising Maximising WAND To Minimise a window click onto the middle icon To Maximise a window click onto the middle icon WAND automatically Saves data that has been entered when the WAND application closed NOTE Any text that is slightly smaller a
116. ow Compliance Level 4 46 55 Final Compliance Level Changing the Confirmed Enforcement Activity to Enforcement Notice Confirmed Enforcement Activity If you do change the Compliance Level This must be agreed with your Line Manager Confirm Enforcement Activities after Application of EMM Principles The Confirmed Enforcement Activity will appear in the check HIS ES ecu ss Te box bin Erfersarant etilo Note Ensure EMM Strategic Factors Applied Considered NS If any variation from the outcome of the EMM Process is considered by the Inspecting Officer this should be agreed with their Line Manager if justified and agreed the reasons for this should be recorded in the box provided e Enter the Name of the Inspector e Tick into the Date check box Wilson v 26 08 2009 If Compliance Level was changed Enter the Name of the Line Manager Jon Polard e Tick into the Date check box a o W26josj2009 v e Enter any Reasons for Variations from the outcome of the EMM Process e At the top of the page Click onto the Part C tab PART C Calculation of Relative Risk Rating and Risk Level page 9 12 This section of the Audit Form is used to bring together numerical values from the previous parts There are a series of other questions relating to Unwanted Fire Signals Local Fire Setting and Sprinkler Provision among others where a numerical value is either entered or automatica
117. plete this whole cycle Program m ecd i i Premises Audit Audit Nat C let z iS Satisfactory Enforcement Notice Enforcement complied Notice Issued With Follow up j Follow up visit visit Once you have completed this section At the top of the page e Click onto the Part D tab PART D Operational Site Specific Information SSRI ipg 13 20 CLG CFOA Fire Control and suppliers are currently determining the Fire Control Data Strategy required for Sourcing Transformation and Steady State Management of data to support regional controls on the basis of Relevant Convergence Products The purpose of Product 62 SSRI template is to allow the collection and display of information relevant to the initial attendance via appliance Mobile Data Terminals MDT s The primary driver for this product is to ensure the Health and Safety of Operational Personnel This is of particular importance due to the recent tragic event which resulted in the death of Fire Fighters For the above reasons the SSRI template has been added to the CFOA Fire Safety Audit form and process to allow FRAs to collate Relevant Risk Information that can then be provided to the Initial Attendance of an Incident in order to satisfy the interim solution indicated by SSRI Product 62 main database where valuable information about a premises is stored and available to send
118. pliant Mon Compliant Deficiencies drop down list 4 Click inside the check box e Use the arrow keys on your keyboard to move up and down the list e When you click into a check box the title text will change to Blue when you go to the next check box the text will change back to the original colour e Fields that are in Red are Mandatory fields and must be completed you will not be able to Complete the form as the validation will flag a Mandatory field has not been completed e If the question is greyed out it means a question answered earlier on the form has deemed the question need not be answered or the data has previously been captured and the value automatically updated This is controlled by rules and solutions e Within the Date field the check box must be ticked to confirm a Date e Some of the questions in part A e g Fire Spread Building Size Description of Occupants Fire Warning and Operational Sprinklers will automatically populate fields in Part C e The completion of Part D is governed by Fire Service policy as to whom will complete it e g Fire Safety or OPS Crews or both Premises Record Card From the Global Navigator e Click onto Fire Safety button This will now appear in the toolbar e Click onto Fire Safety e Click onto FP Premises Record Checking the
119. re three columns SOPHTLOGIC WAND AE Work in Progress Capability Analysis Completed Audits Medium Officer Availability Low Off the Run Riders Excluded Column One allows you to see how many Jobs are in your To Do Completed Recalled and Cancelled list Column Two allows you to see When Jobs were last Saved Checked In Out and how many New J obs Column Three allows you to see of Capability Analysis Officer Availability Riders off the Run and High Risk of the Locations As you can see there are three tabs Active Audit Library and TUI Console SOPHTLOGIC WAND The Active Audit tab is were the Jobs and Audit Form will be displayed Display Field One What Forms I can Access The Library tab is were you update new Versions of the Audit Form Display Field Three Audit Form Display Field Two i f Allocated J obs The TUI Console tab is were you have to register your account to obtain a valid licence The Check Out button Downloads J obs that have been allocate to the Station Watch Location The Check In button Uploads the Completed J obs to the main Datastore Check Gut WAND also has three Display Fields Display Field 1 What Forms I Can Access Displays downloaded forms in most cases this will display Audit and Data Gathering England 2009 Display Field 2 Wand Mobile Allocated J obs Display
120. ring tho instalation This will install the WAND application to your Tablet PC Name WAND From www safeashouses net Downloading 2 07 MB of 4 06 MB Cancel You may get a dialog box appear stating you Can not Start Application if this appears xi o C l i C k on to t h e O K i b u tto n LD Application cannot be started Contact the application vendor e Contact your Administrator If successful WAND will appear in the start menu option on your PC Tablet Click onto the OK button Open and Updating WAND When you open WAND the system will need to do an update e g new functionalities amendments etc From you Tablet PC Click onto Start Click onto All Programs Click onto SOPHTLOGIC Click onto WAND Or Click onto Start Click onto WAND E Logi Tun Gf Computer de Application Data Pa saphi 312 waphilogi Lori WPN Mco lo P i Printers and Peces Es A Wp beto et Sapa Q pen Al Programs gt E ean E Logi Typ FF Computer Me appini De dee soph H sp Make sure you are connected to the I nternet Launching Application gs w verifying application requirements This may take a few moments If there are updates to WAND A Launching Application box will appear for a few seconds to check if there are any updates for WAND then it will disappear An update
121. rmation Here Page 15 i If this Heritage Risk Pt A pg 3 Automatically updates Heritage is building of National Importance Pt D pg 16 Is there Exceptional Value Pt A pg 3 Automatically updates Is there Exceptional Value Pt D pg 16 Is there Community Loss Pt A pg 3 Automatically updates Community Is there exceptional value Pt D pg 16 Is this a Sole Supplier pt A pg 3 Automatically updates Sole Supplier provide high value Pt D pg 16 Is there Environmental Risk Pt A pg 3 Automatically updates Is there significant impact on the Environment Pt D pg 16 In the Brief Details field enter any additional information E Notification of Deficiencies Page 16 Enforcement Notice O Prohibition Notice 4 Fire within Last 3 Years House Keeping Good Page 17 E Arson Unlikely v Part B Page 8 Confirmed Enforcement Activity updates and checks Part D Page 16 the Deficiencies Enforcement Notice or Prohibition Notice check box as appropriate Part C Page 9 History of Fires automatically checks Part D Page 16 A fire within the last 3 years Within House Keeping and Arson e Click onto the arrow e Select one of the options from the drop down list 7 d Key Holder Contact Details O OL473 522225 a Inthe Sate ross Rhee ginasi gaida slar lucha O O e In the left hand column Click onto Page 17 Please
122. rnatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply e Enter Additional Information in the Notes field optional Go to the next question Article 19 Article 19 Provision of Information to Employees Mandatory Safety Critical Is adequate provision made to provide information to employees The responsible person must provide his her employees with comprehensible and relevant information Auticle 19 Provisi n of information to emplopens If the Response is Validated in your Professional Judgement evidence or response is believed to be validated Tick into the check box e Click onto the Compliance Level arrow Non Compliant Y st Please select contr a E e Select one of the options drop down list Se gee a Non Compliant If Not Applicable or Broadly Compliant is selected go to the next question Alternatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Click into the Failures check boxes that apply Enter Additional Information in the Notes field optional Go to the next question Article 20 Article 20 Provision of Information to Employees and the Self Employed Form Outside Undertakings Mandatory Safety Critical Is adequate information provided t
123. row n e Select the option that applies from the drop down list PEL eee ieat ilis Known Fire Setting Activity in the Area Yes 1 or More in the Last 3 Years e Features Which May Assist with Fire Spread This question will be greyed out with a value already entered if this is the case the value has been updated from Part A Page 3 Features which may Assist Fire Spread Fire Loading Likely to Assist with Fire Spread Inspectors should use their professional judgement to assess the potential for Fire Spread Matters to be taken into account are Compartmentation within the building Surface linings Presence of combustible materials and substances Lack of fire resistance or lack of maintenance of existing provisions Presence of flammable vapours dusts or other materials Once assessed this should be compared to the generic type of risk normally associated with that occupancy type e g the presence of flammable vapour in a petroleum storage depot can be considered as normal for that occupancy but a similar situation in a hardware shop would be classified as high Average For the Occupancy te e Click onto the Fire Loading Likely to Assist with Fire Spread arrow e Select the option that applies from the drop down list Fire Loading which is likley to Assist with Higher than Average for the Occupancy rT Fire Spread Access for Fire Fighting and Water Supplies It is not the intention for t
124. rst job have been entered The hours will automatically update when each Follow Up job that has been Completed When the Follow Up job on the 4 9 09 has been completed the hours entered in WAND will appear in the Job Summary window and will update the Inspection Hours to cover both jobs Job Completed Do not mark the job as Complete unless all work has been Completed and the premises will not require a further Audits until the next programmed visit under the Risk Based Inspection Program RBIP Only click into the YES button when ALL Work Re Audits have been Completed If the Audit form has been Completed and no Follow Up job are needed In the Inspection Audit Complete Inspection Audit Complete Only indicate Yes when Yes all work re audits have been completed e Click onto the YES button No When you Check In the Completed J ob to the datastore follow instructions from page 89 the system will update the Premises Record Card It will automatically enter a Finish Date and Close the Actual Inspection pg 94 In the Premises Record Card gt Inspection and Visits window gt the job that you was allocated has updated the Started Finished Date and the Inspection Times As you can see in this example before and after a Completed Inspection
125. s see relevant Authority Policy as this will vary e Action Plan Follow Up always required e Enforcement Notice Follow Up always required e Enforcement Notice fast track close monitoring and Follow Up action always required Additionally consider prosecution after applying both Responsible Person Appendix 5 pg 105 and Strategic Factors Appendix 6 pg 106 In the left hand column e Click onto Page 8 PAGE 8 Notices The following Articles DO NOT attract a Score and are for Information ONLY primarily to inform Government IRMP Returns however these issues should be considered when applying the EMM Article 27 Powers of Inspectors Has the Person with duties prevented an Inspector from exercising their Powers under this Article and a Prosecution has not been taken If this applies pata Ports oute reto e Tick into the Powers of Inspectors check box e Enter a Brief Description in the Notes field Remember by removing the tick out of the check box will disable the notes field and clear and previously entered text Article 29 Current Alterations Notice Has the Person with duties failed to comply with any Alterations Notice served on the Premises and a Prosecution has not been taken e Click onto Yes No or Not Applicable e If you select the Not Applicable option This will Disable the Notes fields and Failures check box e If you Select th
126. s J obs depending on the drop down list selected e g To Do Completed Recalled etc Display Field 3 Audit Form Displays the data form selected in 1 Let s have a look at the TUI Console Tab TUI Console Tab WAND uses SOPHTLOGIC Gateway Server Trusted User Account Interface TUI console wich holds Account and Licensing Information on public serves hosted by SOPHTLOGIC Upon accessing WAND client the system will authenticate the User based on the Windows Account Name Username and User Domain name from the Operating System This information can be overridden for instance where access is required from machines not joined to a Domain Remember your tablet PC must be connected to the network via the Ethernet port available via Tablet PC connection points before you can carry out the following Licensing and Checkout procedures e Click onto the TUI Console Tab Hipa y Allenna VU Corks Ri erties Ciel ad Win kii altior Ped a Widows poun hama Windows Aooaunt Hamez The Specify Alternative TUI Credentials window will appear NS TOT a DAME By Entering your Windows Account Name username and Domain Host aia TUL Account Hama TUL beat Misma Doral Name the system will check to see if your Account details are valid Val Cura Sug Do a to obtain a Valid Licence This will ensure that you have the privileges to access WAND and download any Jobs that have been ORAR Tex WAND Gate
127. s this point s value that is added to give the caleulate or Sub Calculate figure in Sub Total B Calculation of Relative Risk Level Life Risk Score Calculation of Relative Risk Level Life Risk Score 4 brought Forward B 4 0 Is a calculation that add Sub Total A and Sub Total B Relative Risk Rating 2 to 8 Relative Risk Rating 2 to 8 5 2 An example of the Relative Risk calculation IF abs Life risk score gt 1 LOG10 life risk score Fire frequency figure 1000 LOG10 fire frequency figure 1000 life risk score Example if the Life Risk Score 9 9 and 11 3 of a FSEC D premise Fire frequencies for FSEC D 106 The calculation of Relative risk is then as follows Positive Life Risk Score 9 9 9 9 106 1000 1049400 Log Relative Risk 6 02 Negative Life Risk Score 11 3 106 1000 106000 11 3 Log Relative Risk 3 9 Relative Risk Level VL to VH Risk Level VL to YH please note graphic Mm equaliser reviewed May 2008 m Another calculation is performed which converts the relative Risk Rating figure to the associated Risk Level which applies the Relative Risk Level Matrix An output binding exists that updates the Premises Record Card with the Risk Level In the left hand column Click onto Page 10 PAGE 10 Flowcharts Notification of Deficiencies 1 2 3 Enforcement Notice 4 Probation Notice 5 Initial Expecta
128. st All Jobs w All Jobs Todo Completed Cancelled Recalled As you can see in this example there is a list of All Jobs still left To Do Completed List e Click onto the All Jobs arrow e Select Competed option from the drop down list As you can see in this example the Completed J ob will be identified by a tick Allocated Jobs Number 69999 191 WE 02522 001 Delta Design Syst Merseyseal Office SHELBOURNE HOTEL LIVERPOOL ROAD POLAM OAKS WIT SOCIAL SERVICES SOCIETY OF COS SOFTCO UK LTD SOMERFIELD TESCO THE GREEN MAN The Fat Cat The Fat Cat Description Delta Design Syst Merseyseal Office SHELBOURNE HOTEL LIVERPOOL ROAD POLAM OAKS WIT SOCIETY OF COS SOFTCO UK LTD SOMERFIELD TESCO The Fat Cat Completed Y Description SOCIAL SERVICES THE GREEN MLAN All Jobs Date 11 08 2009 01 07 2009 03 09 2009 02 09 2009 15 06 2009 17 06 2009 29 07 2009 29 07 2009 29 07 2009 29 07 2009 29 07 2009 25 08 2009 01 07 2007 04 09 2009 Todo Date 11 08 2009 01 07 2009 03 09 2009 15 06 2009 17 06 2009 29 07 2009 29 07 2009 29 07 2009 29 07 2009 04 09 2009 Date 29 07 2009 5 08 2009 Cancelled List Cancelled ka e Click onto the All Jobs arrow Cancelled e Select Cancelled option from the drop down list Allocated Jobs Number Description Date Eg FFS 00009 The Fat Cat 30 08 2009 R
129. st Fire Spread field Monitored AFD Present is the Fire Alarm system connected to a call centre or via an auto dialler i e can a 999 emergency call be made other than by the occupants of the building Monitor AFD Present If this is the case e Click into the Monitored ADF Present check box The value entered is transferred to Part D Page 20 10a the check boxes Is there an Automatic Fire Alarm and Is the Alarm linked to a Receiving Station will be checked Fire Warning System this is a Mandatory field The Enforcement Officer s aim here is to establish whether or not the standard of the Fire Warning and or Detection system installed within particular premises is Adequate Less than Adequate i e the occupants are at a greater risk than those in a similar building which has a standard system More than Adequate i e the occupants are at less risk than those in a similar building which has a standard system In most cases the warning system will be standard Some standards Fire Warning for particular premises are benchmarked in the guidance documents Fire Warning System Adequate y published by the Government However it should be borne in mind that in some buildings a shout of fire the provision of rotary gongs or whistles etc may be considered as adequate For example an L1 or L2 automatic fire detection system in premises providing treatment or care would be adequate as that is the ben
130. ted Peon EM value it is this point s value that is added to give the figure in Sub Total A Calculate or Auto Calculate Building and Occupant Features and Calculation of Relative Risk Level Please Select v Building Size e Click onto the arrow e Select the option that applies from the drop down menu Extremely Large Bling and Occupant Peares All the rest of the information in this section is brought forward Paga Y automatically from other parts of the form if these sections have been completed correctly The data includes Building Size the Mobility of the Page 10 Occupants Sprinkler Coverage and Fire Warning Systems Page Il Building size will be pre calculated based on the Floor Space Factors Appendix 4 Pg 104 If these sections have been completed correctly all the information iN pescription of occupants predominant Type Description of Occupants Predominant Type Fire Warning System Fre warning system Is there an Extract or Positive Pressure Moke Control System and Operational Sprinkler System is brought Smoke Contral System covering M of E and or Common reas forward automatically from Part A page 3 of the form ee ee and Maintained in Working Order Sub Total B automatically calculated All values entered evident part Building and Occupant Features hold sue TOTAL fp 7 0 an associated value it i
131. the files and open WAND should only take a few seconds If there have been no updates to WAND then the Update Available and Updating Enss DELLE ELE LEER Downloading 2 07 MB of 4 06 MB WAND dialog boxes will not appear Cancel Check In a Competed Follow Up and Cancelled J obs WAND should now be open i 20PH LOGIC Wee When WAND opens you can see at the top of the window it shows Ga wer s S you the Date and Time WAND was last Saved Check Out Check In etc e Click onto the Fire Safety Inspection Data e Click onto the Audit and Data Gathering England 2009 As you can see in the To Do list your existing Jobs will appear Allocated Jobs Todo v Number Description Date Egos915 001 BACCARA FLORIST 29 07 2009 If a Job you thought was finished is still in the To Do list check to see if you have lt a ae A i i Egjoo009 001 CAR WASH 15 06 2009 selected the Yes No option Part C Page 12 or by highlighting the Job in the list and 6900957 001 LIVERPOOL ROAD 15 06 2009 6907869 001 POLAM OAKS WIT 17 06 2009 selecting Completed from the Status button Eg69999 191 SOCIAL SERVICES 29 07 2009 Eqo19ss o02 SOCIETY OF COS 29 07 2009 13637 002 SOFTCO UK LTD 29 07 2009 Ep 01654 001 SOMERFIELD 29 07 2009 Eg 04166 001 TESCO 29 07 2009 Al Jobs vw es O2522 001 THE GREEN MAN 25 08 2009 e Click onto the All Jobs arrow
132. the following Wall Features If the Answer is Yes Pay 17 e Tick into the Does the Building have Any of the Pay 18 following Wall Features check box Pags 19 This will activated the associated fields e Tick into the check boxes that apply e Enter additional information in the Brief Details field In the left hand column Click onto Page 19 PAGE 19 Structural 9 e Is there a Risk of Structural Collapse if the Building became involve Structural Collapse in a Fire If the Answer is Yes e Tick into the Risk of Structural Collapse check box e This will activated the associated fields e Tick into the check boxes that apply Hidden Risk of Fire Spread 9 f Is there a Risk of Hidden Fire Spread If the Answer is Yes e Tick into the check box e This will activated the associated fields e Tick into the check boxes that apply Enter additional information in the Brief Details field Building Contents Significantly Increase the Fire Load 9 g Do the Building Contents Significantly Increase the Fire Load If the Answer is Yes e Tick into the Building Contents Significantly e Increase the Fire Load check box e This will activated the associated fields e Tick into the check boxes that apply e Enter additional information in the Brief Details field Risk of Internal Fire Spread 9 h Is there a Risk of External Fire Spread This will activated the associated
133. the next question Article 13 PAGE 7 Equipment and Employees Article 13 Fire Fighter Equipment Mandatory Safety Critical Are effective Fire Fighter Equipment arrangement provided Where necessary the Responsible Person must ensure that the Premises are equipped with appropriate Fire Fighting Equipment Audit and Data Gathering England 2009 zis RTS i Non Compliant Description e Click onto the Compliance Level arrow Plane elect Part A PortB Part Cl Part D Not Applicable Aale 13 Fue tapo aunari e Select one of the options drop down list cam a ear Non Compliant sors n A If Not Applicable or Broadly Compliant is selected go to the next os question Alternatively if Non Compliant is selected The Failure check boxes are now Enabled and Mandatory e Enter Additional Information in the Notes field optional bear e Click into the Failures check boxes that apply z e Go to the next question Article 15 Article 15 Procedures for Serious and Imminent Danger and for Danger Areas Mandatory Safety Critical Are there adequate procedures including Safety Drills in case of Serious and Imminent Danger The Responsible Person must establish where necessary give effects to procedures to be followed in the event of serious imminent danger to Relevant Persons nominate competent persons to implement procedures inform instruct Relev
134. tion Notification of Deficiencies Mandatory Depending how you answer these questions will define what Notices will be given to the Occupier If the Consider Prosecution Enforcement Notice boxes are ticked WAND will direct you to Strategic Factors Flow Chart Appendix 6 pg 105 Previous Relevant I ncident History hte Copec bation Nobhcabon dal Deficiencias e Click onto the Relevant Incident History arrow Page Previa Pakiet Dibr Haber Esperan ged Debes pr a P PI los e Select the options that applies from the drop down list Final vinaza Sought Sede fant e dada sera Condor Flranenuabie Extensive and Relevant v Ceenporatonfatiiebe of bea Person Poor w Relevant Inspection History e Click onto the Relevant Inspection History arrow e Select the options that applies from the drop down list e ane Relevant Deliberates or Inadvertent Non Compliance Ommission v e Click onto the Deliberates or Inadvertent Non Compliance arrow Please Select Inadvertant Ommission e Select the options that applies from the drop down list Financial Advantage Sought f Inadvertant v e Click onto the Financial Advantage Sought arrow Please Select None Inadvertant e Select the options that applies from the drop down list Standard of General Conditions e Click onto the Standard of General Conditions arrow ee v e Select the options that
135. tion Plan O Enforcement Notice S Enforcement Notice FAST TRACK and Consider Prosecution PAGE 11 Professional Judgement Contemporaneous Notes Audit and Data Gathering England 2005 Liste Due Pata rata Pett reo Page 9 Pija El You can enter any Contemporaneous Notes regarding the premises reasons why the Compliance Level was changed etc In the left hand column Click onto Page 12 PAGE 12 Inspection and J ob Data Audit and Data Gathering England 2009 Mumbar Additonal Detoiptior The system will automatically enter and tick the date in the Date of Visit Pata Path PatC Poti e Enter in Minutes Job Time T y e E pi Page 10 Enter in Minutes Admin Time Enter in Minutes Travel Time Even if the job is a Follow Up Job still enter the Time in minutes it took to do the job Reason each Audit can have at least two or three Follow Up Jobs attached to it all the time spent on each job within that Audit on that Premises need to be calculated The overall total of ALL the jobs for the Audit will show in the Inspection and Visits window in the Premises Record Card Follow Up J ob If the Audit form is incomplete a Follow Up Job should be created In the Inspection Audit Complete Joke Dije Cushe Ejea NES Aui Completa T mone e Click on
136. to any GPS Mobilised Appliance anywhere in the country by a Local or Deputy Control Room Part D is not a replacement for 7 2 d it is a way the Fire Safety Inspectors can provide valuable information for the Operations Group in order to assist them in tactical planning For example where there is a special Hazard presented by unusual complex innovative buildings or those where the materials stored or used in the construction pose significant Risks to Fire Fighter s e g Buildings containing Insulated Sandwich Panels Remember If details are entered or check boxes selected and then the checkbox to the question is unchecked any information entered or check boxes selected will be cleared PAGE 13 Site Specific Risk Information Most of the fields will be automatically populates from the information you had entered within Part A of the form i e UPRN Address Eastern amp Northing s VO Code etc Audit and Data Gathering England 2009 Page 14 Page 1E Page 17 Lerte Pren donn Doris Page 12 de 105 Snel ALT URN Unique Reference Number assigned by Fire Officer Non Gazetteer The CFOA Policy is not specific in the use of this area however URN s are a common reference to identifiers issued for premises with monitored automatic fire alarm systems AFA s These numbers are to be used by RCC s to assist in mobilisin
137. to the Job Revise e Click onto the Revise button Delete the jobs that are in the summary window Job summary Stat nen job Jobo Created DueDate Visit Allocatedto _ Job FSO Admin Tra 0000197209 08092009 08 092009 0 ook Update jab Ramava inh e Click onto the job e Click onto the Remove J ob button Remove job A dialog box will appear asking you if you want too delete the job gg 2 Delete job 0000197709 e Click onto the Yes button s7 A dialog box will appear asking you if you want to continue All the jobs for this inspection have been completed however no completion ne date has been entered Do you wish to continue Click onto the Yes button No Yes Should be back in the Inspections and Visits window Ee e Click onto the Job e Click onto the Remove button A dialog box will appear asking you if you want Delete the Record AAA Delete this record lt 7 e Click onto the Yes button Yes The Record should have disappeared from the Inspections and Visits window within the Premises Record Card x lLet s take a look at what the other buttons do within Inspections amp Visits e Click onto a Job e Click onto Revise button You should now be in Inspections and Visits window Print Job Sheet To Print a job from the Job summary window Click onto the Print Job Sheet button Print job sheet
138. to the NO button _e ia This will activate the Create Follow up Job check box September 2009 e Click into the Create Follow up J ob check box No Tue Wed ib Pe sat Sin 7 8 9 10 11 1213 e Click onto the Job Due Date arrow 14 15 16 17 18 19 20 21 22 23 24 25 26 27 e Select and double click onto the Date for the Follow Up Job e Tick into the check box to confirm this Date When you Check In the Follow Up Job to the datastore follow instructions pg 89 the System will update the Premises Record Card It will not close the actual inspection it will add another job to the inspection pg 91 In the Premises Record Card gt Inspection and Visits window the job that you was allocated has updated the Created Started Date and the Inspection Times but has not entered a Finish Date 4 Inspections and visits Stated Finished Typ 12 2002 10 12 2002 2 10122002 RHZ 18 01 2005 Ful 23 12 2005 REI 23 12 2005 23 12 2005 RHZ US 7 O OOO LES N HIRR Soosss co o gt amp This is because the Inspection has a Follow Up J ob scheduled e Click onto the Revise button Within the Inspection and Visits window There are two jobs within this Audit The Actual job and the Follow Up job that has been created by WAND The hours from the fi
139. transferred to Part D Page 17 Number of Floors e Enter the number of Storeys Occupied by the Organisation Occupancy storeys 6 covered by this Assessment e g floors 1 and 6 to 8 which would be 4 storeys Occupancy Occupies Only complete is a Multi Occ Specify the Actual storeys Occupied oni complete if muti occupied Specify the actual storeys occupied including basements e g Floors 5 to 8 by the Organisation including Basements e g Floors 5 to 8 Note occupancy occupies Free text for FSEC Occupancy Basements Enter number of Basement Levels used by this Occupier where Occupancy basements appropriate Total Area Free text for FSEC The Total Area will automatically populate from the Calculation Building Footprint x Occupancy Storeys and update the Building Size field Total rea Building Footprint x Occupancy storeys 1500 Assessor Details Asansaos Dainis D McGovern Crew Manager Service No 0827 Enter the Assessor Name Role and Service Number Signature At the top of the page Click onto the Part B tab PART B Fire Safety Audit page 4 8 This part of the form gathers information to support the Fire Safety Audit The process of Auditing and Inspecting Premises Assessing Risks and making Enforcement decisions where appropriate will embody the principles expectations and methodology of the Enforcement M
140. ue to search with SOCIAL SERVICES AE E Records found Print list Ej HO Code Name Address 024017001 14030 Social Services Grosvenor House 45 47a Alma Stree a Open Fy 071357001 CO906 Bedfordshire Social Services Sunflower House 6 Woodcote Bedf 073767001 CO906 Bedfordshire Social Services Foxgloves 91 Bromham Road Bedfc 07835 001 4030 Social Services Rogers Court Kingsway Bedford A 4 i 08241 001 C0906 Bedfordshire Social Services 14a Dunstable Street Ampthill Bedfc e Click onto the Premises 099517001 20906 Bedfordshire Social Services The Lodge 80 Bunyan Road Kemps 12364 001 C16F Social Services Trn Flat Unoy Miscellaneous 69999 191 C0907 Social Services Assembly Po 160 Westfield Road Dunstable e Click onto the O pen button 69999 241 D27T Social Services Window Loc Miscellaneous Within the Premises Record Card e Click onto Inspections and Visits e Click onto the Show button The Inspections and Visits window will appear at the bottom of Ss the Record Card per en taul l As you can see in the before and after example WAND has entered the Started and Finished dates of inspection and entered the Job Admin and Travel times Click onto the job you want to Revise Rejse e Click onto the Revise button The Inspections and Visits window will appear as shown p A l bee e
141. upant is more or less vulnerable than the type of person most commonly found in the type of premises being assessed Description of Occupants Please select Click onto the Description of Occupants Arrow Predominant Type ee Atypically mobile For this type of occupanc o Select the appropriate Description Ay erage mobility For this ty je of occu Anc In the left hand column Click onto Page 3 PAGE 3 Potential Loss Risk The questions in this section are defined by specific criteria rather than a personal interpretation by the Responsible Person The Details field is by default disabled and only enabled if potential Hazard is identified and the answer to the preceding question is Yes Once the check box is ticked it become a Mandatory field and Details must be entered in the Brief Details field If Details are entered and then the checkbox is unchecked any Information entered will be cleared The check boxes value not the text in the details field pre populates Part D Page 16 7C Audit and Data Gathering England 2009 Sole Supplier the building being assessed is a Commercial or Numbor E Date ES Additions AI Public Sector building which provides a High Value or Unique Description District General Hospital Service it should be identified in this section If applies Tick Part A Part B Part C Part D Potential Loss Risk see Service guidance for detal the check box gt Enter Details in
142. way URL allocated This only has to be done when the application is first used Copy Button The Copy Button allows some Brigades to Copy the TUI Credentials from the Work Station Details box on the right to the Alternative Details box on the left of the window Validate Licence Button The Validate button allows you to check for a valid licence for that user e Enter the Windows Account Name your User i Name i SpecdpAlbemairee UNC radi TEER PEEN e Enter the Domain Name Ait a Ames bir Hare Teorey Het Mae pochliege DME e g ECFRS ADMINNT SOPHT_DV The Domain Name is usually the same as the Domain Host name in the Workstation Details box e Click onto the Validate Licence button Test Button The Test button allows you to check authentication with the target web service and Check Connection Authentication with target web service and database was successful database NOTE The TUI console now only ever removes the current details on a success validation This means that if a user inadvertently Copies the TUI credentials from the Operating System the underlying licence will not be affected unless they successfully overwrite the licence with another Additionally the system now detects for changes in the credentials before enabling the Validate licence button this is intended to further prevent users inadvertently retrying to validate an active l
143. window will then appear asking would you like to update the version you have of WAND e Click onto OK button The updating window will appear This will update the files and open WAND This will only take a few seconds Update Available x Application update A new version of fireSpace is available Do you want to download it now Name fireSpace From www safeashouses net 51 Installing WAND A Installing WAND This may take several minutes You can use your computer to do other tasks during the installation Name WAND From www safeashouses net Downloading 2 07 MB of 4 06 MB Cancel Place WAND Icon Onto The Desktop this is for convenience But in doing this when updates are taken for WAND this will delete the shortcut form the desktop during installation of the new version and it will be necessary to repeat the procedure below to re instate the shortcut onto the desktop W Pad e Click onto Start ca e Click onto Programs ox ia pneu Gent VEN ee By ene tw tree ie e Click onto SOPHTLOGIC 9 tS rer e Right Click onto WAND Click onto Send To e Click onto Desktop create shortcut As you can see the WAND icon has appeared onto your desktop e Click onto the WAND icon How Does WAND Work Let s take a look at what each display field tabs buttons and drop down menus are used for At the top of your WAND window there a
144. z 1 Woodbridge Road 2 SLN L Insert _Multioce Edi AS yo u Can see Ipswich FSEC L Archive Print Search Suffolk O Code CL Sec use O HOC A2 Hold Unuse no Batch Audit and Data Gathering North Hide E Audi and Data Gathering Scot aan The Create Start and Finished Date has been entered Contraventions A Documents and Images Notes Enforcement Helices l The Type has been removed 3 dii Not specified Contact not specified IPSDJ Base date 01 01 2006 County Council Frequency 6 Last insp ull File tracker Inspection calender Site Ref AFP_013836 aren qa eee No Hours have been entered Un Specified Certification Status Job management Retumed to file I inc arch This Job is now Closed amp Inspections and visits i e pava Sealer lar lr arn ea ra aca pus AER 0911 2006 0911 2008 0911 2008 FUI EA I 04092009 08092009 08092009 0 0 0 E Alf Brown A View Remove Job To Remove a job from the Job summary window e Click onto the Remove button gg A dialog box will appear the record is used elsewhere and can not be A This record is in use elswhere and cannot be deleted deleted This means there are records that are linked to this job If this is the case you need to delete any records that are linked to this record to do this e Click onto the OK button e Click on

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