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Nitro PDF Professional 6

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1. 10 4 Adding Text Boxes Text boxes allow you to position important text clearly on the page Text boxes are always visible unlike sticky notes they cannot be opened or closed To add a Text Box comment 1 On the Review tab in the Comment group click Text Box 2 Click to place the Text Box within the PDF page and then enter your text Tip If you need to edit text in an existing text box click the Text Box tool and then click anywhere inside the text box to place the cursor and begin typing your text To reposition a Text Box comment e To move the annotation drag it to the desired location e To resize it click to select it and then drag the edges to the desired size To change the appearance of a Text Box comment 1 Right click the desired text box 2 Click Properties 3 Click the options you want to change 4 Click OK Tip If the cursor is blinking inside the text box it means it is in text editing mode To edit the text box properties you must first click outside of the text box and then right click the text box to display the Properties menu option To set the default appearance of Text Boxes 1 Right click a Text Box that uses the desired appearance 2 Click Make Current Properties Default To delete a Text Box 1 With any Comment tool selected click to select the Text Box 2010 Nitro PDF Software 80 Nitro PDF Professional User Guide Commenting 2 Press the Delete key 10 5 Adding Call Outs
2. Nitro PDF Professional User Guide Exporting from PDF set additional options Refer to PDF to Word RTF Export Settings for more information on layout modes and other available options e Under Output select from available Folder options to specify where the exported file is stored e Click the Open files after conversion checkbox to automatically open the exported documents in the default program 3 Click Convert to complete the conversion 6 4 Converting PDF to Microsoft Excel Nitro PDF Professional s export functionality allows you to convert PDF files into Microsoft Excel spreadsheets XML files enabling you to easily and reliably re purpose your content in Microsoft Excel You can export a range of pages whole files or whole collections of files in a single task For Nitro PDF Professional to process the conversion your PDF must contain tabular data otherwise the conversion will not be successful To convert PDF to Microsoft Excel 1 On the Create and Convert tab in the Convert group click To Excel ta 2 In the To Excel window do any of the following e Under Files for Conversion click Add Files and then browse to select additional PDF files to include e Highlight a PDF file from the list and then use the Move Up or Move Down options to reorder the documents or click Remove to remove a document from the list e Click the checkbox next to Include all open PDF documents to quickly export the open PDFs to Excel e To convert
3. 8 3 1 Arranging images The image arranging tools let you move images in front and behind other objects on the page flip or mirror and rotate them To rearrange images 1 On any ribbon tab in the Tools group click the arrow beside the Edit button 2 Click Edit Text t Images 3 Double click the image 4 On the Format context tab in the Arrange group click Bring To Front e Send To Back d Flip Ei or Rotate 8 3 2 Resizing and cropping images The image editing tools let you resize an image proportionally or you can adjust just the height or width If you want to permanently remove detail from the edges of images then you can use the crop tool To resize images 1 On any ribbon tab in the Tools group click the arrow beside the Edit button 2 Click Edit Text amp Images 3 Click the image 4 Do one of the following e To resize proportionally grab and drag the corner of the image e To resize the height or width grab the image at the mid point between the corners and drag the image To crop an image 1 On any ribbon tab in the Tools group click the arrow beside the Edit button 2 Click Edit Text amp Images 3 Double click the image 4 On the Format context tab in the Size group click Crop 2010 Nitro PDF Software 61 Nitro PDF Professional User Guide Editing 5 To crop the image grab the edge of it and drag towards the center of the image 8 3 3 Replacing images The Rep
4. Call outs behave similar to text boxes with the addition of an arrow that can be used to point to a specific location on the page This can be useful in associating a comment to a particular section of text or graphic within your files To add a Call Out comment 1 On the Review tab in the Comment group click arrow beneath the Text Box and click Call Out dei 2 Click to place the Text Box within the PDF page and then enter your text Tip Tf you need to edit text in an existing call out box click the Text Box tool and then click anywhere inside the callout to place the cursor and begin typing your text To reposition a Call Out comment e To move the annotation drag it to the desired location e To resize it click to select it and then drag the edges to the desired size e To move the callout arrow click on its point and then drag to the desired location To change the appearance of a Call Out comment 1 Right click the desired Call Out 2 Click Properties 3 Click the options you want to change 4 Click OK Tip If the cursor is blinking inside the call out box it means it is in text editing mode To edit the call out s properties you must first click outside of the call out s text field and then right click the call out to display the Properties menu option To set the default appearance of Call Outs 1 Right click a Call Out that uses the desired appearance 2 Click Make Current Properties Default To delete
5. Enter a name and location for the PDF file Under Save As Type choose the type of PDF you wish to create for example PDF or PDF A Click Prompt for Document Properties If set after you click Create you will be prompted to edit your PDF document properties If left unset your file will be created using the options set in the Nitro PDF Creator s PDF creation settings e In the drop down box choose whether or not the PDF should automatically be opened in your default PDF viewer upon creation 4 Click Create to create your PDF or click Exit to cancel e e e GA Note PDF files will be created using Nitro PDF Creator s saved PDF creation settings Refer to Nitro PDF Creator settings for information about these settings and instructions for changing them 4 1 4 Nitro PDF Creator settings The Nitro PDF Creator Printing Preferences window is divided into two panes with each panel providing you several options for customizing the PDF files you create Unless you specify otherwise these settings are used in every PDF you create Nitro PDF Creator settings are grouped into the following categories e Save options PDF Compliance options Security and Encryption options Printing Preferences options View options Optimization options Save options Use this panel to specify options to be applied in saving created PDF files e Target folder Sets the default location to which created PDF files should be saved e If file exists If a
6. Feature First Page Last Page Previous Page Next Page 2010 Nitro PDF Software Nitro PDF Professional User Guide Purpose Display the document one page ata time Display the pages in a continuous vertical column to scroll through the document like a web page Display the pages in a continuous two page vertical column Display the document two pages at a time as page spreads Zoom the document so it is displayed at its real size Zoom the document so that the width of the page matches the width of the document window Zoom the document so that the entire page fits in the document window Purpose Go to the first page in the document Go to the last page in the document Go to the previous page in the document Go to the next page in the document 121 Shortcuts Shortcut Ctrl 3 Ctrl 4 Ctrl 5 Ctrl 6 Ctrl 1 Ctrl 2 Ctrl 0 Shortcut Home End Left arrow Ctrl Page Down Right arrow Previous View Next View Scroll Up Scroll Down 15 3 Editing Feature Edit Text amp Images Edit Links Edit Forms Insert Page Delete Pages Extract Pages Split File Pages Rotate Pages Bookmark 2010 Nitro PDF Software Nitro PDF Professional User Guide Retrace your previous viewing path including movements between pages magnification levels and via bookmarks and links Retrace your viewing path including Ctrl Ctrl movements between
7. Secure ribbon tab in the Secure Document group click Manage Profiles D 2 On the Secure and Sign tab in the Secure Document group click the arrow below Certificate Security 3 Click the security profile from the list 4 Click the Nitro PDF Button eo and then click Save to apply the security 11 4 Security profiles The beauty of security profiles is that you can re use them repeatedly So instead of re entering passwords or re adding recipient names every time you simply open up the file in Nitro PDF Professional and select the security profile from a list If you re using certificate based security and you re regularly sending files to the same people setting up security profiles will save you a lot of time To view your security profiles 1 On the Secure and Sign tab in the Secure Document group click Manage Profiles a 2 In the Security profiles pane click on each profile to view its details To edit a security profile 1 On the Secure and Sign tab in the Secure Document group click Manage Profiles 2 In the Security profiles pane click on the policy and then click Edit 3 In the Security Profile dialog update the name and description and then click Next 4 Select and update the settings you would like to update 5 Click Finish To add a security profile 1 On the Secure and Sign tab in the Secure Document group click Manage Policies 2 Click New 3 In the New Security Profile dialog enter a name and
8. e Navigation Sets which pane is displayed by default The Bookmarks pane Pages pane or no pane e Page layout Sets the page mode to open with Single Continuous Facing or Facing Continuous Zoom Sets default magnification level Choose from zoom percentage or choose from the Fit Page Fit Width and Fit Height settings e Always open document to page Specifies which page to open the PDF at e Resize window to fit document Resizes the size of the Nitro PDF Professional window to fit the magnification size specified for the document to display at e Center window on screen Opens the Nitro PDF Professional application window in the center of your screen e Full screen mode Opens the document in fullscreen mode when opened in Adobe Reader or Acrobat e Window title Set what is displayed in the title bar of Nitro PDF Professional Either the file name or the document title field e Hide menu bar Stops the menus from appearing when a PDF is opened in Adobe Reader or Acrobat e Hide tools Stops the toolbars from appearing when a PDF is opened in Adobe Reader or Acrobat e Hide window controls Stops the left pane and status bar from appearing when a PDF is opened in Adobe Reader or Acrobat To set initial view properties 1 Click the Nitro PDF Button click Document Properties and then click the Initial View tab 2 Click the options you would like to use 2010 Nitro PDF Software 67 Nitro PDF Professional User Gui
9. keng J Copy Text From From From Combine vg Edit File Scanner Clipboard Files 1 Tabs are home to a set of task related tools 2 Groups within each tab break a task into subtasks 3 Command buttons carry out a command or display a menu of commands 3 1 1 Hiding amp showing the ribbon Although the ribbon provides a convenient way to quickly access tools you may find occasions where you wish to hide the ribbon for example to make more space available in which to display your PDF files Ribbon Co Feed Rectangle a Tet Rese anah Open tor roe Pare comands H My erg SC Ala DERI E dome Minimized ribbon To show hide the ribbon 1 Do one of the following e Double click a tab e g the Review tab e Press CTRL F1 2 The ribbon will re appear or be hidden To return to the previous view repeat step 1 To temporarily show a hidden ribbon tab 1 Click once on the ribbon tab e g Review 2 From the tab click the command or tool you d like to use When you are finished the ribbon will return to being minimized 3 1 2 Ribbon shortcuts Like most programs all commands and tools available in the Nitro Pro ribbon have shortcut keys for faster access You can also easily view available shortcut keys including keys for commands on the active tab to 2010 Nitro PDF Software 10 Nitro PDF Professional User Guide Workspace help in learning the shortcuts more quickly imer
10. nitro professional Nitro PDF Professional 6 User Guide POF software nitro Nitro PDF Professional User Guide Table of Contents 1 START 6 2 Help amp Registration 7 Getting Started guide een 7 Online help ccccccecssssseneceeeeeeeesssneaeseceeeeessssseaeeeseseeesesssaaeaesesuseesesssseaeeeseeeeessssssananeees 7 Checking for software Updates sisiiiscsc sestescscesks sodttaansaaucttassacesadansesctanvinandandsncsuasenuassusnsneakentie 7 Registering amp activating the product een 8 Support TOOIS ss aa ana aa aa aa da da Da eer rer eer AA AA DA DD DD AD AA DA DA DD D AD A AA DA DD DD GA ENEE DD DD AA DA GA ENEE 8 3 Workspace 9 RIbboninterfaCe Aa Te a dr DO dE EN EEN Ee Eug 9 Hiding amp showing tHe le ei EE 10 Ribbons shortcuts ereinen aaaea aaa aaa aaraa aa aana aA aE a a re aa apana akaa aa aeiaai a daia daai 10 Quick Access Lo E ENEE ENEE ENEE EN 11 Nitro PDF Button File ment 2sss tapesgg sAsboge E EeE u get ab de EE EA EE Ee EE EES REN uEe 11 Move Sc Sel ect EEN 12 ZOOMIN Se OU EE 12 Page Display mode EEN EEN n 14 Rotating page view 15 Comments k attachmente Loes tu Tai bai TEA DUE E AEN ER NEEN ee AEN A ENKE e EE SEN eg 15 Document properties ccc cee rr AD in DA DA DA AD rn DA DA DA DI AD DD DA DA DA DA AD EEN DA GA AD AD n 16 Summary ab Veiga ele EE 16 Initial View Fonts Security Paging through document 19 Bookmarks and pages EEN 19 Searching text cccccccccssssssssncece
11. 2 Click Edit 3 In the Name and Value boxes enter your text and then click Add 4 Click OK 2010 Nitro PDF Software 66 Nitro PDF Professional User Guide Editing 5 In the Document Properties dialog click OK 8 6 2 Document security Details on the security and restrictions that have been placed on a PDF can be found in the Document Properties dialog For more information on various PDF permissions settings refer to Permission settings To view the security in a file 1 Click the Nitro PDF Button and then click Document Properties ET 2 Click the Security tab 8 6 3 Fonts If you need information on the fonts contained in a document you can do this in the Document Properties dialog For further explanation of PDF font information refer to the Fonts section To edit text see the Text Editing section To view all fonts in a document Click the Nitro PDF Button Click Document Properties ES and then click the Fonts tab 8 6 4 Initial View properties PDF documents can be set to display in particular ways when opened in a PDF viewer For example if your document contains bookmarks and you want them to be easily accessible you can set the document to open with the Bookmarks pane already displayed You can also set your PDF so it s displayed at a particular zoom level opens at a particular page and so on In Nitro PDF Professional these settings are all controlled in the Document Properties dialog
12. Continuous Facing or Facing Continuous Single and Facing modes treat the document as though it were a series of pages that you move through The other modes work more like the document is one large column that you scroll through like a web page Zoom Sets the default magnification level Choose from a particular magnification percentage or choose the Fit Width Fit Height or Visible Content settings Window Title Sets what is displayed in the title bar of Nitro PDF Professional Either the file name or the document title field Hide Menu Bar Stops the menu the Menu Bar from appearing when the PDF is opened in Adobe Acrobat or Adobe Reader Hide Toolbar Stops all toolbars from appearing when the PDF is opened in Adobe Acrobat or Adobe Reader Hide Window Controls Hides left panel and status bar when the PDF is opened in Adobe Acrobat or Adobe Reader To view and edit initial view properties 1 Do one of the following e Press CTRL D 2010 Nitro PDF Software 17 Nitro PDF Professional User Guide Workspace e Click the Nitro PDF Button and then click Document Properties KT 2 Click the Initial View tab 3 Select the settings to use and then click OK 4 Save the PDF 3 9 3 Fonts Nitro PDF Professional enables you to quickly view information relating to the fonts that have been used a PDF file The font summary information is included in the Document Properties dialog With PDF files font information can be
13. Example Once a user has entered their email once store it in a global variable and auto fill email fields in the other open documents global userEmail this getField email value Note The setPersistent and subscribe methods are not currently supported in Nitro Pro 13 13 9 8 identity object This object holds information about the current user who is logged onto the machine using Nitro PDF Professional You can view this information in Nitro Pro preferences as well Example This JavaScript gets the login name of the user and stores it in a global variable called login that can be used by any other JavaScript Because the identity object is only permitted during the console menu application initialization and batch events this would be ideal to be in a folder level JavaScript file js that was executed when Nitro Pro starts global login identity loginName Properties corporation email loginName name 13 13 9 9 Link object This object allows you to get and set the properties of a PDF link as well as set a Run a JavaScript action Properties amp Methods The link object supports all properties and methods included in the Acrobat JavaScript specification 2010 Nitro PDF Software 118 Nitro PDF Professional User Guide Forms 13 13 9 1 this object Is a special keyword used in JavaScript that refers to the current object For example when running JavaScript when a document is open using the this
14. If you re using the Properties context tab in the More group click Properties and then Options If you re using the Properties dialog click the Options tab Set the options If you want to use an icon appearance or have text appear inside the button make choices in the Options category Select the trigger By default the Mouse Up behavior is assigned In most cases you ll want to leave the trigger action as the default Assign an action Open the Select Action drop down menu and choose an action to assign to the button To edit a push button form field 1 2 3 Open the PDF in Nitro PDF Professional On the Form ribbon tab in the Fields group do either of the following Click the field type that corresponds to the field you want to edit Click Edit All Fields Double click the field to begin editing its attributes 13 3 8 Creating signature fields The signatures field lets you add an empty digital signatures field to a document When a signer clicks on the field a dialog opens prompting them to certify and or digitally sign the file with their digital ID To create a blank signature field 1 2 3 On the Forms ribbon in the Fields group click Digital Signature 4 One a page click and drag to place the signature where you would like it to appear Double click on the field and do one of the following depending on your preferences In the Properties context tab name the field and set its properties
15. If you want the field data to be validated you need to know JavaScript Check Run custom validation script and type the JavaScript code to validate the field data 14 Calculate If the field is to be calculated check an option for calculating data To edit a list box form field 1 Open the PDF in Nitro PDF Professional 2 On the Form ribbon tab in the Fields group do either of the following e Click the field type that corresponds to the field you want to edit e Click Edit All Fields 3 Double click the field to begin editing its attributes 13 3 3 Creating check box fields In almost all cases you should use unique field names when creating form fields If you use the same name for a field like a text field data typed in the field box is replicated for all fields with the same name The exception to the rule is when creating check box and radio button fields If you want one check box or radio button in a group to be unchecked as another check box or radio button is checked you use the same field name Both these field types have an option for adding an export value When you create fields with the same name you use different export values to distinguish one choice from another Tip You can edit general and appearance related attributes via the Properties context tab or the Properties dialog depending on your preferences See more about forms preferences To add a check box field 1 Open the PDF in Nitro PDF Professional O
16. Inset or Underlined 2010 Nitro PDF Software 98 Nitro PDF Professional User Guide Forms e Fill Color The contents of the rectangle or circle can be filled with a color using the same color palette options as you have when adding color to line widths Action You can assign the same action types as you have available with bookmarks and links Actions attributes offer you two primary options the trigger and the action type e Select Trigger The Trigger is the mouse action An action is performed on a mouse behavior from the following options e Mouse Up This is the default trigger When the mouse button is released the assigned action is performed Mouse Down When the mouse button is depressed the assigned action is performed Mouse Enter When the cursor enters a field the assigned action is performed Mouse Exit When the cursor exits a field the assigned action is performed On Focus When a user tabs into the field the assigned action is performed On Blur When a user tabs out of the field the assigned action is performed Select Action All the same action types you have available with bookmarks and links are available with form fields Click the Select Action option and choose an action type from the drop down menu The Actions box expands as actions are identified to accommodate a description of the assigned action s Use this box to view at a glance actions assigned to form fields The box itself is not ed
17. a navigation pane and toolbars A good way to get up to speed in using Nitro Pro is by familiarizing yourself with its workspace nenn O umea Sen gien Bien sn e aor o amm caye Oe 1 Nitro PDF Button Provides access to standard file related commands such as open close save and print Quick Access Toolbar Organizes your favorite commands together in a single location Ribbon Provides easy access to everyday tasks and commands Tools Home to the commonly used Hand Zoom Copy Text and Edit tools Navigation pane Enables you to navigate using page thumbnails and bookmarks as well as view all digital signatures within a document Find Enables you to quickly search for keywords within the current PDF 7 Comments amp Attachments panes Provides a centralized location from which to view all comments and attachments 8 Navigate amp Zoom Provides quick access to document viewing tools enabling you to move between pages switch the page display mode and zoom in and out 9 Information bar Displays important information about documents as they are opened 3 1 Ribbon interface Uu SO N a The Nitro PDF Professional Ribbon located across the top of the screen groups your tools by task ensuring the commands you use most frequently are close at hand 2010 Nitro PDF Software 9 Nitro PDF Professional User Guide Workspace Create and Convert Insert and dit Review A Find fe
18. another digest is generated and then compared with the original digest to confirm they have remained the same Tip The embedded certificate verifies the signer s identity while the message digest verifies the content has not changed To digitally sign a document 1 On the Secure and Sign ribbon in the Signatures group click Sign 2 One a page click and drag to place where you would like the signature to appear 3 In the Apply Digital Signature dialog select the digital ID to use and then click Next 4 Select the reason for signing from the list or type your own reason for signing 5 Click the option to save the signed PDF as a new file or save it to the current document 6 Click Finish Note To digitally sign a document you must have a digital ID Learn about digital IDs or how to create digital IDs 12 1 1 Customizing signature appearance Your digital signatures can be easily customized to make just the information you want to share visible and used to display your physical signature a corporate logo or whatever other graphic you d like to appear alongside your signature You can edit the appearance of your signature at the time of signing a document or at any time by heading to the preferences To customize a signature s appearance during signing 1 Do one of the following e On the Secure and Sign tab click Sign and then click on the page to place your signature e Click on a digital signature field that is alre
19. images in your document you can choose from the following options e Color Conversion Sets whether to convert color images to grayscale or grayscale images to monochrome black and white e Downsample DPI Sets whether to use the original DPI or allows you to choose the DPI to be used in rendering each image Setting this to a lower number will reduce the quality of your printed images and will also reduce file size e Compression Sets the type of compression to use in compressing images If Automatic is selected Nitro PDF will select the best compression type to suit the majority of images within the document You can also experiment with different settings to find the optimal balance between file size and image quality e Image Quality If JPEG compression is selected you can adjust this setting to specify the desired image quality depending on how your document will be used Higher image quality will result in larger file sizes e Fonts Enables you to specify custom settings for font embedding e Embedding Sets the type of font embedding to use e Embed subset includes only the portion of characters for each font that are required to properly display the document If text in the PDF needs to be edited in the future some characters may not be available but the file size will be smaller than the full font is embedded e Embed fullset includes the complete character set for every font in the document ensuring the fonts are av
20. in the Tools group click the arrow next to Edit 2 Click Edit Text amp Images 3 Do one of the following e Double click the line of text you wish to edit then click to insert the cursor in the desired location e Click and drag to select several lines of text at once for example to delete a block of text Note If you dont have the font installed that you are trying to edit and it has not been embedded you may not be able to edit the text Refer to Font Embedding and Text Editing for more information Text insertion preferences If you find yourself inserting text regularly you can save time by using the Text Insertion preferences to set the default font face size and color as well as the line height to use when inserting text To set the text insertion preferences 1 Click the Nitro PDF Button eo and then click Preferences 2 Click Text insertion 3 Click the text settings to use 2010 Nitro PDF Software 58 Nitro PDF Professional User Guide Editing 4 Click OK Font Embedding and PDF Text Editing The properties of fonts can vary significantly depending on the settings used during the PDF file s creation and this can affect your ability to edit text within the PDF In particular PDF files containing subset fonts can be problematic when last minute edits are required e Non embedded Choosing not to embed fonts creates the smallest file size simply because the fonts do not need be stored within th
21. title author subject and keyword fields as well as add your own custom meta data fields The default summary information includes Title Sets the document s title On the web PDF document titles are typically used in displaying search engine results if left unset the filename will be used e Author Specifies the document s author e Subject Sets the document s subject which is useful in categorizing the document e Keywords Sets the document s keywords which is useful in categorizing indexing and searching for the document e Base URL Specifies the base URL to be used by relative web links within the PDF If the complete URL is contained in the link the base URL is not used e Custom Unlimited fields that can be used for customizable categorization e Creator Details the program from which the PDF was created for example Microsoft Word or Publisher Producer Details the program used in creating the PDF from the original file for example Nitro PDF Professional e Fast Web View Specifies if the PDF is optimized for online use Documents load faster when optimized for online use 2010 Nitro PDF Software 16 Nitro PDF Professional User Guide Workspace Tagged PDF Specifies whether the PDF file has been tagged for accessibility PDF Version Details the file s PDF version level as established by the PDF Specification Depending on the PDF Version used some PDF features may not be available when the document
22. Creating CAGIO DUO Ns le E 101 Creating COMBO BOX Tiel As Sogeegeggeoeesueeee geed 101 Creating E BOX AIG E 102 Creating Button TE EEN 103 Creating signatu re field EE 103 Creating mu Itiple Fi EE 104 Setting tab order iee ad TO ar aaa e nec see e OD a i EEEn 104 Editing aligning and spacing multiple fields ccccccesssssseeeeeeeeeessssaneeeeeeeseesenees 104 Aligning form fields to a grid TTT 105 Reusing form field appearance settings isas anano o ba a Da AD DD DEA DA RARO DD DD EENS 106 Importing and exporting form ata een 106 Resetting form data ee EENS 106 Submitting form el ata cate caciscsec oi verdeedege DD DR AD DD DA AD DD DA ADRO ennenen nennen nenene nna 107 Showing Hiding fieldS iuinss cuan ao aa ege deed Ee 107 Calculating field E EE 108 Nitro PDF Professional User Guide JavaScript Finding JavaScripts Eeer ee Eege Copying and pasting JavaScripts 14 Document management system DMS integration 120 Connecting to a DMS with WedDAV EE 120 15 Shortcuts 121 Viewing 121 Navigating ENEE nn DD DA DA DA rn AD DA DA DA DA DD AD DD DA DA GADA AD DD DA DA GA DA AD DD DA DA GA A AD AD DD DRA 121 Edigng A a NO a a AT AD 122 PTA TR A TUA AO e see deed Da A a Aa A 123 TE 123 2010 Nitro PDF Software 5 Nitro PDF Professional User Guide START 1 START Quick Start Looking at the workspace Creating PDF Key tools Exporting from PDF Viewing Editing text images and pages Navigating Securing
23. Creating PDF 1 In the Nitro PDF tab from the Creation group select the PDF A 1b compliance checkbox 2 Click Convert to PDF E or Convert to PDF and Email 7 Tip You can also use Advanced Settings to configure Nitro Pro to always create PDF A 1b compliant files from your Word documents Note Due to PDF A compliance requirements you cannot create a PDF A 1b PDF with security To change your PDF conversion settings 1 Click Advanced Settings KI 2 In the Settings Optimization and View tabs select the desired options 3 Click OK Tip Refer to Microsoft Office add ins settings for information on the PDF conversion options available from within Microsoft Office programs Using Microsoft Word 2003 In Microsoft Word 2000 and 2003 Nitro PDF appears as a group of toolbar options allowing you to quickly create PDF files and change your conversions settings with just a few clicks You can also use the Nitro PDF menu to perform these tasks To create a PDF Do one of the following e To create a PDF using the current settings click Convert to PDF el lt e To create and email a PDF using the current settings click Convert to PDF and Email e To create a secure PDF using the current settings click Create Secure PDF DN select from available options and then click Create To create a PDF A 1b compliant PDF 1 Click Convert to PDF E or Convert to PDF and Email 3 2 The Save As window appears From the Save As
24. If you would like to specify a single folder in which to place the created PDF s click Specific folder Click the Browse button to select a folder If you would like the created PDF s to be placed in the same folder as the original file click Same folder as original 5 Click Create A 4 2 6 Microsoft Office add in settings The Microsoft Office add ins give you additional control over the PDF files you produce including options for adding security inserting bookmarks and hyperlinks customizing pages sizes compressing images and much more The settings vary based on the Office program you are using and you can set different settings for each program depending on the types of files you wish to produce To modify the Office add in settings For Microsoft Office 2007 programs 1 In the Office program on the Nitro PDF tab in the Program Settings and General Settings groups click and select the settings to use 2 Optionally in the General Settings group click Advanced Settings E and choose from additional settings For Microsoft Office 2003 programs 1 In the Office program click the Nitro PDF Nitro PDF Settings E toolbar button 2 Modify the settings and click OK The icons in the table below show which Microsoft Office applications Word SI Excel Cl and PowerPoint S support the feature General settings Open PDF file after Opens the PDF once it has been created vlait creation Convert document Imports docum
25. Microsoft Excel PDF to Image Convert entire documents or individual pages to image files PDF to Rich Text Convert files to RTF format for re purposing in WordPerfect OpenOffice Google Docs and other word processing programs Extract all text amp images Extract each image as an individual file and extract all text to a plain text file Tip The preferences in Nitro PDF Professional let you configure the default settings to use when exporting and copying Go to Nitro PDF Button gt Nitro PDF Preferences to set them 6 1 Copying text With Nitro PDF Professional it s easy to copy blocks of text from PDF documents and reuse them in other applications like Microsoft Word Excel and WordPerfect The Copy Text tool enables you to copy text with or without text formatting intact including font type size and color To copy a selection of text froma page 1 On any tab in the Tools group click Copy Text 2 Highlight the desired text on the page and do either of the following e Press CTRL C Right click and select Copy 3 Paste the text into another program To copy an entire page of text 1 On any tab in the Tools group click Copy Text 2 To select all of the text do either of the following e Press CTRL A e Right click and choose Select All 3 With the text highlighted do either of the following e Press CTRL C e Right click and select Copy 4 Paste the text into another program To specify whether
26. On the Insert and Edit ribbon tab in the Pages group click Split B Click the By page range option and then enter the page range to use In the General Options group do any of the following If the document is intended for web display select Enable fast web view To redirect navigational elements such as bookmarks and hyperlinks to the new location select Update navigational elements To support creating identical form fields select Support identical form fields e To update the PDF title with the output filename select Update title with output filename BO On wm N Specify how bookmarks should be displayed when the new file is opened choose the desired option from the Bookmarks list In the Output Destination and Filename group do one of the following If you would like to use the original filename as the base filename for the split files select Use filename To specify a new base filename clear the Use filename checkbox then type a new name in the Base filename field Choose how the filename is to be created by selecting an option from the Make the target filename by adding list entering a starting number if required In the Destination folder group do one of the following To place the split PDFs in the same location as the original file click Same as source folder If you would like to specify a new folder to place the split PDFs select the In radio button then click the Browse button to selec
27. Open the Format properties click Select format category and then select Number from the drop down menu Click Decimal places and type the number of decimal places you want to report in the calculated field Open the Calculate properties and select Value type and do one of the following Click Sum to sum a group of data Click Product x to multiply values Click average to average a group of field values Click minimum to report the minimum value among a group of fields Click maximum to report the maximum value among a group of fields Click the Pick option to open the Field Selection dialog box Hold down the Control or Shift key and click each field you want to calculate 10 Click OK N O VITA ON Oe e e e e O 2010 Nitro PDF Software 108 Nitro PDF Professional User Guide Forms 13 13 JavaScript To provide a complete description of how you can use JavaScript with Nitro PDF Professional is well beyond the scope of this user manual If you wish to gain programming knowledge in JavaScript we recommend you review sources you can find on the Internet as well as in books on JavaScript that can be obtained from your local library or book seller You can also find many examples of PDF documents containing JavaScript on the Internet The most common use of JavaScript with PDF is to be found in PDF forms You can locate these types of documents on the Internet then open the JavaScript in the Nitro PDF Professional JavaScript Co
28. Professional you can update the color space of each image individually To change the color space of images 1 On any ribbon tab in the Tools group click the arrow beside the Edit button 2 Click Edit Text amp Images 3 Double click the image 2010 Nitro PDF Software 62 Nitro PDF Professional User Guide Editing 4 On the Format context tab in the Adjust group click color O 5 Click the color space 8 3 7 Deleting images You can use the Edit Text amp Images tool to remove images from your PDF files To delete images 1 On any ribbon tab in the Tools group click the arrow beside the Edit button 2 Click Edit Text amp Images 3 Click the image to delete 4 Do one of the following e Press the Delete key Right click and then click Delete To select multiple images 1 On any ribbon tab in the Tools group click the arrow beside the Edit button Click Edit Text amp Images Do one of the following Hold down the SHFT key and then click on each image to select Click and drag the pointer to select a group of images Do one of the following Press the Delete key Right click and then click Delete 8 3 8 Watermarks e Ree wr The watermarks tool lets you can quickly insert text and graphics across one or more pages in a document You have full control over the position size opacity and more of your watermarks and you can save them for reuse Common uses of watermarks include Bac
29. Sets the number of grid lines used in subdividing each grid section 13 7 Reusing form field appearance settings Nitro PDF Professional includes a unique tool that allows you to save the appearance properties used on a form field such as colors border and line style and reuse these properties when creating future form fields All of the appearances you create will appear in the Properties tab How to create a form field appearance 1 Create a form field using the appearance settings you would like to save and then select it 2 On the Properties tab in the Appearance group click the down arrow 3 Click Save Selection as New Appearance 4 Name the appearance 5 Click OK How to apply a form field appearance 1 Select the form field s to apply the appearance to 2 On the Properties context tab in the Appearance group click the appearance to use 13 8 Importing and exporting form data You use Nitro PDF Professional to export form data as a separate FDF file form data format An exported FDF file is much smaller than the original PDF form file making it much more convenient for distributing to others You can email an FDF file to another user who can then import the data into a PDF file or you can use FDF files to save form data locally as well as to import data into your forms When you import data into a PDF form the form must contain fields having the exact same names as the fields from which the data was exported Fiel
30. To align resize and reposition links 2010 Nitro PDF Software 75 Nitro PDF Professional User Guide Interactivity If you have created a set of links in a PDF and they need to be precisely laid out for example when you ve added navigation links in the header or footer of a page use the link aligning tools 1 On the ribbon in the Tools group click Edit Links from the list of tools 2 Hold down Ctrl and click on each link you would like to reposition 3 Right click and choose from the Align Center Distribute and Size options Note To use the Align Center Distribute and Size options you must select at least two links To lock and unlock the position and properties of links p 1 On the ribbon in the Tools group click Edit Links 2 Right click on the link and select Properties 3 Click the Locked option 4 Click Close To delete links 1 On the ribbon in the Tools group click Edit Links 2 Left click on the link to select it 3 Do either of the following e Press the Delete key on your keyboard e Right click on the link click Edit and then Delete gt 9 2 3 Automatic page number links The Create Page Links tool lets you automatically turn all numbers on an area of the page into active hyperlinks that will link each number to the corresponding page in the document It s ideal for making sections of documents like the table of contents and index more intelligent and easier to use It s s
31. Type list choose PDF A files pdf then click OK Tip You can also use Nitro PDF Professional Word Settings to configure Nitro Pro to always create PDF A 1b compliant files from your Word documents Note Due to PDF A compliance requirements you cannot create a PDF A 1b PDF with security To change your PDF conversion settings 4 Click Nitro PDF Professional Word Settings Ge 5 In the Settings Optimization and View tabs select the desired options 6 Click OK Tip Refer to Microsoft Office add ins settings for information on the PDF conversion options available from within Microsoft Office programs 2010 Nitro PDF Software 28 Nitro PDF Professional User Guide Creating PDF 4 2 2 Converting Microsoft Excel files to PDF Using Microsoft Excel 2007 In Microsoft Excel 2007 Nitro PDF appears as a tab in the Excel ribbon allowing you to quickly create PDF files and change your conversions settings with just a few clicks Tip To convert an entire workbook make sure the Entire Workbook option is selected in the Advanced Settings 2 To create a PDF 1 Select your desired PDF settings from the Nitro PDF tab 2 Do one of the following e To create a PDF using the current settings click Convert to PDF el e To create and email a PDF using the current settings click Convert to PDF and Email amp To create a secure PDF 1 In the Nitro PDF tab from the Creation group select the wf Security checkbox 2 C
32. Workspace Attacnmenty AOpen ven Ase agg Oviete Descrption Modes Location n documert Swe Copey peston 20612 Ae 23245 t Eech rege KK Ze PRL weg 20074207 te Recert peesertaton 3006 1 popora em 112807 KE DN A eg To show or hide the Attachments pane e On the View ribbon tab in the Show Panels group click the Attachments checkbox 3 9 Document properties PDF document properties provide you with additional information about a PDF file including who created it how it will display when opened any security settings that have been applied to it the fonts it includes and more PDF document properties are organized into the following groups e Summary information Contains basic information about the document including author title and keywords e Initial View Specifies the initial view of the PDF when it is opened in a PDF viewer program e Fonts Details fonts that have been included in the PDF and the level of embedding used e Security Provides information relating the type of security used along with levels of access supported To view the document properties 1 Do one of the following e Press CTRL D e Click the Nitro PDF Button oo and then click Document Properties KI 3 9 1 Summary information PDF summary information is useful for providing you more information about a document as well as providing support for indexing your documents With Nitro PDF Professional you can edit the document
33. a PDF file using certificate security e Certificate Security dialog In the Document Properties area of Nitro PDF Professional you can view 2010 Nitro PDF Software 87 Nitro PDF Professional User Guide Security security settings and manually apply security e Security profiles The re usable security profiles allow you to save custom security settings and then apply those settings to a document with one click Profiles can include details on the recipients you allow under the profile so it s especially easy to secure documents the same way for each recipient each time To apply certificate security 1 Do one of the following e Click the Nitro PDF Button eo y and then click Document Properties EJ On the Security tab in the Security method list select Certificate security and click Change Settings On the Secure and Sign ribbon tab in the Secure Document group click Certificate Security OC 2 In the Certify Security dialog click on each contact you want to allow access to your secured file and click Add To restrict usage for each recipient as you add them click the Restricted Permissions option and then choose what functionality you would like to restrict for that person 3 Click OK or Finish 4 Click the Nitro PDF Button eo and then click Save to apply the security To apply certificate security with a security profile 1 Ensure that you have already created a security profile To view and manage profiles on the
34. always check the terms of your font licensing agreement s before embedding any fonts Refer to Font Embedding and Text Editing for further information on embedding fonts To view the PDF font information 1 Do one of the following e Press CTRL D e Click the Nitro PDF Button eo and then click Document Properties KS 2 Click the Fonts tab 3 9 4 Security A summary of all security settings is found in the Document Properties dialog From there you can also modify the settings if you have the rights to do so For more information on various PDF permissions settings refer to Permission settings To view security settings 1 Do one of the following e Press CTRL D e Click the Nitro PDF Button eo and then click Document Properties 2 Click the Security tab 3 To edit the settings click the Security method list modify the settings and then click OK 2010 Nitro PDF Software 18 Nitro PDF Professional User Guide Workspace 3 10 Paging through document To page through a PDF document you can use the standard key and mouse functionality you find in most applications including arrows and page up down keys on your keyboard and the scroll wheel on your mouse In addition Nitro PDF Professional includes a set of paging controls along the bottom of the Nitro PDF Professional window These paging controls include First Last Page To go straight to the start or end of a document e Next Previous Page To go one pag
35. and other security options Note Security settings cannot be applied when creating PDF A compliant files e User Options e Require user password to open the document Tf checked users will be required to enter the specified password in order to view the file e Owner Options e Use owner password to restrict printing editing and extraction If checked users will be required to enter the specified password in order to modify any of the Owner options below e Printing allowed Specifies the level of printing allowed e None Users will not be able to print the document e Low resolution Users will be able to print a low resolution version of the document e High resolution Users will be able to print the document at the highest resolution available e Changes allowed Specifies the level of changes allowed in the PDF document e None Users will not be able to make any changes to the document e Creating inserting deleting and rotating pages Users will be able to create insert delete and rotate pages e Filling in form fields and signing Users will be able to fill in forms and add digital signatures but will not be able to add comments or create new form fields e Commenting filling in form fields and signing Users will be able to fill in forms as well as add comments and digital signatures but will not be able to edit the document or create new form fields e Any except extract pages Users will be able to edit the docume
36. button then click the Browse button to select a folder Click Split 7 9 3 Split by page ranges The page range method gives you additional page splitting flexibility including Splitting individual pages into new file s Splitting a page ranges into new file s Combine pages and pages ranges Separating page ranges into separate output files Extracting unwanted pages 2010 Nitro PDF Software 55 Nitro PDF Professional User Guide Combining files amp assembling pages Using overlapping page ranges to create multiple files Split into odd and even pages Reverse page order By combining page numbers with simple parameters commas dashes semicolons odd and even you can specify which pages should be merged together to form a new PDF and which pages should be split separately to form another PDF Parameter Function Example page separator 1 20 30 40 would create a single PDF containing page 1 20 and 30 40 from to 1 5 would extract pages 1 through 5 into a new PDF 5 1 would extract pages 5 through 1 into a new PDF reverse order i file separator 1 20 21 40 would create two new PDFs one containing pages 1 20 the other containing pages 21 40 even even page 1 20 even would create a single PDF containing only the even pages within the range of 1 20 odd odd page 1 20 odd would create a single PDF containing only the odd pages within the range of 1 20 To split by page range e e e WUN
37. can use the page navigation arrows at the bottom of the window to preview individual pages for easier selection Under Conversion Settings choose the desired output format for Color and Monochrome images Optimal will intelligently select the image file type based on the PDF information Under Output select from available Folder options to specify where the extracted files are to be stored Click the Open folder after creation checkbox to automatically open the destination folder Click Convert to complete the extraction 2010 Nitro PDF Software 50 Nitro PDF Professional User Guide Combining files amp assembling pages 7 Combining files amp assembling pages PDF files provide an easy way to package up a collection of different files from a variety of sources and to share them accurately and reliably With Nitro PDF Professional you can combine reports spreadsheets presentations and more all in a single task Combine files to PDF In addition Nitro PDF Professional gives you the complete set of tools for assembling and rearranging pages in PDF files including Crop or resize pages Rotate pages Extract pages Delete pages Reorder move or rearrange pages Insert pages Split pages 7 1 Combining files to PDF With a number of different file types supported Nitro PDF Professional allows you to quickly convert and combine multiple files together in a single task Supported file types Documents Graphics e Micr
38. continue scanning 5 1 1 Image compression settings When scanning to PDF with Nitro PDF Professional the type of compression used color grayscale or monochrome is determined by the output setting you select in your default scanning software The refore if you intend to do a color scan you do not need to modify the monochrome settings as they will not affect your image Image compression options 2010 Nitro PDF Color Grayscale JPEG The main Joint Photographic Experts Group standard achieves 10 1 compression ratios with little perceptible quality loss JPEG2000 Achieves higher compression ratios than JPEG and uses both lossy and lossless compression in the same file stream ZIP Uses the ZIP compression algorithm to reduce the image size without affecting quality Monochrome CCITT Group 4 A fax document transmission standard which uses advanced compression methods for lossless reproduction CCITT Group 3 The Group 3 standard achieves less compression and is less advanced than the CCITT Group 4 method Run Length Particularly effective on files that contain many long runs of the same bit value or character This method is primarily used on binary files ZIP Uses the ZIP compression algorithm to reduce the image size without affecting quality Quality 150DPI Might be suitable for use on the web due to the smaller file size produced however will not produce high quality prints 200DPI Suitable for higher quality v
39. description for your profile and then click 2010 Nitro PDF Software 88 Nitro PDF Professional User Guide Security Next 4 Do one or more of the following e If you want users to enter a password to open your file click the Require a password to the document box and then enter your password e If you want to restrict usage permissions once a file is opened click the Require a password to change security and access specific functions box and then enter your password and click the options you want to restrict 5 Click Finish To delete a security policy 1 On the Secure and Sign tab in the Secure Document group click Manage Policies ia 2 In the Security profiles pane click on the policy and then click Delete 11 5 Internet Access PDF files may connect to the internet to share or retrieve information For security and policy reasons controlling internet access at a desktop level is a common IT practice in many organizations and the same level of control can be applied to connection attempts made by PDF files To access the settings 1 Click the Nitro button to access the file menu then click Preferences 2 In the Preferences dialog click Internet Access from the categories on the left Available options include e Behavior e Let me specify a list of trusted sites you will be prompted to grant or deny access whenever a PDF file attempts to connect to the Internet e Allow all websites all PDF files are granted u
40. digitally signing and certifying Keyboard shortcuts Commenting Updating software Bookmarks amp links Registering amp activating your product Forms 2010 Nitro PDF Software 6 Nitro PDF Professional User Guide Help amp Registration 2 Help amp Registration Nitro PDF Professional includes a Help ribbon tab which brings together everything you ll need to use register and get help when using the software To open the user guide e Do one of the following e On the Help tab in the Help group click User Guide E e In the top right corner of the Nitro PDF Professional window click the help button 2 1 Getting Started guide The Getting Started guide provides you with a quick way to learn how to use Nitro PDF Professional to perform the most commonly used tasks Specifically the Using Nitro Pro module provides a visual tour of the Nitro PDF Professional interface complete with an overview of how the program works along with the location of key tools This is the ideal place for new users to start becoming familiar with the program The Getting Started window opens automatically when you first start Nitro PDF Professional but it can also be opened manually and reset to be permanently on or off To open the Getting Started dialog mem e On the Help tab in the Help group click Getting Started To prevent the Getting Started window from opening at startup 1 Open Nitro PDF Professional 2 On the Getting Started dial
41. dragging the pages into the desired order To reorder pages in the Pages pane do the following 1 From the navigation tabs displayed along the left side of the Nitro Pro window click the Pages tab to display the Pages pane 2 In the Pages pane do any of the following e To select a single page to move click the page e To select multiple pages that are not in sequence hold down the CTRL key while clicking each 2010 Nitro PDF Software 53 Nitro PDF Professional User Guide Combining files amp assembling pages page e To select consecutive pages click the background of the Pages pane and then drag to draw a rectangle around the desired pages 3 Drag the selected page s to the new position in the document 7 8 Inserting pages Nitro PDF Professional enables you to combine pages from multiple PDFs into a single file When inserting pages you can choose whether to insert an entire document or just a range of its pages To insert pages into a PDF 1 On the Insert and Edit tab in the Pages group click Insert z 2 In the Open dialog select the document to insert 3 Click Open 4 In the Insert Pages dialog select from the available page range options and specify where the pages should be placed within your file 5 Click Insert 7 9 Splitting pages The page splitting functionality gives you advanced tools to copy pages from existing PDFs and re use them to assemble new files The functionality includes e S
42. each occurrence and approving them one at a time or you can just convert all occurrences automatically in the one go Links can be set to execute a variety of actions such as open a URL or external file go to a specific page or named destination or even the next instance of the word in the document To create keyword links On the Insert and Edit tab in the Navigation group click the arrow beneath Link we Click Auto Keyword Links In the Find box enter the word or phrase you want to turn into an active link In the Action type list click the action to use and then specify the action to perform In the Link properties group click the options to set the appearance of the links To create the links do either of the following To convert all keywords to hyperlinks click the Create All button To review each instance of a keyword before applying the link click Find Next and then click Create to turn it into a link 7 Click Close FDU SO Fa 2010 Nitro PDF Software 77 Nitro PDF Professional User Guide Commenting 10 Commenting One of the biggest advantages of working with PDF is having the ability to annotate electronically in the same ways you can with paper With Nitro PDF Professional comments can be added to pages as sticky notes text highlighting drawing markups stamps and file attachments Most types of comments include a pop up note enabling you to add additional feedback For example if you ve
43. embedded directly within the file Font embedding means that users do not need to have the fonts used in the document installed on their computers The PDF document can be viewed or printed and the text appears exactly as it does when viewed or printed from the computer where the file was created Embedded fonts can increase the size of the PDF file but can be helpful if the PDF will be viewed or edited on another computer There are three levels of font embedding that you may encounter with PDF files e No embedding When fonts are not embedded the PDF files are much smaller than those containing embedded fonts This is because the font information does not need be stored within the PDF Depending on the fonts used the PDF files may look very different on different computers e Subset embedding When fonts are subset only a portion of each font is stored within the PDF This ensures the file will display properly while being as compact as possible but may not be suitable if text within the PDF needs to be edited e Full embedding Full embedding embeds the entire font within the PDF Like subsetting the file will display properly on other computers Fully embedding fonts can increase the file size significantly but is the best option if text within the PDF needs to be edited since unlike subsetting it guarantees that all of the font information will be available NOTE Embedding fonts requires a license from the font s creator You should
44. enables you to create intelligent PDF files from Microsoft Office applications automatically adding bookmarks links document information security and more during creation If you re using Office 2007 Nitro Pro includes additional features that make it quicker and easier to secure and distribute files as well as choose the appropriate output settings e Converting Microsoft Word files to PDF e Converting Microsoft Excel files to PDF e Converting Microsoft PowerPoint files to PDF e Converting Microsoft Visio files to PDF e Converting Microsoft Publisher files to PDF 4 2 1 Converting Microsoft Word files to PDF Using Microsoft Word 2007 In Microsoft Word 2007 Nitro PDF appears as a tab in the Word ribbon allowing you to quickly create PDF files and change your conversions settings with just a few clicks To create a PDF 1 Select your desired PDF settings from the Nitro PDF tab 2 Do one of the following e To create a PDF using the current settings click Convert to PDF fa e To create and email a PDF using the current settings click Convert to PDF and Email 5 To create a secure PDF 1 In the Nitro PDF tab from the Creation group select the Apply Security checkbox 2 Click Convert to PDF E or Convert to PDF and Email 3 In the Create Secure PDF window choose your desired security options and then click Create To create a PDF A 1b compliant PDF 2010 Nitro PDF Software 27 Nitro PDF Professional User Guide
45. example you could stop recipients from copying text from or printing your document 2010 Nitro PDF Software 86 Nitro PDF Professional User Guide Security There are two ways to secure a PDF file using certificate security e Password Security dialog In the Document Properties area of Nitro PDF Professional you can view security settings and manually apply security e Security profiles The re usable security profiles allow you to save custom security settings and then apply those settings to a document with one click To apply password security 1 Do one of the following e Click the Nitro PDF Button eo and then click Document Properties ST On the Security tab in the Security method list select Password security and click Change Settings On the Secure and Sign ribbon tab in the Secure Document group click Password Security CH 2 In the Password Security dialog do one or more of the following e If you want users to enter a password to open your file click the Require a password to the document box and then enter your password e If you want to restrict permissions once a file is opened click the Require a password to change security settings and access specific functions box and then enter your password and click the options you want to restrict 3 Click OK or Finish 4 Click the Nitro PDF Button eo and then click Save to apply the security To apply password security with a security profile 1 Ensure tha
46. file open click the Review tab and from the Review group click Migrate a then choose Export Comments 2 Specify a unique filename and location for the exported comments and then click Save 3 Repeat steps 1 and 2 for each commented file To import comments from multiple reviewers into a single PDF 1 With the original PDF open from the Review group click Migrate CH then choose Import Comments 2 Select the comment file to import then choose Open 3 Repeat steps 1 and 2 for each comment file 10 9 Summarizing comments Nitro PDF Professional enables you to quickly summarize all of the comments contained in your PDF documents Summarizing comments allows you to easily view all of the comments alongside the document s contents When comments are summarized each comment is displayed as a callout alongside the original PDF page allowing you to quickly view the contents of each comment side by side with the original document Each callout is also assigned an ID and an accompanying summary table lists each 2010 Nitro PDF Software 84 Nitro PDF Professional User Guide Commenting comment by ID along with the comment s contents and other details This makes it very convenient to view all of the comments at once as well as flip back and forth between pages of the document to view comments individually You can choose whether to summarize comments for viewing onscreen as PDF or on paper You can also customize how you would
47. in creating your PDF Page size Use the drop down menu to select from a list of predefined page sizes for example Letter Legal or A4 e Custom Forms Allows you to specify your desired page size and width and then save your custom page size for future use Orientation Sets whether the PDF will be created using the Portrait or Landscape orientation Printer margins Specifies the page margins left right top and bottom to use in creating the PDF Get Margins from Printer Allows you to select a printer to copy margin settings from View options Use this panel to specify how your created PDF documents will be viewed when initially opened in a PDF viewer Display Sets whether or not the navigation pane is displayed in the PDF viewer program when the file is opened Page Layout Specifies the number of pages to be displayed in the PDF viewer at a time and whether or not continuous scrolling should be used when moving between pages Zoom Sets the magnification level to use when the file is opened in the PDF viewer Open to Page Specifies the page you wish to display first when the file is opened Center window on screen If set when the file is opened the PDF viewer s window will be positioned in the center of the user s monitor screen Full screen mode If set when the file is opened in the PDF viewer the PDF pages will fill the entire screen and the viewer s menu bar toolbars and window controls are hidden Note The Fu
48. it to your clipboard 2 In Nitro Pro on the Create and Convert tab from the Create group click From Clipboard 2010 Nitro PDF Software 38 Nitro PDF Professional User Guide Scanning and OCR 5 Scanning and OCR Usin g Nitro PDF Professional you can scan paper documents directly to PDF with the option of using Optical Character Recognition OCR for enabling document searching Requires Nitro PDF Professional with OCR edition to be installed More details can be found here 5 1 Cre ating PDF from Scanner Nitro PDF Professional provides you with an easy way to convert your paper documents to digital form for easier storage and access Depending on the type of scanner you have you will be able to convert individual pages or entire documents in one process If required you can also merge different documents toc To OUT A WwW reate a PDF document compiled from various paper sources scan paper documents to PDF i On the Create and Convert tab in the Create group click From Scanner I i In the Create PDF From Scanner dialog select your scanner the sheets to scan image compression and then specify the destination Click Scan to open your default scanning software Select the scanning mode color grayscale or monochrome black and white Select the menu command to return to Nitro PDF Professional Select the Finish option to end your scanning job or select the Scan front of sheet two to
49. like the summarized comments to display and print in the Summarize Comments Settings or in Nitro PDF Professional Preferences To summarize comments as PDF 1 On the Review tab in the Review group click Summarize Comments 2 Select the desired page range 3 Optionally click Settings to configure settings 4 Click OK To summarize comments for printing 1 Do either of the following e Click the Nitro PDF Button eo highlight Print and choose Print with Comments Summary e On the Review tab in the Review group click the arrow below Summarize Comments then choose Summarize Comments and Print 2 Select the desired page range 3 Optionally click Settings to configure settings 4 Click OK To edit Printing amp Summarizing preferences e Click the Nitro PDF Button eo then click Preferences Click to expand the Commenting entry and choose Printing and Summarizing Printing and Summarizing Setting Options The Printing amp Summarizing preferences window provides you with several options in controlling how summarized comments display and print Available settings include e Sort comments by Allows you to specify how comments will be sorted in the summary table including location on the page author creation modification times and comment type e Font Sets the font to use in summarizing comment information This font will be used in both the comment callouts as well as the summary table e Header text size Sets the s
50. options to specify where the exported file is stored e Click the Open files after conversion checkbox to automatically open the exported documents in the default program 3 Click Convert to complete the conversion 2010 Nitro PDF Software 49 Nitro PDF Professional User Guide Exporting from PDF 6 9 Extracting all images Nitro PDF Professional s export functionality allows you to extract all of the images contained within your PDF documents into individual image files which can then be reused in other programs You can extract images from a range of pages whole files or whole collections of files in a single task To extract images from PDF files 1 2 On the Create and Convert tab in the Convert group click Extract Images Se In the Extract Images window do any of the following Under Files for Conversion click Add Files and then browse to select additional PDF files to include Highlight a PDF file from the list and then use the Move Up or Move Down options to reorder the documents or click Remove to remove a document from the list Click the checkbox next to Include all open PDF documents to quickly extract all images from the currently open PDFs To extract images from specific pages within a document highlight the document then click Choose Pages In the Pages box enter the desired page or range of pages separated by a dash For example to convert pages 3 4 and 5 of an 8 page document enter 3 5 Tip You
51. or not to preserve formatting in copied text 1 Click the Nitro PDF button so then click Preferences 2 In the left pane click General 3 Under Copy Text Tool do one of the following e Choose Copy text without formatting to remove all formatting and just retain the blocks of text e Choose Copy text with formatting to preserve all formatting for reuse in a word processing program 2010 Nitro PDF Software 44 Nitro PDF Professional User Guide Exporting from PDF 6 2 Copying page snapshots Nitro Pro makes it possible to capture a section of a PDF page both text and graphics and then paste the image in another application like Microsoft Word PowerPoint Paint or Adobe Photoshop You can also copy a section of a page and create a new PDF from it using the Create PDF from Clipboard tool To copy a snapshot of page content lt Copy Text We LL anit Edit Hand Zoom In 1 On any tab in the Tools group click Snapshot 2 Drag the selection rectangle around the area of the page to copy 3 Click OK 4 Paste the image into another program or create a new PDF from your snapshot using the Create PDF from Clipboard tool Tip Refer to Creating PDF from Clipboard for instructions on creating a new PDF from your snapshot Note Page snapshots create images of your PDF content As a result any text contained in the snapshot images will not be editable or searchable If you will need to edit or sear
52. page you wish to magnify e neo o To switch between Zoom In and Zoom out e When either zoom tool is selected hold down CTRL and click the page to switch between tools To zoom in and out using the mouse wheel e If you use a mouse wheel hold down the CTRL key while rotating the wheel forward to zoom in or backward to zoom out Preset zoom levels The preset zoom values let you quickly switch to the most commonly used magnification levels These include presets for 25 50 75 100 125 150 200 400 800 and 1600 To use the Preset zoom levels Do either of the following e Right click the page and select the desired magnification level e On any ribbon tab in the Tools group click Zoom and select the desired magnification level 2010 Nitro PDF Software 13 Nitro PDF Professional User Guide Workspace Custom zoom level If you need to you can always zoom to an exact magnification level by entering in a desired magnification percentage To zoom to an exact magnification level 1 In the bottom right corner of the Nitro PDF Professional window click the magnification percentage value 2 Select Zoom to 3 Enter the magnification level 4 Click OK Zoom slider The slider is permanently visible in the bottom right corner of the Nitro PDF Professional window and it gives you a quick and easy way to zoom in and out within the page Fixed page views Nitro Pro also provides you with three preset option
53. size of an image file without loss of data by removing only repetitive information If an image is compressed using a lossless compression technique it is identical to the original in visual quality and can be useful if you need to extract the images for editing later e Lossy Lossy compression eliminates unnecessary bits of information from the image Because lossy compression discards data it can achieve smaller file sizes than lossless compression but may not be suitable for high quality printing or if you later need to extract the image for editing or reuse e Downsampling Downsampling reduces image resolution by lowering the number of dots per inch DPI that the image contains Since there is less information that needs to be saved the resultant PDF file sizes can be considerably smaller In general it is a good idea to downsample images based on the resolution of the device you are sending the file to For example typical computer monitors have a resolution between 72dpi and 96dpi which is the highest resolution the monitor can display Available Image Optimization Settings The following image optimization settings are available when using Nitro PDF Professional s Optimize Document tool 2010 Nitro PDF Software 64 Nitro PDF Professional User Guide Editing e Web Creates files optimized that are optimized for on screen viewing Images will be compressed using a lossy compression technique and images with resolution great
54. specific pages within a document highlight the document then click Choose Pages In the Pages box enter the desired page or range of pages separated by a dash For example to convert pages 3 4 and 5 of an 8 page document enter 3 5 Tip You can use the page navigation arrows at the bottom of the window to preview individual pages for easier selection e Under Output select from available Folder options to specify where the exported file is stored e Click the Open files after conversion checkbox to automatically open the exported documents in the default program 3 Click Convert to complete the conversion To open the converted file in Microsoft Excel 1 Right click on the XML file select Open with then Choose program 2 In the Open With dialog select Excel from the list of programs or use the Browse button to locate Excel manually 3 With Excel highlighted in the list of programs ensure the Always use the selected program check box is ticked 4 Click OK and Microsoft Excel will open the newly converted XML file 5 Alternatively you can open Excel first then choose Open Ctrl O to locate and open the XML file Tip You can convert the XML file by selecting Save As in Excel and changing the Save as type to XLS or XLSX 6 5 Converting PDF to Image Nitro PDF Professional s export functionality allows you to convert entire PDF files or individual pages to an image file giving you the functionality to select th
55. tab 5 2 2 2 OCR an existing PDF To OCR using the Recognize Text button NOUA ON CO In Nitro PDF Professional open a PDF document you want to OCR On the Create and Convert tab click the Recognize Text button in the OCR panel In the Recognize Text using OCR dialog specify the text language and page options In the Output section choose whether the output text should be editable or just searchable Should you wish to configure more options click the Advanced button for further settings Click OK to commit your settings and proceed with the text recognition If you selected Editable Text as your output type you will be prompted to name and save your new PDF document If you selected Searchable Text Image as your output type then your current now searchable document will remain open 2010 Nitro PDF Software 42 Nitro PDF Professional User Guide Scanning and OCR To OCR from the navigation pane 1 NOuUKRWH From the navigation tabs displayed along the left side of the Nitro Pro window click the Pages tab Right click on the required page in the Pages pane and select OCR Pages In the Recognize Text using OCR dialog specify the text language and page options In the Output section choose whether the output text should be editable or just searchable Should you wish to configure more options click the Advanced button for further settings Click OK to commit your settings and pr
56. type a name for the JavaScript 4 In the JavaScript Editor dialog enter your code In the example below a simple routine is created that opens an alert dialog box each time the file opens in Nitro PDF Professional The code used is var msg Created in Nitro PDF Professional app alert msg 5 Click OK If your script was written properly a dialog box should display each time the file is opened in Nitro PDF Professional 13 13 5Writing calculation scripts Any form you create that requires calculations is likely to require custom calculation scripts The options you have available with preset calculation formulas are limited to simple multiplication and addition Other kind of calculation you need requires writing a script To write a calculation script 1 Open the PDF in Nitro PDF Professional 2 On the Forms ribbon tab in the Fields group click Text Field 3 Select the text field to edit 4 Right click and select Properties 5 Click the Calculate tab 6 Click the Custom calculation script option and then click the Edit button 7 Type the code for your script In the example below a simple routine is created to calculate sales tax at a 7 25 rate The code used is var f this getField subtotal 2010 Nitro PDF Software 110 Nitro PDF Professional User Guide Forms event value Math round f value 7 25 100 8 Click OK 13 13 Using Simplified field notation Simplified field notation is w
57. will be handled during the conversion process e Automatic Anchoring Nitro Pro will automatically determine the best method for anchoring images based on the type of content found in the PDF e Anchor to Paragraph Images will be anchored to the nearest paragraph making it easier to edit content since the image will move with the paragraph as the surrounding content is edited Works well with the Highly editable with layout layout option e Anchor to Page An image will be anchored to a fixed location within the exported page to precisely match the location of the image within the PDF page Works well with the Precisely laid out layout option e Convert in line images only Only images placed between words and on the same baseline as line of text will be converted Other images will not be converted e Tables Nitro Pro allows you to determine whether or not tabular content is converted to tables in your output files e Detect Tables If set Nitro Pro will automatically detect content that is organized into tables within the PDF and attempt to convert it to tables in the exported file e Headers and Footers Using these options you can specify how Nitro Pro handles content that appears to be header or footer information e Detect and convert back to headers and footers Nitro Pro will automatically detect headers and footers and will convert these into headers or footers in the exported file e Detect and delete headers and foote
58. DF Professional includes all the tools you need for filling saving printing and submitting PDF forms Tip When you open a PDF form in Nitro Pro the Information bar above the document pane area will appear letting you know that the file contains form fields To highlight all fields in the document for better visibility make sure that the Highlight Fields box is checked To print a form e Click the Nitro PDF Button eo and then click Print To email a form e After saving the form click the Nitro PDF Button choose Send and then click Email 2010 Nitro PDF Software 96 Nitro PDF Professional User Guide Forms 13 2 Designing forms The form creation tools are all located on the Forms ribbon tab in Nitro PDF Professional There are several field types available for each field type you can set a variety of options through the form field Properties dialog box or ribbon tab Nitro Pro also includes a unique tool that lets you save your form field appearance settings for quick reuse For example if you regularly use several different styles of push buttons colors styles borders etc you can add these to the Appearance gallery and reuse them for future forms See the Reusing form field appearance settings topic for more information Tip When editing form fields the Edit All Fields tool lets you select and edit any type of field To add a form field 1 Open the PDF in Nitro PDF Professional 2 On the Forms ribbon t
59. Nitro PDF Software 102 Nitro PDF Professional User Guide Forms 2 3 13 3 7 Cre Of On the Form ribbon tab in the Fields group do either of the following Click the field type that corresponds to the field you want to edit Click Edit All Fields Double click the field to begin editing its attributes ating button fields all the field types button fields have the broadest use You can add buttons on PDF forms to perform a variety of actions associated with filling out a form or you can use buttons on PDF documents not intended for form use Buttons can be used for items in any PDF such as navigational tools in a PDF design hyperlinks for a variety of different actions and just about any other condition that sparks your imagination Tip You can edit general and appearance related attributes via the Properties context tab or the Properties dialog depending on your preferences See more about forms preferences To add a push button field e e ne e P WP N Oo CO Open the PDF in Nitro PDF Professional On the Forms ribbon tab in the Fields group click Push Button On the page drag the pointer where you want the field to appear Double click on the field and do one of the following depending on your preferences In the Properties context tab name the field and set its appearance settings In the Properties dialog name the field and set its appearance settings Do either of the following
60. PDF Professional makes it easy for you to reply to individual comments made by other reviewers Each reply is linked with the original comment allowing you to review multiple replies quickly and easily 2010 Nitro PDF Software 83 Nitro PDF Professional User Guide Commenting using the Comments pane This can greatly streamline electronic document review cycles by organizing multiple replies so that they appear in a thread saving you from having to sort through them one by one To reply to a comment 1 Do either of the following e In the Comments pane highlight the annotation and then click Reply e On the page right click on the annotation and then click Reply 2 In the pop up note enter your feedback text 10 8 3 Hide all comments If you want to view a document without all the comments displayed you can choose to hide all comments at once rather than closing or deleting each comment manually To hide all comments e On the Review tab in the Review group click Hide All Comments Ka 10 8 4 Combine comments from multiple files In cases where you receive feedback from multiple participants each contained in a separate copy of the original PDF file you may find it helpful to merge these comments into a single PDF for easier review Merging comments involves two steps exporting comments from each commented file then importing these comments into a single PDF To export comments from a commented file 1 With a commented
61. Scanner 2 In the Create PDF From Scanner dialog select your scanner the sheets to scan image compression and then specify the destination Select the PDF A1 b compatibility checkbox Click Scan to open your default scanning software Select the mode of scanning color grayscale or monochrome black and white Select the menu command to return to Nitro PDF Professional Select the Finish option to end your scanning job or select Scan front of sheet two to continue scanning 4 5 Creating new blank PDF files NO LD P DA Should the need arise you can quickly and easily create a blank PDF file in Nitro PDF Professional Why would you ever want to create a blank PDF file For form designers in particular it is a useful way to work on a form without distractions Once the form is designed the page s beneath the form fields can be replaced with the correct ones To create a blank PDF file e Click the Nitro PDF Button so and then click New 4 6 Creating PDF from Clipboard The Create PDF From Clipboard tool allows you to quickly and easily create a PDF file containing an image 2010 Nitro PDF Software 37 Nitro PDF Professional User Guide Creating PDF from your clipboard making it easy to share screenshots and other images with other users The created PDF file will have the exact dimensions as the clipboard image with no extra white space To create a PDF froma clipboard image 1 Select an image and copy
62. Select your desired PDF settings from the Nitro PDF tab 2 Do one of the following e To create a PDF using the current settings click Convert to PDF el e To create and email a PDF using the current settings click Convert to PDF and Email 5 To create a secure PDF 1 In the Nitro PDF tab from the Creation group select the Apply Security checkbox 2 Click Convert to PDF E or Convert to PDF and Email 3 In the Create Secure PDF window choose your desired security options and then click Create 2010 Nitro PDF Software 30 Nitro PDF Professional User Guide Creating PDF To create a PDF A 1b compliant PDF 1 In the Nitro PDF tab from the Creation group select the PDF A 1b compliance checkbox 2 Click Convert to PDF or Convert to PDF and Email DS Tip You can also use Advanced Settings to configure Nitro Pro to always create PDF A 1b compliant files from your PowerPoint documents Note Due to PDF A compliance requirements you cannot create a PDF A 1b PDF with security To change your PDF conversion settings 1 Click Advanced Settings Ge 2 In the Settings Optimization and View tabs select the desired options 3 Click OK Tip Refer to Microsoft Office add ins settings for information on the PDF conversion options available from within Microsoft Office programs Using Microsoft PowerPoint 2003 In Microsoft PowerPoint 2000 and 2003 Nitro PDF appears as a group of toolbar options allowing you to quickly c
63. To create and email a PDF using the current settings click Convert to PDF and Email 5 e To create a secure PDF using the current settings click Create Secure PDF zs select from available options and then click Create To create a PDF A 1b compliant PDF 1 Click Convert to PDF E or Convert to PDF and Email 3 2 The Save As window appears From the Save As Type list choose PDF A files pdf then click OK Tip You can also use Nitro PDF Professional Excel Settings F to configure Nitro Pro to always create PDF A 1b compliant files from your Excel spreadsheets Note Due to PDF A compliance requirements you cannot create a PDF A 1b PDF with security To change your PDF conversion settings 1 Click Nitro PDF Professional Excel Settings Ge 2 In the Settings Optimization and View tabs select the desired options 3 Click OK Tip Refer to Microsoft Office add ins settings for information on the PDF conversion options available from within Microsoft Office programs 4 2 3 Converting Microsoft PowerPoint files to PDF Using Microsoft PowerPoint 2007 In Microsoft PowerPoint 2007 Nitro PDF appears as a tab in the PowerPoint ribbon allowing you to quickly create PDF files and change your conversions settings with just a few clicks Tip To convert a PDF to automatically display as a slideshow in Adobe Reader or Acrobat make sure to set the View Mode to Full Screen Mode in the Advanced Settings 3 To create a PDF 1
64. You can edit general and appearance related attributes via the Properties context tab or the Properties dialog depending on your preferences See more about forms preferences To add a list box field 1 On the Forms ribbon tab in the Fields group click List Box EI On the page drag the pointer where you want the field to appear Double click on the field and do one of the following depending on your preferences e e e KWN Open the PDF in Nitro PDF Professional In the Properties context tab name the field and set its appearance settings In the Properties dialog name the field and set its appearance settings Do either of the following If you re using the Properties context tab in the More group click Properties and then Options If you re using the Properties dialog click the Options tab 6 Select Options Click Item and type a name in the text box Click the Add item to add the text to the Items List Type an export value in the Export Value text box Continue adding items following the same steps Click Sort items if you want the list sorted in alphabetical order Select items in the list and click the Down Up buttons to rearrange the items in the list manually Select an item and click Delete to remove it from the list If you want a user to select multiple items for the response check Multiple Selection To edit a list box form field 1 Open the PDF in Nitro PDF Professional 2010
65. a O Set Action Like the other fields text fields support the Run JavaScript action type e JavaScript console You can open the JavaScript Console and write a script that doesn t belong to any field or element Scripts written in the JavaScript Console can be used to test routines and debug code e Document Actions Opening saving and printing PDFs are all document actions JavaScripts can be written when these actions occur To add a Document Action go to the Forms ribbon tab in the JavaScript group click Document Actions e Document level JavaScripts A document level JavaScript can be a function that other scripts call in subroutines These scripts are contained at the document level and can be executed by another script or when opening a file e Folder level JavaScripts A folder level JavaScript is located outside of the PDF file and can be used by more than one PDF When Nitro PDF Professional is opened the scripts are run 13 13 2Copying and pasting JavaScripts JavaScripts can be copied and pasted from one field or other location in a PDF document or between two documents If you examine PDF files for learning JavaScript programming you can browse PDF files containing scripts copy a script from a document you download from the Internet and paste the code into the JavaScript Editor in your document With a little code modification you can quickly add scripts to your own files To copy code between PDF files just open them both
66. a Call Out 1 With any Comment tool selected click to select the Call Out 2 Press the Delete key 10 6 Adding stamps Stamp comments enable you to easily add non permanent stamps to pages The built in stamps such as Draft Reviewed and Approved give you a simple means to indicate the status of a file Using the custom stamp feature you can turn any image into your own stamp To add a stamp to a PDF document 1 On the Review tab in the Comment group click the arrow below Stamp 2 Click the stamp to use 2010 Nitro PDF Software 81 Nitro PDF Professional User Guide Commenting 3 Click the desired position within the PDF page to place the stamp To add text feedback to a stamp e Double click the stamp icon then enter your text in the text window To delete a stamp 1 With any Comment tool selected click the stamp icon 2 Press the Delete key To create a custom stamp 1 On the Review tab in the Comment group click the arrow below Stamp A 2 Click the Create New Stamp option 3 In the Stamp name field enter a name for your stamp 4 Click Browse and select the file to use as a stamp 5 Click the options you want the stamp to use 6 Click Save 10 7 Attaching files Just like attaching a paper file to another with a paperclip the Attach File annotation tool enables you to attach electronic files to your PDFs The annotation attachments will display as a paper clip icon on the PDF page reviewers c
67. a only e Check Box kl Check Boxes are used for allowing the user make one or more selections from a number of different options for example a shopping list where the user checks all the items to be purchased Radio Button Radio Buttons are similar to Check Boxes but are typically used in cases where only one selection is acceptable For example you might present a group of radio buttons that correspond to credit card types on an order form users will then be allowed to only choose one credit card type to be used in their transaction Unlike check boxes when one radio button is selected the remaining buttons within the group are turned off All other behaviors and conditions assigned to check boxes and radio buttons are identical 2010 Nitro PDF Software 97 Nitro PDF Professional User Guide Forms e Combo Box ES Combo Boxes and List Boxes are used when you want to create menus and offer respondent s options for selecting choices from a list The Combo Box appears as a drop down list and uses a down pointing arrow to expand the list Users are limited to choosing a single option from the list e List Box EI List Boxes are scrollable lists with a scroll bar enabling users to move up and down within the list List Boxes enable users to choose multiple options from the list by pressing the CTRL key while selecting e Push Button Buttons are used for hyperlinking and invoking actions You might create a button to clear data
68. ab in the Fields group click the field type to add 3 On the page drag a rectangle to define the size of the field and then release the mouse button to create the field 4 Double click the field to edit field properties as desired To edit a form field 1 On the Forms ribbon tab in the Fields group do either of the following e Click the field type that corresponds to the field you want to edit for example if you wish to edit a text field click the Text Field tool e Click Edit All Fields 2 Double click the field to begin editing it 13 3 Using form field controls There are several different form field tools Each tool is used to create the respective field type To create a field first select the tool for the kind of field to be created and then drag the pointer on the page where you want to position the field After creating a field you can move the field by selecting the respective tool clicking the field and then dragging it on the page You can resize a field by dragging any one of the corner handles in or out If you need to change field attributes you can double click the form field to access its properties The types of fields you can create in Nitro Pro include e Text Field D Text fields allow respondents to type text directly within the field By default entered text can contain both alpha and numeric values although you can change the field properties to only allow certain types of entries for example numeric dat
69. ady on the page 2 Click Continue Signing 3 Select the digital ID to use and click Next 2010 Nitro PDF Software 92 Nitro PDF Professional User Guide Digital signatures 4 Do one of the following e To choose an existing signature select it from the Use this signature appearance list e Click New and create and save a new signature appearance 5 Click Finish To edit the appearance of a digital signature 1 Click the Nitro PDF Button eo Click Nitro PDF Preferences and then click Security 2 In the Signature appearances list select the signature and then click Edit 3 Select the information you wish to appear with your signature 4 To add a graphic click Graphic from file select the file and then click OK 5 Click OK To create a new digital signature appearance 1 Click the Nitro PDF Button eo Click Nitro PDF Preferences and then click Security 2 Click New 3 Type a name for your signature s appearance 4 Select the information you wish to appear with your signature 5 To add a graphic click Graphic from file select the file and then click OK 6 Click OK Using handwritten signatures To make your physical signature appear in your digital signature it s just a matter using a scanner to make a digitized copy of it and then following the step above to set up a new digital signature appearance You can digitize your signature using just about any scanner and the software that comes with it You can a
70. ailable if the PDF needs to be edited in future Full embedding also increases file size e Do not embed fonts means that the font information will not be embedded in the PDF This creates the smallest file size but may alter the PDF file s appearance when viewed on computers that don t have the same fonts installed e If embedding fails enables you to specify whether to proceed with creating your PDF file if the fonts cannot be embedded e Pages Enables you to specify custom page sizes and orientation e Page sizes Sets the page size to use e Standard allows you to choose from a list of standard page sizes for example US Letter or A4 e Custom allows you to specify the exact height and width for pages in the output file based on the units of measurement set in Nitro Pro s preferences e Orientation Sets whether the Portrait or Landscape orientation is to be used 2010 Nitro PDF Software 23 Nitro PDF Professional User Guide Creating PDF 4 1 3 Printing any file to PDF Nitro PDF Professional lets you create PDF files from any program that can print meaning you can create PDFs from hundreds of different types of files Just start your program as normal open the file you want to convert and then print To create a PDF froma file 1 Open the file in the authoring program and click the Print option 2 From the Printer list choose Nitro PDF Creator and then click OK The Create PDF window appears Do any of the following
71. ality Embed fonts After the scan process if the required fonts are found on the system the output PDF will save and store the fonts used to recognize the output text 5 2 2 Using the OCR engine 5 2 2 1 OCR via Create PDF from Scanner To OCR a paper document 1 2 3 On Fin z On the Create and Convert tab in the Create group click From Scanner In the Create PDF From Scanner dialog select your scanner the sheets to scan image compression and then specify the destination Click the Make document searchable checkbox to enable the OCR plugin and click the Advanced button to set your preferences Click Scan to launch your default scanning software Select the scanning mode color grayscale or monochrome black and white and adjust the scanning contrast Select Scan to begin the scanning process some scanner drivers require you to Close the dialog once the scan is complete Select the Finish option to end your scanning job or select the Scan front of sheet two to continue scanning If you scanned multiple pages clicking Finish will open the scanned document in Nitro PDF Professional ce the scan is complete and the document open in Nitro PDF Professional you will be able to use the d tool to locate words which were detected by the OCR process You will also be able to copy text to the clipboard as well as mark the document with the different highlight tools in the Comment panel of the Review
72. alog name the field and set its appearance settings Do either of the following If you re using the Properties context tab in the More group click Properties and then Options e ue e PA bk If you re using the Properties dialog click the Options tab 6 Select Options Click Alignment and select from drop down menu items text alignment for left center or right 7 Add text in the Default Text box if you want text to appear as a default for the field Something like a zip code or country might be used where most of your respondents are likely to come from 2010 Nitro PDF Software 99 Nitro PDF Professional User Guide Forms the area you add for the default text 8 Check Multiple Line if you want the text to appear on multiple lines and check Scroll long text to have the text scroll in a box 9 Click Limit of characters and enter the number of characters you want to limit a response to Something like a zip code would work here 10 Check Password to password secure a field 11 Check Comb of Characters to create a comb field Note You must turn off all other checkboxes to use this feature Comb fields are designed for characters to be added in individual boxes The number of boxes are defined in the text box that appears after you check the Comb of Characters box 12 Format If you want a format other than text such as a date or custom format then choose an option from the Select format category drop down menu 13 Validation
73. an double click the icon to open the file You can view annotation attachments in both the Commenting pane as well as the Attachments pane The Attachments pane gives you a central place to view insert delete and export all attachments in a document even files not attached as annotations To attach a file as an annotation 1 On the Review tab in the Comment group click Attach File 2 Click the location on the page where you would like the attachment icon to appear 3 Browse to the file you wish to attach and click OK To update the appearance or properties of a file attachment annotation 1 Right click the file attachment icon 2 Click Properties 3 Click the options you want to change 4 Click OK To open a file attachment e Double click the file attachment icon To save a file attachment 1 Right click the file attachment icon 2 Click the Save Embedded File to Disk option 3 Click Save To view all file attachments in the current PDF e On the sidebar click the Attachments tab 2010 Nitro PDF Software 82 Nitro PDF Professional User Guide Commenting 10 8 Managing amp viewing comments Nitro PDF Professional enables you to view all of your PDF file s comments in a single location and group them the way that works best for you via the Comments pane The Comments pane lists all of the comments in your file along with pertinent information relating to each comment You can also use the Comments pa
74. and Symbol 2010 Nitro PDF Software 59 Nitro PDF Professional User Guide Editing To create a header amp footer profile 1 Do one of the following e On the Insert and Edit tab in the Headers amp Footers group click Header amp Footer Ke On the Insert and Edit tab in the Headers amp Footers group click the arrow next to Header amp Footer then choose Manage Headers and Footers 2 Click New Profile 3 Click Add and then click the type of header or footer to add 4 In the Header Footer name box enter a name 5 Click the options to set the look and placement of the header or footer 6 Click Save To create a header amp footer profile with dynamic text 1 Do one of the following e On the Insert and Edit tab in the Headers amp Footers group click Header amp Footer Se On the Insert and Edit tab in the Headers amp Footers group click the arrow next to Header amp Footer then choose Manage Headers and Footers 2 Click New Profile 3 Click Add and then click Text 4 In the Header Footer name box enter a name 5 In the Dynamic text list click the option you want to use 6 Click Insert 7 Click the other options to set the look and placement of the dynamic text 8 Click Save 8 2 2 Adding Bates numbering Bates numbering is useful in legal and other fields that need all pages in a document collection to be labeled accounted for and easy to locate The Bates numbering tool allows
75. and enter Reset Form Click Select Action and select Reset a form from the drop down menu Click Add and do one of the following e Click Deselect All Press Control and click each field you want to clear if the number of fields to clear are fewer than the total number of fields in the list e Click Select All Press Control and click each field you want to eliminate from clearing data if the number of fields to clear are greater than the total number of fields you don t want to clear 8 Click OK 13 10 Submitting form data NO Creating a Submit button within a PDF form allows users to automatically submit their entered data to a specified URL or email address You can easily create a Submit button on your forms to help users in submitting form data If you choose to submit data to a URL you should be aware that you will need to set up server side programming in order to collect and route the form data If you choose to submit data to an email address the email body will contain the form data and you have several options for specifying which data is included or excluded To create a submit button 1 Open the PDF in Nitro PDF Professional 2 On the Forms ribbon tab click Push Button 3 On the page drag the pointer where you want the button to appear 4 Name the field submitForm and then set General and Appearance properties 5 Select Layout in the Options properties and select Label only Click the Label field and enter S
76. appearance and actions In the Properties dialog name the field and set its properties appearance and actions To edit a digital signature form field 2010 Nitro PDF Software 103 Nitro PDF Professional User Guide Forms 1 Open the PDF in Nitro PDF Professional 2 On the Form ribbon tab in the Fields group do either of the following e Click the field type that corresponds to the field you want to edit e Click Edit All Fields 3 Double click the field to begin editing its attributes 13 3 9 Creating multiple fields When creating many of the same type of form field the quickest and easiest method is to use the Make Copies tool Just setup the form field with the appearance and other properties you d like all the fields to be like and then chose how many rows and columns you want To create a batch of similar fields 1 Open the PDF in Nitro PDF Professional 2 Create the exact form field you d like to copy 3 Select the form field 4 On the Properties context tab in the Tasks group click Make Copies 5 Choose the number of rows and columns of fields you d like to create 13 4 Setting tab order When working with form fields users can move from field to field using the tab key on their keyboard By default the field tab order will be set by the order in which the fields where created Depending on the order you added the fields you may find cases where you need to edit the tab order to make it easier for users to
77. ate the creation of bookmarks in your PDFs and with very little effort greatly enhance the usability of the PDFs you publish Use it to auto generate bookmarks based on the font styles headings chapters etc and the layout used in your PDFs You can also use it to build bookmarks based on the textual and numerical content of the PDF files by using the text masking and wildcards features To create bookmarks automatically 1 On the Insert and Edit tab in the Navigation group click the arrow below Bookmark E By Click Auto Build Bookmarks LS In the Build Bookmarks dialog click Level 1 This will open up the Select Bookmark Attributes dialog Do one or both of the following With the mouse pointer use the cursor to select an example of the text such as a heading on the page Enable the checkboxes of the properties that you want to create the bookmarks from Click OK To make more than one tier of bookmarks click Level 2 and so on and then perform steps three and four again In the Build Bookmarks dialog click Build WN BO nu N 2010 Nitro PDF Software 71 Nitro PDF Professional User Guide Interactivity Tip With Nitro PDF you can generate bookmarks automatically from your Word and PowerPoint based on the heading styles they contain See the Create PDF section of the user guide Bookmark selection attributes There are five text properties that can be used when choosing the properties that the b
78. backgrounds or gradients will require several attempts with different settings until the right configuration for successful OCR is found Some smudges can be manually repaired by using white correction fluid to cover unwanted artifacts If supported by your scanner enable the despeckle setting to remove noise from your image If supported by your scanner increase text smoothing to remove harsh blends and grain NOTE OCR is generally used for scanning documents consisting of black or dark text against light backgrounds The current OCR technology does not yet support all the different scenarios so it is always recommended to process crisp documents which are not composed of complex elements 2010 Nitro PDF Software 43 Nitro PDF Professional User Guide Exporting from PDF 6 Exporting from PDF Nitro PDF Professional includes tools to export PDF files so you can re use the content in applications such as Microsoft Word WordPerfect Open Office and more You can re save files as DOC RTF TXT and when extracting images as BMP JPG PNG GIF or TIF In addition you can copy text and images directly from the pages in your PDF files Copy Text tool Copy text from pages for reuse in other applications Page Snapshot tool Capture an image of an area of the page and paste it into another application PDF to Word Convert files to DOC format for re purposing in Microsoft Word PDF to Excel Convert files to XML format for re purposing in
79. boxes you can uncheck a checkbox by clicking on it The only way to uncheck a radio button is to clear a form or check another button that turns off companion rad io button checkmarks Tip You can edit general and appearance related attributes via the Properties context tab or the Properties dialog depending on your preferences See more about forms preferences To add a radio button field 1 e e e KWN a Open the PDF in Nitro PDF Professional On the Forms ribbon tab in the Fields group click Radio Button o On the page drag the pointer where you want the field to appear Double click on the field and do one of the following depending on your preferences In the Properties context tab name the field and set its appearance settings In the Properties dialog name the field and set its appearance settings Do either of the following If you re using the Properties context tab in the More group click Properties and then Options If you re using the Properties dialog click the Options tab Select Options Choose a style for the radio button appearance from the Radio Button Style drop down menu Click the Export Value field and add a value If you want all radio buttons checked when one button is selected check the box for The same name and values are selected in unison To edit a radio button form field 1 2 e 3 13 3 5 Cre Open the PDF in Nitro PDF Professional On the Form ribbon tab in
80. ch for the text in future please refer to Copying text for instructions on using the Copy Text tool 6 3 Converting PDF to Microsoft Word Nitro PDF Professional s export functionality allows you to convert PDF files into Microsoft Word documents DOC files enabling you to easily and reliably re purpose your content in Microsoft Word You can export a range of pages whole files or whole collections of files in a single task To convert PDF to Microsoft Word 1 On the Create and Convert tab in the Convert group click To Word G 2 In the To Word window do any of the following e Under Files for Conversion click Add Files and then browse to select additional PDF files to include e Highlight a PDF file from the list and then use the Move Up or Move Down options to reorder the documents or click Remove to remove a document from the list e Click the checkbox next to Include all open PDF documents to quickly export the open PDFs to Word e To convert specific pages within a document highlight the document then click Choose Pages In the Pages box enter the desired page or range of pages separated by a dash For example to convert pages 3 4 and 5 of an 8 page document enter 3 5 Tip You can use the page navigation arrows at the bottom of the window to preview individual pages for easier selection e Under Conversion Settings choose a layout mode from the Layout list or click Options to 2010 Nitro PDF Software 45
81. ck the list All of the selected actions are reversed 2010 Nitro PDF Software 57 Nitro PDF Professional User Guide Editing 8 2 Text Nitro PDF Professional includes all of the text editing tools usually required for making last minute corrections and updates to PDF documents without the need to reopen the source files in the authoring program In addition to providing you tools for inserting and editing specific text directly within your documents Nitro Pro also includes special tools to assist you in quickly adding text to each page in your document in the form of headers and footers and page numbering e Headers amp footers e Bates numbering Tip If you re planning to make many small or several major text corrections to a document we recommend you go back to the source file and make the changes there you ll have more precise control over the exact layout and look and there may be an opportunity to automate the corrections to save time Alternatively use our export tools to create a highly editable DOC or RTF file Inserting and Editing Text To insert text 1 On the Insert and Edit tab in the Text group click Insert E 2 Click the location on the page where you would like to insert text 3 On the Text Editing tab select any of the text options to set the appearance of the text 4 Begin typing your text Tip To insert multiple lines of text press Enter to start a new line To edit text 1 On any ribbon tab
82. click Export 3 Click Send data to others via email and then click Next 4 Type the email address to send your digital ID to and then click Send 11 7 2 Trusted contacts When another user shares their public key certificate with you and vice versa and you both add each other to your Trusted Contacts list you then both have the ability to encrypt files for each other s digital ID With Nitro PDF Professional you can add people to your Trusted Contacts list by importing their public key certificate manually or you can share both your public key and their public key in the one process by using the Request Contacts feature To add a trusted contact ID 1 On the Secure and Sign tab in the Digital IDs group click Trusted Contacts 2 Click Add select the certificate and then click Open To export an ID ge 1 On the Secure and Sign tab in the Digital IDs group click My Digital IDs 2 Click Trusted Contacts 3 Highlight the contact to export and then click Export 4 In the Save As dialog name the certificate and click Save To share public key certificates 1 On the Secure and Sign tab in the Digital IDs group click My Digital IDs 2 Highlight the contact to share with click Request 3 Enter your contact details 4 Click the Include my certificate in email checkbox and then select the certificate to share 5 Click Next 6 Enter the recipient s email address and then click Send 7 O
83. ct and order the files to convert 3 In the Make PDF files list do one of the following depending on whether file size or print quality is more important to you If the document requires high print quality click Print ready If the print quality is less important than file size click Office ready If a small file size is the most important quality click Web ready In the Save PDF to list select the location you want to save the file to Click Create N UK eee 7 2 Assembling pages The Pages pane can make rearranging the pages of your PDF documents much easier When expanded the pages pane is located along the left side of the Nitro Pro window displaying thumbnail sized versions of each page so you can quickly identify and select the pages you want to edit To access the page assembly tools do one of the following e On the Insert and Edit tab go to the Pages group e From the navigation tabs displayed along the left side of the Nitro Pro window click the Pages tab then right click on any page in the Pages pane 7 3 Cropping or resizing pages The Crop tool enables you to select part of a page to retain while removing the portions outside of your selection which can be helpful in eliminating unnecessary information from your document or in resizing your pages You can crop pages visually with the Crop tool and then further refine your cropped area using the Crop Pages dialog To crop pages with the Crop tool On the In
84. cular things In the case of digital IDs in Nitro PDF Professional your digital ID can let you make your PDF files tamper proof as well as give you special access to files from users who have approved your digital ID The beauty of digital IDs when securing a document is that you can change access and usage rights on a user by user basis Digital IDs are comprised of a public and private key The public key contains a certificate and identifying information and this is what you share with other users Once other users have your public key they can secure encrypt documents that you may be able to access and use The private key is the part of the digital ID that is never shared and is the part of the ID that unlocks decrypts files that you have been granted access to and usage of Nitro PDF Professional supports the use of two types of digital IDs e PKCS 12 digital ID file This type of digital ID is more flexible because you can use the same ID on multiple computers For example if you had an office workstation and a notebook with the same certificate installed you could open the same secured PDF file on both computers The digital ID remains secure when moved between computers as you must enter a password when you import it to your My Digital IDs e Windows Certificate Store This type of digital certificate locks the ID to a user on a particular computer and cannot be copied and imported to another computer 11 7 1 My Digital IDs The M
85. cument after certification its certificate becomes invalid Only allow form fill in actions Disables all tools that can be used to change a file except for the form filling and signing tools An example of when you would use this is when collecting information from users via an official form that requires the user to enter their information but must not allow them to change the form you have designed Only allow commenting and form fill in actions Disables all tools that can be used to change a file except for the form filling signing and commenting tools An example of when you would use this is when reviewing a contract that may require signatures and comments during the reviewing stage Why certify a document e When you want people to be able to sign form fill or annotate a PDF file without invalidating the certificate To attest you are the document s author To vouch for its contents To specify what changes are permitted for it to stay certified To automatically disallow functionality such as inserting pages changing text and editing form field properties 2010 Nitro PDF Software 94 Nitro PDF Professional User Guide Digital signatures Tip PDF files can be certified only once but if permissions allow can be digitally signed many times This is the benefit of certifying the files you author rather than just signing it To certify a PDF document N e CO eNO RW On the Secure and Sign ribbon in the Sig
86. d content Text Masking Text Masking gives you more advanced tools that let you include or exclude content as bookmarks based on the wildcards you specify Text masking is particularly useful when there are few defining bookmark properties when the PDF file has not been structured well or formatted consistently or when you want to filter out bookmarks based on their text based content The matches one instance of any character Example Entering the expression P F into the Text Mask field would create a bookmark from any 2010 Nitro PDF Software 72 Nitro PDF Professional User Guide Interactivity line of text that contained PDF PeF PdF etc A The only creates a bookmark if the specified text appears at the very start of the line Example Entering the text abc will only create a bookmark if the line started with abc If a line of text started with 1 0 abc no bookmark would be created The only creates a bookmark if the specified text appears at the very end of the line If you only want to create bookmarks from lines that only contain the exact text you specify use both the and characters Example Entering the text abc will create a bookmark only from text with lines ending with abc so xyzabc would generate a bookmark from that line but abcxyz would not Any lines containing characters inside the will g
87. d feel of the original PDF document Available options include e Page Layout Page layout modes provide you with options to choose the right balance between the output file s editability as well as its visual accuracy when compared to the original PDF e Highly editable with layout This option produces a file that is moderately editable while still retaining the look and feel of the original PDF Text formatting graphics and paragraphs are all recovered and the output file is laid out in columns to maintain visual accuracy e Highly editable single column This option produces a file that is ideal for making major structural or layout changes to the document Text formatting graphics and paragraphs are all recovered but no columns are used in laying out the content e Precisely laid out This option produces a file that accurately reproduces the look of the PDF using text boxes to precisely layout content This option can be used in circumstances where the visual quality of the file is of utmost importance and only minor content edits are required e Use custom character spacing to retain original layout If set Nitro Pro will adjust the spacing between characters in order to closely reproduce the PDF text appearance e Auto rotate pages based on text orientation If set pages in the exported document will be rotated to match the orientation of the majority of the text in the PDF e Images Image options allow you to set how images
88. d names are case sensitive Nitro PDF Professional ignores all imported field data where the field names do not match the names from the exported file To export data from a PDF document 1 Open the PDF in Nitro PDF Professional 2 On the Forms ribbon tab in the Form Data group click Export a 3 Type a name for the file 4 Click Save To import data into a PDF document 1 Open the PDF in Nitro PDF Professional 2 On the Forms ribbon tab in the Form Data group click Import 3 Select the file to import 4 Click Open 13 9 Resetting form data One of the most helpful buttons you can create on your PDF forms is one that permits the user to clear populated fields also referred to as a Reset button If you are working with a form that doesn t contain a Reset button Nitro PDF Professional includes a Reset tool that allows you to quickly clear data from all of 2010 Nitro PDF Software 106 Nitro PDF Professional User Guide Forms the fields in the form To reset form data 1 Open the form in Nitro PDF Professional 2 On the Forms ribbon tab in the Form Data group click Reset E To create a reset button 1 Open the PDF in Nitro PDF Professional 2 On the Forms ribbon tab click Push Button 3 On the page drag the pointer where you want the button to appear 4 Name the field resetForm and set General and Appearance properties 5 Select Layout in the Options properties and select Label only Click the Label field
89. d the document has not changed in a way not permitted by the certificate Valid Jf The signature is valid and the document has not been changed since this signature was added Change A The certificate is valid however the current view of the document view is not the same as when it was signed Unknown Ei The certificate is not trusted as it could not be properly verified The document does not appear to have been changed Unknown A The certificate is not trusted as it could not be properly verified Unable to determine if document has been changed Invalid RK The certificate is invalid or Illegal changes have been made to the document 12 3 Certifying PDF files As the author of a document when you certify it you attest to its contents and control what if anything can be done to it while retaining its certified status If changes occur to the document that you have not permitted then the document is invalidated and the certification is revoked Tip Always certify the PDF files you author rather than sign them If you are the author of a PDF file of which you want to maintain the integrity you apply a certifying signature by using the Certify feature When you certify rather than just add a digital signature you can control document usage in the following ways e Disallow any changes Disables all tools that can be used to change a file including editing commenting form filling and signing If any change is made to the do
90. d to perform special text matching 2010 Nitro PDF Software 73 Nitro PDF Professional User Guide Interactivity Example Entering will search and create a bookmark from text on the document containing a ignoring the normal text mask command Use the character to create bookmarks from more than one set of characters at the same time Example Entering a b will create bookmarks from any line of text containing either a and or b Use the character to create bookmarks from a set of characters arrayed in a certain order Bookmarks can be created from the first character s before the however characters after the can only be bookmarked if the characters before the are also present Example Entering a b will create bookmarks from any line of text containing ab aab aaab etc Any text like ba or cb will be ignored Like the character the character creates bookmarks from a set of characters arrayed in a certain order but in this case bookmarks can be created from characters before the only if the proceeding characters are also present The characters after the can be used to create bookmarks irrespective of whether characters before the are present Example Entering a b will create bookmarks from any line of text containing ab abb or just b Allows characters to be grouped together and b
91. d zoom in to a small area of the page You set this by editing the action property of the bookmark To add a bookmark to a PDF document 1 On the Insert and Edit tab in the Navigation group click Bookmark KH 2 In the Bookmarks pane type in your bookmark label Note A bookmark added this way is set by default to link to the current page being viewed To use a different kind of action see the editing bookmarks section below To turn a heading or text into a bookmark 1 On the ribbon tab in the Tools group click Copy Text 2 Highlight the text to use 3 Right click and then choose Add Bookmark 4 In the Bookmarks pane drag to move the bookmark to its proper order within the list 9 1 3 Editing bookmarks Nitro PDF Professional comes with a complete set of tools for editing ordering grouping altering the appearance of and deleting the bookmarks in your PDF documents Tip You can edit more than one bookmark at a time To select a range of bookmarks already in order left click the first one then hold down Shift and click the last one To select bookmarks that are not next to each other just hold down Control while you select them To set the bookmark action 1 In the Bookmarks pane right click on the bookmark and select Properties 2 Click the Action tab 3 In the Action list click the action and then click Add Action to List 4 Set the action 5 Click Close To delete a bookmark 1 In the Bookmarks pane
92. da DELE DA A DA DA DD DD AD DA DA DA DD DD AD DA DA DA DD DD AD ENEE DD DD AD AA DA DA DD DD DAR DA dA DADOS 87 Security profles e usan an ana aa aa Da DR DR A DR DAR RADA AI A AR RAR ADA AD AD AD AD AD AR ADA AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD ADA na 88 Internet ACCESS iii eege ugeet esuN e geg KNC ENEE EES AEN ENER ENTR E E SEN ENER ER VNNEEEeE EeOE EE e 89 JavaScript cesidade rr nnn aa aaa nee ee nee ee a nee ee 89 Digital DT 90 My Digital IST 90 RE ihn EN 12 Digital signatures 92 Using digital siegnatures anano baba a aa aa Da Da Da Da eri DA DA DA AA AD DE DA DA DA DD EEN n 92 Customizing signatu re APPSALANCE een 92 Viewing and validating certificates and Signatures ccsccccsseesssesesseeseeseeeseeeeeseeeeseneess 93 Certifying PDF files ccccccccccececeseceeneneneneneneneneeeneeeeeneeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeensesnenenen es 94 13 Forms 96 Filling forms een 96 Designing fOrmMS sisis ata ta ta da ta dA dA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA GA GA DA DA DA ENEN EA 97 Using form field controlS vss usas ata a bata Da DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA AROA 97 Form field atirIDUTOS isssectectcnsccciccctcarsscescnsiacsecersscnoeionsesccavenseeetstacdecenstenoedendcicceseiSescubivededessiervaienssicuanessevetsvncdecoasi 98 Creating E a FIG EE 99 Creating check KA E EE 100
93. de Editing 3 Click OK 4 In the Document Properties dialog click OK 2010 Nitro PDF Software 68 Nitro PDF Professional User Guide Interactivity 9 Interactivity Nothing makes your PDF documents usable more quickly than bookmarks and links By using them you can make it much easier to navigate to pages open other files and access pages on the web e Bookmarks e Links Tip To quickly make your document easier to navigate use the tools for automated bookmark and link creation 9 1 Bookmarks The bookmarks in Nitro PDF Professional work much like the bookmarks you place in paper books they allow you to retain links to particular pages in a document for quicker access as well other actions such as Go to a page in the current PDF document Go to a page in another PDF document Go to a web page Open another file Reset a form Submit a form Run JavaScript With electronic bookmarks you can group these links together in hierarchies specify the exact text labels to use and set your document so that the bookmarks are displayed or hidden when a document is first opened If they re well laid out a set of bookmarks will help the user understand the basic structure of long documents Moreover including bookmarks can help in encouraging your users to view documents onscreen instead of wasting paper by printing them The most common use of bookmarks linking to different pages within a PDF is just about the simples
94. e Browse button to select a folder If you would like the created PDF s to be placed in the same folder as the original file click Same folder as original Click Create Ln 4 2 5 Converting Microsoft Visio files to PDF You can convert Microsoft Visio files to PDF from within the Visio application directly from your desktop or via the Create PDF Files dialog within Nitro PDF Professional Note In order to convert a Microsoft Visio file to PDF Microsoft Visio must be installed To create PDF files from within Microsoft Visio 1 Open the VSD file in Microsoft Visio and click the Print option 2 From the Printer list choose Nitro PDF Creator and then click OK The Create PDF window appears 3 Do any of the following e Enter a name and location for the PDF file e Under Save As Type choose the type of PDF you wish to create for example PDF or PDF A Click Prompt for Document Properties If set after you click Create you will be prompted to edit your PDF document properties If left unset your file will be created using the options set in the Nitro PDF Creator s PDF creation settings e In the drop down box choose whether or not the PDF should automatically be opened in your default PDF viewer upon creation 4 Click Create to create your PDF or click Exit to cancel Note PDF files will be created using Nitro PDF Creator s saved PDF creation settings Refer to Nitro PDF Creator settings for information about these set
95. e Fields In the Actions tab click Select Action and select Show Hide Fields from the drop down menu Do one of the following Click Show Click Hide Click OK 13 12 Calculating field data Mm RW NY O e JO Nitro PDF Professional supports field calculations using several methods The Nitro PDF Professional built in calculation formulas are an easy means for creating simple and quite restricted field calculations You can also use Simplified Field Notation and JavaScripts although these methods are much more sophisticated and require some programming knowledge If your calculation needs are limited to summing or averaging data you can use the built in formulas without having to worry about programming Calculations involve in one way or another the use of text fields You can perform a calculation using any field type but if you want the results of your calculations reported on a form you need to have a text field that either calculates the data and places the result in the field performing the calculation or calculates data in another field type and sends the data to a text field To create a calculation 1 Open the PDF in Nitro PDF Professional On the Forms ribbon tab click Text Field CH On the page drag the pointer where you want the button to appear Name the field and set General and Appearance properties Select Options and click Alignment Select Right from the pull down menu to align the values right
96. e PDF The tradeoff is that depending on the fonts used the PDF may look very different among different users When common system fonts are used for example Times New Roman Arial Times Courier and Symbol the PDF looks very similar to the original since these fonts are installed on virtually every computer However if you use a specialty font that your recipients do not have installed your document could look quite different from the file you designed e Subset embedding Subset embedding means only a portion of each font used in the source document is stored within the PDF namely the characters that are required to properly reproduce the original Since only part of the entire font has been included in the PDF if you try to edit the PDF by inserting a character e g X that was not used in the original document the character may not be inserted because it was not included in the PDF The reason why people choose to subset fonts is that they want their file to look exactly as they designed while being as compact as possible embedding an entire font can increase file size significantly Note If you try to enter a character that was not included with a subset font the character will appear as a rectangle e Full embedding Full embedding embeds the entire font within the PDF This increases the PDF file size but is the best option for editing text directly within the PDF since it guarantees that all of the font information will be avai
97. e back or forward one page in a document e Next Previous History To move backwards and forwards between each view change you make when looking at a PDF A history view might include movements around a page moves between pages changes in magnification level and more Go to page number Lets you enter the exact page number to go to To go to the start or end of a document 1 Do one of the following e Along the bottom of the Nitro PDF Professional window click the First Page or Last Page button e On your keyboard press the Home or End key To go to the next or previous page 1 Do one of the following e Along the bottom of the Nitro PDF Professional window click the Next Page or Previous Page button e On your keyboard press CTRL Page Down or CTRL Page Up To go to a Specific page e Along the bottom of the Nitro PDF Professional window in the page numbering field type a page number and then press Enter To go to the previous or next view 1 Do one of the following e Along the bottom of the Nitro PDF Professional window click the Next Page or Previous Page button e On your keyboard press CTRL gt or CTRL lt 3 11 Bookmarks and pages The Bookmarks and Pages panels provide you additional ways to navigate within documents Both display to the left of the document area and can be accessed via the navigation tabs located along the far left edge of the Nitro PDF Professional window Bookmarks panel The bookmarks pa
98. e combined with other special characters Example a b will create bookmarks from lines of text containing either a and or b but only if these lines end with a or b Creates bookmarks from either one set of characters or another Example Entering a b into the Text Mask field will create bookmarks from lines of text containing either a or b 9 2 Links Links in Nitro PDF Professional add a powerful interactive aid that makes reading navigating and using PDF O 2010 Nitro PDF Software 74 Nitro PDF Professional User Guide Interactivity documents much easier onscreen The links are inserted on the pages of your PDF documents and when clicked can perform different actions such as e Go to page in document e Go to page in another PDF document e Go to a Web page e Open another file e Reset a form e Submit a form e Run JavaScript Links work much like links do on the web when you hover over them with your mouse the cursor changes to indicate the link is there When you click the link an action is performed You can easily format links in your PDFs so they are invisible or visible using a variety of styles 9 2 1 Adding links You can add links manually to your PDF pages by clicking the Link tool and drawing the outline of the link on the page Once it s added you can edit its appearance and set the action it should perform when clicked by the user To add a link to a PDF document 1 On the In
99. e right balance between visual quality and file size for your needs The view options enable you to specify how the created PDF file will be opened in the PDF viewer You can select from document display page layout and zoom options as well as specify a page to open the file to Additionally you can set whether the file is opened in full screen mode if supported by the PDF viewer or whether or not the window will be centered onscreen Use passwords to control access to and the usage of PDF files See the PDF Security section of this user guide for full information on the settings available Enables you to create PDF A 1b compliant files from your Office documents Refer to Creating PDF A files for further information 4 3 Creating PDF from screen captures Creating PDF Nitro PDF Professional lets you create PDFs directly from your screen captures or screenshots Taking captures of your computer screen and then putting them straight into Nitro PDF Professional works particularly well when you want to add comments or drawing markups to the image you ve captured To create a PDF froma screen capture 2010 Nitro PDF Software 35 Nitro PDF Professional User Guide Creating PDF 1 Press the Print Screen key 2 On the Create and Convert tab in the Create group click From Clipboard e 4 4 Creating PDF A files Nitro Professional enables you to create PDF A compliant files This means you can create PDF A complian
100. e right balance between file size and visual quality Nitro Pro includes several preset image quality settings allowing you to quickly optimize your PDFs for output to various devices along with custom settings that afford you a greater level of control over how your images are handled Refer to Image optimization settings for more information on the various setting options available Remove objects These general settings allow you to remove individual types of objects including annotations form fields JavaScripts links bookmarks attachments named destinations and embedded thumbnails as well as invalid or unused links bookmarks and named destinations To optimize a PDF file Click the Nitro PDF Button eo highlight Prepare and then click Optimize Document E On the Images tab do one of the following Choose from one of the preset image quality options Choose Custom click Settings and then specify custom image compression options Click OK On the Remove Objects tab select the object types you wish to remove Click Optimize Awe e ne 8 4 1 Image optimization settings Optimizing images in your PDFs allows you to create the perfect balance between file size and visual quality depending on how your files are to be used There are two primary techniques used in optimizing images compression and downsampling e Compression There are two types of image compression e Lossless Lossless compression reduces the file
101. e type of image format as well as to downsample the 2010 Nitro PDF Software 46 Nitro PDF Professional User Guide Exporting from PDF quality if necessary Converting a PDF file to an image is useful in many ways for example you can flatten a PDF file to merge various layers of a document into one or you can add textual documents in an image gallery The Convert to Image tool is more powerful than the Snapshot tool and it produces higher quality images with useful configuration options To convert PDF to Image 1 On the Create and Convert tab in the Convert group click To Image E 2 In the To Image window do any of the following e Under Files for Conversion click Add Files and then browse to select additional PDF files to include e Highlight a PDF file from the list and then use the Move Up or Move Down options to reorder the documents or click Remove to remove a document from the list e Click the checkbox next to Include all open PDF documents to quickly export the open PDF files as images e To convert specific pages within a document highlight the document then click Choose Pages In the Pages box enter the desired page or range of pages separated by a dash For example to convert pages 3 4 and 5 of an 8 page document enter 3 5 Tip You can use the page navigation arrows at the bottom of the window to preview individual pages for easier selection e Under Conversion Settings select an Image Format from the a
102. earance of your drawings with options for color opacity pointer styles and more depending on the type of drawing you are working with Drawing shape tools include Line Arrow Oval Rectangle Polygon Polygon Line Cloud Pencil for freehand drawing To add a line arrow rectangle or oval drawing markup 1 On the Review tab in the Comment group click the arrow below Rectangle and choose the type of shape to insert 2 Click the desired location within the PDF page to place the drawing shape To add a free form drawing 1 On the Review tab in the Comment group click Pencil 2 Drag the pointer to create the desired shape within the PDF page To add text feedback to a drawing e Double click the drawing then enter your text in the text window To update the appearance or properties of a drawing 1 Right click the drawing 2010 Nitro PDF Software 79 Nitro PDF Professional User Guide Commenting 2 Click Properties 3 Click the options you want to change 4 Click OK To set the default appearance of drawing annotations 1 Right click a drawing that uses the desired appearance 2 Click Make Current Properties Default To convert a straight line drawing into an arrow 1 Right click the straight line drawing 2 Click Properties 3 In the Start and End lists click the options you want to use 4 Click OK To delete a drawing 1 With any comment tool selected click the drawing 2 Press the Delete key
103. ecurity to control who can access your files and what actions they can perform once they receive them password based security and certificate based security Password based security Passwords allow you to restrict access and usage of your content to people who have the password used to secure the PDF file Depending on your needs and the intended audience you can choose between 40 bit RC4 128 bit RC4 or 128 bit AES encryption e Open passwords Securely lock your file so only people with the correct password can open the file e Permission passwords These lock particular functionality when a user opens your file For example you can prevent recipients from modifying or printing your document Certificate based security Certificate based security has many advantages over password based security documents can be opened without the need to remember passwords Digital IDs cannot be shared or copied easily and a single document can contain different security settings for individual recipients For example you may grant one person editing and printing privileges while another is limited to just viewing the file To view the security in a file 1 Click the Nitro PDF Button and then click Document Properties 2 Click the Security tab 11 1 Permission settings The usage permission settings let you restrict what features can be used when a recipient opens a file you have secured This means for example that you can distribute document
104. eeesessssaneeeeeeeeensssaeeeeeeueesessssaeaesesesessesesseaeeeseseeessesssnaneees 21 4 Creating PDF 22 Creating PDF from any file ss ccececeeeeeeeesssneeeseeneeeeesssseaneeeeseeeeesssaeaeseseseeessssssaneneees 22 One click PDF creation from any file SSES EE ER eegene ed SEN 22 Fast PDF Creation sss sssssssesssseeeesssseeeeseseee Printing any file to PDF Nitro PDF Creator settings Converting Microsoft Office files to PD ee EEN EEN 27 Converting Microsoft Word fil s toc PDP tinta ada ea A DA TA de dadas SEEE iiA 27 Converting Microsoft Excel files to PDP tua dta aio ee a ada dad daidai 29 Converting Microsoft PowerPoint files to PDF s sssssseeeeseeesecneeseneesseeeseceeeseeeseseeeseeessenaseseessesnessenaseseeees 30 2010 Nitro PDF Software 1 Nitro PDF Professional User Guide Converting Microsoft Publisher files to PDF instan iate meda TUA a aaan asiad 32 Converting Microso Visio fies e d DE 33 Microsoft Office add in SOLTIINS eneen 34 Creating PDF from screen Captures ssccccesssscecnesseceenssssnsesssssnsecnssseeeensssansessssaneeenessseess 35 Creating PDEIAPles EEN 36 Creating new blank PDF files 0 cccccceeceesssseeeeeeeeeeesssssaneeseseeesesssaeaeeeseseeeesesssaneeeees 37 Creating PDF from Cpboard SEENEN 37 5 Scanning and OCR 39 Creating PDF from Scanner anano De ba da DADE DR DR DA RA RD DD DD DR DA RAR AD DD DR DA DA RAR DD DD DR DA RA AD AD DD DA DR En 39 Image compression S
105. enerate a bookmark Characters can be specified literally or as a range of characters Example abc will create bookmarks from any lines containing either a b or c This is opposed to only creating a bookmark from text containing abc if abc is entered a dA D will create bookmarks from lines containing any of the characters between a d that is a b c and d in both lower and upper case Any text containing characters inside the and after the will not be turned into bookmarks This feature is very handy when applied with in conjunction with other bookmark selection properties to stop unwanted bookmarks from being created Please note that conversely this means that any other text not in the will be considered as potential bookmark material Therefore you should consider using another bookmark selection in conjunction with this one If you really want to exclude numbers like 1 0 you would need to modify it to 0 9 The is explained below and is needed because is a considered special character in text masking Example Entering 0 9 will still create bookmarks containing numbers if the text line contains any other character 1 0 will be turned into a bookmark because it contains a The character is used when you wish to actually match a special character such as Or These special characters are used in the Text Mask fiel
106. ent properties such as Author Title ba LEE summary Subject and more into the PDF Prompt for filename Pops up a dialog allowing you to rename the PDF before lte saving it Convert links Converts all active links in Word files or web links in lais PowerPoint or Excel files to active hyperlinks in the PDF file Include Workbook Allows you to specify whether to convert an entire Excel Gi Sheets or Selection workbook to PDF a group of sheets or a selection Add bookmarks to Automatically creates bookmarks for Word headings for hab het each sheet in an Excel spreadsheet or for each slide in a 2010 Nitro PDF Software 34 Nitro PDF Professional User Guide PDF Frame slides Layout slides Advanced settings Optimization View Security Applying security Compliance Make PDF A compliant PowerPoint presentation Places a frame around each slide Allows you to layout more than one slide per page in your PDF as well as displaying your PowerPoint notes beneath each slide in the PDF The optimization settings allow you to select from pre built optimization options depending on how your file is to be used for example for web display or general office printing You can also customize optimization settings enabling you to specify image compression and font embedding options Image compression and font embedding can significantly impact file size you should experiment with different settings to determine th
107. er than 150dpi will be downsampled Use this setting when you want to create the smallest possible file size and where print quality is less important than file size for example in preparing PDFs for display over the web e Office Quality Creates files that are optimized for printing to standard home or office printers Images will be compressed using a lossy compression technique and images with resolution greater than 300dpi will be downsampled Use this setting when you want to create a file that retains decent print quality when printed to a general use printer while remaining relatively compact in terms of file size for example in preparing PDFs for emailing to coworkers e Professional Quality Creates files that are optimized for printing to professional quality printers Images will be compressed using a lossless compression technique pixel information will not be discarded and images with resolution greater than 600dpi will be downsampled This setting creates high print quality files while reducing file size as much as possible and is ideal for files intended for commercial printing e As close to original Creates files that contain images having the same resolution as the original Images are compressed using lossless compression are not downsampled This setting will somewhat reduce file size particularly in documents containing many large images and is ideal for cases where image quality is of utmost importance e Leave imag
108. es as is Images will not be compressed or downsampled Use this setting when you do not wish to compress or downsample images but still wish to perform other optimization tasks such as removing objects e Custom Allows you to specify different settings for various types of images contained within your document for example color or grayscale images Depending on the types of images contained in your document available options include e Downsample DPI Sets whether to use the original DPI or allows you to choose the DPI to be used in rendering each image Setting this to a lower number will reduce the quality of your printed images and will also reduce file size e Compression Sets the type of compression to use in compressing images If Automatic is selected Nitro PDF will select the best compression type to suit the majority of images within the document You can also experiment with different settings to find the optimal balance between file size and image quality e Image Quality If JPEG compression is selected you can adjust this setting to specify the desired image quality depending on how your document will be used Higher image quality will result in larger file sizes 8 5 Attaching files In addition to containing text and graphics PDF files can contain entire files inside them as attachments making exchanging sets of documents much easier and more reliable The Attachments pane provides you a central place to view inser
109. eseeeseesseseeeesaeeeeessaseneessaseneseeeesessaeesseenaeteaes 66 Document security Get a Initial View properties AEA PA ETA E sacs AEA EEE ARE AAA EA AEA EE NENNEN 67 9 Interactivity 69 BoolmarS sica a AA Da gn ENKNUSEEA ENNEN EES KSU N HENN RE ECH EA Dub a ENN Ate Egon 69 Viewing and using bookmarks Creating bookmarks tssesseeeteseeeeeees Editing bookmarks s ssssssesssunrsesn Automatic bookmark creation P AT T TT dE T T T A TAST Adding tel GE Editing to EE Automatic page number links Creating web links from URLs Automatic keyword ICO AtIO NEE 77 10 Commenting 78 Adding sticky notes enee DR DAR RR AD DE DR DR RR AD DR DR DR RA RD RD DD DR DR RAR AD DD DD DR DR ARADO AD DD DR DA DA AD AD DD DRA 78 Highlighting text een 78 Marking up with drawing tools SEENEN EEN n 79 LEEIERGE MET 80 Adding Call Outs ENEE 81 Adding TT TTT 81 Attaching fles osaa eai EENS 82 Managing amp Viewing Comments EEN 83 Sorting COMMONS misirdin aera raaa aaraa aaa secveeiecucovercsuaveedevevsceveicerseuschenceuvetedsscceessaevetZentedadeebsetestavendeass 83 2010 Nitro PDF Software 3 Nitro PDF Professional User Guide Reply XO COMIC EE 83 FAIS AI IEG OAS ES E 84 Combine comments from mu Itiple HIE 84 Summarizing Comments ENEE 84 11 Security 86 Permission S ttingS sccsceeeee sete da DA DD D DD seen DA DD DD AD DA DA DA DD DD AD AA DA DA DD DD AD A DA DA DD DD DD AA AA DA DD DD nnmnnn na 86 LEET 86 Certificate security e aa ia ino ia aa a
110. etting eneen 39 OCR BEE 41 OCR in Nitro PDE ET EE 41 Lt EE 41 Using the OCR engine WEEN EENS e 42 OCR via Create PDF fromScanheras eer ee EE Ee cues 42 OGR am existing PE A tanta tititi Nn RARAS OAG TERRE 42 Trou bleshooting GRR E A EET TTT 43 6 Exporting from PDF 44 Copying text aa aa ana Doa DA AA AD RED DA DA RA AD AD DD DA DAR AD DD EEN 44 Copying page snapshots viiii sas ao o sciveenostiananadasivanoatsantacdgeysuundadentiadeeivensadecetnanseqdeunestonsns 45 Converting PDF to Microsoft Word SEENEN DR DA DA DA AD DD DD DA DA DA EEN 45 Converting PDF to Microsoft Excel 46 Converting PDF to Image EEN 46 Converting PDF to Rich Text een 47 PDF to Word RTF Export Settinges ENEE DD DE DA Da DA DADE DA DA DA A AD DD DA DA n 48 Converting PDF toplaintext een 49 Extracting all images ooossooo oo oa oa aa a ao DE DA Da RR ADE DE DR DA RA ADO DR DA DA RAL DD DA DRA AD DD DE DR BARRA BDO DD DD DR DA AD AD DRA 50 7 Combining files 8 assembling pages 51 Combining files to BEE eegene 51 Assembling pages Ee 52 Cropping or resizing pages EEN DD DR DA RA RD AD DD EEN 52 Rotating pages aa ia ca ta ta ta ta ta EA EA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA GA DA GA DA DA BA DA DD 52 Extracting pages 53 Deleting pages iiriioa ca aa aa Da Da EA DA DADE DR DA DAR AD DD DR DA RA AD DD DR DR DA RAR AD DD DR DR DAR AD DD DD DA DA RA AD RD DD DD DA RA RD AD DD EEA 53 Reorder
111. ext within your documents The pen like tools provide you the ability to highlight underline and cross out text to PDFs just as you would to paper You can also add additional comments or feedback for each highlight using the corresponding text window To markup text L On the Review tab in the Comment group click Highlight Text Cross Out Text D 2010 Nitro PDF Software 78 Nitro PDF Professional User Guide Commenting Underline Text A or Replace Text A 2 Click and drag the pointer to select the desired text 3 Double click the highlighted text to open the text window and enter your desired text To update the appearance or properties of the Highlight Cross Out Underline or Replace Text 1 Right click the marked up text 2 Click Properties 3 Click the options you want to change 4 Click OK Tip The Underline Text tool s properties can be changed so that a squiggly line appears beneath highlighted text instead of a straight line To delete a markup 1 With any Comment tool selected click the marked up text 2 Press the Delete key 10 3 Marking up with drawing tools Nitro PDF Professional s drawing tools allow you to add predefined shapes for example lines rectangles or ovals as well as free form drawings to your PDF documents Both types of drawing tools include a corresponding text window enabling you to provide additional comments or further explanation for each drawing You can also change the app
112. f small file size is the most important quality click Web ready If you wish to customize your PDF output settings click Custom and then click Options Choose 2010 Nitro PDF Software 22 Nitro PDF Professional User Guide Creating PDF from available settings and click OK 4 Do any of the following e If PDF A output is required ensure the PDF A1 b compatibility checkbox is checked e If you wish to view the file upon conversion click to select the Open PDF files after creation checkbox 5 In the Save PDF to list do one of the following e If you would like to specify a location for each file as it is converted click Ask when creating PDFs e If you would like to specify a single folder in which to place the created PDF s click Specific folder Click the Browse button to select a folder e If you would like the created PDF s to be placed in the same folder as the original file click Same folder as original 6 Click Create Custom PDF Output Settings When using the Create From File tool Nitro Pro enables you to specify custom PDF output settings by simply choosing the Custom option available from the Make PDF Files list allowing you to choose from several options to provide the optimal balance between visual quality and file size The Create From File tool s custom PDF output settings are grouped into tabs and include e Images Enables you to specify custom settings for image optimization Depending on the types of
113. file having the same name already exists in the target folder specifies whether or not to prompt for a new filename or to overwrite the existing file e Close progress window when finished If set checked the progress window will automatically close once PDF creation is complete PDF Compliance options Use this panel to specify the desired level of PDF standards compliance e PDF Created PDFs will be produced to be compliant with the PDF standard with no additional compliancy restrictions Default e PDF A 1b Created PDFs will be produced to be compliant with the PDF A 1b standard for archival 2010 Nitro PDF Software 24 Nitro PDF Professional User Guide Creating PDF electronic documents Refer to Creating PDF A files for more details e When not compliant Specifies the action to take if a compliant PDF cannot be produced Document Information Use this panel to specify the metadata you wish to associate with your PDF document e Title Sets the document s title On the web PDF document titles are typically used in displaying search engine results if left unset the filename will be used e Subject Sets the document s subject which is useful in categorizing the document e Author Specifies the document s author e Keywords Sets the document s keywords which is useful in categorizing indexing and searching for the document Security and Encryption options Use this panel to specify PDF encryption password protection
114. ges and links within the document 3 5 Zoom in amp out Nitro PDF Professional includes tools for zooming in and out on the page as well as zooming to preset magnification levels and other page settings You can view the pages in your PDF files at any magnification level between 25 and 1600 Zoom In Out These tools allow you to zoom in and out to particular magnification levels 2010 Nitro PDF Software 12 Nitro PDF Professional User Guide Workspace or Create and Convert Insert and Edit Review Fo h Q Fina Comments OO Show Grid Copy Text Attachment s Hand Snap To Gri Edit Output ii Zoom in Ctrt J De 2 Click on an area of the page to zoom in on it To switch to Zoom Out hold down Control Zoom Out Ctri K a Click on the page to zoom out to a larger area of the page To switch to Zoom In hold down Control 3 Fit Page Ctri 0 LI Actual Size Ctri 3 sf Fit Width Ctri 2 1600 80096 Signatures A Pages _ Bookmarks 400 200 To change magnification using the Zoom In Out tools 1 Do one of the following On any ribbon tab in the Tools group select the Zoom In or Zoom Out tool Right click the page and select the Zoom In or Zoom Out option Do one of the following Click anywhere on the page to increase the magnification by one level To decrease the magnification by one level use CTRL click Click and drag the Zoom rectangle around the portion of the
115. he image to remove the JPEG compression artifacts and help recognition e Language Select the language in which the scanned text is written e Quality e Low fast Ideally used when the text on the scanned document is very crisp and easy to recognize This setting allows scans to be performed quickly e Medium medium Recognition is more precise than the Low setting requiring the scan to take 2010 Nitro PDF Software 41 Nitro PDF Professional User Guide Scanning and OCR slightly longer e High slow Recommended for scanning text which is harder to recognize Scan time with this setting is noticeably longer since the recognition methods are more complex Type e Editable text Rebuilds the entire document resulting in a PDF file that contains both searchable and editable text Because this method does not retain the original scanned image results may vary and is only recommended when you need to make changes to the PDF file e Searchable image Adds a hidden layer of text to enable searching and text markup e g highlighting The text however cannot be modified in any way Downsample images After the scan is complete you are able to reduce the resolution of your scanned images to lower the size of the resultant PDF document Image compression factor The more an image is compressed the smaller the file size of the output PDF However if your PDF document is intended for print low compression is recommended to preserve qu
116. he pages to rotate then click Rotate 7 5 Extracting pages Nitro PDF Professional enables you to extract one or more pages from a PDF document quickly creating a new document containing those pages Optionally you can also delete the pages from the original PDF file once they are extracted To extract pages 1 On the Insert and Edit tab in the Pages group click Extract si A 2 In the Extract Pages dialog select the pages to extract 3 Optionally click to select the Delete pages after extraction checkbox 4 Click Extract 7 6 Deleting pages Nitro Pro enables you to quickly delete one or more pages from within your PDF document You can do this via the Pages pane or by using the Delete pages tool To delete pages using the Delete pages tool 1 On the Insert and Edit tab in the Pages group click Delete Ket 2 In the Delete Pages dialog select the pages to extract 3 Click Delete To delete pages using the Pages pane 1 From the navigation tabs displayed along the left side of the Nitro Pro window click the Pages tab to display the Pages pane 2 In the Pages pane hold down CTRL and click to select one or more pages 3 Right click the selection and choose Delete Pages 4 In the Delete Pages dialog select the pages to extract 5 Click Delete 7 7 Reordering amp rearranging pages You can easily rearrange pages within your PDF files using the tools in Nitro PDF With the Pages pane it s simply a matter of
117. iew ribbon tab in the Guides group click to select or clear the Show Grid check box A check mark appears when the grid is visible To turn the Snap To Grid option on or off e On the View ribbon tab in the Guides group click to select or clear the Snap to Grid check box A check mark appears when the option is turned on To customize grid preferences 1 In the Nitro PDF Button so menu Click Preferences 2 From the left pane choose Units and Grid 3 Choose from available options and then click OK Unit and Grid Preferences The following options are available when setting unit and grid preferences Default Units Sets the measurement units to be used in creating the grid Grid line color Sets the color of the displayed grid lines e Height between lines Specifies the vertical spacing between grid lines You can specify a value between 0 and 1000 decimal values are accepted Width between lines Specifies the horizontal spacing between grid lines You can specify a value between 0 and 1000 decimal values are accepted Grid offset from left edge By default the grid begins at the top left corner of the page Use this setting to change the horizontal starting point for the grid 2010 Nitro PDF Software 105 Nitro PDF Professional User Guide Forms e Grid offset from top edge By default the grid begins at the top left corner of the page Use this setting to change the vertical starting point for the grid e Subdivisions
118. iewing on computer monitors 300DPI The standard generally used for office quality prints and generates slightly larger file sizes Software 39 Nitro PDF Professional User Guide Scanning and OCR 600DPI Generates large file sizes however it is recommended for high print quality of the image 2010 Nitro PDF Software 40 Nitro PDF Professional User Guide Scanning and OCR 5 2 OCR What is OCR Optical Character Recognition or OCR is a software process which enables images of printed text to be translated into machine readable text OCR is most commonly used when scanning paper documents to create electronic copies but can also be performed on existing electronic documents e g PDF Learn more about OCR 5 2 1 OCR in Nitro PDF Professional The OCR edition of Nitro PDF Professional includes the OCR plugin as part of the installer You can purchase an upgrade for your current version of Nitro PDF Professional if it does not include the OCR button Alternatively you can purchase the complete edition of Nitro PDF Professional OCR Learn more about obtaining Nitro PDF Professional with OCR 5 2 1 1 Preferences The I R I S OCR plugin fully integrates with Nitro PDF Professional allowing it to recognize text from scanned pages or from images in open PDF documents The OCR utility is fully customizable with options to configure options such as skewed image correction to image compression settings You can also enable text
119. imply a matter of selecting the part of the page or range of pages you want to scan and then running the tool to turn them into active links To create page links 1 On the Insert and Edit tab in the Navigation group click the arrow beneath Link 2 Click Auto Page Links 3 To specify the area of the page or page range to process do either of the following e To scan only an area of the page click and drag the cursor to select it and then specify the pages to scan e To scan the whole page or a range of whole pages select the Range option and then enter the pages to include 4 Click the options to set the appearance of the links 5 Click the Create button to generate the links 9 2 4 Creating web links from URLs The Create Weblinks tool scans your PDF for URLs and turns them into active webpage links To make weblinks active 1 On the Insert and Edit tab in the Navigation group click the arrow below Link 2 Click Create Weblinks 3 Click the option to specify the range of pages to scan for links 2010 Nitro PDF Software 76 Nitro PDF Professional User Guide Interactivity 9 2 5 Automatic keyword link creation With Nitro PDF Professional you can turn every occurrence of a particular word or phrase into an active hyperlink For example you could make all occurrences of your company name in your document link through to your company web site The Auto Keyword Link tool gives you the choice of going through
120. in Nitro PDF Professional 2010 Nitro PDF Software 109 Nitro PDF Professional User Guide Forms 13 13 3Using folder level JavaScript Folder level JavaScripts are JavaScript files JS that are run during application startup These can be useful for loading reusable JavaScript functions into the application or accessing methods properties whose security restrictions only allow them to be run in the app init event Simple examples include loading the user s Windows login into a global JavaScript variable at startup or loading a list of employee names from your company into a JS array at startup which can be used by the forms that are opened in Nitro PDF Professional To add or edit a folder level JavaScript 1 Open Nitro PDF Professional 2 On the Forms ribbon tab in the JavaScript group click Folder Level 3 Add JS files to the folder or edit existing ones 13 13 4Writing document level script You can use JavaScript to add an almost infinite number of interactive features create complex calculation formulas and add more dynamic functionality to your PDFs Document level scripts are used to add functions from which other scripts can reuse routines throughout a PDF file You can also use document level JavaScripts to invoke actions when a file opens To write a document level JavaScript 1 Open the PDF in Nitro PDF Professional 2 On the Forms ribbon tab in the JavaScript group click Document Level EI 3 Click New and
121. in a form or to submit form data to a web address or email account e Digital Signature 4 Signature fields are fields that respondents can use in applying their individual digital signatures 13 3 1 Form field attributes The different types of form fields have some attributes the same as outlined below but because the form fields differ greatly in their design and intent you have unique attribute assignments you can add to any given field type For example when creating text fields you have options for data formatting validation and calculations When using button fields you have more options for adding appearances where icon images can be used as button faces When using combo and list boxes you have options for adding menu names General e Name As each field is created Nitro PDF Professional automatically names the field according to field type and order For example if you have two text fields on a page and create a third text field then Nitro PDF Professional defaults the name to Text3 Text for the field type and 3 for the next field of the same type Drawing your first button field results in Button1 for the field name e Tooltip Type text in the Tooltip text box and a tooltip appears below the cursor when a user places the mouse cursor above the field e Visibility In most cases a form field will be visible You have three additional options Hidden Visible but doesn t print and Hidden but printable e Orientation Yo
122. ing amp rearranging Pages sssccccssssseeeeesseeeseessseeeeesssaneeseesaneeseessnaeenesssaneesessaneetess 53 Inserting pages aa a ea ana aa E eee seen tener enn DD AD DA DA DA DD DD EEN DA DA DD DD AD AA DA DA DD DD en AGA GA DA DD unnn nn nnna 54 Splitting pages EEN DD DD DR DR RAR RD DD DR DA RA AD AD DD DD DR DR EEN 54 Split into groups of AGES eessen 54 Split by boo kita E 55 Split by S ISS EE 55 Nitro PDF Professional User Guide 8 Editing 57 bYe KIAR eR Lh er SEENEN EEN EES 57 ECH GE 58 Adding EE Dee cea ani celeriac 59 Adding Bates numbering POETE EEEE APEE EEE EEEE 60 Images aa eroaa PESCA eee eee eee 61 Arranging images pees ret AMES Sere akt dE ed avestouss r a ssuversasuctees ee 61 Resizing and Cropping IMAGES sssssssseesstsssessstssstesstssseesstessnesstessnessteesnesstassnesstessnesaassuessuessnnsaassnesatasenesauassasans 61 Replacing images Extracting images Inserting images eene Seege Ee RAGA GARR Tet Eege ge Changing image Color Space ere 62 Deleting images Watermarks een Optimizing amp shrinking fles ee EEN 64 Image optimization settings EE 64 Attaching fles ENEE DRA DA RR AD DR DA DAR AD DR DR ERRA ARO DD DR DA RA RR AD DD DR DR DA RRA DD DD DD DA RA AD AD DD DRA 65 Document properties iiiiis isas esa a RARA ADA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DA DOA 66 Documentinformation or metadata rrsstscessceseesesseesseessecseeseecsee
123. ions 6 8 Converting PDF to plain text Nitro PDF Professional s export functionality allows you to convert PDF documents into plain text files TXT files enabling you to quickly create text only versions of your content You can export a range of pages whole files or whole collections of files in a single task To convert PDF to Plain Text 1 On the Create and Convert tab in the Convert group click To Plain Text a 2 In the To Plain Text window do any of the following e Under Files for Conversion click Add Files and then browse to select additional PDF files to include e Highlight a PDF file from the list and then use the Move Up or Move Down options to reorder the documents or click Remove to remove a document from the list e Click the checkbox next to Include all open PDF documents to quickly export the open PDFs to TXT e To convert specific pages within a document highlight the document then click Choose Pages In the Pages box enter the desired page or range of pages separated by a dash For example to convert pages 3 4 and 5 of an 8 page document enter 3 5 Tip You can use the page navigation arrows at the bottom of the window to preview individual pages for easier selection e Under Conversion Settings choose whether text should remain with its corresponding paragraph or if a line break should automatically be inserted once each line reaches the specified width e Under Output select from available Folder
124. is opened in older PDF viewing programs Nitro PDF Professional can produce PDFs that adhere to the 1 3 1 4 or 1 5 PDF specifications Number of Pages Details how many pages the document contains Page size Displays the height and width of the pages within the PDF You can specify the default measurement units to use via the Nitro Pro Preferences To edit summary information fields 1 Do one of the following e Press CTRL D e Click the Nitro PDF Button eo and then click Document Properties E 2 Type your information into the desired field s 3 Click OK Note Certain PDF summary information such as PDF Creator PDF Producer and Number of Pages is not editable To add or edit custom information fields 1 Do one of the following e Press CTRL D e Click the Nitro PDF Button we and then click Document Properties ET 2 Click Edit 3 Enter a name for the custom field and a value 4 Click Add and then click OK 3 9 2 Initial View You can set PDF documents to display in many different ways depending how your file will be used For example if your document contains bookmarks and you wish for them to be easily accessible you might set the document to open with the Bookmarks pane already displayed e Navigation Sets whether a navigation pane including Bookmarks and Pages is displayed when the file is opened Go to Page Specifies at which page to open the PDF Layout Sets the page mode to open with Single
125. itable but you can double click on items to change the action For example when you use the Open a web link action double clicking on the web link reported in the Actions box opens the Open a web link dialog box where a URL is typed You can edit the URL and the change is reflected back in the box Below the Actions box are buttons that offer you options for moving actions up or down in the box An Edit button opens the dialog box where an action is assigned and the Delete button is used to delete a selected action in the box 13 3 2 Creating text fields The most common field type on PDF forms is the text field Text fields permit respondents to add alpha text and or numeric values You can format text fields in a number of different ways to insure fields are completed properly You can add custom format scripts validate data assign actions and perform calculations on text fields Tip You can edit general and appearance related attributes via the Properties context tab or the Properties dialog depending on your preferences See more about forms preferences To add a text field Open the PDF in Nitro PDF Professional On the Forms ribbon tab in the Fields group click Text Field On the page drag the pointer where you want the field to appear Double click on the field and do one of the following depending on your preferences In the Properties context tab name the field and set its appearance settings In the Properties di
126. ize of the header text The header text is displayed across the top of each callout as well as across the top of the summary table e Body text size Sets the size of the body text The body text displays the comment contents in each row of the summary table as well as the body of each comment s callout e Line style Sets the line style to use in pointing from the summary callouts to the comment s original location e Page margins Sets the size of the summary page margins Large page margins provide more room for the callouts to be displayed whereas small margins allow you to see a larger version of the original PDF page e Print comment s details If set the comments author creation date and time will be included in the summary details e Exclude pages containing no comments If set only those pages containing comments will be included in the summary This can be particularly useful in summarizing large documents since any uncommented pages will be excluded from the output file or print version also resulting in faster processing time e Add a border to the original page If set a border will be drawn around the edges of the original page with summary information placed outside of the border e Comment sizes width and height Sets the height and width of the comment callouts 2010 Nitro PDF Software 85 Nitro PDF Professional User Guide Security 11 Security With Nitro PDF Professional you can apply two different types of s
127. just the alignment and spacing of form fields 1 On the Forms ribbon tab in the Fields group click Edit All Fields 2 Select the fields using one of the following methods e Click and drag the cursor around all the fields e Click on each field while holding down the Ctrl key 3 Do either of the following e On the Alignment context tab click any option to change the alignment or spacing between selected fields Right click and click any option to change the alignment or spacing between selected fields Tip Using the Alignment context tab can be quicker to use and makes it easier to reverse your changes as the Undo button appears immediately above the alignment tools 13 6 Aligning form fields to a grid With Nitro PDF Professional you can use grids to assist you in precisely lining up links form fields and other objects on a page When turned on the grid is visible over your PDF pages however grid lines will not be printed when you print your document You can also customize the grid s display setting preferences such as default units line color spacing and other options The Snap To Grid option aligns an object with the nearest intersection of lines in the grid When you draw resize or move an object it will snap to the nearest intersection of lines even if the grid is not visible Tip If your shape or object does not move where you want turn off the Snap To Grid option To view or hide the grid e On the V
128. keyword is the same as using the doc keyword Example this getField fieldname would be the same as doc fieldName fieldname Properties amp Methods The this object supports all properties and methods included in the Acrobat JavaScript specification 13 13 9 1 util object Contains a number of helper convenience methods for string and date formatting and parsing Methods printf printd printx scand 2010 Nitro PDF Software 119 Nitro PDF Professional User Guide Document management system DMS integration 14 Document management system DMS integration 14 1 Connecting to a DMS with WedDAV Web based Distributed Authoring and Versioning or WebDAV is a set of extensions to the HTTP protocol that allows users to collaboratively upload edit and manage documents on a remote server typically a web server or web share This is useful for storing files in web based repositories such as Microsoft Sharepoint as well as document management systems DMS such as Documentum and Hummingbird so that the files can be accessed from anywhere By providing built in support for WebDAV Nitro PDF Professional enables you to do the following Use Nitro Pro to open PDF files stored in HTTP locations Edit a file using Nitro Pro and then save changes directly to your web share s folder Check out files from your web share so others can t edit them at the same time Flag checked out files as read only allowing others to vie
129. kgrounds and watermarks Insert company logos and other marks to retain corporate identity across pages and documents e Showing document status Apply an image as a watermark such as Reviewed Approved and Draft so your recipients know the status of the document you have shared To create a watermark profile 1 On the Insert and Edit tab in the Graphics group click Watermark A 2 Click New Profile 3 Click Add and then click the type of header or footer to add 4 In the Watermark name box enter a name 5 Click the options to set the look and placement of the watermark 6 Click Save To insert a watermark 1 On the Insert and Edit tab in the Graphics group click the Watermark text label 2 In the Apply to document list click the profile to use Note If you are inserting text based watermarks it may not display the same if the recipient 2010 Nitro PDF Software 63 Nitro PDF Professional User Guide Editing doesn t have them installed on their system If you are unsure about what fonts your recipients use it s best to use system fonts like Times New Roman Times Courier Helvetica and Symbol 8 4 Optimizing amp shrinking files Nitro PDF Professional includes a powerful set of tools for removing unwanted document objects and compressing images helping you shrink files significantly e Images The image compression settings provide you with several options for optimizing your documents to reach th
130. l information sent to Nitro PDF Software or its partners For detailed instructions please visit the dedicated webpage http www nitropdf com professional support activation htm 2 5 Support Tools The Nitro PDF Professional Support Tools provide you with a quick way to gather support related information that can be useful in requesting assistance from the Nitro PDF Support Team You can also use Support Tools to reinstall the Nitro PDF Creator printer driver or update the Microsoft Office add ins To gather support related information 1 On the Help tab from the Online Support group choose Support Tools 2 From the Support tab click Save to File 3 Select a location for the Support Tools file and choose Save 4 Submit the Support Tools file along with your support case or bug report To reinstall the Nitro PDF Creator printer driver 1 On the Help tab from the Online Support group choose Support Tools 2 From the PDF Creation tab click Reinstall Nitro PDF Creator To update the Microsoft Office add ins 1 On the Help tab from the Online Support group choose Support Tools 2 From the PDF Creation tab click to select the Microsoft add ins you would like to be available 3 Click Update Add ins 2010 Nitro PDF Software 8 Nitro PDF Professional User Guide Workspace 3 Workspace The Nitro PDF Professional workspace is packed with tools that help make working with PDF files easier and is organized into a document pane
131. lable Tip To view the properties of text within your PDF select the Edit Text amp Images tool right click the desired text and click Properties The information message displayed at the bottom of the window will help you in determining if the font is embedded 8 2 1 Adding headers amp footers The Header amp Footer tool enables you to quickly insert text and graphics across one or more pages in a document placing this new content in front of or behind existing page content depending on your preference Best of all by saving your settings as profiles you can reuse them over and over Here are some common uses of Nitro Pro s headers and footers functionality e Dynamic stamps Automatically insert dynamic information like page numbers author document title date and time e Headers Insert document title chapters and date information e Footers Insert page numbering date and time information To insert a header and footer 1 On the Insert and Edit tab in the Headers amp Footers group click the arrow next to Header amp Footer 2 Highlight Apply to document to expand its list and then click the header amp footer profile to use Note If you are inserting text based headers or footer they may not display the same way if the recipient doesn t have them installed on their system If you are unsure about what fonts your recipients use it s best to use system fonts like Times New Roman Times Courier Helvetica
132. lace Image functionality lets you remove one image and put another in its place Once inserted you can use the full set of image editing tools to correctly position and size the new image To replace an image 1 On any ribbon tab in the Tools group click the arrow beside the Edit button 2 Click Edit Text amp Images 3 Do one of the following e Double click the image e Click the images and then click the Format context tab in the ribbon 4 On the Format context tab in the Adjust group click Replace EI 5 Select the new image and then click Open 8 3 4 Extracting images The Extract Image tool lets you extract images out of PDFs for reuse in other applications To extract an image 1 On any ribbon tab in the Tools group click the arrow beside the Edit button 2 Click Edit Text amp Images 3 Do one of the following e Double click the image e Click the images and then click the Format context tab in the ribbon 4 On the Format context tab in the Adjust group click Extract 5 Save the image 8 3 5 Inserting images The Insert Image tool lets you add images to your PDF files so you don t need to go back and edit the original source file To insert images 1 On the Insert and Edit tab in the Graphics group click Image 2 Select the image and click Open 3 Click the image and then resize and move it to the correct position on the page DL 8 3 6 Changing image color space Wih Nitro PDF
133. lick Convert to PDF fa or Convert to PDF and Email 3 In the Create Secure PDF window choose your desired Se options and then click Create To create a PDF A 1b compliant PDF 1 In the Nitro PDF tab from the Creation group Se the PDF A 1b compliance checkbox 2 Click Convert to PDF a or Convert to PDF and Email Tip You can also use Advanced Settings to configure Nitro Pro to always create PDF A 1b compliant files from your Excel spreadsheets Note Due to PDF A compliance requirements you cannot create a PDF A 1b PDF with security To change your PDF conversion settings 1 Click Advanced Settings Ge 2 In the Settings Optimization and View tabs select the desired options 3 Click OK Tip Refer to Microsoft Office add ins settings for information on the PDF conversion options available from within Microsoft Office programs Using Microsoft Excel 2003 In Microsoft Excel 2000 and 2003 Nitro PDF appears as a group of toolbar options allowing you to quickly create PDF files and change your conversions settings with just a few clicks You can also use the Nitro PDF menu to perform these tasks Tip To convert an entire workbook make sure the Entire Workbook option is selected in the Nitro PDF Professional Excel Settings 2010 Nitro PDF Software 29 Nitro PDF Professional User Guide Creating PDF To create a PDF Do one of the following e To create a PDF using the current settings click Convert to PDF el e
134. ll screen mode setting affects PDFs opened in Adobe Reader or Adobe Acrobat only Optimization options Use this panel to specify the level of optimization to use in creating your PDF Web ready small file size If set created PDFs will be optimized for onscreen viewing Office ready medium file size If set created PDFs will be optimized for general office printing Print ready large file size If set created PDFs will be optimized for printing to professional printers Custom Enables you to specify customized optimization options e Image Optimizer Enables you to specify custom settings for image optimization Depending on the types of images in your document you can choose from the following options e Color Conversion Sets whether to convert color images to grayscale or grayscale images to monochrome black and white e Downsampling Sets the number of dots per inch to be used in rendering each image Setting this to a lower number will reduce the quality of your printed images and will also reduce file size e Compression Sets the type of compression to use in compressing images If Automatic is selected Nitro PDF will select the best compression type to suit the majority of images within the document You can also experiment with different settings to find the optimal balance between file size and image quality e Image Quality If JPEG compression is selected you can adjust this setting to specify the desired image qualit
135. lso use use Nitro Pro s Create PDF From Scanner feature to digitize your signature by following the instructions below Sign a piece of paper and place it into your scanner Open Nitro PDF Professional On the Home tab in the Convert group click the arrow below Create PDF eil i 1 2 3 4 Click Create PDF From Scanner 5 In the Create PDF From Scanner dialog select your scanner and then specify the destination 6 Click Scan to open your default scanning software 7 Select the mode of scanning color grayscale or monochrome black and white 8 Select the menu command to return to Nitro PDF Professional 9 Select the Finish option to end your scanning job 10 Save your PDF file 12 2 Viewing and validating certificates and signatures You can view and verify the status of your signatures by looking directly at them on your pages or by viewing them all via the Signatures pane To open the Signature pane e On the navigation tab click Signatures Signatures are validated when a document is opened and then automatically re validated whenever changes occur in the document You can view the status of each by looking in the Signatures pane or by clicking on the signatures themselves To check the status at a glance use the icons that appear along with the signature 2010 Nitro PDF Software 93 Nitro PDF Professional User Guide Digital signatures Status Icon What it means Valid g This document is certified an
136. marked some text with the Highlight Text tool you can open the corresponding pop up note and type an explanation to clarify why you ve highlighted it All commenting and drawing tools are accessible from the Review tab You can also use the Commenting pane to view manage and organize comments from others Sticky notes Highlight underline amp cross out text Lines arrows rectangles ovals polygons and clouds Stamps File attachments Organize and view comments 10 1 Adding sticky notes Similar to a paper sticky note PDF sticky notes allow you to easily insert feedback in a pop up style window Reviewers simply click the sticky note icon to open or close the text window To add a sticky note to a PDF document 1 On the Review tab in the Comment group click Sticky Note B 2 Click the desired position within the PDF page to place the sticky note and then enter your text in the text window To update the appearance or properties of a sticky note 1 Right click the sticky note icon 2 Click Properties 3 Click the options you want to change 4 Click OK To set the default appearance of Sticky Notes 1 Right click a Sticky Note that uses the desired appearance 2 Click Make Current Properties Default To delete a Sticky Note 1 With any Comment tool selected click to select the Sticky Note 2 Press the Delete key 10 2 Highlighting text The text highlighting tools enable you to call attention to specific t
137. n the Forms ribbon tab in the Fields group click Check Box Kl On the page drag the pointer where you want the field to appear Double click on the field and do one of the following depending on your preferences In the Properties context tab name the field and set its appearance settings In the Properties dialog name the field and set its appearance settings Do either of the following If you re using the Properties context tab in the More group click Properties and then Options e e e P WP If you re using the Properties dialog click the Options tab 6 Select Options Choose a style for the check box appearance from the Check Box Style list Click in Export Value field and add a value If you have two fields that you want to use as Yes and No responses use the same name for the two fields and add an export value of Yes in one field and No in the other field To edit a check box form field 1 Open the PDF in Nitro PDF Professional 2 On the Form ribbon tab in the Fields group do either of the following 2010 Nitro PDF Software 100 Nitro PDF Professional User Guide Forms 3 13 3 4 Cre Click the field type that corresponds to the field you want to edit Click Edit All Fields Double click the field to begin editing its attributes ating radio button fields Radio buttons can be assigned the same attributes as check box fields You use radio buttons more often for either or responses When you create check
138. natures group click Certify R On the Certify Document dialog choose the actions you want to permit from the Permitted actions list Click Next Select the digital ID with which to certify and choose whether to make the certificate visible or not Click Next If you chose to make the certificate visible click on the page where you would like it to appear On the Certify Document dialog do the following Choose a reason for signing the file from the Reason for signing document list or enter your own reason Choose to save the certification to the current document or save as a new document Choose how you would like the certificate should appear Click Finish Note When sharing certified PDF files with other users the PDF viewer they use must support the functionality for certification and signatures to work correctly Nitro Pro Adobe Acrobat and Adobe Reader can all share certified and signed PDF files between them 2010 Nitro PDF Software 95 Nitro PDF Professional User Guide Forms 13 Forms Forms are one of the most common uses of PDF documents Using form tools and JavaScript you can create dynamic interactive documents and create alternatives for writing complex HTML code when hosting forms on web sites Nitro PDF Professional includes several tools that can be used for creating PDF forms Each tool offers a number of different settings to control form behavior and appearance When a PDF form is opened in Nitro P
139. navigate To set the tab order 1 Open the PDF in Nitro PDF Professional 2 On the Forms tab in the Setup group click Set Tab Order 3 Click on the form fields in the order you would like them to be tabbed through 4 To finish click on another tool 13 5 Editing aligning and spacing multiple fields Nitro PDF Professional allows you to select multiple form fields meaning you can edit common appearance properties and fix alignment issues faster You can edit the alignment via the Alignment context tab or context right click menu To edit the appearance of multiple form fields you can use the Properties context tab or Properties dialog Tip You can select multiple field types using the Edit All Fields tool Once you ve selected it either click and drag the marquee around the fields to select them all or click on fields while holding down Ctrl to select them one at a time To edit the appearance of multiple fields 1 On the Forms ribbon tab in the Fields group click Edit All Fields 2 Select the fields using one of the following methods e Click and drag the cursor around all the fields e Click on each field while holding down the Ctrl key 3 Do either of the following e On the Properties context tab click any options in the appearance group e Right click click Properties and then change any of the appearance options 4 Click OK 2010 Nitro PDF Software 104 Nitro PDF Professional User Guide Forms To ad
140. nce the information and certificate are moved to your email client click Send 2010 Nitro PDF Software 91 Nitro PDF Professional User Guide Digital signatures 12 Digital signatures A digital signature is like a paper based signature each giving you a method for adding a unique identifier to a document Both provide you with an easy way to show a person signed a particular document at a particular time but a digital signature goes further as it can ensure that the document content has not been tampered with after it was signed In addition the document version history can let recipients see when a document was signed and see when any changes were made to it This revision history is encrypted and stored inside the PDF and can be viewed at anytime via the Signatures pane To digitally sign a PDF document you must have a digital ID and to verify other people s signatures you must first share your digital IDs and add each other to your Trusted Contacts list Edit signature fields Insert blank signature field Customizing signature appearance Create a digital ID e Add people to your Trusted Contacts 12 1 Using digital signatures Each time a signature is applied to a document a new message digest is created This digest stores an encrypted hash version of the document taken at the time of signing and then embeds it along with the signature inside the document When a recipient receives the file and validates the signature
141. nconditional access to the Internet e Block all websites Internet access is denied whenever a PDF file attempts to connect e Access List Image options allow you to set how images will be handled during the conversion process e Access to the following websites type the address of a website in the text field then click Allow to grant it unconditional web access e Edit click on a website address in the exception list then click Edit to modify the address e Delete click on a website address in the exception list then click Delete to remove the address from the list e For websites not in the above list e Always ask PDF files attempting to connect to websites that are not in the exception list will require your permission to connect e Block access PDF files will be denied access when connecting to any websites are not in the exception list 11 6 JavaScript It is possible to obtain a PDF document containing embedded JavaScript that can trigger security vulnerabilities Some users may wish to disable JavaScript for security reasons or system administrators might need to disable JavaScript to abide by their company s IT policy It is possible to disable JavaScript by ticking the Disable JavaScript checkbox 2010 Nitro PDF Software 89 Nitro PDF Professional User Guide Security 11 7 Digital IDs A digital ID is much like paper based identification such as a passport It can prove who you are and give you special rights to do parti
142. ne of the following e Drag the file onto the Nitro PDF Professional eo desktop icon e Right click the file to convert and then click Convert to PDF To batch convert Publisher files to PDF Do one of the following In the folder containing the PUB files select them right click and then choose Convert to PDF In Nitro PDF Professional on the Create and Convert tab in the Create group click From File e Click Add Files and select the PUB flies to convert In the Make PDF files list do one of the following If the document requires high print quality click Print ready If the print quality is less important than file size click Office ready If small file size is the most important quality click Web ready If you wish to customize your PDF output settings click Custom and then click Options Choose from available settings and click OK Do any of the following If PDF A output is required ensure the PDF A1 b compatibility checkbox is checked If you wish to view the file upon conversion click to select the Open PDF files after creation checkbox e e e e bk LA 2010 Nitro PDF Software 32 Nitro PDF Professional User Guide Creating PDF A In the Save PDF to list do one of the following If you would like to specify a location for each file as it is converted click Ask when creating PDFs If you would like to specify a single folder in which to place the created PDF s click Specific folder Click th
143. ne to perform the following tasks Expand or collapse comments Delete comments Sort comments Reply to comments To view the Comments pane e On the sidebar click the Comments tab To expand or collapse comments From the Comments pane do either of the following e To expand or collapse individual comments click the or icon next to the comment e To expand or collapse all comments in the document choose Expand All or Collapse All Note The Expand All option will display all available information about each comment in the document including page number reviewer name comment type and any text feedback The Collapse All option will collapse all comments into groups based on the currently selected Sort option for example by page reviewer or comment type Tip To hide all comments so that they no longer appear in the document viewing area refer to Hide all comments To delete a comment e From the Comments pane select the comment and click Delete 10 8 1 Sorting comments The Comments pane allows you to keep track of comments that have been added to PDF documents The pane displays a list containing each comment along with its type reviewer name time stamp any text feedback as well as any replies To sort comments EI 1 On the Review tab in the Review group click Open Pane 1 2 In the Comments pane click Sort By and choose the way the comments should be grouped 10 8 2 Reply to comment Nitro
144. nel allows you to display text bookmarks that perform an action when clicked such as going to a page within the document opening a file or going to a web page 2010 Nitro PDF Software 19 Nitro PDF Professional User Guide Workspace Weg zm AE RUTINA Panera p rna tom FS ON Zoom From bn tat File 3 Crewing POF Exporing nom POS Comoerg Heth scierorg cases Signatures Pages _ SE DA g mm mm mr mr mm mm mm mm mm mm mm mm mm we e 2 To show or hide the Bookmarks panel e From the navigation tabs click the Bookmarks tab Pages panel The Pages panel displays a thumbnail image of each page within the document enabling you to quickly move to the page you are looking for You can also use the Pages panel to rearrange the order of the pages in your document just right click on the thumbnail and choose from options such as replace delete extract crop and rotate pages To show or hide the Pages panel e From the navigation tabs click the Pages tab 2010 Nitro PDF Software 20 Nitro PDF Professional User Guide Workspace 3 12 Searching text To search for a word or phrase in a PDF file you can use the Find box which appears in the top right corner of the Nitro PDF Professional window To restrict your search to case sensitive or whole words only click the down arrow next to the Find box To find text 1 Do one of the following e Press CTRL F e On any ribb
145. ng these special characters e Keyword list This feature allows you to include and exclude particular bookmarks based on its text label The keyword list file is simply a text file with a list of words If you choose to include with a keyword list then the only bookmarks generated will be ones that include any of the keywords in your list If you choose to exclude with a keyword list then no bookmarks will be created that contain any of the words in your keywords list e Ignore repeated headings Creates a bookmark for only the first occurrence of a repeated bookmark name e Multi lined headings Creates bookmarks from text spanning more than one line e Leading numbers This feature allows you to add or remove leading numbers to bookmarks For example if your headings and chapters are prefixed with a numbering system These leading numbers can be excluded from the bookmark labels that are generated automatically e Text masking Includes or excludes content as bookmarks based on the wildcards you specify Instead of searching a PDF file for the attributes font name size and color and layout indentation the Text Mask feature allows you to search the text content of the files to include and exclude text from being made into a bookmark Text masking is particularly useful when there are few defining bookmark properties when the PDF file has not been structured well or consistently or when you want to filter out bookmarks based on their text base
146. nsole and copy paste the routines in your own files By examination and trial and error you can quickly learn the programming code necessary for the tasks you wish to perform 13 13 1Finding JavaScripts Whether you write scripts in your own documents or browse files for scripts to examine you first need to know where to look for JavaScripts In Nitro PDF Professional you can find JavaScripts in the following locations e Field scripts JavaScripts can be used with all field types In all fields you can add scripts in the Set Actions properties In signature fields you can add JavaScripts in both the Set Action properties and in the Signed properties By far the most opportunity you have for adding scripts in field properties is with text fields In text fields you can add scripts to o Format properties Open the Format properties and select Custom from the Select format category drop down menu JavaScripts are added to create a Custom Format Script and Custom Keystroke Script o Validate Open the Validate properties and select Run custom validation script to add a JavaScript to validate field data O Calculate The Calculate properties are likely to be the most frequent area where JavaScripts are created You can write scripts in two areas Click the Simplified field notation button and you can write scripts using syntax similar to spreadsheet formulas Click the Custom calculation script and you can write JavaScripts to calculate field dat
147. nt create and fill in form fields add comments and digital signatures but will not be able to extract pages e Allow copying and extraction of contents If set users will be able to copy text and graphics from the created PDF for use in other programs e Enable text access for screen reader devices for the visually impaired Setting this ensures that screen readers will be able to access text within your PDFs in order to read your document aloud e Security level e Encryption Level Sets the encryption level to be applied to your created PDFs e None The PDF will not be encrypted and no security options will be applied e Low 40 bit RC4 Acrobat 3 0 and later The document will be secured using 40 bit encryption and may be opened in Acrobat 3 0 or later e Medium 128 bit RC4 Acrobat 5 0 and later The document will be secured using 128 bit RC4 encryption and may be opened in Acrobat 5 0 or later e High 128 bit AES Acrobat 7 0 and later The document will be secured using 128 bit AES encryption and may be opened in Acrobat 7 0 or later Note You must set an encryption level in order to apply User and Owner security options Setting 2010 Nitro PDF Software 25 Nitro PDF Professional User Guide Creating PDF security level to None will disable any other security options including password protection Printing Preferences options Use this panel to specify the page size orientation and other preferences to be used
148. oceed with the text recognition If you selected Editable Text as your output type you will be prompted to name and save your new PDF document If you selected Searchable Text Image as your output type then your current now searchable document will remain open NOTE If you selected Editable Text as your output type select the Edit tool in the Create and Convert ribbon to modify the text NOTE It is not recommended to use the Editable Text output on PDF documents with mixed content images text graphics since some graphic elements might be incorrectly rendered by the OCR engine 5 2 3 Troubleshooting OCR Tips to improve OCR results e Set the scanner color settings to Grayscale or Black and White if the text is black against a white background If supported by your scanner adjust brightness and contrast to achieve deep blacks and bright whites Set the scan quality resolution to 300dpi or better Start with a good original document Wrinkles and creases might hinder OCR accuracy Ensure scanner glass is clean and free from smudges Keep your pages as straight as possible during scanning Skewed pages require more processing in the OCR engine Depending on the quality of your scanner you might need to attempt several scans of the same document to process the best resulting image If your text is on a patterned or colored background try to obtain another version on a plain white background Text against colored
149. og in the top right corner click the Do not show at startup checkbox 2 2 Online help To get online help using Nitro PDF Professional visit the support section of the Nitro PDF web site The section includes an online product manual and a support section for registered users e Knowledge Base Provides a repository for commonly asked questions and resolutions to common problems e Priority support All registered users get full 14 day e mail support to get you up and running e Extended support To get extended support from the Nitro team subscribe to ongoing support 2 3 Checking for software updates Nitro PDF Professional can be set up to automatically check for product updates or you can check for updates manually By default the Check for Updates preference utility will check for software updates once a day To check for updates manually e On the Help tab in the Product group click Check For Updates To change updating preferences 1 Click the Nitro PDF Button eo and then click Preferences 2 Click Check For Updates 3 Click the setting to use 2010 Nitro PDF Software 7 Nitro PDF Professional User Guide Help amp Registration 4 Click OK 2 4 Registering amp activating the product Product activation is the process we use for registering your Nitro PDF Professional product license for use on a particular computer Activation is completely anonymous no personal information is required nor is any persona
150. on 1 On the Review tab in the Comment group click Attach File 2 Click the location on the page where you would like the attachment icon to appear 3 Browse to the file you wish to attach and click OK To view all attachments in a file e On the View tab in the Show Panels group click Attachments 8 6 Document properties The document information fields in Nitro PDF Professional are useful for users who want to know more about a document and they re particularly useful if documents are to be indexed These fields can be used to help categorize documents and help narrow down search results from search engines and other indexes To view document properties e Click the Nitro PDF Button eo and then click Document Properties EJ 8 6 1 Document information or metadata With Nitro PDF Professional you can edit the document title author subject and keyword fields as well as add your own custom metadata fields Tip Not all the document information can be modified Many fields are set at the time of creation or when last edited For example creation time creator optimization PDF version and so on To add or edit document information or metadata 1 Click the Nitro PDF Button and then click Document Properties 2 In the Title Author Subject and Keywords boxes update or enter text 3 Click OK To add or edit custom metadata fields 1 Click the Nitro PDF Button and then click Document Properties
151. on in the Tools group click Find 2 In the Find box type in your search phrase and then press Enter 3 To search for the next or previous occurrence of a phrase in the document click the Find Previous or Find Next buttons to the right of the Find box Tip To stop a search at any time press the Escape key 2010 Nitro PDF Software 21 Nitro PDF Professional User Guide Creating PDF d Creating PDF Nitro PDF Professional makes creating PDF and PDF A documents simple and streamlined With a click or two you can quickly convert virtually any kind of file to PDF without having to open the source application e One click PDF creation from any file e Create PDF from Microsoft Office e Create PDF from screen captures e Create PDF from scanner To learn about combining files see the Combining files and assembling pages section 4 1 Creating PDF from any file 4 1 1 One click PDF creation from any file Nitro PDF Professional can convert virtually any kind of printable file to PDF simply by dragging the file into the Nitro Pro program window alternatively you can use Nitro Pro to quickly convert files to PDF directly from within Windows Explorer Nitro Pro also includes a built in Create From File tool that is available from the Create and Convert tab in the Nitro Pro program window Refer to Fast PDF Creation for more information Note The only requirement to perform one click conversion to PDF is that you have the document au
152. ookmarks will be created from Combining the various properties will create bookmarks that only match the criteria of the combined properties If the text in the document does not meet the requirements of the properties then no bookmarks will be created e Font Name Creates bookmarks from the selected font Clicking Update Font Name will update the font menu listing to include all the fonts contained in the document Embedded fonts are not included e Font Size Creates bookmarks from text that conforms to the specified font size e Font Color Creates bookmarks from text that matches the selected text s color e Left Indentation Creates bookmarks from text with its line indent starting at the specified distance from the left hand side of the page An example of line indentation is bullet headings selecting these bullet headings with the Left Indentation and Font Name properties enabled would produce bookmarks from the bullet headings Font Name Font Size Font Color Left Indentation and Text Mask if the Font Name property wasn t enabled all text with the same indentation as the bullets would be turned into a bookmark Text Mask Creates bookmarks from text that matches the characters entered into the Text Mask textbox Text masking is handy when there are no defining bookmark properties or if you need to selectively filter out certain text that may otherwise become a bookmark See the section on text masking for more information on usi
153. orner of the Nitro PDF Professional window click the Page Display 227 button and then select the mode to use 3 7 Rotating page view Nitro PDF Professional supports both temporary rotation of the page as well as permanent page rotation If you wish to rotate a page temporarily while viewing a document you can do so by rotating the page view To temporarily rotate page view e On the View tab in the Rotate group click either Right or Left Note Changes made using page view rotation are temporary and will not be saved If you would like to rotate pages permanently refer to Rotating pages 3 8 Comments amp attachments The Comments and Attachments panes give you a centralized place to see and organize all of your annotations and file attachments Comments pane The Comments pane lets you keep track of comments added to your PDF documents The pane displays a list of each comment its type reviewer name date added and the text included in any pop up notes and text boxes Comments Espasa an O Comapie An ty Repty Delete By Som By eg Niero POF Prefeisons gt Sir C To show or hide the Comments pane e On the View ribbon tab in the Show Panels group click the Comments checkbox Attachments pane The Attachments pane gives you a central place to view insert delete and export any files that are attached to your PDF file 2010 Nitro PDF Software 15 Nitro PDF Professional User Guide
154. osoft Office programs 4 2 4 Converting Microsoft Publisher files to PDF You can convert Microsoft Publisher files to PDF from within the Publisher application directly from your desktop or via the Create PDF Files dialog within Nitro PDF Professional Note In order to convert a Microsoft Publisher file to PDF Microsoft Publisher must be installed To create PDF files from within Microsoft Publisher 1 Open the PUB file in Microsoft Publisher and click the Print option 2 From the Printer list choose Nitro PDF Creator and then click OK The Create PDF window appears 3 Do any of the following Enter a name and location for the PDF file e Under Save As Type choose the type of PDF you wish to create for example PDF or PDF A Click Prompt for Document Properties If set after you click Create you will be prompted to edit your PDF document properties If left unset your file will be created using the options set in the Nitro PDF Creator s PDF creation settings In the drop down box choose whether or not the PDF should automatically be opened in your default PDF viewer upon creation 4 Click Create to create your PDF or click Exit to cancel Note PDF files will be created using Nitro PDF Creator s saved PDF creation settings Refer to Nitro PDF Creator settings for information about these settings and instructions for changing them To convert a Publisher file directly from within a folder e From within the folder do o
155. osoft Word DOC DOCX e Bitmap BMP e Microsoft Excel XLS XLSX e GIF GIF e Microsoft PowerPoint PPT PPTX e JPEG JPG JPEG JPE e Microsoft Publisher PUB e JPEG2000 JPF JP2 J2K e Microsoft Visio VSD e PNG PNG e Nitro PDF PDF e Metafile WMF EMF e HTML HTML HTM e TIFF TIF TIFF e WordPerfect WPD e Rich Text RTF e Text TXT To combine files to PDF from a folder or the desktop UI AB LUN NO 6 e o Open the folder that contains the files you want to combine Hold down CTRL and click the files you want to select Right click and then choose Combine supported files in Nitro PDF Click Move Up and Move Down to reorder the files as desired In the Make PDF files list do one of the following depending on whether file size or print quality is more important to you If the document requires high print quality click Print ready If the print quality is less important than file size click Office ready If a small file size is the most important quality click Web ready In the Save PDF to list select the location you want to save the file to Click Create To combine files to PDF in Nitro PDF Professional 2010 Nitro PDF Software 51 Nitro PDF Professional User Guide Combining files amp assembling pages im 1 On the Create and Convert tab in the Create group click Combine Files 2 On the Combine PDF dialog click the Add Files button and then sele
156. pages magnification levels and via bookmarks and links Move up the page Move down the page Purpose Select text and images and then edit them Double click on text to select and edit it Shows all hyperlinks in the document Select edit align and delete them Shows all form fields in a document when in Form Assistant mode Select move edit align and delete them Insert extra pages or whole documents into the PDF file Files such as Microsoft Office files can be converted and then inserted in the one step Delete pages from the PDF file Extract pages from the file to create a new PDF file Pages can also be removed and extracted from the current file at the same time Extract a range of pages from the PDF file Split the document via page number page range bookmarks and more Rotate one or more pages in the file Add a bookmark to the file to make it easier to find this page in the document 122 Up Arrow Down Arrow Shortcut Ctrl E Ctrl L Ctrl R Shft Ctrl 1 Shft Ctrl D Shft Ctrl E Shft Ctrl P Shft Ctrl R Ctrl B Nitro PDF Professional User Guide 15 4 File Feature Shortcut Open Ctrl O Save Ctrl S Save As Alt F A Close Ctrl W Ctrl F4 Close All Documents Ctrl Shft w Move to next open document Ctrl Tab Move to previous open document Ctrl Shft Tab Print Ctrl P Document Properties Ctrl D Create Ctrl N Combine Shft Ctrl N Find Ctrl F 15 5 Tool
157. plitting into groups of pages e Splitting based on bookmarks e Splitting based on the page range parameters you specify Retaining navigation when splitting A common problem when splitting PDF files is that most of the connections between the links and their end points are broken because they are no longer located in the same PDF file or because the pages have been rearranged The advanced update navigational elements feature updates all links in bookmarks links and destinations ensuring all links are correctly maintained 7 9 1 Split into groups of pages You can elect to split a PDF document into a set of individual PDF files each containing a specific number of pages For example if the original file contains 30 pages and you choose to split it into files containing 5 pages each 6 PDF files will be created To split a PDF into groups of pages 1 On the Insert and Edit ribbon tab in the Pages group click Split 2 Click the Into files of n pages option and then enter the number of pages each new file should contain In the General Options group do any of the following If the document is intended for web display select Enable fast web view To redirect navigational elements such as bookmarks and hyperlinks to the new location select Update navigational elements To support creating identical form fields select Support identical form fields e To update the PDF title with the output filename select Update title with out
158. put filename Specify how bookmarks should be displayed when the new file is opened choose the desired option from the Bookmarks list In the Output Destination and Filename group do one of the following LA BO 2010 Nitro PDF Software 54 Nitro PDF Professional User Guide Combining files amp assembling pages On a 7 If you would like to use the original filename as the base filename for the split files select Use filename To specify a new base filename clear the Use filename checkbox then type a new name in the Base filename field Choose how the filename is to be created by selecting an option from the Make the target filename by adding list entering a starting number if required In the Destination folder group do one of the following To place the split PDFs in the same location as the original file click Same as source folder If you would like to specify a new folder to place the split PDFs select the In radio button then click the Browse button to select a folder Click Split 7 9 2 Split by bookmarks This method of splitting allows you to split a single PDF into multiple files based on the bookmark hierarchy and bookmark levels This can be particularly useful when bookmarks are based on the sections and structure of your PDFs Note When splitting by bookmarks if no base filename is set Nitro PDF Professional uses the bookmark text to form the file names of the resulting PDFs To spli
159. reate PDF files and change your conversions settings with just a few clicks You can also use the Nitro PDF menu to perform these tasks Tip To convert a PDF to display as a slideshow in Adobe Reader or Acrobat make sure to set the View Mode to Full Screen in the Nitro PDF Professional PowerPoint Settings 2 To create a PDF Do one of the following e To create a PDF using the current settings click Convert to PDF EI e To create and email a PDF using the current settings click Convert to PDF and Email 5 e To create a secure PDF using the current settings click Create Secure PDF 3 select from available options and then click Create To create a PDF A 1b compliant PDF 1 Click Convert to PDF a or Convert to PDF and Email 3 2 The Save As window appears From the Save As Type list choose PDF A files pdf then click OK Tip You can also use Nitro PDF Professional PowerPoint Settings Fe to configure Nitro Pro to always create PDF A 1b compliant files Note Due to PDF A compliance requirements you cannot create a PDF A 1b PDF with security To change your PDF conversion settings 1 Click Nitro PDF Professional PowerPoint Settings Ge 2010 Nitro PDF Software 31 Nitro PDF Professional User Guide Creating PDF 2 In the Settings Optimization and View tabs select the desired options 3 Click OK Tip Refer to Microsoft Office add ins settings for information on the PDF conversion options available from within Micr
160. recognition for scanners directly on the Create PDF From Scanner dialog to automatically create PDF documents from scanned pages with text that can be modified or searched To configure OCR preferences 1 Click the orange Nitro PDF Professional button in the top left corner of the application 2 Click on the Preferences button at the bottom of the main menu 3 In the Preferences dialog click on OCR in the categories column OCR General Preferences The general preferences to configure the OCR functionality are split into 3 categories with the following options e Correct image skew Straighten any text which is skewed on the scanned document e Use fixed threshold Thresholding is the process of analyzing the histogram of an image to distinguish the text from the background A fixed threshold applies the same cut off point to the entire image as opposed to finding the text dynamically The percentage values indicate the point at which the contrast between blacks and whites is ideal to recognize text with 0 being completely dark and 100 being completely white This setting is recommended if an image contains different background colors or a background which varies in shading or gradient For more common OCR operations it is recommended to disable the fixed threshold setting e Detect text orientation Rotate pages automatically when they have been scanned at 90 180 or 270 degree angles e Smooth color image Flatten out the colors of t
161. ritten more like formulas you add in spreadsheet applications like Microsoft Excel Writing a notation is often an easier solution when adding calculation scripts To add a Simplified field notation 1 Open the PDF in Nitro PDF Professional 2 On the Forms ribbon tab in the Fields group click Text Field 3 Select the text field to edit 4 Right click and select Properties 5 Click the Calculate tab 6 Click the Simplified field notation option and then click the Edit button 7 Type the code for your script In this example the same calculation for creating sales tax is added The code in the JavaScript Editor is written as follows subtotal 0725 8 Click OK 13 13 7Using the JavaScript console You can open the JavaScript Console and write a script that doesn t belong to any field or element Scripts written in the JavaScript Console can be used to test routines and debug code To use the JavaScript console e On the Forms ribbon tab in the JavaScript group click Console 13 13 Viewing output and JavaScript errors You can view output and JavaScript errors via the Output pane To open the Output pane e On the sidebar click the Output tab 13 13 9Supported JavaScript Objects 13 13 9 1 App object A static object that represents the Nitro PDF Professional application Contains methods and properties for interfacing with the application as well as some for working with active documents in Nitro Pro Example Ge
162. ro the Information bar above the document pane area appears notifying the user that the file contains forms fields Forms preferences The forms preferences provide you with additional control over how you work with PDF forms Preferences include e Automatically calculate field values A PDF form containing many complex and interdependent form calculations can affect how well a PDF viewer performs If you use this kind of form regularly or know you re about to fill in such a form consider turning off this preference Highlight form fields A PDF form can be difficult for people to use as it is not always visibly clear what areas of the file must be filled in When this preference is turned on each time a form is opened in Nitro Pro all form fields will display using the background color specified here You can also specify a different color to use in highlighting fields that are required Double click form field opens When designing forms there are two different ways to access key properties and appearance settings via the Properties context ribbon located at the top of the screen or via the Properties dialog which opens as separate window This preference allows you to choose which method will be used when you double click a form field to edit it To edit form preferences e Click the Nitro PDF Button so and then click Nitro PDF Preferences Click Forms and update your preferences e Click OK 13 1 Filling forms Nitro P
163. rs Content that appears to be header or footer information will not be included in the exported file 2010 Nitro PDF Software 48 Nitro PDF Professional User Guide Exporting from PDF e Don t detect headers and footers Header and footer information will be converted as normal content and will be placed in the body of the exported document s contents near the top bottom of the page e Advanced Text Recovery Advanced text recovery options can help you in converting PDF files that contain fonts using non standard encoding resulting in garbled text in the output Word or RTF document e All text If set Nitro Pro will apply an advanced optical recovery technique to all text within the document and all text will use the same font style in the output e Just problem text If set Nitro Pro will apply advanced optical text recovery only to problem text within the document retaining the original font appearance wherever possible e Don t fix problem text If set problem text will not be repaired e Text recovery language Allows you to specify the language used by the optical text recovery tool in attempting to interpret words found in the PDF file To change PDF to Word RTF Export Settings Do one of the following e Click the Nitro PDF Button so and then click Preferences From the left pane click Conversion and then click to expand Word amp Rich Text e From the To Word or To RTF export window under Conversion Settings click Opt
164. s Feature Purpose Hand Use the Hand tool to grab and move the page around when not all parts of the page is displayed Copy Text Select text from the page and paste it into another text editing application Click and drag the mouse to select text Page Area Select part of the page as a snapshot or Snapshot picture that you can paste into other applications Click and drag the mouse pointer to select the snapshot area Edit Text amp Select text and images and then edit them Images Double click on text to select and edit it 2010 Nitro PDF Software 123 Shortcuts Shortcut Esc Ctrl H Ctrl T Ctrl G Ctrl E Nitro PDF Professional User Guide Edit Links Edit Forms Zoom In Zoom Out 2010 Nitro PDF Software Show all hyperlinks in the document Select edit align and delete them Show all form fields in a document Select move edit align and delete them Click on an area of the page to zoom in on it To switch to Zoom Out hold down Control Click on the page to zoom out to a larger area of the page To switch to Zoom In hold down Control 124 Ctrl L Ctrl R Ctrl J Ctrl K Shortcuts SEET Endnotes 2 after index 2010 Nitro PDF Software Back Cover
165. s for fitting your page within the Document pane e Actual Size displays the page at 100 zoom level e Fit Width makes the width of the page fill the width of the Document pane e Fit Page forces both the page width and height to fit within the Document pane To change the fixed page view mode 1 Do one of the following e On the View tab in the Make Page group select the page view to use e On the ribbon tab in the Tools group click the arrow beneath the Zoom tool and select the page view to use In the bottom corner of the Nitro PDF Professional window click the Make Page Zoom Level button and then select the page view to use 3 6 Page Display modes Nitro PDF Professional gives you several different ways to view pages depending on the types of documents you are working with or tasks you wish to perform Page display modes include e Single Displays one page at a time with no portion of the next page displayed e Facing Displays two pages at a time with facing pages appearing side by side as a spread e Continuous Displays pages in one long column for continuous scrolling e Facing Continuous Displays facing pages in two side by side vertical columns with continuous scrolling 2010 Nitro PDF Software 14 Nitro PDF Professional User Guide Workspace To change the Page Display mode 1 Do one of the following e On the View tab in the Page Display group click the mode to use e In the bottom right c
166. s list Type an export value in the Export Value text box Continue adding items following the same steps Click the Sort Items check box if you want the list sorted in alphabetical order Select items in the list and click the Down Up buttons to rearrange the items in the list manually Select an item and click Delete to remove it from the list If you want a user to type an item instead of choosing from the list click the Allow custom text input check box Format If you want a format other than text such as a date or custom format chose an option from the Select format category drop down menu 10 Validation If you want the field data to be validated you need to know JavaScript Check Run custom validation script and type the JavaScript code to validate the field data 11 Calculate If the field is to be calculated check an option for calculating data To edit a combo box form field 1 2 3 Open the PDF in Nitro PDF Professional On the Form ribbon tab in the Fields group do either of the following Click the field type that corresponds to the field you want to edit Click Edit All Fields Double click the field to begin editing its attributes 13 3 6 Creating list box fields List Boxes provide users scrollable menus You can define attributes for list boxes to accept only a single response or multiple responses Adding items to the menu list are performed similarly to defining responses in combo boxes Tip
167. s that can t be edited or printed but can be opened and viewed Using these permission settings with digital ID certificate based security gives you even greater flexibility as you can set different permissions for each individual recipient of your file The usage permissions you can control include e Printing Control the user s ability to print the document and at what resolution quality e Modify document Control the user s ability to edit the contents of a document e Content copying or extraction Control the user s ability to copy content from a document e Content accessibility enabled Control the user s ability to use accessibility tools to access PDF documents e Commenting Control the user s ability to add notes text highlights and drawing markups e Form field fill in or signing Control the user s ability to fill in forms and digitally sign documents e Document assembly Control the user s ability to insert pages into and extract pages out of PDF documents e Access for screen readers Allow text to be accessed by screen reading software for users with a visual impairment 11 2 Password security Passwords allow you to restrict access and usage of your content to people who have the password used to secure the PDF file e Open passwords These lock your file so only people with the correct password can open the file e Permission passwords These lock particular functionality when a user opens your file For
168. se Pages In the Pages box enter the desired page or range of pages separated by a dash For example to convert pages 3 4 and 5 of an 8 page document enter 3 5 Tip You can use the page navigation arrows at the bottom of the window to preview individual pages for easier selection e Under Conversion Settings choose a layout mode from the Layout list or click Options to 2010 Nitro PDF Software 47 Nitro PDF Professional User Guide Exporting from PDF set additional options Refer to PDF to Word RTF Export Settings for more information on layout modes and other available options e Under Output select from available Folder options to specify where the exported file is stored e Click the Open files after conversion checkbox to automatically open the exported documents in the default program 3 Click Convert to complete the conversion 6 7 PDF to Word RTF Export Settings There are several settings that give you control over the output Nitro PDF Professional creates when exporting PDF content to Microsoft Word DOC and Rich Text Format RTF documents These settings can be accessed by clicking the Options button directly within the export window or from within Nitro PDF Professional s Preferences window Note It is technically impossible to convert PDF to a Word file which preserves the exact layout and formatting Nitro PDF Professional does its best to provide you with a reusable Word file that retains the look an
169. select the bookmark and do one of the following e Press the Delete key e Right click and click Delete 2010 Nitro PDF Software 70 Nitro PDF Professional User Guide Interactivity To delete all bookmarks 1 On the Insert and Edit tab in the Navigation group click the arrow below Bookmark E 2 Click Delete All Bookmarks To rename a bookmark label 1 In the Bookmarks pane do either of the following e Right click and choose Rename e Double click the bookmark label 2 Type the new bookmark text To change the appearance of bookmarks 1 Right click on the bookmark s select Properties and do any of the following e In the Style list click the text style e In the Color palette choose a pre defined or custom color Bookmarks can be nested or grouped together so that a parent bookmark has child bookmarks grouped under it this allows you to have multiple tiers or levels of bookmarks which become particularly useful when preparing navigation for long well structured documents To reorder bookmarks 1 Click the bookmark and drag it to the new position 2 Place the cursor on top of the bookmark that will appear above it and release the bookmark To group or nest bookmarks 1 Click the bookmark and drag it to the new position 2 Place the cursor on top of the bookmark text label that will appear above it and release the bookmark 9 1 4 Automatic bookmark creation The Auto Build Bookmarks feature can totally autom
170. sert and Edit tab in the Navigation group click Link SR 2 On the page click and drag the pointer to add the link 3 In the Create Link window set the Link appearance properties and select the Link action 4 Click Next to configure the options related to your selected Link action 5 Click and drag the link to move it or click and drag one of the corner handles to resize it 9 2 2 Editing links You can control what links look like including what color they are when visible as well as how the link will appear when clicked on If you need to you can also lock your links so each link keeps its position and properties If you have created a set of links in a PDF and they need to be precisely laid out for example when you ve added navigation links in the header or footer of a page use the link aligning tools in the Link Tools context ribbon To edit the appearance of links in PDF documents 1 On the ribbon in the Tools group click Edit Links R from the list of tools 2 Right click on the link and click Properties 3 On the Appearance tab click the options you would like to change Tip To edit the appearance of more than one link hold down Ctrl and left click each link to select them To set the default link style 1 On the ribbon in the Tools group click Edit Links from the list of tools 2 Right click on a link that uses the style you would like to make the default and then click Use Current Appearance as Default
171. sert and Edit tab in the Pages group click Crop W Click and drag within the page to select the crop area Double click inside the crop area In the Crop Pages dialog adjust the crop margins and specify additional pages to crop if desired Click Crop oe ONS 7 4 Rotating pages Being able to rotate pages is often required when a document contains both portrait and landscape pages and the text onscreen appears in both vertical and horizontal orientations For example a PDF document may contain several pages of text followed by a table or chart that is oriented such that the text is running up the screen instead of appearing horizontally With Nitro PDF Professional you can rotate any page in 90 increments There are two ways in which pages can be rotated e Rotate while viewing Allows you to temporarily rotate all pages in the PDF you are currently viewing e Rotate permanently Allows you to change the rotation of one of more pages in a document and to save those changes To temporarily rotate a PDF document while viewing it 1 On the View tab in the Rotate group click Left or Right 2010 Nitro PDF Software 52 Nitro PDF Professional User Guide Combining files amp assembling pages Note This view rotation is not saved when you close the document To permanently rotate pages in a PDF 1 On the Insert and Edit tab in the Pages group click Rotate E e 2 In the Direction list click the rotation level 3 Specify t
172. such as PDAs as well as to make certain the document will be accessible to impaired users Nitro PDF Professional can create PDF files which are compliant with the PDF A 1b standard To create PDF A using the Nitro PDF Creator print driver 1 Open the file in the authoring program and click the Print option 2 From the Printer list choose Nitro PDF Creator and then click OK The Create PDF window appears Under Save As Type choose PDF A Do any of the following Enter a name and location for the PDF file Click Prompt for Document Properties If set after you click Create you will be prompted to edit your PDF document properties If left unset your file will be created using the options set in the Nitro PDF Creator s PDF creation settings e In the drop down box choose whether or not the PDF should automatically be opened in your default PDF viewer upon creation 5 Click Create to create your PDF ee RW Note PDF files will be created using Nitro PDF Creator s saved PDF creation settings Refer to Nitro PDF Creator settings for information about these settings and instructions for changing them To create PDF A using the Create from File tool 2010 Nitro PDF Software 36 Nitro PDF Professional User Guide Creating PDF 1 On the Create and Convert tab in the Create group click From File E 2 On the Create PDF Files dialog click the Add Files button and then select the files to convert 3 In the Make PDF files lis
173. t way to make a document more user friendly To view bookmarks in a PDF file From the navigation tabs displayed along the left side of the Nitro Pro window click the Bookmark H tab Tip You can set the initial view of a document so that it opens with the Bookmarks pane already displayed Go to Nitro PDF Button gt Document Properties gt Initial View gt Navigation and choose the Bookmarks pane and pages option 9 1 1 Viewing and using bookmarks Bookmarks are displayed in the Bookmarks pane which appears to the left of the document area To open the Bookmarks pane e From the navigation tabs displayed along the left side of the Nitro Pro window click the Bookmark tab 2010 Nitro PDF Software 69 Nitro PDF Professional User Guide Interactivity To increase or decrease the font size displayed in the Bookmarks pane 1 Click the Nitro PDF Button eo and then click Nitro PDF Preferences 2 Click Interface and in the Bookmark text size list click the text size 3 Click OK 9 1 2 Creating bookmarks You can create bookmarks by selecting text on a page and making it a bookmark or by adding an untitled bookmark and then setting and naming it in the Bookmarks pane When adding bookmarks that link to another part of the same document you re not limited to just linking to a page number you can have precise control over the exact view a user experiences for example a bookmark could move a user to another page an
174. t delete and export attachments Nitro PDF Professional enables you to attach files at the document level or attach them to individual pages as annotations Document Level Attachments if you re preparing a document for others to review you may wish to attach the source file along with additional reference materials such as spreadsheets and drawing files at the document level providing reviewers a complete packet of information that they can access at any time while reviewing the PDF version Annotation Attachments If you re reviewing a document prepared by someone else and need to provide feedback in the form of a separate file for example a revised engineering drawing or price list you may wish to attach these files as annotations since you can insert these at exact locations within the PDF The annotation type attachments will display as a paper clip icon on the PDF page reviewers can double click the icon to open the file Refer to Attaching files as Annotations for more information 2010 Nitro PDF Software 65 Nitro PDF Professional User Guide Editing Note Files attached at the document level can only be viewed using the Attachments pane Files attached as annotations can be viewed in both the Attachments pane as well as the Comments pane To attach a file at the document level e On the Insert and Edit tab in the Files group click Attach then browse to the file you wish to attach To attach a file as an annotati
175. t do one of the following e If the document requires high print quality click Print ready e If the print quality is less important than file size click Office ready e If small file size is the most important quality click Web ready e If you wish to customize your PDF output settings click Custom and then click Options Choose from available settings and click OK 4 Select the PDF A1 b compatibility checkbox 5 Optionally click to select the Open PDF files after creation checkbox 6 In the Save PDF to list do one of the following e If you would like to specify a location for each file as it is converted click Ask when creating PDFs e If you would like to specify a single folder in which to place the created PDF s click Specific folder Click the Browse button to select a folder e If you would like the created PDF s to be placed in the same folder as the original file click Same folder as original 7 Click Create To create PDF A from Microsoft Office 2007 programs 1 In the Nitro PDF tab from the Creation group select the PDF A 1b compliance checkbox 2 Click Convert to PDF a or Convert to PDF and Email sl To create PDF A from Microsoft Office 2003 programs 1 Click Convert to PDF E or Convert to PDF and Email 3 2 The Save As window appears From the Save As Type list choose PDF A files pdf then click OK To create PDF A froma scanner P 1 On the Create and Combine tab in the Create group click From
176. t files by simply printing to Nitro PDF Creator as well as using the Office add ins or Scan to PDF functionality About PDF A Intended to support long term archiving of electronic documents PDF A is a archival standard approved by ISO Compliance with the standard guarantees that PDF A documents can be viewed and reproduced in exactly the same way for years to come regardless of future changes to the PDF format In order to achieve this all PDF A documents are required to be 100 self contained This means that all of the information necessary for displaying the document must be embedded in the file including all content text images and graphics as well as fonts and color information PDF A prohibits certain PDF features that prevent long term archiving of the PDF file such as hyperlinks to external sources embedded audio and video content and inclusion of Java Scripts and executable files Additionally PDF A compliant documents cannot be encrypted while the use of standards based metadata and device independent colorspaces are required PDF A 1a and PDF A 1b The PDF A standard includes two levels of compliance for PDF files PDF A 1a and PDF A 1b PDF A 1ib conformance ensures the document s visual appearance will be reliably reproduced over the long term while PDF A 1a inserts an additional requirement that the document structure be included to guarantee content re purposing for example in displaying PDFs on portable devices
177. t Name textColor color red Properties amp Methods The color object supports all properties and methods included in the Acrobat JavaScript specification 13 13 9 4 console object All JavaScript scripts are executed as the result of a particular event occurring For each of these events JavaScript will create an event object that can be used to get and update information about the current state of the event Example Executing this JavaScript on the keystroke event will change any input from the user to uppercase event change event change toUpperCase Properties amp Methods The console object supports all properties and methods included in the Acrobat JavaScript specification 13 13 9 5 event object Represents a PDF form field and this object contains methods and properties that provide a way to modify form fields like you would visually with the form field tools via JavaScript code Example Changes a hidden field to be visible var oField this getField hiddenFieldName oField display display visible Properties 2010 Nitro PDF Software 114 Nitro PDF Professional User Guide Forms change changeEx commitKey fieldFull keyDown modifier name rc selEnd selStart shift source target targetName type value willCommit 13 13 9 6 Field object Represents a PDF form field and this object contains methods and properties that provide a way to modify form fields like you would visually wi
178. t a folder Click Split 2010 Nitro PDF Software 56 Nitro PDF Professional User Guide Editing 8 Editing With the right PDF editing tools the amount of time you spend switching between different programs and file types is minimized Nitro PDF Professional includes an extensive set of tools to edit the text graphics and pages in your existing PDFs as well as prepare and polish them for distribution Text Images Files Edit Delete Document Info Headers amp footers Insert Initial View Bates numbering Replace Fonts Crop Security Extract Optimize amp shrink Resize Arrange Color space Watermarks See the Combining files amp assembling pages section for editing pages 8 1 Undo redo edits Nitro PDF Professional provides quick tools to assist you in undoing the last actions that you made as well as redoing actions that you undid To undo an action Do one or more of the following e Click Undo O on the Quick Access Toolbar e Press CTRL Z on the keyboard e To undo several actions at once click the arrow next to Undo select the actions in the list that you want to undo and then click the list All of the selected actions are reversed To redo an action that you undid Do one or more of the following e Click Redo Mon the Quick Access Toolbar e Press CTRL Y on the keyboard e To redo several actions at once click the arrow next to Redo select the actions in the list that you want to redo and then cli
179. t by bookmarks 1 Click the By bookmarks option and enter the level or levels of bookmarks to split at In the General Options group do any of the following e UN On the Insert and Edit ribbon tab in the Pages group click Split E If the document is intended for web display select Enable fast web view To redirect navigational elements such as bookmarks and hyperlinks to the new location select Update navigational elements To support creating identical form fields select Support identical form fields e To update the PDF title with the output filename select Update title with output filename A On a N Specify how bookmarks should be displayed when the new file is opened choose the desired option from the Bookmarks list In the Output Destination and Filename group do one of the following If you would like to use the bookmark name as the filename for each of the split files select Use filename To specify a new base filename clear the Use filename checkbox then type a new name in the Base filename field Choose how the filename is to be created by selecting an option from the Make the target filename by adding list entering a starting number if required In the Destination folder group do one of the following To place the split PDFs in the same location as the original file click Same as source folder If you would like to specify a new folder to place the split PDFs select the In radio
180. t sos tae MT Form Q gar t EI gt Tekan test Copy Text Se ap T To Puin text Zoom from from Tree Combine e h Fe z file Sanner Captoard Files Word Lang mages To view and use shortcut keys 1 Press the Alt key The shortcut keys will be displayed over each command available from the current view 2 Press the letter that corresponds to the command you wish to use 3 Depending on the key you pressed you may be presented with additional shortcut keys For example pressing R will display the Review tab along with the shortcut keys for the reviewing tools 3 2 Quick Access Toolbar As the name suggests the Quick Access Toolbar provides you easy access to your favorite tools By default it includes common tasks such as Open Save Print Undo and Redo but you can customize it to include any command from any ribbon tab Create and Convert To customize the Quick Access toolbar 1 Click Customize Quick Access Toolbar H 2 Click More Commands 3 In the Choose commands from list select the tab name to display its commands 4 From left pane highlight the desired command and click Add You will see it added to the list of commands in the right pane 5 When you have finished adding commands click OK 3 3 Nitro PDF Button File menu The Nitro PDF Button so located in the top left corner of the Nitro PDF Professional window replaces the File menu that appears in other software programs The f
181. t you have already created a security profile To view and manage profiles on the Secure and Sign ribbon tab in the Secure Document group click Manage Profiles 2A 2 On the Secure and Sign tab in the Secure Document group click the arrow below Password Security 3 Click the security profile from the list 4 Click the Nitro PDF Button oo and then click Save to apply the security 11 3 Certificate security Digital IDs let you encrypt files that can only be opened and used by people who have exchanged certificates Certificate based security has many advantages over password based security documents can be opened without the need to remember passwords Digital IDs cannot be shared or copied easily and the one document can contain different security settings for each recipient of a file For example you may grant one person editing and printing privileges while another is limited to just viewing the file Getting Started Before you can receive files encrypted for your digital ID you must create your digital ID and then share its certificate with people you intend to share certificate secured files with You must have also received and imported another person s certificate before you can encrypt files for their use Note When using certificate based security remember to add your own certificate as an intended recipient if you don t you will not have access to the PDF once it has been secured There are two ways to secure
182. th the form field tools via JavaScript code Example Changes a hidden field to be visible var oField this getField hiddenFieldName oField display display visible Properties alignment borderStyle buttonAlignX buttonAlignY buttonFitBounds buttonPosition 2010 Nitro PDF Software 115 Nitro PDF Professional User Guide Forms buttonScaleHow buttonScaleWhen calcOrderIndex charLimit comb commitOnSelChange currentValuelIndices defaultStyle defaultValue doNotScroll doNotS pellCheck display doc editable exportValues hidden fileSelect fillColor lineWidth highlight multiline multipleSelection name numiItems page password print radiosInUnison readonly rect required richText 2010 Nitro PDF Software 116 Nitro PDF Professional User Guide Forms richValue rotation strokeColor style submitName textColor textFont textSize type userName value valueAsString Methods browseForFileToSubmit buttonGetCaption buttonGetIcon buttonImporticon buttonSetCaption buttonSeticon checkThisBox clearItems defaultIsChecked deleteItemAt getArray getitemAt getLock insertltemAt isBoxChecked isDefaultChecked setAction 2010 Nitro PDF Software 117 Nitro PDF Professional User Guide Forms setFocus setitems setLock 13 13 9 7 global object Allows you to share data across an instance of the Nitro Pro application i e data can be accessed from within any of the open documents
183. the Fields group do either of the following Click the field type that corresponds to the field you want to edit Click Edit All Fields Double click the field to begin editing its attributes ating combo box fields Combo Boxes provide users a drop down menu Only a single response can be selected from the menu You add menu topics for combo boxes in the Options category in the Form Properties Tip You can edit general and appearance related attributes via the Properties context tab or the Properties dialog depending on your preferences See more about forms preferences To add a combo box field 1 2 3 4 D 5 Open the PDF in Nitro PDF Professional On the Forms ribbon tab in the Fields group click Combo Box On the page drag the pointer where you want the field to appear Double click on the field and do one of the following depending on your preferences In the Properties context tab name the field and set its appearance settings In the Properties dialog name the field and set its appearance settings Do either of the following 2010 Nitro PDF Software 101 Nitro PDF Professional User Guide Forms If you re using the Properties context tab in the More group click Properties and then Options If you re using the Properties dialog click the Options tab 6 Select Options Click in the Item field and enter a name in the text box Click the Add button to 8 9 add the text to the Item
184. thoring program installed For example in order to convert a Microsoft Publisher file to PDF Microsoft Publisher must be installed To create a PDF with one click e In the folder that contains the file click the file and drag it on to the Nitro PDF Professional eo desktop icon or if Nitro Pro is open drag the file directly into the application window To convert files to PDF from a folder or the desktop 1 Open the folder that contains the files you want to convert 2 Click to select a file To select multiple files hold down the CTRL key as you click each file 3 Right click a selected file and then choose Convert To PDF 4 1 2 Fast PDF Creation The Create From File tool enables you to quickly convert files to PDF from directly within the Nitro Pro program window You can choose to convert a single file or whole batches of files all in the same process You can choose from pre built conversion profiles for quick creation of Print Office or Web ready files as well as specify custom PDF output settings To convert files to PDF using the Create From File tool 1 On the Create and Convert tab in the Create group click From File 2 On the Create PDF Files dialog click the Add Files button and then select the files to convert 3 In the Make PDF files list do one of the following If the document requires high print quality click Print ready If the print quality is less important than file size click Office ready I
185. tings and instructions for changing them To convert a Visio file directly from within a folder e From within the folder do one of the following e Drag the file onto the Nitro PDF Professional eo desktop icon e Right click the file to convert and then click Convert to PDF To batch convert Visio files to PDF 1 Do one of the following e In the folder containing the VSD files select them right click and then choose Convert to PDF e In Nitro PDF Professional on the Create and Convert tab in the Create group click From File Click Add Files and select the VSD flies to convert In the Make PDF files list do one of the following If the document requires high print quality click Print ready If the print quality is less important than file size click Office ready If small file size is the most important quality click Web ready If you wish to customize your PDF output settings click Custom and then click Options Choose from available settings and click OK 3 Do any of the following e e e N 2010 Nitro PDF Software 33 Nitro PDF Professional User Guide Creating PDF e If PDF A output is required ensure the PDF A1 b compatibility checkbox is checked If you wish to view the file upon conversion click to select the Open PDF files after creation checkbox In the Save PDF to list do one of the following If you would like to specify a location for each file as it is converted click Ask when creating PDFs
186. ts the number of documents open in Nitro Pro and displays it in an alert message var nDocs app activeDocs length app alert You have nDocs documents open 2010 Nitro PDF Software 111 Nitro PDF Professional User Guide Forms Properties activeDocs app formsVersion app platform viewerT ype viewerVersion Methods alert browseForDoc goBack goForward launchURL mailMsg newDoc openDoc response 13 13 9 2 Doc object Used for interfacing with open documents in Nitro Pro via JavaScript code Example Retrieves full path of the PDF file and stores it in the variable sPath var sPath doc path Properties dirty disclosed 2010 Nitro PDF Software 112 Nitro PDF Professional User Guide Forms documentFileName filesize info layout numFields numPages path pageNum URL zoom zoomT ype Methods addicon addField addLink closeDoc deletePages extractPages exportAsFDF flattenPages getField geticon getNthFieldName getPageBox getPageNthWord getPageNumWords importAnFdf importIcon insertPages mailDoc 2010 Nitro PDF Software 113 Nitro PDF Professional User Guide Forms mailForm print removelcon removeField resetForm saveAs selectPageNthWord submitForm 13 13 9 3 color object An object that can be used when setting a color in other JavaScript methods and properties Example Sets the text color in the form field First Name to red this getField Firs
187. u can choose rotation angles in 90 degree increments e Read Only A Read Only field is not editable Checking the Read Only check box prevents a user from editing the field data e Required Check the box when a field is required for completion before submitting form data e Locked This checkbox locks a field in place on the document page and prevents changes to the attribute settings If you need to change attributes first uncheck the checkbox that is locked Appearance Font Name The typeface you assign to a field appears only when text is added to a field like when a user types text in a text field Text changes do not affect tooltips or text appearing in the Form Properties dialog box e Font Size All fields except signature fields accept font size changes The default size is Auto When you create a field box Nitro PDF Professional automatically sizes the text to fit the vertical size From a drop down menu you can select fixed point sizes or enter a value in the Font Size text box e Font Color The same color options you have for appearances can be applied to fonts e Border Color The rectangle or circle border can be assigned no color or a color from the pop up color palette Click the More option and you can assign any color supported by Windows e Line Width From a pop up menu select Thin Medium or Thick to change the rectangle or circle border stroke weight e Line Style From the pop up menu select Solid Dashed Beveled
188. ubmit Form In the Actions tab click Select Action and select Submit a form from the drop down menu Click Add and then click the Submit form to list to choose the submission method Select the fields Click Submit all fields or Submit only these fields and click Select fields to select the fields you want to submit Check the boxes for Include empty values and or Convert date values to standard format if desired 9 Click OK 13 11 Showing Hiding fields NO CO There may be cases when you wish to show or hide certain fields in your PDF form for example if the user clicks a button a new group of fields is displayed You have several options to select from when 2010 Nitro PDF Software 107 Nitro PDF Professional User Guide Forms showing or hiding fields you can elect to show or hide an individual field by setting the field s General properties or you can write your own custom JavaScript to show and hide fields based on user action for example if a user hovers over a button or another As another option you can create a button that willl show or hide specific fields when pressed To show hide fields 1 Open the PDF in Nitro PDF Professional On the Forms ribbon tab click Push Button On the page drag the pointer where you want the button to appear Name the field and then set General and Appearance properties In the Options tab select Layout and select Label only Click the Label field and enter Show Hid
189. unctionality remains essentially the same with all the typical features such as Open Close Save Email and Print You can also use this button to access and view PDF Document Properties as well as configure preferences for using Nitro Pro O 2010 Nitro PDF Software 11 Nitro PDF Professional User Guide Workspace Recent Documents A MyCocemert Occument Properbes La Close 3 4 Move amp select Commonly used tools including those for moving about the page searching document contents and making quick edits have been grouped together in the Tools group which appears at the far left of each ribbon tab 2 Oh Create and Convert Insert and Edit Review A AQ WA Fina Comments Show Grid y Copy Text Attachments Hand Zoom d Snap To Gr ine Eat dl Output LC Editing Tools ay l Tj mj Edit Text and images Ctri E Select text and images and then edit them Double click on text to select and edit it i v Sew Efit Links Otelo 1 Lo Show all hyperlinks in the document Select edit align and delete them e Hand Allows you to grab a location on the page and move it around within the document pane e Zoom Allows you to zoom in and out or view the document at different magnification levels e Find Allows you to search a specific word or phrase within the document e Copy Text Allows you to select and copy text for re use in other applications e Edit Allows you to edit text ima
190. vailable PNG TIFF or JPEG formats e Under Conversion Settings select whether you wish to Downsample the image to a specific DPI value or select Keep original DPI to leave the resolution unchanged e Under Output select from available Folder options to specify where the exported file is stored e Click the Open files after conversion checkbox to automatically open the exported documents in the default program 3 Click Convert to complete the conversion 6 6 Converting PDF to Rich Text Nitro PDF Professional s export functionality allows you to convert PDF files into Rich Text Format documents RTF files enabling you to easily and reliably re purpose your content in WordPerfect Open Office or another word processing application You can export a range of pages whole files or whole collections of files in a single task To convert PDF to Rich Text Se 1 On the Create and Convert tab in the Convert group click To Rich Text GG 2 In the To Rich Text window do any of the following e Under Files for Conversion click Add Files and then browse to select additional PDF files to include e Highlight a PDF file from the list and then use the Move Up or Move Down options to reorder the documents or click Remove to remove a document from the list e Click the checkbox next to Include all open PDF documents to quickly export the open PDFs to RTF e To convert specific pages within a document highlight the document then click Choo
191. w the last saved version while you re working You do not need to perform any special steps to configure Nitro Pro to work with existing WebDAV connections However if you need to create anew WebDAV connection follow the steps below To create a WebDAV connection in Windows Vista 1 Select Computer from the Start icon 2 From the toolbar select Map network drive 3 Click Connect to a Web site that you can use to store your documents and pictures 4 In the Add Network Connection Wizard window click Next 5 Select Choose a custom network connection 6 Enter the URL of the location you wish to connect to and click Next 7 Enter the user name and password you use to log on to your web share and click OK 8 Type a name for your network connection and click Next 9 Click Finish To create a WebDAV connection in Windows XP 1 From the Start menu click My Network Places 2 Select Add Network Place and click Next 3 Click Choose another network location and click Next 4 Enter the URL of the location you wish to connect to and click Next 5 Enter the user name and password you use to log on to your web share and click OK 6 Type a name for your connection and click Next to complete the wizard 2010 Nitro PDF Software 120 15 Shortcuts e Viewing Navigating Editing File Tools 15 1 Viewing Feature Single Page Continuous Continuous Facing Facing Actual Size Fit Width Fit Page 15 2 Navigating
192. y depending on how your document will be used Higher image quality will result in larger file sizes 2010 Nitro PDF Software 26 Nitro PDF Professional User Guide Creating PDF e Font Optimizer Enables you to specify custom settings for font embedding e Embedding Sets the type of font embedding to use e Embed subset includes only the portion of characters for each font that are required to properly display the document If text in the PDF needs to be edited in the future some characters may not be available but the file size will be smaller than the full font is embedded Embed fullset includes the complete character set for every font in the document ensuring the fonts are available if the PDF needs to be edited in future Full embedding also increases file size Do not embed fonts means that the font information will not be embedded in the PDF This creates the smallest file size but may alter the PDF file s appearance when viewed on computers that don t have the same fonts installed e If embedding fails enables you to specify whether to proceed with creating your PDF file if the fonts cannot be embedded To change Nitro PDF Creator settings 1 From any program choose the program s Print option to open the printer window 2 In the Printer list choose Nitro PDF Creator and then click Properties 3 Select your desired options and then click OK 4 2 Converting Microsoft Office files to PDF Nitro PDF Professional
193. y Digital IDs feature in Nitro PDF Professional lets you to create manage and store your digital IDs For most users you will probably only need the one digital ID Tip The Trusted Contacts feature is where you store certificates from other people with whom you are sharing secured documents To create a digital ID yy 1 On the Secure and Sign tab in the Digital IDs group click My Digital IDs ao 2 In the My Digital IDs dialog click New 3 Click the type of digital ID to use 4 In the Identity boxes enter information about yourself 5 In the Intended Usage list click the type of security to use 6 Click Next Click Browse choose a location to save the ID and then enter a file name Enter a password Click OK NO on To import a digital ID 1 On the Secure and Sign tab in the Digital IDs group click My Digital IDs 2 In the My Digital IDs dialog click Import 3 Select the digital ID and click Open 4 Click Close To export a digital ID 1 On the Secure and Sign tab in the Digital IDs group click My Digital IDs 2010 Nitro PDF Software 90 Nitro PDF Professional User Guide Security 2 In the My Digital IDs dialog click Export 3 Click Save data to file option and then click Next 4 Enter a name for the ID and then click Save To export a digital ID via email Py 1 On the Secure and Sign tab in the Digital IDs group click My Digital IDs 2 In the My Digital IDs dialog
194. you to add a unique number to each page You can start the numbering at any point and when processing more than one document continue the numbering across the documents To add Bates numbers to a PDF 1 On the Insert and Edit tab in the Headers amp Footers group click Bates Number 2 In the Prefix Suffix and Start at boxes enter your numbering as required 3 Click the options to use for font properties and layout and the pages to process 4 Click Apply To add Bates numbers to a collection of PDF files 1 On the Insert and Edit tab in the Headers amp Footers group click the arrow next to Bates Number and click Multiple Files 2 Add and order the files you want to process and then click Next 3 In the Prefix Suffix and Start at boxes enter your numbering as required 4 Click the options to use for font properties and layout and the pages to process 5 Click Apply 2010 Nitro PDF Software 60 Nitro PDF Professional User Guide Editing Images Nitro PDF Professional includes an advanced set of tools for editing images directly meaning there should be less need to go back to the source document when fixes are required Images can be edited by selecting them with the Edit Text amp Images tool When you double click an image a new Format tab will appear in the ribbon area that is home to all image editing tools Delete Insert Color space Watermarks e e e e e e e e e m x lt Si g O al

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