USER MANUAL FOR EQUIPMENT TRACKER
Contents
1. 2 i ih og A A 3 a T o e DZ y st s OHIAN Ji proi USER MANUAL FOR EQUIPMENT TRACKER Provided by Weston Solutions Inc 14160 Dallas Pkwy Suite 850 Dallas Texas 75023 January 12 2009 THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA TABLE OF CONTENTS Section 1 ERROR BOOKMARK NOT DEFINED 1 1 INL TEXT REOUIRE WIEN US roe tee dept nieto cmn 1 2 OVER VIE a 2 START UP THE APPLICATION ERROR BOOKMARK NOT DEFINED 2 1 O 2 NAVIGATING TO THE EQUIPMENT TRACKER 3 MANAGE EQUIPMENT ccccsccsescscesesssseseeee ERROR BOOKMARK NOT DEFINED 3 1 VIEWING THE DATA Se int teret leal 3 2 USING FILTERS TOSIND EOUIPMIBBNUL 55 ntt erepta hee cups 3 3 EQUIPMENT CHECK IN AND CHECK 3 4 HISTORICAL CUSTODIAL DATA FOR 3 5 EXPORTING DATA TO EXCEL SPREADSHEET 3 6 EDITING EQUIPMENT DETAILS 4 INVENTORY ieena Eaa ERROR BOOKMARK NOT DEFINED 4 1 FINDING SPECIFIC NVENTORY aes 42 WPDATINGINVENTORY DATA2. 50 27 3 11 Successful Equipment Transfer Message To check in a piece of equipment select the equipment from the grid and click on the Check In menu item which is shown in Figure 3 9 The Check In process is identical to the Check Out process with the only difference being the drop down list contains the list of pre defined warehouse custodian names for the selected equipment and the From drop down list contains the list of names maintained in the Contacts module of Response Manager 3 4 HISTORICAL CUSTODIAL DATA FOR EQUIPMENT A record of every equipment transfer is kept in the database and may be viewed for any piece of equipment To view the historical data for a piece of equipment first select the equipment from the grid by clicking on the equipment name The selected row will be highlighted when selected Next click the View History menu item at the top of the viewing area This will display the Equipment History window which will look similar to Figure 3 12 The list is ordered chronologically with the most recent transfer at the top THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA Equipment History Windows Internet Explorer SEE https solutions westonproject net RMEquipmentManager EquipmentHistoryPopUp aspx id 7a9c651e dar5 47c8 941 ri Equipment
3. dite aeter Rude b 4 3 EXPORTING INVENTORY DATA TO EXCEL DPREADSEDBE tans Leod oe du pe CALIBRATION ERROR BOOKMARK NOT DEFINED 2l VIEWING CALIBRATION DA LA o Res tute eases THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 1 INTRODUCTION The U S Environmental Protection Agency EPA is under a mandate to become paperless and as such Weston Solutions Inc WESTONGs the Superfund Technical Assessment and Response Team START 3 contractor has developed a website and the methodology to maintain and update deliverables in electronic format To achieve the paperless objective specific databases have been developed to create real time accurate information that is easily assessable and covers wide areas of interest including emergency responses hazardous materials inventories geologic and geographic areas regulatory investigations compliance recordkeeping and equipment inventories EPA is unique in this development and the ease of availability and recordkeeping is acquired through the collaboration between EPA and START 3 The information presented in this manual reflects the function of the Equipment Tracker website Equipment Tracker provides a system designed to track equipment and to determine the location an
4. the string chair The table in Figure 3 6 gives a brief description of the currently supported operators and some examples of values that would match Note Choosing an unsupported operator will result in no filtering action on the selected column and value THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA Contains Matches a value chair Chair contains a specified Chair Swivel string of characters 7 Chair Stack Case insensitive Not Like Matches values that Folding Table do not contain a T Multi Rae specified string of characters Starts With Matches values that start with a specified string of characters Not Starts With Chair Swivel Chair Stack 66 6 Ar cha cha Ends With Matches values that der SCBA 4500 PSI end with a specified Cylinder string of characters Depth Finder Not Ends With Matches values that der APR Mask M do not end with a l Photovac Voyager specified string of characters Figure 3 6 Operator Functionality Matches values that GPS for PDA do not start with a Sieve specified string of characters THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSIO
5. ALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 4 INVENTORY An Inventory Section provides the ability to perform and track periodic inventory checks to make sure that a piece 1s equipment is actually located where it is expected to be The following sections describe how to use this functionality 4 1 FINDING SPECIFIC INVENTORY DATA link 1n the To access the Inventory section of Equipment Manager click on Response Manager Menu Sect 2 2 This will display the main Inventory screen similar to the one shown in Figure 4 1 ellie SNC Response Manaaer rm m LY 4 this one has 1000 Locations Select Enter Search Term Show Inventory Before v Search Export Save Save Manage Equipment Clickable I ink Today is 1 20 2009 Frank Brockett 4 1 Main Inventory Screen THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA The main inventory screen features a grid similar to the Manage Equipment section of Equipment Manager However the columns are geared more towards inventory data Like the columns in the Manage Equipment section grid the columns in this sections may be clicked to sort the grid data based on the column and an arrow will indicate the direction of the sort The In
6. Comrmunicati Draeger D WHSE Available SCBA Regulator Sentinel ERAT O46 3338601 se Personal Pro Draeger D WHS5E Available Dw HSE Bi SCBA Mics EPAD2B28 1317270105 Bacom Ear Communicati Draeger D WHSE Available DW HSE ll SCBA Mask ARPSA 0465 4052955 Personal Pro Draeger DMWHSE Available DM HSE E ECBA Mask 2062 2065 4052955 Personal Fro Draeger D WH5E Available Dw HSE li SCBA Mask 2069 4052955 Personal Pro Draeger D WHSE Available D wHSE ll SCBA Mask 02059 ARPI 1356 4052955 Personal Fro Draeger D WHS5E Available Dw HSE li ECBA 4500 PS Cylinder 18 4 6109 6663 3338040 Personal Pro Draeger D WHSE Available DWHSE li SCBA Mask EPAQ1847 ARPJ 0475 4052955 Personal Pro Draeger D WHSE Available D wHSE ll SCBA Mask EPALDUZUS ARPI 2025 4052955 P Personal Fro Draeger D WHSE Available Dw HSE ll SCBA Mics 2632 1316170105 Bacom Ear Communicati Draeger WHSE Available DW HSE ll SCBA Mask ARPJ 1880 4052955 Personal Pro Draeger D WHSE Available D wHSE ll SCBA Mask EPALDUZU B ARPI O266 4052955 Personal Fro Draeger WHS5E Available wHSE lt Figure 3 4 ICS Column Sorted in Ascending Order The scroll bar at the left of the grid 1s used to scroll through the list and the scroll bar at the bottom of the grid is used to slide the
7. Details GPS for EPAD3453 DTA simzscd 21672008 Inventory Sims Conmain Inventar simzcd 16 2009 Inventory Sime Lor Inventory shaikhk 4 28 2008 Inventory Shaikh K EquipmentEheckaut Internet 10089 3 12 Equipment History Window 3 5 EXPORTING DATA TO EXCEL SPREADSHEET The equipment list that 1s displayed in the viewing area can be exported to an excel spreadsheet To do this click the Export Data menu item at the top of the viewing area When the application has finished creating the spreadsheet a window similar to the one shown in Figure 3 13 is shown allowing the spreadsheet to either be saved immediately or opened with the option to save later THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA File Download Do you want to open or save this file Mame EquipmentData ls Type Microsoft Excel Worksheet From localhost harm your computer IF pou do nat trust the source do not open o While Files from the Internet can be useful some files can potentially s save this File What s the risk 3 13 Export to Excel Dialogue Window 3 6 EDITING EQUIPMENT DETAILS For each piece of equipment the following information may be edited as needed e Equipment Status e Home Location e Cost e Comments The Equipment Status item is a value re
8. Inventory Inventory Inventory DT DTA DT DTA Sime Corwin Sime Corwin Sime Corin Sime Corwin Shaffer Joel Shaffer Joel Shaffer Joel Shatter Joel Shaffer Joel 5 2 Equipment Calibration Window Inventory Inventory Inventory Inventory Inventory Inventory Inventory Inventory Inventory The window displays calibration history for the selected equipment in chronological order with the newest calibration data at the top THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA IT SHALL NOT BE RELEASED OR
9. N OF EPA Clickable links to Equipment Manage Equipment M anager fe ature S Inventory Figure 2 3 Response Manager Menu with Equipment Manager Section Expanded THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 3 MANAGE EQUIPMENT The features described in this section are accessed by link in the Response Manager Menu Sect 2 2 3 1 VIEWING THE DATA When the Manage Equipment section is first opened the screen will look similar to the one shown in Figure 3 1 SN EE Facility Information lanaaement System V Hurricane Ike LA v Current Filter Location Column Operator Apply Filter Show All No Data To Display Inventory Calibration Today is 1 20 2009 Frank Brockett Figure 3 1 Manage Equipment Section The screen will show no data initially In order to show the data a filter must be applied by choosing filtering criteria from the filter control at the top of the display area Fig 3 2 THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA Current Filter Location Column Operator Value ier Fir Show Figure 3 2 Filter Detail Section 3 2 of this manual covers details of how to use the filter con
10. N OF EPA A filter is built and applied in a chaining fashion For example if Dallas Warehouse 15 selected from the Location dropdown list and the button is clicked the display area will be populated with a list of equipment that are located in the Dallas Warehouse This filter criteria is shown in red text in the top area of the filter control as shown in Figure 3 7 Current Filter Home Location Equals DWHSE Location Column Operator Value Figure 3 7 Filter with Criteria Shown in Red Subsequently if Equipment Name is selected from the Column dropdown list and Contains is select from the Operator dropdown list and chair 16 typed into the Value textbox the filter will appear as shown in Figure 3 8 Current Filter Home Location Equals DWHSE and EquipmentMame Contains chair Location Column Operator Value Figure 3 8 Filter with Multiple Chained Criteria Shown in Red Note the word in the filter message This means that another filter criteria in this case Equipment has been chained onto the previous filter in this case Home Location Equals DWHSE This leads to the list of equipment shown in the display area having a location of Dallas Warehouse and the word chair included in the equipment name If at any time the chaining of the filter needs to be reset or if the filter needs to be removed clicking the button will remove all of the filters and clear the equipment list Clicking the button
11. NC EXPRESSLY FOR EPA DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA IT SHALL NOT BE RELEASED OR Clicking the Check Out menu item will display the Equipment Check dialogue window similar to the window shown in Figure 3 10 Equipment Check Windows Internet Explorer Tool Kit non sparking EPA01 235 3 10 Equipment Selected With Check Out Sub Menu Shown The event contains a list of events which are maintained in the General section of Response Manager This 15 a required field The From dropdown list contains a list of pre defined custodians who work for the home warehouse of the selected equipment This 1s a required field The To dropdown list contains a list of names which is maintained in the Contacts module of Response Manager This is a required field The Notes field is an optional field for recording any important information regarding an equipment transaction THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA When the required information is selected and entered clicking the will finish the transaction If the transaction is completed successfully a message similar to the one shown in Figure 3 11 will be displayed in the lower left corner of the Equipment Check window w Equipment transfer successful 1720 20608 1
12. Shell for Pick Up Truck 730101 5233 LB Transportation GSA FtWo Available GSA Few Vacuum Hi Volume modified 186672 0687 1160 B M 2000 Sampling DWHSE Available DWHSE Air Sampler Medium Volume with WwW B12032 E6400 EBAM Sampling FEMA item Available FEMA item Easel 608158 General D wHSE Available DWHSE Truck Pickup Camper Shell Geopr 724414 Camper C Transportation D wHSE Available D wHSE Case 853315 General Anvil DTX Available DTX Fire Extinguisher 730123 KP 312074 Health and 5 Badger D wHSE Out of Service D WHSE Tool Kit Non Sparking 660480 BC 6 3070 General Beylco HOU Available HOU Tool Kit Non Sparking 696502 13C 6 3070 General Beylco BLA Available BLA Satellite High Speed Self Actuating 487960 Communicati Direct Star DwHSE Available Satellite High Speed Self Actuating 551011 H4N 7FOFD Communicati Direct Star D wHSE Available D WHSE Satellite High Speed Self Actuating 551008 H4N87F011 Communicati Direct Star NOLA Available Katrina Satellite Portable Two Way High 5 EPAQ03450 Communicati Direct Star DWHSE Available Satellite High Speed Self Actuating 551010 H4ABBF 0B Communicati Direct Star DWHSE Available DWHSE Satellite High Speed Self Actuating 493636 070740421 Communicati Direct Star DWHSE Available DwHSE lt gt Today is 1 20 2009 Frank Brockett Figure 3 9 Equipment Selected With Check Out Sub Menu Shown THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS I
13. d custodian of the equipment at any given time The system utilizes the World Wide Web for immediate data entry anywhere the user has an internet connection and a web browser The website is backed by a Relational Database Management System RDBMS through any internet connection EPA personnel can gain access to data collected at an emergency response site in near real time from any internet connection The web application replaces the logbook in most cases and reduces entry errors and the data are instantly available THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 1 4 INITIAL REQUIREMENTS The user of the Equipment Tracker website is required to have a computer with internet access and a modern web browser such as Firefox version 3 or higher or Internet Explorer version 6 or higher Most of the features in Equipment Tracker will work in Safar browsers However Equipment Tracker is not officially supported at this time so use at your own risk THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 1 2 OVERVIEW Equipment Manager is designed to provide a simple way to store and retrieve information about equipment using either the website or a PDA Personal Digital Assistant device T
14. flecting the status of the equipment for example Active or Plant Clearance The values for this item come from a drop down list The Home Location item is a value reflecting where the equipment belongs when it is Checked In Section 3 3 The value comes from a drop down list The Cost item is a value reflecting the cost of the equipment The Comments item allows miscellaneous comments about an item to be recorded THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA To edit information about a piece of equipment double click on the equipment name in the grid This will display the Equipment Details window which will look similar to the one shown in Figure 3 14 Equipment Editor Windows Internet Explorer EQUIPMENT NAME CAMPER SHELL FOR PICK UP TRUCK BARCODE 730101 SERIAL NUMBER EQUIPMENT STATUS HOME LOCATION GSA Ft Warth COST COMMENT 3 14 Equipment DetailsWindow button 1s clicked When the The information 1s saved when the information has been successfully saved in the database a success message similar to the one shown in Figure 3 15 will be displayed in the lower right corner of the window w Equipment data sarved 1 20 2009 3 14 37 3 15 Equipment Data Saved Success Message THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SH
15. grid to the left and right to display columns that may not fit in the viewing area of the screen Columns may be resized by positioning the cursor over the column header divider and dragging the divider to the desired width The cursor graphic will turn into a bi directional arrow when the cursor is in the correct position to drag the column divider Figure 3 5 TAP SP Figure 3 5 Bi Directional Cursor for Resizing Column c aroma THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA ul ml ud F ri rS L5 Status Assigned Lao 3 2 USING FILTERS TO FIND EQUIPMENT The filter control Fig 3 2 consists of 3 dropdown lists 1 textbox and 3 buttons The dropdown lists consist of the following e Location list e Column list e Operator list The Location list is independent of the other lists The Location list contains all of the possible locations for a piece of equipment Selecting a value from the Location list and clicking the Apply Filter button will limit the equipment list shown in the display area to only equipment which is located in the selected location The Column and Operator lists work together with the Value textbox For example Column Equipment Name Operator Contains and Value chair would limit equipment displayed to those where the Equipment Name contained
16. he Equipment Manager system allows users to view information about equipment regarding storage location assigned custodian and condition of the equipment Equipment manager can generate a printable report including recorded information regarding the custodial history of any item of equipment The custodial location and maintenance information about each item of equipment is stored in the Response Manager database Equipment This section allows users to add equipment to the database search for equipment in the database by name or serial number and edit equipment data Tracking This section provides tracking information for each item of equipment in the database Additionally it allows for changing the status of the equipment as well as the chain of custody Report This section provides a utility for creating reports for equipment based on where the equipment is who has custody or by the equipment barcode THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 2 START UP THE APPLICATION 2 1 LOGGING IN It is necessary to login to the Response Manager website to access the Equipment Manager application To access the login screen point the browser to http solutions westonproject net RM At the login screen a username and password is required Figure 2 1 The username is the user s last na
17. ilable DWHSE Chair Swivel 903948 1381BK 66 General Globe DWHSE Available D wHSE Chair Stack 724465 2152 532 General Globe D wHSE Available DWHSE Chair Stack 660263 2152 532 General Globe D wHSE Available DWHSE Chair Stack 724453 2152 532 General Globe D wHSE Available DWHSE Chair Stack 660268 2152 532 General Globe D wHSE Available DwHSE lt gt Today is 1 20 2009 Frank Brockett Figure 3 3 Equipment List The equipment list is set inside a grid When the column header of the grid is clicked the list of equipment is sorted by that column The column header will show an arrow pointing in the direction of the sort as shown in Figure 3 4 THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA Notice the arrow indicating the sort direction of the column E Equipment Mame Barcode EPRAUSAB2 23 8 Category Manufacturer Air Sampler Low Volume 1 5 Iprn z224 PCXH Sampling SEL Inc Assigned Maintenance Sampler Hi Volume PUF 1143 5265 Sampling Tisch Enviro D HSE Assigned M aintenanc g Breathing Air Compressor Trailer 304753 IBSPE12277 D04 207471 Personal Pro Bauer DW HSE Assigned M Bl Fume Hood 36 ABSBBS L3 2504 13612 Analytical Hemca WHSE Assigned Hurricane G ll SCBA Mics 2 1317170105 Bacom Ear
18. me followed by the first name initial For example John Doe would have the username doej The password is provided by Weston s System Administrator After the username and password have been entered click EPA Response Manager Login User Name Password i 2 Figure 2 1 Login Screen with Username and Password Prompt THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 2 2 NAVIGATING TO THE EQUIPMENT MANAGER APPLICATION After successfully logging in the Response Manager home page appears on the screen as shown in Figure 2 2 This page contains links to the different features of Response Manager including Equipment Tracker in a menu system along the left side of the screen Clicking on a menu button will expose the underlying links related to that menu item The Equipment Manager links are located within the Equipment Manager menu section Figure 2 3 Ae Response Manaaer W this one has 1000 Locations rvlContainer Welcome to Response Manager You are currently logged in under the following information frankb Today is 1 16 2009 Frank Brockett Figure 2 2 Response Manager Home Page THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSIO
19. rol in each row Figure 4 3 To create a new inventory record for a piece of equipment click the corresponding checkbox to check or uncheck it then click the button This will create a new inventory record for all equipment with the Update checked for the date 4 2 Update Column in Inventory Equipment Grid THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 4 3 EXPORTING INVENTORY DATA TO EXCEL SPREADSHEET Like the Manage Equipment section grid the Inventory section grid may be exported to Excel Spreadsheet This is accomplished by clicking on the button while the grid is populated with the data that needs to be exported When the application has finished creating the spreadsheet a window similar to the one shown in Figure 3 13 15 visible allowing the spreadsheet to either be saved immediately or opened with the option to save later THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 5 CALIBRATION The calibration section is used to keep maintenance and calibration records for every piece of equipment that requires this type of upkeep The following section describes how to use this functionality 5 1 VIEWING EQUIPMENT CALIBRATION DATA The calibration section of Equipmen
20. t Manager can be accessed by clicking on the eeu button in the Response Manager menu This will display the Calibration screen similar to the one shown in Figure 5 1 FM ame Facility Information lanaaement System W Hurricane Ike LA v Select Warehouse v Go Export Data Save Today is 1 20 2009 Frank Brockett 5 1 Initial Calibration Screen THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA The Calibration screen consists of a grid with columns which are geared towards calibration data There is also a control at the top of the display area for selecting a warehouse which will filter the list of equipment displayed in the list so that only equipment which has the home location of the corresponding warehouse will be listed Initially the grid appears empty until a warehouse is selected and the button is clicked Double clicking on an equipment name will display the Equipment Calibration window similar to the one shown in Figure 5 2 Equipment Details Air Monitor CD RW Drive for Gas ID 540541 Bd simscd simscd simscd shatter shatter shatter shatter shatter 11 11 2008 1071 20608 3 5 2008 a 7 2008 15 2008 721072008 6717 2008 671172008 Inventory Inventory Inventory Inventory Inventory Inventory
21. trol Once a filter has been created a blank filter may be used which will return all data clicking on Apply Filter button will display the list of equipment filtered by the rules set 1n the filter as shown in Figure 3 3 m IRI SEI E Facility Information htanaaement System Y Hurricane Ike LA Select Current Filter Home Location Equals DWHSE Rows Returned 536 Location Column Operator Value J 2 J C A u at Mai l Satellite High Speed Self ctuating 551003 H44P7FOD2 Information Miri Microsys DWHSE Available Satellite High Speed Self Actuating 433853 DT0740421 Information T Miri Microsys DWHSE Available E Inventory Air Compressor w air tools 02622 54003035 EC 119 General Hitachi Indus DwHSE Available DWHSE Calibration Water Monitor Oil Water Interface 903785 INTOO1418 121 100 Detection Solinst D wHSE Out of Service DWHSE Chair Swivel 903987 1200BK 36 General Globe DWHSE Available D wHSE Chair Swivel 903942 1381BK 66 General Globe D wHSE Available DWHSE Chair Stack 660269 2152 532 General Globe D wHSE Available D wHSE Chair Stack 724470 2152 532 General Globe D wHSE Available DWHSE Chair Swivel 903936 1391BK 66 General Globe D wHSE Available DWHSE Chair Stack 660265 2152 532 General Globe DWHSE Available DWHSE Chair Stack 724461 2152 532 General Globe DWHSE Available D wHSE Chair Swivel 903943 1391BK 66 General Globe D wHSE Ava
22. ventory section features a search tool at the top of the display area Figure 4 2 Enter Search Term 14421 Show Inventory Before Search 4 2 Inventory Search Tool The search tool consists of a textbox for entering a search term and a calendar control accessed by clicking on button in the drop down list Once the criteria has been entered clicking the Search button will display a list of equipment based on the criteria chosen For example if chair is entered in the Enter Search Term textbox and 1 10 2009 1s entered in the Show Inventory Before calendar control clicking the seach Search will result in equipment listed that contains chair in the equipment name and which has been inventoried before 1 10 2009 One or both of the controls may be left blank Leaving the search term textbox blank while entering a date would result in all equipment inventoried before that date to be displayed Entering a search term while leaving the date blank would result in all equipment with names that contain the search term listed regardless of inventory date Leaving both fields blank results 1n all equipment listed THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 4 2 UPDATING INVENTORY DATA In the Inventory section grid the last column farthest right 1s the Update Column It contains a checkbox cont
23. will remove all of the filters and all equipment will be listed THIS DOCUMENT WAS PREPARED BY WESTON SOLUTIONS INC EXPRESSLY FOR EPA IT SHALL NOT BE RELEASED OR DISCLOSED IN WHOLE OR IN PART WITHOUT THE EXPRESS WRITTEN PERMISSION OF EPA 3 3 EQUIPMENT CHECK IN AND CHECK OUT Pieces of equipment are tracked by whom has the equipment the custodian and where the equipment is being used the location This information is created by a process of Checking In and Checking Out the equipment When a piece of equipment is Checked Out the custodian and location are assigned based on values entered by the user When a piece of equipment is Checked In the custodian and location of the equipment are automatically assigned to the pre defined home location for that equipment To check out a piece of equipment first select the equipment by clicking on the equipment name in the display grid This will cause the row with the selected equipment to become highlighted Next select the Equipment Check item from the action menu at the top of the display area and then select the Check Out sub item from sub menu Figure 3 9 et this one has 1000 Locations riContainer Rows Returned 1387 Current Filter Location Operator 2 2 Value Apply Filter Show All en nag Tool Kit Non Sparking 696446 General Available DWHSE Inventory Camper
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