USERMAN...........User Manual for GSA
Contents
1. Images A set of scanned raster images of forms from the Federal regulations CFR into the Reference Book software package Indexes The title phrases that are tagged for retrieval processing in the Reference Book Software Installation The process of using a software front end menu and the read me files on the disc to install the software retrieval engine from the disc platter on the CD ROM drive to the user s hard disc Menus The method of giving the user options to select on screen to display print or manipulate data in the application software Navigation To traverse the text and screens within the software application Network A network operating system environment of PC s linked to servers which may be either minicomputers or microcomputers Any network topology or configuration is included Notepad A utility feature that helps the user build a set of paragraphs selected for export to an ASCII file and word processors Novelle Netware One of the more popular proprietary networking operating systems IBM based microcomputers Used as an example in this user guide for network installation software configuration management Portable Document Format PDF The file format required for ADOBE ACROBAT Reader also supplied with this CD ROM disc Includes bookmark indexing in each document and file encryption in pdf format Postscript A printer language to encode a document for special printing on postscrip2. Ensure that the right disk drive is accessed in a tower or jukebox situation 5 Test the installed CD ROM application immediately prior to release to the user community 6 Make adjustments to the testbed environment with limited access to a test workstation or group of workstations to ensure reliable operation See Appendix A for more Technical details on installing using DOS Batch Files in a Novelle Netware 3 12 and greater LAN software environment The primary batch files located in CD ROM server directories and sharing the software engine by all users is in Appendix A ADOBE ACROBAT Reader Applications Installation The ADOBE ACROBAT software on the FIRMR FAR CDROM disk is accessible by installing the software in DOS and Windows It is an alternative retrieval engine on the product that allows the user to access Federal Travel Regulations Federal Property Management Regulations Federal Acquisition Institute and other FAR organizational documents It is advised that the Windows version of ACROBAT reader be installed rather than both versions to reduce disk space utilization ADOBE ACROBAT Reader for Windows Installation 1 Login into your computer and exit windows to the DOS prompt 2 If you are in a network environment change directories to the directory Z Public containing the network batch file that starts the CDROM disc routine usually GSA BAT is called by this software 3 Execute the DOS batch file that calls
3. 11 A Guide to the Standard Solicitation Documents 12 FIP Systems Standard Solicitation Document 13 FIP Equipment Standard Solicitation Document 14 FIP Software Standard Solicitation Document 15 FIP Maintenance Standard Solicitation Document 16 Records Management and the Development of AIS 17 Managing Information Resources for Accessibility 18 IRM Newsletters 19 Inventory of Standard and Optional Forms With Forms Images 20 IDIQ and Requirements Contracts Lessons Learned 21 Federal IRM Directory 22 Directory of Client Services 23 Use and Specifications of Remote Terminal Emulation in ADP System Acquisition 24 Self Assessment Guide to Evaluate Compliance with Section 3506 of the Paperwork Reduction Act 25 ADP Protest Reports 26 The Senior Federal IRM Manager Major Roles and Responsibilities 27 Simplifying the Acquisition of Microcomputer Based Systems 28 Optical Disc A Federal Progress Report 29 IDIQ Contracts Guide to Best Practices for Federal Information Processing FIP Resources 30 A Guide For Acquiring Federal Information Processing Support Services 31 Service to the Citizens 32 Desktop Publishing 33 A Guide For Using GSA s Schedule Contracts For FIP Resources 34 Better Government Through Information Management 35 Source Selection Greatest Value Approach 36 Applying Technology to Record Systems Media Guideline 37 A Guide for Evaluating Electronic Proposals and
4. Bids 38 Energy Efficient Microcomputers Guidelines on Acquisition Management and Use oo 10 tA AU P2 No 39 1000 by 2000 Program Information Resources Management Certificate Program 40 Data Management Issues Associated with Stovepipe Systems 41 A Guide for Acquiring Software Developing Services 42 A Guide for Performance and Capability Validation 43 A Guide for Acquiring Telecommunications Equipment and Services 44 Communications Between Government and Industry 45 Electronic Forms Systems Analysis and Design 46 Management Guide to the Protection of Information Resources Note FIRMR FAR CD ROM disc through April 1996 Updated quarterly Appendix E Technical References Ashton Tate DBASE IV Users Guide Borland International Inc 1992 Scotts Valley Cal Chiarella Donald JG Graduate School paper CDROM Mass Storage of Tommorrow 1987 American University Washington DC DBT Contractors Procedure for Installing FIRMR FAR CD ROM at GSA 1994 Washington DC in Novelle Netware LAN FIRMR Bulletin A 2 Availability of Electronic Versions of the Federal Information Resources Management Regulation GSA 1991 Washington DC Currently being revised FIRMR FAR CDROM Product October 1995 Edition GPO and GSA Washington DC Lind David LCDR USN Ret Interviews Navy Telcom Command presentations and masters thesis from Naval Postgraduate School Monterey CA 1987 McFaul
5. GSA BAT and connect to Windows and Novelle s Z public directory 4 Now select the ADOBE Installation for Windows selection form the Red CDROM menu 5 The system is copying the ADOBE software into a directory on your hard drive called C ACRODOS unless you specify otherwise 6 Select the ADOBE Reader Icon after installation is complete to test the install 7 Use the application to familiarize yourself with the interface and the files available on the CDROM in the ADOBE PDF files Try printing a file ADOBE ACROBAT Reader for DOS Connected to Windows Installation 1 Use the rename file on the CDROM disc as an additional source of instructions for installation 2 Loads the GSA FIRMR FAR into memory from Windows 3 Select the ADOBE ACROBAT for DOS selection from the red menu at the front end 4 Follow the screens that load ADOBE ACROBAT reader for DOS by selecting defaults C ACRODOS for the library routines 5 The red triangle will appear indicating a successful installation 6 Manually connect the DOS ACROBAT Reader file to Windows This is done by modifying the File and New Program item in the windows interface and adding the batch file that starts the application in C ACRODOS named ACROBAT EXE Read Me File The on disk automated ASCII read me file is provided to assist users with a better understanding of the system requirements and many characteristics about the data and operation of the CD ROM
6. mount the CD ROM Press Escape At the console Type MOUNT FIRMRFAR At a workstation map E to GSA FIRMRFAR B C CDLOCAL2 BAT maps things to E If necessary MD GSAI SYS APPL FIRMR TEST Switch to E RUN E Install CD ROM Drive gt E Install to gt T APPL FIRMR TEST Display Selection gt VGA Then the files are copied to give everyone simultaneous access to FIRMRFAR Edit GSA BAT on T APPL FIRMR TEST At the end of the line REFBOOK C GSA DBF H add the parm B ID Test the application Backup the existing application using NCOPY from FIRMR to FIRMR BKUP Delete from FIRMR NCOPY from FIRMR TEST to FIRMR Erase files in FIRMR TEST Notify Users SEND The Apr 94 version of FIRMR FAR is now available for use End of Procedure DOS Batch FILES to Connect Windows icon to local startup to Server initiation of the software engine after installation A CDLOCALI BAT in Z PUBLIC directory on Novelle Server GSA rem ECHO GSA FAR FIRMR THE ONE AND ONLY ACCESSED BY FN gt gt G DATA SHARED BBS T CD APPL FIRMR MAP E GSA FIRMRFAR lt T CALL GSA BAT MAP DEL E B CDLOCAL2 BAT in Z PUBLIC directory on Novelle Server GSA echo off cls echo echo Loading FIRMRFAR CD ROM software echo echo rem ECHO GSA FAR FIRMR THE ONE AND ONLY ACCESSED BY FN gt gt rem G DATA SHARED BBS U REM The lines below added to define a unique directory for REM storage of temp files by the CD ROM software REM Due to lac
7. that reads ISO 9660 formatted data discs and connects either externally or internally to the micro mini CPU CD ROM drivers The software required to attach a computer operating system to a CD ROM drive hardware CD ROM retrieval engine The basic software for the retrieval of data within the software retrieval engine By Fulcrum Written in C code and compiled into an executable file to be transferred onto the users hard disk for optimum performance CD ROM server A set of hardware designed to allow access to multiple CD ROM applications in a network configuration for efficient usage of available LAN resources Computer System A microcomputer or minicomputer system with CD ROM expansion capability Configuration Files The files cfg required by the Reference Book software package to operate the software retrieval engine and the data disc after installation Cursor The point on the screen where the user may control actions from the keyboard Database All files or specific files in the FIRMR FAR CD ROM Data files Files that are not copied to the hard disk drive during the installation procedure and reside on the CD ROM in the Reference Book software End with the DAT and are accessible for use as ASCII files when markup language codes are deleted Detail Document Level The text document level in the software retrieval engine from Reference Book software Documents The logical not physical groupings of
8. users is in Appendix A This is one method of setting up a CD ROM server using an 8 slot tower with the SCSI Express as the interface software We have also experimented with the Optinet product successfully in a stand alone environment We have not implemented using an NLM module Procedures to update the FIRMR FAR CD ROM By DBT on Contract to GSA Draft 5 16 94 1 Notify all users logged onto GSA Novelle Server that the FIRMR FAR CD ROM is being updated At the GSA console type SEND The FIRMR FAR CD ROM will be unavailable for the next hour At the GSA1 monitor we have dual Novelle Servers use File Open Lock Activity to check that no one is using GSA1 SYS appl firmr refbook exe 2 At the GSA console type DISMOUNT FIRMRFAR 3 Put the new CD ROM into the CD ROM bay 4 4 Create the new file set for FIRMR FAR 4 1 At the GSA console type LOAD CDUTIL Highlight device 4 which is the FIRMR FAR bay and Press lt Enter gt You get the File Set information window Move Cursor to File Set Name and change it to FIRMRFAR Move Cursor to Volume Name and Change it to FIRMRFAR Move Cursor to Name Spaces and Press lt Enter gt to bring up the Current Name Spaces Window Move Cursor to MAC and press lt Delete gt key to delete the name space Move Cursor to Make File Set and press lt Enter gt Select Yes for Replace File Set FIRMRFAR The file set is automatically created When it is done a message will tell you how to
9. General Services Information Resources Washington DC Administration Management Service 20405 User s Guide Telephone 1 202 501 2462 GSA Revised Jan 1996 KAO xxx Table of Contents ABOUT GSA FIRMR FAR eee 1 Organization of the User s Manual esses 1 GETTING STARTED posses nO CORR 2 Package Contents c egi UNO nO be ipta 2 CD ROM Disk esee ee teh cepe 2 Documentation oscri inii neii E i 2 R quirements s coerente E cadovinn otarssovige 2 Hardware Requirementts ccecesseeccccessnneeeeeeessneeeeeeees 2 IBM BS itte tercer eddie gest deveascepees 2 Macintosh vrei dies 3 Video Displayen iicet p ere PR hoe 3 PrihteTi eeepc eve eto tuii 3 Networking emen 3 CD ROM Drive ette ctn RES Trete 3 Software Operating Requirements eese 3 Memory Storage Requirements esseeeee 4 Installation and Configuration seeeeeee 4 IBM Installation eeeeeeeeeeeeeeereeeennn nnn 4 MacIntosh Installation eeeeeeeeeeeeneennnnen 4 Windows Installation eese 5 Network Installation eese 5 ADOBE ACROBAT Reader Installation 6 ADOBE ACROBAT Reader for Windows Installation 6 ADOBE ACROBAT Reader for DOS Connected to Windows Installation eeeeeeeeeee 7 Read Me File eerte beret eie enc emet ri ene cepe ryRE de 7 Troubleshooting eie e
10. It would be wise to print this file and use as a configuration guide to the current software on the CD ROM Troubleshooting There are many problems that may arise during operation of the GSA FIRMR FAR CD ROM This section will help you correct easy errors before calling the help desk on the cover of this booklet This section applies to both ADOBE ACROBAT and Reference Book software retrieval engines Error Problem Corrective Action s 1 Error given during application 1 Ensure disk with data files saying Missing disk is loaded in CD ROM drive 2 Data Files Missing 2 Same as 1 3 Memory Error Error 14 3 a Take workstation Not enough RAM connected to CD ROM drive offline b Clear out any TSRs or network software from the op sys memory bootup config files c Reinstall on a machine with more memory d For standalone remove drivers from config sys or put in high memory and reboot 4 Error finding CFG or DAT files 4 Disk needs to access the data files on the CDROM a Check to ensure CD ROM drive letter is correct b Check to make sure data disk is accessed by hard disk software engine c Reinstall software as a last resort 5 DOS error Invalid drive 5 If networked mappings to the drive may need to be modified for Novelle Netware Ensure correct drive designator in DOS batch files and config sys a For standalone wrong drive upon install or no drive assigned for MSDOS CD ROM extensi
11. Jerry USGS Multiple interviews and SIGCAT meetings Chair SIGCAT 1990 present Electronic BBS SIGCAT annual CDROM Annual National Meetings Milligan Christine Netware 386 User s Guide M amp T Publishers Inc 1990 Redwood City Cal Newton Sir Isaac The Principia and Optics papers and prism research 15th Century England Howard County public library reprints Howard County Md Pahwa Ash Dr Multiple Interviews SIGCAT CDROM discs The CD ROM Bible 1994 Irvine CA Thomas Robert M DOS 5 Instant Reference Sybex 1991 Alameda Cal U S Naval Supply Command Directives on Disk User Guide Defense Printing Service 1994 Philadelphia PA U S Navy Internal Policy Directive on CDROM Usage USN Admiral Tuttle s Staff 1993 Washington DC Appendix F Glossary of terms This glossary of terms applies to this user guide and the software it describes ADOBE ACROBAT The retrieval software being provided on the GSA FIRMR CD ROM disc that contains documents in PDF Portable Document File format Requested by end users at executive meetings with GSA Application A set subset of software designed and compiled to run with a set subset of data to deliver value added to the end user BBS Electronic Bulletin Board System We have some information from ITS on our own policy BBS and on the FEDWORLD BBS CD ROM Compact Disc Read Only Memory CD ROM drive The CD ROM machine hardware
12. ecs events and new developments The group has monthly meetings and frequently keeps vendors displaying new technology products Special interest groups within SIGCAT help users focus on areas of concern Users interested in forming SIGREG group on regulations disks please contact Donald JG Chiarella at GSA 202 501 2462 CDROM MAGAZINE CD ROM PROFESSIONAL published by Pemberton Press St Paul Minnesota CDROM PRODUCTS CDROM COMPENDIUM CATALOGUE from GPO 202 783 3238 Now available on CDROM disk entitled Information Tools for building your CDROM library Catalogue has free disks that can be acquired simply by a phone call CDROM QUALITY ASSURANCE American Society for Quality Control and NIST FIP Standards CDROM VENDORS A catalogue called CDP consolidates all CDROM vendor and product information You have to shop around to find the best acquisition value for your agency GPO and NTIS are two sources You can do pre mastering in house but usually must have a replicator contract for high volume replication of production CD ROMs CDROM ACADEMIC RESOURCES Any Federal Depository Library and book entitled CDROM The New Papyrus amoung the many now available Peers involved in managing CD ROM projects for the Federal government and State and Local governments as well as private industry BEST CDROM BBS USGS BBS at Reston Virginia facility phone number available at 703 648 9173 Includes on line forums for problem re
13. ended System 6 operating system or greater CD ROM drive with Foreign File Access and ISO 9660 file access Video Display Supports VGA CGA EGA WYSE HERCULES monitors by install selections Printer 300 DPI Minimum Resolution with 2 MB of RAM minimum Networking Networked CD ROM server in host network operating system control language SCSI interface to a CD ROM server arrangement tower or jukebox CD ROM Drive At least a double speed preferably a triple or quadruple speed CD ROM drive in stand alone mode that allows for faster access times during disk data reads from the hard disk retrieval software to the data stored on the CD ROM The disc will work on a single speed CD ROM drive but it is not recommended for maximum performance gains Appropriate operating system file extensions to connect the stand alone drive to the host operating system Software Operating Requirements GSA FIRMR FAR requires the following software MS DOS version 3 3 or higher Or MacIntosh System 6 or higher Memory Storage Requirements GSA FIRMR FAR requires the following memory 500 KB RAM for IBM PCs and compatibles 2 MB hard disk space for installed software and temporary files 2 MB RAM for MacIntosh with Multifinder and System 7 500 KB Hard Disk space minimum MB recommended Installation and Configuration IBM Installation These installation instructions list the hard drive as C and the CD ROM dri
14. ere i eene s 7 Appendix A Novelle Netware DOS Batch Procedure and PILES seiri a na cobs E R SR 10 Appendix B Function Key Table 13 Appendix C Cursor Movement Function Keys 14 Appendix D FIRMR FAR CDROM Table of Contents 15 Appendix E Technical References 17 Appendix F Glossary of terms see 18 Appendix G User Client Feedback Survey Form 21 Appendix H CDROM Program Factsheet 24 ABOUT GSA FIRMR FAR GSA FIRMR FAR CD ROM is a powerful information delivery system tool It is function key based for easy to learn standardized operations The GSA FIRMR FAR CD ROM allows the user to retrieve and display information from many collected acquisition documents in a matter of seconds reducing manual library research times greatly The user can retrieve information either sequentially or randomly A sideways searching capability provides searching from within a document to other keywords loaded into the word wheel for quick cross referencing in text GSA policy and regulations documents can be searched for images and text if required Each document on the disk is selected for the policy impact that it has on the acquisition and information technology community Organization of the User s Manual This user s guide is divided into three sections About GSA FIRMR FAR Provides a brief introduction to the GSA FIRMR FAR CD ROM Getting Started Defines
15. ister Hill Facility has published many articles on the topic of CDROM usage in Medicine and has done great research on various computing platforms LIBRARY OF CONGRESS One of the first governmental applications of CDROM in Federal Libraries for card catalogue searching of titles on 12 inch discs LIBRARY OF MEDICINE Worldwide applications of communications technology MEDLINE and CDROM MEDLARS to help doctors diagnose and save patient lives NAVY Directives on Demand Disk NAVSUP prints NAVY 1000 amp 2000 directives ARMY PAM Index of Forms on CDROM More details in SIGCAT CDROM COMPENDIUM CATALOGUE For more information FIRMR FAR CDROM Project Information Technology Service ITS Center for Electronic Information Interchange KAO Room 3224 GSA Central Office Building 18th amp F Street NW Washington DC 20405 COMM or FTS 2000 202 501 2462 Donald JG Chiarella 202 501 2462 KAO Center Secretary COMM 202 208 1757 FAX
16. k of network standards this variable is set to the REM same directory as the PC s TEMP drive Tom Catalini DBT REM 1 14 94 IF TEMP set TEMP C SET REFSETMP TEMP T CD APPL FIRMR MAP E GSA FIRMRFAR lt Y gt NUL CALL GSA BAT MAP DEL E C GSA BAT DOS File from G APPL GSAFIRMR ECHO OFF CLS REM REFBOOK V2 00 REM Copyright c 1990 Reference Technology Inc REFBOOK C GSA DBF H GSAHELP DBF Appendix B Function Key Table F1 First Document with Search Phrase Hits Show Top of Document or Help F2 Start Search or Select Files or Next Document with a Search Phrase Hit or Save Note F3 Deselect Files or Previous Document with a Search Phrase Hit or Note Directory F4 Subset List in Search Result Summary or Last Document with a Search Phrase Hit or New Note F5 Full List in Search Result Summary or First Occurrence of Search Phrase Hit in current document or Exit F6 Next Occurrence of Search Phrase Hit in current document or Print Note F7 Previous Occurrence of Search Phrase Hit in current document or Save Note to a DOS file F8 Last Occurrence of Search Phrase Hit in current document F9 Sideways Search F10 Start Search and Show Summary or Results List Alt C Create Search Alt E Edit Search Alt H Help Alt I Images mode Alt M Bring up the menu of selections Alt O Outline of this document Alt P Print to local printer Alt Q Quit Reference Book application ses
17. le of contents online Sideways Search The capability of the software to search across logical documents for singular phrases or words after already having found a specific search phrase Software Engine A term used synonymously with the software retrieval package and software retrieval engine that the end user interfaces with to obtain meaningful information from the CD ROM disc System Any set of computer software or firmware instructions designed to achieve a specific automation goal on a specific computer hardware platform System 7 A MacIntosh proprietary operating system Troubleshooting The act of solving any problems with the operation of the CD ROM product Utilities A set menu of software functions that adds value to the overall product and performs standardized functions to the data Windows A software program manager sometimes mistaken for an operating system that is based on easy to use software windows that open and close to perform certain specific functions Appendix G User Client Feedback Survey Form Please answer the following questions and place this form in the mail to GSA to provide us with client satisfaction feedback to control quality on this product Circle the number The rating scale for the following questions is 1 2 3 4 3 Unsatisfied Somewhat Satisfied Very Satisfied Outstanding Satisfied 1 Is this userguide user friendly 1 2 3 4 5 2 How would you improve the user frie
18. llation The user may wish to have the application accessed through Windows Note that this will use more RAM The following procedure sets up access to Windows 1 Follow the MS DOS for IBM PC installation 2 When completed successfully load Windows program manager and select FILE and NEW from the pull down menus 3 Create a new item and fill in the appropriate program executable information pointing to the software GSA BAT file installed from the CD ROM disk to your hard disk in the GSADOC directory 4 Select an appropriate icon for the CD ROM application 5 Test your newly created Windows linkage by reviewing the properties selection when pointing at the CD ROM icon 6 Test the application by double clicking on the icon selected in 4 Network Installation The stand alone IBM or MacIntosh CD ROM installation procedures should be followed as well as the following 1 Ensure that the network hardware can access the desired CD ROM server through a server mount command 2 Build a software module into the Network operating system to control the application access of the GSA FIRMR FAR CD ROM This must be done in the host network operating system control language controlling menus or batch files 3 Ensure that the software configuration of the CD ROM software into the directory on the server matches the stand alone setup and naming conventions then set environment variable REFSETMP to a path for temp files 4
19. ndliness of this guide 3 Are you satisfied with the software features 1 2 3 4 5 4 What would you improve in the software 5 Would you prefer more acquisition information from agencies other than GSA on the disc 1 2 3 4 2 6 Does the disc have enough legal procurement information 1 2 3 4 5 7 If not what information would you add to the disc 8 Have you used the graphic image capability to print form images 1 2 3 4 5 9 Is the price of the disc fair 1 2 3 4 5 10 Would you like to see more procurement regulations on this disc 1 2 3 4 5 11 Are you aware of the IRMS BBS w updated regulatory information and FEDWORLD BBS 1 2 3 4 5 12 Was the installation procedure easy 1 2 3 4 5 13 Are you interested in seeing HTML and ASCII files made available on the disc 1 2 3 4 5 14 Do you like prefer ADOBE or Reference Book for your retrievals 1 for ADOBE 5 for Reference Book 1 2 3 4 5 15 Give any improvements you would make to the product Mail the survey response form to Donald JG Chiarella FIRMR FAR CD ROM Program Manager GSA Center for Electronic Information Interchange KAO Room 3224 18th amp F Streets NW Washington DC 20405 Appendix H CDROM PROGRAM FACTSHEET CDROM GOVERNMENT INDUSTRY GROUP SIGCAT Special Interest Group on CDROM Applications Technology Also now called the SIGCAT Foundation for a small 25 00 registration fee Newsletter available on product sp
20. ons 6 Can not install in Windows 6 a Install in DOS first b Then connect to Windows by adding new program item characteristics and icon in program manager c Test click on icon 7 Can not install ADOBE ACROBAT 7 Ensure you are installing under Windows for DOS or in MacIntosh See 11 8 Images not found on disk 8 Reinstall software to hard disk Images are on CD ROM during access Ensure it is physically loaded in CD ROM drive 9 No documents found for xxx 9 Search string was not in any documents Check for misspelling Check Database Options for selected documents being searched Re enter search phrase with quotes of e 10 Table of Contents not accessible 10 Ensure data disk can be read As last resort re install from CD ROM drive 11 ADOBE ACROBAT for Windows not 11 Exit Windows to Install installed giving the message ADOBE ACROBAT in DOS by for a second instance of running the GSA BAT file of Windows at the DOS prompt from the server directory or the stand alone directory See correct install procedure APPENDIX A Novelle Netware DOS Batch Procedure and Files CD ROM Modifications to System Architecture for GSA s Client Server This appendix contains technical details on installing using DOS Batch Files in a Novelle Netware 3 12 and greater LAN software environment The primary batch files located in CD ROM server directories and sharing the software engine by all
21. sion Alt Z Zoom in or out in graphic image mode Shft Prt Scrn Print Current Screen Information Appendix C Cursor Navigation Keys gt Move cursor to right on line Expand next level of detail In table of contents Move cursor Up Screen Move cursor Down Screen V Move cursor to left on line PGUP Move cursor up one logical page screen PGDN Move cursor down one logical page screen ESC Move cursor to Home position on previous screen TAB Mowve to next data input field for search phrases Enter Perform default action Appendix D FIRMR FAR CDROM Table of Contents Regulations 1 Federal Information Resources Management Regulation through TC 90 7 2 Federal Acquisition Regulation through FAC 90 19 3 Defense Logistics Agency Acquisition Regulation DLAR 4 Federal Property Management Regulations ADOBE 5 Federal Travel Regulations Preface and Chapters ADOBE Related Publications Federal ADP and Telecommunications Standards Index Acquisition of Information Resources Overview Guide A Guide to Requirements Analysis and Analysis of Alternatives A Guide for Contracting Officers Technical Representatives A Guide for Acquiring Maintenance Services Acquisition Guide for Acquiring Commercial Software A Guide for Acquiring Systems Integration Services Federal Electronic Data Interchange Initiatives Electronic Forms and Authentication Practices 10 A Model IRM Program
22. solution and micro systems files in operating systems and communications as well as CDROM news and SIGCAT information on meetings etc BEST VALUE CDROM DISK FAR FIRMR on CDROM available through GPO Total sales 3000 disks since 1990 at a value engineered price of 80 per 1 year annual subscription 4 quarterly issues in January April July Oct New documents on each quarterly disk More FREE disks are available in the CDROM Compendium Catalogue from GPO for 11 00 Catalogue is revised every year and available at the annual SIGCAT CDROM conference and on the GPO Access BBS for FREE Download time and line cost CDROM POLICY US NAVY Admiral Tuttle created a standing policy on CDROM in the Navy System Life Cycle 5200 series of directives stating that CDROM is the media of choice and the NAVY should aggressively apply the technology which it has been doing for years in the Paperless Ship program GSA FIRMR Bulletin A 2 et al Publication Optical Disks A Progress Report Publication An Update on CD ROM NARA still slow in accepting this media as standard by law for long term records management and retention There has been a policy statement concerning CD ROM usage CDROM APPLICATIONS NASA Very high end uses of CDROM for compressed video data collection from space probe data transmission from other planets for several years Exhibit at Goddard Spc Fit Center NIH Biomedical Communications Engineering Lab at L
23. t defined printers Can be input to Portable document files along with word processor output files to disc RAM Random Access Memory fixed memory in the CPU of the computer that can be expanded using high memory techniques with hardware boards and system memory configuration drivers that match the system memory chips ie 286 386 extended memory modules Reader Software The ADOBE ACROBAT nomenclature for the software interface that users access ACROBAT PDF files Reference Book The Trademark name of the CD ROM application software purchased by GPO and GSA for the FIRMR FAR product Related Publications A set of value added publications by GSA organizational entities added to the FIRMR FAR CD ROM product during each quarterly issuance cycle Usually discuss some aspect of acquisition of FIP resources Screens The format of displaying data through the application software to the video monitor for user intelligence and actions to data files and documents in the application Search Format The organization of the search phrase in the documents bound by the software retrieval syntax and semantic requirements Search Options The choices available to the end user for searching the software data files or database Search Results Summary The screen of document titles that qualify for further selection in response to a text phrase search Sequential Access Retrieval of documents or document titles using the software tab
24. text into the software file structure for retrieval May also mean the source input documents before electronic conversion by GPO staff or the Portable Document Formatted PDF input documents for the ADOBE ACROBAT Reader FAR Federal Acquisition Regulations Title 48 CFR FIRMR Federal Information Resources Management Regulations Title 41 CFR Chapter 201 to End Function Keys The keys on the upper portion of the keyboard or key sequencing designed for specific functions or hot key actions HIT A search match of the input phrase to the actual text in the logical documents on the disk The real time saving feature of any CD ROM retrieval package since it displays all occurrences of the phrase simultaneously A function of random searching of the text documents Homepage A term for data storage on the World Wide Web with immediate telcom channel to access agency provided summary and detail data and information The GSA Itpolicy Homepage is at HTTP www it policy gsa HTML Hyper Text Manipulation Language used for encoding into text for an Internet Web homepage The GSA Information Technology Policy Onramp web homepage is accessible at HTTP www itpolicy gsa through your Web browser applications Some HTML files are provided on this CD ROM disc The FIRMR is available on our homepage as well as daily updates in other IT acquisition news areas IBM PC International Business Machines Personal Computer XT and above
25. the necessary requirements and specifications for GSA FIRMR FAR CD ROM including installation configuration and startup information GSA FIRMR FAR Reference Provides step by step instructions on the functions of GSA FIRMR FAR CD ROM including ADOBE ACROBAT and Reference Book retrieval software GETTING STARTED Package Contents The following describes the contents of your GSA FIRMR FAR package Please check it to make sure your package contains the following CD ROM Disk The GSA FIRMR FAR CD ROM contains the search retrieval software selected documents and associated forms and images Documentation The GSA FIRMR FAR User s Guide provides the procedures for installing configuring and using the software The installation and configuration procedures must be completed prior to first time execution of the software Once the software is installed and operational the user s guide serves as a reference tool Requirements The following requirements must be met in order for the GSA FIRMR FAR package to execute properly Hardware Requirements GSA FIRMR FAR requires the following hardware IBM PCs 286 386 or 486 IBM compatible computer or IBM compatible PC XT AT with minimum 500 KB RAM MS DOS version 3 3 or later CD ROM drive with MS DOS extensions version 2 0 or later capable of reading ISO 9660 format MacIntosh 2 MB RAM if running under multifinder or System 7 500 KB hard disk space required 1 MB recomm
26. ve as I If your system differs replace these letters with the appropriate ones for your system To install GSA FIRMR FAR on your IBM PC follow these steps 1 From the C drive make a directory named GSADOC and path to it If you have an old GSADOC directory already on your computer you should delete it before installing this ne FIRMR FAR CD ROM disk Your monitor prompt should now read C GSADOC gt 2 Insert the CD ROM disk into the CD ROM drive the I drive 3 At the prompt type I INSTALL your prompt should now read C GSADOCSI INSTALL 4 Press the command execution key generally the Enter Key 5 Follow all directions that appear on your monitor When prompted give the letter designation for your hard drive and into the directory GSADOC 6 Once installed path to the hard drive and into the GSADOC directory Type GSA at the prompt which will then read C GSADOC GSA Press the Enter key Follow the directions on the monitor MacIntosh Installation Follow this procedure to install the GSA FIRMR FAR onto a stand alone MacIntosh 1 Double click on the CD ROM icon to enter the Directories 2 Double click on the MACUSER Directory on the CD ROM 3 Drag the self executing folder GSA to the Hard Drive 4 Double click on the folder GSA on the Hard Drive This will install the software 5 Double click on the folder GSAJAN94 6 Double click on the file RUNME GSA This will start the program Windows Insta
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