Doc Ref: eUP – HRIS User Manual – Employee Self
Contents
1. ar Human Resource Information System User Manual Self Service Module IE Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work INTRODUCTION This manual was developed for the purpose of guiding Human Resource Development Officers in using navigating and utilizing the HRIS As the country s premier University UP aims to adapt new technology to make our operations more effective and more efficient With HRIS all HR operations across the entire UP system will be consolidated into one secure system accessible to both the employees and Human Resource Department Offices HRDOs This will not only help both the HR and the employee to easily access employee record and information across CUs it will also lessen the paperwork and the effort exerted in passing information from one campus to another Though HR Information is exclusive to HRD Offices some information are needed to be shared to other offices such as Accounting for Payroll Through the HRIS shared processes will be integrated for easier transactions for both offices sharing the same information Symbols and Conventions Used in This Manual To highlight the codes and Uniform Resource Locators URLs they are written in monospace font They will be found in this manual like this hris up edu ph It is also important to be familiar with the symbols used both in the HR Information System and this manual Some of th2. is also optional to include attachments on your Co fee Laa Dee Gea request to facilitate the Other Special information Review PP sinc alsa ere Ree ee validation of the information pare ete needed attach supporting documents by the approver s Just upload files Proposed You may also include a Name of Organization Pahinungod Address of Organization Ermita Manis note or message to the Position Nature of Work Volunteer Start Date 17 Avg 2015 approver via the Tre Comments to Approver a OX Attachments elp approvers understand the request you can attach supporting documents images or inks to this acton Details Line No Approver Approver Type Order No Category Status Delete No Approvers 9 Add Adhoc Approver Cancel Printable Page SaveforLater Back Submit Page 15 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work After clicking the Submit UP Employee Self Service button you will receive a Confirmation message that en eee your request has been 7 TE _ submitted for your u ua 0 Manager s approval Logout Help Personalize Page About this Page Privacy Statement Page 16 of 16
3. dard oe a pe emmu Other Special Information am 5 from Type Subject Sent Due Special Information page 3 Ermmiovee Lanes Information nn lt l an Eve na which IS divided Into Feedback Gt rad Practice of Profession ee several subsections lpr including Character Lagaya MichaelHR WPM Pan Refreshed scorecard 26 Mar 2015 References Committee TIP Vacation Rules Redrect or guto respond to notficatons TIP Workist Access Specfy which users can view and act upon your notifications Membership Membership in Association Org Non Serce Recorc Academic Distinction 3 Request for Ove i ant fx Taal athe Recog Physical mt vel ort 1 D F panun for de DIR Characteristics Special sh nr nen a Skills Hobbies and 1 E A A ee Page 8 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work Step 4 Go to the Voluntary UP Employee Self Service subsection then Click Its Add button wae You will be directed to the savefortater sack wat Voluntary Work page Other Special information Special information Employee Name Employee Number 100001 Organization Email Address up edu ph Busness Group University of the Philippines Character Reference Select Status Name Position Office Agency Name Address Tel Ho No resuts found Committee Membership add Select Status Committee Name Position Remarks No
4. e buttons and symbols used are listed below lon Description O O SS Search Button This button indicates that a field has a List of Values which contains universal values for that field However there are fields which may have a List of Values but also accept free texts There are also some fields with a List of Values that strictly follow the universal List of Values Page 2 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work Calendar Button These icons usually appear in fields that require dates Clicking this icon will redirect you to another window that contains a calendar Select the correct month day and year from the calendar and click OK to apply that date Delete Button Click this icon located beside a field if you want to remove that entry from the section e g Phone Number GETTING STARTED Technical Guidelines For the system to run properly note that is important to check on the following technical requirements e Browsers The HRIS Self Service runs best on the following web browsers e Mozilla Firefox e Safari e Internet Explorer version 10 and below only e Google Chrome e Operating Systems HRIS works on all major operating systems e g Windows7 Windows 8 Linux Mac OS X e Internet Connection Though HRIS works on any operating system and browser you cannot log in or access any of its features without an internet connection A
5. ill be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Page 13 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work Step 8 After reviewing the UP Employee Self Service details on the Review page and no more changes will be made click the Submit button Other Special Information Review Employee Name Employee Number 100001 Organzation Email Address Bun edunh Busness Group University of the Philippines Review your changes and f needed attach supporting documents Iincicates Changed Items Proposed Name of Organization Pahinungod Address of Organization Ermita Mania Position Nature of Work Volunteer Start Date 17 Aug 2015 _ Additional Information ai To help approvers understand the request you can attach supporting documents mages or inks to ths achon None Add _ Approvers Ei Detalls Line No Approver Approver Type Order No Category Status Delete No Approvers H Add Adhoc Approver Comments to Approver _ _SaveforLater Back _ Submit Home Logout Help Personalize Pace wac Statement Page 14 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work Note that prior to UP Employee Self Service submitting your change of information it
6. k Step 6 Once you have filled UP Employee Self Service out the fields in Voluntary Work page click the Apply button r zvome v H e TF Lisa Voluntary Work Eases You will be redirected to the En ted Son EN en ns sa Other Special Information name of organzaton Special Information page Address of Organization Start Date Ej enote S Number of Hours Position Nature of Work Remarks Page 12 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work en EEE wi Step 7 Click the Next button Non Academic Distinction Recog You will be directed to the Other Special Information un em a pade Physical Characteristics Note that you can also opt to Select Status Height m Weight kg Allergies select other actions Cancel Clicking the cancel Special Shin Hobbies button will delete current activity A prompt will appear asking you bait _ to confirm the cancelation of your activities Voluntary Work Click Yes if you wish Select Object Delete Update Add to completely cancel Select Status Start Date End Date Number of Hours es ee the activity Click No to go back Zu rn a to the previous page Save for Later This option will temporarily store the entries you ve made for revisions completion in the future A prompt will appear after you click the Save for Later button where you w
7. on Meaning Title Title Ex Dr Ms Prof Atty etc HRDO Human Resource Development Office First Name First Name First Name of Employee HRIS Human Resource Information System Middle Name Middle Name Middle Name of Employee URL Uniform Resource Locator Surname Last Name Last Name of Employee CSC Civil Service Commission Name Suffix Ex Il III Jr Sr HRD Human Resource Extension Department Page 4 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work UP Number Employee Employee Number CU s Constituent Units Number Date of Birth Date of Birth Date of Birth of Employee IS Information System Place of Birth Place of Birth Determine by Town Province Region and Country of Birth Civil Status Marital Status Civil status of employee Sex Gender Gender of Employee E mail Address Email Valid address of the employee Address Telephone Phone Phone number of employee Number Numbers Address Type Address Type Address Type of employee s address either Permanent or Residential Residential Address Employee s address determine with Town City Region Address and Country Zip code Zip Code Zip Code of employee s address Using Your HRIS Account Your HRIS account contains your personal and employment related information hence protecting your account s security is an imperative Here are a few reminders Your credentials username and pass
8. resuts found _ Membership in Assoctation Org _Add Select Status Assodation Organization Rame Position Remarks No rasuts found Mon Academic Distinction Recog _Add Select Status Tithe Year No resuts found Add Special Skills Hobbies E _ndd Select Status Special Skills Hobbies No resuts found UP Employee Self Service Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work Page 10 of 16 Step 5 Fill out the fields on the Voluntary Work page Remember that fields with the asterisk sign ex Name of Organization are required fields hence cannot be left blank in order to proceed with the process Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work To fill out the Start and End Dates fields click the Calendar icon beside each text field 27 28 29 30 31 1 E e 3 6 7 B 9 10 12 12314 15 16 87 18 19 20 21 2 29 5 23 24 253 26 27 28 Employee Number 10000 End Date number of Hours me of Organzaton Pahnungod ess of Organization Start Date REDE A FEN ve ee Set the month and the year then select a day Position Nature of Work Remarks Page 11 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Wor
9. s long as you are connected to an internet connection e g campus office network home broadband DSL USB dongle etc you can access HRIS anywhere around the globe Any connectivity problem should be referred to your local IT offices CU office based or internet service provider PLDT Globe Smart etc In cases when your concerns are HRIS related refer to the local HRIS Technical assigned to your CU e User Accounts Page 3 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work User accounts are usually distributed by the HR personnel assigned to your unit If you re having trouble using the issued account credentials simply click the Log In Assistance Option in the log in page gt Forgot Password Enter username and instruction on how to reset your password will be emailed to you gt Forgot Username Enter the email address associated with your account and your username will be emailed to you e eUP System Helpdesk Contact no 02 376 3100 e mail helpdesk up edu ph Definition of Terms Before you can fully utilize the features of the system it will also help to remember that there may be terms and features in the system that use different labels as opposed to the international standard terms The table below shows the basic terms used in the system and their counterparts used in UP operations outside of HRIS UP HRS Meaning _ Abbreviati
10. word are unique but it can also be used to log in to other information systems Do not share your log in credentials to anyone Make sure to lock your computer or log out your account before leaving your computer The system may have an auto log out option but there may still be an instance in between that may allow other people to view and use your profile Change your password regularly and make sure you report any suspicious encounters in your account Page 5 of 16 UPDATE VOLUNTARY WORK Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work UPDATE OTHER SPECIAL INFORMATION VOLUNTARY WORK Step 1 Go to hris up edu ph Step 2 Enter your username and password to log in the HR Information System i omg metasi man ame Once you have pressed the en enter button of your Ge keyboard or clicked the Log in button located in your log in page you will Engish be directed to the HRIS User Home Page Accessibility Nore Page 7 of 16 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Other Special Information Voluntary Work Step 3 On the HRIS Main Menu on your left select the UP Employee Self Service folder then click Other Special Information Logged in as sconnson from the drop down list Drache Aepticeters Memes Pepe University of the Philippines 3 yP Employee Saf Service Stan
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