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1. 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 59 62 7 Enter info as desired send notification to group or to one user and whether to collect info about more than one event in an email e g daily Send emails as digests Recipient s Additional Message Email Digest Settings 8 Click Save C User Group Select group X Email address mats granstrom interverbumtech com New term added M Include link to entry Send digest every C Send when number of emails per digest is nui 1 99 C Send when any of the above has occured Save Cancel Edit Workflow Details Task Dictionary Defined conditions Defined prefunctions Defined postfunctions Defined validations 9 Click Save again Create Term Animals TermWeb info and more Workflow Conditions Section is Suggestions G Edit Conditions Prefunctions There are no functions G Add Function Postfunctions Send Email to mets granstrom interverbumtech com G Add Function Yalidations There are no validations G Edit Yalidations Save Cancel Edit Delete 10 Activate the workflow function by clicking the text Inactive to toggle it to Active As an example here a terminologist could get a list of term suggestions entered by other people in the organization on a regular basis In that case a condition that the term suggestion is entered in an open suggestion section c
2. Click Add in Concept Level Fields Select New custom field and then click Continue Enter the field name Specify the type of field in Field type Picklist Note A single line field can theoretically contain a maximum of 16 383 characters but as the name indicates it is intended for less information e g a maximum of about 70 characters which can be shown on one line in the result window without sideway scrolling A multi line field can contain a maximum of 16 383 characters if not otherwise specified under Data length limit 6 Select Latin 1 in Encoding if the field only will include Latin characters 7 Select Value is required if the field must be given a value when a term record is created uw PwWwn gt 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 11 12 30 62 Click Add beside the box for Picklist items Enter one of the fixed values in the typing field and click Save beside the typing field Repeat step 9 for other possible values Note that the value you write in first will be shown at the top of the list If necessary you can move the various values up or down in the list If the field is defined as mandatory then the upper value of the list will be filled in automatically when someone creates a new term record Click Save at the bottom of the box Click Save Changes if you do not want to add or change more fields Note Initial zeros
3. termweb Administrator and User Manual interveroum Tech 2011 Interverbum Technology AB Making Terms tatter Termweb 2 62 Administrator and User Manual TermWeb Professional Version 3 8 1 General information 5 Log in 5 Overview 5 Set the source language target language and how much you want to view in the result pane 6 Search for a term 6 Advanced search 7 Fuzzy searches searching for approximate strings Z Search in multiple fields 7 Use filters to search and export 8 Temporary and saved filters 9 Example 10 Creating a permalink to refer to a term record SS 77 Enter a new term record LJ 17 Enter a new term record based on an existing term record Is 13 Change a term record A 13 Add a term to an existing term record 13 Undo changes in a term record 14 Add a comment to a term record 15 Using multivalue fields 16 Add cross references pictures and other objects to term records 17 Show a picture that is associated with a term record 18 Creating and displaying relations 19 P Printing term data 20 Check the history of a term record 21 What is a dictionary 22 Selecting additional dictionaries 22 What is a section 23 Show a particular domain or subdomain 23 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 3 62 Move a term record 24 Remove a term record ty 24 Remove a term 24 mport and export term data 25 S
4. e Overwrite parts All existing non synchronized term entries in the imported term entry s language are deleted and replaced by the imported term entries e Merge parts The imported term entry is added to the existing concept e Fill in parts The imported term entry is only added if there was no existing term entry in the imported term entry s language Term synchronization settings You can select how term entries should be synchronized within synchronized concepts The options are as follows e Synchronize on term ID The imported term entry is synchronized with any existing term entry with same term ID This option is only available if Synchronize on concept D is selected e Synchronize on similarity The imported term entry is compared to the existing term entries and if there is enough similarity between the entries they are synchronized The fields being compared are term name language region and orthographical variant and the probability for synchronization match depends on the combination of matching values in these fields Two entries with same term name and language are always synchronized e No synchronization No term synchronization is performed Term entries can only be synchronized within synchronized concepts e g entries with matching term IDs will not be synchronized if their concepts not are synchronized When you are done defining your import settings click the Save button to save them or Cancel to
5. fields that contain an exact string typed after EQUALS or if you do not enter a search string empty fields b fields that contain the string and additional contents typed after CONTAINS 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb c fields that do not contain the string typed after NOT CONTAINS d fields that are not equivalent to a specific string typed after NOT EQUALS or if you do not enter a search string fields that contain something i e not equal to nothing e fields that start with a certain string typed after STARTS WITH f for certain fields that fulfill a specific time value e g that were changed before BEFORE or after AFTER a specific point in time date and time or on a specific date EQUALS or outside of a specific date NOT EQUALS g for numeric fields where the field value EQUALS NOT EQUALS is LESS THAN or GREATER THAN a typed in integer value 9 62 Temporary and saved filters You can create a temporary filter If you want to reuse it you can save it later To create a temporary filter 1 Click R beside the Search button 2 Click Create temporary filter 3 Enter filter criteria in the dialog box For example Term EXISTS vi Term Criteria Filter criterias Term v CONTAINS v frequenc No operator gt v No operator gt x 4 Click Apply Only
6. 14 Termweb 16 62 Using multivalue fields If you want to select more than one attribute for a certain concept you can use a multivalue field Enter data in the following way 1 Ctrl click the values e g concept attributes that apply 2 Click the blue right arrow to move the values to the Selected list 3 Click Save to save the information and Save again to save the concept Domain AAa9qon0 _ _YOI __ F Relations ins Selectdomains Generic 266 bear Relations Status Preliminary 266 bear Edit Remove Add relation Latin Ursus maritimus Process status Unprocessed Product subset English polar bear French ours blanc German Eisb r Definition 2 __ Swedish isbj rn r Source Lives in Available Africa South America Australia Selected 4 Antarctica For import and export files the format is comma separated for the example above Asia Europe North America e g lt descrip id C263 F3 type Lives in gt Asia Europe North America lt descrip gt in a TBX export file 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 17 62 Add cross references pictures and other objects to term records You can easily add a cross reference from one of the fields in the term record excluding the term name field or fields that may only have numeric conte
7. A sub pattern with the slash character is satisfied when the value on the left divided by the one on the right gives an integer result a b 0 15 9 17 This pattern causes a task to be launched every 15 minutes between the 9th and 17th hour of the day 9 00 9 15 9 30 9 45 and so on note that the last execution will be at 17 45 All the fresh described syntax rules can be used together 12 10 16 2 This pattern causes a task to be launched every minute during the 12th hour of the day but only if the day is the 10th the 12th the 14th or the16th of the month 12 1 15 17 20 25 This pattern causes a task to be launched every minute during the 12th hour of the day but the day of the month must be between the 1st and the 15th the 20th and the 25 or at least it must be the 17th Finally cron4j lets you combine more scheduling patterns into one with the pipe character 05 8 10 22 17 This pattern causes a task to be launched every day at 05 00 10 08 and 17 22 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb j Workflows introduction 54 62 Workflows With the workflow functionality in TermWeb you can define and automate tasks control access permissions on the field level and add styling to your term data A workflow is connected to a task in TermWeb e g creating a concept or deleting a term When the task is performed the
8. Edit Term for changes to synchronized terms Edit Concept all changes Import with concept synchronization Edit Concept Level Fields for changes on concept ID or index term to concept level fields Merge parts Create Term for all changes to non synchronized terms Edit Term for changes to synchronized terms Edit Concept all changes Edit Concept Level Fields for changes to concept level fields Fill in parts Create Term for all changes to non synchronized terms Edit Term for changes to synchronized terms 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 41 62 Export To export term data To export term data e g for review or supplementary information you can do the following If you do not want to export an entire dictionary create a filter under Search view gt Filters 1 Click Export 2 Select a completed settings file from Available settings To change an existing settings file select it and then click Edit If there are no appropriate export settings files for the dictionary create a new New Write the name of the export settings file for which dictionary it is applicable whether the export settings are to be visible for you only Private or for other users Public and the desired format of the export file You can choose one of the following formats TBX TermBase eXchange standard forma
9. and at least one of Edit Concept Level Fields Create Term Edit Term or Delete Term to be able to make any changes User can edit the current Edit Concept concept User can delete the current Delete Concept concept View Concept Edit Concept User can edit fields on the Create Concept or Edit Concept Level Fields concept level in a concept Create Term User can create anew termar Create Concept or Edit Concept a concept User can edit an existing term Edit Term in a concept Edit Concept User can delete an existing Delete Term term in a concept Edit Concept User can import concepts Import Concepts from file See Importing using Permission Schemes User can export concepts to Export Concepts file View Concept When importing you may need additional permissions granted depending on your import settings See Importing using Permission Schemes for more information Assign permission schemes When you have defined your permission scheme you can assign it to dictionaries and sections Click Edit Scheme Assignments on the Permission Schemes list page to open the Scheme Assignments page Click Add to create a new assignment You will get a row with two droplists one for dictionaries and sections and one for the permission schemes Select a combination of dictionary section and scheme to create an assignment You can delete an existing
10. associated workflows are executed For a full list of available tasks see Workflow tasks In a workflow you can define conditions functions and validations to control what should happen when and where Conditions Conditions provides more detailed control over when the workflow should be executed You can add conditions for field values in a concept or term and also check user group membership for the user performing the task that triggered the workflow For instance you can define a workflow only to be executed when the concept has status Pending and user is a member of the group Translators For more information about defining conditions see Editing Workflows Functions A workflow function defines some action that should be performed when the workflow is executed For instance you can set field values in the concept or term hide fields or make them read only when editing or change the field style color font style etc You can define the functions to be executed before or after the workflow s task The functions to be executed before the task are defined as prefunctions in the workflow The functions that should be executed when the task finishes are defined as postfunctions For details about when pre and postfunctions are executed for each task see Workflow tasks Validations By adding validations to a workflow you can define that some fields in the concept or term are required to have a value before saving besides th
11. click Yes and go on creating the concept with the identified duplicate term 5 If you want to enter a term in another language click either Add term Alt A in Internet Explorer or Copy term es Alt C in Internet Explorer is used to select the new language and enter the term as instructed in the previous step 6 Press Alt S in Internet Explorer or click Save when you have finished updating the term record If you want to create another term record press AIt N in Internet Explorer or click Save amp New If you want to create another term record based on the current entry click Save amp Duplicate Alt D in Internet Explorer In the latter case all information will be duplicated including the information about the domain s and section 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 13 62 Enter a new term record based on an existing term record Is 1 w Check first to make sure that the term with the same or a similar definition does not already exist in a dictionary See Search for a term above Click on a term from the term list that you would like to use as a template Click on the Copy icon D Continue from step 3 Change a term record below Change a term record A You can easily change or modify a term record including the information in the concept level fields and the information about term equivalents in each language For exampl
12. dictionary layout If you want to change the appearance character size color etc of the field names and or text please do as follows 1 2 3 Click Dictionaries Click Edit Layout on the line of the relevant dictionary Change the style parameters as desired 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb An example of a CSS file Cascading Style Sheets that decides the appearance of terminology display window Date 2007 04 05 15 01 44 span font family verdana font size 11px br display none div text align left div t margin 10px 0 white space nowrap d margin left 1em d br display inline I_dom display block float left l_dom d display block float left margin left 5px md background eef padding 2em 4em md d white space nowrap md f display inline margin right 20px md f span font size 9px md f color 99d font weight bold 31 62 Font and font size of displayed data cf display block margin 20px 0 cf f display block font weight bold cf f color 99d Color of field cf f d color 999 labels acc to CSS color f color blue font weight bold names f display block tte text align left ct tx margin left 20px tx t margin top 0 tx md margin 1em 0 0 40px tx md margin left 0 tx md d margin left 1em tx a tx img margin lef
13. droplist to the right of EQUALS Click Save and then Apply by the filter s name if you want to use the new filter immediately Click the term you want to see Creating a permalink to refer to a term record S To create a link to a specific term record 1 oe ONS Click the desired term in the term list Click the green Permalink button D in the upper right part of the result window Copy the link information from the web browser address field Paste and use this link in other documents to refer to the specific term Users who are not authorized to see the term entry e g guest users will get a TermWeb view with no concept in focus empty result window Enter a new term record O 1 Check first to make sure that the term with the same or a similar definition does not already exist in a dictionary See Search for a term above Please note that while editing you can restore and return to the previous page by pressing Alt X in Internet Explorer by clicking Cancel at the bottom of the windowpane or by clicking on the red x icon in the upper right hand corner of the windowpane Click the New icon D Press Alt 0 in Internet Explorer or click Edit concept level fields Enter the information you have for the concept level fields e g enter the term s definition and specify the domain and subdomain For more information about domains see the section Show a particular domain or subdomain In order to show as muc
14. file repository To download files in batch from the file repository to a ZIP file click Export all files in repository to zip file You will then be able to save the ZIP file in a selectable directory in your computer or network If you wish to attach a document to the TermWeb concept to display an image or another binary object e g a PDF file write any text that is to be shown before the object symbol or illustration thumbnail click Add Attachment indicate the text that is to be shown when someone points to the object symbol in the field Display name and browse to the field or copy the link to the file that you want to read into the database to the File to attach field In this case the object is saved in the internal TermWeb database Example of object symbols T amp To remove a file that has been attached according to the instructions above do as follows 1 Edit the term record and right click on the image field in question 2 Choose Edit Attachments 3 Click Delete on the line of the file in question and confirm 4 Save the field in question and the term record press Ctrl S twice If you want to replace a file that was attached according to the instructions above or add an informative text to be shown when you point to the object symbol 1 Edit the term record and right click on the image field in question 2 Choose Edit Attachments 3 Click Edit on the line of the file in question 4 Indicate any dis
15. in numerical fields are automatically truncated when the term record is saved Export a dictionary definition This is how to create a file with a certain dictionary structure fields and sections 1 2 Click Dictionaries Click Export beside the dictionary from which you want to export the definition If you want to export the dictionary definition to MultiTerm XDT format click Export XDT file beside the dictionary from which you want to export the definition Save the resulting XML file in an appropriate location and with an appropriate name Note Only the dictionary structure is exported no term data user data or access rights data is exported Import a dictionary definition This is how to create a new dictionary with the same structure fields and sections as one which you have previously exported 1 2 3 Click Dictionaries Click Browse and choose an exported dictionary definition file from the Import dictionary definition from file box Click Import dictionary and a dictionary with the same languages fields and characteristics as the previously exported dictionary is created If you import the dictionary definition while logged on as the same client that created the original dictionary the new dictionary will have the same name as the exported dictionary definition but with an added number e g 2 Note Term information is not imported but you can import it via Export and Import in Admin View Edit
16. is always created as a dictionary is created Note also that authority to a dictionary and its sections is always initially set as Undefined You need to define the Users and User groups and their authority if you want to limit access to a dictionary Dictionaries Edit delete dictionary export import dictionary definitions You can rename a dictionary as well as the language concept and term level fields by clicking the dictionary name Here you can also define at which place the dictionary should be placed in the list of dictionaries dictionary selector etc Type the desired order number in the Sort index field Note that this has to be done starting at number 1 and preferably for all dictionaries in the database Languages For each language you choose to add to a dictionary from a list of all languages common languages of the world or European Union languages you can select to specify the following e Possible geographical variants regions either predefined like US English UK English etc or user defined e Possible orthographical variants character sets like traditional and simplified Chinese scripts e If the language or language variant is written from left to right or right to left Edit Language Language settings Language English ISO 639 1 code en ISO 639 2 code eng Direction Language is written Left to right X Selected regions Australia AU Remove United States us Same as la
17. leave the editor without saving your changes Note If you want to undo a data import and restore the database to the position prior to the import select Admin gt History It is not possible to undo a complete data import by using the history function for a term record 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 40 62 Note The metadata fields cannot be changed by editing the file to be imported The Created by Creation date and Change date fields are set to the importer s ID and time of the import Importing using Permission Schemes When term data is imported with Permission Schemes enabled the same permissions are enforced as for manual editing This means that besides allowing the Import permission in the scheme some other permissions should also be granted depending on what the users should be able to do during the import operation The table below describes what permissions are needed for different import and synchronization cases Synchronization Permissions needed for type of type change Create Concept for importing new concepts Replace old Create Concept and Delete Concept concept all changes Import type Import as new NA Edit Concept all changes Edit Concept Level Fields for changes to concept level fields Overwrite parts Create Term and Delete Term for all changes to non synchronized terms
18. terms that contain the text string dog e g dog army dog training centre and watchdog will be shown Example 3 Type dog and click Search A list including the term dog and adjacent terms will be shown Click the term you want to see If more than two languages are displayed and you want to see a the information in a particular language for a given term click the term in the desired language The term and all of its detailed information will be shown in the result pane See also information for customizing the display under Set the source language target language and how much you want to view in the result pane above 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 7 62 Advanced search If you are not sure of the spelling or wish to search the term in fields other than the term field then you can use the Advanced search options When doing an advanced search do not use asterisks unless the text you are looking for includes asterisks Fuzzy searches searching for approximate strings If you are unsure of the exact spelling of the term 1 Click on the advanced search button zh 2 Check the box Enable fuzzy search and then click Apply Advanced search options Enable fuzzy search 2 Cl Enable multi field search 3 The button for advanced searches changes color Lv 4 Write the term plattform or a part of the term without asteri
19. the imported concept is merged into the existing concept See more details below e Fill in parts Selected parts from the imported concept is filled in into the existing concept See more details below 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb Selecting parts 39 62 You select the parts of the imported concept that you wish to use for updating the existing concept in the database You can select any field on the concept level and or terms in selected languages Selected parts from the import concept are then used to update the synchronized concept according to selected action The term entries in the synchronized concepts can also be synchronized You can select how TermWeb should attempt to synchronize the term entries in the Term synchronization settings When two term entries are synchronized every field value of the term entries is handled depending on selected action e Overwrite parts The imported field value always overwrites the existing value or deletes it if the imported value was empty e Merge parts The imported field value overwrites the existing value but the existing value is kept if the imported value was empty e Fill in parts The imported field value is only added if there was no existing value for the field Same rules also applies for concept level fields For imported term entries that not are synchronized the actions behaves as follows
20. the term records that fulfill the criteria you have entered are shown In the example only those term records are shown that have at least one term in any language that contains the string frequenc The temporary filter is applied to the current main dictionary until you create a new temporary filter for any dictionary Source English v Filter Temporary filter w i ER Cl Domain search 5 If you want to deactivate the filter select lt No filter gt in the Filter droplist box in the upper left hand column Source English v Filter lt No filter Search S Cl Domain search 6 If you want to edit or save the filter click the filters icon R again 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 10 62 If you want to create and save a filter or edit an existing filter use the R button and click Add new filter or click Edit to the right of the filter name See the example below Example You can filter term records on the basis of the concept level fields that apply to the term record or to the fields that belong to the terms of a certain language under Term level Note Use only search strings in the field not wildcard characters All filters are private i e connected to a specific user name Filters that have been created by the administrator can however be applied by other users if selected to be visible for as an example Al
21. 011 04 14 Termweb Everyone who visits the web site will now be able either to log in a with the specified user name and password or b automatically Note Several users can use the guest account at the same time What guest users can see is set under Access Editor or Permission Schemes and with filter and views per dictionary for the user group Guests Guest users cannot change term data they can only search for terms use pre defined filters and create temporary filters If you want you can easily deactivate the guest account by clicking Guest Account deselecting Enable guest account and clicking Save 43 62 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 44 62 Users Add edit deactivate activate or delete a user Add a user 1 Click Users 2 Type ina user name full name e mail address password twice and primary group membership and indicate if the user is to be an administrator or system administrator Note If you have not defined any group membership this can also be done under Groups User name Term2 Full name Terminolog nr 2 Email Terminolog2 domaennamnet se Password eoccccces Confirm password eoccccces Initial Group x Permissions User is administrator Status Active O Inactive 3 Click Create User and then Admin View if you want to return to the administrative function icons or Search V
22. S e g phase shift Select AND in the droplist below Definition instead of lt No operator gt Choose Term and EXISTS on the next line On the line under Term Criteria choose Term and CONTAINS and write key in the field to the right of CONTAINS Choose AND in the droplist instead of lt No operator gt Choose Language EQUALS and English on the next line Click Save and then Apply by the filter s name if you want to use the new filter immediately 5 Click the term you want to see Note 1 If you want to deactivate the filter select lt No filter gt in the Filter droplist in the left hand column Note 2 If you want to use a previously defined filter then select the filter shown in this Filter droplist 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb Example 3 Find all the term records that have a definition and a term with Usage USA 1 2 3 4 11 62 Click the Filters icon KR Click Add new filter gt gt Name the filter and indicate its visibility Replace the text lt Select field gt in the droplist with Definition Make sure that NOT EQUALS appears in the box to the right Do not fill in anything in the box that appeared to the right of the NOT EQUALS field Then choose AND from the droplist instead of lt No operator gt Choose Term and EXISTS on the next line On the line under Term Criteria choose Usage and EQUALS and select USA from the
23. administrators Edit Views Add change and remove views for a specific dictionary Different views such as differences in the information that is visible can be selected for different user groups Different views can be used for example to hide fields with exclusively administrative information from most users except terminologists and administrators Import Import data with variable formats into TermWeb 3 Export Export a complete dictionary or a filtered part of a dictionary File Repository Work with objects like pictures sound files etc in the internal TermWeb file repository import and export objects in batch Users Add modify deactivate activate or delete a user Groups Add modify and delete groups with any filters and views Group Members Assign the user to one or more groups Guest Account Activate deactivate a guest account for several simultaneous users without personal user names Indicate automatic login or normal login to be associated with a guest user name and password Change Password Change your own password Access Editor Select the level of user group s access no access read access or read and write access as well as export import rights to various dictionaries and sections Permission Schemes An alternative to Access Editor providing a more detailed configuration of access permissions including delete rights and easier management A permission scheme consists of a set of permissions granted for d
24. archive right click on the link text as in the instructions above choose Add External Link and copy to or type a link in the URL field Finish by clicking Save The link should be typed as a normal web link http www my_terminology com graphics figure pdf You can also add a link to a website in the same way http www website com If you place all objects to be linked picture sound video clip files etc in the TermWeb File repository you can then easily create a link to each object by double clicking the object and then clicking Save To open the File repository if not displayed Click File Repository gt gt To search for an object Enter any text string contained in the object s file name and click Search To prepare for this to add files to the file repository select Admin View gt File Repository click Add file browse to and select the desired file and optionally add a description of the file Then click Create file To view or play the file click View file It is also possible to upload files in batch to and download files in batch from the file repository 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 18 62 To upload files in batch to the file repository click Import files from a zip file browse to and select the ZIP file containing the objects and then click Import The ZIP file will be automatically uploaded and the objects unpacked into the
25. as main dictionary This provides a quick way of changing the main dictionary if you for example want to edit the concept The previous selected main dictionary is automatically selected as additional dictionary when this link is used If you change the main dictionary using the Dictionary droplist the previous main dictionary is not selected as additional dictionary 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 23 62 What is a section A dictionary can contain a number of sections with various types of terms and phrases For instance there might be a section with terms that are still being worked on one with abbreviations and acronyms and one with approved terms that are standard in various languages If you click on the All sections text you will see all of the sections and possibly additional dictionaries that are available to you You can choose to show terms from one or more of the sections 1 Click the lt Change button or click the text normally X of Y sections to the right of the Dictionary droplist Usually the text All sections is shown here 2 A list of available sections appears in a box in the result pane Select the section that you want to search Hold Ctrl and select other sections that you want to search 3 Click Select Note that the term list gets a yellow background to signal that only terms from a subset of the available sec
26. assignment by clicking the delete icon to the right of the scheme droplist If no scheme is assigned for a specific section in a dictionary the scheme assigned to All sections for the dictionary will be applied If no scheme is assigned for All sections then the default permission scheme will be applied 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 50 62 azad esk Lock Languages AR Disable certain user groups from adding and editing terms in certain languages 1 Select the dictionary where e g write access to certain languages should be disabled 2 For each relevant user group click the languages that the members of the user group should not be able to add or edit If you change your mind Ctrl click the language 3 Click Apply Changes Please note that the basic access rights to the dictionaries and their sections are defined in Permission Schemes or Access Editor Lock Languages Select language s to be locked for groups Languages for Dictionary Grou Locked Languages All users French SMEs Locked languages German Spanish Chinese French terminologists metas German terminologist 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 51 62 Scheduled Jobs 12 Regular automated exports of term data Here you can automate the export of terminology data Proc
27. at has been specified for the subclass Edit Views Add change and delete views for a specific dictionary For example If you want to hide the fields Created by Creation date Changed by and Change date on the term level for a specific user group do as follows 1 Click Edit Views 2 Click Add view 3 Give the view a descriptive name 4 Specify which dictionary applies 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 35 62 5 Deselect the fields that are to be hidden from view New view data Name No_term_metadata Dictionary My dictionary v Concept level fields Term level fields All None All None Concept ID C Created by Created by C Creation date Creation date Changed by Selected fields are Change date visible Dictionary Language Section Context Subclass Lingsoft Domain Gender Definition Part of speech Explanation Part of speech 2 Number Acceptability ISO date 6 Click Create view 7 Click Admin View and then Groups 8 Click the group s name The Group data dialog appears 9 For each dictionary Ctrl click the view or views to be available to the group in the View droplist and then click Update Group Dictionary TechniTerm and more Filter No filter All concepts visible v Views ERIMIEME mal My simple view TT with Ter The users in the group will then not be able to see the dese
28. ate a relation to Then define which relation the selected term has to the concept you started out working with An example If you start out working with the concept chassis click Add relation find the car concept and define the relation as Partitive and Superordinate as car is superordinate to chassis Printing term data To print a selected subset of term data either to a PDF file or to a printer proceed as follows 1 Display the desired list of terms using search criteria filters etc 2 In the Search view click the Print Icon 3 Now you can select whether to print only the concept currently displayed in the result window or all concepts in the term list Also you can select to print to your standard printer via html or to a PDF file In case you select normal html printout with the Print only the selected concept or Print all concepts in the current list radio button you can choose to save the html file for later use Furthermore you can choose to add a list of contained concept ID numbers at the top of the printout by selecting Create a table of contents Please note that the fields appearing in the printout depend on the view used for your user group 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 21 62 Check the history of a term record To show a list of all the important changes made to a term record 4 Show the term record Click on the term fro
29. currently selected source language To display relations click Settings and check the Show relations check box m 1 Ble Edt view History Bookmarks Tools Help lt X Gy L http idemo35 termweb sejdemo35 app service direct 1 AdminView border searchViewLink Cz soot p illa Firefox termweb Z Section All sections 4 4 gt Client Administrator dient Logged in as Mats Log out popad lete S Target Allanguages Custom view Settings gt te 2009 03 18 09 48 25 Administrator admin Ch te 2009 04 08 14 11 17 D 34 Admin amp Filters meric 47 autruche 2009 03 18 09 48 25 changed by Administrator admin ste 2009 03 18 09 48 26 1 29 of total 29 a gt To view a diagram of the current concept s relations click Show graph 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 r Termweb 20 62 B http demo35 termweb se demo35 app service page CRGraph Concept 45 animal View concept Relations Generic 42 mammal Subordinate Subordinate 34 bird Generic 50 organism 45 animal Superordinate 7 pig la 42 mammal Here click View concept to go back to normal view You define and delete relations under Add Edit gt Edit concept level fields If you click Add relation a list of terms is displayed Find and select the term you want to cre
30. d Access or No access which groups can add and edit terms in the section Read Write access which groups can export import or both export and import data in the section Note that the status for a specific term record can also determine who is able to view and work with a term record Note Authority for the Default group to All dictionaries All sections should normally be set to No access after an administrator group with at least the member Admin is created You can then give different authorities to the groups you create in the system Example of procedures for authority settings This part of the manual is for a newly installed program but there must be sections When setting authority settings at a later point in time points 1 3 can be skipped 1 Create a group for administrator s Click Groups gt New Group and then specify the name and description of the group 2 Specify who will be included in the administrator group Directly after installation it is the pre defined user admin Click Group Members and then the admin group s name Select Admin and move admin to the Users in group box with the blue arrow Click Apply and then Admin View 3 Remove general authority for everyone Click Access Editor and choose Read Write Access for the admin group and No access for the Default group 4 Create the user groups that are needed groups of people that will have special authority to at least one section Click Groups
31. diting concept window Editing workflow details ul To specify what actions should be performed by a workflow you click Edit Details in the workflow list page The Edit Workflow Details view opens Conditions The conditions in a workflow determines when the workflow is executed You can define a logical statement based on values in fields or the user s group Click on Edit Conditions to open the conditions editor Only picklist fields can currently be used in workflow conditions The selected field values should match the values in the entry being displayed or edited for the workflow to run If the workflow task affects a concept e g Edit Concept or View Concept and you have defined term level fields in the workflow conditions all terms in the concept must fulfill the term level conditions If the task affects a term e g Edit Term or View Term in List only the selected term and its concept must fulfill the conditions Functions Workflow functions are actions that the workflow performs when executed They are divided into Prefunctions and Postfunctions where the prefunctions are executed at the beginning of the workflow s task and the postfunctions are executed at the end See Tasks for a full description Function types The following workflow function types are available e Set Field Value Sets the value for a field in the current entry e Render Field Changes how a field in the curre
32. e if you want to change the information about a German term equivalent 1 CPG N Show the term record Click on the term in the list in the left hand column to make the contents of the term record visible in the result pane to the right Click the Edit icon EA Click the German term if German has not already been set as the source language Click Edit term Alt E in Internet Explorer Change or add the desired information in the fields shown If you want to copy a certain field value e g Source or Part of speech to all terms in all languages in the concept select or type a field value and click the amp 4 icon to the right of the field and confirm the operation The field value will the be copied to the field in all terms in the concept replacing any previous content of the field Click the green tick mark at the upper right hand side of the term field box or click Save If you want to change a term equivalent in another language Click the term in that language Click Edit term AIt E in Internet Explorer Change the information and then press Alt S in Internet Explorer or click on the green tick at the upper right hand side of the window or click Save If you want to change the information in the concept level fields press Alt 0 in Internet Explorer or click Edit concept level fields change the information and then press Alt S in Internet Explorer or click Save Press Alt S in Internet Explorer or Sa
33. e fields already defined to be required in the dictionary definition Using validations you can for instance require Definition to have a value if Status is set to Approved Validations are only performed when saving after an editing task For more information about validations see Validations under Editing Workflow Details below Create a workflow To create a new workflow you must be logged in as an administrator in TermWeb Go to the Admin view and click on the Workflows icon 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Ttermweb 55 62 This opens the View Workflows screen Here you see all defined workflows in the system To create a new workflow click Add Workflow This opens the Add New Workflow screen Add New Workflow Workflow Name Description Task Dictionary Status C Active Inactive Save Cancel Here you enter a name for the workflow an optional description select the task see Tasks for more information and the dictionary to which the workflow is connected You can also set whether you want the workflow to be active or not Workflow tasks The following table lists the available workflow tasks and when pre and postfunctions are executed Task Prefunctions run when Postfunctions run when Create Concept User is opening the Edit screen fora The eancepbissnved new concept entry Edit Concept ete opening a concept entiy ior The concept is
34. ed conditions click Edit Conditions and specify under what condition the workflow function should be activated Status s Approved in the example 6 To the right of Defined validations click Edit Validations and on the Definition field line click the Not required value to toggle it to Required and click Save 7 Click Save again 8 Activate the workflow function by clicking the text Inactive to toggle it to Active Now when the status of a concept is changed to Approved the user will get a signal that the definition is missing when trying to save the concept Field required by workflow Pleas nter Definition B Mark unapproved terms in term list with another color red 1 2 3 Click Admin Admin view gt Workflows Click Add Workflow Name the workflow function add a description select View term in list in the Task list and specify for which dictionary the workflow function should apply Then click Save Click Edit Details for the workflow function To the right of Defined conditions click Edit Conditions and specify under what condition the workflow function should be activated and click Save To the right of Defined postfunctions click Add Function select Style Field and click Add Select Term in the Field droplist red color in the Color field and font size style and decoration as desired 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 e t
35. eed as follows Click Admin gt Scheduled Jobs A list of currently defined jobs will be displayed Scheduled Jobs Defined Scheduled Jobs Job Name I French missing weekly Active 14 Jan 14 15 21 Jan 14 15 Run now Add Job Delete Selected Job Result Log G Job Status Started on Execution time Result I French missing weekly OK 14 Jan 14 15 0 secs Successfully exported data using export setting more L J French missing weekly OK 7 Jan 14 35 O secs Successfully exported data using export setting more O I French missing weekly OK 31 Dec 14 35 0 secs Successfully exported data using export setting more O French missing weekly OK 24 Dec 14 35 1 secs Successfully exported data using export setting more I French missing weekly OK 17 Dec 14 35 0 secs Successfully exported data using export setting more O I French missing weekly OK 10 Dec 14 35 0 secs Successfully exported data using export setting more O I French missing weekly OK 3 Dec 14 35 O secs Successfully exported data using export setting more O I French missing weekly OK 26 Novy 14 35 0 secs Successfully exported data using export setting more O I French missing weekly OK 19 Nov 14 35 0 secs Successfully exported data using export setting more I French missing weekly OK 16 Nov 14 21 0 secs Successfully exported data using export setting more _ Select All None Delete Selected Here you can select to order a
36. eky Active Status active Inactive Job settings Export Setting Path to Export File usr share termweb fles french Schedule settings Server time January 17 2011 11 02 56 Seui Run job every on at hour minute Show expression Runs to keep fo Mail settings Send notify mail to User Userson company com Email sender address Jncreply termweb se Email sender name Termweb Update Job Cancel Show expression cron expressions If you want to fine tune the schedule parameters you can the cron expression Then Click Show expression A UNIX crontab like pattern is a string split in five space separated parts Each part is intented as 1 Minutes sub pattern During which minutes of the hour should the task been launched The values range is from 0 to 59 2 Hours sub pattern During which hours of the day should the task been launched The values range is from 0 to 23 3 Days of month sub pattern During which days of the month should the task been launched The values range is from O to 31 4 Months sub pattern During which months of the year should the task been launched The values range is from 1 January to 12 December otherwise this sub pattern allows the aliases jan feb mar apr may jun jul aug sep oct nov and dec 5 Days of week sub pattern During which days of the week should the task been launched The values range is from 0 Sunday to 6 Saturday otherwise
37. end feedback 25 Log out 25 Administration H for administrators only 26 New Dictionary Wizard Add a new dictionary 28 Dictionaries Edit delete dictionary export import dictionary definitions 28 Export a dictionary definition 30 Import a dictionary definition 30 Edit dictionary layout 30 Sections Working with sections 32 History Show changes in a dictionary and undo changes 32 Edit Domains Add edit and delete domains and subdomains 33 Subclasses Create subclasses of term records 34 Edit Views Add change and delete views for a specific dictionary 34 mport To import term data 36 Import settings E Y A Importing using Permission Schemes 40 Export To export term data 41 Groups Add modify or delete groups 42 Add a group 42 Change information about a group 42 Remove a group S a2 Guest Account Activate deactivate and change information about guest users 42 Users Add edit deactivate activate or delete a user 44 Add a user 44 Change information about a user 44 Remove a user 44 Group Members Indicate which user is a member of a particular group and to which groups a particular user belongs 45 Access Editor Set the user group access to dictionaries and sections 45 Example of procedures for authority settings 45 Permission Schemes Setting detailed access permissions for user groups and assigning these permissions to dictionaries and sections 46 2011 Interverbum Technology AB Admin_and_User_Ma
38. ermweb 8 Click Save Edit Workflow Details Task View Term in List 58 62 Dictionary Animals TermWeb info and more Workflow Conditions Usage status is Not recommended ris OR Defined conditions eae paieeted G Edit Conditions Prefunctions There are no functions Defined prefunctions G Add Function Postfunctions Sample text Style Term as Defined postfunctions y with a second row G Add Function alidations Edit Delete There are no validations Defined validations G Edit alidations Save Cancel 9 Click Save 10 Activate the workflow function by clicking the text Inactive to toggle it to Active Note If you also want the occurrence of a deprecated term to be signaled in red in the result window create a similar workflow for the task View term C Signal the addition of a term or terms by email from the system 1 Click Admin Admin view gt Workflows 2 Click Add Workflow 3 Name the workflow function add a description select Create term in the Task list and specify for which dictionary the workflow function should apply Then click Save 4 Click Edit Details for the workflow function 5 To the right of Defined conditions click Edit Conditions and specify under what condition the workflow function should be activated Sections s Suggestions in the example and click Save 6 To the right of Defined postfunctions click Add Function select Send Email and click Add
39. es It is not possible to undo a change made using the Restore function described above Furthermore changes in concept relations and attached objects including thumbnails are not registered in the history and thus cannot be undone 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 15 62 Ill Add a comment to a term record All users but guest users can comment on existing term records for example suggest additions and modifications provide usage examples etc See also the Send feedback function that can be used to send system or dictionary related email comments to the respective administrator Do as follows f Add H 1 With the desired term record in the result window click the ommen icon 2 Enter type or paste in your comment and click Save 3 If you change your mind and do not want to save the comment click the Cancel icon 4 If you want to remove your comment click the dustbin icon above your comment Comments nice translation admin s Apr 16 19 w Merci beaucoup Yvette 6 Apr 11 09 4dd Comment 5 Please note that you may only remove your own comments unless you are an administrator who may remove the comments of all users Comments iE nice translation admin 5_Apr 16 19 w Merci beaucoup Yvette 6 4pr 11 09 Add Camment 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04
40. ess and export import rights provided by Access Editor click Permission Schemes and Enable Permission Schemes Note This will deactivate the settings made in Access Editor and activate any Permission Schemes settings A permission scheme consists of a set of permissions granted for the different user groups The scheme is first edited and saved and then assigned to selected dictionaries and or sections After having created the user groups and possibly the users of these user groups first edit the default permission scheme for all default access rights normally disabling any automatic access for the All users group Then add a permission scheme for any dictionary or section needing specific permissions The following illustration shows an example of a special permission scheme to be applied to a Suggestions section Proceed as follows 1 Click Add Permission Scheme and specify the name and description of the scheme 2 For all access permissions on the concept and term level as well as regarding export and import under each permission add the groups to get the permission Note If you do not specify any group for a certain permission only administrators will have that permission 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb Edit Permission Scheme Edit Permission Scheme E Name Description Yiew Concept Create Concept Edit Concept Delete Concept Edit C
41. ew or filter that is to be applicable for the group Filter and view can be set individually for each dictionary Views are defined under Edit Views and filters under Search View gt Filters 4 Click Create Group Change information about a group 1 Click Groups 2 Click the user group s name 3 Change the name description and any filter and view or views per dictionary that are applicable to the group An example Dl Dictionary Techniferm and more Filter No filter All concepts visible Views ERIMIEE aml My simple view TT with Tern Here no initial filter but the view Minimal view TT is selected for the current group and the TechniTerm and more dictionary To deselect a filter select No filter All concepts visible To deselect one or more views Ctrl click the currently selected view or views 4 Click Update Group Remove a group 1 Click Groups 2 Tick the box to the left of the user group name 3 Click Delete Selected Guest Account Activate deactivate and change information about guest users 1 Click Guest Account 2 Activate a guest account by ticking the box Enable guest account 3 a If the guest user is to log in the usual way Fill in the user name and password and select Normal b If the guest user is to log in automatically when they visit the web site Select Automatic 4 Click Save 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2
42. gt New Group and specify for one group at a time name description and which views and filters will apply to the TermWeb dictionaries Click Create Group and Admin View when you are finished 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 5 Create the users that will be in the system Click Users gt New User and specify user name full name and password You can also choose which Initial group the user will be a member Note A user can belong to several groups Finish by clicking Create User for each user Click Admin View when you are finished 6 Place the users in groups under Group Members as needed 7 Specify authority for each group under Access Editor When All Dictionaries and All Sections are chosen Specify No access for all groups except the administrator s group Then specify authority per dictionary and section Note If you import a new section of a dictionary the authority for the dictionary applies automatically to the section If you want to change the authority of a new section for example hide it for some groups choose the dictionary and the section and then specify No access or Read access for the groups in question 46 62 Permission Schemes Setting detailed access permissions for user groups and assigning these permissions to dictionaries and sections If you need to decide for all or parts of the database more than the no access read access write acc
43. h of the domain selection frame as possible you can switch to full screen view F11 in Internet Explorer Specify the term record subdomain s by clicking Select domains and then the plus sign beside the desired domain and subdomain Here you can also choose the section in which the term record will be placed Then press Alt S in Internet Explorer or click on Save Press Alt A in Internet Explorer or click on Add term choose the language and fill in the term along with the information for the chosen language Then press Alt S in Internet Vv Explorer or click on the green tick icon at the bottom of the page in the upper right hand corner or click on Save 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 12 62 Duplicity check When you click Save in case there is already a homonym homograph term i e a term with the same spelling in the same language in the present dictionary you will get a question like the following Dictionary Animals TermWeb info and more Section Suggestions Status Preliminary Swedish raka Process status Unprocessed Part of speech Noun Gender Other gender Please confirm The term r ka already exists in concept s 283 Do you want to save it in this concept This gives you the possibility to skip creating a new concept with the term in case the existing term is representing an identical or very similar concept or
44. he multi field search option is activated Use filters to search and export If you want to search for term records or term equivalents that fulfill specific criteria e g all term records that do not have a definition all term records that do not have a term equivalent in a certain language or term equivalents with a certain status you can use the filter function Note A filter limits the search to the selected dictionary A filter can be defined to be private only accessible for the creator by setting its visibility to Owner or accessible for a certain group selected in the Visibility droplist or to all users if Default group is selected in the Visibility droplist However only the owner of the filter or an administrator can edit or delete a filter If an administrator is unable to delete a filter it is because it is in use in an export setting or as a standard filter for a group You can use several combinations of conditions in the filter You can create a set of filters for a certain dictionary and then select them from the Filter droplist or by clicking the Filters icon and then gt Apply filter Note that the term list gets a yellow background to signal that a filter is applied Filters can also be applied to term export by clicking on the Admin icon and then on the Export icon The filter is then chosen under Export settings in the Select concepts by filter field The conditions for the field contents can be set as follows a
45. iew if you want to return to the search position Change information about a user 1 Click Users 2 Click the user s name 3 Make changes in the user data Select Inactive if you want to temporarily deactivate the user 4 Click Update User Remove a user 1 Click Users 2 Tick the box to the left of the user s name 3 Click Delete Selected 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 45 62 Group Members Indicate which user is a member of a particular group and to which groups a particular user belongs Place users in one or more groups Group Members Defined groups Group Y Users Users admins 1 admin Eric Ericsson Columns can be sorted ascending or descending on the basis of the group name number of users or user names by clicking on the relevant column heading You can either click a group name to find out which users are members of the group or click on a user name to find out and change the groups to which a user belongs You move users and groups by selecting the name using the blue arrows to move them and then confirming by clicking Apply When you have completed the task click Admin View or Search View Access Editor Set the user group access to dictionaries and sections You can specify the following for every combination of dictionary section and user group which groups can read or not the terms in the section Rea
46. ifferent user groups The scheme is assigned to selected dictionaries and or sections Lock Languages Select for each applicable dictionary which languages should not be editable for members of certain user groups Scheduled Jobs Automate regular exports of terminology data that fulfill certain criteria Statistics View usage statistics for the installation listed per client user etc Workflows Define and automate tasks control access permissions on the field level and add condition dependent styling to your term data Administrator Tools Reindex dictionaries to speed up access Customize message for error page Clients can only be used by the system administrator Add modify or delete clients Specify a maximum number of user accounts and or a maximum number of individuals who can be logged in at the same time for each client 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb Note Asan administrator you can always return to the window with the administrator function icons by clicking Admin View in the upper left hand side of the window You can always return to search view by clicking Search View in the bar to the left of Admin View 27 62 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 28 62 New Dictionary Wizard Add a new dictionary Note that a section with the same name as the dictionary
47. ions Animals Term eb info and more Termeb and TermCentral Information Animals TermW eb info and more Customer published terms Animals Term eb info and more Packaging Dictionary Demo Animals TermWeb info and more Suggestions Animals Term eb info and more Animals Cleaning vocabulary all sections Cleaning vocabulary Cleaning terms EU Terms Dictionary all sections EU Terms Dictionary New EU Terms Dictionary Medical Device Terms EU Terms Dictionary EU Terms Hello all sections Hello Merry Christmas Hello Hello Hello Useful phrases LokoTerm_EN_S all sections LokoTem_EN_S LokoTerm s 5 Select the dictionary or section for which the permission scheme shall be applied in the left droplist 6 Select the desired permission scheme in the right droplist If the permission scheme is to be assigned to more than one dictionary or section click Add and repeat steps 5 6 for that dictionary or section 7 Click Save Default permission scheme There is always a default permission scheme available The default scheme can be edited but not removed In the initial setup the default permission scheme is defined to allow all permissions to All Users group It is assigned to All dictionaries which gives every user full permissions to all terminology data Edit the default permission scheme to limit the base permissions if necessary Create and edit permission schemes To add a new perm
48. ission scheme click Add Permission Scheme on the Permission Schemes list page To edit an existing scheme click Edit for the desired scheme You can also copy an entire scheme by clicking Copy All these actions will open the Permission Scheme Details page Every scheme requires a unique name for identification You can also optionally enter a description of the scheme You then define which groups should be granted permissions For each listed permission you can add one or more group that should be granted the permission Click Add Group to get a droplist of the available user groups and select the desired group To remove a group from a permission click on the delete icon to the right of the group 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 49 62 Any user will be granted a specific permission if she is a member of any group with that permission granted Permission dependencies Some permissions have dependencies on other permissions For example a user cannot edit a concept which she cannot view even if the Edit Concept permission is granted The available permissions with dependencies are described in the table below Permission Description Depends on View Concept User can view concepts View Concept Create Term for at least one section in the current Create Concept User can create new concepts dictionary View Concept
49. it is appears at the top of the result pane 4 Click Delete term ty to confirm that you want to delete the term If you change your mind press Alt X in Internet Explorer or click Cancel in the button field at the bottom of the window You can also later use the Restore function in Show history 5 Press Alt S in Internet Explorer or click Save in the button field at the bottom of the window when you have finished updating the term record The term list is updated 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 25 62 Import and export term data If allowed by the administrator even if you are not an administrator you may have the right to import and or export data to and from certain sections of a dictionary Please refer to sections Import To import term data and Export To export term data below Send feedback This is how you send a message to the system administrator or the dictionary administrator To save a comment with a specific term or term record please use the Add comment function 1 Click on the mail symbol 4 2 Select the name of the addressee from the droplist in the To field 3 Your name and email address should already be filled in f registered by tha administrator Otherwise fill in these together with the subject and your message You can also attach a file with additional information Attach Send feedback To System adminis
50. ization log off click Log out in the top right hand side of the window enter the new User name and Password issued by the administrator and click Log in Overview Primary dictionary selector File Edit View History Bookmarks Tools Help Des SS Section and additional TE dictionary selector TermWeb Professional Source r language termweb Target language Dictionary Temweb z All sections No additional dictionay s lt Change 7 BA client Administrator cient gt Logged in as admin Log out Source Engish Search Filter one SQ O Zj 3 Pag Toolbar aa C _Seach Target Alllanguages z Custom view Settings 7 8 1e I Domain search date 2010 08 1915 02 17 Concept iN 1558 Created by Administrator admin Creation date 2010 08 19 15 01 28 lorizon focussing horizontal horizontal coil horizontal control relay horizontal damper Domain horizontal magnet Cross reference ER the propagation paths are approximately tangential to the Earth at the transmission and reception points and which is h Dictionary TermWeb Section TechniTerm version 6 Definition Ionospheric focussing occurgge due only to the curvature of the ionosphere ahd of the surface of the Earth 0 hose gmp hose coupy hose coupM y nipple host computer host node hot dip galvanize hot dip galvanizing hot dip
51. job to be run immediately Run now as an example to make a test export refresh the list click the circular arrow on green background e and view the results of a certain export click more and the file link that is displayed You can also delete selected exported files with their corresponding log entries and from the job result log To add a job 1 Click Add job 2 Give the job a descriptive name select an export setting if necessary define an export setting under Admin View gt Export gt New and enter the path to the server location where the export file s are to be stored Please note that involved software modules need access rights to this catalog Also enter the interval in the Schedule section If you want to keep all runs in the job result log enter O in the Runs to keep field 5 If desired enter the email address where export notifications are to be sent and the sender email and name to be displayed in the notification email 6 Click Active to activate the job immediately 7 Click Create job PO For an existing job click the job name and in a similar way as described above you can deactivate or activate the job change parameters and then click Update Job to save your changes 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 52 62 Scheduled Jobs Last execution 17 Jan 11 01 Next execution 21 Jan 14 15 Job Name French missing we
52. l users or Guests Note All the examples below are taken from the TechniTerm glossary Example To find all the term records with definitions containing the text string phase shift 1 Click the Filters icon R 2 Click Add new filter gt gt 3 Name the filter Note A filter name may not be more than 25 characters 4 Indicate whether the filter should be available to yourself only or to all users within a specific user group in the Visibility field Please note Administrators can see and use all filters 5 Replace the text lt Select field gt with the name of the field for example Definition Select CONTAINS in the box beside it and fill in the search string e g phase shift Click Save and then Apply by the filter s name if you want to use the new filter immediately If the filter is already selected applied when editing in the future simply click Close All the term records with definitions containing phase shift will be shown 6 Click the term you want to see Example 2 To find all the term records with phase shift in their definition and keyin any of the English terms 1 Click the Filters icon R 2 Click Add new filter gt gt 3 Name the filter and indicate its visibility 4 Select a field from the Filter criteria droplist lt Select field gt such as Definition make sure that CONTAINS is selected in the box to the right of Definition and fill in a search string in the box that appears to the right of CONTAIN
53. lected fields in the view or edit mode assuming that the group has Write access to a part of the relevant dictionary When a member of the group logs in he or she will be able to choose between the available views if more than one view was selected above Target al languages x Custom view iew Minimal view TT x Settings 7 M Dictionary TechniTerm and more Section TechniTerm version 6 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 36 62 Import To import term data QU AOU ere lS 8 9 Click Import If you want to import terminology data using an existing settings file select the setting file dictionary name under Available settings and click Import To change an existing settings file select it and then click Edit To create new settings file click New name the settings choose a dictionary from the Import in Dictionary droplist and specify the new settings for import synchronization i e how the import file will be synchronized with existing information in the section what will be imported etc Click Save select the settings file and click Import Click Browse scroll down and choose the file you want imported Click Next gt Click Next gt if the validation report is OK Unless already decided select to what dictionary section the terminology data should be imported by mapping the dictionary section s to the section name s i
54. ls 2 Select the dictionary you wish to reindex from the Dictionary field 3 Click Start Reindexing 4 Click OK when a message that the reindexing has been completed appears in the window Usage Statistics To display usage statistics over user visits time spent and user origin per day month or year for your TermWeb installation proceed as follows 1 Click Statistics 2 For usage details regarding a certain day click Details on the corresponding line termweb Search View Admin View Statistics Online users lient Login Last usage IP address admin admin 16 09 01 16 30 25 192 168 2 99 Total time 10 01 02 isits Users Total time Summary for August 2009 Avg visits day Avg time day 25 5 10 01 02 1 9 0 47 00 Time Daily Summary for August 2009 Date Visits Users 12 13 17 3 3 2 18 58 1 45 04 Log out Time IP address Details eDetails User Client Login admin admin 13 59 30 read admin 14 31 13 admin admin 14 34 50 read admin 14 56 38 admin admin 14 57 36 admin admin 15 37 16 Jin admin 16 06 28 14 31 03 14 34 38 14 56 23 14 57 25 15 36 49 15 44 27 16 08 50 0 31 33 0 03 25 0 21 33 0 00 47 0 39 13 0 07 11 0 02 22 192 168 2 99 192 168 2 99 192 168 2 99 192 168 2 99 192 168 2 99 192 168 2 99 192 168 2 99 To show statistics for another month click
55. m records and export and import data in the section are described under Access Editor History Show changes in a dictionary and undo changes If you wish to undo an import you can do for example as follows 1 Choose the desired dictionary 2 Click on the arrow in the Restore column alongside the position to which you want to restore the database Search iew Admin iew Dictionary history Changes in Demo glossary since 24 Jul 2006 Dictionary Demo glossary v Date Action User Restore 26 Feb 15 11 admin o 21 Feb 09 03 Concept 3319 was changed adnin amp 14 Feb 14 21 Concept 3327 was changed 14 Feb 10 22 Concept 24842 was changed 14 Feb 09 28 Concept 24857 was changed 9 Nov 13 53 Concept 873 was changed 14 Sep 15 08 Concept 9864 was changed 14 Sep 15 07 Concept 5876 was changed 12 Sep 20 26 Concept 10122 was changed 12 Sep 20 11 The concept 13447 was deleted 12 Sep 19 02 Imported 1 379 concepts admin a 3 Confirm that you want to restore the database to the selected position e g 21 February 9 05 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 33 62 Note The dictionary history only runs back to the latest change of the dictionary structure Edit Domains Add edit and delete domains and subdomains How to specify domains and subdomains While working you can show or hide subdomains by clicking on their na
56. m the list so the content of the term record is visible in the result pane 5 Click Settings and select the Show history box An overview of changes made to the term record will appear Click the link text under Action e g The concept was changed if you want to see more information about the change 6 Deselect Show history when you want to hide the information See also Undo changes in a term record 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 22 62 What is a dictionary A dictionary is a major part of the database of a given structure e g a limited number of languages and fields The fields may be valid for the entire term record concept level fields e g a definition They may also be valid only or for a term in a particular language term fields e g grammar or source of a translation of a term in a particular language a term equivalent The administrator defines dictionaries You specify which dictionary will be shown by clicking the scroll arrow beside the Dictionary droplist and choosing the dictionary from the list The list of terms in the chosen source language is then updated More than one dictionary There is possibly more than one dictionary available to you In this case you can either change which dictionary to view search and work with as described above OR select one ore more additional dictionaries to view and search in the same time as the
57. main dictionary Note You should only add change and delete concepts in the currently selected main dictionary Selecting additional dictionaries If there are more than one dictionary available you can select one or more dictionaries besides the main dictionary selected in the Dictionary droplist to search in These are referred to as additional dictionaries and are also selected in the same window as sections 1 Click the All sections link or the lt Change button to the right of the Dictionary droplist 2 Press and hold Ctrl and click the additional dictionaries you wish to select for searching 3 Click the Select button The number of additional dictionaries is displayed in the link text and the term list is updated to include terms from selected additional dictionaries Terms from additional dictionaries are displayed with pink background in the term list Searching in additional dictionaries has some limitations compared to main dictionary searching e Terms from all available sections are displayed from additional dictionaries e Domain filter and multi field searches only return terms from the main dictionary e Fuzzy search returns matches from main and additional dictionaries e Editing of concepts is only possible in the main dictionary When a concept from an additional dictionary is displayed in the result window a message is shown at the top of the window with a link for setting the concept s dictionary
58. me Add a domain 1 Select the desired dictionary from the Dictionary droplist 2 Right click All domains and choose Add domain 3 Write over the text Wew domain shown in the box at the bottom of the domain list with the name of your new domain Tips in Internet Explorer Press shift Ctrl and type in the name Confirm by pressing Enter 4 Repeat steps 2 and 3 for all main domains If you want to have subdomains 5 Right click on a domain and choose Add domain Defined domains Dictionary My dictionary x Right click on a domain to add edit or delete All domains BUSINESS amp ADMINIST FOOD amp AGRI 6 Write over the text Mew domain in the box that appears with the name of the subdomain and confirm by pressing Enter 7 Repeat steps 5 and 6 for all subdomains of a main domain 8 Repeat steps 5 and 6 also for other main domains that are to have subdomains To rename a domain 1 Right click on the domain name and choose Edit domain 2 Write over the domain name that is shown in the box with the new domain name 3 Confirm by pressing Enter To remove a domain 1 Right click on a domain and choose Delete domain 2 Confirm with OK or undo by pressing Cancel Note When you remove a domain the term records that belonged to that domain will then belong to the nearest preceding domain above 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Ter
59. mweb 34 62 Subclasses Create subclasses of term records Terms in a certain subclass can be found in several different sections of a dictionary A subclass for a term record is created among the general fields in the same way as for a section Edit concept level fields Subclasses of term records can be used for two different purposes 1 To show term records in the subclass in the same way with the same view for all users except the administrator 2 To limit a specific user group to viewing term records of a certain subclass only A How to create the same view of a subclass for all users except the administrator You can otherwise create a user group specific view under Groups 1 Create a new view e g without administrative information See Edit Views Defined subclasses Subclass Y Dictionary View C Approved terms My dictionary C Not approved My dictionary C Preliminary My dictionary Delete Selected 2 Create a subclass Click New subclass type in the name of the new subclass select the dictionary for which the subclass is to be valid and choose the view created in step 1 B How to create a subclass that is user group specific 1 Create a filter with the condition that term records belong to a specific subclass Subclass EQUALS 2 Apply this filter to the user group This user group will then only see the term records that belong to this subclass and with the view th
60. n select Set Field Value and click Add Select Status in the Field droplist and Approved in the Set value to field and click Save Edit Workflow Details Task Edit Concept Dictionary Animals TermWeb info and more Workflow Conditions Defined conditians Process status is Finalized G Edit Conditions Prefunctions There are no functions Defined prefunctions G Add Function Postfunctions Set value of Status to Approved Edit Delete G Add Function alidations Defined postfunctions There are no validations Defined validations G Edit alidations Save Cancel Click Save again 10 Activate the workflow function by clicking the text Inactive in the Status column to toggle it to Active 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb Change Password Change your password 61 62 Change your password If you as an administrator want to change passwords for other users click Admin view and choose Users 1 Click Change Password 2 Enter the old password once and the new password twice 3 Click Save 4 Click Search View if you want to return to searching for terms or Log out Administrator Tools Reindex a dictionary Reindexing dictionary Dictionary Interverbum Terms v Start Reindexing Sometimes it can be helpful to reindex a dictionary in order to increase the speed of a search To reindex 1 Click Administrator Too
61. n the import file and then click Next If there are fields on the term record concept level in the import file that were not already connected mapped with the fields in the dictionary select the fields that should be mapped and then click Map for one field name pair at a time in the Map concept fields text box When you are finished click Next gt Repeat step 7 if necessary on the term level Map term fields and then click Next gt Repeat step 7 is necessary for languages Map languages and then click Next gt 10 If you are satisfied with the mapping click Next gt in the Import settings complete text box 11 Click Finish in the Import complete box Note The next time you want to import a similar file the settings for mapping the import file and dictionary will be saved Note When importing data from a file in the TermWeb 2 XML format If you want the same Concept ID in TermWeb 2 to apply in TermWeb 3 Tick Synchronize on concept ID If you want to create a new Concept ID for term records Tick Add import concept as new recommended For any supplementary import of previously exported and supplemented TermWeb 2 data tick Synchronize on index term Note Any domain information in the import file will be transferred to the database only if the domain or subdomains already exist in the database Example You have received an Excel file with new terms in French and Dutch and want to import data to the exis
62. n the same folder as the TBX file Note Concept relations and attached objects are not included in the export file Externally linked objects are included but not apart from web addresses reimportable For export of an entire dictionary internal links cross references between concepts are included and recreatable during import to another installation but e g file repository data and embedded objects have to be packed and copied separately to the new installation 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 42 62 Groups Add modify or delete groups If necessary you can add a new user group You can also use a standard filter for a certain dictionary and a view for a certain dictionary for the group but they should be specified first see the sections Use filters to search and export and Edit Views Add change and delete views for a specific dictionary You can also change the name description filter and view for the group or remove the group Group members are specified under Group Members Which members are to receive access to which sections of dictionaries is set under Access Editor or by using Permission Schemes defining a set of rights for the user groups and then assigning this permission scheme to the desired dictionary or section Add a group 1 Click Groups 2 Click the New icon 3 Indicate the name of the user group description and any vi
63. n you point to the heading n selected domains change at the top of the result pane 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 24 62 Move a term record To move a term record 1 Show the term record Click on the term from the list so the content of the term record is visible in the result pane 2 Click the Edit icon E 3 Press Alt 0 in Internet Explorer or click on Edit concept level fields 4 Choose a different section from Section box and press Alt S in Internet Explorer or click Save at the bottom of the window when you are finished 5 Save the term record by clicking Save Remove a term record ty To remove an entire term record e g a duplicate entry You can also remove a term record by moving it to a section for removed records by following the instructions under Move a term record 1 Show the term record Click the term on the list so the content of the term record is visible in the result pane 2 Click the Delete icon D 3 Confirm that you wish to remove a term record by clicking Delete in the text box shown The term list is updated Remove a term You can remove a term equivalent from a term record as follows 1 Show the term record Click on the term in the list to the left so that the content of the term record is visible in the result pane 2 Click the Edit icon E 3 Click once on the term you want to remove so that
64. nchronization methods The following methods are available for concept synchronization e Add concept as new No synchronization is performed the imported concept is always added as a new concept and given a new concept ID e Synchronize on concept ID The imported concept is matched against any existing concept with same ID in the database If no such concept exists the imported concept is added as a new concept and its concept ID is kept as is e Synchronize on index term The imported concept is matched against any existing concept with at least one term with same name in any of the selected languages If no such concept exists the imported concept is added as a new concept and given a new concept ID You need to select at least one language for synchronization with this option Selected languages for index term synchronization does not affect which terms are imported only which terms should be checked for concept synchronization Synchronization Action The Synchronization Action defines what should be done with synchronized concepts You can select one of the following actions e Do not import No changes are done to the existing concept and no new concept is added e Replace old concept The existing concept is deleted and the imported concept is saved e Overwrite parts Selected parts from the imported concept is used to overwrite parts of the existing concept See more details below e Merge parts Selected parts from
65. nguage v Remove United Kingdom GB Same as language Remove Add region Geographical variants Add Select ical Add custom region Name Code Add Orthographical variants I Use orthographical variants Save Cancel 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 29 62 The language Not applicable can for example be used for manual numeric concept or item numbering or for lists of terms or acronyms common to more than one language If a dictionary only containing Not applicable language terms is selected as main dictionary with another secondary dictionary searches will present results from a the main dictionary and b terms from the first language in the additional dictionary If a normal dictionary is selected as main dictionary with a secondary dictionary only containing Not applicable language terms searches will present results from a current source language terms of athe main dictionary and b terms from within the set of Not applicable language terms Field types You can create single line and multi line text fields incremental fields the value of which is automatically recalculated for each new term record as well as picklist fields allowing the selection of one of several fixed values and multivalued fields allowing the selection of one or more of several fixed values A multivalued field Product s with several value
66. nt entry is rendered e g hidden or read only 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 57 62 Style Field Changes the appearance of a field in the current entry e g color or size Send Email Sends a customizable email to a single user or group of users Emails can be sent directly or collected in a digest sent on a regular interval Set Permission Scheme Temporarily changes the permission scheme for the user for the duration of the task Validations Validations allow you to specify fields that should be required during an editing operation besides the fields already defined as required in the dictionary definition The workflow validations are checked when the entry is saved and if a required value is missing the user will be informed and not able to save until a value is entered in the required field Usage examples of TermWeb 3 8 workflow functions A Force term creators to fill in another field if a certain value is chosen for a certain field In this example to check that the definition is filled in when the concept status is changed to Approved 1 Click Admin Admin view gt Workflows 2 Click Add Workflow 3 Name the workflow function add a description select Edit concept in the Task list and specify for which dictionary the workflow function should apply Then click Save 4 Click Edit Details for the workflow function 5 To the right of Defin
67. nts to either a specific term record or to a term in a specific language Right click on the field that you want to add a cross reference to and choose Add Internal Link For example type See a so shaft highlight the word shaft right click and choose Add Internal Link A search box is then opened and you can search for desired terms or term records in any language Note This applies to the sections in the dictionary that you have chosen to display Search for the entry with the English term shaftand click on the desired term Then choose if you want to create a link to the term record concept with the word shaft or the actual word term itself Link is referring to is linked to Concept or Term and click Save In the case of the former link to Concept the term record is shown with the terms in the database s order of languages In the case of the latter link to Term the chosen term is shown first Note When making changes the link is shown in double angle brackets e g link word If you later want to change the link select the link word including the angle brackets right click and choose Edit link Note Links should normally not be created for terms that are not approved Term records or terms should be marked with a status Approved or Correct if the dictionary offers a status option If you want to add a link to an explanatory PDF image or a GIF or JPG image of a term record then save the picture in a picture
68. nual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 4 62 Default permission scheme 48 Create and edit permission schemes 48 Permission dependencies 49 Assign permission schemes 49 yseetdl esky Lock Languages hea Disable certain user groups from adding and editing terms in certain languages 50 12 Scheduled Jobs Regular automated exports of term data 51 Workflows 54 Workflows introduction 54 Workflow tasks 55 Editing workflow details 56 Usage examples of TermWeb 3 8 workflow functions 57 Change Password Change your password 61 Administrator Tools Reindex a dictionary 61 Usage Statistics 61 Terms used in this document 62 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb General information The following description covers all the functions available in Term Web Professional V3 The functions and also the dictionaries and dictionary sections to which you have access are associated with your user group and authorization Also certain functions described in this document may or may not be enabled by the administrator of your installation 5 62 Log in Enter your company name Client if it has not been automatically entered your User name and Password issued by the administrator and then click Log in In applicable cases please select user interface language If you are already logged in but want to log in using a different author
69. oncept Level Fields Create Term Edit Term Delete Term Import Concepts Export Concepts 3 Click Save 2011 Interverbum Technology AB Term suggestions only This permission scheme differs from the default one and can be applied to the Term Suggestions section Permissions Entry Permissions Tresatos jR French emnongets al FenchSWEs EX Producton nenbers sf 3 Add Group Transiators A G Add Group x A French terminlogists X FrenchSMEs A Production members z X G Add Group Production members _ xX G Add Group Production members Jx G Add Group Trersetos X French teminologists 8 French SMEs Production members J 8 G Add Group Trersetos A French terminologists 8 French SMEs A Production members J 8 Add Group Production members G Add Group Import Export Permissions Production members x Add Group Production members X G Add Group Save Cancel Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 47 62 Termweb 4 Click Edit Scheme Assignments 48 62 Assign Permission Schemes Assign Permission Schemes Default Scheme If no permission scheme is assigned use Default Permission Scheme Assigned Schemes Animals Termweb info and Term suggestions only IX Japanese English Dictionary all sections Japanese English Dictionary Japanese English Dictionary Animals Term eb info and more all sect
70. ould be added to the workflow This way the addition of new terms by terminologists in other published sections will not be signaled to the selected user or user group Resulting email including permalinks when terms created in Suggestions section Administrator created a term entry skalbagge swe Entry URL http demo38 termweb se 80 demo38 view 231q9 23lga Administrator created a term entry beetle eng Entry URL http demo38 termweb se 80 demo38 view 231q9 231qb Administrator created a term entry beatle eng Entry URL http demo38 termweb se 80 demo38 view 231q9 231gh 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb New term added 60 62 This message is automatically generated by TermWeb D Automatically set concept status to Approved if all terms have Process status Finalized Simply create a workflow like this 1 2 3 9 Click Admin Admin view gt Workflows Click Add Workflow Name the workflow function add a description select Edit concept in the Task list and specify for which dictionary the workflow function should apply Then click Save Click Edit Details for the workflow function To the right of Defined conditions click Edit Conditions and specify under what condition the workflow function should be activated is Conditions Save Cancel Click Save To the right of Defined postfunctions click Add Functio
71. play text for the file the object in the Display name field and or new object in the field Replace with file Click Save 6 Save the field in question and the term record press Ctrl S twice oO Show a picture that is associated with a term record Some term records include links to web sites explanatory images or other multimedia objects In these cases a link with a different color or possibly text with a small image symbol is visible in the relevant field When you click on one of the latter the picture will be shown in a new window Close the window with the picture by clicking the x in the upper right hand corner or on the Close tab symbol or corresponding for tabbed browsing Alternatively to symbols thumbnails can be displayed for attached jpg and gif illustrations To show illustration thumbnails Click Settings and check the Show thumbnails box To Aide illustration thumbnails and show object symbols only Click Settings and deselect the Show thumbnails check box 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 19 62 Creating and displaying relations TermWeb allows you to define edit and view relationships like subset part of etc for the concepts in your dictionary Concept relations are also displayed graphically in a navigable map to let you find and view the related concepts in an easy way The terms in the relation graphs are displayed in the
72. re displayed both private and public Click on an import setting to select it and then click the Import button to start the import wizard Create or edit a setting To add a new setting click the New button in the import settings selection view To edit a setting click the Edit button for the setting you want to edit You will see the settings editor where you define your import setting 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 38 62 Start by entering a name for the settings The name must be unique among all your defined import settings Select the dictionary in which the file should be imported You can only select from the dictionaries where you have import permissions Select the visibility for the settings Private means that only you and administrator users will be able to use the setting Selecting Pub ic lets all users with import permission in the dictionary use the settings Synchronization With the synchronization features you can combine existing term data with imported data e g adding translations for existing terms You specify how concepts should be recognized for synchronization and what action should be performed in that case The preferred way of synchronizing concepts is to use the Concept ID but TermWeb also lets you synchronize on index term Since TermWeb 3 5 you also have the possibility to synchronize on Term ID on the term level Concept sy
73. s selected could for example be displayed as follows Product A Product C Product D Product V Please note that values in multivalued field cannot contain the separator character comma Character encoding mandatory fields and min max no of characters allowed You can also indicate how character encoding of data whether or not fields are mandatory and the kind of data permitted in the field see below as well as the min max number of characters allowed If Unicode is selected for a field then it is possible to write or copy in characters other than the Latin as well special characters such as a dash Note that the term field in all languages is specified as Unicode Mandatory fields are indicated by an asterisk If you try to save a term record without filling in a mandatory field an error message will appear and or the field will be indicated with a colored background Data type Allowed value In addition you can indicate what kind of data is allowed in the field i e any text integer number without a decimal or comma to indicate thousands max 9 characters or data that corresponds with a regular expression An example of the latter is the simplest form of syntax control of the date i e 20YY MM DD 20 d 2 O 1 9 1 0 2 O 1 9 1 2 0 9 3 0 1 If you want to add your own definition of a field on the concept level with a limited number of possible values do as follows Click the dictionary s name
74. saved User is selecting a concept entry for IAfter the concept is deleted from the deletion database User clicks Add term when editing a concept entry or pad Term User clicks Edit term on a term entry that not has been saved to database A new concept entry is saved for each term entry Create Term or A concept entry is saved after editing for each new term entry User clicks Edit term on a term User clicks Save in the term entry Edit Term i entry already stored in database fields panel 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Delete Concept User clicks Save in the term entry fields panel Directly after prefunctions r termweb 56 62 when editing a concept entry A concept entry is saved after editing f Update Term for each modified term entry Directly after prefunctions A concept entry is saved after editing for each deleted term entry Delete Term or Directly after prefunctions A concept entry is deleted for each term entry View Term in List A term is displayed in the term list Directly after prefunctions View Concept A concept entry ip displayed in the Directly after prefunctions result window View Term Ateri ntry s displayed collapsed Directly after prefunctions or expanded in the result window Select Term when A term entry is selected in the Edit SA Directly after prefunctions E
75. sks in the search field with Italian as the source language The terms that approximately match the search string will be shown e g piattaforma Search in multiple fields If you want to search for a particular string that might be found not only in a term but even ina definition or comment 1 Click on the advanced search button i 2 Check the box Enable multi field search Check then the Selected fields box and choose the fields that you want to search Click Apply 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb bese fi lasroe sra cy 5 5 peer gt nest casarn Please note Wildcards are not supported when using advanced search I Enable fuzzy search M Enable multi field search Search in C All fields Selected fields Concept level fields Term level fields 2 l Concept ID Term ID l Product subset M Term lV Definition l Environment subset l Source l Process status l Status Part of speech I Image l Gender Definition note l erb form l Concept origin Source 8 62 l Grammatical number O Usage status Usage note Apply Cancel 3 Type the search string without asterisks in the search field All the term records are then shown where some part of the chosen fields on the concept level as well as the source language includes the search string Note that the advanced search arrow changes color when t
76. t 0 tx ILANG display block tx ILANG d font size 13px tx ITERM d font size 15px font weight bold ct ct co te display table te t margin 2em O display table row te ILANG display table cell te ITERM display table cell t ILANG display none t ILANG d font weight bold color red t ITERM display none Note You can always revert to the original layout for the dictionary at any time by clicking Use Default CSS Color of language names 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 32 62 Sections Working with sections This is where you add modify and delete sections You adda section by clicking New Section specifying the name and dictionary for the section and then clicking Save Here you can also define at which place the section should be placed in the list of sections section selector etc Type the desired order number in the Sort index field Note that this has to be done starting at 1 and preferably for all sections in the dictionary You change the name of the section by clicking the section s name on the list You removea section by selecting the box beside the section s name on the list and clicking Delete Selected Note When you remove a section you also delete all content i e all term records in the section User groups that should be able to read the terms in the section and change add or remove ter
77. t according to ISO DIS 30042 TermWeb 2 XML compatible with previous versions of TermWeb MultiTerm iX XML Excel section names become a tab names language and field names become a column names Then choose the filter in the Select concepts by filter field Indicate which languages and fields you want in the export file Click Save when you have finished with the export settings 3 Select the export settings file and click Export 4 A picture is now shown with the mapping between the language names from the dictionary and export files If you want to change something you can rename the export file Otherwise click Next gt 5 A picture with the mapping between the concept level fields is shown as described above Change as needed does not apply to pre defined TBX field names and then click Next gt 6 A picture with the mapping between the field names at the term level fields is shown Change as needed and then click Next gt The Export complete box is shown with information about the number of exported term records 7 Click Open in browser if you want to review the file Click Save file and save the file at an appropriate location and with an appropriate name 8 Click Finish when you are finished Note You can use the same export settings with minor modifications if necessary the next time you want to create a similar export file Note If you want to check an exported TBX file the dtd file TBXcdv04 dtd must be i
78. the name of month previous or following the currently displayed month 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 62 62 Terms used in this document Term record A term record is the part of a structured terminological data omnibus that is applicable to a specific concept This concept is expressed normally by different term equivalents in various languages Term equivalent Term equivalent is used to refer to a word or expression that represents the same or a similar concept in different languages 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14
79. this sub pattern allows the aliases sun mon tue wed thu fri and sat The asterisk wildcard character is also admitted indicating every minute of the hour every hour of the day every day of the month every month of the year and every day of the week according to the sub pattern in which it is used Once the scheduler is started a task will be launched when the five parts in its scheduling pattern will be true at the same time 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb Some examples 53 62 5 x ke This pattern causes a task to be launched once every hour at the begin of the fifth minute 00 05 01 05 02 05 etc k k k k kk This pattern causes a task to be launched every minute 12 Mon This pattern causes a task to be launched every minute during the 12th hour of Monday 12 16 Mon This pattern causes a task to be launched every minute during the 12th hour of Monday 16th but only if the day is the 16th of the month Every sub pattern can contain two or more comma separated values 59 11 1 2 3 4 5 This pattern causes a task to be launched at 11 59AM on Monday Tuesday Wednesday Thursday and Friday Values intervals are admitted and defined using the minus character 59 11 1 5 This pattern is equivalent to the previous one The slash character can be used to identify periodic values in the form a b
80. tin hot din tinnina horizontal multiple cable y selector horizontal multipling cable SVE JESO KATA tla Created by Administrator admin Creation date 2010 08 1915 01 28 Changed by Administrator admin Change date 2010 08 19 15 02 17 Term ID 1558 1 horizontal polarization English horizontal position g horizontal scroll bar horizon focussing horizontal split bar Grammar N horizontal spring set Source IEC 50 705 1995 Raricontal Acceptability correct f PEET Sab Abbreviation false Result pane Term list horizontal sweep frequency horizontal tabulation character English ionospheric horizon focussing horn h fo nal h rn reflector o i rizo nt i Swedish horisontfokusering 1 200 of total 20 253 gt Advanced Search button 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 6 62 Set the source language target language and how much you want to view in the result pane If you want to find a term in a language other than the current source language then select the desired source language from the droplist in the Source field You can also limit the results shown to one target language Click the box beside Target above the result pane and choose the desired target language If you would like all languages to be displayed choose All languages in the Target box To specify how much term information is shown for each language in the dictionary Click on Custom vie
81. ting database where there are already terms in other languages Use the import settings indicated in the figure below 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 37 62 Enter the settings for your import Name for settings Synk_Conc_ID_Fill_in_parts Import in Dictionary My dictionary v O add import concept as new Synchronize on concept ID O Synchronize on index term For language s lt Action when concept IDs are identical Fill in parts v Synchronization 7 Select parts Concept level fields Term entries in languages All None All None C Definition Dutch C Explanation C English C Number C Finnish C 150 date French C German C Greek Japanese _ Swedish Use Merge parts however if you want to supplement with new terms and possibly new detailed information about existing terms Import settings An import setting defines how a file should be imported You can define which fields and languages that should be affected and also specify how concept and terms should be synchronized Select a setting Your available settings are displayed in the mport settings selection view when you click on the Import button in the Admin view You will see both your own settings as well as settings defined by other users and declared to be public If you are an administrator all import settings for all users a
82. tions are displayed When you then click the lt Change button again the names of the sections which you have selected appear in the Selections for searching box in the result pane If you want to show terms from all the sections in a dictionary 1 Click the lt Change button or click the text normally X of Y sections to the right of the Dictionary droplist 2 Click the word All Select All in the Sections in current dictionary part of the Selections for searching box 3 Click the Select button at the bottom of the dialog box Show a particular domain or subdomain The terms in a dictionary and its sections can be classified according to their subject areas i e domains such as DATA PROCESSING or BUSINESS amp ADMINIST If you want to only show terms from a single domain or subdomain 1 Tick the Domain search box In order to show as much of the domain selection frame as possible you can switch to full screen view F11 in Internet Explorer 2 Select the desired domain s f you select a domain its subdomains are also selected automatically To select or remove subdomains first click the plus sign to the left of the main domain selected and then the subdomain s which you want to select Click OK at the bottom of the result pane when you are finished 3 Only terms from the selected domains subdomains will be visible in the chosen source language You can see which domains and subdomains you have chosen in whe
83. trator support termweb se X Name Tery T Reader Email Tery company com Subject Additional user ID required Attach Browse Message Hi We need one more terminologist id with Read Write access to all concepts in Preliminary status Send Cancel 4 Click Send Confirmation that the message has been sent appears in the result pane Log out Click Log out in the upper right hand side of the window 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb Administration H for administrators only 26 62 If you click on the Admin icon in the search mode with search field term list and result pane visible the following function icons will appear New Dictionary Wizard Create add a new dictionary Dictionaries Modify or remove a dictionary languages fields layout export the dictionary definition and create a new dictionary by importing a dictionary definition Sections Add rename and delete sections History View changes in the overall structure and content of a dictionary and undo the ones you do not want If you want to undo changes i e restore previous data for a specific term go to Search View gt Settings gt Show history Edit Domains Add edit and delete domains and subdomains Subclasses Add edit and delete subclasses groups of term records that can be located in different sections and are viewed in a certain way by all users except
84. ve in the button field at the bottom of the window when you have finished updating the term record Add a term to an existing term record You can add a new term equivalent in another language to an existing term record If you wish to add a Portuguese term equivalent for example do the following 1 ga Show the term record Click on the term from the list so the content of the term record will be visible in the result pane Click the Edit icon E Press Alt A in Internet Explorer or click on Add term Add the additional information about the Portuguese term Scroll down if necessary 2011 Interverbum Technology AB Admin_and_User_Manual_TWPro_V3 8_R1B_EN rtf 2011 04 14 Termweb 14 62 Write the Portuguese term in the Term field and change Language if necessary to Portuguese 5 Then press Alt S in Internet Explorer or click on the green tick in the upper right hand corner or click on Save 6 Press Alt S in Internet Explorer or Save in the button field at the bottom of the window when you have finished updating the term record Undo changes in a term record If you want to undo changes that you have made in a term record click Settings select the Show history check box and then click on the restore arrow under Restore beside the earlier version of the term record which you want to restore The system administrator and administrators can also cancel other users changes by restoring previous records Not
85. w and choose which languages should be shown along with the level of detail you want for each language e g the term only or all term information Then choose Custom from the Target droplist If you would like to display the term s history information about when and by whom the term record was created and changed click Settings and check the Show history box Deselect the Show history check box when you want to hide the information Note The administrator can also specify which fields are displayed for each user e g which level of information is shown A single term record can be displayed differently depending on which user is logged in Search for a term You may want to choose the dictionary first See What is a dictionary If you want to limit the search to certain sections in the dictionary begin by choosing the desired sections See the section What is a section Select the language of the term you want to find If you want to search for a term in Spanish for example then select Spanish from the Source droplist Then type the search string in the Search field If you want to limit the search to a certain domain or subdomain click Domain search under the search field and select the domain s See also the section entitled Show a particular domain or subdomain Example 1 Type dog and click Search A list of all the terms beginning with dog will be shown Example 2 Type dog and click Search A list of all the

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