SETUP YOUR SYSTEM ON TrackOne
Contents
1. ROUTINE MAINTENANCE Note FIRE FLOW TESTING and MAIN FLUSHING are dealt with in separate modules that are discussed next in this manual Setup Tasks Refer to the demo data loaded in TrackOne to see how Tasks will benefit you Maintain Hydrant Records Here s where you enter information about each hydrant in your system Flow test results will be blank until you create Flow Groups and perform flow tests later Data Entry Hint After entering a hydrant record click on the sign or type Alt and the key to enter a new record This works on all the data entry forms in this program Hydrant ID Hydrant ID s should be the same number of characters wide This is because TrackOne like most systems sorts beginning on the left most character Example 1 010101 010102 010103 999999 Example 2 99999 010101 010102 010103 999999 This appears as though it sorted wrong but it just needs the same number of characters Work Orders TrackOne s work order system is organized by Work Order Types and Tasks Work Order Types are broad categories that can be used alone on a work order or with Tasks Tasks are used with a Work Order Type and are step by step instructions that can be used as a checklist procedure To more fully understand Types and Tasks use the sample data to create and print some work orders Then close out the work order and refer to the record hydrant valve or main that the work order refers to2. Selection Criteria Clear all Selection Criteria between different reports Fire Flow amp Hydrant Master Reports This option allows you to create the report you want by filtering out the data you don t want to see here Use Selection Criteria to limit these reports by ranges of dates locations streets addresses check out the options Click on the Fire Flow amp Hydrant Master Report button to view your options The default values supplied will print every hydrant and flow test Fire Flow Test Report Hydrant ID and flow test data in list format Hydrant Fast List Prints Hydrant ID location manufacturer model and flow test information Hydrant Master Report Prints everything about the hydrant flow test detail Hydrant Master with Graph Prints all hydrant information and graphs the most recent flow test 11 VALVES AND MAINS Valves and mains follow the same logical format as hydrants Setup Manufacturers is the same function as in the Hydrant module It even shares the same data Setup Valve Types and Functions are self explanatory as are Maintain Valves and Mains Work Order Types Tasks and Schedules are the same logic and format as in the hydrant record MAIN FLUSHING Setup Flush Groups Use this page to assign names to the areas you intend to flush as a group and as a scheduling feature This information is referenced in Maintain Flush Groups EH Flush Groups 0 Li Flush Group Comment 5 Ev
3. as is appropriate for your system Streets Enter all your street names one time These will be referenced in hydrant valve and main records as streets and cross streets Locations and Districts We ve supplied some locations and districts for you Locations and Districts are used in hydrant valve and main records for work orders and reporting Subdivisions You may want to name your subdivisions to correspond with Flow Test Groups and Flush Groups This will make reporting and scheduling work orders easier Manufacturers Enter the names of the manufacturers for all hydrants valves or mains in your distribution system Click which products they manufacture so that they can be used by the appropriate modules Hydrants Mains Valves Models This refers to hvdrant models Enter a model name or number for each model of hvdrant in vour distribution svstem A model is assigned to each hydrant record and referenced when calculating flow test and flushing results if a flow device of N nozzle or P pumper is selected Note We have supplied you with default values which may or may not be appropriate for your hydrants Verify what precise values yours actually are Defaults provided Thread Specification National Standard NST Nozzle 243 Pumper 4 2 Setup Work Order Types Enter each category of work order that you might use for Hydrants Valves and Mains They all use the same WO Types Examples INSPECTION REPAIR REPLACE PAINT
4. record When any other flow device is selected flow rate is calculated using the diameter and coefficient associated with that flow device Nn H Maintain Fire Flow Test Groups Look Up b Fire Flow Test Group ION TUNA Sequence Pressure Hydrant 2004 ki Street Address 410 Alabama Sk Cross Street Name Wisconsin Av Flow Hydrants Flow Hydrant Flow Device B gt E ssi 2049 IELI C Ef Hose Monster ll E Gi pil 06 pre Alabama St HIMIFEcodlt oo food WH s i iz CSC A Record 1 of 22 CADI 10 Flow Test Work Orders Select a Flow Test Group and produce Work Orders so your crew knows exactly which hydrants to test the type of test and the flow test device to use Enter Flow Test Results With the completed Flow Test Work Order in hand enter the information collected from the field After entering data on the last flow hydrant click the button or A t and the key to save and add a new record 1 Click the button 2 Enter Pressure Hydrant 3 Follow the tab order with the results collected from the WO Click to enter the next flow test result Enter Fire Flow Test Results Mie x Pressure PSI j Static Residual MEPA Comments Total GPH 1 530 Predicted Flow 20 2 161 Gals Used Flow Hydrant Pitot Flow Device Duration Comment GPH Wer PBP Ss RD _ d _ _ MIMIFecodjt loi HM 4 Record 1 of b HIH Reports
5. t1data mdb that is located in C Trackl Make your backup prior to Re installation 2 Copy your saved T1data mdb into C Trackl1 3 Call us to re authorize USING THE DEMO DATA TO GET TO KNOW TrackOne SOFTWARE Each screen has a number of user friendly features for viewing and maintaining records The best way to learn them all is to try different things The sample data in TrackOne is based on the two enclosed CAD drawings the Flow Group Sample Worksheet and the Flush Group Sample Worksheet Flow and Flush Groups are highlighted on the drawing Your sample data includes flow groups flow test data flush groups flush data and maintenance history for the subdivisions DOWNTOWN CORPORATE CENTER and TIMBER TRAILS Add hydrant valve and mains data flow tests flushing work orders and maintenance work orders Then print some reports to become familiar with the system before deleting the sample data and adding your own water distribution system data Note 1 again Sometimes after entering a group of hydrants or other data you will find that your hard work does not appear on reports Don t worry Your data is probably still there This happens because TrackOne has a number of sort filter options in Selection Criteria for printing When you enter a new record you will notice that each field has a default character in it If you do not intend to enter values into certain fields be sure to leave the default character SETTING UP VOUR WATER DISTRIBUTIO
6. Hydrant and Valve Work Order Schedules Some work orders are created on demand such as if a hydrant is damaged and requires replacement Other work orders such as painting and inspections are anticipated in advance and can be planned for TrackOne allows you to assign work orders to groups of hydrants or valves in a single set of keystrokes Sequence number and Task s Then view and verify your selection a The WO Count button to displays the number of hydrants selected b Click List Included Hydrants to see the hydrants you have selected c Make any changes necessary 8 Click Create Work Orders The work orders are in the system and applied to the appropriate hydrant or valve At this time check out one of the affected hydrants in Maintain Hydrant Records 9 Click Print Work Orders This step can be repeated without affecting the work orders stored in the system This allows you to display now and send to your printer later Or if thev re printed and the dog eats them they can be reprinted without affecting anything 10 After the work orders have been batch printed click the Update Next Date to get ready for the next scheduled event 1 Click the button 2 Enter the range of hydrants you wish to select 3 Enter the WO Type 4 Next Scheduled Date 5 Frequency 6 1 BE Hydrant Work Order Schedules Hydrant Work Order Schedule By WO Type iI From Hudrants I i section 0 zzzzzzz
7. N SVSTEM ON TrackOne DELETE DEMO DATA After you become comfortable with TrackOne by working with the sample data and BEFORE YOU ENTER YOUR OWN SYSTEM DATA most of it should be deleted To delete data go to HELP and SPECIAL UTILITIES and select DELETE DEMO DATA This function will delete most of the data The data that remains is easily changed or deleted by you if you want There may be other occasions in which you will want to delete data you have entered Following is an example of how to do this This demonstration is performed on a hydrant record but universally applies throughout the program To delete hydrant records one at a time Note The following DELETE instructions work for Valves Mains work orders etc 1 Open Hydrants Maintain Hydrant Records 2 To the left of the Hydrant ID there is vertical bar with an arrow pointing to the right Click there once This selects the first record 3 Type the DELETE key to delete this record Work Order History Order Refresh Hydrant ID EE Sec Quarter REGA Address Street f Deg Minutes Cross Street a Dakota Ave e A aa Location Nw comer o sale M District Jg Subdivision Downtown fe AA o Map it I State Plone V Eee Installed 0101 1971 Status Yandal Proof B Han Size inches Restam Type sa ix Mut xl Bury Depth feet Aux Valve Open Direction L Direction Distance from Hpdrantjti 2500 ui Hydrant Open Valre Opening
8. Threads Qty Diameter Coefficient Diameter Perineh Fumpers Hozzles Comments FlowGrp Seq Date li Flow NFPA Comments P Down Town 60 gE Record 14 4 iF r ILA af 80 SETUP YOUR SYSTEM ON TrackOne Enter your data in by starting in Set up General and enter data in each selection amp Selections 4 h Trac k LON Sener distribution system software Category Selection Hydrants et up creola et up Locations Fire Flow Testing et up Districts Start here to setup Valves et up Subdivisions your system Maine et up Manufacturers information on et up Models et up Work Order Types et up Fire Flow Devices et up Status Codes TrackOne Main Flushing al Setup Hydrant amp Fire Flow Setup Valve amp Main Help amp special Utilities Logged on as Copyright 1998 by Hydro Flow Products Inc Note Most fields have a default value that begins with a or minus sign or an apostrophe Do not remove these entries When you begin entering data into hvdrant valve or main records and you do not have a useful value to put in a field leave the default value by pressing the ENTER key The default value can be restored if necessary by simply typing it in again preceded by the sign LOCATIONS General Some codes are provided with your new software Most of the sample data will be useful but you can add edit and delete
9. Valve amp Main Help amp Special Utilities Logged on as Copyright 1998 by Hydro Flow Products Inc 15 This function is used by your system administrator when locating your data file somewhere other than your drive C Call us for your password to use Delete All Data Be careful This deletes all hydrant valve and mains data We may ask you to use this feature during trouble shooting When you convert the authorization from the demo period we will ask you to use this function
10. ery this many DOWN TOWN pen months Hext Schedule Date 31496 Frequency every E months ll Hext Schedule Date DJ Frequency every months 4 Record 14 4 CELA of 2 i 12 Maintain Flush Work Orders The purpose of Flush Work Orders is to set up your flushing program to unidirectionally flush each section of main at a predetermined flushing velocity The operator selects the flow device flushing velocity and desired volume of water to flow TrackOne automatically calculates the TARGET PITOT and the TARGET DURATION That is the pitot pressure required to achieve desired flush velocity using the specified flow device for a particular section of main 1 Click the button 2 Select a Flush Group BS Flush Work Orders Look Up Refresh EH DOWNTOWN 1020 44154 2049 T I Desired Flush Yelocity Target Pitot Desired Pipe Volume Target Duration Close Valve ID Strer Status la vocation These valves IE A MR appear on the Flush Work Order to be L a closed during the aond flushing L operation DO DO In Service Record 14 4 ii r LEd of 17 5 Select which valves must be closed to achieve uni directional flushing NOTE If a FLUSH WORK ORDER is deleted existing flushing records for that main ID cannot be edited in ENTER FLUSH WORK ORDERS The flushing data will appear on reports but will not be visible for edit
11. ing If this happens but you want to edit flushing records just reenter the FLUSH WORK ORDER 13 Enter Flushing Results When the work is complete the actual results mav be different than the Target values on the Work Order Here is where the actual values are added for reporting EH Flushing Results Mel E3 Look Up Flush Group Sequence Main ID Hydrant Device Desired Flush elocity Target Pitot Desired Pipe Yol Target Duration Flush Results Device 7 Pitot PSI Tested By i anne Pink Duration Minutes 5 Date Time Me Fi ARS TITAN 999 0 10 A Flow Rate GPH Show All Flush elocity FPS Actual Pipe ol Gallons Used Comments Record I 4 1 K KI k amp of 1 Record 14 4 1 si r of 17 ve See PRINT FLUSH RESULTS REPORTS for reporting options TrackOne reports on flushing results and total water used To review and edit flushes already entered click the SHOW ALL button This page is designed to make the job of entering flushing results as simple as possible See Note on previous page 14 HELP AND SPECIAL UTILITIES L ATI Nm a Track On C wren ne distribution system software Category Selection Key Strokes Explained Support Informatio hydrants DI Detach Tables A A Valves Delete All Data Mains Check Options Re Authori lt L Main Flushing e Insert Company SL Da setup General Setup Hydrant 8 Fire Flow Setup
12. ning Threads Qty Diameter Coefficient Diameter Perinch Fumpers Hozzles Comments FlowGrp Seq Pred Flow NFPA Comments Date Record 14 4 40 r LEd af 80 More on Look Up Fields under Menu item HELP AND SPECIAL UTILITIES KEYSTROKES EXPLAINED Note All Look Up fields must be filled in so that the print functions will work properly They can t be blank TrackOne automatically fills these fields with none or none If you have no unique data for these fields just tab through them but do not leave them blank Overview TrackOne software is designed to help you collect and report on information about your water distribution system It will make this job easy for the seasoned veteran and the novice The system is menu driven and organized for efficiency The following setup procedure will lead you in how to enter your water distribution system data for the first time It will be helpful to read the Keyboard Windows functions in the Help Menu before starting BACKUP NOTE The file that contains all your data is named TIdata mdb If you used the default settings during initial Setup you will find this file in C Tracki This is the important file to backup Consult your system administrator on how and where to back up this important file In the event of a disk crash and you need to restore TrackOne 1 Re install TrackOne from the installation CD or disks Note Re install will replace the file
13. on a computer the following authorization message appears INVALID AUTHORIZATION Click Yes 4 Answer Yes when you get to the display entitled It s time to Authorize your TrackOne software TrackUne Authorization Callus with the number that appears here on your TrackOne site Code YOUR SITE CODE DISP 00 Authorization Code We ll provide you with the Please obtain the authorization code from HydroFlow by Authorization Code you Phone 888 202 9987 need here Fax 647 202 9864 E mail Serricetaitlowl est com 5 Call fax or e mail the displayed Site Key to us It takes only a few moments for us to generate an Authorization Code to unlock your software 6 Enter the Authorization Code provided by us 7 You are now ready to run the application Congratulations Check out the sample data and enter your own When you are ready to get down to the business of entering your own system data follow the DELETE SAMPLE DATA instructions below ATTENTION The function DELETE ALL DATA found in Help and Special Utilities menu will delete all the records you have entered to date not just the sample data that came with the evaluation copy If you have entered a sizable amount of information during the evaluation period and you wish to keep it you can delete the SAMPLE data records individually See DELETE DEMO DATA below You need a password to use the DELETE ALL DATA function so that no one will accidentally o
14. r maliciously destroy useful data Call us for your DELETE DATA password ENTERING DATA AND LOOKING UP RECORDS IN TrackOne When working within individual records such as the Hvdrant Record shown below there are a number of wavs to look up existing records Each of the down arrows that has a yellow bar next to it is a Look Up Field Note 1 Sometimes after entering a group of hydrants or other data you will find that your hard work does not appear on reports Don t worry Your data is probably still there This happens because TrackOne has a number of sort filter options in Selection Criteria for printing When you enter a new record you will notice that each field has a default character in it If you do not intend to enter values into certain fields be sure to leave the default character Note 2 If you try to enter new data in a Look Up field an error message will appear If you are not sure what happened and want to negate the last entry press the ESC key E Hydrants _ JO Work Order Create Work Order Refresh yono p TI Address Street Dra OCE En a Labwuae LLI 42 23258000 ai Heu d Cross Streek i sang I I O a Yellow next to the District Colorado dux DG A down arrow Subdivision vein rs means Look Up ap B n field Installed Proof Hain Size inche feet Aux Valve IMI 2500 danufacturer Hudrant Open Valre Ope
15. rack one distribution svstem software Version 2000 xx User s Manual for Windows 95 and higher QUICK INSTALL To start using TrackOne you must install the programs and data onto your hard disk The installation disks will install TrackOne software onto your computer quickly and easily Close all running programs ESPECIALLY VIRUS PROTECTION programs If you are installing TrackOne on an NT operating system log on as Administrator with full read write delete privileges 1 Insert CD From the START RUN menu enter D SETUP EXE D your CD drive Note if you are installing TrackOne from floppy disks enter A SETUP EXE 3 The recommended default installation can be done by using the ENTER key to answer all the questions Note Sometimes an error message will display indicating that a DLL file is in use This is due to the shared nature of DLL files and generally is not a problem Always click IGNORE and continue setup Starting the Application 1 Start Menu select Programs and TrackOne 2 Because this 1s a new installation the message ATTACH DATA appears Press ENTER three times or click on ATTACH DATA Ez Attach Data If you installed in default paths press ENTER now If not consult pour system administrator Data Path File name kienu Path File name oc TRACK IAT MENU MDE Attach Data For a quick Install on one computer click here or press ENTER three times 3 The first time vou run TrackOne
16. subdivisions or some other logical name Or you may choose to use a code name or number that you can describe in the Comments field Flow Devices Flow devices are tools such as the Hose Monster or diffusers that are used to perform flow tests and flushing operations They are referenced by TrackOne to calculate flow rates We have provided you with codes for all sizes of The Hose Monster and Nozzle Inserts You can add others as needed Code Flow Device N Hydrant Nozzle P Pumper Flow testing and flushing refer to hydrant model A 2 Hose Monster number for diameter amp coefficient B C 4 Hose Monster 4 Hose Monster Maintain Flow Test Groups 1 Click the button 2 Select a Flow Test Group from the names you have already entered in the Codes section 3 Select the first sequence number usually 10 This determines the order in which they are to be tested The sequence number automatically increases by 10 for each additional pressure hydrant If later on you need to sequence a flow test between existing records there will be plenty of room without changing the sequence numbers of all subsequent hydrants in the group 4 Select the Pressure Hydrant Enter Flow Hydrant s You can have any number of flow hydrants 6 When N or P is selected for Flow Device in Flow Testing or Flushing flow rate is calculated using the pitot formula with diameter and coefficient from the Model of hydrant in the hydrant
17. zz Quarter O azz Subdivision Distiet eme WO Count teet DME TI Address O zzzzzzzzat WO Type Status Nest Schedule Date AW Frequency Ever A months Seq Task Comments ei DIO A 1 Create York Orders 2 Print YW0 s Record HI 1 L of 3 Hvdrant Work Orders 1 Click the button to enter a new WO 2 Enter the Work Order Type 3 Enter Task s optional 4 Print the work order and when the work is completed enter the date and comments 5 All hydrant valve or main records are updated automatically as you enter information All WO s are displayed Open and completed Only Open WO s are displayed Automatic sequential WO l numbering system H Hydrant Work Order IOF Open All Print He resh gh Look Up l p i d Work Order 325 Type Routine Mantenan a 1 Hydrant 3545 Created 107557 Instructions Completed 10 16 97 Results Dry B arrel Inspectio E5 il Instructions EEEa IDECA Maintain Caps IDBCAPS Valve Leakage IDEL Check for Water or lce in Hydrant barrel Use P IEE Results a InspectW et Barrel I W B m mm Paint hydrant cap green Pla Instructions Paint hydrant cap light blue PLE Paint hydrant cap orange PU v AU FRecord 27 of 27 CAI FIRE FLOW TESTING Flow Test Groups Flow Test Groups will be used in producing work orders and report sort options It may be useful to have your Groups correspond with
Download Pdf Manuals
Related Search