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SRM-BIDDING-UM-Buyer

1. E 3 RFx Information ms Notes and Attachments Approval Tracking ltem Overview Details Add New Subiine ele e Calculate Value Line Mumber Description Accept Item Type Product ID Product Category Product Category Description RI Eri DIAN FOR Material 00025 PEN DRIVE 4GB TRANSCEND aS Approve Reject based on the requirement and Save the doc The same Process to be followed for all the Approval shown in Overview Tasks Click Close to come out of this Screen The Bidding Process is Completed now HCL Infosystems Ltd 38 HCL SRM system Bidding Process User Manual If Buyer decides to go for Reverse Auction he can publish the Reverse Auction for the same products or if the buyer found it o k with the price quoted he can go ahead and release the Purchase Order for the approved Bidder Buyer has to click Convert to Auction in the RFx if he decides to go for Reverse Auction as per below mentioned screen shot REx SAP NetWeaver Portal Windows History Back Forward E Internet Explore Display RFx 1000000137 RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Published Created On 08103 2011 16 08 01 Created By BALA SUBRAMANIAN Time Zone INDIA Number of Suppliers 2 Number of Items 2 Version Num 4 Version Type Active Version External Version Number 3
2. Conventie Austen Export Questons ans Answers Click Response Comparison to Compare the RFx Response HCL Infosystems Ltd 29 HCL SRM system Bidding Process User Manual 9 36 Click on Compare All Responses option to Compare all RFx Response from bidder _ History Minimize f gt Responses and Awards SAP NetWeaver Portal Windows Internet Explorer Help Responses and Awards E RFx Number 1000000137 Remaining Time RFx Name HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Published Number of Suppliers 2 0 Days 00 00 00 Click Refresh to view the latest information Response Activity Response Compa Compare Selected Responses Compare All Responses Response Number Response Version Company Name Bidder Name 3000000160 1 BALA amp CO BALA SUBRAMANIAN 1 FOXCONN CSDEU ANISH RAHMAN 3000000161 HCL HCL Infosystems Ltd 30 SRM system Bidding Process User Manual 5 37 Click the Product for which you need to compare the RFx of the bidder Responses and Awards SAP NetWeaver Portal Windows Internet Explorer Responses and Awards History F E i Responses and Awards Remaining Time RFx Name HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Published Number of Suppliers 2 RFx Number 1000000137 0 Days 00 00 00 Export Questions and Answers 0 Response Activity View By items Download Response
3. 5 1 C Unknown Zone Protected Mode Off Once you download the Response Comparison the same will be download in Excel Format NOTE Based on the Comparison the buyer will accept the quote and send for approval to their respective Manager to review the same HCL Infosystems Ltd 33 HCL SRM system Bidding Process User Manual 5 41 Bid Response Acceptance Responses and Awards SAP NetWeaver Portal Windows Internet Explorer Responses and Awards History View By Items Details Display Bidders Back to Response Comparison Main View Download Response Comparison Comparison Date 16 03 2011 2 Item Details BALA SUBRAMANIAN Subr Kem Number Internal Number S Item Description Lot Product ID Required Quantity Required Date Unit Action Action Description 1 All items 2 All Items Reject 3 1 POWER CORD 6 AMP INDIAN FOR PCS GD000028 10 000 14 03 2011 EA vii Accept Item Details for Analysis PEN DRIVE 4GB TRANSCEND MAKE BALA SUBRAMANIAN Submitted Weight item Data Score Weighted Si Total 50 00 0 00 0 00 Net price 400 00 INR Per 1 EA Unit of Measurement EA 0 00 0 00 Product ID 0 00 0 00 Quantity 2 500 EA Net value 1 000 000 00 INR Questions WARRANTY 50 00 1 YEAR 0 00 0 00 Excise Duty 50 00 NIL 0 00 0 00 Bids w Variants No Additional Items No _ Cose PrntPre
4. Event Parameters RFx Name HMM NMOBUY4 08 03 2011 16 08 Currency RFx Type RFx Detailed Price information Product Category Follow On Document Publication Type RFx Respondent Can Change RFx Responses Display Weighting to RFx Respondents Organization Purchasing Organization HCL Insys Ltd ESO amp B2C HO2 Purchasing Group Arun Arora Bala Subramanian _ Show Members Dates Start Date 08 03 2011 17 40 00 Submission Deadline 10 03 2011 19 00 00 Opening Date Ss 00 00 00 End of Binding Period Click Convert to Reverse Auction Button Status of the Bid at this time is Transaction completed Now the Bidding Process is completed from the Buyer end HCL Infosystems Ltd 39 HCL SRM system Bidding Process User Manual 6 How external suppliers contact HCL for Support For any issues external suppliers can contact HCL at support srmproc hcl com This e mail ID is available in our HCL Website www hclinfosystems com Groupsites HCL SRM Supplier Portal screen 7 How Buyers Internal HCL users get support on SRM system For any SRM system related issues or requirements Buyers need to log the issues at HCL Intranet in RRC Module Rapid Resolution Centre Choose Helpdesk option SAP Support SRM raise a Ticket amp get the issue resolved HCL Infosystems Ltd 40 HCL
5. Done x Local intranet Protected Mode Off R 100 Enter your User ID amp Password to get into SRM Portal HCL Infosystems Ltd 8 HCL SRM system Bidding Process User Manual 5 2 On the SRM screen select Strategic Purchasing Strategic Sourcing Create Documents RFx Strategic Sourcing SAP NetWeaver Portal Windows Internet Explorer gt com 00 amm de 88 Strategic Sourcing SA X 53 rfx meaning as per SRM e v 1 7 Page v Tools XN Log off Strategic Purchasing Overview Strategic Sourcing History Back j Active Queries nal Strategic S in RFxs Saved 6 Awaitina 0 Published 24 Completed 31 Deleted 0 Release Rejected 0 Business Partner Auctions Al 35 Saved 3 Published 1 Active 0 Paused 0 Ended 0 Completed 0 usines Sourcing Templates 21 0 RFP 0 RFQ 0 Auctions 0 English Auction 0 Company Best Bid 0 Sariei Document Output Last 7 days 0 Search RFxs Auction 7 View Standard View Create RFx Copy Display Edit Delete Publish Responses and Awards Print Preview Refre REx Template Ei RFx Number RFx Name Type Status RFx Category Purchasing Organization Submission 1000000105 BALAS TEST RFX BIDX Trans
6. 911167000700009 EH 26000344 Compute infine Accepted india 2041304 rLasharmagzhci com 811 12025205TT3612 EH 2000346 BALA amp CO Accepted india 600092 CHENNAI 918800366776 B 2000345 HCL popups Aceptar india 123455 Noida nupta mventi udmy niisnclenm 511234545657 Eg 2000355 Prakash Elecironics Accepled 110023 fent manehandasr Leur 25123458712 El 2000359 zL MBE Suppiat Accepted india 201201 Noida adniargbhet com 11202520877 2000363 lnc LID accepted india 110021 Deihi raiendra bhziun 919616239195 WE de A4r n e 7 gw anm ur um mmm oy D H T ee JY e oar ae a i P7 es T Transfer Cancel L n W w 5 8 Add Currency under Bidder Currency option RFx SAP NetWeaver Portal Windows Internet Explorer 7 _ Show My Tasks Ciose Related Links iol Basta W Bidder Overview Add Bidder by Company ID Send Notifications Output Medium MERE Company Name Contact Country Company ID Bidder ID Phone Number Output
7. Material Total Price 450 000 00 INR E i Product Category RCCBLX Cables and Harnesses E i Price 45 00 inp Per 1 f i Product ID GD000028 i Description POWER CORD 6 AMP INDIAN FOR PCS Service and Delivery i E Kem Variant uc Delivery Date 14 03 2011 i tem Variant Description Original Delivery Days 000 Incoterm Key Location CIF NEW DELHI Supplier Product Number ENTER THE MPN OF THE PRODUCT E Status and Statistics E E Net value 450 000 00 E w Partners and Delivery Information Details Add send Call Clear ELLE Bok i Function Number Name E Requester 5000407 BALA SUBRAMANIAN E Goods Recipient 5000406 Rajeev Bisariya Ship To Address 5000000 HCL Infosyst H E _ Show My Tasks Export FX g E Ievevevevevevrervevvevveererevevevevevevrerveevvvevevuvyevevevevevevevveveeveveveveervererevevevevyerrverreeevvvvevereveveveveveeveveveeevevevevvevereveveveveveeveeevevevervveerevevevrvevveeererevevvervrreevevevreeevevvereeveveeyeeevensl e sooo ono Click Questions to View the Response for Attributes 5 33 View the Response to the Item Questions Attributes gt RFx Response SAP NetWeaver Portal Windows Internet Explorer RFx Response History E j 1 RFx Response Number 3000000160 RFx
8. Completed 0 Sourcing Templates All RFxs 0 0 RFQ 0 All Auctions 0 English Auction 0 Company Best Bid 0 Document Output Last 7 days 0 Advanced Search Create Documents Auction 2 DM ME View Standard View Create RFx copy Display Edit Deiete Publish Responses and Awards Print Preview x py Edit j Delete 5 E i i RFx Template REx Number RFx Name Type Status RFx Category Purchasing Organization Submission 1000000105 BALAS TEST RFX BIDX Transaction Completed HCL Insys Ltd ESO amp B2C HO2 04 01 201 1 1000000106 BALAS TEST RFX BIDX Transaction Completed HCL Insys Ltd ESO amp B2C HO2 04 01 201 1 1000000107 BALAS TEST RFX Transaction Completed HCL Insys Ltd ESO amp B2C HO2 04 01 2011 Last G Local intranet Protected Mode Off 100 Click Published in RFx Row and Click Refresh Button and go down to select the Particular RFx No HCL Infosystems Ltd 23 HCL SRM system Bidding Process User Manual 5 27 Select the Required RFx no to review the RFx Response from Supplier RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Published Created On 08 03 2011 16 08 01 Created By BALA SUBRAMANIAN Time Zone INDIA Number of Suppliers 2 Number of items 2 Version Number 4 Version Type Active Versi
9. Detailed Price Information Simple Price Created on 08 032011 18 39 24 NDIA Follow On Document Purchase Order Created by BALA SUBRAMANIAN 5 Net Value of Header Items 1 450 000 00 INR Last Processed on 0803 201 1 18 39 24 INDIA Terms of Payment 075 750 Credit Last Processed by BALA SUBRAMANIAN Organization Responsible Purchasing Organization 50000915 HCL Insys Ltd ESO amp B2C HO2 Responsible Purchasing Group 50000785 _ _ Arun Arora Bala Subramanian Partners and Delivery Information Details Clear Filter Settings TH Functic p i Er P N Numt Contact Person 5000453 BALA SUBRAMANIAN 8800366776 gt Click Items to view the Price Quoted HCL Infosystems Ltd 25 HCL SRM system Bidding Process User Manual 5 30 View the Item level details in the Response RFxResponse SAP NetWeaver Portal Windows Internet Explorer RFx Response Lo LL I M A EO AAA E E A A A ne ae x 4 x Response Number 3000000160 RFx Number 1000000137 RFx Name HMM NMOBUY 4 08 03 2011 16 08 Status Submitted Supplier Name BALA amp CO Total Tracking RFx information Notes and Attachments Approval i ltem Overview Details Add New Add Subline Paste Delete Calculate Value Line Number Description Type Product ID Product Category Product Category Description Required Quantity Submitted Quant
10. E E E E E 4 2 2 500 14 03 2011 Item Details for Analysis POWER CORD 6 INDIAN FOR PCS BALA SUBRAMANIAN Submitted Weight Item Data Score Weighted S Total 50 00 0 00 0 00 Net price 45 00 INR Per 1 EA Unit of Measurement EA 0 00 0 00 Product ID GD000028 0 00 0 00 Quantity 10 000 EA Net value 450 000 00 INR Questions WARRANTY 50 00 1 YEAR 0 00 0 00 f Excise Duty 50 00 10 3 0 00 0 00 Bids w Variants No Additional Items No 4 ips The same process to be followed to compare next item 5 39 Download Response Comparison details in Excel format Click Download Response Comparison to view the same Responses and Awards SAP NetWeaver Portal Windows Internet Explorer Responses and Awards item Details BALA SUBRAMANIAN Subr Kem Number internal Number Item Description Lot Product ID Required Quantity Reauired Date Unit Action Action Description 1 All Items Accept All 2 All Items Reject All PEN DRIVE 4GB TRANSCEND MAKE 2 500 14 03 2011 EA Accept Item Details for Analysis POWER CORD 6 AMP INDIAN FOR PCS BALA SUBRAMANIAN Submitted Weight Item Data Score Weighted 5 Total 50 00 0 00 0 00 Net price 45 00 INR Per 1 EA Unit of Measurement EA 0 00 0 00 Product ID GD000028 0 00 0 00 Quantity 10 000 EA 32 HCL HCL Infosystems Ltd SRM system Bidding Process User Manual File Download Do you want to open or save
11. Fill the Delivery date required by you HCL Infosystems Ltd 13 HCL Sox History Sack F i Line 0002 No product category exists You are not allowed to enter a tax jurisdiction code for country IN i Y ou are not allowed to enter a tax jurisdiction code for country IN RFx Information Bidders Items Attachments Weights and Scores Approval Tracking RFx Response Required for All Items V Bidder Can Add New Items Bidder Can Change Requested Items V Bidder Can Change Quantities Add Subline Cut Copy Paste 4 Detete Expand Co Line Number Item Type Product ID Description Lot Product Category RevisionLevel Quantity Unit Currency Delivery Date Notes 0001 Material GD000028 POWER CORD 6 AMP INDIAN FOR PCS RCCBLX 10 000 EA INR 14 03 2011 0 4100025 Material PENDRIVEAGBTRANSCENDWAKE 280 EA 14022048 E Material v 0 000 INR 0 E zl Material 0 000 INR 0 E Material 0 000 INR 0 E Material v 0 000 INR 0 Material 0 000 INR 0 E Material 0 000 INR 0 Material 0 000 INR 0 E El Material 0 000 INR 0 Show My Tasks zl Ll NENNEN ANE ANNE UN RES E E LUN MC ME OM SRM system Bidding Process User Manual 5 10 Select the Line Number to give the attributes for each item RFx SAP NetWeaver Portal Windows Internet Explorer History Weights and Scores
12. HMM NMOBUY 08 03 2011 16 08 Currency RFx Type RFX _ Detailed Price Information Simple Price Product Category Follow On Document Purchase Order Publication Type Respondent Can Change RFx nses Display Weighting to RFx Respongfnts Organization Purchasing Organization Insys Ltd ESO amp 2 2 Purchasing Group Arun Arora Bala Subramanian _ Show Members Dates Start Date 08 032011 174000 Submission Deadline 10 03 2011 19 00 00 Opening Date 00 00 00 End of Binding Period Then Publish the RFx again for getting Bidders responses HCL Infosystems Ltd 22 HCL SRM system Bidding Process User Manual b Review of Supplier s Bid RFx Response by the Buyer This Activity is carried out by the Buyer 5 25 Buyer will review the RFx Response received from Supplier Inbox SAP NetWeaver Portal Windows Internet Explorer Tra gt gt gt gt we de 88 na Gmail Inbox baalasi6 227 Inbox SAP NetWeaver 2 Of Chennai Teleph 0 Tools s S Sq SESS Fg TTL LLL LILI SSS 5 74 Log off Overview History Back j Inbox Waiting for update Alerts Tasks Notifications Business Partner Show pw Create Task Sho Detailed Navigation
13. PRODUCTS SERVICES INVESTORS CAREERS SUPPORT CONTACT US GROUPSITES HCL Online Store HCL Infinet HCL Enterprise HCL Infosystems MEA HCL Security HCL SRM EW HCL S Relationship Management System HCL Touch ew HCL SMB HCLite Alumni HCL Infosystems Ltd is India s premier hardware services and ICT systems integration company offering a wide spectrum of ICT products that includes Computing Storage Networking Security Telecom Imaging and Retail is a one stop shop for all the ICT requirements of organization India s leading System Integration and Infrastructure Management Services Organization HCL has specialized expertise across verticals including Telecom 51 eGovernance amp Power HCL has India s largest distribution and retail network taking to market a range of Digital Lifestyle products in partnership with leading global ICT brands including Apple Cisco Ericsson Kingston Kodak Konica Minolta Microsoft Nokia Toshiba and many Chairman Speaks Know Us What s New 5 z System Integration Capabilities x HCLecosafe Join the Green Bag Campaign xl http www helinfosystems com srm index html e Internet 100 2 L Startup L9 User Manuals B bu SRM Reverse ba SRM Bidding Pr 52 from Bala amp SR E SRM Manuals fo Adobe Reader India s Premi Links ROS
14. Subject 1 From Sent Priority Services Error in MW BDoc Processing PRODU AT ID E0 S1CEB1BAF1AS82100155D9833 Error in MW BDoc Processing Type PRODUCT MAT ID 041 056322 14821001550983310 E EQ1COMM Feb26 2011 Normal 1 Advanced Search Error in MW BDoc Processing Type PRODUCT MAT ID E0419F7C853BEAF1A82100155D983310 E EQ1COMM Feb 26 2011 Normal 1 1 1 1jerz Error in MW BDoc Processing PRODUCT MAT ID E041A191CE81BAF1A82100155D983310 j http srmqas hclinsys com 50100 irj servlet prt portal prteventname Navigate prtroot pcd 3ap x Local intranet Protected Mode Off R100 Click Strategic Sourcing 26 Go to Published RFx and Refresh the screen Ang Sourcing SAP NetWeaver Portal Windows Internet Explorer m m http srmqas hclinsys com 50100 1i Sy pons gt gt dr de 199 Gmail Inbox 516 227 Strategic x Home Of Chennai Teleph e 6 mm v Tools SEIS PITT ALLL LLL LLL N Help Log off a Overview History Back Strategic Sourcing Detailed Navigation 7 a Active Queries mi Work Overview Strategic Sourcing RFxs ANS Saved 6 Awaiting Approval 0 Published 24 Completed 31 Deleted 0 Release Rejected 0 Business Partner Auctions 34 Saved 3 Published 1 Active 0 Paused 0 Ended 0
15. V Bidder Can Add New Items Bidder Can Change Requested items Bidder Can Change Quantities Details Add Line a Aaa Subine Copy Paste 4 Delete Expand all Collapse Line Number Item Type Product ID Description Lot Product Category Revision Level Quantity Unit Currency Delivery Date Notes Attachment 1 EJ ORD 6 AMP INDIAN 4100025 Material PEN DRIVES 4GB TRANSCEND MAKE 1 2 500 EA INR 14 03 2011 0 0 El Material 0 000 INR 0 0 Material v 0 000 INR 0 0 zu Material 0 000 INR 0 0 E Material 0 000 INR 0 0 mu Material v 0 000 INR 0 0 Material 0 000 INR 0 0 Material 0 000 INR 0 0 0 000 INR 0 0 4 P ttem 0001 POWER CORD 6 AMP INDIAN FOR PCS tem Data Questions Notes and Attachments Identification Currency Values and Pricing Configurable item Numbef 0001 Currency INR Quantity Unit 10 000 Product ID GD000028 Description POWER CORD AMP INDIAN FOR PCS Tee am SENE Product Category IRCCBUX i Cables and Harnesses Service and Delivery Lot rm Delivery Date Time 14 03 2011 00 00 00 Order as Direct Material HCL Infosystems Ltd 14 HCL SRM system Bidding Process User Manual 5 12 Add Questions RFx SAP NetWeaver Portal Windows Internet Explorer v Item Overview Response Required for Allltems V Bidder Can Add New tem
16. Comparison Comparison Date 16 03 2011 item Details BALA SUBRAMANIAN Subr Number Internal Number Item Description Lot Product ID Required Quantity Required Date Unit Action Action Description 2 All Items Reject All s 3 1 POWER CORD 6 INDIAN FOR PCS GD000028 10 000 14 03 2011 EA Accept 4 2 PEN DRIVE 4GB TRANSCEND MAKE 2 500 14 03 2011 EA Accept The Extreme Right Side View entered below gt Responses and Awards SAP NetWeaver Portal Windows Internet Explorer Responses and Awards History 16 03 2011 Expand Collapse All Filter Settings BALA SUBRAMANIAN Submitted ANISH RAHMAN Submitted 8 Action Action Description Submitted Quantity Price Currency Weighted Score Action Action Description Submitted Quantity Price Currency Weighted Score Reject All Reject All Accept 10 00 450 000 00 INR 0 00 C Accept 10 00 483 145 00 INR 0 00 D Accept 2 500 1 000 000 00 INR 0 00 2 500 732 217 50 INR 0 00 HCL Infosystems Ltd 31 HCL 5 38 Compare the Parameters of the bidder Item Details Number internal Number Item Description 1 All tems 2 All tems PEN DRIVE 4GB TRANSCEND MAKE Lot Product ID SRM system Bidding Process User Manual Required Quantity Reauired Date BALA SUBRAMANIAN Subr Action Action Description Accept Reject All E H
17. Contract Mass Update Contract Mass Contract Mass Update Response Number Response Status Company Name Bidder Name Intent Response Version Last Changed Response on Behalf 3000000160 Submitted BALA amp CO BALA SUBRAMANIAN 1 08 03 2011 3000000161 Submitted FOXCONN CSDEU ANISH RAHMAN 1 10 03 2011 Close PrintPreview Refresh Create Follow on RFx Convert to Auction Export Questions and Answers 0 There are two response from bidder Click the Response No to view the details HCL Infosystems Ltd 24 HCL SRM system Bidding Process User Manual 5 29 Review the responses NetWeaver tems Notes and Attachments Approval Tracking RFxResponse Number 3000000160 RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Status Submitted Supplier Name BALA amp CO Total Value 1 450 000 00 INR Show My Tasks Check Export Bidder Contact Information RFx Response Information Supplier Name BALA amp CO Last Changed on 08 03 2011 18 39 24 INDIA Contact Person Name BALA SUBRAMANIAN Last Changed by BALA SUBRAMANIAN E Mail s bala hcl com Creation Date 08 03 2011 18 39 24 INDIA Fax Created by BALA SUBRAMANIAN Phone 8800366776 Event Parameters Service and Delivery Process Type QUOT _ Incoterm Key Location cr NEW Delhi Indian Rupee Status and Statistics
18. Medium FOXCONN CSDEU ANISH RAHMAN AE 5000454 5000455 97142045266 Mail Bidder Currencies 7 Currency INR _ Currency Conversion Date XXE A Following is a list of currencies that can be used by the bidders You can add more currencies delete currencies or set the main currency from the list Add Currency Set Main Currency Delete Settings Currency Description USD United States Dollar Click Add Currency to give the option to supplier to quote like Eg USD SGD EUR etc INR set as default currency HCL Infosystems Ltd 12 HCL SRM system Bidding Process User Manual 5 9 Then Click Items Tab Select the Items you want to add in the Bid Rfx and update the details of the Item required You can choose tem type as Material Service or Outline Note 1 If you have the SAP Code you can enter in Product ID Colomn ltem type as Material 2 lf you don t have the SAP Code just enter the description of the product you need to sent the RFx 3 You can sent the RFx for Service Category also by selecting the tem Type as Service You can Bundle both Material Service by selecting the Type as Outline Fill the Qty you require in the RFx Fill the Unit for the Qty Currency By Default INR as set You have a option to get the Rfx Response in Different Currency y selecting different currency in Bidder Tab as Explained earlier O NOOA 8
19. Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Status Submitted Supplier Name BALA amp CO Total V Show My Tasks Edt Cose PrtPreview Retesh RFx Information p Tracking Approval Notes and Attachments Details Add New Add Subiine Copy Paste Delete Calculate Value Line Number Description Kem Type Product ID Product Category Product Category Description Required Quantity Submitted Quantity Unit 0002 5 PEN DRIVE 4GB TRANSCEND Material 2 500 2 500 EA 4000 nete EVE VYYV YE Y EYE VY EYE YYVEYY EE YY Y EYE EYE EYY VE VY VY EY VY EYE EY YE Y E YY YE EYE EYE EE E EYE EYE VY VY Y EYE Y Y Y E YY EV YVE YE E YYVEYYV EYE VY VY Y EY VY YE Y E EY VE YN VY VE Y YE EY EY EYE EYE YE VY YE Y Y E YY VE YYY EY YE YN V EYE VY Y EY VY YE VY VE TY EY YR EY ee eee in F Details for item 0001 POWER CORD 6 AMP INDIAN FOR PCS ___tempata_ Qi Notes and Attachments Question Reply Comment Wert Excise Duty 10 3 ED CESS WARRANTY 1 YEAR FROM DATE OF INV mE View the Attributes Response from bidder HCL Infosystems Ltd 28 HCL SRM system Bidding Process User Manual 5 34 View the Notes and Attachments RFx Response SAP NetWeaver Portal Windows Internet Explorer History Back F _ Display Response
20. Response Required far All tte i en Question Product Category E Linea J Group ifm Question Type 1 ENTES T Line Number ttem Type s Delivery Date Notes Attachment Matera 4 SB Question SE SE Product Category um gt 2 Material 14 03 2011 0 Material 0 0 Material excise Yes No field 0 0 Material Yes No field 0 0 zi Material Yes No field Ex Material LEAD TIME Date 0 0 EJ Material ISIROHS APPROVAL Yes No field 0 a gt El Material 0 F tem 0001 POWER CORD 6 item Data Guestinns Detaiis Add Question Question Type Comment Click Add to Add the Attribute required 5 14 Weightage to be given for each Question or attribute RFx SAP NetWeaver Po tal Windows Internet xplorer w item Overview _ RFx Response Required for All Items V Bidder Can Add New Items Bidder Can Change Requested Items V Bidder Can Change Quantities Detais Add Line Suvine _ cut Peste 2 nete Line Number tem Type Product ID Description Lot a Material Material PEN DRIVE 4GB TRANSCEND MAKE 14 03 2011 Material Material Material Material Material Material Material E E E E E D E 6 Material 4 P 0001 POWER CORD 6 AMP INDIAN FOR PCS Data Questions Notes and Attachments Text Max 130 Characters ee tt T
21. country IN RFx response 3000000160 HMM NMOBUY4 08 03 2011 16 08 accepted d i RFx response 3000000161 HMM NMOBUY 4 08 03 2011 16 08 accepted H hf 3 Questions and Answers 0 f Response Activity Response Comparison ANG View By items Details Back to Response Comparison Main View Download Response Comparison Comparison Date 16 03 2011 Item Details BALA SUBRAMANIAN Awa Number Internal Number Item Description Lot Product ID Required Quantity Required Date Unit Action Action Description TOEGNEEESES uec OE 2 All Items Reject I 3 1 POWER CORD amp AMP INDIAN FOR PCS GD000028 10 000 14 03 2011 EA v Accept 4 2 PEN DRIVE 4GB TRANSCEND MAKE 2 500 14 03 2011 EA a Accept Click Close to come out of the bid Now the Bid is automatically sent to the buyer s immediate reporting manager for his approval Now Buyer expects his manager s feedback HCL Infosystems Ltd 35 HCL SRM system Bidding Process User Manual Final Approval of the Bid Response by HCL Manager 5 44 Login to SRM Enterprise Portal using Buyer Manager s Login O SAP NetWeaver Portal Windows Internet Explorer E B X eo mmmmmS expen pe srmqas hclinsys c irj porta 7 8 Ask Search 2 gt faa v Page Tools s Vr 55 M Gmail Sent baalasL i SAP NetWeaver Portal x S
22. this file z SAPSRM xlIs E Type Microsoft Excel Worksheet srmqas hclinsys com Always ask before opening this type of file While files from the Intemet can be useful some files can potentially harm your computer f you do not trust the source do not open or save this What s the risk Click Open to View Click Save to Save the File If not needed click Cancel 5 40 Response Comparison Chart in Excel Format RFx Number 1000000137 BALA amp CO FOXCONN CSDEU Response Number 3000000160 3000000161 Total 0 0 1 0 Header Data 0 0096 0 0 0 0 Status Submitted Submitted Version Number 3 2 3 Net value 1 450 000 00 INR 1 220 362 50 INR Currency INR USD 1 POWER CORD 6 AMP INDIAN FOR PCS 50 0096 0 0 0 0 0 1 Net price 1 45 00 INR 48 81 INR 1 Unit of Measurement 0 0096 0 EA 0 0 0 1 Product ID 0 0096 0 GD000028 0 060000028 0 0 1 Quantity 10000 EA 10 EA 10 EA 1 Net value 450 000 00 INR 488 145 00 INR 1 Acceptance Status E 1 WARRANTY 50 0096 0 1 YEAR 0 01YEAR 0 0 1 Excise Duty 50 0096 0 10 3096 0 0 AS APPLICABLE 0 0 2 PEN DRIVE 4GB TRANSCEND MAKE 50 0096 0 0 0 0 0 2 Net price 1 EA 400 00 INR 292 89 INR 2 Unit of Measurement 0 0096 0 EA 0 0 0 2 Product ID 0 0096 0 0 0 0 0 2 Quantity 2500 EA 25EA 25EA 2 Net value 1 000 000 00 INR 732 217 50 INR 2 Acceptance Status 2 WARRANTY 50 0096 0 1 YEAR 0 01YEAR 0 0 2 Excise Duty 50 0096 0 NIL 0 OAS APPLICABLE 0 0 Wh
23. 00000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Saved Created On 08 03 2011 16 08 01 i Created By BALA SUBRAMANIAN Time Zone INDIA Number of Suppliers 2 Number of Items 2 Version Number Version Type Active Version External Version Number Related Links 1 i Approval Tracking m item Questions a Save Publish Check Export Print Preview Delete Import Related Links Select Weights amp Scores option 5 21 Update Weightage for the attributes filled SAP NetWeaver Portal Windows Internet Exp Edit RFx 1000000137 RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 15 08 Type RFx Status Saved Created On 08 03 2011 16 08 01 i Created By BALA SUBRAMANIAN Time Zone INDIA Number of Suppliers 2 Number of Items 2 Version Number Version Type Active Version External Version Number No weighting records maintained for header data D Line 0002 No product category exists You are not allowed to enter tax jurisdiction code for country IN You are not allowed to enter a tax jurisdiction code for country IN Read Save Publish Sneck Export Print Preview Delete import RFx Information Weights and Scores View temQuestons v item Item Questions Total Weight 100 00 Type Item Weight Question Weight Scoring Function Conf Item No NT 1 POWER CORD 6 AMP INDIAN FOR PCS 50 00 0
24. 00051 E BALASUBRAMANIAN Nov 20 2010 Normal New Approve RFx Response HMM NMOBUYA 08 03 2011 16 08 Number 3000000160 Select the RFx Response to approve 5 47 Review Buyer s response to Suppliers Bid Response Bid Details SAP NetWeaver Portal Windows Internet Explorer Bid Details History F gt i i 4 Approve RFx Response 3000000160 RFx Response Number 3000000150 RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Status Awaiting Approval Supplier Name BALA amp CO Total Value 450 000 00 INR Approve RFx Response 3000000160 Approval Tracking w Basic Data 3 Bidder Contact Information RFx Response Information Supplier Name BALA amp CO Last Changed 16 03 2011 15 24 48 INDIA Contact Person Name BALA SUBRAMANIAN Last Changed by BALA SUBRAMANIAN E Mail s bala hcl com Creation Date 08 03 2011 18 39 24 INDIA Fax Created by BALA SUBRAMANIAN Phone 8800356776 Event Parameters Service and Delivery Process QUOT Incoterm Key Location CIF NEW Delhi Currency indian Rupee Status and Statistics Detailed Price information Simple Price Created on 08 03 2011 18 39 24 INDIA Follow On Document Purchase Order Created by BALA SUBRAMANIAN Net Value of Header Items 450 000 00 INR Last Processed on 16 03 2011 15 24 48 INDIA Terms of Payment 075 75 Days Credit Last Processed by BALA SUBRAMANIAN Organization Responsible Purchasing Organizat
25. 001 Excise Duty Text Max 130 Characters 50 00 Manual Valuation WARRANTY Text Max 130 Characters 50 00 Manual Valuation Excise Duty Text Max 130 Characters 50 00 Manual Valuation Text Max 130 Characters 50 00 Manual Valuation 11 8 Note The Weight total should be 100 for both Item Question Weight amp General Question Weight HCL Infosystems Ltd 20 HCL SRM system Bidding Process User Manual 5 22 Save the RFx Then Publish the RFx to the Selected Bidders Portal Windows Internet Exnlorec FEN Display RFx 1000000137 RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Published Created On 08 03 2011 16 08 01 Created BALA SUBRAMANIAN Time Zone INDIA Number of Suppliers 2 Number of Version Number 2 Version Type Active Version External Version Number 1 Showy Tests Eat Cose Rees Lo Notes and Attachments T Weights and Scores tem Questions Total Weight 100 00 Item Weight Scoring Function Conf temNo 71 POWER CORD 6 AMP INDIAN FOR PCS 50 00 0001 Excise Duty Text Max 130 Characters Manual Valuation WARRANTY Text Max 130 Characters f Manual Valuation PEN DRIVE 4GB TRANSCEND MAKE Excise Duty Text Max 130 Characters 3 Manual Valuation 4 Details for WARRANTY Weight 50 00 Scoring Function Manual Valuation E Manual valuation does not take place until after the quote has been rece
26. 3000000160 RFx Response Number 3000000150 RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Status Submitted Supplier Name BALA amp CO Total Value 1 450 000 00 INR i tes C Att hments i r Add Clear Fiter Settings Assigned To Category Text Preview Add Attachment Edit Description Versioning ll Delete Create Qualification Profile Filter Settings Assigned To Category Description File Name Version Processor Visible Internally only Checked Out Type Size KB Changed By Changed On 5 The table does not contain any data E eg Click Notes amp Attachments to view any notes or attached proved by bidder 5 35 Compare the Responses and Awards SAP NetWeaver Portal Windows Internet Explore Responses Awards Remaining Time RFxName HMM NMOBUY4 08 03 2011 16 08 Status Published Number of Suppliers 2 RFx Number 1000000137 0 Days 00 00 00 v Click Refresh to view the latest information Response Activity Response Comparison _ Details Change Response Beh Response Response Contract Mass Update Response Number Response Status Company Name Bidder Name Intent Response Version Last Changed 3000000150 Submitted BALA amp CO BALA SUBRAMANIAN 1 08 03 2011 3000000161 Submitted FOXCONN CSDEU ANISH RAHMAN 1 10 03 2011 Close PrintPreview Refresh
27. 7 RFx HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Saved Created 08 03 2011 16 08 01 Created By BALA SUBRAMANIAN Time Zone INDIA Number of Suppliers 2 Humber of Items 2 Version Number Version Type Active Version External Version Number Tendering text B Weighting factors header and item should add up to a totai of 100 Current 0 00 Tendering text 1 Line 0001 The weighting factors in Item must add up to a total of 100 Current 0 00 A No weighting records maintained far header data N Line 0002 No product category exists Line 0002 No weighting records maintained for item data Show My Tasks Ciose Save Publish Check Export Print Preview information Bidders Notes and Attachments Weights and 9 w Notes Assigned Category Text Preview Attachments Add Attachment Edit Bescripticn Beste Oreste Qualification Profile Fiter Settings Assigned Category Description File Name Version Processor Visible internally only Checked Out Size KB Changed By Changed On x Tne table does not contain any data w Collaboration E qal oe Type the text you need to inform to bidder and Click O K on Tendering Text POP UP screen HCL Infosystems Ltd 17 HCL SRM system Bidding Process User Manual 5 17 The Notes are visible under Notes Assigned to Category Tendering Text RFx SAP NetWeaver Portal Windows Internet Exp
28. Fx appears as Transaction Closed Step 8 E mail is sent in Auto mode to the selected Bidders once Commercial Bid is published Step 9 Bidders to login and participate in the Bid a Update the Price b Submit their Bid Response Step 10 Once Bid deadline date amp time is reached Bid is closed Step 11 Buyer i e Bid originator to review amp accept the best Bid Step 12 Accepted Bid will be sent to the approver Manager for the final acceptance Step 13 Status of the Bid is Transaction closed after final acceptance Step 14 The Accepted bid can be sent further for Reverse Auction to selected approved multiple Bidders if desired HCL Infosystems Ltd 5 HCL SRM system Bidding Process User Manual 4 How to access the SRM portal for Bidding Process To create a Bid in SRM system buyer has to access the SRM Enterprise portal using the URL link http www procurement hclinsys com irj portal To access the Bid document published by HCL buyer supplier has to access the HCL Infosystems Website www hclinfosystems com gt GROUPSITES gt HCL SRM gt SRM Enterprise portal India s Premier Hardware IT Services and ICT Systems Integration Company Windows Internet Explorer l laj x ESI ttp www helinFosystems com x GA File Edit View Favorites Tools Help we India s Premier Hardware IT Services and ICT System 0 EjFesds dg Print HOME ABOUT US
29. OLB 7 29PM Select HCL SRM under GROUPSITES option and enter the Supplier Portal screen Welcome to Supplier Relationship Management System Windows Internet Explorer E a x m Kaye b http Pwww hclinFosystems com srm index htrnnl Search 9 File Edit View Favorites Tools fey Home Feeds J d h Print Welcome to Supplier Relationship Management System Supplier Portal Online Supplier Registration ROS User Manual Are you interested in supplying Products amp Services to HCL Infosystems Contact us instantly SRM Enterprise Portal Existing user logon to HCL SRM E Portal now For any queries related to the HCL SRM portal please mail us at support srmproc hcl com Copyright 2010 HCL Infosystems Limited Done TF M internet 100 7 A start Lg Startup j User Manual Rl ks SRM Revers Y i SRM Bidding 55 from Bala amp 3 E SRM Manual NEP Adobe Re 3l India s Premi J Welcomet Links EO BAYS OLB 7 32PM HCL Infosystems Ltd 6 HCL SRM system Bidding Process User Manual Select SRM Enterprise Portal HCL Infosystems Windows Internet Explorer ey gt http procurement hclinsys comj irj portal File Edit View Favorites Tools Help We 5 2 HCL Infosystems Feeds 2 dehPrin SRM Enterprise Portal UserD Password 2008 SAP AG A
30. RM Enterprise Portal User ID hmm nmomar4 Password eseseese S 2008 SAP AG All rights reserved Now Manager is able to view the response of the buyer on the RFx response 5 45 Go to Strategic Purchasing gt Supplier Self Service SAP NetWeaver Portal Windows Internet Explorer aem T http srmqas hclinsys com 50100 irj portal re wp dw Gmail Sent baalasl r3 Supplier Self Service 5 a om Gi Tools ES s EP RN Purchase Order Collaboration Supplier Self Service View Goods Receipt Status Supplier Self Service History Back f E 4 Start Page Find Purchase Orders enc iie All All Purchase Orders Confirmations New New and Changed Accepted and Partially Accepted Changed In Process Rejected Ee Confirmed and Partially Confirmed Create cot All ASNs All Goods Receipts Partly Confirmed Create All Canceled Goods Receipts Rejected All Return Deliveries Canceled by Customer gt Shipping Notifications All a Own Data In Process M 7 Sent Confirmations The table does not contain any entries All In Process Completion Reported Rejected Approved Canceled v Notifications from Purchaser Goods Receipt All Goods Receipt New Cancellation of Goods Receipt All gt Done Local intranet P
31. Supplier Relationship Management 5ystem SRM Bidding Process USER MANUAL for BUYERS Doc Rev 3 0 Release Date 19 April 2011 Created by SRM Core Team HCL 2011 Copyright All Rights Reserved HCL Infosystems Ltd HCL SRM system Bidding Process User Manual Contents Topic Page No 1 Introduction 3 2 System Requirement for SRM Bidding Process 3 3 Bidding Process Process Steps 4 4 How to access the SRM Portal for Bidding Process 6 5 Bidding Process details with screen shots 8 a Create a Bid Rfx Request for Quotation by Buyer 8 b Review of Supplier s Bid Response by the Buyer 23 c Final Approval of the Bid Response by HCL Manager 36 6 How external suppliers contact HCL for Support 40 7 How Buyers Internal HCL users get support on SRM system 40 HCL Infosystems Ltd 2 HCL SRM system Bidding Process User Manual 1 Introduction For inviting potential suppliers to submit their Quotations and retaining these information in the system for future reference Bidding Process is carried out on SRM System Bidding Process is carried out in two major steps Technical Bidding amp Commercial Bidding Only Restricted Bid is to be created in HCL SRM system For a supplier to participate in the Bidding Process in HCL SRM system supplier has to be created as a Bidder Only a registered and approved accepted supplier in SRM system or an existing vendor w
32. action Completed HCL insys Ltd ESO amp B2C HO2 04 01 201 1 1000000105 BALAS TEST RFX BIDX Transaction Completed HCL Insys Ltd ESO amp B2C HO2 04 01 201 1 1000000107 BALAS TEST RFX BIDX Transaction Completed HCL Insys Ltd ESO amp B2C HO2 04 01 2011 Last 14 Strategic Sourcing SAP NetWeaver Portal Windows Internet Explorer intranet Protected Mode Off 100 Click on strategic purchasing and then Click Strategic Sourcing on left side on your Screen 5 3 Create RFx document Strategic Sourcing SAP NetWeaver Portal Windows Internet Explorer gt IS p d gg Strategic Sourcing SA x 4 rfx meaning as per SRM M gt v ib Page G Tools History Back j 2 Active Queries Work Overview Strategic Sourcing RFxs ANSP 9 Saved 6 Awaiina Approval 0 Published 24 Completed 31 Deleted 0 Release Rejected 0 Business Partner Auctions AN 35 Saved 3 Published 1 Active 0 Paused 0 Ended 0 Completed 0 Sourcing Templates RFxs 0 0 RFQ 0 All Auctions 0 Enalish Auction 0 Company Best Bid 0 Sevices Document Output Last 7 days 0 amp E Search RFxs All Auction M View Standard View Create RFx Copy Display Edit Deiete Publish Responses and Awards P
33. ar Assigned To Category Text Preview Attachments Add Attachment Edit Bescrit yp Category Description File Version Processor Visible internally only Checked Out Tyre Size KB Changed By Changed On wv Collaboration E ee Click Add Attachment gt Click Browse gt Name the file attached in Description Column and click O K to attach the file 5 19 Document gets attached under category Standard attachment History Bac rae Rex IC MR CU E A M MEL UTEM MIT M HU C a UO de c ND P zi RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 15 08 Type RFx Status Saved Created On 08 03 2011 16 08 01 Created By BALA SU 5j Time Zone INDIA Number of Suppliers 2 Number of Items 2 Version Number Version Type Active Version External Version Number RFx Information At ents Weights and Scores w Collaboration Create Assign Deicte Collaboration i No collaboration has yet been created Hequired File attached HCL Infosystems Ltd 19 HCL SRM system Bidding Process User Manual 5 20 Then select Weights amp Scores option In Weights Overview there are two Questions 1 General Questions 2 Item Questions 1 General Questions to be Selected if Attribute to be given in Header Level 2 Item Questions to be Selected if attribute to be given in Item Level ternet Explore _ Edit RFx 1000000137 RFx Number 10
34. chasing Group Arun Arora Bala Subramanian Price with Conditions Dates Start Date 08 03 2011 17 40 00 PARI d 08 03 2011 18 20 00 Opening Dai y 5 00 00 00 End of Binding Period Ea w Partners and Delivery Information Details Add Sena E Mail Clear Name BALA SUBRAMANIAN Rajeev Bisariya HCL Infosyst 1 Fill the Bid Start Date Time amp Submission Deadline Date amp Time for the Bid Based on your requirement Note Always select Bid Publication type as Restricted RFx for HCL HCL Infosystems Ltd 10 HCL SRM system Bidding Process User Manual Select No Price for Technical Bid amp Simple Price for Commercial Bid Note Price with Conditions not Applicable 5 6 Select the Bidders to be invited for participating in this RFx RFx SAP NetWeaver Portal Windows Internet Explorer RFx History Lae E oo PSP SIOR TYPE KEE versio m ae Enter at least one partner of type Bidder Save Publish Check Export Print Preview import Related Links Items Notes and Attachments Weights and Scores Approval Tracking From Internal Directory Output Medium w Bidder Currencies Currency INR Currency Conversion Date 28 Following is list of currencies that be used by the bidders You add more currencie
35. i Approval w Overview RFx Response Required for All items V Bidder Can Add New Items Bidder Can Change Requested Items v Bidder Can Change Quantities Details Line 4 Add Subline Paste 4 Delete Expand all Collapse All Line Number Item Type Product ID Description Lot Product Category Revision Level Quantity Unit Currency Delivery Date Notes Attachment dajooo2 g Material DRIVES 4GB TRANSCEND MAKE 2 500 EA INR 14 03 2011 0 0 Material 0 000 INR 0 0 E E Material w 0 000 INR 0 0 Material w 0 000 INR 0 0 Material 0 000 INR 0 0 E Material 0 000 INR 0 0 Material 0 000 INR 0 0 E Material 0 000 INR 0 0 Material v 0 000 INR 0 0 4 F ttem 0001 POWER CORD 6 AMP INDIAN FOR PCS _ itemData Questions Notes and Attachments Identification Currency Values and Pricing Configurable Item Number 0001 Currency INR pee 5 Quantity Unit 10 000 EA Type ateria C Price per Unit 1 each Product ID GD000028 AIL ED Target Value INR Description POWER CORD 6 AMP INDIAN FOR PCS 0 00 LI Product Category RCCBLX Cables and Harnesses Service and Delivery Lot Delivery Date Time 14 03 2011 00 00 00 Order as Direct Material Notes and Attachments RFx Response Required for All items
36. ick the Check To Be Weighted as weight age to be given for each attribute selected HCL Infosystems Ltd 16 HCL SRM system Bidding Process User Manual 5 15 Buyer can attch any Document or add Notes to the Bid RFx iusing the Notes and attachment option The Bid Terms and Conditions can be added as attachment RFx SAP NetWeaver Portal Windows Internet Explore re Weighting factors header and item should add up to a total of 100 Current 0 00 Line 0001 The weighting factors in Item must add up to a total of 100 Current 0 00 weighting records maintained for header data A Line 0002 No product category exists A Line 0002 No weighting records maintained for item data Related Links ents Weights and Scores Approval Tracking Add 4 Clear To Category Tendering text Internal Note w Attachments Edit Description Versioning Delete Create Qualification Profile Filter Settings Assigned Category Description FileName Version Processor Visible Internally only Checked Out Size KB ChangedBy Changed On i The table does not contain any data i No collaboration has yet been created Click Note amp Attachments Tab 5 16 You can add some text in the Notes for the Bidders to view k RFx SAP NetWeaver Portal Windows In ternet Explorer History Edit RFx 1000000137 RFx Number 100000013
37. ion 50000915 HCL Insys Ltd ESO amp B2C HO2 Responsible Purchasing Group O 50000785 Arun Arora Bala Subramanian E w Partners and Delivery Information im Details Send E Mail Call Ciear Filter Settings Function Number Name Phone Number Contact Person 5000453 BALA SUBRAMANIAN 8800366776 T Based on the Input Manager may take a decision to Accept or Reject HCL Infosystems Ltd 37 HCL SRM system Bidding Process User Manual 5 48 View ltem Level details status Bid Details SAP NetWeaver Portal Windows Internet Explorer Bid Details History E RFx HMM NMOBUY4 08 03 2011 16 08 Status Awaiting Approval Supplier Name BALA amp CO Notes and Attachments Approval Tracking w Overview Details Add New 4 Add Subline Copy Paste Delete Calculate Value Line Number Description Accept Type Product 0 Product Category Product Category Description Required Quantity Submitted Quantity amp 0002 PEN DRIVE 4GB TRANSCEND MAKE Material 2 500 2 500 Click Items Tab to view the pricing Then Click Approve Reject based on the requirement 5 49 Managers approval amp Bid Details SAP NetWeaver Portal Windows Internet Explorer Bid Details Display Response 3000000161 RFx Response Number 23000000181 RFx Number 1000000137 RFx Mamme HMM NMOBUY4 08 03 2011 18 08 ME Response 3000000161 saved
38. is Captured and will be visible to Bidders you have selected Note If you tick the Check Box Visible Internally Only Only HCL Buyers can View or if you un tick the check box the document will be visible to Bidders HCL Infosystems Ltd 18 HCL SRM system Bidding Process User Manual 5 18 You can even attach any document pertain to the RFx i RFx SAP NetWeaver Portal Windows Internet Explorer History Edit RFx 1000000137 RFx Number 1000000137 RFx HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Saved Created On 08 03 2011 16 08 01 Created By BALA SUBRAMANIAN Time Zone INDIA Humber of Suppliers 2 Humber of Items 2 Version Number Version Type Active Version External Version Numbe Add Attachment Weighting factors header and item should add up to a total of 1 Here you can upload an attachment ou have to assign it to either the document general data or to an item Line 0001 The weighting factors in Item must add up to atotaloq File CAUsers Balas Desktop 2f Browse No weighting records maintained for header data Description dl Line 0002 No product category exists Assign To General Data gt Line 0002 No weighting records maintained for item data Visible Internally only Keep this attachment internal Show Tasks Ciose Read Only Save Publish RFx Information Bidders Notes and Attachments Weights and Scores Approval Tracking w Notes Add 4 Cie
39. ith a valid HCL Vendor Code can be created as a Bidder in SRM system User ID and password is provided to the supplier in advance for participating in the Bidding Process 2 System Requirement for SRM Bidding Process Buyer s User s computer system should be installed with the following for using SRM Module Bidding Process a Windows XP or Windows 7 Operating system b Internet Explorer IE ver 6 or 7 or 8 C Java version 1 6 update 23 specifically required for Reverse Auction Process HCL Infosystems Ltd 3 HCL SRM system Bidding Process User Manual 3 Bidding Process Process Steps To create a Bid HCL Buyers Managers to access SRM Enterprise Portal using the URL link http procurement hclinsys com irj portal and login using the buyer login amp password provided to them For testing in Quality Server Buyers to use IE Internet explorer and enter the URL link http srmqas hclinsys com 50100 irj portal and login with the Login amp password provided to them To participate in the Bidding process selected Bidders to login to HCL Website www hclinfosystems com GROUPSITES HCL SRM SRM Enterprise Portal SRM Enterprise Portal option using the Bidder user login amp Password provided to them Technical Bidding Technical Bid is created by Buyer with Detailed Price Information set as NO PRICE Step 1 Buyer to choose option Strategic Purchasing then create Technical Bid by cho
40. ity Unit Price ET 0001 Material 0002 PEN DRIVE 4GB TRANSCEND MAKE Material 2 500 2 500 EA 400 00 Now you can check the price quoted by bidder and Move Right Side to view all details gt RFxResponse SAP NetWeaver Portal Windows Internet Explorer RFx Response History s d L Supplier BALA amp CO Total Value 1 450 000 00 INR m Fiter Expand all Collapse All Hide Outlines Settings Total Value RFx Response RFx Response Weight Internal item Number Required Quantity Submitted Quantity Unit Price Currency Price Per Delivery Date 0 0 50 00 2 2 500 2 500 EA 400 00 INR 1 14 03 2011 1 000 000 00 0 0 Total 1 450 000 00 INR 4 4 The Extreme right of Item Tab Screen HCL HCL Infosystems Ltd 26 SRM system Bidding Process User Manual 5 31 View the responses to the Attributes RFx Response SAP NetWeaver Portal Windows Internet Explorer RFx Response History E i Display Response 3000000160 Status Submitted Supplier Name BALA amp CO Total V RFx Response Number 3000000160 RFx Number 1000000137 RFx Name HMM NMOBUY4 08 03 2011 16 08 Show Wy Tasks Eat RFx Information y l s Notes and Attachments Approval Tracking Cw Item Overview Copy Paste Delete Caiculate Value Required Quantity Submi
41. ived The RFx status changes from Saved to Published e g RFx 1000000137 Published to bidder 5 23 An e mail will be sent to Supplier Contact Person for the Published RFx in auto mode with the HFx details and URL Now the bidders can view the RFx by accessing HCL Supplier Portal with the User ID amp Password provided to them and send their responses to the Bid HCL Infosystems Ltd 21 HCL SRM system Bidding Process User Manual Commercial Bidding 5 24 Once technical Bidding is done and responses of Bidders are reviewed Commercial Bid is to be created by the Buyer with reference to the Technical Bid using option Create Follow on The Commercial Bid remains the same as the Technical Bid with only change In RFx Information gt Detailed Price Information to be set as SIMPLE PRICE _ RFx SAP NetWeaver Portal Windows Internet Explore o X Display RFx 1000000137 RFx Number 1000000137 RFx Name HMM NMOBUY 4 08 03 2011 16 08 Type RFx Status Published Created On 08 03 2011 16 08 01 Created By BALA SUBRAMANIAN Time Zone INDIA Number of Suppliers 2 Number of Items 2 Version Number 4 Version Type Active Version External Version Number 3 Refresn Copy Check Close Responses and Awards Create Follow on RFx Convert to Auction Export Related Li Bidders tems Notes and Attachments Weights and Scores Approval Tracking Identification Event Parameters RFx Name
42. ll rights reserved Done o IS E TER 88 Local intranet 2 start C Inbox Outlo 92 Windows Adobe J Adobe Acroba J Adobe Presen SRM Bidding P i91 SRM Bid Com fl Documenti HCL Infosyst Links 1 07 WO 7 46 PM Login using the User ID and Password received from HCL Once the Bidder enters the Supplier Screen Bidder has to search for locate the published Bid mentioned in the e mail intimation received from HCL details given in the next section HCL Infosystems Ltd 7 HCL SRM system Bidding Process User Manual 5 Bidding Process details with Screen shots Bidding process is completed in two steps Technical Bidding amp Commercial Bidding Only Restricted Bid is to be created in HCL SRM system For a Supplier to carry out Bidding related activities in HCL SRM System he has to be created as a Bidder Bidder creation process in SRM is mentioned in a separate section a Create a Bid Create Rfx Request for Quotation Note This activity is to be carried out by Buyers 5 1 Login to SRM portal using URL https orocurement hclinsys com irj portal 2 SAP NetWeaver Portal Windows Internet Explorer J i ZZ http srmaqas hclinsys com 50100 irj portal Ask Search We de 88 Gmail Inbox baalasi6 277 SAP NetWeaver Portal Gi EJ de gt Tools SRM Enterprise Portal
43. lorer RFx History E a RFx Number 1000000135 RFx HMM NMOBUY4 08 03 2011 13 51 Type RFx Status n Process Created On 08 03 2011 13 51 34 Created By BALA SUBRAMANIAN Time Zone INDIA Number of Suppliers 2 Number of Items 2 External Version Number Version Number Version Type Active Version 1 Submission deadline for bids 08 03 2011 at 14 25 00 is in the past Start date is in the past gt Weighting factors header and item should add up to a total of 100 Current 0 00 Line 0001 The weighting factors in tem must add up to a total of 100 Current 0 00 fy No weighting records maintained for header data Save Publish check Export Print Preview import Related Links RFx Information Bidders items es and Attachments Weights and Scores Approval Tracking w Notes Fiter Setings Assigned To Category Text Preview ts C Add Attachment Edit Description versionin g Delete Create Qualification Profile Fiter Settings Assigned To Category Description File Name Version Processor Visible Internally Checked Out Type Size KB Changed By Changed On i The table does not contain any data w Collaboration Create Assign Collaboration Created on 5 No collaboration has yet been created _ Show My Tasks Close Save Publish Check Export Print Preview import Related Links 7 The Message
44. ls amp URLinfo Step 3 Bidders Suppliers have to open and analyze the Published Technical Bid RFx and send response to HCL a Bidders have to login and choose Strategic Purchasing and choose the Bid mentioned in their Bid Invitation e mail received from HCL HCL Infosystems Ltd 4 HCL SRM system Bidding Process User Manual b Bidder s to Participate in the Bid amp Create response c Each Bidder has to Update the answers to the questions both general amp Item mentioned in the BID d Bidders have to Submit their Bid Response Step 4 In the Buyer s login Buyer can monitor the status of the Bid Response which will appear as submitted with no of Responses submitted Step 5 Once the Deadline date amp time is reached the Bid is closed for further Response Step 6 Buyer to review the Bid Responses amp Select the Bidders whose responses satisfy the Buyers Bid Requirements Commercial Bidding In this process the Bid is created by Buyer with Detailed Price Information as SIMPLE PRICE Step 7 The Bid will be sent further to the selected Bidders for Commercial Bidding a New Bid created w r t the Original RFX Bid b Set the Price option as Simple Price c Bid Response approver s i e LOB Managers login ID is entered in the Bid in Auto Mode by design d Save the Commercial Bid e Publish the Commercial Bid Note Once Commercial Bid is created w r t the Technical Bid status of this technical Bid R
45. on External Version Number 3 Refresh Copy Check Close Rix Responses and Awards Create Fotiow on RFx Convert to Auction Export Related Li identification Event Parameters RFx Name NMC UY4 08 03 20 1 1 T 5 j Currency RFx Type RFx Detailed Price Information Product Category Follow On Document Publication Type Restricted RFx RFx Respondent Can Change RFx Responses p Display Weighting to RFx Respondents Organization Purchasing Organization HCL insys Ltd ESO amp B2C 2 Purchasing Group Arun Arora Bala Subramanian Show Members Dates Start Date 08 03 2011 17 40 00 Submission Deadline 10 032011 _ gw 19 00 00 _ Opening Date 00 00 00 End of Binding Period Click Responses and Awards to view the RFx Response from individual Bidder 5 28 Select the desired RFx to review the Responses of the Bidders pp wopumes warns or 2 Responses and Awards History Forward E Responses and Awards Remaining Time RFx Name HMM NMOBUY 4 08 03 2011 16 08 Type RFx Status Published Number of Suppliers 2 RFx Number 1000000137 0 san 00 00 00 Close TE a Eins Questions and Answers 0 Response Activity Response Comparison Detais Change Response On Berair i On Behalf Response On Behalf Return Response
46. ose Print Preview Display Award Questions and Answers 0 Response Activity Response Comparison View By Items w Detais Display Bidders Back to Response Comparison Main View Download Response Comparison Comparison Date 16 03 2011 Item Details BALA SUBRAMANIAN Subr Kem Number internal Number Item Description Lot P Product ID Required Quantity Required Date Unit Action Action Description um All items Accept All 2 All Items Reject All sica 1 POWER CORD 6 INDIAN FOR PCS GD000028 10 000 14 03 2011 EA Accept Item Details for Analysis PEN DRIVE 4GB TRANSCEND MAKE BALA SUBRAMANIAN Submitted Weight Data Score Weighted S Total 50 00 0 00 0 00 Net price 400 00 INR Per 1 EA Unit of Measurement EA 0 00 0 00 Product ID 0 00 0 00 LOW pup c 2 Once the buyer you decides to accept reject click Award to post the same 5 43 Bid Closure for completing buyer s activit gt Responses and Awards SAP NetWeaver Portal Windows Internet Explorer Responses and Awards History E 4 EBERT ES ES Responses and Awards l Remaining Time RFxName HMM NMOBUY4 08 03 2011 16 08 Type RFx Status Published Number of Suppliers 2 RFx Number 1000000137 0 Days 00 00 00 You are not allowed to enter a tax jurisdiction code for country IN You are not allowed to enter a tax jurisdiction code for
47. osing option Create RFX with Price option set as NO PRICE a Under RFX Info TAB Choose option Material and Enter the MM SAP code or Search Material code by Description details and select the required Material SAP Code Enter Free Text and choose the desired Product Category from the drop down menu with Qty Delivery date Bid opening date amp time Bid closing Deadline date amp time b Under Bidders Tab Select multiple Bidders as decided by buyer from Internal Bidder Directory List of Bidders already created for required Product categories Accepted Suppliers from ROS or existing Suppliers i e Vendors available in MM Ensure that Contact person info is already available for these Bidders like e mail ID Tel no etc C Select Questions General Item wise for the parameters decided like Incotems Payment terms etc in General questions and Excise Duty Quality etc material wise in Item questions amp update Weightage to each question parameter answers to be given by Bidders for each parameter question d Bid related documents Technical requirements Terms amp Conditions etc can be attached with the Bid if required Also Notes can be written Approver Manager Login ID for the Bid is specified in the Bids by design setting of SRM f Save the Technical Bid g Publish the Technical Bid Step 2 Once Bid is published e mail is sent in auto mode to the selected Bidders with the necessary detai
48. rint Preview Refre RFx Template RFx Number RFx Name Type Status RFx Category Purchasing Organization Submission 1000000105 BALAS TEST RFX BIDX Transaction Completed HCL Insys Ltd ESO amp B2C HO2 04 01 201 1 1000000106 BALAS TEST RFX BIDX Transaction Completed HCL Insys Ltd ESO amp B2C HO2 04 01 201 1 1000000107 BALAS TEST RFX BIDX Transaction Completed HCL Insys Ltd ESO amp B2C HO2 04 01 2011 Last gt mc gt Strategic Sourcing SAP NetWeaver Portal Windows Internet Explorer peal intranet Protected Mode Off 9 100 Click RFx to Create the Bid HCL Infosystems Ltd 9 HCL SRM system Bidding Process User Manual RFx History Sack ird Select RFx Type Select RFx Type Select the type of RFx you want to create RFxType RFx Type Description ll Enter External Number Select RFx type and Click Start Technical Bidding 5 5 Update the basic RFx Information nae RFx SAP NetWeaver Portal Windows Internet Explorer 0 ime Event Parameters RFx Name HMM NMOBUY4 08 03 2011 16 08 Currency ide Lu RFx Detailed Price information Simple Price Product Category Follow On Document Publication Tee P Restricted RFx RFx Respondent Can Change RFx Responses Display Weighting to RFx Respondents Organization Purchasing Organization HCL Insys Ltd ESO amp B2C HO2 Show Members Pur
49. rotected Mode Off 10095 v 36 HCL HCL Infosystems Ltd SRM system Bidding Process User Manual 5 46 View the pending for Approval of Rfx em v Page v Tools v lt Help Log off Strategic Purchasing Overview Inbox History Back Tasks 8 8 Notifications gt Show All Create Task Show Filters Hide Preview E Tasks Subject 1 From Sent Prorty Due Status 000000160 US 2U11 15 06 Number 2000009150 Approve RFx Response HMM NMOBUY 4 08 03 2011 16 08 Number 3000000161 E BALASUBRAMANIAN Today Normal New Error in MW BDoc Processing Type PRODUCT ID E041A191CE81BAF1A82100155D983310 EQ1COMM Feb 26 2011 Normal 1 New E Error in MW BDoc Processina Type PRODUCT MAT ID E041A056322F3AF1A82100155D983310 E EQ1COMM Feb 26 2011 Normal 1 New Error in MW BDoc Processing Type PRODUCT ID E0419F7C8863BEAF1A82100155D983310 E EQ1COMM Feb 26 2011 Normal 1 New Approve RFx Response HMM NMOBUY4 18 01 2011 14 28 Number 3000000142 BALASUBRAMANIAN Jan 18 2011 Normal 3 New f E Approve RFx Response HMM NMOBUY4 17 01 2011 17 37 Number 3000000138 BALASUBRAMANIAN Jan 17 2044 Normal 3 New E Approve RFx Response Test Bid Number 3000000101 BALASUBRAMANIAN Dec 27 2010 Normal New Approve RFx Response HMM NMOBUY4 16 12 2010 16 25 Number 3000000091 BALASUBRAMANIAN Dec16 2010 Normal 3 New Approve RFx Response ravish test Number 30000
50. s Bidder Can Change Requested tems V Bidder Can Change Quantities cesis Add Line a Subine Copy Paste 4 Delete Expand all Colapse Al Line Number KemType Product Description _ Lot Product Category Revision Level Quantity Unit Currency Delivery Date Notes Attachment OWEF i daiooo2g Material PEN DRIVES 4GB TRANSCEND MAKE 7 2 500 EA INR 14 03 2011 0 0 EJ Material 0 000 INR 0 0 a El Material 0 000 INR 0 0 E Material 0 000 INR 0 0 E Material 0 000 INR 0 0 Material w 0 000 INR 0 0 Material 0 000 INR 0 0 0 000 INR 0 0 E Material 0 000 INR 0 0 F ttem 0001 POWER CORD 6 AMP INDIAN FOR PCS Item Data Notes and Attachments Question Type Unit Currency To Be Weighted Required Multi Select Comment E NEN evo Click Add Question to add the Attribute HCL Infosystems Ltd 15 HCL SRM system Bidding Process User Manual 5 13 Add the attributes for each item like Warranty Excise Duty etc RFx SAP NetWeaver Portal Windows Internet Explorer C Gl x RFx Add Question m History Propose Guestions Create Guestions RFx information Bidders wA The table lists all available questions You can narrow down the results by selecting the dropdowns on the toolbar em Overview or you can enter in the filter row to get your expected results RFx
51. s delete currencies or set the main currency from the list Click the Bidder Tab Then click Supplier Directory under Tab Search for Bidder option to select the Bidder HCL Infosystems Ltd 11 HCL SRM system Bidding Process User Manual 5 7 Select the Bidders and Add the Bidders to the Bid Lara aguas Start URI SAP Ll MEI INL IL Mul kepler Launchpad Start URL History i Suppliers from Self Registration find Business Partner Product Category Status Country Name cep m Extended Search Search Hesgull 32 Business Partner 5 000 Wm S Country S Postai T Location Address Telephone Number S EM 2000251 Sty aii UO TRE india 110033 Hoida wali in 011234587890 E 2000261 Testi Accepted India 122456 Deihi Quin ey owiehe in 911234567090 E 2000290 Test Qualiw3 Accepted india 122455 laupta swat uday brpncicom 29134566789012 EH 2000300 ABCD Accepted 123456 laupta 2vati uday hifbhcl com 3611234567890 BH 2000335 Role Accepted india 123455 Mida nupta s vati uday nabhcl cam 911234557890 E 2000341 HELI Lig Accephed 123458 lait manchanda 2011234587B E 2000342 pvo Accepted india 600032 CHENNAI Vb scar a18800366776 B 2000343 Accepted 110046 N amp ve Dami Ian nct
52. tted Quantity Unit i Details Add New Add Subiine Type Product ID Line Number Description Product Category Product Category Description 2 500 2500 EA 4000 0002 PEN DRIVE 4GB TRANSCEND Material ond neecm 4 F Details for item 0001 POWER CORD 6 AMP INDIAN FOR PCS WemDala Questions Notes and Attachments V Basic Data Identification Currency Values and Pricing Configurable Item Number 0001 Currency Indian Rupee Higher Level Item Required Quantity 10 000 EA Submitted Quantity 10 000 EA Material 0 i Total Price 450 000 00 INR Lv ee eee io Deeds ate ocons Click Line Number to View the reply for Attributes HCL HCL Infosystems Ltd 27 SRM system Bidding Process User Manual 5 32 View the Questions RFx Response SAP NetWeaver Portal Windows Internet Explorer RFx Response History j i ie i a ll E e CERE IRAE Details for item 0001 POWER CORD 6 AMP INDIAN FOR PCS Questions Notes and Attachments Basic Data Identification Currency Values and Pricing i Configurable Item Number 0001 Currency Indian Rupee i Higher Level Item Required Quantity 10 000 EA Submitted Quantity 10 000 EA r3
53. view Dispiay Award Save Export Questions and Answers 0 _ lall Click Accept for which it suits to your requirements You can Accept All Reject All Accept Item Wise also Reject Item Wise also y Responses and Awards SAP NetWeaver Portal Windows Internet Explorer Responses and Awards History 16 03 2011 Expand all Collapse All Filter Settings BALA SUBRAMANIAN Submitted ANISH RAHMAN Submitted Action Action Description Submitted Quantity Price Currency Weighted Score Action Action Description Submitted Quantity Price Currency Weighted Score Accept All 1 450 000 00 INR 0 00 Accept All 1 220 362 50 INR 0 00 Reject All Reject All 10 00 450 000 00 INR 0 00 10 00 488 145 00 INR 0 00 x ANISH RAHMAN Submitted Weighted Score Item Data Score Weighted Score 0 00 0 00 0 00 292 89 INR Per 1 EA 0 00 0 00 0 00 0 00 0 00 0 00 2 500 EA 732 217 50 0 00 1 0 00 0 00 0 00 AS APPLICABLE 0 00 0 00 No No Response 4 D HCL Infosystems Ltd 34 HCL SRM system Bidding Process User Manual 5 42 Award the Bid Responses and Awards SAP NetWeaver Portal Windows Internet Explorer Responses and Awards History b E Responses and Awards Remaining Time RFx Name HMM NMQBUY4 08 03 2011 16 08 Type RFx Status Published Number of Suppliers 2 RFx Number 1000000137 0 Days 00 00 00 Cl

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