BioPunch User Manual
Contents
1. Production sales MV Auto Match ord V Fingerprint s H vvvv mm dd Disable C Enable wes cien gt wa a E E E e D e m Ww 1 ES o D tp u 2 2 ue gt o o o o a m D gt A 4 5 e ui e 5 Add to add the new user AGAK Heci td Mo a Firefox File Edit View Go Bookmarks Tools Help gt gt fF C em a http 192 168 1 99 admin html gt Q Go GL ACTA The worldwide leader in Web based technologies HECTIRI LTD Terminal E e Ep OS 1 Note Please leave it blank if you don t want to change add the password User Administration iv General General Staff Ed General Manager E Admin General Staff Admin Manager Engineer General Staff p Engineer Manager H R General Staff E H R Manager E Marketing General Staff E Marketing Manager l Production General Staff l production Manager E Sales General Staff F Sales Manager l General Test Access Control Terminal Settings I General Admin Engineer H R Ei Marketing l Production sales Low iad iy Active r Auto Match p Password rati ie ie tom 22 ON A TES ase BL US x r o T Add Clear 31 Departments This option under User Administration can be used to add new departments modify existing departments or delete them To Add a New2. Question lm not very technically inclined Will be able to install this system myself Answer The system is designed as a DIY solution Having said this some of the concepts may foreign to you and may present a problem or two We recommend you make use of our 2 week free telephonic support offer from shipment date to overcome any problems You may also need to consider using an IT technician if necessary Question My employees are labourers who have not been exposed to a technical system such as this Will they be able to use this Biopunch clock Answer The answer is yes As long as the employee remembers which finger he was enrolled with and places his finger in the same position as enrolled every time he will be able to clock This is a big reason why we enroll the same finger 5 times over in slightly different positions This allows the system to be more accommodating should the employee miss align his finger when clocking Question Why should purchase your Biopunch system over somebody else s Answer Biopunch is being distributed and supported through Eco Time Technology Eco Time has been in the Time and Attendance Industry for 15 years and has a well proven track record Guarantees and support will be provided by Eco Time You will have peace of mind that your Biopunch clock will be well supported through a local Service Provider 45 Question Can integrate my Biopunch system at a later stage with Time and Attendance
3. You have chosen to open E 01040431 bin from http 192 168 1 112 cgi bin which is a Binary Executable What should Firefox do with this File Open with 3 Restore System Data If changes made to the system since the previous backup caused the system to work improperly or malfunction you can always rollback to the previous setup by selecting the Restore System Data option under Tools in the left column erus er erre kno Mozilla Firefox File Edit View Go Bookmarks Tools Help lt D X f http 192 188 1 99 admin html M 3 co C ACTAte K The worldwide leader in Web based technologies HECTRI LTD Laus Restore System Data Upload the system data file User Administration rao hs Browse Upload Li L 8 F L eu yN Click Browse to locate the specified file once located click Open Then click Upload to upload the file back into the system for the previous configuration to take place Firmware Upgrade Firmware releases will be carried out on a regular basis and will be available for download on our website i e To upgrade your unit with the latest firmware click on Firmware Upgrade from the left column under Tools 38 kl AC Taek The worldwide leader in Web based technologies H E C T RI x LTD iamas 77 Current Firmare Version actatek_1 28 3 User Administration Upgrade Count 2 Upload Fi
4. 13 Choose position and secure wall mounting bracket to wall Use suitable wall plugs for brick concrete or plasterboard as appropriate Ensure back plate part 3 is correctly earthed Take the back plate molding assembly and decide on a suitable route for the cabling through one or more of the 3 cable knock out holes in the molding Carefully remove the knockout and smooth any rough edges with a file or sand paper Fit the rubber grommets part 7 provided into the cut out holes in the back plate molding Cut the centre of the grommet to allow cables to pass through Feed the cables from the wall through the grommet in the back plate assembly Additional sealing may be required between the cables and grommet to ensure water tightness Remove the back plate molding assembly from the wall hanging bracket and align it to the front casing Carefully secure the two moldings using the securing screws part 11 and seals part 9 provided These should be pre assembled to the rear of the back plate molding Ensure the large weather proofing seal is in position in the recess around the periphery of the mating face of the back plate molding Evenly tighten the 8 securing screws ensuring the two moldings are correctly mated Take care not to over tighten screws Engage the upper locating tags of the brackets by hooking the assembly into position oecure the assembly into position by tightening the locking screw part 2 from the underside o
5. ID A999 password 1 The Terminal Status screen will be displayed 77 ACTA K The worldwide leader in Web based technologies H E C T RI w LTD eae Terminal Status i Model Number ALTA 1K F5S M Serial Number 00111DAD001D Firmware Version actatek 1 28 3 FAM Version 4 83 Terminal Description ACTAtek IP Address 152 158 1 59 Primary Secondary Unit Primary System Uptime 1 Day s 3 Hour s 32 Minute s Registered Maximum Users 6 1000 Autamatch Users 1 100 lAccess Control CUTS Bains Memory Free 19 09M Terminal Settings it m LJ This displays information of the clock such as the Model Number Serial Number and Firmware Version and so on On the left hand side of the screen you will see all the various options divided into groups Terminal User Administration Access Control Terminal Settings and Terminal Under the Terminal category you will have two options available to you Log Off and Terminal Status Log off will take you back to the log in screen and Terminal Status shows the BIOPUNCH info 21 User Administration Attendance Report Under User Administration select the option listed as Attendance Report by clicking this following screen should be displayed ACTA K The worldwide leader in Web based technologies H E C T RI x LTD M VL Attendance Report TE
6. Press Enter to proceed with capturing the third image of the same thumb 9 The clock will now display Finger 3 5 wait for finger Place the same thumb on the sensor except that this time the thumb must be slightly aligned to the right but still ensuring the that the entire core of the finger is presented to the sensor Apply slight pressure until the screen displays Template Stored and then remove your thumb Q4 eee x ia m T d ge i 41 d mil E ELT iE ee ges Apa ze prose 10 The clock will prompt you to press Enter Press Enter to proceed with capturing the fourth image of the same thumb 11 The clock will now display Finger 4 5 wait for finger Place the same thumb on the sensor The thumb must be centrally aligned as in step 5 above except that this time the thumb must be placed slightly higher on the sensor but still ensuring that the entire core of the thumb is presented to the sensor Apply slight pressure until the screen displays Template Stored and then remove your thumb 15 12 The clock will prompt you to press Enter Press Enter to proceed with capturing the fifth image of the same thumb 13 The clock will now display Finger 5 5 wait for finger Place the same thumb on the sensor The thumb must be centrally aligned as in step 5 above except that the thumb must be placed slightly lower on the sensor but still ensuring that t
7. been enrolled or is using the incorrect finger to clock 44 Network Communication Problems 1 Problem Lights LED s do not appear on PC network card hub switch or on the back of the Biopunch clock where network cable plugs in Possible Reason e Faulty cable or faulty PC network card or faulty hub switch port Try a different network cable Ensure your network card is installed and functioning in Microsoft Windows Try replacing your network card Try a different port on your hub switch Problem LED s are on but still no communications Possible Reason e Network setup incorrectly Ensure you have NO duplicate IP addresses for your network devices Ensure your IP addresses all fall within the same network range See network configuration section above If you still cannot solve your problem you may need to consult an IT technician for help Frequently Asked Questions 1 Question My employees hands are often very dirty scarred and worn down due to the nature of my business i e bricklayers sand papering etc Should be considering Fingerprint in my environment Answer There is no doubt that the success of any fingerprint system is dependant on decent quality fingerprints Any time a finger is damaged or dirty it can produce a failed reading Whilst we believe Biopunch is one of the most flexible fingerprint readers on the market we cannot guarantee that the system will work seamlessly in these harsh environments
8. of your screen and the above screen should be displayed Enter the Employee ID for whom the event is being added and enter the Date amp Time in yyyy mm dd Year Month and Day amp hh mm ss Hours Minutes and Seconds formats Select the Event In or Out amp Terminal being added from the drop down menu Click Add to append the event to your unit or Reset to cancel any changes made Once the Add is successfully completed the confirmation message Add Event Log Successful should appear in red View User List To view the users already enrolled in the system by fingerprint click on View User List under User Administration from the left column The following page will be displayed vepres piseeepe bee m Mozilla mirate File Edit View Go Bookmarks Tools Help a EP e E http 192 168 1 99 admin htm Go el ACTAtek The worldwide leader in Web based technologies HECTRI LTD User List Last Name First Name User ID Department i r i EEA User Administration Emm E Ir uu J p Search SMC Type M Mifare Card C Contact Card L Legic Card B Barcode H HID Card User 1 5 of 5 lt lt Prev 1 Next gt gt P 1 789 Thu sA Fo eaae ae te a Le EL RT a E 3 456 s IN 3 4 ar Do Thu EE e J D OUT LI 5 A994 User 1 5 of 5 lt lt Prev 1 Next gt gt Deactivate Activate Delete 26 There are 4 different searching options available to view the U
9. specified time To Add New Users There are 2 ways of adding users to the system you can either add them directly at the web interface or from the unit It is however better to add the employees from the Web Interface because this allows you to enter in the employee details like first name last name etc and then add the fingerprint template at the BIOPUNCH unit afterwards Now let us look at how to add a user directly from the web interface To Add A New User Click on Add New User from the left column under User Administration the following page will be displayed 28 espe p sreerpe bee Mozila Firetox File Edit View Go Bookmarks Tools Help lt 3 5 3 X e C pyns2iRissadmimhtm Q co n ACTAte K The worldwide leader in Web based technologies H E C T RI y ITD E Add New User User Details User 1D User Administration iln Last ame m First Name Other Name Admin Level User E eee WEE Enter llassword i i l Nate Please leave it blank if you don t want to change add the password Z General General Staff General Manager Admin General Staff Admin Manager Engineer General Staff Engineer Manager rz H R General Staff Access Group H R Manager E Marketing General Staff Marketing Manager E Production General Staff Bn Production Manager Sales Genera
10. BIOPUNCH INDEX 1 YOUR NEW BIOPUNCH SYSTEM 2 e Checklist e Setup Requirements e Power Requirements 2 INSTALLATION GUIDE 3 e Parts List e Mounting Instructions 3 NETWORK CONNECTIONS 8 e Connecting Directly to a PC e Connecting to a Network via a Switch Hub e P address settings 4 ENROLLING AND REMOVING EMPLOYEES 12 e Fingerprint Enrollment e Automatch vs Pin Number Verification e Removing employees e Clocking 5 BIOPUNCH WEB UTILITY 19 Introduction Terminal Log Off Status e User Administration Attendance Report Daily Report View Event Log Add Event Log View User List Add New User Departments User Messages Upgrade Firmware Download Report 6 TROUBLESHOOTING 43 e Fingerprint problems e Network communication problems e Frequently Asked Questions 1 YOUR NEW BIOPUNCH SYSTEM Checklist Please ensure the following items are included in the Biopunch box Biopunch Clocking Unit User Manual CD Crossover Network Cable Black for connection DIRECTLY to PC Notebook Straight Network Cable White for connection to network point hub switch A 12V DC Switching Power Supply Input 100 240 VAC 50 60 Hz 1 Power Cord according to Country Specification Setup Requirements Windows 95 98 2000 NT XP RJ45 Cabling for Network Connectivity Straight Network Cable To connect to your corporate network via Hub Switch Crossover Network Cable To connect directly to your Compute
11. D e Department e Trigger e Period e From To Date yy mm dd e Format Excel or Text Compulsory option Click Download for the report to be downloaded to your system for payroll or other management purposes 40 Capture Fingerprint The BIOPUNCH can capture a fingerprint in real time and help in analysis of why certain fingerprints are being rejected by the unit or what is causing the rejection This option helps the technicians better understand the fingerprint issues and what they can do to improve readings epar ed e sieegpe Ee m brat lp girare File Edit View Go Bookmarks Tools Help e gt EP Ej 1 e http 192 168 1 99 admin html M Q co x ACTA K The worldwide leader in Web based technologies HEC Terminal Capture Fingerprint Fingerprint Capture Time 2005 01 07 10 33 42 Contrast 6544 Dosage 2 No of white 37 Access Control Terminal Settings LIN EE E e LIE MEX MEL ME ML M M Click the Capture Fingerprint option under Tools from the left column which will display the image above to save the image right click on it and click Save Target As the system will then prompt to ask where to save the image and the name of the file Click Save once completed These images should only be used for analysis purposes 41 Reboot To reboot the BIOPUNCH remotely the Reboot option can be selected L AGP Ar eo Hed uobbd eMozillabirefox File Edit V
12. Department Click on Departments under User Administration from the left column Enter the Department name and description and click Add to append the department to the existing list Op les e e sergpe ber Moza mies e File Edit view Go Bookmarks Tools Help H D S I http 192 168 1 99 admin html v 3 co C 9 OQ Oe G 1 ACT K The worldwide leader in Web based technologies HECTRI LTD Departments Add New Department Department Hame Description eooo L phe Department List User Administration Department 1 7 of 7 lt lt Prev 1 Next gt gt Ilanarimiarmni Jet rrintiam i General General eie Admin Administrator B a Engineer Engineering me WR Human Resources 5 Marketing Marketing T 6 Production Pise F Sales aj m gn Ea iD wi F To Modify Existing Departments Click on the Department ID Numbers in Blue make the changes you desire after which clicking Modify would confirm the modification or Reset will abort the modification To Delete Existing Departments Select the check boxes of the Departments to be deleted once selected click Delete to remove them from the list of Departments or Clear to abort the deletion Please note deleting a Department will cause its underlying Access Groups to be deleted too 32 User Messages This option can be used to send persona
13. I 13 yyyy mmydd Search Event 1 7 of lt lt Prev 1 Next gt gt User ID Terminal 0 Remak 1 6 User Admin General 2005 10 10 17 04 21 OUT ACTAtek Manually added by 6 Delete Access Control m sa SS EE mrsc Eee cecc rad TT AE 1 UserAdmin General 2005 10 10 080285 IN ACrAek Manuali added by 6 Delete 3 8 User Admin General 2005 10 05 07 54 33 IN ACTAtek Manually added by 6 Delete Eme Sega 4 7 Tesl st General 2005 09 10 17034 OUT ACTAtek Manuali added by 6 Delete TEST TEST General 1UU5 U9 1U UB UU 38 IN ALIATGK manually added by 6 Delete General 2005 08 29 00 31 58 IN ACTAtek s General 2005 08 29 00 31 55 IN ACTAtek Event 1 7 of 7 lt lt Prev 1 Next gt gt erminal Delete Event Log nane this week these 2 weeks this Month these 2 Months o Em ur ele w There are 6 different searching options available to view the Event Log which include User Name User ID Department Event and Period or specify the Dates To amp From 7 kk The information that can be viewed is User ID followed by Name Department 7 tk 5 tt Date Time Event Terminal and Remark To sort the list click on the column header for instance to sort by Event click on the column header Event which is in blue and the list will be sorted in alphabetical order By default the displayed list is sorted by Date Time 24 Deleting Event Logs To de
14. NUTA IEMEE User 1D Department Period Date From Date To gt Today j i Uryyy mm dd Search Attendance Report oe TE TERR Reports D of 0 No record found Access Contrul Reports 0 of Terminal Settings Terminal This option will give you a summary of the last 3 sets of IN OUT clocking of any given user There are 4 different searching options available to view the Attendance Report which include User ID Department and Period or specify the Dates To amp From The information that can be viewed is User ID followed by Name Date Weekday and IN OUT recorded times Moreover you get an overview of the Total Hours worked by any given employee on any day This information can then be exported to Excel or text files This can be done by selecting the drop down menu next to Format The options you will have available are to export as a txt text file or a csv file excel file format Once you have selected the format you want to export the report as select the export button A save as screen will now appear Click on save and select the folder you wish to save the report to 22 Daily Report Under User Administration select the option listed as Daily Report by clicking this following screen should be displayed 7 ACTAtek Hectrix Ltd Microsoft Internet Explorer File Edit View Favorites Tools Help d
15. a Rack fx K at search ss Favorites d EM eu E Y Address E http H65 211 242 200 admin html Pa ACTA c The worldwide leader in Web based technologies H E C T RI x LTD Daily Report User ID Department Period Date From Date To teni b E Today m i yyyyi mmidd Search Export Report 1 2 of 2 i u Eva Sillas 2005 03 25 Friday 08 01 30 E 3 M RyanSnook 2005 03 25 Friday Ui go Report 1 2 of 2 Access Control Terminal Settings Fail ia 4G Internet 2 Done This option will give you a summary of the first IN and the last OUT clocking of any user There are 4 different searching and export options available to view the Daily Report which include User ID Department and Period or specify the Dates To amp From The information that can be viewed is User ID followed by Name Date Weekday and First IN amp Last OUT amp whether the user is currently INSIDE or not represented by a black grey dot which depict OUT and IN respectively 23 View Event Log Under User Administration the first option listed is View Event Log by clicking this following screen should be displayed ACTAte k The worldwide leader in Web based technologies H E C T RI x LTD ae veni RGAE bal User Name User 1D Department Event s r AGMINIST ation r 1 SS a xil xj Period Date From Date To L
16. ay addresses on the Biopunch clock are the same as your PC addresses Note Not all PC s will be configured with this information especially in a stand alone environment If you are unsure about this part of the installation contact your PC Technician or alternatively contact our offices during the 2 week free support period Not all PC networks have Default Gateways etc If you are unsure about this part of the installation contact your PC Technician or alternatively contact our offices during the 2 week free support period The above are examples only Addresses may be different for your particular environment If you cannot establish communications with the Biopunch clock then refer to the Trouble shooting and FAQ guide at the end of this manual before phoning for assistance 11 4 ENROLLING AND REMOVING EMPLOYEES ENROLLING EMPLOYEES In order to ensure the clock gives you hassle free service it is vital that it is configured correctly and your employees fingerprints are enrolled properly If an employee s fingerprint is enrolled correctly the probability of the clock rejecting their clocking is greatly reduced Please pay special attention to the instructions below Fingerprint Core H Optical Fingerprint Scannai Understanding the term Fingerprint Core A fingerprint core is a point located within the innermost curving ridge of any given finger found center between the tip and first crease of the finger I
17. d to punch in their ID before clocking see enrolling fingerprints in manual Good Vs Bad captured Fingerprint Image A good fingerprint image is one in which the core of the fingerprint is well defined and easily recognizable The core of a finger is defined as the point located within the inner most recurving ridge It is normally located in the MIDDLE of the fingerprint It is therefore critical when enrolling that you place the finger on the scanner where the entire core can clearly be seen An example of a good amp bad Image is displayed as follows Good Image A reading where the whole fingerprint core can be seen clearly 43 Bad Image An image where the crackles amp displacement of the fingerprint core decries it unrecognizable Problem When enrolling fingerprints a User exist override message appears Possible reason e You are enrolling an employee with an ID number that already exists on the clock f you are enrolling a new employee ensure that you select a unique ID number for the employee Press the back button to cease the override If you are re enrolling fingerprints for an existing employee then press the enter button to proceed with the override Problem Access denied message appears when clocking Possible Reason e Employee has entered the incorrect pin number only applicable for PNV method e Fingerprint being presented does not exist on the clock i e employee has not
18. er address which does not require additional login ID Password verification Emergency passwords are for distress situations where employees can key in the specified password before their individual PIN to send an alert to the Email Address specified below opecify an E mail address where distress email should be sent to Terminal Clock The Terminal Clock can be modified according to the region you are in It is extremely important to have the correct time set for time attendance purposes or for reporting purposes since that s the time the system will record for any clockings epar plaeeehe bert o MozillalFHretox File Edit View Go Bookmarks Tools Help E Pr m http 192 168 1 99 admin html M Q Go GL ACTA K The worldwide leader in Web based technologies HECTRI x LTD Terminal Clock TOU Date ryyy mm dd FR Time LEA hh mm ss BENE New Date 20050207 _ yyyy mm dd New Time nano hhimmiss i On Off Auto Adjust gy Automatically use your PC date time to adjust Off Manually type in the date time LIN NE EE E XE Access EUER Time Zone No Timezone E cess Groups Enable SNTP Server Name Note You must set the time zone correctly in order to synchronize with an SNTP server Terminal Settings ENT ES If the SNTP Time server is enabled then the BIOPUNCH will follow the time of the local time server either provided by the government or other authorities in the regi
19. f the unit ensuring that it engages with the locking tab of the wall mounting bracket 3 NETWORK CONNECTIONS Connecting Directly to a PC Network Card Using Crossover Network Cable Connecting your BIOPUNCH directly to your PC can be done using the supplied BLACK crossover cable Should you require a longer cable most PC stores can make one up for you but be sure to mention that you want a CROSSOVER Cable Connect the crossover cable to the network card on your PC Plug the other end of the crossover cable into the port located behind the BIOPUNCH clock Once both ends are plugged and the connection is detected you will see a green light on the port of the BIOPUNCH clock This means that communication between the clock and the PC is successful You can now proceed to the IP address settings section below IP 192 168 0 100 Subnet 255 255 255 0 IP 192 168 0 101 Subnet 255 255 255 0 Connecting BIOPUNCH to your PC Network LAN using Patch cable Connecting your BIOPUNCH to your PC Network LAN via a network point hub or switch can be done with the supplied WHITE patch cable or a straight network cable Standard Network Cable Should you require a longer cable most PC stores can make one up for you Connect the patch cable to the network point or hub switch port Plug the other end of the patch cable into the port located behind the BIOPUNCH clock Once both ends are plugged and the connection is detected you will see a green lig
20. he entire core of the thumb is presented to the sensor Apply slight pressure until the screen displays Template Stored and then remove your thumb Please press ENTER 14 If all images are accepted an acknowledgement message User Added will appear You have now successfully enrolled multiple images of the same thumb for the same employee By enrolling the thumbprint multiple times you are enabling the system to be more forgiving if an employee doesn t place their thumb in the exact same position every time Automatch and Pin Number Verification PNV explained Automatch allows your employees to clock without first having to punch in their unique ID number on the keypad All they need to do is present their thumb on the sensor when clocking This is a great feature of the clock as it requires very little input from your employees at clocking time PNV requires the employee to enter their unique ID number first and then present their thumb on the sensor before the clock will authenticate the clocking When to use automatch and when to use PNV We recommend that you use automatch as it is the easiest method for your employees to clock However PNV is slightly quicker when the clock authenticates a fingerprint and it is more forgiving when it comes to bad quality fingerprints We suggest that you try the automatch method first and should you experience any performance or image quality issues then disable automatch f
21. ht on the port of the BIOPUNCH clock This means that communication between the clock and the network point or hub switch is successful You can now proceed to the IP address settings below IP ADDRESS SETTINGS BIOPUNCH is a web based system and works similarly to an Internet Application In saying so it has its own IP Address assignment either by using Dynamic or Static IP Assignment This will allow web browsing software such as Internet Explorer Netscape Navigator Mozilla or most other standard web browsers to access the device as long as it is in the same network range as your host PC direct connection or PC network LAN Below are the basic steps on how to configure the IP Address settings for the BIOPUNCH unit Keypad Layout Previous Next 1 Press Menu button on the clock keypad The clock will prompt you for the Admin ID enter A999 The clock will now prompt you for a password enter password 1 default password You are now in the Main Menu 2 Select the IP Setting icon by navigating with the Previous next buttons Press Enter once IP Settings is highlighted 3 Press the Previous Next buttons to highlight IP Address press Enter 4 Once selected the Current IP Address will be displayed You can now enter your IP address that you want to use for the Biopunch unit 5 Enter the New IP Address example 192 168 001 103 and press Enter 6 If successful a Succe
22. iew Go Bookmarks Tools Help L9 z a x A http 192 168 1 99 admin html M ce IG ACTA E K The worldwide leader in Web based technologies HECTRI LTD BE L Terminal Reboot Are you sure you want to reboot the unit Reboot User Administration Access Control Terminal Settings LI ME MEL NEL Tools C n NEL NEL NEL NEL MEL EE Click on the Reboot button to reboot the unit 42 6 TROUBLESHOOTING Fingerprint Problems 1 Problem When enrolling fingerprints or when the employee clocks a Error bad quality message appears Possible reasons The employee is not keeping their thumb on the sensor long enough or is moving the thumb while the system is scanning their image Ensure that the employee keeps their thumb still and waits for clock to authenticate before moving on The employee s thumb is dirty or damaged scarring Clean the thumb properly If there is scarring on the thumb re enroll a different finger using the procedures mentioned above The fingerprint security level is too high Try lowering the security level through the software see enrolling fingerprints in manual If the employee still struggles to clock enable the lowest security level in the software for this employee see enrolling fingerprints in manual If this still does not work your final resort is to disable automatch for this employee He she will be require
23. l Staff Sales Manager General Test LINE ME NEL X ML r I General Admin is H E eee F Enter the User ID unique pin number Last Name First Name Other Name and Admin Level and enter the password in the following field Check the relevant boxes for the relevant Access Group this will limit or give them access at different times depending on the configuration made Select the Department for which the user works and what level the fingerprint security should be It ranges from Low Normal High Highest Low security looks the minimum matching points on the finger and decreases the probability of failed rates when employees clock High security looks at max points on the finger but it is suggested that by default all users are set to the lowest possible security level if the unit is to be used purely for time keeping purposes Should any employees still struggle to clock on the low security setting you can enable a lowest security level This can be enabled as follows Type this link into a web browser of your choice i e Internet Explorer http 192 168 1 100 cgi bin enableLowestFPLevel cgi The IP address typed in above should be the IP details assigned to your BIOPUNCH clock 29 E ACTAtek Hectrix Ltd Microsoft Internet Explorer File Edit View Favorites Tools Help s gs ER Fay i a P er T gt ix ig P Search S Y Favorites L3 rn ws
24. lete event logs click on the drop down menu at the bottom of the page and you have an option to delete ALL logs EXCEPT none this week these 2 weeks this Month or these 2 months records NB All logs will be deleted except for the option chosen Click on Submit to delete the log Once deleted the logs are not retrievable via the BIOPUNCH unless you have a backup copy of it on your PC Add Event Log There are many times when a user forgets to clock in or clock out from their terminal This option is especially introduced for Administrators to make the export of the data more accurate so that it can be easily handled by any payroll system without much hassle Only User Administrators and Super Administrators have the power to add modify an event log which could cause changes to the report and must be treated carefully The following shows you how to add an event log into the system e prs Heck brem Mozilla grape File Edit View Go Bookmarks Tools Help Qu gt ED e E http 192 168 1 99 admin html M 3 Go GL ACTA ec The worldwide leader in Web based technologies HECTRI LTD ue Add Event Log Event Log Details ttendance Report User ID 07 Date and time 2005 2 x 7 Tj lyyyy mm dd ungez 4 v hh mm ss Terminal acra amp v Add Reset LI E E EE EE EE Access Control Terminal Settings 25 Select Add Event Log under User Administration on the left
25. lized messages to individual users which will be displayed once they have authenticated clocked at the BIOPUNCH unit To Add a New Message Click on User Messages under User Administration on the left column the following screen should be displayed ACTAtek The worldwide leader in Web based technologies H E C T RI X LTD LE oe xt Add New Message User Administration Accept 3 lines of texts 21 Latin characters or 10 CIK characters per line with line wrapping LL M l Access Control Submit Reset Per TM RES Ti LDecalarTt JA LE E E de ao m oa p F m IV Show On LCD Screen Sent to Email AE Delete the message atter display once Confirm Terminal Enter the User ID of the user this message is for and enter the message in the User Message text box Terminal Settings Click Add to attach the message to the user s info on the BIOPUNCH unit or Reset to abort the message Please ensure that the message does not contain more than 21 characters per line a maximum of 3 lines are accepted per message Optionally the message can either be displayed on the LCD screen of the BIOPUNCH or sent directly to their E mail address or both 33 To delete an existing User Message Check the box of the relevant message and if all need to be checked click Select All and hit Delete If
26. lowed tP E INN E ss Enable Keg 192 168 1 SMTP Server 1 Emergency Password OoOo 2 Charatters Long Administrator s Emall Address Submit Reset 34 The options that can be changed include Network Settings Fingerprint Related Setting amp Miscellaneous Setting Terminal Description IP Address or Subnet Mask Default Gateway the DNS Server Security Level for Auto match Auto IN OUT Log Unauthorized Event Network Camera Weigand Output Language Web server Port Allowed IP SMTP Server Emergency Password Administrator s Email Address The Description of the terminal The IP Address of the terminal Dynamic Static If DHCP it will be automatically assigned by your DHCP server The address for it to be connected over Internet Used to map names to IP addresses and vice versa The Global Fingerprint Security level for the clock for all users This option automatically switches the user s IN OUT status when they clock on the BIOPUNCH unit Here you can also select Reject Repeated Event This option will record every denied access to the system N A This option is to enable Weigand output from the unit This option lets you select between various languages The port at which you would communicate with BIOPUNCH This allows the specific IP Address to be enabled disabled For sending messages directly to e mail provide a valid SMTP Serv
27. m in el n Address http 192 168 1 100 cgi binfenableLowestFPLevel cgi EG Link Fingerprint Security Level Setting Far ID Match Lowest Sec 2 evel Disable Enable 01 2006 by Hectrix Ltd 17 Select Enable and then click Modify Red writing will appear at the top of the page informing you that the Security Level was updated The page will automatically go back to the Terminal Status page when done Go back to Add New User and select Fingerprint Security Level There will now be a new security option LOWEST available for selection as shown below oee troubleshooting guide for more information on solving failed rate problems 30 Z ACTAtek Hectrix Ltd Microsoft Internet Explorer al Bl x File Edit View Favorites Tools Help Om O d d OP drm Ol v Lei S E a d z a T T pe D N m e n m e e tv a E 2 ee be fr 3 n 3 m 8 A 3 13 ie amp 2 s 3 pg ge 3 B c c p hd g z a E 2 o p HECTRI LTD M General General Staff General Manager Admin General Staff C Admin Manager C Engineer General Staff Engineer Manager H R General Staff E H R Manager C Marketing General Staff Marketing Manager Production General Staff L1 Production Manager Sales General Staff Sales Manager M General Admin Engineer H R L1 Marketing
28. ock position e Ensure the clock is mounted at the correct height to allow ease of use and correct finger positioning e Mounting the clock in strong sunlight may affect user visibility of the LCD Ensure that the LCD and LED s are clearly visible in all lighting conditions The ideal height for the Biopunch clock to be mounted is 1 m 320 mm from the floor to the bottom of the clock as shown in the diagram below Ls Bottom of Clock dim 320 mm Floor Parts List Part 2 Part 1 Part 4 Part 3 Part 6 Part 5 Part 7 Part 11 Part 8 Part 10 Power Input H 145 Network Connector Input The Figure above shows the input for power and also network cable Parts List Descriptions Part 1 This shows the back of the BIOPUNCH clock and the Allen key used to unscrew the back plate Part 2 Extra securing Allen cap screw for the back plate Part 3 Back plate once removed Part 4 Power Supply Part 5 Black cross over network cable to connect directly to your computer White network cable to connect to a hub or switch on your local network Part 6 Wall mounting screws for wall plugs Part 7 Rubber Grommets for cut out holes if used Part 8 Special Allen Key for back plate screw Part 9 Seals for molding securing screws Part 10 Wall plugs Part 11 Securing screws for the molding Installation Instructions 1 2 3 10 11 12
29. on If the SNTP is disabled the BIOPUNCH will either have to follow the time on the PC or a time can be set for the device according to the local time settings To enable the BIOPUNCH to follow the time on the PC select On for Auto Adjust To disable this auto adjust select Off and the time setting will be available for users to input the New Date and New Time Also time can be set according to regional Time Zones as presented here Click Set to save any modifications made 36 Backup System Data The system s configuration files can be saved It is helpful just in case something goes wrong with the system to rollback to a previous setting Backing up is an essential part of any computer parts or Internet Appliance it can provide the added security and flexibility that is needed for these devices To backup the system configuration click on Backup System Data under Tools from the left column of options epis p stereo brem MozillaFiretox File Edit View Go Bookmarks Tools Help gt GO Q irene Ow G ACTA K rhe worldwide leader in Web Based technologies HECTRI LTD Terminal Backup System Data Download the system data file User Administration LAN L ra ae L Once selected click Download to download the data on to the PC The system will then prompt to save the file in the PC click on the specified location and save the file F Opening 01040431 bin
30. or the problem employees this will automatically enable PNV for that employee 16 To enable Automatch can be enabled at the clock or through the software As mentioned above PNV is enabled by default on the clock To enable automatch at the clock itself thereby disabling PNV for an employee do the following 1 Login onto the clock as administrator as explained above 2 Press the Menu button 3 Navigate to the Automatch icon using the previous and next buttons and press Enter 4 The clock will prompt you to enter the employee s unique ID number Punch in the number and press Enter 5 The system will present you with a screen displaying automatch enabled You have now successfully enabled automatch for this employee 6 You will need to repeat this process for each employee that requires automatch 7 Automatch can also be enabled per employee in the built in software Please refer to the software section in this manual for further information E Ee REMOVING EMPLOYEES After enrolling users into the system you can manage them with the User Management option under the Administrator Menu To remove an employee from the clock do the following 1 Login onto the clock as administrator as explained above 2 Press the Menu button 3 Navigate to the User management icon using the previous and next buttons and press Enter 4 To delete a user press the previous o
31. r next button until Delete User has been highlighted and press Enter 5 Punch in the unique ID number of the employee that has to be deleted e g 6 and press Enter 6 Repeat this process for all employees that have to be removed from the clock 17 CLOCKING e When using automatch employees will present their thumb on the sensor exactly as you ve enrolled them see above The employee must keep their thumb in place until the clock gives a Welcome message for an In clocking or a Goodbye message for an Out clocking e When using PNV employees must first punch in their unique ID no and then present their thumb on the sensor as exactly as you ve enrolled them see above The employee must keep their thumb in place until the clock gives a Welcome message for an In clocking or a Goodbye message for an Out clocking e See the troubleshooting section at the end of the manual for other possible clock messages when clocking 5 BIOPUNCH WEB UTILITY BIOPUNCH comes standard with a built in Web Utility which can be viewed from any local computer on the network via an Internet browser It supports Internet Explorer Netscape Navigator Mozilla or any other standard web browser This allows for remote administration Accessing the Web Utility Open your web browser e g Internet Explorer In the address bar of Internet Explorer at the top of the page where you usually type the addres
32. r with a network card Power Requirements A 12V DC switching power supply provided Please do not share the power supply with any external devices Electronics are sensitive and it could interfere or damage your Biopunch unit 2 INSTALLATION GUIDE Introduction Please ensure you have the correct tools and you are comfortable with carrying out the installation set out below If the unit is damaged due to the use of incorrect tools or inferior workmanship your guarantee will be voided Please make use of our free 2 week telephonic support from delivery date to double check anything that you are unsure about Positioning and installation considerations In order to establish a suitable position for the clock you will need to consider the following e The clock should be positioned in an area where employee traffic can flow freely during clocking time e The clock must also be positioned next to a 220V AC power plug e Only use switching power supply provided with unit of 12V DC 1 Amp capacity If required use an appropriate UPS uninterrupted power supply with battery backup This will ensure unit will still operate in the event of a power failure e The clock will have to be connected via a network cable to a network point hub port or directly to a computer network card for direct connection see section 3 below You will need to consider the cable run between the clock and the network point hub or PC when planning the cl
33. respective buttons at the bottom of the page as shown below 2 L Sepe necuix Lid Mozilla girato File Edit View Go Bookmarks Tools Help Ls z e http 182 168 1 39 admin html 3 Go el ACTA K The worldwide leader in Web based technologies HECTRIY LID H s User List Last Name First Name User ID Department EE 31D 1 35s vj Search SMC Type M Mifare Card C Contact Card LiLegic Card B Barcode H HID Card Tools User 1 5 of 5 lt lt Prev 1 Next gt gt B 1 189 Thu 3 s A AE 1 E 4 a E Do Thu zx QUT s A999 iu m zi User 1 5 of 5 lt lt Prev 1 Next gt gt aa mE LIEML EE NEL NEL XL NEL XE p LI Once deleted the user will no longer be in the system and all their relevant information will be removed from the system so make sure you really want to delete them before carrying out the process Deactivation can take place if users or employees are no longer required to use the system for a period of time Once you deactivate a user the dot in the column Active will appear grey To activate them again check the box next to their ID and click Activate This is a lot more flexible than deleting a user since it will keep the user in the system but just restrict access for the
34. rmware E Browse Access Control Terminal Settings Terminal Click Browse to locate the firmware once downloaded to your machine from our website Click Open once the file has been located and Upload to upload it to your system You will then be prompted to upgrade the BIOPUNCH firmware This should take a couple of minutes Once upload is clicked the system will install the new firmware and your system will reboot automatically to let the new changes take effect Also from this page the current firmware version can be seen and the upgrade count is also available to show you how many times the system has been upgraded for your reference purposes Download Report The Download Report option allows for easy download of attendance reports of employees in excel or text format Reports can be downloaded by various different options as shown below 39 Ae prs eo pleieepheberl Morza Firetox File Edit View Go Bookmarks Tools Help E Pr j x e IL http 192 168 1 99 admin html 3 Go fal h ACTAtek The worldwide leader in Web based technologies HECTRLY LTD E El Terminal Download Report Fill in the form to filter the report or leave it blank for a full report User Administration ENE pe see UserID Deparment ori Period hd From To yy mm dd vy mmi dd mma oT Download Reports can either be downloaded by e User Name e User I
35. s of the website you wish to view type in the IP Address of the BIOPUNCH clock e g 192 168 1 11 The login page will now appear Click on Secure highlighted in blue to login using secure data transfer Website Cerihed by an Unknown Authority Unable to verify the identity of www hectis com as a trusted site Possible reasons for this error Your browser does not recognize the Certificate Authority that issued the site s certificate The site s certificate is incomplete due to a server migconfiguratian You are connected to a site pretending to be www hectis cam possibly ta obtain your confidential information Please notify the site s webmaster about this problem Before accepting this certificate you should examine this site s certificate carefully Are vau willing ta to accept this certificate for the purpose of identifying the Web site www hectrs corn Examine Certificate Accept this certificate permanently Accept this certificate temporarily for this session C3 Do not accept this certificate and do not connect to this Web site After selecting Secure login the above screen will be displayed To go on and login to view the web interface of the BIOPUNCH clock select either Accept this certificate permanently or Accept this certificate temporarily for this session It is recommended that you select the Permanently option so that this is only done once Otherwise it will be necessar
36. s setup correctly and can now be seen over the network or the Web Interface on the BIOPUNCH clock Example e Standalone PC using direct connection with crossover cable Configure the IP address information on the PC as follows o Right click on My Network Places Then right click Local Area Connection and select Properties Highlight Internet Protocol TCP IP and select properties o Select the bullet Use the following IP address Enter an IP address e g 192 168 001 010 o Enter a subnet mask of 255 255 255 0 o Enter a default gateway of 192 168 001 001 o When you configure the IP address for the Biopunch clock as described above use an address of 192 168 001 011 Use the same subnet mask and gateway as the PC when entering this information into the Biopunch clock o NOTE If you already have information in these fields on your PC we do not recommend you change anything Rather contact the IT technician who configured your system for advice e PCon network Check the IP address information by following the above mentioned steps and do the following o Ensure that the IP address you use for the Biopunch clock falls within your address range e g if your PC address is 192 168 001 020 you can use any IP address that reads 192 168 001 xxx o Xxx can be any number between 002 and 254 but CANNOT be a number that is being used by any of your other network devices the number must be unique o You must ensure that the subnet mask and gatew
37. ser List which includes Last Name First Name User ID or Department The information that can be viewed is User ID followed by Last Name First Name Other Name Active FP SMC PSW A M and IN OUT Description of Information displayed i Active The Status of the User Green Active Red Inactive ii FP Whether Fingerprint is an available authentication option ii SMC Whether Smart Card is an available authentication option iv PSW Whether Password PIN is an available authentication option v A M Whether Auto match is an available authentication option vi In Out Whether the user is currently In or Out of Premises If these descriptions are active a black dot e will be displayed in that specific column If it is inactive or not available it will be grayed out To Sort through the list or Manage Users To sort the list click on the column header for instance to sort by Last Name click on the column header Last Name which is in blue the page will refresh and the list will be sorted in alphabetical order By default the displayed list is sorted by ID To Delete Deactivate Activate Users To delete users from the system you can select the checkboxes on the left of the ID under User List If all the users need to be deactivated deleted activated click the Select All to check ALL boxes To cancel the selection click on Deselect All Once selected click the
38. software that auto incorporates shift rules etc Answer This is possible Contact Eco Time Technology for further information Question What if my Biopunch clock is maliciously damaged by somebody How will this affect my warranty Answer Unfortunately your warranty will not cover these instances A typical example is if the reader lens has been scratched which will significantly affect the clocks ability to function properly Should you return the unit and our technicians detect foul play we will quote you on repairs Please familiarise yourself with our Terms and Conditions for clarity Question Can purchase more than one Biopunch clock for my business Answer Yes Although this requires a bit more technical input it can be done Contact Eco Time Technology for more information Question Can connect a siren bell to my Biopunch Clock Answer This model is not designed to support bells sirens Should you choose to modify the Biopunch clock for this purpose your warranty will be voided Question Can connect a door trigger for access control to my Biopunch Clock Answer This model is not designed to support triggers for access control Should you choose to modify the Biopunch clock for this purpose your warranty will be voided 46
39. ss message will be displayed and the green LED will be on 7 Press Enter to modify other settings in the IP Settings sub menu like the Gateway of your network 8 Once you are back in the IP Setting sub menu navigate using the Previous Next buttons until Gateway is highlighted then press Enter 9 The Current Default Gateway address will be displayed You can now enter your Default Network Gateway Address Example 192 168 001 001 10 Once entered press Enter If successful a Success message will be displayed and the green LED will be blinking 11 Press the Menu button to go back to the Administrator Menu Screen or hit Back twice to exit from the system Once the IP Internet Protocol configuration on the BIOPUNCH clock has been correctly configured as explained above you can then test for connectivity by following the following steps 10 Click on the Start button in Microsoft Windows on your host PC or any of your PC s on your network Click on Run Type in CMD and click OK A MSDOS PROMPT screen will appear 2 Type in Ping leave a space and the IP address you assigned to the clock in step 5 above e g Ping 192 168 001 100 Then press ENTER 3 If connectivity is successful you will see a message displayed 3 times on the MSDOS screen i e REPLY FROM 192 168 001 100 BYTES 32 time gt 1ms TTL 128 4 This means your system i
40. t is highly recommended that the fingerprint core be big and clear for a successful enrollment and good quality image For this reason we recommend using a thumb print MUG NG YV i Good Print Bad Print Make sure the fingerprint image captured is of the core of the finger presented 12 Keypad Layout Previous Next Capturing Fingerprints NOTE Instruction video included on CD Before carrying out this procedure we recommend using the thumb for enrollment as it presents a larger image for capture the images below indicate enrolling the index finger but this is for demonstration purposes only Having said this should the thumb not be a viable option then other fingers can be used i e index finger middle finger and ring finger in that order This clocking unit requires 5 images of the same finger for successful enrolment This is to try compensate for any misaligned finger placements when employees clock Details on how to enroll the 5 images are presented below To start the process do the following at the clock 1 Press Menu button on the clock keypad The clock will prompt you for the Admin ID enter A999 The clock will now prompt you for a password enter password 1 default password 13 2 You will now be presented with the Main Menu Highlight the Add User icon by navigating to it with the previous and next buttons Press Enter 3 You will now be in
41. the Add User sub menu Scroll through the options by using the next button Highlight Fingerprint and press Enter 4 You will now be presented with the New User FP screen At this point you will need to enter a unique ID number for the employee you are about to enroll This number will be used by the software to link an employee s name to the fingerprint you are enrolling We recommend using an ID number from one to four digits long Enter the unique ID number for the employee and press Enter 5 You will now be presented with the Fingerprint sub menu The screen will display Finger 1 5 wait for finger The employee should now place his her thumb on the sensor and ensure the entire core is centrally aligned with the sensor applying slight pressure until the screen displays Template Stored and then remove your thumb 14 6 The clock will prompt you to press Enter Press Enter to proceed with capturing the second image of the same thumb 7 The clock will now display Finger 2 5 wait for finger Place the same thumb on the sensor except that this time the thumb must be slightly aligned to the left but still ensuring the that the entire core of the thumb is presented to the sensor Apply slight pressure until the screen displays Template Stored and then remove your thumb nm l m len E ZU R5 ERE UE AT IL Tr 8 The clock will prompt you to press Enter
42. the delete does not need to be made click Deselect All to uncheck all boxes Access Control This model BIOPUNCH unit does not support Access Control and is designed as a stand alone time keeping clock It is not advised to set up access groups triggers or holidays Any modifications of the clock for access control or triggers will void the warranty Terminal Setup To make any system configuration changes to the system click on Terminal Setup under Terminal Settings from the left column All system changes that are technically related will be available from this option for the network administrator E AC Tate K The worldwide leader in Web based technologies HE C TRI A LTI Terminal Setup Exe Network Settings User Administration 3 minal 1B j Serial Number DO111DADOD1D Terminal Description ALCTAtek O 39 Address DHCP oe static IP Address 192 168 1 99 Subnet Mask 255 255 255 0 C Default Gateway 192 168 1 1 Access Control DNS Server 192 168 1250 Fingerprint Related Setting Security Level or Automatch Normal gt Terminal Settings TTC UNES Miscellaneous Auto IN OUT cC Enable Disable Reject Repeated Event Leg Unauthorized Event C Enable Disable Relay Delay 8 0 20 2 Door Bell Enable pisable Ae aau Manufacturer Axis Nodel Axis 2100 j WIEGAND Output VC 26 bit 40 bit Disable Language English si Webserver Port 80 BO 9855 Al
43. y to go through this procedure each time one logs in Once the option has been selected and the OK button has been clicked the Log In page will reappear The log in information will be exactly the same as if you were physically accessing the main menu at the BIOPUNCH clock Next to Login ID type in A999 and next to Password type in 1 19 d MTS NEP EH TUER Drs d nd ur rm Pie dk o Wee ppe peir dep T E K a q ar z ki Ei i tn p i uk EJ in g Ty sem pres Wi da 0 e T Lis Eo dB hera 93 ii Gg e genesi grt onem x Em Vcl us des es Li Google hi o esee Web 0X Fue Eh anabo oebea E 5 jane J ACTA ck Login 10 Login Password Login Lowel Lingo Sci cator Hahwernk Aceniitrator ufui dde treten Bites a Witenes Under password you will see the Login Level drop down menu as shown above Click on the down arrow to access the menu You will now be presented with the following options Personal User User Administrator Network Administrator or Super Administrator Each login level has different restrictions which will restrict a User from accessing certain parts of the program It is recommended that you choose Super Administrator which has no restrictions and all functions will be accessible Once Super Administrator has been selected you may continue to click the Login tab 20 Terminal Status After logging in under Super Administrator Default
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