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Alberta Risk Sharing Pool

1. term is in the RSP TRANSACTION CODE TRANSFER EFFECTIVE DATE when the transaction is actually in the RSP Addition of Class 05 06 and vehicle on the same date transmitted D 1 day after transmittal beyond 15 days of the endorsement effective date Addition of Class 05 06 and vehicle on the same date transmitted within A end t effective date 15 days of the endorsement effective date Addition of Class 05 06 when vehicle is already in the RSP E end effective date Addition of coverage when vehicle is already in the RSP 9 end effective date Addition of driver when vehicle is already in the RSP and new driver s 9 end t effective date premium is included in vehicle class premium Addition of new driver and vehicle on the same date transmitted beyond D 1 day after transmittal 15 days of the endorsement effective date Addition of new driver and vehicle on the same date transmitted within A end t effective date 15 days of the endorsement effective date Addition of vehicle transmitted beyond 15 days of the endorsement D 1 day after transmittal effective date Addition of vehicle transmitted within 15 days of the endorsement A end t effective date effective date Cancellation of policy 3 cancellation effective date Change of existing coverage e g limits or deductibles when vehicle is 9 end t effective date already in the RSP Deletion of coverage 3 end effective date Deletion of vehicle 3 end effect
2. A 2 l T r K SIT G TEM ee p R E E i P IN In v p RESERVE El A CLAIM N E E lslole CHANGE EIN NET NUMBER C POLICY L E AMOUNT S RETAINED c Y NUMBER E c F O Bus O A A E D N N Or D G L R E O 9 Use E E 772 BAT CH EN TRY DA TE 09 04 535 asl ess AR PS Pn AE UA E ER ED ED pur usb sese wes nn n EE ppm emm pepper pem 53 sal Gol alat 22 RE EER n ER AE EE aaa nun usb CUBA eh TER EE ER EE ppm emm pepe pem 535 sal esl abel sa ls sche A es Oo Cee Ce ne usb vede HA ER EE SAN KASAYA DE HE pem 53 al aaa ales ue Dunn A E Y EA HE pee n usb ves eh west nn n EE AE E e HE pce TOR ipod e eroe ua LE gesess nmm ppm pem pem EN EEUE e LEDE nmn ppm EE pem ME tees lasst RI lese nmm ppm pen pnm T ME oec N a senile n es O nm AG NG SHA ESSAY ns NG SA arr KARA om coca EE un ME BEA AE bres TE prm N AR EE N saa HE HE HE BE NE ER ME EE EE n RE bene epe pc EA EE AA AE EE ET ER EET RR EA BRED hh RA RE EE AE EE EE eee EE ET MEE AO O EEE ma ES gekke EE oe gop pe pe RA CUP MEE sekel eek ma EE gekke EE ae AE ER EE EA EL EE O secus sooner heel ee oe EA EE sss ES A pato aake O AO neun ART FACILITY ASSOCIATION EER WE ALBERTA RISK SHARING POOL 000 00 015 27092004 2 CLAIM EDIT LISTING B A LIT T K C T G a li pO R C E C P N IN V P RESERVE A H N A E sIpltE CHANGE N NUMBER C POLICY T R AMOUNT AMOUNT S RETAINED C Y NUMBER C F O l Bus o A E D N O Or D G R
3. 0 years experience without claimt nc 1 2 years experience without claim eee 2 3 years experience without claim eese 3 4 years experience Without claim eere 4 5 years experience without claim sesse se see Ge Re Ge ee 5 6 years experience or more without claim sss 6 Effective October 1 2004 PI 10 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 24 THIRD PARTY LIABILITY COVERAGE CODE A 2 digit field numeric used to enter the Third Party Liability Coverage Code as defined in the Automobile Statistical Plan IBC You must use 62 25 THIRD PARTY LIABILITY LIMIT Prior to July 1 2005 a 1 digit field numeric used to enter the Third Party Liability Limits as defined in the Automobile Statistical Plan IBC 200 000 M Rs 2 BOTY OO at EE EA EE EE 3 300 000 EE N EE EE 5 ARP ML MORD 6 2 OQ DD 0 OE AN EO DEE 7 After to July 1 2005 a 1 digit field numeric used to enter the Third Party Liability Limits as defined in the Automobile Statistical Plan IBC ei Uim ES 2 LS Ve OE OE EE EE a poh A 5 900 DUO ub c e e ot dtes O 3 400 000 m B E MEUS op 5 DO OO init OE E C OOOO emere TERRE 6 PAL Ip eT RT D Please be advised that these codes will apply to risks with effective dates on or after July 1 2005 for Transaction Codes A B
4. gt riction base soapenc Array gt maxOccurs unbounded Facility Association name verify name province name fileContent tp facilityassociation com AbstractTypes gt lt s sequence gt lt s restriction gt lt s complexContent gt lt s complexType gt lt s schema gt lt types gt message name UploadFileWebServiceSoapln gt part name parameters element s0 UploadFileWebService lt message gt lt message name UploadFileWebServiceSoapOut lt part name parameters el nt s0 UploadFileWebServiceResponse message message name UploadFileSoapIn part name parameters el nt s0 UploadFile lt message gt message name UploadFileSoapoOut gt lt part name parameters el nt s0 UploadFileResponse gt lt message gt message name UploadFileWebServiceHttpGetln gt part name loginName type s string gt part name password type s string gt part name province type s string gt part name fileContent type sl StringArray gt message message name UploadFileWebServiceHttpGetOut part name Body element s0 int message name UploadFileResult name String 11 FACT Application Web Services Guide Facility Association message name Upload
5. N Ue Un 1 2 e N N N N N N ow p pul rw pot peek peek pa pa 1 Effective October 1 2004 TI 1 Alberta Risk Sharing Pool Procedures Manual Appendix T 1 i Position Coverage Code Premium 30 Comprehensive Numeric 2 Specified Perils Coverage Code 7 91 8999999 92 98 31 Comprehensive Numeric Specified Perils Premium Spaces 1 Blanks 99 99 overage Code Accident Benefits Numeric Premium Coverage Code Underinsured Motorist Numeric Premium Numeri S999999 Grid Indicator Alpha Filler Spaces 126 Footnote C Any value between A Z and 0 9 9 Any value between 0 9 S or Blank where and Blank are the same DD Day MM Month YYYY Year The rule for formatting numeric values which are shorter than the maximum allowed field size 1 Signed numeric must be 4 or leading zeros value or if no value then blank 2 Example entering 9 in a field s9999 0009 3 Unsigned numeric must be leading zeros value or if no value then blank 4 Example entering 9 in a field 99 09 Effective October 1 2004 TI 2 APPENDIX T 2 Risk Premium Record Trailer Position Field Name Length Start End Entry Year Month Numeric 6 YYYYMM 10 Company Number Numeric 3 ooo m Branch Code 99999 Blanks Value Blank Footnote C Any value between A Z and 0 9 9 Any value between 0 9 S or Blank
6. or Blank where and Blank are the same DD Day MM Month YYYY Year The rule for formatting numeric values which are shorter than the maximum allowed field size 1 Signed numeric must be 4 or leading zeros value or if no value then blank 2 Example entering 9 in a field s9999 0009 3 Unsigned numeric must be leading zeros value or if no value then blank 4 Example entering 9 in a field 99 09 Effective October 1 2004 T4 1 Appendix C 1 Definitions of Claim Transfer Fields Claims Batching of Transmission Claims General Information Each record must contain Record Identifier 1 2 3 4 5 Claims Record 3 Claims Trailer Record 4 RECORD IDENTIFIER A one digit field numeric used to identify the record type Claims BATCH CODE A 3 digit field alpha numeric used to identify the batch containing the transfer records You should use numeric BATCH CODES alpha BATCH CODES are reserved for use at the direction of the Facility Association for special handling left zero fill no blanks ENTRY DATE A 6 digit field numeric used for the year and current month in which the transaction record is to be processed by to the Alberta Pool To facilitate both main frame and users of the Fact Application and PC Operators the date format is Y Y Y Y MM COMPANY NUMBER A 3 digit code numeric assigned by the Statistical Agency IBC and used by the Alberta Risk Sha
7. CODE 9 Used for all other entries with or without any premium change for example change in the TERRITORY CODE change in Vehicle Substitution of a vehicle change in the AGENCY NUMBER change in OPERATOR S AGE change in the TYPE OF BUSINESS TYPE OF USE change in the number of CHARGEABLE ACCIDENTS change in the number of MINOR CONVICTIONS change in the number of MAJOR CONVICTIONS change in the number of CRIMINAL CODE CONVICTIONS addition of coverage COLLISION ALL PERILS COMPREHENSIVE SPECIFIED PERILS EXTENDED ACCIDENT BENEFITS change in THIRD PARTY LIMITS change in DEDUCTIBLES change in PREMIUM change in the THIRD PARTY DRIVING RECORD and or COLLISION ALL PERILS DRIVING RECORD and or ACCIDENT BENEFITS DRIVING RECORD Transfers of a reinstated risk Temporary suspension of mandatory coverage e 3 When you are transferring additional premium on a cancelled risk or on any coverage that has been deleted as is the case when the client has remitted the earned premium demanded when the risk was cancelled for NSF reasons or you are simply making a premium correction or adjustment process a transaction code 9 using the original transfer effective date and transfer the additional premium plus 1 00 under each coverage that may be affected then process a transaction code 3 using the cancellation effective date and re claim the 1 00 under each of the previously affected coverage
8. Limit Premium TEL Ed 1 1 fe Can f eelte li i Comp SP v r Transfer tol NELIE Record 1 of E FA Site Microsoft In Figure 5 Use to select an open batch to transfer transaction Page 16 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods CLAIM BATCH The CLAIM batch input screen allows user to enter and view claim transactions Figure 6 3 FA Site Microsoft Internet Explorer Ele Edt View Favorites Tools Help NG LITY SSOCIATIO o zi Help Log Out View Batches Claim Alberta Edit pe F E r d Batch 123 Company 003 feriry nate 200408 Branch 11 Policy ID z Nericte Number for Occasional Driver Jk Claim No z Date of Loss 1996051 Coverage Code Ear Kind cf Loss A Pid amount 0000000 Paid Experise Amount 000006 Reserve Amount o000000 Transaction Code fi Expense Code a Excluded Driver f wir add save Refresh Delete cancel Error Message 2004 Facility Association Al fights reserved El Done ET dep inteme star Microsoft Excel ERROR 107 Microsoft Word USER M S4 sie touse for demo Mes 23 Inbox Microsoft Outlook aira Site Microsoft In an RA 240PM Users can toggle between field using the tab key Some fields will limit the input such as no alpha character
9. No MALE Driver under 25 years of age no UNMARRIED FEMALE Driver under age 25 without Driver Training Not more than two drivers per automobile in the household each of whom has held a valid operators license for the past three years CLASS 02 Principal Operator is 25 years of age and over f automobile used for driving to and from work one way mileage not to exceed 10 miles 16 km No MALE Driver under 25 years of age no UNMARRIED FEMALE Driver under 25 years of age without Driver Training Not more than 2 drivers per automobile in the household CLASS 03 Principal Operator is 25 years of age and over No Male Driver under 25 years of age CLASS 05 Occasional female driver under age 25 CLASS 06 Occasional male driver under age 25 Where the principal use of the vehicle qualifies for codes 01 02 03 or 07 and a separate premium is charged for the occasional use by a female or male driver under the age of 25 years ONE premium record will be required for Third Party Liability Property Damage and one for Collision or AII Perils if applicable The first record should be fully completed The codes and the premiums recorded will be those applying to the principal use of the vehicle 01 02 03 or 07 The second record should be fully completed using CODE 05 or CODE 06 for the type of use The separate premium or that portion of the policy premium charged for the Occasional Female or Male Driver under age
10. characters until the field is filled Policy Number If the first character of the POLICY NUMBER is numeric zeros are added to the left until the POLICY NUMBER consists of nine 9 characters If the POLICY NUMBER is prefixed by one or more ALPHABETIC CHARACTERS S zeros are added between the alphabetic and numeric characters until the field is filled Agency Number If the first character of the AGENCY NUMBER is numeric zeros are added to the left until the AGENCY CODE consists of five 5 characters If the AGENCY NUMBER is prefixed by one or more alphabetic characters zeros are added between the alphabetic and numeric characters until the field is filled Branch Code The BRANCH CODE consists of two digits right end justified Errors Any error detected causes a rejection indicated by an error message Date and Amounts If a date or amount is non numeric the characters recorded are overwritten with for amounts and 0 s for dates 5 Listing Totals Batch Totals At the end of each batch the following totals are printed Total Rejected for the batch Total Accepted for the batch Batch Actual Total as calculated by the Alberta Pool System Batch Control Total as transmitted by you If the Batch Actual Total and the Batch Control Total amounts are not identical a further line is printed to identify a Batch out of balance condition Branch Totals Effective October 1
11. ration gt lt operation name UploadFile gt lt ht tp operation location UploadFile gt lt input gt mi lt i lt ou e content type application x www form urlencoded nput gt tput gt lt mime mimeXml part Body gt lt output gt lt ope lt bindi lt service lt port lt so location lt por lt port lt ht location lt por lt port lt ht tp ration gt ng gt name UploadService gt na address address address lt service gt http localhost Fa Fact WebServices uploadservice asmx http localhost Fa Fact WebServices uploadservice asmx http localhost Fa Fact WebServices uploadservice asmx t Facility Association gt gt e UploadServiceSoap binding s0 UploadServiceSoap gt gt e UploadServiceHttpGet binding s0 UploadServiceHttpGet gt gt e UploadServiceHttpPost binding s0 UploadServiceHttpPost gt gt 14 FACT Application Web Services Guide Facility Association B Fa Fact WebServices uploadservice disco lt xml version 1 0 encoding utf 8 discovery xmlns xsd http www w3 org 2001 XMLSchema xmlns xsi http www w3 org 2001 XMLSchema instance xmlns http schemas xmlsoap org disco gt lt contractRef ref http localhost Fa Fact WebServices uploadservice asmx wsdl docRef http localhost Fa Fact WebServices
12. Claim has been closed but not yet reopened An entry with TRANSACTION CODE 2 is being submitted but the file shows that the claim under the same Claim Coverage Kind of Loss Code Date of Loss has been closed previously Usually caused by an error in TRANSACTION CODE Or because a re opening entry has been rejected and not yet been resubmitted Or is being processed in the same list as the current entry Effective October 1 2004 C2 3 Alberta Risk Sharing Pool Procedures Manual Appendix C 2 ERROR MESSAGE Coverage Not in Force for this Risk at this Date of Loss A claim transaction must have coverage in force as of the DATE OF LOSS Reserve or Paid Loss or Expense has a Credit Amount The entry transmitted causes one of the cumulative amounts on the Alberta Pool System to become credit Closing Claim Number Kind of Loss with Outstanding Reserve A closed claim TRANSACTION CODE 3 must reduce the outstanding reserve amount to Zero Often caused by transmitting in the same batch 2 transactions with TRANSACTION CODE 3 Date of Loss Does Not Match For This Claim Kind A subsequent entry TRANSACTION CODE 2 3 OR 4 for a CLAIM NUMBER COVERAGE and KIND OF LOSS must have the same DATE OF LOSS as previously transmitted Reopening Claim Kind Not Yet Closed A reopening entry TRANSACTION CODE 4 must be transmitted only after the closing TRANSACTION CODE 3 has been accepted to the same CLAIM NUMBER COVERAGE KIND OF LOS
13. Code D transmittal date approval signature received effective date Renewal Business Renewal effective transmitted on or before date renewal effective date Codes B amp C Renewal Business One day after transmitted after renewal effective date Code D transmittal date MVR must be ordered within 90 days prior to transfer effective date If no prior experience report is on file and fully documented a new report must be ordered within 15 days of transfer effective date Additional Vehicles transmitted within 15 days of endorsement effective Endorsement effective date See next page amp date Code A refer to Sect VI Risks Prem Additional Vehicles One day after transmitted beyond 15 days of endorsement effective date Code D transmittal date See next page and refer to Sect VI Risks Prem For drivers newly added with the additional vehicle MVR is acceptable if ordered within 90 days prior to transfer effective date Otherwise it must be ordered within 15 days of transfer effective date For drivers newly added with the additional vehicle prior experience report is acceptable if ordered within 90 days prior to transfer effective date Otherwise it must be ordered within 15 days of transfer effective date Mid Term other than late transmitted business per See next page amp refer to Sect VI See above for added drivers newly If no prior
14. E O N Use E E EN TRIES WITH DEC OF RESERV PAM EE GA ED qm EA RE EE EE EE ET EE gekke EE EE geed apes ape a ENCORE cbe Eos AA AE EE ERA EE ilg A TS NN Oo oe MEE EE pn soho iso EN use N POPES EE EE EE pnm pem GA SS EE emen p AASA O as aa HE aaa Ma bens mercerie ME OE ted RAPE ET EE a An pe pppoe EE a goed Er paper po ES Iste ades PA PETER TEE NG mapag EE lolo EE ise TE abes EE ER EE EE EE EN pee GG N AE N DE EE IAS A AA A EE EN OR ER ED RP AT EE pppoe abesse gop pee pss ter AE MEE A Se ENTM EE EI EHE ce LA BOL Poop uen pnt gels bep a saa EG Lets sten s Fee OE Ed dc e ted Ere ded ss Cases rnnt ness le jet nn npn EE penne Hea N RA EE elu D EE EE enn nn en Panes rnnt ness le jen npn HE penne FACILITY ASSOCIATION CO NO BR Date Page ALBERTA RISK SHARING POOL 000 91 31082004 1 A v Tole ee Te ET T G E Y O N A IR XI R E i PIV T Tia P A CLAM c Policy C E E R ICIN N Loss ExeENsE NET R NUMBER Y NUMBER L R Y JAYS amount AMOUNT T S RETAINED RETAINED E Bus A y F b N Or G D C NG P E O N Use E A D D E R O Ti 96 333 333 010 120804 100 101 628 04 US4 100 456 N uet EE EA ER ORE MEE d ME o ETE EE o A A EE EE t astute EE eee Baa MA ER EE N nen AN DAE KAYA Hl Rs lee S l a ven Pm hr Pega mmm pem pennae UR MEE RE Peg rd ee a ee EA NANA ms HE HR EE EE TE ER RE T n RE O EE ARE KABAN animose TA si MA AE AE perm OE NN N ER AN N EE HE pem Aand aL EES O se wake dul solata HE EE el EED GELE AE EE N E
15. Effective October 1 2004 VII 9 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums e to assist you to verify the accuracy of the data on the Alberta Pool System to assist you to confirm that your rejected transactions have been corrected and retransmitted to assist you to ascertain your most frequent error in order to take steps to change the causes of errors e to assist you to determine your out of balance conditions Transactions in error are rejected entirely from the Alberta Pool System The transfer of the risk is held in suspension If the error is corrected within 30 days of the date of the Premium Edit Listing the original Postmark Date is used to verify the TRANSFER DATE Despite attempts to correct the error no additional days are allowed If the errors are not corrected within 30 days the transfer is rejected entirely and the risk must be transmitted with a new Postmark Date and a new TRANSFER DATE Sequence and Content of the Premium Edit Listing l Branch Code Edit Listings If you have notified the Operations Manager at the Facility Association of your BRANCH CODES and their location the Alberta Pool System produces separate branch Edit Listings provided that a BRANCH CODE was transmitted If you have used only one BRANCH CODE only one Edit Listing is produced Branch Code Entry Month Year Sequence The batches on the Edit Listing appear in BATCH CODE sequence by ENTRY MONTH DATE At
16. Facility Association eWebService string loginName string password ElementAttribute DataType base64Binary results this Invoke UploadFileWebService new object object loginName password province fileContent return int resul remarks gt cs 0 public System IAsyncResult BeginUploadFileWebService string loginName string password string province System Byte fileContent System AsyncCallback callback object asyncState return this BeginInvoke UploadFileWebService new object loginName password province fileContent callback asyncState remarks public int EndUploadFileWebService System IAsyncResult asyncResult object results this EndInvoke asyncResult return int results 0 remarks System Web Services Protocols SoapDocumentMethodAttribute http facility association com UploadFile RequestNamespace http facilityassociation com ResponseNamespace http facilityassociation com Use System Web Services Description SoapBindingUse Literal ParameterStyle System Web Services Protocols SoapParameterStyle Wrapped public int UploadFile string loginName string password int verify string province System Xml Serialization XmlElementAttribute DataType base64Binary System Byte fileContent object
17. VEHICLE NUMBER A 2 digit number assigned by you to uniquely identify each vehicle which is transferred The VEHICLE NUMBER must be the actual vehicle number on your policy When entering the premium s for an occasional driver class 05 female or 06 male use the same vehicle number as that used for entering the premium s of the principal operator And if you reassign your vehicle numbers mid term on your policy transactions must be forwarded to the Alberta Pool System to ensure that the Alberta Pool VEHICLE NUMBERS are identical to the vehicle numbers you are using on your policy In cases where the class 05 or 06 driver is allowed to drive two or more vehicles on the same policy and more than one of those vehicles have been transferred but only one Effective October 1 2004 Pl 6 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 class 05 or 06 premium is charged use the number of the vehicle with the higher limits and or lower deductibles In the following example 01 02 and 03 may be any number from 01 to 99 If you normally assign a vehicle number higher than 99 and if you wish to transfer that risk to the Alberta Pool you must issue a new policy Example Vehicle Vehicle Vehicle Number Number Number New Business with 1 vehicle 01 Additional vehicle 02 Substitute first vehicle 01 Change coverage on substitution 01 Add 06 Operator to second vehicle 02 Delete second vehicle 02 Del
18. lt binding gt lt binding name lt http bindi lt operation lt ht lt inpu lt i lt ou UploadSe verb GET ng gt tp opera ES http u nput gt tput gt lt mime mimeXml part Body lt rlEncoded gt lt output gt lt ope lt operation lt ht lt inpu lt i lt ou tion gt name UploadFile gt ra tp opera ES http u nput gt tput gt lt mime mimeXml part Body lt rlEncoded gt lt output gt lt ope lt bindi lt binding ration gt ng gt n name UploadFileWebSe lt soap operation ion h style docume input gt rviceHttpGet name UploadFileWebService gt tion location UploadFileWebService tion location UploadFile name UploadServiceHttpPost lt http binding verb POST gt inding transport http schemas xmlsoap org soap http rvice ityassociation com UploadFileWebService gt gt style document gt gt gt type s0 UploadServiceHttpGet gt gt gt gt gt type s0 UploadServiceHttpPost gt lt operation name UploadFileWebService gt 13 FACT Application Web Services Guide ht tp operation location UploadFileWebService gt lt input gt lt i lt ou mime content type application x www form urlencoded nput gt tput gt lt mi e mimeXml part Body gt lt output gt lt ope
19. 1 123 002 4P1013406 3 1 125 610 4v302i756 2 1 128 oiif 4v3028683 4 1 jus ees DF GS EG pn n js RE DA EET 25 BATCE ACTU AL To TAL 25 BAscB CONT RO L CARD N ETE DAM EN EEN ib BRA NCH 00 TOTAL co R RE NT xx i ode EER rem Med 2 ib senker agen hol loa eg I senos vestes M a ESE ib cjue ANY TOTAL CUJR RE NT ee mer LM c Pn CO RS ib L Flic Rial H O r A C NEIR A sFic E T le lol Ja o pl Ic N E C 004 102 B oo 100 B oo io2 a oo 102 B loo LIA B TILI 4 6 84 4 6 84 4 6 84 4 6 84 LIA B TLI 4 6 84 4 6 84 alel8a 00 oc 00 oc 600 00 oc my 5577 5577 5577 5577 TY 55 5577 55 FACILITY ASSOCIATION ALBERTA RISK SHARING POOL PREMIUM EDIT LISTING lo sT MAR ol20li11l6 of21fi12 0 35 101 0 59 101 ake AC o o sl 4 62 1085 5 e2 530 6 62 607 3274 468455 EIN CoL TREE A aapi THEE TREE EIN CoL aditu RE aditu TH THEN sal sole 28503 L Ap cho salo sev salot sive L aje cjo siet wesley shes 412 412 412 CO NO BR Run Date Page No 000 00 015 127092004 1 T ALLOW R ANCE R A N D S F amt NET E R 95 1807 fioo 1807 30 5 551 i256 P as i263 fioo i263 30 5 385 878 0025 i015 ioo 1015 30 5 316 705 P 00351 i650 Koo 1650 30 5 320 730 AE TOE
20. 2004 VIII 4 Alberta Risk Sharing Pool Procedures Manual Types of Errors Claims On the last page for each branch the amount accepted in this current Claim Edit Listing is printed by ENTRY MONTH YEAR and in total This is followed by the amount accepted to date for the current month Member Totals For each Member the Claim Transactions for all BRANCH CODES are again summarized in a manner similar to that described above Furthermore a summation of the number of transactions processed for all branches in this current Claim Edit Listing and their related amounts is provided as follows with appropriate percentages entries with a decrease in reserve accepted entries with a decrease in reserve rejected entries with increase or no change in reserve accepted entries with increase or no change in reserve rejected all entries accepted all entries rejected 6 Batch Out Of Balance A Batch out of balance condition is identified at the end of a batch Each individual transaction within the batch is accepted or rejected depending on whether or not an error is detected for that transaction regardless of Batch Total When a batch is out of balance it is your responsibility to determine the cause of the error and transmit correcting entries if necessary An out of balance condition may be caused by incorrect amounts recorded on the Transaction screens and therefore no action is required incorrect accepted amount either
21. A NFa Fact WebServicesNuploadservice wsdl lt xml versio definitions Ins http Ins soap ins s h Ins s0 Ins Ins Ins ht tm ht mime TY a ot WO OM KN NN Ww X 39 3 3 3 3 3 3 3 Ins http types lt s ele soapenc ht getNamespace lt s schema ele targetNamespace n 1 0 xmlns s1 http sche http sche ttp www w3 0 tp facili tp http sche http schemas x nentFo http name ment lt s complexType gt lt s type s stri type s stri type s stri base lt lt s lt s el type s lt s element name UploadFileWebServiceRespons sequence gt lt s elemen ng s eleme ng s eleme ng s eleme 64Binary s sequence gt n tp schemas xmlsoap o nicroso encoding utf 8 gt http facilityassociation com AbstractTypes nas xmlsoap org wsdl http nas xmlsoap org wsdl soap rg 2001 XMLSchema tyassociation com rg soap encoding ft com wsdl mime textMatching nas xmlsoap org wsdl mime facilityassociation com nlsoap org wsdl rmDefault qualified facilityassociation com gt UploadFileWebService gt inOccurs 0 maxOccur name loginName inOccurs 0 maxOccu name password inOccurs 0 maxOccu name province ninOccurs 0 maxOccur name fileContent gt complexType gt em
22. Branch Address Phone Fax Email Address Please select one of the following options U New User ID U More Access for Existing User ID U Cancel User ID A Di For Internal Use User Access reduired for PRODUCTION Date initials _ Transmission amp Correction Administrator L Co ordinator User Access required for TEST Date Initials L Transmission amp Correction L Administrator Co ordinator OR FACT Web Service Access required for Date Initials TEST FACT Web Service PRODUCTION FACT Web Service A Transmission amp Correction User will be able to enter transmit and correct transactions An Administrator User will be able to view and revive previously transmitted batches A Co ordinator User can only transmit a file kk FACT Web Service ID is used only for automated submission of files Web Service ID can not be combined or requested with other FACT user access roles on the same request form Please reference the Risk Sharing Pool Operational Manual for further details regarding the user types Specify the IBC Reporting Company Numbers within a Province for which the user will have access Province IBC Reporting Company Number Province IBC Reporting Company Number Province IBC Reporting Company Number Branch Information IBC Reporting Company Number Branch Code IBC Reporting Company Number
23. The NEXT command button allows users to display the next transaction in the series on the batch TRANSFER Error Batches only The Transfer command button is available on Error batches only Error batches are batches that have been returned to the user with errors that have been detected after the batch was Transmit ted to the POOL These Error batches are highlighted in green on the Batch Management screen If these transactions are to be corrected for resubmission they must be assigned to another open batch The application requires the user to pick a batch from the drop down list to transfer the transaction to Reference figure 5 The transaction must pass the field and field relationship edit prior to being transferred Page 15 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods Welcome Daniel Lantos Help Log Out View Batches Administration TransmitOnly Premium Alberta Correct Baten 201 Company 003 Entry Date 200405 Branch jo Policy ID Ier 4 faency Code EE i TTrsrisfer Date YYYYNWDD MEE Expiry Date ven D L 1 Erargette Bec or Minor Conviction jor Major Conviction jo crimina Conviction i eile Number MI Occasional Driver FI Entry mi freritory o Tupe of Business na Type of Use n Operator Age 01 hrs Lic n EE I Grid FI Coverage Driving Record
24. a reopening entry TRANSACTION CODE 4 to set an amount of reserve as outstanding However if the correcting rewrite a reinstatement changed the COMPANY NUMBER POLICY NUMBER or VEHICLE NUMBER e Transmit a new claim TRANSACTION CODE 1 and the proper PAID LOSSES PAID EXPENSES and RESERVES all under the correct COMPANY NUMBER POLICY NUMBER or VEHICLE NUMBER How to Prevent Future Errors When you are correcting a Alberta Pool transaction check to determine if your host system or file records needs to be corrected as well In this way you may avoid another Alberta Pool error when the next transaction for this policy or claim is generated Review your Edit Listings to ascertain your most frequent errors and take steps to prevent the recurrence of those errors by amending either your systems or your procedures You might consider doing this on a regular basis Delinquent Errors These are your responsibility to resolve Rejected transactions will be shown once on the appropriate Premium or Claim Edit Listing No further reports are issued by the Alberta Pool System Transactions in error cannot be accepted by the Alberta Pool System the transfer of the risk is held in suspension if the error is corrected within 30 days of the date of the Edit Listing the original Effective October 1 2004 VII 5 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums Dispatch Date is used to verify TRANSFER DATE If the errors
25. or the next term expiry date whichever is first When coverages are reinstated proceed as above If you are refunding the premium at the termination of the suspension you do not need to transmit anything at the time of the END 16 At the time you add the END No 17 transmit a TRANSACTION CODE 9 for the TRANSFER DATE use the effective date of the suspension of coverage the END No 16 for EXPIRY DATE use the effective date of the reinstatement of coverages Note If the suspension spanned two risk terms you will have to transmit two Effective October 1 2004 V 9 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums transactions one covering the period from suspension TRANSFER DATE to the renewal date EXPIRY DATE and the other covering the period from the renewal TRANSFER DATE to the reinstatement EXPIRY DATE SPECIAL PROCESSING Change of TYPE OF USE Involving Class 05 or 06 Driver If you need to change a risk from TYPE OF USE 10 11 12 or 13 to 01 02 03 or 07 with a class 05 or 06 driver Transmit a change of AGE TYPE OF USE TRANSACTION CODE 9 on 01 02 03 or 07 Transmit a TRANSACTION CODE E ENTRY NUMBER 01 to add the class 05 or 06 driver Similarly when you need to delete a class 05 or 06 driver and change the risk from class 01 02 03 or 07 to class 10 11 12 or 13 Transmit a TRANSACTION CODE 3 to cancel the class 05 or 06 driver Transmit a change of A
26. vans and other commercial type vehicles rated as farmer i e rated at Class 33 or Class 34 are not eligible for the Alberta Pool If these vehicles are rated as private passenger vehicles with a farmer discount and there is another farm truck rated commercially they are eligible for the Alberta Pool Reconciliation Account A recapitulation of the net cash flow between a Member and the Alberta Pool for the current month as determined in the monthly Operational Report Residual Market Risk A risk that is eligible for coverage with the Facility Association Residual Market Reserve Unpaid Claim Change Amount The amount of increase or decrease that is reported to the Alberta Pool when a previously reported Loss Reserve is to be adjusted only the change is reported and not the new reserve figure Residual Market Mechanism That segment of the Plan of Operation of the Facility Association that provides a market for residual market risks through Servicing Carriers Risk The physical or subject matter of a policy of insurance In the context of the Alberta Pool this refers to a single vehicle Risk Sharing Pool That segment of the Plan of Operation of the Facility Association created to assist members in the provision of automobile insurance to certain owners or licensed drivers through the members normal production facilities and their normal binding arrangements and to provide for the sharing of such risks Servicing Carrier A
27. 141 00 200408 G 13 0 13 0 Delete JS4 141 91 200408 15 1 912 0 0 0 Delete Transmit 100 141 oo 200409 P 1 130 D 0 Delete Transmit 1234561891041 nd Facilita Assoniatinn Al rinhts reserved Y Ap Internet start Bec E inbox Microsoft Out Th USER MANUAL TOC FA Site amp 10 34 AM Figure 2 PORTAL DETAIL Page 9 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods The Portal itself controls the top menu bar On the menu bar you will find the logo a welcome message help link log out application name drop down box and a menu bar for screen navigation Batch Management and View Batches The Batch Management screen has two sections the Create New Batch at the top of the screen and the Manage portion at the bottom of the screen Transmission and Correction User can do one of the following Create New Batch Verify and Transmit File Transmit file CREATE NEW BATCH To manually create a new batch the user must click the Create New Batch radio button default The fields for creating the new batches appear See Figure 2 All fields are required and the users must enter Province defaulted to the selected province Company a drop down list is available for user who have multiple company access Branch Kind Premium Risk or Claim Entry Date Year and Month and Batch Number When entry is completed the user
28. An individual within the Member s organization designated by the Member to communicate with the Alberta Pool on behalf of the Member and conversely act as the individual with whom the Alberta Pool may communicate Private Passenger Vehicle The vehicle is a private passenger vehicle defined in the Automobile Insurance Premiums Regulations as A motor vehicle not weighing more than 4500 kg that is used for o Pleasure o Driving to or from work or school or o Business purposes including farming operations but does not include o A motorcycle power bicycle or moped o A vehicle used for commercial purposes including but not limited to a vehicle used for transporting individuals for compensation delivery of goods courier or messenger service parcel delivery meal delivery or driver training avehicle rated under a fleet formula a short term lease or rental vehicle a funeral vehicle or a vehicle held for sale or used for demonstration or testing o Anemergency vehicle o A recreational vehicle Effective October 1 2004 G 5 Alberta Risk Sharing Pool Procedures Manual Glossary of Term o Anantique vehicle registered as an antique vehicle or o Amn all terrain vehicle snow vehicle miniature motor vehicle or any other similar off highway vehicle Notes Business use does not include any use listed in the Commercial or Public Sections even though Private Passenger rates are used to determine the premium Pickup trucks
29. C D and E For Mid Term transfer Addition of Coverage and reinstatement of risk or coverage Transactions Codes D E and 9 you can use either the old codes or new codes These codes should correspond with the coverage codes as issues on the policy Note If you are providing a limit in between two of the limits shown here use the code for the higher limit 26 THIRD PARTY LIABILITY PREMIUM A 7 digit field numeric used to enter the Third Party Liability Premium For midterm transfers the premium must be prorated The premium must be preceded by a plus or if the premium amount is a credit use the minus sign in the left most position of the field Effective October 1 2004 Pl 11 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual your monthly payment plan 27 COLLISION ALL PERILS DRIVING RECORD Appendix P 1 This premium must include the premium for any endorsement affecting the Third Party Liability Coverage for example END No 28 Reduction of Coverage as respects Operation by Named Person Policy level endorsements affecting this Premium must be spread across vehicles on the policy and only the portion accruing to this risk is to be included for example Multi Vehicle Discount This premium must also exclude any service charges for A 1 digit field numeric used to enter the driving record of the vehicle unless transmitting an entry for a class 06 driver in which case the class 05 and 06 dri
30. ERAS 11216 693462 693462 iisii fagio51 Ms BAYANG Jofre O RO ER AA EET IE A TOTANE 05 TRANS C ALLOW B ALANCE exa shape jue isat O ship jue igisi exa shape jue isat PUDE sahap jue igisi potaje O77 TRANS UU ALLO W B ALANCE 693462 69 346p 2 isin 7 481951 683268 TU 69 iaep t 2111512 1T 481951 693462 07 salap 2i 481951 ro2d u O MY POLICY NUMBER mro Im lt muoo oz oz am lt DO ooo FACILITY ASSOCIATION BONO Be RUN Abe DE ALBERTA RISK SHARING POOL 000 00 015 27092004 2 PREMIUM EDIT LISTING ALLOW COMP SP SEF44 MODPIO TOTAL OZ mazm OOP summoz zuma HA O KATA soluces PRA Bio PA a EE TE EE SE ESE ca tea ense et seen EE EE st Tea redet ti Ta Baa aa TE LE Ros arca cds t Ra O penus peces vene nce EE GEE EE eer ent eene ees EE M EE EE HE A AA Qa a DI ER ES a FU ae Vay GaGa Gc EE esee OE EE OE OE ED EO EE ees cm EC i EE OS EE AA EES etm eme ens pertes subse EE EN EA OE DE OE NE mme FACILITY ASSOCIATION CO NO BR Date ALBERTA RISK SHARING POOL 000 00 082004 PREMIUM BORDEREAU A V G E O COLL AP COMP SP SEF44 E H C mE mE N A RETAI TRANS C POLICY C T Y NUMBER L 9 NET E O N N O 555 09 01 100804 191204 105 0 45 Y RM REPRE RR AE babls pa Hp de deje pn be 3200 eds Cari paaa 666 01 01 166804 181204f100 a 25 3fa 62 ii 778 12 oa 13212 3237 l00 3 237 34 0 1 101 2 136 JY dar ELS 5
31. Lantos Selei Vile Help Log Out TransmitOnly Province Province Select Province to continue Alberta v Alberta Select province to access amp 2004 Facility Association Al rights reserved Done Ap Internet E E calendar micr T screenshats4u Th USER MANUAL 2 https jsit Facili AL A 909M SELECT PROVINCE To select the province click the pull down menu to display provincial options Select the province and click CONTINUE Users have the ability to change provinces within a session without logging out by clicking the Change Province tab on the menu bar Page 8 of 25 Portal Detail back end are High lighted green Error batches sent from the Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods SCREEN FUNCTIONALITY Transmission and Correction Users BATCH MANAGEMENT Transmission and Correction Users are those users who have been designated to submit and correct transactions through the FACT application The first page displayed to the Transmission and Correction User is the BATCH MANAGEMENT screen The BATCH MANAGEMENT screen allows users to created new batches The screen displays the Open and Error batches that are currently available to the user Open batches are batches that are being worked on Error batches are batches that have been returned to the user w
32. Member of the Facility Association authorized to issue policies and administrator and settle losses on behalf of the Residual Market Segment of the Facility Association Effective October 1 2004 G 6 Alberta Risk Sharing Pool Procedures Manual Glossary of Term Share of Market In the context of the Alberta Risk Sharing Pool refers to the proportion that the Member s total voluntary private passenger non fleet third party liability direct written car years is of the total of all such car years for all Members in the relevant jurisdiction A Member s Share of Market is determined annually by the Facility Association by reference to the Statistical Agency Sharing Formula In the context of the Alberta Risk Sharing Pool refers to the formula by which Members share an interest in the premiums losses expenses and profits of the Alberta Pool as specified in the Plan of Operation under Operating Principles Part IV Section 9 A Special Remittance In the context of the Alberta Risk Sharing Pool the term Special Remittance refers to a request by a Member for immediate reimbursement for recovery of a loss payment and may be made at the Member s discretion only when the Members net recoverable loss through the Alberta Pool in respect of any one accident exceeds 100 000 and subject to satisfactory submission of documentation to the Alberta Pool Transaction Code A one digit code used to identify a type of transaction between a Member of the Alber
33. Methods ERROR REPORT SAMPLE E City ntos ad E O OO ooo0 OI Qum sestal 04 May 2004 Claim Corrections PAGE 6 BatchNo 110 Company No 030 Year Month 200404 BranchNo 11 Row 1 CONTROL 222222222 Vehicle 22 Occ Drv x Claim Number 2222222222 Loss Date Coverage Fada Kind of Loss 20020401 ag 2 12 Paid Loss Amount 2222222 Paid Expense Amount 222222 Reserve Amount 2222222 Transaction Code 2 Expense Code A Excluded Driver 1 Errors 100 Invalid Kind of Loss Coverage Combination Province AR BatchNo 110 Company No 030 YearMonth 200404 Branch No 11 Row 2 Policy No 555555555 Vehicle 55 Occ Drv x Claim Number 5555555555 Loss Date 20040401 Coverage Code 222 Kindofloss BE Paid Loss Amount 0000666 Paid Expense Amount 000044 Reserve Amount 0000044 Transaction Code 3 Expense Code A Excluded Driver 4 Errors 100 Invalid Kind of Loss Coverage Combination Province AB BatchNo 110 Company No 030 Year Month 200404 BranchNo 11 Row 3 E Done 1 EE Mf Local inane BN start seen Micros Dulook 107 Micrasoft Word USERM NG Microsft Excel ERROR S4FA Single Sign Onfoinow E FA Site Microsoft in LEGO 446PM EXPORT This button allows users to export the report Users will be promoted for a choice of a report format i e MS Work PDF file etc and a page range to export Users can save the resulting report in a file PRINT This button will allow users to print the report Users are prompted to e
34. No fu eres EN baciuny Fo SNC E Help Log Out Policy ID Decasional Driver Date of Loss YYYYMMDD mr hina of Loss Paid Amount oono Paid Expense Amount 000020 Reserve Amount 0000300 fransset on Code mmm Expense Code Excluded Driver a Transter Tol z Refresh Delete Cancel Error Message 2004 Facility Association Al rights res Use to select an open batch to transfer transaction E Done Star 2 inbox Micrasoli Ouleek amp FA Site Microsoft In Figure 7 Page 19 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods VIEW BATCHES Transmission and Correction Users The View Batches screen allows Transmission and Correction Users to view batches that have been processed within the last 90 days Figure 8 A FA Site Microsoft Internet Explorer File Edit View Favorites Tools Help Links a E Cl LITY Welcome Lloyd Black SSOCIATIO ChangeProvince Batch Management View Batches Administration Transmit Only BatchManagement Company 004 BELAIRdirectThe Nordic Insura Help Log Out Manage Province Batch Company Branch Entry Date Kind Records WE Errors Premium Clam Expense Reserve Status AB ALL 004 na 200412 P 1 13 AB KKK 004 00 200412 P 1 D D 0 n 13 AB KNS 004 00 200412 P 18 48 0
35. Number of MINOR CONVICTIONS must be a number in the range 00 99 No of Major Convictions is Invalid The Number of MAJOR CONVICTIONS must be a number in the range 0 9 No of Criminal Code Convictions is Invalid The No of CRIMINAL CODE CONVICTIONS must be a number in the range 0 9 Invalid Vehicle Number The VEHICLE NUMBER must be a number from 01 to 99 Occasional Driver Invalid The OCCASIONAL DRIVER must be X or blank where X indicates that the premium is for a class O5 or 06 driver Invalid Entry Number An original entry TRANSACTION CODE A B C D or E must have an ENTRY NUMBER of 01 and a subsequent entry TRANSACTION CODE 3 or 9 must have an ENTRY NUMBER 02 or greater the ENTRY NUMBER must be a number Invalid Territory Code The TERRITORY CODE must be one of those listed in the Definitions of Premium Transfer Fields The Pool Is Not Operating In That Province The TERRITORY must be in a jurisdiction where the Pool is operational Invalid Type of Business Code TYPE OF BUSINESS Code must be 1 2 8 or 9 Invalid Vehicle Number for Class 05 or 06 When the TYPE OF USE code is 05 or 06 the OCCASIONAL DRIVER must be X and you must use the same vehicle number as that used for the principal operator Invalid Type of Use Code The TYPE OF USE must be listed in the Definitions of Premium Transfer Fields Class 05 or 06 With An Invalid Coverage When the TYPE OF USE is 05 or 06 only THIRD PARTY LIABILITY A
36. Overview Transfer Methods e Enter your Password e Press Login first time users will be prompted to change their password Note User account will be locked if password is incorrectly entered three times Contact helpdesk ibc ca to unlock account TIPS e Both fields User ID and Password are mandatory and must be filled in e The Password is a minimum of 7 characters and must contain a combination of alpha and numeric characters e Click Remember My ID for User ID to be saved Change Password If you would like to change your password you will need your User ID and Password e Click Change Password On first pop up screen Enter your User ID again for validation purposes Enter your current Password Enter your new Password and enter new Password again to verify Click Submit to proceed You will be returned to the main Login screen to login with your new password Page 7 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods PROVINCE SELECTION AI Users Selecting the appropriate province The FACT application allows users with appropriate user authority to access one or more provinces Users will be presented with the Change Province screen once they have successfully logged in Figure A 2 https sit facilityassociation com FA Site Microsoft Internet Explorer EI File Edit View Favorites Tools Help a baci LITY Welcome Daniel
37. THE RISK IS INSURED FOR AT LEAST THE MINIMUM MANDATORY ROAD COVERAGE NOTE Once a vehicle with road coverage is in the RSP temporary removal of all coverage except Comprehensive Specified Perils or suspension of coverage using END 16 will not disqualify the risk from the RSP That vehicle may remain in the RSP until the next renewal If coverage is not re added at that renewal the vehicle is no longer eligible for the RSP 4 THE RISK IS EITHER a A GRID RISK RATED IN ACCORDANCE WITH RATES APPROVED BY REGULATION AND CONSTITUTING PART OF THE INSURANCE ACT OR b A NON GRID RISK RATED AND CLASSIFIED IN ACCORDANCE WITH FILED OR APPROVED RULES AND RATES ON FILE WITH ALBERTA AUTOMOBILE INSURANCE RATE BOARD Effective October 1 2004 Revised effective June 1 2008 III 4 Alberta Risk Sharing Pool Procedures Manual Eligibility System Generated Rates The application of system rounding rules waiving of additional premiums below a certain limit on mid term changes and other calculation differences resulting from generated rates are acceptable deviations from the published filed rates where such rules form part of the insurer s rating rules and algorithms on file with the Alberta Automobile Insurance Rate Board Data Entry Mistakes Any errors in the recording of a premium or classification which results from an obvious transcription error must be addressed immediately but will not result in the risk being deemed ineligible The onus i
38. a batch are printed See a sample format of the report in sections Error Report Sample Delete To delete a batch click the Delete command button A warning message will appear indicating that the user is about to delete the batch Note e Deleting an Open batch which still contains transactions will cause the batch to be listed on the View Batches screen and Administration screen with a status of D for deleted e Deleting an Open batch which does not contain transactions will be physically removed and will not appear on the View Batches screen or the Administration screen e Deleted Error batches will be physically removed and will not appear on the View Batches screen or the Administration screen and therefore this Error batch will not be recoverable The transactions in an Error batch do not have to be deleted or transferred prior to a delete of the Error batch Transmit When the user has completed entering the transactions in the batch and is ready to transmit the batch to the POOL the Transmit command button is available The Transmit command button will submit the batch to the POOL and remove the batch from the list on this page Page 13 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods PREMIUM BATCH The premium batch input screen allows user to enter and view premium transactions Users can toggle between fields usi
39. a number of different cases 1 SPECIAL HANDLING ON REJECTED ENTRIES Special Handling is often required when an original entry submitted with a transaction code A B Effective October 1 2004 VII 6 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums C D or 9 is rejected for the following errors Error Code 070 Duplicate Entry for this risk Error Code 071 No Master on File for this risk Because a transfer with an error code 070 or 071 is rejected there is no postmark date retained in the master file for that transaction However the postmark date which should be assigned to this risk will show on the Premium Edit Listing report and that is the postmark date that will be re assigned to your transfer through the process of Special Handling Don t forget Your special handling request must still be faxed to Facility Association within your 30 day window for correcting premium errors 2 SPECIAL HANDLING ON ACCEPTED ENTRIES When a risk is transferred to the Alberta Pool and accepted key field information is retained in the Alberta Risk Sharing Pool System Master File The combination of these key fields form the header record The key fields are 1 Company Number 2 Policy Number 3 Transfer Date 4 Vehicle Number 5 Transaction Code If for any reason you have to change any of these key fields YOU WILL REQUIRE SPECIAL HANDLING IN ORDER TO RETAIN THE ORIGINAL POSTMARK DATE THAT WAS AS
40. advised by the Member This is the month to month working document for each Member It indicates the total premiums and losses accepted by the Alberta Pool for the month and for the year to date from all Members for each jurisdiction It also shows the Member s own share according to the Alberta Pool Sharing formula for the month and for the year to date and the total amount due to the Alberta Pool by the Member or conversely due to the Member from the Alberta Pool The Member s own Premiums and Loss Payments that are reported to and accepted by the Alberta Pool as well as Special Remittances made to the Member by the Alberta Pool are shown by month for the year to date by jurisdiction These exhibits allow the Alberta Pool to recap the net cash flow between the Member and the Alberta Pool for the current month resulting in an amount either being due to the Alberta Pool by the Member or due to the Member from the Alberta Pool The report indicates the net due to from the Alberta Pool and the date of settlement This report is produced on an accident year basis THE MANAGEMENT INFORMATION REPORT Exhibit Part II 3 A is an information report issued monthly and forwarded to the Protect Manager of the Member It is not an accounting report but is intended to assist the Member in assessing the impact of the Alberta Pool on the Members operations both as a Member transferring risks to the Alberta Pool and as a Member sharing in the income cl
41. are identified by coding a minus sign in the left most position of the field The left most position must be plus for positive or minus for negative or the entire field is blank if you are not entering a RESERVE AMOUNT You must establish maintain and fund reserves on your claim file according to the insurance regulator TRANSACTION CODE Effective October 1 2004 CI 4 Alberta Risk Sharing Pool Procedures Manual Appendix C 1 17 18 A 1 digit code which identifies the type of transaction transmitted CODE 1 This code is used to open a CLAIM COVERAGE KIND OF LOSS for this DATE OF LOSS with reserve CODE 2 This code is used to transfer subsequent payment recoveries and increase or decrease the reserve on a claim which is to remain open CODE 3 This code is used to close a CLAIM COVERAGE KIND OF LOSS for the following transactions Final Payment a payment recovery on a CLAIM COVER KIND OF LOSS and if applicable accompanied on the same line by an amount reducing the outstanding reserve to zero Closing Reserve to close a claim with without payment by reducing the outstanding reserve to zero Initial Final Payment to transfer a payment after which the file is considered closed Additional Payment after a claim has been closed CODE 4 This code is used to re open a reserve on a claim which has already been closed You must not use this code to re open a reserve for the sole purpose of transmitting an a
42. are not corrected within 30 days the risk must be retransmitted with a new TRANSFER DATE Please Note Should you experience internal systems problems which make meeting this time frame impossible to transmit data when your system fails contact the Facility Association to make special arrangements B Missing Batch In the event that an entire batch is missing from an Edit Listing you must immediately fax to the Facility Association for further instructions Include in your fax the following information e Missing BATCH CODE and ENTRY DATE e COMPANY NUMBER and BRANCH CODE Total premium and record count for missing batch If an entire batch has been transmitted with an incorrect BATCH CODE and if the BATCH CODE is a duplicate of a number previously used by you in the same week the Alberta Pool System merges the 2 batches which creates an out of balance situation If an entire batch is transmitted with the incorrect COMPANY NUMBER it will appear that a batch is missing from the Edit Listing If this occurs fax immediately to the Facility Association C What is Special Handling Special Handling is done by FA as per a Member Company s request Through special handling the original postmark date is re assigned to the transfer of a risk There are 2 kinds of Special Handling 1 Special Handling on rejected entries 2 Special Handling on accepted entries When is special handling required Special Handling is required on
43. be produced for each branch write a fax to the Facility Association with your request The Alberta Pool System can then produce a separate Branch Listing provided you transmit a BRANCH CODE If you used only 1 BRANCH CODE only 1 Listing is produced CLAIM NUMBER COVERAGE KIND OF LOSS combinations are shown on the Listing under the BRANCH CODE on the last accepted claim transaction When a new BRANCH CODE is received and is different from the BRANCH CODE previously accepted full claim history is reversed from the previous BRANCH CODE and is recorded under the new BRANCH CODE 2 Claim Number Sequence Claims on the Listing are shown in CLAIM NUMBER sequence by COVERAGE and KIND OF LOSS If there is more than one COVERAGE KIND OF LOSS for a CLAIM NUMBER a total for the claim is printed A recap for the province of all business and transfer years combined with an overall total is provided 3 Member Totals Effective October 1 2004 VIII 7 Alberta Risk Sharing Pool Procedures Manual Types of Errors Claims On the total pages for each Member the reserves for all branches are again summarized in a manner similar to that described above 4 Balance The total reserves as of the 5th business day of the next calendar month can be balance by adding total reserves at the end of the previous ENTRY MONTH to date changes for the current ENTRY MONTH on the last Claims Edit Listing amp the total on the Listing to effect the switc
44. by the RSP within 15 days of endorsement effective date including endorsement date to be accepted in the RSP as of endorsement effective date If not received within 15 days the risk is accepted in the RSP 1 day after transmittal date to the RSP 4 Other mid term changes For changes e g coverage and deductibles on vehicles that are already in the RSP there is no time restriction such as that shown for additional vehicles Effective October 1 2004 Revised effective June 1 2008 III 15 Alberta Risk Sharing Pool Procedures Manual Eligibility Coverage Limitations Although you may insure the risk for any coverage limits and deductibles filed with AIRB the following limitations apply on coverages transferred to the RSP The transferred Third Party Liability limit has a maximum of 2 000 000 The transferred All Perils or Collision coverage has a minimum deductible of 100 e The transferred Comprehensive or Specified Perils coverage with or without Glass Coverage END 13D has a minimum deductible of 50 The transferred Family Protection coverage END 44 has a maximum of 2 000 000 NOTES If members write higher limits or lower deductibles than those acceptable to the RSP the members retain the difference between that amount and the RSP limit on their own book Example 1 An insurer provides 5 000 000 Liability only 2 000 000 is transferable to the RSP losses may also be transferred to the RSP up to the 2 000 000 li
45. eligible for transfer to the RSP Effective October 1 2004 Revised effective June 1 2008 III 5 Alberta Risk Sharing Pool Procedures Manual Eligibility If the risk is new business then the Prior Experience Report and MVR must be ordered before the risk can be transferred 1 PRIOR EXPERIENCE REPORTS A report must be ordered on all risks even those claiming to have never been insured or licensed before or coming from outside the province or country If you order experience on the named insured the principal operator and any other driver you have met the requirement Formats include electronic reports letters or telephone calls at the option of the member on the following basis New business to insurer including portfolio transfers accepted under new business rules Prior experience must be ordered e Existing business to insurer or an insurer that is part of a group of companies owned and operated by the same company where the insurer transferring the risk to the RSP can confirm policy and claims information with an associated company as described above Exisiting business includes portfolio transfers accepted under renewal rules and documented as such If the risk has been with the insurer continuously for the previous five 5 or more years no report is required If the risk has been with the insurer for a period for less than five 5 years immediately preceding the current term anda prior experience report
46. experience report is on file and fully documented a new report Code B C and D above Risks Prem must be ordered within 15 days of CodeD transfer effective date Mid term transmittal of MVR is acceptable for driver s If no prior experience report is on file class 05 or 06 driver where Endorsement newly added if ordered within 90 and fully documented a new report vehicle is already in RSP Code E Transmit at same time as vehicle within 15 days of addition date Code A Transmit at same time as vehicle after 15 days of addition date Code D effective date days prior to transfer effective date Otherwise it must be ordered within 15 days of transfer effective date must be ordered within 15 days of transfer effective date For other than annual policies MVRs must be ordered every 12 months Prior experience reports need not be ordered if the risk has been insured with you for the past 5 years Portfolio transfers accepted under new business rules follow new business criteria Portfolio transfers accepted under renewal rules and documented as such follow renewal criteria For all portfolio transfers use transaction code B or D Effective October 1 2004 Revised effective June 1 2008 III 9 Alberta Risk Sharing Pool Procedures Manual TRANSFER CODES Eligibility This chart of typical transactions will assist you to determine the proper code
47. has been ordered during that period a new report is not required anda prior experience report has not been ordered during that period a new report is required e Existing RSP business to insurer Tf prior experience was not confirmed when the risk was initially transferred to the RSP or at a previous renewal to the RSP a new report must be ordered now Change of Risk A new prior insurance report is required on every driver newly added to the policy Effective October 1 2004 Revised effective June 1 2008 III 6 Alberta Risk Sharing Pool Procedures Manual Eligibility 2 MOTOR VEHICLE REPORTS MVR e New Business to the RSP Must be ordered on all operators listed on the vehicle s being ceded within 90 days prior to the risk transfer date or within 15 days of the transfer effective date e Renewal to the RSP Must be ordered on all operators listed on the vehicle s being ceded within 90 days prior to the transfer effective date unless MVRs have been ordered on the 6 month renewal preceding this transfer e g Policy renewed October 5 2004 for 6 months MVRs on all drivers were ordered August 2004 Policy is scheduled to renew April 5 2005 Since there is no change in drivers no new MVRs are ordered e Mid term to the RSP with no Policy Change Must be ordered on all operators listed on the vehicle s being ceded within 90 days prior to the transfer effective date or within 15 days of the transfer effective date
48. its own BATCH CODE BATCH CODES must be unique within a COMPANY NUMBER BRANCH CODE and ENTRY DATE We recommend that you assign BATCH CODES in the sequence in which batches are transmitted We also strongly recommend that you allot a specific block of BATCH CODES to each branch or service office which prepares batches for transmission to the Alberta Pool System if applicable In other words if more than one location is transferring transactions to the Alberta Pool System assign BATCH CODES by branch The same batch code cannot be repeated in the same processing month The trailing record gives batch control and audit information and must show the total record count and total amounts of all the transactions in that batch e if Risk Premium Batch then total TOTAL PREMIUM e if Claims Batch then total PAID AMOUNTS total EXPENSE AMOUNTS and total RESERVE AMOUNTS Checking at the Alberta Risk Sharing Pool verifies that the count and content of the data records in the batch agree with the trailing control record It is to your advantage to transmit Risk Premium batches to the Alberta Pool System on a daily basis in order to avoid delays in the effective date of transfer of the risk while claim batches should be transmitted regularly to prevent a backlog The Transmittal Date also called the Postmark Date refers to the actual date of receipt at the Alberta Pool System Delays in the transmission due to unforeseen circumstances affe
49. please refer to Part II If after referring to Part IL you have any questions please write or fax the Vice President Finance amp Operations at the Facility Association as described above G Special Considerations Disputes A ppeals Special Requests for Original Dispatch Date or TRANSFER DATE Please fax or write any such requests to the Vice President Finance amp Operations at the Facility Association Disputes regarding Audits or Reports or Appeals Please fax or write to the President and CEO at the Facility Association Effective October 1 2004 Il 3 Alberta Risk Sharing Pool Procedures Manual Eligibility RISK ELIGIBILITY A All Applicants Must Be Able To Obtain Automobile Insurance This section outlines the criteria used to determine the eligibility of private passenger vehicles for transfer to the Risk Sharing Pool for the following New business Renewals Portfolio transfers Policy changes Mid term transfers with no policy change BACKGROUND The Insurance Act places the obligation on the government approved insurance plan Facility Association through its Plan of Operation to provide a contract of automobile insurance to owners and licensed drivers of motor vehicles who but for the Plan would be unable to obtain such insurance Every insurer writing automobile insurance in Alberta is a member of the Facility Association and must abide by the Plan of Operation Qualification for t
50. rate on an ongoing basis with respect to the submission of claims and or premiums to the RSP the following steps will be taken Step 1 a letter will be sent by the Association to the President of the member outlining the edit listings with the errors providing a contact name and number at the Association for assistance and giving the member sixty days to correct the errors or submit an action for consideration Step 2 if after the sixty days no significant improvement is noted by the Association and no action plan has been submitted to the Association a second letter will be sent to the President of the member stating that if no significant improvement is noted within a further sixty days the member may no longer be entitled to cede risks to the RSP B EXCLUSION FROM USE OF RSP 1 If after the sixty day period referred to in Step 2 no significant improvement has been observed the Board shall be so advised and may by resolution decide that the member shall no longer be authorized to cede risks to the RSP and that all transactions with errors are to be removed from the RSP immediately and returned to the member 2 If the Board decides that the member shall no longer be authorised to cede risks to the RSP the President of the member shall be advised of such decision in writing forthwith and of the transactions being returned to the member Effective October 1 2004 VIII 1 Revised April 2006 Alberta Risk Sharing Pool Proce
51. requirement the Association management may require the member to remove the claim from the RSP due to late reporting In any such case the member shall have the right to appeal such decision to the Claims Committee and to the Board E Auditing Of Members The Facility Association may audit the records of any member relating to the subject matter of the Plan of Operation which includes the Alberta Risk Sharing Pool and may establish what policies records books of account documents and related material it deems necessary to carry out its functions Such material must be provided by the members in the form and with the frequency reasonably required by the Association Retention of records must follow the Statutory Requirements as set out for Insurance Companies at the Provincial or Federal level In addition records supporting the transmission of data to the Alberta Risk Sharing Pool shall be retained for at least a two year period F More Information More information about Facility Association can be found at www facilityassociation com Effective October 1 2004 I 3 Revised April 2006 II COMMUNICATION WITH ALBERTA RISK SHARING POOL A Distribution of Manuals The Facility Association strongly recommends the designation of a Alberta Pool Project Manager within your organization FA maintains for the Alberta Risk Sharing Pool a Mailing List of the Project Managers names and addresses for your Head Office in addition to a CEO
52. results this Invoke UploadFile new object loginName password verify province fileContent return int results 0 remarks 18 FACT Application Web Services Guide Facility Association public System IAsyncResult BeginUploadFile string loginName string password int verify string province System Byte fileContent System AsyncCallback callback object asyncState return this BeginInvoke UploadFile new object loginName password verify province fileContent callback asyncState remarks public int EndUploadFile System IAsyncResult asyncResult object results this EndInvoke asyncResult return int results 0 19 Request Form Facility Association User Id amp Branch Code CI PAY to 869 1750 Fax 416 8880894 5 FA Correction amp Transmission FACT Instructions Please PRINT clearly For all requests e The Company Information section must be completed e Project Manager must sign and fax back to 416 842 0241 For user id request e The User Information section must be completed in full e The user and a witness must sign the security agreement For company branch requests e Atleast one branch code must be assigned to each IBC Reporting Company Number in the Branch Information section Company Information please print Company Name FA Project Manager FA Project Manager Email Address User Information User Name Title
53. risk changes affecting the risk s eligibility e g the vehicle is now commercial but the member is retaining the risk the member must remove the Effective October 1 2004 Revised effective June 1 2008 III 14 Alberta Risk Sharing Pool Procedures Manual Eligibility risk from the RSP back to the date the information making the risk ineligible was received by the member C Transfer Limitations Time Limitations 1 New business Must be received by the RSP within 15 days of inception including inception date to be accepted in the RSP as of inception date If not received within 15 days the risk is accepted in the RSP 1 day after transmittal date to the RSP Example 1 Policy inception date October 1 2004 Policy transmitted to the RSP October 11 2004 Policy received by the RSP October 12 2004 12 days Policy accepted in the RSP as of inception date Example 2 Policy inception date October 1 2004 Policy transmitted to the RSP October 16 2004 Policy received by the RSP October 17 2004 17 days Policy not accepted in the RSP as of inception date but is accepted as of October 17 2004 missed the 15 day time limit 2 Renewals and portfolio transfers Must be received by the RSP on or before the renewal effective date to be accepted in the RSP as of renewal effective date If not received by the renewal effective date the risk is accepted in the RSP 1 day after transmittal date to the RSP 3 Additional vehicles Must be received
54. s ordered order date and either driver s licence number or driver s name When received MVR search date dates and types of convictions licence suspensions class and status of driver s licence NOTE If a search date is documented there is no need to document the corresponding order date GENERAL To coincide with the Sunset Clause members must maintain a record of their documentation whether hard copy or electronic memo for at least two years and 90 days following transfer date It is suggested that members use a 3 year time frame Effective October 1 2004 Revised effective June 1 2008 III 12 Alberta Risk Sharing Pool Procedures Manual Eligibility SUBSEQUENT INFORMATION 1 NEW BUSINESS After the policy effective date and subsequent to the transfer of a risk to the RSP the member receives information of a situation that existed prior to the policy effective date that affects the initial classification rating of the risk such as an undisclosed use of the vehicle or undisclosed prior claims convictions a Ifthe information does not make the risk ineligible for transfer the risk may remain in the RSP provided that the member amends the premium appropriately and reports the premium and or statistical information to the RSP b Ifthe risk is no longer eligible for the RSP and the member is not retaining the risk the member must remove the risk from the RSP effective no later than 21 days from the date the informat
55. see DOCUMENTATION you will be required to provide acceptable evidence of the ordering following the investigation If this cannot be provided you will be required to proceed as outlined in Failing to Order Reports 5 Abeyance and follow up If the category of risk or documentation is such that you are required to mark files for abeyance or follow up and you have failed to do so you will be required to follow up at the time of the investigation to determine if the information is available If the information is available reports will be required and if the risk is found not to have been eligible for transfer at the transfer effective date you will be required to remove the risk effective the transfer date as well as any claims accruing to it If the information is not available a further abeyance will be required Effective October 1 2004 Revised effective June 1 2008 III 19 Alberta Risk Sharing Pool Procedures Manual Eligibility SUNSET CLAUSE Investigations Investigators will be looking at a selection of risks from your RSP portfolio which have transfer dates within the two year period leading up to the investigation Transfers dating from before this period will not be investigated If there has not been an investigation of your company within the last two years investigators will choose from risks transferred since the last investigation Member reviews of own book The Sunset Clause also means that if a member cho
56. that include the percentage calculated against their previous year s total car years are distributed If a member attempts to transfer a risk to the RSP after the member has reached the 4 non grid transfer limit that transfer is ineffective the risk remains on the member s own account and the member is directed to remove the risk from the RSP A member may appeal to the Provincial Operating Committee to exceed the 496 non grid transfer limit even retroactively and the Board of Directors will be informed A member approaching the 426 non grid transfer limit receives a warning A member who exceeds the 4 non grid transfer limit is directed to remove risks along with their attendant claims from the RSP system starting with the most recently transmitted New Business Renewal Additional Vehicle transactions continuing until the 4 non grid transfer limit is reached The 4 transfer limit may be adjusted from time to time by the Facility Association Board of Directors to reflect market conditions Members will be advised by bulletin in advance of any changes to the transfer limit At inception of the Alberta RSP October 1 2004 insurers who because of their own system limitations are unable to transmit immediately to the RSP may submit a written request to the President of Facility Association for an extension to transmit all eligible grid risks in their existing book up to January 31 2005 with an acceptance date in the RSP of October 1 2
57. the DELETE button e The system will ask if you are sure e Response of Y will cause the file to be deleted Effective October 1 2004 VI 3 VII TYPES OF ERRORS PREMIUMS For a listing of Error Codes please see Appendix P 2 The error messages will reflect edit error conditions on your rejected risk premium transactions when you view the Premium Transaction Screen in Correct The short bold message is initially displayed with an option to access the larger more detailed description of data required some with tips as to the probable cause of the error These messages are the same as those shown in Appendix P 2 A Error Corrections The Facility Association Plan of Operation Operating Principles contains the following compliance requirements for error remediation A INITIAL PROCEDURE Where a member is identified by the Association management as having a significantly higher than average error rate on an ongoing basis with respect to the submission of claims and or premiums to the RSP the following steps will be taken Step 1 A letter will be sent by the Association to the President of the member outlining the edit listings with the errors providing a contact name and number at the Association for assistance and giving the member sixty days to correct the errors or submit an action for consideration Step 2 If after the sixty days no significant improvement is noted by the Association and no action plan has bee
58. the beginning of each batch the ENTRY MONTH YEAR and the Transmittal Date Postmark Date of the transmission is printed This information applies to all transactions in the batch Each transaction on the Premium Edit Listing records data received by the Alberta Pool System or if the data is not received on the current transaction the fields are printed with data previously accepted by the Alberta Pool System In addition in the case of accepted transactions the Transferred Amount the Allowance Amount and the Net Balance are calculated by the Alberta Pool System List of Transactions Whether accepted or rejected each transaction you enter appears as one item on the Edit Listing however 1 of your entries may appear as 2 or more lines reflecting splits in the term on the master file Differences from Transmitted Data The following may also appear on the Edit Listing in a manner slightly different from the way you transmitted it Effective October 1 2004 VII 10 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums POLICY NUMBER If the first character of the POLICY NUMBER is numeric zeros are added to the left until the POLICY NUMBER consists of nine 9 characters If the POLICY NUMBER is prefixed by one or more ALPHABETIC CHARACTERS S o zeros are added between the alphabetic and numeric characters until the field is filled AGENCY NUMBER If the first character of the AGENCY NUMBER is numeri
59. total of its voluntary private passenger non fleet third party liability direct earned car years not ceded to a risk sharing pool is of the total of all voluntary private passenger non fleet third party liability direct earned car years not ceded to a risk sharing pool by all members for the province Members transfer limit in the Alberta Pool for grid risks is unlimited and for non grid risks is 4 of the previous year s total voluntary private passenger non fleet third party liability Direct Written Car Years for such jurisdiction in the immediately preceding calendar year less the number of grid risk private passenger non fleet third party liability direct written car years ceded to the Alberta Risk Sharing Pool by it in the same period The member shall be entitled as a result of the transfer of premium to an expense allowance in an amount equal to a percentage of the written premium applicable to the transferred coverages such Effective October 1 2004 I 1 Alberta Risk Sharing Pool Procedures Manual Introduction percentage for use during a calendar year to be determined by the Board in consultation with the Superintendent of Insurance Such allowance is to settle all expenses incurred by the member including acquisition costs operating costs and loss adjustment costs but not including premium taxes and professional fees such professional fees to be stipulated in the Alberta Risk Sharing Pool Claims Guide with compensation to
60. where and Blank are the same DD Day MM Month YYYY Year The rule for formatting numeric values which are shorter than the maximum allowed field size 1 2 2 4 Signed numeric must be 4 or leading zeros value or if no value then blank Example entering 9 in a field s9999 0009 Unsigned numeric must be leading zeros value or if no value then blank Example entering 9 in a field 99 09 Effective October 1 2004 T2 1 APPENDIX T 3 Claims Record End Record Type Batch Code Alphanumeric N N aid Expense Amount Footnote C Any value between A Z and 0 9 9 Any value between 0 9 S or Blank where and Blank are the same DD Day MM Month YYYY Year The rule for formatting numeric values which are shorter than the maximum allowed field size 1 Signed numeric must be 4 or leading zeros value or if no value then blank 2 Example entering 9 in a field s9999 0009 3 Unsigned numeric must be leading zeros value or if no value then blank 4 Example entering 9 in a field 99 09 Effective October 1 2004 T3 1 APPENDIX T 4 Claims Trailer Record 1 Entry Year Month Numeic 6 YYYYMM 5 10 Company Number Numeric 3 9911 B Record Count Numeic 5 Total All Paid Numeric 13 S999999999999 21 33 Am Numeric 5999999999999 142 Value Blank Footnote C Any value between A Z and 0 9 9 Any value between 0 9 S
61. your company will as its standard practice either refund the premium to the insured at the time of the END 16 is added or will refund the premium afterward when the END No 17 is added If you are refunding the premium up front at the time the END No 16 is added and the refund made 1 transmit a TRANSACTION CODE 9 for TRANSFER DATE use the effective date of the Suspension of Coverage for the EXPIRY DATE if you know the reinstatement date use the date the coverages are to be reinstated or the expiry date if that precedes it and show the reduction in the premium in the appropriate premium fields or if the reinstatement date is not known use the expiry date and show the reduction in premium in the appropriate premium fields at the time the END No 17 is added transmit a TRANSACTION CODE 9 for the TRANSFER DATE use the date of the reinstatement of coverages for the EXPIRY DATE use the expiry date and show the increase in the appropriate premium fields Note If there is no premium adjustment necessary at the time of the END No 17 because the estimated duration of the suspension period and the premium charge transmitted was correct no second transmittal is required if the suspension spans two risk terms at the time of the Renewal transmit a TRANSACTION CODE C in the usual manner next transmit a TRANSACTION CODE 9 for the TRANSFER DATE use the renewal date for the EXPIRY DATE use the expected reinstatement date
62. your own system works Your Transfer date is incorrect Possibly a simple typographical error or Your transfer date is incorrect in regards to eligibility criteria transaction code information in your file etc Your Transaction code is incorrect This may be a simple typographical error or Your transaction code is incorrect in regards to the type of transfer New Business renewal mid term transfer etc The above are examples only and constitute only a partial list of possible situations Remember that these corrections may be initiated by yourself the Member Company to correct inaccurate data or they may have been requested by a Alberta Risk Sharing Pool Compliance Investigator as part of their Investigation report How is Special Handling Done 1 Create a Special Batch Any batch transmitted to the Alberta Pool is assigned its own Postmark Date Because the same Effective October 1 2004 VII 8 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums Postmark Date applies to every single transaction contained in a Batch you must create a Special Batch to isolate the transaction s intended for Special Handling Otherwise other transactions could be assigned a wrong Postmark Date 2 Send a Fax to Facility Association Fax a request to Facility Association 416 868 0894 giving us all the necessary information regarding your special handling You must send your fax to Facility Association the s
63. 0 0 A AB KING 004 00 200412 c 5 5 A AB KN 004 00 200412 P 3 581 0 0 A AB LKN 004 00 200412 p D D AB LLL 004 00 200412 P 1 0 0 Ti AB LN 004 00 200412 P 3 581 0 A AB 001 004 15 200410 P B 14135 0 0 T AB 001 004 CH 200410 P 1 1159 0 0 T gt B E 4 El 2004 Facility Association Al rights reserved Done Ap Internet Bec inbox Microsoft Out T USER MANUAL TOC d FA Site Mi 7E 1 j 10 41 AM The company list pull down menu displays the companies the user has been granted access to The company results are displayed at the bottom of the screen The results shown at the bottom of the screen display the status of any batch excluding current open and error batches handled by the user in the last 60 days After 60 days the batch is removed from the list The batch can have a status of e T for Transmit where a batch has been transmitted to the POOL but the weekly process has not yet processed the batch against the database e A for Archived where a transmitted batch has been processed against the database e D for Deleted where a user has deleted a batch Page 20 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods ADMINISTRATION Administrator The administration screen is available only for the user designated as an Administrator It allows the Administrator to view batches tha
64. 004 This written request must be received by Facility Association before October 1 2004 Effective October 1 2004 Revised effective June 1 2008 III 17 Alberta Risk Sharing Pool Procedures Manual Eligibility D Compliance Reviews The Facility Association Plan of Operation provides for auditing of all member companies Routine compliance investigations are made of all member companies ceding risks to the RSP on a rotating basis at a minimum of every 2 years The purpose of Compliance Reviews is to establish that 1 Risks in the RSP are eligible by way of vehicle type or rating classification 2 Appropriate verification of the risk s eligibility was undertaken 3 The appropriate premium was transferred with the risk 4 The risk was transferred in accordance with established procedures for transfer dates coverages cancellation dates etc Ineligibility If during the course of an investigation a risk transferred to the RSP is found to be ineligible because of type and or use of the vehicle i e either a commercial public or recreational vehicle you will be requested to remove that risk from the RSP back to the transfer date as well as any claims that have been transferred Reports 1 Failing to order reports If you have failed to order MVRs on all listed operators or a Prior Experience Report on the risk or if you did not order the reports within the prescribed time frames you will be required to order the reports at
65. 25 should be entered in the Effective October 1 2004 P 8 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 appropriate premium Columns The premium totals of the two records when combined will equal the premium for the policy CLASS 07 Automobile used for business purposes Principal operator is 25 years of age and over No MALE Drivers under 25 years of age CLASS 08 Principal operator whether applicant or not married male under 21 years of age residing with his spouse CLASS 09 Principal operator whether applicant or not married male under 25 years of age but not under 21 years of age residing with his spouse CLASS 10 Unmarried male principal operator whether applicant or not 16 17 or 18 years of age CLASS 11 Unmarried male principal operator whether applicant or not 19 or 20 years of age CLASS 12 Unmarried male principal operator whether applicant or not 21 or 22 years of age CLASS 13 Unmarried male principal operator whether applicant or not 23 or 24 years of age CLASS 18 Principal operator whether applicant or not female under 21 years of age CLASS 19 Principal operator whether applicant or not female under 25 years of age but not under 21 years of age 16 OCCASIONAL DRIVER A 1 digit field alpha Place an X in this field if entering the premium for a class 05 or 06 driver and assign the same VEHICLE NUMBER as that used for the principal oper
66. 5655101 01 1110802 i2120a kool 5e s s e2 11232 8 3214 D UU PU UN 777 7242800 47448 32 0 1 512 2 936 IN EE ON ER A SE EN AE ERLA HARD NR AE ED EE EE TE EO EE EE sax AT AE sl beh sols euet obs dn moan BEER EE EA KER TE PS ERU rH TEE pepe oe rae EE MEE gr d anG PE Pi a uus deve EE ET EE Ee EE Aa NA EE EE EE MEE gb jb a gene ee geo EE ET breeds redeo EE EE AO EE EE AAK e dom dta EA TE DE EE O A SG HS pee sax AT AE abest pr sols ecu akg d tn man BEER PRANSIEER KER TE HD EET ET a E EE OE MES gr AE EE iss secco a EE chops EE ee uere EE EE MEE AE EE a EE ET he eee EL EE RE y TORON aoe NAE a IE UR TE EE AE AK tee exi TA Cone doa koe sre qaot eoi EET NE aus x n ON D x8 an DEE 634 OT N OE Ra S Page 1 VIII TYPES OF ERRORS CLAIMS For a listing of Error Codes please refer to the Error messages in Appendix C 2 Error messages reflect edit error conditions on your rejected claim transaction when you view the Claim Transaction Screen in Correct The short bold message is initially displayed with an option to access the larger more detailed description of data required some with tips as to the probable cause of the error A Error Corrections The Facility Association Plan of Operation Operating Principles contains the following compliance requirements for error remediation A INITIAL PROCEDURE Where a member is identified by the Association management as having a significantly higher than average error
67. AND LOGIN Accessing the FACT Application Figure 1 Ha Fa ILITY SSOCIATION Welcome to the Facility Association Portal User ID Password EE Change Pass Welcome to Facility Association s newly designed Portal the doorway for specialized access to Facility Association applications The Facility Association is an entity established by the Automobile Insurance Industry and recognized under the provisions of The Compulsory Automobile Insurance Act The Facility Association ensures that automobile insurance is available to all owners and licensed drivers of motor vehicles where such owners or drivers are unable to obtain automobile insurance through the voluntary insurance market z E Done OE dep intemet Stan NG Microsoft Excel ERROR EF Microsoft Word USER M SA sie touse for demo Mes 7 Inbox Microsoft Outlook Jara Single Sign On Te NO 230PM System Login This screen provides access and security control for FA s FACT applications You must be an authorized user Your User ID and initial Password are assigned by IBC To contact IBC Help Desk phone number 416 445 5912 Ext 3100 Help Desk E mail helpdesk ibc ca Login It is important that your password be kept private as all activity is recorded under the User ID e Enter your User ID Page 6 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV
68. Alberta Pool followed by a two page summary for all jurisdictions combined followed by a two month projection by jurisdiction The Report is produced on an accident year basis the next future accident year the current accident year and each of the three previous years with a total of all accident years Figures for the current fiscal year are shown separately The headings below correspond to those used in the sample Operational Report shown as Exhibit Part II 2 A 1 Risk Sharing Pool Alberta Pool This Month Total of all entries reported by all Members and accepted by the Alberta Pool for the current month 2 Risk Sharing Pool Year to Date Totals of all entries reported by all Members and accepted by the Alberta Pool since the beginning of each accident year Outstanding Losses include I B N R estimates For information purposes the I B N R is also shown separately Effective October 1 2004 3 PART II Chapter 2 3 Member Proportion Calculation which reads as follows Premiums losses and expenses shall be allocated to the calendar year concerned on an accident year basis and divided by jurisdiction In respect of each jurisdiction and each calendar year a Save as hereinafter set forth each member shall share in the assets liabilities revenues expenses and net profits or losses arising from the operation of the Alberta Pool as follows i Members will share in the results of the Albert
69. Alberta Pool System can produce a separate Branch Bordereau Provided you transmit a BRANCH CODE If you used only 1 BRANCH CODE only 1 Bordereau is produced Ze CLAIM NUMBER Sequence The transactions on the Bordereau are shown in sequence by CLAIM NUMBER Each transaction shows the data received and any unchanged data from data previously accepted by the Alberta Pool System either Claim or Risk Premium Data regarding changes in reserve is not shown A transaction for which an immediate reimbursement must be over 100 000 has been processed is indicated by S immediately to the right of the Paid Amounts column 3 Branch Totals On the last page for each branch the PAID LOSS and EXPENSE transaction are summarized by jurisdiction 4 Member Totals On the total page for each Member all PAID LOSS transaction for all branches are again summarized in a manner similar to that described above In addition the immediate reimbursement S are summarized de Balance The Paid Loss Bordereau totals balance to the sum of the totals for the current ENTRY MONTH provided on Claims Edit Listings previously sent to you or to the to date totals for the current ENTRY MONTH provided on the last Claims Edit Listing sent to you 6 Data Definitions Most of the definitions for the data on this report are identical to the Definitions of Claim Transfer Fields as listed in Appendix C 1 or the Definitions of Premium Transfer Fields as listed in Section
70. Appendix P 1 The following are not listed there Special an S in this field indicates that an immediate reimbursement of a PAID LOSS Effective October 1 2004 VIII 6 Alberta Risk Sharing Pool Procedures Manual Types of Errors Claims AMOUNT or an EXPENSE AMOUNT has been requested and processed These amounts are totalled and subtracted from Total Net Balance Transfer Percentage indicates the percentage of transfer cession on this transaction is 100 Open Claims Listing The Alberta Pool System produces and sends to you an Open Claim Listing at the close of each month 5th business day of the next calendar month This report has been designed e to assist you in determining all claims that are outstanding to verify that reserve transactions you intended to transfer to the Alberta Pool were in fact accepted by the Alberta Pool System The Open Claims Listing shows an entry for each CLAIM NUMBER COVERAGE KIND OF LOSS unique combinations which has been accepted by the Alberta Pool System and has not been closed Each entry also shows the accompanying PAID LOSS AMOUNT and EXPENSE AMOUNT as well as the cumulative position of all RESERVE change AMOUNTS A CLAIM NUMBER COVERAGE KIND OF LOSS is considered to be closed only when the last transaction accepted was transmitted with TRANSACTION CODE 3 after which it will no longer appear on the Open Claims Listing 1 Branch Code Listing If you wish Open Claims Listings to
71. Branch Code IBC Reporting Company Number Branch Code IBC Reporting Company Number Branch Code IBC Reporting Company Number Branch Code Note FACT requires companies to assign at least one branch code for each company number Branch codes must be two characters Alpha Numeric no special characters All branch codes that companies plan to use must be reported to FA using this form Signature FA Project Manager Signature Date For Internal Use Existing User ID Member Services Signature Date The following ID has been assigned changed ID Password if new or changed The following Node Name s have been assigned Jurisdiction Node Name Jurisdiction Node Name Node Name not required for Admin users V RISK PREMIUMS e Data Required for Common Business Transactions Please refer to Appendix P 3 and C 3 e Batching of Transactions General Information A batch of transactions must have c the same COMPANY NUMBER e the same BRANCH CODE e the same ENTRY YEAR and MONTH cg the same BATCH CODE E the same type Premium or Claims Effective October 1 2004 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums e BATCH CODE is a mandatory 3 digit field alpha numeric which you must assign to identify the batch containing a group of transactions Each batch must be individually identified by
72. CCIDENT BENEFITS and ALL PERILS COLLISION is acceptable Effective October 1 2004 P2 2 Alberta Risk Sharing Pool Procedures Manual Appendix P 2 FIELD NAME OPERATOR S AGE Transaction Code TPL DRIVING RECORD TPL COVERAGE CODE TPL LIMIT TPL PREMIUM ACCIDENT BENEFIT COVERAGE CODE A B PREMIUM ERR NO 030 031 032 037 038 039 040 041 042 043 047 048 ERROR MESSAGE Invalid Age Type of Use Relationship The following relationship must exist Type of Use Age 01 02 03 25 or more 05 06 under 25 08 and 18 under 21 09 and 19 21 to 24 10 18 years or less 11 19 20 12 21 22 13 23 24 Invalid Years Licensed The YEARS LICENSED must be a number in the range of 00 99 Invalid Transaction Code The TRANSACTION CODE must be A B C D E 3 or 9 Transaction Code 3 Cancellation with Invalid Non Credit Premiums A cancellation or deletion of a coverage TRANSACTION CODE 3 Return premiums on the transaction must not exceed the premiums charged Transaction Codes A B C D or E with Invalid Credit Premium An original entry new business renewal or mid term transfer TRANSACTION CODES A B C D or E must have premiums in a debit position Third Party Liability Driving Record Missing The Third Party Liability Driving Record code is required when Third Party Liabilit
73. E This Company Number Policy Number is Not on System This transaction must contain a COMPANY NUMBER and POLICY NUMBER previously accepted Usually caused by an error in Company Number or Policy Number either on the claim entry or the original premium entry Or because the original premium entry for the risk has been rejected and not resubmitted This Company Number Policy Number Vehicle Number is Not on System This transaction must contain in addition toa COMPANY NUMBER and POLICY NUMBER previously accepted but also a VEHICLE NUMBER previously accepted Usually caused by an error invehicle number either on the claim entry or on the original premium entry Or because the original premium entry for the risk has been rejected and not resubmitted Coverage Kind of Loss is Not Unique on a New Claim A new claim TRANSACTION CODE 1 must have a unique combination of CLAIM NUMBER COVERAGE KIND OF LOSS Usually caused by an error in TRANSACTION CODE No Matching Coverage Kind of Loss for this Subsequent Entry A subsequent entry TRANSACTION CODE 2 3 OR 4 must have a CLAIM NUMBER COVERAGE CODE and KIND OF LOSS CODE previously accepted The subsequent entry could be a TRANSACTION CODE 2 or 4 or TRANSACTION CODE 3 with a reserve change amount A TRANSACTION CODE 3 without a reserve change is considered as a new claim if there is no matching Claim Number Coverage Kind of Loss Code previously accepted for the risk
74. E RE EK ER EL BA ETD be BOK as AR EE pec tbe bec pec bess pede een IE N EE bese pees sage EE NEN Maeva BA RE AO EE ED EE TE ER EE AE BEE IE EE EE pe 50066 p e MR RE O pnm A emm AE AE A TS EE a EE EE ER ED RSS KAN RAYA A REPA BAKYA A HE EIE paga O kaa A baa pe sae CLAIM NUMBER 0108046091 POLICY NUMBER mro rzm oz 520726 220804 Uie 7 FACILITY ASSOCIATION ALBERTA RISK SHARING POOL OPEN CLAIM REGISTER C E BITIT OJN IRIR VIT ALA R le R E NIN v n E R c S CLOSING T Alb p BALANCE A NET GIA C E T D N E E MY D 33 2000 EA EE AA baccis nagan EE EE RE ORA ka PM AR ER N EE memes sana RE ARA AE HAHA mabagal AG ee Baa paLa CAR EN ve UE dd MARLA MR EE naba ED ae n le a oa ie EE Pestana EE EE PAN Ed NT A O O Bana O pee OU MUN EE Sinan la Poe ee la Eg ele N Es EE anan EE EE Mo e ad Dagli sik EE EA EE pee OE EE bee Ed EE uod esses dn T apart MEd shes mopa kaaa EE EE LOSS CO NO 000 XPENSE BR 03 Date Page 31082004 1 RESERVES PAID AMOUNTS G R aie Fa dit ER Ka dz IX TRANSFER LIMIT REPORT A Monthly Transfer Limit Report This report is designed to advise your status regarding the Transfer Limit during any calendar year as of year end For groups of companies all companies appear on one report and totalled Definitions Members Voluntary Private Passenger Non Fleet Thrid Party Liability Direct Written Car Years T
75. Effective October 1 2004 P2 5 Alberta Risk Sharing Pool Procedures Manual Appendix P 2 ERROR ERROR MESSAGE NO 074 Transfer or Expiry Date is Out of Range of Original A subsequent entry Transaction Code 3 or 9 is transmitted for a COMPANY NUMBER POLICY NUMBER VEHICLE NUMBER which is on the Alberta Pool System but one of the following three conditions exist the TRANSFER DATE of the entry does not fall within a Transfer Period already on the Alberta Pool System the EXPIRY DATE of the entry does not fall within a Transfer Period already on the Alberta Pool System the TRANSFER and EXPIRY DATES of the entry fall within two different transfer periods already on the Alberta Pool System Usually caused by an error in POLICY NUMBER VEHICLE NUMBER or TRANSFER EXPIRY DATES on the current entry by the fact that the original entry for the risk has been rejected and not yet been retransmitted itcan also be caused by an error in the TRANSFER EXPIRY DATES of the original entry 075 No Master on File for Class 05 or 06 Transfer The entry for a class 05 or 06 risk was the first or only risk transmitted under that POLICY NUMBER for the Transfer Period on the Alberta Pool System 076 Change On A Coverage Previously Cancelled Anentry with TRANSACTION CODE 9 and crediting at least one of the coverages for a period of a risk which is recorded as being cancelled Note that an entry with TRANSACTION CODE 9 and debit premiums is p
76. FACILITY ASSOCIATION Alberta Risk Sharing Pool Procedures Manual October 1 2004 ALBERTA RISK SHARING POOL PROCEDURES MANUAL TABLE OF CONTENTS PART I RISK TRANSFER Section I Introduction Section II Communication with Alberta Risk Sharing Pool Section III Risk Eligibility Section IV Overview Transfer Methods Addendum A Alberta FACT User Manual Addendum B FA Correction and Transmission FACT Web Services Guide Technical Documentation Addendum C FA FACT Request Form User ID amp Branch Code Section V Risks Premiums Section VI Receiving Errors Premiums Claims Section VII Types of Errors Premiums Section VIII Types of Errors Claims Section IX Transfer Limit Report Please note This Manual has been developed to assist member companies in their interactions with the Alberta Risk Sharing Pool In the event of discrepancies between the Manual and the Facility Association Plan of Operation the Plan of Operation shall take precedence Effective October 1 2004 Table of Contents Part I I INTRODUCTION A Overview of The Alberta Risk Sharing Pool Alberta Pool The Board of Directors of the Facility Association for both industry and political reasons deemed it necessary to develop a mechanism that would depopulate the Facility Association It was their wish to develop a mechanism that would not require new legislation and could be tied to present legislation in Alberta so th
77. FileHttpGetIn part name loginName type s string part name password type s string part name verify type s string gt part name province type s string gt part name fileContent type sl StringArray gt message message name UploadFileHttpGetOut gt part name Body element sO int message message name UploadFileWebServiceHttpPostIn part name loginName type s string gt part name password type s string gt part name province type s string part name fileContent type sl StringArray gt message message name UploadFileWebServiceHttpPostOut part name Body element sO int gt lt message gt message name UploadFileHttpPostiIn gt lt part name loginName type s string gt lt part name password type s string gt part name verify type s string gt part name province type s string gt part name fileContent type sl StringArray gt message message name UploadFileHttpPostOut part name Body element s0 int message lt portType name UploadServiceSoap operation name UploadFileWebService gt input message s0 UploadFileWebServiceSoapin output message s0 UploadFileWebServiceSoapOut gt operation operation name UploadFile input message s0 UploadFileSoapIn output message s0 UploadFileSoapOut operation portType lt p
78. Follow the procedure for Permanent Alberta Licence a above Alberta driver s licence not on insurer s file File must be marked for abeyance to obtain the Alberta driver s licence number and an MVR must be ordered in accordance with the schedule outlined on the next page cg In all cases if the driver does not have a Probationary or Permanent Alberta driver s licence on the subsequent renewal continue to mark the file for abeyance at each renewal until the appropriate licence is obtained and an MVR is ordered Effective October 1 2004 Revised effective June 1 2008 III 8 Alberta Risk Sharing Pool Procedures Manual Eligibility REPORT ORDERING FREQUENCY AND CRITERIA TABLE For New Renewal and Portfolio Transfer business order MVRs and Prior Experience Reports for all drivers listed on the ceded vehicle s For all other situations order both on the specific driver involved in the transaction Transaction Type amp Transfer to MVR Prior Experience Report Code RSP is effective New Business transmitted Inception date of MVR is acceptable if ordered Prior experience report is acceptable if within 15 days of inception policy within 90 days prior to transfer ordered within 90 days prior to transfer Code A effective date Otherwise it must effective date Otherwise it must be New Business transmitted One day after be ordered within 15 days after ordered within 15 days of transfer beyond 15 days of inception
79. GE TYPE OF USE for the principal operator TRANSACTION CODE 9 to 10 11 12 or 13 Effective October 1 2004 V 10 Updated October 2007 VI CORRECTING ERRORS PREMIUMS CLAIMS A Error Corrections Premiums Claims All transaction errors front end errors and back end errors can be accessed and corrected by the web based FACT application from the Batch Management screen An example of a front end error is when the coverage code is not a valid code or there is an invalid date combination An example of a back end error is when there is a claim against a policy that does not exist on the master file Any batch that has not been processed by the back end is considered to be in open status Any batch that has been processed by the back end and where back end errors have been found on the transactions is considered an error batch An error batch is highlighted in green on the Batch Management screen Open batches are not highlighted Manual Transaction Entry When the user enter transactions into a batch manually front end edits are performed when the transaction is saved If the transaction does not pass the front end edits the fields in error are highlighted and there are error messages displayed Verify and Transmit When a batch is transmitted via the Verify and Transmit function the verify check the transactions for front end errors Any batches with front end errors are given an open status and are avai
80. ICLE NUMBER TRANSFER DATE and EXPIRY DATE compatible with the TRANSFER DATE of this entry Check COMPANY NUMBER POLICY NUMBER VEHICLE NUMBER TRANSFER DATE and EXPIRY DATE for accuracy on this and the previous transaction Check that your original entry has been accepted by the Alberta Pool System No Principal Operator Transferred for Period of Occasional Driver An original entry new business renewal additional vehicle or mid term transfer TRANSACTION CODE A B C D E is transmitted with an occasional driver but there is no record on the Alberta Pool System for the principal operator under the same COMPANY NUMBER POLICY NUMBER VEHICLE NUMBER TRANSFER DATE and EXPIRY DATE that includes the Transfer Period now recorded Cancellation Coverage for Which a Claim was Reported A cancellation or deletion of coverage entry TRANSACTION CODE 3 is transmitted which cancels acoverage from a date equal to or prior to the loss date of a claim reported under that coverage and which is still open or which is closed and for which payments have been made Usually caused by an error in the cancellation date If you are cancelling a risk flat prior to rewriting and such a rejection occurs it will be necessary to reverse all payments and close the claim then cancel all coverages flat prior to rewriting the risk and processing the necessary claim transactions again refer to How to Correct Key Fields in Section VI C
81. MMDD 9 AGENCY CODE A 5 digit code alpha numeric used to identify the agency brokerage through which the risk is written 10 TERRITORY CODES A 3 digit code numeric indicating the location as defined in the Automobile Statistical Plan BC AUTOMOBILE STATISTICAL PLAN CODES PROVINCE OF ALBERTA STATISTICAL TERRITORY Columns 41 43 Code City of Carat odia patent aded boast aient ifa se ce 101 Edmonton District Being Townships 52 53 and 54 Ranges 23 24 and 25 West of the 4 Meridian which includes but is not limited to Edmonton City Clover Bar Greisbach Barracks Lancaster Park Namao St Albert Sherwood Park and WinterDUIT esse sesse aa 102 Northern District That portion of the Province of Alberta lying North of Latitude 55 degrees North which includes but is not limited to the Peace River Block ees ee ese ee a 105 Medicine Hat Lethbridge Red Deer District The City of Medicine Hat and the Town of Redcliff The City of Lethbridge and The City of Red Deer 100 Remainder of Province South of Latitude 55 Degrees Nor ie eene en tenis 100 Effective October 1 2004 Pl 3 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 11 12 ENTRY NUMBER A 2 digit number that you assign sequentially starting with 01 to clearly indicate to the Alberta Pool System the sequence in which the entries for each risk during a policy period are to be proce
82. Mailing List for your Head Office To add to or to change these mailing lists please write to the Vice President Finance amp Operations at the Facility Association Vice President Finance amp Operations Facility Association 151 Yonge Street 18 Floor Toronto Ontario M5C 2W7 Fax 416 868 0894 Email mail facilityassoc com The Alberta Risk Sharing Pool Manual is available on the Facility Association website www facilityassociation com B Distribution of Bulletins FA maintains a Project Manager and a CEO name and address mailing list as described above Each person on these mailing lists receives a copy of each general bulletin C Distribution of Reports The Alberta Pool System maintains at the request of your Head Office one branch Mailing Address per BRANCH CODE for the mailing of Reports to branch service or claims offices These branches receive Premium Edit Listing for the corresponding BRANCH CODE refer to Premium Edit Listing Premium Bordereau for the corresponding BRANCH CODE refer to Premium Bordereau Effective October 1 2004 Il 1 Alberta Risk Sharing Pool Procedures Manual Communication Claims Edit Listing for the corresponding BRANCH CODE refer to Claims Edit Listing Claims Bordereau for the corresponding BRANCH CODE refer to Claims Bordereau Open Claims Listing for the corresponding BRANCH CODE refer to Open Claims Listing In the event you have not ch
83. ODE is a mandatory field POLICY 005 Policy Number is Missing NUMBER The POLICY NUMBER is a mandatory field An all zero POLICY NUMBER is considered missing TRANSFER 007 Invalid Transfer Date DATE The TRANSFER DATE must be formatted as Y Y Y YMMDD and represent an actual calendar date For example February 30 is an invalid date 008 Invalid Transfer Date Expiry Date Entry Date Combination The TRANSFER DATE must be prior to the EXPIRY DATE and must not be greater than the ENTRY DATE Term of Risk Exceeds 12 Months The period from the TRANSFER DATE to the EXPIRY DATE must be 12 months or less EXPIRY DATE 010 Invalid Expiry Date The expiry date must be formatted as Y YY YMMDD and represent an actual calendar date For example February 30 is an invalid date CHARGEABLE 011 No of Chargeable Accidents is Invalid ACCIDENTS The Number of CHARGEABLE ACCIDENTS must be a number in the range of 00 99 Effective October 1 2004 P2 1 Alberta Risk Sharing Pool Procedures Manual Appendix P 2 FIELD NAME MINOR CONVICTIONS MAJOR CONVICTIONS CRIMINAL CODE CONVICTIONS VEHICLE NUMBER OCCASIONAL DRIVER ENTRY NUMBER TERRITORY TYPE OF BUSINESS TYPE OF USE ERR NO 012 013 014 020 021 023 024 025 027 028 029 ERROR MESSAGE No of Minor Convictions is Invalid The
84. Pool System can accept premium batches for transactions up to 2 months in advance of the effective date Accepted Risk Premium transactions are listed on a monthly Premium Bordereau Accepted Claim transactions are listed on a Paid Loss Bordereau and an Open Claims Register All transactions within a single batch must have the same ENTRY DATE Batches containing future dated transactions must be transmitted with ENTRY DATES which correspond to the effective date of the transaction e Your Internal Control of Batches It is your responsibility to maintain adequate internal control to ensure that all risks which you intend to transfer to the Alberta Risk Sharing Pool are in fact accepted by the Alberta Pool System and are shown on the Edit Listing We recommend that each office transferring batches to the Alberta Pool System maintain a ledger with the following information entry month and year batch code transmit date and batch total amount s When you receive an Edit Listing from the Alberta Pool System you could add the following items to the ledger Edit Listing number accepted total amount s and rejected total amount s Effective October 1 2004 V 3 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums e Entire Batch Missing In the event that an entire batch is missing from an Edit Listing you must immediately fax to the Facility Association for further instructions Include in y
85. S Invalid Date of Loss Dispatch Date Combination The Dispatch Date Postmark Date on the original risk premium transaction in accordance with the rules must be prior to the DATE OF LOSS and the Postmark Date did not satisfy the requirements of the Alberta Pool The original risk transaction would have been flagged with the asterisks on the Premium Edit Listing and Premium Bordereau If this claim error occurred because the original premium transaction submitted was rejected due to an incorrect POLICY NUMBER TRANSFER DATE or EXPIRY DATE and later resubmitted within the prescribed period refer to Section VI C to determine if change in Dispatch Date Postmark Date is allowable Branch Code different from Original Transaction All claims transactions must be transferred under the same branch code as the original transaction Effective October 1 2004 C2 4 Appendix C 3 Field Name Open Claim Payments Close C C K Re open Coverage Recoveries Final Pay A Res Kind of Loss Change Reserves Close Reserve Add Pay F amp F Transaction Code 1 2 3 4 Record Type T T T T Batch Code M M M M Entry Year Month M M M M Company Number M M M M Branch Code M M M M Policy Number M M M M Vehicle Number M M M M Occassional Driver O O O O Claim Number M M M M Date of Loss M M M M Coverage Code M M M M Kind of Loss M M M M Paid Amount O O O O Paid Expense Amount O O O O Reserve Amount O O O O Transaction Code M M M M Expense Code O O O O Excl
86. S A motor vehicle not weighing more than 4500 kg that is used for Pleasure OR Driving to or from work or school OR Business purposes including farming operations See NOTES at end of Point 2 but does not include A motorcycle power bicycle or moped A vehicle used for commercial purposes including but not limited to a vehicle used for transporting individuals for compensation delivery of goods courier or messenger service parcel delivery meal delivery or driver training a vehicle rated under a fleet formula a short term lease or rental vehicle a funeral vehicle a vehicle held for sale or used for demonstration or testing An emergency vehicle A recreational vehicle An antique vehicle registered as an antique vehicle or An all terrain vehicle snow vehicle miniature motor vehicle or any other similar off highway vehicle Notes Business purpose does not include any use listed under Commercial or Public Vehicle Sections even though Private Passenger rates are used to determine the premium Pickup trucks vans and other commercial type vehicles rated as farmer i e rated as Class 33 or Class 34 are not eligible for the RSP If these vehicles are rated as private passenger vehicles reflecting farm use and there is another farm truck rated commercially they are eligible for the RSP Effective October 1 2004 Revised effective June 1 2008 III 3 Alberta Risk Sharing Pool Procedures Manual Eligibility 3
87. SIGNED TO THE ORIGINAL TRANSFER The key fields combined together header record are very much like a DNA coding they form a unique combination When a risk is transferred to the Alberta Pool a postmark date is assigned to this unique combination The purpose of Special Handling is to retain this postmark date Why would I have to change a key field You may have to change a key field due to your own internal systems limitations or because of a conflict between your system and ours or because of a simple typographical error Effective October 1 2004 VII 7 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums EXAMPLES OF CASES WHERE KEY FIELDS MAY NEED TO BE CHANGED Your transfer has been accepted in the Alberta Pool but 1 2 3 4 5 Your Company number is incorrect Your company may report under 2 numbers and you have sent it under Co 1 instead of Company 2 You Policy number is incorrect Most people find this kind of mistake when they attempt to transfer an endorsement with the correct policy number and they get an 071 error code for No Master on File or Your policy number is correct but it needs to be changed for either administration purposes or because of the way your own system works Your Vehicle number is incorrect Possibly a simple typographical error or Your vehicle number is correct but it needs to be changed for administration purposes or because of the way
88. Services Protocols using System IO namespace TestWebServices lt summary gt Testing Class TestWS lt summary gt class TestWS summary Testing program for the web servic lt summary gt STAThread static void Main string args System IO FileStream fs null Eri Add web reference to point to localhost or other web service then instantiate the instance n Fa Fact WebServices UploadService srv new Fa Fact WebServices UploadService fs new FileStream C lw txt FileMode Open FileAccess Read Create a byte array of file stream length byte b new byte fs Length 1 Read block of bytes from stream into the byte array fs Read b 0 System Convert ToInt32 fs Length 1 invoke the service by providing the credential FACT Application Web Services Guide Facility Association parameters amp content of file pass in as byte array int rc srv UploadFileWebServic FACTWS xxxxxx1 AB b Console WriteLine Completed with return code rc catch Exception e Console WriteLine e Message finally if fs null fs Close FACT Application Web Services Guide Step 2 Facility Association Add web reference by pointing to http uat facilityassociation com Fa Fact WebServices UploadService asmx Of use the following files
89. a Number of Minor Convictions R X X X Number of Major Convictions R X X X Number of Criminal Code R X X X Convictions Third Party Liab Driving M X X X Record Third Party Liab Limit M M Third Party Liab Coverage M M Code Third Party Liab Premium M X M X Accident Benefits Coverage M M X X B Code Accident Benefits Premium M M Coll All Perils Driving O X Record Coll All Perils Coverage O X X X Code Coll All Perils Premium O X X X Comp S P Coverage Code O X X X Comp S P Premium O X X X Under Insured Motorist O X X X Coverage Code SEF 44 Underinsured Motorist O X X X Premium Grid Indicator M X X X Total Premiums R If premium entered Filler T T T T Effective October 1 2004 P3 2 APPENDIX T 1 Risk Premium Record Position Field Name Type Length Format Record Identifier Entry Yea Monh Numeric 6 YYYYMM S 10 Company Number Numeric 3 999 11 B Policy Number Alphanumeric 9 CCCCCCCCC 16 24 Numeric 8 YYYYMMDD 25 32 Numeric 8 YYYYMMDD 33 40 Alphanumeric umeric 3 1 999 46 48 Numerie 2 99 49 50 Alphanumeric umeric 2 99 S32 5 umeric 1 9 54 s umeric 2 99 55 5 Alphanumeric umeric 2 99 S8 5 e Na umeric 2 99 60 Accidents Violations N V f iolations Code Convictions Driving Record Coverage Code Limit Premium Driving Record
90. a Risk Sharing Pool in the proportion that the total of its voluntary private passenger non fleet third party liability direct earned car years not ceded to a risk sharing pool is of the total of all voluntary private passenger non fleet third party liability direct earned car years not ceded to a risk sharing pool by all members for the province b With respect to members that are Servicing Carriers in such jurisdiction at the time of the commencement of operation of an Alberta Pool such members with respect to the period ending with the completion of the first full calendar year of operation of the Alberta Pool or such shorter period as may be determined by the Board of Directors having regard to the date of commencement shall share on the basis set out in paragraph a i above as to 100 and the shares of the other members shall be adjusted accordingly e The sharing calculation for any period may be based upon estimated figures and such calculations shall be adjusted appropriately as soon as the actual figures become known 4 Proportion These amounts represent the Member s share of the Alberta Pool totals since the beginning of each accident year These are obtained by multiplying the amounts shown in 2 Year to Date premiums transferred by the percentage derived in 3 Member Proportion Calculation for the appropriate accident year 5 Previous Shared Amounts which are shown as proportion on the Operational Report
91. a are being downloaded from your M Mandatory for an 06 operator system M Not mandatory for an 06 operator X Not necessary New Business Cancellation If no changes Renewals All Del Veh 06 leave blank or Field Name Add Class 06 Risk Premium Del Coverage transmit Add New Veh Changes Del Collision unchanged data Transaction A B C D or E 9 3 Record Identifier T T Batch Code M M M Entry Year Month M M M Company number M M M Branch Code M M M Policy Number M M M Transfer Date M M M Expiry Date M M M Agency Code O X X Territory M X X Entry Number M M M Vehicle Number M M M Type of Business M X X B Type of Use M X M X M B Occasional Driver O x x B Operator s Age M X X B Years Licensed M X X B Number of Chargeable R X X X Accidents Effective October 1 2004 P3 1 Alberta Risk Sharing Pool Procedures Manual Appendix P 3 B If no change in data required leave as blanks O Optional or transmit unchanged data R _ Zero is acceptable M Mandatory required for all transactions T Required if data are being downloaded from your M Mandatory for an 06 operator system M Not mandatory for an 06 operator X Notnecessary New Business Cancellation If no changes Renewals All Del Veh 06 leave blank or Field Name Add Class 06 Risk Premium Del Coverage transmit Add New Veh Changes Del Collision unchanged dat
92. a batch is used to transfer records from the Member to the Alberta Pool Batch Code A 3 digit field used to identify the batch containing the transfer record from the Member to the Alberta Pool Branch Code A 2 digit alpha numeric code used to segregate transactions by branch or service office The Member must notify the Operations Manager at Facility Association of each branch or service office and location prior to use Broker In the context of the Alberta Risk Sharing Pool the term BROKER is interchangeable with the term Agent to mean one who is licensed and qualified to deal with a Member to arrange insurance coverage on behalf of an applicant Broker Company In the context of the Alberta Risk Sharing Pool means a Member that contracts with insurance BROKERS to arrange insurance coverage on behalf of an applicant with the Member Closing Date In the context of the Alberta Risk Sharing Pool the term CLOSING DATE means the 5th working day of the next calendar month following a monthly transfer of transactions to the Alberta Pool and in this respect designates the CLOSING of an accounting period Compulsory Automobile Insurance The province of Alberta requires all owners and licensed drivers in the province to have in effect a policy of automobile insurance as a requirement of licensing Direct Writer An insurer that sells insurance through licensed agents who do not represent other insurers but are producers for that insurer onl
93. aims and expenses of the Alberta Pool The Member can measure the results of its underwriting marketing and claims operations Effective October 1 2004 1 PART II Chapter 1 by relating the portfolio which the Member has transferred to the Alberta Pool relative to the portfolio transferred by all Members ANNUAL REPORT FOR GOVERNMENT STATEMENT PURPOSES Exhibit Part II 4 A is a special report issued annually and forwarded to the Protect Manager of each Member unless otherwise advised by the Member It is designed to assist Members in properly reflecting their transactions with the Alberta Pool in their ANNUAL STATEMENTS TO FEDERAL and or PROVINCIAL AUTHORITIES Premiums by jurisdiction are shown as transferred premiums by term and expiry date and by the various government lines with unearned premiums calculated on the monthly pro rata method Claims are shown by claims and expenses paid claims incurred through the Alberta Pool s fiscal year with a summary of outstanding claims and provision for I B N R as at the Alberta Pool fiscal year end by government line These are summarized for the current year each of the previous three claim loss years and all prior years combined Effective October 1 2004 2 PART II CHAPTER 2 OPERATIONAL REPORT This is an ACCOUNTING REPORT forwarded monthly to each Member It consists of a two page summary of the business for each jurisdiction in which the Member participates in the
94. al change to risk e g correction of vehicle description original policy inception date or the renewal transfer date as appropriate Once validly transferred into the RSP subsequent changes which would change the risk s eligibility status mid term i e change to a commercial or recreational vehicle will require that the risk be removed from the RSP d Renewals date the renewal is processed AND transmitted to the RSP For all portfolio transfers use TRANSACTION CODE B or D Effective October 1 2004 Revised effective June 1 2008 I 11 Alberta Risk Sharing Pool Procedures Manual Eligibility DOCUMENTATION Appropriate documentation evidence to establish eligibility or report ordering includes the following minimum requirements PRIOR EXPERIENCE REPORTS e For both hit and no hit notation on file must show one of the following AutoPlus ordered date on name of driver details of claims Experience letter sent date on name of driver details of claims Phone call made to prior insurer date on name of driver and spoke to name details of claims Confirmed with associated company date on name of driver details of claims Many systems order these reports automatically or on request and show the result immediately NOTE A memo showing no hit without an order date or no notation meaning no hit is not acceptable documentation MVR e For each MVR notation on file must show MVR
95. all sub files or an incurred loss reserve of 100 000 or more for any one claimant or an incurred loss reserve of the total policy limit or a serious bodily injury including but not limited to e fatality with dependants brain damage e paraplegia or quadriplegia amputation of a limb at or above the elbow or knee serious disfigurement Loss Adjustment Cost As it pertains to the Alberta Risk Sharing Pool means the cost of processing investigating and settling losses excluding the loss cost but including internal and external costs other than certain prescribed legal and professional fees Member Means a Member of the Facility Association Every insurer licensed to write automobile liability insurance in any jurisdiction in which the Association is qualified to operate must be a Member of the Association Unless otherwise provided for in the Articles of Association a group of insurers under one ownership or under common management shall constitute a single Member for the purpose of the Articles of Association Net Premiums In the context of the Alberta Pool these represent premiums transferred to the Alberta Pool net of the Expense Allowance Non Servicing Carrier A Member of the Facility Association sharing in the premiums claims expenses and profits and losses of the organization but one not authorized to issue policies on behalf of the Residual Market Segment of the Association See Servicing Carrier Outstanding C
96. all total is also provided 4 MEMBER TOTALS On the total page for each Member the Risk Premium Transactions for all branches are again summarized in a manner similar to that described in 3 5 BALANCE Effective October 1 2004 VII 14 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums The Premium Bordereau totals balance to the sum of the totals for a given ENTRY DATE provided on Premium Edit Listings previously sent to you or to the to date totals for a given ENTRY DATE provided on the last Premium Edit Listing sent to you 6 DATA DEFINITIONS Most of the definitions for the data on this report are identical to the Definitions of Premium Transfer Fields as listed in Appendix P 1 The following are the exceptions Transfer Percentage indicates the percentage of transfer on this transaction 100 Transferred Amount the amount transferred to Alberta Pool Expense Allowance the Expense Factor approved by the Board of Directors Expense Allowance Amount an amount resulting from a calculation where the Allowance is applied to the TOTAL PREMIUM Net Balance an amount resulting from a calculation subtracting the Expense Allowance Amount from the Transfer Amount 1 Premium Edit Listing 2 Premium Bordereau Effective October 1 2004 VII 15 B S v OJE A E E C N Tla Es C l R H c p N Poucy VRY c o NUMBER Eli 6 VIN D NIElo E OR 12 3 BATCH E NT R JY 25 001 4P1006167 al
97. ame day you are transmitting your special batch e Not all Special Handling requests are approved They are only approved when your correction is done in accordance with the rules as stated in the Alberta Risk Sharing Pool Manual For instance if you request special Handling on a correction which is past your 30 day allowance the request will be denied Your Fax Request for Special Handling must contain the following information Original Edit List Number Attach photocopy showing all relevant information Company Number amp BRANCH NUMBER Old amp Special Batch Number Entry Date of your special batch s Policy Number Vehicle Number Old amp New if that is being changed C ransaction code Old amp New if that is being changed Total number of entries called record count in your special batch Premium total in your special batch it might be equal to 0 Reason why special handling is required D Premium Reports The Alberta Pool System produces 2 kinds of Premium Reports to assist you Premium Edit Listing Refer to Figure VII 16 Premium Bordereau Refer to Figure VII 17 Premium Edit Listing The Alberta Pool System produces a Premium Edit Listing once a week which contains the batches received during the week that is from Monday to Sunday If no batch has been received from you then no Edit Listing is produced This report has been designed e to assist you to identify rejected transactions
98. an be obtained by completing the FA Correction and Transmission FACT User ID request form and the Information and System Security Statement Both forms are available from and must be submitted to FA In the User Access required for section of FACT User ID form both PRODUCTION FACT Web Services and TEST FACT Web Services check boxes should be marked Once the FACT User ID request form has been submitted and validated by FA an email containing the system generated Web Service user id and password will be sent to the email address provided on the request form The initial email will contain test user id password and URL link for test region The emailed user will need to access FACT via the URL provided in the email to change the password Once the original password has been changed the user id and new password must then be added to the member s web service code for access to FACT FACT Application Web Services Guide Facility Association Step 3 Testing Throughout the FACT web services development and test preparation process any technical questions can be sent to IBC helpdesk at helpdesk ibc ca Helpdesk will log the requests and then forward questions to the appropriate FACT technical support staff Submission of the first test file via web services should be coordinated with the FACT technical support staff This can be done directly if there is a prior communication between the company and FACT support staff or through IBC helpde
99. ance and must submit a completed application to an insurer when requested to do so by the owner of a motor vehicle The Facility Association is named in that same Act as the body with the responsibility of establishing and maintaining a Plan of Operation to ensure that a contract of automobile insurance can be provided to owners and licensed drivers of motor vehicles who but for the Plan would be unable to obtain such insurance Through the Plan of Operation the Association must ensure that a contract of automobile insurance is provided with respect to every applicant for automobile insurance submitted by an agent or broker As the Plan of Operation has two components a residual market segment and a pool segment two All Comers Rules are needed The All Comers Rule as it pertains to residual market It stipulates that Servicing Carriers must accept all business submitted to them that qualifies as a residual market risk in Alberta The All Comers Rule pertaining to all business that does not qualify as a residual market risk is contained in Article IX It stipulates that any Member must unless exempted accept any automobile risk submitted to them that is not a residual market risk Association See Facility Association Effective October 1 2004 G 1 Alberta Risk Sharing Pool Procedures Manual Glossary of Term Batch A group of transactions to be run on a computer at one time using the same program In the context of the Alberta Pool
100. and invoke a preliminary check on the file record The first 15 bytes are the key to identify an individual record Its purpose is to maintain data integrity so that duplicate batches will not be entered into the system and to confirm that records are properly followed by a trailer record In addition the first byte indicates the records type 1 being Premium record 2 being Premium trailer 3 being Claim record and 4 is Claim trailer Mixing of premium and claim records in a single file is not allowed The current maximum length of record is set to 200 bytes Anything longer than 200 bytes will be rejected This may change dependent on the business requirement changes The following lists out the parameters for the web service Method Name UploadFileWebService Input Parameter string loginName user name created by FA to access this service string password associated password for the user name string province 2 characters code AB Alberta NB New Brunswick etc byte fileContent byte array for file content Output Parameter integer zero means successful completion Exception SoapException will be thrown when there is an error FACT Application Web Services Guide Facility Association Sample FACT Web Service Client Code Sample Console Cft code Step 1 using System using System Collections using System Configuration using System ComponentModel using System Data using System Web using System Web
101. ansmit i 2 1234557891011 gt l Done 4B Internet inbox Microsoft Out Gh USER MANUAL TOC VERIFY AND TRANSMIT FILE To submit a file which contain a batch or batches and do the verification field and field relationship edits are performed the user must click the Verify and Transmit radio button The File Path text box appears along with a Browse button See Figure 3 The user can key in or locate a file on their network to Verify and Transmit If there are any problems with any of the batches themselves i e duplicate batches or missing trailer records the whole file will be rejected otherwise each record in the batch has the field and field relationship edits applied to them If there are no error records on an individual batch the batch is placed in Transmit status and will be listed on the View Batches screen If there are errors detected on any records within the batch the batch is placed on the Manage list bottom part of the screen with an open status TRANSMIT FILE To submit a file which contains a batch or batches without doing a verification field and field relationship edits the user must click the Transmit File radio button The File Path text box appears along with a Browse button The user can key in or locate a file on their network to Transmit the batches If there are any problems with the batches themselves i e duplicate batches or missing trailer records the whol
102. ansmit Date Postmark Date New BATCH CODE and ENTRY MONTH YEAR COMPANY NUMBER and BRANCH CODE POLICY NUMBER and TRANSFER DATE 7 Incorrect Dispatch Date Fax to the Facility Association immediately if a Premium Edit Listing indicates an incorrect Transmit Date Postmark Date 8 Definitions Most of the definitions for the data on this report are identified on the Definitions of Premium Transfer Fields as listed in Section VI A The following are the exceptions Late filled with 2 asterisks when the Transmit Date Postmark Date does not meet the requirements of the Alberta Risk Sharing Pool for the TRANSFER DATE entered Transfer Percentage indicates the percentage of transfer this transaction is 100 Transfer Amount the TOTAL PREMIUM of this transaction Expense Allowance Amount an amount resulting from a calculation whereby the Expense Allowance is applied to the TOTAL PREMIUM Effective October 1 2004 VII 13 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums Net Balance an amount resulting from a calculation subtracting the Allowance Amount from the Transfer Amount Premium Bordereau The Alberta Pool System produces a Premium Bordereau at the close of each month 5th working day of the next calendar month listing all accepted risk premium transaction for the current ENTRY DATE This report has been designed to to assist you in determining the amount being transferred to t
103. ansmit Date fax to the Facility Association with your special request Refer to Note above Correction of EXPIRY DATE When a risk has been accepted with an incorrect EXPIRY DATE although the TRANSFER DATE is correct e Transmit a flat cancellation TRANSACTION CODE 3 using the original TRANSFER DATE and the incorrect EXPIRY DATE crediting all premiums Refer to Cancellation Of Risks With A Claim if there is a claim Transmit a rewrite TRANSACTION CODE 9 using the next consecutive ENTRY NUMBER and the correct TRANSFER and EXPIRY DATES Correction of BRANCH CODE Any subsequent accepted transaction using a new BRANCH CODE automatically changes the Alberta Pool System However if for accounting purposes or other reasons you wish to correct the BRANCH CODE back to the TRANSFER DATE e Transmit a TRANSACTION CODE 9 using the incorrect BRANCH CODE with the original TRANSFER and EXPIRY DATES and credit all premiums e Transmit another TRANSACTION CODE 9 using the correct Branch Code the original TRANSFER and EXPIRY DATES the next consecutive ENTRY NUMBER and debit all premiums Correction of AGENCY NUMBER When a risk has been accepted with an incorrect AGENCY NUMBER and you wish to correct the Alberta Pool System without any adjustment in premiums Effective October 1 2004 VII 3 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums e Transmit a TRANSACTION CODE 9 showing only the POLICY NUMBER
104. any claim To ensure that your books balance when you are reporting a change in coverage with no change in premium do the following 1 Transmit a Code 9 using the appropriate coverage codes and a premium of 1 00 debit 2 In the same or subsequent batch transmit a second Code 9 with the exact same detail but a premium of 1 00 credit CANCELLATIONS OF TRANSFER Backdated cancellations of Transfer are only permitted in circumstances where the coverage for the vehicle has been cancelled or deleted with your company In these cases the cancellation effective date is the date of deletion of coverage When the transfer is being cancelled to take the risk back to your own account the cancellation effective date is the TRANSFER DATE Similarly on cancellations by registered letter the TRANSFER DATE is the date following your Transmit Date or your cancellation effective date whichever is later in this case if you transmit the transaction to the Alberta Pool when you issue the registered letter your TRANSFER DATE will likely be 15 18 days following issuance If you waive a premium or allow a flat cancellation delete the vehicle from the Alberta Pool flat Use TRANSACTION CODE 3 If a claim occurs between the flat cancellation effective date and the cancellation effective date on the registered letter the claim will be paid by the Alberta Pool when the appropriate premium is transferred to the Alberta Pool However it must be support
105. at all Alberta insurers brokers and agents would be required to participate in the programme The Board developed amendments to the Plan of Operation of the Facility Association that would create a risk sharing pool as a part of the Facility Association The present Facility Association Administration including the Board of Directors Officers amp Committees can administer the Alberta Pool For Private Passenger automobile the Facility Association Market Availability Plan has three components in Alberta a Risk Sharing Pool a Residual Market Segment and a Supplementary Market Availability Plan Private Passenger risks that do not fall within the description of a Residual Market risk are not permitted to be written by Facility Association Servicing Carriers Agents and brokers are required to place such risks with their voluntary markets Such business is to be written as regular business by the writing company and issued at their normal rates The writing company has the option of keeping such business for their own account or transferring it to the Alberta Pool subject to the appropriate transfer condition If transferred to the Alberta Pool this action must be invisible to the consumer The Alberta Pool applies only to personal use private passenger vehicles Risks are written by members at their normal premium levels and transferred at 100 Members will share in the results of the Alberta Risk Sharing Pool in the proportion that the
106. ator 17 OPERATOR S AGE Effective October 1 2004 P1 9 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 A 2 digit field numeric used to enter the age of the principal operator of the vehicle When transmitting a class 05 or 06 entry show the age of the occasional driver under 25 if more than one the youngest and not the age of the principal operator 18 YEARS LICENSED A 2 digit field numeric used to enter the actual number of years licensed of either the Principal Operator or the Class 05 or 06 Operator as in the OPERATOR S AGE 19 NUMBER OF CHARGEABLE ACCIDENTS A 2 digit field numeric in which the number of chargeable accidents as of the DATE the risk is bound 20 NUMBER OF MINOR VIOLATIONS TRAFFIC SAFETY CONVICTIONS A 2 digit field numeric in which the number of minor convictions is entered 21 NUMBER OF MAJOR VIOLATIONS SERIOUS TRAFFIC SAFETY CONVICTIONS A 2 digit field numeric in which the number of major convictions is entered 22 NUMBER OF CRIMINAL CODE CONVICTIONS A 1 digit field numeric in which the number of criminal code convictions is entered 23 THIRD PARTY LIABILITY DRIVING RECORD A 1 digit field numeric used to enter the driving record of the vehicle unless transmitting an entry for a class 06 driver in which case the class 05 and 06 operator s driving record is entered Risks rated as having Less than 1 year s experience without claim
107. be as therein directed Additional Information e to effect transfers to the Alberta Pool two methods of transmitting data are available e anassignment of a Project Manager facilitates Alberta Pool communication with members e all of the data necessary to comply with any of the distribution procedures sharing mechanism must be reported to the Statistical Agency IBC B Management Structure The Risk Sharing Pool is administered under the umbrella of the Facility Association which in turn is monitored by insurance regulators in nine jurisdictions in Canada The Board of Directors of the Facility Association is composed of 10 senior insurance executives representing insurance companies licensed to write automobile insurance in Canada and three brokers representing the interest of brokers in three geographic areas Alberta and the Territories Ontario and the Atlantic provinces Company representatives are selected from both Servicing and Non Servicing Carriers and from Direct Writers as well as from companies that write business only through brokers The Board administers the activities of the Facility Association through a management team and the designation of committees each of which has a chair and includes representatives of member companies and broker associations with knowledge particular to the purpose of the committee Committees may establish sub committees to deal with specific technical or detailed issues C Claim Respon
108. c zeros are added to the left until the AGENCY CODE consists of five 5 characters If the AGENCY NUMBER is prefixed by one or more alphabetic characters zeros are added between the alphabetic and numeric characters until the field is filled BRANCH CODE The BRANCH CODE consists of two digits right end justified ASTERISK SIGN Under the heading LATE asterisks may appear indicating that an original transaction aresubmission of a rejected original transaction aresubmission or a rewrite has been assigned a Postmark Date which does not meet the requirements of the Alberta Risk Sharing Pool for the TRANSFER DATE entered You may wish to adjust the premium amount accordingly using the Postmark date to determine the actual TRANSFER DATE Use a Code 9 to adjust the Premium Failure to do so will in no way adversely affect the transfer of any claims within the valid transfer period REWRITE AND RESUBMISSION MESSAGES Immediately below a transaction on the Edit Listing one of the following messages may appear showing the original Transmittal Date Postmark Date ACCEPTED REWRITE POSTMARK OF ORIGINAL ENTRY day month year REJECTED REWRITE POSTMARK OF ORIGINAL ENTRY day month year ACCEPTED RESUBMISSION POSTMARK OF ORIGINAL ENTRY day month year REJECTED RESUBMISSION POSTMARK OF ORIGINAL ENTRY day month year A rewrite is an entry with TRANSACTION CODE A B C D E or 9 on a risk previously accepted b
109. cation is the web based portion of the Alberta POOL application It allows companies to enter and transmit premium and claims to the POOL It redisplays error transactions and allows them to be corrected for resubmission This user guide provides instructions on accessing the application entering data and accessing results Users should have some familiarity to the web and exposure to a Windows environment Page 4 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods BROWSER COMPATABILITY AND APPLICATION AVAILABILITY Browser Requirements The FACT application requires a browser that supports 128 encryption The following versions Internet Explorer are compatible with the Alberta POOL application e Microsoft Internet Explorer 5 5 and later The screen prints in this document reflect IE 6 0 If you have another version of the browser your screens may look different than the ones shown Application Availability The FACT application will have a 97 availability except for regular scheduled maintenance periods on weekends Every attempt will be made to ensure the FACT application is available as noted above However the system may occasionally be unavailable due to technical difficulties or to implement application enhancements Page 5 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods ACCESS
110. ch excluding current open and error batches handled by the user in the last 60 days After 60 days the batch is removed from the list The batch can have a status of e T for Transmit where a batch has been transmitted to the POOL but the weekly process has not yet processed the batch against the database e A for Archived where a transmitted batch has been processed against the database e D for Deleted where a user has deleted a batch REVIVE Page 21 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods Users designated as an Administrator have the ability to revive batches and will have the REVIVE command button enabled When the REVIVE command button is clicked the batch will be revived to be displayed on the Batch Management screen for processing by the user A message will appear to confirm that the user wants the batch revived The revived batch will be removed from the display in the Administration screen Page 22 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods TRANSMIT ONLY Co ordinator The user who is assigned as a Co ordinator has access only to the following screen Figure 10 A FA Site Microsoft Internet Explorer File Edit View Favorites Tools Help Links Ay FACILITY SSOCIATIOR Ng Welcome Lloyd Black j Help Log Out Chang
111. creen you copied will be displayed 4 Save the document and refer to the screen in the file name ex Batch Management How to apply for a FACT user id E mail your request to Angela Sobers at ASobers Facility Assoc com or call 416 863 1750 or Toll Free 1 800 268 9572 Page 25 of 25 Facility Association Correction and Transmission FACT Web Services Guide Technical Documentation January 2005 ADDENDUM B FACT Application Web Services Guide Facility Association Table of Contents PURPOSE D i ias 2 BACKGROUND du ascendi casi eset diese A sv eh et oe ee ee le N duod 2 WEB SERVICES SETUP PROCESS ai Ne eer NANA 2 FACT WEB SERVICES FOR FILE UPLOAD Vers ske seges ek pa eh a sepas eb ela favo Oe ki ge ee ias 2 SAMPLE FACT WEB SERVICE CLIENT CODE ees esse sesse ese ee es ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 2 FACT Application Web Services Guide Facility Association This document provides an overview of the setup process for the automated data submission through the FACT application In addition it defines technical details for utilizing the web service function by describing the functionality and details how to connect to the web services at design time It also contains a code sample for external user can to create testing programs Background The newly introduced FA Alberta and New Brunswick Risk Sharing Pools data collection tool FACT includes 3 different methods fo
112. cted claim transaction when you view the Claim Transaction Screen in Correct The short bold message is initially displayed with an option to access the larger more detailed description of data required some with tips as to the probable cause of the error FIELD AND RELATIONSHIP ERRORS FIELD NAME ERR NO DESCRIPTION COMPANY Invalid Company Number NUMBER The COMPANY NUMBER must be designated by the Statistical Agency IBC for automobile ENTRY Invalid Entry Month Year MONTH YEAR The ENTRY MONTH YEAR recorded is not equal to the month being processed or the following month BATCH CODE 093 Batch Code is Missing The BATCH CODE is a mandatory field POLICY 094 Policy Number is Missing NUMBER The policy number is a mandatory field VEHICLE 095 Vehicle Number is Missing NUMBER The VEHICLE NUMBER is a mandatory field OCCASIONAL Invalid Occasional Driver DRIVER The OCCASIONAL DRIVER must be X or blank CLAIM NUMBER Claim number is Missing The CLAIM NUMBER is a mandatory field DATE OF LOSS Date of loss is an Invalid Date The DATE OF LOSS must be formatted as YY YYMMDD and represent an actual calendar date and be less than or equal to the ENTRY DATE for example dates such as February 30 are invalid Effective October 1 2004 C2 1 Alberta Risk Sharing Pool Procedures Manual FIELD NAME ERR NO DESCRIPTION COVERAGE 100 CODE Invalid Kind of Loss Coverage Combination The kind of loss coverage combinat
113. cts your Postmark Dates and thereby your TRANSFER DATES Immediately when the problem is discovered send a fax to the Facility Association before sending transmission Each transmission may consist of a number of batches A batch will contain either premium or claim data but not both Refer to Appendix T 1 for record layouts for the data and the trailing control records The trailing control record gives batch control and audit information Checking by the Alberta Pool system verifies that the count and contents of the data records in the batch agree with the trailing control record Size of batches is left to your discretion Effective October 1 2004 V 2 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums e Closing Dates In order to establish compatibility with the accounting periods of most Members the Alberta Pool System closes each month on the 5th working day of the next calendar month The Alberta Pool System produces a Premium Edit Listing once a week which contains the batches received during the week that is from Monday to Sunday If no batch has been received from you then no Edit Listing is produced The Alberta Pool System also produces a Claims Edit Listing once a week which contains the batches received during the week If no batch has been received from you then no Edit Listing is produced e Advance Renewals and Changes In order to facilitate the transfer of renewals the Alberta
114. d then that the risk was not eligible for transfer at the date of transfer the risk and any claims must be removed from the RSP as of the transfer date along with associated premiums Otherwise it may remain in the RSP subject to such additional fees or charges as may be established from time to time by the Board of Directors If it is determined that a company is not ordering the appropriate reports or has adopted a practice which fails to provide for proper compliance with its obligations the company will be dealt with as an exception A further investigation or where determined by the President of Facility Association to be appropriate a full audit will follow Where it is decided that a full audit of all risks transferred by the member is appropriate the costs of the audit will be billed to the member Where such investigation or audit demonstrates to the satisfaction of the Executive Committee that there has been a general failure to order the required reports on time the expense factor allowed to the member will be reduced by two percentage points for a period of six months Flagrant or continued failure to comply with these obligations could result in a directive to the member to remove all risks from the RSP This penalty would only be applied after a follow up review by the President and Executive Committee and referral to the Board of Directors Effective October 1 2004 Revised effective June 1 2008 111 21 Alberta Risk Sha
115. dditional payment such a payment must be transferred using TRANSACTION 3 NOTE A transaction code 4 must not be followed by transaction codes 2 or 3 in the same processing week You must wait one week before submitting transaction code 2 or 3 when a transaction 4 is submitted EXPENSE CODE A 1 digit field alpha numeric used to identify the type of expense Pest Part De sal isis da A All other Professional Fees as Listed in 114 B EXCLUDED DRIVER A 1 digit field alpha numeric used to identify the presence of an excluded driver on the claim transaction Effective October 1 2004 Cl 5 Alberta Risk Sharing Pool Procedures Manual 1119 COVERAGE CODE Appendix C 1 A 2 digit field numeric used to enter the COVERAGE CODE recorded on the risk premium and as defined in the Automobile Statistical Plan IBC Third Party Liability Coverage Codes Third Party Labi 62 Collision Coverage Codes 100 deductible canada Rr ERR irre dti te diee ds 33 200 deductible di 34 2 50 deductible eese tto ru ct Ea SES EE GR ee Ge 35 2 500 deductible a eios ON 36 1000 deductible 5o eh ine NAO 37 Over 1000 deductible NP 38 Other Deductible Coverages including Disappearing Deductible Coverage amp Others of a similar nature 39 All Perils Coverage Codes 5100 deductible 5 tos o dt te tied 43 5200 d ductible ec sum aetates is PU 44 5 25D0 deductblez s
116. determined from time to time by the Board of Directors When the total amount paid by the Member and recoverable through the Alberta Pool in respect of any one accident exceeds 100 000 the Member may at its discretion respect a Special Remittance as outlined in Section 8C 2 Large Claims of the Plan of Operations to be paid immediately upon submission of the following information by correspondence Policy information including policy number effective and termination dates risk classification date of loss and coverage kind and a copy or copies photocopies are acceptable of the claims payment cheques s for which the Special Remittance is requested The Alberta Pool will examine the information and upon satisfaction that the Loss is within the authority of the Alberta Pool will immediately reimburse the member and enter the particulars of the Special Remittance in the appropriate accounting record Effective October 1 2004 11
117. dures Manual Types of Errors Claims 3 A member that has been so advised may apply subsequently to the Board to reinstate and the Board may approve such reinstatement upon such terms and conditions as it may deem appropriate How to Correct Key Fields Correction of POLICY NUMBER DATE OF LOSS VEHICLE NUMBER CLAIM NUMBER COVERAGE CODE or KIND OF LOSS When correcting these fields on previously accepted data you must close the existing claim data by transmitting a TRANSACTION CODE 3 showing the sum as a credit of all LOSS EXPENSE PAYMENTS and outstanding reserves of all previously accepted transactions You must retransmit a new claim with correct information with a TRANSACTION CODE 1 For claims with outstanding reserves submit an entry showing the correct information and the amount shown in 1 above For claims which are closed submit only the LOSS EXPENSE PAYMENT without reserve using correct information and TRANSACTION CODE 3 In the case of a change DATE OF LOSS submit a TRANSACTION CODE 1 entry without payment or reserve change to establish the claim with the new DATE OF LOSS at the same time as the TRANSACTION CODE 3 Correction of BRANCH CODE A subsequent transaction accepted with a revised BRANCH CODE automatically changes the BRANCH CODE However if for accounting proposes or other reasons you wish to correct the BRANCH CODE back to the establishment of the claim as well as redirecting corrections submit th
118. e file will be rejected otherwise the batch or batches are placed in Transmit status and will be listed on the View Batches screen Page 11 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods MANAGE BATCHES The bottom section of the Batch Management screen lists the current open and error batches that the signed in user is assigned Open batches are batches the user is working on and which some transactions have not passed the field and field relationship edits Error batches contain only error records and are batches that have been returned to the user for correction after an attempted was made to update the POOL database Error batches are highlighted in green Error batch transactions must be assigned to another batch after they are corrected Details of the batches are listed including Province Batch number Company number Branch Entry Date Kind P premium risk C claim Records number of transactions on the batch WIP number of Work In Progress transactions on the batch Errors number of error transactions on the batch Premium total for premiums on a premium batch Claim total of paid loss amount on claim batch Expenses total dollar amount of expenses on a claim batch Reserve Total dollar amount of reserves on a claim batch Sort The display can be sorted by clicking on any title for the above listed columns Click once to s
119. e Mid term to the RSP with Policy Change Must be ordered on the driver s associated with the policy change within 90 days prior to the transfer effective date or within 15 days of the transfer effective date For example 1 10 2004 effective date of policy with 2 vehicles and 2 drivers A and B 15 12 2004 vehicle 3 with drivers C and D added to policy 20 12 2004 vehicle 3 only transmitted to the RSP with transfer effective 15 12 2004 20 12 2004 MVRs ordered on drivers C and D Effective October 1 2004 Revised effective June 1 2008 III 7 Alberta Risk Sharing Pool Procedures Manual Eligibility 2 MOTOR VEHICLE REPORTS MVR continued a b c d e f Permanent Alberta Licence MVR must be ordered in accordance with the Report Ordering Frequency and Criteria Table Permanent Licence from another Canadian jurisdiction MVR must be ordered from that jurisdiction if possible or there must be shown evidence of a request to the broker or insured to directly obtain an MVR from that jurisdiction and submit it immediately Permanent Licence from jurisdiction outside Canada or an International Licence File must be marked for abeyance and an MVR ordered as soon as an Alberta licence is obtained Learner s Licence Where it is known that a driver has a learner s licence the file must be marked for abeyance and an MVR ordered as soon as a Probationary licence is obtained Probationary Licence
120. e following entries You must under the incorrect BRANCH CODE submit an entry reversing all LOSS and EXPENSE PAYMENTS and or reserve previously accepted using TRANSACTION CODE 3 if the file is not closed and CODE 3 if file is closed You must submit an entry a week later under the correct branch to re enter all loss and expense payments and or reserve shown in 1 above using transaction Code 4 if the file is not closed and Code 3 is used of the file is closed How To Prevent Future Errors When you are correcting an Alberta Pool transaction check to determine if your host system or file records needs to be corrected as well In this way you may avoid another Alberta Pool error when the next transaction for this policy or claim is generated Effective October 1 2004 VIII 2 Revised April 2006 Alberta Risk Sharing Pool Procedures Manual Types of Errors Claims Claim Edit Listing The Alberta Pool System produces a Claim Edit Listing once a week which contains the batches received during the week If no batch has been received from you then no Edit Listing is produced This report has been designed to assist you to verify the accuracy of the data recorded on the Alberta Pool System to confirm that rejected transactions are corrected and retransmitted to assist you to ascertain your most frequent error in order to take steps to remove the causes of errors to determine out of balance conditions Sequence and Contents of t
121. eProvince Batch Management View Batches Administration Transmit Only BatchManagement Transmit File memes Alberta FilePath Browse Transmit File 2004 Facility Association Al rights reserved a 4B Internet sa Start Bec E inbox Microsoft Out Ti USER MANUAL TOC 2 FA Site Microsoft In R j 10 43 AM The Co ordinator is restricted to sending batches to the POOL using the Transmit function only field and field relationship edits are not performed After a file has been prepared and is on the user local network the Co ordinator can log on and will have the screen displayed as shown in figure 10 The Co ordinator selects the province and can either key in the file path or search for the file using the browse command button Once completed the user can click the Transmit File command button Upon clicking the Transmit file command button the application will check for certain conditions including that the user has access rights to submit the company number that are on the file there are trailer records for each batch existing on the file and there are no duplicate batches If any of these conditions exist an error message is displayed and the whole file is rejected If none of the above conditions is met the batches are read into the application and placed in a Transmit status Page 23 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer
122. ed by appropriate documentation and submitted to Facility Association with a special request Please Note All vehicles are considered to be independent risks so an additional vehicle is a new risk and is treated like a new business A class 05 or 06 operator has to have the same VEHICLE NUMBER as the principal operator for that vehicle The deletion of a vehicle is in fact a cancellation of the transfer of the risk and a reinstatement is literally the re addition of the vehicle CHANGING ALL PERILS to COLLISION COMPREHENSIVE SPECIFIED PERILS or COLLISION COMPREHENSIVE SPECIFIED PERILS to ALL PERILS In order to change from All Perils to Collision Comprehensive Specified Perils or Collision Comprehensive Specified Perils to All Perils you must first submit a Code 3 to delete the existing coverage and then submit a Code 9 to make the change e Example A policy has All Perils and you wish to change the coverage to Collision and Comprehensive 1 Submit a Code 3 deleting All Perils crediting the appropriate premium effective the date of the change 2 Submit a Code 9 adding Collision and Comprehensive Effective October 1 2004 V 7 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums CANCELLATION OF TRANSFER OF RISK WHERE ALL COVERAGES OTHER THAN COMPREHENSIVE HAVE BEEN SUSPENDED ie where you have suspended moving coverages and NOW you wish to cancel the remaining coverages in the Alberta Pool P
123. ed to identify the claim transferred This number must be identical on this and all subsequent entries for this occurrence This field may have blanks or zeros either left right or centre filled DATE OF LOSS This is a 8 digit field YYYYMMDD used to enter the date on which the loss occurred This must be identical on this and all subsequent entries for this occurrence KIND OF LOSS Mandatory A 2 digit code numeric used to indicate the kind of loss as defined in the Automobile Statistical Plan IBC Third Party Liability Kind of Loss Codes Code Bodily Injury Claims by PASSENGERS in the Automobile insured by the reporting company eee 01 By any other Third Party asesor Sk do ee He AA uL que 02 Property Damiape Clams ss act oe oed es sete 09 Effective October 1 2004 Cl 2 Alberta Risk Sharing Pool Procedures Manual Appendix C 1 SECTION B Accident Benefits Kind of Loss Codes Code Funeral Services cccccccssccesssccsssccesscceessecesseccessseecesseeceseecesseceesseeesseecesseeeenes 30 Medical BXDEHSES cee AA AA Ma ANA 3l NAO 32 Disability Income Benelli ttt tte 34 Uninsured Motorist Benefits a 39 SECTION C PHYSICAL DAMAGE Loss or Damage to Insured Auto 20 Collision Claims under Collision or All Perils coverages Fire Claims under Specified Perils Comprehensive or All Perils coverages 21 Theft Claims under Specified Perils Comprehensive or All Peril
124. ent gt lt s complexType gt lt s lt sequence lt s element minOccurs 1 name UploadFileWebServiceResult gt maxOccurs 1 gt s sequence gt type s int lt s complexType gt lt s element gt lt s element name UploadFile gt lt s complexType gt lt s type s stri sequence lt s element minOccurs 0 type s string lt s element minOccurs 0 gt ng gt maxOccurs 1 name loginName maxOccurs 1 name password 10 FACT Application Web Services Guide lt s element mi type s int lt s element mi type s string lt s element mi base64Binary type s lt s seque gt nce gt lt s complexType gt lt s element gt inOccurs 1 inOccurs 0 inOccurs 0 maxOccurs 1 maxOccurs 1 maxOccurs 1 lt s element name UploadFileResponse gt lt s complexT s sequen lt s element minOccurs 1 type s int gt lt s seque lt s complex lt s element gt lt s element na lt s schema gt lt s schema targetNamespace ht ype gt ce gt nce gt Type gt e int type s int maxOccurs 1 gt lt s complexType name StringArray gt lt s complexC SS rest lt s sequ ontent mi ence gt ixed false lt s element minOccurs 0 type s string gt
125. er Limit is reached B Other Reports Of the various reports produced by the Alberta Pool System please refer to other sections for information about the following reports WEEKLY PREMIUM EDIT LISTING MONTHLY PREMIUM BORDEREAU WEEKLY CLAIM EDIT LISTING MONTHLY PAID LOSS BORDEREAU MONTHLY OPEN CLAIMS LISTING QUARTERLY QUARTERLY REPORTS MONTHLY OPERATIONAL REPORT MONTHLY MANAGEMENT INFORMATION REPORT YEAR END REPORTS Effective October 1 2004 IX 2 APPENDIX P 1 Definitions of Risk Premium Transfer Fields Risk Premiums Batching of Transaction Premiums General Information Each record must contain Record Identifier Risk Premium Record Risk Premium Trailer Record N mm 1 RECORD IDENTIFIER A one digit field numeric used to identify the record type Premiums 2 BATCH CODE A 3 digit field alpha numeric used to identify the batch containing the transfer records 3 ENTRY YEAR MONTH A 6 digit field numeric used for the YEAR and MONTH in which the transaction record is to be processed for future dated TRANSFER DATES use the year and month of the TRANSFER DATE but this must not exceed 2 months in advance for current or backdated transaction use the year and month of the current processing month e keep in mind that it is the ENTRY YEAR MONTH that tells the Alberta Pool System which accounting month to book your transactions into as seen
126. ete 06 Operator 02 Add vehicle different effective 03 date from deletion effective date of second vehicle Renewal re number if desired 01 02 Cancellation of policy Delete first vehicle 01 Delete second vehicle 02 14 TYPE OF BUSINESS A 1 digit field used to enter the Type of Business code as defined in the Automobile Statistical Plan IBC Individually Rated thier than PANA tor cM DAA mamang 1 gun siinseist ts rerien is sca tone AA EE 2 Claim Free New Drivers With Driver Training eene 8 Claim Free New Drivers Without Driver Training eene 9 8 is to be used only for those claim free New Drivers who have graduated from an Approved Driver Training Course Other claim free New Drivers are to be coded 9 A New Driver is one who has held a permanent driver s license for less than 5 years On renewal after a claim or at the end of the five year period the Type of Business would revert to code 1 or 2 15 TYPE OF USE A 2 digit field numeric used to enter the TYPE OF USE code as defined in the Automobile Effective October 1 2004 Pl 7 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 Statistical Plan IBC CLASS 01 Principal Operator is 25 years of age and over Automobile used for pleasure only No driving to and from work no business professional or vocational use Annual mileage not to exceed 16 000 kilometres 10 000 miles
127. for the previous month Effective October 1 2004 4 PART II Chapter 2 6 Total Due on Sharing Amounts due for the current month by the Member to the Alberta Pool as a participating Member of the Alberta Pool They are simply the result of the subtraction of the amounts shown in 5 from the amounts shown in 4 The amounts shown under Total A is equal to Premiums Transferred less Loss and Expense Payments Transferred less Administration If the net amount is a debit it is owed by the Alberta Pool if it is a credit it is owed to the Alberta Pool 7 Premiums Reported by Member this Month Total premium entries reported by the Member and accepted by the Alberta Pool for the current month They will balance with the totals by jurisdiction shown on the current Premium Bordereau The amount shown under Net B is owed by the Member to the Alberta Pool 8 Normal Payments Reported by Member This Month Total loss and expense payments reported by the Member and accepted by the Alberta Pool for the current month excluding payments for which a special remittance has been requested from the Alberta Pool The amount shown under Total Claims Transferred C is owed to the Member by the Alberta Pool 9 Special Remittance Payments Reported by the Member This Month Total of the loss and expense payments reported by the Member and accepted by the Alberta Pool for the current month and for which a s
128. fter the renewal effective date a The risk may remain in the RSP at the original renewal premium AND b On the expiry of the policy term the risk must be re assessed for eligibility If there is a change from private passenger use making the risk no longer eligible for the RSP a If the member is not retaining the risk the member must remove the risk from the RSP effective no later than 21 days from the date the information was received by the member b Ifthe member is retaining the risk the member must remove the risk from the RSP back to the date the information was received by the member 3 MID TERM TRANSFERS At any time within the policy term a risk may be transferred to the RSP if it meets the eligibility requirements A If there has been no change in drivers or vehicles between the policy effective date and the transfer effective date a deterioration in the risk e g additional claims between the policy effective date and the transfer effective date will not affect the risk s eligibility for that term On the expiry of the policy term the risk must be re assessed for eligibility If after transfer the risk changes affecting the risk s eligibility e g the vehicle is now commercial but the member is not retaining the risk the member must remove the risk from the RSP effective no later than 21 days from the date the information making the risk ineligible was received by the member If after transfer the
129. ginal risk is in the Alberta Pool or remains on your own book Transfer is effective the date coverage on the vehicle is effective if the entry is transmitted within 15 days of the coverage effective date Effective October 1 2004 P1 4 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 CODE B Used for the transfer of a renewal effective the renewal date covering business you have written on your account but had not transferred during the previous term Such entries must be transmitted on or before your renewal date for the Alberta Pool transfer to be effective on the renewal date CODE C Used for the transfer of a renewal effective the renewal date covering business you have written on your account but had transferred during the previous policy term Such entries must be transmitted on or before your renewal date for the Alberta Pool transfer to be effective on the renewal date CODE D Used for the transfer of any risk mid term or when a transfer described under codes A B C or E is made after the allowable transmittal period The transfer date must be the day after the transmittal date CODE E Used to transfer a class 05 or 06 driver added mid term to a risk already transferred to the Alberta Pool Transfer is effective the date the endorsement adding the 05 or 06 to the member s policy The Member is required to transmit the 05 or 06 record and premium as soon as the 05 or 06 is added to the pol
130. h of claims between branches above D Reporting of Large Claims You are required to report Large Claims on forms to be provided a Bodily Injury Reserve Worksheet and a Large Claims Report These losses must be reported within 60 days of your knowledge of any of the above criteria on forms to be provided a Bodily Injury Reserve Worksheet and Large Claims Report The Facility Association Claims Committee requires notice of any occurrence that has An aggregate incurred loss of 250 000 or more total of all sub files An incurred loss of 100 000 or more for any one claimant A policy limit reserve A serious bodily injury including but not limited to fatality with dependents brain damage paraplegia or quadriplegia amputation of a limb at or above the elbow or knee serious disfigurement These injuries must be reported regardless of your assessment of liability or the amount of the incurred loss An Accident Benefit claim that results in a disability period of 2 years or more A Claim Committee consisting of qualified member volunteers examines the record After examination the Committee records its comments and forwards them to your Head Office with a copy of the Large Claims Report Effective October 1 2004 VIII 8 Alberta Risk Sharing Pool Procedures Manual Types of Errors Claims Completion of a Closing Notice is required on closing showing payment and expenses by kind of loss reimb
131. hat you choose it is to your advantage to transmit risk data on a daily basis in order to avoid delays in the effective date of the transfer Claims must be transmitted on a regular basis to avoid backlog Various reports are generated on a weekly monthly quarterly and yearly basis for distribution to insurers Reference this manual for further details regarding these reports Figure IV 2 demonstrates the flow of information Effective October 1 2004 IV 1 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Overview Transfer Methods Alberta Risk Sharing Pool Process Flow UPDATE MASTER WEEKLY ENERATE REPORTS REPORTS 7 gt MASTER ACCOUNTING Effective October 1 2004 IV 2 Updated October 2007 ACILITY SSOCIATION ORRECTION amp RANSMISSION ALBERTA FACT USER MANUAL Version 2 0 January 2005 ADDENDUM A Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods TOC How To Quick Reference 5 enr ene E REA 3 BROWSER COMPATABILITY AND APPLICATION AVAILABILITY eee 5 ACCESS AND E OGIN cce iiie nieder e gee Ee A ES EE Ge rm ce ESEG Gee Ee ES Reede 6 PROVINCE SELECTION ED Oe aan oe EG Ge mnm e 8 SCREEN FUNCTIONALITY Transmission and Correction Users ee se ee naasa 9 PREMIUMEBATER tI DARII nana Dee ttis DEAE RA 14 CLAIM BATCH oxic est
132. he Alberta Pool for a given effective month for Accounting purposes to verify that all transactions you intended to transfer to the Alberta Pool were in fact accepted by the Alberta Pool System 1 BRANCH CODE Bordereau The Alberta Pool System produces for those who have requested it a separate Branch Bordereau provided that a BRANCH CODE was transmitted If you have used only one BRANCH CODE only one Premium Bordereau is produced 2 POLICY NUMBER Sequence The transactions on the Bordereau are shown in sequence by POLICY NUMBERS Each transaction shows the data received and any unchanged statistical data if any from data previously accepted by the Alberta Pool System Each transaction shows the transferred the allowance and the net balance as calculated by the Alberta Pool System Under the heading LATE asterisks may appear indicating that an original transaction or the previous original transaction for the same Transferred Period in the case of a rewrite or of a resubmission of an original transaction has been assigned a Postmark Date which does not meet the requirements of the Alberta Risk Sharing Pool for the TRANSFER DATE entered 3 BRANCH TOTALS On the last page for each branch the risk premium transactions are summarized by jurisdiction For the current each of the previous four policy years and all prior policy years combined with a total for each group A recap by jurisdiction and policy year combined with an over
133. he Claim Edit Listing l Branch Code Edit Listings The Alberta Pool System produces for those who have requested it separate branch Edit Listings provided that a BRANCH CODE was transmitted If you have used only one BRANCH CODE only one Edit Listing is produced Branch Code Entry Month Year Sequence The batches on the Edit Listing appear in BATCH CODE sequence by ENTRY MONTH YEAR At the beginning of each batch the ENTRY MONTH and YEAR of the transmission is printed This information applies to all transaction in the batch Each transaction on the Claim Edit Listing records data received by the Alberta Pool System on this claim transaction or if the printed data is not received on the current transaction the fields are printed with risk data previously accepted by the Alberta Pool System List of Transactions Whether accepted or rejected each transaction appears as one item on the Edit Listing Differences from Transmitted Data The following may also appear on the Edit Listing in a manner slightly different from the way you transmitted it O Claim Number If the first character of the CLAIM NUMBER is numeric zeros are added to the left until the CLAIM NUMBER consists of ten 10 characters If the CLAIM NUMBER is prefixed by one or more ALPHABETIC CHARACTERS S zeros are added between the alphabetic and numeric Effective October 1 2004 VIII 3 Alberta Risk Sharing Pool Procedures Manual Types of Errors Claims
134. he Facility Association Residual Market now referred to as the Residual Market segment of the Market Availability Plan is based on specific objective criteria Any risk not meeting one or more of these criteria will not be written through Residual Market effective October 1 2004 or renewed through Residual Market effective October 1 2005 NOTE Throughout this section the Risk Sharing Pool shall be referred to as the RSP Effective October 1 2004 Revised effective June 1 2008 III 1 Alberta Risk Sharing Pool Procedures Manual Eligibility MANDATE You and each member of the Facility Association must ensure that every applicant for automobile insurance receives a contract of insurance in one of these ways e Once you have accepted any private passenger risk even a risk that qualifies for Residual Market you may write the contract solely for your own account OR write the contract and transfer the risk to the RSP in accordance with the provisions of the Plan e Forarisk to be written through the Residual Market segment one or more of the following criteria must be met A listed driver or vehicle with 3 or more at fault claims occurring and assigned in the preceding 5 years A listed driver with 5 or more convictions any combination of traffic safety and serious traffic safety in the preceding 3 years A listed driver with 2 or more serious traffic safety convictions in the preceding 3 years A listed driver with 1 or more crimi
135. hese car years are obtained from the Statistical Agency IBC Transfer Limit An amount of cars years resulting from a calculation whereby the transfer limit for Grid risk is unlimited and for Non Grid risk the transfer limit is 4 of the previous year s total Voluntary Private Passenger Non Fleet Third Party Liability Direct Written Car Years less the number of grid risk private passenger non fleet third party liability direct written car years ceded to the Alberta Pool by it in the same period Members Transfer in the Alberta Pool this Month An amount of Voluntary Private Passenger Non Fleet Third Party Liability Direct Written Car Years transferred ceded to the Alberta Risk Sharing Pool during the accounting month of this report Grid and non Grid Percentage of Transfer Year To Date A percentage calculated by applying the Transfer in the Alberta Pool Year to date to your Voluntary Private Passenger non Fleet Third Party Liability Direct Written Car Years for the previous given calendar year less the number of grid risk private passenger non fleet third party liability direct written car years ceded to the Alberta Pool by it in the same period Within a calendar year you must not at any time exceed the 4 for Non Grid Transfer Limit of your previous years total Voluntary Private Passenger Non Fleet Third Party Liability Direct Written Car Years less the number of grid risk private passenger non fleet third party liability direct wri
136. icy Note A risk that was insured with the Facility Association in the previous term that you are now writing as new business must use TRANSACTION CODE A or D CODE 3 Used for the following type of entries cancellation flat or mid term of a transfer deletion of vehicle deletion of a class 05 or 06 driver deletion of coverage s except temporary deletion of mandatory coverages further refund on coverages already deleted further refund on a deletion of a class 05 or 06 driver further refund on a cancelled risk Cancellations may only be effective your cancellation effective date for the risk or the cancellation TRANSFER DATE the day following the Dispatch Date Notes On cancellations by registered letter show the actual cancellation date not the date of the letter that is include the notice period e 1 On a transaction code 3 coverages to be cancelled with a corresponding premium amount equal to zero are acceptable if at least one of the coverage present has a corresponding premium amount not equal to zero The total transaction premium for a risk to be cancelled cannot be zero e 2 Refer to notation 3 on the next page in the event that you are transferring additional premium on a risk that has either been successfully cancelled or for which coverage has been successfully deleted Effective October 1 2004 Pl 5 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 13
137. icy level endorsements affecting this Premium must be spread across vehicles on the policy and only the portion accruing to this risk is to be included 33 ACCIDENT BENEFITS COVERAGE CODE A 2 digit field numeric used to enter the Accident Benefits Coverage Code as defined in the Automobile Statistical Plan IBC Be MO E AA EE EE OE EE EE 78 34 ACCIDENT BENEFITS PREMIUM A 7 digit field numeric used to enter the Accident Benefits premium charged for the risk or refunded in dollars only For mid term transactions the premium must be prorated If the premium is a credit use a minus sign in the left most position of the field The left most position of the field must be for positive or for negative or the entire field is blank if you are not entering an ACCIDENT BENEFITS PREMIUM 35 UNDERINSURED MOTORIST COVERAGE CODE Prior to July 1 2005 a 1 digit field numeric used to enter the Third Party Liability Limits as defined in the Automobile Statistical Plan IBC 200 DUO cs eo usd ii 2 Sy 300 DOOS dea I e E idet ide boa M uet 3 300 UL coca ae a dc IE as nN dio 5 1000 000 E 6 2000 000 RRE E E 7 Effective October 1 2004 Pl 14 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 After to July 1 2005 a 1 digit field numeric used to enter the Third Party Liability Limits as 36 37 defined in the Automobile Statistical Plan IBC 200 OOO HIE 2 PR EA OR ette t eder te e
138. id Indicator invalid Valid values should be Y and N for transactions A B C D and E Agency Code 221 Agency Code invalid Agency code can be blank or ALPHA Numeric No special characters Effective October 1 2004 P2 4 Alberta Risk Sharing Pool Procedures Manual Appendix P 2 EDITS AGAINST PREVIOUSLY ACCEPTED DATA ERROR NO 064 065 070 071 072 073 ERROR MESSAGE Total Premium is zero on a cancellation There must be at least one premium amount coded on a Cancellation All Perils is not Valid with Comprehensive Specified Perils All Perils is not valid with Comprehensive Specified Perils coverages Duplicate Original Entry for this Risk An original entry new business renewal mid term transfer or additional vehicle TRANSACTION CODE A B C D E is transmitted to transfer a risk for a period which overlaps a risk period already on the Alberta Pool System for the same COMPANY NUMBER POLICY NUMBER VEHICLE NUMBER which is either in force or has not been cancelled flat Check COMPANY NUMBER POLICY NUMBER VEHICLE NUMBER TRANSFER DATE and EXPIRY DATE for accuracy on this transaction and the previous transaction If you are rewriting the risk be sure your flat cancellation has been accepted No Master on file for this Risk A subsequent entry is transmitted transaction code 3 or 9 but there is no record on the Alberta Pool System for the risk under the COMPANY NUMBER POLICY NUMBER VEH
139. ion must follow the original coding on the premium transaction Coverage Kind of Loss 02 03 05 06 07 35 62 01 02 09 78 30 31 32 34 39 22 to 29 2 22 27 33 to 39 20 43 to 49 20 21 22 27 82 to 89 21 22 27 EXPENSE CODE Ka EXCLUDED DRIVER Effective October 1 2004 PAID LOSS 101 Paid Loss Amount Not Numeric AMOUNT The PAID LOSS AMOUNT must be a number PAID EXPENSE 102 Paid Expense amount Not Numeric AMOUNT The PAID EXPENSE AMOUNT must be a number RESERVE Reserve Change Amount Not Numeric AMOUNT The RESERVE CHANGE AMOUNT must be a number Invalid Transaction Code The TRANSACTION CODE must be 1 new claim 2 additional payment reserve 3 close a claim or 4 reopen a claim Invalid Expense Code If the Paid Expense Amount is zero the Expense Code must be blank else the Expense Code must be A or B Excluded Driver Code Missing or Invalid The EXCLUDED DRIVER CODE is mandatory and must be 0 or 1 The Date of Loss does not fall within the Transfer Period When a claim entry is transmitted for a risk on the Alberta Pool System the DATE OF LOSS must fall within the Transfer Period Usually caused by an error in the DATE OF LOSS or because the original risk premium transaction has been rejected and not retransmitted C2 2 Appendix C 2 Alberta Risk Sharing Pool Procedures Manual Appendix C 2 ERRORS AGAINST PREVIOUSLY ACCEPTED DATA 114 ERROR MESSAG
140. ion was received by the member c Ifthe risk is no longer eligible for the RSP and the member is retaining the risk the member must remove the risk from the RSP back to the date the information was received by the member 2 RENEWALS AND PORTFOLIO TRANSFERS ACCEPTED ON RENEWAL BASIS Eligibility for transfer to the RSP is determined at the date the renewal portfolio transfer is processed and transmitted to the RSP A If there is a change in the risk e g change in principal operator after the renewal has been released and before the renewal effective date a Ifthe information does not make the risk ineligible for transfer the risk may remain in the RSP provided that the member amends the premium appropriately and reports the premium and or statistical information to the RSP b Ifthe risk is no longer eligible for the RSP and the member is not retaining the risk the member must remove the risk from the RSP effective no later than 21 days from the date the information was received by the member Effective October 1 2004 Revised effective June 1 2008 III 13 Alberta Risk Sharing Pool Procedures Manual Eligibility c Ifthe risk is no longer eligible for the RSP and the member is retaining the risk the member must remove the risk from the RSP back to the date the information was received by the member If there is a change in the risk other than a change from private passenger use after the renewal has been released and a
141. ith errors that have been detected after the batch was Transmit ted to the POOL These Error batches are highlighted in green on the Batch Management screen and require special handling See the Premium Batch and Claim Batch sections below Batches can be deleted and transmitted FA Site Microsoft Internet Explorer File Edit View Favorites Tools Help Links gt aw T F G LIT Y Welcome Lloyd Black SSOCIATION p M iv Help Log Out ChangeProvince Batch Management View Batches Administration Transmit Only BatchManagement Create New Batch Create New Batch Verify amp Transmit File Transmit File Province Alberta Company 004 BELAIRdirectThe Nordic Insura w Transmit button Branch Kind Premium for batches Batch EntryDate 2005 v 01 w 4 2005 os i appear when no Create New Batch Create New Batch errors or WIP Manage exist on the batch Retrieve Record for Error WIP Province Batch Company Branch EntryDate Kind Records WIP Errors Premium Claim Expenses Reserve AB HHH 141 oo 200408 E 1 2 0 0 0 Delete Transmil AB FY a oo 200408 BH 2 400 0 0 Delete Transmit AB J54 141 oo 200408 P 0 0 0 Delete AB 881 141 Do 200408 P 2 2200 D Delete Transmit AB THE s141 oo 200408 F 0 0 0 0 Delete AB ZZZ 141 oo 200408 P 1 4 D D Delete Transmit AB ED 14 00 200408 E 4 0 4 0 0 Delete BEB
142. ivate passenger risks include business transferred to the Alberta Risk Sharing Pool Written Premiums In the context of the Alberta Pool the Written Premium is an accounting term used to describe the gross original premiums less returns and cancellations transferred to the Alberta Pool as at a certain date Effective October 1 2004 G 8 ALBERTA RISK SHARING POOL PROCEDURES MANUAL TABLE OF CONTENTS PART II CHAPTER 1 INTRODUCTION 2 OPERATIONAL REPORT 3 MANAGEMENT INFORMATION REPORT 4 ANNUAL REPORTS FOR GOVERNMENT STATEMENT PURPOSES 5 MISCELLANEOUS A Retention of Records B Special Remittance C Initiation Fees D Expense Factor Form Exhibits Part II 2 A Operational Report Part II 3 A Management Information Report Part H 4 A Annual Reports for Government Statement Purposes Part II 5 D Expense Factor Form Effective October 1 2004 Table of Contents Part II PART II CHAPTER 1 INTRODUCTION In order that Members may complete their own accounting records as well as those required by regulatory authorities and in addition review the impact of the Alberta Pool on the Member s own operations the Alberta Pool produces three reports These reports are examined in detail in the pages following The following summary is for the Members information THE OPERATIONAL REPORT Exhibit Part II 2 A is an accounting report issued monthly and forwarded to the Protect Manager of each Member unless otherwise
143. ive date Mid term transmittal of vehicle D day after transmittal New business transmitted to the RSP beyond 15 days of inception D 1 day after transmittal New business transmitted to the RSP within 15 days of inception A inception date Portfolio transfer transmitted after inception date D 1 day after transmittal Portfolio transfer transmitted on or before inception date B inception date Removal of vehicle from the RSP and retained on the insurer s book 3 1 day after transmittal Removal of vehicle from the RSP in conjunction with an endorsement 3 end t effective date Renewal transmitted after renewal effective date D 1 day after transmittal Renewal transmitted on or before renewal effective date B renewal effective date Renewal transmitted on or before renewal effective date when current C renewal effective date Effective October 1 2004 Revised effective June 1 2008 III 10 Alberta Risk Sharing Pool Procedures Manual Eligibility Further Explanation 1 New business to an insurer regardless of where previously written regular market RSP or Facility Association must be transmitted to the RSP using TRANSACTION CODE A or D 2 Eligibility for transfer is determined according to legal conditions under statute or regulation in effect at the following times a New business original policy inception date b Endorsements material change to risk e g addition of vehicle endorsement effective date c Endorsements no materi
144. lable for correction on the batch management screen When the user access the batch error transaction will highlight the error field and display error messages See ACCESSING ERROR BATCHES below Transmit When a batch is transmitted via the Transmit only function the batch goes directly to Transmit mode and the front end edits are not performed at this time All edits front end and back end are performed on the transaction when the file is processed against the master file once a week B Accessing Errors Batches To access the batches with errors on the Batch Management screen Click the Error checkbox next to the Retrieve Records for Click the link Batch Number Effective October 1 2004 VI 1 Alberta Risk Sharing Pool Procedures Manual Correcting Errors Premiums Claims Open Batches When accessing an Open batch the error transactions have the fields in error highlighted and error messages displayed Once corrected the transactions remain in the same batch Error Batches Error batches have the same batch key Province Company Number Branch Kind Entry Date and Batch Number as originally submitted The FACT application does not allow duplicate batches so special handing of back end errors is required Users must transfer the corrected transaction to an open batch When the user accesses the transaction the users must select an available open batch from a pull down menu to transfer the transac
145. laims In the context of the Alberta Pool these represent losses reported which have occurred but which have not been paid excluding IBNR Paid Loss Amount The amount paid to the claimant s as loss settlement Plan of Operation A Plan developed by the Facility Association The Plan consists of the Articles of Association and the Operating Principles Effective October 1 2004 G 4 Alberta Risk Sharing Pool Procedures Manual Glossary of Term Pool See Risk Sharing Pool Pool System The Alberta Risk Sharing Pool maintains a Policy Master System that accepts and validates premium and loss data transmitted by the members The Alberta Pool System processes and stores the information that is accepted from the Members from which are produced premium and loss bordereaux the Operational Report a Management Information Report and an Annual Report for Government Statement purposes Members transmit data to the Alberta Pool System using web application Premium Bordereau A list of policies transferred to the Alberta Pool during the reporting period reflecting such information as Branch Code Policy Number Transfer Percentage Transferred Amount Expense Allowance Percentage Expense Allowance Amount and Net Balance A Premium Bordereau is produced at the close of each month and reflects the Policies accepted by the Alberta Pool thus allowing the Member to verify the acceptance of transferred policies by the Alberta Pool Project Manager
146. lease also see Temporary suspension of coverages When cancelling a risk in the Alberta Pool which carries only Comprehensive or Specified Perils Road Coverages temporary suspension of mandatory coverages you must use a Code 3 and delete all coverages INCLUDING THE SUSPENDED COVERAGES Use the appropriate coverage code and leave the premium field blank or use 0 n The system maintains a record of the existence of suspended coverages and if you do not cancel them the risk remains in the Alberta Pool REINSTATEMENT Reinstatements or retransfers occur for a variety of reasons Appropriate handling will depend on the circumstances Reinstatements generally fall into one of two categories actual cancellation and subsequent reinstatement of coverage cancellation and reinstatement done simultaneously to correct a risk e g switch from agency bill to pay plan etc also referred to as retransfer ACTUAL CANCELLATION AND SUBSEQUENT REINSTATEMENT A If coverage for a risk is cancelled flat and coverage is then reinstated effective the cancellation date no gap in coverage transmit the reinstatement to the Risk Sharing Alberta Pool System using a CODE 9 if the reinstatement is transmitted to the Alberta Pool System within 35 days of the postmark date of the Alberta Pool cancellation i e the date the cancellation was sent to the Alberta Pool the TRANSFER DATE will be equal to the reinstatement effective date no gap in cove
147. least one field must be entered on the transaction to save as WIP WIP is not available on saved transactions SAVE The SAVE command button will cause the transaction to go through the validation and consistency edit If there are no errors detected the transaction is saved and the next record is displayed At the end of a batch a new record will be displayed Page 14 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods If the edits detect an error the transaction remains on the screen and an error message appear in the Error Message box ADD The ADD command button will clear the screen of any values and position the user to a new transaction to be added to the batch The user then can enter data REFRESH The REFRESH command button will refresh the contents of the screen from the last time the transaction was saved DELETE The DELETE command button will delete the transaction from the batch A confirmation message will appear When the transactions is deleted either the next available transaction will be displayed on the screen or if the user was at the last record in the batch the screen is cleared for the user to enter a new transaction CANCEL The CANCEL command button will bring the user back to the BATCH MANAGEMENT Screen PREVIOUS The PREVIOUS command button allows users to display the previous transaction in the series on the batch NEXT
148. leted either the next available transaction will be displayed on the screen or if the user was at the last record in the batch the screen is cleared for the user to enter a new transaction CANCEL The CANCEL command button will bring the user back to the BATCH MANAGEMENT Screen PREVIOUS The PREVIOUS command button allows users to display the previous transaction in the series on the batch NEXT The NEXT command button allows users to display the next transaction in the series on the batch TRANSFER Error Batches only The Transfer command button is available on Error batches only Error batches are batches that have been returned to the user with errors that have been detected after the batch was Transmit ted to the POOL These Error batches are highlighted in green on the Batch Management screen If these transactions are to be corrected for resubmission they must be assigned to another open batch The application requires the user to pick a batch from the drop down list to transfer the transaction to Reference figure 7 The transaction must pass the field and field relationship edit prior to being transferred Page 18 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods SSOCIATION View Batches Administration TransmitOnty Claim Alberta Correct Esten fis Company Joos Entry Date 200405 Branch o Vericle Number mE Claim
149. ly higher than average error rate on an ongoing basis with respect to the submission of claims and or premiums to the RSP the following steps will be taken Step 1 A letter will be sent by the Association to the President of the member outlining the edit listings with the errors providing a contact name and number at the Association for assistance and giving the member sixty days to correct the errors or submit an action for consideration Effective October 1 2004 V 4 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums Step 2 If after the sixty days no significant improvement is noted by the Association and no action plan has been submitted to the Association a second letter will be sent to the President of the member stating that if no significant improvement is noted within a further sixty days the member may no longer be entitled to cede risks to the RSP B EXCLUSION FROM USE OF RSP 1 If after the sixty day period referred to in Step 2 no significant improvement has been observed the Board shall be so advised and may by resolution decide that the member shall no longer be authorized to cede risks to the RSP and that all transactions with errors are to be removed from the RSP immediately and returned to the member 2 If the Board decides that the member shall no longer be authorized to cede risks to the RSP the President of the member shall be advised of such decision in writing forthwith a
150. m REDUCTION OF PREMIUM REFUND When a risk has been cancelled with an incorrect return premium but with the correct Cancellation Date and you need to increase the premium remaining in the Alberta Pool 1 Transmit a reinstatement TRANSACTION CODE 9 reversing the cancellation previously accepted The same dates must be used and the premium previously refunded credited must be debited 2 Transmit a cancellation TRANSACTION CODE 3 using the same dates as above with the correct amount of refund Effective October 1 2004 VII 4 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums Cancellation for Correction Purposes of Risks with a Claim In order to rewrite the risk you need to transmit a flat cancellation However occasionally a claim has been accepted and the flat cancellation is rejected l Transmit all necessary claim entries to reverse the paid losses and paid expenses previously accepted reduce the reserve to NIL and close the claim Refer to How To Correct Key Fields in Section VII A 2 After all claim entries have been confirmed as accepted on a Claims Edit Listing e Transmit the required flat cancellation crediting all premiums Transmit the correcting reinstatement debiting all premiums e Transmit again all claim transactions that were reversed Transmit the proper closed payment entries TRANSACTION CODE 3 to process the proper paid losses and if necessary
151. m C Special Handling Original BATCH CODE and ENTRY DATE New BATCH CODE and ENTRY DATE COMPANY NUMBER and BRANCH CODE POLICY NUMBERS with their respective TRANSFER DATES and date originally sent to the Alberta Pool System Correction of COMPANY NUMBER and or POLICY NUMBER and or VEHICLE NUMBER and or TRANSACTION CODE When correcting these fields you must cancel the risk transfer flat and retransmit the corrected original transaction To properly achieve a flat cancellation you must ensure e that no claim has already been transferred if there is refer to Cancellation Of Risks With A Claim page VI 5 for more information e that your TRANSACTION CODE 3 leaves no premium original premium plus endorsement Effective October 1 2005 VII 2 Revised April 2006 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums When a risk has been accepted with an incorrect TRANSFER DATE whether or not the EXPIRY DATE was correct and you need to postdate the TRANSFER DATE Transmit a flat cancellation TRANSACTION CODE 3 using the incorrect TRANSFER DATE and the original EXPIRY DATE crediting all premiums Refer to Cancellation of Risks With A Claim if there is a claim e Transmit a rewrite TRANSACTION CODE 9 and use the next consecutive ENTRY NUMBER and the correct TRANSFER and EXPIRY DATES However if the Transmit Date of the corrected transaction needs to be adjusted to reflect the original Tr
152. milar nature Effective October 1 2004 Updated October 2007 PI 12 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 29 COLLISION ALL PERILS PREMIUM A 7 digit field numeric used to enter the Collision or All Perils premium charged for the risk or refunded in dollars only For midterm transactions the premium must be prorated If the premium amount is a credit use a minus sign in the left most position of the field The left most position of the field must be for positive or for negative or the entire field should be blank if you are not entering a COLLISION ALL PERILS PREMIUM This premium must include the premium for any endorsement affecting the Collision All Perils coverage for example END No 20 Loss of Use Policy level endorsements affecting this Premium must be spread across vehicles on the policy and only the portion accruing to this risk is to be included and assigned to this risk for example Multi Vehicle Discount This premium must also exclude any service charges for your monthly payment plan 30 COMPREHENSIVE SPECIFIED PERILS COVERAGE CODE A 2 digit field numeric used to enter the Comprehensive Specified Perils Coverage Code as defined in the Automobile Statistical Plan IBC Comprehensive AAA db NE ND O APAN 82 Oy GN REED A reote DS 83 S200 deduc Hle 2c EE td ete aet vit I od NO 84 3 290 CUCU Ble s uto GE GE DAE dna t ots meee oe 85 5 300 dedugetible s t eit ere
153. mit while the increased 3 000 000 remains on the insurer s own account Example 2 An insurer provides 50 deductible for All Perils only 100 deductible is transferable to the RSP any loss in excess of 100 may be transferred to the RSP Losses between 50 and 100 remain on the insurer s book If a member transfers a vehicle to the RSP Only those coverages endorsements subject to the coverage limitations above associated with that vehicle and the applicable premiums may be transferred to the RSP All coverages and endorsements pertaining to the transferred vehicle must be transferred On multi vehicle policies policy level endorsements on the policy and the full applicable premiums must be transferred with a ceded vehicle Effective October 1 2004 Revised effective June 1 2008 III 16 Alberta Risk Sharing Pool Procedures Manual Eligibility Restrictions and Transfer Limit Risks are ceded into the RSP at 100 For each member the transfer limit for grid risks is unlimited and for non grid risks is 4 of the previous year s total voluntary private passenger non fleet Third Party Liability direct written car years excluding ceded grid risks Within a calendar year members must not at any time exceed the non grid transfer limit of their previous year s total voluntary private passenger non fleet Third Party Liability direct written car years excluding ceded grid risks Once prior year data is available monthly reports
154. mstances the Transfer Date is based on the Transmittal Date However in many circumstances other factors will influence determination of the TRANSFER DATE Please refer to Effective October 1 2004 V 5 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums the Definitions of Premium Transfer Fields Appendix P 1 for the definition of the TRANSFER DATE and how it should be determined The transfer is only effective for the term indicated on the transaction A subsequent transfer must be transmitted for each subsequent transfer term e Changes Cancellations Reinstatements of Transfers CORRECTIONS OF INITIAL CLASSIFICATION OR RATING Corrections of data in the Alberta Pool System are permitted whenever appropriate In order to transmit a change to a risk previously transferred 1 complete a Premium Transaction Screen as per Data Required For Common Business Transactions Appendix P 3 2 complete PREMIUM fields with the additional or return premium pro rated from the TRANSFER DATE If subsequent to the transfer of a risk to the Alberta Pool you receive information that affects the initial classification and or rating of the risk such as an undisclosed use of the vehicle or undisclosed prior claims and or convictions and you choose not to cancel the insurance for non disclosure df the information does not affect the risk s eligibility for transfer to the Alberta Pool the risk may remain transferred
155. must click the Create Batch command button If the batch is successfully created i e proper date entered no duplicate batches the user will be brought to the first Premium Batch screen or Claim Batch screen depending on the Kind entered Page 10 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods A FA Site Microsoft Internet Explorer File Edit View Favorites Tools Help Links 2 N3 n G ILITY Welcome Lloyd Black SSOCIATION t ChangeProvince Batch Management View Batches Administration Transmit Only BatchManagement Verify amp Transmit File Create New Batch Verify amp Transmit File O Transmit File promece Abena Help Log Out FilePath J Browse Verify amp Transmit File Manage Retrieve Record for Error WIP AB HHH 141 oo 200408 B 1 2 0 Delete Transmit AB HY1 141 o0 200408 P 2 400 0 0 0 Delete Transmit AB J34 141 oo 200408 P D 0 0 0 Delete AB ssi 14 o0 200408 P 2 2200 0 0 0 Delete Transmit AB THE 141 no 200408 P D n 0 0 Delete AB ZZ 1M o0 200408 P 1 4 0 0 0 Delete Transmit AB EN 141 DO 200408 E 4 D 4 0 0 Delete AB BEB 141 00 200408 e 13 0 13 0 D Delete AB J84 141 91 200408 P 1 912 0 Delete Transmit AB 100 141 00 200409 P 1 130 0 0 0 Delete Tr
156. n processed for all branches in this current Premium Edit Listing and their related premiums is provided as follows with appropriate percentages debit entries accepted debit entries rejected credit entries accepted credit entries rejected all entries accepted all entries rejected 6 Batch Out Of Balance A Batch Out Of Balance condition is identified at the end of a batch Each individual Effective October 1 2004 VII 12 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums transaction within the batch is accepted or rejected depending on whether or not an error is detected for that transaction regardless of Batch Total When a batch is out of balance it is your responsibility to determine the cause of the error and transmit correcting entries if necessary An out of balance condition may be caused by incorrect totals recorded on the Trailer Record no action is required incorrect accepted premium amount under any coverages a correction must be transmitted to the Alberta Pool System transaction s not entered onto a Premium Transaction Screen or not transmitted to the Alberta Pool System If the original Transmit Date Postmark Date is required prior to transmitting the transaction and within 30 days of the date of the Edit Listing fax a special request to the Facility Association with the following information Original BATCH CODE and ENTRY MONTH YEAR and Tr
157. n submitted to the Association a second letter will be sent to the President of the member stating that if no significant improvement is noted within a further sixty days the member may no longer be entitled to cede risks to the RSP B EXCLUSION FROM USE OF RSP 1 If after the sixty day period referred to in Step 2 no significant improvement has been observed the Board shall be so advised and may by resolution decide that the member shall no longer be authorized to cede risks to the RSP and that all transactions with errors are to be removed from the RSP immediately and returned to the member 2 If the Board decides that the member shall no longer be authorised to cede risks to the RSP the President of the member shall be advised of such decision in writing forthwith and of the transactions being returned to the member Effective October 1 2004 VII 1 Revised April 2006 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums 3 A member that has been so advised may apply subsequently to the Board to reinstate and the Board may approve such reinstatement upon such terms and conditions as it may deem appropriate Key Fields POLICY NUMBER VEHICLE NUMBER TRANSFER DATE COMPANY NUMBER TRANSACTION CODE How To Correct Key Fields If the original Dispatch Date is required on correction of any key fields prior to sending the transactions and within 30 days of the date of the Edit Listing please refer to Ite
158. nal code convictions in the preceding 3 years A listed driver with 1 or more fraud convictions related to automobile insurance in the preceding 10 years A listed driver with an international licence An applicant who owes an outstanding balance to an insurance company the A vehicle that is being moved from one jurisdiction to another and is written on a short term basis normally 10 days in duration A vehicle registered in Alberta but located and operated outside Canada on a permanent basis Vehicles with substantial after market modification for enhanced speed or racing by either 1 of a Turbocharger b Supercharger c Nitrous system OR 2 or more of d Interior roll cage e Modification to ground clearance f Modification to tire circumference or the use of tires especially designed for racing or speed This does not include the application of snow tires g Any other engine modifications including engine swapping designed to enhance speed Effective October 1 2004 Revised effective June 1 2008 111 2 Alberta Risk Sharing Pool Procedures Manual Eligibility B Risk Eligibility for the Risk Sharing Pool A risk is eligible for the RSP if it meets all of the following criteria 1 THE RISK IS REQUIRED UNDER THE INSURANCE ACT TO BE INSURED IN ALBERTA AND THE VEHICLE IS REGISTERED IN ALBERTA AS PER THE HIGHWAY TRAFFIC ACT 2 THE VEHICLE IS A PRIVATE PASSENGER VEHICLE DEFINED IN THE AUTOMOBILE INSURANCE PREMIUMS REGULATION A
159. nce for owners and licensed operators of motor vehicles who might otherwise experience difficulty in obtaining such insurance The Risk Sharing Pool is a part of and is administered by the Facility Association Fiscal Year An accounting period of twelve months in the case of the Alberta Pool the period from November Ist in one year to October 31st in the subsequent year Fraud Insurance Occurs when the insured or any person who is a regular or frequent driver of the vehicle has been found by a court of competent jurisdiction in either criminal or civil proceedings to have committed a fraud in any way connected with automobile insurance Incurred Loss An accounting term used to describe the sum of Paid Losses and the change in outstanding losses IBC Insurance Bureau of Canada A voluntary association of general insurance companies that account for approximately 85 percent of the general insurance premiums written each year in Canada IBC collects insurance statistics provides actuarial analysis to its member companies drafts policy forms manages inter company agreements on claims settlements monitors legislation and works with governments and government departments in the development of new legislation Effective October 1 2004 G 3 Alberta Risk Sharing Pool Procedures Manual Glossary of Term Large Claim As it pertains to the Alberta Risk Sharing Pool means a claim with an aggregate incurred loss of 250 000 or more total of
160. nd of the transactions being returned to the member 3 A member that has been so advised may apply subsequently to the Board to reinstate and the Board may approve such reinstatement upon such terms and conditions as it may deem appropriate e Reports The Alberta Pool System produces a Premium Edit Listing once a week which contains the batches received during the week that is from Monday to the subsequent Sunday If no batch has been received from you then no Edit Listing is produced The Alberta Pool System also produces a Claims Edit Listing once a week which contains the batches received during the week that is from Monday to the subsequent Sunday If no batch has been received from you then no Edit Listing is produced Accepted risk premium transactions are listed on a monthly Premium Bordereau in accordance with the Entry Date of the batches in which they were transmitted Accepted claim transactions are listed on the Paid Loss Bordereau in accordance with the Entry Date of the batches in which they were transmitted All Open Claims are listed in the monthly Open Claims Register e New Policies and Renewals For all renewals and new business where you are electing to transfer risks vehicles to Alberta Pool complete all fields on the Premium Transaction Screen referring to the Definitions of Premium Transfer Fields set out in Appendix P 1 Risks are transferred into the Alberta Pool effective the TRANSFER DATE In many circu
161. nerated autogenerated This source code was auto generated by Microsoft VSDesigner Version 1 0 3705 288 namespac using using using using using using Test Syst Syst Syst Syst Syst Syst WebServices Fa Fact WebServices em Diagnostics em Xml Serialization em m Web Services Protocols em ComponentModel m Web Services remarks System Diagnostics DebuggerStepThroughAttribute System ComponentModel DesignerCategoryAttribute code System Web Services WebServiceBindingAttribute Name UploadServiceSoap y Namespace htt public class UploadService p facilityassociation com System Web Ser lt x public http localh Kahi KY th vices Protocols SoapHttpClientProtocol emarks UploadService is Url ost Fa Fact WebServices uploadservice asmx emarks gt System Web Services Protocols SoapDocumentMethodAttribute http facility association com UploadFileWebService RequestNamespace http facilityassociation com ResponseNamespace http facilityassociation com Use System Web Services Description SoapBindingUse Literal ParameterStyle System Web Services Protocols SoapParameterStyle Wrapped 17 FACT Application Web Services Guide public int UploadFi string province System Xml Serialization Xml System Byte fileContent
162. new AGENCY NUMBER TRANSFER and EXPIRY DATES VEHICLE and ENTRY NUMBER no coding in coverage and premium section is required However if you wish to allocate the premium to the correct AGENCY NUMBER 1 Transmit a TRANSACTION CODE 9 using the incorrect AGENCY NUMBER with the original TRANSFER and EXPIRY DATES and credit all premiums 2 Transmit a TRANSACTION CODE 9 using the correct AGENCY NUMBER with the original TRANSFER and EXPIRY DATES the next consecutive ENTRY NUMBER and debit all premiums Correction of COVERAGE and or LIMITS CODE When a risk has been accepted with an incorrect COVERAGE and or LIMITS CODE and the correction must be made without any premium change l Transmit a TRANSACTION CODE 9 using the correct COVERAGE and or LIMITS CODE and 1 as the premium for each coverage to be corrected 2 Transmit a TRANSACTION CODE 9 using the next consecutive ENTRY NUMBER the correct COVERAGE and or LIMITS CODE and 1 credit as the premium for each corrected COVERAGE Correction to Premium Refunded on Cancellation ADDITIONAL PREMIUM REFUND To transfer additional premium refund for a risk already cancelled in the Alberta Pool System simply submit an additional cancellation TRANSACTION CODE 3 using the same dates as the original cancellation or if backdating new cancellation date showing the additional amount of refund Note If there is no premium on any coverage you must code the coverage code with zero premiu
163. ng the tab key Some fields will limit the input such as no Alpha characters in amount fields The field and field relationship edit check is done when the user attempts to save the transaction All transactions saved WIP errors are available for updating Figure 4 3 FA Site Microsoft Internet Explorer Ele Edt View Favorites Tools Help ACY SSOCIATION n Welcome Daniel Lantos Help Log Out View Batches Premium RYE Alberta Add A Batch 100 Company 003 Entry Date 200404 Branch oo Policy 1D gency Code hranster Date I T t expiry Date ji 7 Ichargeble Acc Minor Vial haie Viol Criminal Conviction Veste Number ocasional Driver Entry Territory Type of Business hype of Use Operator age firs Lie ransaction ass Merch z ong Driving Record limit Premium TEL he canap Compise T seras Total WIP Add Save Refresh Delete Cancel z El Done ET eg inemet HA Start NG Microsoft Excel ERROA 197 Microsoft Word USER M Y sie touse for demo Mes 25 Inbox Microsoft Dutlook amp ra Site Microsoft In PNRA 238PM The following is an explanation of the command buttons WIP Work In Progress The WIP will place the transaction displayed on the screen in a WIP status field and field relationship edit will not be performed At
164. nt year of claims paid during the Alberta Pool fiscal year and of the outstanding claims and IBNR as at the Alberta Pool fiscal year end by jurisdiction and government line The groups are analyzed separately the current accident year each of the previous three accident years and all prior accident years combined Outstanding claims and incurred claims amounts take into consideration The Member s Share of the regular I B N R of the two month projection for losses occurring in the months of November and December following the close of the Alberta Pool fiscal year in October These reports show the Member s transferred claims and the Member s share in the total Alberta Pool claims Effective October 1 2004 10 PART II CHAPTER 5 MISCELLANEOUS A Retention of Records The retention of records by any member relating to the subject matter of the Plan of Operation which includes the Alberta Risk Sharing Pool must follow the Statutory Requirements as set out for Insurance Companies at the Provincial and Federal level In addition records supporting the transmission of data to the Alberta Risk Sharing Pool shall be retained for at least a two year period B Special Remittance Refers to an amount that may be immediately payable by the Alberta Pool to a member as a result of the member having PAID a single loss recoverable from the Alberta Pool in excess of 100 000 The amount recoverable will be reviewed and
165. nter a page range to print PAGE CONTROL User can use these controls to scroll through the pages that are displayed Relative page position is shown ROW This is an internally generated number that shows the relative position of the record within the batch Page 24 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods Where to Get Help The system provides error messages as data is being entered Messages appear for incorrect Format e g date fields or when a mandatory required field is not entered or selected For any problems with access please e mail IBC s Helpdesk at helpdesk ibc ca or call 416 644 3100 or 1 800 761 6703 For any questions regarding the FACT applications or questions relating to a specific business question please contact Angela Sobers at ASobers Facility Assoc com 416 863 1750 or Toll Free 1 800 268 9572 How to Report Problems Issues For any system problems issues please report them via e mail to IBC s Helpdesk at helpdesk ibc ca If possible include a screen sample as an attachment using Microsoft Word To capture the screen 1 While the page to be captured appears on the screen press the PrintScrn button on your keyboard This sends the image displayed on the computer screen to the clipboard like copying 2 Open Microsoft Word 3 In a new Word document go to the Edit menu and click on Paste A picture of the s
166. of the Gross Premiums transferred to the Alberta Pool is 100 3 Expense Allowance As filed on the Expense Factor Form annually 4 Net Premiums Transferred premiums less expense allowance 5 Earned Premiums The earned portion of the transferred premium 6 Paid Claims The Reported Paid Claims amount is the sum of the loss and the expense payments transferred by the Member The Shared Paid Claims is a similar amount representing the share of the Member in the total of all Alberta Pool Paid Claim 7 Outstanding Claims The Reported Outstanding Claims amount is the sum of the case estimates provisions transferred by the Member to Alberta Pool The Shared Outstanding Claims is a similar amount representing the share of the Member in the total of all the Alberta Pool Outstanding claims including the I B N R which is calculated by the Actuarial Committee of Facility Association 8 Incurred Claims Paid claims plus change in outstanding claims 9 Earned Claims Ratio Incurred claims to earned premiums Note that a comparison between the Reported Earned Claims Ratio and the Share Earned Claims Ratio indicates how the portfolio which the Member has transferred to the Alberta Pool has fared in relation to the portfolio transferred by all Members LB N R estimates are included in the Share outstanding Claims figures only 10 Administration Expense Each member s share of the total of the Alberta Pool o
167. on the Premium Claims Bordereau which is used for Sharing purposes 4 COMPANY NUMBER A 3 digit code numeric assigned by the Statistical Agency IBC and used by the Alberta Risk Sharing Pool to identify each Member A company group reporting under a single company number must ensure no other numbers are used Effective October 1 2004 P1 1 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 5 6 BRANCH CODE A 2 digit code alpha numeric transmitted to segregate your transactions by branch or service office You must notify the Operations Vice President at the Facility Association of each branch office and location prior to use POLICY NUMBER A code of up to 9 digits alpha numeric identifying the policy which contains the risk being transferred This number must be identical on all subsequent entries This field may have blanks or zeros either left right or centre filled TRANSFER DATE This is the year month and date that the risk is being transferred to the Alberta Pool A transfer becomes effective at 12 01 a m on the transfer date On the record layout the format is YYYYMMDD NEW BUSINESS SENT IN 15 DAYS IF this transaction is new business or additional vehicle to you AND IF it is transmitted to the Alberta Pool within 15 days of the risk effective date THEN the TRANSFER effective DATE is equal to the risk effective date NEW BUSINESS SENT AFTER 15 DAYS IF this transaction i
168. ort ascending and twice to sort descending Display Transactions To open a batch click on the Batch Number link Users will be brought to the first transaction in the file Premium transaction or Claim transaction depending on the Kind All transactions saved WIP Work In Progress and error will be displayed in order as stored in the batch Display Transaction WIP To display only the transactions in the batch that have a status of WIP the user must click the WIP checkbox When the batch is displayed only the WIP transaction on the batch will be displayed in order as stored in the batch Display Transaction Errors To display only the transactions in the batch that have a status of Error the user must click the Errors checkbox When the batch is displayed only the Error transaction on the batch will be displayed in order as stored in the batch Display Transaction WIP and Errors To display the transactions in the batch that have a status of either WIP or Error the user must click the both the WIP and Errors checkbox When the batch is displayed the WIP and Error transactions on the batch will be displayed in order as stored in the batch Page 12 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods Print Error transactions A Print button is displayed for any batch with error records When the user clicks the Print button the error transactions contained on
169. ortType name UploadServiceHttpGet gt operation name UploadFileWebService input message s0 UploadFileWebServiceHttpGetIn output message s0 UploadFileWebServiceHttpGetOut gt operation operation name UploadFile input message s0 UploadFileHttpGetIn output message s0 UploadFileHttpGetOut gt lt operation gt lt portType gt lt portType name UploadServiceHttpPost operation name UploadFileWebService gt lt input message s0 UploadFileWebServiceHttpPostIn gt output message s0 UploadFileWebServiceHttpPostOut gt lt operation gt 12 FACT Application Web Services Guide operation name UploadFile Facility Association ttpPostIn HttpPostOut type s0 UploadServiceSoap gt lt input message s0 UploadFileH lt output message s0 UploadFile lt operation gt lt portType gt binding name UploadServiceSoap lt soap b style document gt lt operatio soapAct lt lt input gt lt ou lt output gt lt ope lt operation name UploadFi lt soap operation ion http facilityassociation com UploadFile input gt soapAct x lt input gt lt ou Ltpi Zfacal Hm 5 lt soap body use literal tput gt lt soap body use 1 iteral ration gt le gt lt soap body use literal tput gt lt soap body use literal lt output gt lt ope ration gt
170. osen to receive Branch Reports your Project Manager receives these reports Your Project Manager also receives the following reports Transfer Limit Report Operational Report Management Information Report Quarterly Reports Year End Reports D Questions on Interpretation of Bulletins amp Manuals Staff at the Facility Association are willing and eager to assist you in establishing the smooth operation of the Alberta Risk Sharing Pool Please write to them according to their area of expertise President and CEO Vice President Finance amp Operations Vice President Underwriting amp Claims E Questions on The Transfer of Risks or Claims With respect to the transfer of data batches errors or Edit Listings and Bordereau either via manual data entry via the FACT application or data file upload via the FACT application methods please refer to Sections IV through VIII of this manual Please write or fax any further questions to the Vice President Finance amp Operations at the Facility Association as described in A F Questions on Reports With respect to Reports dealing with the Transfer of Data please refer to the following sections Premium Edit Listing Premium Bordereau Effective October 1 2004 Il 2 Alberta Risk Sharing Pool Procedures Manual Communication Claims Edit Listing Paid Loss Bordereau Open Claims Register However with respect to Reports dealing with Accounting and Sharing
171. oses to review their own book and determines that ineligible risks were transferred and need to be removed or the incorrect premium was transferred these changes can only be made to risks with transfer dates within the previous 2 years Important 1 Where it is determined that a member has committed wilful misconduct the Sunset Clause does not apply 2 The Sunset Clause does not apply to claims Risks with claims Any risk that has a claim any type after it has been transferred to the RSP must remain in the RSP until the next renewal date unless cancelled by the insured This does not apply under the following circumstances e Where you are instructed by rule or during an investigation to remove a risk e When the vehicle changes to an ineligible type of vehicle e g commercial or recreational vehicle Effective October 1 2004 Revised effective June 1 2008 III 20 Alberta Risk Sharing Pool Procedures Manual Eligibility FAILURE TO COMPLY If it is determined that a risk submitted to the RSP did not meet the criteria for submission in that a MVR was not ordered at all or was not ordered within the appropriate time frame or b Prior experience report was not ordered at all or was not ordered within the appropriate time frame or c The appropriate supporting documentation was not retained for inspection the member will be required to obtain the appropriate reports or submit the appropriate documentation If it is determine
172. ote Demandes tU e esp PAM MEE 17 VIEW BATCHES Transmission and Correction Users essere eene enne enne 20 ADMINISTRATION Administrator iese esse esse es se ee a 21 REVIVE SE at ne OD DE RE Re ORE AE ee 21 TRANSMIT ONLY Co ordinator esse sees ee EE 23 Where t Get Help RE OE OE OE EE EE EE EE EE EE 25 How to Report Problems Issu s its sers e ete itt e ESE se Re peor pi Ee GADE E E ee see ee 25 How to apply for a FACT user ido iese obiisse reete edes ie ehe dete eir ee eder erred eese ia Tere ate 25 Page 2 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods How To Quick Reference 1 How to access the FACT application To access the FACT application type https apps facilityassociation com in the address field of your Web browser Then enter your assigned user id and password How to contact IBC If you having problems with the application we offer the following support options e You can e mail IBC s helpdesk at helpdesk ibc ca e You can call IBC s helpdesk at 416 644 3100 or toll free 1 800 761 6703 How to apply for a FACT user id E mail your request to Angela Sobers at ASobers FacilityAssoc com or call 416 863 1750 or Toll Free 1 800 268 9572 Page 3 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods INTRODUCTION The FACT appli
173. our fax the following information e Missing BATCH CODE and ENTRY DATE COMPANY NUMBER and BRANCH CODE e Total premium and record count for missing batch If an entire batch has been transmitted with an incorrect BATCH CODE and if the BATCH CODE is a duplicate of a number previously used by you in the same week the Alberta Pool System merges the 2 batches which create an out of balance situation If an entire batch is transmitted with the incorrect COMPANY NUMBER it will appear that a batch is missing from the Edit Listing If this occurs fax immediately to the Facility Association e Error Correction Transactions in error are rejected entirely from the Alberta Pool System The transfer of the risk is held in suspension If the error is corrected within 30 days of the date of the Edit Listing the POSTMARK DATE will be maintained If the errors are not corrected within 30 days the risk must be retransmitted with a new TRANSFER DATE equal to current postmark date plus one Certain types of corrections will not automatically maintain the original postmark date even if corrected within 30 days for those error corrections special handling is required Please refer to Section V11 for further details The Facility Association Plan of Operation Operating Principles contains the following compliance requirements for error remediation A INITIAL PROCEDURE Where a member is identified by the Association management as having a significant
174. payment expense or reserve and therefore a correction must be transmitted to the Alberta Pool System transaction s not entered onto a Claim Transaction Screen or transmitted to the Alberta Pool System 7 Definitions Most of the definitions for the data on this report are identified in the Definitions of Claim Transfer Fields as listed in Appendix C 1 or the Definitions of Premium Transfer Fields as listed in Section Appendix P 1 The following are the exceptions Special Remittances an S in these fields indicates that an immediate reimbursement of a PAID LOSS AMOUNT and or EXPENSE AMOUNT and Total Amount has been requested and processed Effective October 1 2004 VIII 5 Alberta Risk Sharing Pool Procedures Manual Types of Errors Claims Paid Loss Bordereau The Alberta Pool System produces a Paid Loss Bordereau at the close of each month 5th business day of the next calendar month listing all accepted transaction with PAID LOSS AMOUNTS and or EXPENSE AMOUNTS sorted by ENTRY MONTH This report has been designed to assist you in determining the amounts being transferred to the Alberta Pool for a given effective month for accounting purposes to verify that all transactions you intended to transfer to the Alberta Pool were in fact accepted by the Alberta Pool System 1 Branch Code Bordereau If you wish Paid Loss Bordereau to be produced for each branch write or fax to the Facility Association with your request The
175. pecial remittance has been requested from the Alberta Pool These amounts are specifically excluded from the Accounts Reconciliation as they have been prepaid by the Alberta Pool Effective October 1 2004 5 PART II Chapter 2 10 Total Payments Reported by Member This Month Totals of all loss and expense payments reported by the Member and accepted by the Alberta Pool for the current month They are equal to the sums of the amounts shown in 8 and 9 above They will balance with the totals by jurisdiction shown on the current month Paid Loss Bordereau 11 Member s Totals Transferred to Date Total entries reported by the Member and accepted by the Alberta Pool since the beginning of each accident year 12 Account Reconciliation Recap of the net cash flow between a Member and the Alberta Pool for the current month A particular Member pays the Alberta Pool or is paid by the Alberta Pool the one amount which appears on the summary sheet for all jurisdictions in the column marked Total beside the heading Net Due to from the Alberta Pool A payment by a member to the Alberta Pool must be addressed to the Vice President of Finance The date of settlement between the Member and the Alberta Pool appears at the bottom of the second page of the summary for all jurisdictions combined Effective October 1 2004 6 PART II CHAPTER 3 THE MANAGEMENT INFORMATION REPORT The Management Information Report summari
176. perating and administrative expenses Effective October 1 2004 8 PART II CHAPTER 4 ANNUAL REPORTS FOR GOVERNMENT STATEMENT PURPOSES To allow Members to properly reflect their transactions with the Alberta Risk Sharing Pool in their ANNUAL STATEMENTS TO THE GOVERNMENTS during the last Alberta Pool fiscal year November to October the Alberta Pool produces special Premiums and Claim Reports shortly after the Alberta Pool year end closing date A Premium Reports For each government line of automobile business the Alberta Pool provides each member with A Detailed Analysis by term and expiry date of transferred premiums unearned premiums calculated on the monthly pro rata method the detailed analysis is followed by a summary of transferred premiums and unearned premiums by jurisdiction These reports show the Member s transferred premiums and Member s share in the total Alberta Pool premiums B Claims Reports For each jurisdiction in which transactions between the Alberta Pool and the Member have taken place The Alberta Pool provides each Member with A summary of claims paid expenses paid and claims incurred Effective October 1 2004 9 PART II Chapter 4 throughout the Alberta Pool fiscal year as well as a summary of the outstanding claims and IBNR as at the Alberta Pool fiscal year end analysed by each government line A further report provides summaries by accide
177. r an insurer to submit data The insurance company user can enter data by typing in a single transaction submit a batch file of transactions through the FACT user interface or data can be submitted by web services All validation will be the same whether data is entered manually or through a file The following will describe the input and output for the web services so that external program will be able to utilize the service Note Current Ontario RSP does not have this automated data submission feature It will be available once the current PC pool package is replaced with the FACT application FACT Application Web Services Guide Facility Association Web Services Setup Process Step 1 Company Technical Evaluation A company interested in the submission of RSP data through Web Services should first evaluate their internal capability to submit data in this method Evaluation process should be conducted by the company technical development staff To support their evaluation they should use this document Any technical support questions regarding the Web Services submission setup should be directed to IBC helpdesk at helpdesk ibc ca Helpdesk will log the request and forward the question to the technical support staff Any business related questions should be directed to Facility Association Step 2 Obtaining the User ID In order to submit data via the FACT automated submission a company requires a FACT Web Services User ID The user id c
178. r the automated data submission via web services 2 Any company starting to submit RSP data via Web Services has to go through testing the transmission before starting with production submissions 3 FACT Web Services user will not be able to access the FACT application in the manner as other FACT users who submit data manually If FACT Web Services user id is used in a manual log on attempt the user will be presented with the message screen stating Application is not available 4 The production user id password and URL link are all different from the test information and will be provided to the company once testing has been successfully completed The password change procedure should be completed for both test user id and production user id and the reset passwords should then be used in the web services code 5 Asingle completed FACT User ID request form is sufficient for both test and production setups if Production User Access and Test User Access areas are marked on the form 6 Asingle FACT Web Services user id can be utilized to submit data for both Alberta and New Brunswick risk sharing pools Within the submitted file input parameter code it will be identified whether the data is for Alberta or New Brunswick Mixing of data from both provinces into one file is not allowed FACT Application Web Services Guide Facility Association FACT Web Services for File Upload This web service will transfer a text file to IBC FA server
179. rage if the reinstatement is transmitted to the Alberta Pool System after 35days following the postmark date of the Alberta Pool cancellation the TRANSFER DATE will be equal to the TRANSMIT DATE plus one B If coverage for a risk is cancelled and coverage is reinstated i e the same policy and vehicle numbers are used but there is a gap in coverage transmit the reinstatement to the Alberta Pool System using CODE 9 if the reinstatement is transmitted after 15 days following the reinstatement effective date the TRANSFER DATE should be the TRANSMIT DATE plus one Note IN EITHER CASE if coverage for a risk is cancelled the cancellation to the Alberta Pool is BACKDATED and the coverage is now being reinstated if the cancellation was a FLAT CANCELLATION back to policy effective date transmit a CODE D mid term transfer the TRANSFER DATE is equal to the TRANSMIT DATE plus one Effective October 1 2004 V 8 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums if the cancellation was not a FLAT CANCELLATION but nonetheless was backdated transmit the reinstatement using CODE 9 The TRANSFER DATE is the TRANSMIT DATE plus one CANCELLATION AND REINSTATEMENT DONE SIMULTANEOUSLY TO CORRECT A RISK CHANGING A KEY FIELD e Submit to Facility Association with a Special Request TEMPORARY SUSPENSION OF COVERAGES If you are suspending moving coverages by means of an END No 16
180. ring Pool Procedures Manual Eligibility Reserved for Future Use Effective October 1 2004 Revised effective June 1 2008 111 22 Alberta Risk Sharing Pool Procedures Manual Overview Transfer Methods IV OVERVIEW TRANSFER METHODS A Introduction The FACT Facility Association Correct amp Transmission application is the web based portion of the Alberta Pool application It allows companies to enter and transmit premium and claims to the Alberta Pool It redisplays error transactions and allows them to be corrected for resubmission This user guide provides instructions on accessing the application entering data and accessing results Users should have some familiarity to the web and exposure to a Windows environment There are two methods of transmitting risk premium and claim data to the Alberta Pool System They are e Manual data entry via FACT Application E Data file upload via FACT Application d Web Services You can use either of the two methods of transmission of data to the Alberta Pool System You can at your own discretion use manual data entry via FACT or data file upload via FACT or any combination of the two Although your transactions may be transmitted to the Alberta Pool System by your various branch or service offices your Head Office for Canada or one office designated for each jurisdiction must be responsible for the smooth operation of the transfer of data Irrespective of the method of transmission t
181. ring Pool to identify each Member A company group reporting under one company number must ensure no other numbers are used BRANCH CODE A 2 digit code alpha numeric transmitted to segregate your transactions by branch or service office This is used to identify the destination address for transmission of errors If you only have one location enter 00 You must notify the Vice President of Operations at Effective October 1 2004 CI 1 Alberta Risk Sharing Pool Procedures Manual Appendix C 1 6 7 8 9 10 12 the Facility Association of each branch office and location prior to use POLICY NUMBER A code of up to 9 digits alpha numeric to identify the policy which contains the risk being transferred This number must be identical on this and all subsequent entries This field may have blanks or zeros either left right or centre filled VEHICLE NUMBER A 2 digit number which identifies the particular vehicle on which the claim has been made and must match the VEHICLE NUMBER as recorded on the POLICY NUMBER at the DATE OF LOSS The vehicle number must remain the same for the life of the claim and must not change even if a renewal is issued and the vehicle numbers are reassigned OCCASIONAL DRIVER Place an X in this 1 character field when transmitting an entry for a Third Party or Collision claim incurred by a driver classified as Class 05 or 06 CLAIM NUMBER A 10 character field alpha numeric us
182. rocessed as a reinstatement or a rewrite if the risk was previously cancelled 077 Transaction Has Reduced Part of the Transfer Period on any of these coverages to zero Third Party Liability or Accident Benefits A risk cannot remain in the Alberta Pool if a TRANSACTION CODE 3 cancels the THIRD PARTY LIABILITY COVERAGES and or ACCIDENT BENEFITS COVERAGE Other coverages may not remain in force This error will also occur if you attempt to endorse or reinstate a policy which has been previously cancelled unless your endorsement or reinstatement includes mandatory coverage codes Please note when temporarily suspending coverages use a Code 9 to avoid this error 078 Coverage Premium Reduced to a Credit Position A refund amount for at least one of the coverages exceeds the premium previously transferred to the Alberta Pool 079 Change of Class From To 05 or 06 creating an Invalid Vehicle Number The entry shows TYPE OF USE 05 or 06 but the TYPE OF USE on the Alberta Pool System was not 06 or vice versa Effective October 1 2004 P2 6 APPENDIX P 3 Data required for Common Business Transactions Risk Premiums Single Transactions B If no change in data required leave as blanks O Optional or transmit unchanged data R _ Zero is acceptable M Mandatory required for all transactions T Required if dat
183. s Cose ES aci un a e Equum cium 45 300 deductible ese EE OU Dm ER EE 46 1000 deductible ts EE AY 47 Over S TOO deductible cue oerte nia 48 Other Deductible Coverages including Disappearing Deductible Coverage amp Others of a similar nature 49 Comprehensive Coverage Codes 5530 deducHble A dui tei at AA AN 82 100 deductible A eto arte cain 83 200 deduetible cios 84 250 de a 85 o AA 86 1000 deducible 87 Over BTOOQ dedtctibIes aaa mGA 88 Other Deductible Coverages including Disappearing Deductible Coverage amp Others of a similar nature 89 Effective October 1 2004 CI 6 Alberta Risk Sharing Pool Procedures Manual Specified Perils Coverage Codes 5 90 deducibles tidad isis Nan Ba AA AA 200 deductible es eco mies oditaut pep tn ub Aden DER 290 deduc ble O giten ea a m AA abo 8 deductible SEE GED AA DOU eMC Gs ES ste vio turis hasse Over 1000 deducible iden Other Deductible Coverages including Disappearing Deductible Coverage amp Others of a similar nature Accident Benefits COVerdg e Code SiTe AA A E Underinsured Motorist Coverage Codes OO OOO sakes ese Bad ae De de ee AA cii iia dd a e e d duod mE 1 000 000 N ON sau Diecast A Dc P dm a Appendix C 1 Effective October 1 2004 C1 7 Appendix C 2 Error Codes The following error messages reflect edit error conditions on your reje
184. s coverages 22 Other Claims under Specified Perils Comprehensive or All Perils coverages 27 SECTION D UNDERINSURED MOTORIST COVERAGE Underinsured Motorist Claim 35 13 114 PAID LOSS AMOUNT An 8 digit field numeric used to enter the gross amount of the loss paid towards settlement of the claim in dollars only Transactions for salvage recovery cancelled cheque or reversals are coded by using a minus sign in the left most position of the field The left most position must be for positive or for negative or the entire field is blank if you are not entering a PAID LOSS AMOUNT Like the Automobile Statistical Plan claimants are grouped together and their collective reserves payments and expenses are transferred by Coverage Code and Kind of Loss You may request immediate reimbursement of individual payments over 100 000 by refraining from transmitting the transaction and by faxing to the Vice President of Finance at the Facility Association with all details of the transaction with a copy of the claim payment cheques in which reimbursement is requested PAID EXPENSE AMOUNT Effective October 1 2004 Cl 3 Alberta Risk Sharing Pool Procedures Manual Appendix C 1 15 16 A 7 digit field numeric used to enter the gross amount of those expenses incurred in the course of settlement of the claim in dollars only Transactions for salvage recovery cancelled cheque or reversals are coded by using a minu
185. s in amount fields The Field and Field Relationship error check is done when the user attempts to save the transaction All transactions saved WIP errors are available for updating The following is an explanation of the command buttons WIP Work In Progress The WIP will place the transaction displayed on the screen in a WIP status The field and field relationship edits will not be performed At least one field must be entered on the transaction to save as WIP WIP is not available on saved transactions SAVE The SAVE command button will cause the transaction to go through the validation and consistency edit If there are no errors detected the transaction is saved and the next record is displayed At the end of a batch a new record will be displayed Page 17 of 25 Alberta Risk Sharing Pool Procedures Manual Addendum A FACT User Manual Section IV Overview Transfer Methods If the edits detect and error the transaction remains on the screen and an error message appear in the Error Message box ADD The ADD command button will clear the screen of any values and position the user to a new transaction to be added to the batch The user then can enter data REFRESH The REFRESH command button will refresh the contents of the screen from the last time the transactions was saved DELETE The DELETE command button will delete the transaction from the batch A confirmation message will appear When the transactions is de
186. s new business or additional vehicle to you AND IF it is transmitted to the Alberta Pool after 15 days of the risk effective date THEN the TRANSFER effective DATE is equal to the day after the transmittal or dispatch date eRENEWAL SENT BY THE RENEWAL DATE IF the transaction is a renewal to you AND IF it is transmitted to the Alberta Pool by the renewal effective date THEN the TRANSFER effective DATE is equal to the Renewal date eRENEWAL SENT AFTER THE RENEWAL DATE IF the transaction is a renewal to you AND IF it is transmitted to the Alberta Pool after the renewal effective date THEN the TRANSFER effective DATE is equal to the day after the transmittal MID TERM CHANGES CANCELLATIONS AND RE INSTATEMENTS The TRANSFER DATE to be used on the mid term changes cancellations and reinstatements will generally follow the effective date of such changes on your policy For limitations and directions in specific cases please refer to New Policies and Renewals Changes Cancellations Reinstatements of Transfers in Section V 5 and V 6 of this manual PLEASE NOTE Future dated transactions are possible up to two calendar months in advance Effective October 1 2004 Pl 2 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 8 EXPIRY DATE This is the year month and day YY YYMMDD that coverage in the Alberta Pool will cease Coverage expires at 12 01 a m on the EXPIRY DATE On the record layout the format is YYYY
187. s on the member to substantiate any such error as being clerical in nature Incorrect Classification Rating Any deviation from the filed classification rules and or rates which does not result from D system application or II proven data entry mistakes is considered an incorrect classification and or rate and makes the risk ineligible for transfer Note A risk not eligible for the grid considered by a member to be part of a portfolio transfer arrangement that has been treated as renewal business to the insurer will not be considered to have been incorrectly classified rated as long as the member has not deviated from the normal rules and rates contained in the member s rating manual at the time of transfer 5 THE POLICY TERM TRANSFERRED DOES NOT EXCEED 12 MONTHS NOTE At the end of the term transferred the risk may be transferred for a further term in the RSP again not exceeding 12 months 6 YOU HAVE ORDERED PRIOR EXPERIENCE REPORTS AND MOTOR VEHICLE REPORTS MVR Report Ordering Frequency and Criteria Table is located immediately after the details on MVR ordering NOTE During the first year of operation of the RSP October 1 2004 to October 1 2005 it will not be necessary to order current MVRs or a current Prior Experience Report if you are transferring from your own voluntary market book You may use the information you have on file however new MVRs must be ordered on the next renewal in order for the risk to remain
188. s recorded the premium must be numeric PREMIUM COLLISION 052 Invalid Collision All Perils Driving Record ALL PERILS The COLLISION ALL PERILS DRIVING RECORD must be 0 1 2 DRIVING 3 4 5 or 6 RECORD 053 Collision All Perils Driving Record Missing When a COLLISION ALL PERILS COVERAGE code is recorded the COLLISION ALL PERILS DRIVING RECORD must be present COLLISION ALL 054 Invalid Collision All Perils Coverage Code PERILS Coverage The Collision Coverage code must be 33 to 39 and the All Perils Code Coverage Code must be 43 to 49 COLLISION ALL 055 Collision All Perils Premium Not Numeric or Missing PERILS When the COLLISION ALL PERILS COVERAGE code is recorded PREMIUM the COLLISION ALL PERILS PREMIUM must be present and must be a number COMP SPECI 056 Invalid Comprehensive Specified Perils Coverage Code FIED PERILS The Comprehensive Coverage Code must be 82 to 89 and the COVERAGE Specified Perils Coverage Code must be 22 to 29 CODE COMP SPECI 057 Comprehensive Specified Perils Premium not Numeric or Missing FIED PERILS When a COMPREHENSIVE SPECIFIED PERILS COVERAGE PREMIUM code is recorded the COMPREHENSIVE SPECIFIED PERILS PREMIUM must be present and must be a number Total Premium 062 Total Premium Does Not Equal the Sum of the Individual Premiums The Total Premium field is mandatory 063 Risk Not Eligible for the Pool The risk point value for this risk TRANSACTION CODES A B C D is not eligible for the Pool Grid Indicator 219 Gr
189. s sign in the left most position of the field The left most position must be for positive or for negative or the entire field must be blank if you are not entering a PAID EXPENSE AMOUNT The Alberta Risk Sharing Pool does not reimburse fees for investigation costs for example independent adjusters or appraisers or the cost of staff adjusters or appraisers employed by you Only the following expenses for professional fees can be transferred to the Alberta Pool First Party Legal Alternate Dispute Resolution Services Accounting Services Actuarial Services Architectural Services Engineering Services Notarial Services eCourt Stenographers Transcripts eCoroners Court Transcripts Medical reports Autopsy reports Arbitration Translations RESERVE AMOUNT The Alberta Pool maintains according to your transmissions an outstanding reserve figure in dollars only Like the Automobile Statistical Plan claimants are grouped together and their collective reserves payments and expenses are transferred by Coverage Code and Kind of Loss For each Kind of Loss under each coverage of a claimant 8 digit field numeric used to transmit the reserve must be established These reserve figures are maintained on an increase decrease basis When you change a reserve figure the new reserve is not transmitted only the increase or decrease that will bring the prior reserve figure to the new level Decreases in reserves
190. s ts Sei efe ts bist tens tee metre 86 1000 deductible uc 87 Over 1000 deducible ns oec ie RE SG EE Ee EG ess 88 Other Deductible Coverages including Disappearing Deductible Coverage and others of a similar nature 89 Specified Perils AAA O AA 22 LOO deductible aate tectus dla 23 200 deducible Em 24 250 Cai AA 25 5 500 deduetible email 26 NAKO A10 dedaetble EE RA ee Ee iet nt SE 27 Over T000 deducible is Ee N Ge ed 28 Other Deductible Coverages including Disappearing Deductible Coverage and others of a similar nature 20 Effective October 1 2004 Pl 13 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 31 COMPREHENSIVE SPECIFIED PERILS PREMIUM A 7 digit field numeric used to enter the Comprehensive or Specified Perils premium charged for the risk or refunded in dollars only For midterm transactions the premium must be prorated If the premium is a credit use a minus sign in the left most position of the field The left most position of the field must be for positive or for negative or the entire field should be blank if you are not entering a COMPREHENSIVE SPECIFIED PERILS PREMIUM This premium must also exclude any service charges for your monthly payment plan This premium must include the premium for any endorsement affecting the Comprehensive Specified Perils for example END No 13D Deletion of Glass Coverage Pol
191. sibilities It is the responsibility of members to investigate defend and settle claims or suits as they would in the absence of the Alberta Pool The Facility Association has the right and must be given the opportunity of associating with members in the defence of any claim or suit and must receive full co operation The Alberta Pool contributes to the loss adjustment cost in connection with internal costs and external loss adjustment costs other than specified professional fees through payment of the amount determined on a basis established by the Board of Directors Members are reimbursed in connection Effective October 1 2004 I 2 Alberta Risk Sharing Pool Procedures Manual Introduction amount determined on a basis established by the Board of Directors Members are reimbursed in connection with expenses for professional fees as outlined under Section Definitions of Claim Transfer Fields see Appendix C 1 D Claims Reporting The Facility Association Plan of Operation Operating Principles contains the following compliance requirements for claims reporting 1 A member shall within twelve months from the date it receives a claim under a policy that has been transferred to the RSP including any loss for which settlement expenses would be incurred by the member without there being any claims payment report to the Association that it will be claiming against the RSP in connection therewith 2 Ifa member fails to comply with this
192. sk if it is the first time company is requesting web services support from IBC The communication prior to sending the first test file is required as the FACT Web Services test region availability has to be confirmed by the FACT support staff Note It is important to use the proper user id password and URL in testing the setup of the automated submission via web services Once the submission setup has been tested the user will be sent a second email with Production user id password and URL The test and production user id s passwords and URL links are all different Once a company starts sending production data the test user id will be disabled Test URL https uat facilityassociation com Step 4 Production Once the service has been successfully tested the next step is to prepare for the production submission This preparation includes replacing the test user ID password and URL within the automated submission web services scripts with those of production User ID password and URL which will be provided following successful completion of testing Again it would be beneficial if the transition from testing to production is coordinated with the FACT support staff at IBC so that they can monitor and provide support during this transition Production URL https apps facilityassociation com FACT Application Web Services Guide Facility Association Important 1 Any existing FACT user id set up for other user access can not be used fo
193. ssed The entry number is 01 for the first entry on each risk original transaction code and is increased by one every time an entry for that risk is transmitted to the Alberta Risk Sharing Pool Note For the purpose of determining the sequence of entry numbers each vehicle and each class 05 or 06 driver for which a separate premium is charged is considered to be a separate risk An entry with a TRANSACTION CODE 3 or 9 can never be an entry number 01 An entry with an original TRANSACTION CODE A B C D or E must always be an entry number 01 Example Entry Entry Entry Number Number Number New Business with vehicle 01 01 Add New Vehicle 02 01 Substitute vehicle 01 02 Change coverage to vehicle 01 03 Add Class 05 or 06 operator 01 Cancel policy Delete vehicle 01 04 Delete vehicle 02 02 Delete 05 or 06 operator 02 TRANSACTION CODE A 1 digit code alpha numeric used to identify the type of entry transmitted When more than one risk vehicle on a policy is being transferred to the Alberta Pool each requires a separate entry Also refer to Data Required for Common Business Transactions in Appendix P 3 CODE A Used for the transfer of a risk which is new business to you Transfer is effective the same date as the policy effective date if the entry is transmitted within 15 days of the policy effective date This code is also used for the transfer of a risk which is an additional vehicle to a policy whether the ori
194. t have been processed within the last 60 days for the companies they are authorized to view A user designated as an Administrator will have the ability to revive batches Figure 9 2 FA Site Microsoft Internet Explorer File Edit View Favorites Tools Help Links FACILITY SSOCIATI N Batch Management View Batches Administration Transmit Only BatchManagement Company 004 BELAIRdirectThe Nordic Insura Welcome Lloyd Black Help Log Out ChangeProvince Manage AB ALL 004 oo 200412 P 1 0 0 T _ReviveBatch AB KKK 004 00 200412 P 1 0 o 0 0 T Revive Batch AB KN5 004 00 200412 P 18 48 0 0 A ReviveBatch AB KN6 004 DO 200412 Cc D 5 A Revive Batch AB KN7 004 00 200412 P 3 581 0 0 0 A ReviveBatch AB LKN 004 00 200412 P 0 0 0 0 D _ReviveBatch AB LLL 004 aa 200412 P 1 0 n 0 T Revive Batch AB LN7 004 00 200412 P 3 581 0 0 0 A ReviveBatch AB 001 004 15 200410 P 6 14135 0 T Revive Batch AB 001 004 CH 200410 P 1 1158 0 0 0 T ReviveBatch 1 lt M 2004 Facility Association Al rights reserved Done AD Internet Bec E inbox Microsoft Out Th USER MANUAL TOC 2L2 10 42 AM The company list pull down menu displays the companies the Administrator has been granted access to The company results are displayed at the bottom of the screen The results shown at the bottom of the screen display the status of any bat
195. ta Pool and the Alberta Pool Transfer In the context of the Alberta Risk Sharing Pool refers to the Member s transfer of risk to the Alberta Pool and the acceptance of the risk by the Alberta Pool A risk is not transferred if it has not been accepted by the Alberta Pool Transfer Date The year month and day that a RISK is transferred to the Alberta Pool For a complete discussion of TRANSFER DATE see definition 7 in Appendix P 1 Transfer Percentage That percentage amount which a member transfers to the Alberta Pool is 100 Transfer Cession Limit In the context of the Alberta Pool means the limitation of transfers to the Alberta Pool by members For each member the transfer limit for grid risks is unlimited and for non grid the transfer limit is 4 subject to change their previous year s voluntary private passenger non fleet third party liability direct written car years unless otherwise allowed by the Board of Directors Unearned Premium An accounting term used to describe the unexpired portion of the policy premium as at a certain date Effective October 1 2004 G 7 Alberta Risk Sharing Pool Procedures Manual Glossary of Term Voluntary Market See Non Servicing Carrier Voluntary Private Passenger In the context of the Alberta Risk Sharing Pool means Private Passenger Risks as defined in the Automobile Statistical Plan that are written by any Member other than in its capacity as a Servicing Carrier Voluntary pr
196. the time of the investigation and provide copies of the reports to the RSP investigators If the information received establishes that the risk was not eligible at the date of transfer you will be required to remove the risk from the RSP back to the transfer date as well as any claims that have been transferred This does not pertain to the transfer of existing business from your voluntary market book to the RSP in the first year of RSP operation from October 1 2004 to October 1 2005 Effective October 1 2004 Revised effective June 1 2008 III 18 Alberta Risk Sharing Pool Procedures Manual Eligibility 2 Electronic Paper Free Documentation Where there is no copy in paper or other medium retained by the member or broker for audit purposes the member may be requested at the time of an audit to obtain new MVR and AutoPlus reports on a random sample of risks to verify the information documented on the computer system 3 Upload Brokers Where brokers agents order the MVR and Prior Experience Reports and retain them in their office a copy of the reports is required to be sent to the audit site by the broker or the member may order new MVR and prior experience reports at the time of the audit In addition a copy of the application is required where the policy has been in force not more than 2 years 4 No documentation of ordering reports If you ordered MVRs and Prior Experience Reports but did not appropriately document that fact please
197. tion When the Transfer button 1s clicked if the transaction has a front end error the transfer is not done If the transaction is error free the transfer is done Note Only the front end edit can be performed on the transaction at this point Once the Transfer button is clicked the back end error messages are not displayed For reference it is recommended that the error transactions be printed prior to any correction on back end error transactions Special Note In the case where an amount field was sent to the Alberta Pool that was not numeric then the field value will be reset to zero rather than showing the value sent C Alternate Correct Process If you choose to support error correction through your own system an option exists to print the error transactions together with the descriptive error messages This information can then be used to correct the information and a new transactions sent via the file transmit function To print error transaction on the Batch Management screen Locate the batch you wish to print Click the print link Crystal reports will be launched and you can export and or print the report Note The print process does not delete the batch file The batch can be reprinted more than once To Delete Error Batch e Select ERRORS check box Effective October 1 2004 VI 2 Alberta Risk Sharing Pool Procedures Manual Correcting Errors Premiums Claims e Select the BATCH you wish to delete e Select
198. to the Alberta Pool provided that you amend the premium appropriately f the eligibility requirement is no longer satisfied you must cancel the transfer effective within 21 days of the date on which the information came to your knowledge and claim a refund of the transferred premium on a pro rata basis ADDING OR EXTENDING COVERAGE This includes adding collision all perils comprehensive specified perils extending accident benefits increasing limit decreasing deductibles When adding or extending coverages on a risk previously accepted by the Alberta Pool System defined as a transaction or part thereof that generates an additional premium the TRANSFER DATE must be equal to the endorsement effective date On future dated mid term changes the TRANSFER DATE is the day following the Transmit Date or your risk effective date whichever is later The occurrence of a claim and or conviction during the Transfer Period does not necessarily require a change of premium during that period Any change in coverage must be reported to the Alberta Pool System If you are changing increasing coverage and waiving the additional premium you must report the change in Effective October 1 2004 V 6 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Risk Premiums coverage using an Appropriate Transaction Code and a nominal premium i e 1 in order for the Alberta Pool System to record the change in coverage and thereby properly respond to
199. tten car years ceded to the Alberta Pool by it in the same period e Once prior year data is available monthly reports that include the percentage calculated against their previous year s total car years are distributed e If a member attempts to transfer a risk to the Alberta Pool after the member has reached the 4 non grid transfer limit that transfer is ineffective the risk remains on the member s own account and the member is directed to remove the risk from the Alberta Pool A member may appeal to the Provincial Operating Committee to Effective October 1 2004 IX 1 Alberta Risk Sharing Pool Procedures Manual Transfer Limit Report exceed the 4 non grid transfer limit even retroactively and the Board of Directors will be informed A member approaching the 4 non grid transfer limit receives a warning A member who exceeds the 4 non grid transfer limit is directed to remove risks along with their attendant claims from the Alberta Pool system starting with the most recently transmitted New Business Renewal Additional Vehicle transactions continuing until the 426 non grid transfer limit is reached As a last resort and only in the event that you fail to take appropriate action within a reasonable time staff of the Facility Association will remove risks along with their attendant claims from the Alberta Pool System starting with the most recently New Business Renewal Additional Vehicle transaction continuing until 4 Transf
200. uded Driver O O O O Filler T T T T M Mandatory must be present on all transactions O Optional T Required if data are downloaded from your system Effective October 1 2004 C3 1 GLOSSARY OF TERMS The following terms are intended to apply to business within the Alberta Risk Sharing Pool While some of the terms may appear to be consistent with terms in general use in the insurance business this is co incidental and there well may be differences The definitions are reasonably meaningful within the CONTEXT OF THE POOL and it is recognized that there may be some differences of opinion among authorities concerning the subtleties of interpretation Accident Year The experience of all policies which are in force or exposed at some time during a given 12 month period Earned premiums and exposures are the pro rata portion of written premium and exposures on these policies which relate only to that part of the policy term which falls within the given 12 month period All claims having a date of loss within the given 12 period are included in the loss experience Agent In the context of the Alberta Risk Sharing Pool the term AGENT is interchangeable with the term Broker to mean one who is licensed and qualified to deal with a Member to arrange insurance coverage on behalf of an applicant All Comers Rule An agent or broker must provide to an owner of a motor vehicle who is a resident of Alberta an application for automobile insur
201. ums entered on this transaction record The left most position of the field must be or for positive or for negative or the entire field must be blank if you are not entering a TOTAL PREMIUM This premium must also exclude any service charges for your monthly payment plan Effective October 1 2004 PI 15 Updated October 2007 Alberta Risk Sharing Pool Procedures Manual Appendix P 1 38 GRID INDICATOR A one digit field ALPHA used to indicate the Grid Non Grid risks This indicator is required for transaction code A B C D E Effective October 1 2004 Pl 16 Updated October 2007 APPENDIX P 2 Error Codes The following error messages will reflect edit error conditions on your rejected risk premium transactions when you view the Premium Transaction Screen in Correct The short bold message is initially displayed with an option to access the larger more detailed description of data required some with tips as to the probable cause of the error FIELD AND RELATIONSHIP ERRORS FIELD NAME ERR NO ERROR MESSAGE COMPANY 001 Invalid Company Number NUMBER The COMPANY NUMBER must be designated by the Statistical Agency IBC for automobile BRANCH CODE 002 Branch Code is Missing The BRANCH CODE is mandatory ENTRY 003 Invalid Entry Date MONTH YEAR The date on the batch control information must be equal to the month in process or to the next two months BATCH CODE 004 Batch Code is Missing The BATCH C
202. uploadservice asmx xmlns http schemas xmlsoap org disco scl soap address http localhost Fa Fact WebServices uploadservice asmx xmlns ql http facilityassociation com binding q1 UploadServiceSoap xmlns http schemas xmlsoap org disco soap discovery 15 FACT Application Web Services Guide Facility Association C Fa Fact WebServices Reference map xml version 1 0 encoding utf 8 DiscoveryClientResultsFile xmlns xsd http www w3 org 2001 XMLSchema xmlns xsi http www w3 org 2001 XMLSchema instance gt lt Results gt lt DiscoveryClientResult referenceType System Web Services Discovery ContractReference 1 http localhost Fa Fact WebServices uploadservice asmx wsdl ame uploadservice wsdl iscoveryClientResult referenceType System Web Services Discovery DiscoveryDocumentReference rl http localhost Fa Fact WebServices uploadservice asmx disco ilename uploadservice disco gt lt Results gt lt DiscoveryClientResultsFile gt h H R 5 0 3 g h E 16 FACT Application Web Services Guide Facility Association D NFa Fact WebServices Reference cs g lt autogenerated gt This code was generated by a tool Runtime Version 1 0 3705 288 Jal Changes to this file may cause incorrect behavior and will be lost if the code is rege
203. ursement by the Alberta Risk Sharing Pool not reimbursed by the Alberta Risk Sharing Pool as outlined below The Alberta Risk Sharing Pool accepts transfer for reimbursement of only the Claims Expenses listed below First Party Legal supporting invoices must contain time amp hourly charges and a description of disbursement Alternate Dispute Resolution Services Accounting Services Actuarial Services Architectural Services Engineering Services Notarial Services Court Stenographers Transcripts Coroners Court Transcripts Medical Reports Autopsy Reports Arbitration Translations Any item included in First Party Legal disbursement which is investigational that is Police Reports Surveillance Reports is to be excluded from the amount transferred E Special Remittance When the total amount paid by the member and recoverable from the Alberta Pool in respect of one accident exceeds 100 000 the member may request a special Remittance from the Alberta Risk Sharing Pool Whenever a special Remittance is requested it is necessary to submit as a proof of Loss a copy or photocopy of the claim payment cheques s for which a special remittance is requested 1 Claims Edit Listing 2 Paid Loss Bordereau 3 Open Claims Register Effective October 1 2004 VIII 9 FACILITY ASSOCIATION EER WE ALBERTA RISK SHARING POOL 000 00 015 27092004 1 CLAIM EDIT LISTING
204. ve Dae oe eee a A A EO AA 3 AO Er ap GE a Ka B A AA OE Set catu 5 MS RE d cu dad qa OE EE ELE C NAPAG LINA OE NE OR N HA ED 6 NAALALA NM PE D Please be advised that these codes will apply to risks with effective dates on or after July 1 2005 for Transaction Codes A B C D and E For Mid Term transfer Addition of Coverage and reinstatement of risk or coverage Transactions Codes D E and 9 you can use either the old codes or new codes These codes should correspond with the coverage codes as issues on the policy UNDERINSURED MOTORIST PREMIUM A 7 digit field numeric used to enter the Underinsured Motorist premium charged for the risk or refunded in dollars only For midterm transactions the premium must be prorated If the premium is a credit use a minus sign in the left most position of the field The left most position of the field must be for positive or for negative or the entire field should be left blank if you are not entering an UNDER INSURED MOTORIST PREMIUM This premium must include the premium for any endorsement affecting this coverage Policy level endorsements affecting this Premium must be spread across vehicles on the policy and only the portion accruing to this risk is to be included This premium must also exclude any service charges for your monthly payment plans TOTAL PREMIUMS A 7 digit field numeric in which the total premium is to be entered This must include all debit and credit premi
205. ver s driving record is entered Risks rated as having Less than 1 year s experience without claim 1 years experience without claim ee 2 years experience without claim sss 3 years experience without claim ees sesse se ee se ee 4 years experience without claim se sesse see see see ee 5 years experience without claim sss 6 years experience or more without claim 28 COLLISION ALL PERILS COVERAGE CODE A 2 digit field numeric used to enter the Collision All Perils Coverage Code as defined in the Automobile Statistical Plan IBC All Perils 100 deduetibles s a DE DR a en 200 deductible aram 250 deductible rs Ee ER ER E RE GE 500 deductible ee ee ee ee ee ee ee ee ee ee ee ee STOOD deque ble ace EG GE ee SES Over 1000 deductible essen Other Deductible Coverages including Disappearing Deductible Coverage and others of a similar nature Collision 100 deductible oooonnonnnnonnnnnnnnnnnninanonanannnonanicnoninanono caos 200 deducibles di AAA II LE MM 500 A A A 1000 deductible oconiononcninoninonicnnncnuconacanananananonnconacnnanos Over 1 000 deductible seen Other Deductible Coverages including Disappearing Deductible Coverage and others of a si
206. y Earned Claims Ratio The ratio of incurred claims to earned premium Earned Premium An accounting term used to describe the Written Premiums during a period plus the Unearned Premiums at the beginning of the period less the Unearned Premiums at the end of the period Effective October 1 2004 G 2 Alberta Risk Sharing Pool Procedures Manual Glossary of Term Eligibility In the context of the Alberta Pool means that a risk must qualify for the Alberta Pool in accordance with the Plan of Operation and the Alberta Risk Sharing Pool Procedures Manual Section III Expense Allowance or Expense Allowance Amount An allowance to settle Member s incurred acquisition costs operating costs and loss adjustment costs but not including premium taxes and professional fees as stipulated in the Alberta Risk Sharing Pool Claims Guide Expiry Date In the context of the Alberta Pool it is the date set out in the policy indicating when the coverage will terminate Every policy contains an inception and an expiry date thus indicating the term of coverage This is usually co incident with the transfer and duration of coverage in the Alberta Pool Facility Association Is an unincorporated non profit service association supported and maintained by all insurers licensed to underwrite automobile insurance in any jurisdiction in which the Association is qualified to operate The object of the Association is to ensure the availability of automobile insura
207. y Coverage Code or Premium is entered Invalid Third Party Liability Driving Record The Third Party Liability Driving Record must be 0 1 2 3 4 5 or 6 Invalid Third Party Liability Coverage Code The Third Party Coverage Code must be 62 Invalid Third Party Liability Limit Code The THIRD PARTY LIABILITY LIMIT code must be one of those listed in the Definitions of Premium Transfer Fields The maximum allowable limit is 2 000 000 Third Party Liability Premium is Not Numeric or Missing When the THIRD PARTY LIABILITY COVERAGE CODE has been recorded the THIRD PARTY LIABILITY PREMIUM must be present and must be a number Invalid Accident Benefits Coverage Code The Accident Benefits Coverage Code must be 78 Accident Benefits Premium Not Numeric or Missing When an Accident Benefits coverage is recorded the Accident Benefits Premium must be present and must be a number Effective October 1 2004 P2 3 Alberta Risk Sharing Pool Procedures Manual Appendix P 2 FIELD NAME ERR NO ERROR MESSAGE UNDER 049 Invalid Underinsured Motorist Coverage INSURED When an UNDERINSURED MOTORIST PREMIUM S E F MOTORIST No 44 is recorded the UNDERINSURED MOTORIST coverage COVERAGE must be 00 02 03 05 06 07 UNDER 050 Underinsured Premium Not Numeric INSURED When an UNDERINSURED MOTORIST COVERAGE S E F MOTORIST No 44 i
208. y the Alberta Pool System subsequently CANCELLED Effective October 1 2004 VII 11 Alberta Risk Sharing Pool Procedures Manual Types of Errors Premiums FLAT and now being rewritten A Resubmission is an entry with TRANSACTION CODE A B C D or E where a previous original entry for the same risk and the same Transfer Period has been rejected by the Alberta Pool System ERRORS Any error detected causes a rejection indicated by an error message immediately following the message REJECTED REWRITE or REJECTED RESUBMISSION 5 Edit Listing Totals Batch Totals At the end of each batch the following totals are printed Total Rejected for the batch Total Accepted for the batch Batch Actual Total as calculated by the Alberta Pool System Batch Control Total as transmitted If the Batch Actual Total and the Batch Control Total amounts are not identical a further line is printed to identify a Batch out of balance condition Refer to Section VI following Branch Totals On the last page for each branch the amount accepted on the Premium Edit Listing is printed by ENTRY DATE and in total This is followed by the amount accepted to date for the current month and for each of the two 2 following ENTRY DATES Member Totals For each Member the premium transactions for all BRANCH CODES are again summarized in a manner similar to that described above Furthermore a summarization of the number of transactio
209. zes transactions between Members and the Alberta Pool personal use private passenger PUPP rated business by jurisdiction for the next future accident year the current accident year and previous three accident years This report is forwarded to each Member monthly It is not intended to be used for accounting purposes but it is intended to highlight the impact of the Alberta Pool on the member s operations both as a Member transferring risks to the Alberta Pool as a Member sharing in the total premiums claims and administration expenses of the Alberta pool A Report Sequence For each jurisdiction within each accident year the amounts representing the transactions of the Member transferring risks to the Alberta Pool REPORTED and of the amounts representing the share of transactions of the Member as a participant of the Alberta Pool SHARE A total is provided for each accident year A summary by jurisdiction of all five accident years combined is also shown at the end B Contents of the Report Horizontal Format 1 Percentage The Reported Percentage is the percentage which represents the ratio of the premiums by the Member to the Premiums transferred to the Alberta Pool by all Members Effective October 1 2004 7 PART II Chapter 3 The Shared Percentage is the proportion of each Member writings to all Members writings in that jurisdiction 2 Transferred Premiums The portion

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