Web Site User Manual - Fuel Management and
Contents
1. sug aGejneyH sgg aGejney sgg sgg 1 DST 5 Sy AXA GGA IND SGA NAMTY MAW FHO NAMTY MAW Fado NOSNIM TIA GC SITE SON VIE GON THAD Fado THAD Fado TAWNYVD NONIS Hdd S004 TIS8d NOWIS Hdd S004 NOSNNWOL NOO TAY Fado NOSNNWOL NOO TAY FG NOLLAS MIHYONY NAL COd3 c4020 ISMOH HIYd 0000 ALD UXW al 02 6 6 OL 00 00 6 Bugs UONSESUEIL 1 1 L800L7 4 1 1 zgod zgg lld FS00L1A FS00L1A 0200114 0200114 1 7 1 7 ZLOOL 1 1 1 1 E40 E abeg2. 6 Newlevel Variance Notes 07 10 2008 13 57 2 Gas Oil 5896 40 3000 00 The information required is as follows Tank number Notes New level Click the Confirm button to verify and save your fuel stock adjustment details or the Selectable from the dropdown list Any information regarding the stock adjustment The measured volume of fuel in the tank This volume may be obtained from either a tank gauge or by manually dipping the tank Cancel button to discard them Page 12 of 40 Jigsaw Web User Manual Version 1 63 5 5 How to enter manual fuelling record onto the system Clicking on the Manual fuel entry button will give you a screen similar to the one below This screen allows you to enter fuelling details from sites configured on you system which do not have an active fuel monitoring system Jigsaw Web FM V 1 13 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Date time of fuelling 27 07 2009 3 114 56 e Fuelling location Bloggs Haulage v Pump 1 Diesel vj Select by Vehicle reg v Select from Select SI Fuel quantity 0 Odometer reading 0 Manual fuelling entries entered so far today There are no entries currently available for today The information required is as follows Date time of fuelling Selectable from the calendar dropdown lists Fuelling loca
3. SEE sag 2 KAL 6 DHA UK OF OL 6 PR OL 6 6 60 0 DUILLIER 00 8 89 9 6 fe GL 6 cesh S002 Ore 6 POS 6 1 6 PEPI 6 Siet uedg poday awe Lodey Jigsaw Web User Manual Version 1 63 Page 34 of 40 14 2 Vehicle fuel usage report Report Name Vehicle Fuel Usage Repo Span 24 07 2008 00 00 To 2407 2008 23 59 Filter s None Veh Fleet Veh rag Fleet Group UN KNOW UN KNOW SUMITANY Diesel Summary Gas Ol Summary Fleet Group NIGHT MOVES FLEET FLTOOTO FPOS FFR FLTOOSS PNOS JCB FLTW25 FPOS CNJ FLTQ17 EPZ TYU FPO2 MNN FLTQ21 FP55 EVL FLTOO30 KPS2 AZD NIGHT MOVES FLEET Summary Diesel Summary Gas Ol Summary Fleet Group RAPID MOVE FLEET
4. 0300 g SKK ZAE WH NG decer A Gace dautra 3 DOG i i A SE Jigsaw Web User Manual Version 1 63 Page 33 of 40 14 Appendix 2 Report Examples 14 1 Transaction report 2 SEO KE frie bp Gp OO D DD 0 BLEGE Eo Oe ag Eb LOS tor oc bp Op J00 DD 0 Ge LEl LB BT arg Go cr A ood FTEME GOEL ag le EL Sp OO D ora GE GGE O00 ora zc kez O00 ora ze kee O00 oo Ec Bl ooo oo ES EF 00 08 arg Fe 6 FOE DE CE dal ora OLES dal oro ISCH MEG HOOE Gu 3 CH Dal e CD HR IO oa LEFEBS cSleol SBEBLL Of cede OU LLBS 05 08 Jo Scr JE DEL AED oo O44 GE OL Piz DZ SCE oz 6 2 002 og Gl Of BE Ja UK GC Oo G Km LLL LL CH poaz EE C E CD CD 6 Do ISO L Wo ISO L SF ISO L Doc mog Do Io aenep sug a emepH sgg aenep sgg sog sgg sug
5. Upload The import site reference and file format are preconfigured and will not require changing unless you are importing files from more than one supplier Click the fBrowseo button to navigate to and select the file to be imported When you have selected the correct file click the Mploadobutton to upload the file to the server for processing Page 25 of 40 Jigsaw Web User Manual Version 1 63 Once the file has been uploaded to the server the List filesOscreen will appear as below Jigsaw online fuel management version 1 09 You are logged in as s finch Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Test Security gt Fuelling data import gt Fuelling data export 9 Transaction edit gt Uploadedon oFilename Uploaded by Processedon Comen The status of the file is set to Pending which means that the file has been copied to the server but has not yet been processed Click the fConvertobutton to convert and process the data H the system is unable to process any of the records the unprocessed records will be listed as below Jigsaw online fuel management version 1 09 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Test It has not been possible to process the following records __Dateitime Reg Qty Grade Odo Cost J 10 02 2009 15 32 F99WFV 369 99 Diesel 97916 369 62 Either selec
6. Page 14 of 40 Jigsaw Web User Manual Version 1 63 6 Vehicle Groups Screen On selecting the Wehicle Groupsotab at the top of the web page a screen similar to the on below will be displayed Jigsaw online fuel monitoring version 1 03 You are logged in as jigsawdemo Logout QuickView Depots Vehicles Vehicle Groups Security Reports Group 1 Group 2 Group 3 Group 4 FLEET GROUP VEHICLE TYPE VGROUP3 VGROUP4 Vehicle Type Fleet Group CAR GARA oie pope PLANT TRACTOR TRANSPORT VAN Edit Add On a new system none of the groups will be assigned First decide how many groups you need to use Select the top rEdito button and enable as many groups as are needed by checking the boxes under the Group1 Group 2 Group3 and or Group4 Headings If only two are required then just select groups 1 and 2 always work from the left Enter the Group names in the white boxes under each group heading being used then press rUpdateo If you decide to change the names of the groups later simply edit the relevant name later using the same screen With the Groups identified you will see that for each grouping defined there is a button with the group name on it now in the lower horizontal section Select the first group and then click the MAddobutton You can now enter as many members of this grouping as you need Repeat this for each grouping lf you make a mistake or need to change a group member simply select the relevant group then
7. 0000300011 04 FKD FLT0011 BLOGGS HAULAGE NIGHT MOVES FLEET VAN VGROUP3 VOLVO View Dept 0000300012 N330 RFT FLT0012 BLOGGS HAULAGE NIGHT MOVES FLEET VAN VGROUP3 VOLVO All _ 0000300013 EP02 TXA FLT0013 BLOGGS HAULAGE NIGHT MOVES FLEET VAN VGROUP3 VOLVO 0000300016 EP02 TYC FLT0016 BLOGGS HAULAGE RAPID MOVE FLEET VAN VGROUP3 VOLVO View Lockout status S 0000300017 EP02 TYU FLT0017 BLOGGS HAULAGE NIGHT MOVES FLEET VAN VGROUP3 VOLVO View All 0000300018 6502 MNN FLT0018 BLOGGS HAULAGE NIGHT MOVES FLEET VAN VGROUP3 VOLVO View Vehicle like 70000300019 FPO2 NDP FLT0019 BLOGGS HAULAGE RAPID MOVE FLEET VAN VGROUP3 VOLVO View L 0000300020 GARAGE FLTO020 BLOGGS HAULAGE RAPID MOVE FLEET GARAGE VGROUP3 VOLVO View 0000300021 FP55 EVL FLT0021 BLOGGS HAULAGE NIGHT MOVES FLEET VAN VGROUP3 VOLVO View 0000300022 FP55 EVR FLT0022 BLOGGS HAULAGE NIGHT MOVES FLEET VAN VGROUPS VOLVO View Page 1 of 8 Sorting By default the list is ordered by vehicle number However this is selectable and may be by registration or fleet number Filtering The list of vehicles can be filtered using the dropdown boxes on the left hand side of the screen This can restrict the vehicles displayed by depot by any of the enabled groups or by the lockout status The Wehicle likedfilter allows a partial filter of the fleet and registration fields For example to view all vehicles with KR51 in the registration field type amp R51 din the box and clic
8. FLTOO29 FPOS FFE 0 i 0 00 147 08 FLTOO20 GARAGE 0 00 48 04 FLTOOO FPO MV 0 00 Bars FLTOOOS EPS NCN 3 0 00 5459 FLTOO46 OPM AYF 0 00 8852 FLTOO43 OPM AYC 0 00 1131 FLTOO49 OPM AYJ 0 00 6340 FLTOOS1 OPS AYL 0 00 2002 FLTQOS3 OPH AYN 0 00 a7 57 FLTQO54 OPH AYP 0 00 359 35 FLTQO54 OPH AYP 0 00 45 55 FLTOQO56 OPS AYU 0 00 311 06 FLTO056 OPS AYU 0 00 13 67 FLTOOSS OPS AYW 0 00 5923 FLTOO6O NPOS GJU 0 00 3322 FLTOO62 NPOS GIN 0 00 23 35 FLTOOS8 JEAN YAV 0 00 0 FLTO1O4 PACK HOUSE D 0 00 32 38 FLTOOSS MxOY GTY f 0 00 60 07 FLTOOTT Meas SDV 179805 17898850 101 33 FLTOOS JEAN CNT 45945 AR 24B 1 4543 15061 FLTOOS9 OPS AYX 805874 806485 41 13 277659 FLTOO50 OPM 710249 T10574 35 25 125 53 FLTO116 JF55 TED 317625 3183 16 i ECH 25929 FLTOOSS OPM AYW 658204 659152 34 55 361 89 FLTQOS3 OPH AYN 663508 655113 32 93 474 593 FLTQO33 JF55 HNN 458551 459014 cke 164 87 FLTQ060 NPOS GJU 582882 5838 57 29 70 320 01 FLT 42 AYB 659898 650203 27 70 93 37 FLTOO49 OPS AYJ 671393 672731 25 44 390 95 FLTOOS GPSI EW 121074 121274 23 49 5332 oo Of OO OO Ou Ou Ou OO 8B OO 8 o GO amp 6 amp 6 Page 1 Of2 Date 24 07 2008 17 55 35 Page 35 of 40 Jigsaw Web User Manual Version 1 63 14 3 Pump throughputs report Report Name Pump Throughputs Report Span 23 07 2008 00 00 To 24 07 2008 23 59 Filter s None Accounted Unaccounted Total 7035 20 0 00
9. 0 31 10 L 16 07 2009 07 38 Bloggs Haulage 0000300143 HGF786G CHRIS S KA 1 Diesel 146630 M 183 90 1 Note Deleting a user will permanently remove it from the system and the details will not be retrievable Page 23 of 40 Jigsaw Web User Manual Version 1 63 9 4 Assigning a new user onto the system To assign a new user to the system Click the fNewobutton at the upper left of the screen The following screen will appear Jigsaw Web FM V 1 13 You are logged in as s finch Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports User Number User ID Home Depot Bloggs Haulage v Type CONTRACT v Notes Once the vehicle details have been entered click the Wpdateo button to save or rCanceloto discard the changes 9 5 Configurable user details The information stored against each user is as follows i User Number The user number is either an issued number to be typed into the system or the number of the tag issued to that driver ii User ID This is the name of the driver associated with this User Number iii Home Depot A list of all fuelling sites controlled by this web site is available The home site for this user should be chosen iv Groupings There will be up to two boxes displayed here depending on how many user groups have been set up under the User Groups tab Select the appropriate entry for each group v Notes Any special notes or information regarding this u
10. 6TU Fuel Grade Capacity Contact Re Order Name Low Level Barry Bloggs Phone Current Level 01942 123456 Mobile T Gauge Level 07703 123456 a Email Unit Price barry bloggshaulage com New Stock delivery Stock adjustment Manual Fuel Input 1 Diesel Tank Diesel 46000 5000 2000 24079 80 Not Installed 92 90 Pump Hose Fuel Grade Lifetime Total Period Total PeriodStart In Service Pumps 4 1 Diesel 1386533 50 257126 10 13 03 2009 13 38 Yes This screen provides the depot details and also the current status of the fuel tanks and pumps On a system monitoring multiple fuelling depots the required depot is selected from the drop down list at the top left of the screen Use the paging buttons shown below to view the individual tank and pump details Page 8 of 40 Jigsaw Web User Manual Version 1 63 5 1 The fuelling and fuel stock records audit trail By default the last 100 fuelling records for the selected depot are displayed as in the example below The records may be filtered for individual pumps by selecting from the drop down list Al pumps Date Time Pump Latest transaction records 0 04 10 2008 17 57 2 Gas Oil FP05 FFE FLTO029 126 00 L 04 10 2008 16 51 1 Diesel K598 GPW FLTOO76 102669 K 72 30 L 04 10 2008 16 20 1 Diesel OP54 AYT FLTO055 681246 K 395 50 L 04 10 2008 15 37 1 Diesel OP54 AYF FLT0046 736711 K 423 30
11. L 04 10 2008 15 33 2 Gas Oil OP54 AYF FLTO046 0 26 60 L 04 10 2008 14 13 1 Diesel UNKNOWN UNKNOWN 1000 334 80 L 04 10 2008 14 11 2 Gas Oil UNKNOWN UNKNOWN 0 95 20 L 04 10 2008 13 44 2 Gas Oil JF55 CNT FLTOO67 0 59 70 L 04 10 2008 13 41 1 Diesel JF55 CNT FLTOO67 521270 K 286 70 L 04 10 2008 13 34 1 Diesel OP54 AYP FLT0054 737317 K 265 30 L 04 10 2008 12 38 1 Diesel UNKNOWN UNKNOWN 1292 376 80 L 04 10 2008 12 34 2 Gas Oil UNKNOWN UNKNOWN 0 54 20 L 04 10 2008 12 28 1 Diesel OP54 AYC FLT0043 663828 K 308 50 L 04 10 2008 12 25 2 Gas Oil OP54 AYC FLT0043 0 16 40 L 04 10 2008 11 21 1 Diesel N1 EBY FLTO001 0 4280 L 04 10 2008 11 15 2 Gas Oil UNKNOWN UNKNOWN 0 23 50 L 04 10 2008 09 32 2 Gas Oil FP05 FFR FLT0070 0 130 30 L 04 10 2008 08 58 2 Gas Oil NPOS GJX FLTO062 0 64 80 L 04 10 2008 08 55 1 Diesel NPO5 GJX FLTOO62 627016 K 230 60 L 04 10 2008 07 49 1 Diesel Y256 DFS FLT0027 204923 M 47 30 L Ro The final column of the fuelling records list marked by O may contain a 2 character alarm code to denote a record other than a standard fuelling record A list of these codes may be found in appendix 3 Clicking the Switch view button toggles the fuelling and fuel stock records A typical fuel stock audit trail is shown below The records may be filtered for an individual tank by selecting from the drop down list i DIE Fuel deliveries adjustments Tank Action Volume Level PPL Ref Notes Date Time 07 07 2008 14 24 1 Diesel Delivery 250
12. and Password and then click the fLog Inobutton If you have not been issued with a user name and password get in touch with your supplier as soon as possible as you cand access the site without one Make a note of your User Name and Password here if security permits User Name Password Page 5 of 40 Jigsaw Web User Manual Version 1 63 A Selection Tabs Across the top of all screens there is a tab bar containing the following selectable options QuickView Depots Vehicles Vehicle Groups Groups Administration Reports On your system any unused tabs will be greyed outOas shown above on the Users and User groups tabs The rQuickViewotab is the default system page The rDepotso tab allows you to view the latest information regarding the fuelling depots being monitored If your system monitors more than one fuelling depot then a pull down selection box allows you to switch views between depots The Wehiclesotab is where you will input and maintain all vehicle details This tab also gives access to the latest fuelling transactions for each vehicle The Wehicle Groupsotab is where you set up the reporting groups for the vehicles The Vehicle Groups should be decided on and set up before adding your fleet to the system The rUsersotab is where driver information is input on to the system The User Groupsotab is where drivers can be grouped for reporting purposes The mAdministrationdtab is where passwords are set up an
13. changes or the Cancel button to discard them Jigsaw online fuel management version 1 06 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Select depot Bloggs Haulage v Administration Reports Fuel storage tanks Tank 1 Description Diesel Tank Fuel Grade Diesel Capacity 46000 Re Order 5000 Low Level Core Current Level 1500 00 T Gauge Level Not Installed Unit Price 0 00 Page 10 of 40 Jigsaw Web User Manual Version 1 63 5 3 How to enter fuel stock delivery onto the system Clicking on the Stock delivery button will give you a screen similar to the one below This screen allows you to enter the stock delivery onto the system and also gives an audit trail of the most recent stock delivery records for the selected tank Jigsaw online fuel management version 1 06 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups U Administration Reports Fuel stock delivery Depot Bloggs Haulage Tank number 2 GASOIL TANK wv Capacity 45000 00 Current level 3000 00 Reference Notes Fuel volume 0 Unit price ppl 0 00 S Stock delivery history for this tank Date Time Tank Volume Newlevel PPL Ref Notes 25 09 2008 07 55 2 Gas Oil 14000 00 14000 00 60 50 cms added 08 09 2008 13 30 2 Gas Oil 10000 00 10000 00 60 50 20 08 2008 17 12 2 Gas Oil 14500 00 14500 00 60 50 23 07 2008 12 03 2 Gas Oil 50
14. fuelling UF K Filter by vehicle Select by vehicle reg v All ve vehicles wi Sa i er 05 02 2009 04 20 Bloggs Haulage 1 Diesel UNACCOUNTD UNACCOUNTD UNACCOUNTD 122 50 L Edit 05 02 2009 02 49 Bloggs Haulage 1 Diesel UNACCOUNTD UNACCOUNTD UNACCOUNTD 0 212 60L Edit Clicking on the feEdito button gives slightly different results dependant on the transaction record type For an unauthorised override fuelling the screen is shown below Password 1 Fuelling data export gt Transaction editor Help Page 28 of 40 Date Time 05 02 2009 04 20 Depot Bloggs Haulage Pump 1 Diesel Qty 122 50 Veh_number UNACCOUNTD Reg UNACCOUNTD Fleet UNACCOUNTD Odo 0 User number UNACCOUNTD User ID UNACCOUNTD l Select by vehicle reg ze Transfer to ET el Odometer if known 191259 In the example above the fuelling details are about to be transferred to F99 WFV with an odometer entry of 191259 Click Wpdateo to save the changes The transaction record is now marked with go show that it has been edited Password Filter by depot All depots E Filter by transaction type Unauthorised fuelling UF Filter by vehicle Select by vehicle reg v All vehicles v Date Time Depot Pump Veh number Reg Fleet Odo ay 1 Fuelling data export gt Transaction editor Help 05 02 2009 04 20 Bloggs Haulage 1 Diesel 0000300083 F99 WFV FLT0083 191259 M 122 50 L 05 02 2009 02 49 Bloggs Haulag
15. or click the calendar icon to select from the pop up calendar Examples of typical reports are given in Appendix 2 Once the report has been generated it can either be viewed on screen saved in Acrobat PDF format to be printed or e mailed or if more specific analysis is required can be exported as an Excel format spreadsheet as detailed in the next section Page 29 of 40 Jigsaw Web User Manual Version 1 63 11 1 How fo print a report or export into Excel Once you have generated your report it may be exported into either Adobe Acrobat or Excel for viewing printing or further data manipulation This is done using the xportdoption as shown below Jigsaw Web FM V 1 13 You are logged in as s_finch Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports i4 4 ai b H 100 sl Find Next Selectaformat el Canon Report Name Pump Throughputs Report Span 20 07 2009 00 00 To 27 07 2009 23 59 Filter s None Depot Pump Grade Accounted Unaccounted Total Bloggs Haulage 1 Diesel 27565 20 0 00 27565 20L Bloggs Haulage 2 Gas Oil 8700 30 0 00 8700 80L Bloggs Haulage 3 Adblue 590 00 0 00 590 00L Report Summary Diesel Summary 27565 20 Gas Oil Summary 8700 80 Adblue Summary 590 00 Page 1 Of 1 Date 27 07 2009 11 47 Select either fExceloor Mcrobat PDF fileOand then click fExporta This will open the standard browser download window as shown below File Download Do you want to open or
16. 0 00 13752 20 60 50 Tst3 DN004565 23 07 2008 12 01 2 Gas Oil 1000 00 13252 20 60 50 Deliv2 DN004563 The information required is as follows Tank number Selectable from the dropdown list Reference Typically the delivery note or order number Notes Any other information regarding the delivery Fuel volume The volume of fuel delivered Unit price ppl The price per litre in pence For example if the fuel was priced at 1 03 per litre then you would enter 103 00 here In the above example gasoil has been entered at 60 50 pence per litre Click the Confirm button to verify and save your fuel stock delivery details or the Cancel button to discard them Page 11 of 40 Jigsaw Web User Manual Version 1 63 5 4 How to adjust the volume of fuel stored in tank Clicking on the Stock adjustment button will give you a screen similar to the one below This screen allows you to adjust the volume of fuel stored in a tank and also gives an audit trail of the most recent stock adjustment records for the selected tank Jigsaw online fuel management version 1 06 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Administration Reports Fuel stock adjustment Depot Bloggs Haulage Tank number 2 GASOILTANK e Capacity 15000 00 0 Current level 300000 9 Notes New level 0 Stock adjustment history for this tank
17. 00 00 27711 40 1105012345 good delivery 02 07 2008 15 37 1 Diesel Delivery 1000 00 21529 10 110 50 CS added 02 07 2008 15 37 2 Gas Oil Delivery 1000 00 11938 80 60 50 CS added 02 07 2008 15 37 2 Gas Oil Delivery 1000 00 10938 80 0 60 CS added 02 07 2008 15 37 1 Diesel Delivery 1000 00 20529 10 110 00 CS added 02 07 2008 15 35 2 Gas Oil Delivery 10000 00 9938 80 0 60 CS added CS added 02 07 2008 15 35 1 Diesel Delivery 20000 00 19529 10 1 10 CS added Page 2 of 2 Page 9 of 40 Jigsaw Web User Manual Version 1 63 5 2 Fuel storage tanks The information displayed is as follows Tank The fuel tank number Description A meaningful description of the fuel storage tank Fuel Grade The fuel type stored Capacity The maximum storage capacity Re Order The volume below which a re order alarm is triggered See QuickView screen Low Level The volume below which a low stock alarm is triggered See QuickView screen Current Level The current volume of fuel in the tank T Gauge Level The volume of fuel monitored by a remote tank gauge lf fitted Unit Price The unit price pence per litre of the last fuel delivery entered into the tank Updated The time at which the data was refreshed Note The Re Order Low Level and Current Level fields will be displayed in red if the current level falls below the configured alarm levels The Edit button allows you to modify the basic details of the tank as shown below Click the Update button to save your
18. 0644 ALWYN DAVIES Bloggs Haulage Contract 00645 DEREK POLLARD Bloggs Haulage Contract View 00651 BOB THOMPSON Bloggs Haulage Contract 00667 KEVIN ARNOLD Bloggs Haulage Contract 00672 BOB WILKINSON Bloggs Haulage Contract 00673 PETE FISHER Bloggs Haulage Contract View 00680 PAUL BERRY Bloggs Haulage Contract View 00689 CHRIS SMITH Bloggs Haulage Contract View 00691 PETE MARSH Bloggs Haulage Contract Page 207 9 1 Sorting By default the list is ordered by user number However this is selectable and may be by user number or user ID 9 2 Filtering The list of vehicles can be filtered using the dropdown boxes on the left hand side of the screen This can restrict the users displayed either by depot or by any of the enabled groups The ID likedfilter allows a partial filter of the user ID field For example to view all users with a surname of TAYLOR type GAYLOROGin the box and click the button Page 22 of 40 Jigsaw Web User Manual Version 1 63 9 3 Viewing or editing the details of an existing user To view or edit the details of a particular user simply click on the Wiewobutton on the right hand side adjacent to the required user H you are having difficulty finding the user or if your driver fueller is large use the rSearchofacility at the top left of the screen The search can be made on user number or user ID Note By moving the mouse cursor over a particular user you can quickly see the detail
19. 15 16 06 02 2009 15 09 2302091319 txt s finch 1102090831 txt 1002091548 txt 6 0602091515 txt s finch 0602091509 txt s finch Open Save Open Save Open Save Open Save Open Save This will open the standard browser download window as below File Download Do you want to open or save this file Name 2302091319 txt Type Text Document 797 KB From paulberry While files from the Intemet can be useful some files can potentially ham your computer f you do not trust the source do not open or save this file What s the risk Select FOpenoto view the file or FSavedto save it to your PC Page 27 of 40 Jigsaw Web User Manual Version 1 63 10 4 Transaction editor The editordallows incorrect odometer entries to be corrected and in the case of unauthorised override fuellings the assignment of the fuelling details to the vehicle that actually fuelled Records may be viewed by depot transaction record type or vehicle The example below shows unauthorised fuellings selected Jigsaw Web FM V 1 11 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Password t Fuelling data export gt Transaction editor Help Filter by depot All depots ei Filter by transaction type Unauthorised
20. 2 32 12 6 6 lost an ID tag and need to stop it being used how do do this 32 12 7 How do transfer an existing vehicle to a new ID Tag 32 13 2 3 3 33 0 33 13 1 Fleet data gathering e Lu EE 33 14 Appendix 21 Report Examples 2 6 34 141 TEARSACUONTEPON eb 1 111 9 0 9 34 er Ee e A E 7 1 1 35 14 3 Pump throughputs repor ege 3 3233 EE See 36 14 4 Driver EENHEETEN 37 14 5 Vehicle assignment report eege der 38 14 6 Group TUG 11 1 090 39 3115 0 40 Sa Weeden ele 111 1 40 Page 2 of 40 Jigsaw Web User Manual Version 1 63 System Overview The Jigsaw Online Fuel Management System is made up of just two major components the fuel island controller on your fuel island and the Jigsaw web site The fuel island controller manages all of the on site control functions in response to information fed directly to it in real time from the web site The system makes full use of communication and Internet technology which is now taken for granted in most walks of life Data is passed to and from the fuel island u
21. 7035 20L Depot Bloggs Haulage Diesel Bloggs Haulage Gas Oil 2033 80 0 00 2033 80L Report Summary Es es Diesel Summary 7035 20 Gas Oil Summary 2033 80 Page 36 of 40 Jigsaw Web User Manual Version 1 63 14 4 Driver assignment report Report Name Filter s PETE SHEPHERD PETER BOOTH PETER FORMSTONE PETER WYLAND PHIL OWEN RAF PECCERILLO RAY ALMOND RAY LOMAX RICHARD KIRK RICHARD OGDEN ROBERT CROPPER ROBERT GRABOWSKI ROBERT SHARROCK ROBERT SPENCER RUSSELL MILNER SALLY TOMLINSON SAM KENWORTHY SHANE LEATHER SHAUN ALMOND SHAUN BALL SIMON CAMPBELL SIMON TREWIN STEVE BLOKE CARTER STEVE GENT STEVE HOLLIS STEVE LIVESY STEVE OVERTON STEVE POTTER STEVE SHEILDS STEVE YOUNG STUART FINCH STUART JUST THOMAS WILKINSON TOMAS MARO TOMASZ WABICH TRAVOR HILL WENDY NORTON WILLIAM COOKSON WILLIAM MCIVOR WILLIAM ORMROD Page 3013 Date 24 07 2008 18 03 42 Page 37 of 40 Jigsaw Web User Manual Version 1 63 14 5 Vehicle assignment report Report Name Vehicle Assignment Filter s None Vehicle Num Registrati OP54 AYJ OP54 AYK OP54 AYL OP54 AYM OP54 AYN OP54 AYP OP54 AYT OP54 AYU OP54 AYW OPS4 AYX 605 GJU NPNO5 GJV NPOS GJX MX55 SNC JF55 HNH 655 HNM JF55 HNN 655 CNT JF55 YXV N852 FDA FPOS FFR V409 DFR M165 TWG PN57 YVE N852 CSC OPS4 HAM K598 GPW M692 XBV R569 ESF R852 CVU R634 CVU R621 ORB R450 PDB F99 WFV OP56 AHV MX07 GTY OP54 AYV PNOS JCB LPOS SXT OP53 MWA F
22. INEERING Fuel Limit 300 Each fuelling Fuel Grades Allowed Diesel Gas Oil Record Details Created 14 03 2008 17 54 Lockout Modified 19 04 2010 14 11 Notes Odometer 98 12 2009 21 43 This vehicle is due for renewal Latest transaction records Date Time Depot Pump User ID ee 28 12 2009 21 43 Demo Site 1 DIESEL den 90 L This screen shows all the current details of the selected vehicle as well as the latest fuelling transactions To change any details click the rEdit button To leave the screen click the fReturnd button To remove this vehicle from the system click the fDeleteobutton Note Deleting a vehicle will permanently remove it from the system and the details will not be retrievable Page 17 of 40 Jigsaw Web User Manual Version 1 63 7 4 Assigning new vehicle onto the system To assign a vehicle to the system Click the fNewobutton at the upper left of the screen The following screen will appear Jigsaw Online Fuel Management V 1 19 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Vehicle Details Access Protocol Vehicle Number PIN Entry None E Vehicle Reg Odometer Entry None Vehicle Fleet Odometer Check Full Di Home Depot Site v On Invalid Entry Continue v Latest Odometer Distance Limit 1000 Data Entry 1 Groups ry Fleet SUPPORT v O l n gt Drive
23. L TO R432 FRR FLTOO92 NPOS HFV FLTOOS3 L141 NRH FLTO104 PACK HOUSE FLTO110 002 VHB FLTO111 HIRE UNIT Date 24 07 2008 18 06 55 Page 38 of 40 Jigsaw Web User Manual Version 1 63 14 6 Group fuel usage report Report Name Group Fuel Usage Report Span 23 07 2008 00 00 To 24 07 2008 23 59 Filter s None Fleet Group Litres Cost 122 80 135 70 24 60 14 88 NIGHT MOVES FLEET 203 20 224 54 NIGHT MOVES FLEET 928 10 561 49 RAPID MOVE FLEET 6709 20 7413 71 RAPID MOVE FLEET 1081 10 654 06 Report Summary eer Diesel Summary 7035 20 7773 95 Gas Oil Summary 2033 80 1230 43 Page 39 of 40 Jigsaw Web User Manual Version 1 63 15 Appendix 3 15 1 Transaction alarm codes Fuelling Records Unauthorised override fuelling UF Odometer override OO Null delivery ND Power failed while fuelling PF Null delivery cutoff NC Engineer Manger Events Stock entry SE Tank dip TD Pump enabled PE Pump disabled PD Vehicle locked locally VL User locked locally UL Vehicle unlocked locally VU User unlocked locally UU Powerfail at FMU when idle PF Pump flow test FT Fueller logon F1 Fueller logoff F2 Server declined vehicle or driver access Access denied AD Invalid Vehicle User ID Attempted use of locked out user id LU Attempted use of locked out vehicle id LV Vehicle card has expired XV User card has expired XU Fuel limit exceeded FX Invalid vehicle IV Invalid user IU Invalid manager IM Invalid engineer IE Unknown vehicl
24. Web Site User Manual V1 63 Page 1 of 40 Jigsaw Web User Manual Version 1 63 Contents SEELEN ee 3 1 Belore Using The E 111 4 1 1 FICCT 137111 0 4 k2 9 7 111 31 lt 0 es 4 7777 7 vagy aa 5 3 SElICCHOMN TAOS xara crass 13111 1 1111 209 6 Ay 1 6 1 6 7 0 8 5 1 The e fuelling and fuel stock records audit rail 9 52 Ee ee 9 9 3 T 10 5 3 How to enter a fuel stock delivery onto the system 22 11 5 4 How to adjust the volume of fuel stored in a tank 2200 12 5 5 How to enter a manual fuelling record onto the system 13 DOr 51111111151111111111111 0 14 En e Ee e 77 330 190 15 333 77 53 1 0010 16 7777 11111113 3 111 0900 16 ve 3 a 16 7 3 Viewing or editing the details of an existing vehicle 2 17 7 4 Assigning a new vehicle Onto the system 2222 18 7 5 Confi
25. an unauthorised user who doesn have the vehicle to hand to get the latest mileage and is trying to steal fuel This method of operation also educates drivers to enter the correct mileage as it is easier than ringing the office to get the vehicle enabled again xi Distance Limit If full range checking on entered odometer is required then the value input here is used to set the range in which the entered mileage must fall The entered mileage must be greater than the last recorded mileage but no greater than that figure plus the value entered here XII Data Entry 1 and 2 When the fuel island terminal is configured two data prompts are programmed These may be fPlease Enter Your Mileageq Enter Job Number Please Enter Police Collar Numberg Have you Checked Your Oil Today Y N oor anything else required by your business None either or both of these prompts can be enabled so that the user is asked the associated question at the time of fuelling Check whichever boxes are appropriate Page 19 of 40 Jigsaw Web User Manual Version 1 63 7 6 xiii Xiv xvii Driver Access Two Options here a None The user will not be prompted to identify himself b Enabled The user will be prompted to enter a driver PIN number or to use a driver tag to identify him herself to the system The method of identity is set when the fuel island terminal is configured Fuel Limit This limit can be set as an individual fill daily weekly or mo
26. b User Manual Version 1 63 vii PIN Entry There are three options here a None No PIN will be requested b PTRP Not yet available c P Vend This uses an algorithm to generate a PIN number from the details of the tag or card presented The user must enter this PIN correctly to start fuelling viii Odometer Entry There are four options here a None No Input will be required by the user b Miles User will be prompted to enter the odometer reading in Miles c Kilometres User will be prompted to enter the odometer reading in kilometres d Hours User will be prompted to enter the hours run reading for the vehicle or plant equipment iX Odometer Check Three Options here a None Any odometer entered will be accepted b UnderCheck So long as the number entered is less than the last recorded odometer the number will be accepted c Full The number entered must be greater than the last recorded odometer but must be less than that number plus the Distance Limit value input below X On Invalid Entry Two Options here a Continue After three entries of the same fbaddodometer the system will accept the value as correct and continue to fuel This may be used in a situation such as when a tachometer has been changed or a vehicle has been away from the site for some time b Lockout After three attempts of a bad odometer the vehicle will be locked out The assumption is that the tag has been found by
27. d maintained Third party fuelling information is also entered into the system here Finally the FReportsotab is where you can generate and print out various reports on your fleet Note The function of each of these tabbed pages is described further in the following pages Page 6 of 40 Jigsaw Web User Manual Version 1 63 4 QuickView Screen Once you have logged in to the web site you will be directed to the following screen Jigsaw online fuel management version 1 06 You are logged in as s finch Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Fuel tanks at low stock level Bloggs Haulage 1 Diesel Diesel Tank 2000 0 00 Fuel tanks at re order stock level Depot ee Tank Grade Description oo ReOrder Level Bloggs Haulage 2 Gas Oil Gasoil Tank 5000 3000 00 Pumps out of service Depot Bloggs Haulage 2 Gas Oil red Diesel No data received in last 24 hours Depot SMU Date Time Bloggs Haulage H 04 10 2008 17 57 All depots x List all events Recent system log events There are no events available to list This is the QuickView screen This screen will give you a brief overview of the current status of your system including any issues requiring immediate attention such as low fuel stocks or pumps out of service You will notice that the main body of the screen consists of several statu
28. e 1 Diesel UNACCOUNTD UNACCOUNTD UNACCOUNTD 0 21260L Edit Jigsaw Web User Manual Version 1 63 11 Reports On selecting the rReportsotab the user is presented with the following screen Jigsaw Web FM V 1 13 You are logged in as finch Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Select a report Transaction Listing J Generate report Report sort grouping Report filtering Opening date time Closing date time Sort by _ Depot 20 07 2009 27 07 2009 2 Vehicle reg D All Gei 00 l o0 23 59 Group by Vehicle fleet O Depot Vehicle reg F Fleet Group UType Fleet Group All v Type All v Dept i All v Manufacturer All v User ID Type All i Fuel grade All v This initial screen will change depending on the type of report required The screen shown is for the Transaction Listing type report but by selecting a different report type from the available list the selectable options change The pre defined report types available are i Transaction Listing li Vehicle Fuel Usage lil Pump Throughputs iv Driver Assignment v Vehicle Assignment vi Group Fuel Usage Each report type can be configured to suit your specific requirements using the various Sorts and Filters selectable through the web page before running the report All reports can be set to cover any date and time range using the calendar boxes You may either type the date
29. e fuelled UV Unknown driver fuelled UD PC Functions Manual fuel entry MF Imported from file Fl Offsite fuel entry OF Transaction Editor Modified using transaction editor Xx Where xx is one of the above codes or blank for a standard fuelling record When a record has been modified using the transaction edit facility this is indicated by addin 46 to the existing alarm code For example a modified override fuelling record would be JF A modified standard fuelling record would simply be oi Page 40 of 40 Jigsaw Web User Manual Version 1 63
30. ed to either accept the new mileage or to lock out the vehicle The vehicle would then have to be re enabled through the web site Page 31 of 40 Jigsaw Web User Manual Version 1 63 12 3 12 4 12 5 12 6 12 7 There ts a discrepancy between the actual tank stock and the system book stock what can cause this There are several reasons that this may happen here are a few i The fuel quantity put in to the tank was not what was on the delivery note Resolution Dip tank before and after delivery li The fuel has leaked or has been stolen from the tank Resolution Check tank bund for signs of leakage Secure access to the tank lil Your pump is delivering a different amount of fuel to what is being sensed by the fuel island controller Resolution Have Pump Calibrated Check wiring between pump and Fuel Island Terminal Check Pulses per Litre setting for pump How do correct a discrepancy between the actual tank stock and the system book stock On the Depot Screen click the rStock Adjustmentsobutton Select the tank you wish to adjust and input the correct amount of fuel There is a small field to allow the input of the reason for the adjustment A record of the adjustment will be kept in the deliveries adjustment log accessed by clicking the Bwitch ViewoButton How do tell the system about fuel deliveries On the Depot Screen click the tock Deliveryo button Select the tank you wish to add stock t
31. gurable vehicle details 18 Or 1 600 20 a 1113 21 9 USGS SC ie 111111 1 6109 9 22 D Ge Een 22 GEN ite DEE 22 9 3 Viewing or editing the details Of an existing user 23 9 4 Assigning a new user onto the system ssnssnesnessresresrrorrrsnrsrrnrnrrrrsnrsrrrereener 24 9 5 Configurable User details ccccccccececssseeeeeeeceeeeeeeeeceeeeesaueeeaeeeeseeesseaeesseeessaeees 24 TO ATION EE 7 13 30 25 11111 25 10 2 23 3 3233 EE 25 6 4 1 310 27 104 7111 51115351 0 28 NET elen EE 29 11 1 Howto print a report or export into Excel 000 30 12 Frequently Asked Questions e EE 31 12 1 Why do pumps become disabled 22 22eeeesesenninnninnn 31 12 2 Why has vehicle been automatically locked out Ve 31 12 3 There is a discrepancy between the actual tank stock and the system book Stock What can cause fe 32 12 4 How do correct a discrepancy between the actual tank stock and the system DOOK SOCK EE 32 12 5 How do tell the system about fuel deliveries 222
32. k the button Note This filter acts on both the fleet and registration fields so if a vehicle had KR51 as part of its fleet identifier then it would also appear in the list Page 16 of 40 Jigsaw Web User Manual Version 1 63 7 3 Viewing or editing the details of existing vehicle To view or edit the details of a particular vehicle simply click on the Wiewobutton on the right hand side adjacent to the required vehicle If you are having difficulty finding the vehicle or if your fleet is large use the rSearcho facility at the top left of the screen The search can be made on tag number vehicle registration or fleet number Note By moving the mouse cursor over a particular vehicle you can quickly see the details of that vehicle without resorting to the full screen Miewooption The details are displayed in a temporary fhintobox By selecting the Miewobutton or after a successful search the following screen is displayed Jigsaw Online Fuel Management V 1 19 You are logged in as s finch Logout QuickView Depots Yehicles Vehicle Groups Users User Groups Administration Reports Vehicle Details Access Protocol Vehicle Number 0000300001 PIN Entry None Vehicle Reg N1 EBY Odometer Entry None Vehicle Fleet FLTOOO1 Odometer Check Full Home Depot DEMO SITE On Invalid Entry Continue Latest Odometer 2 Distance Limit 1000 Groups Data Entry 1 Fleet SUPPORT Data Entry 2 Type D52 Driver Access None Dept ENG
33. many members of this grouping as you need Repeat this for each grouping lf you make a mistake or need to change a group member simply select the relevant group then the offending group member and click the rEditobutton Page 21 of 40 Jigsaw Web User Manual Version 1 63 9 Users Screen The Users screen allows you to assign modify and view your driver fueller details You will only have access to this screen if your system has been configured to accept driver or fueller access The exact layout of this screen will vary according to your specific system configuration but a general example is shown below Jigsaw Web FM V 1 11 You are logged in as s finch Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports E WUser NumberUserID Depot croup User number _ 00608 PAUL CAWLEY Bloggs Haulage Contract View L x 8 00610 BOB TAYLOR Bloggs Haulage Contract View 00611 FRED TAYLOR Bloggs Haulage Contract View New 00612 BRIAN DRAPER Bloggs Haulage Contract SE 00613 STEVE YOUNG Bloggs Haulage Contract View User number i 00617 GRAHAM ATKINSON Bloggs Haulage Contract Fier by 00633 DON TOMLINSON Bloggs Haulage Contract Home depot 00634 JILL NEWSOME Bloggs Haulage Contract View Go 00635 PETER BOOTH Bloggs Haulage Contract All v 00641 RAF PECCERILLO Bloggs Haulage Contract View Wine 00642 PAUL APLIN Bloggs Haulage Contract View 0
34. nthly total To reduce the possibility of theft it is prudent to set this limit to the approximate capacity of the fuel tank on the vehicle At the fuel island the pump will be turned off when this limit is reached Fuel Grades Allowed Dependant on the number of grades of fuel managed by the fuel island terminal on this site a number of checkboxes will be presented Select the grades of fuel which this vehicle will need to draw This is useful to stop diesel being drawn by petrol vehicles or white diesel being used by plant equipment Lockout Checkbox This checkbox is used to enable the vehicle to fuel If the box is checked then fuelling will not be allowed It is usual to leave this box unchecked so that fuelling can commence on presentation of the tag at the fuel island Notes Any special notes or information regarding this vehicle Offsite fuel entry If your system has been configured to allow the input of offsite fuelling details then clicking the ffsite fuel entry button on the vehicle listing screen will give access to the following screen This facility allows the input of fuelling data from ffsite sources eg service stations etc to be incorporated into the system to produce accurate fuel consumption data etc Jigsaw Web FM V 1 13 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Date time of fuelling 27 07 2009 ES 00 00 v F
35. o and input the correct amount of fuel There is a field available for the delivery note number so that you can check against records on invoices later A record of the delivery will be kept in the deliveries adjustment log accessed by clicking the witch ViewoButton I ve lost an ID tag and need to stop it being used how do do this On the web site select the Wehiclesotab and use the search facility to find the vehicle to be Locked Out The search can be against the ID Tag number the vehicles Registration Number or its Fleet Number Once the vehicle has been found set the fLockouto Checkbox The tag will not now be usable on any site across the network The vehicle in question will have to be issued with a new tag to fuel See next FAQ How do I transfer an existing vehicle to a new ID Tag This is very simple On the web site find the vehicle associated with the lost tag using the search facility which can find the vehicle using registration number fleet number or the lost tag number Once found select the fEditobutton and feed the details of the new ID Tag or card for that vehicle in to the Wehicle Number box All transactions associated with the new ID Tag or Card will be allocated to that vehicle and the ones using the old tag will also remain for reporting purposes Page 32 of 40 Jigsaw Web User Manual Version 1 63 13 Appendix 1 13 1 Fleet data gathering form ua Ai ment Ces
36. o fuel has been delivered The end time sets the number of seconds to wait before terminating a delivery after the fuel has stopped flowing The null delivery cut off sets the number of consecutive start fuelling attempts which have resulted in no fuel delivery before the pump is disabled There are two main causes for null deliveries i The start time is to short and the fueller can start the delivery in the time allowed This can be remedied by extending the start time The default setting is usually 45 seconds ii The pulser in the pump is broken so that although fuel is flowing it is not detected by the system This can only be remedied by repairing the pump Why has a vehicle been automatically locked out Whilst vehicle can be barred from fuelling any time by setting the Lockout flag on the vehicles details screen on the web site it can also be automatically blocked from fuelling through bad mileage entry To ensure drivers are encouraged to input the correct mileage at the time of fuelling the system can perform range checks on the input mileage before fuelling is allowed to commence This range check can be just that the input mileage is greater than the last mileage entered or it can be a window check where the mileage must be greater than the last known mileage but not greater than the last known mileage and a figure set for that vehicle If a bad mileage is entered three times the same then the system can be configur
37. r Access Type D52 sl Ee boss Mj EE uel LIMIt 300 Each fuelling Dept ENGINEERING v g Fuel Grades Allowed Diesel Gas Oil Cl Adblue Lockout Notes Once the vehicle details have been entered click the Mpdateo button to save or rCanceloto discard the changes 7 5 Configurable vehicle details The information stored against each vehicle is as follows i vi Vehicle Number This is the number of the tag or card used to identify the vehicle or equipment to the fleet This number will be found on the tag or card when issued Vehicle Reg Enter the vehicle registration number Vehicle Fleet Enter the vehicle fleet number if one is allocated Home Depot Use the pull down box to select the home depot of this vehicle H there is only one depot then this will automatically be selected For multi site systems the home depot can be used as a further grouping for vehicles when generating reports Latest Odometer As vehicles are added it is best to leave this entry blank as it indicates that the first entry at the fuel island should be accepted even if range checking is switched on Later if the vehicle odometer needs resetting eg for a tacho change then the new value may be edited in later Groups There will be up to four boxes displayed here depending on how many vehicle groups have been set up under the Wehicle Groupsotab Select the appropriate entry for each group Page 18 of 40 Jigsaw We
38. rtment You can define up to four divisions or groups for your fleet each with unlimited entries As an example you may define one group as vehicle make with categories such as Volvo Scania Leyland Ford the next as Vehicle Model the next as Vehicle Type eg Van Tractor Artic Rigid Plant Even after this there is still one spare Once you have decided on the vehicle groupings add these to the vehicle list you created earlier Page 4 of 40 Jigsaw Web User Manual Version 1 63 Logging In The Jigsaw Web Site is accessed through a standard web browser such as Windows Internet ExplorerE Enter www jigsawm2m com into the browser address bar and then launch the browser A screen similar to the following will be displayed User Name Password To access your data please enter your user ID and Password as indicated above Please change your password regularly and don t share it with anyone If your log in fails please check your user ID and password carefully Jigsaw have service partners across the UK Ireland and in Mainland Europe These partners are also skilled in pump and tank maintenance and installation giving you a complete support package Please get in touch on the number below and we ll pass your details on If you have any problems or have any suggestions on system improvements please don t hesitate to get in touch on E Mail support jigsawm2m com Phone 01942 621 786 Enter your User Name
39. s of that user without resorting to the full screen Miewooption The details are displayed in a temporary fhintobox By selecting the Miewobutton or after a successful search the following screen is displayed This screen shows all the current details of the selected user as well as the latest fuelling transactions To change any details click the rEdit button To leave the screen click the rReturno button To remove this user from the system click the rDeleteobutton Jigsaw Web FM V 1 13 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports User Number 00673 Entered On System 24 04 2008 13 36 00 User ID PETE FISHER Last Modified 27 07 2009 11 16 00 Home Depot Bloggs Haulage Type Contract Notes Yorkshires finest It Latest Transaction Records Veh number Pump Grade 27 07 2009 07 31 Bloggs Haulage 0000300143 HGF786G CHRIS S KA 3 Adblue 0 21 20 L 27 07 2009 07 29 Bloggs Haulage 0000300143 HGF786G CHRISS KA 1 Diesel 152317 1 304 00 L 21 07 2009 18 09 Bloggs Haulage 0000300143 HGF786G CHRIS S KA 2 Gas Oil 0 14 40L 21 07 2009 18 07 Bloggs Haulage 0000300143HGF786G CHRIS SKA 3 Adblue 0 26 30 21 07 2009 18 05 Bloggs Haulage 0000300143 HGF786G CHRIS S KA 1 Diesel 149363M 309 10L 16 07 2009 07 43 Bloggs Haulage 0000300143 HGF786G CHRIS S KA 2 Gas Oil 0 9260 16 07 2009 07 40 Bloggs Haulage 0000300143 HGF786G CHRIS S KA 3 Adblue
40. s reports The first is a list of any fuel tanks which have fallen below their pre assigned critical low stock level The second is a list of any fuel tanks which have fallen below their pre assigned re order level The third is a list of all pumps currently registered as being out of service The fourth is a list of all fuelling locations at which fuelling has not been registered within the previous 24 hours This may indicate an issue with the communications link Note If you are using the system to manage more than one site then issues on all sites will be listed enabling you to manage many fuelling sites as simply as one Finally there is a system activity log report This may include stock deliveries attempted use of locked out tags unauthorised fuellings etc This report may be filtered by both site and alarm priority The report defaults to all sites and high priority alarms only Page 7 of 40 Jigsaw Web User Manual Version 1 63 Depots Screen The Depots screen is split into two sections The top section shown below gives a current status view of the site whilst the lower section provides an audit trail of fuelling and fuel stock records Jigsaw Web FM V 1 11_ You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Fuel storage tanks Select depot a Bloggs Haulage Address 89 Tomkins Lane Tank Andigton Lea Bramsing Description NE6
41. save this file Name Rep PumpTotals1 pdf Type Adobe Acrobat 7 0 Document 5 29 KB From paulberry While files from the Intemet can be useful some files can potentially ham your computer E you do not trust the source do not open or save this file What s the risk Select FOpenoto view the file in its specified format or fSavedto save it to your PC NOTE If you do not currently have Adobe Acrobat installed on your PC the free reader software may be downloaded from http Awww adobe com downloads To return to the reports selection screen click the ontinuedbutton Page 30 of 40 Jigsaw Web User Manual Version 1 63 12 12 1 12 2 Frequently Asked Questions FAQ s Why do pumps become disabled There are two ways in which the system will deny use of a particular pump A By a site manager setting the pump to disabled either through the web site or at the fuel island terminal A Site manager may lock out a pump because of contaminated fuel or to keep stocks in reserve or for security at certain times of the day B The system will automatically lock out a pump if a fuelling transaction is repeatedly being started but no delivery volume is detected On initial Fuel Island Terminal set up the system is given settings for each pump which include a start time an end time and a null delivery cut off The start time sets the number of seconds to wait after the pump has been turned on before turning it off again if n
42. ser Page 24 of 40 Jigsaw Web User Manual Version 1 63 10 Administration Screen The fAdministrationd screen gives access to password data import export and transaction editing functions 10 1 Security On clicking the fSecurityOoption the user is presented with the following screen Jigsaw online fuel management version 1 09 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Test Security gt Fuelling data import gt Fuelling data export gt Transaction edit gt Change Your Password Password New Password Confirm New Password Change Password To change the password simply enter your current and required new password where indicated Click the Change Passwordobutton to confirm 10 2 Fuelling data import The fuelling data importo option facilitates the input of 3 party fuelling information for example fuelcards To upload a file to the server for processing select Upload fuelling data fileOwhich will give a screen similar to the one below Jigsaw online fuel management version 1 09 You are logged in as Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Test Security gt Fuelling data import gt Fuelling data export gt Transaction edit gt Select reference Shell Fuellings ___ Select file format Shell 1 v C mportData To be invoiced csv Browse
43. sing the same technology as is used in mobile phones so that there is no requirement for expensive cabling and yard disruption The Mobile Network links directly to the Internet so that data leaving the fuel island is reliably routed to the Jigsaw Website as it happens on site Page 3 of 40 Jigsaw Web User Manual Version 1 63 1 1 1 2 Before Using The Website Before using the web site it important to gather the information on your fleet Also you need to decide what kind of reports you are going to need and how the data gathered is going to be passed to the people who need it Fleet information First you need a list of all the vehicles you wish to be able to use the fuel island In some fleets the vehicle will only have a registration number in some just an allocated fleet number some may have both This primary identification will form the basis of your fleet listing In addition to vehicles you may have plant equipment which also requires fuel To account for every drop of fuel running through your system make sure that you include equipment such as lawn mowers chain saws tractors even fuel cans Appendix 1 gives a typical layout for a data gathering sheet for your fleet Fill in as many of the fields as possible Vehicle groups Once you have a current fleet listing you need to decide on how reports on the fleet will be structured Your fleet will have natural divisions in it such as make type use or depa
44. t rEditO to modify the details or AgnoreoOto mark the record as not for processing Click the Re processObutton to reprocess any modified records The ist option gives a record of the files imported into the system In the example below the two most recent files have been successfully processed whilst the file uploaded on 23 02 2009 contains some unprocessed records Jigsaw online fuel management version 1 09 You are logged in as Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Test Security gt Fuelling data import gt Fuelling data export gt Transaction edit gt Uploaded on Filename Uploaded by CCI 25 02 2009 12 16 To be invoiced csv s finch 25 02 2009 12 16 24 02 2009 12 15 Tobe invoiced csv 6 24 02 2009 12 15 Process Page 26 of 40 Jigsaw Web User Manual Version 1 63 10 3 Fuelling data export Clicking the Create new export filed option will create a new file on the server containing the latest unprocessed fuelling data To view and save the exported fuelling data select rList filesoto list the saved files as below QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Security gt Fuelling data import gt Fuelling data export Transaction edit gt Reports Test Generated Filename Generatedby 23 02 2009 13 20 11 02 2009 08 32 10 02 2009 15 49 06 02 2009
45. the offending group member and click the rEditobutton Page 15 of 40 Jigsaw Web User Manual Version 1 63 7 1 7 2 Vehicles Screen The Vehicles screen allows you to assign modify and view your vehicle fleet details The exact layout of this screen will vary according to your specific system configuration but a general example is shown below QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Fleet Home depot Fleet Group Type Dept Manufacturer 0000300001 N1 EBY FLT0001 BLOGGS HAULAGE RAPID MOVE FLEET TRANSPORTSALES FORD View 0000300002 KR51 KOU FLT0002 BLOGGS HAULAGE MANAGERS CARS CAR PRODUCTION VOLVO View 0000300003 NH56 DMU FLT0003 BLOGGS HAULAGE RAPID MOVE FLEET CAR VGROUP3 VOLVO View J 0000300004 FP06 ZWT FLT0004 BLOGGS HAULAGE RAPID MOVE FLEET CAR VGROUP3 VOLVO Sortby 771 0000300005 FP53 WCK FLT0005 BLOGGS HAULAGE RAPID MOVE FLEET CAR VGROUP3 VOLVO Vehicle number Y 9900300006 FH54 TJF FLT0006 BLOGGS HAULAGE NIGHT MOVES FLEET GARAGE VGROUP3 VOLVO View Filter by 0000300007 FP07 MWJ FLT0007 BLOGGS HAULAGE RAPID MOVE FLEET CAR VGROUP3 VOLVO View _ _ _ 0000300008 EP57 NCN FLT0008 BLOGGS HAULAGE RAPID MOVE FLEET CAR VGROUP3 VOLVO View Fleet Group 0000300009 JP57 LKH FLT0009 BLOGGS HAULAGE RAPID MOVE FLEET CAR VGROUP3 VOLVO View All _ 000030001019 SAW FLTOO10 BLOGGS HAULAGE RAPID MOVE FLEET TRACTOR VGROUP3 VOLVO View cp
46. tion The depot at which the fuelling occurred Vehicle Selectable by reg fleet or number Pump Selectable Fuel quantity The amount of fuel drawn Odometer reading The odometer reading if known Click the Update button to save the entered details The screen will reset to await the next entry When completed click the Return button to return to the Depots screen Page 13 of 40 Jigsaw Web User Manual Version 1 63 5 6 Pumps The information displayed is as follows Pump The pump number Hose The hose number Will always be 1 for mechanical pumps Fuel Grade The type of fuel dispensed Lifetime Total Lifetime fuel throughput Period Total Period fuel throughput Period Start The start date time for the period fuel throughput Updated The time at which the data was refreshed The Edit button allows you to modify the pump totaliser values as shown below The lifetime total may be modified to agree with the value displayed on you pump The period total can only be reset by clicking the Reset Period Total button Click the Update button to save your changes or the Cancel button to discard them Jigsaw online fuel management version 1 06 You are logged in as 6 Logout QuickView Depots Vehicles Vehicle Groups Administration Reports Select depot Bloggs Haulage Pumps Pump 1 Hose 1 Fuel Grade Diesel Lifetime Total 6765443 Period Total 355020 20 PeriodStart 27 06 2008 13 36 Reset period total
47. uelling location Offsite Fuel v Select fuel grade Diesel v Select by Vehicle reg v Select from Baart e e Fuel quantity 0 Price paid 0 Odometer reading 0 Offsite fuelling entries entered so far today There are no entries currently available for today Page 20 of 40 Jigsaw Web User Manual Version 1 63 8 User Groups On selecting the User Groupsotab at the top of the web page a screen similar to the following will be displayed Jigsaw online fuel management version 1 09c You are logged in as Logout QuickView Depots Vehicles Vehicle Groups Users User Groups Administration Reports Test Group 1 Group 2 GROUP 2 Group CONTRACT PART TIME STAFF DRIVER Add On a new system none of the groups will be assigned First decide how many groups you need to use Select the top rEdito button and enable as many groups as are needed by checking the boxes under the Group1 and Group 2 headings As with the vehicle groups always work from the left Enter the Group names in the white boxes under each group heading being used then press rUpdateo H you decide to change the names of the groups later simply edit the relevant name later using the same screen With the Groups identified you will see that for each grouping defined there is a button with the group name on it now in the lower horizontal section Select the first group and then click the MAddobutton You can now enter as
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