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1. Correct Albert Michelson won the Nobel Prize for Physics for determining the exact speed of light Incorrect Albert Michelson determined the exact speed of light and won the 1907 Nobel Prize for Physics for his efforts A second way to designate a correct answer for a true and false question is to place it in a list of correct answers at the end of the file The list must begin with the word Answers and must be positioned at the end of the file Note Any text after the answer list will be ignored The correct answer for a true and false question can be designated in three ways 1 the complete word True or False 2 the letter T or F or 3 the alphabetical letter A for true or B for false For example the formatting of each of the following answers is acceptable for true and false questions in which all of the answers are true Example Answers 1 True 2 T 3 A Importing Essay Questions The logic for importing essay questions is similar to what is described above for Multiple Choice and True amp False questions The primary difference is that the first line of formatting must begin with Type E This is followed by the Title which is optional the question number and the question wording Example Type E Title Michelson Morely experiment 4 How is the Michelson Morely experiment related to Albert Einstein s theory of relativity If you are impor
2. Suppress Repeated Images button so that the image is not repeated with each question Click the Edit Headers button to enter the information you want to appear at the top of each page Different information can be entered for the second and subsequent pages too The header information might look something as follows Top of Page Contents Headers x Type in the text that you wish to appear at the top of the first page and on subsequent pages Blank lines will not be printed Left Margin first page Right Margin right justified Professor Jonathon Smith Name History 101 Spring 2001 Test 2 Section subsequent pages Professor Smith Name Several formatting options such as font selections and line spacing can be determined for the document The formatting options are applied throughout the entire document so if greater flexibility is required you should save the document to a file and modify it further with a word processor The next section allows you to generate exams with randomized question orders Up to 5 different variations of the exam can be generated In addition you have the ability to randomize all questions in the exam or have the questions randomized according to question type i e all the multiple choice questions are randomized within a group all the essay questions are randomized within a second group and so forth If you don t want the questions randomized simply ret
3. 1 A 3 B 4 In 1887 Albert Michelson and Edward Morely carried out experiments to detect the change in speed of light due to ether wind when the Earth moved around the sun The result was negative They found the speed of light is always the same regardless of Earth s motion around the sun Scientists were puzzled with this negative result and they didn t know how to explain it Albert Einstein came up with the answer in his famous second postulate in theory of relativity that the 10 speed of light in vacuum is always constant and absolute regardless of its source s motion and observer s movement 5 B Again all answers are ignored if they are imported into survey files Importing Fill in the Blank Questions Fill in the blank questions may be imported by starting the first line of formatting with Type F This is followed by the Title which is optional the question number and the question wording Example Type F Title Who invented television 5 Who is known as the father of television Respondus allows only one correct answer per question but it does permit you to enter multiple forms of that answer Example Type F Title Who invented television 5 Who is known as the father of television a Zworykin b Vladimir Zworykin c Vladimir Kosma Zworykin Answers can also be placed at the end of the file using a format similar to multiple choice questions The only difference is that you can
4. so most users can safely ignore this warning Step 4 If you are satisfied with how the results look in Preview click Finish to complete the import The Respondus file has now been created or appended Switch to the Edit menu to modify the file or go to the Preview tab to view the file using a browser like window The Standard Format for Importing Respondus will import multiple choice true false essay fill in the blank and multiple answer questions The text txt file must be organized in a Standard Format before it can be imported into Respondus The Standard Format for multiple choice questions has required elements and optional elements each of which is described below This section is followed by an explanation of the formatting required for true false essay fill in the blank and multiple answer questions Required Elements Multiple Choice Each question must begin with a question number followed by either a period ora parentheses Example 3 Example 3 The question wording must follow the question number Note at least one space should be between the question number and the question wording Example 3 Who determined the exact speed of light Example 3 Who determined the exact speed of light oy Each answer must begin with a letter A T followed by a period or a parentheses Example 3 Who determined the exact speed of light a Albert Einstein b Albert
5. No Albert Michelson determined the exact speed of light b Albert Michelson Yes Albert Michelson won the Nobel Prize for Physics for determining the exact speed of light c Thomas Edison No Thomas Edison did not determine the exact speed of light d Guglielmo Marconi No Marconi did not discover the exact speed of light but he did win the Nobel Prize for Physics for his work with radio waves Importing True and False Questions The process of importing true and false questions is similar to that used for importing multiple choice questions see above Both of the following examples are valid ways to format a true and false question for importing purposes Example 3 Albert Michelson determined the exact speed of light a True b False Example 3 Albert Michelson determined the exact speed of light a T b F It s important to note that the True or T answer choice must be listed prior to the False or F answer choice in order for Respondus to recognize it as a true and false question type If False appears first in the list the question will be imported as a multiple choice question To include a title or feedback with the true and false question follow the same formatting rules described above for multiple choice questions For instance Example Title Light speed 3 Albert Michelson determined the exact speed of light a True b False
6. and generally should select more than one correct answer Tip The easiest way to navigate through the answer choices is to use the PageUp and PageDown arrow keys Press the PageDown arrow key twice to move through the correct answer field In the column that precedes the answer choice the letter X should be entered for all correct answers Blackboard will give full credit only when the student has selected all correct answer choices and has left all incorrect answer choices unselected Partial credit is not given Adding Bold Italic Underline and Super Subscript Respondus makes it easy to add enhanced formatting to question wordings answers and feedback The bold italic and underline tasks work just like a standard word processor Simply highlight the text you want to modify and click the appropriate B A or U button on the tool bar The text will immediately change to the selected formatting The superscript X and subscript X2 tools function in the same manner To remove any of the above mentioned formatting simply highlight the text again and reselect the corresponding button from the toolbar Please note that although the underlying HTML tags are not displayed in Respondus these tags will be transferred to and displayed by Blackboard when the file is uploaded Adding Images Media and Attachments to Questions One of the more powerful features in Respondus is the ease in which media e g i
7. Choice True and False Essay Matching Ordering Fill in the Blank and Multiple Answers Feedback and point values can also be added to questions as can images media files tables HTML and other types of enhanced formatting The appearance of the Edit menu is dependent on whether you open an exam or a survey file This is because fewer options are available for survey files correct answers point values and feedback are not used with surveys The discussion below primarily describes the use of the Edit menu as it relates to exam files Edit Questions Multiple Choice _ 1 Title of Question Multiple Choice 2 Question Wording True and False oo Essay Short Answer aa aaa Matching 3 Answers PageDown moves to next answer General Feedback Feedback Ordering Fill in the Blank Multiple Answers Copy from Another File 4 Select Corect Answer aa 5 Point Value 11 00 6 Add to End of List Insert into List Clear Form Preview To create a new question select the desired question type on the left side of the screen The entry form on the right side of the screen will change accordingly Common Features Among All Question Types All question types require you to enter a Title Note since Blackboard doesn t use titles this information is not retained when the file is uploaded to Blackboard The title can be up to 64 characters If you do not enter a title Respondus will use the first 20 c
8. and Course will display the course name you entered If the connection is unsuccessful you will get an error message indicating that Respondus was unable to connect to the server using the provided settings If this occurs make sure your connection to the Internet is working properly and double check the User Name and Password In fact open your browser go to the Blackboard server that hosts your course and enter the identical information This will confirm that your Blackboard server is up and running and that your User Name and Password are correct Step 2 Choose Course If there is more than one course associated with the instructor s user name and password the Blackboard course to which the exam will be published must be selected from the list Step 3 Create or Replace Exam Survey or Pool In Step 3 you must decide whether to create a new exam or replace an exam that already exists in your Blackboard course To create a new exam select the appropriate option and enter a name for the exam To replace an existing exam click the replace existing exam option and select the exam you want to replace from the pull down list Note that you can only replace an exam that has not yet been administered to students As an alternative to creating or replacing an exam you can create or replace a question pool This works the same way as creating or replacing an exam Step 4 Additional Options for Exam Survey 34 Ad
9. exam files the feedback and correct answer for the question is additionally displayed at the bottom of the window There are two ways to scroll back and forth through the question list First you can click on the lt lt Prev and Next gt gt buttons that appear above the display window Second you can click the Back and Continue buttons that appear within the window itself If you want to edit the question being displayed in the Preview window click the Modify Item button You will immediately jump to the Edit menu and the properties for the current question will be displayed in the form Make whatever modifications you like and click Save Changes Publish to Blackboard The Publish to Blackboard task is where questions settings and point values are transferred to the Blackboard server You must already have a Blackboard account and password in order to use this task In addition it is helpful if you understand the basic approach used by Blackboard to create a question pool and a exam survey file 31 Publish to Blackboard Use this option to publish the currently open file to a Blackboard server You can send the document as either a question pool or as a complete exam or survey Choose Server gt Choose Course if more than 1 gt Create or Replace Exam Survey or Pool Exam Survey Create new Exam World History C Replace existing Exam x Pool Create new Pool World History Replace e
10. far left Note it is possible to place extra answers in the right column In this situation the extra answers act as decoys and do not match any of the answers in the left column The second approach for creating matching questions allows items in the right column to be placed in any order but requires the correct answer for the match to be indicated in the small column located at the far left This approach is especially suited for questions in which a long list of items e g country names is being matched to a relatively short list of items e g type of government For example the left list might contain 20 countries Afghanistan Albania Algeria Angola Argentina etc while the list on the right might display four types of government Multi Party Democracy One Party Regime Military Monarchical Theocratic Regime Disordered State Instead of entering the type of government for each country you can simply enter the letter of the correct answer in front of the country name See the table below Column1 Match Column Afghanistan A Multi Party Democracy Albania B One Party Regime Algeria C Military Monarchical Theocratic Regime Angola D Disordered State Civil War Argentina Austria Bahamas Bahrain Bangladesh China Cuba WWrorrrondry In a matching question the left column will be displayed to the student in the order information was entered The answers in the right column will be automatically scrambled unless you
11. of the window allows you to find a Respondus file rsp located elsewhere on your hard drive and copy the file to the c Respondus Projects folder It does not move the file or open it directly rather it creates a new Projects folder based on that file The Browse button can also be used to locate a Respondus archive file rsa or rpa and to restore it to the Projects directory see Restoring an Archive File The Search button allows a file to be searched prior to opening it it can only be used if the Item List button is selected Searching is particularly useful if you are trying to locate a file that contains a particular question or set of questions The Download Test Bank button is used to download test banks that are distributed by textbook publishers This feature allows a publisher to securely distribute a test bank in Respondus format via the Internet To download a test bank enter the File Code that has been supplied to you by the publisher If applicable also enter the password and any additional information that has been provided to you Respondus will automatically locate download and decrypt the test bank file and restore it to the Respondus Projects folder Once a file is opened the screen automatically changes to the Edit menu Creating a File From the Start menu select the Create button to create a new file You are first prompted to enter a file name and a description for the file
12. on the toolbar highlight the HTML link you want to delete and click OK 23 HTML Editor Even course designers who are comfortable writing HTML often have difficulty sorting out the HTML they ve written from the question wording itself Respondus solves this problem by encapsulating blocks of HTML so that the question wording stays the focus of the screen The only time a designer has to view HTML is while the Respondus HTML Editor is being used From the Edit menu in Respondus position the cursor at the location in the question where you want to begin a block of HTML Then click the HTML Editor icon on the toolbar represented by the symbol lt H gt to open the editor Enter your HTML by typing or pasting it into the editor it is also possible to retrieve the HTML from a file located elsewhere on your hard drive by using the Read File option Click OK to close the HTML Editor A set of characters representing the HTML block will appear at the insertion point lt H_1 gt for the first block lt H_2 gt for the second block and so on To see how the HTML will appear in Blackboard click the preview button To delete an HTML block position the cursor in the same field where the HTML block is located and select the HTML Editor icon from the toolbar Choose the option to delete the HTML block and highlight the block you want to delete Click OK to close the HTML Editor Note Earlier versions of Respondus allowe
13. select the checkbox below indicating that the answers should be displayed as entered Tip The easiest way to navigate through the answer choices is to use the PageUp and PageDown keys Press the PageDown key twice to move through the correct match field 19 All answer choices are equally weighted and scored proportional to the number correct So if a student matches 8 of 10 items correctly the score will be 80 for that question Ordering Ordering questions allow students to provide an answer by selecting the correct order the answers are to appear Enter the question wording or statement in the Question Wording field and then enter the answer choices in the correct order Finally enter a number indicating the order in which you want the answer choice displayed in the narrow column to the left of each answer Fill in the Blank Fill in the blank questions require students to enter a word short phrase or string of characters Since a computer automatically grades the answer students must give an answer that exactly matches one of the answers provided by the teacher You are permitted to enter multiple forms of the correct answer For instance if the answer to a question is New York Yankees the instructor can make each of the following an acceptable answer Yankees New York New York Yankees NY Yankees Multiple Answers The Multiple Answers question type is very similar to Multiple Choice except that students can
14. table and enter the text The width of the table cells can be adjusted by dragging the column lines To edit other aspects of the table from the Power Edit menu click within the table and select the desired action from the pull down menu labeled Table Use the Insert option to add a row or column to the table Use the Delete option to delete a row or column or to delete the entire table Other formatting such as font changes and the centering of text can also be applied to the cells in a table Finally keep in mind that it is usually possible to paste tables into Respondus directly from Microsoft Word Also Respondus tables are designed to support both web based exams and print exams So you only have to create a table once if you require both online and print exams Fonts Formatting and Lists The remaining features in the Power Edit task are self evident if you are familiar with the basic functioning of a word processor To apply a different font to text simply highlight the text and select the desired font and size from the pull down lists Text can be left justified the default right justified and centered by selecting the appropriate toolbar button Finally it is easy to create bulleted or numbered lists by selecting the corresponding option from the Power Edit toolbar To see how the formatting will appear in Blackboard click the preview button that is located at the top left of the Power Edit toolbar To ex
15. to reinstall it in order to have it work directly with Respondus MathType s readme file explains that it sets itself up to replace Equation Editor at the time that it s installed So if you add a new application like Respondus that uses the Equation Editor you must re install MathType Power Edit The Power Edit task available from the Edit menu provides additional features for formatting questions including a table editor bulleted lists the ability to change fonts and justification and so forth In addition the Power Edit window provides a much larger workspace which is especially useful if you are creating tables or editing questions that have large blocks of text To begin click in the field that you want to edit and then click the Power Edit button on the toolbar Several of the tasks on the Power Edit toolbar also appear on the main toolbar so only the unique features will be discussed below Tables 25 Respondus makes it easy to insert and edit tables From the Edit menu in Respondus position the cursor at the location where you want to insert the table Then click the Power Edit button and select the Insert Table icon from the toolbar located at the top right When the next pop up window appears specify the number of columns and rows that should be included in the table all other settings are optional Click the OK button to return to the Power Edit window You can now click within the cells of the
16. yet another might choose a Blackboard personality and so forth Each user will feel right at home because the features and terminology will closely parallel their course management system Changing the Personality To switch to a different personality in Respondus go to the Start menu and select the desired personality from the list that appears at the top of the screen If the currently open file was created or imported using a different Respondus personality a message will warn you of this and indicate that the file will be converted to the new personality if you continue Click OK to continue and you will see one or more warnings of what will be modified when the file is converted In some situations you will be given a choice of how certain items will be converted For instance if you are converting a file from the WebCT 3 x personality to the Blackboard 5 x personality you may encounter a message asking how feedback for answers should be handled After the file is converted a screen will detail every modification or change that occurred to the file during the conversion process You must then determine whether to replace the current file with the newly converted file or to save as a new file If you plan to convert a large number of files and you want to use the same conversion settings it is recommended that you go to the File gt Preferences gt Conversion screen and set your conversion settings accordingly
17. 1 29 00 Of ane 2 Chapter01 014 The gods of Mesopotam H Define the Situation 2 21 02 07 Saran ee 40 28 02 0 Ea Chapter01 017 The first great heroic po Archive E3 _ hess 4 Chapter01 018 The founder of the first Adour 3 j beat oo 5 Chapter01 050 What ruler of the eighth uz E Pant FE 6 Chapter01 053 What political structure Browse ff Quiz Introduction 12 09 02 Oe Sere Ezami History Cancel Search Highlight an exam or survey project by clicking it once To obtain information on the project select either of the two center buttons located to the top right of the file list Select the Item List button right of center to view a list of the questions that are available in the highlighted project To preview a particular question click the title of the question To open a highlighted project click the Open button at the bottom of the window Double clicking a file name will also open it Respondus allows projects to be organized within folders For example you can place the exams for a particular course within a folder rather than having exams for all courses listed together To create a new folder click the Create New Folder button located second from left To navigate down a level within a folder double click on the folder itself To navigate up a level click the Up One Level leftmost button on the row The Browse button located on the lower left side
18. 800x600 monitor Respondus must be used in conjunction with Blackboard Windows 95 users should note that Internet Explorer 4 0 or higher must be installed in order to use the Preview task in Respondus Internet Explorer does not have to be selected as the default browser Apple Macintosh users can run Respondus using Windows emulation software such as Connectix Virtual PC Installation and Setup Fill out the Respondus Software Request Form at http Awww ecs fau edu Support helpdesk eforms respondus htm You will receive an e mail from ITSS with installation and setup instructions Choose a Course Management System CMS Personality Immediately after the Respondus software is activated you are prompted to select a Course Management System CMS personality Respondus offers various user environments called personalities that parallel the features and terminology used by specific course management systems such as Blackboard eCollege and WebCT You can change the personality at any time in Respondus from the Start menu On line Help Respondus includes a full featured help system that includes an index and context sensitive help To view the on line help choose Help Topics from the pull down Help menu and select a topic You can also press the F1 key from within Respondus to obtain context sensitive help Throughout the program you will additionally see small buttons having a symbol When the button is cl
19. H MM I Display make visble After Il Display Until 7 Password protect students must enter password before taking the quiz Enter password spaces are not allowed Feedback and Presentation Feedback Mode Score only Only the final score is presented Detailed Results The student s answers and final score are presented Show Correct Answers Answers final score and the corect answers are presented Detailed Results Corect Answers and Feedback All above plus feedback Question Presentation All at once C One question at a time Prohibit Backtracking Prevent returning to questions already answered Randomize Questions Randomize question order for each assessment attempt 29 How To Save New Default Settings In Respondus there are two types of default settings the original settings as provided by Blackboard and a second set of default settings that you can determine yourself To save your own default settings select the settings you want and then click the Use as New Defaults button on the left side of the screen From this point forward all new files created in Respondus will have the new default settings attached to them If you make modifications to the settings and later wish to restore the default settings either your own default settings or Blackboard s click the Restore Default Settings button You will be asked which settings you want to restore V Preview amp Publish
20. In this way you won t have to specify your conversion preferences each time you convert a file If you are unsure which CMS personality was used to create a file go to the Start menu select Open highlight the Respondus file and select the General Information button from the small toolbar at the right represented by a file folder with an overlaying question mark The CMS personality that was used to create the file will be displayed in the information window below Quarantined Questions after a file is converted Some course management systems have question types that simply cannot be used by other course management systems During the conversion process Respondus will provide the option to drop such questions or have them quarantined in the newly converted file In most situations it is best to drop the question entirely But if at a later time you plan to use the converted file with the original course management system the quarantine option will preserve the questions for this purpose The title of a quarantined question will appear in red in Respondus instead of the normal color of blue Also if a quarantined question is included in the file when it is published to a course management system the question will be filtered out during the publishing step 16 lll Editing a File Overview of Edit Menu The Edit menu allows questions to be added to the currently open file There are seven types of questions Multiple
21. Michelson c Thomas Edison d Guglielmo Marconi Optional Elements Multiple Choice A title can be imported with each question If a title is not provided for a question the first 20 characters from the question wording will be used as the question title Titles must be placed at the beginning of a question and begin with Title followed by the actual text for the title If the title exceeds 20 characters the remaining characters will be dropped during the import Example Title Speed of Light 3 Who determined the exact speed of light a Albert Einstein b Albert Michelson c Thomas Edison d Guglielmo Marconi For imports into an exam file correct answers can be indicated in two ways First you may place an asterisk directly in front of the answer choice do not put a space between the asterisk and the answer choice Example Title Speed of Light 3 Who determined the exact speed of light a Albert Einstein b Albert Michelson c Thomas Edison d Guglielmo Marconi The second option is to place a list of correct answers at the end of the file The list must begin with the word Answers and must be positioned at the end of the file Note Any text after the answer list will be ignored Example Answers 1 A 2 C 3 B If neither method is used to select a correct answer Respondus will automatically select the letter A as the correct answer Don t worry you will be warned if a ques
22. Overview Once an exam or survey is created in Respondus the Preview and Publish menu let s you determine what to do with the file Most users will first want to examine the contents of the file using the Preview task When the questions are ready to be uploaded the Publish to Blackboard task connects Respondus to a Blackboard server and transfers the exam or survey to it Finally the Print task lets you format and print the exam or survey directly from Respondus or you can bring a file into a word processor for further enhancement and printing Preview The Preview task is similar to the preview option that appears in the Edit menu The primary difference is that here you can easily scroll from one question to the next When the Preview the File button is selected the following browser like window appears 30 Appearance in Internet Explorer Prev Next Modify other browsers may vary slightly lt lt gt gt 21 of 37 ltem Close Question 21 Mult Choice 1 00 points Question Which of the following perching birds have feet that are best designed for bark climbing C Titmouse C Nuthatch C Skylark C Swallow Back Continue Correct Answer Reply Yes The Nuthatch feet are well developed for bark climbing The preview window shows the first question in the file The display is similar to how the question wording and answer choices will appear to students when they take the exam or survey With
23. Password save them on this computer If this is a shared computer un check this box As instructed on the screen the first step is to open a web browser and to go to the Login page for your Blackboard course Be sure that you are at the actual page where you enter your user name and password not a preliminary web page Copy the complete URL for this page and paste it in the field provided The easiest way to copy an URL that is displayed by a browser is to highlight it with your mouse click the right mouse button and select copy Then go to the appropriate field in Respondus click the right button again and select paste The second step requires you to log into your Blackboard course and select the Control Panel page Again copy the URL address displayed in the browser to the appropriate field in Respondus Upon clicking the Extract button Respondus will then fill in the Server Name and Course ID information needed to connect to the course The default server port is 80 but some institutions use a different port number for their Blackboard server Respondus generally detects the correct port number automatically during the extract step But in case it doesn t you can easily identify the correct port number by looking at the course URL For example the port number for the following Blackboard course is 8900 http ob statecollege edu 8900 bin common course pl course_id _31_ 1 If no port number is s
24. Respondus 2 0 User Guide for Blackboard l Getting Started Computer Requirements Installation amp Setup On line Help ll Start Menu Overview Opening a File Creating a File Importing Questions to Respondus Exam Wizard Archive Wizard Changing the CMS Personality and Converting Files lll Editing a File Overview Common Features Across all Question Types Adding Bold Italics Underline and Super Subscript Adding Images Media and Attachments to Questions Web Links HTML Editor Equation Editor Power Editor Spell Check Keyword Searches Modifying Rearranging and Deleting Questions Using a Question as the Basis for a New Question Copying Questions from another Respondus File IV Settings Overview Random Blocks Settings How to Save New Default Settings V Preview amp Publish Overview Preview Publish to Blackboard Printing an Exam VI Retrieval and Reports Overview Retrieving Reports for Exams Surveys Retrieving an Exam Survey or Pool from Blackboard VII Other Tools amp Features Overview Save As Copy Preferences Question Title Tool Check for Update l Getting Started Respondus is a powerful tool for creating and managing exams that can be printed to paper or published directly to Blackboard Exams can be created offline using a familiar Windows environment or moved from one eLearning system to another Computer Requirements Respondus requires Windows 95 or higher 32 MB of RAM 6 MB of free hard disk space and a
25. Specific information for a question can be obtained by clicking its title Once the source file is selected a new window lists the questions in it Individual questions can be selected by clicking the column furthest to the left A checkmark will indicate that the question has been selected When all the desired questions have been selected choose either the Add to End of List button or the Insert into List button to add the questions to the original target file IV Settings Menu Overview Respondus allows you to select settings prior to uploading an exam or survey to Blackboard Although this step is entirely optional it does allow you to determine settings off line and make an assessment available as soon as it is published to Blackboard Keep in mind that students cannot take an exam or survey in Blackboard until it has been made available to them The Settings menu also provides a means to designate a random block of questions within an exam Random Blocks Blackboard supports the creation of random blocks which are sets of questions that are randomly selected during an exam Before creating random blocks in Respondus it is important that questions intended for these sets be organized and grouped properly For example if the fifth question in the exam is going to be randomly selected from a set of three questions then those three questions should be grouped together at 5 6 and 7 in the file Mak
26. Then you must indicate whether the file is an Exam or a Survey The type of file you create or open will determine the features that are available throughout the program Click OK when you are finished Once a file is created you are automatically switched to the Edit menu This is where you add questions to the file Importing Questions Respondus allows you to import multiple choice true false essay fill in the blank matching and multiple answer questions from a file The questions must be organized in a format that is acceptable to Respondus and the file must be stored in text txt or rich text rtf format All word processors have the capability of saving files to txt or rtf format so does the WordPad application in Windows The formatting required for the file being imported is discussed in the section below entitled The Standard Format for Importing Once the file is in the Standard Format follow these steps to import it into Respondus Starting the Import From the Start menu select the Import Questions task The following dialog will appear 1 Select the file to Import Type of file Ea ER eee a Ee E Help File name click browse to choose Browse Image Folder needed if using IMG for graphics Browse 2 Choose where to add the new Questions C Append the questions to the current document Create a new document named Type of file to create Exam Survey 7 Use st
27. ain the Original Order option from the pull down list Note As long as the questions in the exam file remains unchanged the Exam Variations will retain the same question order However if you add or insert new questions the Exam Variations will differ the next time you print an exam or answer key It is also possible to specify a range of questions to be included in the exam If both fields are left blank all questions will be included At the bottom of the screen there are three options Text Preview Save to File and Send to Printer The Text Preview button allows you to preview the contents of the file in a pop up window We recommend that you use this option before printing the exam survey or saving the contents to a file it is a quick way to identify mistakes The Save to File option allows the creation of a MS Word file doc a rich text file rtf ora standard text file txt The MS Word and rtf formats will retain enhanced formatting 36 such as bold italics and underlining whereas the txt format will strip such information Once a file is saved it can be opened with a word processor for further formatting and modification Finally the Send to Printer option permits you to print directly from Respondus This task works similar to the printing function in other Windows programs VI Retrieval and Reports Overview Once an exam or survey is administered in Blackboard Respondus allows you to retrie
28. c Respondus Projects Archives From the Start menu in Respondus click the Open button Select the large Archive button on the left side of the screen highlight the file you want to restore and click the Open button at the bottom right The archived file or folder will then be restored and copied to the Projects folder To then open the restored file in Respondus click the Projects button and select the restored file If the archive file rsa rpa is not located in the Archive folder make sure the Projects button is selected and click Browse Navigate to the location of the archive file highlight it with your mouse and then click Open The archive file will be restored and copied to the Projects folder at this point You will then need to open the file in the Projects folder in order to view or edit it Please note that an archive file is not deleted from its original location when it is restored to the Projects folder Changing the CMS Personality and Converting Files 15 Each course management system e g Blackboard eCollege WebCT is different in terms of the question types it offers the approach it uses to create and manage exams and even the terminology that is used This is why Respondus allows the user to select an environment or personality that matches a particular course management system For example one user might use the WebCT personality another might select the eCollege personality
29. clicking on the title of a question a window containing the properties for the question is displayed It is here where you can modify delete or move questions as well as use a question as the basis for an entirely new item These features are discussed below under Modifying Rearranging and Deleting Questions Multiple Choice Multiple Choice questions can have up to 20 answer choices but only one correct answer can and must be selected You must also provide a point value for each question the default setting is 1 Keep in mind though that point values can only be transferred to the Blackboard server if an actual exam is uploaded opposed to just a question pool Tip The easiest way to navigate between the Answer fields in Multiple Choice questions is to use the PageUp and PageDown keys Blackboard 6 and higher additionally allows answer specific feedback to be entered for multiple choice questions By selecting the feedback checkbox extra feedback fields will appear below each answer choice With survey files correct answers and point values cannot be included with multiple choice questions The task does however include a Favorite Answer List feature that allows you to store frequently used answer sets or scales e g Strongly Agree Agree Disagree Strongly Disagree To create a Favorite Answer List enter your answers in the Edit form and click the Favorite Answer List button T
30. d The Archive Wizard and related tasks are useful for doing routine backups to create a ready to use exam survey file that can be e mailed to a colleague or for organizing the Projects folder so that only current files are displayed Archive files require considerably less hard drive space because the contents are stored in a compressed format 14 Creating an Archive File To create a Respondus archive file go to the Start menu and select the Archive Wizard tab A directory of the Respondus Projects folder is now displayed Highlight the file or folder that you want to archive and click Next The next screen specifies the name of the file or folder that will be archived plus the location of the archive file once it is created It is possible to choose a different location but this is not recommended since it will later require additional steps to restore the archived file The final screen of the wizard indicates that the archiving is complete and provides the location of the archived file Additional information is provided in a Notes section There is a faster way create Respondus archive files albeit without the guidance of a wizard From the Start menu select the Open task Two large buttons appear on the left side of the window Projects and Archive The Projects folder is where all active Respondus files and folders are stored When files are archived they are placed in the Archive folder To archive a file click
31. d HTML to be entered directly in the standard edit windows which would then be interpreted in Blackboard as HTML Respondus now requires you to use the HTML Editor to designate a block of text as HTML Equation Editor The process of adding equations is similar to how media objects are added see the earlier discussion Equations can be added to question wordings answer choices and feedback all without writing HTML In addition the equations can be previewed offline and they are automatically uploaded to the server during the Publish to Blackboard step From the Edit menu position the cursor at the place in the question where you want the equation located Then click the Equation Editor button on the toolbar which is represented by a summation symbol The Equation Editor will open and you can begin creating the equation The Equation Editor in Respondus works almost identically to the one that is available with Microsoft Word and WordPerfect So if you ve used those equation editors before you ll already know how to use this one The key thing to learn about the Equation Editor is that the top row of menu options consist of symbols while the bottom row of menu options consist of palettes If you select a symbol from the top row it s no different than if you selected the or sign on your keyboard except that the symbols from the Equation Editor eventually get displayed as graphics since most symbols can not b
32. d Point Values to Exam Each question in an exam file receives a point value when it is defined in the Edit menu or selected in the Question Bank task If you want these point values to be uploaded with the exam select this option If you want to manually add point values to questions after the exam is published to the Blackboard server then don t select this option Apply Settings to Exam This option will transfer the settings selected on the Settings menu when the exam is uploaded If you selected the option Make assessment available when published the exam will be activated once Step 5 is complete If you publish an exam to Blackboard without the Settings remember to later go to the Assessment Manager in Blackboard to set the availability Apply Random Blocks to Exam Select this option if you want the Random Blocks if any applied to the exam being published to your Blackboard course Step 5 Publish When Steps 1 4 are complete the file is ready to be submitted to the Blackboard server Click the Publish button The Windows hourglass will appear The time required to transfer the information to the Blackboard server depends on several factors the speed of your Internet connection the speed of the server running Blackboard and its current load the size of the exam or survey you are uploading the quantity and size of the media files being uploaded In a typical situation Respondus will complete the transfer of i
33. d be handled for the file conversion then select the settings that you prefer Question Title Tool There are many situations when it is desirable to rename all the titles in the Respondus file to provide a consistent look or numbering sequence For example if you copy questions from many different files import additional questions to that file and then create some questions directly within Respondus you may end up with a haphazard list of titles The Question Title Tool located under File on the menu bar lets you specify a stem or string of text that all question titles will start with The stem text will then be followed by consecutive numbering that begins with 1 or 01 or 001 etc For example if you enter Chapter1 as the stem text and then select 001 as the format for the numbering scheme the title for the first question will be changed to Chapter1 001 the title for the second question will be changed to Chapter1 002 and so on If you specify a range of questions for the titles being changed you can provide even more specific titles throughout your file For instance questions 1 20 might use the stem Ch1 Unit1 and questions 21 30 might use the stem Ch1 Unit2 and so forth Check for Update The Check for Update tool located on the Help menu bar provides an easy way to see if an update is available for Respondus When Respondus is used to publish an exam it will automatically check to se
34. e if an update is available for the Respondus software this check will occur only once in a 24 hour period No information about your computer hardware and software is collected by Respondus Inc during this process Instead the Respondus software retrieves information from Respondus com and will display a message if an update is available You will then have the choice of upgrading to the latest version of the software To manually check for a software update select the Check for Update option from the Help pull down menu you will need a live Internet connection Respondus will instantly return a message indicating whether an upgrade is available If an upgrade to Respondus is available you can let Respondus download the required file s automatically and update the software for you This is the easiest way to apply a patch or upgrade If you prefer that Respondus does not automatically check for an update during the publishing step go to the File menu select Preferences and unselect the appropriate checkbox under the General tab 39
35. e sure your questions are organized in this manner before continuing To create a random question set go to the Settings menu and select the Random Blocks tab Click the Random Blocks button to continue Then select the option Add New Set and enter the first and last numbers that is the range of the questions that will comprise the random question set For instance if you want questions 5 6 and 7 to be the basis of a random question set you would enter 5 as the first question and 7 as the last question in the set If you want all of the questions in the set to be shown during the exam select the All option If however you want a smaller number of questions from the set asked during the exam choose the Select Number option and provide the desired number For example if you want only one question from questions 5 7 asked during the exam you would enter the number 1 You are then asked to provide a point value for the question set All questions in a question set must have the same point value Finally click the Add New Set button to finish the creation of the question set In the list below a letter representing the question set will appear next to each question that is 28 contained in the question set This allows you to easily see which questions are grouped together The letters representing each question set also provide the basis for editing a question set For instance if the letter C appears next to a se
36. e viewed with a standard web browser When you select a palette from the bottom row you are given the opportunity to enter text at various insertion points shown on the screen You can also select a palette from the bottom row click in an insertion point and then select a symbol from the top row For more information about the Equation Editor refer to the online help that is available from within the editor Once you finish editing the equation exit the Equation Editor by either clicking the X that appears at the top right corner of the window or by selecting File from the pull down 24 menu and clicking Exit do not simply minimize the Equation Editor A second window that addresses the size of the equation will now appear The font selection and size used within the Equation Editor determines how large the equation will be when it is printed from Respondus But it is generally desirable to show equations in a larger format when displaying them on the web In general we recommend that a web based equation be displayed at 150 of the size used for printing So by default the Respondus software suggests that the Blackboard Image Scaling for the equation be increased to 150 To accept this setting simply click the OK button If you want the graphic to appear even larger in Blackboard then you can increase the scale to up to 400 It s important to note that changing the image scale using this option only affects how it will ap
37. em plus question number to create title e g ch01 stem becomes ch01 001 ch01 002 3 Use the Preview button to check for problems Preview 4 Press the Finish button to complete the process Finish Preview results Title Question Wording a Step 1 The first step is to select the type of file that will be imported The Standard Format required by Respondus is the same for text txt files and rich text rtf files If the file being imported is saved as a rich text rtf file it has the advantage of retaining some of the original formatting including bold italic underline superscript and subscript other rich text formatting is dropped Next use the Browse button to locate and select the file to be imported If you are importing a rich text file that contains IMG tags that specify the location of images see Importing Images below the next step is to browse to the folder that contains those images Step 2 Specify whether the questions should be appended to the currently open file or whether to create an entirely new file If you select the second option you will need to enter the name of the file to be created and indicate whether the file should be an Exam or Survey Each question being imported will have a title If you don t specify a title for each question in the text file itself discussed below Respondus will automatical
38. enter multiple forms of an answer by repeating the question number Example Answers A Cc B Cc Zworykin Vladimir Zworykin Vladimir Kosma Zworykin B DNNN Importing Matching Questions The process of importing a matching question is similar to what is described above for importing multiple choice questions but there are some key differences The first line of formatting must begin with Type MT This is followed by the title which is optional the question number and the question wording Each answer which consists of both parts of a correct match must begin with a letter a t followed by a period or a parentheses The two parts of the match must be separated with an symbol and there should not be any hard returns or blank lines within either parts of the answer 11 Example Type MT Title Scientific discoveries 4 Match the correct name to the discovery or theory a Michelson Morely Speed of light b Einstein Theory of Relativity c Marconi radio waves Spaces before or after the symbol are optional but it is important that an answer only uses the symbol for the purpose of separating the two parts of the match If you plan to list correct answers for other questions at the bottom of the document simply skip the number for all questions that are of the matching variety Importing Multiple Answers Questions The logic for importing questi
39. ese objects if they are stored with your Blackboard course Respondus does NOT attempt to download multimedia elements if they are stored on a different server If multimedia objects are retrieved with a file Respondus will automatically update the HTML links in questions that point to these objects This makes the multimedia elements work properly when the file is published again to Blackboard If you created and uploaded math symbols or equations to Blackboard using Respondus when these symbols are retrieved from Blackboard they will be treated from that point forwarded as images not equations This means that if you want to use Respondus to modify an equation that was retrieved from Blackboard you will first need to delete the equation graphic using the Insert Picture or File option see above discussion and then use the Equation Editor to create the new equation Hence it is usually better to start with your original Respondus file since it permits you to edit the equation directly Also if you are providing a colleague an exam that contains equations it is best to send that file in the original Respondus format so the person can edit the equations more easily Vil Other Tools amp Features Overview There are several additional tools in Respondus that offer a range of functions Each of these is discussed below Save As Copy The Save As Copy tool is located on the File pull down menu Use this task to create a copy of
40. ever you want to determine the exact size in pixels of the media player you can do so by entering the width and height dimensions accordingly Once a media object or file attachment has been selected and you return to the Edit menu a short string of characters representing the object will appear in green text An image placed in the question wording will look something like lt PIC_1 gt with the next image being displayed as lt PIC_2 gt and so on An lt AV_1 gt tag will represent other file types When a media object has been placed in an answer choice or feedback it will appear as a small green box except when that field is being edited To delete a media object position the cursor in the same field where the item is located Then click the Insert Picture or File icon on the toolbar the camera icon and select the option to delete an existing image or file You can preview questions containing media objects by selecting the Preview button We recommend that you preview all questions containing media objects before uploading them to the Blackboard server Web Links Respondus makes it easy to create an HTML link to media that is stored on a different web server This is sometimes needed if the media object is especially large or if it is only available from a different web server such as a web site run by a museum or government agency From the Edit menu in Respondus position the cursor at the location in the question w
41. haracters for it All question types have a Question Wording section This is where the main body of the question is entered 17 All question types allow the entry of feedback If feedback is enabled for a particular exam determined later using the Settings menu students will see the feedback for the answers they selected as soon as they submit their completed exam or at the time that the settings are changed to allow feedback to be viewed To enter feedback for a question regardless of whether you later decide to have it displayed select the General Feedback button and enter the desired information Four buttons appear at the bottom of all edit forms The Add to End of List button adds the current question to the end of the Question List located at the bottom of the screen The Insert Into List button lets you insert the current question into the Question List at a specified location The Clear Form button will erase all data that currently shows in the form Finally the Preview button opens a browser like window that lets you view how the question will appear in the final exam feedback and scoring information is also shown in this window The Preview button can be selected at any stage in the editing process The Question List displays the title question type and question wording for each question in the file The total number of questions and point values is shown at the top of the list By
42. hen select the option to Create a new answer list and give it a name that allows you to quickly identify it ata later time From the Edit menu to use a previously defined answer list click the Favorite Answer List button select the option Use the Answer List selected below select the answer list you want to use and click OK With Survey files the Multiple Choice task also includes a Multiple Response checkbox that enables the respondent to select more than one answer True and False 18 True and False questions are self explanatory enter the statement in the question wording field and then select either True or False as the correct answer With Survey files the True and False question type is replaced with a Yes and No question type Essay Essay question types allow students to enter complete sentences or paragraphs for their answer A correct answer can be entered for feedback purposes however the answer must still be graded manually in Blackboard Matching Matching questions require students to match items from two columns There are two ways to create matching questions in Respondus First the instructor may specify matching pairs for both the left and right columns specifically the correct match for the left column must be placed in the field immediately to the right If this procedure is followed it is not necessary to indicate the correct answer in the small column located at the
43. here you want to add the web link and then click the Web Link icon on the toolbar When the pop up window appears determine whether you are adding a link to an image such as a gif or jpeg file or to an audio or video clip If you are creating a link to an image file follow the browser specific instructions in the top section If you want to place a border around the image select the desired width To add a link to an audio or video clip follow the browser specific instructions at the bottom of the screen The Text Displayed option allows you to show the link to students using more friendly text For example you might use Click here to watch the video instead of displaying the file name itself Once a web link has been pasted into the appropriate Address URL field click OK to return to the Edit menu A short string of characters representing the web link will appear in green text If the HTML web link is placed in the question wording it will look something like lt H_1 gt with the next link being displayed as lt H_2 gt and so on When a web link has been placed in an answer choice or feedback field it will appear as a small green box except when that field is being edited If you have a live connection to the Internet you can preview a web link item by clicking the Preview button To delete a web link position the cursor in the field where the web link is located Then click the Web Link icon
44. hown in the URL the setting should be left at 80 33 If your Blackboard system is installed on a secure server https the appropriate checkbox should be selected This checkbox should only be selected if the web browser address for your course begins with https instead of the normal http note the s Now provide a short description for the Blackboard course This name will be used later to help you quickly identify the course to which you are publishing or retrieving materials Select the version of Blackboard that you are using from the pull down list If you are unsure as to which version is being used ask your Blackboard administrator or support staff You are now prompted to enter your User Name and Password Enter this information exactly as you would if using a web browser to access your Blackboard course If you want Respondus to remember your User Name and Password for future sessions select the Remember my User Name checkbox Before clicking the OK button to activate the settings be sure your Internet connection is live If you use a dial up service you need to go ahead and connect to the Internet now Once all the server settings have been entered and you have a live connection to the Internet click the OK button Respondus will then attempt to connect to your Blackboard server The hour glass in Windows will appear momentarily If the connection is successful the pull down list for Server
45. hrases to search for OK fone word or phrase per box ik Aristote Cancel 2 Pad Clear E Matches must include ALL of the above words or phrases Matches must include AT LEAST ONE of the words ddi T Include Answer Choices and Feedback in search Up to three words can be included in a search When more than one word is used you can choose whether a match is required of all words or any of the words A final option allows you to include answer choices and feedback in the keyword search Modifying Rearranging and Deleting Questions It is easy to modify move or delete a question in Respondus From the Edit menu select a question from the Question List by clicking on its Title A window appears that displays the entire properties for the question On the right side of the window are several options Click the OK button to close the window click the Delete button to delete the question click Preview to preview the question and click Move to place the question at a different position in the Question List If you select the Modify button you will be returned to the Edit screen and the current properties for that question will be displayed in the form modify the question as you like Notice that the two buttons at the bottom of the form now indicate Save Changes or Cancel Changes If you want to save the changes to the question select the corresponding button If you do not want the changes to be
46. ick either the Add to End of List button or the Insert Into List button Repeat this process for each source file The Automatic Selection and Manual Selection options may be combined You may also reselect a file from the pull down list and choose additional questions from it However Respondus will prevent you from selecting a question more than once Once questions have been added to the list at the bottom of the screen you may edit the point values manually To delete a question from the bottom list or to move it to a different location in the list click the blue title and select the desired option Finally notice that a tally of the total number of questions and point values appears at the top right corner of the lower grid The next and final page of the wizard is self explanatory It provides a variety of options as to what can occur next For example to edit questions in the file you would select the option to go to the Edit menu To preview or print the exam you would select that option and so on Click Finish to complete the wizard Note Respondus does not permit you to copy questions from a Survey file to an Exam file Also some features in this task are disabled when the file being created is a Survey Archive Wizard The Archive Wizard in Respondus allows you to archive an exam or survey including all media components and equations that may be associated with it An entire tree of folders can also be archive
47. icked information on that particular option or task is provided If you encounter a question that is not answered in the on line help or in this manual you are encouraged to visit the Support section of our web site www respondus com There you will find Frequently Asked Questions FAQ and other resources The remainder of this user manual is organized according to the five menus used in the Blackboard 6 x Personality of Respondus Start Edit Settings Preview amp Publish and Retrieval amp Reports ll Start Menu Blackboard Personality Overview of Start Menu The Start menu provides the ability to Open a Respondus file Create a new file and Import questions from a text file The Exam Wizard provides the easiest way to create an exam from an existing set of questions The Archive Wizard allows you to archive an exam or survey including all media components and equations with a single click Opening a File From the Start menu click the Open button The following window will appear Open Respondus File xi Nme foa laa Dl la S Al 2 Schmalleger 7e folder Selected File DWade 7e folder Chapter01 056 Discuss the political evo Chapter02 004 Which was the first of t x Download Test Bank A Respondus Introduction 12 09 02 0 b Title Question Wording Proet N 106PEChs8ands ANEU I Chapter01 013 The written script of Me rojects lf Brief Survey 1
48. implemented select the Cancel Changes button Using a Question as the Basis for a New Question To use an existing question as the starting point for a new question locate the desired question in the Question List at the bottom of the Edit menu Select the question by clicking on the title and when the properties window appears select the button Use as Basis for New Item You will be returned to the edit screen and the properties for the original question will be displayed in the form The original title for the question will be modified slightly for example the number 2 will be added to the end of the name At this point you can rename the title and make any other changes you like When finished add or insert the question into the Question List Copying Questions from Another Respondus File From the Edit menu it is possible to copy questions from another Respondus rsp file Click the button Copy from another file which is located on the left side of the screen This will open a window containing the files stored in the default directory Respondus Projects Select a source file by double clicking the file name or by clicking it once and selecting Open Tip Before selecting a file you can search the contents of the file by clicking on it once and then selecting Search You can also preview the questions for a file prior to opening it by highlighting the file name and clicking the Item List button
49. ional window that prompts you to add text description for the image an Alt field will appear Screen readers use the text that is entered here this text is also used when the mouse pointer is held over the image If you simply click OK to close the window the actual name of the image file will be used such as cat jpg If you want to type in a more helpful textual description such as cat sleeping on pillow in front of a sunny window the screen reader will use the complete description Keep in mind though that the text description of the image may tip students to the correct answer for a question In this case you may want to edit the text description to something generic like image 1 Note that you can prevent the window that prompts you to enter a text description from appearing in the future by deselecting the checkbox Show this screen each time an image is added You are now returned to the Edit menu and the image is now copied to your Respondus Projects folder If the object you are adding to a question is an audio video clip a media object that requires a browser plug in or an attachment such as a spreadsheet a different prompt will appear once the file is selected Link Text x The audio or video file will be copied to your OK Respondus project folder as this file ok Chimes2 way You can have the file placed in the question as either a link or as an embedded object The embedded option is
50. it the Power Edit window simply click the X at the top right corner of the window or go to File and click Save amp Exit Spell Check The Spell Check feature which is located on the toolbar for the Edit menu will search the currently open file for spelling errors and allow corrections to be made Once the Spell Check feature is started it will search for words that do not match items contained in the dictionary If the word is not found in the dictionary you are given the option to Change the word to one that is suggested to Ignore the identified word to Change All such words in the file to one you select or to Add the word to the dictionary If you want to make more detailed changes to the question click the Edit This Question button which will close the spell checker and make the question available for editing Three dictionaries are included with a standard installation of Respondus American English Canadian English and British English However a free bundle of supplemental dictionaries can be downloaded from the Respondus website including French German Spanish Dutch Finnish and a comprehensive medical dictionary Keyword Searches 26 There are several places in Respondus where the Keyword Search button appears such as at the bottom of the Edit menu This option allows you to search the currently open file or the file that is being previewed Keyword Search x Enter the words or p
51. kin To include alternative text for ADA compliant screen readers place the desired text in a second set of quotes immediately following the quotes that contain the file name img interferometer jpg Picture of an interferometer All images that are being imported must be placed in a single folder During the import process the location of the image folder must be specified in the first step After the import is complete the images will appear inline with the question text Exam Wizard The Exam Wizard helps familiarize new users with the basic functions of Respondus In addition the Exam Wizard is the best way to create an exam using questions contained in one or more Respondus files such as a publisher test bank The Exam Wizard allows questions to be randomly selected from the files and point values can be assigned across an entire question type The discussion below primarily relates to Exam files Fewer features are available if the file being created or appended is a Survey file To begin select the Exam Wizard button from the Start menu The first page of the wizard offers three choices Select the top choice that states Create a new exam and then copy questions to it from a question bank or Respondus file and click Next The next page of the wizard requires you to provide a name and description for the exam 13 being created Click Next once this information has been entered The next page of the wizard p
52. ly use the first 20 characters of the question wording as the question title Alternatively titles can be based on a specific stem or string of text which will then be followed by consecutive numbering starting with 001 For example if you select the Use stem checkbox and enter the text Chapter1 the title for the first question being imported will be Chapter1 001 the title for the second question will be Chapter1 002 and so on You are not required to enter a stem phrase this feature is entirely optional Step 3 Click the Preview button to preview the file being imported and to see if there are any warning messages If warning messages are shown at the bottom of the screen you need to determine whether to make changes to the text file or whether to continue with the import Note that some warning messages can be ignored For instance Respondus might give the warning 2 duplicate titles were changed by adding 2 or 3 4 This is simply indicating that two of the question titles for the file being imported are identical remember question titles are generated from the first 20 characters of the question wording Since two question titles in Respondus cannot be identical the warning message is simply indicating that the duplicate title is having a number such as 2 added to the end of it to make it distinct This change does not affect the question itself titles aren t displayed during an exam
53. mages audio clips video clips and attachments e g spreadsheets can be added to 20 exams Media content can be included in question wordings answer choices and feedback all without writing or viewing HTML In addition the media objects can be previewed offline and everything is automatically uploaded to the server during the Publish to Blackboard step From the Edit menu position the cursor at the place in the question where you want the media item added Then click the Insert Picture or File icon on the toolbar which is represented by a camera A pop up window will let you navigate to and select the multimedia element The default file type setting will display only bitmap jpeg gif and pcx files To display wav avi and other audio video files select the Audio Video option from the pull down menu labeled Files of Type The third option on the list All Files allows you to select other types of media files as well as attachments Such as a spreadsheet or word processor document Most graphical images on the web are stored in jpeg or gif format Consequently if you select a graphic that is in another format such as bitmap or pcx Respondus will allow you to convert it to a jpeg file with the click of a button Similarly if the graphic you select is over 320 x 290 pixels in size Respondus will allow you to convert it to more suitable dimensions The program automatically detects if a graphic you selec
54. mainly used for objects that use a browser plugin such as MOL molecular model files Linked object HTML is lt A href gt linktext lt 4 gt Enter below the text you want shown to the user for the link the blue underlined text a user clicks on Click here to listen Embedded object HTML is lt Embed src gt Optional enter the size for the player window on the web page Width Height There are two primary choices to be made on this screen each of which offers a secondary option The first choice is to determine whether you want the item inserted as a link or as an embedded object For most situations you will want to use the Linked Object option which is the default setting In HTML terms this is referred to as an a href tag The alternative choice is to use the Embedded Object option which is sometimes required if your object requires a browser plug in If you select the Linked Object option and click OK the actual file name of the audio video file will display in the link that appears to the student As an alternative you can enter a more friendly description for the link such as Click Here to Listen for an audio file or Click Here to Open the Spreadsheet for an Excel file 22 Similarly if you select the Embedded Object option and click OK the size of the player window for the object will be determined automatically by the user s browser If how
55. nformation to Blackboard in 30 45 seconds However this can increase to 5 or more minutes if a large number of media files are being uploaded You will know that the transfer is complete when the hourglass disappears and when the phrase Completed successfully appears in the status box If a transfer was not entirely successful these words will not be displayed Once a file has been published to Blackboard we recommend that you go to your course and confirm that everything was transferred and set up to your expectation Printing Options Respondus allows you to format and print exams surveys directly from the software It is also possible to save an exam to a MS Word or rich text file and bring it into a word processor for further enhancement and printing To begin go to the Preview and Publish menu in Respondus and select the Print Options tab The screen now displays the printing options available in Respondus There are three formatting templates from which to select Exam Exam with Answer Key Answer Key Only Once an option is selected you can further modify the settings for that template by clicking the Settings button to its right If the exam being printed has matching questions be sure to select the checkbox labeled Matching randomize answers if you want the second set of answers to be randomized Also if you have sequential questions that refer to the same image or 35 graphic you will likely want to select the
56. once on a file or folder in the Projects area and then click the small button on the toolbar at the right named Create Archive File the icon looks like a filing cabinet A name for the archive file is suggested by Respondus you may accept this name or provide a different one When the OK button is clicked all files associated with the exam including media objects are compressed into one file and it is placed in the Archive lf you are archiving a folder that contains multiple Respondus files all the files contained within the folder will be included in the archive file It is important to note that the original Respondus files are not deleted from the Projects area when they are archived If you want to delete the original Respondus files highlight them again in the Projects area and select the Delete File button it looks like a recycle waste basket located on the toolbar at the right If you accepted the standard settings when Respondus was installed the archived files will be located on your hard drive at c Respondus Projects Archives The files will have the extension rsa The rsa files can then be copied to another location for backup purposes or sent to a fellow user of Respondus Restoring an Archive File There are two ways to restore a Respondus archive file rsa rpa to the Projects area The first approach works only if the archive file was saved to the default Archives folder which can generally be found at
57. ons that have multiple answers is similar to what is described above for importing multiple choice questions Multiple Answers questions are essentially multiple choice questions in which more than one correct answer can and generally should be selected by the student The primary difference is that the first line of the formatting must begin with Type MA This is followed by the Title which is optional the question number and the question wording Correct answers are designated with an asterisk Example Type MA 3 Which of the following individuals are credited with determining the exact speed of light a Albert Einstein b Albert Michelson c Thomas Edison d Edward Williams Morley To include a title or feedback with the Multiple Answers question follow the same formatting rules described above for multiple choice questions For instance Example Title Speed of Light 3 Which of the following individuals are credited with determining the exact speed of light a Albert Einstein b Albert Michelson c Thomas Edison d Edward Williams Morley Yes Albert Michelson and Edward Williams Morley collaborated on a series of experiments that eventually led to the exact determination of the speed of light No Albert Michelson and Edward Williams Morley collaborated on a series of experiments that eventually led to the exact determination of the speed of light 12 A second way
58. pear in Blackboard you are not affecting the size of the equation that will print from Respondus In order to change the size of the equation for printing purposes you must select a different font size in the equation editor itself Once an equation has been added and you return to the Edit menu a short string of characters representing the equation object will appear in green text An equation placed in the question wording will look something like lt EQ_1 gt with the next equation being displayed as lt EQ_2 gt and so on When an equation is placed in an answer choice or feedback it will appear as a small red box except when that field is being edited To modify or delete an equation position the cursor in the same field where the equation is located Then click the Equation Editor icon on the toolbar and select the option to modify or delete an existing equation To preview questions containing equations select the Preview button We recommend that you preview all questions containing equations before publishing them to Blackboard Using MathType with Respondus The Equation Editor in Respondus is a special version of MathType by Design Science If you frequently create documents with equations you may find MathType is better suited to your needs MathType is as easy to use as the Equation Editor and has many extra features to help you save time and create a wider range of equations If you already own MathType you will need
59. rieval of summary statistics for each question in the assessment Finally if multiple assessments were selected in the list above it is possible to have all the reports combined into one file or have each report saved as a unique file Retrieving an Exam or Question Pool from Blackboard Respondus allows the retrieval of exams surveys and question pools from a Blackboard course To begin go to the Retrieval and Reports menu in Respondus and select Retrieve Questions The first couple of steps to retrieving an exam or pool are identical to those used for publishing one to Blackboard see the earlier discussion for a detailed explanation First select the Blackboard course Second select the appropriate button for retrieving an exam survey or pool Third select the specific file you want to retrieve from the pull down list Finally enter a name for the new Respondus file you are creating Once all selections have been made click the Retrieve button The retrieval process will take between 15 seconds and several minutes depending on several factors the speed of your connection the load on the server the size of the multimedia elements that are being retrieved and so forth You will know that the retrieval is successful by the statement Successfully completed that appears in the status box 37 When a file is being retrieved Respondus will detect if multimedia objects are associated with it and will automatically download th
60. rompts you to select the Respondus files from which the questions will be copied Highlight a file and click the Select button Repeat this process until all files from which you want to select questions are selected Click Next to continue The next page of the wizard prompts you to select one of the source files chosen in the previous step You then have the choice of using Automatic Selection or Manual Selection When Automatic Selection is chosen the current number of questions for each question type is displayed in the Available to Select column In the next column enter the number of questions you want selected for each question type Then enter the point values to be assigned to each question type this step is optional if you leave the points per question field blank the point values from the original file will be used When all entries are finished click either the Add to End of List button or the Insert Into List button Repeat this process for each source file The Manual Selection option allows the questions for each file to be viewed before making a selection In fact you can preview individual questions by clicking the title of a question or by searching the entire list of questions by clicking the Keyword Search button at the top right To select questions from this list simply click in the column furthest to the left a checkmark will appear next to the question When you are finished with your selections cl
61. t is larger than 320 x 290 pixels or if it is not stored in jpeg or gif format In such cases the following screen will appear Convert and or Scale Image xi By default Respondus will convert Bmp format images to Jpeg and will reduce the size of images too large for web browsers Press OK to accept the recommend changes or adjust the settings below then press OK Don t adjust the image note Pex and Brp files won t work with many browsers Adjust the image as described below 1 Convert to Jpeg image format This will reduce the disk space used by the image to as little as 1 20 of the space of a Bmp file which speeds up transfers to the server and loading of pages from the server Image Quality jeo range 50 95 recommeded range 75 90 2 Re scale the image to reduce its size We recommend a size no larger than 600 by 450 unless this question will only be used in printed tests then larger sizes would include more details Scale To 58 59 1 100 100 keep original size Original Size 1024 w 768 h New Size fe00 w 450 h 3 Width of border drawn around the image none 0 1 pixel 2 pixels In most situations you can simply click OK to accept the suggested settings If you prefer to customize the settings or to retain the original format and size that can be done too An additional option lets you add a border to the graphic Select the settings you prefer and click OK 21 An addit
62. t of questions and you want to edit this particular question set select the option Modify or Delete Existing Set and select C from the pull down list The current settings for that question set will be displayed and several new options will appear in the lower section of the screen Save Changes Cancel Changes and Delete Set In order for random blocks to be included with the exam when it is published to Blackboard you must select the checkbox Apply Random Blocks to Exam on the Publish to Blackboard menu Conversely if you do not want random blocks included with the exam when it is published to Blackboard leave this box unchecked Settings The design of the Settings task in Respondus is nearly identical to that used by Blackboard So if you have specific questions about individual features it is best to consult the online user guide in Blackboard Note that if you have created a survey file only the settings appropriate for surveys will be displayed Also note that your settings will only be transferred to the Blackboard server if you select the checkbox Apply Settings to Exam during the Publish to Blackboard step Settings When a file is published to a Blackboard server these settings are used if the Apply settings option is selected Availability Make exam visible to students in content area chosen at time published T Allow multiple attempts Set time limit for Quiz Hours gt Minutes MM DDAYYYY H
63. the currently open file or to save the file to an earlier version of Respondus Preferences A preferences option is located on the File menu bar contains three tabs General Edit amp Publish and Conversions The top section of the General preferences allows you to prevent Respondus from automatically checking for updates to the Respondus software The checking occurs whenever an exam is published from Respondus to an online course Directly beneath this is a list of course management systems If you only want to be informed of updates that relate to specific course management systems unselect those systems for which you are not interested The final option on the General tab allows the current description of the Respondus file to be edited The Edit and Publish preferences provide a variety of options e The ability to discard font changes when copying and pasting from another program e The ability to change the default point value for new questions that are created or imported e The ability to prevent the ALT text window for entering text for screen readers from appearing each time an image is added to an exam 38 e The scaling percentage that should be used for equations that are published to the online course The third preference tab Conversions allows the settings to be determined for files that are converted from one CMS personality to another If you do not want to be asked each time how certain issues shoul
64. ting an essay question into an Exam file you can supply an answer two different ways First you may provide an answer immediately after the question wording beginning the answer with a or a without the quotes Example Type E Title Michelson Morely experiment 4 How is the Michelson Morely experiment related to Albert Einstein s theory of relativity a In 1887 Albert Michelson and Edward Morely carried out experiments to detect the change in speed of light due to ether wind when the Earth moved around the sun The result was negative They found the speed of light is always the same regardless of Earth s motion around the sun Scientists were puzzled with this negative result and they didn t know how to explain it Albert Einstein came up with the answer in his famous second postulate in theory of relativity that the speed of light in vacuum is always constant and absolute regardless of its source s motion and observer s movement The second way to supply an answer for an essay question is to place it in a list of correct answers at the end of the file As described above with multiple choice questions the list must begin with the heading Answers and must be positioned at the end of the file The answer to an essay question should begin with the corresponding question number followed by either a period or a parentheses This is then followed by a space and then the answer Example Answers
65. tion does not have an answer selected for it prior to completing the import Note that survey files should not have correct answers indicated If you are importing questions into a survey file any correct answer designations will be ignored With an Exam file general feedback can be imported by placing the tilde symbol in front of the feedback for a correct answer The symbol can be used to indicate the feedback for incorrect answers There must be at least one space to the right of the and symbols and the text you want displayed for the feedback Example Title Speed of Light 3 Who determined the exact speed of light a Albert Einstein b Albert Michelson c Thomas Edison d Guglielmo Marconi Yes Albert Michelson won the Nobel Prize for Physics for determining the exact speed of light No The correct answer is Albert Michelson who won the 1907 Nobel Prize for Physics for determining the exact speed of light Note if you are importing questions into a survey file all feedback designations will be ignored To import feedback for individual answer choices of multiple choice questions only available with Blackboard 6 and higher place the feedback immediately after the answer choice and begin the line with the symbol There must be at least one space between the symbol and the feedback text Example Title Speed of Light 3 Who determined the exact speed of light a Albert Einstein
66. to designate correct answers for questions with multiple answers is to place them in a list of correct answers at the end of the file The list must begin with the word Answers and must be positioned at the end of the file If a question has been designated as a Multiple Answers type using Type MA then correct answers can be shown in a list in one of three ways 1 placing a blank space between the letters representing the correct answers 2 placing a comma between the letters representing the correct answers or 3 placing a comma and a blank space between the letters representing the correct answers For example the formatting of each of the following answers is acceptable for multiple answer questions Example Answers 1 BD 2 B D 3 B D Important Once the import file is organized to the specifications described above it should be saved to a rich text rtf or a text txt file It is then ready to be imported by Respondus Importing Images with Questions It is possible to import images along with question text The images must be in gif jpg or jpeg format and a tag must be placed at each location in the text file where the image should appear The image tag would follow this sequence img filename jpg Example 3 The interferometer shown here img interferometer jpg was used by which of the following scientists a Albert Einstein b Albert Michelson c Thomas Edison d Viadimir Zwory
67. ve reports that contain such things as the gradebook and student scores on assessments The second option on the Retrieval and Reports menu allows the retrieval of the exam survey instrument from Blackboard so that it can be modified in Respondus published to another course or archived Retrieving Reports for Exams Surveys Blackboard maintains a gradebook and can generate a variety of reports for exams Respondus enhances these capabilities by retrieving reports from multiple locations in Blackboard and consolidating them into a single page Reports based on multiple exams can also be combined into a single report Since reports are automatically saved to the user s hard drive it is possible to view the gradebook and reports offline or to archive the reports at the conclusion of a course To retrieve the gradebook or reports using Respondus go to the Retrieval and Reports menu and select the Retrieve Reports tab The first several steps are similar to those used for publishing an exam to Blackboard see the earlier discussion for a detailed explanation The first step is to select the Blackboard course The next step is to select the assessment s on which the report will be based Three different elements can be included in a report The first checkbox allows the retrieval of the entire gradebook for the course The second checkbox will retrieve the student scores for each assessment that was selected The third checkbox allows the ret
68. xisting Pool Additional options for Examz Survey 7 Add point values to Exam Apply Settings to Exam I Apply Random Blocks to Exam 5 Publish Status Step 1 Select Server and Course The first time you use Respondus to publish files to Blackboard you must enter information about the location of the Blackboard server and provide information about your user account From the pull down list labeled Server and Course select the add new server option 32 Blackboard Server and Course xi To automatically set the server information for your institution OK 1 Open your browser go to the Blackboard Login page where you type in your name amp password copy the Address of the page from the browser to the box below Cancel IF you type your name amp password into a small grey popup window leave the box blank ie en Delete 2 In your browser go to the course you want to use then go to the Control panel page and copy the Address into the box below ANNM ___ _ 3 Press Extract Server name e g bboard1 univ edu Course ID e g _2_141 Extract gt gt dd Login type Login page Institution code BS B Server Port e0 Secure Server T Yes HTTPS The information below must be entered manually Description Version text to display in the server selection list e g Econ400 Version 6 0 User name Password I Remember my User Name and

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