Copicode Alpha
Contents
1. 3 5 7 by the following steps switch off the copier and unit and jump the copier enable loop with a wire press key C and keep it depressed while turning the copier on with key still depressed make a copy the ADMINISTRATOR code has now been restored to its original value iie 12357 Error messages EEP Error Config Error Stat Error Information in the Copicode Alpha is compromised probably due to a power failure Typing the code 1 2 3 5 7 E clears this error Memory Full The Copicode Alpha memory is full You must either delete old accounts or jobs before creating new ones or add new memory chips TYPE FUNCTION ELECTRONICS MEMORY SERVICE CONDITIONS Moisture Temperature USE DIMENSIONS WEIGHT POWER SUPPLY POWER CONSUMPTION 53 8 TECHNICAL SPECIFICATIONS Copicode Alpha Management of copies by alphanumeric access codes VLSI microprocessor EEPROM 20 90 RH 32 122 F Indoors 4 L x 2 6 H x 7 2 D 0 9 Ib 24 VDC 1 W maximum2. 6 1 e Press key Q End Cycle Wait 5 End of submenu Copier params The various parameter values can be changed by pressing key C You just have to enter the new value and confirm it by pressing E DEFINITION OF PARAMETERS Auto Stop 10s this parameter sets the maximum amount of time with no copying activity after which the Copicode Alpha automatically ends the current transaction This parameter s value is adjustable between 0 and 99 with each increment in its value corresponding to 10 seconds For example setting this parameter to 50 would set the no activity timeout to 500 seconds Note that if you were to set this parameter to 0 the no activity timeout would be infinity This parameter is factory adjusted to 6 60 seconds 48 Filter Pulse ms This parameter represents the minimum number of milliseconds which the copier counting pulse must last to be considered as a valid pulse This parameter is adjustable between 1 and 999 and is intended to protect against spurious counting pulses coming from bouncing switches a relative rarity For optimal setting of this parameter use trial and error If this parameter is set too high the Copicode Alpha may disregard legitimate counting pulses If this parameter is set too low the Copicode Alpha will count more copies than were actually made Optos Table The Copicode Alpha can manage up to 4 different prices according to the size and type of copy m
3. Press key D ADM Password 12357 Endofsubmenu Configuration You just have to enter the new value and confirm it by pressing DEFINITION OF PARAMETERS Language Use this parameter to select in which language messages will be displayed on the Copicode Alpha screen Select the number corresponding to the language desired Copicode Alpha and its Administrator 39 Copicode Name You may enter an alphanumeric string uniquely identifying your Copicode Alpha This name will be printed out on the standard reports mentioned earlier This feature is particularly useful when you have multiple Copicode Alpha printouts ADM Password This is the access code the ADMINISTRATOR needs to gain access to the ADMINISTRATION menu You are certainly welcome to change this code but should you forget the new ADMINISTRATOR code go to p 52 to learn how to restore the default value 12357 40 5 9 EXTENDED CONFIGURATION Access to an EXTENDED CONFIG menu is gained by pressing key and entering the code 12357 or the changed ADMINISTRATOR code followed by Should you forget what the changed ADMINISTRATOR code is see p 52 to learn how to restore the default ADMINISTRATOR code 1 2 3 5 7 The Copicode Alpha prompts you to enter your access code when it displays Enter your name Presskey ADM Password A Enter the ADMINISTRATOR code followed by key this keystroke is achieved by simultaneously p
4. Setup comes up on Press key D the screen withthe following messages Pricel Price 4 1 4 c f Press key Press key J 2 0 Endofsubmenu Price Setup When multiple prices can and are being used Ricoh Aficio Xerox Sharp you can set copy prices by size letter vs legal or letter vs ledger and type B amp W vs color When a particular copy size and type are selected by the USER the Copicode Alpha knows which of the four prices to charge As each copy of a particular size and type is made it is charged to the account being used and job if used By default the prices are price 1 1 price2 2 price 3 3 price 4 4 35 The various price values can be changed by pressing You just have to enter the new value and confirm it by pressing For example Change Price 1 value Price 1 1 Presskey Price 1 i Enter the new price forexample 2 then confirm by pressing Price 1 2 Toretumtothe ADMINISTRATION menu press DECIMAL POINT When prices 1 through 4 are expressed in cash rather than units or copies account and jobs values should be shown with a decimal point followed by two figures The parameter Decimal Point found just below Price 4 may be set to 1to get a display with a decimal point or O to get a display without a decimal point When using decimal point notation an account value of 5 000 becomes 50 00 as in 50 00 and a price of 1
5. is printed once all accounts beginning with the character B are finished printing and so on If AccountSubTotal is setto 2 a subtotal will be printed for all accounts having the same first two characters etc Account names are limited to 16 characters The same subtotaling convention applies to jobs when JobSubTotal is set to 1 2 etc This subtotaling convention gives you another level of management besides accounts and jobs allowing you to sort and charge copying activity through your own naming convention For example consider this possibility In a school a teacher s name may be preceded with a 2 character code specifying the subject taught for english gt EN for mathematics gt MA and for history gt HI Mr Matthew an english teacher would have the account ENMATTHEW If Account SubTotal is set to 2 All Accounts printing will include a subtotal for each subject 5 8 CONFIGURATION 38 The menu element Configuration gathers into one submenu all operations related to the Copicode Alpha configuration To explore this submenu just press amp when the message Configuration is displayed on the screen a ADMINISTRATION Configuration Press ke yo b The menu Configuration comes upon the screen withthe following messages Language 1 The various configuration parameter values can be changed by pressing key Press key D COPICODE NAME Copicode Alpha 1
6. is adjustable between 0 and 16 The default value here is 7 NUMBER OF ACCOUNTS AND JOBS CALCULATED The maximum number of accounts and or jobs is determined by the name size and password size The maximum number of accounts plus jobs is calculated as follows 31 743 12 Name Size Password size For example the maximum quantity of possible accounts with the default values is 31 743 12 10 7 31 743 29 1094 accounts If you don t want passwords you can then set the password length to 0 Moreover if a length of 8 characters is enough for your account name the maximum quantity of accounts plus jobs then becomes 31 743 12 8 0 31 743 20 1587 accounts For convenience when the Copicode Alpha is switched on and after the unit version is displayed the maximum number of accounts and jobs is displayed based on the two factors mentioned 44 45 6 INSTALLING THE COPICODE ALPHA 6 1 MECHANICAL ATTACHMENT The Copicode Alpha is supplied with a two sided tape on its back for easy attachment to a flat surface on the copier 6 2 ELECTRICAL CONNECTION The Copicode Alpha must be connected to its copier by a certified copier technician Typically the Copicode Alpha is electrically connected to its copier like a key counter The Copicode Alpha can draw its power from the copier although most of the time an external 24 VDC wall adaptor is supplied When full voltage isolation between the Copicode Alpha and its
7. up the required information as you would for screen display 50 Specification of the RS232 communication hookup to the optional printer is described in following table Printer output specification View from the outside of the DIN female connector 1 RS232 CTS Clear to Send Active if the printer is ready incoming signal 2 RS232 0 volt 3 RS232 TxD Transmit Data Data output to the printer outgoing signal 4 RS232 RxD Receive Data Data input from a PC incoming signal 5 RS232 RTS Request to Send Active if the Copicode Alpha is ready to receive outgoing signal 6 RS485 not connected 7 RS485 not connected 8 24V bit rate 1200 bits second number of data bits 7 parity none stop bits 2 flow control RTS CTS 51 7 TROUBLE SHOOTING Screen remains off Surely an interface wiring problem check green wire ground connection chassis vs logic copier is not supplying 24 VDC on one of copier pulse terminals then 24 VDC must be supplied via the red wire Also check SW1 switch inside the unit See copier interface wiring schematic No counting of copies The problem may come from the interace wiring or an internal Copicode Alpha parameter is misadjusted Check yellow and white wires check 1 and 2 prices reduce PulseFilter ms parameter 52 ADMINISTRATOR CODE LOSS The ADMINISTRATOR access code can be reset to its default value 1 2
8. 0 becomes 0 10 as in 106 36 5 7 PRINTING The Copicode Alpha is equipped with an eight pin DIN printer output port located on the right side of the unit The Copicode Alpha automatically detects the presence of an attached printer and prints whatever is on the display In addition to printing in hardcopy screen mode the printing submenu allows particular reports to be printed out In explore this submenu just press amp when the message Printer is displayed on the screen Press key D a ADMINISTRATION Printer PRINTER Jobs Not Null Press keyQ The submenu Printer comes up on the screen with the following messages PRINTER Account SubTotal All Accounts 0 c Press keyg Press keyg PRINTER Account Not Null Job SubTotal a 0 Press key D PRINTER Endofsubmenu Printer All Jobs Pressing key initiates printing of the report shown Press key 37 ADDITIONAL MANAGEMENT LEVEL AT PRINTING The two items Acccount SubTotal and JobSubTotal indicated in the printing submenu are not actually reports but parameters For example if Account SubTotal is set to 1 and one chooses to print all accounts all accounts will be printed in alphabetical order as expected but a subtotal will also be printed when the accounts first characterchanges For example a subtotal will be printed once all accounts beginning with the character A are finished printing another subtotal
9. Copicode Alpha User and Technical Manual V1 0 Copyright Advanced Technologies Inc 2003 1 847 329 9875 TABLE OF CONTENTS SECTIONS PAGES USER MANUAL A iio A 5 2 PAOSSA naran aeaa e tae coke dA 7 3 General principles Hessen 9 4 The Copicode Alpha and its users ooooncccncinccccincccocncoccnonccancnnos 13 5 The Copicode Alpha and its Administrator 17 5 1 Sequence of MENUS nn2unsannsennnnnnannnnnnnnnnennannnannn 19 52 A Attained aren tt cast tee ence ites 21 9 3 1 ODS sen ee ee 29 54 Stallsiies aaa areas 30 5 8 Mama een ine 32 A 34 O27 gt APAMO seele 36 5 8 Gonfiguralion sans ea 38 5 9 Extended configuration coonnccnnninnoccccnnnnccccnnnnnnes 40 TECHNICAL MANUAL 6 Installing the Copicode Alpha 2 2220nmnnnnnnennnnnnnennnnen 45 6 1 Mechanical attachment coccccccccccncnnnnncnnnnnnnnnnnnnnns 45 6 2 Electrical connection oooccccccccncccncccononcnnccnnnancncccnno 45 6 3 Copier parameters un 47 6 5 Printer connection uuesssennasnnnnnnnnnnnnnnnnnnnnennnnnn 49 Ya TOMEN IN a a abatale 51 8 Technical specifications usas 53 INTRODUCTION Thank you for your choosing an Advanced Technologies product With the Copicode Alpha you can control the use of a copier or similar device A USER enters a special code or codes on the Copicode Alpha keyboard to unlock the copier The Copicode Alpha in turn stores usage information like the
10. HELEN Presskey The Copicode Alpharequests confirmation ofthis deletion HELEN C Cancel E OK Acceptthe deletion by pressing key 132 The Copicode Alphanow displays the account directly preceding the one deleted Attention Whenanaccountis deleted all information associated with it password number of copies made etc arealso deleted Returnto submenu Accounts Returnto ADMINISTRATION menu by pressing by pressing ACCOUNTS ADMINISTRATION Delete Account Accounts 25 CREATE OR MODIFY AN ACCOUNT PASSWORD You can create or modify an account password by scrolling though the Accounts submenu and pressing amp when the screen displays Edit ACC pass The details of creating or modifying passwords are as follows a b Accesstocreatingor Presskey modifying passwords ACCOUNTS Edit ACC Pass nter your name Enteran existing accountname forexample HELEN HELEN 543210 Tomodify the password press key Enter thenewpassword0 12345 HELEN 012345 The Copicode Alphadisplays the accountname with its new password Returntosubmenu Accounts Return to ADMINISTRATION menu by pressing by pressing ACCOUNTS ADMINISTRATION Edit ACC Pass Accounts MODIFY AN ACCOUNT MAXIMUM See section 5 5 on p 32 to learn how to enter initial account and job maxima values You can modify an account maximum by scrolling to the Accounts submenu and pressing
11. N Maxima Press ke yo Press key D The submenu Maxima comes up on the screen with the following messages Max 1 200000 Press key D Press keyg d i Press key Press key Max 3 Max 9 10000 1234567 z r f Press key D dl Press ke Max 4 yQ 10000 Max 10 f 9999999 Press key D Max 5 Endofsubmenu Maxima 10000 33 The Copicode Alpha allows you to limit the number of copies made against an account or ajob The Copicode Alpha features 10 general settings equal to 10 maximum values not to be exceeded For each account or job the Alpha disables the copier whenever the maximum is reached The various maxima values can be modified by pressing key C You just have to enter the new value and confirm it by pressing For example Change Max 1 value Max 1 200000 Presskey Max 1 Enterthenew maximum forexample 500 thenconfirmbypressing Max 1 500 Toreturntothe ADMINISTRATION menu press key Note Access to the copier canbe temporarily locked toasetofUSERS having the same maximum by changing their Max value to0 34 5 6 PRICE SETUP The menu item Price Setup gathers into one submenu all operations related to copy type pricing To explore this submenu just press amp when the message Price Setup is displayed on the screen a a Press key D ADMINISTRATION 3 Press keyQ e b The submenu Price
12. ade letter vs larger B amp W vs Color This feature is currently only usable with copiers delivering status signals Ricoh Aficio some Xerox and Sharp This parameter determines how the Copicode Alpha interprets the signals coming to optos 1 through 4 when deciding how to charge prices 1 through 4 At this time this parameter may have only one of two values Value 1 Opto 2 and Opto 3 tell the Copicode Alpha the current copy size and type being selected letter vs larger B amp W vs color The price corresponding to the selection made will be charged to the account and or job entered as soon as Opto 1 receives a copy pulse Value 2 A copy pulse on Opto 1 results in a charge of price 1 A copy pulse on Opto 2 results in a charge of price 2 A copy pulse on Opto 3 results in a charge of price 3 End Cycle Wait This parameter represents the number of seconds the Copicode Alpha will wait for possible copy pulses after a USER has asked for the the transac tion to stop by pressing the key STOP This time is adjustable from 0 to 99 seconds but is usually set to 5 default value This parameter is especially useful on copiers which send the copy pulse at the end of the copy cycle 49 6 4 PRINTER CONNECTION In order to print statistics and other information stored in the Copicode Alpha perform the following procedure 1 Connect the printer to Copicode Alpha s circular DIN plug 2 Switch on printer 3 Call
13. al Accounts 2566 Returntosubmenu Accounts Returnto ADMINSTRATION menu by pressing by pressing ACCOUNTS ADMINISTRATION View Account Accounts 23 CREATE ONE OR SEVERAL ACCOUNTS You can create one or several accounts by scrolling through the Accounts submenu and pressing when the screen displays Create Account The details of creating one or several accounts are as follows a b Access to creating Presskey oneorseveralaccounts 9 ACCOUNTS Enter your name Create Account Enteranaccountname forexample HELEN ms The Copicode Alpha willnow store this new account unless the account you entered already exists in which case theCopicode Alphadisplays JONES Already Exists Returnto submenu Accounts Returnto ADMINISTRATIONmenu by pressing by pressing ACCOUNTS ADMINISTRATION View Account Accounts Most of the Copicode Alpha keys show a letter and a symbol To shift the keys to use the symbol desired simultaneously press the key amp and the letter key showing the symbol desired 24 DELETE ONE OR SEVERAL ACCOUNTS You can delete one or several accounts by scrolling through the Accounts submenu and pressing amp when the screen displays Delete Account The details of deleting one or several accounts are as follows b Accesstodeleting Presskey oneorseveralaccounts ACCOUNTS Enter your name Delete Account Entertheaccountname forexample
14. copier is required an external power supply is mandatory This power supply may be connected to the power jack on the rear side of the unit or somewhere in the actual output harness In either case switch SW1 located on the Copicode Alpha main board has to be set to B its default position 46 Copicode Alpha Copier interface Optional power supply 24V Copicode Alpha Bie Power Supply e Copier Switch located on Copicode Alpha OPTO1 board Count Down Power supply 24V Yellow l O Pulse to OV Copier validation R Les Copier Shunt Grey Key counter plug Green Yellow Green OPTO2 A3 Mode Black DE Brown BV to De ae Brown 5V to 24V Protective ground OPTO3 Colour Mode Light blue KY EA 9 Colour Mode ia SV to 24V The red wire is rarely used usually a separate power supply is used or the copier power is used 47 6 3 COPIER PARAMETERS The menu item Copier params gathers into one submenu all technical operations associated with the Copicode Alpha control of the copier In explore this submenu just press amp when the message Copier params is displayed on the screen a c Press key D ADMINISTRATION Copier params Pulse Filter ms 20 Press key O b The menu Copier params comes up d on the screen with the following Press key Q messages Auto Stop 10s Optos Table
15. e Accounts submenu and pressing amp when the screen displays Clear All ACC The details of clearing all accounts are as follows Accesstoclearing Presskey allaccounts 5 ACCOUNTS WARNING Clear All ACC C Cancel The Copicode Alpharequests confirmation forclearing allaccounts Confirm by pressing key ACCOUNTS Clear All ACC The Copicode Alphamay display a waiting message depending on how long it takes to clear all the accounts Return to submenu Accounts by pressing ADMINISTRATION Accounts 29 5 3 JOBS The menu element Jobs gathers into one submenu all operations related to jobs To explore this submenu just press G when the message Jobs is displayed on the screen a Press key ADMINISTRATION Jobs JOBS Edit Max Job Press keyQ b The submenu Jobs comes uponthe screen with the following messages JOBS JOBS View Job Clear a Job Press key Press key Press key D JOBS Clear All Jobs Endofsubmenu Jobs JOBS Create Job Press key D JOBS Delete Job Elements in the submenu Jobs can be edited in exactly the same way as the corresponding elements in the Accounts submenu The only difference is that jobs do not use passwords 30 5 4 STATISTICS The menu element Statistics gathers into one submenu all operations related to usage statistics To explore this submenu just press amp when the message Statist
16. e Alpha can run in one of eight modes namely A Management of USER accounts 1 access gained by entering a preloaded account name only default value 2 access gained by entering a preloaded account name and password 3 access gained by entering a preloaded account password only 4 access gained by entering a name such that an account of that name is created if it did not already exist lawyer mode B Management of USER accounts andjobs 1 access gained by entering a preloaded account name and job name 2 access gained by entering a preloaded account name password and job name 3 access gained by entering a preloaded account password and job name 4 access by entering an account name and job name such that an account and job of those names are created if they did not already exist lawyer mode It s your job to decide which of these operational modes best suits your organization Note that passwords apply only to accounts not jobs The following two examples illustrate the meanings of account password and job when using the Copicode Alpha EXAMPLE 1 The Copicode Alpha at Smith amp Smith Co is set up for mode A 1 i e access to the copier is gained by entering the preloaded name of an account The Smith amp Smith Co employs 100 people each one of them having a different account Mr Jones has been allotted the Jones account When Mr Jones wants to make copies he just types i
17. ics is displayed on the screen a e Press key D ADMINISTRATION Statistics Copies Format 4 1254 Press keyQ b The submenu Statistics comes upon i j Press k the screen with the following messages ess key Copies Format 1 Total 159753 193586 c Press key D Copies Format 2 25369 Transactions a 100580 Press key D E nr an Endofsubmenu Statistics Press key D 31 Note Menu items from statistics cannot be changed cleared modified The term Copies Format refers to the size and type of copies being monitored by the Copicode Alpha Typically this function applies only to Ricoh Aficio and some Xerox and Sharp copiers By definition Format 1 Letter B amp W Format 2 Larger sizes B amp W Format 3 Letter Color Format 4 Larger sizes Color Note The total represents the total value of all copies made i e the sum of four products namely TOTAL FORMAT 1 PRICE 1 FORMAT 2 PRICE 2 FORMAT 3 PRICE 3 FORMAT 4 PRICE 4 The term Transactions refers to the number of times a USER or an ADMINISTRATOR has entered a code on the Copicode Alpha It represents the overall usage of the unit 32 5 5 MAXIMA The menu element Maxima gathers into one submenu all operations related to upper limits on copier usage by account and job In explore this submenu just press amp when the message Maxima is displayed on the screen a ADMINISTRATIO
18. n his name followed by the key Now every copy will be charged to the Jones account until he strikes STOP any number key or the key or until a nonuse timeout occurs EXAMPLE 2 The Copicode Alpha at St John s School is set up for mode B 3 access to the account is given by entering a preloaded password and 1 of 100 preloaded job names St John s School has 30 classes taught by 40 different teachers Each teacher is alloted an account bearing the teachers name together with an account password Each class at the school corresponds to a job Mrs White the mathematics teacher has the White account and wants to make copies for her 1A class job 1A To use the copier she types in her password Whi99 and types in the class name job 1A Each copy made by Mrs White will be charged both to the White account and job 1A 11 The Copicode Alpha has two additional features worthy of note the number of copies per account can be limited the number of copies per job can be limited preload or change USER access codes set or change the copy limits on any account or job display the number of copies already made for any account or job As soon as either an account limit or job limit is reached the copier will stop and the Alpha will display the reason why The ADMINISTRATOR through a special access code can run the ADMINISTRATION program allowing him her to print out a paper c
19. nter your access code when it displays Enter your name Instead presskey ADM Password It is here that you enter the ADMINISTRATOR code For security you ll see a displayed on the screen each time you press a key Acknowledge the end of your entry by pressing the key A wrong character entry can be corrected by striking The ADMINISTRATION menu will now be displayed with the following menu elements a c Press keyg ADMINISTRATION ADMINISTRATION Accounts Statistics b d Press key D Press key ADMINISTRATION ADMINISTRATION Jobs Maxima continuedonnextpage 20 o Press key 9 Press key J ADMINISTRATION ADMINISTRATION Price Setup Printer Press key Press key D ADMINISTRATION ADMINISTRATION Copier Params Configuration Endofthemainmenu To exit the ADMINISTRATION menu press key 3 your Copicode Alpha will return to USER functionality If no keypad activity occurs for four minutes while in the ADMINISTRATION menu the Copicode Alpha will automatically retum to USER functionality Note Key and Q may be kept depressed for fast scrolling within menus and submenus As shown above the ADMINISTRATION menu has 8 elements You can enter into and act upon any of these menu elements by striking the key G Each menu element is described in detail on the following pages 21 5 2 ACCOUNTS The menu element Accounts gathers into one submenu all operations rela
20. opy of all the information stored in the Copicode Alpha an optional printer is required 12 MEMORY SIZE The standard size Copicode Alpha memory allows a maximum 1 500 accounts see detailed calculations on page 37 when no jobs are being used If some jobs are in use the maximum number of accounts for a standard size memory will be reduced according to the following rule number of accounts number of jobs 1500 For example if the number of pre loaded jobs is 100 then the maximum number of accounts available in the Copicode Alpha is 1 400 Optional additional memory modules can be added to increase the theoretical maximum number of accounts to 6 000 ADDITIONAL MANAGEMENT LEVEL The two management levels in the Copicode Alpha accounts and jobs may be extended to a third level when you connect an optional printer to the Copicode Alpha See p 37 for details 13 4 THE COPICODE ALPHA AND ITS USERS If preloaded access codes are used the ADMINISTRATOR must inform each USER of the copier of his her access code account name If there are perloaded passwords and or jobs too then USERS will need to knows these codes too When the Copicode Alpha is waiting for a preloaded access code account name entry it displays Enter your name Any USER knowing his her preloaded account name may enter it on the keyboard of the Copicode Alpha at this time Each entry is acknowledged on the screen When pres
21. rently used job by pressing key F2 The Copicode Alpha then displays JOB 12 9871 In this example 9 871 copies have been made using job 12 By pressing again the previous display returns This is true for the F1 key as well After the last copy is made press STOP to disable the copier If you forget to press this key the Copicode Alpha will automatically disable the copier after a delay preset by the ADMINISTRATOR usually 60 seconds 16 17 5 THE COPICODE ALPHA AND Its ADMINISTRATOR All Copicode Alpha functions are accessible by means of menus A menu is a set of messages corresponding to management functions Due to the size of the Copicode Alpha display 2 lines of 16 characters only one message can be displayed at a time Some keys on the Copicode Alpha keyboard have special meaning when used with a specific menu see table 1 following Table 1 Meaning when in ADMINISTRATION mode Two possibilities Perform the function corresponding to the present display or Enter into a submenu corresponding to the present display ce Exit the menu or submenu oo Go to the next item of the menu you are in Br Get to the previous item of the menu you are in 18 All Copicode Alpha menus and their manual links are summarized in the following chart Enter your name V 00000 validate by pressing key Il V ADMINISTRATION Accounts Jobs Statistics u DVOOOOOOD Maxima Price Set
22. ressing and J Confirm your entry by pressing the key A wrong character entry can be corrected by pressing key 41 a The EXTENDED CONFIG menu d comes upon the screen with the Press key D followingmessages EXTENDED CONFIG Key Echoed Erase Database 1 b e Press key D Press key Copicode Mode Name Size 1 10 c f Press key D Press key D With Job Password Size 1 7 End of main menu To exit this menu press key your Copicode Alpha will become available to the copier users again Note Key and Q may be held down for scrolling inside this menu Attention If you modify the parameters Name Size and Password size you must also perform the Erase Database operation Once the Copicode Alpha database s erased all information names passwords statistics linked to any and all accounts and jobs will be lost It will be like starting over It is therefore advisable to know well in advance what these parameter sizes will be lest you have to enter a significant amount of data later DESCRIPTION OF PARAMETERS Erase Database This erases the Copicode Alpha database completely as described above The nonvolatile memory inside the Alpha will be reformatted To be used when new lengths of account names and passwords are needed or just to start over 42 Copicode Mode This determines which of the eight possible modes the Copicode Alpha will use to cont
23. rol access to its copier 1 entry of an account name only 2 entry of an account name and password 3 entry of an account password only 4 account name automatically created In mode 4 USERS can automatically create an account if it does not already exist This helps the ADMINISTRATOR create accounts quickly and helps lawyers create client accounts each time a new client is added to the firm s list of clients The default value here is 1 With Job This determines whether the Copicode Alpha asks or does not ask for the entry of a job after the entry of an account name 0 no jobs used 1 jobs used The default value here is 0 Key Echoed This determines whether the Copicode Alpha echoes keystrokes on the display or replaces them with 0 key echo is replaced by on the screen for example the entry of ROBERT will display 1 key echo is displayed normally for example the entry of ROBERT will display ROBERT The default value here is 1 Key echo refers only to the display of account names and or passwords not jobs Name Size This sets the maximum number of characters the Copicode Alpha will allow when entering an account orjob This parameter s value is adjustable between 4 and 16 The default value here is 10 Copicode Alpha and its Administrator 43 Password size This sets the maximum number of characters the Copicode Alpha will allow when entering a password This parameter
24. sing keys each character entered may be displayed either as that character or as a star when keeping access codes secret is important Adjustment of this feature is detailed in the EXTENDED CONFIGURATION section of this manual See p 41 The end of the access code must be acknowledgeded by striking a wrong character entry can be corrected by striking 14 If passwords have been defined by the ADMINISTRATOR the Copicode Alpha then asks for that account s corresponding password code displaying Your code If jobs have been defined by the ADMINISTRATOR the Copicode Alpha then asks for the corresponding job code displaying Your job If three wrong entries are entered in a row the Alpha displays the following message for approximately one minute Call operator After correct entry of an access code s the copier is ready for use In this state the Copicode Alpha displays two fields JONES 4567 The first field is the name of the account and the second field is the number of copies made so far on that account 15 It is easy to find out the number of copies remaining in an account by pressing key The Copicode Alpha then displays JONES Remain 5433 In this example 5 433 copies are left in the JONES account given a maximum of 10 000 copies allotted to the Jones account 4 567 5 433 10 000 If jobs are being used it is easy to find out the number of copies made under the cur
25. ted to accounts To explore this submenu just press amp when the message Accounts is displayed on the Screen e a Press key D ADMINISTRATION ASES ACCOUNTS Edit ACC Pass Press ke yo f Thesubmenu Accounts comes upon the screen with the following messages ACCOUNTS ACCOUNTS View Account Edit Max ACC c Press keyg 9 Press key D Press key ACCOUNTS ACCOUNTS Create Account Clear an Account d h Press key Press key J ACCOUNTS ACCOUNTS Delete Account Clear All ACC Endofsubmenu Accounts Each item of the Accounts submenu is described in the following pages To exit this sub menu strike This will return you to the ADMINISTRATION menu 22 VIEW ONE OR SEVERAL ACCOUNTS You can view activity on one or several accounts by going to the Accounts submenu and pressing amp At this point you are presented with several possible choices The details of each choice are explained below Access to viewing Presskey one orseveralaccounts O ACCOUNTS Enter your name View Account c1 1stpossibility c2 2nd possibility Read several orall nonzero accounts by pressing key Reada single account by entering the accountname forexample JONES Press key D JIM JONES 456 132 Press keyg ELISABETH 1978 a Atany time the totalnumberofcopies that have been made by all USERS maybedisplayedbypressingkey Tot
26. total number of copies made by size and type of copy for various individual USERS accounts or groups of USERS engaged in various individual activities jobs or groups of activities The Copicode Alpha keyboard is alphanumeric meaning that the special access codes used to identify accounts and jobs can be in numbers or letters When passwords are used on the Copicode Alpha they can be alphanumeric as well The Copicode Alpha utilizes three input signalling devices called optos They can be programmed in different ways making the Copicode Alpha a flexible control device All ADMINISTRATION functions on the Copicode Alpha are accessible through clear menus in English An optional printer can be used to make a hard copy of all data displayable on the Copicode Alpha ACCOUNT JOB PASSWORD ACCESS CODE ADMINISTRATOR 2 GLOSSARY Shown as ACC on the Copicode Alpha screen this is the name given to a memory zone in the Copicode Alpha where the number of copies made by or in the name of one person or entity is stored In order to make copies the owner of an account called the USER has to enter an alphanumeric code called an access code maximum 16 characters Shown as JOB on the Copicode Alpha screen this is the name given to a memory zone in the Copicode Alpha where the number of copies made for one job e g a department in a company a client or a client matter is stored When jobs are used an alphan
27. umeric access code is also required maximum 16 characters Turned on in the ADMINISTRATION menu and shown as PASS on the Copicode Alpha screen a USER is asked to enter an alphanumeric access code called a password in addition to an account access code to use the copier maximum 16 characters This is a generic term for an alphanumeric string used to identify either an account a password a job or the ADMINISTRATOR code Shown as ADM on the Copicode Alpha screen this is the person who knows the ADMINISTRATION menu access code 3 GENERAL PRINCIPLES As stated before the Copicode Alpha controls access to a copier or similar device The Copicode Alpha unlocks allows use of the copier it is attached to when a USER enters his her access code s How the Alpha controls the copier it is attached to depends on the mode one of eight it is set for see next page The Copicode Alpha safely stores its usage and setup information electronically in nonvolatile memory for at least 10 years Typically this memory stores about 1 500 accounts but it can be expanded to accomodate as many as 6 000 accounts The number of accounts varies depending on whether or not you choose to use passwords with each account and whether you choose two level accounting accounts plus jobs or just one level accounting accounts only A maximum number of copies can be assigned for each account and job used 10 The Copicod
28. up D Copier Params Printer OQ Configuration e Language oe us Copicode Name p39 ADM Password p39 All Accounts Account Not Null All Jobs Jobs Not Null Account SubTotal Job SubTotal 2 pes Auto Stop 10s 6 Pulse Filter ms 20 Optos Table 4 End Cycle Wait 4 View Account Create Account Delete Account Edit ACC Pass Edit Max ACC Clear an account Clear All ACC View Job Create Job Delete Job Edit Max Job Clear a Job Clear All Jobs Copies Format 1 Copies Format 2 Copies Format 3 Copies Format 4 Total Transactions Max 1 9 999 999 Price 1 4 Price 2 2 Price 3 3 Price 4 4 Decimal Point 4 symbols Y A Q represent keys on the keyboard key S also gives shift access to white characters on the keyboard VUVDUVD DOODO OOODDd OVVVO OOO OOO Copicode Alpha and its Administrator 19 5 1 SEQUENCE OF MENUS Managing copies made on a copier equipped with a Copicode Alpha is accomplished through the main menu called ADMINISTRATION Access to the ADMINISTRATION menu is provided by pressing the key and by entering the ADMINISTRATOR code This default factory code is set to 1235 7 Later on in this manual you will learn how to change this code see p 39 or return it to the default value see p 52 To gain access to the ADMINISTRATION menu the Copicode Alpha prompts you to e
29. when the screen displays Edit Max ACC The details of modifying an account maximum are as follows a b Access to modifying Presskey account maximum a A a Enter your name Edit Max ACC Y Enteran existing name for example HELEN HELEN Max 1 To modify the account maximum press key HELEN Enter anumber between 1 and 10 depending on maxima setup see section 5 5 forexample 4 then press key HELEN Max 4 The Copicode Alphadisplays the accountwith its new maximum Return to submenu Accounts Return to ADMINISTRATION menu by pressing by pressingQ ACCOUNTS ADMINISTRATION Edit Max ACC Accounts 27 CLEAR AN ACCOUNT You can clear an account of its copy total by scrolling through the Accounts submenu and pressing amp when the screen displays Clear an Account The details of clearing an account are as follows Accesstoclearing Presskey anaccount ACCOUNTS ar Clear an Account nter your name Enteran existing name forexample HELEN Presskey The Copicode Alpharequests confirmation of this clearing HELEN C Cancel E OK Confirmby pressing key The Copicode Alpha displays the account with its cleared copy total Returnto submenu Accounts Returnto ADMINISTRATION menu by pressing by pressing ACCOUNTS ADMINISTRATION Clear an Account Accounts 28 CLEAR ALL ACCOUNTS You can clear all accounts by scrolling through th
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