here. - Tamucc
Contents
1. mmmeeneeeeeeeeeeennnn nene 26 Edit 146 Pubie Tl Ml PASS vc cncrem aaa kaa madame ila aasal 21 ASU AYE CIV lt EOR E 27 PMINOUNC SINC E180 AAA 21 Restricting List to Authorized Posters eeeeneennenennnnnnnnnnnnnnneneeeeeeneeee eea 21 Setting Up a Reply Contact Address enrnreneeeeeneeeeeoennnn naene nnnnanannnnee 28 DCLG USEN TOLD OSL AAA EEA 28 What is a Mailing List 1 The Mailman mailing list is software designed to manage mail discussion and or e newsletter lists It allows a number of people to communicate between each other by sending e mail to the mailing list address which in turn distributes the message to all members The Mailman mailing list is useful for such instances as communicating between a professor and his class or members of a department A list user manual is available at http www list org mailman member index html Setting Up a Mailing List on Mailman 1 In order to have a mailing list created a work order must first be called into the Faculty Staff Computer Help Desk ext 2692 2 The following information must then be provided to the Faculty Staff Computer Help Desk so a proper work order can be placed e The name of what your mailing list will be called e The e mail address of the person who will be the administrator of the mailing list 3 With the above information the Mailman Mailing List Admin will then create your new mailing list and an e m2. Should Mailman notify you the list owner when bounces cause a member s subscription to be disabled ONo Yes Details for bounce notifv owner on disable Should Mailman notify you the list owner when bounces cause a member to be unsubscribed ONo Yes Details for bounce notify owner on removal Archiving Options 1 The mailman mailing list has a built in archival feature which allows the list to store every message sent through the mailing list Itis advisable to have the archive feature turned on so that each message is stored These options can be reached by selecting Archiving Options under the configuration categories of the mailing list Archive messages ad Edit archive SAO OE 2 Ifthe mailing list is set to archive messages it may be set as a public or private file source If set to private only list members will be able to view the archives If set to public anyone will be allowed to access the archive Is archive file source for public or private archival public Oprivate Edit archive private 3 The archive screen for a list is broken down by volumes The list Admin may specify when a new volume is to be created for the archive If the list experiences a large amount of traffic it may be helpful to create new archive volumes more freguently How often should a new archive volume be started Yearly Monthly Quarterly O Weekly Daily Edit archive volume frequency Mail lt gt News Gatew
3. Thread Subject Author Date Gzip d Text 987 bytes Announcement List l In some cases a user may wish to setup a mailing list to function as an announcement list When the mailing list is setup as an announcement list only authorized users are allowed to post messages to the list which in most cases is the administrator of the mailing list only This has the benefit of informing members about important announcements without having the added mail traffic of every member in the list Restricting List to Authorized Posters l The administrator must first restrict posting to the mailing list to authorized users only In most cases this will only be the list admin If there are existing members already subscribed to the mailing list their moderation flag must be set to on To do this go to the Membership Management page and scroll down to Additional Member Tasks Select the On option to set everyone s moderation status to on and hit the Set button Next go to Privacy Options and select the Sender Filters subsection Scroll down to the sender filters options and set the default member moderation option to Yes 24 3 This will insure that new members of the list will automatically be set to moderated Next set the member moderation action to Reject and in the option below add a rejection message This ensures that when a member of the list that is being moderated tries to post their message will be reje
4. hide Is the member s address concealed on the list of subscribers nomail Is delivery to the member disabled If so an abbreviation will be given describing the reason for the disabled delivery 1 U Delivery was disabled by the user via their personal options page 2 A Delivery was disabled by the list administrators 3 B Delivery was disabled by the system due to excessive bouncing from the member s address 4 The reason for disabled delivery isn t known This is the case for all memberships which were disabled in older versions of Mailman ack Does the member get acknowledgements of their posts not metoo Does the member want to avoid copies of their own postings nodupes Does the member want to avoid duplicates of the same message digest Does the member get messages in digests otherwise individual messages plain If getting digests does the member get plain text digests otherwise MIME language Language preferred by the user Kailistserv Administration Membership Management Microsoft Internet Explorer File Edit View Favorites Tools Help Link for more Q eek Q x A JO search Pe Favorites A media g B a GI kus 33 inform ati on on RE http listserv tamucc edu mailman admin kailistserv members list each option Options for each user Click here to include the legend for this table i members total member address 4 nomail not mod hide
5. member name reason metoo kaitoster yahoo com unsub dl OJA oO English USA Submit Your Changes e Set everyone s moderation bit including those members not currently visible Off OOn Mass Subscription 1 The mass subscription option allows you to add users to the list by simply typing in each e mail address that you wish to add on a separate line 2 To send the new members their password and list configuration instructions make sure the Yes button is selected on the send welcome message option 3 You may also add additional text to the subscription notification received by the user in the text box below the add address box 3 Kailistserv Administration Membership Management Microsoft Internet Explorer File Edit view Favorites Tools Help Q eek X M a A JO search 5 Favorites A media B A I la 33 66 99 s ay http listsery tamucc edu mailman admin kailistsery members add a H aV e y e S always Subscribe these users now or invite them Subscribe QHrfite selected Area to add Send welcome messages to new subscribees ONo Yes additional text to Send notifications of new subscriptions to the list owner No Yes sub scribe message Eter one address per line below Add e mail addresses here to subscribe them or specify a file to upload Browse Below enter Additional text to be added to the top of your invitation or the subscrip
6. http flistserv tamucc edu mailmanjadmin kailistser language Nj g Go Links Make your changes in the following section then submit them using the Submit Your Changes button below Check boxes to add supported languages Natural language internationalization options Description Value Default language for this list Details for preferred language Belse O Czech O Geyfan Pnglish USA Spanish Spain OEstonian O Finnish O French O Hungarian Italian Membership Management 1 The membership management options allow the Admin user to add remove users from the mailing list and adjust the custom settings for each user Membership Management can be reached under the configuration categories area of your mailing list as well as the membership management sub options Membership List 1 The membership list shows all current users that are subscribed to the mailing list along with the options that are set for each 2 The list Admin has the ability to modify any of the options for each user by simply checking or unchecking the boxes for each feature then clicking on Submit Your Changes 3 The description of each feature is listed under the Click here to include the legend for this table link and also discussed below unsub Click on this to unsubscribe the member mod The user s personal moderation flag If this is set postings from them will be moderated otherwise they will be approved
7. that the member will receive before their address is removed from the list If set to 0 the address will be immediately removed How many Your Membership E Disabled warnings a disabled member should get before their address is removed from the mailing list Set to 0 to immediately remove an address from the list once ther bounce score exceeds the threshold This value must be an integer Edit bounce von are disabled warnings 6 Ifa list member s address is disabled you may specify the time frame between sending disabled warnings from the mailing list These messages will inform the member that his access has been removed from the list The number of days between sending the Your Membership is Disabled wamings This value must be an integer 7 cit bounce you are disabled warnings interval 7 Ifthe mailing list fails to detect any bounced messages the mailing list by default will send each of these messages to the list Admin It is recommended that this option be left as is unless the list Admin does not wish to receive these messages should Mailman send you the list owner any bounce messages that failed to be detected by the bounce processor Fes is recommended ONo Yes Details for bounce unrecognized goes to list owner 18 8 The list Admin may also choose if they wish to receive notifications when bounces cause the mailing list to disable a member s subscription or when a member is unsubscribed due to bounces
8. Digest options a Content filterin Topics Looout Make your changes m the followme sechon then suban them usme the Subn Your Changer button below General Options General Options 1 The general options page shows basic list characteristics that can be set including behaviors and descriptive information of the mailing list F Kailistserv Administration General Options Microsoft Internet Explorer SEE Qa File Edit view Favorites Tools Help G Back v gt x E A Ss Search Je Favorites a Media E2 z 3 Address E http flistsery tamucc edu mailman admin kailistserv vi Go Links Make your changes m the following section then submit them using the Submit Your Changes button below General Options Details link Ku kundamental list characteristics including descriptive info and basic behaviors for each option Description Value General list personality The publi name of thistist make case changes only Details for real name The list administator email addresses Multiple listserv test mail tamucc edu administrator addresses eathon separate line is okay Details for owner Kailistserv The list moderator email addresses Multiple moderator listservtesthyahoo com addresses each on separate line is okay Details for moderator A terse phrase identifying this list Details for description This is a test An introductory description a few paragrap
9. Mailman Mailing Lists TEXAS A amp M UNIVERSITY A CORPUS CHRISTI Revised 3 17 2011 an Payne Table of Contents Whatis a Mailing ASE saan asumi seisinericsivaseidanattsiotnsuimesiviotn AA AER 3 Setting Up a Mailing List on Mamane o a AE ERS 3 Logging into Administrator Interface cccccccccceecceeeeeeeeeeeeeeeeeeeeeeeeseeeeeees 4 Sale KO iA a edo ETE E 5 ks kaia E E E EE 5 RE AAS CO ONS Ata maata EANET 6 Membership Mana SEIM Gt ix sic seossheccecssdeaoreavinieeonantadneetsdararesmieseisssaemamieieacets 7 Mem ct 801 od 185157 aaa A E A ELA A 2 M ai ER UA fi Mass SUD CAPO OMK MEN A IE TD AR SAKEUS EA at SA 8 M ss Rem V li iiv oh susiicte ti ti ntitestduinbntas Gah E E 9 Non Mises PU ODS stones niidetakse aplaasia 9 Dige Ef IS pce ct esc klaasid intiimne aaa E 10 PAV AG YO OI aa i ounce net ESRA 12 84010510 01974 9 4080 RUNES SAMME maeieshe tea 12 Sendet 240 a Gar nt a MA E E M MAATA 14 Recipient E GES seina maata kaia ak a a aiamaa av 16 BP ie Ue hs arse ecg cates a cies consatente ace eeicees 17 Bounce LEOLE AD haarad aaa mt aada aata tase aka ia 17 PAC UMN AT Ae LOIN a asa vay at ate ee sein E ease 19 MA E NEWS GAL WAV Salu v ikekala neile t saint 19 AMOR 07071101 OA MAE TS O a t 21 ROU ONG Pe 411570 1 01 LAE TTT a AT 23 TOD aaa a a a vaste ae aoe ae see naeeoaaiecae 24 Tend to Pending Moderator Requests ccccccccccccceeeeeeeeeeeeeeeesesseeeeeeees 25 Go to the General List Information Page
10. addresses that are posting to the mailing list may also be automatically rejected when a message from the address 1s received by the mailing list rejected hotmail com reject yahoo ca List of non member addresses whose postmgs will be automatically rejected etails for reject these nonmembers 15 8 Postings from non member addressed can also be immediately discarded which deletes the postings without further notice or notification to either the poster or list Admin discard hotmail com discarded yahoo com List of non member addresses whose postings will be automatically discarded Jetails for discard these_nonmembers 9 If postings are received from non member addresses which have no specific actions set to them in the above options the Admin may either choose to accept hold for approval reject or discard them Acton to take for postings from non members for Which no explicit action is defined OAccept Hold OReect ODiscard Details for generic nonmember action 10 If messages from non members are discarded by default they will be forwarded to the list Admin or moderator If you do not wish to receive these then select No in this option Should messages from non members which are automatically discarded be forwarded to the list moderator eis 005 Edit forward auto discards Recipient Filters 1 By default any posting to the mailing list must have the list named in the destination field to cc Th
11. ail will be sent to the e mail address provided above which will look similar to the screenshot below Mail From lt mailman admin normandy tamucc edu gt Sele File Edit View Actions Tools Accounts Window Help X cose Reply GForward SF oa amp bo Gs El il E Mail Properties Personalize From lt mailman admin normandy tamucc edu gt 2 4 2004 1 07 50 PM To lt kai foster mail tamucc edu gt Subject Your new mailing list kailistserv are Web page for The mailing list kailistserv has just been created for you The Following is some basic information about your mailing list Admin lo gin Your mailing list password is kailistserv You need this password to configure your mailing list You also need it to handle administrative requests such as approving mail if you choose to run a moderated list You can configure your mailing list at the Following web page http iilistservy tamucc edu mailman admin kailistserv The web page for users of your mailing list is http iilistserv tamucc edu mailmanylistinfo kailistse You can even customize these web pages from the list configuratia page However you do need to know HTML to be able to do this There is also an email based interface for users not administrators of your list you can get info about using it by sending 4 message with just the word help as subject or in the body to kailistserv request listserv tamucc edu Web page To unsubscrib
12. at you don t need to re authenticate with every administrative operation This cookie will expire automatically when you exit your browser or you can explicitly expire the cookie by hitting the Logout link under Other Administrative Activities which you ll see once you successfully log in Kailistserv list run by kai foster at mail tamucc edu Kailistserv administrative interface requires authorization Overview of all listserv tamucc edu mailing lists HELIVERED gyms RA Al MAN a P PUTHON N 3 Ifyour password does not work then contact the Faculty Staff Computer Help Desk at 2692 otherwise once you login you will see the general options page From here all Admin activities can be performed Each one of these options in the picture below will be covered in detail in the following pages M Kailistserw Administration General Options gt Microsoft Internet xplarer Fie Edi View Faia Took Heli TT dl amp x E A pe esh VIY Favornes reas CG G tress B Peng itsen barui dalian emata kailistserv mailing list administration General Options Section Conimration Categories Other Administrative Activities e General Options Privacy options a Tend top gt moderator request a Passwords Pounce DFOCSSSINE e Go to the general het mformalion page e Language options Archiving Options a Edit the public HTML paces a Membership Manazement Mail News gateways s Go to liat archives e N il digeet ophiong e Auto responde
13. ation 3 Ifthe postings of list members are set to be moderated there are three actions that can be taken on each message The message can be rejected discarded or held for moderator or Admin approval Action to take when a moderated member posts to the ist Hold OReject ODiscard Details for member moderation action 4 When the messages of list members are rejected text can be included to any rejection notice that 1s sent back to the moderated member Text to include m any rejection notice to be sent to moderated members who post to this list Edit member_moderation notice Rejection notice text may be placed here 14 Note In the following options a new line should be made for each address added to the text boxes These options apply to non members only 5 Addresses that are not members of the list may have their postings automatically accepted by adding each address to the following option displayed below testhotmail cor testi yahoo com List of non member addresses whose postngs should be automatically accepted Details for accept these nonmembers 6 Postings by non member addresses may also be held for moderation by the Admin or moderator when the e mail address of each non member 1s listed in the option below moderates hotmail com moderation yahoo com List of non member addresses whose postings will be immediately held for moderation Details for hold these nonmembers 7 Non member
14. ays 1 Mailman has built in services that can allow the list Admin to gate list traffic to a news server This section can be reached by selecting Mail lt gt News Gateways under the configuration categories It is recommended that the list Admin talk 19 with the system administrator of mailman if this section is not understood and changes want to be made 2 The first option allows the list Admin to enter the host name of your NNTP server or News server 3 Once the host name of the server 15 listed the Admin must enter the name of the Usenet group to gateway to and or from This is the newsgroup that is on the News server The Internet address of the machine your News server is rumiung on O Details for mtp host The name of the Usenet group to gateway to and or from Edit linked newsgroup 4 New posts that come to the mailing list from members of the mailing list may be sent to the newsgroup as well If the posts are sent to the newsgroup however anyone will be able to view the posts instead of just list members Should new posts to the mailing list be sent to the newsgroup Edit gateway_to news Ole Os 5 The opposite may also be enforced in order to have new posts to the newsgroup sent to the mailing list which are then sent to the list members Should new posts to the newsgroup be sent to the mailing list dit gateway to mail No Yes 6 When using mail news gateway services a moderation policy can b
15. ce edu Action to take on all these held messages Defer Accept Reject Discard O Click on the message number to view the individual message or C Preserve messages for the site administrator YOU can view all messages from kfoster falcon tamucc edu O Forward messages individually to kailistsern owner listserv tamucc edu 1 Subject confirm aac80c907 53fde5 4a899b969d563e3d902a5f45 O Add kfoster falcon tamucc edu to a sender filter Size 1700 bytes Reason Post by non member to a members only list Accepts Holds Rejects Discards Received Mon Mar 15 14 47 13 2004 O O O O Ban kfoster falcon tamucc edu from ever subscribing to this mailing list 25 oy Each request may have an action taken on it It is possible to defer approve reject or discard each pending request e Defer Postpone a decision until a later date No action is taken on the pending request but they may still be forwarded or preserved e Accept The message may be approved which allows it to be sent to the mailing list If the message is a membership request approve the change in membership status e Reject Rejecting a message will also send a notice to the sender and remove the message from pending requests For membership requests reject the change in membership status If desired a reason may be added for rejection e Discard This action will remove the message without sending a notice to the sender If it
16. cted by the list and they will receive the rejection message such as This is an announcement list only authorized users are allow to post The last step in the Sender Filters is to set the generic nonmember action to Reject which is the next to last option on the page This ensures that if people that are not members of the list try to post their messages will be rejected Once all these options have been set make sure to select the Submit Your Changes button at the bottom of the page Setting Up a Reply Contact Address l 3 In order for members to follow up on an announcement and to have an address to send an unsubscribed request to a contact address must be setup in the list First go to the General Options section of the list and scroll down to the Reply To header munging section Set the first strip reply to option to On and set reply goes to list to Explicit Address Next set the reply to address to a specific e mail address you will want to use as the Admin contact address Next scroll down in the General Options to include list post header a set this option to No Make sure to click on the Submit Your Changes button at the bottom once all the options are set Setting Users to Post l Once all the changes above have been made to the mailing list you must select which members will be allowed to post to the announcement list Normally only the Admin of the list will be posting announcements so their moderation
17. e a user from the mailing list listinfo web page for users of click on or enter the user s email address as if you were that user age A Where that user would put in their password to unsubscribe put in mailing list your admin password You can also use your password to change member s options including digestification delivery disabling etc Please address all questions to mailman admin listsery tamucc edu A 4 If you do not receive this e mail from mailman admin listserv tamucc edu please contact the Faculty Staff Computer Help Desk ext 2692 Logging into Administrator Interface 1 To access the Admin options for your mailing list you must first login to the mailing list as the Admin 2 To reach the Admin login page go to listserv tamucc edu and select your mailing list At the bottom of the main page of your mailing list there will be an option for administrative interface F Kailistserv Administrator Authentication Microsoft Internet Explorer File Edit View Favorites Tools Help Q O x 4 5 DO search Pe Favorites OP media 4 2 a S 1 3 Address ailmanjadmin kailistsery Kailistserv Administrator Authentication Type in your Admin password here List Administrator Password Important From this point on you must have cookies enabled in your browser otherwise no administrative changes will take effect Session cookies are used in Mailman s administrative interface so th
18. e setup for the newsgroup and its interaction with the mailing list e Ifthe newsgroup being gatewayed to is not moderated set the option to None e Ifthe newsgroup is moderated the mailing list can be setup to be the moderation address for the newsgroup By selecting Moderated a posting hold will be placed on mailing list posts All messages will have to be approved before being sent to the newsgroup or members of the mailing list e When the newsgroup is moderated but the list Admin wishes to have a free posting policy Open list moderated group may be selected This will cause the normal Mailman moderation properties to be used but automatically approve all messages gatewayed to Usenet None The moderation policy of the newsgroup i i l 2 a P Open list moderated group Jetaills for news moderation z Moderated 20 7 When gatewaying messages from Mailman to Usenet the prefix subject may either be disabled or enabled on all gated messages Prefix Subject headers on postmgs gated to news Details for news prefix subject too ONo Yes 8 The list Admin may perform a catchup on the newsgroup that is being gated to This will cause Mailman to gate all messages to the mailing list with the first new message found in the newsgroup All previous messages in the newsgroup will be ignored Should Mailman perform a caichup on the newsgroup Details for mass catchup No OYes Note setting this value perform
19. ediately to each registered user due to the fact that users will not be able to select the digest option Description Value Can list members choose to recerve list traffic ONo bunched m digests Edit digestable Yes 3 The next option sets the default delivery mode for each user The Admin may either set it to regular in which users will receive mail immediately or digest Wich delivery mode is the default for new users dit digest is default Regular Digest 4 You may set the format that users receive the digests in Plain will send plain text digests MIME will cause the mailing list to send digests as a multipart MIME message as appropriate for the content contained in the digest 10 When receiving digests which format is default Edit mime is default digest Plan MIME 5 The Admin also has the option to set the size of the digest to be delivered to each user It is advisable to have it set to a reasonable size so as to prevent digests from containing too many messages It 1s recommended to keep the default setting How big im Kb should a digest be before it gets sent out Edit digest size threshhold 6 For low traffic mailing lists it is advisable to send the digest out each day even though the size threshold has not been reached If this option is set to Yes the digests will be sent out everyday at noon which 1s the default of each list To change the time at which a digest goes out the s
20. ent type Leave tlus field blank to skip this filter test Details for pass mime types 5 Itis also possible to have Mailman convert any incoming messages which are text html to plain text Should Mailman convert text html parts to plain text This conversion happens after MIME attachments have been stripped Edit convert html to plaintext ONo Yes 6 If Mailman does detect incoming messages which match any of the content filtering rules that are specified the mailing list must be told what action to take with these postings The list may discard reject forward to the list Admin or preserve for the Admin to review Action to take when a message matches the content tltermg rules Discard OReject Details for filter action Forward to Preserve List Owmer Topics 1 Topic filtering may be turned on in order to sort incoming messages to the mailing list into groups The list members may then choose to only receive messages from a particular group based on the topics This option may be reached by selecting Topics under the configuration categories Should the topic filter be enabled or disabled Details for topics enabled Disabled Enabled 2 The topic filter can also scan the body of a message for keyword matches and the list Admin can specify how many lines of the body are to be scanned If set to zero no body lines will be scanned and 1f this option is set to a negative number the whole body o
21. f the message will be scanned 24 How many body lines should the topic matcher scan 15 Details for topics bodylines limit 3 The last option in the topics category lets the mailing list Admin specify what topic keywords will be scanned for in each incoming message to the list The first field allows the topic scan to have a name set to it The next field is where one or more topic keywords can be placed to which each message is matched against The last field allows a short description to be added to the topic scan Topic 1 Topic name Name of topic scan Topic keywords to match messages against Regexp Topic keywords one per ine to match against each sex messig short Description of topic scan Description Tend to Pending Moderator Reguests 1 This section of the mailing list contains the list of Admin requests which require approval by the list Admin or moderator and can be reached under other administrative categories This list will consist of pending subscription and unsubscription requests as well as postings that are being held for approval depending on the filters setup on the mailing list 2 A typical request will look similar to the picture below with various options that the list Admin can choose from The list Admin can also view each request in more detail by selecting view the details option You can also view the details of all held postings Submit All Data From kfoster falcon tamuc
22. flag must be set to off so to do this go to Membership Management and the sub option Membership List Make sure the Admin s e mail address is listed if it is not simply add it under the Mass Subscription option Next uncheck the option that says mod and then click on Submit Your Changes If more members than just the Admin will be posting you may simply uncheck the mod option next to their e mail addresses This will set each unchecked address to unmoderated and their posts will be allowed through the list 28 29
23. gh the mailing list The default footer has the list name address and a URL that users can reach to access their options for the mailing list Kailistserv Administration Non digest options Microsoft Internet Explorer SEE r File Edit View Favorites Tools Help Q sack gt x a A A Search Si Favorites A media ta lt 7 z Lud 33 Address a http listsery tamucc edu mailman admin kailistserv nondigest vi gt Go Links Non digest options Policies concerning immediately delivered list traffic Description Value Area to add a sqribers choose to receive mail immediately No rather than in batched digests Area to add header to each footer default dit nondigestable message footer shown Header added to mail sent t egular list members 3 real name s mailing list A l real name s host name s Footer added to mail sent to regular list members yen page urljslistinfo egiext s Details for msg footer internal name s Digest Options 1 The Digest options will affect how the mailing list will handle messages that are being sent to the users in the form of a digest The Digest Options may be reached by selecting them from the configuration categories area of your mailing list 2 The first option in the digest menu will allow the Admin to set whether or not users will be allowed to receive mail in the form of a digest If No 1s selected mail will be sent imm
24. hrough these administration web pages password The list moderatgrs have more limited permissions they are not able to change any list configuration fi l d variable but they axe allowed to tend to pending administration requests including approving or rejecting 1 held subscription requests and disposing of held postings Of course the list administrators can also fend to pending requests In order to split the list owNership duties into administrators and moderators you must set a separfte moderator password in the Delds below and also provide the email addresses of the list moderatfrs in the general options section Submit Your Changes Kailistserv list run by kai foster at mail tamucc edu Kailistserv administrative interface requires authorization Overview ofall listserv tamucc edu mailing lists Language Options l This is where the default language is set for the mailing list The language options may be reached by selecting Language options on the configuration categories area of your mailing list The number of languages that are supported by the mailing list may be changed so that users can have the option to select their own preference however all other actions will be conducted via the default language Kailistserv Administration Language options Microsoft Internet Explorer SE File Edit view Favorites Tools Help Q ex M gt x a A P Search Se Favorites A media B te GI z LJ 33 Address
25. hs about the list It will be included as html at the top of the listinfo page Carriage returns will end a paragraph see the details for more info Details for info 2 The general options can be altered and then saved by scrolling down and selecting the Submit Your Changes button at the bottom of the page Ifa user requires more detailed information about each characteristic the details link can be selected to reveal more information about a subject Passwords 1 The password category is where the Admin user is able to change the Admin password It can be reached by selecting Passwords on the configuration categories area of your mailing list It is also possible to create and change a moderator password The moderators have limited permissions unlike the list Admin and are only able to tend to pending administration requests including approving or rejecting held subscription requests as well as disposing of held postings Admin password field A Kailistserv Administration Passwords Microsoft Internet Explorer EI File Edit View Favorites Tools Help ay Back x a A PO Search 5 Favorites A media e B te i M ju 23 SS http listserv tamucc edu mailman admin kailistserv passwords M Go Links gt gt A The list ackuinistrators are the people who have ultimate control over all parameters of this mailing list Moderator They are abito change any list configuration variable available t
26. ich are banned from membership m this mailing list Details for ban list 6 The list of subscribers to the mailing list may be set to various levels of security The list may be viewed by anyone only the list members or the Admin of the mailing list only Itis advisable to have this option set to list members Who can view subscription list Details for private roster O Anyone List members List admin only 13 7 The mailing list also gives the Admin the option to have some protection against web scanners from acguiring the list members e mail addresses for use by spammers The mailing list allows the Admin to show member addresses so they are not easily recognizable as e mails Show member addresses so they re not directly recognizable as email addresses ONo Yes Details for obscure addresses Sender Filters 1 When posting messages to the list there are a series of steps that are taken to determine if the Admin or moderator must first approve a message being sent to the mailing list This will include both non member and member postings 2 Each new member that is added to the mailing list can be set to have their postings automatically moderated or not It is recommended that this option be set to No so that the Admin of the list does not receive approval messages each time a member posts a message to the list By detault should new list member postings be moderated No O Yes etails for default member moder
27. is a membership request the message will simply be discarded without notice to the person sending the request Spam can be handled this way Each pending request made to the mailing list may also be preserved so that a message may be saved for the mailing list Admin if a moderator is handling pending requests This is useful so that a record may be kept for any messages that want to be kept Each message may also be forwarded to a desired address such as the list Admin or someone that 1s not part of the list If the moderator or list Admin wants to edit the message before it is sent to the list the message may be forwarded to the list moderator or Admin Changes may then be made to the message and then resent to the mailing list with an Approved header and list password as its value this will allow the edited message to be sent directly to the list without going to the pending requests If the sender of the message is already a list member who is being moderated it is possible to clear the member s moderation flag This is helpful when new members are set to be put on moderation and the list Admin wishes to remove the member from having their posts moderated If the pending request is from a non member the e mail address may be added to a sender filter All messages from the non member may then either be auto accepted auto held auto rejected or auto discarded Go to the General List Information Page l This option merely al
28. is will prevent the list from being used as part of a blind carbon copy spam It is recommended this be left on its default setting but may be turned off as desired Must posts have list named in destination to cc field or be among the acceptable alias names specified below ONo Yes Details for reguire explicit destination 16 2 The next option will allow the Admin to add alias names which will be accepted as the list name in to or cc This helps when the list address is receiving mail from an alias with a different name Alias names regexps which qualify as explicit to or cc destination names for this list Details for acceptable aliases 3 The number of recipients for each posting to the mailing list may also be set This helps if the message is spam and has a large amount of recipients in the to or cc fields Set the number to zero for no limit Ceiling on acceptable number of recipients for a posting Details for max num recipients i Spam Filters 1 This section will allow the Admin to configure anti spam filters which can help eliminate the amount of spam that list members receive By default there is certain filters already in place and if the list Admin wishes to have this changed it is recommended that the system administrator be contacted t Lines that start with a are Hold posts with header value matching a specified comments to frienddpublic com regexp A p Jmessage id relay coma
29. lows the list Admin or moderator to go directly to the main page of their mailing list This is where people may subscribe to the mailing list view the subscriber list if members unsubscribe from the mailing list see postings made to the list and get the e mail address for the mailing list 26 Edit the Public HTML Pages This option allows the list Admin to edit several pages of the mailing list This option can be reached by selecting Edit the Public HTML Pages from other administrative categories area The Admin is allowed to edit the general list information page the subscribe results page and the user specific options page If the list Admin is proficient in the HTML language these may be altered otherwise it is recommended that this option be left alone If changes wish to be made however the system administrator may be contacted List Archives l The list archives are where every message sent through the mailing list is kept Members moderators and the list Admin may all view the list archives List Archives may be selected from the other administrative categories Itis possible to view each archive section by thread subject author or date You may also choose to download each archive from the mailing list You can get more mformation about this list or you can download the full raw archive 15 KB Archive View by Downloadable version March 2004 Thread Subject Author Date Text 263 bytes February 2004
30. n but does not modify permanent state 11 The mailing list can also be instructed to send a digest immediately even though the size threshold has not been reach or the time of day to send the digest out has not been met Should Mailman send the next digest right now if it is not empty Edit send digest now No OYes Note setting this value performs an immediate action but does not modify permanent state Privacy Options 1 This section allows an Admin to configure certain privacy settings which can help to prevent spam entering the mailing list exposure of list information to non subscribers and abuse of a user s subscription to the mailing list Privacy Options and its subsections below may be reached by selecting each from the configuration categories area of the mailing list Subscription Rules 1 This section allows the Admin of the mailing list to configure membership exposure policy and subscription You may also control whether the list is public or not 2 By default people not part of the list may be able to see the list available by visiting http listserv tamucc edu If you wish the mailing list to not be included you may select No under the advertise option Advertise this list when people ask what lists are on this machine ONo Yes Edit advertised 3 The list Admin may select what steps are required for a subscription request to be approved thus adding the person requesting access to the mailing li
31. nche denmark eu Details for bounce matching headers from listlblistme com from uplinkpro cotm Bounce Processing 1 These options will control the bounce processing system in Mailman and can be reached by selecting Bound Processing in the configuration categories area of your mailing list 2 The first option will tell the mailing list if it should perform automatic bounce processing or if it should be disabled It is recommended that this option be left on Should Mailman perform automatic bounce processing Details for bounce processing ONo Yes 17 3 For bounce processing a member s account will be disabled after so many bounces are received by the mailing list This value can be adjusted as the Admin desires The maximum member bounce score before the member s subscription is disabled This value can be a floating point number Edit bounce score threshold 4 The mailing list will collect the number of bounces from each member for a certain number of days after which they are discarded and a new count is started The number of days the bounce information is held can be set by the list Admin The number of days after which a member s bounce information is discarded if no new bounces have been received in the interim This value must be an integer Edit bounce info stale after 5 Ifan address of a list member becomes disabled due to a number of bounces the list Admin may set the number of warnings
32. onses to either the mailing list or reguest owner address from the same poster Set to zero or negative for no grace period i e auto respond to every message dit autoresponse graceperiod Content Filtering 1 Content filtering allows a list to check for unwanted or harmful messages and or attachments being sent to the mailing list and can be reached by selecting Content Filtering in the configuration categories 2 In order to activate filtering Mailman must first be set to check the content of list traffic by selecting Yes if No is selected content filtering will not be enabled Should Mailman filter the content of list traffic according to the settings below GNo Yes Edit filter content 3 Once content filtering is enabled the list Admin may specify Mailman to remove message attachments which have a specific content type The content types must be added to the field with each line containing a named MIME type subtype such as image gif which would remove all gif image attachment Remove message attachments that have a matching content type Details for filter mime types 25 4 Mailman can also remove incoming messages which do not match a specified content type The requirements and formats are the same as the above attachment filtering with a named MIME type subtype having to be listed multipart mixed multipart alternative text plain Remove message attaclunents that don t have a matching cont
33. s an immediate action but does not modify permanent state Auto Responder 1 In Mailman mailing list this feature allows a list Admin to determine whether or not automated responses are sent under a number of different circumstances The Auto Responder is reached from the configuration categories area of the list 2 Ifthe option to send auto responses to list posters is selected Mailman will automatically send either response text or a specified attachment to each list member as a response to list posts Should Mailman send an auto response to mailing list posters No Yes Edit autorespond postings 3 The first field in the auto responder options will allow text to be entered in order to send to all members in the list Ifa file is to be sent as the automatic response it may be specified and uploaded using the field below the text box seen in the picture below Enter the text below ar Auto response text to send to mailing list posters dit autoresponse postings text specify a file to upload i Browse 21 4 The list Admin may also specify auto response actions to be taken if replies are to be sent to the list owner Admin Should Mailman send an auto response to emails sent to the owner address No Yes Edit autorespond admin 5 Text may be entered in the field and mailed to all list owner Admin addresses or a file may be uploaded for an auto response message in the option shown in the picture belo
34. st 12 e Confirm When the mailing list receives a subscription request a message will be sent back to the e mail address of the person requesting access This message will include a unique request number the new member will have to reply to without modifying anything in order to become an active user of the mailing list e Require Approval When a subscription request is sent to the mailing list the Admin will be notified via e mail to inform them that a person 1s requesting access to the mailing list The e mail received by the Admin will include a URL which will direct them to the request and allow them to approve or deny it e Confirm and Approve This option will include both of the above mentioned settings What steps are required for subscription Confirm O Require approval Jetalls for subscribe policy Confirm and approve 4 When a user is requesting to unsubscribed to the mailing list it may be either automatically approved or approval must be granted by the Admin for the user to unsubscribe Is the list moderator s approval required for unsubscnption requests vo is recommended No Yes Details for unsubscribe_policy 5 Youas the Admin of the mailing list may also choose to ban certain addresses from membership to the mailing list If an address is placed here it is banned outright with no further moderation required Place addresses here one on each line to ban List of addresses wh
35. tion notification Include at least one blank line at the end Mass Enter e mail addresses here to remove users Removal The mass removal option allows an Admin to remove any or all of the users from the mailing list Simply type the e mail address of each user you wish to remove on a separate line You may also choose whether or not to send a message to the user and notify the list owner Admin that the user has been unsubscribed 3 Kailistserv Administration Membership Management Microsoft Internet Explorer File Edit View Favorites Tools Help Q sack 7 QJ x E A A Search 5 Favorites A media ca Addr gs http listserv tamucc edu mailman admin kailistserv members remove Mass Removals Send unsubseription acknowledgement to the user No Yes Send notifications to the list owner No Yes Enter one address per line below or specify a file to upload submit Your Changes Non Digest Options These options will affect the regular mail which is immediately sent to each individual member of the list The Non Digest Options may be reached from the configuration categories area of your mailing list The first option will designate if each user is able to choose normal mail traffic or a digest version If this option is set to No subscription will only be available as digest The next two options allow an Admin to set a uniform header and footer to all e mail going throu
36. w Enter the text below or Auto response text to send to owner emails Edit autoresponse_admin_text Specify a file to upload 6 In the auto respond feature it is also possible to intercept traffic sent to the list admin address and send an automated response The system can then either not perform this action discard the original traffic or forward it to the list Admin moderator Should Mailman send an auto response to emails sent to the request address If you choose yes decide whether you want Mailman to discard the original email or forward No Yes widiscard Yes w forward it on to the system as a normal mail command Edit autorespond requests 7 This field will contain the text that is sent to all posters sending mail to the list address when the incoming message is going to the list reguest address It 1s also possible to specify and upload a file as the automatic response Enter the tet below ar Auto response text to send to request emails cit autoresponse request text specify a file to upload Browse 22 8 Itis possible to set the frequency at which people will receive the auto response when mail is sent to the active auto responder addresses If the value is set to zero a response will be sent every time a post is made to the active address Ifa value is set then auto responses will not be sent until after the number of days has expired Number of days between auto resp
37. ystem admin will need to be contacted Should a digest be dispatched daily when the size threshold isn t reached No Yes Edit digest send periodic 7 The Admin of each mailing list may also add a uniform header to every digest that is sent out through the mailing list Header added to every digest Details for digest header 8 Every digest that goes through each mailing list may also have a uniform footer added to it By default the footer will display the list name list address and the URL that users can go to in order to view their settings and the mailing list information Footer added to every digest etails for digest footer treel name s mailing list real name ss host namejs 9 Each mailing list Admin may specify when a new digest volume is started If the mailing list experiences a large amount of traffic it may be advisable to reduce this setting to a shorter timeframe The default setting for a new digest volume is monthly How often should a new digest volume be started Yearly Monthly Quarterly O Weekly Daily Details for digest volume frequency 11 10 You may force the mailing list to start a new volume by selecting the setting displayed below This will perform an instance action but will not change the permanent state of the mailing list Should Mailman start a new digest volume Details for new volume ONo OYes Note setting this value performs an immediate actio
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