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IMDS User Manual - Release 7.1 - 27th Jan 2011

1. internet The recipient view means only the information from the Supplier and Recipient pages i e the heading of the document and not the view on the ingredients Therefore the message in red clarifies explains the limitations of this view Now you see the recipient s view of the data Exception Section 3 Characterization of the component still shows the creator s view your view of the decomposition Therefore you might see confidential substances that the receiver cannot see You will need to decide if you want to create a pdf file of the Preview or just view the information in the browser The figure below is a view of the browser report 3 https Avww model mds ods de MDS MATERIAL DATA SYSTEM Microsoft Interne Explorer provided by mS cor E If B wv a E A Li kh A MATERIAL DATA AD wen le MDS Report substances of Assemblies and Materials Materials which are subject to legal prohibitions must mot be included Dangerous substances termed er tele age during uee mung alas be declared Please motes GADSL list for substances that require declaration 3 Characterization of the Component Parvitem Na i Rpt Ma Article Name Component_Mrbooe x IMIS ID wersion TO7b40m 0 071 ode ID Mr boo r Log ot Tree Astiche Wang Bpattemi HO Ss m eO OF 6 0 amp ikhas a Level Article Hanse kem Mats IMDS ID Version Quantity Weight Porton Potion ol Larne Balea tal fe rem ei A zatagaue hame ACAS ii
2. 1 Substances listed by specific CAS Chemical Abstract Service Number 2 Pseudo substances substances that do not have a CAS number there is a in the CAS number field that completely describe the cured substance 3 Jokers wildcards substances that have the word system in the CAS number field and do not adequately describe the substance when used Jokers wildcards may be used under certain circumstances to mask proprietary data provided the substance they are replacing is not on the GADSL Essentially a material must be 90 declared or in other words Recommendation 001 says no material may contain more than 10 of not specified substances Not specified is a substance which is a joker wild card substance in IMDS or a substance declared confidential If the portion of a substance is declared as range the upper range is used The sum of the portions should not exceed 10 for each material in an MDS unless the MDS has been published by ILI or Steering Committee the exception being if the structure and product type falls into the materials described in Recommendation 010 If the sum exceeds these 10 limit this leads to a warning Additionally the 10 undisclosed substance check rule for materials of classification 5 1 a 5 1 6 5 4 an 5 5 containing a structure acceptable according to Recommendation 010 a material with sub materials was amended with IMDS Release 6 1 The amount of undisclosed substances o
3. creating users for only your own company Changing user profiles within your company changing passwords for your users creating contact persons for your own company changing contact persons for your company deactivating users that have left the company ensuring there is always a minimum of one client manager available in your IMDS company AA vis MATERIAL DATA SYSTEM bhicrocoft Internet Explorer provided by DS COI E BIE BD e Ga S MATER em Rol id LALA User W MP menu Arer ation Lise WE Search Criteria TD Company HP Core Team k an Ore Un i Canaan Dro Uri atie Fi riontad Porson erie Lat ramt F BEACH onacts First name F User e Teugtuggr WS Admin 297 tems found Ordered ascending try Weer E aj 161 i ei fi Org Unt Gegen M2 Haacht Lastname Eat mame Company Organisation unit active TNS plore Team lore mradi eo Propet 182 S ch Second Level HP Core Team Stratege Ter Tes 103 Bethe Second Level HP core Team Mone Appt Yes WP cog ot i see Second Level HP Core Team Securty amp Pri ves 185 gachey Second Level HP Core Team Organisation Wes Ip pechey Second Level HP Core Team tess ves 167 gecley Second Level HP Core Team kan Ent Ves 188 gechey Second Level HP Core Team Portals E Da ves 16 igili Second Live HP Corp Team Sublet vos 190 S ch Second Level HP Core Team obt a mew one ves ce T Sa a OD nee resnane When a user is created a p
4. diged SCH WP Mersages Project E B r ele wien Wann IT agoe H satinga Wg ot Patien No METH 4 Deacriptian Swplier L Gig The request status describes if e this is anew request status new and cannot be seen by the request recipient IMPORTANT if requests are deleted which were not yet sent these requests are PHYSICALLY deleted e the request was sent status sent and can not be edited anymore e the MDS supplier has created an MDS but not sent it yet status working e the MDS was sent proposed status waiting for acceptance e the MDS has been accepted status completed e the request receiver rejected the request status rejected or e the request was cancelled status deleted The requestor can assume from the status working that the MDS supplier is already working on an MDS This means he has initiated an MDS but has not yet sent it The requestor is not able to see the MDS until the supplier sends it Edit button only visible when the item is in status work or recv Dy iS MATERIAL DATA SYSTEM Microsoft Internet Fxplorer provided bry S OOF E fel P w q EI g a fa ih CRU MGS Request MOS Request Recetved Ep V BT Type of MDS Semicomponent t siilide VW Project Bac ste MOS Supplier EDS Core Team 0 zent M S Recipient Reg Feru Organisatonseinhernt 1 31790 Recens Lieapong dale Wiele IMN Bro Up Bue garg Assigned MOS D me o Cer arom HIE Hsen Admi
5. IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 57 of 105 INTERNATIONAL Wi o CH Arens MATERIAL DATA SYSTEM Micnosedt bnternet Explorer Drpebiedl bry DS COE MALLIALDATEH status of sent MOSS 4 Sus ne Se Q t 2 3 649 E 61 7 No T Article Nama ss ID Version Partitam No transmitted to comp Or Status zi R HOER Dacre Toyota Motor acot DM ID seen 121 tems found displaying 61 to 80 J a u SE r CH 62 BMK Chen TETTA MEAE P E pgg TETN OS202009 Toyota Motor acpt 64 E Baedchen 76775 Dapp Gain erthteg nsen 65 Rad ZE 07 EI amaga Dainienchrys naen 66 m kaonpatbratre TAGIEN D22620 EDSJapan 1 pret DI SReonpCaitatot Tagai DARET EDSJapan i prec 66 m KeongTeigo TITIS 3376 rioa EDS AG Io arcpt 69 m gais Follow Up T2301 12344 oi seins ECSPM 1023 acpt 70 m Qomponent 82121 SAA OB2S2002 Toyota Motor acpt 7i SBE dz367 49671 OB Oboe SB intematio acpt 72 E Large 30721 11229001 PDS AG II prec 7a pefstarteds aggiri 11082001 EDS9 203 acpt jd Sailen EN 20201 TIMB2001 EDS SS acpt 75 m opd EE EW 11062001 EDS Japan fi acpt Ip m ppm 5801 106200 EDSPM 1023 acpt TP m Dewnloag Les ERT Osan Fond Motor acpt 70 E Lemakoa Te Jma OSM wun EDS 1 acpt 9 m Doweiosp Tei 32401 oww EDS acpt BO m eg 32753 a275a 1 OVER EDS AGO acpt Sue Descripti
6. Should you click on the link Polymeric part s marked in the above window the following window will appear E https www model mds eds de imds html mdb kap1 parts_markine Marking of polymeric parts lf a component contains at least one polymeric material of the classification 5 1 or 5 3 an additional question appears in the component details Polymeric part s marked The long version of this abbreviated question is Did you mark your polymeric part s according to ISO 1043 and 114697 The answer is mandatory if the component contains 1 more than 100g of polymeric materials with the classification 5 1 x or 2 more than 200g of polymeric materials with the classification 5 3 A mandatory question answered with No or not answered at all leads to an error in the check window and the module or datasheet cannot be released If you reference a released component with an unanswered but mandatory parts marking question you will see a warning instead of an error The module or datasheet can still be released but in the long run you should think of creating or receiving new versions of such components You will also get a check warning if you did not answer the parts marking question although your component contains more than 25g of polymeric materials classifications 5 1 x and 5 3 To correctly answer the question you need to have someone look at the drawing and look at the part Then you must evaluate your tree t
7. IMDS User Manual INTERN HP Enterprise Services Hewlett Packard GmbH EisenstraBe 56 D 65428 R sselsheim http www hp com enterprise services Aim The aim of this document is to inform the users about the functionality of the International Material Data System IMDS and to show the related security concepts Particularly the underlying data protection of the Material Datasheet MDS and its confidential use are explained Typical examples and processes are shown as well as the use of the various functions and features of the system After reviewing the information contained here the user should better understand the commands of the IMDS and be able to efficiently use them For further questions not answered in this manual please have a look at the Public Pages of our Internet page www mdsystem com e Under FAQs Frequently Asked Questions you might find answers to your specific problem which is not explicitly mentioned here as the FAQ section is regularly up dated e Under News you find information about changes in a new IMDS release e On our Service pages htip services mdsystem com under Training you can register for classroom or in house training e The technical requirements for using the IMDS are to be found under Public pages gt System gt System requirements V 7 1e 110127 IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972
8. Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 70 of 105 9 1 1 Material This option gives you a breakdown by either weight or percentage of all the materials by IMDS ID in an MDS If the same IMDS ID is used in more than one place in the tree the values are summed so that each IMDS ID appears only once However if the same material is represented by multiple IDs they will be listed multiple times IMDS analyzes by IMDS ID and not by name 9 1 2 Classification This option gives you a breakdown by either weight or percentage of the material classifications used in an MDS Different materials may have the same classification The values are summed so that each classification appears only once 9 1 3 Basic Substances This option gives you a breakdown by either weight or percentage of the basic substances used in an MDS The analysis is performed using the index of the basic substance so you may have several substances in the same family for example several lead substances may appear in the analysis and each is summed separately 9 2 Certificate of Expenditure Certificate of Expenditure is the where used feature of analysis It is a powerful tool that can be applied to data maintenance as well as reporting After starting the menu Certificate of Expenditure the following menu tree will be visible Certificate of Expenditure Classification Finds where selected material classifications have been u
9. Baa e Baar oifuataneg bet Appl rel subst C roum Basic duromers OO GADSL category duty to declare Owes ON NA pnohebited Overs Oo WA PEACH SAM Over ON GNA Contitential Substances i GALS LI Last GADSL Update arty OREACH SWHE appkeanon code M Appacston Copper in brake linings Concentration of Gast Substance gt ol ts IG Rule based selechon O Non standard selection e e IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 72 of 105 INTERNATIONA Ur Dy bnps t99 43 74073 MS MATIRIAL DATA SYSTEM Microsoft Internet Explorer provided by EDS COT G ile IN a Y a i a D Vi CH A T Cerificate of Expenditure Omen eee ne ae E AP een nahin Cerificate of Evgeni SE EcComponent gemicompin Matenial Ace ts AILMDSyMogules een Article Name pote Partien No Devplopenprg Sampit Repartit e of mpenditune Curren versini L published accepted intemally rel or Li treated Gen Mi andy tor MOS from ta MODY Supplier MJS Clactepted MOSS publishid MOSS K dek Supper EE Cias Cen MOSatodules Giewe MOSS Blown Modules Assigned Contact last edited ty me ote messaas 9 2 2 Non standard Selection DN W here Should you want to limit your search to a few components and because this analysis is time consuming we prefer it you may cre
10. In other words once you granted access to a user of another company this user sees the confidential substances in all your MDSs no matter if the MDS has been sent directly or indirectly as a reference of another supplier s MDS This applies as well for published MDSs This scenario can be applied anywhere in the supply chain i e even through the chain of several business partners here only 3 at the end of the chain car manufacturer as last element and at the beginning raw material producers as first element Note The IMDS creating company client manager decides which IMDS user of different companies can see confidential substances of their materials 5 3 MDS Request In Release 4 0 in an effort to have all information related to IMDS requests in one place and to reduce errors in part number and where an MDS is sent we have implemented a new concept MDS Request This concept is allowing IMDS to move gradually from a Push process to a Pull process The concept is that the customer has the possibility to enter through IMDS Web application A2 Advanced Accelerator and Al Advanced Interface a list of parts that are expected to be reported from his suppliers The list shows which part numbers are expected from which supplier thus pulling the information from them The supplier can then easily see in IMDS what needs to be done and what the customer s expectations are However this needs the cooperation between the supp
11. They cannot Since application codes are dependent upon how the material is used the best person to determine how the material is being used is the person adding the material to the component If the material requiring an application code is attached to a semi component when the semi component is attached to a component an application code is required For materials or semi components application codes do not have to be provided Depending on the substance and the classification of the material where the substance is used the system will provide a list of available Application codes In certain instances where the application code is fairly clear the system will pre select an Application code For example it will select impurity as the Application Code where certain thresholds are not exceeded such as 0 1 for Hg Pb Cr6 and 0 01 for Cd The options for the application code depend on the substance the material classification and the percentage of the substance in the material Since Application codes are related to where a material is used the Application code is entered whenever a new material is attached to a component in the tree of an MDS Application codes may be viewed by selecting the material within the component where it is attached Application codes may be changed as long as the MDS is still in edit mode version number is a decimal e g 01 The same applies to the applications entered for older material MDS refere
12. client managers can activate or deactivate users e g after leaving the company For temporary employees periods of validity can be defined PLEASE DO NOT PUT A DATE IN THE VALID UNTIL FIELD UNLESS THE USER NO LONGER WILL WANT ACCESS PAST THAT DATE CERTAINLY DO NOT PUT IT ON YOUR OWN ID IF YOU ARE THE ONLY CLIENT MANAGER IMDS Service Center Europe Telephone 36 1 2981536 or email imds helopdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 87 of 105 INTERNATIONAL 10 8 Create and Update Contact Persons Contact persons are NOT the same as Users This function creates a drop down list that appears in Chapter 3 Supplier Data of an MDS It is independent of the list of users assigned to your IMDS company Contact persons are company wide they cannot be assigned to Organization Units Contact Person Search Criteria Cimpa EA Core Team Last name First name 3 D e tree The Administration Contact Person screen shows a Contact Person s data and can be reached via Administration gt Contact Person gt Modify or Create A Contact Person is responsible for answering questions concerning Material Datasheets and does not have to be an IMDS user Only a Client Manager can change data or create IMDS Contact Persons for his company Contact persons are company wide and not assigned to Organization Units The Company Name is automatically displayed and cannot be changed La
13. l a Chromic acid 11115 74 5 024 01 7 00 68 Chromiume c Chromic acid potassium zin 41189 36 0 255 252 6 Chromium c Chromic acid potassium zin 41189 36 0 255 252 6 Chromic Vl a Chromic acid 7738 94 56 231 801 5 Chromium tri Chromic acid 7738 94 56 231 801 5 Chromic anhy 17 Chromic acid 7738 94 5 231 801 5 Chromic Vl a 9 Chromium 7440 47 38 1 157 5 19 Chromium OI ion 16065 83 1 Chromiumi lil 20 chromium llli nitrate nonahy 7769 02 68 Chromium tri 21 Chromium ion Cr 6 18540 29 9 Chromium l DP 22 Chromium hydroxide sulph 12336 95 7 235 595 868 Chromium hy Om Jm bon 23 Chromium iron oxide 12737 27 8 235 790 8 Iron chromate Apply J VIEW j UPHO Fertig B internet With the button View you receive a detailed view of a highlighted basic substance The button Apply automatically includes the highlighted basic substance into the product structure tree All substances contained in a material need to be reported regardless if they are GADSL SVHC or otherwise flagged Navigating the Tree Within the product structure tree a certain substance or a certain MDS can be searched for This can be carried out by searching for the name the part number or the MDS s ID IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com
14. palokteds com IF this e mail does not arrive within the next 30 minutes please make sure that there is no typo in your e mail address and that your company s e mail spam Filter lets the e mail pass The confirmation email will list the events for which you subscribed to email alerts In this email you also find a link to unsubscribe this will unsubscribe you from all email alerts Under Settings you can then renew the subscription BS MOF1 IMDS E Mail Notification Settings Nachricht Nur Text Datei Bearbeiten Ansicht Einf gen Format Extras Aktionen gll d Se ae eS SE ZE A Antworten 3 weiterleiten J GAJ A 9 3 S A XK e o Alle e Klicken Sie hier um die Links zu aktivieren Aus Sicherheitsgriinden sind de Links in dieser Nachricht deaktiviert imds boarding eds com Gesendet Mo 14 01 2008 15 37 Pollok Ilona Betreff MDS E Mail Notification Settings Dear IMDS user You succesfully subscribed to get an e mail notification for the following IMDS event s MDS rejected MDS Request due MDS Request received MDS Request rejected Your IMDS Team If you think you received this e mail by mistake or you do not wish to get any further e mails you can unsuscribe here http 199 42 248 73 Unsubscribe do us gkuyrO001 la ensid 15033775 4s this e mail has been generated automatically please do not reply to it If you have questions please contact one of our service center
15. 403 3607 or email IMDS Helpdesk Americas hp com page 2 of 105 CONTENTS 1 IMDS GENERAL INTRODUCTION ccccccceccecceccececcecceceeseueeeeeseeeeseeseneeeseeseeseeseuseeseeseuseeeeaeaneansaaeaasaasaueaneaneaueaneaaenaeaaes 5 2 SECURITY EEN 5 2 1 eh leren RT E 5 2 2 OPERATING SYSTEM SECURITY cc0ccecceceececceceececceceeceeaecuececaeaeeeceeaecueaeeaeceeaecaeceeaecneseeaecueneeueaesuesecaesueaesneseeaeseeaeeeesueaeeneaeeas 5 2 3 DATADA E SECURIT EE 6 2 4 NETWORK ECURIT EE 6 2 4 1 Frowa SOGUMIY coe e E EEEE ieee 6 2 4 2 BEE MIE EEN 6 2 4 3 Web BEE 6 2 5 APPLICATION SECURITY 0 cccceccecccccccccceecuecuecuecuecueusesuuususuunsensunsunsunsunsunsussensensenecsucecucsecsecsesuececuecesuucuecuesueeuensusensaenaees 6 3 IMDS GETTING STARTED cecceccecceccescescescescescnscesceceuceuenueeueaueaueauenaenaeauenaeeaenaeeaeaaeaeeusenseeseeseseusenseuseusensensensensensaaeaueags 8 ol BASIC REQUIREMENTS c 0ccecceceececceceececeeceececaecuececuenecueceeaecueaecueceeaecuesecaeceeaecneceeaeaesaeceeaecueseeaecuesesaeseeaesueseeaesueseeueaesueaeeaees 8 3 2 COMPANY REGISTRATION PROCEDURE iaciiccacancaacacadacasasanauadacanadacasadacanaensandsddansadsadisdedsieesaacsiessseibdediadsiaalaadaissaaciaviwateacastaaduad 8 3 0 WAYS TO USE THE SYSTEM BEE 11 3 4 CS EE a 12 3 4 1 User ID Password Forgotten acgosrecreecrn aascanres seaitice creaiten aciiaitsnes veattyclc Sexe patss damage a toa ga i oeussaig Goa sanniv
16. Browser Page Point of Mew EDS Core Team Hini To view next pried POF fies you need a currert version of Adobe Acrobat Roeder For pring o saving please use the core neem the Art Reien hanain N cate of prof erns pinsate ie ies in fats el Ci cel l O riara For a sending company in addition to the standard view the data can be displayed from the recipient s point of view your customer s point of view IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 58 of 105 INTERNATIONAL A hiipi 99 47 740 79 ME MATERIAL DATA SYSTEM Mirrereft Internet Teplarer provided by DS COL Silea LH wv q K a 2 MATERIA DAT A MDS Preview MOS Provera MDS Report Substances of Assemblies and Materials Type of MS Component ID version 229977371 MDS Supplier EDS Core Team Ceseription 1212 Pastitem ho 1212 Measured weight per 100 jg Rent formal Lei PDF Fie die rot to hani doe mg ning O Grower Page Point of stew nite recent D i oi ege mechan J o Tuwebertzsvencd he component mA shavers e creaba ver rr eee of e daong Thirrje eg amfi see Goel oudrzleesea Erd lhe eigid Goel son fin To ves and point RDP fies you need a curteni verte ol Agoia nia Bese Fo printing of saving pean use the icone Fakk Re Adii Bracket kiaiii h bai oi resche pleads chek aud our gailena beta chee ei SI
17. Helodesk Americas hp com page 23 of 105 INTERNATIONAL h OI 4 3 2 Ingredients This section lists the contents of a component semi component or material To add a Component a Semi component or a Material chose the appropriate button from the upper menu The different symbols have these respective functions Add a component defined in Available in components the tree only Add a semi component Available in components defined in the tree and semi components wm had aerial Available in components semi components and materials Add an existing component Available in components or semi component and semi components only If you click on one of these symbols the appropriate action is carried out in the work area While you can create the tree structure of a component or semi component on the fly materials must be created first as a separate MDS released and then attached If you want to attach an existing component or semi component received by your company from the published list or created by someone else in your company you need to use the last button Nodes have to be added one by one When creating an MDS the system creates a default name e g Component_2285358 that has to be changed into a real name Otherwise the check procedure will deliver an error message see 6 6 The Window Check results Additionally many recipients have naming requirements Save yourself some rework and understand your c
18. Poburelbane DA Ups abeg Govesier 543 Ver dupotserg 55 Pomeri compounds e 0 inseparable laminated tim parts 551 Plastics in polymer Compounds 5452 T eties in Goler campings 5 Drot s Pohimers 6 1 Lal gute 6 63 E H Der materiais and material compounds scope of mixture T No egd organis matura materials eo leaner wood cardboard c Ta Ceramica gta wi Eh nos mescaga Dans EN emat Io A restriction is that this material has to be referenced or attached under a component or a semi component When a material B is attached under material A no Recyclate information is entered However when material A with the referenced material_B is attached under a semi component or a component Recyclate information is required for material_A if it has one of the above mentioned material Classifications A separate tab will appear on these materials for the information If the recyclate information is not appropriate either because of type or non relevant material classification this tab will not appear IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 36 of 105 INTERNATIONAL MATERIA Th MS MATERIAL DATA SYSTEM Mireoseft Injermot xplorer provided by 04 OOI E fale a LEES ee SEET ees Eee GES MATLAUALDAT A SEI Ingredient SST 8 WP wen zen Kb rer oeel 2000 001 Piode
19. Status Dexcription raat inl yd brga aa Seefe pech mk EC Err Ai rociar Mek beoreded rete rected GDE Saari De banii g himii ek 1 S St er e IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 61 of 105 INTERNATIONAL The result is sorted by date of transmission in reverse chronological order i e recently received MDSs are at the top of the result list For better identification of the MDS the part number and a symbol for the MDS type component semi component material are displayed Due to space restriction the status change date has been moved to the status column and is shown in the tool tip In an effort to improve system performance only 500 MDSs are displayed although the entire results can be viewed if the Export option is selected The result list can be printed into a pdf file by using the button in the toolbar Additionally it is possible to check the received datasheets and get the same warning messages as the sender However check messages may differ confidentiality etc or check result can be different in case release checks changed in the time between sending MDSs and checking received MDSs E https Avww model mds eds de Check Microsoft Internet Explo SE Check Results gt Check Results MDS tst_sch2 13425 1 Error tst_sch2_mat No classification specified Warnin
20. Tricks Automatic Log Out after an Hour Inactivity In order to guarantee system availability for all IMDS users users who do not carry out any action in IMDS are automatically logged out after an hour Terms of Use for IMDS In order to exclude any use of the IMDS data for other activities e g address data every IMDS user has to accept the IMDS Terms of use at first log on This appears in a popup window which may be blocked if the user has a popup blocker installed We recommend turning off popup blockers when using IMDS The Terms of Use are also available from a link on the login screen Slow Reaction Time Measuring Network Performance In Your Own Company The PC internet access capacity for using the IMDS is standardised to one ISDN capacity 64 Kbit s If the system appears slow this can be due to several factors e g the internet connection in your own company or the performance of the internet server of the internet service provider For testing the performance there is a test which you can carry out yourself in the system In the analysis you can also see comparison values The Network Performance Test can be found in the IMDS after log on by clicking the Question Mark in the task bar The popup window contains the Network performance start button in the middle at the bottom Browser Versions for IMDS Use The following browsers have been tested and grant the full functionality of IMDS Versions in be
21. a DUNS number and you need one you need to get one from Dun amp Bradstreet www dnb com If the client manager has entered a DUNS number on the company or Org Unit profile the field Supplier Code is pre populated with this number If the DUNS number is not available the field will be left blank If your customer uses a different numbering system or you have multiple sites using the same IMDS company this field is editable IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 42 of 105 INTERNATIONAL Wi o CH E https Avwww model mds eds de Company data Microsoft Internet E El Recip Status edit mode Recipient Adam Opel AG Company Org JD 105 Internal Mat No 123456 Name Drawing No Drawing dated Drawing Change Level Report No Date of Report Purchase Order No MM DDIYYYY supplier Code 112 345 6789 Transmission Check Date not available Forwarding allowed yYes ONo amp internet 4 3 6 Special Requirements for Creating A Material MDS For Material classifications of 5 1 a 5 1 b 5 2 and 5 3 the Symbol field has to be filled This field reflects and ISO naming of this type of material In order to assist in symbol creation and prevent mistakes pull down menus can be used to compos
22. and a material Please make your selection Componen semicomponent W TEICHE In the main menu you can then chose between two sub menus 1 MDS 2 Module see 8 2 Creating a Module The Construction Kit System Modules can only be used within your own company F https fewer model mde ode do MiS ATTRA DATA SYSTEM Microsoft Internet Cxploner provided by DS COL elt E Y Ki i a fn ih MATERIAL QATA TS Create SE wm Prog ot i Fe 5 isn IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 21 of 105 T AMS MATERIAL DATA SYSTEM RTE EAR ERT by 0S O00 d II i Details 1 Ingradiants Type Component MDS S ID Version TET 0 01 MDS Supper EDS Core Team DESC ripiiien Seer hae kat Rarpem No Measured Weight pir hem HN S Tolerance a H IS HBP Log or Calculated Weight Devgiopert Sample Report dh nee mpzpuuet 4 3 1 Creating a Material Datasheet MDS The path of the data should follow the path of the product AS you use components or materials from suppliers your suppliers need to supply you with Material Datasheets in IMDS The data needs to match what is in the product If there is a declarable or prohibited substance in the product the data needs to reflect the presence of the substance There are three types of MDS component semi component and
23. confirmation of the highlighted MDS the system deletes the highlighted MDS and if there are more versions asks if the user would like to delete all version 8 1 3 Deletion of a Recipient Frequently an MDS may be sent to the incorrect company In this case the MDS doesn t necessarily have to be deleted particularly if it was proposed but simply delete the recipient Use the Search option to find the MDS and select Modify Go to chapter 4 highlight the incorrect recipient and click Delete The status of the MDS at the incorrect recipient will change to cbs Cancelled by sender Note there is no way to remove the deleted MDS s from the sent or received list except by using the filter on cbs from these screens 8 1 4 Copying An MDS With A Logically Deleted Reference Or Confidential Substances When an MDS is deleted it should no longer be used Therefore when trying to copy an MDS that has a deleted MDS attached the referenced MDS will be removed from the copy However the deleted node will be replaced with a placeholder a dummy node that contains the information of the original node Where the user is copying a received MDS where the MDS supplier has marked certain substances confidential new modules are created that can be temporarily edited After editing the user is guided back to the original 100 copied datasheet IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Te
24. data Riaciplerd data HBP Log on Classiication Stet cast stet sintered seg Norma l standards in guse Hor Supplier Remark Weight KL g m Development Sample Report Mo Polymeric Parts Marking To improve quality and benefit of IMDS data it will be recorded if polymeric parts are marked according to ISO 1043 1 2 ISO 11469 or ISO 18064 If an MDS is created modified the Parts Marking information may need to be supplied when the MDS meets all the following criteria e The parent node is a component e Atleast one child node of the component parent node is a material with one of the 5 classifications A https 199 A3 240 IA MOS MAT ORAL DATA SYSTEM Microsoft lintornet Explorer provided by EDS COT Pn fel CH W K EH S e D h a B WATEAIAL DATA Creation ef a naw material SS SS Ben Cre e Mr Mnal 8 Selection of the material classification hab 1 MDG Maybe tis material Sreany Em IMDS Een moguin yOu art unue BOUT Inet hire you can jump bo ine mattia search amh First of all please select fhe materal classification Classification ODegcription ER PUSS Chery BL Polymer materials Thirmopiastice meag Termii Vie I Henmoplastics Dhpsrnptpoasapr gelaz piperg EZE IG J rum Sher Er Ouro ers PORTENC comprunds e o inseparable Laminated irim parts Plastics Te pubmeric compania Si Lacquers GJ Adhesie sealants K Depending on the weight of the component the Parts Marking question
25. filter for REACH SVHC is an additional flag for Basic Substances similar to the GADSL flags duty to declare and prohibited The user will be able to search for REACH SVHC or to analyze MDSs Modules for contained REACH SVHC in the certificate of expenditure screen Since all REACH SVHC relevant for the automotive industry are added to the GADSL the GADSL category and the flag for REACH SVHC is displayed collectively in the IMDS In the ingredients screen REACH SVHC substance IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 103 of 105 names are always underlined in the product structure tree regardless of what filter is selected All SVHCs even if they are not yet part of GADSL must not be marked as confidential Semi Component A semi component is used by a unit of measure where components are used in unit quantities Examples of this would be wire that is used by the meter or paint that is used by the gram Tree Structure A module consists of a tree structure This is a structural representation of each of the materials and substances contained in the parts and is made up of individual nodes VDA Publication Materials to be declared A large number of construction operational and processing materials are used in automotive manufacturing whose selection and proper use greatly affect the q
26. it is always easier to search out an MDS if you know the ID and version Components Semi Components and Materials The starting point for creating an entry is the material s Materials can either be entered by a user an IMDS entry received from a user s supplier via send propose and accepted by someone in the user s company or selected from the published materials list we strongly suggest selecting only those published by the user s Supplier and or the manufacturer of the material or published by one of the IMDS Committee companies If your company does not create material type product your company should not be creating material MDSs Materials are made of basic substances or other materials which are comprised of basic substances The sum of the basic substance percentages must 100 An MSDS Material Safety Data Sheet is not a suitable source of data as the substances do not sum to 100 Additionally the person creating the MSDS IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 22 of 105 sheet may not list all GADSL declarable reportable substances Only substances on the vehicle as sold are to be reported e g any liquids in paint or adhesives that are cured out are not to be reported A component should be used if the product is physically used in whole on an assembly and the weight re
27. list is checked the list of recipients is saved from one session to another maximum of 20 companies in the saved list The search result is sorted by date of transmission in reverse chronological order i e recently sent MDSs are at the top of the result list For better identification of the MDS the part number and a symbol for the MDS type component semi component material are displayed The part number is the part number you see on the ingredients screen This is the creating company s part number not the recipient s part number Due to space restriction the status change date appears in the status column and is shown in the tooltip In an effort to improve system performance only 500 items are returned For a complete list use the Export command to export the list to a csv file Should a submission be rejected there is a link that allows you find the name and contact information of the person who reviewed and rejected your submission After viewing the MDS details it is now possible to jump back to the previous result list If the MDS status changes and the new status was not part of the initial search options the MDS will disappear from the result list The result list can be printed into a pdf file by using the button in the toolbar Generally In case a text is truncated in the result list indicated by 3 dots e g crank you may touch with the mouse cursor the three dots and the complete text will appear in a tool tip
28. material Each type of MDS follows the same basic rules and the top level node of the tree structure identifies MDS type Furthermore the MDS types have a hierarchy and follow a parent child structure Components may have other components semi components and materials as children Semi Components may only have other semi components and materials as children Materials may only have other materials or basic substances as children IMDS ID Version There are millions of datasheets in IMDS and many of them have the same part number Part numbers are not a unique identifier All datasheets need a unique identifier This is called the IMDS ID and version It is represented as two sets of numbers and found in the upper left of the work area The first number is a whole number the number is assigned by the system when the Create function is activated In the above figure the IMDS ID is 2348387 or it was the 2348387 datasheet created The number is followed by a and then there is a version number If the version is a decimal e g 01 the MDS is almost always changeable When the MDS is released see section 5 0 the version number will change to a whole number and no changes can be made In communications with suppliers and customers the language is almost always about IMDS ID and version for there could be many datasheets even in your own company that have the same part number The IMDS ID version combination is unique Additionally
29. materials or classifications and the output can be presented by a selected measuring unit percentage or weight g The user may select several MDSs for further analysis The selection can be made from either rule based using search options or so called non standard selection where the user puts together a list of MDSs via MDS Module search This list of MDSs can be analysed regarding the following perspectives Substance Substance List Substance Group Classification MDS Module GADSL Categories REACH SVHC Confidential Substances 9 1 Detailed MDS Analysis It is possible to analyse a single MDS or Module for materials classifications and basic substances by weight or percentage based on the calculated weight Dy https ewveimodelimds ode de MS MATTRIAL DATA SYSTEM Microsoft Internet Fxplorer provided by MS COT E II E A a as a d a PMATERIALOATA Detailed MDS analysts MP enw Anakna i Deebalied MDG anahrner MoS Module Analysis type Decomposition H Piese make vour Spierbon Classification amp Percent Deins Material MDS Apppr zg Basit substance Ceriteata of mp nd ai Falati SIS J Hog or Si Z wi filet The reason for using the calculated weight is that an MDS may reference MDSs that do not have measured weights Therefore measured weight cannot be the basis for calculations IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas
30. may be optional or mandatory If the component does not meet the above criteria the Parts Marking question will not be available If you create a new or edit an unreleased MDS or module fits the Parts Marking criteria an additional question appears in the details of the material s parent component illustrated with the red box If the answer is mandatory to release the MDS module internally or to send propose it to a recipient the question has to be answered If the entry is mandatory and the answer is No the user will receive a warning message IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 30 of 105 fa o INTERNATIONAL Aw MATERIAL DATA SYSTEM Microsoft Internet Teplnrer provided bry DS OOF ai IN Himen Teat F pimenic m 26r Siih Mode D 27i Search Edt ME neen ec m Testi peters marking Details j a P Ak d 8 gg 1 ingpradiants p Tyne Component MOS ae i ji D d w talpn M22 28210 DE ae MS Supplier EDS Core Team ies i Test IP pohmenc m Siegler deta Description Test Ip pokmenc mar Partpem No Racipieed data Measured Weight per hem SI H Lol 2gCg TAL IS og of Calculated Weight per RET s00 31 CH ves Parts maken as require F ir marked CH Ho Parts not marked as req Not Applicable Parts cio nat r D epz pp rt camme Hentz dh nee mpzpuuet
31. one particular IMDS user company or to several customers propose You start the process by selecting the Add button IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 39 of 105 INTERNATIONAL vu F btips ffewe modelumds ode de MI MATIDIAL DATA SYSTEM Microsoft Internet Cxploror provided by MS COL E II ai el JATERIAL DATA Recipient data re MB wen Heem 14737 TATI O kee D 714727 Creaa MOS Recipeent date ua s MDS Status Edi mode re Nothing found bo disala j Inspr dione Noto comp Org Unit dame re internal Mat Drawing He Recip Status i Mote Fw ba aaplay Heg or lreig DN e man A window for company search will be displayed a https Avww model mds eds de Company Microsoft Internet Explorer provided by EDS COE EI a Company Administration Company gt Search Search Criteria OcCompany Org Unit Company Name Company Org ID Org Unit DUNS Number zip code City Country User Name User ID B internet In the field Search Criteria the search parameters can be set such as company name or the first letters of a company name For example you can insert Vi and all companies which begin with the letters Vi will be listed or if you enter tubos will give you all companies with the
32. page 28 of 105 INTERNATIONAL ER ZA https 099 47 24014 MOS MATRIAL DATA SYSTEM Microsoft Internet Explorer provided by EDS COT E fale Tree search a MI heresients T ahi Please make your selection Fan Mame phase ening OOP arbitem N Bem t Mo Material No DRSER CHEN Supper daia am EN a reel Pocipeer data LN cog os Dy https 099 47 24014 DS MATRIAL DATA SYSTEM Microsoft Internet Explorer provided by EDS COT Bix CG W a a a ih i MATERA ALDATA ingredienti See p TETIERE Ben Ceara ITEE Mede D 2283525 Seerch Ed MD ingredients r 9 eS et ey cans m E ee Deta F ingprodionts E Ap Type Basic Susie Saale IB wi Name phosphorus aU Binecs No 231 767 Seton ELkngdes 015 002 00 7 Juppiter dala A oben CAS Ro Pf23 14 0 Eneieieeg gan A enen GADSL cabeqary Triine A M REACH SVHC No Symara vie pros phorus A tote A se Cpfy erhal H Hog or S Porton From to 0 05 weighted mean TD 0 025 is FC IO CIE D D gn Di DW E p ES iB Petey D DN interne d Filter Function With the filter function in the Ingredients screen the various basic substances filters can be chosen for display The ingredients contained in the respective list will the be displayed in red in the structure tree with the exception of the GADSL list where prohibited substances are listed in red and the declarable substances in blue The default list is the GADSL list This is a view
33. password Select the language User myuserid Password Language English A internet Both ID and passwords are case sensitive We suggest you copy lt CTRL gt lt C gt and paste lt CTRL gt lt V gt from the email into the login screen to avoid locking the ID If you only see Logoff as the menu option you have a popup blocker that is preventing you from seeing and accepting the IMDS Terms of Use This must be disabled before you can use the site Please review section 3 1 Basic Requirements If there are announcements from the IMDS Steering Committee they will be displayed immediately after login and you can decide to either mark them as read or to be displayed again at next login IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 13 of 105 INTERNAT ONAL MI E CH a https Avww next model mds eds de Announcements Microsoft Internet Explorer pro SEE Announcements 09 04 2008 Sample Announcement Sample Announcement Sample Announcement Sample Announcement Sample Announcement OI want to be reminded of this announcement again on my next log on I confirm that have read this announcement Fertig B internet In the next screen click Yes after reading the Terms of Use to proceed T Terms of use Microsoft Internet Explorer provided by
34. profile IMDS requires a minimum of one user per company with client manager profile and recommends a minimum of two for backup purposes However some data can be up dated by every user 10 1 Settings No matter what their profile every user can update his her settings like Name Telephone number or email address It is the responsibility of each user to maintain the data Additionally we prefer that you not take over another person s ID as IMDS requires you to sign the Terms of use before using the system and these are only displayed at first login on a new ID For security reasons new passwords are sent only to the email on the ID Since many users do not log into IMDS frequently in Release 6 0 we introduced the capability of having the system send your user ID an email to notify you that you may need to take action This is purely voluntary and you can unsubscribe at any time A My MATIRIAL DATA SYS TL Microsoft Internet Tuplorer provided by Hell E fel Settings d TH Please check your user data and settings MP soacch Company Name EDS Core Team Marans Compase ID d MP cont Wiser iD testem uhoia proni lient Manager T ZE Authorization profile Client Manag Last name Hermann Frs name Bora Eos Pogue 2 I i pivange No UO RER Baaenntstapnen Far Alo 06142 83978 MP statistics E mail agiti MN Prag cor Subscribe e mails fe MP certification MDS rereved CMS Request rette ClFnipe up due g Puta HEF mil LIM
35. substances you can use this function to find out where you have materials with deleted substances IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 73 of 105 INTERNATIONAL MI E CH A My MATERIAL DATA SYSTLM Microsoft Intermot Tuplorer provided by m cpi O Clacsification C ModuleMDS Peale Description a D version E page Substance Seet gent Substance ES i CAS No E QBasic substance kat Appl rel subst Group Basic duromers E GADSL category dube br der large WW ves No HA 7 pnohebited Over Oo RA REACH S HC Ove Oo RA Contitential Substances G t Ir Last GADSL Update arty OREACH SWHE Oappitaban Coge SK Applcatan Comper in brake linings Concentration of Bast Substance gt A ts O Rule based selechon Non standard selection component S Aricle Wane Patten Ho Development Sample Report No Luet v rzons Date C published accepted intemalty rel or lereated oan MEO Conky tor MACS pen to MON Supplier Mia Olaccepied Moss published MOSS Ja aave list Own MOSsiMogules F own MOGs Ewn Modules Assigned Ong Unit pit for MOSS Assigned Contact only for Mies iat edited fy me In the result table all MDSs are displayed which contain the selected sub
36. 0 of the material the remaining substances must sum to 70 The other substances may use From To fixed or Rest although only one item can use Rest Note the major difference between an MSDS Material Safety Data Sheet and IMDS requirements is that an MSDS only lists impurities or substances of concern and the percentages rarely sum to 100 Inserting Basic Substances If you have chosen the node materials under which the basic substances have to be inserted use the button for adding basic substances and search for the appropriate basic substance MDS and Modula Search S component Semicompon a bisterial assie Subasta AL MOSMpIES Name Synonym CAS No EL Idee Eimgcs Ho Graup k CHE duty to GADSL category declare WES Ha GI HA pronmited wes No WA REACH SYHE J yes No NA Gal D W ian IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 27 of 105 INTERNATIONAL You may search for a basic substance by CAS number preferred EU Index number Einecs Number Group GADSL Category or by name You may find it useful to use wildcard searches e g resin will return all substances with the character string resin in the name as entered names may be inconsistent If you do not find a specific CAS number in the system and no generic substance
37. 05 INTERNAT ONAL MI E CH bn rpe Mir eei SC Man Dot sc ID versin T2571 eler tracvarnithedt EH NEGT from benp Metallo on ovora Status braeg aatan ee Ge Please check the Clasaftcabon Follow Up Best regards SCH 1 Potak POE pagis ERC ECTS iP seministranon Meoogpes Certife ation Peceenmen 7 3 MDS Follow Up It is possible to put received MDSs on a tickler list or a list for Follow Up However when MDSs are placed on this list a date for follow up must be assigned and ALL users within the company get a message Due For Processing upon login until the Follow Up is cancelled meaning any user in the company can cancel the Follow Up The Follow Up screen can be reached via the screen Received through highlighting the seen MDS and the Follow Up button C Penod trom utaa to porao F open k i s without cancelled Status E Article Name I hRo MUSS Partttem No beme S No Maternal No Org Unit Supplier D EE ma wf S PS TESCH Total records found 27 CH dl Sit Life uuu Bus AA juli aLL aj 6 m Headlamp 10129 1440h ETaomdoi2 EDS Japan i acpt e batera 154g 0 01 Di EIDSPM 1023 Seer EIopImOn Oc EDS Japan ft er V0 EDS 1 man EDS 1 aren DZ BOS i AE Daimerchns 13131999 Me apo 310 120199 EDSN E Computer 1226an Wiss EDS 1 Salut Desecration heer rei yet browned SE accepted ma rechts Prec in process af recipiant ner Droste r c rejected ch
38. 349 7010 email joimds helodesk hp com IMDS Korean Service Center Monday to Friday from 9 00 h to 17 00 h Seoul GMT 9 under tel 82 2 2199 0203 4 email imdsk helodesk hp com IMDS Chinese Service Center Monday to Friday 9 30 a m to 12 30 pm 1 30 p m to 5 00 pm BST GMT 8 tel 86 27 87431668 email IMDS EDS Helpdesk China hp com Hewlett Packard GmbH HP Enterprise Services EisenstraBe 56 D 65428 R sselsheim www hp com enterprise services IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 105 of 105
39. 6 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 77 of 105 INTERNATIONAL MI E CH AS HATIRIAL DATA SYSTLM Mkcroreft Internet Ceplorer provided bry ms CO G Claksific ation DO Module vos Doniphan D d Version O Basie Substance Sular Basic Sunstance CAS H P paar substance ep Appl rel subst e Group Process Cremmer ais GADSL category duty boeaieclare e wes OND RA pnohebited Overs Oo HA REACH S HC Ove Oo RA O Confidential Substances GAS Ir Last GADSL Update arty OREACH SWHE Oappitaban Coge Sia i App catan Comper in brake linings Concentration of Bast Substance gt A ts O Rule based selechon Non standard selection 9 2 8 GADSL REACH SVHC Classification Certificate of Expenditure The user may analyse for substances contained in the MDS that are part of the GADSL list and require declaration or are forbidden or both Additionally the analysis can be carried out for REACH SVHC After clicking the Analyse button the analysis is started for MDSs which match the selection criteria A My MATERA DATA SYS TL Microsoft Iintermet F xplomer provided ba ns OO an pS mp Eechelen ad Expires Ba h d Meckel alloys Bs i Hera G Ji ot epengpng O Module Wis Dp Cmobon Diversion Basic Substante sular Basic Sunstance CAS H QBasic substance bai Appl rel subst O Group Process Chemica
40. COE Terms of use 0 The IMDS Purpose IMDS International Material Data System was developed and is operated by EDS Deutschland GmbH subsequently called EDS on behalf of various international car manufacturers with the purpose to enable the gathering of environmental relevant information on parts and materials along the automotive supply chain by using the internet as the most cost efficient enabler for this process 1 subject of the IMDS Use Conditions This text can be read and printed under Public Pages News Do you agree without any changes or additions to the conditions of use as described above Jl SH A bp 40198 AE A4 J4 MOS MA TORIAL DATA SYT Mkroernty internet I tpkater provided Iry HS CO 60 E H a a oearch APF otow up Welcome MDS Request S to the Bowen Admin IMDS aen Err T as ZC emcatnn ap Weegdeeh dion MD aning Welcome bona Herrmann at address lona pollowieds com Lag a hg E Da ts nol you Dog be your chent manager for yaur gen O Your Chen manager can te found with the Settings ink The browser window consists of 3 parts the Taskbar in the upper part the Main menu in the left part and the actual Working are in the centre gege IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 14 of 105 M rsaer Ceni a
41. D 2 t eh Search ER Mr ingredients Poon SHEI 1 3 T Fuig e benp semeoerei eet ila Meevetate A PACT eT a pe inipradiants i ee Tyne Material MOS SS peor IDs vision 167751271 gt H GREIS Se S Ram PYE T2603 Wir EN we aren data Trade name PwC 11176603F WF ENT Racipieri data internal Mat Ap Symbnt PYG HBP Log ott Classification Mied Thenmoplastics Marma Standards inhouse Hor Supper COMTBEX e IHG Ki Remark EM Parian From 0 ta o En 100 jaj O Rest w z EP new mp rcpage In a component the Recyclate information is only important for materials of a weight greater than 25 grams In this case the Recyclate information fields are mandatory for certain material classifications At the moment if the recyclate information is not given the system returns a Warning However your customer may reject the submission if the recyclate information is not entered Since semi components do not have weight until attached to a component the Recyclate information is requested when attaching a material with the relevant material classification to a semi component in order to support the 25 grams rule At this time if the Recyclate information is not entered IMDS returns a Warning However your customer may reject the submission if the recyclate information is not entered The reason why the Recyclate information is supplied when the material is added as opposed to on the material is that m
42. DS Data Handling Normally a supplier does not want all system users to have access to the information entered Therefore the system enables the supplier to precisely define in the system what he she wants done with this MDS The supplier basically has four different options 1 He she sends the MDS to exactly one recipient 2 He she sends the MDS to several recipients 3 He she publishes the MDS so all users that get an IMDS ID can have access to their data that may be proprietary 4 He she releases the MDS for internal use In cases 1 2 and 4 the supplier has control over the distribution of the MDS The MDS can only be seen by the recipients or the customers of their recipients None of the other system users even knows that this MDS exists Even if a customer s customer publishes their MDS with the data attached all a user will see is the structure and not who supplied the data In case 3 all IMDS users can see and attach the MDS to their tree This method can be applied for example for standardised materials or standardised parts 5 5 Actions Theoretically the IMDS data flow should follow the same path through IMDS companies as the product traverses physical companies When you complete your data you need to say that it is correct and complete in IMDS terms you make it productive and close it to further changes of ANY type When you make it productive you also determine who can find the top node of the tree outside
43. DS to an Org Unit without a user assigned no one will ever know that it has been received as only users with the Org Unit assigned to them can view the inbox of that Org Unit If necessary the report can be printed 10 7 Create and Update Users It is the responsibility of the Client Managers within each company to create users and maintain the accuracy of the contact information for these users To maintain the security of the system the IMDS helpdesk cannot perform this function Each user must have their own ID in their own name to use the system IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 86 of 105 INTERNATIONAL T bttpe Liege model mde adr de MOS MATERIAL DATA SYSTEM Microsoft Internet Explorer provided by MS COL E JE led a D a a D fa D A B WATERIAL DATA eer Sr d DI j Anpnisiaben E DEN Search Criteria ro denlpdl isabne Compay ES F Compan Ong Amt active E Peon Burson Uer D Lasi name riser pe ee m MOS Statistics F MDS Admin 1 item touna Ordered ascending by User IO Get Amt Report He AACO Last name First name Company Organisation wnt motive Es ey EC F Prepac MP Log op Elre D EET The User screen shows an IMDS user s data and can be reached via Administration gt User gt Modify or Create User l z Henu Amintan Up Cress OI EOS Core Te
44. ENENE NR ENEN ANEREN 52 5 5 PROTONS EE 52 59 1 EE 53 5 5 2 E 2 EE 53 0 0 0 EEN 53 5 5 4 POSIT EE 53 5 5 5 ee AD EE 53 5 6 THE CHECK Geen VE 54 6 THE WINDOW SENT eeeeeegee ee 57 6 1 PREVIEW THE MATERIAL DATASHEET AND THE MDS PRrepopr 58 7 IMDS RECEIVE ACCEPT REJECT E 61 7 1 THE WINDOW RECE D el E aa E a a rra ra rr ar aa ar ara aa r a a a a A r aa E AE E aa A A A AAAA AA CAAA EAn ANNER REREN 61 7 2 SAE LEE 62 7 3 VD eiaa EES i ME 63 8 OTHER ACTONS aac OOOO aaae EEE 65 8 1 SPAR DEE 65 8 1 1 ee ee 66 8 1 2 PS ee EE Ee 66 8 1 3 DICICTION OF ICC IDIOIG EE 67 8 1 4 Copying An MDS With A Logically Deleted Reference Or Confidential Substances s n000001nnnneonnnnnnnneennnanene 67 IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 3 of 105 8 2 CREATING A MODULE THE CONSTRUCTION KIT SYSTEM cccccccccssccccesscccescceceseccceesesesevsrteseeescessersueecerrasserinesectineseeusneess 68 8 3 COPY AND PASTE siscesscsciessicsccccvestenevcssescsnsiesdseseusensseusaecuaksbetwtabaneencbuencutebencase daceasedaseecesdenescevdeevedeesasneceueceves RADADE nanaonan nnana 68 9 IMDS RINDI SIS eege 70 9 1 EIERE ee 70 9 1 7 EE 71 9 1 2 CAS SIO ANON Ee Ee 71 9 1 3 EE 71 9 2 CERTIFICATE OF EXPENDITURE ege eege Age eege eege 71 9 2 1 Rule Based SCICCUON srcscocniccrencssvasvaccedeavanicanen
45. MATERIAL DATA SYSTEM Microsoft Internet Teplnrer provided bry S OOF E elt E EE Wee DE ES Be CHE MATERIA LDATA Ingredients __ e Se 8 Dn i iHa T0536 O08 Mode D ASS Search a Wi e Mr myad T E Bed e secs z Be a W eenme Details j i S gg M000 KO Dor Far Serge flocked a r ET ingatan qj ABS Peete Ter Type Component MOS S reell o e Flock Greate Date NS 2eno6 7 heck Das MENEE 206 Eileare Dale not available Super data geg es Recommendation See Fort i dat s Paaa ID version 7340856 0 0 MOS Supplier SD beren ahonab Description er m geg Partgem Me Tel an EDS 26 Measured Weight pit fem 416 lol Tolerance He 0 3 Caud weight per Rem 416 ol J DIS Jie Se Sample Repot No Weight Indicators At the highest level node in the product structure tree the node field registers the weight for the entire tree Measured This field should contain the stated weight of the part Then the Deviation field will automatically calculate the percentage difference between the measured weight and the sum of the measured weights of the child nodes Tolerance The value in the field tolerance of the measured weight of a sub component must not exceed the allowed deviation listed on the appropriate production part drawing in applicable Quality Management Guidelines example ISO 9000 VDA Vol 2 or in the respective OEM standard Calculated This field displays the sum of the measured weights of the direct ch
46. MDS i e Ingredients Recyclate Information Supplier Data and Recipient Information are referred to as chapters Component A component may be thought of as an assembly or a piece part One component can consist of several different components In some cases a component can represent a complete vehicle and consist of thousands of other components GADSL Global Automotive Declarable Substance List A new substance list called GADSL replaced ILRS For those users that are experienced in IMDS you may recognize that ILRS was implemented in IMDS during 2004 The purpose of ILRS was to combine all different OEM requirements regarding reportable substances into one list This effort has continued since the first version of ILRS With the support of the suppliers and the chemical industry we have now gone one step further and released GADSL The GADSL is the result of a year long global effort of representatives from the automotive automotive parts supplier tier supplier and chemical plastics industries who have organized the Global Automotive Stakeholders Group GASG The GASG s purpose is to facilitate Communication and exchange of information regarding the use of certain substances in automotive products throughout the supply chain The GADSL only covers substances that are expected to be present in a material or part that remains in a vehicle at point of sale GADSL is independent of IMDS and will be incorporated into OEM standards durin
47. MDS Helpdesk Americas hp com page 35 of 105 INTERNATIONAL a o 4 3 3 Recyclate Information In Release 3 0 the Recyclate information was only required for certain material classifications This has been expanded to other classifications in Release 4 0 but the information in these cases defaults to no Recyclate information is possible only in references to materials with a classification in the categories 1 2 3 4 5 7 1 and 7 2 CC MIS MATERIAL DATA SYSTEM Mi rosoft Internet Papherer provided hy Mis COT K fe DN E hepa pews andthe cole ess one e I TEEH Hi 4 Eom E A ER D WG eM ATEALA a v p i KP MATERIALDATEN Creation of a now malarial Fionu Create i MDS te Material Selection of the material classification ahs kipa Mavpe Dis matenal aircady casis in IMOS SE ii yOu are unsure about that here you Can jump to the material search Frei of all please select the material classification Classification Description 2 1 Log of 244 Cait aluminium atoyi 212 Vounbt augnuum ales 22 HESS SHUT arj magnesium ales K ast magres alos soe Wrought magnessim alloys KE T 1 a al 3 Hedy metals cast and wrought alloys ER x f pes i d kopp aka ER OO aan 4 4 Hickel alloys A8 Lead 4 Special metals 44 PAS b im 42 her special metals 5 Polymer materials Di Themnoplastics Dia Deg 3bh mmoalasie 5 1 0 unike Tine rms De a Lieman Ca eur a3 Egeuea elasiomene compounts Sad Duce S44
48. NECS number the basic substance may also contain the GADSL flags duty to declare and prohibited All substances with either of the flags form the GADSL basic substance list that are in your tree structure can be found with the default filter on the Ingredients page All REACH SVHC Substances of Very High Concern relevant for the automotive industry will be added to the GADSL Therefore the GADSL category and the flag for REACH SVHC will be displayed collectively in the IMDS In the ingredients screen REACH SVHC substance names will always be underlined in the product structure tree regardless of what filter is selected Since Release 4 0 declarable and prohibited substances in a tree structure are distinguished with the following colour differences in the Ingredients page e substances which are marked declarable D will appear in blue in the product structure tree IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 18 of 105 INTERNATIONAL f MATERIA e substances which are declarable D and prohibited P or only prohibited P will continue to appear in red A basic substance can have the following characteristics active deleted deactivated hidden A deactivated substance leads to a warning message in the check procedure when used in an MDS In a copy of a material the deactivated subs
49. No Drawing dated Drawing Change Level A Cancel Reject 3 OS A A DATA SS el Mkreentt interne Eeplorer previded by LUS Col rent Type of MOS Component parch Project deet ie MDS Supplier ECS Core Team 0 Gent MOS Recipont Fang DA AG 103 Deadline date gaeota MME YY Assigned WOS DA Daa Asan Mts Unassign MDS IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 51 of 105 INTERNATIONAL T MOS MATERIAL DATA SYSTEM Aicroseft internet Explorer provided Iy EDS CO Ram e ES e lan E MOS Ragugsg Brei Type of MOS Component Project Banaras MOS Supplier EOS Com Team j Sent MOS Rien Reg BRT AG 103 Deadline date inayo uos Request Assigned MOS IEN Direm Agenin Request Status Partitem No 1 Buerzsges Descraban D Certiceion Drawing No 1 Katz Luz dog F dation Drawing Change Lever 3 If an MDS is deleted which is already attached to a request and sent the deleted MDS remains connected to the request for documentation purposes This MDS Request gets the status WORKING and can be deleted by the user lf attached but not yet sent MDSs are deleted the deleted MDS will be disconnected from the request automatically and the request will get back to the status SENT for the requestor RECEIVED for the MDS supplier 5 4 M
50. O01 fale RS J is Hoen reoot model eck eds de fixginiSuccess dchowcebelreche LC 20 74770 ke E i CG w a a 0 D ia KI MATER br Batic Substance Request a eT HES Benk Sone Bequest e Search Search Criteria MP create Substance name MP search CAS No Status vw Annie HP sont E el e MD Recewed 1 tem found MP renown No Substance name Substance name CASING Swe d II Rana Her Reinshol New base substance MP saminintrason HP atista ABucssages WD eertitcation eeroenmmen HB temys H gasie suasane MB Log or hore S en idm b The request form requires some information from the user Once the request is completed and saved it can be seen by the user and the Chemical Service in the screen above ZC MS MATERIAL DATA SYSTEM bhicnocoft Internet Cvplorer provided by ms CO E bithpec vena mert edel escht eds deSoginSuccess docforceRatreshe LZ 20 I TAT Substance nam Substante name WP create Synonym 1 Synonym 1 MP soarcn Synanym 2 Synonym 2 Gian Synonym 3 Synonym 3 Beene Basic Substance Data GER S CEET Received Suteliant es can oniy De adged io the ALUS Basir 5 z a Lisl il Hr e Cie Abit hl Forw up CAS No ak TOE uns Request ELL Sonder WP saminintrason EIMECSYELINCS No WO Salstcs Basic Subslance in m 7 Le final Material is Gaseous i Mrsiagen le anion eut aen APP Comment Log Should further information be needed by the Chemical Service the user will receive an e ma
51. ON UNITS rrara anrnrana nrar anr ana nanr ann nnnnannnnnne 85 10 5 ASSIGN MDSS TO ORGANISATION UN 85 10 6 REPORT ORGANISATION UNITS WITHOUT USERS ORG UNIT REPORT cccececcecececcecececcecececececeececececaeaucecauaececeuaeseeas 86 10 7 CREATE AND UPDATE EE eege e e eege eege EE EE E 86 10 8 CREATE AND UPDATE CONTACT DERSONS raran annarar a nrnna onaran nananana anann nnana 88 10 9 MANAGING REACH CONTACT PERSONS 2 ecceceececceceeceececeecueaeceeceeaeaecaeceeaecuesecaeceeaecaeceeaesueseeaecueaecueaecueaeeesueaesneseeaeens 88 11 ASTON MARTIN LAGONDA EXTENGIONG sek KKK REENEN ENEE KN ENKEN EN ENKEN KN ENKEN REENEN REENEN 89 Seala Tee ge E 89 AML SPECIFIC PART NUMBERS AND SUPPLIER CODES cccecceccecceccecceccecceccuccuccuccaucucuececuecuecuecuececeeueceusuecuecuucuscaeeutneneas 89 12 CHRYSLER GROUP LLC EXTENSIONS cccccceccecceccecceccecceceuceaeeueeaeenseseuseeseeseusenseuseusenseuseesensensensenseneaueaaeeneeneaneanenaes 90 13 DAIMLER AG EXTENSIONS EE 90 14 FIAT EXTENSIONS 1 cccccccsccsccsccecceccsccsccecceccscnscnscnsensenscnsensensensensensensensensenscnscecceccescnscneceecnececcesenececceeesceensensensensensenss 91 15 FORD MOTOR COMPANY EXTENSIONG cccccccecceccecceccececcecenensenscnseesenseuseusenseuseusenseesensensensensaaeaneaaeauenaeaneaneaueueanenas 91 15 1 CERTIFICATION EE 91 15 2 FORD SPECIFIC PART NUMBERS AND SUPPLIER CODES 0 ceccecceccccececcucceccuecuecuccuuceecaucuutuutausu
52. OS accepied LIMOS Request due lon GADSL information en LIMOS rejected LIMOS Request rejected Ke MOS Request deleted all Funai bow Bea ot Gm RE eae rte message In the lower section of the screen it is possible to subscribe to email receiving in the different events The benefits of implementing alternative E Mails in addition to the existing IMDS messaging E Mails can be addressed to individuals E Mails can be watched and re watched any time independent from IMDS Users are informed in time without having to log in to IMDS E Mails show date and time of triggering event 2900p Companies users can decide if they want to receive E Mails who shall receive E Mails and in which events they want to receive E Mails All users can register to get informed about the GADSL update and possibly contained substances marked as confidential in own latest MDSs With Release 7 0 client managers are automatically registered for this message and need to unsubscribe if they do not want to get this information IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 81 of 105 INTERNATIONAL MATERIAL D ATA You can chose the events in which you would like to be notified by email When you click on Save the following screen appears Microsoft Internet Explorer 4 confirmation e mail will be sent to lona
53. Organisation Unit for these MDSs After saving the user receives a confirmation Additionally if the MDS has been sent to a customer the recipient of an MDS receives a message that these MDSs are modified Should your customer be using our Advanced Interface they will receive in their daily download file another copy of the MDS This may confuse them and they may contact you for an explanation though more likely they ll contact the helpdesk 10 6 Report Organisation Units without Users Org Unit Report To successfully use Organization Units each Organization Unit must have a user assigned Only users with the Organisation Unit assigned can view accept or reject MDSs sent to the Org Unit The Org Unit Report screen displays all organisation units without assigned users but containing created or received MDSs The menu Administration gt Org Unit Report is used to check the Organisation Units without assigned users Tampan ip cadi Uy i hialin pile EDS Core Team Dia F Campan S eae teed Leonnapoean Units without users having MDSs linked to Sa DDT HI io Ong Unit l 10 Zipeode City Country PREACH Cantara Teris AA eea RUSSseneim DE d Denira 218 ZG Ruts DE Weer F MDS Statistics gt MOS Admin F Cag ni Renan Prapti Diogas Onpampsanagg Sltefea Gil a wi filet The Client Manager needs to regularly check this report in order to assign unprocessed MDSs to Organisation Units If a supplier sends an M
54. Standangs inhouse TS 123 Hor Supper Remark EM eight J Gl Deveiopment Sample Report Ma hrs moie IMDS Service Center iS MATIRIA DATA SYSTEM Microsoft Internet Feplorer provided ry S OOF E fale EI w aa ce ih IATEDIAL Mite AS DATA Ingredient 22a a n Se gege Bun Erste ci gd ZA 111 cee D ey Search ER e MG neers E E Ge Sy os p Pte r MI eh W ep Details Meevetate Appt atinn ingadianta Component example_appl_id d Onin own dell Material agpart Super data Riacipierd data Gem found Basic Gubstanee oS MAX Application lead 100 0 ther application ip Hog of OD oreren Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 34 of 105 INTERNATIONAL EEN Aw MATERIAL DATA SYSTEM Microsoft Internet Teplnrer provided bry TD OOF a fale A S i GA D WW A ji TEA Mita As DATA Ingredients 222a ee n Bes WP wen rere oc gd JOG 0 eege D ZC ey lt Search a ER e MG ingredients eS ed a cece a CHAT WEE eg Details eerte f Antication Ingredients LGenptgert example app i i alt Ongin Den i Material wadpart Augal dala Daat S SUDSTaNce el IEN picaton HP Leg or Wahie feats gt Other application potentia prohibited dh nee tenat Note while application codes may always be viewed they can only be changed when the compo
55. TERNATIONAL MATERIAL DAT As A WE ATIRIA DATA SYST Micecoseft injermot KO Provided Fe Gel 5 Ansy ng Detatel Maar Mos Module Analysis type Decompesition mie Type Material MLS Classification Percent D y version 227447371 Geet j HOS SGuppkter EGS TestFirma bj s Certs ate Hame Manal 2974473 Basie Substance of expenditure Trade name intemal Mat No TTT Std Mit Mo asa s ier Beets cast steel simened steel IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 69 of 105 INTERNATIONAL 9 IMDS Analysis The Analysis function is a very powerful and valuable tool There are links to the Analysis function from the Search Sent and Received functions as well as the option to launch Analysis from the main menu The Analysis can be used to determine whether an MDS has any substances that are on a restricted substance list or perform a sort of where used for a specific basic substance or MDS provided the basic substance or MDS has not been deleted One of the most common use of the Analysis function is to check the compliance of an MDS or a group of MDSs with the GADSL or substance group The user may start the analysis for one MDS using the menu items Analysis gt Detailed MDS Analysis The selected MDS can be analyzed on all its substances
56. a cancebed by sender In the Follow Up detail screen you can enter a Follow Up date mm dd yyyy and a comment IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 63 of 105 INTERNATIONA L MA R DD https fewer model mde ndi do MYS MATERA DATA SYSTEM Microsoft Internet Explorer prowded by MS COL f E earn Article Mame newTel_6B4779 Partitem No Tae d JD SE D versin PATTON DI WP sent MBean HF oio tp Folie Up Date HLS MMU CH yy Duns Raguest Comment PL RCTITIEN With the button Save the MDS is saved for Follow Up With Cancel you can cancel the changes and return to the previous window An empty Follow Up date deletes the MDS from the Follow Up list Entering a previous date is allowed but the MDs is shown at the next log on All MDSs of your company which are marked for Follow Up can be seen by using the main menu navigation button Follow Up Using the button Edit you can change the Follow Up date and the comment With the Delete button you can remove the tickler from the Follow Up list By using the button Cancel the changes are cancelled and you can go back to the previous screen IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Amer
57. a ode Han sch bang User company id 1 MOP Search d JE zent 2008 FULL RSMS Certification for all Ford Motor Company programs HB rocco guarantee that 1 am a duty authorized representative or my employer to grant the BE ettification APF cttow up Gales certify t the esto emy in Oe oe ae rad shies one en view d S E production Bue Ge id service parts supplied i 6 Ford Mot arny f een a Jar a Marti Bel A ie Sech vo Cari Sc au on Ge d Eu a pe nad Mace he or Ee rao och SE ompany are in Compliance with bee et prohibitions heghighbed in D 200A ve ira ion of the Ford Resiieted WB Asministaton Substance Ma snagement 5 Standard WSS MOIP9999 41 Ett those area reputed Sa non Emplapt ii MLS MB messages AP certiteation Hote Receenmen WP son 1 Fill ROWS certdication mutt be concluded by 21 De cane mmm SE 3 bis t rt t 2ten diii Ana a RAE ai ll ei SES arts Ip HDS a i g in Bop MP sonngs noumonsents of aattion 4 ofthe Ford Fasbicted Rube tn amen agon bnti S rie ter panne A1 2 Options for t of PSG Late auban ron sher i aiea ai cht E Gei ER e Dart hasi G pnpnnO moin mi pani Gm teg Ga Ern Halit SE oe aubna E pal ppo pement Lli agree and certry Elres e 5 toen The certification applies to all products that a supplier delivers to Ford Motor Company This feature is only accessible to client managers or users with a User Certification profile All other users do not see this menu option For the certification all necessary inf
58. a pul ovasduutonusaeabonnnines 15 3 4 2 OT I PD EE 15 3 4 3 Gei ie e A E 16 3 4 4 E E 17 4 IMDS e E NEE 18 4 1 RECOMMENDATIONS anananonnnnanunsnnnnennrninnnaruroi onrar annar nan narar n AD Ar AAE D EDEP EEEEDEDEEEAEDADEDEDEEAEAEDEDEEEEOEOEDEEAEAEO ADENA EOE DED EE EEEE REEE Enararen nnne 18 4 2 BASIC SUBSTANCES IN IMD EEN 18 4 2 1 General information ON basic sufsiances ccccccecceccecceccecceececcueceeseeseaeenenaesaenaeadenaesaesnenaenaeeaesaenaesaenneneeneeneeness 18 4 2 2 Requesting the addition of a basic subsiance eee entnteee eee e een e atte teen naan ee eee e nena dane ee eeeaaaaaaeeeeeeeaaaaaeeessaaaaes 19 4 3 NWIENUCOP TION CBE ATE EE 21 4 3 1 Creating a Material Datasheet MI 22 4 3 2 als 24 4 3 3 Recyclate INIONMANON EE 36 4 3 4 A E a E E E EE O E E EEE E sume eieiaseen 38 4 3 5 POC ONIN AU a cae a a E E E E E E E E E EEEE 39 4 3 6 Special Requirements for Creating A Material MDS ccssccccccccccceneeceeeeceeeuseeeesenaaneaseeeesesaaaaceeeeesssaaaaseeeessananes 43 5 MAKING THE MDS PRODUCTIVE INTERNAL SEND PROPOSE PUBLISH ccceeseeeeeseecsseeeesseeeenseeseanseseenseees 46 5 1 DATA TRANSFER FROM SUPPLIER TO DHECIDIENT ruro nn nnar an nananana EDA n AAEL ADERE PADEP EEEE ranea annann anane 46 5 2 MDS CONEIDENTIWALITN 46 5 3 AR S i EE 47 5 4 MDS DATA HANDUING enteiccnccnconencxesenens rece SEN ewaannis analveann cicsrniyinyt wont nnn twinnyyninnwtmniseanieinwinpnis ne sure ENENE NEEN NR
59. am Wag UI E mail P USD arr F Contact Purs TT TT Last name Mustermann Telephone No 123456789 First name M x Fem Ho Valid a3 of OS 1a F008 ali mt MDG Admin Client Manager he The Clint Manager had gat ap the Z DrtAlpez to administrate the MOSS auus USES and Contact persons of ei M Wis Statistics A Client Manager can change data or create IMDS users for his company It is possible to assign Read Only profiles to users which do not have the capability to change data but still have access to the data In creating a new user the Company Name is displayed automatically and cannot be changed The User ID is generated by the system and cannot be changed either Last Name First Name E Mail Address and Telephone No are mandatory fields After saving an e mail will be generated and sent to the Client Manager Before creating a new user make sure the email address on your profile is correct This e mail contains an Internet link By clicking this link an internet page is displayed which contains the user s access data userID and password By clicking the button resetPW a new password is generated for a user In this case the Client Manager will receive an e mail with a link to the access data which the client manager can forward to the user With the resetPW locked users can be reactivated In this case the client manager receives an email with the new password for the reactivated user Furthermore
60. and user assigned to the ID IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 12 of 105 INTERNATIONAL 3 MDS Login Microsoft Internet Explorer pro oj x 1 Please enter your User ID and password Select the language User xyZab 12 Userid forg Password EE VEER Language English D After registration see 3 2 Company Registration procedure the users get initial passwords which have to be changed at first log on After a password is changed it expires every 90 days or after a password reset by the system either through the new password button from the login screen or from the PW Reset button on the Administration gt User screen The password has to consist of 8 to 12 characters Allowed are ASCII or Latin 1 ISO 8859 1 characters The use of at least one number is mandatory If you enter your IMDS user name and password you then access the actual IMDS Here you can chose the language of the application Chinese German English French Italian Spanish Portuguese Japanese or Korean and change your password By selecting your language you will be selecting the language of the IMDS prompts IMDS will not translate the data entered into the data fields English is the agreed upon language of IMDS for data entry https Avww mdsystem com MDS Log SEE Please enter your user ID and
61. anisation Units A Y a a a ih BO MATERU J va TA MP wen Anmenistrator ME Agen Ee PAD S Selection of MOS Org Une Action emen All Crg Linits Seacntor Gen Wm e SE M Contact Porson A REACH Canaris 7 iterna found d No ArticieHame Partitem Ne ID Version Supplier 1 Aluminum Test Maternal DEA 2297208 1001 EDS Core Team M Trusluger 2 Test 234234 3510 1 EOS Core Team wos Stasies RAR REN b MDS A Am ag tind Epnag EE E Solutions ve eme f Proart MB Log of EP ote messane ei D grote With the menu Administration gt MDS Admin the Client Manager has the capability of assigning MDSs to Organisational Units in their company Through using either the selection received or own MDS the Client Manager gets different search screens for selecting MDSs To select multiple datasheets from the list returned by the search just select click individually all desired datasheets on the list When all selections are made clicking on the apply button will close the window and IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 85 of 105 INTERNATIONAL return to the previous window If you are selecting from more than one page only the selections on the current page are moved when the Apply button is clicked The Client Manager then selects the new
62. ansmission of data over the Internet can only be guaranteed when the data is appropriately encrypted At this point the Secure Socket Layer SSL Protocol comes into play SSL ensures that no one is able to read the data encrypting and that any data change is noticed using a hash code Finally the server s specific identity is also secured e g users are not able to ping the actual IMDS servers and get a response 2 4 3 Web Server The selected Bea WebLogic Server provides another means of protecting customer data The protective features are employed in conjunction with the EJB architecture Enterprise Java Beans that is implemented in the application As a rule access to IMDS data is only allowed for authorized users or users who have special rights within IMDS Authentication via user ID password allows access to specific web areas depending on the user or application profile in question Furthermore the server provides encoding support in form of an SSL protocol 2 5 Application Security The supplier companies in IMDS have to register their users with HP The users get passwords which need to change every 90 days or after a system password reset New passwords must be different from the previous one and contain between 8 and 12 characters capital and lower cases and include at least one 1 A demilitarised zone is a part of the network belonging neither to the internal network nor being directly a part of the I
63. any ID The company ID might be that of an Organizational Unit The rights for the users to see the requests in both the supplier and customer companies is the same as the existing sent received MDS functionality When creating an MDS request the requestor needs to specify which org unit within the requesting company the MDS shall be sent The deadline date is the date when the requestor expects to receive the MDS All chapter 4 fields from the request will be copied into the chapter 4 entry of the MDS created for this request or assigned to it assigned MDS The request status is set automatically The user cannot change tt Search Button Ty AMS MATERIAL DATA SYSTEM Microsoft Internet Caplorer provided by 05 CO d Gel MBS Request z Lebi Aequest Recened i Sach Anan ant Status DD BC mate 46 items found Ordered ascending by SEart tem Ma bern A Baoan No Partitem Ha Itu Daseription Projest Deag ie eS ub E 2 el yon EDs ii Gas Wau Se intematonal i compl d JEDEN 43 web vn EDS 13 04 31 2006 Sp Intemational 1 dei 44 n EDS 17 GO LO0D6 SH Intemational 1 cmpi S006 GD Level 2 31 recd D ia00T Orqanisatiorsein rect 6072006 SB international 1 emp DCD Vokkswagen 107 awat WE Any ae ae fect nected nec received The supplier can view a list of all customer requests that he is expected to fulfil Then he creates the requested MDS and sends it to his customer The request is considere
64. are requirements your data must meet so it is a good idea to read the ones that pertain to your product Note Recommendations are frequently added and updated so it s a good idea to check here every time you login Dy ittps fewe model mde nde de MiS ATTRA DATA SYSTOM Microsoft internoi fxplorer provided by i COT E Blk Ci EI a a JATERIALDATA Recommendation Recormerealion d RI 7 Show Latest versions MP search ed initial Date Last Madi Mi MUM o Desmi anahi DO 1LE2DD4 Anaan IMOS Basic Substance ri Archive A Went Changes Search IC k Strate Changes HF oe Up MMOS Request DVIS 02982008 MDS O01 Gitral Structure Don Ion Engen S3pzD0g Ing a DN Ee Depp O2N62007 IMDSO02 Fiat Bill of Materia FEOM TB one mon Engen Be deen Oayts 2007 today i ageman 10103 OS202007 MDS Gr Rubber Elastomer Maberial daon Compositions E 003 ipo Engenh EZ E ora four Ermtcp MP somegs DSA AD og Ki il van fount i HP Lop of 0269009 OG 7201 MOS GM Tedles DEUS Tod a ke The abowe mentoned dates reser io when a released o changed necommendation wees published on This Sinpen Therefore they eeti zkd e dior fees the dalezrer ssecd kafe rocii PGF file iB Feta DN wi iim 4 2 Basic Substances in IMDS 4 2 1 General information on basic substances Currently IMDS contains more than 7 200 active and more than 250 deactivated basic substances Besides the common information such as name CAS number EI
65. arted 3 1 Basic Requirements For accessing the IMDS you need an internet connection and a browser Please use one of the browser versions supported by HP you find these versions on the IMDS Public pages http www mdsystem com gt Public pages gt System gt System requirements e g the Microsoft Internet Explorer Version 6 0 Firefox 2 x or Netscape Navigator Version 7 1 or higher It is highly recommended that you not use a popup blocker Certain areas of IMDS are not available if using a popup blocker and the helpdesk may not be able to diagnose the problem If using Windows XP Service Pack 2 SP2 a popup blocker is automatically installed and this must be disabled before using IMDS Additionally if using XP SP2 you must allow script initiated windows under security settings If using Internet Explorer you may have problems if the Privacy setting is set higher than Medium or all ActiveX controls are disabled In the internet options of the browser please enable Java Scripting If this is not correctly set up you will not be able to continue actions in the application Follow the prompts to complete the process To avoid issues when working in IMDS please do not use the browser specified keys for example back Note To ensure maximum security it is necessary to exactly follow the directions in the security section of the International Material Data Systems homepage 3 2 Company Registration procedure Note Each co
66. assword is generated and a mail is sent to the Client Manager containing a URL where the new user s access data can be seen A new user must read and accept the IMDS Terms of use at first login Therefore we would prefer that new users get a new ID rather than reusing an old ID Note it is the responsibility of each company s client managers to maintain the accuracy of the user and contact person data For system security no one should be using another user s ID and the helpdesk will not reset passwords unless the contact information on the ID including user name matches with the requestor information 3 3 Ways to use the System There are two ways to use the system The free version of IMDS uses a browser to create and process MDSs and all actions take place online The alternative method includes extended functions and allows the user to communicate with the system outside of the browser interface This method is reserved for companies who pay a fee IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 11 of 105 INTERNATIONA L MA R 7 3 4 System access To use the IMDS system direct the browser to the URL http Wwww mdsystem com Then click the button System Login The system may also be accessed through the link on the Public Pages Public Pages gt System and then click on the Syst
67. ate a list of MDSs to analyze through this option Using the Add button an MDS or Module can be searched and added to the MDS set to be analysed A Certificate of Expenditure Analysis differs from the Detailed MDS analysis in that the Certificate of Expenditure allows you to analyze a group of MDSs where the Detailed MDS analysis allows you to analyze one MDS at a time A My MATIRIAL DATA SYST LM Microsoft Inuigrpet Txplorer provided by ms cni v a ei E ia a o Certificate of Expenditure MP menu zeg CO Classification Code Crete Mi Angbegzg Name Cerificate z z of apendium L 3koduke dt L zCrpbuon Version Basic Substance SO Basit Su tztomp CAS No MW Log ot C Basic substance bet Ae rei subst Group Basic duromers O GADSL category duty tochec lane CO wes No prohebihed O ves No REACH Su ved O N Confttertial Substances m GALS Ie Last GADSL update arity CO REACH SVHE application Cade SS Appaication Concentration of Basic Substance gt O Rule based selection Nonstandard election es Ga K fel MEMES WATERIAL DATA So E an ed Gertie of Erpa m fe RA f RA CG RA e Goaper in brake linings H D 9 2 3 Specific Substance Certificate of Expenditure The user may select a basic substance using the Select button which will bring up the substance search screen What is useful about this option is that if you have a customer who wants you to resubmit due to deleted
68. ate information given However the MDS can still be sent In some future release yet to be determined the MDS can no longer be sent classifications 1 to 5 7 1 or 7 2 and weight greater than 25 grams Recyclate information for materials less than or equal to 25 grams is not useful for IMDS purposes Check Microsoft Internet Explorer provided by EDS COE ell x Check Results gt Check Results Warning PVC 11126833R WPV 167A Recyclate information has not bee To ensure data consistency and quality the IMDS check procedure indicates an error if the total of post industrial and post consumer content of recycled material is gt 100 Due to the changes in how Recyclate information is coded data from MDSs released prior to 3 0 is not applicable and not viewable in IMDS Releases 3 0 or later Recyclate information can only be added to MDSs modules in edit mode Therefore it is not possible to update add Recyclate information in released MDSs or modules 4 3 4 Supplier Data Chapter 3 Supplier Data is where you enter contact information for the MDS and select the Organization Unit if your company uses them In IMDS terms your company is the supplier of this MDS The Contact IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 38 of 105 INTERNATIONAL drop down list is created through fun
69. aterial_A in one MDS may have different recycled content than a reference to the same material in another MDS Although there is a Recyclate Information chapter on the MDS since Release 3 0 the link remains visible but is greyed out Should the user click on the Recyclate information link the following window will appear F brtps iegrer model mde ode de MS MATTRIAL DATA SYSTEM Microsoft Internet Cuploror provided by MS COT izle E Nd N i E 2 we MB WATERIALOATA Recyelate information A MP wen Haer 21727 PLATAT 008 ede D 714727 ese Mr Apeyciale MBP sy at Lu Im uodtgnts Sante MOS release 3 0 nbtyclat informaban ra part of th Ingredients Pore lan ameen chapter 1 infoomanon F Dupebee dala S Pecyolabe information is oniy appicable for references to materials of certain IT PARA Gan Case ations under componens and semicomponents d cop cit Tike menu fem Recyclate information in the lef mnigation menu will be rempred shorty The Recyclate information screen can be reached by clicking on the tab Recyclate on the material details When the tab Recyclate tab is clicked on the right side the user will see the recyclate information belonging to the selected material in the tree The user is asked if the material contains recyclate which is by default already answered with a no If the selection is changed to yes a valid value must be entered in at least one of the ranges content of post industr
70. c substance However there has to be a remark that the history only goes back to when it was introduced Le Release 2 2 December 2004 4 2 2 Requesting the addition of a basic substance If a basic substance is not yet listed in IMDS a workflow can be started to request basic substances in IMDS The Menu item Basic Substance Request can be chosen from the navigation ZC ME MATERIAL DATA SYSTEM Microsoft Internat EiO CH provided by ma O08 a IBI K th E Miess nent model mdr eds devioghnSuccess diforha SEO T0 V SES wo TS CH a Sg ER K Ta e M Z di KN ST Se WATER IAL DA LA ETa i eate MP soarcn d BI MP sont HP received Bregen Lig Welcome Phas Request t cl to j E asminiairaien r IMDS HP Salistea pIE L aban S im Hick IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 19 of 105 INTERNATIONAL MI GN k If a user accesses the Basic Substance Request menu he will see all requests entered by him The list shows name and CAS No of the substance the date the request was submitted and the state of the request new sent enquiry modified closed From that screen new requests can be created or existing ones be modified and all requests can be viewed ZC Ms MATERIAL DATA SYSTEM bicnopett Intermot Pxplorer provided by TS
71. cable Substance Management Standard except those already reported as non compliant in IMDS The user needs to certify using the AML GSDB code E MOS MATERIA DATA SYSTEM Windows Intornet Explorer provided by EDS E IBR http fve derer confiogn uooess dotfonoeftefresha A DATT st WI Pv he NN Sa a E WB WwW ATERIAL vi 2 MATER LEATA Certineation Cest cates To Cemit FULL REMS Ceniicalion for AML programs AP sant FULL RSMS Certification for all Aston Martin Lagonda Ltd programs E Received fem rantee that I am a duly authorised represent a a corer A grant ihe following certification Hroar up eby certify to ihe best of my kiowledpe afler all productis production er senice parts supplied to Aston Martin Lago en T d re Se fiat a ts Compliance with ihe substant prohibitions highlighted in Int annual sue of ihe Asion Martin Lagonda Lit Resincted Repartante and Recytianle Substance Management Standard except nose already reported as non me i HD uns Request E EE noth emoe me toquiresnana to mgd AN of your parts ev Ge ek DCH MP contcation vg TE secon of Aslon Martin Lagonda Lid Blesticte A ge geg able ike lable Substar 3 Geier 2 Upbons for re geng IMS Listed Subsiances bom ehre well De ipagi ond C ls d r H Dar De pin bass oe nein Goon Hie pats bean obs ep a tatoo Oho pampam re mens amg d Settings p L e V DATS Grau e gue a eniorement 11 agree and certity The certification applies to all pro
72. character string tubos in the name To start the search click the button search Itis always best to search on the company ID or Org Unit ID There are many companies with duplicate names in the system where company IDs are unique Whoever is asking you for the data should be able to give you an ID of where you are to send it The results of this search will be displayed in the lower area of the window Highlight the desired recipient company or Org Unit and click on the command Apply to name the highlighted company a recipient of the MDS Note A word about Organizational Units You may need to send an MDS to a specific Organisation Unit within the recipient company or the roof company itself It is important to know where to send the MDS and it is always good to verify the IMDS number before sending as many companies have duplicate registrations If sending to an Organization Unit only those users with the receiving Organization Unit assigned can accept the MDS Additionally if the MDS is assigned to an Organization Unit only those users with the sending Organization Unit assigned to their ID will be able to view the MDS in the Sent list IMDS Service Center Europe Telephone 36 1 2981536 or email imds helopdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 40 of 105 INTERNATIONAL r MA RIAI Additionally a single roof company can appear only onc
73. chromate l y Basic Substance Carbonic dichloride polymer with d A 1 methvlethviidiene ihisfnhen Name The user can select to insert at the beginning at the end or somewhere in between the node list of the current parent node IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 25 of 105 INTERNATIONAL E http 199 42 248 73 Move Microsoft Internet Explorer provided by EDS COE Ingredients i Ingredients Move Move Carbonic dichloride polymer with 4 4 1 methylethylidene bis phen Insert position Atthe beginning lead chromaterv Above selection At the end S Internet After selecting Move the ingredients tree will be refreshed and show the new position of the node For an attached or referenced MDS you must move the entire node If you select a node where the movement is not permissible you will not be given the option to move it The Details Screen and the Information Contained Each MDS module has a create date a check date and a release date These dates are displayed in the tree details From the node details the user can jump to the IMDS Recommendation screen where the Recommendation versions that were valid when the MDS module was made productive or released related to the check date can be downloaded Dy iS
74. components created since release of IMDS 7 0 the usage weight type kg m kg m or kg m of the semi component must be entered An error for newly created MDSs Modules of type semi component in Edit mode will be generated if weight type is missing or specific weight entered equals to zero starting Feb 16th 2010 Semi component MDSs created by ZVEI Rec019 Company ID 102677 are excluded from the following checks a No check of 10 rule for confidential substances including wildcards for highly confidential substances b No material substance checks known as SC90 checks c No substance range checks All these checks can also be carried out for received datasheets before accepting them Throughout the application whenever the little check icon in the toolbar is active checks can be performed for own already productive MDSs to be proposed or published and references in MDSs Up to IMDS Release 6 0 own productive MDSs can be proposed to further companies or published though containing parts that are not valid anymore according to current check rules This will be changed so the check rules of the time of proposal apply The following checks will be performed against references additionally and may come up with warnings d Range of portion must not exceed allowed percentage Formal Checks of Release 4 0 e 10 Rule for not specified substances f Different node types on same level Special checks creating materials I
75. csetancatistesiwasetauiniesstaaisesaiesduaseiauiseli SALERAN EEEE T ETEEN EEEE EEA 72 9 2 2 Non standard Selection re 73 9 2 3 Specific Substance Certificate of Expenditure cccccccccsseeeeeeceeecnneeeeeeseaaaeseeeesenaaaeaseeeesssaaaaceeeeesssaaaansessesaaaaes 73 9 2 4 Substance List Certificate Of Expenditure cccccsseeccecccnnnaseseeceennsssseeeceenaaesaeeeecenaaaesaeeseesanaaeaeeseesaaaaeesessnsanens 75 9 2 5 Substance Group Certificate Of Expenditure ccccccccccnseeceeeeeeeeaneecesecaaaeeseeeesesaaaaaseeeesesaaaaaseeessssaaseeeessesaaaaes 76 9 2 6 Classification Certificate Of Expenditure cccccccssseesseeeccnnsausseeeeenaausceeesessnaacsaeeeeesenaaecaeeseeessaaaaeseessaaaaaaeseesaas 76 9 2 7 MDS Module Certificate Of Expenditure nans00aaaannneeannannnnnnannnnnennrrnnnnrennrnnnnnrennnnrnnrennrrnnnnnnnnnnneenn nrn ennee ennenen 77 9 2 8 GADSL REACH SVHC Classification Certificate of Expenditure ccccccecnseeseeeeeeaneseeeessnaaaaeseeeesensaaansneees 78 9 2 9 Confidential Substance Certificate of Evpendture rennene 79 9 2 10 Application Code Certificate Of Exvpenduiure eneen 79 10 IMDS ADMINISTRATION EN 81 10 1 EAA E TET E OET E T E T EE TE EE 81 10 2 Wl ENER e EE E EE EEA O A E EE N E E A 82 10 3 CREATE AND ASSIGN ORGANISATION UNITS TO THE COMPANY 2ccccececcecececcecececcececuenececueaecececueaeseceeaesecetaeseseeaeseceraeness 83 10 4 ASSIGN USERS TO ORGANISATI
76. ction of MOS Rule based selection phe SZ S00 items tourd e E 2 3 141 57 181 7 Ge Se 2 na Hame Lentz E Supgiter aaa e mena nnas GRO EUS Com Team Hppentbig 2 Component 123273 qerete 123279 0 01 EOS Core Team 3 JAB RECEIPT ST 3137 020 727 0 04 EDS Core Team 0 4 TabReceptacie Temian 261436 VR200 44796 0 01 EDS Core Team E 5 Tab Receptacle Ternian WAITSA Gd Tan DD EDS Core Team It e HIJAB 750A r1 EOS Cone Team i D KE Ra fSBGI6 7 EOS Core Team Al ogor a 352 1513271 EDS Core Team j 4 Clip Gh ECO EEE bree iia 001 EGS Core Teamy ihi 10 Tey 2273197 227319773 EDS Core Team l 11 Tel zaai Se EDS Core Team IO 12 Tel 22702 KkkGskk HE EDS Core Team IO 19 Teil 2779773 2279273 1 EDS Core Team IO 14 TH aa 2274223 2 EDS Core Team j l 15 Tal gars 22742234 1 03 EDS Core Team joj 16 Te 27290 TMD EDS Core Teamy i7 Teil 22001 227HO1 3 01 EDS Core Team 0 18 Tei 227340041 2273901 fa EDS Core Team 0 19 Copy Teil 2273401 2273407 0 01 EDS Core Team IO E a ormene Sa B Feng DN e tree The Detail Button shows all the substances in the MDS according to the selection forbidden requires declaration 9 2 9 Confidential Substance Certificate of Expenditure From time to time substances may have their GADSL flag changed or the substance might have been added to the REACH SVHC candidate list While a user may not mark confidential a substance that has a flag D or P
77. ctions the client manager has access to under the Administration gt Contact Person option The Contact Person lists and the User IDs are separate lists A Contact Person may not have a User ID and Users may not be Contact Persons If the correct Contact Person does not appear in the pull down contact your Client Manager to have them added A contact persons are company wide contacts i e there are no contact persons assigned to Organisation Units When the Contact person is selected their information will automatically populate the boxes at the bottom of the frame If the information is not correct contact your Client Manager to have it updated The Company information at the top of the frame will always be that of the parent company although you may assign this MDS to any Organizational Unit that you have access to You may only select Organization Units that are attached to your ID The Organization Unit default is the parent company If you do not have an expected Organization Unit available contact your client manager to have it added to your User ID Dy hrpa model mde adr de MOS MATRIAL DATA SYSTEM Microsoft Internet Cxploror provided by MS COL 2 IBI c v i el Ia PN ERIA LDATA Supper Data ven Heem 14737 16017 00 kee D 714727 Liege e uppis dale A aah MOS Saus Edi moce Be Company EDS T Ireesodigrts DUNS Numer Re le CH i Elapn irate E28 Hunoglatm l Suogier dala DE Germar T Riigi gia tact Per rT oon Te
78. cturers basic requirements is the ability to view and analyse all data of a material datasheet MDS sent to them It is important that a maximum amount of information is displayed and at the same time provide the required data security in order to protect the suppliers The data needs to be available in an on line system as well as for the data download interface to off line systems In order to protect the material datasheet from unauthorized access data access is limited within the system and the system itself is protected from unauthorized infiltration The following paragraphs describe the system s protection from external tampering and the mechanisms within the application which guarantee authorised data access only 2 1 Physical Security IMDS computers are kept in the HP s own Service Management Centre SMC The HP SMC ensures the servers physical safety and provides the appropriate infrastructure network availability protection against system failure etc Only authorised persons operating and system administrators have access to these machines making physical manipulation or impairment of the operating system extremely difficult and unlikely 2 2 Operating System Security The IMDS system uses the Unix operating system Only HP administrators are allowed to access at an operating system level HP standard procedures guarantee protection against external attempts to gain access to the system IMDS Service Center Eu
79. d to be completed when the MDS is accepted It is also possible to assign an already sent MDS to a request or to reject a request The result lists in this section can be printed into a pdf file or alternatively by using the button Export be exported into a csv file Whereas the online result list is limited to 500 hits maximum the export file enables the unlimited view of all results The system provides functionality to handle both incoming Received requests and outgoing requests Own requests The requests will be listed and a search function is provided There is a statistics page where the user can see the number of requests by state the sum of requests and requests that are overdue IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 49 of 105 INTERNATIONAL Wi o CH Aw MATERIAL DATA SYSTEM Microsoft Internet Teplnrer provided bry TD OOF E fale D e Ki d i OG a ER 3 WATER MATH ADATEN MDS Request ath lt MOG Request Search V DT Search Cnters Mo EET Origin Type of MDS Recenand all ze d JEDEN Baan Li Deanne date trom 0120006 bo UD S020 MRUGA Y Led Request Stat a Teques Status ae Open requests WP rcttow Up a aiii Eog Raguet MOS Recipient Reg en erkinp MES Supnlier awaiting SOCepiance BELU E system Admin Aasinnerl MOS completed HB mseninistration si hes ate reyected
80. ducts that a supplier delivers to AML This feature is only accessible to client managers or users with a User Certification profile All other users do not see this menu option For the certification all necessary information needs to be provided to AML either through the AML supplier network or using the IMDS In the main menu the above mentioned users find the option Certification after reading and checking you can check the box I agree and certify 11 2 AML specific part numbers and supplier codes The part number for the recipient AML must be correct Part number in the Recipient Data AML creates a file of all acceptable part numbers and IMDS performs a check against this file and will not allow you to send with an incorrect part number If your part number is not in the file please contact the AML helpdesk and not IMDS to have your part entered Similarly if IMDS is not accepting your supplier code please contact AML to get your supplier code added to the file Since there is no cross check between IMDS company GSDB and part number in IMDS you are responsible to ensure that the part number submitted is actually one that AML expects to receive from you IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 89 of 105 INTERNATIONAL MATERIAL DATA gt Company data Windows Internet Explor
81. e If you need to send to multiple Organization Units within the same roof company you will need to copy copy to send different IDs Also you cannot add your own IMDS company to the recipient data After the recipient company organization Unit is selected click on Apply and the Recipient data screen appears which displays the chosen recipient F hrpa model mde adr de MYS AATTRIAL DATA SYSTEM Microsoft Internet Cxploror provided by MS COL E II E W H a ERIA HALA Recipient data SSES 8 ven Heem 14727 TST ST 008 ede D Pato pg MOS Feckasrt date F sous MDS Status Edi mode SH TE mum deen four T pidin Ho top comp Org Unit dame Internal Mat Drawing He Recip Status i 1 gam Dips AG De est Pat mog You should note that once a recipient is added the buttons Send and Propose will no longer be greyed out If you have not released the MDS you will have the option of either Send or Propose If you have released the MDS you will only have the option to Propose If the list contains more than one recipient you will not see the Send command because this function is active for one recipient only If you have previously internally released the MDS you will only see one new button Propose Repeat the above process to add more recipients You may add as many recipients as you wish to the recipient data page provided you haven t already invoked the Send command Remember an IMDS par
82. e list Zesch fO Bee f Cone iB Fey B tren fA E j MATE AUALDATA Status received MOSS SEET SE e rmp MR Search Crgpng Saus oppn Moss d BT D4 items found Ordered descending by transmitted dm Baesch No T Aricle Name Dverion Partinem Ha ad irom iomp Lalnio Stans 1 E Si 7133639 001 555E OaS620R8 Enoia 1100 naen 2 E WEI EA HSSE D2COGCO0DD8 Erna 1100 nen d ariatyst a P 71356772 CHAT D3COGCO0D8 Enoia 1100 raen Bn d E WEE I CEO Dora ORE Enda 1100 jien D eeponpant T6281 ten 032242008 Enovia 1100 nsen Beea 6 EEYEpEPX 7125067 001 dorsi 1842000 Enea 1100 naen APF cttow up T OS FLY Bp FRR T12501 7 uuu OS0R Enos 1100 nen H RE Ee ER Pend DUU DAWU Enga 1 100 Dan Bug pement 3 9 Dy Em EP TI2557 001 adtad panamos Enoaa 1100 nsen 10 CPA 0 sre Lis Bs Os242008 Enova 1100 nsen WBrcminisraoon 11 8 ELY Ep EPA 712538 1 gg faea2008 Enovia 1100 naen 17 E BLY Bo EEJ 7123797 1 CrNOoS OSS20R Enea 1 100 seen HP a d 13 E ELM Eer EP AF n GPHUJ DO4T200D8 Enoia 11T nen ege inn id m Ely E EPH WkIVEA CPNDS D3OACO0D Erawa 1100 nen Racgeugen 15 Ok PART T258 1 CEH12 amida Enovia 1100 nsen A 16 s PARG eDn i GG MAT S01 089072008 Phi Global 3 seen ke ADOBE BETTS 00 S INE eG fae sagen 18 m ma lLCLIDSL 6179 7 BLELIDSI 10102007T itm230 6792 seen 13 m ISL Ta 69TH IA PL CSTOS 10102007 itm2i30 ero seen MP Log of 20 E PL Tee Op be 1 PLES TOS ON OGODT ieman jera zeen
83. e the material symbol For thermoplastics the entries are according to ISO 1043 for thermoplastic elastomers according to ISO 18064 and for elastomers according to ISO 1629 The created symbol can be edited on the Ingredients chapter DE MATERIAL DATA SYSTEM kicrosoft Iniernot Gaplorer provided by DS OOI K fale Lg w Creation of a new mi WD race Composition of the material symbol reaala D rw i Morule The apickeG matena Caaatfr Afon pennies Cream Of Name and Symbol eld cants using Wapdis S ierbons derved trom he MOS Basic Pomer List Therefor please Select re symoolsabbreiated Lens aupatze for ie maternal Classiication Meo Thenmoplastics Pica ot Basic pohmers ISCH 10831 Er IMDS Service Center Pllezstreg orcbao materiet IC 1043 3 Ptaabcerg SC 1043 3 pebopnai Fame Garant IS T Ooptonah COMpOseO own Gw 20 ema CI m Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 43 of 105 INTERNATIONAL Internal Material Number and Standard Material Number There are two material numbers for a material datasheet The first the Internal Material Number is available for all material classifications This number is for the supplier to use however they want to refer to their own materials This field is optional The second field the Standard Material Number is available only on materials tha
84. ea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 66 of 105 However if someone wants to make a copy or new version of a component semi component or material that has a deleted MDS attached they will get an error message and the deleted MDS is removed from the tree When you decide to delete an MDS several issues have to be considered e Has the MDS been attached to another MDS e Has the MDS been sent to anyone e is there more than one version of this MDS The answers to these issues are described in the following paragraphs Has the MDS been attached In both cases if it has been attached or not the MDS can only be logically deleted which means that it is marked deleted and cannot be searched for and referenced any more but is visible in the MDSs where it has been used Has the MDS been sent to anyone An MDS which was sent to one or more companies cannot be physically deleted since the recipient has already seen or even accepted it After the deletion the recipient company is informed but still able to see this MDS in the received list and the MDS will have status cbs or Cancelled by Sender The MDS is no longer available for attachment Is there more than one version of the MDS If an MDS has more than one version the user has the opportunity to delete all versions at once This can be convenient for example if a production run has been replaced Upon deletion
85. ed the Next button must be used i Aai o aaa ei genir E 227a 715 00A EOS Core Team j magapi Dt EDS Core Team io After clicking the Analyze button the analysis is started for all the material datasheets that contain substances out of the selected substance list IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 75 of 105 INTERNATIONA VW A R A OgCRIAKCE ERC TSG MDS MA TORIAL DATA SYSTEM Microsofti Internet I aplorar prowided try Ens cor dl Le IN Poon Selection of MOS Non standard selection jazy 106 items tound NaS Mi TEDi 101 10017 7101 1 re a ate a TestarTransachon 2274199 0 01 d Tie Ten 2248 1 D E testi 2275035 i 6 fest test 2275040 i 7 ieia 22637437 0 01 H tese mat cercrespended 2067979 001 3 biie anahais 2309749 0 09 educa 10 Teas Material i 2203077 i 0 07 ii TA Joe 2 2285634 1 12 TEDAP 12315678 2267106 70 01 18 IsiTel KEES id TEST ANALYSE 2960697 0 01 15 SO PINIO GOLD FOR Tis 0468146 4 TSE Ss 101 16 Test46 272959072 10 01 17 i 2797557 70 01 123086769 230148371 2301484 0 01 CH W a th I K ai Yi H RK S Mod eho DALEY WP ony Agen Darica of bpene Analysis type Daer substance list Renault Complete e E 21 5 4 5 61 PartitemHo D Version Supplier 77 I a Cone Team Of EOS C
86. em Access link at the bottom of the window a Bess fii reste Tas j L Qro O haf Pew Zoe s JE Gs e El en pas bie Fb rb edy pp Deet ZK Sire out how Kaezba The start window will appear F https www mdsystem_com IMDS Microsoft Internet Explorer provided by DS COT cornputer in a secure and cornfortable manner The system offers a broad range of innovative Capacities being updated continuously For further informadon please contact the IMDS Service Center Here you Can download the up to date IMDS user manual as PDE or as ZIP Here you can download a walk through on creating 3 material in IMDS and creating 3 component in MOS inportant user nronation 09 16 2008 Downtime on Thursday September 18th Please take note that we will have a minor maintenance downtime on Thursday September 18th from 12 30 to 13900 CEST GMT 2 09 11 2009 REACH training by AIAG Find more information about the REACH training portfolio by AIAG here 09 11 2008 Change of the 10 check rule Please get informed in the IMDS News page about the change of the 10 undeclosed substance check rule 04 24 2008 New IMDS Release The IMDS Release 6 0 is available since April 24th 2008 If you select the Log on button you get the actual Log on screen You are not allowed to select your User ID and User IDs remain constant User IDs are usually system generated and follow a pattern comprised of information from the company name
87. ement that ideally protects the security of the data We have been doing this for several years and up to this time we are not aware of any breaches in security 5 2 MDS Confidentiality To guarantee to suppliers confidential handling of their data by the recipient within the IMDS system the supplier has the option of flagging basic substances in an MDS with a confidential indicator Confidentiality means that the display of these basic substances in the tree structure is restricted This protects certain ingredients and recipes However you cannot mark any declarable or prohibited substance or joker wildcard as confidential and many customers are restricting the use of undeclared substances including those marked confidential to no more than 10 of the material Confidentiality does not apply to the basic substances analysis or the list of basic substances and where they are used However these analyses do not reveal any information about the structure of an MDS Should there be a need for a user in another IMDS company visibility to the substances marked confidential the client manager of the company that creates the material MDS can grant specific users in another IMDS company visibility to the data through the Administration gt Trust User option It is assumed IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas
88. en search gt accepted MDSs gt Copy gt in the copy screen Forwarding The forwarder has to fill in the Supplier Data with his own details and to chose a recipient or several recipients in the fourth chapter and pass this unchanged MDS to the customer The EE rules apply if this Forwarding function is used If an MDS is sent the Forwarding allowed tick box has to be left activated in the fourth chapter when the MDS is passed on Otherwise the recipient cannot forward this MDS Only accepted MDSs can be forwarded There can only be one Forward version of an accepted MDS An accepted MDS can only be proposed IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 53 of 105 INTERNATIONAL A forwarded MDS may not be edited except for Supplier and Recipient Data A forwarded MDS may not be referenced only the originally accepted MDS can be referenced 5 6 The Check Procedure No matter which of the previous options are selected when the button is clicked the Check procedure is initiated the check procedure can also be used from the ingredients page through using the icon in the toolbar When the check procedure is started the MDS it is automatically checked against all the general and recipient specific rules and error messages are displayed in the Check Log Errors must be corrected befo
89. ent or roof company can only appear once If you need to send multiple times please use Copy Copy To delete one or more of the recipients use the Delete command The action is carried out for highlighted entries only A recipient can only be deleted if the MDS has not been accepted by the recipient Once accepted you cannot delete the MDS Immediately after adding a new recipient or later with the Modify command another window will appear to enter the company data recipient company data IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 41 of 105 INTERNATIONAL E https Avww model mds eds de Company data Microsoft Internet E A C Company data Recip Status edit mode Recipient KPTest Company Org ID 4893 Internal Mat No Assembly Rel 6 0 Name Drawing No Drawing dated Drawing Change Level Report No Date of Report MM DDIYYYY Purchase Order No Bill of Delivery No supplier Code 12 545 6 789 Reason for denial Transmission Check Date not available Forwarding allowed yYes ONo B e internet By adding the recipient specific information at this time IMDS gives the user the capability to only have to enter the MDS once and send it to different companies with different part numbers It should be noted that t
90. er of a product may be responsible for the product for its entire life operations use removal disposal etc due to national and international environmental legislation for example the EU Directive on End of life vehicles hazardous material legislation etc In addition to this the suppliers will have to provide information about the materials used in the product in order to deconstruct the commonly used materials provide input for scientific analysis of the composition in addition to classifying levels of danger related to the materials This requires a detailed knowledge about the composition of the materials used In a joint venture project the companies Audi BMW DaimlerChrysler Ford Motor Company Opel Porsche Volvo VW and EDS EDS was acquired by HP in 2008 therefore now referred to as HP formed the team Material Datasheet EDI EDI Electronic Data Interchange based on using Information Technology IT to collect the required MDS data from a supplier The concept was realised with the internet based International Material Data System IMDS with a central database maintained by HP that allows the Automobile manufacturers and parts suppliers to standardise the process and to enable efficient data collection This concept supports just in time data collection Over the years the original team has expanded to include almost all automobile manufacturers no matter where they are located 2 Security One of the car manufa
91. er provided by EDS e https www mdsystem com ChapterFourEditRecipient do forceRefresh 1264753053127 amp comp Y gq Company data Recip Status edit mode Recipient Aston Martin Lagonda Ltd Company Org ID 15095 Part item No 1R83 13418 BA searc Description Calibrator Drawing No Drawing dated Drawing Change Level Report Ho f Date of Report MM DD YYYY Purchase Order No Bill of Delivery No Supplier Code Reason for denial Transmission Check Date not available Forwarding allowed Yes ONo Ka Internet If these numbers are not chosen from the list and are not correct the check procedure before sending the MDS delivers an error message If you are having problems with the part number enter a partial number and click search to help you find the exact format 12 Chrysler Group LLC Extensions lf a company delivers to Chrysler Group LLC some checks are carried out for this recipient The following 3 fields are available in the recipient screen in case Chrysler Group LLC has been selected as MDS recipient SC1 Supplementary code1 4 characters SC2 supplementary code2 4 characters DGL drawing geometry technical level 3 digits 13 Daimler AG Extensions lf a company delivers to Daimler AG some checks are carried out for this recipient The following 3 fields are available in the recipient screen in ca
92. erences internet IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 94 of 105 In the enhanced company data screen following fields are mandatory Recipient Company Org D Reference part Index Renault part Concerned project except if the MDS is a Material E mail address Confirmation of the e mail address Index of the standard already filled with F with Download button for the Renault substance Standard 00 10 050 F ONS oe eS YS Only if all mandatory information for Renault was put in the check will be successful Here you will find a summary of all Renault checks running before an MDS is sent or proposed Check routine Text in the check window In the enhanced Company data screen the E Mail The two e mail addresses do not match confirmation fails In the enhanced Company data screen the Please enter the reference to be added Reference part field must be filled In the enhanced Company data screen the E Mail E mail address of the designer has to be address of the Designer must be filled entered In the enhanced Company data screen the index of Please enter a correct index of the Renault part the Renault part must be filled in a correct format In the enhanced Company data screen the Please enter a correct index of the standard Substances standard must be fil
93. ericas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 9 of 105 INTERNATIONAL MI GN CH eS E The application generates an email to the client managers email address This mail will contain a URL where he she can see his her user ID and password in a secure environment Note sometimes email applications will insert a carriage return instead of wrapping the URL If your URL doesn t work there will probably be a few random characters on the line below the URL These are part of the key Copy both lines into an application where you can remove the paragraph mark between them to create a longer URL and click on it BMS Online Registration Company Regkiration achricht Dir Test E Det Beerbaten geiht Dien Foma Egr Apren 2 Ecke POF ABC gie we der 4 3 Geende De 18 1 2090 hop Fe Bereli MDG Orire beissen Compay Regelration Ladies and Gene lemen fe received your Online Begistration with the following date Company data DUNS Number Company Heme 127 345 6709 My company mame Erreer rip code Bai lbox Country Contact Person Last pime First passe Telephone Ne Fax He E mail addcese Client Managec Last Tame First mame Telenhane Ne Pax Nea E mail address Liaeparr Sp 654128 Rucsse lahs im Germany iercsann Ilora DDF 6147 1273456 0049 142 80 3978 ilons pollokPecs com Herrmann Llane q lt 123456 0049 6142 80 3978 i l na pol l
94. etausueteusausausuucausausaneeeeeass 91 16 GENERAL MOTORS EXTENSIONS 1 ccccecceccecceccecceceeceueeneeeeaeeuseeseuseeseuseuseeseeseesenseuseusenseuseesaaeansansaneaneansausaneaueaneaaenaes 92 17 MAZDA WA ag 2 Lei LE 92 18 RENAULT EXTENSIONS ccccsccescescnscnscnscnscnscecceccccceccecceccecceccncceccecceccncceccncesensensonsensensensensensensensensensensensensenecesceeceeees 93 19 TOYOTA 33 an LC Lei LEE 96 20 IMDS ADD ON EICH Tei CLC 97 20 1 EE 97 20 2 GN EE 97 20 3 IID eT LO ap FAE EE 98 20 4 ADVANCED INTERFACE IMDGS Al ENEE REENEN EEN 98 21 IMDS TIPS amp TRICKS wisvicvisseisccnsececincacsivesenncievwanseseewwenwiiebewncceusasnssenecswedeunssnedewscenscensusueswsbducwslcctwuyeuedseuevwueducwscetdesyewsveeeesues 99 22 CLOSS ARI EE 101 23 USEFUL INFORMATION cccccccccceccecceccecceccaceuceaeeneeuseseeseuseeseesesenseuseusensenseusensenseneeaeaaenaeaasanenaeaaeaaeanenaeaneaueaaeaneaneaseness 105 IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 4 of 105 1 IMDS General introduction By the year 2015 due to legislation in some parts of the world it is expected that 95 of an automobile will be recyclable Whoever wants to re use 95 of a vehicle in accordance with the requirements must already understand exactly how his product is put together In the future every suppli
95. f a new material is created in IMDS or if an existing material is referenced the IMDS check procedure will incorporate the following checks 1 IMDS steering committee released materials from companies IMDS Committee 423 IMDS Committee ILI Metals 18986 Stahl und Eisenliste 313 will be excluded from the material checks 2 According to the chosen material classification the material has to contain one or a sum of given substances in a defined minimum concentration Other substances must not exceed a defined range 3 Ifa material contains certain substances with a content of more than certain percentages it has to possess a certain classification connected to this substance Material Classifications 7 3 Other compounds e g friction linings and 8 x Electronics Electrics are valid for all substance compositions 4 Ifa material contains a liquid or a gaseous substance with a content of more than 1 and does not possess a classification 9 x or if the material contains a special basic substance with a content of more than 1 a corresponding warning will be displayed Water can be contained in material of classification 7 1 Modified organic natural materials in any portion without warning 5 In the case that a material consists of one or more sub materials the top level material is checked and the percentages calculated accordingly for the total amount IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpde
96. f these materials is calculated on top material level when releasing or accepting instead for each sub material individually A warning will still be generated if the total of the undisclosed substances on the top material level exceeds 10 A minimum of 90 of a material must be composed of substances in categories 1 or 2 above Only substances in the product on the showroom floor should be entered All processing chemicals are not to be entered The wildcard not yet specified is only allowed in preliminary material MDSs It must not be used in materials for final PPAP Initial Sample Report MDSs An error will be generated if used in final materials not being flagged as development sample report 4 Material and substance on the same level Starting with Release 4 0 a basic substance on the same level as a material and will lead to en error 5 Different MDS types at the same level There is a warning if different types of nodes are used at the same level of an MDS Siblings must be all of same type When an MDS top node does not have the Development Sample Report flag checked but one or more of the references have the Development Sample Report flag set a warning message will be generated IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 55 of 105 6 Special Check for Semi Components In semi
97. feature of searching e g if you put in bearing in searching for an MDS all material datasheets which start with this combination of letters are displayed If you know a middle letter sequence of the part you are looking for then you can type in bearing or bearing The same applies if you are looking for company names user names etc Multi Lingual Data Input And Search For Materials Because of the multi lingual data input when searching for materials the language English or German must be specified Black Dots in the Symbols If the symbol of nodes in the product structure tree have black dots this means that another MDS or module was referenced and this MDS Module can be found when using the Search function provided it has not been deleted IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 100 of 105 22 Glossary Basic Substance Basic substances are chemical elements or chemical combinations as they naturally occur or are produced This includes all necessary agents in order to maintain its stability This excludes solvents which can be separated from the material without reducing its stability or changing its make up Every path from the top of the tree structure must terminate in a basic substance in order for the datasheet to be released Chapter The different parts of an
98. for example a semi component the parts marking information has to be entered in the parent component that references it in this case the top level node Component 1 The IMDS check window will contain a warning if the parts marking candidate fulfills the following condition e t contains materials with the classifications 5 1 5 1 a 5 1 b 5 3 and 5 4 1 that sum up to a weight of more than 25g This is a warning only and the MDS module can still be released The IMDS check window will indicate an error if the parts marking candidate fulfills one of the following conditions e contains materials with the classifications 5 1 5 1 a and 5 1 b that sum up to a weight of more than 100g or e contains materials with the classifications 5 3 that sum up to a weight of more than 200g This is an error and the MDS module cannot be released lf a component is a Parts Marking candidate a component with a 5 material classifications and the IMDS check window does not indicate an error the parts marking information is optional if the question has not already been answered Since release 3 0 the IMDS check window will only indicate a warning if the MDS module to be released references a released MDS where the Parts Marking information is mandatory but is not answered referenced datasheet was created prior to Release 3 0 The referencing MDS module can be released In a future release instead of a warning you may receive an error and the MDS module cann
99. g tst_sch2_mat More than 10 not specified substances Not st amp internet Checks will be done before accepting received MDSs accepting an MDS containing errors is not possible After viewing the MDS details it is possible to jump back to the previous result list Should you have originally filtered on not browsed after viewing the status is now browsed so the MDS will disappear from the result list In the received screen a user can only see and process MDSs that have been explicitly sent to one of the Organisation Units the user is assigned to Using the button Preview in this screen the status does not change from not browsed to browsed The change of the status happens using the View button 7 2 Reject an MDS If you decide to reject the MDS you have the possibility and responsibility to inform the sender of the reason reject reason We also suggest that you enter some contact information in case the submitter has questions In any case the email and phone information associated with the User ID doing the rejecting will be available to the sender through the recd link on their Sent page If an MDS is rejected a reject reason has to be entered The maximum amount of characters for this field is 10 000 characters IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 62 of 1
100. g 2005 and beyond As a user of IMDS this means that GADSL will be the only list that has to be checked regarding reportable substances Currently all IMDS recommendations as well as other documentation are being updated to reflect this fact If you have any questions about GADSL or want to view the GADSL documents then please visit http www gadsl org for more information Meaning of Classification P Prohibited in all applications D P Prohibited in some applications and declarable in all other cases Please review the GADSL documents for more information D Substance must always be reported however the substance is not prohibited to be used in automotive parts Important GADSL does not supersede contractual agreements between a supplier and an OEM IMDS Service Center Europe Telephone 36 1 2981536 or email imds helopdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 101 of 105 Material Although materials must be described in terms of basic substances they are the basic building blocks when entering data for a product Not all users are required to enter materials as they are best entered by users in companies that manufacture the material who would know 100 of the contents For materials manufactured to a publishable public norm or standard the IMDS Committee has published the material for you Not all materials are manufactured to a public norm or standard a
101. gement Improved search mechanism and drag amp drop support Configurable search results display and export function for all search results Temporary local data caching to increase productivity 20 4 Advanced Interface IMDS Al The new IMDS Advanced Interface IMDS Al allows your company to leverage data in your current systems and receive productivity improvements by reducing the effort required for data gathering formatting and entering data into the IMDS system The IMDS AI enables your company to automatically exchange material datasheets from your in house system to the IMDS through XML code thus more closely integrate IMDS with your local processes The IMDS AI gives your company the ability to transfer from IMDS all data visible to your in house system This includes published datasheets internally released datasheets and received datasheets Depending on your requirements the IMDS AI interface allows you to download the received datasheets prior to acceptance so you can automate checks to assist you in accepting and rejecting MDSs or you can accept and reject in the browser version and just download the received and accepted datasheets Through the upload functionality your company can create datasheets in IMDS IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 98 of 105 21 IMDS Tips amp
102. he link Online Registration aparu Hie mem gail om a bs ele parkt E aau THA RED TONE a L T a a RA E S ae L wenn Beni H e d Has zer easel oie are d her mes a egen iere mg AE ect toi te P a Se Ir at diia or A t e mr ir The user can enter the company data and at least one contact person The contact person data will be copied into the respective fields for the client manager if blank Automatically a check is carried out which does not allow similar company names because double registration of the same company is neither wanted nor necessary It is recommended that the person registering the company be one of the client managers After registration an email will be sent to the client manager to complete the registration and give a URL to the ID Contact persons and Users are contained on two separate lists A contact person does not necessarily have an ID Note Please make sure that the email address field is filled with the correct address because this is the account where the confirmation mail is sent to User IDs are assigned to individuals and not to companies The only authorized user on the ID also has the email address associated with the ID By clicking Register again you get the screen for checking if your entries are correct The entries are confirmed with Confirm Then you get a confirmation screen IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Am
103. he part number or material number that are entered here along with the description or name is what your customer sees in their view of the Ingredients page when they receive it If they do not like the number or description and reject for that reason you must fix it on the recipient page providing the MDS has not been accepted and not a copy new version Should you make a copy new version of the MDS all the recipient information including the above information are copied to the new MDS The above views are slightly different if you are sending a Material or a component With the command modify you can change the information It is extremely important that you enter your customer s information in the correct format Some recipients have offline systems that perform some error checking and while a human eye can distinguish slight differences in format most computer systems cannot DUNS No as supplier identification number sending to GM Opel Saab and Volkswagen Created in 1962 by Dun amp Bradstreet D amp B the Data Universal Numbering System or DUNS Number is used to uniquely identify business entities on a location specific basis Assigned and maintained solely by D amp B this unique nine digit identification code has become the standard for keeping track of the world s businesses In IMDS a unique syntax for the DUNS number will be used The syntax published by Dun amp Bradstreet D amp B is XX XXX XXXX If your company does not have
104. he view in the online system The PDF file is visible in Acrobat Reader according to the IMDS technical requirements From there it can be sent to a printer or saved locally The report will be generated with the displayed sort order You can print the results to a pdf file from the following search screens Analysis Certificate of Expenditure MDS Request v Search Components Semi Components Materials All MDS Modules v Search Substances v Follow Up v Administration Company shows all organization units of a company v Administration User shows all users of a company v Received v Sent y v Process Chemicals In IMDS only the data of chemicals which are present in the final product should be entered Therefore process chemicals used during the manufacturing process are not to be entered The Process chemicals are summarized in a new basic substance group Process chemicals are present in the IMDS basic substance list since in some cases they might be contained in a final part When the user adds a new substance to a material a warning message will appear if the substance is contained in the Process Chemicals substance group and is present in the material above a certain limit This limit will be set to 0 1 The user needs to confirm the use of this process chemical and to chose a reason for its use intended use reaction residue or impurity REACH SVHC Substances of Very High Concern This function to
105. hp com page 46 of 105 that only trustworthy employees of your own company have been given IMDS IDs so all users within your IMDS company can view confidential data on MDSs created by your company Outside of IMDS two companies may exchange a statement of confidentiality saying that named IMDS users may see the confidential substances in the received material datasheets Only the user specifically granted trust user status can see what the confidential substance is The Trust User option is available to the client manager on the Administration link The client manager can search for specific users and grant visibility of confidential substances If there is no permission granted the system behaves as normal i e outside the MDS establishing company the confidential substances are masked One effect should be pointed out Imagine a supply chain of three business partners with the following scenario sends the MOS with the reference of tier references MDS of ert tier tier2 Mo user oftierl has permissio granted by tier One or more Users of tieri have access granted by tierz When a tier1 user establishes the own MDS and references the received MDS of tier2 he she cannot see tier2 s confidential substances in the MDS because he she has no access granted After tierO receives the MDS of tier1 he she can see the confidential data in the sub tree referenced MDS of tier2 because tier2 granted access to the user of tier0
106. ial or post consumer recyclate If the default value no is not changed the fields remain empty Post industrial recyclate would be recycled from injection molding rejected parts etc Post consumer recyclate would be from scrapped and damaged vehicles packaging wastes scrapped household appliances etc IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 37 of 105 INTERNATIONAL Aw MATERIAL DATA SYSTEM Microsoft Internet Teplnrer provided bry S OOF i fale ee EE EE WEE RE SR Se vu AT COA MATERIALDATA Ingredient 20 a R Gem WP wen Seng bre coeel 250659 10 04 hoods D Pe lt Search a ER Mr Ingredients oo E ed ay ans Sa itd r Mi z e e pn semeoere Details Ree yi lake KEN y Material PWC 11126433R WEY 157A mi G s Me matena contan recycles KE data EL BS Ng Fecipierd data Content of post industrial necyclate beg mn iniection moid relected porte etc TEE From o to 40 K Content of post consumer recycle vele ker poche ecwtez Scrapped Feiere appdances etc From 10 to 20 K Remark For an MDS in view mode creator or recipient the Recyclate information fields are read only From Release 3 0 the MDS check window will only show a warning if a material requiring Recyclate information is attached to an MDS in edit mode version 01 and does not have Recycl
107. ible Additionally the Own MDSs Modules section will have added criteria Assigned Contact Person last edited by me and creation date after and before The search results are provided in alphabetical order based on the name field It is also possible to sort the results according to other column headings e g the material number IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 65 of 105 The user can click on a table header to change the presentation of the results according to the values of the selected column Since this is a resorting of the initial results missing items e g the search result delivers more than 500 results will not be included in the sorting In other words the search function will continue to deliver only the first 500 results based on the name field The results can be printed into a pdf report Once you find the MDS in question you can do several things with it You may be able to modify it but most likely you ll want to create a copy or delete it Preferred listing of IMDS Steering Committee materials in the result list When searching for materials the companies ILI Steel lron List and IMDS Committee are pre set as companies to search from if published material MDSs are searched for The search result presents MDSs only from these three companies The user has the option t
108. icas hp com page 64 of 105 INTERNATIONAL XI E D IO 8 Other Actions 8 1 Search The option search opens the main window of this search program Here you can choose between components semi components materials basic substances or All MDSs Modules The search result is limited to 500 hits i e if there are more results not more than 500 results will be displayed and there is no option to get to the next 500 results A SYSTEM Mi E Component Article Name Development Sample Report b urrent versions Y Date C published accepted internally rel or CO created own MD only for MDSs from 01 26 2007 to 02 26 2007 MM DDAYYYY Supplier MDSs accepted MDSs O published MDSs Supplier Ra Select lv all Own MDSs Modules 7 o Mown Modules last edited by me e Search option Date from to If you want to search on published accepted internally released or created MDSs you also have the option to search on these dates e Search option Additional suppliers lf you are not sure which supplier sent a certain datasheet it is possible to add several possible suppliers to the search criteria e Further search options The origin section has been divided into the sections Supplier MDSs and Own MDSs Modules The radio button accepted published own only Modules all will change to check boxes so that a more customized search is poss
109. if a substance is marked confidential and the flag later changes you need to know about it This is the purpose of this type of analysis You can also analyze MDSs for the changes of the last GADSL update only A My MATIRIAL DATA SYS TL Microsoft Internet Txplorer provided by mcni Ij led ee eet eet D l ATERIALDATA I Certificate of Expenditure WE SS ean lh A Cerbfv ade at Erpur jajaa O Class ication Code EF Deleted Mif Angbegzs Name Nickel alloys of opengp ug C kodus MOS D zCr bon l Version O Basic Substance p S Basic Sutstance CAS No Bao Basic substance bag Appl rel subst Ki Group Process Cem as be CGADSL category duty toedhec are CH wes No fe RA Drofebteg Overs COHp WA ET Lofvterial Sutistarices Ir Last GADSL Update arty Lp pet aban lode ee pa canan OREACH SVHC Concentration of Basic Substance gt D D O Rule bazad selechon Nonstandard selection 9 2 10 Application Code Certificate of Expenditure This analysis allows to find all MDSs with a special Application Code e g Lead in Bearing Shells within a group of MDSs In addition the concentration of the application relevant Basic Substance percentage value can be entered All MDSs will be listed containing the selected Application Code and a concentration of the application relevant substance greater than the value entered IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp c
110. il asking for more information The request can also be closed by the Chemical Service in this case the user will get a notification e mail that his request is completed Closed requests can not be edited anymore The workflow as described above can be accessed via the menu In addition the workflow can also be accessed from the Basic Substance search when creating a material or just looking up a Basic Substance Instead of just informing the user that the search was unsuccessful a link to the Basic Substance Request Workflow is provided IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 20 of 105 INTERNATIONA L MA R ZC WS MATERIAL DATA SYSTEM Microsoft Indermot Ceplorer provided by ms CO E thorn iene mert edel esch eds defioginSuccess dr togcebelreczhr PTS E Component Hame Synonym CAS Nd EL Iindex EIMECS He Group GADSL CabGoonm Guty ig4siclare Droh zttecd REACH SVHE Search unsuccessful p Search Cancel but 4 3 Menu option Create Note to be able to make any changes to an MDS the MDS must be in edit mode meaning it has a decimal version it is not in handshake with a recipient and not in a view mode in IMDS By clicking on Create you get a screen for choosing the type of MDS There you can choose between a component a semi component
111. ild nodes listed under the specified node IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 26 of 105 INTERNATIONAL Deviation This fields displays the percentage difference of the Calculated weight from the Measured weight Note you may change the measured weight of a component in the tree as long as there is no black dot in the icon Icons with a black dot exist as separate datasheets and any changes to the tree structure must be done in the datasheet not in the tree Quantity This field only applies to components when attaching to other components and the field only accepts whole numbers The quantity value is used in calculating the calculated weight of the total component as a multiplier of the measured weight of the component the quantity refers to Entering Percentages This field applies to semi components or materials when attached to other semi components materials when attached to other materials or basic substances when attached to materials To record the percentage of the nodes you can chose between a range or portion value From To a fixed value or a remaining value If there is any modification it is important to modify all nodes on the same level When the MDS type uses percentages the percentages on the siblings must sum to 100 For example if a basic substance is fixed at 3
112. inting View Opens the selected item for viewing No changes can be made on the displayed item Edit Changes can be carried out for the selected Analysis An MDS can be analysed according to different parameters or current item An analysis of 2 MDSs is possible according to a set of parameters Copy Copies a data sheet ora part of the data sheet into the cache Paste Relea ses the cached con tents into the current screen or loca tion Print Prints the current results e g analysis or the preview Help Contains the Release Notes of the current Release the User manual and a link from which the network perfor mance can be tested At any particular time only the commands displayed in Orange are active applicable in the active option IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 17 of 105 INTERNATIONAL 4 IMDS Create 4 1 Recommendations For creating MDSs the IMDS Steering Committee has published several recommendations In these recommendations the guidelines for MDSs in different categories are defined You can find the recommendations under Recommendations in the left navigation menu While technically these are just Recommendations for most companies these
113. is internally released or if more versions of it exist 8 3 Copy and Paste A Module MDS a node in the tree can be copied and then pasted at another position in the tree while the MDS is in edit mode or at other appropriate locations in the application e g to the Detailed Analysis screen The item to be pasted could be a module MDS or a basic substance If there are references to meanwhile inactivated nodes these are labeled inactivated behind the corresponding ID version information in the details on the right Inactivated substances are labeled inactivated behind the Type Basic Substance in the details on the right Ty AMS MATERIAL DATA SYSTEM bicnosoft Internet Faplorer provided by D4 COL E II a E MATERIALDATA ingredients i TA Hanu Be compone a aG S o ghode D 2a Search s ER e MG Fz aberd es gy test component Reevetate M wx pense Ree yelabe Ingredients oe ay Type Matenal MOS S mi ji D version q274473 1 MOS Supplier EDS Tes tmoak F uppii data Geier tr En Trade name EN Piacipieed data j Intennal Mag No af MN HP E Clakstication Stets cast step sintered ten Horst Standard inhouse Hor Supp Remark EM Weight 200 g Development Sample Report Neo Ooms IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 68 of 105 IN
114. lection administration and control of material datasheets within a company The icm2 solution enables automatic integration of the material data from existing systems The result is high quality data input into IMDS and efficient data management Significant advantages of the icm2 are savings through avoidance of manual data input online and an improvement of the data quality Our solution will be customised according to your specific requirements after a thorough analysis of your company s existing IT systems IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 97 of 105 20 3 IMDS a2 Optimizer The IMDS a2 Optimizer simplifies data input into IMDS increases productivity of your IMDS users and accelerates review of incoming datasheets For years the IMDS a2 has been a proven tool to speed up the data entry for many IMDS users Now new features within IMDS a2 allow you to OPTIMIZE your IMDS processes data management and quality Key features of the IMDS a2 Optimizer e Simplified User Interface and multiple windows e Configurable checks that allow rules to be set up for different customers Examiner function Automatically checks incoming datasheets based on User selected rules Dashboard to easily view the status of datasheets and MDS requests Reports to identify incomplete information and support supplier mana
115. led in a correct format In the enhanced Company data screen the Please enter the concerned project Concerned project field must be filled In the Company data screen a correct Renault Please enter a correct reference of the Renault reference with 10 alphanumeric characters must be part filled out The tolerance between measured and calculated The deviation between measured and weight must not be larger than 13 calculated weight per item must not exceed 13 The constellation Material under Material is Material below another material is not allowed generally not allowed in a Renault MDS tree chapter 1 Sending semi component MDSs to Renault is not The recipient does not accept MDSs of type allowed semicomponent Renault does not want to receive MDS marked as Development Sample Report Therefore if Renault is the recipient of such a MDS an error message will be generated It is suggested that should you be sending the MDS to Renault you add Renault as the recipient before running the check procedure IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 95 of 105 INTERNATIONAL a o 19 Toyota Extensions lf a company delivers to Toyota Motor Corporation some checks are carried out for this recipient Toyota part numbers and supplier codes requests are checked against the Toyota databa
116. lephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 67 of 105 INTERNATIONAL 8 2 Creating a Module The Construction Kit System The creation of a module is similar the same as the creation of an MDS However a module cannot be sent proposed or published Additionally since a module does not have Chapter 3 Supplier data it cannot be assigned to an Organization Unit Most users use modules for items that are frequently used in their other assemblies although MDSs can also be used for this purpose Modules are quicker to create because they do not have Chapters 3 or 4 and can be internally released from the Ingredients view For components which only vary slightly from one another recreating the component each time in different MDSs is rather time consuming A company can design its own construction kit within the system using modules For instance when an electronic circuit board with exactly the same components is used the producing company can construct a module for the circuit board If the company wants to use this circuit board in a Material Datasheet the module can be attached through a link The module is not copied onto the tree and cannot be changed within the MDS As long as the module is in edit mode version 01 it can also be converted into an MDS by clicking the button gt MDS after having performed a module search However the module cannot be converted to an MDS if it
117. lephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 92 of 105 INTERNATIONAL ER Company data Microsoft Intemet Explorer von T Online lei ES Recip Status edit mode Recipient Mazda Motor Corporation Company Org ID 4890 Partitem No Re Seach Description Calibrator parti2345 Drawing Mo 0 Drawing dated 0 Drawing Change Level Report No Date of Report MMDDAYYYY Purchase Order Mo Ir Bil of Delivery No TI Supplier Code P Reason for denial r E Did you mark your polymeric part s according to ISO 1043 and 114697 Not applicable if part too small or if not a polymeric part ves No Not Applicable Only if all information for Mazda Motor Corporation was put in the check will be successful 18 Renault Extensions If a company delivers to Renault a note appears in chapter 4 on top of the company data screen telling the user that his MDS will automatically be converted into an Excel Sheet MCV file and will be sent to a Renault designer The converting job will processed every morning once a day Additionally following checks for this recipient is carried out in the form e The supplier must at least fill out the Part Item No and Supplier Code of this screen as these fields are mandatory The Part Item No must have 10 alphanumeric characters and the Supplier Code 6 digits Behind
118. lephone No Pax No Emma ache If an MDS is assigned to an Organization Unit that Org Unit is shown as the sender in your customer s Received Screen Only users with the Organization Unit can see what is sent from the Organization Unit in the Sent screens Generally the IMDS search screens for material datasheets show datasheets for all organisation units From the Sent menu option all users will have access MDSs sent from the parent company Users with access to an Organization Unit will also have access to MDSs sent from that Organization Unit in the Sent screen For example if one user has only access to the parent company and another an Organization Unit the number of items in the sent screen of the 2 user will be greater than the number of items in the sent screen of the 1 user provided the MDS was assigned to an Organization Unit on the Supplier Data page 4 3 5 Recipient Data The recipient your customer of the MDS is added in this window You must first add a recipient to have access to the Send and Propose buttons Prior to adding a specific recipient only the options internal and publish are available These two processes are described later in section 5 and are not directly associated with a recipient You can internally release the MDS within the company without naming any recipient You can also publish information to all users of the IMDS The recipient must be selected when you want to send your MDS to
119. lier in the customer the customer needs to know which IMDS company ID to send the request to and the supplier needs to log into the system more frequently than once a year to see what he is expected to submit In Release 6 0 the user may set his IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 47 of 105 INTERNATIONAL UU a EN 1 profile to get an email when his company receives a request through the Settings function from the main menu By adding the expected deadlines for reporting as well as internal project designations commonly known by the suppliers you can use IMDS to monitor both project and supplier progress From a supplier perspective assessing the reporting needs will be simplified in addition to assisting in prioritizing Issues such as incorrect part numbers and sending data to the wrong recipients should also be reduced common errors today Note MDS requests shall only be sent to IMDS partners who agree with the usage of this new function The agreement is reached outside of IMDS Possible actions __ runassign MDS eeng MDS request reject reason create end assign K unassign MDS MDS Request screen d MATIRIAL DATA SIT Micsoreft iniermot EaOCT provided by mcp E fel a ES ALA Bt zeck SC Pet ASDA A MDS Reques
120. lly consumed or reacted during manufacturing and not appear in the finished product 4re you sure this substance remains in the finished product IF OK then please specify the chemical type Click Cancel to remove it from the tree structure IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 44 of 105 INTERNATIONAL Only after the user confirmation the selected basic substance will be added to a material MDS with one of the reasons intended use reaction residue or impurity A My MATERIAL DATA SYS TL Microsoft Inigrpot Txplorer provided by ns CO E E d Di ih a i EALAI ae 3 GE LA WP menu hahana SUES RH 0 ee D RES hn ba M CN DI ran GD SE cas d P pre l P r maos wi Maer 20508 Details ingenaiants AB Type Basit G ztance ec Hame Waber g Eippcs Mo T31 791 2 ellen ELL ind ex E Bugotter dala CAS Mo 713241865 R Ka GADSL categary ia REACH SVHC No el dite Cetntiroppeg oct Conficertial LI Bras Portion Framt CH gail Fix 10 Ia Chemical SS presence tyne 2 IMended use fete than U O Reaction residue O impurity IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 45 of 105 5 Making the MDS Productive Internal Send Propo
121. ls CGADSL category duty bneafeclare ves No pron nit d Oves ONo HA REACH SVH Over No Aronen Suaa fl Last GADSL Update onty Qappieation code E Appicanan Copper in brake linings Concentration of Basic Substance gt D OREACH SVHC O Rule based selection Non standard selection A OM GCHIAKKER K TIR RK TORIAL DATA SYSTEM Microsofi Internet I Splorar provided hey ES iat Weu EE Lem Eegen of bpene component sees Lues Ac ules WCS EE SS Gotare Aricle H me be pairs Paten Mo Development Sample Report ge i No Current versions Gate C published accepted intemalty rel ar Ci created can MO Goor toe MOSE pen ml r Supplier Mia Clacrepteg MOSS Gupttzbpg MOSS Door DI mem A Er La save Wat Cem MUSsMoez F own MOSS Flown Modules Assigned Ong Unit ze ebe for MS Assigned Contact forty for MDS Clase edmed by me IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 78 of 105 INTERNATIONAL Wi Oo CH A tpa M199 A7 7AT MES TORIAL DATA SYSTEM Microsofi lintonnet I aplorar prowided try Ens cor IN a v 4 J S MATERIALDA Certiticate of Expenditure Sway SS FSR OE WP menu e d Cathie 4 bpa Anasi type GADSL category dute to carlare 0 H A prohibited Pi Yes REACH SYWHE NA un Sele
122. mains constant no trimming or drilling out The important aspect of a component is that it has a constant weight Sometimes such as in the case of a wire lead attached to an electronic part the user may have to represent the product as a component even though the lead will be trimmed A semi component should be used if the product is used by weight or length or will have the weight decreased before going into an assembly Examples a spool of wire a bolt of cloth paint or an engine block that is drilled out before use For Semi Components the addition of dimensional data weight per volume weight per area weight per length is possible When a Semi Component is added on the same level with a Component this would violate IMDS Recommendation 001 in one structural level only the same kind of elements may be used In order to avoid this anew Component node for this Semi Component is automatically inserted After choosing one of the three types the following structure will appear in the main menu on the left hand side 1 Ingredients 2 Recyclate Information no longer used in this format 3 Supplier Data 4 Recipient Data These represent the four chapters of an MDS Each will be explained in the following sections Generating an MDS starts with the first chapter Ingredients IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS
123. mpany is allowed one IMDS registration per site and we ask that you check first with a helpdesk before registering While technically anyone can register their company we highly recommend that only an individual that will be logging into IMDS register their company and create a user account for themselves In the actual IMDS application any client manager can create users and other client managers A company can be registered at our homepage IMDS Public Pages gt New to IMDS gt Company Registration At this time there are over 75 000 companies registered April 2010 Please do not register your company a second time as it only causes confusion To check if someone in your company has registered please contact your local IMDS Service Centre PRIOR to attempting company registration Even if you are sure no one has registered please contact the Service Centre IMDS has been in existence since 2001 and the probability is high that someone in your company has registered IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 8 of 105 e pma RR GER 7 TATION ee ee Do ad stame aU Wester M ey ged oi pe ee ar eo ec FR am a a Sg Lien ae a id Ga DN grote On this page you get all information about the on line registration procedure Please read all the information on this page before clicking on t
124. n then re proposing to all would be advisable If the change is to the recipient data on an already accepted MDS by the customer then please use copy copy for this customer and save your other customers work 5 5 4 Publish Published MDSs are accessible to every IMDS user There are no quality checks made on published data outside the generating company and much of the published data is of questionable quality Also many customers would prefer that the Publish function not be used because they have no option to accept the MDS if it does not fit their requirements or difficult to access if using offline systems However with IMDS Release 7 0 the user profile User publish is granted to a limited amount of users by the Client Manager which implies that some user profiles are not allowed to publish MDSs User and User Certification Furthermore the client manager can define which type of MDSs component semi component material may be published by which OrgID inside his company MDSs that are accepted and additionally published cannot be deleted 5 5 5 Forward Should you be a supplier who really doesn t produce a product but is the last owner of record of a product you may want to use the Forward option to propose data received by you to your customer Forwarded data is sent to a single customer and you can make no changes to the ingredients page of the received forwarded MDS Although this option is found in the Copy scre
125. n Request Status retetei MD aaministranon a ibere iat Mo a Report No TS Measages Semiromponent Ee E Bo WP cestitcation Description Geosat Date of Report ae FREE CoH Drawing hn Purchase Onder No ie Drawing dated Bill of Daltvery Mo HP settings Oraeing Change Level Super Lode MPa ot Create IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 50 of 105 INTERNATIONAL J MDS MATERIAL DATA SYSTEM Microsoft Internet Ixplorer provided by DS CDI Type of MOS Semicomponent Project MOS Supplier EDS Core Team 0 MOS Recipient Req Feru Organisationseimnet 1 31790 Oeadine date 12 31 2007 MM DDVYY YY Assigned MDS 0 2348762 0 01 nuUum m a sl Request Status working item tat Mo 42 Semito Casein Request The MOS has been assigned to this request Drawing No Drawing dated Drawing Change Level Assign MDS gt MOS MATERIAL DATA SYSTLM Microsoft Internst txplorer provided by LDS COI a MOG Request Received far Type of MDS Semicomponent Propect MDS Supplier EDS Core Team 0 MDS Recipient Req Feru Organisationseinnert 1 31790 Deadine date 12 31 2007 MM Assigned MDS 1D 2276498 1 p Modi SC f Teeogs ELZ Request Status working em Mat Mo 42 Sermice Descniption Request A The MOS has been assigned to ths request Drawing
126. n Unit if MDSs previously assigned to the Organization Unit have been deleted Should you decide to use Organization Units you will not be successful unless you assign users to the Organization Units IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 84 of 105 INTERNATIONA 10 4 Assign Users to Organisation Units v a i D ia D a NET i G Hanu Admirai lyer E HP seinicaton Uer gate Teen Camparry EDS Care Team luet Wiser 1D ms Co E mail dient Manage rpeds coe Contact Parson Leet name Manager Telephone Mo 123456769 F REACH Gentart j je First nam Cent Far Ho Vany e se Password data Trust ugar ache F Suspended No MOS Statietics Vabd aa of e irea aE alt ab MDS Admin A h prization o atile Tru R tien F Matn Repo Client Manager K The Cent Manaper nas pot ap the ell Prose The Client Manager is responsible for assigning Organisation Units to a user of their company Depending on the situation a client manager may assign more than one Org Unit to a user Additionally the Client Manager has responsibility to maintain the accuracy of the phone and fax numbers and the e mail address of users of his company although each user also has the capability of maintaining their own data 10 5 Assign MDSs to Org
127. n since the last password reset 3 4 2 Main Menu The Main Menu presents all options that your user profile has access to This menu is inter active which means the cursor highlights the chosen menu options Upon clicking an option the results will be displayed in the working area IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 15 of 105 INTERNATIONAL 3 4 3 Working Area This is the area where all the input and commands are executed After choosing your category the working area will display the fields and you can continue with your input Commands can be clicked on with your mouse or use the keyboard The meaning and use of the main menu options will be further explained in chapter 5 2 IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 16 of 105 3 4 4 Taskbar INTERN ii ATIONA The taskbar appears on top of the screen The symbols icons have the following meaning Save Saves changes to an MDS You also find Save buttons in the working area Check Performs a check for the data entered After the data input for an MDS Is complete this is automati cally started Preview Displays the informa tion for pr
128. nces IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 33 of 105 INTERNATIONAL Wi o CH During the check procedure missing Application Codes may generate either an error or a warning For all material MDS references that do not have applications assigned because it is historic data the user must complete those before sending the MDS to an OEM When adding a material or editing the applications a window similar to the following will appear The detailed view of each material will have 2 tabs The first tab Details contains the information about the material the user is used to seeing The second tab Application contains all substances of the material that require Application Codes When the user clicks on the application field all possible Application Codes for that substance on that material will be displayed Dy iE MATERIAL DATA SYSTEM Microsoft Internet Teplnrer provided bry TS OOF K elt E w Ad S a i ih j Ingredients ee See SS AB won Weg Ap Test ZK 1 Chae D oe lt Search Ene ME nyedani T Ea Ge Ey cas F ung 7 BR Men _ Apel Test Details me Application Ingradianes a Tyne aenal MOS S cea Ak IDJ Version 3730 1 Li MOS Supper ap S dea Hame lead part EN ze Trade name EN intemal Mat Ap BIO MS No Fiaciplerd data ClassMication highly alloyed Norms
129. nd not all public norms or standards describe a materials substances to 100 The Material Safety Data Sheet MSDS and IMDS requirements are not the same MDS Material Datasheet An MDS is a logical data unit and constitutes a complete information package for a part An MDS always contains at least two nodes a minimal material MDS would contain a topnode and a basic substance MDSs are subject to revision control If there is a data change a new MDS version needs to be generated If a version has been sent and accepted it is no longer possible to make changes to the MDS ES e Calibrator El A a An EI ma 7 HA BS00H El B C on C10 Pb C10GPb H H oc A Phosphorus H H e A Sulphur Module Modules are a streamlined MDS and used only within a users IMDS company They contain the tree structure and all information concerning the materials and substances contained in the item They do not have the supplier or recipient information Modules are also subject to revision control This means that once a user has released a module it can no longer be modified A module can be created in one of three ways It can be a copy of another module generated via the menu item Create module or created as part of copying an MDS that another company created and sent to your company or published If created by a copy the module contains information as to which MDS it was copied from The user can also enter additional references to othe
130. nent the material is attached to is the topnode or a child of a component created in a tree and in edit mode When application data is missing or selected applications are invalid errors or warnings are created by the check procedure depending of the owner of the data The following figure shows the check result with the error message Check Microsoft Internet Explorer provided by EDS COE Check Results gt Check Results Error leadpart Applications have to be selected for all basic substances gi All existing errors need to be eliminated before any further processing may take place Prior to Release 3 0 an implementation of application ID was already implemented for certain OEM recipients Since Application codes are implemented entirely differently in Release 3 0 than in the previous releases data created prior to Release 3 0 cannot be transferred the MDS by the system The functionality of hiding applications is possible for any ARS Application relevant substance application and their relations As a consequence data that was previously entered will still be shown but will be marked as legacy data Hidden application data will not be available for new datasheets The legacy data will be considered valid and can still be used no error or warning messages will be generated IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email I
131. nings Concentration of Basic Substance gt D Ki O Rule based selecion Non standard selection 9 2 6 Classification Certificate of Expenditure The user may select a classification for analysis After clicking the Next button further analysis criteria can be chosen After clicking the Analyze button the analysis is started and all the material datasheets will be listed that contain material of this classification IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 76 of 105 INTERNATIONAL MI E CH AS HATIRIAL DATA SYSTLM kbicnowoft Internet Ceplorer provided bry ms CO Le eye rea of Erpa Code EF Name Nickel ales C Module MOS Baum Desertion Et Version E O Basit Substance Seet gent Substance rT CAS No E OBa BEE ep Appl rel subst e OGroup l l Process Chemicals G Classificati Gap category duttodeclae O Yes ONO NA pnohebited Overs Oo HA REACH S HC Ove Oo RA O Confidential Substances GAS Ir Last GADSL Update arty OREACH SWHE App apen Code SE Appicaton Copper in brake ang Concentration of Basi Substance gt V Rule based selechon Non standard selection The Detail Button in the result screen shows all the material of selected classification of the highlighted MDS A IO pase Da K 7J MS MATORIAL DATA SYSTEM Micro
132. nk is created between your company and the recipient for this MDS and the recipient company is granted visibility to the MDS After sending the MDS a user in the customer s IMDS company can read the MDS and accept it or not The data of the IMDS is never physically on the information highway but always remains within the protected area of the HP server Sending an MDS the system ensures that only the customer who was named as recipient can see the MDS No other customer or user of the system has access to this MDS while on the HP server However when this MDS is attached to your customer s MDS and sent to their customer then their customer will see the tree structure but no information on the supplier of the data For the most part it will seem as if their supplier submitted the entire tree structure The only exception to this is if an MDS attached to the tree has been published Then everyone downstream in the supply chain can see who supplied the data This is why Publish should rarely be used However data can leave IMDS and go to an in house system Some companies Tier 1s and OEMs have in house systems to help manage their IMDS data and product lifecycle and have paid to be able to download the data they can view on the HP server into their system Even in the downloaded data unless the data is published only the information of the supplier of the topnode is available All companies who download have signed a separate licensing agre
133. nternet Typically this is the area between the Internet access routers The access routers are assigned an access check list which enables only those external LAN services recognised and managed by the system to be accessed via the Internet blocking of TCP ports not required by the system IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 6 of 105 numeric character Passwords are case sensitive In Release 6 0 the permissible characters were expanded to include ISO 8859 1 characters All these measures guarantee that only users with an ID and password can access IMDS IMDS application security is ensured with the aid of a dedicated user authorisation concept Only users with a specific profile are allowed to execute certain actions in the application Client Managers Client managers do not have to be data entry users they support the user management process creating user IDs and contact persons and requesting password changes Client managers are customer representatives and are listed by name Changes to the client managers are considered contractual issues and are therefore not discussed here Client managers have the profile for creating Organisational units and assigning users to them Additionally the Client Manager can grant publishing rights to a limited amount of users in the company by as
134. o al fal Ki AGapat A 1 a maaa ie Baan ZG FO 10 ka Peaacretscr De rsch DIER 10 KA ka Beiekan Op 23 ENT EN KE He TUL pa Baas system zm mm Fa A hatter sates system i Di This an uncontrolled copy of a document creabed by IMOS End of the report Ld 4 3 Feta miae o Some users depending on the version and configuration of Adobe have experienced problems with this window If you are using Microsoft Internet Explorer in a version 5 5 or higher you might encounter one of the following problems You see a blank page or a placeholder in your browser instead of the PDF file You get a box that says The File is Damaged and Could Not Be Repaired The message may be proceeded followed by a message that says You cannot currently view Adobe PDF files from within your web browser due to a configuration problem Would you like Acrobat to fix the configuration Answering this question with Yes does not fix the problem IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 59 of 105 Although these problems are independent of the IMDS we would like to provide you a solution that at least worked in our team As each installation is unique we recommend that you check with your system administrator before performing this operation as we cannot guarantee this will have no impact on other programs 1 Start Acr
135. o edit the suppliers to search from list and delete these companies as suppliers and or add other suppliers Preferred listing of ZVEI Rec019 semi components in the result list When searching for semi components the company ZVEI Rec019 is pre set as company to search from if published semi component MDSs are searched for The search result presents MDSs only from this company The user has the option to edit the suppliers to search from list and delete this company as supplier and or add other suppliers 8 1 1 Copying MDSs When you copy an MDS that is owned by your company after searching for the MDS and clicking the Copy button another window will appear and you can either create a completely new copy Copy Copy or a new version Copy New Version If Copy Copy has been used the MDS gets a new IMDS ID and the name is initially generated as Copy_ lt name of copied material datasheet gt If you are copying an MDS that was created by another company you will only have the Copy Copy option unless it has been accepted by your company and the supplier authorizes your to Forward If that is the case you will also have a Copy Forward option The actual forwarding is explained in a different section see 5 5 5 Forward When creating a copy of an MDS which contains references to published datasheets components semi components material accepted MDSs or other datasheets created in your company these references will be kept in the co
136. o select the appropriate response Any of the options may be applicable Should you be entering a Flat BOM the option Not Applicable might be reasonable if all sub parts weigh less than 25g but the complete part is heavier When a component is added to a component tree through reference that has a material of the affected classification within it the parent of this attached component is the parts marking candidate because it is the parent component of the material In this case the parts marking information has to be entered on the top component s details You should answer Yes only if the actual physical part has been marked You should answer No if there is a parts marking requirement on the drawing but you have not marked your part You may answer Not Applicable if weight dimensioning or surface prohibit marking Due to the changes in how the Parts Marking question is implemented it is not possible to maintain parts marking information on MDSs that have been made productive prior to Release 3 0 That means all MDSs modules that have been released before implementation of this design do not and will not have parts marking information IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 31 of 105 INTERNATIONAL In case a referenced node contains a material of the affected classification but is not a component
137. obat Reader separately from Internet Explorer there should be either an icon for the reader on your desktop or go to Start Programs and look for Adobe Acrobat In Acrobat go to the Preferences menu item you find it in the Edit or File menu depending on Acrobat s version click on Options or General uncheck the box that says Display PDF in Browser or Web Browser Integration Close Acrobat 2 Because of a bad setting in the Windows Registry Internet Explorer is trying to open the PDF file using an old NPPDF32 DLL Plugin instead of the Acrobat Reader program itself The Registry entry overrides the Acrobat Reader setting where you told it not to Display PDF in Browser To solve this problem move the following file if it exists to another folder Program Files Internet Explorer Plugins nppdf32 dll After that close all Internet Explorer windows making sure to first logout of IMDS and try to see if the problem has been fixed IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 60 of 105 INTERNATIONAL MATERIAL DATA 7 IMDS Receive Accept Reject 7 1 The Window Received This option allows to see a list of received MDSs The window is similarly structured to the Sent window see 6 The Window Gent The difference between the two windows is that in the first screen the firs
138. okBects cim To activate Pour company in IMDS please access the Following URL in your Browser i heen uuu miasyarem cosy Reg deoilspptisginpevtvwtalggtbvbrC1pbETZELDd Dpcbcecheg Doth ID and p 5 5 Yo EF ges are Cape P nnitiwe Tod Will Ge asked to change your pp S S gor a ahd ney paa Swot da need to be B 12 CHATSCters and mist include one numeric character If you only gee Logoi as the menu option you have a popup blocker chat if preventing you frome seeing and accepting the Use Cop irzona The popup blocker must be disabled before you ean ap che aire Information on training for ID you can find on REtpi secvices misystem com magnoliarublic enfservices trainiog html Accessing this URL you get the possibility of accepting or cancelling the registration with IMDS Note You have 90 days time for accessing the URL sent to you If the URL has not been visited for 90 days the entries for your company will automatically be deleted AND IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 10 of 105 INTERNATIONAL The page with your User ID and your password will be displayed only ONCE for security reasons please note User ID and password for accessing the IMDS at your initial log on you have to change the password As aclient manager you are now allowed to and are responsible for
139. om Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 79 of 105 INTERNATIONAL AS MATERIAL DATA SYSTLM kbicnowoft Internet Explorer provided by TD CO Lee ey rea of Erpa Classification Code ER Hames Wckel ales O Module MoS Geen SS D Version SEN ao FH eg CAS No PO et QBasic substanse Es Appl rel subst Group Process Chemicals kd Oo GADSL category duby Eneaiec lane Ove ON RA prohebited CH wes H f RA REACH SV Ove ONO GA GConticential Substances D GADSL Ir Last GADSL Update anty OREACH SVHE C7 ppkc aban Cade SS Application Dopper in brake linings Concentration of Basic Substance gt A Rule based selechon Non standard selection IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 80 of 105 INTERN AT LI NAL MATERIAL DATS 10 IMDS Administration With the thousands of companies and users of the IMDS system along with security concerns the helpdesk cannot manage users and contact persons for individual companies For that purpose some users with each IMDS company are given client manager privileges and administrative responsibilities This section details some of the Administration options that are only visible to users with a client manager
140. on haim fed pii bii gi ated Tai eiea eaea Peer peene broese reci rected chs cancelled by tender The following information is displayed in the columns Type Symbol Article Name ID Version Part Item No Transmitted To Company Status date The symbol for the type of MDS component semi component material Name of the MDS The ID Number with the version The item No of the MDS The day the MDS was sent The name of the receiving company mouseovers give more information The MDSs status acpt accepted modi modified nsen not yet browsed cbs cancelled by sender recd rejected seen browsed prec in process at recipient this is only for customer companies or recipients which use the data download function i e the MDS is worked on in the recipient s in house system and The last date the MDS was modified 6 1 Preview The Material Datasheet and the MDS Report It is possible to have an overview displayed for each MDS created received or sent the MDS Report 3 httpe 199 47 746 73 MDS MATERIAL DATA SYSTIM Microsoft Internet Explorer provided by DS COT E G v a 4 D a MATERIA MALERI DALA MDS Preview i e e MOS Preview MDS Report Substances of Assemblies and Materials Type of MDS Component ID Version 2299773 1 MOS Supplier EDS Core Team Description 1212 Partitem No 1212 Measured weight per 100 fg Report format POP Fue ter serving to hard ceive of printing Ca at E
141. on application codes After Release 3 0 any newly created component that has a material attached that contains an application relevant substance must have an application code set before releasing However there is a lot of old legacy data created prior to Release 3 0 that should have application codes set How this is handled in the check function depends on where the IMDS company is in the supply chain Only the first tier suppliers will not be able to send an MDS to an OEM without completing all application codes needed Tier 2 to Tier n suppliers may send their received MDSs without application codes receiving a warning only depending on who created the component where the material is attached The following table summarises the handling of application codes Note there is a difference between what IMDS requirements and your customer requirements Your customer may require resubmission due to missing application codes Handling after 1 March 2006 Cee i ee coe Modules Messages Application Code Bow ene sense Chain own Error need to create new MDS versions Tier1 sends to OEM need to create new MDS versions Pf tforeign Error sf canbe amended o MDS can be sent but new versions foreign Warning should be requested Application codes are assigned when attaching the material to a component MDS Application codes are set ONLY on components Please do not contact your material supplier and ask them to add an application code
142. only function and the view cannot be saved for sharing with a recipient another user in the company or the next time you log in if changed from the default REACH SVHC are always underlined regardless of the filter chosen Replace Function This functionality allows the IMDS user to select certain referenced nodes in MDS trees in edit mode and replace these by other suitable nodes This concerns referenced MDS modules and substances The system is guiding the user to replacements for deactivated or hidden substances after copying a material which contains this kind of substances When replacement substances are available for deactivated or hidden substances a hint will appear in the substance details The user can then use the replace function to use the suggested substance instead of the old one IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 29 of 105 INTERNATIONAL Aw MATERIAL DATA SYSTEM Microsoft Internet Teplnrer provided bry S OOF Ingredients eee SS Ss n e Bes wio EGON hode O eG Search E WOS mye T 9 SCHEI SEI a x Sa itd Gu B E best pompeneni Details Pore yelabe A Material 227 Tyne Ree velate Ingradian s Material MDS SS i EAA IDa version 2274473 1 MOS Supplier EDS TestFirma Name EARE EN Trade name EN Internal Mat Mo fr Sti Mat No Supe
143. ore Team 0 EDS Core Team j l EDS Core Team j l EDS Core Team Oj EOS Core Team 0 EDS Core Team E EDS Core Team ID EGS Core Team 0 EQS Core Team IO BOS Core Team IO EDS Core Team j EDS Core Team 0 ECS Core Team 0 EDS Core Team 0 EDS Core Team joj EGS Cone Team 0l EDS Core Team IO EDS Core Team IO OD one message Ere D E mea I The Detail Button under the result list shows the substances contained in the selected MDS that are part of the selected substance list 9 2 5 Substance Group Certificate of Expenditure The user may select a substance group for analysis After clicking the Next button further analysis criteria can be chosen Clicking the Analyze button starts the analysis and the result list shows all the material datasheets that contain substances from the selected group A hS MATERIAL DATA SYSTEM Micareft Iniormot Ceplorer provided by MS O01 G lle E V uge Lan hy Cerbfralec ageet kr Classification RS Code Hame e Module MDS SSC Description D d Version OBasic Substance p Sid Basic Sunstance TAS No Disa or O Basic substance Bst Appl rel subst Group Co GAD8L category dube Po eclare O Yes ONp amp NA Droftebtt ed Over CH No f RA RESCH Su Over O80 amp MA O Conidential Substances GO GA le Last GADSL update arty OREACH SVHE LX ppkb abon Code Pniw Applicaton Copper in brake li
144. ormation needs to be provided to Ford Motor Company either through the Ford Motor Company supplier network or using the IMDS In the main menu the above mentioned users find the button Certification after reading and checking you can check the box I agree and certify 15 2 Ford specific part numbers and supplier codes The part number for the recipient Ford Motor Company must be correct Part number in the recipient data Ford creates a file of all acceptable part numbers and IMDS performs a check against this file and will not allow you to send with an incorrect part number If your part number is not in the file please contact the Ford helpdesk and not IMDS to have your part entered Similarly if IMDS is not accepting your supplier IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 91 of 105 INTERNATIONAL code please contact Ford to get your supplier code added to the file Since there is no cross check between IMDS company GSDB and part number in IMDS you are responsible to ensure that the part number submitted is actually one that Ford expects to receive from you Company data Microsoft Intemet Explorer von T Online mei xX Company data MOS sent to Ford are automatically set to accepted which does mot refer to Ford s quality requirements If data quality is not sufficient you
145. ormation on the substance s including the CAS number in the Basic Substance Request screen At this point it is extremely unlikely that a substance will be added without a CAS number exceptions see Recommendations for IMDS Steering Committee Substances Changes of basic substances can be checked in the Basic Substance Change search screen accessible from the Recommendations screen Languages As languages for the application itself can be chosen Chinese German English French Italian Japanese Korean Portuguese and Spanish All the commands and buttons will appear in this language although there is currently no helpdesk that speaks Portuguese or Spanish The Online help file is available in Chinese Czech English German Japanese and Korean The language displayed depends n the language defined for the client PC browser Although the commands and buttons support other languages English is the agreed upon language for data entry While the static commands and buttons have been translated into other languages IMDS does not translate the entries in the data fields Organisation Units The Client Manager can set up Organisation Units The usage of this screen is comparable to the material tree screen of a material datasheet in the Ingredients page However a Client Manager does not have to use this feature if there is no benefit for their MDS in house workflow Wild Card Search In the whole application you can use the internet
146. ot be released As of this date it hasn t been determined when this conversion will take place Th AMS MATERIAL DATA SYSTEM bicrosoft Internot Cxplorer provided by 05 OOF E II E W a D ih 1 LAL DA ERIALDAT A ingredients 3 g mani Sep KC AHAH u Mode D Z 9904 Search E e Mr neers 1 Zi SHEI secs 5 E FTE Er Rest pn Ceegonerg 29n1484 Details j a 5 Iert pn renge ye y ingractianes i i Tyne Component MoS S E IJ Version 290719 1 F MOS Supplier Adam Ope AG Description ADAG Teill for POS f Sup t r data Partem No ALS TELI NR FUR EDS Recipient data keaaured Weigh m ogor Development sample Rep dl new mprapugg When a parts marking candidate is copied or if a new version is created its parts marking information will also be copied IMDS Substance Application Codes The IMDS system contains many basic substances Some are marked duty to declare or prohibited Basic substances that are marked as prohibited should not be used anywhere in the automotive industry except for certain applications valid for a defined time based on legal requirements Not all substances that are prohibited have defined applications Applications are also defined for some basic substances that are marked as duty to declare The application information is necessary for the OEMs in order to comply with Annex Il and other environmental regulations Since release 3 0 when using a restricted
147. py of the material datasheet If the originator of the attach datasheets has created a new version the new version WILL NOT be automatically attached to the new version or copy of the selected MDS 8 1 2 Delete MDSs Delete really doesn t delete an MDS from the system deleting just makes it unavailable for attaching to future MDSs Before deleting an MDS it is recommended that the user take special care as there is no undelete functionality in the system Anyone with the proper permissions can delete MDSs that are owned by their company not just the ones they created You can only delete MDSs that your company created You cannot delete MDSs that appear in your Received or In Box If you don t want to see everything in your In Box use the filters With material deletes one must be very careful Since materials are multi lingual prior to Release 4 0 both English and German names and tradenames are displayed as results of a search A general rule If it has the same I D Version it is the same location in the database You cannot delete one without deleting both The deleted MDS will still appear on any component semi component or material it has been attached to If that component semi component or material has been made productive prior to deletion the MDS can be attached to any future component semi component or material from now until IMDS expires IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk em
148. r MDSs manually As long as the module is in edit mode version 01 it can also be converted into an MDS by clicking the button gt MDS after having performed a module search IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 102 of 105 Node A module consists of a tree structure and information on the materials and substances contained in the parts Each material substance always represents a node in the tree structure When the user clicks on one of these nodes he she can view the information on this material substance node in the right hand field Passwords A computer connected to the Internet is easily located And therefore it is of great importance to protect your systems IMDS requires a minimum of eight characters in your password and at least one of the characters must be numeric It should also contain a mixture of letters and numbers New passwords are generated either by the new password button or by the client manager using the PW reset button on the User profile Passwords are sent ONLY to the email on the ID so ID sharing only leads to problems in addition to being against the Terms of use Printing Search Results lt is possible to create a pdf file of the search results by using the button on the toolbar The report data is represented in the same language and sort order as t
149. rch Cena Omg Unt EDS Core Team 1 item Poured Company Org Unit accept browsed not yet modified rejected cancellin proc Ei Core Team 182 1 d Ad DU Ai 20 Cap 5j Harl Ca DN E rene Create and Assign Organisation Units to the Company In order to support how users of the system wanted to manage their data between divisions or sites IMDS implemented the concept of Organisation Units Separate divisions of a company can be structured into Organisation Units by the Client Manager Users can be assigned to one or more Organisation Units and Material Datasheets can be sent directly to one Organisation Unit instead of the entire company This facilitates the sending of MDSs to the right departments and assists in data management To create and administer the Organisation Units there are menu items and screens for Client Managers and enhanced screens for users to address Organisation Units In order to create Org Units and to administer those special menu buttons and screens are available to client managers IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 83 of 105 40 he Company tntermation e m j Armini een Erit compare A mm D a Pinia P Company L gzrmts ien eut Contact Porson aoe EE RI P Wear Portali amp Dashbnandi Company Mame Test Organisation un
150. re the MDS can be made productive Warnings are just that the MDS can still be made productive with warning messages However depending on the Warning your customer may require you to fix them before accepting your submission With Release 6 0 your customer will be able to run a check in the Received to see what warnings you may have ignored ki Check Microsoft Internet Explorer von T Online Check Results L Check Results Error Calibrator_ip The measured weight per item needs to be higher th Error A The measured weight per item needs to be higher than zero Error B The measured weight per item needs to be higher than zero Error CG The measured weight per item needs to be higher than zero Error D The measured weight per item needs to be higher than zero Error E The measured weight per item needs to be higher than zero Error Recipient Ford Motor Company Partiterm No has to be specified Error Recipient Ford Motor Company Supplier Code has to be specified Error Recipient Ford Motor Company Applications have to be selected fe Error Recipient Ford Motor Company Applications have to be selected for all basic substances All existing errors need to be eliminated before any further processing may take place The window will display check successful if there aren t any problems To complete the process of making the MDS productive you have to click on Internal Send Propose or P
151. rope Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 5 of 105 2 3 Database Security The IMDS system uses an Oracle database Access to this database is only allowed to system and database administrators All persons are subject to data secrecy as per 5 BDSG German Data Privacy Act 2 4 Network Security Network security needs to be considered at three levels Firewall Security Data Transfer and Web Server 2 4 1 Firewall Security A firewall is a system or a group of systems controlling access between two networks The firewall uses two mechanisms one for rejecting data and another for enabling the data flow Firewalls shield internal non public networks from public networks and at the same time serve as filters for authorised communication In this case the firewall also acts as the first buffer between possible infiltrators and the IMDS system data requiring protection All access to the IMDS system is logged and can be analysed The actual application servers are located in a demilitarised zone DMZ and are protected by the firewall 2 4 2 Data Transfer The IMDS system is accessible via the Internet and protected from unauthorized entry by a firewall The firewall configuration ensures that only authorised users are able to access the IMDS application via a browser The system uses the HTTPS and FTP protocols Safe tr
152. s under wuw mdsystem com At the bottom of the settings window a separate Client Manager button is shown that when activated brings up another window that displays all client managers within the roof company along with any associated Org Units The Settings window also displays the IMDS company ID and the user s own profile category 10 2 MDS Statistics Client managers may display a list of MDSs which were created sent received accepted etc by their company IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 82 of 105 MiGs Ruia for Elte den of WP menu MOS Statistics L MDGs Relevant Tir Hike den of 10 3 INTERNATIONAL vii CH F bnps t99 43 740 79 MS MATORIAL DATA SYSTEM Microsoft Internet Explorer provided by EDS COT EIE IN SE E SE WEN MATERIALDATEN MOS Statistics EE gp MG aiii The ble comaina ap Hie companiesiorjanitation urnia OF your Comprar tegiytraborn Omg ba BB Fl Period from oS 2s2009 bo leie Receved Origin O Sent D Den H al SB rere I F bnps t99 43 74073 MS MATRIAL MATA SYSTEM Microsoft Internet Explorer provided by EDS COT Bix a a F IIe ig ah j MATERIAL DATEN MDS Statistics Fees BEE legt Mira Asipi Heed Company ID tip code city eut EGS Core Team H G cl 2 Fusselsheen Be Corperaten Status received MDGs Sea
153. se even if both do not match the MDS can be sent to Toyota The part number syntax must comply with Toyota part numbers At least one standard or Toyota in house norm must be selected in case of material MDSs when sending to company 10674 only Checking of the correct tree structure component semi component material substance structure Suppher Code Validation Microsoft Interimet Explorer von T Online SI Recipient Toyota Motor Corporation Recip Status edit mode Supplier Code Kl Only if all information for Toyota Motor Corporation was entered will the check be successful IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 96 of 105 INTERN AT LI NAL MATERIAL DATA 20 IMDS Add on Services More information on all additional services concerning the IMDS can be found on our IMDS Advanced Solution pages www mdsystem com services 20 1 Project Support HP provides IMDS Integration and Consulting Services to support IMDS users in the design and implementation of best practice processes and solutions surrounding IMDS data integration HP can help minimize the cost and effort involved with data preparation entry and reporting when using the IMDS system 20 2 icm2 The Integrated Corporate Material Management System icm2 is an application for offline col
154. se Daimler AG has been selected as MDS recipient SC1 Supplementary code1 4 characters SC2 supplementary code2 4 characters DGL drawing geometry technical level 3 digits IMDS Service Center Europe Telephone 36 1 2981536 or email imds helopdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 90 of 105 INTERNATIONAL 14 Fiat Extensions The system checks that the supplier Code has been entered There is an additional recipient specific field with confirmation for Fiat allowing one or many reference part numbers referring to the same MDS 15 Ford Motor Company Extensions 15 1 Certification Supplying to Ford Motor Company includes the requirement of annual certification of a supplier company s products e g according to Ford Motor Company s Restricted Substance Management Standard RSMS WSS M99P9999 A1 Hex 9 Ford requires each year that a supplier is in compliance with the substance prohibitions highlighted in the Ford Restricted Substance Management Standard WSS M99P9999 A1 except those already reported as non compliant in IMDS The user needs to certify either by individual site using the Ford GSDB code or for the entire company T https fee model mde nde do MOS MATRIAL DATA SYSTEM Microsoft internoi Cxplorer provided by TS COT d fel E KC UC E d ERIA DALA Cette atpan Certicap A To Cent FULL RSMS C ertprapnn a FMC programs suppli
155. se Publish If the Version number of the MDS is decimal e g 01 1 01 usually it is in Edit mode and must be made oroductive by internally releasing sending to a customer and the customer accepting proposing or publishing When the MDS is productive you have asserted that it is correct and complete and it is closed to further changes and has a version number that is a whole number If the version number is a decimal and you cannot edit the MDS is in the middle of a send accept or handshake relationship where it has been sent but not yet accepted or rejected If you want to make changes you will have to get your customer to reject the datasheet or you will have to delete the recipient and then make a copy new version 5 1 Data Transfer from Supplier to Recipient In working with the IMDS system it is very important for the user to understand the security of the system and how his input is handled by the system The user s access is to the protected server at HP where the user enters information or changes existing data As long as the user works on a non released MDS no user in another IMDS company can access the data although other users in their own company have full edit and delete rights if they have an appropriate profile When the user sends the MDS to a customer one can speak of virtual sending because the MDS is not really e g via e mail sent to the customer The MDS physically remains on the HP server A li
156. sed Module MDS Finds where a selected Module or MDS has been attached Basic Substance Finds where a selected basic substance has been attached Basic Substance Finds where any substance in the list has been attached List Group Finds where any substance in the substance group has been attached GADSL Category Finds where substances with a specific GADSL Classification has REACH SVHC been used where REACH SVHC are used Confidential Analysis for substances that are marked as confidential and Substances became part of the GADSL list Application Code Analysis for substances in materials which are marked with a certain application code Via radio button a rule based selection or a detailed selection of MDSs can be started All further analysis will check on the set of MDSs based on the previous selection You may select only one type of analysis at a time After initiation of an analysis request clicking the Analyze button the user gets further information about its processing status The following screen will be displayed IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 71 of 105 INTERNATIONA A My MATIRBIAL DATA SYSTEM Microsoft internet ao CT provided by ms cpi j IN Certificate of Expenditure SSES EE CC ENG SC hon ATS Dene A eri CP Ve Your anak request is abrgbied and
157. sign to hide the sub nodes IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 24 of 105 INTERNATIONAL o BSOOH cm ie w C10 Ph c10GPb carbon A manganese 2 A phosphorus A lead A sulphur A silicon A iron ER D B 5 Di E E D eo E 75 The use of the minus and plus symbol effects only the display Its usage has no effect deleting or inserting on the information Delete Nodes in the Tree Structure You may delete a node by highlighting the node which has to be deleted click the button delete node For an attached or referenced MDS you must delete the entire MDS If the delete cannot be used the So will not be displayed Note Deleting a node which contains sub nodes will delete those as well Sub nodes are indicated by the plus symbol in front of the node which needs to be deleted Moving Nodes in the Tree Structure It is possible to change the node order in the tree structure provided the MDS is in edit mode for better grouping components that belong to an assembly A move node button will initiate a new window where the new position of the node can be specified Ingredients test_material_ip 2341026 0 01 Node ID 2341026 eS Eat ez sans x El test_material_ip See etails Carbonic dichloride polymer with 4 4 1 methyle Typ A lead
158. signing the profile User publish to them The Client Manager can also define the types of MDSs which are allowed to be published by a certain Organisational unit Client Managers have all the rights of users mentioned below It is recommended that each IMDS company have a minimum of two 2 Client Managers for backup purposes It is the responsibility of the Client Managers to maintain the accuracy of the User and Contact Person email and phone contact information Users with User publish Profile This user does not have any administrative rights and cannot Certify for the company Users with a User publish Profile creates and sends proposes or publishes material datasheets Additionally they can review and accept or reject datasheets sent to the company provided the company is not an Al user Although they do not have access to administration tasks each user has the capability to update their phone and email on their ID through the Settings option from the main menu Users with User Certification Profile The User Certification users must be designated by the client manager These users do not have administration rights but can perform Certification for the company if the company is a supplier to a car manufacturer that requires a yearly certification Additionally User Certification user creates sends or proposes material datasheets Additionally they can review and accept or reject datasheets sent to the compan
159. sk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 56 of 105 INTERNATIONA 6 The Window Sent With this option it is possible to see a list of MDSs sent from your company and or Org Unit F brtps iegrer model mde ode de MS MATTRIAL DATA SYSTEM Microsoft Internet Cxplorer provided by MS COT E II Status of sent MOSS baim ppi Moy Data Litraremitied sentproprsed r Cissi status changed Braun rom bo MMOD yy Status open moss Hinaki FF WP Sant Clwithout canceled forwanded arity HP Fotow up Article Name wns Regus Partitem Mon rem Ad UR Al versina Development Sample Elre CH B racer In the Sent screen you can search for MDSs transmitted during a specified date range You may select all that are open not yet browsed or browsed or you may select a specific MDS status The open MDS option has priority over status if both are selected It is also possible to search for MDSs with the Development Sample Report mark Additionally if your company uses Organization Units and you have them attached to your user ID you can use the Org Unit filter for both your own and the recipient company This limits the amount of results You may also search by Recipient By clicking on the ZS button you can open a company search screen where you can select specific recipients Multiple recipients may be selected Additionally if the save
160. soft Iotornet opine provided by HS COT Certificate et Exp Anasi type Classtmrabon Hickel ales Selon of MI Rule baba stiechon 51 items found i e O O AMAA Ve n Supplier oe ATE ie od Eager 1 GalipheuE 815 2009 227RaST 1 EDS Core Team 0 3 Rem 3 2274506 001 EDS Core Team IO 3 Ang Cabrio 22451200 EOS Core Team jo a Ag calara 2274518 001 EDS Core Team i l 5 cati 885 000 2070461 EDS Core Team Oj 6 Col EEEE EPA 2274954 i EOS Core Team j l 7T calis 321 2275070 1 EDS Core Team 0 H Goal HEI GO 22750607 1 EDS Core Team 0 ga Caratia i TIA 2277566 9 EDS Core Team M ID Kl Ee a IN 1 lore Team l 11 Bt Whal is JAVA 23434093 1 EDS Core Team IO 12 Calibrator 75542 256553 1 EDS Core Team 0 18 keong Caliprabor 2274499 001 EDS Core Team jo id Tel 2288535 2285525 0 01 EDS Core Team i l 15 Cop Caibrsn 73047 73i A001 EDS Core Team 0 16 Iei 2237110 2297110 001 EDS Core Team T 17 BDTeil POI 201719 0 01 EDS Core Team IO 18 BOT 7301211 2301211 0 08 EOS Cone Team j l 19 kopp Coc Te sas 2007083 0 01 EDE Core Team jo 9 2 7 _MDS Module Certificate of Expenditure The user may select an MDS or module to analyze where this MDS or Module is used After clicking the Next button further analysis criteria can be entered After clicking Analysis all the material datasheets are visible that contain the selected module MDS IMDS Service Center Europe Telephone 3
161. st Name First Name and Person ID are mandatory fields 10 9 Managing REACH Contact Persons Since IMDS Release 6 1 client managers have the option to define contact persons of their company as IMDS Contact Persons and or as REACH Contact Persons where IMDS Contact Persons means the same type of contact persons as available prior to Release 6 1 Client managers can also search REACH contact persons in other companies allowing them to easily find the responsible person s in a supplier or customer company After logging on to the system all client managers will be informed about this new feature by a popup window which they must confirm Please note that the database of REACH Contact Persons will be limited at the beginning but will continuously grow when data is added by the IMDS companies IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 88 of 105 INTERNATIONAL 11 Aston Martin Lagonda Extensions 11 1 Certification Supplying to Aston Martin Lagonda AML includes the requirement of annual certification of a supplier company s products e g according to AML s Restricted Reportable and Recycable Substance Management Standard RSMS AML requires each year that a supplier is in compliance with the substance prohibitions highlighted in the AML Restricted Reportable and Recy
162. stance By clicking Detail at the bottom one of the MDSs from the result list can be selected and switched to the Detailed MDS Analysis In the Detailed Analysis the MDS can be checked for all its substances materials or classifications selecting the measuring unit percentage or weight g for the result list IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 74 of 105 INTERNAT ONAL MI E CH 9 2 4 Substance List Certificate of Expenditure The user may chose to search for substances on a certain substance list Substances requiring an application and the Renault lists are available MATERIAL DATA SYSTEM Microsoft Internet Explorer s Anaiysis Certificate of Expenditure Ciassification Name Module MDS T awed Description ID Version Kg Basic Substance Im Basic Substance CAS No O Basic substance list Appl rel subst Group DS re t Basic duromers OGADSL category Je come Oves ONo 3 No REACH SVHC BEE C Yes ONo O Confidential Substances GADSL Sei Baue Update ony OREACH SVHC O Application Code f Fee Applicaton Copper in brake linings Concentrabon of Basic Suvstance gt 0 O Rue based selection Non standard selection n BE For limiting the search result using a certain time period or defining the origin of the MDSs to be analyz
163. substance you must also declare how you are using it or supply an Application Code Application codes are required for lead and all of its compounds hexavalent chromium and all of its compounds mercury and all of its compounds and cadmium and all of its compounds as well as for Nickel and Polycyclic Aromatic Hydrocarbons PAHs Application codes will only be displayed in English independent from the language IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 32 of 105 in which the IMDS user is logged on Please note that the IMDS data should reflect the actual structure of the product as sold If the product has a prohibited substance in it the OEM needs to know and you should be working to re engineer the product to eliminate the prohibited substance If a prohibited substance is found later that is not declared there may be legal and financial ramifications The application information is based on the current Annex Il regulations and requirements Annex II can be found on Public Pages gt FAQ gt Data Requirements gt Where can find the ELV Directive and the latest version of Annex II This document is revised yearly and the latest available will be posted here Depending on the position in the automobile supply chain and who and when created referenced MDSs there are different requirements
164. t Trust user ech DUNS Number 1345 6703 F MDS Statistics Pepin sinber 2 S n brage M MDS Admin rura rd Tp onde 65478 Kee gt Gag Un Report W e Giy R sselsheim F Prepac Mialibox Kinn of Country iSenmeany The Client Manager can set up Organisation Units The usage of this screen is similar to the material tree screen of a material datasheet Chapter 1 A Client Manager does not have to use this feature if there is no benefit for the MDS in house workflow A Client Manager may also use this screen to update most of his company s information However only the Service Center can change the name of the company You can assign a DUNS number to the IMDS Company and individual Organization Units This will populate on the Recipient Company data screen Whether you want to user Organization Units or not depends on how you organise the business processes for material datasheet creation and sending and receiving in your company If you use common suppliers and produce common products you would probably want to use Organization Units to reduce duplication of effort if your locations or subsidiaries have no common processes you still might want to be registered as different IMDS companies Organization Units may be deleted after first removing the Organization Unit from all User Profiles and moving datasheets assigned to that Unit manually see below MDS Administration screen You may have difficulties deleting an Organizatio
165. t Ss WS Hamer E i Starch Cntena Om C ram Type of MoS Recewed all ze DlGeamnp date mom OSOS ia fo tiS SUR MMOD yy Request Status bel Gegen requests MOS Super k MOS ec Reg Assigned MOS Propect Fast tem M ier Description Saugipir CERE A request consists of the following information 1 Project name Type of MDS Company ID OrgUnit ID of MDS supplier Org Unit ID of MDS recipient Deadline date All chapter 4 fields Part Item No Description Drawing number etc Assigned MDS Request Status So et R Ae IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 48 of 105 INTERNATIONAL The only mandatory fields are part item number and the Org unit ID of the request recipient who is expected to provide the MDS All other fields are optional meaning if they are filled the MDS provider will have them automatically in his MDS and he cannot overwrite them But if they are empty in the MDS request the MDS provider can enter his own values The project name is used to group requests and to track the progress of the project Requests can be created for all types of MDSs Component SemiComponent Material To address the supplier their IMDS company ID is required The supplier code is not sufficient since IMDS doesn t have any mapping between supplier codes and IMDS Comp
166. t fall into metal classifications In this case the Standard Material Number should reflect the material standard the metal is produced to usually an EN UNS or VDA number However it is important to understand that there are some metals that are not produced to a material standard and hence there can be no valid entry here or in the Norms and Standards field Additionally if the material is a metal and produced to a Norm or Standard it is preferable that you not enter your own material but use one of the IMDS Committee published materials If your company does not produce the material then it should not be entering data on the material the producer of the material should be entering the data or if it is to a publishable standard IMDS Committee material datasheets should be used Special checks when creating a material lf anew material is created in IMDS or if an existing material is referenced the following is checked 1 IMDS steering committee released materials from companies IMDS Committee 423 IMDS Committee IL Metals 18986 Stahl und Eisenliste 313 will be excluded from the material checks 2 According to the chosen material classification the material has to contain one or a sum of given substances in a defined minimum concentration Other substances must not exceed a defined range 3 Ifa material contains certain substances with a content of more than certain percentages it has to possess a certain classification connec
167. t page of the MDS is displayed Furthermore the option view allows you to see the detailed structure of the MDS If the details are not to your satisfaction you can use the option Reject or by using the option Accept you can accept the MDS All decisions are final you cannot later Reject and already Accepted MDS It can also be searched for MDSs received with the Development Sample Report mark Starting in Release 3 0 certain recipient companies may see prec in the status This means that your company is using an offline system for all acceptance and rejection If you are surprised by this contact your client manager to find out who is the contact on the Adv Interface IDs In order to see the Accept or Reject buttons the MDS must have status seen To get to that status you must first View the MDS D tps Leger model mde adr de MOS MATERIAL DATA SYSTEM Microsoft Internet Explorer provided by OS COL E E IN CR Ki 4 ECH KR CR D ih E MATEAIALD ATA Status received MOSS E eer Big recetved Ss Date Dransmitted sentpropored ot Cast status changed Bam from bor MMOD YD MP searth Status een Moss d JI e MP sant DC without canceled Proceed APF cttow up Anicie Name Hos Request Parvitem No Wem D UR All ET SOS ti MP Aaministranan Development Sampie S MB message BC ege inn Op Linit w W ller tann supper EZ zung ef Flaat liat d or Dignare ong units of comparsas in th
168. tances are removed In an effort to reduce the need for resubmission due to the deactivation of a substance substances are now hidden This means the specific substance can no longer be found on a search for basic substances except when the substance was removed due to duplication but if copying a material with the substance no warning message will be generated nor will the substance be removed from the tree structure The system is guiding the user to replacements for deactivated or hidden substances after copying a material which contains this kind of substances When replacement substances are available for deactivated or hidden substances a hint will appear in the substance details The user can then use the replace function to use the suggested substance instead of the old one With Release 4 0 the user can use pre defined substance groups employ a more customized search for basic substances Additionally from the Recommendation gt Search IMDS Basic Substance changes the user can search for hidden deleted or active basic substances and view the history of changes In this screen a time period can be specified to look up changes in this period The result list will contain information on the changes categorized like the following e Details name synonym CAS no etc e GADSL REACH SVHC e status active hidden deleted The detailed description by clicking on any of the listed substances does show a history for this basi
169. ted to this substance Material Classifications 7 3 Other compounds e g friction linings and 8 x Electronics Electrics are valid for all substance compositions 4 Ifa material contains a liquid or a gaseous substance with a content of more than 1 and does not possess a Classification 9 x or if the material contains a special basic substance with a content of more than 1 a corresponding warning will be displayed Water can be contained in material of classification 7 1 Modified organic natural materials in any portion without warning 5 In the case that a material consists of one or more sub materials the top level material is checked and the percentages calculated accordingly for the total amount Process Chemical Verification In IMDS only the data of chemicals which are present in the final product should be entered Therefore process chemicals used during the manufacturing process are not to be entered and the system should prevent the user from adding those chemicals There will be a new basic substance group Process chemicals Process chemicals are present in the IMDS basic substance list since in some cases they might be contained in a final part When the user adds a new substance to a material the warning message will appear if the substance is contained in the Process Chemicals substance group and is present in the material above 0 1 Microsoft Internet Explorer You are adding a basic substance that is typica
170. that fits your requirements you may request the substance be added by sending an email to your IMDS Service Center helpdesk Note to improve system performance the maximum number of hits from a search has been limited to 500 and only the first 500 are displayed There is no option that will display the next 500 Therefore it is not possible to view the complete basic substance list consisting of 1000s of substances within the system After searching for your substance you may select the appropriate one from the displayed list a https 199 42 248 74 MDS Module and Substance search extended Microsoft Internet BR MDS and Module Search gt Search Search Criteria Name chro 69 items found Ordered ascending by Name 1 2 3 No me CAS No EU index Einecs No Synonym GAD ammonium dichromate 7789 09 5 024 003 00 1 232 143 1 Chrom6 com P Barium chromate 10294 40 3 233 660 5 Chromium6 c DP Calcium chromate 13765 19 0 024 008 00 9 13765 19 0 Chromium c DP Calcium dichromate 14307 33 6 238 243 1 Chromium6 c DP chloride chromium ll hexah 10060 12 5 Chromium tric chloride chromium lll hexah 10060 12 5 Chromic chlor Chromate Cr042 13907 45 4 Chromate vl Chrome antimony titanium b 68186 90 3 269 052 1 chrome niobium titanium bu 66611 42 7 271 891 3 C l Pigment chrome tungsten titanium b 68186 92 5 269 054 2 Chromic acid 11115 74 5 024 01 7 00 8 Chraomic
171. the blue colored links you can find help IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helpdesk Americas hp com page 93 of 105 INTERNATIONAL Vi D E i Company data Microsoft Internet Explorer provided by EDS COE MDS sent to Renault will be automatically converted to Excel format and sent to Renault designer by e mail Recip Status edit mode Recipient RENAULT Company Org D 10753 Partitem No A111111110 Description ExempleRenaultCompor Drawing No Drawing dated Drawing Change Level Report No Date of Report MM DDAYYYY Purchase Order No Bill of Delivery No supplier Code 666666 Reason for denial Forwarding allowed Yes ONo After clicking the Next button an additional screen appears for Renault suppliers This is an enhanced Renault company data screen with fields only needed by Renault a https Avww model mds eds de Company data Microsoft Internet E EN Recipient Renault Moulinette Company Omg JD 6837 Reference part Index Renault part Description Engineering Oi Omovu OM OLDPA Concerned project E mail of the designer Confirm e mail address Index of the standard Comment MCV status not yet sent Parts for which the MDS is valid Reference Index Concerned ref
172. tion EE tS ni yu piaig St your Cart manager for your awn EX Your cani maner Com De found e Gebtogs link E DN e tree Working area actual frame with contents Main menu 3 4 1 User ID Password Forgotten If forgotten every user can retrieve their own User ID s in the login screen by using the User ID Forgotten button If permissible e g the ID is not expired and you have had a successful login since the last password reset you can use the New Password button and a new password will be sent to the email address associated with the ID in the system Therefore it is extremely important to always have the up to date email address available in the IMDS When you request a new password your email address needs to be entered if you want to reset the password for your ID in the login window This email address has to match the email address already available in the system for this User ID in order to be able to set back the password E https Avww model mds eds de New SEE Please enter your user ID and for security reasons also the e mail address associated with this user ID in IMDS After checking your input the new password will be sent to this e mail address User myuserid E mail address first last mycompany com Seng J A internet If you get an error message then either the ID is incorrect you do not have the correct email address for the ID the ID is expired or you have not had a successful logi
173. tween and newer versions which are not listed below have not been tested sufficiently e Microsoft Internet Explorer Release 5 Microsoft Internet Explorer Release 5 5 Service Pack 1 Microsoft Internet Explorer Release 6 0 Netscape 7 1 Firefox 2 x Further information on the browser versions supported for the IMDS application you can find on the Public Pages under System gt System Requirements Colour Index Pigments Among the usual basic substances pigments are available for use in the IMDS data base The pigments are defined by a Colour Index number i e Yellow 37 These pigments can be found in the basic substance search Inserting C I or C Il as Name Synonym you get a result list with the pigments However the best search method is by CAS number mouse over display Because of space restrictions sometimes the display field cannot display the entire text In most parts of the System especially in lists you will find three dots at the end of the data field If you place the mouse on these three dots the whole text is displayed in a tool tip IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 99 of 105 Basis Substances Basic substances can not be created the same way as components semi components or materials If you do not find the basic substance you need please provide all inf
174. uality safety and environmental friendliness of the vehicles over their entire duration of life In order to improve these characteristics it is necessary to cultivate exchange of information and dialogue within the value creation chain from raw material extraction through the manufacturing of pre products components and the motor vehicles themselves regarding the usage and final re utilisation or waste disposal Legal requirements are already in place in order to forward information in the supplier customer chain To include future development information will continuously be added and a dialogue on possible risks for man and environment is started Reliable co operation is a prerequisite for target orientated solutions Thereby joint evaluation processes are Initiated showing benefits and potential risks involved in the application of materials The result of this co operation is the enclosed List of Materials to be Declared Substances in Components and Raw Materials In this Materials to be Declared Substances in Components and Raw Materials publication there are listed substances substance categories which can be present in automotive materials and which based on current knowledge represent potential risks for man and environment during the vehicle s usage as well as in recycling and disposal This was the original list that IMDS was based on but it has been superseded by the GADSL The composition of the list is based on legal req
175. ublish depending on what you are trying to do The IMDS Steering Committee defines recommendations see 4 1 Recommendations concerning the rules that should be applicable to a material datasheet This change concerns rules to be checked by IMDS automatically the process of performing the checks and the processes of data input into IMDS Depending on the situation there are different requirements on the maximum separation between the minimum and maximum values of the range 1 For materials attached to other materials or semi components and for semi components attached to semi components the maximum range of a portion lf the material or semi component is not a part of a MDS that was published by the Steering Committee the following values apply Range from Lower Limit LL to Upper Limit UL Maximum M UL LL IMDS Service Center Europe Telephone 36 1 2981536 or email imds helodesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 54 of 105 2 For basic substances attached to materials maximum range of a portion If the node is a substance and the material to which it is attached is not a part of an MDS that was published by the Steering Committee or ILI and it is attached to a material all classifications the following table applies Range from Lower Limit LL to Upper Limit UL Maximum M UL LL 3 Substances There are 3 types of substances
176. uirements environmental protection and occupational safety requirements for precautions and to help prevent possible risks to people and the environment which may be caused by construction operational and processing materials our responsibility for people and the environment based on the motto We act environmentally aware Particular consideration was given to substances which may cause specific risks as carcinogenic substances reproduction endangering substances genetics changing substances sensitising substances toxic and very toxic substances environmentally endangering substances IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 104 of 105 23 Useful information IMDS Website www mdsystem com Additional IMDS Services and Tools www mdsystem com services Contact IMDS European Service Center Monday to Friday from 8 00 h to 16 30 h GMT 1 tel 36 1 2981536 email imds helpdesk emea hp com French speaking IMDS Service Center Monday to Friday 8 a m to 4 30 p m GMT 1 tel 33 1 55 69 7860 email imds helpdesk emea hp com IMDS North American Service Center Monday to Friday from 8 00 h to 17 00 h CST tel 1 972 403 3607 email IMDS Helpdesk Americas hp com IMDS Japanese Service Center Monday to Friday from 9 00 h to 17 00 h JST GMT 9 tel 81 3 5
177. ustomer s requirements before proceeding Joker Wildcard for MDS Ingredients There are a few miscellaneous basic substances that can be used with restrictions when the basic substance is not known These are called jokers or wildcards and have the CAS number system The IMDS Steering Committee has published Recommendation R001 that includes the use of Jokers This recommendation is accessible by clicking the Recommendations button in the left navigation menu after log on Pseudo Substance for MDS Ingredients There is a special category of substances that do not have a CAS number and are not a Joker A pseudo substance gives an accurate description of the substance or the substance group but does not have a CAS No Some examples are Acrylic resin or Cotton fibre It is important to point out that these substances are accepted as real substances in IMDS and are not considered as Jokers or wildcards Pseudo substances have the symbol in the CAS number field The Tree Structure An item can include a large number of nodes To ensure a clear display the system uses a tree structure In an effort to improve system performance the system may default to hide parts of the tree structure You can always override this at the time and display all the nodes You can open and close the nodes using the options expand and collapse or click the plus sign key in front of a node to expand and click on the minus
178. wailing for epuer Depending on the siem resamurrea Te PEQUESt will be processed anid the resut will be shown anenwards You Can contigs to work Ini IMDS and come back baler to view the resul Please don t tog off because olherdide the resul will be deleted The resuk size will be limited to SO entres Rigues time 2 26 25 PM CET Slabs Running MOS count 6000 Start lime 226 35 PM CET Duration nomi 27 Depending on the analysis request and current system load the processing is scheduled while the user can proceed working in IMDS and pick up the analysis result after completion at a later point of time After log off from IMDS the analysis result data will not be available anymore The result lists in this section can be printed into a paf file 9 2 1 Rule Based Selection The selection of MDSs for analysis can be performed according to different criteria for example all those in a particular Organization Unit or created between certain dates If your company has a large amount of datasheets your search may time out If this is the case we suggest that you perform the search several times and use the date range filters A My MATERIAL DATA SYST LM Microsoft internet Tuplorer provided by Hey dl led Y z i D A ia i a rm DrbiE ks OO Classification RS Code Detaie Mi t ngiegig Name eegengpn O MaduleMDS SSC Description Version OBasic Substance Seit Basic Sunstance CAS No
179. wil be modified by e mail Recip Status edit mode Recipient Ford Motor Company Company Om Jr 104 Partftem No famis1 Acaspec AS BE Description Calibrator part 123 Drawing No fr Drawing dated Drawing Change Level s Report Mo OO Date of Report invODAYY Purchase Order Nos Ir Bill of Delivery No Supplier Code l Reason for denial z Ei Did you mark your pohymeric part s according to a 1043 and 11469 Not applicable if part too small or if not a polymeric part Yes No Not Applicable If these numbers are not chosen from the list and are not correct the check procedure before sending the MDS delivers an error message If you are having problems with the part number enter a partial number and click search to help you find the exact format Only if all information for Ford Motor Company is entered will the check be successful 16 General Motors Extensions H a company delivers to one of the General Motors or Opel companies a check is made to ensure that the part number meets the General Motors numbering schema 17 Mazda Extensions H a company delivers to Mazda Motor Corp the following check for this recipient is carried out e Mazda creates a part number file and a supplier code file and IMDS checks both before allowing you to send If your part number or code are not found please contact Mazda to correct the problem IMDS Service Center Europe Te
180. y provided the company is not an Al user Although they do not have access to administration tasks each user has the capability to update their phone and email on their ID through the Settings option from the main menu Users with User Profile This user does not have any administrative rights and cannot Certify for the company Users with a User Profile creates and sends or proposes material datasheets Additionally they can review and accept or reject datasheets sent to the company provided the company is not an Al user Although they do not have access to administration tasks each user has the capability to update their phone and email on their ID through the Settings option from the main menu Read Only Users This profile can be given to special users by the client manager With this profile the user can view but not change datasheets created by their own company view published data and view datasheets received and accepted by their company Additionally each user has the capability to update the phone and email information on their ID Public Users The public users do not need to be set up explicitly and have no system rights They can only view the public areas of the IMDS site They can not access the actual IMDS IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 7 of 105 3 IMDS Getting st
181. your company There are several ways to accomplish this IMDS Service Center Europe Telephone 36 1 2981536 or email imds helpdesk emea hp com Americas Telephone 1 972 403 3607 or email IMDS Helodesk Americas hp com page 52 of 105 5 5 1 Internal MDSs that have been Internally released can only be attached to other MDSs created by users in your own company 5 5 2 Send The most common action is to send an MDS to one customer This customer can either accept or refuse the MDS Until it is accepted changes may be made to any of the chapters without creating a copy copy or copy new version When your customer accepts the MDS it is automatically closed to further changes and made productive When the customer rejects the MDS the MDS generating company is expected make the required changes the status becomes modified and then to use Send again the status becomes not yet browsed 5 5 3 Propose When the same MDS is delivered to several different customers under different part numbers the MDS can simultaneously be sent using the Propose option Ideally all recipients accept the MDS without changes If one of the recipients would like to have some changes carried out depending on the type of change you can either copy new version and re propose to all recipients or copy copy and make an IMDS specifically for the recipient If the change is made to bring the ingredients page in line with a Recommendatio

IMDS User Manual - Release 7.1 - 27th Jan 2011

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