PBS archive add on CHR - Handbuch Teil C
Contents
1. 40 31 0001 D020248 012599 3 00010660 A 0003 17 03 1998 16 40 31 0001 D020248 012599 i 00010670 A 0001 17 03 1998 16 40 31 0001 D020248 012599 a 00010670 A 0003 17 03 1998 16 40 31 0001 D020248 012599 00010600 A 0003 10 06 1998 15 28 53 0001 1080372 PCL4 O0810 04 4 0003 10 06 1998 15 28 53 0001 1080372 PCL4 Diagram 4 The symbol Archive marks the difference For the PBS parameter the following features exist 1 read data from the database as well as from the archive 2 only read data from the database 3 only read data from the archive If you want to display a document a double click on the corresponding line is suffi cient and the document is displayed PBS a software PBS archive add on CHR for SAP R 3 User Manual 14 Change documents of personal master applicant master data PersNo 00010660 Anthony Fancini Inftype A 0001 Organizational Assignment Uname D020248 Arch 012599 Date 17 03 1998 Time 16 40 31 Seq no 0001 27 03 1996 31 12 9999 559 20 05 1997 MIERZWA US US 0000002200 50010681 50010681 50010687 50010687 50000017 50000017 FANCINI ANTHONY FANCINI ANTHONY Anthony Fancini Anthony Fancini E S 3000 3000 2000 2000 Diagram 5 Document view of report PBS RPUAUD00_ADK PBS a software PBS archive add on CHR for SAP R 3 User Manual 15 2 5 Evaluation of Payroll Accounting Results Important The PBS archive add on CHR domain payroll accounting results is in contrast to t2. 10 PBS Transaction SAP Trans Description PBS PCO0_M01_LEHB PC00_M01_LEHB Current and yearly rise in earnings in industry and trade PBS RPLEHBDO PBS PC00_M01_LEHE PC00_M01_LEHE Report inc statistics for employers association Metal Industry PBS RPLEHEDO PBS PC00_M01_LEHD PC00_M01_LEHD Report inc statistics for employers association Chemical Industry PBS RPLEHDDO PBS PC00_M01_CEDT PC00_M01_CEDT Report remuneration statements PBS RPCEDTDO PBS PC00_M99_CWTR PC00_M99_CWTR Report wage type reporter from rel 4 6 Payroll Accounting USA PBS PC00_M10_CLJN PC00_M10_CLJN Payroll journal PBS RPCLJNUO PBS PC00_M99_CLGA09 PC00_M99_CLGA09 Wage type statement PBS RPCLGAO9 PBS PC00_M99_CLGV09 PCO00_M99_CLGVO09 Wage type distribution PBS RPCLGV09 PBS PC00_M99_CWTR PCOO_M99_CWTR Wage type reporter PBS H99CWTRO PBS PCO0_M10_REC PC00_M10_REC Payroll reconciliation report PBS RPCPRRUO PBS S_AHR_61016146 S_AHR_61016146 Garnishment detail report PBS RPCGRNUO PBS PCO0_M10_CLAIMS PC00_M10_CLAIMS Claims processing PBS RPCLMSUO Table 1 Transactions of PBS archive add on CHR part 2 PBS a software User Manual 11 PBS archive add on CHR for SAP R 3 PBS Transaction SAP Trans Description PBS S_PH9_ 46000233 S_PH9_ 46000233
3. 2 Navigation via SAP Easy Access PBS a software 8 PBS archive add on CHR for SAP R 3 User Manual 9 2 3 Transaction Overview For the PBS archive add on CHR the following transactions relevant for the user are provided The display transactions show documents from the SAP database and from the PBS archive add on CHR PBS Transaction SAP Trans Description PBS PBS Main menu of the PBS archive add ons PBS CHRS_ADK Area menu for HR Long term documents PBS CHR_PAC Area menu for HR payroll ac counting results Germany PBS CHR_PAC_US Area menu for HR payroll ac counting results USA PBS CHR_PAC_GB Area menu for HR payroll ac counting results United Kingdom Long Term Docs Country independent PBS S_AHR_61016380 S_AHR_61016380 Display of master data change documents for personnel appli cant data country independent Payroll Accounting Germany PBS PC00_M01_CKTO PCO00_M01_CKTO Report payroll accounts PBS RPCKTODO PBS PCO0_M01_CLJN PC00_M01_CLJN Report payroll journal PBS RPCLJNDO PBS PC00_M99_CLGA00 PC00_M99_CLGA00 Report wage type statement PBS RPCLGAOO PBS PC00_M99_CLGVO00 PC00_M99_CLGVO00 Report wage type distribution PBS RPCLGVO00 Table 1 Transactions of PBS archive add on CHR part 1 PBS a software PBS archive add on CHR for SAP R 3 User Manual
4. PBS a software CHR the PBS archive add on for HR archiving objects Manual Part C Display and evaluation Compatible with SAP R 3 4 x SAP ERP 5 0 SAP ERP 6 0 SAP ERP 6 17 SAP Certified Powered by SAP NetWeaver October 21 2015 PBS archive add on CHR fiir SAP R 3 User Manual 3 1999 2015 PBS Software GmbH Schwanheimer Strasse 144a D 64625 Bensheim Germany Phone 49 6251 1740 Fax 49 6251 174174 SAPA eMail info pbs software com o Internet www pbs software com ma PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP SE Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software PBS archive add on CHR fiir SAP R 3 User Manual 4 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compliance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data stor age Furthermore an easy access to archived data is decisive and for example its transfer during internal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solut
5. Pensionable earnings and hours report PBS RPCPENUO PBS S_AHR_61016148 S_AHR_61016148 US worker s compensation report PBS RPLWCOUO PBS S_AHR_61018754 S_AHR_61018754 Display payroll result PBS RPCLSTRU PBS PC00_M10_CEDT PC00_M10_CEDT Remuneration statements PBS RPCEDTUO Payroll Accounting United Kingdom PBS RPCCRTGO01 HR Court Orders Report for Great Britain PBS PC00_M08_URECO PCO00_M08_URECO Payroll Results Check Data Genera tion PBS PC00_M08_CEDT PC00_M08_CEDT Renumeration statements Table 1 Transactions of PBS archive add on CHR part 3 PBS a software PBS archive add on CHR for SAP R 3 User Manual 12 2 4 Evaluation of HR Long Term Doc uments The PBS report PBS RPUAUDOO ADK for the display of HR long term docu ments also called info type change documents is nearly identical to the SAP re port This is why the usage of this report should be possible without any special training of the user In the selection screen the difference between the PBS report and the SAP original is the PBS parameter In using this parameter the user can decide which data source s are taken into account in search of the desired change documents 218 Cae BHR 5555 fH eB Change documents of personai master applicant master data Read documents v Long term doc 1 DB Archive 2 DB 3 Archive C Shortterm doc Tran
6. e ARCHIV Name of archive Parameter CHR TABNAME Table name Parameter PCL2 SCHL1_NAME Name key 1 Parameter X RELID SCHL1_VON Smaller value key 1 Parameter X RD SCHL1_BIS Higher value key 1 Parameter X RD SCHL2_NAME Name key 2 Parameter X SRTFD SCHL2_VON Smaller value key 2 Parameter X 0001087700001 SCHL2_BIS Higher value key 2 Parameter X 0001087700001 1 SCHL3_ NAME Name key 3 Parameter X SEQNO SCHL3_VON Smaller value key 3 Parameter X 00001 SCHL3_BIS Higher value key 3 Parameter X 00011 SCHL4 NAME Name key 4 Parameter X ia SCHL4 VON Smaller value key 4 Parameter X 7 SCHL4 BIS Higher value key 4 Parameter X i TABELLE Name of return table Table TAB57 SCHL1_IN Select option key 1 Table X SCHL2_IN Select option key 2 Table X SCHL3_IN Select option key 3 Table X SCHL4_IN Select option key 4 Table X Table 2 Parameters of PBS SELECT_INTO_TABLE PBS a software
7. for the PBS ar chive add ons by which you can address the different modules in a comfortable way Personnel PBS archive add on CHR CHD PBS archive add on CHR PAC 13503 Fel ee PBS archive add Gl s ail dB S6Si ShR S055 hee Menu PBS archive add on CHR CHD Diagram 1 PBS main menu with branching off to PBS archive add on CHR PBS a software PBS archive add on CHR for SAP R 3 User Manual 2 2 Navigation in the PBS archive add on CHR from 4 6 From the Easy Access menu you can easily navigate via the button User menu through the functions of the PBS archive add on CHR This is possible when your system administrator has added the role activity group to your user profile alB eee Oh SAP Easy Access PBS archive add ons Alm Z AK othermenu ae G2 Op cre Favorites 2 SAP menu gt O Accounting gt O Logistics 9 Hy 2 3 PBS archive add on CHRIPAC 2 Payroll accounting i Listsistatistics 2 Per payroll period Q PBSICHRAOS Payroll accounts Q PBS ICHRAQOE Pay journal O PBSICHRAO Wage type statem IPBS CHRADS Wage type distrib R IPBS CHRA15 Wage type reporter gt 2 Annual gt C Other periods Q PBS CHRA1 2 Remuneration statement D IPBS CHRA1 4 Display results gt O Archive Db PBS archive add on CHR CHD gt C Master data changes gt O Utilities ia IPBS UTIL_ACCESS_DOC PBS Documentation Guide Diagram
8. he do main long term documents country depending i e for each country mostly different re ports exist The procedure for all PBS reports nearly follows the SAP original reports The difference is the existence of the PBS selection parameter In the following chapter the procedure for reports for the evaluation of payroll accounting results is described with the example of the evaluation of the wage type statement This report was selected as it ex ists for most of the countries although sometimes in altered forms The evaluation wage type statement is the report PBS RPCLGAO9 The following diagram displays the already filled selection screen of this report PBS a software PBS archive add on CHR for SAP R 3 User Manual 16 Wage Type Statement PBS archive add on Diagram 6 Report Wage Type Statement PBS RPCLGA09 Regarding the selection options the PBS parameter which determines from which data source the data should be selected is the only difference to the original RPCLGAO9 Diagram 7 PBS Parameter Data source PBSa software PBS archive add on CHR for SAP R 3 User Manual 17 When clicking the execution button after entering the value for the selection para meter or when pressing the key F8 you start the program execution Then the re sult list would look like the following Wage Type Statement PBS archive add on 00010877 Candice Berger 0771996 818 18 Data 10g Numbe
9. ions to put into practice the require ments that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data accesses to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out successfully This is the basis for a permanently high performing SAP system In principle you can indeed retain posted doc uments in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for exam ple A convenient display and evaluation of archived transaction data as the SAP user is used to for da tabase data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons
10. me is saved for the data backup PBS a software PBS archive add on CHR fiir SAP R 3 User Manual 5 Table of Contents 1 Introduction 6 2 Application Functions 7 2 1 Navigation within the PBS archive add on CHR up to 4 5x 7 2 2 Navigation in the PBS archive add on CHR from 4 6 8 2 3 Transaction Overview 9 2 4 Evaluation of HR Long Term Documents 12 2 5 Evaluation of Payroll Accounting Results 15 3 ABAP 4 Interfaces 18 3 1 Access via ABAP 4 Routines 18 3 2 Access via PBS Function Module 19 PBS a software PBS archive add on CHR fiir SAP R 3 User Manual 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the application modules FI SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific instal lation manual manual part A This manual on the display transaction and application programs was written to support you when using the PBS archive add on CHR Please see the administration manual part B regarding construction and administration of the PBS archive add on CHR The modular user manual of each PBS archive add on is comp
11. osed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CHR discussed in this manual runs with the basis programs of SAP AG D 69190 Walldorf Baden system R 3 releases 4 0 4 5 4 6 R 3 Enterprise SAP ECC 5 0 correction levels a to z PBS a software PBS archive add on CHR for SAP R 3 User Manual 7 2 Application Functions 2 1 Navigation within the PBS archive add on CHR up to 4 5x PBS has integrated in its software a start menu which corresponds to the SAP standard menu S000 after having registered in the SAP system The only differ ence is the additional function button PBS archive add ons In order to use this menu you only have to enter start menu YPBS for users up to 3 1 respectively PBS PBS for users in all 4 0 releases and PBS PBS_45 from release 4 5 After pressing the button you get to the main menu transactions
12. r of personnel numbers evaluated 1 No of evaluated wage types 1 Company code 1 Personnel area 1 Pers subarea 1 Diagram 8 Result list of report PBS RPCLGA09 In addition to the original list the PBS archive characteristic the sign is set in the furthest right column at the payroll results which were already archived However this column does not exists for all evaluations In case of totals evaluation and re ports to which multiple printout forms can be assigned we had to renounce on the display of this column PBS a software PBS archive add on CHR for SAP R 3 User Manual 18 3 ABAP 4 Interfaces The following chapter describes the methods and auxiliary programs for the access to the data archived with the PBS archive add on CHR This data can be accessed via the ABAP 4 routines provided by PBS or via a func tion module 3 1 Access via ABAP 4 Routines All important routines required for the access to the archive data are included in the ABAPs PBS CHRSREAD ADK resp PBS CHRPAC READ PBS a software PBS archive add on CHR for SAP R 3 User Manual 19 3 2 Access via PBS Function Module The function module PBS SELECT_INTO_ TABLE accesses the PBS archive add on and exports the data records of the requested table to an internal table The function uses the following interfaces Name Description Type Optional Exampl
13. saction class Pers mast O Appl data All Personnel no 10600 to 10700 Infotype to gt Date of change to Username to gt Output options Direct output of docs _ New page per doc C Output program selections Output in ALY Sort order Time Personnel no Inflype O User Default currency Diagram 3 Selection screen of PBS report PBS RPUAUDOO_ADK PBS a software PBS archive add on CHR for SAP R 3 User Manual 13 When using the PBS parameter with the value 1 for example the result list can be composed of already archived changed documents as well as of the resident documents The archived documents are in addition to the archiving run number provided with the archiving asterisk in the last column 898 668 GHR D065 fhe ow Change documents of personal master applicant master data Ge Bh errors 05 12 2003 Change documents of personal master f applicant master data 1 Long term doc 00010620 A 0001 17 03 1998 16 48 23 0001 D020248 012599 00010620 A 0003 17 03 1998 16 40 23 0001 D020248 012599 00010630 A 0001 17 03 1998 16 40 30 0001 D020248 012599 i 00010630 A 0003 17 03 1998 16 40 30 0001 D020248 012599 g 00010640 A 0001 17 03 1998 16 40 30 0001 D020248 012599 00010640 A 0003 17 03 1998 16 40 30 0001 D020248 012599 00010650 A 0001 17 03 1998 16 40 31 0001 D020248 012599 00010650 A 0003 17 03 1998 16 40 31 0001 D020248 012599 a 00010660 A 0001 17 03 1998 16
14. you can quickly and easily access your archived data even after data archiving during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends the SAP archive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive index is stored in se quential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to subsequent and previ ous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into account the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled by performing data archiving Thus ti
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