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CAA User Manual ver 3.3

1. f Details Search for English Dansk French Svensk configured to include voting results a Conference O41130 Management Meeting 040910 Sales meeting 041024 R amp D Strategy Meeting Printer Settings gt Paper Size Conference Login using code M Include voteresult p _ Conference Login using code and DefaultPaperSize z _ Conference No login Portrait Conference Prepared Delegate Li C Landscape Include voteresult Select to include voting results Printer settings Set the paper size and orientation Create report Press the button to create the report The report will be created in the language selected by the user An example of the report is shown below Manual 01 19 60013 25 Danish Interpretation Systems Created report When the report is created it is displayed for viewing The User can scroll up or down search for text zoom in on details or print the report using standard Windows printing facilities An export features is available for exporting the reports in various formats 26 User Manual CAA frmCrystalReportDelegate ee iC x I4 4 Pax Shae Q A Agenda report 041130 Management Meeting Welcome from the Managing Director Global strategy Coffe break Marketing aspects CVJ Sales aspects by PZA Expansion in Norway Potentials in Norway Competision Economy Year end result SPE Budget SPE Approval of budget St
2. Selecting this option will allow permanent delegates to be assigned a specific seat with a microphone The delegates has to login at the CUA Application using their individual login codes but the delegate can only login to the seat assigned to him If the functionality Setup equipment chip cards Units with chip card is selected the login code is taken from a chip card inserted in the conference unit Then the user will not be presented for a login screen when starting the CUA Delegates using conference units without chip card reader will be shown on various delegate screens lists with the seat number instead of their name Selecting this option will allow delegates present on a Delegate List to login at the CUA Application using their individual login codes at any seat If the functionality Setup equipment chip cards Units with chip card is selected the login code is taken from a chip card inserted in the conference unit Then the user will not be presented for a login screen when starting the CUA Delegates using conference units without chip card reader will be shown on various delegate screens lists with the seat number instead of their name This option will not use names of delegates All delegate lists will show the seat number In this mode the Delegates screen will not be available at the CUA application Manual 01 19 60013 13 Danish Interpretation Systems User Manual Microphone Operation Mode The
3. e Client server system for multiple PC s e Multiple User profiles with different functionality e Full language support e Very user friendly Graphical design of high quality e Data stored in SQL database format The main features of the CAA Conference Administration Application are e Used by the people mainly outside the conference room who are responsible for creating and maintaining basic conference data such as conferences delegates delegate lists messages etc and who monitor the system status during conferences Manual 01 19 60013 Danish Interpretation Systems User Manual Starting the CAA After the CAA has been installed the CAA shortcut is My Oocureerts placed on the Desktop and in the start folder Clicking the CAA shortcut will start the application My Network Places PA Manual 01 19 60013 7 Danish Interpretation Systems User Manual When the application is started the user must select a language if more languages are in use If only one language is in use then the Login screen is not presented A user ID or password is not required If restricted access to the CAA application is needed use the standard Windows logon when starting up Windows onference Administrator Plenary Hall After selecting the language the application will present the following screen If the application is run for the first time you will see this screen directly At the top of the sc
4. Hide button will remove the Delegate window It is now possible to assign specific values for the conference different from the entries made for the delegate in the Delegate database The following values can be changed e User Type e Voting Weight e Voting Parameter e Microphone Level Clicking this button will show the Delegate database window Manual 01 19 60013 Danish Interpretation Systems Database User Manual Inserting delegates After adding a seat a delegate can be assigned to a seat by typing the Id number in the ID field into seats when hiding the Delegates database Bl Agenda d English Dansk French Svensk The agenda is a list of subjects with a title and description Adding subjects build the Agenda one by one New subjects are added automatically when entering text on a blank line below the last subject The agenda shows all subjects including indentation An agenda can be created using the buttons to the right Note Rows must not be left blank for the default conference language Shall we deliver a PC with touch screen as part of our standard products Default language description Shall we deliver a PC with touch screen as part of our standard products Voting parameter Insert Remove Move up Move down Import A A PC with touch screen v A A ME EE EEEE Delete all Update Cancel Close S Insert T
5. STP Menu On etc Ambient CU Line In Menu The button Menu switches the functionality of the mimic diagram in the CUA between presenting a menu or switching On Off the microphone directly when touching the dot representing of a microphone Displays a list of all seats not already on the mimic allowing the user to select a single seat The dot Return Will return to the previous screen presenting the user with a popup Save changes yes no If No is selected all the changes are lost Not removable button Return The button Return closes the mimic diagram in the CUA and returns to previous screen Manual 01 19 60013 45 Danish Interpretation Systems User Manual Setup Configurations CDA Configuration This screen is used to make Ch conference Aimtnistratar bien all ence gate Messages Repo p lp setups for the use of the CDA o Display application setup application Search Petals nglis Search for a Multiple setups can be created F Default setup F Display language given the possibility to assign up i Defaut CDASetup gt Default CDASetu Color and font size on all displays _____ gt Voting graphic display to eight PC s with the CDA Conference name z Header1 labels x Use voting setting colors application running different Header labels aj Manaren E screen Speakers and requests lists a aj ueus nonda hd Speaker list lines
6. the result is calculated based on the formula specified in the Passed field If the result of the formula is true the result is Passed If the result of the formula is anything else than true the result is Not passed If Quorum was not obtained the result is always Not passed regardless of the result of this calculation Manual 01 19 60013 41 Danish Interpretation Systems User Manual The result of the Passed formula is displayed on the various vote result screens right after finishing the vote session Passed is in clear green colour and Not passed in clear red colour Example 5 Quorum is obtained if the given votes are more than 60 Totall Total2 Total3 gt 60 Example 6 Quorum is obtained if the given votes are more than the Yes votes are more than 2 3 of the Present Totall gt Sum Present 2 3 Or Totall gt TotalPresent 2 3 Use of Voting Group parameter Use of delegate Voting Group parameter is a way of counting votes from group of delegates separately and use this count in calculating Quorum or Passed Not passed resulst In the following the Voting Group parameter ABC has been used for some delegates and DEF for others Example 7 To get all delegates with Voting Group ABC who SUM ABC has casted a vote Enclose the Voting Group in quotes and use the SUM function you are infact creating a sum of
7. Hall A Room 11 CU 1 portl ProvidersSQLOLEDB 1 Initial Catalog SW 6000 1 Data Source DIS 6000 7 E Hall A Room 13 CU 2 port2 Provider SQLOLEDB 1 Initial Catalog S V6000 2 Data Source DIS 6000 7 E Hall A Room 14 CU 3 port3 Provider SQLOLEDB 1 Initial Catalog S W6000 3 Data Source DIS 6000 7 E Hall B Room 21 CU 4 port4 Provider SQLOLEDB 1Initial Catalog S V6000 4 Data Source DIS 6000 7A E Delete Save Create ConnectionSting Setup Rooms Connect to Room This screen is used to switch Ka Room selectiae between the database connection English made in the Create Connections CAE Hall A Room 11 CUH portt screen all A Connect to Room 21 CUM1 port4 56 Manual 01 19 60013 Danish Interpretation Systems User Manual SW 6000 Backup Utility This application is used to backup and restore the SW 6000 database You need to have Local Administrator Rights to perform a Backup and Restore procedure Backing up data The procedure for backing up data is a follows 1 Close the CUI and all CUA and CAA application Start the application by clicking the shortcut The utility will start imix Tools Exit Clicking Tools Backup ee Restore 4 Fill in the fields JHA Server name This is the name of the PC p oatasource Type where the database is installed MSDE C SQLServer Database name This is the name of the maata database Normally this will be SW6000 1 SewerName EHN LaPToP C
8. 8 1 16 7 53 20 Delete Delete All Units in room Type in the Room to filter the list to shown only units placed in the room selected Room If rooms are linked together for combining system in more room this field is used for identifying which room the unit is located in The room number is selected by use of a drop down box with a list of configured rooms The available rooms are set in Setup Room Room Configuration Serial Number Each unit has a unique serial number encoded into the unit from the factory Comments The text Inserted by CU with a time stamp is displayed when the unit was created automatically by the system The field can be used to store comments of any kind 34 Manual 01 19 60013 Danish Interpretation Systems User Manual Setup Equipment Conference displays This screen is used to configure CM Conference Administrator Plenary Hall Conference Delegate Messages Reports Setup Window Help Exit the Conference Display EIET Applications CDA Up to eight PC s with each a CDANe _ Computer Neme 1 pebl CDA application running can be configured Delete Delete ai CDA No Numeric field The number 1 to 8 are valid Computer Name The name of the PC running the CDA application must be entered Manual 01 19 60013 35 Danish Interpretation Systems User Manual Setup Equipment Chip cards Chip Card functionality is a CM Conference Administrator Plen
9. Add picture Remove picture User Manual Pressing the buttons will call popup screens that allow the user to create and maintain predefined selections for each of these four fields The description of the fields can be changed in Setup Language Label A delegate can be assigned a group of delegate This is useful if Group Speech Time is used This button will bring a popup for adding delegate Groups The user can enter any free text information here to be displayed on the Delegate information screen in the CUA Application This field is used to insert a character to be using in the voting calculations i e F for French and N for Nederland if the two groups have different voting rights Use this setting to assign individual microphone level to a delegate The setting can be from 0 to 6 This field is used to insert a numerical value given the number of votes the user has Default value is 1 one A delegate can be marked a Active If marked as active he will be shown in list sorted by Active A picture of the delegate can be inserted using the Add button and removed using the Remove buttons A picture added will be displayed on the Delegate information screen in the CUA Application Press the button to call a standard Windows interface to select picture files maximum size 30 Kb picture format WxH 115x120 Pictures are replaced by adding a new one Press the button to remo
10. Control I Auto Off Sie Display control I Technician Controlled Request They can be modified or deleted I System Messages I Speaker Time Ct User Rights except the Chairman and E e on A ea F Right to vote i I Microphone levels I Room Hall Selection ee Delegate The Chairman and FAO Units Slain iaa oting on Delegate user type can only be T Right to set subject modified but not deleted Delete Update Cancel Close Screens The options specify which screens will available to the user of the CUA Application Delegate Shows names titles pictures and other information for delegates attending the conference Microphones Microphone management speakers list speak request list and last five speakers Allows the user to open and close microphones Mimic Diagram Graphical overview of the room or hall showing login and microphone status and allowing the user to turn microphones on and off log delegates out and set individual volume level of microphones Agenda Shows the agenda for the current conference Result Shows the voting result Messages Allows delegates to exchange written or pre recorded messages between each other Conference control Starting and stopping a conference and setting conference parameters 48 Manual 01 19 60013 Danish Interpretation Systems User Manual Configuration menu The Configuration menu is a sub menu in the CUA giving access to screens for setting conference parameters
11. Microphone With this option the user has control of microphones in the CUA Microphone screen and Interpreter Control Screen Technician With this option only a user with Technician Unit Type can set a microphone in request Controlled Request Speaker Time With this option the user has the right to set speaking time in a CUA Control Manual Vote Result With this option the user has the right to type in a voting result using a dialog box Room Hall A user with this functionality can switch his application between two or more systems Selection User Rights These parameters specify special functionality that applies to seats or delegates of this user type Right to vote With this option the user has the right to vote Manual 01 19 60013 49 Danish Interpretation Systems User Manual Right to vote when With this option the user has the right to vote after the voting session is stopped stopped Voting on CUA A user with this right can vote pro the CUA display When this option is set then voting buttons on a connected conference unit will be disabled Right to set subject With this option the user has the right to set a subject current Microphone Parameters This setting is used to assign individual Modes to Users or Seats For most applications the Operation Mode is set to Use CU mode It means that the operation mode for the users is following setting made on the CU i e if the system is running in Manual mo
12. On his microphone lock on his A channel to a channel occupied by an interpreter using his A channel The interpreter who was occupying the channels will be switched Off A can interrupt B When ticked an interpreter can switch On his microphone on his A channel to a channel occupied by an interpreter using his B channel The interpreter who was occupying the channels will be switched Off A can interrupt When ticked an interpreter can switch On his microphone A B on his A channel to an occupied channel The interpreter who was occupying the channels will be switched Off Abbreviation When ticked the abbreviation of the language will be shown in the channel selector display in conference units Channel When ticked the channel number will be shown in the channel selector display in numbers conference units Please not that Channel Selector Units will always shown channel numbers Replaces a unit See procedures in previous section Setup Equipment Conference Units Pressing this button will save the current state of the system into the flash memory in the CU 6010 After making a setting of a system it is advisable to save the settings in the CU Please also refer to the CU 6010 User Manual Use this table to set the language to be used in each interpreter booth Several booth can have the same language channels Channelin Type in the number of channels to be used Pressing Update will update the use 0 31
13. adjusting CU 6010 volume controls and adjusting individual microphone unit volume controls Interpretation Allow the user to control and monitor the status of the interpreter units Display Control This page is use to select the screen to be shown on the CDA displays System messages Displays important system messages generated by the DCS6000 system Volume control Adjusting the CU 6010 volume controls and adjusting individual microphone unit volume controls Microphone levels Adjusting individual microphone unit volume controls AO units Control the channel setting and output volume of connected AO units Panel Buttons These options specify which panel buttons will be available to the user of the CUA Application Speak Button for requesting to speak with the same functionality as the button on the microphone unit Exclusive Speak Button for requesting the exclusive right to speak Will turn off all delegate microphones This button will only work if the user has Speak Priority Chairman Speaker Stand Button for turning on or off the Speaker Stand microphone s CU line input Button for switching On Off the Line input at the CU Speaking too fast Indication button Turns red if an interpreter presses his STF button Start voting Button for starting a Voting session Mute Button for temporary muting an open microphone Functionality These parameters specify special functionality that applies to seats or delegates of this user type
14. can use multiple desks This field is used to identify the desk no This field is used for assigning a language channel to the B language of the interpreter set This field is used to set the mode for the B channel All Al channels at the interpreter set can be set a B channel One One the channel set as B language can be used at the B language None The B language is not in use Manual 01 19 60013 31 Danish Interpretation Systems User Manual Comments AB Switch Backlight Floor Toggle Mic on Interlock modes Conference Units CS Display Replace micro Save settings in CU Booth Ch Assignment Language Channels 32 The text Inserted by CU with a time stamp is displayed when the unit was created automatically by the system The field can be used to store comments of any kind Set to On the interpreter can switch between the A and B language with the microphone On Set to On switches on the backlight in the LCD display in the interpreter set Set to On enable the toggle of the Floor button Red colour indicates that the microphone is ON Complete When ticked no interpreter can switch On his microphone to a occupied channel lock No Interlock When ticked any interpreter can switch On his microphone to a occupied channel The interpreter who was occupying the channels will be switched Off Interbooth A can interrupt A When ticked an interpreter can switch
15. fa Backgrounds satioet SE lines For detailed explanation please een Peerna 10 refer to the manual CDA User P Mimic microphones Default Mimic gt Mimic voting Default Mimic gt Manual Event controlled displaying lt Mic mimic Agenda Voting graphics No display Microphones Voting text Voting mimic No change E g C g Start conference Stop conference Select subject Start voting Stop voting Start attendance check ee fe we e R E Stop attendance check 46 Manual 01 19 60013 Danish Interpretation Systems User Manual Setup Configuration Delegate List Configuration This screen allows the user to set CM Conference Administrator Plenary Hall Conference Delegate Messages Reports Setup Window Help Exit the column widths for the different lists in the CUA Application which show Delegates Title p5 User Field 3 GA Delegate List Configuration English Name User Field 4 The total width is a fixed width determined by the maximum available space on the CUA Application screens The individual columns can be User Type Group User Field 1 Seat Number User Field 2 Speech Time Total width must be 612 Difference omitted from the lists by entering Delegate List Preview zero in the width field Only the Marketing Ma Conni Vang Jensen 3 ee Area Salesm Danuta Ledin q S enmarl 2 00 00 Name and Seat number columns Managing Dir Finn Halken S Denmark 3 00
16. of the E screen Search Agenda report Seachfor English Dansk French Svensk The report can be configured by aa Conference fQ40910 Sales meeting selecting fields to view print and ENET 041024 R amp D Strategy Meet also if required sorting order EA Sort Order _ Conference Login using code aie C Delegate Name Conference Login using code and The delegate name and seat eS ee rile Seat Number number fields will always appear Conference Prepared Delegate Li ea h Ae Printer Settings on the report F Country Paper Size DefaultPaperSize bd LE sis ely Portrait E C Landscape Title Select to include the field on the report User Type Select to include the field on the report User Table 1 4 Select to include the field on the report The field can only be selected if the width of the individual field is set greater than 0 on the Setup Delegate List Configuration screen Sort order Select to sort the report either by Delegate Name or by Seat Number Printer settings Set the paper size and orientation Create report Press the button to create the report The report will be created in the language selected by the user An example of the report is shown below Manual 01 19 60013 23 Danish Interpretation Systems Created report When the report is created it is displayed for viewing The User can scroll up or down search for text zoom in on details or print the report using standard Wi
17. pressed button 1 Multiplied with Weight if Weight in use parameter is checked Total2 Integer Sum of delegates who pressed button 2 Multiplied with Weight if Weight in use parameter is checked Total3 Integer Sum of delegates who pressed button 3 Multiplied with Weight if Weight in use parameter is checked Total4 Integer Sum of delegates who pressed button 4 Multiplied with Weight if Weight in use parameter is checked Total5 Integer Sum of delegates who pressed button 5 Multiplied with Weight if Weight in use parameter is checked Total of delegates who had ability to vote during this vote session Sum of seats with hardware software voting capability The syntax for the formula fields is the same as available in a SQL select list Each formula is treated as a field in a SQL Select list Writing a correct formula requires knowledge of Microsoft SQL server syntax Especially the CASE function construction must be understood including operators such as AND OR etc 40 Manual 01 19 60013 Danish Interpretation Systems User Manual There are fine help descriptions in the Microsoft documentation which can be obtained from Microsoft or DIS Here are some examples of formula expressions of various complexities that will calculate if a voting is passed or not The button definitions are Button is Yes Button 2 is Abstain Button 3 is No Example 1 We have exactly 120 appointed Members and more sum Votel gt 60 than half
18. the individual results Example 8 To get all delegates with Voting Group ABC who SUM ABC VOTE 1 has pressed button 1 use the expression Example 9 So if the statement that passed is true if yes votes for SUM ABC VOTE1 gt SUM DEF VOTE3 ABC delegates are greater than no votes for DEF delegates 42 Manual 01 19 60013 Danish Interpretation Systems User Manual Vote display column formula The result of the voting sessions is displayed on several CUA screens or CDA screens in two different ways Either as plain numbers due to the limited space on the screen or as column charts with numbers Up to nine different results column formulas with labels can be used For each of the column formulas the user must specify a header label colour and a width The widths are used on the CUA Agenda screen exactly as shown in the List preview text box The same syntax as for Quorum and Passed formulas is applied Yes Abstain No Not voted Present Seats lt blank gt Special buttons Edit Preview Total is the sum of all who pressed button 1 being defined as Yes Total2 is the sum of all who pressed button 2 being defined as Abstain Total3 is the sum of all who pressed button 3 being defined as No To calculate the sum of those who did not vote at all use the TotalPresent sum minus the sums of those who voted Yes No and Abstain To display the count of present Dele
19. when the result is calculated The five totals for the buttons store the result after the multiplication with the weight values The Quorum formula is only used if this parameter is checked Otherwise the Quorum formula field must be blank Attendance check Attendance check options are No attendance check Automatic calculated Manual Manual session Login total Attendance button No attendance check is performed before a voting The total present is calculated as the sum of delegates who pressed a voting button during the voting session An attendance check voting session must be performed before a voting session with this setting can be started The total present is counted as the sum of delegates who pressed the Present button during this session An attendance check voting session must be performed before a voting session with this setting can be started The total present is counted as the sum of delegates who pressed the Present button during this session The total present counted in this session is used until a new attendance check is performed The total present is calculated as the sum of delegates who is logged in during the voting session Delegates who log in during the session is also counted When voting from a CUA the Attendance button options are All buttons Button 1 Button 2 Button 3 Button 4 and Button 5 Manual 01 19 60013 39 Danish Interpretation Systems User Manual Formula fie
20. 00 are mandatory and they have Area Salesm Jeanette Udesen 7 Thailand 00 00 minimum width requirements The Difference field shows the difference between the fixed total width and the sum of widths entered by the user The Delegate List Preview window shows exactly how the lists will appear on the CUA Application screens It is possible to enter test data in the list preview to fine tune the width of the individual columns Manual 01 19 60013 47 Danish Interpretation Systems User Manual Setup User Type This screen is used to create and CM Conference Administrator Plenary Hall Conference Delegate Messages Reports Setup Window Help Exit maintain the various User Ema Types that can be assigned to ay Tater delegates and seats Search for _ Enalish A A User T elegate It is used to specify the screens oe esos b Lv i FShaiman Screens r Panel Buttons p Microphone Parameters buttons or special functionalities a Su ae ooraion it that apply to a delegate or a Eeun F Microphones I Exclusive Spea Use CU mode SESS W Mimic Diagram F Speaker Stand vio seat S profile picintin F Agenda A cuei ae Pi i ity 2 Result W Speaking too fast RE A number of standard user types F Messages sis voli homme gi g are created automatically during et iGontarance Contor E Mite eseti al e m Configuration menu Functionality Microphone Off Mode installation F Interpretation I Microphone
21. Channel Language window to show the number of channels in use Language A language can then be assigned to the channels in use Manual 01 19 60013 Danish Interpretation Systems User Manual Setup Equipment AO Units This screen is used to configure CM Conference Administrator Plenary Hall Conference Delegate Messages Reports Setup Window Help Exit the AO Units connected ramen Entries are automatically inserted by the CU Interface application stil when information about new Se ooe IO Created 2 units is received from the CU 6010 Central Unit Note If an entry has been created it will not be deleted automatically if the unit is not connected to the CU 6010 anymore Unused units have to be deleted manually Unit Type PCB version Firmware version 3 1 16 0 53 13 Room Function 1 Channel and Volume Settings Output A Output B Output D Output D Output E Output F Output G Output H Channel IR Output Serial Comments Volume Floor 0 D0 000 105 107 Created 02 05 2006 14 18 4 Swedish 0 Norwegian 0 English Russian Thai Danish Italian Delete All Units in room Type in the Room to filter the list to shown only units placed in the room selected Room If rooms are linked together for combining system in more room this field is used for i
22. Conference Microphone Max Delegate Speakers Parameters Max Open Mic Max Speak Requests Individual Mic Level Use Delegate Setting Mic Off Mode Auto Off 18 Detail Conference Name Microphone Parameters Max Delegate Speakers Max Open Mic Max Speak Requests Individual Mic Level I Use Delegate Setting Microphone Off Mode IF Auto Off sec Microphone Interrupt Ability None Lower C Same Lower Display Application Configuration Display no 1 Display no 2 Display no 3 Display no 4 Default CDASetup Default CDASetup Default CDASetup Default CDASetup SpeechTime Limit I Preset Speech Time e c Incrementing F Accumulating C Decrementing I Close Mic on Timeout I Alarm before timeout Voting Parameters Preset voting time e c Display no 5 Default CDASetup Display no 6 Default CDASetup Display no 7 Default CDASetup Display no 8 Default CDASetup Laf La a La Set the maximum Delegates allowed The value can be set from 1 to 8 Set the maximum open conference units allowed This included both Delegate Units and Chairman Units The value can be set from 1 to 8 Set the maximum no of names in Request to speak queue The value can be set from 0 to 255 When ticked the microphone level will be set in according to the setting mad at the Delegate List When ticked a Conference u
23. DCS 6000 User Manual Digital Conference System SW 6000 Conference Management Software Version 3 3 CAA Conference Administration Application User Manual Danish Interpretation Systems DIES Danish Interpretation Systems User Manual Copyright 2006 DIS CAA USER MANUAL VER 3 3 DOC 04 05 2006 No part of this publication may be reproduced or utilised in any form or by any means without permission in writing from the publisher Danish Interpretation Systems User Manual List of Contents List of Contents Reports ssssicescccesscessacecsvesconscesssccesedeosestensecene 23 Description of the DCS 6000 system Delegate List Report ce eeeceesseceenteeeeeees 23 Features scccccssssscsesssscesscscsecssscscesecsscesessensseees 5 BEBE Popote iaiia A System COMPONENMS scssssccsssscesssecsssscssscees 5 Conference Log Report ssssssseversrsssesessee 27 Central equipment x indienne eseese 5 SetU aiisicccseessactisastvacs devsensustsueratexssbeduseiseasaccstentes 28 Interpreter equipment eee este eteeeeteeee 5 Setup Equipmentl Seat sessssesesserssssresessen 28 Conference equipment and channel selectors 5 Setup Equipment Interpreter Units 31 Operating instructions Setup Equipment AO Units eee eeeeee 33 SW 6000 CAA applicationssssssssssssssssssssseses 6 SUB EAM Ru be RA S E General description sssr 6 Setup a a a a e saat 39 Fe t reS ma erae ea a e a coats 6 So
24. Microphone operation mode system mode can always be changed during a conference using the Conference page in the CUA Individual microphone settings which might be assigned to any conference unit are not overridden See section Setup User Types for further details about Individual microphone settings The following operations modes system modes can be pre selected for the conference Manual All delegates speak requests are inserted into the Request list Their microphones are turned on when Chairman grants the individual delegate the right to speak Microphones with Chairman priority will always be turned on Automatic All delegates speak requests causes their microphone to turn on if the maximum number of speakers is not reached Otherwise the speak request will be rejected Microphones with Chairman priority will always be turned on FIFO First In First Out All delegates speak requests causes their microphone to turn on if the maximum number of speakers is not reached Otherwise the speak request will be inserted onto the request list The first on the request list will be turned on when one of the active microphones is turned off Microphones with Chairman priority will always be turned on directly vox Speaking into a Delegate microphone will turn on the microphone if the maximum number of Delegates is not reached Otherwise the speak request will be rejected Speaking into a Chairman microphone will turn on the microphone if the max
25. arameter for the conference can always be changed in the CUA before a voting session is started Those date fields are used to specify when the conference is to be held Only conferences are visible in the CUA Application if today s date falls on or between these two dates Those date fields are used to specify when the conference is to be held Only conferences are visible in the CUA Application if today s date falls on or between these two dates Press this button to call the function for creating a delegate list for the conference The button is only enabled if the conference mode is set to Prepared delegate list Login using code and list or Login using code on list Please refer to the section Delegate list Clicking this button bring the Agenda popup used for creating an Agenda to a conference Please refer to the section Agenda Some conference units are supplied with an extra voting button This button can Assignments be used for casting a vote for another ooo ae person The Delegate Votes button David Smith Jens Jensen shows a list where Delegates are assigned permission for voting for another delegate Delete Update Cancel Close The Option button brings the Option popup which is used to set operation settings of the system used when starting the Conference Please refer to the section Options Use this button to stop a
26. ary Hall Conference Delegate Messages Reports Setup Window Help Exit feature where delegates identify ie themselves to the system by use ae 7 of a DIS chip card The Chip Search for as l Card contains information like petip Card Setup User ID Login Code and a e Location ID which the DCS ip Sed Prania 6000 system uses to identify the Select users to program by checking Program field user of the Conference Unit by Program Selected Names Clear List getting the personal details from the delegate database in the SW 6000 m Chip Card information No Chipcard Programmer available When a conference is started User id with conference mode Login Login code ame e using code Login using code Location ID E and list or Login using code on as list units are cheeked for a valid Delegate Details Delete Information chip card Close When a card is inserted in a conference unit the software will identify the user by matching the User ID in the Delegate database with the User ID on the card After this match the Login Code will be checked and first then the cards will be accepted The microphone button will then work however depending on the User type of the logged in person the person may be allowed to vote If the card is not inserted or is invalid the microphone and voting button are not usable however the louds
27. conference The copy function will make a copy of the selected conference Both Delegate list Agenda Delegated votes and Option settings are copied Manual 01 19 60013 Danish Interpretation Systems User Manual Conference Mode Select one of the five available modes for the conference Prepared Delegate List Login using code Login using code and list Login using code on list No login Use this mode to create a list of delegates with names of all the delegates attending the conference Each delegate is assigned a seat with a microphone The assignment of seats is done by clicking the Delegate List button Se later section Creating a Delegate List Technical Manager Adrian Costache A seat having a PC running the CUA Application will show the name and other information of the delegate on the Language Selection Screen and other screens and on various lists Selecting this option will allow permanent delegates to login at the CUA Application using their individual login codes If the functionality Setup equipment chip cards Units with chip card is selected the login code is taken from a chip card inserted in the conference unit In this case the user will not be presented for a login screen when starting the CUA Delegates using conference units without chip card reader will be shown on various delegate screens lists with the seat number instead of their name
28. ction A tab for each language will be available The user can flip through the language tabs when creating or editing data thereby entering a translation for the different languages The system will require the user to enter data for the default language which is the language on the first tab from the left e g English Entering data for the rest of the languages is optional Selected fields will be highlighted in yellow Manual 01 19 60013 9 Danish Interpretation Systems User Manual Throughout this manual buttons will be referred to by putting the button text in brackets like Add The following buttons are generally implemented on all screens Add Delete Update Copy Cancel Close 10 Press the button to add a new record That can be a conference a delegate a message or similar record When the screen is in edit mode then all fields will be sand coloured When the adding of information is complete possibly for several languages then press the Update button to save the information Press the button to delete selected record information That can be a delegate a conference or similar Information for the record in all languages will be deleted When the user is adding or editing information the changes are saved by pressing this button Editing existing information is done simply by selecting the information and changing it The fields will be sand coloured to show that the screen is in edit mode Se
29. d units have to be deleted manually Units in room Room Serial Booth A language Desk no B language B mode Conference Delegate Messages Reports Setup Window Help Exit GA Interpreter Units Setup English Channels in use 0 31 g Channel Chann Language Abbreviation eae No interlock C Channel numbers Interbooth lock j Interlock modes ee Units CS Display p Booth Ch Assignment j Language Channels A can interrupt A Unit Type PCB version Firmware version Save settings 0 16 63 9 in CU Type in the Room to filter the list to shown only units placed in the room selected If rooms are linked together for combining system in more room this field is used for identifying which room the unit is located in The room number is selected by use of a drop down box with a list of configured rooms The available rooms are set in Setup Room Room Configuration Each unit has a unique serial number encoded into the unit from the factory This field is used to enter the booth number where the interpreter set is placed Each booth can max be assigned 32 interpreter units The Language Channel assigned to the booth is assigned at the Booth Ch Assignment This information field is for informing the channel number and language assigned to this channel which is assigned as the A channel This is set automatically Each interpreter booth
30. de the Delegates will run in Manual mode The Standard CU modes are found in the following table Q Standard System setting Po Operation mode Speak priority Interrupt ability However for certain application it is desirable to assign individual operations mode where the user will always run in the selected mode independently of the System Setting Q Individual modes Operation Mode Use CU mode Manual Automatic VOX or FIFO Operation Mode See explanation of the modes in the Conference section Automatic x Automatic Speak Priority Use CU mode 5 Chairman 4 3 2 VIP 1 Delegate or No Speaking Speak Priority ee 5 Chairman x Chairman 5 is the highest priority and the microphone will always be turned on regardless of operation mode 5 Chairman In the Request list in the CUA a user with higher speak priority will be placed before a user with lower speak priority 50 Manual 01 19 60013 Danish Interpretation Systems Interrupt Ability User Manual Determines the microphone s ability to interrupt another speaker if the Interrupt setting maximum number of speakers is reached j Use CU mode lt lt Not allowed The interrupt ability will follow the setting made in the CU Can interrupt a speaker with the same speak priority or a speak priority which is less than own speak priority Can interrupt a speaker with a speak priority less than own speak priority Cannot interr
31. dentifying which room the unit is located in The room number is selected by use of a drop down box with a list of configured rooms The available rooms are set in Setup Room Room Configuration Serial Number Each unit has a unique serial number encoded into the unit from the factory Function Field which can be used to identify the function of the unit This description is used to identify the units in the CUA application Comments The text Inserted by CU with a time stamp is displayed when the unit was created automatically by the system The field can be used to store comments of any kind Channel and The Channel and Volume can be set for each of the outputs at the AO unit Volume Settings Manual 01 19 60013 33 Danish Interpretation Systems User Manual Setup Equipment Ambience Microphone This screen is used to configure CM Conference Administrator Plenary Hall R A Conference Delegate Messages Reports Setup Window Help Exit the Ambience Microphones connected GA Ambient Microphone Setup Entries are automatically inserted o gt by the CU Interface application EET ONE when information about new 1 000 053 121 Created 02 05 2006 14 23 35 units is received from the CU 6010 Central Unit Note If an entry has been created it will not be deleted automatically if the unit is not connected to the CU 6010 anymore Unused units have to be deleted manually Unit Type PCB version Firmware version
32. e time to 00 00 disables the alarm time function Preset voting time When ticked the voting time is enabled After the time set the voting session will stop automatically Counting up Select this option to make voting time counters display elapsed time starting from zero and counting up Counting down Select this option to make voting time counters display elapsed time starting at the time limit and counting down to zero It is possible to have up to 8 CDA applications running on 8 PC Various setups can be created in the CAA application For each conference it is possible to assign any created setup to any of the CDA applications running Manual 01 19 60013 19 Danish Interpretation Systems User Manual Delegate Delegate Information Permanent delegates who attend th Conference Administrator Plenary Hall Conference Delegate Messages Reports Setup Window Help Exit conferences on a regular basis Ci Delegate Information can be created using this screen Search ae English Delegate id Name User Type ase oe pane a E and Login Code fields are all IE jum u2 UT3 Login Code lt Active mandatory and has to be filled Yang senes Denmark ae CE in anatia uaa 06 Tata eae mie z Title Marketing Manager User Table 1 ps gt _UserTable User Table 2 Denmark gt _User Table User Table 3 o User Table User Table 4 fo User Table Add Remove Group Nowe Add Group Background Voting G
33. egate Unit CM The connected unit is a Chairman Unit DV The connected unit is a Voting Unit PC The seat is attached to a PC Manual 01 19 60013 Danish Interpretation Systems Use serial User Type Computer Name Mic LS Comments Mic on Save settings in CU Mic check PC check Mic scan User Manual If a seat has been set to the Seat Type Speaker stand the unit on this seat will be turned on with the Speaker Stand button on the CUA Speaker Stand Technician Ifa seat has been marked as a Technician a CUA application running on a PC assigned to this seat will not be logged out when starting a conference If Delegate units connected are sharing a microphone this field is used to identify the units sharing a microphone t No Serial No Seat Type Use serial no User Type In the above example unit 000 018 064 is using the microphone from unit 000 018 195 Note Chairman units as well as portable units does not support sharing microphone Specifies the default user type that applies to the CUA Application and the microphone units when no one is logged in at the seat or a conference is not started For seats that have a PC running the CUA application the name of the PC must be entered for the seat The CUA will then control the microphone unit assigned to this seat If a seat with a PC running the CUA application for a technician this position does normally not have a micro
34. etation Systems User Manual Setup Language Labels CA Conference Administrator No room defined q 5 x This screen allows the user to enter a complete translation of all labels and system text used in the CUA Conference User Application and in the CAA Conference Administration Application A drop down box Label group allows the user to select the labels grouped by application and screen The system has a complete factory set of label text in English that the user cannot change The English language that is created during installation is regarded as any other translation and can be changed by the user If a language is created and the labels is not translated there will be a next to all labels in that language Special buttons Conference Delegate Messages Reports Setup Room Window Help Exit Details 2 0 x English Danish Label Group 0 Commonly used buttons MS Factory Labels Labels for Selected Language 1 Add Add 2 Delete Delete 3 Update Update 4 Cancel Cancel 5 Close Close 6 7 8 Search Search Search for Search for Details Details 9 Return Return 10 Logout Logout 11 Generate Generate 12 Remove Remove 13 OK OK 14 Yes Yes 16 No No 16 Main Menu Main Menu 17 Configuration Menu Configuration Menu 19 Refresh Refresh 40 Plenary Hall Plenary Hall 50 Do you want to delete Do you want to delete lz Export Language Impor
35. gates write TotalPresent To display the count of available seats in the hall the user must write TotalSeats The column formula is not used and must not be displayed The button Edit is showing a window for creating the SQL statement The user can cut and paste from the textbox displaying it An advanced user may want to copy the statement to the Microsoft Enterprise Manager s SQL analyzer to try out different syntax possibilities or to debug the formulas This button present a screen preview of the selected parameters Manual 01 19 60013 43 Danish Interpretation Systems User Manual Setup Configurations Mimic Configuration The Mimic Diagram is a CM Conference Administrator Plenary Hall Conference Delegate Messages Reports Setup Window Help Exit graphical overview of the l E imic conference room or hall Search 1 Details Each seat has a coloured dot Searchtor SS Erori showing microphone and login Name paeme Default Mimic PRE gt Default Mimic status eating Roam 1034 It is possible to make several BE EE EEE mimic diagrams that can be selected for specific conferences Add Image Edit Image Add Delete jate Close Name Name of the mimic diagram that will be shown on the drop down list on the Conference screen Default mimic One of the mimic diagrams must be marked as default to be used by the system when no conference is started Add image Press the button to select a bitmap t
36. his button inserts a blank row above the selected row allowing the user to add a new subject Remove This button deletes the selected subject unless a vote result exists for the subject Move up This button moves the selected subject one row up allowing the user to reorder the Agenda Move down This button moves the selected subject one row down allowing the user to reorder the Agenda Import Import Agenda from an XML file lolx I dialog box will be presented for the option of Parie To a o oer n before ampere deleting an existing agenda or add the import to the gne er ee a a a oe existing agenda va es Delete all This button deletes all subjects You have to confirm your choice gt gt This button increases indentation one level A limit of 6 indentation levels must apply Manual 01 19 60013 17 Danish Interpretation Systems User Manual lt lt This button decreases indentation one level Description A description to each point in the agenda can be added This description will be visible in the Agenda window in the CUA Default language When adding the description of an agenda subject to other languages the description for the description default language can be seen in the Default language description window This will ease the translation to the other languages The Option button brings the Option popup which is used to set operation settings of the system used when starting the
37. hrough a standard Windows file selection window The bitmaps can be created using various standard tools like Microsoft Paint The bitmap size must be less than or equal to the resolution of the screen of the CUA applications running the Mimic diagrams The standard resolution for the CUA if the CUA application shall fill out the whole screen is 1024x768 Edit image Press the button to call a window allowing the user to edit the mimic diagram as described in the section below 44 Manual 01 19 60013 Danish Interpretation Systems Edit image The screen presents a full screen view of the imported bitmap allowing the user to add and edit seats and to add buttons for special functionality Right clicking on the image calls a popup menu presenting the different options The dots and buttons inserted by use of the popup menu can be arranged by a standard Windows drag and drop function Seat numbers are displayed when the mouse is positioned over a dot Remove selected Right click on a button or a dot and select this option to remove it from the mimic diagram item Import all Will create a dot on the screen for each entry in the seat table that has not been put on the mimic unassigned seats yet Insert one seat User Manual is created where the mouse is pointing Remove all seats Will delete all dots on the screen Return Next Mic Will insert the buttons Next mic on Delegates off All req off Exclusive
38. imum number of Open Mics is not reached Otherwise the speak request will be rejected Chairman units will interrupt a Delegate unit if the max number of Open Mics are reach Operation settings for the VOX mode can be set on the CU 6010 14 Manual 01 19 60013 Danish Interpretation Systems User Manual Delegate list Press the Delegate list button Gi Delegate List Configuration to call the function for creatinga i English delegate list for the conference N Name 2 Title User Field User Field User Field User The button is only enabled if the Finn Haken Massing Die Denim Jeanette Udesen Area Sales DIS Thailand conference mode is set to Prepared delegate list Login using code and list or Login using code on list Delegate Database Show Show Active Import Delegates Add entries Clear Seat Move Rance Show All agates Delete Entry Deletetist Update Cancel Clase gt gt Existing delegates from the Delegates database will be shown in the left window Selecting a delegate and then clicking gt gt will place the delegate in a seat number 1 in the delegate list The seat will automatically be generated when clicking gt gt Selecting an empty seat before clicking gt gt will place the delegate in that seat Selecting a seat occupied by a delegate before clicking gt gt will place the delegate in a new seat lt lt Selecting a seat and clic
39. irman BKK CHN LAP Chairman Delegate Delegate Delegate Chairman 000 168 209 000 043 029 Mic DAR Eee S Runtim Comments Created 01 05 2006 Created 01 05 2006 Created 01 05 2006 Created 01 05 2006 Created 01 05 2006 Created 01 05 2006 L 0 0 0 0 0 0 KEEK Check Units Unit Type PCB version Firmware version 2 1 16 4 53 23 Mic check _ Replace PC check Mic scan Replace Unit Save settings in CU Delete Delete All Type in the Room to filter the list to shown only units placed in the room selected Room Seat Serial Seat Type 28 If rooms are linked together for combining system in more room this field is used for identifying which room the unit is located in The room number is selected by use of a drop down box with a list of configured rooms The available rooms are set in Setup Room Room Configuration The seat number must be unique and is used to identify the seat on lists reports and on the mimic diagram It can have a maximum of five numeric characters Each microphone has a unique serial number encoded into the unit from the factory The number 000 000 000 must be used to create a seat with a computer but no microphone This field is identifying the use of the seat where the conference unit has been placed The entries are The other labels are only used for identifying the unit but do not give any functionality DM The connected unit is a Del
40. king lt lt will remove a delegate from a seat Clicking Clear Seat will also remove a delegate from a seat Add entries Press this button to create the number of seats which will be Jedd seats 5 xl used for the conference Add seats in the range From 1 To 121 Delete Entry Press this button to delete a selected seat Clear seat Press the button to remove data for a selected seat Manual 01 19 60013 15 Danish Interpretation Systems Move Delete list Import delegates Export delegates Show Active Show All Hide Delegate Database Show Delegate 16 Press this button to move a delegate from one seat to another Press this button to delete all seats Use this button to import a list of names from an XML file Use this button to export a list of names to an XML file User Manual Move selected delegate From seat g To seat Clicking Show Active will show all delegates in the Delegates Database marked as Active Clicking Show All will show all delegates in the Delegates Database CA Delegate List Configuration Details English User Field 1 User Field 2 User Field 3 User Fi Denmark Denmark Thailand Managing Dir DIS Denmark Delegate Database C Show Show Active Import Delegates Add entries Clear Seat Move Hide Show All Export Delegates Delete Entry Delete list Update Cancel Close Clicking the
41. l as this is an easy way to set conference parameters Default conference language In use ID Conference Conference Mode The English language is always default and cannot be unchecked and the English language is always The English language is always default and cannot be unchecked and therefore the English language is always In use However if other languages are used in the conference which are created the option Language in use has to be selected When a conference is started only the languages selected will be presented to the user An alpha numerical value use to identify the conference Name of the conference The conference mode determines how delegates are know to the system Please refer to the section Conference Mode Manual 01 19 60013 11 Danish Interpretation Systems User Manual Microphone operation mode Voting Parameters Start and stop dates Delegate List Agenda Delegated Votes Options Stop Conference Copy 12 Select the microphone mode to be used when the conference is started Options are Automatic Manuel FiFo and VOX Voice active VOX option only if the CU 6010 features this mode Please refer to the section Microphone Operation Mode The default voting parameters for the conference can be set using a dropdown box A set of voting parameters is created in CAA Setup Voting parameters The default voting p
42. lds Instead of hard coding a set of predefined rules a number of formula fields can be implemented Each of the formula fields allow the user to specify a formula calculation using MS SQL command syntax and various columns related to the vote session results The result of the Quorum and Passed formulas must be 1 True to be interpreted as True Anything else is interpreted as False The different vote session and result variables from the database tables to use are Result Votel Integer Value 1 for individual Delegates who pressed button 1 Can be used to calculate totals depending on Parameter Vote2 Integer Value 1 for individual Delegates who pressed button 2 Can be used to calculate totals depending on Parameter Integer Value 1 for individual Delegates who pressed button 3 Can be used to calculate totals depending on Parameter Integer Value 1 for individual Delegates who pressed button 4 Can be used to calculate totals depending on Parameter Integer Value 1 for individual Delegates who pressed button 5 Can be used to calculate totals depending on Parameter Value is always 1 Can be used to calculate totals depending on Parameter Parameter Character 3 A way of grouping the permanently created delegates This could be political party membership or nationality etc Integer A value indicating the Delegate s weight in vote sessions It could be number of shares etc VotingSession Totall Integer Sum of delegates who
43. lect one setup and press this button A copy of the setup selected will be created Press the button to avoid saving changes just made or saving a newly added record If an existing record was being edited then the old data will reappear Press the button to close the window All windows must be closed before exiting the CAA Manual 01 19 60013 Danish Interpretation Systems User Manual Conference Clicking the Conference brings up the Conference page This screen is used to create conferences delegate lists 7 Conference 1 No login 5 2 2006 5 2 2006 Conference 3 login using Code 5 2 2006 5 30 2006 assigned to a specific conference E Conference 2 Prepared Delegate Lis 5 1 2006 SBO2UDS and to specify operation o parameters to be set when the mions conference is activated Any number of conferences can be created The names of the conferences will normally be a specific Today 5 2 2006 conference like Sales Meeting babos CD sorc ZAO or Annual Meeting running a Conference Mod ca Stop Date pam limited period of time Microphone operation mode Automatic x A type of conference like Conference No login where the Start date and Stop date is Conference Name Start Date Stop Date m Details English F Language in use Id Voting Parameters None 7 covering a large period of time or the names is all very usefu
44. lick Use Windows Authentication Database Name feweoooT tt sts S Fill in the Backup file path and name Use Windows Authentication C Use SQL Sever Authentication User Name Password Server Backup File Path C Backup Backup2004 2 4 Backup Close Manual 01 19 60013 57 Danish Interpretation Systems 5 Click Yes for start backing up the database 6 The data will be backed up and when finished the message box Backup Database is complete Click OK and click Close 7 Click Exit for closing the utility 58 Manual 01 19 60013 User Manual Backup Utility CHN LAPTOP Sw6000 1 Backup Utility SW6000 Utility Danish Interpretation Systems User Manual Restoring data The procedure for restoring data is a follows 1 Start the application by clicking the shortcut 2 The utility will start 5 x Clicking Tools Restore Tools Exit Backup Restore 3 Fill in the fields lolx Data Source Type Server name This is the name of the PC where the database is installed MSDE C SOL Server Database name This is the name of the PATEA Samer database Normally this will be SW6000 1 ServerName CHNIAPTOP SSSOS S S S but it has to be the same as when the data was backed up Database Name swe000 1 Click Use Windows Authentication Use Windows Authentication Fill in
45. n standard DIS Conference Units If this is ticked this button will be shown on the CUA 4 Total4 This is not supported on standard DIS Conference Units If this is ticked this button will be shown on the CUA 5 Total5 This is not supported on standard DIS Conference Units If this is ticked this button will be shown on the CUA Total present The colour specified here will be used to indicate the Attendance 38 Manual 01 19 60013 Danish Interpretation Systems User Manual Parameters Secret voting session Display interim result Use delegate weight Use Quorum formula Individual result will not be shown on the mimic displays Results on the CUA voting screen and on the CDA voting displays will be updated during the voting session as the delegates enter the votes A weight value for each delegate permanently created in the Delegate table can be specified The Delegate s vote will be multiplied with this value if the parameter is checked If the login mode is Prepared delegate list then the weight value will be taken from the delegate list table instead of the delegate table An example of the purpose could be a share holder meeting where each share holder has as many votes as he has shares In this case you must enter the amount of shares in his weight field in the delegate table before a voting session When a session using this parameter is performed his vote will automatically be multiplied with his amount of shares
46. naan setups for the unit in each room listed in CAA Setup Room Setup Multiple setups can be made for each room English Dansk French Svensk Selected room Meeting Room 1034 selected setup Setup1 i Room no Name Master Selected setup 1 Meeting Room 1034 iY Setup2 Setup 2 Broadcast room If multiple setups are to be used for one room only then create one room in CAA Setup Room Setup and create the needed setups in Room Configuration sa Left window is showing the list eee of rooms Mimic Activate selected setups Close For each of the rooms in the left panel a list of created setups is shown in the right panel One of those Setups can then be selected for the room This is done for each room Add Delete The buttons are used when creating the setups Cancel Seat When a new setup is created this button is used to show the Seat table for the units in this room The functionality of the Seats can then be changed as described in CAA Setup Equipment Seat Activating selected When each room has been assigned the Setup to be used this button activates the setup setup Manual 01 19 60013 55 Danish Interpretation Systems User Manual Setup Rooms Create Connections This screen is used to create Connections to other databases definitions for the CAA and CUA applications Hall Name RoomName CU Name ConnectionString
47. ndows printing facilities An export features is available for exporting the reports in various formats Column widths in the report are determined by the settings on the Setup Delegate List Configuration screen 24 User Manual CAA frmCrystalReportDelegate el RS KLAAS MATR A Delegate Information Report Peter Zachariassen John Smith Carsten Haack Nielsen Steve Rich Jeanette Udesen David Smith Connie Vang Jensen Danuta Peter Dull Finn Halken Joern Rasmussen Peter Hansen 040910 Sales meeting Title Export Sales Technician Product Manager Area Sales Manager Marketing Manager Area Sales Manager Managing Director Manager Projects City Country User Type Delegate Delegate Chairman2 Delegate Delegate Delegate Delegate Delegate Delegate Delegate Delegate Delegate Copenhagen New York Bangkok Taipei Bangkok New York Copenhagen Copenhagen Copenhagen Copenhagen Copenhagen Stockholm Denmark USA Thailand Taiwan Thailand USA Denmark Denmark Denmark Denmark Denmark Sweden Current Page No 1 Total Page No 1 Zoom Factor 100 Manual 01 19 60013 Danish Interpretation Systems User Manual Agenda Report A conference must be selected rat reas ee apr ours locator WIJ Conference Delegate Messages Reports Setup Room Window Help Exit 18 from the list on the right of the screen The report can be Search
48. nit will switch of after the time set if nobody is talking in the microphone Manual 01 19 60013 Danish Interpretation Systems User Manual Microphone Interrupt None Cannot interrupt another speaker Ability Speech Time Limit Voting Parameters Display Application Setup Lower Can interrupt a speaker with a speak priority less than own speak priority Same Lower Can interrupt a speaker with the same speak priority or a speak priority which is less than own speak priority A maximum speech time for a delegate or a group of delegates can be set Preset Speech Time When ticked the speech time is enabled Set a value to limit the time each delegate Individual All or a group of delegates Groups All can speak Incrementing Select this option to make speech time counters display elapsed time starting from zero and counting up Decrementing Select this option to make speech time counters display elapsed time starting at the speech time limit and counting down to zero Accumulating Set this option to add up the speech time every time a delegate is speaking If the option is not set then the speech time limit will reapply every time a delegate is speaking Close mic on timeout Set this option to have the microphones turned off automatically by the system when the speech time limit is reached Alarm before timeout Set the alarm time to make the speech time counters flash when the alarm time is reached Setting th
49. of them must vote Yes regardless of how many of them are present during the voting Example 2 Exactly half or more of the present delegates must vote sum Votel gt sum Present 2 Yes The Parameter value is taken from the delegate list table if the login mode is Prepared delegate list In all other cases it is taken from the delegate table Quorum formula The user can define a formula in this field that will determine if a voting session is legal or not A Quorum is normally based on a calculation of present delegates being equal to or more than a required number The Quorum formula is calculated after stopping the vote session but before displaying the result If the result of the Quorum formula is 1 it is interpreted as Quorum obtained Anything else is interpreted as Quorum not obtained Here are two different examples that show two ways of calculating Example 3 At least 2 3 of the number of appointed members 120 sum Present gt 120 2 3 must be present 80 and above is OK or TotalPresent gt 120 2 3 Example 4 More that 2 3 of the number of appointed members sum Present gt 120 2 3 120 must be present ie 81 and above is ok but 80 and below is not ok TotalPresent gt 120 2 3 Passed formula A vote session can result in either Passed or Not passed If the Quorum formula is used and the result is true being Quorum obtained
50. olour We subject on an Agenda or to a ar Present __ TotatPresent conference as a default setup p Passed Criterias Quorum k Edit Passed ftotalt gt total3 B a F Voting Results Label Vote display column formula Preview Yes totalt Abstain ftotai2 No totat3 Note A setup cannot be changed or Total li deleted once it has been used in a a a a k eats TotalSeats voting session unless all referring Agendas including vote results are deleted sees eele LIE E E m a cd Voting buttons Voting setups can be created with either 3 og 5 buttons A 3 button voting unit cannot vote if a voting session is started with a 5 button voting setup A label for each of the buttons to be used in CUA Application like Yes No and Abstain and a colour that is used on the mimic diagrams when displaying vote results can be specified When a voting session is closed the total of the different button presses are counted and stored in five totals which can be referred to from the Quorum Passed and the 9 vote display column formulas 1 Total1 This is the Yes button on standard DIS Conference Units If this is ticked this button will be shown on the CUA 2 Total2 This is the Abstain button on standard DIS Conference Units If this is ticked this button will be shown on the CUA 3 Total3 This is the No button o
51. or next year Duration 00 06 32 6 08 19 PM 6 01 53 PM Voting Sales budget for next year Not passed Quorum not met Yes 1 Abstain 1 No 0 Quorum 0 Total voted 1 Total present 6 Carsten Haack Nielsen Product Chairman2 Connie Vang Jensen Marketi Dele David Smith Delegate Danuta Area Delegate Peter Dull Delegate Jeanette Udesen Area Delegate 6 03 32 PM Speak Danuta Area Delegate Duration 00 00 01 Current Page No 1 Total Page No 5 Zoom Factor 100 Manual 01 19 60013 27 Danish Interpretation Systems User Manual Setup Equipment Seat This screen is used to configure the seat assignment setting up relations between microphones seat numbers and computers running the CUA Application Seats are automatically created by the CU Interface application when information about new units is received from the CU 6010 Central Unit The table can be sorted in accordance to the various coulombs by clicking the header Note If a seat has been created it will not be deleted automatically if the unit is not connected to the CU 6010 anymore Unused Seats have to be deleted manually Units in room CA Conference Administrator Plenary Hall Conference Delegate Messages Reports Setup Window Help Exit Gi Conference Units English Units in room m Room Seat Serial 1 000 097 071 4 000 082 151 2 000 096 201 5 000 018 149 6 3 Seat Type Use Serial User Type Computer Name Cha
52. p as the last unit on the list Select the line in the Seat window with the new microphone Click Replace microphone and the following dialog window will appear ioixi Replace microphone Replace with from seat number 21 microphone from caat numbhar OK Cancel Type in the seat number for the defective unit Click OK The new microphone has now replaced the defective one and has got the functionality and Seat number of the defective microphone Click OK Note If the microphone was assigned a PC running the CUA interface this User has to logout and login again for getting control of the new microphone Manual 01 19 60013 Danish Interpretation Systems User Manual Setup Equipment Interpreter Units This screen is used to configure CM Conference Administrator Plenary Hall the use of Interpreter Units and Interpretation Channels Entries are automatically inserted Cnet aon by the CUI Interface application Room Serial Booth Adanquage Dekt B language B mode Comments AB Swit Backligh Floor to Mic on when information about new i units is received from the CU 6010 Central Unit The table can be sorted in accordance to the various coulombs by clicking the header Complete lock on top Note If an entry has been created it apenas PE EE will not be deleted automatically if the Fa Garinen Aor B if Replace Unit unit is not connected to the CU 6010 anymore Unuse
53. peaker and channel selector will still work Chip Card Setup If chip cards has to be GA Chipcard configuration Bm used click this button English v Using Chip Cards in Conference Units Location ID 1234 File number 1 Update 36 Manual 01 19 60013 Danish Interpretation Systems Program Selected Names Clear List Delegate Details Delete Information Using Chip Cards in Conference Units Location Id File number User Manual Tick this option if chip cards are to be used in the system This ID is used to make cards usable only in the installation they are intended for Insert a four or five diget number indentyfing your installation If cards are delivered pre programmed from DIS the Location id is marked on the package containing the chip cards The entry determines where the information is place on the card This field has to be set to 1 one if the cards in use are delivered from DIS After clicking Close you will be prompted to restart all SW 6000 applications The list to the left shows all names in the Delegate Database Select the Delegate for which a Chip Card has to be programmed After selecting the Delegates click the button Note Programming is only possible if the CP 6000 Chip Card reader is installed Program Chip Card Abort Programming CA Chip Card Programming Insert Chip Card in the programmer and click Program Chip Ca
54. phone assigned the Serial No can be inserted as 000 000 000 For a Technician the fields Seat type must be selected as Technician This field is used to apply individual microphone level to a seat This field is used to apply individual speaker level to a seat The text Inserted by CU with a time stamp is displayed when the seat was created automatically by the system The field can be used to store comments of any kind Red colour indicates that the microphone is ON Green colour indicates that the microphone is in request The number in the green indication indicates the number in the request queue Pressing this button will save the current state of the system into the flash memory in the CU 6010 Will check a selected seat s microphone by trying to turn on the microphone for two seconds Will check that MSMQ is running on the computer whose name is specified for the selected seat This button starts a scanning of all microphones by switching them On and OFF one by one fill please wait Microphone checking lol x Testing microphone on seat number 6 Manual 01 19 60013 29 Danish Interpretation Systems User Manual Replace Unit 30 This functionality is used for replacing a defective conference unit or switch units between the seat 1 2 Identify the seat number for the defective unit and remove it Connect the new unit to the CU 6010 The new unit will after a short time show u
55. rategy international Norway Lunch Closing comments bye the Managing Director Current Page No 1 Total Page No 1 Manual 01 19 60013 Zoom Factor 100 Danish Interpretation Systems User Manual Conference Log Report The Conference Log Report is printed similar to the other reports A conference must be selected from the list on the right of the screen and the Create report button pressed The are not option available Created report When the report is created it is mix displayed for viewing gt HR xX SHA Q A The User can scroll up or down search for text Zoom in on Conference report details or print the report using 9 3 2004 4 49 39 PM 9 3 2004 4 51 14 PM 040910 Sales meeting Duration 00 01 35 4 49 57 PM Subject Presentation of last years result Duration 00 01 17 standard Windows printing 43004 PM Voting Presentation of st years result iliti Not passed Yes Abstain 0 No 0 Quorum 0 Present 0 facilities John Smith Technici Delegate Carsten Haack Nielsen Product Chairman2 An export features is available ee Delegate y Danuta Area Delegate for exporting the reports in Peter Dull Daane Delegate various formats 4 50 41 PM Speak Carsten Haack Nielsen Product Chairman Duration 00 00 14 4 50 55 PM 4 50 57 PM Speak Danuta Area Delegate Duration 00 00 02 4 50 59 PM 9 3 2004 6 01 22 PM 9 3 2004 6 08 19 PM 040910 Sales meeting Duration 00 06 57 6 01 47 PM Subject Sales budget f
56. rd j Chip Card to Program User id f a Login Code l 2 Name Danuta Ledin Abort Programming Close Click this button to program chip cards for the selected Delegates You will be prompted to insert the cards to be programmed Click this button to abort the programming Click this button to un select all selected Delegates If a card is inserted in the chip card reader the information User Id Login Code Name Location Id will be shown in the fields above the button Clicking Delegate Details will bring a popup showing all details about the delegate Clicking this card will erase the programmed information on the card Delegate information in the Delegates Database will not be deleted Manual 01 19 60013 37 Danish Interpretation Systems User Manual Setup Configurations Voting Configuration This screen is used to configure a CM Conference Administrator Plenary Hall Conference Delegate Messages Reports Setup Window Help Exit number of voting setups GA Voting parameters r Search p Details Voting parameters must be T English Chinese ee Name button SSS specified as different named E ETE ATE Buttons Label Color Parameter 7 ibe en eared San z co heen when starting a voting session 3 button attendance check cs 2 Abstain O Tatar a E ee S Ne j a I Use quorum formula The setups can be applied toa _ 5 buttons r Dr Attendance check Automatic calculated Choice of c
57. reen a menu provides access to all the different CAA screens 8 Manual 01 19 60013 CAA Conference Ada iol xi Danish Interpretation Systems User Manual General screen functionality The following describes the ae Bs general functionality that applies i to all screens in the Conference Administration Application CAA Search Details Searchior e a Eras Danish Spanish Message Text _ Coffe break for 15 minutes Please approach the Chairman desk There is a phone call to you from your office Please go to the Reception Please move your car Please turn off your mobile phone There is a phone callto you from your office You will be the next Speaker Please prepare Add Delete The above example shows the screen for creating and editing messages Search List The left side of the screen will display a list of messages that allow the user to search for and select a specific message to edit The Search for field provides free text search on the texts displayed in the list Entering the text ther in the shown example would place focus on the first message where the text is found In this case There is a phone call would be found A vertical scroll bar will appear to enable scrolling down the message list if additional one s exist off the screen Language Tabs The right side is for the actual functionality related to the menu sele
58. roup Microphone Level Weight i Import Show Active Show All Export Add Delete User id A numeric value up to 5 digits unique for each delegate which is identifying the User When a Login code Generate Name User Type Title User Table 1 4 20 delegate is added to the list of delegates the ID cannot be changed If chip cards are in use this ID has to match the Delegate Id programmed on the card Enter a unique login code to be used by the delegate for logging in to the CUA Application Press the button to generate a random number for the Login Code User id When adding new delegates unique Login Code User id will automatically be assigned Name of the delegate Select one of the existing user types from the drop down list The user type will determine what screens buttons individual microphone settings and functionality will apply to the delegate s CUA Application and microphone operation when the delegate is logged in Title or position of the delegate Four user defined fields are available for entering various text information Their labels can be set to describe the content of the fields from the label screen Their label numbers are 1810 to 1813 Write any text or select predefined text from the drop down list Manual 01 19 60013 Danish Interpretation Systems User table 1 4 Group Add Groups Background Voting Group Microphone Level Weight voting weight Active Picture
59. sed in any form or by any means without permission in writing from the publisher Danish Interpretation Systems User Manual 4 Manual 01 19 60013 Danish Interpretation Systems User Manual Description of the DCS 6000 system The SW 6000 Conference Management Software for PC opens a completely new way of managing conferences It is designed to operate with the hardware units which are part of the DCS 6000 system DCS 6000 system is a complete State of the Art fully digital integrated interpretation discussion and voting system offering interpretation language distribution conference microphone and voting facilities with attendance check with Chip Card The DCS 6000 system is based on a new unique digital DATA and AUDIO bus using standard network cable This ensures a very cost effective installation and easy set up of portable systems A total of 4000 units delegate or interpreter units can be connected to the system The DCS 6000 system can be operated with or without a PC If external operation of the system is needed the CU 6010 features a RS232 RS422 connection for PC or control system such as AMX or Crestron System components The DCS 6000 system consists of various units Central equipment CU 6010 Central Unit with built in network controller and power supply EX 6010 Extension Power supply AO 6008 Audio Output box JB 6002 Junction Box with 2 outputs JB 6004 Junction Box with 4 outputs In
60. t Language Update Cancel Export languages Use this button to export a set of label for one language Only one language at a time can be exported The exported language file cannot be edited Import languages Use this button to import a set of label for one language Only one language at a time can be imported Before importing select the language where you want to import the labels Please refer to the following user manual which by screen dumps are showing numbers for each label and text for all screens in the CUA Conference User Application and in the CAA Conference Administration Application SW 6000 Conference Management Software Screen dumps with label numbers Manual 01 19 60013 53 Danish Interpretation Systems User Manual Setup Rooms Create Room This screen is used listing the af lolx rooms which can be connected English Dansk French Svensk together Roomnonane O Setups for the rooms are created O L in Setup Room Manage Configurations Delete Update Cancel Close Room no An integer value numbering the rooms Name Description of the room Master Indicating that this room is the default room where the CU is located 54 Manual 01 19 60013 Danish Interpretation Systems User Manual Setup Rooms Manage configuration 0A Conference Administrator No room defined Room configuration This screen is used to create By coerce Domus amen Rane san Roo
61. terpreter equipment IS 6132P LS 6032P Conference equipment and channel selectors CS 6032FV H Channel Selector flush mounted CM DM 6010P Conference Unit portable CM DM 6020P Conference Unit portable with XLR microphone connector CM DM 6070P Conference Unit portable with two built in channel selectors CM DM 6090P Conference Unit portable with two built in channel selectors and XLR microphone connector CM DM 6060F Conference Unit flush mounted with one built in channel selectors CM DM 6510F Conference Unit flush mounted with Chip card and 3 voting buttons CM DM 6560F Conference Unit flush mounted with one built in channel selector Chip card and 3 voting buttons Interpreter Set Interpreter Loudspeaker MU 6040C D Microphone Unit for use with customised front plate with Loudspeaker Microphone and Buttons Available in Delegate D and Chairman C version Dual Microphone Unit for use with FD FC front plate with Loudspeaker Microphone and two delegate Buttons MU 6042D AM 6040 Ambient Noise Microphone Manual 01 19 60013 5 Danish Interpretation Systems Operating instructions User Manual SW 6000 CAA application The SW 6000 software package consist of several main applications CAA Conference Administrator Application CUA Conference User Application CDA Conference Display Application ECA External Control Application The SW 6000 software package has the following main features
62. the Backup file path and name as used when Backing up the data C Use SQL Sever Authentication User Name Password Server Restore File Path CB ackup 2004 02 04 Restore Close 4 Click Yes for start restoring the database Zj Do you want to Restore database Manual 01 19 60013 59 Danish Interpretation Systems User Manual 5 The data will be restored and when finished the Restore Utility ij message box Restore Database is complete 4 i Click OK and click Close i Restore Database is complete 6 Click Exit for closing the utility ISweO00 Utility Do fe Tools Exit 60 Manual 01 19 60013
63. up pment Bip tards sea ue a9 Starting the CAA esssseseeesororeesesesesererororeeeeseseee 7 pepeo gura ony Vorne One anOn as Lobi genssicks cobvsvoulcndsnauesnabisaccststuerssnsaavcnccusocostuses 8 SMPC ORN SUE Ons Mimie COMME MANOR General screen functionality cece 9 Setup Configurations CDA Configuration 46 Sharla Pets ma a raed pee es apd te aleve es 9 Setup Configuration Delegate List ee O 9 Configuration eneee nenene ekveki esh 47 BUOM cetna tek e e iE 10 PEP CEET PE E EAE iigore a COn eTEN Essossssccsesososecorsedsorssesssosoriecssostissstss 11 iiss ld ee e EE a a Conference Mode cceescceesseceesteceeneeeeees 13 Setup Language Labels crvsssorssseeseeosrseseseseres 53 Microphone Operation Mode sssssssssssssseeeee 14 Setup Rooms Create ROOmM ssseeeeeeeeeeee 54 Delegate listones eearri i a 15 Setup Rooms Manage coni ERAON Se X ANSON As 3126s hoe en eneee e a ae a ae etaa 17 Setup Rooms Create Connections r 56 OPUONS rien ar a a s 18 Se Tap ROIS Connect NO RU geti 2 DISE N ss seecsccsseciohessoscecssseesisassoosses ssevesesiconteses 20 SW 6000 Backup Utility sssccssssosssecsersonn s7 Delegate Information cccsssssssssseseesessssesees 20 Backing Up data 0 0 cece ceeeeeeeeereeereeeneeenees 57 MESSAGES sccscsscrccesccescrscssecssscnesersesesseseesoes 22 BS LON SIR SCAG a a 3 Copyright 2006 DIS CAA USER MANUAL VER 3 3 DOC 04 05 2006 No part of this publication may be reproduced or utili
64. upt another speaker Manual 01 19 60013 51 Danish Interpretation Systems User Manual Setup Language Languages iix The CUA Application and the Conference Administration Application CAA offer full support for multiple languages N B Languages can only be deleted if they have not been used Default language Name Search Search for m ETE English Details Add Delete Update Cancel Close F Default Language Name Danish Culture Name Select Font Font Arial I Bold Font Size 10 The English language which is created during installation is the default language Name of the language this will be displayed on the language selection buttons on the CUA Application and on the language tabs of the different screens in this application Culture name Selects the standard Windows culture that applies to the language These languages must also be installed manually on Windows on all PC s that will use the language Select Font the default for the SW 6000 applications Font Bold Font size 52 Field for showing the selected font Manual 01 19 60013 Use this button to change of the font and font size in the CAA for this language Arial is currently All text and labels will be in Arial Bold if this option is selected Field for showing the selected font size Font size 10 is the default size for labels and data fields Danish Interpr
65. ve a picture from the delegate record Manual 01 19 60013 21 Danish Interpretation Systems User Manual Messages CAA Conference Administrator No room defined O x This screen is used to create pre see ee ne tee oe recorded messages that can be used by delegates who have T eee access to the message screen in Searchtr English Danish Spanish the CUA Application TEE 1 Coffe break for 15 minute Coffe break for 15 minutes A maximum of 4000 characters Gots breaker is mhes Please move your car can be used for each message Eee eee Tharsis a phone call to you from your office If a message is created in several Youwiliba the nextSpeckst Please prepare language versions then a delegate logged in using English can read and send the message in English and a delegate receiving it logged in using Danish will read the Danish version of the received message etc Add Delete Update Cancel Close 22 Manual 01 19 60013 Danish Interpretation Systems User Manual Reports The following reports are available Delegate Information Report Agenda Report Conference Log Report The reports can either be viewed on screen or printed Delegate List Report Cth Conference Administrator No room defined Delegate Information Report Ta A conference must be selected W conference Delegate Messages Reports Setup zA Window Help g EEE from the list on the right

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