HOW TO USE TIME ATTENDANCE OPERATING
Contents
1. As early leave exceed 100 Xj minutes count as absent After BO mins leaving count as DATA DOWNLOAD amp REPORTS IN SOFTWARE gt Two way to download data form machine to software 1 data download by USB Pen Drive 2 data download by LAN DATA DOWNLOAD BY USB PEN DRIVE For download data from Pen drive first collect data from machine to pen drive Connect the pen drive to pc gt Select USB Disk managementfrom Data Main Menu Attendance Management Programme Temp Supervisor window then user see USB I mport Export window on his screen Click on OK Click on OK then user see U Disc data management window on his screen in import user data section Click on import user data Click on OK Click on OK Click on OK Click on import from local Disc VV NV VN N NN WV gt Then software ask you path of file then select pen drive amp click on ok Ex Removable Disc F gt Click on OK gt Click on OK gt Click on OK U disk data management Import user data User data export Record data import check rec Info Devid Download Time Size 3071272010 6 3 196 Bytes Bi BBB CEC Import user data DOD EE Delete data from disk FFFF Remove list Import fram local disk Disk size 3629 Free Space 3824MBL sed 5MB gt in Record data import section Click on import the record from U Disc gt Click on OK gt2. 5121 3 10 7 BE 1 2 File Edit Insert Format Tools Data Window Help wi ree Se Al v AC No Bi D E EuGH L M ENI ee RIS IE U Y W xX MTS Name Normal Actual Late Early Absent OT OUT BOUT WTime Times Vin VOut N In N OutAFL BLeave Sick Vacation Other NDays WeekendHolida 2 fi k nh 5 u n p 7 3 2 17 w o H 05 5 hn b n5 oO n iu 4 cem T NW 1 655 5 B k O D 0 n mp D 54 po i oo 5 5 k nn b D b n p 5 6 5 EFESTT 1 0 E A uU B P n m m n mh b n b 7 EFE TT U mr uuu p mq rm om T nm b 5 b 87 D nm iun E Bg tem IH 0 9 Ez p U qp g m p KU mom n Sg D 7 10 5 0 0 b n U f nn 7 106688 5b mb 5o k nn np nn 05 oO n D 5 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3 31 E 32 33 Y gt t Nzk 3 xls xls a 2 Ready NLIM DAILY ATTENDANCE STATISTIC REPORT IN SOFTWARE For Daily Attendance Statistic Report click on Report icon from Attendance Calculation report Window select Daily Attendance Statistic Report Then user see preview of this report for save this report click on save tab of this preview window gt Then software ask you to save report in which format se
3. p 3 e e M gt n Sheet1 Sheet2 Sheet3 14 2 NUM Ready DEPARTMENT ATTENDANCE STATISTIC REPORT IN SOFTWARE For Department Attendance Statistic Report click on Report icon from Attendance Calculation Window select Attendance General Report Then user see preview of this report for save this report click on save tab of this preview window gt Then software ask you to save report in which format select Report file xls from save as Type Drop down box from Save as Window type a name of file in File Name Text Box as suitable for user Click on Save tab Blas X General Attendance Statistics ASHTECH 2010 01 26 to 2010 01 26 Emp Duty Actual Absent Late Early OT Af BL NiOut Clock Sick Vaca Other lees ote So bru en 1 ASHTECH 10 M E 3 os WE BL LL ITE sr QmndToario 7 e ej e 2 s 4 m j j 2 1 1 41 Microsoft Excel zk 6 xls xls xls SAV 9 amp gt 2 0 Arial 0 a z u m zm m gt File Edit View Insert Format Tools Data Window Help gt X Al v p HC G JH L M N P 2 5 7 AE AG General Statistics 2010 01 26 to 2010 01 26 10 perenne P 11 um Way
4. continue click Nest IF pou would like to select a different folder click Browse Browse click on next Ready to Install Setup iz now ready to begin installing Attendance Management on your computer Click Install to continue with the installation ar click Back if vau want to review change any settings Destination location C Program Files stt 2008 Setup type Full installation Selected components Fingerprint reader driver Attendance Management I anual Start Menu folder Attendance Management Install Cancel gt click on Install gt this software must have to install related driver gt click on next Welcome to the Fingerprint Reader Driver Setup Wizard This will install Fingerprint Reader Driver 2 2 3 on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Cancel start fm 2 windows E Zl HOW TO USE T Setup 1B Setup Receive Messa 1417 gt click on next Select Components Which components should be installed Select the components want to install clear the components you not want to Install Click Nest when are ready to continue Windows 200044P 2003 Vista Driver Current selection requires at least 15 8 MB of disk space gt click on next Heady to Install Setup iz now ready to begin ins
5. File Edit Insert Format Tools Data Window Help a question for help X M50 v fe NEN D H J KLUM MOF RS T iV W X Y zi AB AC AD AE 2 Staff s On duty Off duty Timetable 2010 01 26 OA 2010 01 26 5 SHUBHANG 5 7 10126 0127 Wed 01728 Thu o129Fr 013054 01731 Sun 02 01 Mon 02 02 Tue 02 03 Wed Ca Thu 8 T T T 4 TS T 9 ASHTECH 01 26 Tue 01 27 Wed 01728 Thu 1 28 01730 31 Sun 02 01 Mon 0202 Tue 02 03 Wed E Thu wr 1 Tq 13 p d 4 t 4 0 wwo ASHTECH os Tue 01 27 Wed 01 28 Thu o12gFr 0130 a 731 Sun 02 01 Mon 02 02 Tue 02 03 Wed 02 04 Thu 11 ASHTECH 23 rone ora rT AT MCI NN CI MEDIE 02 02 Tue 02 03Wed 0204 Thu 24 4 25 26 ASIE CH FFF Temp Supervisor 19 10 2010 i i i IF Page 1 5 521 53 54 M 4 gt nNSheeti Sd pa zl T Ready NUM DAILY ATTENDANCE SHIFT IN SOFTWARE gt For Daily Attendance Shift Report click on Report icon from Attendance Calculation Window select Daily Attendance Shift gt Then user see preview of this report for save this report click on save tab gt Then software ask you to save report in which format select Report file xls from save as Type Drop do
6. type a name of file in File Name Text Box as suitable for user Click on Save tab General Attendance Statistics ASHTECH ACNo Duty Actual Absent Late Early OT BL Nan N Out Clock Sick Vaca Other WerkTime work IWDay WDay WDay Min Min Hour Hour WDay Times Times Times Hour Hour Hour Hour 2010 01 26 to 2010 01 26 ASHTECH _ j J Pr j a j jJ s nx BaBa 25 I j jJ e tx ee 101 6j 4 ep 2 4 27 5j s Caoa 10 6j 4 eoj eo 2 4 2j aeie gt Microsoft Excel zk 5 xls xls xls cbe amp Y SEB SF 0 o r 208 0 2018 Bz Uu 58 3 SE File Edit Insert Format Tools Data Window Help Type a question for help P X K10 f Duty C i E nm H L M P Q R S w ee AC AE AG AH AKT xe Ez ASHTECH EI 4 General Attendance Statistics m meam em wes oner cl ven Hour Hour Hour Hour Nin Out Cl T BL oT esos ver win ASHTECH wens 2 abt 3 3 Grand Tota to 10 6 4 am H3 mM mg a c c lt
7. Click on OK gt Click on import from local Disc gt Then software ask you path of file then select pen drive amp click on ok Ex Removable Disc F gt Click on OK gt Click on OK gt Click on close U disk data management PRISES Import user data User data esport Record data import Require Export Data DevlD Download Time Size D cxwuz9moE3 490 Bytes 2010 12 28 19 47 58 2010 12 28 19 48 02 M E 2010 12 30 10 27 02 2010 12 30 10 27 11 2010 12 30 10 27 14 2010 12 30 10 27 21 2010 12 30 10 27 25 2010 12 30 18 30 24 2010 12 30 18 30 26 2010 12 30 18 30 28 2010 12 30 18 30 21 Refresh 2010 12 30 18 30 34 2010 12 30 18 30 36 Clear List Disk size 3829M BF ree Space 3824MBlsed 5MB File Time 30 12 2010 5 31 08 PMFile Size 4255 Bytes DATA DOWNLOAD BY LAN First connect the device to PC By LAN Network For that LAN Cable to device gt click on download attendance logs icon from Attendance Management Programme Temp Supervisor SHOW REPORT IN SOFTWAER For show a report first user must select Report icon from Attendance Management Programme Temp Supervisor window Then user see Attendance Calculation window on his screen First select Department or All which you have to see report from Dep drop down Box hen select Staff no or All which you have to see report from Dep drop down Box Select date From Drop Down Box from Time Range Section Sele
8. Program Temp Supervisor 18 10 2010 Bee Attendance Search Print Maintenance Options Device management Help x o o S Employees ACLog Device DelDevice Connect Disconnect SmartUpdate Exit system Machine i Machine List amp Download attendance logs Device Name Status MachineNo Comm type Baud Rate IP Address Part F Upload user info and FP amp AC Manage Maintenance Options As Department List Administrator 2 Employees Database Option Employee Schedule Maintenance Timetables Shifts Management Employee Schedule Attendance Rule Name Time Machine Verify ID Status Data Maintenance Import Attendance Checking Data lt gt Export Attendance Checking Data 2 Backup Database 5 13 34 PM D ZEROWIRE FORM taj HOW TO USE TIME CONNECT THE MACHINE TO SOFTWARE gt user must set Device manage In this software gt atfirst select device icon from Attendance Management Programme Temp Supervisor Window then user see Device Manage window on his screen in this window device Edit area user can give a name to device as suitable first click on Add then give a name to device Ex Name E9 gt select Communication type from Communication type Drop down Box Ex Communication type Ethernet write IP Address in IP Address Text Box Ex IP Address 192 168 1 224 Note user must write IP Address As per personal LAN Settin
9. to Excel click on Export Data icon from Attendance Calculation Window gt Then user see Export Field Option Window on his screen gt Click on ok tab of Export Field Option Window gt Then software ask you to save report in which format select Microsoft Excel Files xls from save as Type Drop down box from Save as Window type a name of file in File Name Text Box as suitable for user Click on Save tab Attendance calculation Time Range E Dep ASHTECH Calculate From 25 01 2000 lt All c EYTENUE R Report Esport data Report Designer Sor Departmer UserNum Name Time Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items Dn du t d Deck Conk Dol Nomai Real ne ee Tino jExce pi 26 01 2010 Daytime 09 00 26 01 2010 Daytime 0 26 01 2010 Daytime _ 26 01 2010 Daytime JEEE 25 01 2010 Daytime 05 25 01 2010 Daytime 26 01 2010 Daytime 03 222 26 01 2010 Daytime 26 01 2010 Daytime 8888 26 01 2010 Daytime Q Change color 08 00 by exception 08 00 Filter by timetable 0900 01 00 09 00 Maintanance AL BL Append Clock In Out 01 20 09 00 Microsoft Excel zk 2 xls xls ARAY B B SF S15 MM An G Arial 10 B zu 8 58 3 SE B File E
10. HOW TO USE TIME ATTENDANCE OPERATING SYSTEM User Manual Administrator INSTALLATION e Installation of Z K Software administrator user need original software installation cd before use this software gt First insert CD of ZK in CD Rom gt Right click on CD Open Zk Attendance Management 2008 v 3 7 1 build 121 folder Double click on setup exe user see this window on his desktop click on Run Open File Security Warning The publisher could not be verified Are you sure you want to run this software Mame setup exe Publisher Unknown Publisher Type Application From FORMS amp software mandah SOFT Always ask before opening this File Ths file does not have a valid digital signature that verifies its publisher should only run software from publishers you trust How decide what software to run After click on Run software ask you select language then select English Language amp click on ok User see setup window on his screen Click on next m Attendance Management Welcome to the Attendance Management Setup Wizard This will install Attendance Management on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Copyright 1998 2008 All rights reserved gt gt WIRE FORM dl HOW TO USE TIME A 8 Setup Desktop gt Select accept the agreement
11. Wey Wey Min Min T NEN 15 Grand Total 10 19 List Temp 19 10 2010 Page 1 aal gt Sheet1 Sheet2 Sheet3 lt Ready NUM STAFF S ON DUTY OFF DUTY TIMETABLE IN SOFTWARE For Staff s on duty off duty timetable Report click on Report icon from Attendance Calculation Window select Staff s on duty off duty timetable gt Then user see preview of this report for save this report click on save tab gt Then software ask you to save report in which format select Report file xls from save as Type Drop down box from Save as Window type a name of file in File Name Text Box as suitable for user Click on Save tab c Preview T d hM X Staff s On duty Off duty Timetable 2010 01 26 OA 2010 01 26 ae SHUBHANG DE BBB peor ccc fame I DDD pom a EEE Tice Tus OUT Wed wea ossa SOOT won BORD Tow RE Wed nes FFF aa ar ARS RAC MET TON URS ASHTECH ashish mc Tos PVT Sh hm mno Thee mn Cvi M4 54 CN NMANI Steed NANA The Page 1 1 FT EE asta SRSA ease GES A Microsoft Excel zk 7 xls xls xls SHEAR GRAY RUE r 20 zl wim 0 Arial 0 BZU SEM w
12. Window Help question for help 8 X B36 Y MEO t oe EST AE Shift Exception Emp ACNo Name AuteAssign Date Timetable On duty Off duty Clock In Clock Out p i h 2601 2010 Daytime hemo L 38 pe feo Boo few fro 3g Daime fhao ee po L A010 _ e eee ea pon B1 ae FFF eoo Daytime y eo Daytime 4 wp Jg 9601200 Datme ne lahsh 106 01 2010 Daytime m Normal Real time Late Early Absent OT Time Work Time Exception Must Cin Must ClOut Department CRS A Ss o risen ASHTECH ee a PRIME Lh 1 7 ASHTECH PO ASHTECH Poco AM foo S o Y ASHTECH e Moo do L1 Y ASHTECH 24 1 E d O E ASEH 22 _ 0 ASHTECH 23 ECH A p oo O ASHTECH 26 NDays WeekEnd Holiday ATT Time NDays WeekEnd OT Holiday OT a _ 0 595589 CA o Be 29 37 gt Sheet1 141 NUM
13. click on next License Agreement Please read the following important information before continuing Please read the following License Agreement must accept the terns of this agreement before continuing with the installation END USER LICENSE AGREEMENT FOR THIS SOFTWARE Important read carefully This End User License Agreement EULA is legal agreement between you either an individual ar a single entity and the mentioned author of this Software for the software product identified above which includes computer software and may include associated media printed materials and online electronic documentation SOFTWARE PRODUCT By installing copying otherwise using the SOFTWARE PRODUCT vau agree to be bound by the terns of this EULA If da nat agree to the terms of this EULA nat install or use the SOFTWARE PRODUCT lt Back Next gt Cancel gt click on next Select Destination Location Where should Attendance Management be installed Setup will install Attendance Management inta the following folder To continue click Nest IF vau would like ta select a different folder click Browse Browse At least 0 8 MB af free disk space is required click on next Select Start Menu Folder Where should Setup place the program s shortcuts Setup will create the program s shortcuts in the following Start Menu folder
14. ct date To Drop Down Box from Time Range Section Which period report user have Ex From 26 01 10 To 26 01 10Click on Calculate icon From Main menu of this Window After Click on Calculate tab Software Show you various type of report as follows CLOCK IN OUT LOG EXCEPTION REPORT IN SOFTWARE gt For Clock in Out Log Exception Report Select For Clock in Out Log Exception Report Area from Attendance Calculation Window You can Export this report in Excel gt For export to Excel click on Export Data icon from Attendance Calculation Window gt Then user see Export Field Option Window on his screen gt Click on ok tab of Export Field Option Window gt Then software ask you to save report in which format select Microsoft Excel Files xls from save as Type Drop down box from Save as Window type a name of file in File Name Text Box as suitable for user Click on Save tab Attendance calculation PERDE Time Range Dep AS HTECH Calculate From 26 01 2010 gt cU Report Export data Report Designer ort UserNum Name Time Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items SHUBHANG 26 01 2010 9 00AM C In OK e Change color SHUBHANG 26 01 2010 6 00 PM C Out Change fter BBB 25 01 2010 3 00 Cin Processing BBB 26 01 2010 5 00 PM C Out ccc 26 01 2010 10 00 AM C In CEC 26 01 2010 6 00 PM C Ou
15. dit View Insert Format Tools Data Window Help Type question for help P X Al M f Emp B F G H J K L M B 1 8 A Emp NiAC No No Name Auto As Date Timetabl On duty Off duty Clock In Clock Out Normal Real timeLate Early Absent OT Time Work Time Exceptio 2 26 01 2010 Daytime 09 00 18 00 09 00 18 00 09 00 3 2 BBB 26 01 2010 Daytime 09 00 18 00 09 00 17 00 1 01 00 08 00 418 3 CCE 26 01 2010 Daytime 09 00 18 00 10 00 18 00 01 00 08 00 5 DDD 26 01 2010 Daytime 09 00 18 00 08 00 18 00 09 00 26 01 2010 Daytime 09 00 18 00 09 00 19 00 1 00 05 09 00 70 5 FFF 26 01 2010 Daytime 09 00 18 00 True 7 26 01 2010 Daytime 09 00 16 00 True zzz 26 01 2010 Daytime 09 00 18 00 True 1071 5 ashish 25 01 2010 Daytime 09 00 18 00 True aaa 888 26 01 2010 Daytime 09 00 18 00 19 20 71 1 20 22 AM 09 00 12 13 14 15 16 17 18 19 20 21 22 Fey 24 25 26 27 28 29 30 31 E 32 33 M zk 2 xls i E ec Du Ready NLIM CALCULATED ITEMS REPORT IN SOFTWARE gt For Shift Exception Report Select Calculated Item Area from Attendance Calculation Window gt You can Export this report in Excel gt For export to Excel click on Export Data icon from Attendance Calculation Window gt Then user see Export Field Option Window on his screen gt Click on ok tab of Export Field Option Wi
16. e Management Programme Temp Supervisor gt Then user see Shift Timetable Maintenance window on his screen user must define Shift Timetable as per company s HR Rules amp Regulations gt for create a shift click Add tab of Shift Timetable Maintenance window gt then fill all the text box gt Write a Timetable Name in Timetable Name Text Box Ex Day Time gt Write a On Duty Time in On Duty Time Text Box Ex 09 00 gt Write a Off Duty Time in Off Duty Time Text Box 18 00 Write a Late error Alllownce in Late Time Mins Text Box as per company s HR Rules amp Regulations Ex if company employees 5 minute late after clock in time amp Company accept his late coming But not more than 5 minutes then Late Time Mins 5 Write a Early error Alllownce in Leave Early Text Box as per company s HR Rules amp Regulations Ex if company employees 5 minute go before clock out time amp Company accept his early go But not more than 5 minutes then Leave Early 5 gt Write a Begin clock in Time in Begin in Text Box Ex 00 00 gt Write a End clock in Time in End in Text Box 23 59 Write a Begin clock out Time in Begin out Text Box Ex 00 00 gt Write a End clock out Time in End out Text Box Ex 23 59 Write a Count as Workday in Count as Workday Text Box as per company s HR Rules amp Regulations Ex if company one day work count as 1 day then Count as Workday 1 Write a Count as Minute
17. e department to add ASHTECH I SET EMPLOYEE LIST IN SOFTWARE Select Employee Maintenance from Maintenance Option Main Menu Attendance Management Programme Temp Supervisor gt user see employee list Window on his screen Select department from include sub Department area of employee list Window ASHTECH Click on Add Button of this window User can set employee s personal information in this window Ex AC No 1 Name AAA gt After filling all text box of this window Click on Save Button of this window gt Following this procedure user can set all employee s information in software one by one gt After filling all data click on close tab Employee List S pK X DEA L Add ave Search EY Import Jinclude sub department i Mobile Pager H ASHTECH AC No 1 m exu 1 Fingerprint manage Gender Female Nationality INDIA Office Tel a20 24225033 ingerprin Title SOFTWARE Privilige User device Date of Birth 15 10 1988 5 Date of 16 10 2008 15 imi Employment CardNumber 000000000T Mobile 3830383356 Home Add SATARA ROAD ime c7 w Basic Information Addition AC Options Record Count 10 SETMANTAINANCE TIMETABLE IN SOFTWARE Forcreate a timetable in software select Maintenance timetable from Maintenance Option Main Menu Attendanc
18. g write Communication key in Communication key text Box Ex Communication key O Note user must write Communication key As per Fingerprint machine s default Communication key gt write Device Number in Device Number text Box Ex Device Number 1 Note user must write Device Number As per Fingerprint machine s default Device Number gt Click on save Button gt Click on Close Device manage Machine List eren Device E dit _ Machine Name pi Communication parameter Name Device Number Communication type Ethernet IPAddress 192 168 1 224 munication key gt For connect the device first select the device from machine list section from Attendance Management Programme Temp Supervisor Window Ex select My Device gt Then click on Connect icon from Attendance Management Programme Temp Supervisor Window then user see connect message in status column in machine list section from Attendance Management Programme Temp Supervisor Window Attendance Management Program Temp Supervisor 18 10 2010 Data Attendance Search Print Maintenance Options Device management Help x d Employees AC Log Repot Device DelDevice Disconnect SmartUpdate Exit system Machine i Machine List amp Download attendance logs Device Name Status MachineNo Comm type Baud Rate IP Address Upload user info and FP amp AC Manage Maintenance Optio
19. ion the weekday start from Monday then select From Start a Week Monday in From Start a month Drop down Box user can select any month day as per company s Rule amp Regulation Ex as per company s Rule amp Regulation the month day start from 1 then select From Start a month 1 gt in the Longest time Zone under Drop down box user Feed minutes figure in the Longest time Zone under drop down box EX Office time is daily in hour 9 Hour then feed in the Longest time Zone under drop down box 540 gt in the Shortest time Zone exceed Drop down box user Feed minutes figure in the Shortest time Zone exceed drop down box EX Office Shortest time is daily in hour 4 Hour then feed in the Longest time Zone under drop down box 240 Formulate attendance checking rule Basic settings Calculation Statistic items Unit name Abbreviation amp SHTELH Shift expands two days From Monday start a week 1st day shift end shift From m start a month CQ 2nd day shi The longest time zone under 540 zi miris The shortest time zone exceed 240 miris Least minutes of shift interval 0 miris Out State OT State ignore the state Ignore the state OAs Out lt directly As Business Ce Audit it 9 Audit it gt in calculation Section of Formula Attendance Checking Rule window user see one workday as Mins text Box user Feed minutes figure in window one w
20. lect Report file xls from save as Type Drop down box from Save as Window type a name of file in File Name Text Box as suitable for user Click on Save tab X Daily Attendance Checking Report ASHTECH From 2010 01 26 to 2010 01 26 acano 125 127 29 fas 301211 2 a 4 5 e v fe 9 fao far faz faa 15 a6 17 18 19 20 2122 23 124 25 79 Tud Wel Thi Fri Sat Sur Mc Tud Wel Tha Fei Sat Sun Mc Tad Wel Thu Fri t Sur Tuel We Tha Fri Sur Wel Thl WDay WDay WDay Min Min Hour ASHTECH lt 1 L Ll j Tn NEM 0 0o 501 o i eco Cd 0 NEN o poo NM eeo I1 EM o 1o i i ro e NE NM 0017 zo 2 2 P EERE ERE BSUSM 010 ssi 1 EERE NEN d essem jt o URE 1 1 4 gt ATTENDANCE GENERAL REPORT IN SOFTWARE gt For Attendance General Report click on Report icon from Attendance Calculating and report Window select Attendance General Report Then user see preview of this report for save this report click on save tab of this preview window gt Then software ask you to save report in which format select Report file xls from save as Type Drop down box from Save as Window
21. ndow gt Then software ask you to save report in which format select Microsoft Excel Files xls from save as Type Drop down box from Save as Window type a name of file in File Name Text Box as suitable for user Click on Save tab Attendance calculation aAA Time Range Dep ASHTECH Calculate From 26 0 72010 Mare Alb Report Export data Report Designer Sort Depatmer Name Time Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items AC No cust Normal Actual Late E NDays OT Weekend 07 Dn E D i fi f jo 0 0 0 0 1 0 2 0 9 e e e 00 0O O a10 0 0 ceioojoijioioojoioio orem ao ao or rola 090 0 tco cc c ccioco coco OO O O O m t c 5525144 ad per at tt O05 0 0 0 095 0910 0 oro oo oro 8888 1 10 34 1 34 BLeave wD ay Normal ay Late Min Early Min AfL Hour Absent WD ay OT NDays_OT Holiday OT AWeekend_OT Hour Rest Hour N In Times N Out Times ROT Times BOUT Times OUT Hour FOT Hour Sick Hour Yacation Hour OtherHour Microsoft Excel zk 3 xls xls xls DRESA 84 kB JS amp
22. ns Department List Administrator 2 Employees Database Option Employee Schedule Maintenance Timetables Shifts Management Bre Employee Schedule Q Attendance Rule Machine Verify 1 My Device Connecting with 17 53 00 10 18 Data Mantra 2 My Device Succeed in con 17 53 03 10 18 3 My Device Disconnect 17 54 12 10 18 amp Import Attendance Checking Data 4 My Device Connecting with 17 54 27 10 18 Export Attendance Checking Data 5 My Device Succeed in con 17 54 29 10 18 Backup Database 5 54 34 PM DEPARTMENT SETTING IN SOFTWARE gt For setting of department amp sub department select Department list from Maintainance Option Main Menu Attendance Management Programme Temp Supervisor Then user see Department Management Window on his screen gt For create news department click on add icon of this window gt Write A name of department which you have in Add New Department window gt Click on ok gt Following this procedure user can set all sub department which he have Ex input name of the department to add ASHTECH Department Management x o T Delete Rename Employeed IF you want to edit department names what need to da is just to click an the department name twice orto press want to modify departments subordinate relationship you can drag the department to modify ta new superior department name Add New Department Input name of th
23. om Drop Down 01 01 2010 amp To Drop Down Box 01 01 2010 click on ok tab of Arrange Employee s Shifts Window click on ok tab of Employee attention option EMPL Name click on close tab of schedule employee s Ac window Arrange Employee s Shifts Shift Time Period Beginning D ate Cycle Cycle 0 9 1011121314151617 1813 20 21 22 2 24 d Mormnal 0170172010 1 Day 2 Day 3Day x0 Te 4 Day 5 Day Day B Day 3 10 Day 11 Day 12 Day 13 Day 2 14Day 1 Time Range From 2670172010 To 2670172010 4 SET ATTENDANCE RULE IN SOFTWARE User must set Attendance rule in this software as per company s Rule amp Regulation Forset Attendance Rule Select Attendance rule from Maintenance Option Main Menu Attendance Management Programme Temp Supervisor window then user see Formula Attendance Checking Rule window on his screen inthis window user can set Basic Settings in Basic Settings Section of Formula Attendance Checking Rule window User can set unit Name in unit Name Text Box as suitable as user Ex unit Name ASHTECH gt user can set Abbreviation Name in Abbreviation Name Text Box as Suitable as user Ex Abbreviation Name ASHTECH gt in From Start a Week Drop down Box user can select any weekday as per company s Rule amp Regulation Ex as per company s Rule amp Regulat
24. orkday as Mins text Box EX Office time is daily in hour 9 Hour then feed in one workday as Mins drop down box 540 gt in clock in over mins Count as late drop down box feed minutes figure by company s rule amp regulation Ex if company s rule amp regulation is employee enter in office after 5 minute of office time that calculate him as late mark then type in clock in over mins Count as late drop down box 5 gt In clock in over mins Count as early drop down box feed minutes figure by company s rule amp regulation Ex if company s rule amp regulation is employee out from office before 5 minute of office time that calculate him as early go mark then type in clock in over mins Count as early drop down box5 gt in after mins Leaving Count as OT drop down box feed minutes figure by company s rule amp regulation Ex if company s rule amp regulation is employee in office after 60 minute of office time that calculate him as overtime mark then type in after mins Leaving Count as OT drop down box 60 amp check mark on this Check Box Click on Ok tab Formulate attendance checking rule Basic settings Calculation Statistic tems workday as 540 mins o Llack n over 5 ming count as late Clock out over 5 mins count as early clock in count as v E miris clock out count ming As late exceed 100 minutes count as absent
25. s in Count as Minutes Text Box as per company s HR Rules amp Regulations Ex Count as Minutes 1 click on Add tab click on close tab Shift Timetable Maintenance Timetable Mame On duty Tine Off duty Time Beginning Ending Bi 18 00 00 00 2359 oc Lb Add Timetable Mame Daytime On Duty Time 09 00 Off Duty Time 18 00 Late Time Mins Leave Early Time Mins Beainning In Endina In Beginning Ending Out Count as Workday Count as minute minute Must Cin Must C Out Change the Display Color 2 SET SHIFT MANAGEMENT IN SOFTWARE gt in this software user can must assign a shift to all employee for assign a shift select Maintenance Shift Schedule from Maintenance Option Main Menu Attendance Management Programme Temp Supervisor window gt then user see Shift Management window on his screen gt for create a new shift first click on add button of this window gt then click on Edit button of this window gt in name column of shift section of Shift Management window write a name as suitable to user Ex Normal gt in Beginning Date column of shift section of Shift Management window write a date from which date user have to assign a shift for all employee gt in Cycle unit column of shift section of Shift Management window select a unit from which period user have to assign a shift for all employee Ex if user have to assign a shift for month for all employee then selec
26. sentz A Late Early s OUT L BOUT BLeavez G Sick B Vacationz S Otherz T 28 lister Temp Supervisor 19 10 2010 M gt gt i Sheet1 Sheet2 Sheet3 a Si Ready NUM CREATE REPORT IN GRID LINE REPORT IN SOFTWARE gt For Create Report in Grid Line Report click on Report icon from Attendance Calculation Window select Create Report in Grid Line gt Then user see preview of this report for save this report click on Save tab gt Then software ask you to save report in which format select Report file xls from save as Type Drop down box from Save as Window type a name of file in File Name Text Box as suitable for user Click on Save tab Fino E amp mh X Shift Exception Fon Acne s Rome asin one ok 11 JSHUBHANG 26 01 2010 Daytime 0900 1800 0900 1800 2p BBB 26 01 2010 Daytime 0900 18 00 0900 17 00 88 3l M Een Eee Bene eee RUD 4p jFFF 260012010 Daytime 0300 1800 Jo L 797 p 5 26701 2010 Daytime 10900 fo o 108 faz 26 01 2010 Daytime 0300 1800 J o E E ee M ee gt Microsoft Excel zk 9 5 5 5 uu SRY amp lt 7 amp gt 2 MH 100 0 10 BZU a sx t6 393 Er 8 File Edit View Insert Format Tools Data
27. t DDD 26 01 2010 8 00 AM DDD 26 01 2010 6 00 PM C Out EEE 26 01 2010 9 00 AM C ln EEE 26 01 2010 7 00 PM C Out c Change state Delete selected Cancel operation for selecte Change records which auto timetable to record 8888 26 01 2010 7 18PM C Out Invalid 8888 25 01 2010 7 20 PM C Out OK Append Clock In Out Log View operation history Microsoft Excel zk 1 xls Ducem SAY BE lt amp 2 2 4 160 0 10 n z u amp 1 3 S 0 A File Edit Insert Format Tools Data Window Help Al v AC No D E F G Time State New State Exception Operation 2 1 1 SHUBHANG 26 01 2010 9 00 OK 1 1 SHUBHANG 26 01 2010 6 00 PM C Out OK 4 2 BBB 26 01 2010 9 00 AM OK 5 2 BBB 26 01 2010 5 00 PM C Out OK 6 3 CCC 26 01 2010 10 00 AM C In OK CCC 26 01 2010 6 00 PM C Out OK 8 4 DDD 26 01 2010 8 00 AM OK 9 4 DDD 26 01 2010 6 00 PM C Out OK 10 5 26 01 2010 9 00 OK 115 26 01 2010 7 00 PM C Out OK 12 8888 8888 26 01 2010 7 18 PM C Out Invalid 13 8888 8888 26 01 2010 7 20 PM C Out OK 14 19 16 17 18 19 20 i M 4 1 a lf Ready NUM SHIFT EXCEPTION REPORT IN SOFTWARE gt For Shift Exception Report Select Shift Exception Report Area from Attendance Calculation Window gt You can Export this report in Excel gt For export
28. t Month from Cycle unit Drop Down Box Cycle unit month Shift Management Shift Time Period Beginning Date Cycle Num Cycle Unil 9 1011121314 1515171813 20 21 22 2 24 b 017 0172010 tL b S 1 i i i i i cc LL t Lu 1 45 Da i 1 1 I 1 gt then click on Add Time Button of Shift Management window gt then user see Add shift Time Period Window gt in select Shift category for this Time Period Section write a check mark on Day Time 09 00 18 00 Check Box gt Click on Ok Tab gt Click on Close Tab of Shift Management window gt Add Shift Time Period Select shift category for this time period Select date for adding this period 1 Dap 2 Dap Day 4 5 b 10 Day 11 Day 12 13 Day 14 Day 15 Dau 16 Dau 17 Day 18 Day 13 Day 20 Day vll D avtime 09 DO 1 8 00 21 5 31 this time period as OT OT minutes 0 Lal Lad Lal Lai Lad Lad Lad Lad Lal Lal Lad Lal SET EMPLOYEE SCHEDULE IN SOFTWARE gt f user have to assign a particular shift to any employee then user can assign a shift by using this software For assign a particular shift to any employee Select employee schedule from Maintenance Option Main Men
29. talling Fingerprint Reader Driver your computer Click Install to continue with the installation ar click Back if vau want to review change any settings Setup type Full installation Selected components Windows 2000 2003 Driver After completing Driver installation process user see another window gt This window ask you to YESrestart a computer now No I will restart the computer later Select Yes restart a computer now Click on finish Completing the Fingerprint Reader Driver Setup Wizard To complete the installation of Fingerprint Reader Driver Setup must restart your computer Would you like to restart now will restart the computer later gt After click on Finish tab Z K software installation process completed ZK SOFTWARE OPEN After softasre installation process completed User see Attendance Management Ink icon on desktop Attendance Management Ink gt Double click on Attendance Management Ink icon user see 2 connect device hints window on his screen gt Connect the device to PC gt Click on ok tab System Information 9 Lonnect Device hints Please contig Device parameters before connecting the system sels 2 default devices By Clicks Device or Dal Device you can finish adding device or deleting dece gt After clicking on ok tab Z KSoftware will open And user see new window on his screen Attendance Management
30. u Attendance Management Programme Temp Supervisor window then user see schedule employee s Ac window on his screen select employee from Employee Section of schedule employee s Ac window click on Arrange Shift Tab of schedule employee s Ac window Schedule Employee s SEE Department Employee LER Arrange Shifts SHUBHANG Marmal Normal Marmal Normal Marmal Marmal ha Time Range From 25 01 2000 To 26 01 2010 w Temporary Shifts X B ES debole 8 01 26 Tue then user see Employee attention option EMPL Name window on his scren gt click on sign of Employee attention option EMPL Name window Employee attendance options SHUBHANG Clock In Clock Out C Bv timetable CJ Bv Timetable Must Cln Must C Out Halow Cln Halow C Dut 1 Days 0 m Haur s Auto assign timetable Least time For 4uto assign Attendance Active Count OT Used timetable an Holiday Registry for Daytime Assigned schedules list Start Date End Date Shift Schedule 0170172010 3171272010 Normal gt then user see Arrange Employee s Shifts Window on his screen gt select time period which user have to assign a shift for selected Employee for create period Select date From Drop Down Box amp To Drop Down Box if user have to assign a schedule for particular employee on date 1 january2010 then Select date in Fr
31. wn box from Save as Window type a name of file in File Name Text Box as suitable for user Click on Save tab 100 d M X Daily Attendance Checking Report ASHTECH From 2010 01 26 to 2010 01 26 AC N 26 127 28 29 0 31 1 2 3 4 5 8 3 0 11 12 3 14 5 5 17 118 4 140 1241 22 23 24 NO Tue Wed Fri Sat Sun Mon Tue Wed Thu Fri Sun Mon Tue Wed Sat Sum Mon Tue Wed Thu Sim Mon Tue We prim NNNM NNNM seo prim MEM e e WEB WM BEN ccc gm co poo mpm 00 EM ceo wm MEM NEM WEM WM rro MEM NEM y o m EM NEM EM zo MEM NEM NEM NNNM senno prir NEM NNNM NEM pese prij pep 171 UTE RE Microsoft Excel zk B xls xls xls D c Ei SAY 5 amp lt 7 amp gt J a 21 1 iM 4 100 3 326 55 85 File Edit Insert Format Tools Data Window Arial gt 10 7 U VW 7 AD AE AF AJ ALAL AMANA AP AQ ASHTECH From 2010 01 2 ASHTECH SHUBHANG 1 13 BBB CCC 3 DDD 4 EEE 5 FFF B 2778 ashish 8 8888 8888 25 Normal N Inz Ab
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