Savings Bond Toolkit v. 2002.10 User Manual
Contents
1. clear the Use Current Date check box and enter a date in month year format Serial Number Bond Series Face Value Issue Date Owner Owner SSN Ownership Redeemed Check Box 14 Enter the bond s Serial Number as it appears on the bond If you enter a valid Serial Number the program automatically enters the Bond Series and the Face Value of the bond Select the Bond Series The program handles Series E Series S Series EE Series I Series H and Series HH bonds Select the bond s Face Value as it appears in the top right corner of the bond The Face Value is not always the purchase price Enter the bond s Issue Date in month year format Or use the up down arrows to select a date The dates in parentheses indicate the range of valid issue dates for the current Bond Series and Face Value Enter the name of the bond Owner as it appears on the bond Notice the down arrow on the right side of Owner box Click the arrow to view a list of the owners in the portfolio When entering a new bond you can select the Owner from the list Selecting an owner from the list also enters that owner s Social Security Number Enter the bond owner s social security number as it appears on the bond Select the how the bond is registered e Click Single if only the owner s name appears on the bond e Click with Co Owner if a co owner s name appears on the bond The co owner has a current interest and future interest in t2. educational tuition the Series EE and I bonds may qualify for tax exemption Click this radio button to print a report of bonds that may be eligible for tax exemption Click this radio button to print a report of reissued bonds Click this radio button to print a report of redeemed bonds You have to mark bonds as redeemed by clicking the Redeemed check box in the Portfolio section The program values bonds of these series Click the bond series to include in the reports You can print reports according to Ownership For example if you want to print reports for all of the beneficiaries in a portfolio click the Beneficiary radio button Then from the Beneficiary list click All Or you may want to print reports for a single Co Owner in a portfolio In this case click the Co Owner radio button Then from the Co Owner list click the name of the particular Co Owner for whom you want to print reports You can print reports according to Issue Dates Click All to print all bonds issued to selected Owner s Co Owner s or Beneficiary ies To print reports for bonds issued within a range of dates click the Range radio button and enter the range using month year format Use the Heading box to include introductory text for your reports On the printed reports the text appears below the Report Title To view your Heading click the Print Preview button at the bottom of the Reports section Note Unlike the rest of the program the summ
3. print a report that includes bonds that are eligible for redemption or exchange Only Series E EE and S bonds can be exchanged for HH bonds These bonds are eligible for redemption or exchange six months after their issue dates They become non exchangeable one year after the final maturity date Click this check box to print a report that includes interest earning bonds that are non redeemable bonds Bond owners cannot redeem bonds if they ve held them for less than six months Click this radio button to print a report of matured bonds Click this check box to print a report that includes matured bonds that are exchangeable Only Series E EE and S bonds are exchangeable for Series HH bonds These bonds are exchangeable six months after their issue dates and up to one year after their final maturity dates the date at which a bond stops earning interest Click this check box to print a report that includes matured bonds that are not exchangeable Bonds are non exchangeable within the first six months of their issue dates and one year after their final maturity dates the date at which a bond stops earning interest Education Tax Exempt Bonds Reissued Redeemed Series E Series S Series EE Series Series H Series HH Owner Co Owner Beneficiary All or Range Heading Previewing Reports Chapter 4 Creating Reports If bond owners meet certain gualifications and they use their Series EE and I bonds for
4. print to the default printer 2 Click Yes to print the forms A second prompt appears If you click Yes to indicate that the bonds are reissued the program selects the Reissued check box in the Portfolio section and displays the date on which you print the form Remember the program leaves the Reissued bonds in the portfolio but removes their values from the report totals If you click No the program prints the form but does not indicate that the bonds are Reissued and does not remove their values from the report totals 26 Chapter 7 Printing Reports License Agreement This software is protected by both United States copyright law and international treaty provisions You must treat this software just like a book except that you may copy it onto a computer to be used and you may make archival copies of the software for the sole purpose of backing up our software and protecting your investment from loss You must also agree not to reverse engineer the software By saying just like a book Brentmark means for example that this software may be used by any number of people and may be freely moved from one computer location to another so long as there is no possibility of it being used at one location or on one computer while it is being used at another Just as a book cannot be read by two different people in two different places at the same time neither can the software be used by two different people in two different places at the s
5. the program prompts you to save it Chapter 3 Managing a Bond Portfolio The Portfolio Section When you run the program the Portfolio section appears On the left side of the window you ll see a Portfolio List that allows you to organize and select bonds The right side of the window contains the Selected Bond details and contains buttons that allow you to add delete find and update bonds The Selected Bond details also allow you to see if a bond has been Reissued or Redeemed Selected Bond Details The Selected Bond details appear in the part of the window pictured below As you enter details the report totals reflect your changes Following is a table that provides descriptions of the Selected Bond details and suggestions for entering bond details Bond Portfolio Redemption Date 7 2000 Use current date Selected Bond Serial number C684631256EE New Bond Bond series X Delete Bond Face value 100 Issue date 12 1999 4 1 1980 7 2000 Find Bond Owner Bond Owner Name y Update Bond Owner SSN 12345 6789 O Reissued Ownership die Co owner Co Owner Name y Een aa May be eligible for education tax free exemption Input Description Bond Portfolio This is the date for which the program values a bonds portfolio Redemption Date The Bond Portfolio Redemption Date does not have to be the actual date of the bond s maturity By default the program uses the current date To enter another date
6. types mn As s n i pn tis Issue dates All O Beneficiary O Range to i E Co owner Serial No Series Face Value Issue Date Owner Co owner Beneficiary NEW BO EE 5100 4 2001 NEW OWNER A s8s8so 26 Chapter 7 Printing Reports Excluding Bonds from the Select Bond Tab By default the program prints all bonds appearing in the list at the bottom of the Select Bond tab However you may want to exclude bonds from the list To exclude bonds hold down the Ctrl key and click the bonds that you want to exclude If you accidentally exclude all bonds simply reselect the Owner that you previously specified The program then selects the entire list again Input Description Owner The Owner determines which bonds you can select Click the Owner drop down list and select an Owner Co Owner Beneficiary Click the Co Owner check box or click the Beneficiary check box and select the appropriate name from their respective drop down lists You can also clear both check boxes Notice the bottom portion of the Select Bonds tab displays bonds associated with the Owner and Co Owner Beneficiary that you ve selected Also remember you must complete a separate reissue form for each Owner and Co Owner Beneficiary combination The reason is that the forms only allow the signatures of two people Series Types Click the Series types check boxes that identify the series of bonds for which you want to request reissues O
7. year Series H HH For the entire portfolio the program calculates the following results Redemption Value The value of the entire portfolio as of the Bond Portfolio Redemption date Indicating bonds as Reissued or Redeemed lowers the Redemption Value for the entire portfolio This value includes any 3 month interest penalties that may occur for bonds with Issue Dates after May 1997 and within five years of the Bond Portfolio Redemption Date This value does not include bonds with Issue Dates after the Bond Portfolio Redemption Date see the input descriptions in Chapter 3 Managing a Bond Portfolio Total Interest Earned The total interest earned by all Series E S EE and I bonds in the portfolio Interest Earned Year to The total interest earned by all Series E S EE I bonds in Date the portfolio for the redemption year Annual Income The total income paid by all Series H and HH bonds in the portfolio for the specified redemption year Printing Reports The program gives you a variety of printing and report options For example print only bonds that are Matured and Exchangeable or print only bonds that are Matured and Non exchangeable For more details see Chapter 4 Creating Reports Reissuing Bonds The program allows you to prepare bond reissue forms You can enter your request directly into the program and the program will automatically fill out the request form Or you can print a form and complete it yourself
8. For more details see Chapter 5 Reissuing Bonds Getting Help A Hint Line appears below the results The Hint Line displays short hints to help you with data entry As you move the pointer across buttons boxes and other areas of the window the Hint Line displays information specific to each item The program also has an online Help system Just click the question mark graphic and a Help topic for the section in which you re working appears Or use the Help menu to view the Help Contents or to search the Help Index Brentmark also provides technical assistance e Assistance by telephone is available Monday through Friday between 9 00 AM and 6 00PM Eastern Standard Time at 407 306 6160 e For assistance by fax send your fax to 407 306 6107 e For assistance via e mail send your questions and comments to support brentmark com e For assistance by postal mail write to Brentmark Software Inc 3505 Lake Lynda Drive Suite 212 Orlando FL 32817 8327 Please include the following information in your correspondence e The name to which the program is registered e A contact phone number e The program name and version number e Your system configuration e A sample printout or description of the problem Chapter 2 Introducing the Savings Bond Toolkit e A list of any error messages that have appeared Toolbar Use the toolbar for commonly used commands Open Files lt lt Get Help Save Files Print File
9. New Location 12 MA A A TE anata a TED 12 Repeat ee oe Serre Snr rem 12 Exiting the Program u 12 Chapter I ner Managing a Bond Portfolio ooooomononononononononononononononoconononononoconononononoconococonoconocococononos 13 Th Borttolo Secos did ds 13 Selected Bond DA A aa 13 POT A ae A A el 15 Displaying the Portfolio ist ta o de ca dd 15 Selecting a Bond from the Portfolio List aan en a 16 Adding a New Bond to a Portfolio u a aan 16 Deleting a Bond from a Portfolio u a 16 Updating a Bond in a Portfolio ugs 17 Redes 4 Bond ernste seta ee be 17 Finding a Bond in a Portfolo li as a ame 17 Chapter A iscsi ana alo Creating REPOrts icicecsciescivecasvecseccoscsvecascessessoavececacsodseccedoseecsteessecsessevechsvecsecsessseccadsesessseotess 19 Ihe Reports o A A k tesi e v h aistii 19 Previewins RE este 21 SEINE p PIERRE ESTIN TIN Isan d Neen 1at taen 22 Priptinp Reports ii dis nen ii a cs 22 Saving a Report as a Text or Spreadsheet File oooonocononccinccnoconoccnonanononcnonccanncnnnoo 22 The Report Options Window tit 23 Formatting the Text of a Report coe sessa sas ammai 23 Formatting Page Maren sr kenn 23 Printing the Date and limusina anal Hal 23 Printing Page Numbers scared cis pss ip 23 Selecting the Number of Copies to Print 4 2 2220 mean 23 Printing for Windows NT ae a 23 Chapter Working with FOr isi sisccesesisssssecicscesssistveseasseceseaisevesesiescasssdsdcasesdsecesesise
10. Savings Bond Toolkit Software and User Manual Version 2002 10 Copyright 2000 2002 Brentmark Software Inc All Rights Reserved May 3 2002 Brentmark Software Inc 3505 Lake Lynda Drive Suite 212 Orlando FL 32817 8327 Sales 1 800 879 6665 Technical Assistance 407 306 6160 Fax 407 306 6107 www brentmark com sales brentmark com support brentmark com comments brentmark com Table of Contents Chapter iaa Introducing the Savings Bond Toolkit cooocococonononononononocononononononoconononononononococococonocononos 5 Installing the Programa sssssvusava iio datosde 5 Uninstalling the Progra o ak em n 5 An Overview of the Savings Bond Toolkit cee ceecsceescecesneeceeeeeceeeeeceeeeeceeeeeneeeeenaeees 5 Organizing a Port ol is 5 Entering Data into a Bond Portfolio eee ceesseceenceceeaeeceseeeceeeeeceeeeecseneeceeeeesaes 6 Viewing Results aussah ea a 6 Printing Report ani ish ib eb 8 Reissulng Bonds it A o A R A a ri 8 Getting Help rered ore A e 8 Toolbar aa 2 e A A A AA 9 Shortcuts Keys A A AE HI 9 Chanter Zaina EA Working with Files ic cccesescstsssecisaceseoesavesesesesesesesecssesesesecsossasecesesessccoesdsessaeseseseoesaseseseseseoes 11 Creating a NEW le ass 11 Opening a Exisung File sssusa as ae a ebene 11 Importing Data from an EZBond File uu 22002200r sn snnennnennnnennnnsnneenne nn 11 SAVI a ca 11 Saving an Existing File with a New Name or to a
11. ame time unless of course Brentmark s copyright is being violated Limited Warranty Brentmark Software Inc warrants the physical diskette s and physical documentation enclosed herein to be free of defects in materials and workmanship for a period of sixty days from the purchase date If Brentmark receives notification within the warranty period of defects in materials or workmanship and such notification is determined by Brentmark to be correct Brentmark will replace the defective diskette s or documentation The entire and exclusive liability and remedy for breach of this Limited Warranty shall be limited to replacement of defective diskette s or documentation and shall not include or extend to any claim for or right to recover any other damages including but not limited to loss of profit data or use of the software or special incidental or consequential damages or other similar claims even if Brentmark has been specifically advised of the possibility of such damages In no event will Brentmark s liability for any damages to you or any other person ever exceed the lower of suggested list price or actual price paid for the license to use the software regardless of any form of the claim BRENTMARK SOFTWARE INC SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Specifically Brentmark makes no representation or w
12. arranty that the software is fit for any particular purpose and any implied warranty of merchantability is limited to the 60 day duration of the Limited Warranty covering the physical diskette s and physical documentation only and not the software and is otherwise expressly and specifically disclaimed The limited warranty gives you specific legal rights you may have others that may vary from state to state Some states do not allow the exclusion of incidental or consequential damages or the limitation on how long an implied warranty lasts so some of the above may not apply to you Governing Law and General Provisions The License Statement and Limited Warranty shall be construed interpreted and governed by the laws of the State of Florida and any action hereunder shall be brought only in Florida If any provision is found void invalid or unenforceable it will not affect the validity of the balance of this License and Limited Warranty which shall remain valid and enforceable according to its terms If any remedy hereunder is determined to have failed of its essential purpose all limitations of liability and exclusion of damages set forth herein shall remain in full force and effect This License and Limited Warranty may only be modified in writing signed by you and a specifically authorized representative of Brentmark All rights not specifically granted in this statement are reserved by Brentmark 29 B Bonelli dns 14 16 21 27 Bond Por
13. ary report does not include non redeemable bonds when reporting the redemption value Instead it illustrates the total value of the portfolio in the column titled Inventory Value To preview reports before printing click the Print Preview button that appears in the lower portion of the Reports section The Print Preview window appears To magnify the 21 window s contents click Zoom To view more of the window s contents use the scroll bar on the right side of the window Setting up a Printer 1 On the File menu click Print Setup Or in the Reports section click the Printer Setup button The Print Setup dialog appears For help setting up a printer click the button that appears in the top right corner of the dialog box A question mark appears Move the cursor to the item with which you need help and click A Help topic appears for that item Printing Reports In the Reports section select the type of report to print Select the bonds to include on the report Select the issue dates to include on the report Note For details see the description of the inputs at the beginning of this chapter Saving a Report as a Text or Spreadsheet File Click the Reports button on the toolbar The Reports section appears Click the Print to File button located near the bottom of the window The Exporting Reports box appears 3 Click Text File or Spreadsheet File Click Create File Chapter 4 Creating Re
14. ate isa 6 31
15. eries E Y Series H O Non exchangeable nn Series HH Tax exempt for education bonds Series Reissued bonds Redeemed bonds Include issue dates Heading amp All A O Range to Sort by E Serial number y ection d Selected Printer HP 4050 PCL 6 on NPIF4D120 oy Printer Setup For additional options click the Report Options button at the bottom of the window 19 Input Summary of Portfolio Entire Portfolio Interest Earning not matured bonds Redeemable or Exchangeable Non Redeemable held less than 6 months Matured Bonds Exchangeable Non Exchangeable 20 Description Click the radio button to select a report that is a summary of the portfolio The summary is an inventory of the bond portfolio by Accrual bonds Series E S EE I and Current Income bonds Series H HH and shows the number of bonds inventory value redemption value and interest earned Redemption value equals the value of all bonds in the portfolio if they were redeemed This excludes non redeemable bonds held less than six months Inventory value equals the redemption value of all bonds in the portfolio plus the purchase price of all non redeemable bonds Click this radio button to print a report that includes all bonds in a portfolio Click this radio button to print a report of interest earning bonds Select the types of interest earning bonds to include Redeemable or Non redeemable Click this check box to
16. he bond e Click with Beneficiary if a beneficiary s name appears on the bond The beneficiary has no current interest in the bond Note The Co Owner box or the Beneficiary box only appear if Ownership is not Single If the Selected Bond has been redeemed sold or cashed in you can select the Redeemed check box When you select the Redeemed check box the bond remains in the portfolio but the program removes the bond s value from the report totals Chapter 4 Creating Reports Reissued Check Box A check mark in this box indicates that a bond has been reissued You can click the check box at any time to mark a bond as reissued Or if you ve used the forms section to reissue a bond and you ve indicated that the program should mark the bond as reissued this check box is selected and a label appears bearing the form number and the date of re issuance Reissued bonds are not included in the report totals For details about reissuing bonds see Chapter 5 Reissuing Bonds Status Line For each bond one of the following reminder statements may or may not appear at the bottom of the Selected Bond details e Matured and exchangeable for HH bonds e Matured but Not exchangeable for HH bonds e May be eligible for education tax free exemption e Not redeemable until held at least 6 months Portfolio List The program displays the entire portfolio in a Portfolio List located on the left side of the Portfolio section Use the Portfo
17. in the right side of the window 2 Click the Redeemed check box The program removes the value of the bond from the portfolio and the reports but leaves the bond details in the portfolio Finding a Bond in a Portfolio You can guickly search for a bond using its Serial Number Begin your search one of the following ways e On the File menu click Find Bond e Inthe Portfolio section click the Find Bond button e On your keyboard press CTRL F Any of these methods causes the Find box to appear In the Find box enter the bond s Serial Number and click OK or press the Enter key The program finds the bond highlights it in the Portfolio List and displays its details If the program does not find the bond the message Not found appears in the Find box 18 Chapter 4 Creating Reports Chapter 4 Creating Reports The Reports Section Use the Reports section to prepare results for printing To access the Reports section click Reports on the toolbar A portion of the Reports section appears below Following is a table that provides descriptions of the Reports section and suggestions for preparing reports Select report to print Include bonds belonging to 9 Summary of portfolio 2 Owner NEW OWNER O Entire portfolio O Interest earning not matured bonds O Co owner E Redeemable or exchangeable Beneficiary E Non redeemable held less than 6 months O Matured bonds Include bond series O Exchangeable S
18. io List As you enter the bond details the program appropriately positions the bond in the Portfolio List and updates the report totals When adding new bonds the program includes the following features to keep data entry minimal e If you enter a valid Serial Number the program automatically enters the Series and Face Value of the bond e When adding new bonds the program assumes the Owner and Co Owner Beneficiary of the last Selected Bond are the same as those of the new bond e If the new bond s Owneris already part of a portfolio the program automatically enters that Owner s SSN social security number Deleting a Bond from a Portfolio 1 In the Portfolio List click the bond that you want to delete 2 Delete the bond one of the following ways e Click the Delete Bond button 16 Chapter 4 Creating Reports e Click Delete Bond on the File menu e Press the Delete key on your keyboard Updating a Bond in a Portfolio In the Portfolio List click the bond to update The details of the Selected Bond appear in the right side of the window As you edit the Selected Bond the Update Bond button appears The program updates the bond each time you e Press Enter or Tab on your keyboard e Press F9 on your keyboard e Click the Update Bond button e Click another input box e Click the Portfolio List Redeeming a Bond 1 In the Portfolio List click the bond to redeem The details of the Selected Bond appear
19. lio List to organize and select bonds my bonds 1 bond NEVV_OVVNER C684631256EE Each portfolio may contain many bond owners and each bond owner may own bonds of different series The file name always appears in the Portfolio List and the Selected Bond always appears highlighted In the image above my bonds is the file name Displaying the Portfolio List Click the Group by box and select one of the following methods e None Groups the bonds alpha numerically by serial number e Owner Groups the bonds by Owner name 15 e Co Owner Groups bonds by Co Owner name Bonds with no co owner appear under the heading no coowner e Beneficiary Groups the bonds by Beneficiary name Bonds with no co owner appear under the heading no beneficiary e Series Groups the bonds by series Selecting a Bond from the Portfolio List e In the Portfolio List click the bond for which you want to display details The program highlights the bond in the Portfolio List and displays the bond s details in the right side of the window Adding a New Bond to a Portfolio There are four ways to add a bond to a portfolio e On the File menu click New Bond e Inthe Portfolio section click the New Bond button e On the keyboard press Ctrl N e Tf the last click occurred in the Portfolio List press the insert key on the keyboard When entering a new bond the words New Bond appear in the Serial Number box and in the Portfol
20. nal 5 Click the Add Remove button The uninstall program begins Follow the instruction in the uninstall program An Overview of the Savings Bond Toolkit The Savings Bond Toolkit allows you to quickly and easily manage a client s bond portfolio The program allows you to value Series E Series S Series EE Series I Series H and Series HH bonds to print and format bond reports and to prepare bond reissue forms Organizing a Portfolio When you open the program the left side of the window displays the contents of the current file The Help file and this manual refer to this section as the Portfolio List Use the Portfolio List to group the file s contents and to select individual bonds For more details see Chapter 3 Managing a Bond Portfolio Entering Data into a Bond Portfolio When you open the program the right side of the window displays details for the Selected Bond Use this section to add delete update or find bonds Also use this section to identify bonds as Redeemed or Reissued The program makes it easy to enter multiple bonds For example if you enter a valid Serial Number the program automatically enters the Series and Face Value Or if you re entering bonds that have the same Owner the program automatically enters the Social Security Number For more details see Chapter 3 Managing a Portfolio Viewing Results When you open the program the bottom portion of the window displays the results in two c
21. nly bonds of these series appear in the Reissued Bond List Issue Dates Click All to include all bonds of the specified Series Types that were issued in the names of the Owner and Co Owner Beneficiary that you ve selected Click Range and enter a range of dates to include bonds that were issued within a range of Issue Dates Reissued Bond List The bottom portion of the Select Bonds tab displays all bonds associated with the Owner Co Owner Beneficiary Series Types and Issue Dates that you ve selected Previewing Forms Clicking the Preview Form button that appears at the bottom of the Select Bonds tab opens the form into the Adobe Acrobat Reader Each form contains a page that displays the bonds that should be reissued However this page may not display all of the bonds that you ve selected This does not mean that the bonds will not print The form page only has room for a certain number of bonds The program will print any bonds that do not fit into this section on an additional page Unfortunately you cannot preview this additional page Printing Completed Forms Note When you Print from the Forms section and your selected printer is different than your default printer the program overrides your selected printer and prints the forms to your default printer To print a completed form 1 Click the Print Form button located at the bottom of the Select Bonds tab A confirmation prompt appears indicating that the forms will
22. olumns of results The left column lists the results of the Selected Bond The right column lists values for the Entire Portfolio To calculate the report values the program uses the Redemption Value Table published by the Bureau of Public Debt Following are descriptions of what the program calculates To create reports see Chapter 4 Creating Reports For each bond the program calculates the following results Redemption Value The value of the bond as of the Bond Portfolio Redemption Date For bonds with Issue Dates after May 1997 and within five years of the Bond Portfolio Redemption Date this value always includes the 3 month interest penalty Total Interest Earned The total interest earned since the Issue Date Series E S EE D Interest Earned Year to The total interest earned as of the redemption year Series Date E S EE I Yield to Date The average interest rate since the Issue Date Series E S EE D Chapter 2 Introducing the Savings Bond Toolkit Interest Rate The current interest rate paid by the bond Series H HH Next Accrual The next date at which the bond accrues interest Series E S EE I Next Payment The next date at which the bond pays interest Series H HH The date at which the bond stops earning interest Series E Final Maturity Date SINI S EE I or paying interest Series H HH The total income paid by the bond in the portfolio in the A E i i i ale specified redemption
23. ports The Report Options Window Use the Report Options window to format your reports for printing The Report Options window allows you to format text and layout and include other options for printing All report options are automatically saved so the next time you run the program you don t have to reformat your reports To access the Report Options window click Report Options on the File menu Formatting the Text of a Report 1 Under the Fonts heading in the Report Options window click the text you want to format The Font dialog box appears 2 Select the Font Style and Size to apply to the text and click OK 3 Notice the description of the text in the Report Options window has changed Formatting Page Margins e Under the Page Margins heading in the Report Options window enter the Top Bottom Left and Right page margins in inches Printing the Date and Time e Under the Printing Options heading of the Report Options window click the Print Date and Print Time check boxes The date and time will appear in the report s title bar Printing Page Numbers There are two ways to include page numbers on printed reports e Under the Printing Options heading of the Report Options window click the Print Page Numbers check box Selecting the Number of Copies to Print e Under the Printing Options heading of the Report Options window enter a number in the Number of Copies box Printing for Windows NT e Under the P
24. rinting Options heading of the Report Options window click NT 23 24 Chapter 5 Working with Forms The Forms Section One of the most useful features of the Savings Bond Toolkit is its ability to automatically fill out and print bond reissue forms How does this work Using a step by step process the Savings Bond Toolkit allows you to enter all of a form s information directly into the program After you ve entered the required information the Savings Bond Toolkit works seamlessly with the Adobe Acrobat Reader allowing you to view and print a completed form in Portable Document Format or PDF Many late model computers already have the Adobe Acrobat Reader installed If you don t have Adobe Acrobat Reader 4 0 or later the program displays one of the following messages e A message indicating that Adobe Acrobat Reader is not installed e A message indicating the version installed on your system and that Version 4 0 is required If you need Adobe Acrobat Reader you can download a free copy from the Adobe website Just point your web browser to www adobe com Use the Forms section to select forms enter form data select bonds to reissue preview forms and print forms Selecting Forms To select a form use the Step 1 tab in the Forms section The program includes the following forms Form 1851 Use this form to request a reissue of United States Savings Bonds to a personal trust Form 1938 Use this form to req
25. s Brentmark Online The toolbar also contains four buttons that access each section of the program e Portfolio e Reports e Forms e Redemption Value Table Shortcuts Keys The program provides a number of Shortcut Keys Keys Description F1 Opens a Help topic for the section in which you re working F2 or Saves a file Ctrl S F3 or Opens a file Ctrl O F6 or Prints Ctrl P F9 Updates the Selected Bond Ctrl F Finds a bond Ctrl N Creates a new bond Alt F4 Exits the program 10 Chapter 2 Introducing the Savings Bond Toolkit Chapter 2 Working with Files Refer to this chapter for procedures that you ll frequently use when working with files Creating a New File e On the File menu click New If you have not saved the open file the program prompts you to save it before creating a new file Opening an Existing File 1 On the File menu click Open Or on the toolbar click the Open graphic The Open dialog appears 2 In the File name box enter the name of the file and proper extension Be sure you have selected the proper drive and folder of your file Importing Data from an EZBond File 1 On the File menu click Import from EZBond The Open dialog appears 2 In the File name box enter the name of the file and proper extension db Be sure you have selected the proper drive and folder of your file Note EZBond was a bond program that was distributed through J ane Schuck amp Associates Sa
26. tfolio Redemption Date 13 Bond Series lt i 2 8 okies se eee ee 14 Bonds ae 14 16 PINE ee er 16 A aa 16 Updaine suisse 17 Brentmark Software ococococononononnnnnnnos 8 C Co OWnNEr ccaeananesessseseenennnennnenen 16 21 27 D Date and Time occccccncnnnncnnnnnonononononnnos 23 E EZBond Files ooooononnnnnononononononcnnnnnns 11 F F c Value 14 Flia 11 12 Final Maturity Date 7 POPS atada 25 G Group by Bor 15 H Heading nis 21 I Interest Earned occcccccncncncnonononononononos 6 Issue Dates onccccccnonnninocccncnconononos 14 27 L License Agreement uuuosnnnoeenn 29 30 N Next Accrual Diese 7 O OWNER un 14 15 27 OWIEESSN A oie ia rokos 14 Ownership saatas asa vasen ads tod 14 P Page VALE Samasta vaalit sets Ten 23 Page Numbers astra 23 Ponto Lista aR 15 A 19 22 Report Options ccoooocccnccccconnconancnnnns 23 Setting up a Printer eee 22 R Redeemed Check Box 14 Redemption Value 6 7 Redemption Value Table 6 Reissued Check Box 15 Report Opa 23 Report It na ee 23 IR SD OTIS osasta E Tasan eaa 19 S Selected Bond sessa Dyan ee 13 Serial Number inci 14 A haen 16 SEHE Pd ness 27 Shortcut Keys ne 9 A eese 22 Status LANG a e A E Nea 15 T Text Files is 22 TOD a 9 Total Interest Earned 6 Chapter 7 Printing Reports WindoWs ici test 5 Yield to D
27. uest a reissue of United States Savings Bonds Notes during the lives of both co owners For Series I use Form 5387 Form 4000 Use this form to request a reissue of United States Savings Bonds or to add beneficiary or co owner remove beneficiary or decedent show change of name and or correct error in registration For Series I use Form 5387 Form 5387 Use this form to request a reissue of Series I United States Savings Bonds You must prepare a separate reissue form for each Owner and Co Owner Beneficiary combination The reason is that the forms only allow the signatures of two people Also if you think that you will have questions while entering data print a blank form and view the detailed instructions that each form provides To print a blank form click the Print Blank Form button on the Step 1 tab Entering Form Data Use the Step 2 and Step 3 tabs in the Forms section to enter the data that each form requires If you have questions while entering data print a blank form and view the detailed instructions that each form provides To print a blank form click the Print Blank Form button on the Step 1 tab Selecting Bonds to Reissue Use the Select Bonds tab to select the bonds for which you are requesting reissues You can select bonds using the top portion of the tab pictured below or you can select individual bonds by clicking each bond in the list that appears at the bottom of the tab Owner NEW OWNER v Series
28. veseadsesesssissseseotseves 25 The Forms Seco ebenen el 25 SCICCHME Forms tilapia 25 Enterns Form Data ana ee ERP SN ea re ks 26 Selecting Bonds to Reissue aaa 26 Excluding Bonds from the Select Bond Tab ooonccnnnncnnnccnonanonnconcnonnnconncconccnnncnnnno 27 P reviewing Los caidas raa oa aiea 27 Printing Completed Forms asnos fotoo tiie 28 License Agreement 29 Ne aa ol Chapter 2 Introducing the Savings Bond Toolkit Chapter 1 Introducing the Savings Bond Toolkit Getting started with the Savings Bond Toolkit is easy Before you install the program be sure that you re running a Windows 95 or later operating system The Savings Bond Toolkit does not run on Windows 3 1 or earlier operating systems Installing the Program 1 Insert the disk into the disk drive 2 On the Windows Taskbar click the Start button 3 On the Start menu click Run The Run dialog box appears In the Open box AASETUP EXE should appear If it doesn t type AASETUP EXE 4 Click OK 5 The setup program begins Follow the instructions in the setup program Uninstalling the Program 1 On the Windows Taskbar click the Start button 2 Point to Settings and click Control Panel The Control Panel window appears 3 Click Add Remove Programs The Add Remove Program Properties dialog box appears 4 Use the scrollbar to find the Savings Bond Toolkit When you find it click the program title Notice that the Add Remove button is now functio
29. ving a File e Onthe File menu click Save Or on the toolbar click the Save graphic The program saves the file using the current file name 1 If the file has not been saved before the Save As dialog appears 2 Select the drive and folder in which to save the file 3 In the File name box type a name for the file The program automatically adds the proper extension svt to the file name 11 Saving an Existing File with a New Name or to a New Location 1 2 3 4 h the File name box enter a name for the new file The program automatically Open an existing file On the File menu click Save As The Save As dialog appears Select the drive and folder in which you want to save the file adds the proper extension svt to the file name File Location On the File menu click File Location This option allows you to specify a default folder where data files will be stored to or opened from When this option is selected the program will use the specified default folder the next time you open or save a file Note that when a file is opened or saved from some other folder then that other folder becomes the default folder for subsequent open or save operations Reopen File On the File menu click Reopen File A list of recently used files appears Select the file you wish to reopen Exiting the Program 1 Save the file with which you are working 2 On the File menu click Exit If you haven t saved your work
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