MABLE USER MANUAL October, 2010
Contents
1. opihIn2k3 prd1 pdf in ITSD MAB LEUserManual doc 20 MABLE USER MANUAL October 2010 Reports Menu NRS Tables Help Logout Student Data Table Student Summary By Site Student List By Criteria Student Contact Info By Criteria Assessment Only Students Student Comments Attendance Charts STARS Following is a description of the menu choices and information about selecting each report Most of the reports are available in Excel format That means you can save the report to your computer and do whatever sorting filtering and organizing of the data that you like Remember that once you save the report to your computer it is no longer current data The default report name includes the date so you will have a reference for when the report was created NRS tables These reports contain the data that will be rolled up to the state and reported to the feds in December When you select NRS Tables you will get this screen which gives you descriptions of each of the NRS Tables and allows you to select which table you would like to view You can elect to see a report that includes all of your satellites or you can view each site s data separately You can view counts of just those students who will be reported to the NRS or you can view all of your student results NRS Table Reports Select the desired table Table 1 v Select the desired site Anaconda gt I Include S2. Also students who have opihIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc 21 MABLE USER MANUAL October 2010 fewer than 12 hours at any one satellite won t show on that report but they will show on the complete report if their hours across all satellites add up to 12 Also included on the list of NRS Tables are some reports that will help you ensure your data is complete before final reporting Select the desired table Table 1 students with no starting EFL Students with either no Race or Gender The Student List shows all students who will be counted for the selected year This spreadsheet has information about each student s goals starting EFL goal completion and other pertinent demographic data for the NRS reporting Students with no starting EFL cannot be counted for NRS reporting until that is fixed Run this list and view each student s record to see what needs to be done to correct the situation In some cases you can fix it yourself and in others you may need to submit a student change request One common error is that you forgot to select a PAI for the student after pretestng Sometimes the student is missing a pretest or a locator Ifa BEST student pretested at 541 or higher that student must be TABE tested and have a PAI selected before he she can be counted Tables 1 and 2 count students by race and gender so be sure to review Students with either no Race or Gender and make necessary corrections F
3. Of Dependents Under t8 0 Disabitity F Bhindneseiaion impainnendt M Heming lossimpainnent l Leeming disability Epilepsy I Physical impairment T ADDYADHD I Mental illness dapression anxiet mood T Traumatic brain mpury T Disorder personality disorder Psychosocial bshawor coping alatonship dficully Employment Status o y Housing Statu eff Cancel The Referral page allows sites to track information regarding community partners and other programs in which their students might be participating How did you hear about ABE other Reference Referral Agency Type Referral Agency Name Agency Contact Reason For Referral save Reasons for Referral include Assessment Only and Enrollment in ABE Students who have come to your site for Assessment Only can be entered into MABLE but will not be included on any ABE or NRS reports If a student comes for Assessment Only and returns later to enroll in the program change his reason for referral to Enrollment in ABE opihIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc 11 MABLE USER MANUAL October 2010 The Program Participation page allows you to create a record for each federal state or tribal program in which the student is a participant Click Add Program and then choose a program from the dropdown list The student might be participating in more than one program after you save one record click on Add Program to select the next program in w
4. Only XLS Microsoft Word RTF Microsoft Word Editable RTF Page Range Rich Text Format RTF Pages From fi To fi Cancel Student Summary by Site This report provides a list of students core data enrollment dates goals current EFL and contact information There is a directory on the left side of the page that you can click to move to a selected student record Student List by Criteria This report allows you to create a report based on criteria that you select Be aware that depending on the criteria you choose the report might not return the data you are expecting opihln2k3prd1 pdf in ITSD MABLEUserManual doc 23 MABLE USER MANUAL October 2010 Student Contact Info by Criteria This 1s another report that you can customize with the same caveat as the prior report The data that is returned for each student includes contact information last date of attendance and number of contact hours Assessment Only Students This report shows the students whose reason for referral is Assessment Only and the dates and types of assessments they have taken Student Comments This is an alphabetical listing of students and comments added to their records during specified time periods You can choose to view the report for a specific program year or narrow the list of comments to those entered between specified dates Attendance by class or by student Both of these report options provide the same selection criter
5. person click New Personnel N ote you should first do a search to determine if there is already a record for that person in the system Sites Hardin z MV Show only personnel for the selected site Search SEGUE To search by last name put in front of the name ex Smith Anita Shoppe 7 1 2007 6 30 2008 The new record 1s highlighted in yellow Enter the name Check whether the person is a licensed educator The start date defaults to the first day of the current program year but you can enter any date e Click Save Sites Hardin I Show only personnel for the selected site Search New Teacher SCI To search by last name put in front of the name ex Smith it Delete Assignments New Personnel Af fran New Assignment e On Save anew Assignment screen will open for the new person e The new fields are highlighted in yellow e Choose a site opihIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc MABLE USER MANUAL October 2010 e Choose an employment status Choose a role Enter a start date for this assignment the date must be the same or later than the person s start date already entered in the last step e Click Save opthIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc MABLE USER MANUAL October 2010 The Site Summary page This is the MABLE Home page The information shown here is designed to give you an at a glance look at students who might need attention You
6. reason for separating if you know it Once you separate a student you will still be able to view his record until October of the following program year Students who have had no attendance for 90 days should be given a separation date The separation date must be after the last date of attendance but not more than 90 days after MABLE allows you to enter a separation date that is more than 30 days old Students should NOT be given separation dates at the end of the program year unless they have notified you that they will not be returning or they have had 90 days with no attendance and no further attendance is scheduled If a student is separated from your program and then returns to your program in less than 90 days you should delete his last separation date and he will continue with the same instructional year schedule MABLE will not allow you to create a new enrollment record for a student who has been gone from your program for less than 90 days To add a separation date go to the student s current enrollment record and click Edit Delete Enrollment Date 05 21 2007 Site Anaconda Instructor eparation Date Separation Reason Ea ema Enrollment Date Site Name Instructor Separation Date Separation Reason Edit Delete e The record you are editing will be highlighted in yellow at the bottom of the page e Inthe white fields choose his separation date and reason for separation if you know it e Click Save
7. Butte Note that you can see in which other sites the student is currently enrolled If the student record is not found mee on Add Student Search Results No students matched your search criteria opthIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc MABLE USER MANUAL October 2010 SSN l SSN Waiver DOB Gender Lives in Rural Area Phone Location Phone Location E mail l Student does NOT want any FERPA data disclosed Is the student Hispanic Latino Choose only 1 C No not Hispanic Latino Yes Hispanic Latino A person of Cuban Mexican Puerto Rican South or Central American or other Spanish culture or origin regardless of race The above question is about ethnicity not race No matter what was selected above please continue to answer the following by marking one or more boxes to indicate what the student considers his her race to be What is the student s race Choose 1 or more I American Indian or Alaskan Native A person having origins in any of the original peoples of North and South America including Central America and who maintains tribal affiliation or community attachment I Asian A person having origins in any of the original peoples of the Far East Southeast Asia or the Indian subcontinent including for example Cambodia China India Japan Korea Malaysia Pakistan the Philippine Islands Thailand Vietnam and Laos T Black or African American A perso
8. For each student you must go to the Class page and select all the classes he will attend Classes do not have to be listed in any particular order on this page To enter attendance choose Student gt Attendance by Instructor Choose a site name Choose an instructor name Choose a date The class list will populate with all classes to which that instructor has been assigned Choose a class The Students list will populate with all students assigned to that class Enter the number of hours of class Check the box in front of each student name who was in attendance on the given day Click Save You must select an attendance date in order to see available classes student s at your site Sites Billings Attendance Date 08 10 2010 Instructor Norene Peterson If this instructor does not have students enrolled for a selected class the student list will be empty LA 1 Language Arts Norene Peterson gt Hours l Alverson James l Baysinger Jeffrey e MABLE will not allow you to save duplicate attendance records for a student If a student you have selected already has attendance in that class on that day that student s name will be marked with and not saved The rest of the selected student records will be saved opihIn2k3 prd1 pdf in ITSD MAB LEUserManual doc 18 MABLE USER MANUAL October 2010 Attendance by Class Different Hours This method is useful if students come and go throughout the day signing
9. MABLE USER MANUAL October 2010 Montana Office of Public Instruction Denise Juneau State Superintendent vi opi mt gov MABLE USER MANUAL October 2010 Setting up an account and changing your password If you will be doing data entry in MABLE as a site administrator the state administrator will set up your account assigning you a user name and giving you rights to specific sites MABLE will generate a password for you to use for logging in the first time The assigned password is not user friendly you should copy and paste it rather than trying to type it in the first time you log in You will want to change that password as soon as you log in Choose Change Password from the Help menu Usetul Forms and General Information Sites Anaconda Change Password State Director Messages Change Password Name siteadmin Change Your Password Old Password New Password Confirm New Password Change Password The new password must have a minimum of 6 characters using a combination of uppercase and lowercase letters and numbers Paste the password you received into the Old Password field and then type in your new password twice Click Change Password Because you are logging into a state network you will be forced to change your password every 60 days On login you will be directed to the above screen where you will make the change Once the password has been changed successfully you will be allow
10. NUAL October 2010 The Classes page is optional for sites to use as they find it useful There 1s no reporting based on the student schedule that is entered here Core Data new student Date of Birth 05 15 1955 Current EFL ABE Beginning Basic Education kI j Phone Number Not Provided Primary Area of Instruction Language klj MT 59601 Goals Enter postsecondary education or training Instructional Year 5 23 2010 To 5 22 2011 Site Anaconda z Period Class 1 2 This page is useful if you would like to enter your attendance by Instructor If you assign the student to classes on this page and assign each of your classes to an instructor you can use the Attendance by Instructor option described below The Summary page is where you can enter and view the student s attendance record assessment history and goals This is the only place for entering assessment or goals Depending on how you do attendance at your site you can enter student attendance from this page or use one of the options listed under the Student menu See instructions below for details on entering student data ete eB Or he B Aae aa perce eTa elea battle it ledges eaa EL Kaa Palau leisy Summary Name another student Date of Birth 04 04 1954 Current EFL Not Yet Determined Address Ikj Phone Number Not Provided Primary Area of Instruction Primary Area Of Instruction has not been selected Ikj MT 55555 Goals No Active Goals Instructiona
11. atellite Sites Select the Program Year 2011 l Include Non Reportable Students If the report is not opening try holding down the Ctrl key to allow popups Open In Excel NRS Table Descriptions Table 41 Participants by Entering Educational Funding level Ethnicity and Sex Table 2 Participants by Age Ethnicity and Sex Table 3 Participants by Program Type and Age Table 4 Educational Gains and Attendance by Educational Functioning Level Table 4B Educational Gains and Attendance for Pre and Posttested Participants Table 4C Educational Gains and Attendance for Participants in Distance Education Table 4D Educational Gains and Attendance for Participants in Program Center Settings Excluding Distance Education Participants Table 5 Core Followup Outcome Achivement Table 5A Core Followup Outcome Achivement for Participants in Distance Education Table 6 Participant Status and Program Enrollment in Distance Education Table 7 Adult Education Personnel by Function and Job Status Table 10 Outcomes for Adults in Correctional Education Programs Reminder Any Race errors for years 2010 and earlier will have to be completed by OPI staff and you will need to send a student data change request If you run your satellite reports separately and then compare the totals to a report that includes all satellites the numbers might not match A student might be counted once on each of several satellites but only once on the complete report
12. ds for those names You must select dn attendance date in order to see available classes student s at your site There were 2 students that already have this class They are designated with a preceding These students were ignored Attendance for the other students was saved Sites Anaconda Attendance Date 08 02 2010 i 100 Individualized instr class setting Anne Dobney Hours 5 Students Aldrich Taylor V Harris Gary Armstrong Melanie M Kennedy Nicole IV Beaver Anthony Y Leaf John Bell Addanarys Adda IY Martin Brent Iv 4Bleile Valerie l Mason Jeanne opthIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc 17 MABLE USER MANUAL October 2010 Attendance by Instructor This method is useful for large sites The primary purpose is to filter the list of active students to just those students taking a particular class Otherwise the screen would contain hundreds of names and the task of data entry would be more tedious If Instructors are entering their own attendance this makes the task quicker and easier Before choosing this option 1 In order to use this option you must have assigned instructors to each of your classes and assigned classes to each of your students e Choose Administration gt Class Maintenance e Click the Edit button next to a class e Check the box in front of the Instructor who teaches this class see explanation in Class Maintenance section e Click Save 2
13. ed to Continue into MABLE You can change your password more often if you like by returning to Help gt Change Password If you suspect your password has been compromised you should change it immediately Remember that MABLE contains confidential student information and you are required to treat it responsibly For example don t write your password on a piece of paper and hide it somewhere on your desk When you step away from your computer you should lock the screen so no one can access it in your absence opthIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc MABLE USER MANUAL October 2010 Setting up Instructor Accounts The site administrators will set up accounts for instructors at their sites The method for assigning and changing passwords is the same for all accounts Choose Admunistration gt Update User Information to edit or create an instructor account Use the Filter to search for an existing user or click Add New User to create a new account Sites Boulder Filter By Name Apply Filter carolsiteadmin cindie Assign cindiesite Assign CP8056 Assign cPs161 Assign LynnetteGeske Assign SiteAdmin Assign Send Password Add New User Login Name sample instructor E mail sample mt goy F Account Locked Eq e Enter the user name and email address for the instructor and Save e This creates an account for the instructor but does not give him her rights to your site e Once the account is created y
14. ely or just call them all Math Whenever MABLE displays the class names in a list the instructor name assigned to each class is included for your convenience e One instructor must be assigned to each class o The class lists on the attendance pages will now display the class name and the name of the instructor assigned to that class e The Comment field is optional and was included for your benefit in case you want to include additional notes about a class Include any comments that will be useful for you e Click Save opthIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc MABLE USER MANUAL October 2010 Personnel Maintenance It is necessary to create records for all personnel at the site This information is reported on NRS Table 7 As with entering students and creating users adding personnel records is a two step process First you create a record for the person and then you assign the person a role and location Each assignment will have a start date The end date will be blank until the person leaves that assignment Choose Admuinistration gt Personnel Maintenance Sites Hardin M Show only personnel for the selected site Search SCL To search by last name put in front of the name ex Smith Anita Shoppe E 712007 6 30 2008 BIN New Personnel e To edit an existing person s information click the Edit button e To add or change the person s assignments click the Assignments button e To add anew
15. er another attendance record or Return to the student s Summary page Group Attendance Entry If you collect attendance by class or by day you might prefer to enter attendance using one of the choices from the Student menu This can be a time saver over entering attendance individually by student opihIn2k3 prd1 pdf in ITSD MAB LEUserManual doc 16 MABLE USER MANUAL October 2010 Attendance by Class Same Hours If you have a class that many students attend for the same period of time you can enter all their attendance at once You must select an attendance date in order to see available classes student s at your site Sites Anaconda Attendance Date 08 02 2010 K 100 Individualized instr class setting Anne Dobney Students Aldrich Taylor Harris Gary I Armstrong Melanie Kennedy Nicole l Beaver Anthony Leaf John Bell Addanarys Adda Martin Brent e Select your site name and a date o The names of all students who were enrolled at that site on that date will populate the page in alphabetical order e Select the class name notice that the instructor name is included for your convenience Enter the number of hours for the class Check the box in front of each student who was in attendance on that day Click Save If this is a duplicate class or one or more students all records except the duplicates will be saved The duplicates will marked with so you can check your recor
16. hich the student 1s participating Heian alee ie Pele lal Pele tm ie Gee Program Participation L u Pious Name new student Date of Birth 05 15 1955 Current EFL Address ki j Phone Number Not Provided Primary Area of Instruction klj MT 59601 Goals Enter postsecondary education or training Instructional Year 5 23 2010 To 5 22 2011 Program Start Date End Date ovorzo CoS E Cancel Delete Sensan amen Lome O Aa Foster Child Payment Fuel Assistance Homeless Housing Assistance Medical Assistance Refugee Assistance The Achievement page is for displaying the student s Assessment GED and Goal completion results This page will be blank until the student has taken post tests taken at least one GED test or set a goal If the student has signed an SSN waiver you will be able to click the Update button on this page to see his latest GED results If the SSN waiver box is not checked on the Core Data page the Update button will not be visible for that student Date of Birth 04 04 1954 Current EFL Not Yet Determined Ikj Phone Number Not Provided Primary Area of Instruction Primary Area Of Instruction has not been selected Goals No Active Goals Instructional Year 6 14 2010 To 6 13 2011 Student Achievement Assessment Results No post tests have been completed by this student No goals have been set for this student opihIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc 12 MABLE USER MA
17. ia Choose specific dates or classes to view The report by class will be sorted by class with all students who attended during the chosen dates listed along with contact hours The report by student will list students alphabetically along with the classes dates and hours of attendance during the chosen date range Attendance By Student Select the desired site Anaconda itis id Select the Start Date t Select the End Date 20 Select Class AIl Classes 000 Charts This is a series of graphs for which you can customize some of the criteria Program Participation Details Program Participation Summary ABE Referral Source Details Housing Status Details Student EFL Type STARS This selection creates the export file necessary for use with the STARS reporting system created by the Billings program For more information about using this data contact the Billings program directly opihln2k3prd1 pdf in ITSD MABLEUserManual doc 24
18. in and out on a class sheet Each student who attended that day can have a different number of hours but you can still enter all the attendance at once Sites Anaconda Attendance Date 08 20 2010 Hours Doo ls Attendance Entered This Session 6 20 2010 Martin Brent 1 25 hours in 107 Evening ind class instr Ed McLaughlin 6 20 2010 Emerick Wesley 4 5 hours in 101 Evening ind class instr Ed McLaughlin 8 20 2010 Armstrong Melanie 3 hours in 101 Evening ind class instr Ed McLaughlin Copy to clipboard Choose your site name Choose the attendance date Choose a class from the Class dropdown Choose the name of a student from the list of active students at your site if you start typing the last name the name will auto fill Enter the number of hours that student attended that class on that date e Click Save e The record you just saved will be displayed in the box at the bottom This helps you keep track of what you have done so far in this session in case of interruption o You cannot print this list from this page o You can copy the list to a clipboard and paste it into another document if you like o Once you leave this screen this list will not save opihIn2k3 prd1 pdf in ITSD MAB LEUserManual doc 19 MABLE USER MANUAL October 2010 Separating Students When a student is ready to leave the program edit his enrollment record for your site to include his separation date and the
19. l Year 6 14 2010 To 6 13 2011 Student requires Locators for the new Instructional Year The following are the missing locators Language Math Reading Primary Area of Instruction Language Save Total hours this student 0 Total hours this Program Year 0 Total Hours Since Last Assessment 0 Attendance ftele Fita E ite View Report No attendance records have been entered for this student Assessment LULES WA Sanna li amp PAI List No asessments have been entered for this student indicates that the assessment failed validation and an explanation has been provided Goals EX Retr No goals have been entered for this student opihIn2k3 prd1 pdf in ITSD MAB LEUserManual doc 13 MABLE USER MANUAL October 2010 Entering Goals Click the Add Goal button at the bottom of the student s Summary page Program Year 2010 Goal indicates a core goal Goal Complete I Choose the program year Pick a goal from the dropdown list Save the record Current student goals will be displayed at the top of the student record right under Primary Area of Instruction If the chosen goal is one of the core goals MABLE will mark the goal as complete at the end of the program year by using Data Match For secondary goals you will need to click on the Edit button next to the goal on the Summary page That will take you back to this page where you can select the goal and mark it complete There are no rep
20. l doc 10 MABLE USER MANUAL October 2010 Ema aliment Hama Incoming Student Date of Birth 6057955 Current EFL Mot Yat Daterninad Address here comes trouble way Phone Number Net Provided Primary Area of Instruction Primary Area Cf Ineiruction has nat been selected No way MT 55555 Goals No Actve Goals Instructional Year Ma current enrallrnerd Ta Enrollment Date Primary instructor Separation Date Reason For Separation Anaconda Save Cancel Delete Click Here for Hew Enrollment The new enrollment record will be highlighted in yellow The enrollment date defaults to today s date but you can enter any date Select site name and primary instructor if applicable Click Save As you save each page MABLE will go to the next page Fill in Contact and Demographics information on the appropriate pages making sure you enter data into all yellow required fields Click Save o Sia Ain a ra Aiport ups ae ee eee i pim omogrophics ERENS Program Participation Summan Hame incoming Student Date of Birth 1505 7955 Current EFL Hat Yet Determined Address here comes trouble way Phone Number Hea Provided Primary Area of Instruction Primary Area Of instruction Aas not been selected Mio way MT 55656 oaks No Acie Gonin Instructional Year Viens Tae 1102010 Tribe Not Applicable Other Affiliation 0 oolcable Last Grade Compleled Last School Attended I Single Parent With Dependents Number
21. n having origins in any of the black racial groups of Africa Native Hawaiian or Other Pacific Islander A person having origins in any of the original peoples of Hawaii Guam Samoa or other Pacific Islands White A person having origins in any of the original peoples of Europe the Middle East or North Africa e Enter the student s name address birth date gender and other information on the Core Data page e Yellow highlighted fields are required e The SSN waiver checkbox is important If a student has chosen one of the core goals we need a signed waiver before we can do data matching to determine goal completion e Starting July 1 2010 all students must answer the two part race ethnicity question Note You must manually select the correct race ethnicity for continuing students MABLE cannot convert prior year data to the new standard e Click Save e This will create a record for the student but will not enroll him in your site Enrollment Name Incoming Student Date of Birth 0505 1955 Current EFL Not Yet Determined Address here comes trouble way Phone Number Hot Provided Primary Area of Inatnection Primary Area Of Instruction has not been selected Mo way MT 55555 Goals Ho Active Goals Instructional Year No current enrallmant To e You need to create an enrollment record for the student at your site e Choose Click Here for New Enrollment opihIn2k3 prd1 pdf in ITSD MAB LEUserManua
22. ntake a T 1 2007 Add Class To Edit or Delete a class choose the appropriate button o You will not be allowed to delete a class if there are attendance hours in that class Click on Add Class o Before creating a new class you can use the Search feature to determine whether the class already exists This is particularly helpful if you have many pages of classes opihIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc MABLE USER MANUAL October 2010 Add a Class Continued Code Title Start Date 08 26 2010 End Date Instructor C Cakpl Stoltz Mary Setera C Nancy Reynolds Shelley Freese C Jen Kocher Melinda Lynnes Shella Zelenz Comments e Code is required e Title is optional but is generally a more thorough description of the class e Choose the start date for the class New for this year Starting in the 2010 2011 program year we would like to gather data on student attendance at the mstructor level MABLE already collects data at the class level so the remaining step would be to assign each class to a specific teacher Select the name of the instructor who will be teaching the class If you currently have more than one instructor assigned to a class you will need to create a new class for each instructor For example If you have had instructors Smith Jones and Allen teaching Math you will need to create 3 Math classes and assign one instructor to each class You can name each class uniqu
23. o select a goal all students have a goal of educational gains However you might want to review the list to make sure that you haven t missed entering a goal for any student who is working toward one of the core goals The Dept of Education is encouraging more thorough goal setting with a plan to have all students with two core goals where appropriate opthIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc MABLE USER MANUAL October 2010 Creating a student record e Each student is entered into the MABLE database just once but he can be enrolled at multiple sites e Before creating a new student record you must determine if the student is already in the system e Choose Student Locator from the Student menu and do a search by name date of birth or SSN If you are unsure of the spelling check the Search for Similar Sounding Names box and the program will return various spellings e g Gardner Gardiner Gardener Administration Renorts First Name l Search for Similar Sounding Names Date of Birth SSN Must be complete SSN if entered l Search Only My Sites Eo If the student record you are searching for is displayed click Enroll next to the name to create an enrollment record for the student at your site Once the enrollment record is created you will have access to the student s entire record Search Results Student Name Date of Birth Currently Enrolled Sites Joe Student 11 24 1987 Anaconda
24. or further explanation about Tables 1 7 see your NRS guidelines Student Data Table This report is a spreadsheet listing all students with attendance in the selected program year It includes all the core demographic referral contact info and program participation information If you elect to view this report with enrollment and separation dates you might get multiple records for each student so the total student count will not be accurate If you are looking for an unduplicated count of students you might be better selecting the Student List under the NRS Tables and choose to include non reportable students opihIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc 22 MABLE USER MANUAL October 2010 The following reports do not open as Excel spreadsheets but the data can be exported to PDF or Excel if you wish In some cases the format of the data does not fit well into a spreadsheet format Click on the Export icon in the upper left corner of the screen ET 1 fit Main Report _ Aldrich MABLE Student Listing as of Beaver e ae Age Ea ii eo eo Bell l Connolly Fisher Program Year Harris 2010 Kennedy 2010 Leaf S Get E Select a File Format and choose your page range Click OK Export the Report Windows Internet Explorer provided b r oi File Edt View Favortes Toole Help File Format Crystal Reports RPT Adobe Acrobat PDF Microsoft Excel 97 2000 XLS Microsoft Excel 97 2000 Data
25. orts generated for secondary goal completion Tf a student has selected a core goal he she must have signed a waiver in order for the OPI to do data matching Indicate whether the waiver has been signed on the Core Data page opthIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc 14 MABLE USER MANUAL October 2010 Entering Assessment Students should be assessed within 12 hours of enrolling in a program Assessment data must be entered into MABLE within 30 days of the occurrence Click the Add Assessment button on the student s Summary page Return to Summary Sites Anaconda Assessment Date 06 30 2010 Assessment Type Test Administered Area Tested Difficulty score Note You will not see any change to the PAI until you return to the Student Summary page Date Test Area Difficulty EFL Score Test Expires 01 12 2010 TABE 9 Survey Pre Test Math M ABE Intermediate Low 456 01 11 2010 Locator Pre Test Language E IA 01 10 2011 select Test Choose your site Choose the test date Select either Pre Test or Post Test Select the test administered BEST Plus Locator TABE 9 or TABE 10 Select Area tested for TABE only Select Difficulty note TABE test difficulty must be the same or one level higher than the Locator level Enter the Score Locators have no scores Click Save e You will get a message confirming the assessment was saved or a message explaining why the assessment didn
26. ou will need to assign the instructor to the appropriate site s e Ifyou have a main site and multiple satellites you might prefer that the instructors at each satellite see only student records from that site e For instructors who travel to multiple sites you would want to assign rights to all those satellites e Be sure to scroll to the bottom of the page and click Save once you have assigned the instructor to the appropriate sites opihIn2k3 prd1 pdf in ITSD MAB LEUser Manual doc MABLE USER MANUAL October 2010 Class Maintenance Attendance is collected by Class so you need to create a record for each class offered at your site In addition to the classes you set up MABLE creates default classes for Assessment Goal setting and Intake Programs that have been set up for distance learning will also have all of the distance learning classes in their lists Each class has a Code Title Instructor Start Date and if applicable an End Date To edit and existing class or create a new class choose Administration gt Class Maintenance Sites Bozeman CEM Search By Code Search Code Title search Title ocr Title a Date End Date PEPTALK Personalized Employment Plan 1 2 2008 CEM B ESOL Beginning ESOL S 1S 2007 5 29 2008 Eo Deiete CEM InESOL Intermed ESOL en Savage 9 13 2007 5 29 2006 an a GEDO2 CEM GED Jill Krauss 8 14 2007 7 30 2008 B GOALS Goal setting Counseling 7412007 INTAKE I
27. t meet validation criteria o In some cases you will be able to enter an explanation for not meeting the validation criteria and then save the test o In other cases you will not be able to save the test score as entered o Review the policy and make sure your data entry was correct e You can enter another assessment or return to the student s Summary page opihIn2k3 prd1 pdf in ITSD MAB LEUserManual doc 15 MABLE USER MANUAL October 2010 Entering Attendance MABLE attendance entry screens were designed to accommodate the various methods that sites use to collect attendance MABLE will not allow entry of attendance dates more than 30 days old so you must keep your data entry current Individual Student attendance entry If you collect attendance by individual student you may want to enter each student s attendance from the individual student summary page Click Add Attendance You must select an attendance date in order to see available classes student s at your site Sites Anaconda K Attendance Date 08 02 2010 101 Evening ind class instr Ed McLaughlin Students I Harris Gary Select a site Select a date Select a class Once you have made those selections the student s name should appear in the Students list MABLE confirms that he was enrolled in the selected site on the selected date and that the class was a valid class on that date e Enter his hours of attendance and Save e You can ent
28. will be able to choose which of your sites to view from the dropdown list In most cases there is only one site Any current messages from the state director are displayed first Check here for news about updates and changes in MABLE The first group of student names shows you students with no attendance within the last 90 days Those students should be given a separation date You can filter the list for a different number of days if you wish To separate a student on this list click on the Summary button this takes you directly to the student record Students with no activity in the last 90 days Click for Excel spreadsheet of last activity date for all students at the site By clicking on the above link you can create a spreadsheet report that shows the last activity date for all active students at your site The middle section displays students who are eligible to test This includes students with more than 60 hours and no post test those in the last 30 days of their instructional year and those whose instructional year has changed and need to be pretested Grid below lists students eligible for testing Click for Excel spreadsheet of all students at the site The spreadsheet link creates a list of all active students at the site along with any testing status message instructional hours and last assessment date The final section shows students who have not selected a goal for this program year It is not required for a student t
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