Faculty User Manual - Russell Labs Site Hosting
Contents
1. Assistant Professor Lab Website Phone 608 262 3227 Fax 608 262 3322 E mail steffan2 wisc edus Office 545 Russell Laboratories 1630 Linden Drive Madison WI 53706 Profile Publications Program Info Lab Group Education Ph D Washington State University 2009 Entomology MS University of Wisconsin Madison 199 Entomology BA University of California Berkeley 1993 Environmental Science Research Interests The data entry form you will use to update your info First Name shawn Your first name as you would like to appear on website Last Name Steffan Your last name as you would like to appear on website Tithe Assistant Professor Phone 608 262 3227 4 You Can t Edit the Information on the Lab Group Tab The information that appears on the Lab Group tab cannot be edited through your Current Faculty Profile data entry screen If you need lab assistants added or removed from your Lab Group tab please email webeditor russell wisc edu with your request If the lab assistants need to be added please include photo portraits see Photo Guidelines above first name last name title email and whether you also want them to appear on the People menu in the Research Staff listing Step by Step Editing Instructions 1 On My Menu click Edit my profile Faculty Only The Current Faculty Profile screen appears First Name Shawn Your first name ss you would like to appear on website 2 Click S2. Lincs and paragraphs break automatically e Image links with re lightbox in the a gt tag will appear in a Lightbox when clicked on Image links from G2 are formatted for use with Lightboo s mage links with re lightshow in the lt a gt tag will appear in a Lightbox slideshow when clicked on e Links to HTML content with re lghtirame in the a gt tag will appear in a Lightbox when clicked on e Links to video content with reF ightvideo in the lt a gt tag will appear in a Lightbox when clicked on a Links to inline of modal content with re lightmodal in the lt a gt tag will appear in a Lightbox when clicked on Full HTML e Web page addresses and email addresses tum into links automatically s Lines and paragraphs break automatically PHP code e You may post PHP code You should include lt php 7 gt tags More information about formatting options Make sure Full HTML and not Filtered HTML is selected then save the page HTML is Not Word Why Pasting from Word can be Problematic HTML ts Primitive An important point to understand is that while Word can do very sophisticated formatting such as tabs and multi column lists HTML can t The editor comes with a special Paste from Word button B that helps smooth the formatting out so the webpage can understand it Using the Paste from Word button will reduce the cleanup you have to do on pasted text Do Not Paste Your CV in an
3. use the webeditor option e At certain times of the year there may be a waiting list for content updates If you need your Publications list updated please send us the entire publications list in a Word document not just the paragraphs you want updated Accessing the System Logging In 1 Open a web browser 2 Go to this webpage http www entomology wisc edu The screen changes to show the website homepage Department of w Entomology LS Universitysoi Wisconsin Madison Len Home About Us Research Extension amp Outreach Graduate Study Undergraduate Study People CC 77 gt A b Edit my account View my profile Faculty onty Edit my profile Faculty onty b Edit Banner photos for homepage Edit Spring 2012 Seminars Page Note the Upcoming Events and New Papers sections on the homepage are blocks go to Site Building Blocks to work with them Edit my content W Create new coment Blog Entry News Items b Banner Photos to Homepage Faculty User Manual Entomology Website Page 4 of 12 3 Inthe lower right corner in the black footer find and click Log in The login screen appears Department of 9 u x wa Entomology A University oly Wisconsin Madison m a Home About Us Research Extension amp Outreach Graduate Study Undergraduate Study People News amp Events User account Search Search this site Username Emer yo
4. 3 YOUEN ODON a E tee c sacs ovatoes A A E E E T E sees 4 PEG CSS SIS UNS SS OR eea E 4 OPEIN ee ere er rate ere ner ce eer Cnr E eee ee en eer re ee er en ree 4 OLONE OU E caine oni csuee pci pecpnawnenrokiccoviawueed waiecestonaqorsquiahyatunanetancesisonunusieaiadronn ae 5 NS OUr PS WOT ssc ttre sc E ate tne nateasoe sates cence eaten ee eared actieenacedanara a uGneee Manel ea vesieoers 6 Save Your Work ona Regular Basis serar nn ee eee ee 6 Navigating the Syste Mi essare eao ena EE AEE EAN 6 MYM ENU a E E E E S E E ato oueaan aoe aoa 6 EHNE CONCA re E E T E EE N 7 NO RII NNE CO n E A sen einesounseneeyuscse ceanceset 7 How to Find Out What a Button DOS cccesssccccccccceesssseccccccsseeessececcceesseeusseeescceessueusseeesecesssuuussseeseeessaagagesss 7 Where did my TormatUng COT sascenacecectercqusasesceresienceuenassctynurcienenacesasinenceurannadueinedeannonsiaee tien soaeuateoueneeanneens 8 HTML is Not Word Why Pasting from Word can be Problematic cccccccsssececessececeeseceeeeeseceeeueceseeneceeseees 8 APMC eMC Oe E ance caaccusandeuseaipatcntetsarcieseeeeeencte 8 Do Not Paste Your CV in an Edit BOX ccccccsssssseccccsessecccceeeseccccseussecccsseusececsseuseeeeesseuseeeeessuuseseeeseaaseseeeaas 8 If You Really Do Need to do Tabs or a Multi Column List cccccsesccccessececeeseccceesececeeececeeneceeseesecessuneess 9 Spacing is Variable ON the Web ccccccesscccccsececcesecccceesececeueceeeesccece
5. Edit Box Please do not paste your CV into one of the edit boxes on the Current Faculty Profile screen The formatting in a CV is too complex for the editor to handle Create an Adobe Acrobat PDF of your resume and email it to webeditor russell wisc edu The webeditor can upload the PDF to the webserver and give you the link to add to your webpage Faculty User Manual Entomology Website Page 8 of 12 If You Really Do Need to do Tabs or a Multi Column List In a pinch you can use tables to mimic tabs or a multi column lists Contact webeditor russell wisc edu for more information Spacing is Variable on the Web Exact spacing is not possible on the Web The language that drives the Web HTML is designed to reflow text when the screen size or text size changes This allows you to view a webpage on a device as tiny as a smart phone or as large as a LCD projector The cost of that flexibility is that spacing changes by display device and may also change between web browsers e g Internet Explorer vs Firefox or within different versions of the same web browser Uploading Files and Photos to Your Faculty Profile Webpage If you d like to include photos or linked files like PDFs Word Docs or PowerPoint files in your webpage email them to webeditor russell wisc edu The webeditor can upload the photo s or file s to the webserver then give you the link to add to your webpage Once photos are uploaded to the webserver you can use the Im
6. Faculty User Manual for the Entomology Website w Entomology University ofn Wisconsin Madison y we About Us Research Extension amp Outreach Graduate Study Undergraduate Stud My Menu Edit my account View my profile Faculty only b Edit my profile Faculty only Edit Banner photos for home Edit Spring 2012 Seminars Page Note the Upcoming Events and New Papers sections on the homepage are blocks go to Site Building Blocks to work with them b Edit my content D Create new coment b Blog Entry News Items Banner Photos to Homepage Welcome No upcoming events scheauied at the Drought In Soumem Wisconsin Powell E N P A Townsend and K F The Deparment of Entomology at me moment New postings will appear here Rafa i 2012 Wildfire provides refuge University of Wisconsin Madison Is a as events are announced Unversity of Wisconsin s Cooperate trom focal extinction but ts an unlikely worid class graduate training and Extension ofice nas crested a wensite driver of ouforesks Dy mountain pine research instRution commmed to ans Last Update 8 7 2012 Faculty User Manual Entomology Website Page 1 of 12 Contents icons Used in This VIAN UGI vsscccosssceterascveacaensaennesscrensonpaneteosnonensdesssenceessaaaioosisedanonsenessausreauewss va cdauuecedinenaveasanyenterenieeaainess 3 MACS ee Cee ee PrO a aces E E eee E E E eee ea teen EN 3 OERE Sener ete ete nee eer ee E ee ane een E E ee ee ee eee
7. OOO a C puted emesene rewaseingent O Meee mercem OOOO Align right o O Why no button for justify Don t try to justify text on the web The web was designed from the ground up to reflow text partly for people with vision problems Justification does not work properly and will leave odd rivers of white running through your text Adds an anchor a named point on the page Once you have an anchor you can create a link above it that goes to the anchor on that page This is how the back to top links work on long webpages icc a ONE Text color Please use this sparingly if at all We carefully designed the colors of the website Further some colors have cultural connotations you may not be aware of The Plant Path website is available globally acount sme vidios tolongtorsungasser a some visitors to long for sunglasses as the view the site Faculty User Manual Entomology Website Page 12 of 12
8. age button on the toolbar to add them to your page Photo Guidelines Keep these points in mind when choosing photos for your website e Photos for the Web should be 72 dpi dots per inch not 300 dpi or more used for printing photos e If you upload a huge photo the website may crop the small version oddly on the Faculty Summary page This can result in the top of your head being trimmed off e The webeditor can do some photo editing such as O cropping o lightening dark photos The following items are beyond the services we offer e rescuing blurry photos use an appropriate lens for the distance to your subject e darkening a photo that is too washed out the photo lacks detail in the shadows e removing backgrounds e Portrait photos should be portrait tall not landscape wide and should be of the head and shoulders not distance shots The Summary page automatically shrinks your photo and if the photo is a distance shot the face shrinks so small it s difficult to recognize Keep the background simple and watch out for items behind you that may appear to be growing out of your head Editing your Faculty Profile The Current Faculty Profiles compress a lot of information into tabs When you edit the information you will use a data entry form that presents all the information in one long form instead of breaking it up into tabs Faculty User Manual Entomology Website Page 9 of 12 What the website visitors see Shawn Steffan
9. ave Faculty User Manual Entomology Website Page 10 of 12 3 Proof your changes e Bring up another web browser e g if you edit with Firefox bring up a window in Internet Explorer The goal is to bring up another browser where you are not logged in so you see the page as the visitors will see it e Inthe second web browser navigate to your Current Faculty Profile through the website menu People Faculty brings up the Faculty Summary page then click your name e Click your browser s Refresh button to see the latest changes If your Profile looks as you wish you re done If you want to change your Profile further go back to web browser screen with the edit screen and click the Edit button Appendix A Editor Toolbar Buttons Description Notes Moving text from Word to the Web through copy and paste can be a headache The text doesn t always come across the way you want it to The Paste from Word is a smarter paste and can smooth the transition of the text from Word to the Web masm Italicize selected text Keep in mind italicized text can be hard to read on a webpage particularly on mobile devices Underline Please use this sparingly if at all When visitors see underlined text on a webpage they think it s a link and click the text When nothing happens they get frustrated and may leave the site Faculty User Manual Entomology Website Page 11 of 12 Name Description Notes Subscript O
10. ll only be used if you wish to receive a new password or wish to receive certain news of notifications by e mail Password Confirm password To change the cument user password enter the new password in both fields 2 Click in the Password box Enter a new password 8 characters or longer including upper and lower case letters and at least one number 3 Click in the Confirm password box Enter the password again 4 Scroll down and click Save Save Your Work on a Regular Basis You may login to the system and begin editing a page only to be interrupted by a visitor a phone call or amore urgent task The system does not have a document recovery system like Microsoft Office if your web browser crashes or your laptop battery charge runs out Make a habit of saving the screen you re editing Navigating the System My Menu The My Menu link at the left side of the screen provides direct links to change your basic account into and view and edit your Faculty Profile Faculty User Manual Entomology Website Page 6 of 12 b Change password email View my profile Faculty only b Edit my profile Faculty only e Change password email use this to change your password and to change the email address that your password notices are sent to It is important that this email be current and actively monitored If you lose your password Drupal sends the retrieval information to this email address e View
11. me Eileen Cullen Office 646 Russell Laboratories Title Associate Professor and Extension Specialist 4630 Linden Drive Lab Website Madison WI 53706 Phone 608 261 1507 uhh U E mail cullen entomology wisc edu Profile Publications Program Info Lab Group Interests Field and Forage Crop Entomology Research and Extension Education Ph D State University of New York Stony Brook 1990 Ecology and Evolution MS McGill Unversity Montreal 1987 Biology BS McGill University Montreal Biology Research Interests A single data entry screen lets you update the information in both places Overview In 2010 Entomology launched a new website Faculty User Manual Entomology Website Page 3 of 12 The new website uses a Drupal Content Management System CMS This allows faculty members to update their faculty profiles e g their Publications list without needing to learn HTML or Dreamweaver The editing is done directly using a web browser so faculty can login and make changes whether they are on or off campus Your Editing Options If you want content changed on your Faculty Profile on the Entomology Department website you have three options you can Login and make the changes yourself at your convenience following the instructions in this manual e Email the changes to webeditor russell wisc edu Designate a student to do the work Send them to Russell Labs Computing for authorization and training 4 If you choose to
12. my profile shows you a view only version of your Current Faculty Profile page with tabs Use this link to proof content updates e Edit my profile takes you to the data entry form to update your Current Faculty Profile Editing Content Working with the Editor Edit screens are used throughout the Entomology website to edit content Multi line information is entered using a multi line text box Office g Gaa w Biuigx x i T 885D Russell Labs 1630 Linden Dr Madison WI 53706 The multi line boxes come with an editing toolbar Many of the buttons on the editor toolbar resemble those in Microsoft Word THER Bi UG x x i How to Find Out What a Button Does Hover your cursor over a button on the editing toolbar A window will popup explaining what the button does Faculty User Manual Entomology Website Page 7 of 12 Where did my formatting go When you view the final page if a block of text appears to run together and you don t see the formatting you applied you may need to adjust the input format on the text box e Switch to plain text editor e Input format Click the tiny triangle next to Input format and a box expands m Input format Filtered HTML s Web page addresses and email addresses tum into links automatically e Allowed HTML tags a gt em gt lt strong gt lt cite gt lt code gt lt ul gt lt ol gt lt i gt lt dl gt lt dt gt lt dd gt s
13. ur Oepsromem of Emomotogy usemame Password Eme Se password ist Sccomnpsnies your usemsame Copyrigm 2012 ts Of he Unvershy of Wisconsin System Feedback Questions o cessbliR lssues wedadior russell wisc edura 4 Enter your username and password for this system Click Login the password Russell Labs Computing initially assigns to your account is unique to this system it s not your email computer or LAN password If you are not sure what your password is click Request new password and enter your email address The system will email you further information The screen changes slightly to show you re logged in A A menu block appears on the left side called My Menu My Menu b Change password email W View my profile Faculty only b Edit my profile Faculty only B At the top of the screen a black menu bar appears with a Logout link at the far left followed by your username Logging Out 1 Inthe upper right corner of the black menu see above locate the Log out link 2 Click the Log out link Faculty User Manual Entomology Website Page 5 of 12 Changing Your Password 1 From My Menu click Change password email Your Account screen appears steffan2 Account Current Faculty Profile Account information E mail address steffan2 wisc edu A valid e mail address All e mails from the system will be sent to this address The e mail address is not made public and wi
14. useceseeueceseeusecessuaecessuneceeseunecessunecetsenes 9 Uploading Files and Photos to Your Faculty Profile Webpage cccccccsssccccessececceecceeeesececeusecesseneceeseenecetsunesss 9 PHO GUCCI VCS aoea E A E EA EE EA EE suas urcesmeoveenseadesearhenvecess 9 Editie your Faculty PrO O sersenani EEN 9 SCPE Step Editing TVG CULO eors veeeieweserd sate sevaee 10 Appendix A Editor TOG ID al BUT GINS ensei EEEE E 11 Faculty User Manual Entomology Website Page 2 of 12 Icons Used in This Manual The dynamite icon indicates important information Ignoring this information could have negative consequences 4 The checkmark icon indicates helpful tips What is a Current Faculty Profile Throughout the manual you will see the term Current Faculty Profile The Faculty Profile is the mini bio with tabs that appears on the Entomology Department website There are two screens that contain the information The Faculty Summary Screen The Current Faculty Profile Screen A directory style listing showing basic info for all A detailed view mini bio with tabs that shows the faculty information for a single faculty member Current Faculty Name Johanne Brunet Johanne Brunet Title Associate Professor Associate Professor Lab Website Phone 608 265 3587 Lan eee E mail jbrunet wisc edu amp Phone 608 265 3587 Interests Gene flow pollination biology and evolutionary biology Fax 608 269 3322 pa E mail jbrunet wisc edu Na
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