User Manual - LIM College
Contents
1. LIM COLLEGE Outlook Web App User Manual Parti How to Access Outlook Web App My LIM Go to the LIM College Webpage and access MyLIM or go to https mail limcollege edu MYLIM DIRECTORIES OFFICES amp oe eee L ait SiT 1 Laake bar Neal tea i ABOUT LIM COLLEGE ACADEMICS CHECK LIM EMIL lt meta T A It WEB LOGIN CITRIA INSTRUCTIONS amp My LM DOWNLOADS EMERGENCY NOTIFICATION SYSTEM SIGN UP July 18 2011 LIBRARY ELECTRONIC T RESOURCES RECENT ANNOUNCEMENT BLACKBOARD F01202011 FACULTY HEME Enter your LIM College Username and Password and Click Sign In Outlook Web App LIM COLLEGE Security show explanation This is a public or shared computer This is a private computer Warning By selecting this option you confirm that this computer complies with your organization s security policy L Use the light version of Outlook Web App _ User name Passworel Connected ta Microsoft Exchange 2010 Microsoft Corporation All rights reservect Page 2 Part2 Outlook Web App General Information Outlook Web App has considerable advantages over Exchange 2003 Outlook Web Access e Compatibility Advanced or Premium features previously only available in Microsoft Internet Explorer are now also compatible with Mozilla Firefox Apple Safari and Google Chrome through the portal e Conversatio2. Delet Open You can manually empty all deleted items by right clicking and selecting Empty gt D Searc Open in New Window Deleted Items This will remove all items from the Deleted Items folder ove Folde You can manually recover recently deleted items by right clicking and selecting 3 Copy Folder Recover Deleted Items then select the item to recover and the folder to recover the item to Add to Favorites jg Create New Folder 4 Mark All as Read Recover Deleted Items Favorites Inbox Unread Mail and Sent Items are automatically added to the Fa QNIBI5 ELF SRI 2cMYOZET Fe Unread Mail A en ems You can add your own favorites by right clicking on a folder and aa selecting Add to Favorites a E teststaff L3 Inbox oldmail QA Drafts G Sent Items la Notes La Junk E Mail 3 Deleted Items LO Search Folders Attachment Handling Word Powerpoint and PDF files can be previewed as a webpage without downloading the files and opening them in their appropriate programs as well as downloading them Excel files cannot be previewed as a webpage and must be downloaded To teststaft Cc Attachments fg67L5uuid zip 12KB _ wyvern pdf 119 KB Open as Web Page RE Year 9 Updated xds 51KB Access to attachments has been blocked Blocked attachments SETEGA COM Harmful attachment types and programs have been blocked for the protection of the LIM College Note LIM C
3. IT Employees TEmployees limcollege edu school Closings SchoolClosngs limecollege eedu Page 13 Oe Settings Mail Users can add an email signature choose read receipts and select options for the reading page x apg Mail Spelling Calendar General Regional E Mail Signature Read Receipts Choose how to respond to requests for read receipts a i lt m i w H CG 3 i ih Ask me before sending a response Z Z EWY A 259 Ce er xx Always send a response W M Never a response Reading Pane Choose when items should be marked as Read C Mark the item displayed in the Reading Pane as Read Mark the item as Read when the selection changes Don t automatically mark items as Read T Automatically include my signature on messages I send z m Sort messages in the conversation Reading Pane in this order Message Format Newest message on top O Newest bottom E Always show Bec EE E Always show From Choose how to sort the messages in List View in an expanded conversation a Match the sort order of the Reading Pane Compose messages in this format HTML v i aaa aes C E F Hide deleted items Tahoma v10 v B 2 Y A Sample Text Spelling Users can change the automatic spelling wizard and change the country locale for the dictionary x Gg Mail Spelling Calendar General Regional Choose your spelling options E Ignore words in UPPERCASE E Ignore words with numbers E Alwa
4. b KA This is a test mail aiii i postmaster local iia Flagged 3 test mail High Importance atatu Cancel Page 7 EE Folder Management Folders can be created for your own organisation at any level of your mailbox 4 bs teststaff A Inbox ey Open aldmail Open in New Window LA Drafts Open Other User s Inbox Sent Items la Notes a Deleted Items D Search Folders fa Mark All as Read af Empty Folder It is considered good practice to e Use the inbox folder as an inbox only store new and unorganized emails in that folder e Create a folder structure to move emails into to ensure organization e Keep no more than 2000 messages in any one folder e Not to use the email system as a file storage system e Putin subject titles in emails Email limits Email is primarily a communication system Many systems prohibit large files to be sent via email for this reason A 1MB attachment can take up the space of 1 000 emails Most mailboxes prematurely fill not because of emails but excessive attachments LIM College s email system limit is 15 MB per email message Mailbox accounts are limited to 250MB for Students 400 MB for Faculty 1 GB for Staff 4h See gt a Inii gg CI Nev 89 2 MB of mailbox space Sep Used At 1 GE you will not be able mail DA Dra Sj Sent Items Page 8 a Deleted Items The Deleted Items folder will automatically delete all items older than 90 days ia
5. Outlook Web App Main Screen Outlook Web App C7 4 C Favorites 7 z Filter v View Expand All Newest on Top 3 Inbox x ea lt p D Unread Mail P sj Sent Items Arrange by Date NewestonTop a r me se 2 This is the test subject 4 i teststaff This is the test subject Iv seal 3 Inbox teststudent Mon 14 39 oldmail This is a test mail iv LA Drafts postmaster local teststaff Mon 14 36 one more reply here A Sent Items To teststudent a vee pt 5 teststudent This is the reply text in the body La Junk E Mail 5 test mail a Deleted Items Alec Prenter 26 02 2010 L Search Folders gt tf festsiaf This is the body of the test Calendar Contacts A Tasks Click on Options to access the Click on Sign out to log out of Outlook Web App personal ee Outlook Web App option controls xs Click on Calendar to access your Click on Contacts to access your calendar a contacts Click on Tasks to access your Click on Mail to return to your B tasks Ea mailbox Click on Notes to access your Click on Junk E Mail to access your notes im CA Junk E Mail Page 4 a Conversation View New to Exchange 2010 is the conversation view Like many modern email systems the messages are regrouped keeping messages with the same title in a group together Arrange by Date NewestonTop This is the test su bject a This is the test subject dl teststaff Acti
6. Ignore Conversation AS Move to Folder fa Copy to Folder 5 Open Delivery Report The new conversation view is not to everyone s taste You can turn it off manually on a folder by folder basis Inbox 1079 Items gulNew x gt Move Filter View lar P X Arrange by Date Ei Date Mewest on Top F From E Virtual Compt ee t iH m n 17 5 Size gt E Insight Quote l S aes 15 28 gy JER Compute Type i Attachments 15 25 s RA DPM 2010 se Importance E DPM 2010 se Conversation 14 36 Page 5 Et Mailbox Search New to Outlook Web App and a main feature of a full outlook email client is a mailbox search function Type your keywords in the search box to automatically filter the current folder to only items that include your keyword Inbox 2 results in Inbox SaiNew gt AX 7 Move Filter view B body x Arrange by Date Newest on Top F a lt 9 This is the test subject teststaff 14 39 H festsiudent Sent Items i E teststaff 1439 Y Searches will be saved to quickly use another time on the dropdown box indicated by the triangle next to the X Color Priority Colors can be assigned to emails for basic categorization Inbox 3 Items Manage Categories iNew X Move Filter View 7 ia fae pD m P Fed Category P Orange Category Arrange by Date Neweston Top a ellow Cate This is the t Ser ey 7 P Green Category p iy This
7. il of their choosing they can automatically redirect email delete move into folder or categorize the email A BY Account Laie x Organize E Mail Inbox Rules Automatic Replies Delivery Reports Groups Settings Inbox Rule Phone Choose how iaa New Inbox Rule a Required fields On Apply this rule When the message arrives and Select one Do the following Select one More Options xRule aspx pwmcid 18ReturnObjectType 1 V Save 3 Cancel OOOO Automatic Replies You can set automatic Out of Office messages here Bs Pr CE Inbox Rules Automatic Replies Deliwery Reports Automatic Replies Create automatic reply Out of Office messages here You can send replies to senders the whole time you re away or for a specific period of time Don t send automatic replies Send automatic replies Tahoma 10 Public Groups Users can view which groups they are a member of and search all groups 8 Fublic Groups A group is a collection of two or more people in an organization s shared address book You can join or leave a group and to Public Groups I Belong To G8 Join Leave E Details g Search groups Pt Display Name E Mail Address Academic Technology Committee AcademicTechnologyCommittee limcollege edu DiskQuotaMgmnt DiskQuotaMgmnt limcallege ecdu Forefront AY Group ForefrontayGroup limcalleqe edu Help Desk Technicians helpdesktechnicians limcoalleqe edu
8. is the test subject zi ait feststa i Blue Category Esiin H Blue Category p This is a test mail Green Category postmaster Glocal i B Orange Category Purple Category Create New Category Z test mail P Red Category aie Change Category Color M 0 Yellow Category Delete Category Manage Categories Clear Categories Custom categories can be created with custom colors for your own personalization to help with organization Page 6 Te Flagging Messages Emails can be flagged for attention or for grouping and arrangement Inbox 3 tems te ae Arrange by Date a This is the test subject teststudent b KA This is a test mail postmaster local G test mail Views 2 Y Newest on Top j Mon 14 3 Y i Y y Mon 143 ae A p y 20 02 201 jo2 201 y This is the test s Today Tomorrow This Week Next Week Mo Date Tue 25 05 2010 Clear Flag Set Default Flag k Further details on Flags and reminders can be found on the Microsoft Website http help outlook com en us 140 bb899619 aspx Filtering Current Folder Folders currently viewed can be filtered to help you filter messages and organise your mailbox or find items Inbox 3 Items SaNew X Move Po i Wie Al oT Tint F Fia i 4 Show items in this folder that are sent to me Arrange by Date Cec d to me he Unread ban p ogy This is the test subject ATAS teststudent ne i s
9. mail on your Blackberry and Iphone Document to setup your smart phones Page 15 o Block or Allow Users can manage their own email block list and junk filter Block or Allow Junk E Mail Settings Don t move mail to my Junk E Mail folder Automatically filter junk e mail Safe Senders and Recipients Don t move e mail from these senders and domains to my Junk E Mail folder Enter a sender or domain here Trust e mail from my contacts Blocked Senders Move e mail from these senders and domains to my Junk E Mail folder Enter a sender or domain here Page 16
10. n view Group messages by recent message chains or conversations and one click access to the rest of the conversation chain Arrange by Date NewestonTop This is the test su bject 4 4 This is the test subject e 4 4 teststaff Actions 3 pad teststalt 14 39 24 May 2010 14 79 a To teststudent i fesisiudent Sent Items i F teststaff 1439 r one more reply here gt fesistudent This is the reply text in the body 14 39 Hay test mail ff linia i a E teststa T s 24 May 2010 14 39 gt gg test outside 3 z 24 02 2010 This is the body of the test testreturn 2 24 02 2010 gt Ka test 3 mail i Microsoft Outlook teststudent 24 02 2010 e Mailbox Searches Search and filter each folder with key search words Previous save queries can also be saved and used quickly at another time Inbox 2 results in Inbox 1 im Fis iml Fol l Eas dl i aaa ef SaNew gt X Move Filter View amp body x Arrange by Date Newest on Top a al This is the test subject teststaff 14 39 3 testsiudent Sent Items E teststaff 14 39 f Page 3 ON Part 3 First time Login After accessing Exchange 2010 Outlook Web App for the first time users will be asked if you would like to Use the blind and low vision experience Users will then be taken to the main Outlook Web App screen This setting can be changed in the options if set incorrectly Part 4
11. ollege doesn t accept zip or rar file attachements Page 9 m I Part 5 Calendar Outlook Web App Calendar 2010 HelNew 9X hoe shaer View Today jnay Workweek Efweek Month lt gt May 2010 May Sunday Monday Tuesday Wednesday Nov 4 My Calendars E Calendar 08 30 Meeting Outlook Web App has a fully fledged Calendar that also supports multiple Calendars these can be used to plan organise and even share with your colleagues When you add an appointment to your calendar you can customize it in many ways for example adding attachments filling in as many details as you want setting a reminder or making it a repeating appointment so it s automatically added to your calendar on a regular basis In addition to creating appointments you can set up meetings A meeting is just like an appointment except you send an invitation to other people Each person you invite gets an e mail message with the details of the meeting Depending on their e mail service they may be able to use the message they receive to add the meeting to their own calendar Further details on Calendar can be found on the Microsoft Website http help outlook com en us 140 bb899488 aspx Page 10 a Part 6 Contacts Manage your own contacts Contacts 2 Items Show GjNew KX a7 Views D t Forward e O Aida C People Arrange by File as Aontop Contact Mobile phone 01795426361 Gro
12. ons F A Be z 24 May 2010 14 39 gt ERE T teststudent a fesisivdent Sent Itens ig teststaff 14 39 one more reply here gt E festsiudent This is the reply text in the body 14 39 test mail z F m u 25 02 2010 4 La teststa 24 May 2010 14 39 ja test outside 24 02 2010 This is the body of the test bj test return 2 Je 24 02 2010 test 3 mail Microsoft Outlook teststudent 24 02 2010 When the triangle is clicked on the left of the message you can see that even sent message are shown in the conversation view This can help message tracking with subject based grouping but keeping the overall list sorted by date or however you choose to sort the relevant folder This is the test subject Iv teststudent Mon 14 39 r A This is a test mail iv Sometimes users receive messages that no longer apply or interest postmaster local G Reply 14 36 them Entire conversation threads can be ignored and opted out of G Reply Al a test mail tq Forward l _ 2010 By right clicking on a message and selecting Ignore Conversation Ga Forward as Attachment the user deletes all messages in all folders relating to the thread Sal Mark as Unread except for those in the sent items folder This will also create Rue automatically delete any future messages in the thread Junk EMail X Delete Should a user be required to cancel the ignored conversation then go into the deleted items and select Cancel
13. ups Aida H a My Contacts Hewlett Packard B4 Suggested Contacts B3 Contacts us welcome your hp com The Contacts folder of your mailbox is like a Rolodex or an address book with an entry for each person or group you want to store information about You can create a contact to store information about a person or business you want to communicate with Groups let you create a single entry that includes multiple contacts When you send a message to a group it goes to every contact in the group Further details on Contacts can be found on the Microsoft Website http help outlook com en us 140 bb735987 aspx Page 11 Part 7 Options If clicking options on the email screen please be patient the options page can around 10 seconds to load Outlook Web App Mail gt Options Account is Organize E Mail rie Pe Groups Settings Account Information araa ogi Phone General Block or Allow Display name A at egy ra E mail address artro Dim onr gentaii Contact Numbers Work phone TAR Mobile phone a ean te Settings for POP IMAP and SMTP access Click on My Mail to go return to your mailbox My Mail Inbox Rules My Mail Shortcuts to other things you can do ail Tell people you re on vacation a Learn how to get Direct Push e mail on your mobile phone A Change your password Edit Click on Sign out to log out of pgina Outlook Web App Users can create rules for specific ema
14. ys check spelling before sending Use this dictionary to check spelling English United Kingdom Note If you want to check spelling for a message in a different language use the Spelling menu in the message compose form Save Page 14 Et General Users can change the Outlook Web App accessibility usually set on first login x g a E P Mail Spelling Calendar General Regional E Mail Name Resolution When resolving names check first in Global address list Accessibility If you have low vision and use a screen reader or high contrast settings you can select the check box below to optimize your viewing experience in the future To update this setting save your changes and sign out E Use the blind and low vision experi Phone LIM College users can connect their compatible phones to access its exchange email address Mobile Phones Tet Messaging Mobile Phones Use Mobile Phones ta remove a phone from the list below access your device recovery password initiate a remote device wipe or block your phone if you lose it To add a new phone to the list below configure the phone to synchronize with Microsoft Exchange EZ Details EA Wipe Device Show Recovery Password gy Start Logging A amp Device Phone Number Last Syne Time Status MotoDROIDx 451 Moat Available 7 18 2011 2 28 PM OK Compatible Mobile phones can be logged wiped and deleted remotely See the How to Receive E
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