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CMSCF Publisher User manual

1. 29 Original author Bowden Campbell Updates and amendments Catherine Bannister Last update March 2007 FUBLIEMERSTEVENINCTIFISRTIBIN aha na EDD pata a ow gn ee LAN SML RR Ab QOO 30 GLEARANCGE FACILITY PUBLISHER BEPFOR DR es LM D M MEE EU MEE 32 DISPUTED MECHANICAL TORE LEM E M DM IM M MM DM MEME DEM MEM DD EM MM MM MEM EM CRM DIE 33 CORKS ang TIIMEBUMBIBIG ra MEM M EMI MEME MM MM E E MEM DE 35 DLEANBNGE FAUILITT AND ED ida MEL MM POPE OU DU DM DUE DE RD err re EN etre EN dI 36 NEEE eb cl ou Dena E 37 PE DUL TENS EE ORD eee ere eee M 38 DELETE FILE FIP SIE t e Ul CtciOCT 39 DISPUTE ACCOUNT EATRAG arr Blu e Po nag 39 COLAND THE MM C LM MM M M MM CC EE 40 WORKING WITH DATA EXTRACTS IN UEM 41 ANGUS GEF REPORTING en Un EMEN M UU DE MUI NOME EUM ME CENE DNE EUM MEO E UM
2. Reassign Processes Options Window Help i Claim Works Work List Bx Works List productions submitted 1 Unclaimed 4lnProds with Client Type Al j From 01 09 2006 0 00 00 2 Unclaimed amp Claimed 5 Multiple clients 7 3 Claimed only E In Prods On Hold Catalogue All To 05 09 2006 0 00 00 Retieve 1 Unclaimed This view displays all productions submitted within the specified date range along with all the works on those productions on which you do not currently have a claim attached 2 Unclaimed amp Claimed This view displays all productions submitted within the specified date range along with all the works on those productions whether you have claimed them or not 3 Claimed only This view displays all productions submitted within the specified date range along with all the works on those productions on which you currently have a claim MDOF MROC MREG attached 4 In Prods With PNs This view displays all productions submitted within the specified date range which have received a PN along with all the works on those productions whether you have claimed them or not 5 Multiple clients This view displays all productions submitted within the specified date range that have release details for more than one client attached to them along with all the works on those productions whether you have claimed them or not 6 In Prods On Hold This view displays all productions submitted
3. Close E iw Include group structure MROC TIMEBOMBING SCHEDULE period ending previous 31 March September EN Km Wu E 9 30 Novmbe I UR BE EN ES 31 May CMS CF PUBLISHER USER MANUAL CLEARANCE FACILITY AND EDI Various CF functions can be performed using EDI Electronic Data Interchange which allows data to be transmitted to received from CMS CF in bulk transactions via FTP The following section will outline the functions that are available for full details on the file formats specific data included etc you should see the CMS CF EDI Specifications document which can be obtained from the Downloadable Documents section the APRA AMCOS Publisher website https www apra com au site publisher logon stm The Clearance Facility EDI menu can be accessed by clicking on File gt Clearance Facility gt EDI ALT F L E Copyright Management System File Reassign Processes Options Window Help Application m x Change Registering Publisher Right Holders Writer s Performers Bath Performer New Cue Sheets Suisa CAE Lookup Loci MV PDMDMRPRPerfSo Identifier Publisher Suspense Account Inquiry Electronic Diskette Registrations Clearance Facility j Claim by Production Agreements Claim by Work Agreements Treeview search Production Inquiries Event Notifications 15 EDI gt EN Download Print Ctrl P Mew Productions Download D
4. 15 00 0 64 CATER 2 L WALLER KNOWIES ROWLAND 0 1 16 00 G34037591 FEEL THE SAME WAY DO ALBUM VELEVVISAIERKINS ROVVLAND KN 0 2 17 00 GYY1Se0e465 STRANGE GAMES AND THINGS WHITE BARRY EUGENE 2 16 00 43238 SAY MY NAME DANIELSAERKINSAIERKINS KR 0 2 19 00 SURVIVOR DENT AVKNOWLES O gt Format The following options are available to clients when selecting the physical format for a production Soundtrack Release with Film FORMAT Cassette AU Cassette Single AU NOTES CD Graphics KA April 2006 CD Singles must be submitted as AU even if CD Single AU audiovisual material is included DCC AU 2 If the production is Mixed Format both the Category and DVD VI AU KA the Format must be set to Mixed Format yee 3 See notes below on the Soundtrack Release with Film Minidisc AU format Mixed Format MF Video VI Soundtrack Release with Film AU Universal Media Disc VI AU Vinyl Single AU This format was introduced following the implementation of the AMCOS Physical Product Agreement in April 2006 Designed to cover the release of a film packaged with its soundtrack e g in a DVD CD pack or on DualDisc the selection of the Soundtrack Release with Film format by the client means that although the production is entered under the AU category a lower royalt
5. setting the Client to 80 ONLYSKIEEN ______ __ 8 DD all unique D productions submitted within the select range will be displayed Client All Claims Prod Det 3 1 MB WAKREHIN CANODRM d 1 BDMLLONMRE TRAYDRH 1 1900 MORE UKE THEMOVES SDVERDRH 0 ed date 1 1000WHEN YOURE NLOVEWITSTEVENORH 0 1 MOSEN EYES MATHER 0 1 LOCORORH 0 1 GOBUTLEBTMORE GOSHEDORH 0 1 VADO SHARING THE NGHTTOGETALDRDORH 0 1 1600 DONT WANT TO BE ALONESLVERORH 0 1 0 1 WOONOVERMY HEAD JSTEVEDRH T IBODYEARSFROMNOW _ COORDRH Det d Print Print Ingry Find New Reg Copy Prev Reg Close Retrieve ES Artist Your AU mt NZ 95 38 found Client registrations are C 4 In Prods with _ Client T e DD bets yp Yi From 15 04 2006 0 00 00 To 04 05 2006 11 56 48 Retrieve C 1 Unclaimed C 2 Unclaimed amp Claimed 5 Multiple clients 3 Claimed only C B In Prods On Hold Catalogue all R Submit Production Title Ctry Catalogue Client Disc Track Work Title 2GREATEST HITS AU 5192179 50 1 200 MYOWNPRISON ____ 500 0 0 1 300 WHATSTHSUFEFOR SCOITIOREE 0 0 1450 SOT RE _ 0 0 Bonon d d 1 600 HIGHER SCOT RE 0 By selecting option 5 and setting the Client Type to 800 WHATIF MARKTCREE 0 D
6. APRA AMCOS CMS CF COPYRIGHT MANAGEMENT SYSTEM CLEARANCE FACILITY PUBLISHER USER MANUAL Original author Bowden Campbell Updates and amendments Catherine Bannister Last update March 2007 TERES 1 CLE PERN EL TOLED eaten a ceases deans 5 12 65 6 E8719 27 0 8 CELAIN GT PRODUCTID m 9 SIE TERRENI a tn lad 11 COS uui EE MM LM MMC DG MEC MM EM MM MM 12 NN DAE dir idus oce MN FE dua Ra ear ec M EC 13 DISGLOAIMING WORK S RR U H M 14 eh 17 ee Itu RERUM 19 CEARN DT 115 MM MM M MMC MM E M ERE 20 PUS 5 ee RS 22 M MM M MM ERE DM MM 23 Loyal FOR PEVOU CERTUM 23 ER ee ee eee 25 GHEUNING PRODUCTIONS VIA TORNI suci ns cvs belii
7. eystem CFNMEBLDAZO 000252445 PM change for TL 696 13 CLASSIC COUNTRY eystem CFNMEBLDPO ALIDOZ25206 PN work substitution TEVVH501 WORSHIP TOGETHER ARI eystem CFNMBLD2O 0003515518 PM ownership change for TL 55024 SINGERS AND SONGY eystem CFNMEBLIDZO ALIDO245435 fownership change for TL EDGE OF THE EIGHTIE eystem CFNMEBLIDZO 0492516 PN fownership change for TL PRA 18 EDGE OF THE EIGHTIE eystem CFhNEBLPDO 1100111940 PN fownership change far TL PEC DIS POWER LOWE HEA oystenvCFMBUO20 ALIDOT12158 PN fownership change far TL PECATI2 POWER OF LOWE FOR oystenvCFMBUO2D AUD0S2517 5 PN fownership change far TLPLS01 POWER OF LOWE VARIC oystervCFMBUO20D 0497 150 PN fownership change for TL LRSA2 LIFETIME OF ROMANCE oystenvCFMBUO2D 110427197 PN fownership change far TL GOLD DANCE TIME eystem CFNEBLDZO ALIDOSSBSU change for TL GLL 26 GOLD 805 GOOD TIME eystem CFNMBLD2ZO 0255671 PM work substitution TL CETT CLASSIC JAZ JAZ LEGEN eystem CFNMEBLDPO 00324658 PM work substitution TLECELSO2 CLASSIC JAZ7 VARIOUS eystem CFNMEBLDPD ALIDOZU0235 PM fownership change for TL BY CAD BODY TALK FROM TH eystem CFNMEBLD2O ALIDOA34 038 change for TL BY C 13 BODY TALK JUST THE eystem CFhNBLD D AUDDS22525 PN ownership change for TLB Y CATH FOREWER YOURS WAR eystem CFhNBLDPO 10100531213 ownership chan
8. 37 PN Download X The download can be a full or incremental download or it can be for a date range or for a specific Production Download Type From Date To Date if blank then default today Cancel 2 PN Download The download be full ar incremental download or it can be for a date range or for a specific Production NEW PRODUCTIONS DOWNLOAD CMS CF PUBLISHER USER MANUAL There are four options available for New Productions downloads New Productions Download The download can a full or incremental download ar it can be for a date range or for specific Praductian Download Type Full Incremental Full THIS DOWNLOAD IS OBSOLETE Cancel Incremental all productions that have been made available for viewing since your last download Date all productions that have been made available for viewing within a specified date range Specific enter the APRA assigned production ID to get details for that specific production For further details on this extract please see section 4 of the Clearance Facility EDI Specifications document 38 New Productions Download The download can be a full or incremental download or it can be for a date range or for a specific Production Download Type Date From Date amp New Productions Down
9. Local Style Title of the Work RoW Pent Pent Commis CAE Sharer Mame society Cl Cat Terr Date Effect Date Effect Synch 5 So 43 CMS CF PUBLISHER USER MANUAL APRA AMCOS CF REPORTING There are a number of reports run by APRA staff to ensure that ownership claims are kept up to date New registrations attaching to works on productions reported daily Works with pre existing active registrations that are attached to productions which are due to receive their first PN that night run daily Substitution requests submitted by publishers run daily Disclaim works requests submitted by publishers run daily Other reports show works which are Works that have been put into dispute by the addition of MROCs Works which have been in dispute but where the total ownership is now less than 10096 Works where the same publisher has an MROC and an MDOF share for different percentages Works that have total ownership percentage between 99 8 and 100 Every effort is made to process ownership updates as quickly as possible but if you have any queries about the update of your ownership on a work you should contact mech apra com au with full details 44 NOTE Most functions within CMS can be accessed using keyboard shortcuts Throughout this manual where instructions are given for navigating around CMS mouse click CMS CF PUBLISHER USER MANUAL options will be given first with the keyboard
10. the Production Details screen page 25 and through the Publisher Registration Works Information screen page 22 MROC Mechanical Right Ownership Claim MROCs can only be made for works attached to productions in CF An MROC is an interim claim to be made only when the full information required for a registration cannot be provided MROC shares are included on Prescribed Notices so payment of mechanical royalties can be made based on MROCs However MROCs are removed after six months so itis the publisher s responsibility to submit a registration for their share within that time see page 35 for further information NOTE MROCs supersede both MDOF shares and MREGs If a publisher has an existing MDOF share and submits an MROC for a different percentage it is the MROC share that will be reflected on the Prescribed Notice and CF staff will remove the MDOF share If a publisher has an existing active registration and submits an MROC for a different percentage the registration will be made obsolete MROCs are added to works through the Claiming window see page 11 for further information on the Claiming window page 17 for information on adding MROCs to works MECHANICAL DISPUTES If the total mechanical ownership claims on a work attached to a production in CF exceed 100 the mechanical dispute flag is triggered and the ownership for the work is reported on the Prescribed Notice as AMCOS Dispute It is then up to the publishers concerned to
11. Category 3 or Digital Delivery clients The Catalogue dropdown allows you to see all productions returned from the other criteria or to choose to see only current releases or only back catalogue releases those where the release date was more than six months prior to the date they were submitted to CMS CF PUBLISHER USER MANUAL Once a set of results has been retrieved the following information is displayed for the productions listed f Copyright Management System Rush If the client has specified that a production is a rush release a Y Ele Reassign Processes Options Window will appear in this column and the production will appear as the first item EMT in the list NOTE labelling a production as a rush release does not make it TEES DENEN pass through the clearance cycle any more quickly the standard ten C 1 New only PN 3 Multiple Clients Client All v From 01 09 2006 0 00 00 working day cycle still applies e 2 with PN 4 On Hold Catalogue All To 05 09 2006 0 00 00 Retrieve R Submit Production Title Client Artist Catalogue Ctry Tracks Claimed By You Seen Status ID 01 09 248 SHADES Univers VARIOUS 1707394 AU Y Active PN AUODBO8351 Production title artist catalogue number D1 09 2ART PEPPER MEETS THE RHYTHM SEUniverscART PEPPER 1863382 NZ N A Active PNAU00809111 01 09 2ATOMIC KITTEN EMI Mu ATOMIC KITTEN 5847952 NZ Y Active 0 08490 D1 09 2AUS
12. Digital Delivery UNKNOWN GEORGE Destra 2 Active 03 04 2006 Edited JANET JACKStUniversa BActive PRY 03 09 2004 Completed DC TALK __ AU 13 Active PNY 30 07 2003 Researched THE SUPERJE WARNEAU 13Active PNY 29 09 2004 Researched Festival NZ 15Pending Y 05 09 2003 Researched Entering the name of a digital client in the Client us LET SR Name Identifier field will bring up all active productions to PNY 08 04 2004 Researched which that client is attached PRY 05 03 2003 Researched _ PNY 29 07 2003 Completed Status Active PN digital client sales attached to existing EM PE active production PNY 04 02 2002 BETTE AL12 0B 2LET GO uu 9 PNY 12 08 2002 Researched 1207 21 LOVE RULE Status Pending digital client sales attached to existing SRY 12 07 2004 Completed ALDS DS 2LIFE FOR RENT deleted production PRY OST AL18 03 2LIFE IS FUN PNY 18 03 2 Status Active unique DD production value of sales exceed PNY 25 037 threshold tracks have been added and production submitted Y 02094 These productions can also be grouped by sorting by Format and looking for Digital Delivery Client Print Ready 00001022 Doubleday hustalanSales AU 050007998 1815 23001249 Connected as sony to production NOTE Clicking the Client button on either the Claim by Production or Claim by Work screen will open the Client window displaying all clients digital delive
13. Fee CAE Name M R Socy Group 2691357546 SONY ATY MUSIC PUBLISHING UK LIMITED MCPS 1 40562527 72 SOMAT MUSIC PUBLISHING AUSTRALIA AMCIS 254462469 HIGH FASHION MUSIC BY 1 071904674 MUSHROOM MUSIC PTY LTD AMCOS 33 There are three modes available for running this report Screen the works are shown in the lower pane of the window so you can review them without printing the report Printer sends the report directly to your printer To Disk creates a data extract of the disputed works in tab delimited text format which you can use in drilldown mode in CMS see page 41 for details or which can be opened in a text or spreadsheet program allowing for manipulation of the data according to your requirements The screenshot on the left shows the report as run in To Disk mode The location of the data extract that is created is shown in italics new location is generated each time the report is run in To Disk mode Double clicking on the location opens the extract in drilldown mode in CMS as shown on the following page The works reported are also shown in the lower section of the screen as they are when the report is run in Screen mode and can also be printed from this screen if required CMS CF PUBLISHER USER MANUAL When the Disputed Mechanical Works report has been run in To Disk mode double clicking the filename that is generated opens the extract in drill
14. Setup Close Exit Alt F4 The available options are Claim By Production Allows you to retrieve a list of productions according to various general criteria e g productions submitted within a date range with without PNs with multiple clients attached etc see page 9 for further details Claim By Work Allows you to retrieve a list of productions based on works related criteria e g productions where you have have not claimed works page 20 Production Inquiries Allows you to search for productions using more specific queries title artist catalogue number client page 23 Event Notifications Lists CF related activities such as submission of productions creation of PNs submission of EDI files etc page 30 EDI Allows you to request downloads of data from CMS CF via FTP page 36 CMS CF PUBLISHER USER MANUAL CLAIM BY PRODUCTION The top section of the Claim Works Production List window offers various options and filters to allow you to retrieve the productions you wish to view Copyright Management System File Reassign Processes Options Window S Claim Works Production List Productions List productions submitted 1 New only no PN 3 Multiple Clients Client Type All Fram 01 09 06 C 2 with PN Un Hold Catalogue A To 05 09 2006 9 12 16 Retrieve 1 New Only no PN Shows productions submitted within the specified date range which have not yet rece
15. alert you to significant events occurring to productions in the Clearance Facility such as the creation of PNs substitution of works on productions production deleted withdrawn by client Some examples of these notifications can be seen in the screenshot below E Copyright Management System File Reassign Processes Options Window Help Options 1 and 2 Closing the window will mark the new notifications as no longer 2 View all Option 3 Display records of files sent ta you by AMCOS via EDI includes New Production Extracts file extension O4t Prescribed Notice downloads and 5 Publisher Event Notifications Matificatians T New only File transfer history Date Posted 01 08 2006 20 38 28 01 08 2006 20 38 30 02 08 2006 15 14 21 02108 200 15 14 25 02108 2006 15 15 20 02 08 2006 15 15 57 02 08 2006 15 20 15 02 08 2006 15 20 17 02 08 2006 15 21 22 02 08 2006 15 21 25 02 08 2006 15 21 37 02 08 2006 15 22 56 02 08 2006 15 24 01 02 08 2006 15 24 03 02 08 2006 15 25 25 02 08 2006 15 25 43 02 08 2006 15 27 25 02 08 2006 15 27 27 02 08 2006 15 27 28 02 2 15 27 38 02 08 2006 15 03 20 acknowledgment files ack Sender Event ovystem CFNBULDP2O 0100 39061 PM claim cycle end for amp WCS224 ANNIE NEIL LIVE ANNIE IM systenvCFMBUOZ0 ALIDOZ38812 PM claim cycle end for AMCS227 CONCERT FAVOURITES C eystem CFNMEBLDAZO ALIDO252437 PM ownership change for TL 696 12 CLASSIC COUNTRY 198
16. carried out with reference only to the title and performer If no match can be made for a track using the iTunes data a new work record is created in CMS automatically using the title and performer details along with whatever writer information was supplied or with UNKNOWN in the writer field if none was provided As stated above if the value of sales recorded against an iTunes production exceeds the threshold then this information will be checked and corrected as part of the editing process While CF staff make every attempt during the editing process to ensure that the correct works have been attached publishers should also check these productions carefully and bring any possible errors in matching to the attention of CF via the normal means 48 CMS CF PUBLISHER USER MANUAL If the value of an iTunes production falls under the threshold then the attached works will remain unedited in CMS until such time as either the production accrues sufficient sales to take it over the threshold or the works attract attention from other sources e g have performances cuesheets etc attached If works attached to such productions as a result of the processing of the iTunes metadata have mechanical ownership details mechanical royalties will be distributed on them Although the productions themselves will not be made visible through CF any applicable works will be listed on royalty statements If you want to query any such payments or believe
17. here then this indicates that your request was not received which in turn may indicate a problem on the APRA AMCOS side Please contact cmscf apra com au and CF staff will provide further advice as soon as they are able 3l CMS CF PUBLISHER USER MANUAL CLEARANCE FACILITY PUBLISHER REPORTS There are two reports connected with CF that are available for publishers to run and these can be accessed by clicking Processes gt Reports and Updates ALT R ES Copyright Management System File Reassign Processes Options Window Help Extracts p Reports and Updates Bulk Processes Writer s Batch Job Submission View Batch Job Status pun Bath Performer New Reprint CMs Report riter s Loc Vil PDIMDMRPRPerf Identifier From the Publisher reports window the dropdown menu offers the following options the first and last of which are CF related Copyright Management System Fie Reassign Processes Options Window Help Publisher reports select a Publisher report 01 Disputed Mechanical Works 02 Disputed Pert Works Catalogue 03 Disputed works Catalogue C U4 Works with Claims 32 DISPUTED MECHANICAL WORKS CMS CF PUBLISHER USER MANUAL This report lists all works where you have an interest and where the combined MDOF and MROC shares for all publishers exceed 10096 thus putting the works into mechanical dispute the purpose being to allow you to review your sh
18. not subject to either the Works Matching Process or the two day editing period Works are manually selected directly from the CMS database or new works created if no matching work currently exists in CMS This removes the need for the editing process and as a result these productions are immediately available for publishers to view and claim The first PN is still created ten working days after the production s creation CMS CF PUBLISHER USER MANUAL OWNERSHIP There are three ways in which mechanical copyright ownership can be represented in CMS MDOF Mechanical Division of Fee MDOFs are created based on publisher registrations and other confirmed mechanical ownership information Shares shown in MDOFs are reflected on Prescribed Notices enabling the payment of mechanical royalties MREG Mechanical Registration When registering a work in CMS publishers must provide full information concerning their ownership claim including writer original publisher and subpublisher details When a work with a registration becomes mechanically active for example is attached to a production in CF AMCOS staff convert the registration to an MDOF and the ownership is added to the PN allowing mechanical royalties to be paid A registration which has been added to the MDOF on a work is marked as obsolete but remains recorded on the work permanently Registrations can be added to works from the Claim By Work screen see page 20 the Claiming window page 11
19. or the Claim By Production or Claim By Work screens in CMS further information on how to use this screen to view DD productions follows When DD productions do become visible by these means it is important that publishers check the details carefully The tracklistings for these productions are taken principally from the DSPs websites although there may also be cross referencing with other sources where necessary Most of these sites provide only track titles with no writer or publisher information While CF staff obviously make every effort to match the titles listed to the correct works it should be kept in mind that the information provided is significantly less detailed than is normally the case and that in some cases the productions concerned may be somewhat obscure which can make it harder to find and confirm details POST DISTRIBUTION Immediately prior to the running of each of the two annual APRA and the four annual AMCOS distributions all productions which were not matched via the automated and manual processes and so were newly created from DSP sales reports and for which the sales reported did not exceed the threshold and which therefore did not have tracks added to them have dummy works added instead These dummy works are assigned new GW numbers and titles are created for them based on the APRA production ID and their track number e g 000548171 AUO05481 71 Track2 etc Dummy works are added so that the r
20. productions to be created in CF in a different way from those for clients not using those standards NON MI3P CLIENTS STAGE 1 SALES REPORTS AND PRODUCTION MATCHING AUTOMATED MATCHING PROCESS When submitting sales reports for DD productions to APRA AMCOS the client or DSP includes amongst other things the production s title performer and the number of tracks In the first stage of processing of the sales report an automated matching process attempts to match the productions reported to existing productions in CF using this information If a match is found the DSP s sales are recorded against the existing production The DSP is not attached to the production in the same way as other CF clients i e they are not added to the Client tab in CMS Instead the sales are registered on the DSP Sales tab and this will happen each time that a DSP reports sales for the production No new PN is created when DSP sales are attached to a production MANUAL MATCHING PROCESS The automated matching process may fail to pick up matches between productions reported by the DSP and existing productions in CF due to spelling errors differences in the formatting of titles performer names etc An exception report lists all productions which were not matched by the automatic process and a manual check is carried out on any productions for which the value of the sales report exceeds the Board determined threshold for DD productions more information on the thres
21. shortcuts shown italicised in square brackets followi PROCESSING DIGITAL DELIVERY PRODUCTIONS IN CMS CF 6 9 click File gt Clearance Facility ALT F INTRODUCTION The processing of Digital Delivery DD productions albums made available for download by Digital Service Providers DSPs via the internet through the Clearance Facility began in early 2006 By the time of writing this manual October 2006 iTunes alone have sales figures attached to over 20000 productions over twice as many as the largest physical product client This figure includes productions originally submitted by physical product clients to which iTunes have been attached as well as productions created specifically for iTunes Given the volume of productions being reported by DSPs a different means of processing these productions had to be derived it is not possible for every DD production reported to CF to be edited in the same way as productions submitted by physical product clients The following pages outline how digital delivery productions are treated in CF There are two sections based on the fact that for APRA AMCOS purposes digital delivery clients are divided into two types and non MI3P The former use the Music Industry Integrated Identifier Project standards when reporting their sales which means that they include a range of information about their productions and the tracks included on them which in turn allows their
22. that incorrect payment has been made you should contact cmscf apra com au with further details PUBLISHER TASKS CLAIMING REGISTERING WORKS In most respects works attached to DD productions should be treated in the same way as works attached to any other production in CF MROCs can be made for such works and will be subject to the normal expiry period of six months but given that both Mechanical and Performing royalties are to be distributed registrations should be submitted wherever possible and will certainly need to be submitted prior to the cut offs for APRA distributions Substitution requests can also be entered for works incorrectly attached to DD productions VIEWING DD PRODUCTIONS IN CMS If DSP sales are attached to an existing production which has an active PN the production is not made available to publishers via the EDI New Productions Extract as it is assumed that all claims have been made and are up to date Publishers are able to view such productions by using the Claim By Production or Claim By Works screens in CMS If DSP sales are attached to an existing production which has been marked as Deleted however that production is automatically resubmitted and the status reset from Deleted to Pending Such productions will be reported in the EDI New Productions Extract so that will be able to reassess their claims on works which may otherwise have been dormant for some time For those publishers not using this dow
23. the Claiming ES By You Indicates with Y if you have mechanical claims MDOF Window from which you can view existing claims on add MROCs or D1 09 2COMIN hi B385 MROC or attached to any works on the production pumcoo registrations to or remove existing claims from all works currently 8145 o109 2DETR attached to the production as well as request substitutions for works 3881 Seen Indicates with a Y if you have previously looked production 0082088 incorrectly attached to the production see page 11 for further details 7 from this view to allow you to keep track of what you have done 01 09 2DURAI B505 Status The current status of the production see page 2 for further D1 09 2DURAN DURAN RIO SEVEN AND THE Mu DURAN DURAN 5785420 30 30 N A Active PN MFOO808733 information on production status 01 09 2EARLY GOLD EMI Mu SIMPLE MINDS 5903922 NZ 15 15 N A Active PNAUOOS08602 Prod Details Detailed Print Print Inquiry Keyword 216 found ID The APRA ID assigned to the production When a production is highlighted on screen the buttons at the foot of the screen perform the following functions Client If in the Client column an asterisk appears before the record company s name this indicates that there are other clients attached to the production clicking the Client button brings up a pop up window displaying all the clients currently a
24. 000 screen opens the Claiming LU HARR 100 0000 100 0000 window see page 11 04 09 2VICTORIA BECK AU 8111 RVICTC 100 0000 100 0000 2 00 A MIND OF IT S OWN 100 0000 100 0000 3 00 THAT KIND OF GIRL KIPNER 100 0000 100 0000 4 00 LIKE THAT BECKHZVICTC 95 0000 100 0000 100 0000 5 00 GIRLFRIEND 73 3300 73 3300 6 00 MIDNIGHT FANTASY 100 0000 100 0000 7 00 1 0 U BECKH4VICTC 100 0000 100 0000 8 00 NO TRIX NO GAMES 0 100 0000 100 0000 c Le em I fm lt lt lt K lt lt K K lt lt lt lt gt Client All Claims Prod Det Det d Print Print Keyword New Reg Copy Prev Reg Close 631 found ed on screen the buttons at the foot of the screen perform the following functions dow displaying all the clients currently attached to the production see page 18 for laims window page 12 ction Details window page 25 trieved results in list form ted version of the Prescribed Notice for the highlighted production Rush If the client has specified that a production is a rush release a Y will appear in this column and the production will appear as the first item in the list NOTE labelling a production as a rush relea
25. 005 WORKING Pending Sorting by Status will group these so that claims can pus PN AUODAGSBBD 14 04 2003 s WITH be checked on works which may have been dormant for some 9 PNAUD0114053 DMOB2D05X amp Y ___ Active PNAUDDA40828 oa time 12 07 2004 L Active 0310510 1203 2006 AMERICAN BEAUTY WARNETHEGRATEFULDEADGIZZTAGERAU 39 27 Y Pending 00037031 13032006 JOE COCKER LVE Festhal JOE COCKER MUSHOZIINZ 16 15 Y Y Pending AUOOI72603 lt j Client Prod Details Pri Detailed Print Print Inquiry Close View PN i 181 found PN gt LX res File Reassign Processes Options Window These productions will also be reported in the ED New Productions Extract 50 2 CLAIM BY WORK CMS CF PUBLISHER USER MANUAL C 1 Unclaimed List productions submitted C A In Prods with _ Client T e DD ks Y From 15 04 2006 0 00 00 s 2 Unclaimed amp Claimed 5 Multiple clients C 3 Claimed only R Submit Production Title Ctry By selecting any of options 1 2 or 3 and C B In Prods On Hold Catalogue Al z To 04 05 2006 11 50 14 Catalogue Client us Work us MOUMAGEE a ENSE RT ees S 1 120 COVER OF THE ROLLNG STSLVERORH 0 1 30 EVERYBODYS MAKNGITBSILVERORH 0 11 100 YOU MAKE MY PANTS WAAWEEDWORH 0 1 500 SLEEPNGIATE _ MORRSDRH 0
26. 34196371 Title FOOL S HISTOR file types echanical Rights Ownership Claims CAE Name 1724 2072 DI IPI IC HELD Oil File name IMROCs July 2006 D Save as Text with headers Cancel 4 CMS CF PUBLISHER USER MANUAL The saved file can be opened in Notepad Excel etc in order to view and manipulate the data 4 MROCs July 2006 txt Notepad DE Eile Edit Format View Help cae number night holder percentage apra id title writers mech dispu 123456769 ANY PUBLISHER P L 100 Gw34195359 CALIFORNIA DE 123456769 PUBLISHER P L 100 541963 1 FOOL S HISTORY C F 123456769 ANY PUBLISHER PL 100 3258 I M ALWAYS ON los Sd Microsoft Excel MROCs July 2006 txt Jie 1234557859 ANY PUBLISHER P L 50 ea File Edit View Insert Format Tools Data Window Help Type a question for help 2 8 x 153456789 ER n 190 OMA GA T E oo rA 8 100 0 122345675 ANY PUBLISHER PL 100 e Arial 10 B 7 U 24 30 499 lt cae number qe B 1 cae number lright holder percentage apra_id title writers Tun 2 123456789 ANY PUBLISHER 100 GWV34196369 CALIFORNIA DEMPSEY P ASHVVORTH S HY 5 123456789 ANY PUBLISHER 100 G34196371 FOOL S HISTORY PT 1 DEMPSEY P ASHVVORTH S HY 4 123456789 ANY PUBLISHER P L 100 GYV09173258 I M ALWAYS ON A MOUNTAIN HOWARD CHUCK USA 1 S 123456789 ANY PUBLISHER 100 GVV 34196373 IMPOSSIBLE DEMPSEY P ASHVV
27. 62 THELONIOUS Univers AU D46066 THE BEE GEE vwwarner MZ Digital 0007 7 7 70646457 DAVID SYLVIA Itunes Nr AL Co 43521467252 DAVID HELFGIBMG AL AU Deleted Y 5 Active PI Active PRY 7 Active 16 Active PRY 1 On Hold Productions Catalogue E 12 08 2003 20 03 2006 17 00 2004 09 06 2006 20 05 2004 23 mmx Foreign Cat Completed OQ IC2DD252 Completed Researched Edited Completed CMS CF PUBLISHER USER MANUAL Catalogue No Enter the full catalogue number of the production you wish to see As with the title search field you can perform a leading edge search in this field but again you should enter as many characters as possible to avoid returning too many results Artist Name To search for productions using the Artist Name field if you enter a full performer name you have to enter it exactly the client who submitted the production did i e if the client submitted the performer as SINATRA FRANK then searching under SINATRA FRANK will not work You can however enter SINATRA to find all productions entered under FRANK SINATRA SINATRA FRANK SINATRA FRANK etc as shown in the screenshot below File Peassign Processes Options Window Help Production Search Find Prod Title ldentifier 1 On Productions Catalogue Artist Name SINATRA Catalogue All Client Format Local Cat Band Artist Client CtryTks Status PRA En
28. D al existing actions to which DD 11920007 570 DANCING ALBIMARKTICREE 0 0 1 TLODBULETS ALBUM VERSIONMARKTCREE O 0 sales were attached 1 SACRIFICE SCOTTREE o o during the date range will 1 1a00WEATHERED ALBUM VEREMARKTCREE 0 0 be displayed 2 1400MY OWN PRISON VIDEO VESCOTT CREE 0 0 2 UFE FoR viscom ee d 0 2 1600HGHER VIDEO VERSION SCOTTICREE 0 I VOEO VERSON 0 0 2 IBUDWTHARMSWDEOPEN SCOTTKREE 0 0 2 ROOMY SACRIFICE DEO VERSCOTT CREE 0 0 2 00O BULLETS VDEO VERSION SCOTT CREE 0 2 LAST BREATH VDEO SCOTT CREE 0 2 2000007 STOP DANCING DESCOTT CREE 0 Client All Claims Prod Det Pri Det d Print Print Find New Reg Copy Prev Reg Close 5 Writers Artist Your AU Your NZ 96 T 726 found 3 PRODUCTION INQUIRIES CMS CF PUBLISHER USER MANUAL Copyright Management System File Reassign Processes Options Window Help Production Search Find E BO Prod Title Identifier 1 On Hold Productions Catalogue No Ania Catalogue All Client Name Identifier 00020351 DESTRA DIGITAL DOWNLOAD ID Submit Title Format Local Cat Band Artist Client CtryTksStatus Entered
29. DCS WARNER MUSIC AUSTRALIA Digital Delivery Clients Client Mo Bigpond Music L igirama Itunes Music Store Australia CMS CF PUBLISHER USER MANUAL otatus Lit Release Active 26 09 2000 Active 26 09 2000 Active 25 49 2005 2410 it Due AREY Prod Dit Enti 24905814 09 08 24905815 09 084 0 00 15 084 18 The top section of this window shows details for all Category 1 2 and 3 physical product clients who have attached their release details to the production Their country of release date of release and PPD code price details are displayed along with the date of any PN updates that may be due The lower section of this window shows any Digital Delivery clients by whom sales have been reported for the production For further details on Digital Delivery clients and productions see page 45 CMS CF PUBLISHER USER MANUAL PRESCRIBED NOTICE WINDOW Prescribed Notice Xx Prescribed Notice Use this scrollbar to view other Client Name Ctry Release Effective Terminated SeqReason PNs where available these may j be earlier PNs for the same 00000008 Sony AU 10 06 2006 25 08 2006 5 Ownership 18 60 1 43077 oe ar 00000006 Sony BMG ALI 1006 2006 14 06 2006 25 08 2005 3 Ownership 16 60 1 4307 7 EA attached to the production Tracks Track APRA ID Writers
30. Date Effect 038274573 CAMILLERI JOSEPH VINCENT 1CAANF 0 BMTNCK DCAAN OO 071904874 MUSHROOM MUSIC PTY LTD APRA 1 S000 lt gt Close Print 12 CMS CF PUBLISHER USER MANUAL REQUESTING A SUBSTITUTION The CF Substitute function available through the Claiming window has two purposes 1 If you believe that an incorrect work has been attached to a production you can use the substitution function to request that the work be swapped for another one 2 If you believe that there is a work in CMS which is a duplicate of a work attached to a production you can use the substitution function to request that the two works be merged together this is of particular use where a registration of yours which should be attached to the work on the production is in fact on a different work in CMS To use the substitution function follow the steps outlined below S Claiming publisher Production Details APRA ID 100808937 Primary Owner 00000005 ARMER MUSIC AUSTRALIA Title BETWEEN TWO SHORES Arist Format ICD Cat Mo IBLUEDS32 ARIOUS Pack Qty 1 Tracks 14 Compilation Y Label LIBERATION MUSIC Ctry Origin AU Manuf AU Far Cat 2558303817 Rush Status Active Back Catalogue Comment Disc Ma 1 Track details for Track Ma Record Company Data Title CHAINED THE WHEEL Wr
31. EN 44 PROCESSING DIGITAL DELIVERY PRODUCTIONS IN A5 Siu 8 ENERO OTTONIS 45 LIE auod ixi lC ER REM OA DU M DUUM LU M LONE M LO MM ROC DNE DM US sd cuales an QUIDAM CDU DUM NM LO UON ULM MI 48 FUSLISNER TRUE MN eee E DEUM MES 49 For all production queries please email cmscf apra com au For all ownership queries please email mech apra com au Original author Bowden Campbell Updates and amendments Catherine Bannister Last update March 2007 CMS CF PUBLISHER USER MANUAL INTRODUCTION The APRA AMCOS Clearance Facility CF was introduced in July 2001 with the purpose of streamlining the process by which record companies obtain mechanical copyright information for their releases replacing the system of circulating paper label copy Record companies commonly referred to as clients submit the details of their releases productions to CF electronically either by entering them manually via a web interface or by submitting bulk transactions using Electronic Data Interchange EDI via FTP For each production submitted to CF clients must provide the following information For the pr
32. G34429456 FAMILY OF ME FOLDS BENJAMIN SCOTT Use this scrollbar to view ownership details for all tracks on 4429487 8 RJ ENTERS THE GREGSON WILLIAMS RUPERT the PN section 5344 7204958 FAMILY SREGSON VVILLIANS RUPERT above 5 34429489 HEIST FOLDS BENJAMIN SCOTT Owners Mame society Percentage Royalty 160791960 UNIVERSAL MUSIC PUBLISHING LTO Direct Pay AMCOS 25 0000 0 03115 Unrepresented sharer s 75 0000 0 09346 All Claims Print Selected PN Print All PMs This window displays all available Prescribed Notices for a production see page 7 for further general information on PNs The top section of the window shows details for the PN itself client production release date PN start end date etc The middle section shows for the PN highlighted details of the featured tracks while the bottom section shows for a highlighted track the current ownership details The ownership displayed in the bottom section may represent either an MDOF share or an MROC clicking the Claims button will display further more detailed information see page 12 for further information on the All Claims window 19 CMS CF PUBLISHER USER MANUAL CLAIM BY WORK Like the Claim Works Production List window the Claim Works Work List window offers various options and filters to allow you to retrieve the productions you wish to view Copyright Management System
33. Narne Identifier NOTE Ticking the On Hold Productions box on this screen renders the other search terms obsolete and brings up a list of all productions currently on hold see page 2 for further details on productions on hold SEARCHING FOR PRODUCTIONS Prod Title Enter the title of the production s you wish to see You can perform a leading edge search in this field by entering at least the first four characters of the title followed by an asterisk e g BRILLIANT if a production title starts with an article e g THE A AN etc this is ignored Including an asterisk at the beginning and end of a text string will return all productions containing that text string in the title eg diato would return production Radiator 000101204 For text strings 4 characters substitute asterisk s for the missing letters The screenshot below shows the results of a leading edge title search EN Copyright Management System File Peassign Processes Options Window Help 1 On Hold Productions Catalogue All Jee f Production Search Find gon ID Submit Tithe ALT2 085 2BRILLIAMT CORNERS AL 28 03 72 BRILLIANT CORNERS AL FROM BIRTH ALDADA BRILLIANT TREES AL2O005 2 BRILLIANT IS SIMO Prod Title Identifier BRILLIANT Catalogue Artist Mame Client Marme Identifier Format Cat Band Artist Client Tks Status PN OUJC200252 THELONIOUS Festival Mz 19602
34. ORTH S HY 6 123456789 ANY PUBLISHER 100 GYVO0768608 JESUS IS SOUL MAN REYNOLDS L CARDVVELL J 7 123456789 ANY PUBLISHER 50 GYV04291085 OKLAHOMA SWING DU BOIS T GILL V 8 123456789 ANY PUBLISHER 100 GWVv34196374 STATUES DEMPSEY P ASHVVORTH S HY 9 123456789 ANY PUBLISHER 100 GWV34196370 THIS IS THE LIFE FOR ME DEMPSEY P ASHVVORTH S HY 10 123456789 ANY PUBLISHER 100 GVV34196375 VV ASHED OUT TO SEA DEMPSEY P ASHVVORTH S HY 44 and can then also be reopened in CMS by clicking Options gt Open Database Extract file ALT B Copyright Management System File Reassign Processes Options Window Help Wiser Preferences Open Database Extract file Sort Heading CMSs Test Name Auto Save A Database Extract CMS Extracts Tables E MROCS July 2006 txt Convert Non Std Chars Sybase Utilities Compare Message Job Submit Files of type An Files 77 Cancel 42 CMS CF PUBLISHER USER MANUAL Once the extract has been opened select Work by ID from the CMS System dropdown and double click on the ID number of a work to open up the Publisher Registration Works Information screen from where you can add a registration or access the production s to which the work is attached in order to disclaim change your etc Copyright Management System Database Extract _ 1 4 Ss File Peassign Processes Optio
35. Ps is very high and the average number of sales per production is very low it is neither practical nor possible for all productions to be researched and have tracks added as a matter of course The APRA and AMCOS Boards have therefore approved thresholds for digital delivery sales allowing APRA AMCOS and publishers to focus on the larger revenue generating DD productions Research will be carried out on and tracks added to only those productions where the value from sales exceeds the threshold and this will be assessed in two stages PRE DISTRIBUTION A report is run regularly by CF staff which lists all the unique non MI3P DD productions which have been invoiced and which currently have no tracks attached to them along with their combined APRA AMCOS royalty value If the value of any production from an individual sales batch exceeds the agreed threshold it is examined by CF staff If it is found that the production already exists in CF i e it was missed by the previous matching processes or has been submitted as a physical product by another client in the intervening period the DD production is transferred to the existing one If there is no match in CF then the production is researched to determine the correct tracklisting and the correct tracks are added Once the tracks have been added the production is marked as Edited and then submitted thus making it available for publishers to view via the EDI New Productions Extract download and
36. TIN CITY LIMITS FESTIVAL WARNEVARIOUS 034970461 AU N A Active 00808945 Submitted Date production was submitted to CF by client Client shows the Primary Owner of the production an asterisk indicates 01 09 2BEETHOVEN SYMPHONIES NOS 5 amp Universi GUSTAVO DUDAMEL 4776228 AU N A Active PN AUODBDB424 that one or more further clients are also attached 01 09 2BEST OF JOHN TAVENER EMI Mu VARIOUS 5859152 NZ Active 0808555 01 09 2BEST OF MARILLION EMI Mu MARILLION 5907842 NZ N A Active 52 D1 09 2BETWEEN TWO SHORES WARNEVARIOUS 0932 AU Y Active PN AUODBDB937 D1 09 2BLACK FINGERNAILS RED WINE SPEWARNEESKIMO JOE 510113872 AU N A Active PN AU00808759 Ctry Country of release either AU or NZ Tracks The total number of tracks on the production 01 09 2BROKEN AND BEAUTIFUL WARNEALEXA KATE LIBCD821t AU N A Active PN AUDDSO8903 Claimed The number of tracks on the production which have some form 01 09 2CHET UniverseCHET BAKER 1860872 NZ N A Active PN AUDDS09103 01 09 2CHRONICLE 20 GREATEST HITS UniverseCREEDENCE CLEARV 1800022 NZ N A Active PN AUOO808953 of mechanical claim MDOF MROC or MREG attached NOTE This field D1 09 2CHRONICLE Twin LInivarc CREEDENCE CI EAPMMBDDEO N7 N A Active 187 reports claims by ALL publishers not just your own company 01 09 2 icki i i i imi 6130 Double clicking on a production listed on this screen opens
37. are four categories available for productions in the Clearance Facility and the category selected by the client determines the royalty rate for the production The categories are Covers productions containing only audio material e g standard CDs cassettes vinyl DVD A etc Covers productions containing only audiovisual material e g DVD video cassettes V Covers productions containing audio material plus synchronised displayed lyrics e g CD G Mixed Format Covers productions containing a mixture of audio and audiovisual material e g CD DVD packs MF DualDisc CD albums featuring bonus video tracks Excludes CD Singles see notes page 4 Mixed Format Productions additional information The concept of Mixed Format productions was introduced to the Clearance Facility following the implementation of the AMCOS Physical Product Agreement in April 2006 Designed to cover the increasing number of releases which feature both audio and audiovisual material such as CD DVD packs DualDisc etc the Mixed Format category allows clients to label each track on the production as being either audio or audiovisual and to pay the appropriate royalty rate on a track by track basis In terms of the way that Mixed Format productions are submitted to the Clearance Facility the details are entered in the same way as for AU VI or KA productions the only major difference being the addition of the Track Type signifier which is displayed in the Prod
38. ares to see whether you should reduce your claim to resolve or help to resolve the dispute If you wish to reduce your shares you can either re register the work see page 22 or add a new MROC see page 17 NOTE this report is not CF specific it shows all works in CMS which are in mechanical dispute whether or not they are attached to CF productions You have the option to run a Full report showing all works which are in mechanical dispute or an Incremental report which shows all works which have gone into dispute since a specified date Publisher reports Select a Publisher report 101 Disputed Mechanical Works Mechanical Works in Dispute Full Report This query will list disputed works Full or Incremental where the combined and claim MROC percentage exceeds 100 Emx Selection Criteria CAE 123456769 ANY PUBLISHER P L Screen E Printer 22 Extracts pr T0 report 2006 09 20 17 04 44 bd Close E To Disk Ep Disputed Mechanical Works The button disk will save the report as a tab delimited text file ta Double click on the filename to ta the DinllDiown facility to drill directly inta CMS to add new registration or alter your claim Full Incremental From 01 06 2006 v NY 7 Mechanical Works 123456789 PUBLISHER PIL Incremental Report Fr APRA ID GW335758 0 Title 93 AKA DON T STOP NOW Writers 1 echanical Division of
39. ategory used for DD productions is Audio 1 Tracks sss Hold new 2 The format is Digital Delivery Disc Track APRA Title APRA Writers Alert Disp MREMDIMREPDUAF 3 The digital client is shown as the Primary Owner data found 4 Catalogue numbers are not mandatory where none is provided UNKNOWN is entered 5 The status of the production is New 6 There is no submitted date Disc Track Title 7 Notracks are added this stage zr ST artist Video Use TE Duration Trackrwpe mudo ed When these production shells have been created in CF the client is invoiced Orig Publisher Arranger Local Cover Status Copyright APRA ID SWC RC B Comment Alclams New Req creste PM i New Track Delete Work 46 CMS CF PUBLISHER USER MANUAL STAGE 3 ASSESSMENT OF THE VALUE OF PRODUCTIONS Once the production has been marked as invoiced the next stage is to assess it against the DD Royalty Threshold as to whether tracks need to be added to it or not If the value of the production is below the threshold the production will not enter into the distribution so there is no immediate need to add works details If the production is over the threshold then in order for royalties to be distributed the works included need to be identified and attached Because the volume of titles being reported by DS
40. cause the registration automatically to be marked as obsolete Claiming publisher ANY PUBLISHER 123456789 1 Warning You have an existing active mechanical registration Confirm disclaim of the work GROW disc number 1 track number 1 00 00084 DISCLAIMING AN MDOF SHARE If you have an existing MDOF share submitting a disclaim adds an MROC for 096 to the work on your behalf S2 Claims CAE Mame SacyM R Terr PercentUate Claimed Lisclaim Reason 1234567899 ANY PUBLISHER APRA AMCOS E 00441 02006 OfPublisher Catalogue no longer contro You will be asked to select a reason for your disclaim Disclaim Reason for disclaiming 2 We have interest in this work and should not be represented in the 1 Selecting Work no longer controlled by publisher indicates that your existing claim is incorrect and that you should not have been credited with a share on the work These disclaims are generally processed immediately by CF staff from the daily Disclaims report If CF staff believe that you may have disclaimed the work in error they will contact you to confirm the details 2 Selecting Catalogue no longer controlled by publisher indicates that you were once entitled to a share on the work but are not any longer due to the transfer of ownership of the publishing catalogue These disclaims are dealt with by catalogue administrati
41. ction in question has been released by a Category 2 or 3 client this tab will show whether or not they have reported sales for the production quantity value of reported sales is not displayed here If royalties have been distributed on the production the distribution number is shown here 5 Cat2 3 Sales Client ID Client Name Tariff Distribution 00000011 shock Music Group Audio Cat Z 00006082 shock Records MZ Audio Cat Z 00000011 shock Music Group Audio Cat 2 OUbUb Audio Cat 2 0606 00006082 shock Records MZ Audio Cat 2 bb 00000011 shock Music Group Audio Cat 2 OUbUS Audio Cat 2 0603 00006002 shock Records MZ Audio Cat 2 OUbUS 00000011 shock Music Group Audio Cat z ObUS Audio Cat 2 0603 00006082 shock Records MZ Audio Cat 2 0512 27 CMS CF PUBLISHER USER MANUAL Tab 6 DSP Sales CTRL 6 If sales have been reported for the production by a Digital Delivery client the client details are displayed here Tracks 2 Clint 3 PN 4 History 5 Sales MSN Cent ld Client Name Line of Business Ut Period End Status MR Dist For further information on the processing of Digital Delivery productions in CF see page 45 28 CMS CF PUBLISHER USER MANUAL CHECKING PRODUCTIONS VIA WORKS If you want to check whether a specific work is attached to any productions in the Clearance Facility you can do so by looking up the work from the Works Search screen Publisher s Works Search Find Title
42. down mode as shown in the screen shot below Select Work by ID from the CMS System dropdown and double click the ID number in the first column to open the Works Information screen for that particular work and from there you can add a registration Database Extract el xX Sort Heading CMS System Col Length 7D 2129 2128 Records imported from file LI Auto Save Cuoesheet by ID _ Production by ID GW33575103 DNE W33575103 AKA DNMET e percentag isource yn produciyn ddsd TO mdor Hi ATW100 0000 Y Y BSD m i C C CT CT n T T _ e 50 0000 Publisher Registration aa DAVE YOE VIN LE gistration Eq Too GW33575870 ybi m 2W332231A SWORLISERRA EFN 04970217 MARGID IP Mech Pub Reg R P Ret P Dis m Te Warsaw F WID excl IE ow 3322314 SWORD SERRA ERN H0628277 50NY ATY100 0000 Created 41B Paid Perf 43A Duration 00 Retenion r um Ref M i 24966252 OW332231 SWORE SERRA EFN LA MARGID ow332231A SWORL SERRA EHN BMG MUS 51 Registration OW332231 SWORLISERRA ERN BMG MUSI50 0000 Mech Dae cua Wer T Publisher _ T pP o Pee solete Obsolete Registering Publisher Name egistered No Local Style Title of the Wor oW Pent RoW Pent Commi
43. elease 3 7 27 of CMS software Upgrade Full Installation MDawrinlaadahla CMS Publisher Menu g webCMs APRA AMCOS publishers menu you are also able to Search for works information change your EDI password Search for cue sheet information oe server details Clearance Facility EDI functions Download release 3 7 27 of CMS software Upgrade Full Installation Downloadable documents Logout of webCMS 40 CMS CF PUBLISHER USER MANUAL WORKING WITH DATA EXTRACTS IN CMS CMS allows the publisher reports as well as the data from many other screens to be saved as data extracts in a number of different file formats tab delimited text CSV Excel HTML etc Being able to save the data in this way means that you can forward reports etc to other offices within your company very easily The saved data extracts can be opened using text or spreadsheet programs allowing you to manipulate the data to suit your needs and you are also then able to re open the data extract within CMS and use the drilldown function to work with the data in a number of ways The Disputed Mechanical Works report has a built in To Disk function for the creation of data extracts for other reports screens you can create an extract manually by clicking File gt Save Data As ALT F S or right click with your mouse and select Save Data As Copyright Mana
44. elected from CMS which have been attached to the production complete with disc track number title and writer information and various other fields for full details on these fields see notes to the right of the screenshot The bottom section shows for the highlighted track the data entered by the client It is this data that has been run through the automatic matching process and then manually checked by CF staff The buttons at the foot of the screen allow you for the highlighted track to open the All Claims window to view all current mechanical ownership details see page 12 for further details to open the Claiming window to add a claim disclaim request a substitution see page 13 or to add a new registration see page 22 25 CMS CF PUBLISHER USER MANUAL As well as the Tracks tab there are also 5 further tabs on the Production Details screen which allow you to view the following information Tab 2 Client CTRL 2 Displays details of any Category 1 2 or 3 clients who have attached their release details to the production showing their release date price or PPD code etc and the status of the production relative to each individual client see page 2 for further information on production status 2 Client Client Ctry Status Dt Release Price Dt Pn Due AREY Prod Dt Entered 00000004 Universal Music AL Active 25 02 2006 MIOS 0 00 26906028 26 03 2006 00007400 Universal Music MZ MZ Act
45. elete File rom Site ANCOS Dispute Account Extract Printer Setup Close Ctrl F4 Exit Alt Fe There are four EDI functions available PN Download New Productions Download Delete File From APRA FTP Site AMCOS Dispute Account Extract PN Download allows you to download PNs for productions with various filters available New Productions Download allows you to view new productions entered into the Clearance Facility Delete File From APRA FTP Site allows users who do not have their own FTP server and have their downloads sent to the output folder on APRA s FTP server to delete files that are no longer required AMCOS Dispute Account Extract allows you to download a list of works in which you have an interest and which are in mechanical dispute 36 CMS CF PUBLISHER USER MANUAL PN DOWNLOAD There are four options available for PN downloads 2 PN Download The download can be a tull ar incremental download or it can be for a date range or for a specific Praductian Full PNs for all productions in CF on which you currently have mechanical shares Download Type Incremental all PNs created since your last PN download Date PNs created within a specified date range Specific enter the APRA assigned production ID to get the PN for that specific production For further details on this extract please see section 6 of the Clearance Facility EDI Specifications document
46. elevant royalties can be allocated and properly accrued in the APRA suspense and AMCOS control accounts and dummy titles are assigned to these works to ensure that they are not used for any other purposes i e they do not have performances attached to them or get attached to other CF productions 47 CMS CF PUBLISHER USER MANUAL While a digital production may not have generated enough money in one sales batch to take it over the threshold sales may accrue over several sales batches and or several periods and it may thus exceed the threshold over time Another report run by CF staff shows the accrued values of DD productions so that those that have come to exceed the threshold can be identified For these productions the proper tracklisting is researched If the works on the production already exist in CMS then the dummy tracks are transferred to the existing works if there is no pre existing work in CMS the title writer etc fields of the dummy work are amended to show the correct details Money that was allocated to a dummy work in the AMCOS control account is paid out in the next distribution providing that the new work has mechanical ownership claims attached Once the correct tracklisting has been established a final check is done to see whether the DD production can be matched to an existing production in CF again the previous checks may have failed to pick up a match or the physical product may have been submitted in the mean time If a
47. evance NOTE not all comments on works in CMS are visible to publishers Disc Track APRA Title APRA Writers Ty Alert Disp some are for internal APRA AMCOS use only BRILLIANT CORNERS MONK THELONIOUS 5 BOLIVAR ARE MONE THELONIOUS Disp indicates a mechanical dispute on the work total PANNONICA MONK THELONIOUS mech ownership exceeds 100 S oin I MREG indicates that there is an active registration for any publisher attached to the work MDOF Y indicates that the work has an MDOF Fa Fs MROC Y indicates that there is an MROC for any Disc Track Title Writers publisher attached to the work 00 JBRILUANT CORNERS THELONIOUS MONK NOTE If any of the MREG MROC MDOF fields show Y Video Use N A v Duration 45 TrackTwpelAudio Y clicking the All Claims button will display full current Orig Publisher Arranger ownership details for the highlighted work Local Cover Status Unknown APRAID owD12986821 Swe ISRC Comment Track title Brilliant Comers o a a aa PDOF indicates that the work has a PDOF APRA ID shows the ID number assigned to the work in All Claims CMS The top section of this screen shows the details of the production title artist catalogue number format number of discs tracks etc The middle section shows the works s
48. ge for BY5S02 BODY TALE SET OF 5 WAF eystem CFhNIEBLDPO ALIDOSB2434 PN fownership change for CDIBRTISZ72 VOL 4 VARIOUS NOTE Double clicking on a notification opens the Production Details window for the production to which the notification refers 11542 fnund Delete Event Delete All Close The Publisher Event Notifications screen offers three options The first New Only displays all notifications that have been created since the last time you viewed this screen once you have seen these notifications you can either delete them using the Delete Event or Delete All buttons at the foot of the screen or you can leave them and close the window On closing the window the New only window is cleared The second option View all displays all notifications that exist in CMS for you again the Delete Event and Delete All buttons at the foot of the screen can be used to remove any notifications that are no longer required 30 CMS CF PUBLISHER USER MANUAL The third option File Transfer History is slightly different and is only applicable to those publishers who use EDI to receive data from the Clearance Facility The window displays details of any New Productions Extracts Prescribed Notice downloads which you have requested and which have been sent to you within the last month along with the details of any acknowledgement files sent in re
49. gement System File Reassigri Processes Options Window Help Application MEX Change Registering Publisher election Criteria Right Holders CAE 123456789 ANY PUBLISHER P L Performers Works with Claims FEAN ap coal sheets This query will list all works where the publisher has a E Suisa CAE Lookup claim interest and no active mechanical Printer 64 Publisher Suspense Account Inquiry Registration Close B Lise the File Save Data As option to save this list of works Drill directly into CMS ta add new registration or alter your claim Electronic Diskette Registrations Clearance Facility d Agreements From date 01 07 2006 Agreements Treeview search To date 31 07 2006 v Include group structure Save Data As id dd List of Works with Publisher Clai d No Registrati Printer Setup Ist orks with rubpbisner aims an 123456789 ANY PUBLISHER and grc Close Ctl F4 D 7 2006 When you click Save Data As and the Exit Alt Fe Save As Don P S HYNDMAN C Save As dialogue box appears the Save CMS Extracts x c LL default location should be the CMS echanical Rights Ownership Claims Extracts folder on your hard drive but of CAE Name course you can change the location as you nM ERIRE wish The Save as type dropdown allows you to select from a wide range of different APRA Id GW
50. hat the new work is not a duplicate of an existing one if it is the two works are merged if the new work is legitimate the details are researched and edited to ensure that the title writer performer etc information is correct 4 Publishers claiming period After two days the production is made available for publishers to view via CMS or via EDI download Publishers are able to see the information submitted by the record company alongside the details of the works selected by the CMS matching process They can also see the mechanical ownership details currently held by APRA AMCOS and can enter or amend their ownership again either via CMS or via EDI Publishers are also able to request that a work on a production be substituted for or merged with another work in CMS 5 Prescribed Notice At the end of the ten working day period a Prescribed Notice is generated for the production displaying the most current mechanical ownership information for each work Both client s and publishers are advised of the creation of the Prescribed Notice through an Event Notification see page 30 If the ownership of any track within a production changes a new PN is created for the production displaying the updated information and these subsequent PNs are generated once a week on Friday evening so the new PNs are ready for viewing downloading at the start of the following week NOTE AMCOS licensed Productions that are entered internally by AMCOS staff are
51. hold follows If a match is found in CF then the sales are logged against the existing production in the same way as for the automated matching process From both the automated and the manual matching process an experience file entry is created when the match is made so that if the client reports the same production in the same way in future it will automatically be matched to the correct production If after both the automated and the manual checks have been carried out no match has been found in the Clearance Facility for a production submitted by a digital client then a new production is created with the DSP as the Primary Owner 45 CMS CF PUBLISHER USER MANUAL STAGE 2 CREATION OF PRODUCTIONS The priority at this stage in the process is to get the invoicing payment cycle under way so initially all that is created is a production shell containing the essential header details that are required for invoicing such as title performer number of tracks catalogue number if provided label details if provided The screenshot below shows what one of these production shells looks like Cat NER 7 Artist AGAZINE Pack 1 Tracks 16 Compilation Label Ehl Cry Origin For Cat Ma E Rushin Dur n Prodi Music pog Notes Work Status New EI C New Back Catalogue N Submitted Comment 1 The C
52. iters CAMILLER Artist VIKA AMD LINDA MUSHROO Arranger 2 The APRA ID field is s Copyright opened for editing If you ISWC D know the ID for the work you Comment want to substitute for you can enter it here otherwise type APRA Data the work title here and hit APRA IdIGYE2EOATEB i Title Enter to open the normal Writ ISWC T 060035682 8 Bie ake ute MD 1 Tick the Publisher Task Substitute E oues EMI ES box ubstitute Isclalrr alr w 95 elect All Claims have Close A Publisher s Works Search Find Title Identifer Writer s Category All Local F oreign Both Performer Writer s Title 3 Use the Works Search to find the work that you believe should be attached to the production click OK to return to the production then click OK again The following dialogue box will appear Substitution Reason for substitution 1 Incorrect versionAwork used a production in CMS substitution required 2 Work is a duplicate and should be merged with a pre existing work on CMS substitution of disc number 1 track number 1 00 will be reported to for further Investigation Substitution will be done by an APRA staff member 4 Select the appropriate option and hit OK to submit the substitution request CF staff print and process substitution requests on a daily basis If there is any concern that a subs
53. ive PM 01 09 2006 41 0 00 26022215 05 09 2006 NOTE If sales have been reported for this production by Digital Delivery clients these are shown on tab 6 see page 28 Digital Delivery clients are not displayed on the Client tab Tab 3 PN CTRL 3 Allows you to view any available Prescribed Notices which exist for the production EN Client Mo Ctry Release Effective Terminated SeqReason Price Frice Track Roy Rate R 00000004 Universal Music AL 25 02 2006 111 04 2006 1 New 11 80 2 36000 8 000 00007400 Universal Music 01 09 2006 05 09 2006 2 13 95 2 79000 6 0000 Track APRA ID Royalty Rate Title Writers Changed 1 00 501296921 8 7000 BRILLIANT CORNERS MONE THELONIOUS 5 2 00 GVVOb6b62046 8 7000 BA LUE BOLIVAR BA LUES ARE MONE THELONIOUS 5 3 00 GVv05201 60 8 1000 MONK THELONIOUS S 400 109212913 8 7000 SURRENDER DEAR INSTRUMENTAL CLIFFORD GORDON 5 00 GiVv052355256 8 7000 SWING BEST T CAE Mame Society Fercentage Royalty 160791960 JUNIVERSAL MUSIC PUBLISHING LTD Direct Pay AMCOS 100 0000 0 20599 By default the most recent PN for the production s Primary Owner is displayed first Earlier PNs for that client as well as PNs for any other clients attached to the production can be viewed by clicking through the list in the top section of the screen The middle section of this screen shows the works a
54. ived their first PN and also digital delivery productions which have been edited and submitted within the date range see page 45 for further information on digital delivery productions in CF NOTE by default the From date is set to two days prior to the current date time If you do not change the From date you will only see a productions that were created internally by APRA AMCOS staff which are not subject to the two day editing window see page 5 for further information b digital delivery productions that were edited and submitted by APRA AMCOS staff within the date range and C productions that were submitted by external clients before the time shown in the To field two days previously 2 With PN Shows productions submitted within the specified date range which have received at least one Prescribed Notice The From date must be set for at least ten working days before today s date as it takes two weeks for productions to receive their first PN NOTE digital delivery productions do not receive PNs so will not be listed in this view 3 Multiple Clients Shows productions submitted within the specified date range where multiple clients are attached 4 On Hold Shows productions submitted within the specified date range which have been placed on hold by CF staff due to insufficient or inaccurate data The Client Type dropdown allows you to choose to see productions from all clients or only those from Category 1 Category 2
55. laim MDOF MROC MREG attached to a work by ticking the Claim box and entering percentages for Australia and or New Zealand see highlighted section in screenshot below you are able to add an MROC which will allow you to be paid mechanical royalties providing that the total claims on the work do not exceed 100 meaning that the work is in mechanical dispute APRA Data 19 0 02894188 Title CHAINED TO THE WHEEL Writers SMITH N CAMILLERI J SWC T DBDD35582 8 Mech Dispute MODOF Y MROC X PubReg R The Select Pub dropdown allows you to add an MROC for a subsidiary publishing Select Pub 123456709 PUBLISHER company while logged on to CMS as the parent publisher Publisher Task Substitute All Claims nave Close Help Print Amending an MDOF share If you currently have a share in the MDOF on a work but the percentage shown there is incorrect you can either re register the work following which the registration will be reported to APRA AMCOS staff and the MDOF subsequently amended or if you are not able to submit a new registration immediately you can submit an MROC for the correct percentage The percentage entered for the MROC will override the MDOF share on the Prescribed Notice thus communicating the new share to the client CF staff run a weekly report which shows any works where a publisher has an MDOF share and an MROC for different percentages and in p
56. ldentifer OF LIGHTS WVrter s 9 Category All Local Foreign Performer New Writer s Loc POMOMRPR Pertso Identifier HALL TERR Y UDDIN MUSHTA CF GW33b511B0 HOUR OF TWO LIGHTS S Publisher Registration Ident G W3355115l0 Title HOUR OF Two LIGHTS Local Writer Loc Publ fE Writers HALL TERR Y UDDIN MUSHTAG Multi V e Double click the work to ulti Vers open the Works style IMC Vers Language US Socy iA Arranget Comm d Information screen Dispute Perf Mech PubReg RptP Dis RptM Dis Warsaw N icd B nurce Created 41B Paid Duration 8 00 Retention D C Au v ist Lic Ref Tao Arev 24950704 3 Production Client Prod Title Artist Format Catalogue status EMI Music MZ AWO0808717 HOUR OF TWO LIGHTS TERRY HALL AND ICD 5909902 Pending 00007395 Shack Music Group 779 WORLD 2004 VARIOUS WRASSIZ3 Active 00000011 Go to tab S3 CTRL SHIFT 3 to view AKA MechDoF Cues D productions to which the work is attached Double clicking on a production here will open the Production Details screen Comment Performer Change Publ Add Reg Print 29 CMS CF PUBLISHER USER MANUAL PUBLISHER EVENT NOTIFICATIONS Notifications are created to
57. lient Type DD From 01 04 2006 0 00 00 C 2 with PN C 4 On Hold Catalogue Al To 04 05 2006 11 33 45 Retrieve R SURGE Producton ciam oma anme dr PES ESSA By You en ESOS Nes TSO EON US pe s spe om S ems 22312004 THE VERY BESTOF_ EMIREKAJAGOOGOO AND 15863902 AU 19 19 N A Active PNAUDDDSODIS 09 04 2003 THE VERY BE TEES TET Active PNAUDD111851 2203 2004 THE By Selecting option 5 Multiple Clients and setting the Client Active PN AUDO257990 2909 2004 THE VERY BH to DD all existing physical productions to which DD sales active PNAUO0359035 16 06 2004 THIRSTY MER have been attached during the date range will be displayed Active PN AUOD295524 09 12 2003 TOTALLY BUE Active 00220642 s 04 08 2004 TRAGIC KING The submitted date shown is the date that the original physical Active PNAuoos23802 22 09 2005 UNPLUGGED Active PN AUOD484694 Client Prod Details Print Detailed Print Print Inquiry Vi j 28 07 2004 WATERMARK production was submitted The date on which the DD sales were Active 00320557 20 05 2003 WELCOME T attached is not shown here Active PN AUOD126694 19 07 2004 WHATEVER l Active 00314962 21 04 2004 ABOUT If the production to which the DD sales were attached was Active PNAUDO271732 07 09 2004 WOLFMOTHE formerly marked as Deleted the status will now show as Active 100343181 06 10 2
58. load The download can be a full or incremental download or it can be for a date range or for a specific Production CMS CF PUBLISHER USER MANUAL DELETE FILE FROM APRA FTP SITE This function only applies to those users who do not have their own FTP server and who therefore use the output folder on the APRA FTP server to store the EDI files received from APRA Files in the output folder on the APRA FTP server are not deleted as a matter of course so it is up to the users to remove files once they have finished with them Unwanted files can be deleted by entering the filename here Delete File from APRA FTP Site Enter the filename of the FTP file ta be deleted Enter Filename Cancel AMCOS DISPUTE ACCOUNT EXTRACT This produces an extract showing all works which are attached to CF productions where the total mechanical ownership exceeds 100 and you have an interest For full details of the extract please see section 10 of the Clearance Facility EDI Specifications document 39 CMS CF PUBLISHER USER MANUAL EDI AND THE PUBLISHER WEBSITE The EDI functions described in the previous pages can also be accessed through APRA s publisher website https www apra com au site publisher logon stm APRA Publishers Section APRA CMS Publisher Menu APRA AMCOS publishers menu Search for works information Search for cue sheet information Password amp FTP details Download r
59. lt in only one production being found the Production Details window will automatically be opened to display that production see page 25 for further details If multiple productions are found to match your search terms you can sort them on the screen by clicking any of the column headers and you can also use either the Keyword or the Find function to help you locate the production you wish to see With a production on the list highlighted clicking the Client button will display the Client window for that production see page 18 for further details When you have found the production you wish to view double click it to open the Production Details screen 24 CMS CF PUBLISHER USER MANUAL PRODUCTION DETAILS SCREEN The Production Details screen opens by default on the Tracks tab and the following information is displayed CMS CF Production Details APRA ID AUDDS44143 Primary Owner 00000004 UniversalMusic Cat 18602682 FIELD EXPLANATIONS Title BRILLIANT CORNERS O Artist THELONIOUS MONK Farmat ICD Pack Qty m Tracks IE Compilation N Label CONCORD Type track type either A for Audio or V for Video EE ES Ce ts TRETEN se effective only for Mixed Format productions see page 3 for Status Active Back Catalogue N Submitted 28 03 2005 further details Commen ED Alert Y indicates that there may be a comment attached 1 Tracks to the work which may be of rel
60. match is found at this stage the DD production will be transferred to the other If there is no match in CF then the edited production is submitted thus making it available for viewing by publishers via either the New Productions Extract download or the Claim By Production or Claim By Work screens in CMS see section Publisher Tasks below for further details MI3P CLIENTS NOTE While it is anticipated that most all digital clients will at some point in the future take up the MI3P standards at the time of writing iTunes are the only client supplying data to APRA AMCOS in this format For this reason and for convenience the information below refers to iTunes As further clients take up the MISP standards we will inform you of this and the information below can be taken to apply to all MISP clients not only iTunes The procedure for productions submitted by iTunes is slightly different from that for other DSPs because iTunes are using the MI3P standards when submitting their sales data to APRA AMCOS along with their sales information they also supply a range of metadata relating to their productions This metadata includes among many other things not only the title and performer information for each production but also the title performer and in some cases writer details for each track featured on those productions The additional information provided by iTunes is used to populate their productions with track details rather
61. n hold and such productions are chased up regularly Every effort is made to ensure that productions are corrected and resubmitted as quickly as possible Where multiple clients have attached release details to a production the production status reflects the status of the primary owner but a separate status is shown for each client as well so it is possible that the production status may differ from an individual client s status For instance in the screenshot below the Primary Owner has marked the production as Deleted and this is reflected in the Production Status field but the production is still active for the second client attached to it CMS CF Production Details APRA ID AIO 17 Primary Owner Music Australia Pty Ltd Cat n 460402 Tithe Artist KRAFTWERK Format l Fack tty 780 Trackz ccm Compilation m _ Label _ Ctry Origin IB _ Manut For Cat Rush In Dur n Prod B425 Music B425 Work Status Completed ataloque h Submitted 21 06 2002 H Comment EDI 2 Client Mew Modify 7 IN Client ho Mame try f Status Dt Release PPD Price Dt Pn Due ARE Prod Dt Enterec DUODDDODES Music Australia Pty Ltd ALI Deleted 16042002 229 0 00 25905341 417067200 0000r SS5SEh Music MZ i Active 601005 71 0 00 26008406 2x52 n CMS CF PUBLISHER USER MANUAL PRODUCTION CATEGORIES AND FORMATS Categories There
62. ndow with the title writer details of the current track but with the registration details filled out as per the last registration you entered This function allows you to add identical registrations for multiple works on a production quickly and easily Close closes the current window 21 CMS CF PUBLISHER USER MANUAL PUBLISHER REGISTRATION WINDOW This window allows you to add a registration directly to a work For further details on how to complete registrations see the general CMS Manual issued by APRA AMCOS Publisher Services Publisher Registration APRA Id IGWw02594966 Writers SUSANNA CLARK Title EASY FROM NOW ON REMASTERED LP VERSION Type Bath Style UNC Y sage General Work Duration Rest of World Split Writers Publishers Commissioned ol Registration CAE Mo Sharer Name Society Cl Cat Tem Pert 96 Mech Effect lt gt Change Publ dnd Reo Copy yor Insert Line Delete Line Prnt Page Cancel 22 PRODUCTION INQUIRIES The Production Inquiries screen allows you to search for specific productions by title or APRA ID if known catalogue number performer or client or by using a combination of these CMS CF PUBLISHER USER MANUAL E Copyright Management System File Reassign Processes Options s Production Search Find Window Prod Titlezldentifier Catalogue Artist Client
63. nload these productions can also be viewed via the Claim By Production or Claim By Works screens in CMS All productions which were originally submitted as physical product and which have since had DSP sales attached to them can be seen by publishers However as stated previously only those unique DD productions which have received sufficient sales to take their value over the threshold and have had tracks added to them and been submitted by CF staff will be made visible to publishers for claiming There are three screens in CMS via which DD productions can be viewed 49 CMS CF PUBLISHER USER MANUAL 1 CLAIM BY PRODUCTION File Reassign Processes Options Window P4 D duc SHE JO eile Productions List productions submitted 1 New only no PN 3 Multiple Clients Client Type DD From 14 2005 0 00 00 C 2 with PN 4 On Hold CataloguerlAl v To 04 05 2006 11 13 19 Retrieve R ERU pc iE p DUPSCMAKEMESMLE THEBESTOFSTEVERpemSTEVE HARLEY RCOTTTTMSA 16 By selecting option 1 New only no PN and setting the Client Type to DD all unique DD productions submitted within the date range will be displayed Note remember that unique DD productions are only Claim Work ist submitted after tracks have been added which only Productions Client registrations are occurs if their sales value exceeds the threshold C 1 New only PN e 3 Multiple Clients C
64. ns Window Help X Sort Heading CMS System Work by ID Cal Length 70 9 9 Records imported from file Auto Save csv cae number right holder percentagrapra id title writers mech disp local 123458789 ANY PUBLISHER P L 00 6w34196369 CALIFORNIA pEMPSEYP ASHWORW 123466789 PUBLISHER P L 100 6W4196371 FOOL S HISTORY PT 1 DEMPSEY P ASHWORTH iY 28456789 ANY PUBLISHER 100 SW09173256 M ALWAYS ON A MOUNTAIN HOWARD CHUCK USA _ 23456789 ANY PUBLISHER P L i00 ____ 196373 IMPOSSIBLE peMesEYPASHWORQ W 123456789 ANY PUBLISHER P L 100 W00768608 JESUS 15 A SOUL MAN REYNOLDS L CARDWEI 123456789 ANY PUBLISHER PIL 50 01104291085 OKLAHOMA SWING DU BOIS T GILL V 123456789 ANY PUBLISHER P L 100 TEIE x 123456789 ANY PUBLISHER P L 100 GW34196 a ICALIFORMIA nca riter 123456789 ANY PUBLISHER P L 100 oie oo une PUNE ISC T 060833903 2 Writers DEMPSEY P ASHVVORTH C ant Mis oc lns Style UNC Vers Orig Work Language Socy N A Arrange t B Comm d Dispute Pet Mech PubReg _ RptPDis RptM Dis Warsaw M WID excl Alert Source Writer Reg Created Paid Fer 436E Duration 3 42 Retention D C Auto 1st Lic Ref Arev 571 Registration Right Per Reg Mech Reg Date Winter Publisher Type Obsolete Obsolete Registering Publisher Registered Ma
65. oduction itself Title performer catalogue number release date price pack quantity number of tracks country of release CF covers releases in both Australia and New Zealand some record companies operate in both territories Further information such as foreign catalogue number country of manufacture duration etc can also be provided if the client wishes For each track included on the production Title writer s performer if the production is a compilation copyright status selected from Copyright Public Domain Spoken Word Paid Direct There are also options to provide further details such as publisher arranger track type etc CF CLIENTS CF receives submissions from a number of different types of client Category 1 major record companies EMI Sony BMG Universal and Warners Category 2 smaller record companies whose productions are licensed by AMCOS Category 3 sundry releases licensed by AMCOS Digital Delivery albums made available for download via the internet are reported through CF The category 1 clients submit most of their productions via EDI most category 2 clients use the CF website although a few also use EDI category 3 productions are entered manually by AMCOS staff and the digital delivery clients productions are created from the sales reports they submit to AMCOS see page 45 for full details on the processing of digital delivery productions Multiple clients per production A p
66. on staff if a catalogue has been transferred ownership is wherever possible amended on a catalogue wide rather than a work by work basis 15 CMS CF PUBLISHER USER MANUAL APRA staff process a Disclaims report on a daily basis and will remove your share from the MDOF A new PN will be created at the end of the week in which you have submitted your disclaim For all types of disclaim MDOF MROC MREG if the work concerned is on multiple productions new PNs will be generated for all of them so you only need to disclaim the work once If you have a PDOF share or have a performing registration you will be asked if you wish to disclaim this as well Claiming publisher PUBLISHER PIL 123456789 Sharer 123455789 ANY PUBLISHER P L is being credited in the or has registered a Performing Right claim Do you wish to disclaim for performing rights also CF OO0 141 The Publisher Services Department regularly run a report in order to process these requests 16 CMS CF PUBLISHER USER MANUAL CLAIMING WORKS The Claim function available from the Claiming window can be used in a number of different ways Adding an MROC to establish a claim The main purpose of the Claim function is to add an MROC to a work As per the information on page 6 an MROC allows a publisher to establish an interim claim on a work in the absence of the full ownership details that are required for a registration Where you currently have no c
67. other works on the production Record Company Data This section of the screen shows the track details as submitted by the client APRA Data This section of the screen shows the details of the work attached to the production by APRA CMS CF PUBLISHER USER MANUAL ALL CLAIMS WINDOW The Claims window shows details of all mechanical ownership claims for all publishers that are currently attached to a work if there is an MDOF this is shown in the top section any MROCs are shown in the middle section and any registrations whether active or obsolete are shown in the bottom section All Claims 4 Title GW02894 188 CHAINED THE WHEEL SMITH N CAMILLERI J Dispute N Mechanical Division of Fee MDOF CAE Mame society GpPR Cat Terr Percent Syn From Ta 281833749 ORIENT PACIFIC MUSIC PTY LTD AMCOS 1 1 E 071904874 MUSHROOM MUSIC PTY LTD AMCOS 1 2 E sooo Y Mechanical Rights Ownership Claim MROC CAE SocyM R Terr PercentDate Claimed Mechanical Registrations MREG Right Per Reg Mech Reg Claim Tyge Obsolete Obsolete Registering Publisher Name Registered Local Style Title of the Work MUSHROOM MUSIC PTY LTE30 05 2002 1 1 Y UNC CHAINED TO THE WHEE 50 gt CAE charer society Terr Mech Ssyn Date Effect
68. publisher Production Details CMS CF PUBLISHER USER MANUAL APRA ID 00808937 Primary Owner 00000005 WARNER MUSIC AUSTRALIA Cat 80 0932 Tile BETWEEN TWO SHORES Artist MARIQUS E Tracks 14 Compilation Label LIBERATION MUSIC Ctry Origin AU Manuf Cat 2558303917 Rush IM Durn 0 00 Music 5942 _ Status Active Back Catalogue M Comment ED Format ICD Record Company Data SERA Data APRA Td GW02894188 Title CHAINED TO THE WHEEL Writers SMITH N CAMILLERI J Mech Dispute MDOF Y ISWWC T O60035682 8 Publisher Task All Claims Track details for Disclaim Tick this box to remove your claim from the work see page 14 for details Claim Tick this box to add a new MROC to the work see page 17 for details Disc Ma 1 Title CHAINED TO THE WHEEL Writers ICAMILLERI SMITH Artist WIKA AMD LINDA Orig Pub MUSHROOM MUSIC PUBLISHING ORIENT PACIFIC Arranger Status Copyright Video Use MAA Diurn 13 58 Local Cover IN Comment 11 Nose Track Ma 1 00 AL elect Pub Help Print MROC AU NZ Your current claims MROC MDOF MREG for Australia and New Zealand are shown here Submitted 01 09 2006 1 Use this scrollbar to view
69. registration MROCs have a lifespan of six months only after which time they are deleted by CF staff in a process known as MROC Timebombing so it is essential that you keep track of your MROCs and follow them up with registrations before the timebombing process is run The timebombing process is run monthly In general the deadline for registrations to be submitted is the first Friday of each month In the week following that deadline CF staff will process new registrations received and then the timebombing will be run to remove any MROCs which are six months old or older as of the last day of the preceding month as per the schedule shown to the right So following this schedule in January any MROCs submitted up to and including the 31 July the previous year are subject to removal to run the report you should set the From date to 1 July and the To date to 31 July or later if you also wish to look at MROCs which will be due for timebombing in future months Ticking the Include group structure box will ensure that MROCs for any subsidiary publishers you may have are also included As with the other reports the MROC report can be run in Screen mode or sent directly to the printer and the results can also be saved as a data extract by clicking File gt Save Data As ALT F S see page 41 for further information on how to use data extracts in CMS 35 This query will list all works where the publisher has
70. resolve the dispute publishers can reduce their share on the work temporarily by submitting an MROC see page 17 or permanently by submitting a new registration see page 22 or if they should not be claiming any share on the work they can submit a disclaim see page 14 NOTE The mechanical dispute flag on a work is reactive in that it is triggered by the ownership exceeding 100 The setting of the flag does not in itself cause the work to be shown as being in dispute nor does the flag being set necessarily indicate that the work is currently in dispute For instance if the ownership is reduced to below 100 the flag will remain set until removed manually by AMCOS staff but the Prescribed Notice is amended to show the new total share CMS CF PUBLISHER USER MANUAL PRESCRIBED NOTICES CREATION OF PNs The initial Prescribed Notice for a production is created at the end of the ten working day clearance cycle see page 5 and reflects the latest ownership details received by APRA AMCOS for each track on the production Following the creation of the initial PN if the ownership of any track on the production changes a new PN will be created as soon as the ownership details on the work are changed in CMS a new PN due date is set and the new PNs are created at the end of each week on Friday night The reason for the new PN being created is shown and where the reason is Ownership Change the works which have been changed are flagged
71. ring sequence runs across all clients attached to a production so for example PN number 2 may be assigned to the primary owner for an ownership change PN number 3 may be the first PN for a second client attaching to the production PN numbers 4 and 5 may be ownership change PNs for both clients etc When viewing PNs in CMS CF if it appears that numbers in the sequence have been skipped this will be due either to multiple clients being attached to the production scrolling down in the top section of the PN window tab will show details for other clients or to terminated PNs having been deleted as per the information above 7 CMS CF PUBLISHER USER MANUAL ACCESSING THE CLEARANCE FACILITY Publishers can access the Clearance Facility through APRA AMCOS Copyright Management System CMS database from the opening Publisher s Work Search screen clicking File gt Clearance Facility ALT F L opens the CF menu PS Copyright Management System File Reassign Processes Options Window Help Applicaton d Change Registering Publisher Right Holders WritertsY Performers m Both Performer New Cue Sheets Suisa CAE Lookup Loc VA MV PDMDMRPRFPerfSo Identifier Publisher Suspense Account Inquiry Electronic Diskette Registrations Clearance Facility Claim Production Agreements Claim by Work Agreements Treeview search Production Inquiries Event Notifications Save Data As EDI Print Ctr P Printer
72. rocessing this your MDOF share will be deleted leaving just your MROC in place It is imperative therefore that if you use the Claim function in this way you make sure that you submit a new registration within six months of the submission of the MROC otherwise your MROC will be removed by the Timebombing process see page 35 for details leaving you with no claim on the work Rendering an active registration obsolete If you currently have an active registration attached to a work but the share claimed in that registration is incorrect submitting an MROC for the correct percentage will cause the registration to be made obsolete You must then submit a registration for the correct share within six months otherwise the Timebombing process will result in the deletion of your MROC and the removal of your share from the work NOTE If you submit an MROC which overrides an existing MDOF share or makes a registration obsolete but discover that the MROC was incorrect you have two options i re register the work to re establish the original claim or i1 if you are unable to re register immediately contact mech apra com au with full details including work ID and registration claim number and ask for the MDOF share or registration to be reinstated 17 CLIENT WINDOW S Clients for production 000326888 JOY A HOLIDAY COLLECTION standard Clients Client Na Mame 00001022 Doubleday Australian Sales 00005937 Doubleday MZ Sales DIDDDO
73. roduction released by one client may also be released by another client in a different territory or even in the same territory either where a catalogue has changed hands or where a client is a reseller e g Doubleday Once the production has been submitted to CF by one client there is no need for other clients to register the production separately they can simply attach their details to the existing production Thus one production might have multiple clients attached to it A separate Prescribed Notice PN is created for each client attached to a production showing the ownership details for all works included on the production and the associated mechanical royalty obligations for the client concerned Primary Ownership Where a production has multiple clients attached one client is designated as the Primary Owner and only this client is able to amend the details of the production its associated tracks etc The Primary Owner is usually the client who first submitted the production but the primary ownership of a production can change for instance if a production is submitted by a Category 2 client and a Category 1 client subsequently attaches their details the Category 1 client automatically becomes the Primary Owner and if a catalogue is transferred from one client to another CF staff are able to transfer the primary ownership CMS CF PUBLISHER USER MANUAL PRODUCTIONS Production status For each client attached to a production a status i
74. ry and otherwise currently attached to the selected production see screenshot right for example 0002937 Doubleday NZ Sales Actie PN DGDATSSO 2156 22906684 NZ Actie PN sooner et 000 00007395 Emi Music NZ Digital Delivery Clients Client No Name 00019300 Bigpond Music 00020351 Destra Digital Download
75. s GWO0064 AFRICAN IBRAHIM IN EKAPA Y Y SONY ATY MUSIC PUBLISHI 18 08 20040 1 N UNC93AKADONTSTOPNO 0 0 GW 00064 AFRICAN IBRAHIM ED Y Y MUSHROOM MUSIC PTY LTL22 05 2006 1 2 N UNC 93 AKA DONT STOP NO 0 0 I N 0 d icut M Cl Cat Terr p Mech 96 Syn Date Effect Synch Mech Society Synch o 100 0000 d VAN DER WEYDE R 12 5000 WO OOSS AFRICAN IBRAHIM T6378844EKAPA TES 40628277 4SONY ATS 100 0000 295276527 DEAKIN FRED ROBERT PRS 12 5000 269137346 SONY ATV MUSIC PUBLISHING UK LIMITELPRS 0 Q3 WO0064 AFRICAN l IBRAHIM 405282772 SONY MUSIC PUBLISHING AUSTRALIA APRA 25 0000 50 0000 INTERNATIONAL MUSIC NETWORK PRS 25 0000 50 0000 34 CMS CF PUBLISHER USER MANUAL WORKS WITH CLAIMS and MROC TIMEBOMBING Publisher reports Selection Criteria CAE 123456789 ANY PUBLISHER P L Screen Printer select a Publisher report 04 Works with Claims Lists all Works where the publisher has a claim MIROC and na active mechanical Registration Works with Claims claim MIROC interest and no active mechanical Registration Lise the File Save Data As option to save this list of works Drill directly into CMS to add a new registration ar alter your claim From date 0107 2006 To date 31 07 2006 This report shows all works on which you have an MROC attached but no active
76. s displayed Production is within the 10 working day clearance cycle prior to receiving its first PN Hold at the editing stage prior to receiving first PN data submitted by client was found to be seriously flawed Changed Significant details of production have been changed prior to receiving first PN client needs to resubmit production Active PN production has received at least one PN details on production were incorrect production has been terminated a new version of the production should have been created and resubmitted to CF Withdrawn production was submitted to CF but then removed from client s catalogue prior to release Deleted production has been deleted from client s catalogue i e is no longer available for sale applies only to Digital Delivery productions indicates that production has been edited by CF staff and made available for publishers to view 1 The Pending status is also used where digital delivery sales have been attached to an existing physical production which had been marked as Deleted by its Primary Owner See page 50 for further details A production will be placed on hold if errors omissions in the data submitted by the client make it impossible for the editing to be completed Common examples of problems with data are missing or incorrect writer information medleys formatted incorrectly tracks flagged as Spoken Word where music is featured etc The client is contacted as soon as the production is put o
77. se does not make it pass through the clearance cycle any more quickly the standard ten working day cycle still applies Date of submission production title country of release catalogue number client disc track numbers work title as submitted by the record company writers artist Your AU Your NZ If you have an existing claim MROC or MDOF or Active MREG on a work whether for your parent publisher or any subsidiary company the percentages for Australia and New Zealand are shown here Total Au Total NZ 9o The total percentage claimed by all publishers for a work is shown here MDOF MROC Mech Reg A Y in any of these columns indicates that a work has an MDOF MROC active MREG attached these may be for any publisher s not necessarily for you ID The APRA ID assigned to the production Status The current status of the production see page 2 for further information on production status listing all tracks on the highlighted production along with associated MDOF MROC MREG information for all publishers Find Allows you to search for a particular production among the results using the Title Catalogue or Artist fields You can also use the Find function for this see page 10 New Reg brings up the Publisher Registration window allowing you to add a registration immediately if you have the required details available page 22 Copy Prev Reg brings up the Publisher Registration wi
78. so that users can check the amendments quickly and easily 3 PN Client Ctry Release Effective Terminated seg Price Price Track Roy Rate 00000005 Sony BMG AU 03 06 2005 128 07 2006 Ownership A25 0 50722 8 PD 00000005 Sony BMG ALI 03 06 2005 121272005 2987 72005 X33 Ownership m 0 50722 8 PD 00000005 Sony BMG AU 03 06 2005 114 07 72006 21 07 2006 1 26 0 50722 B 000 4 Disc Track APRAID Royalty Rate Title Winters Changer 1 16 00 2550 8 1000 IT S RAINING NEVILLE 1700 2 718 B ADD LOWE ATTACK TAYLOR ATAYLOR 5 CP 1 16 00 B 000 SHIRLEY FRED J BRYAM T 1 19 00 2 512342 O00 LITTLE BOOGIE WOOGIE IN THE BACK GLITTER G LEANDER 1 20 00 78083 8 O00 ME YOUR HEART TONIGHT LIVSEY WILLIAM DEFE 4 gt DELETION OF PNs The effective date column shows the date that a new PN was created and the Terminated column shows the date that an old PN ceased to be effective Terminated PNs are deleted from CMS CF after six months with the exception of a the first PN created for each client attached to a production and b any PN used for invoicing sales for category 2 or 3 clients these PNs are retained permanently NOTE As each new PN is created for a production it is given a sequence number PN number 1 will always be assigned to the initial PN created for the production s primary owner but following that the numbe
79. sponse to claims files submitted to CF by you via EDI E Copyright Management System Fle Reassign Processes Options Window Help S Publisher Event Notifications Matificatians 1 New only Options 1 and Z Closing the window will mark the new notifications as no longer new 2 View all Option 3 Display records of files sent to you by AMCOS EDI includes New Production Extracts file extension U4t Prescribed Notice downloads 06t and 3 File transter hist 3 File transfer history acknowledgment files ack Description EDI Filename 21092006 17 15 Production Extract downloz The purpose of this screen is to help you to track these files in case of any problems If you have requested a New Production Extract or a Prescribed Notice download but not received the file you should check this screen If the file is shown here that means that your request was received and has been processed and the file has been sent to your FTP server or to the output folder on the APRA AMCOS server if you do not have your own The fact that you have not received the file indicates a problem on your side and you should speak to your IT department in the first instance If the problem cannot be resolved and the original file cannot be retrieved you should contact cmscf apra com au with the filename listed here and ask for the file to be re sent to you If you have requested a download and no details are shown
80. tered For AL22 715 2FRANEK SINATRA SINGS GERSHW CD CkB1057 SINATRA FRAMH sony Bh AU TB Active PNY 22 05 2002 Completed C AL298 1 2F RANK SINATRAS GREATEST HIT CD 244011 SINATRA FRANK WARNE AL 12 Active PNY 29 07 2005 Completed Hse ALTBEAIB 2FRANEK SINATRAS GREATEST HITCO SINATRA FRANK WARNE AL 11 amp ctive PRY 16 09 2005 Completed AL23 75 2FRANEK SINATRA LIVE FROM LASCO 3118412 FRANK SINATRA Mus 19 Deleted Y 25 05 2005 Completed AL28 9 2FRANIK SINATRA THE CLASSIC TFDigital 0724552040756 FRANK SINATRA Itunes 18 Active OF 06 2006 Edited ALS AUS FRANKE SINATRAS MERRY LITTLE 30080 FRANK SINATRA MRA En AU T4 Active PRY 27 05 2004 Researched Al 23 49 2FRANIKY BABY GOL DO01 FRANK SINATRA Payless AU 20 Active PRY 25 05 2005 Researched ALIBI OA FRANKEY BABY CD COGOLOO1 FRANK SINATRA Payless AU 20 Active PRY 16 10 2003 Researched GREATEST HITS 1965 1971 LIGHTICD 0122 NANCY SINATRA Raven E ALI 2B Active PRY 16 09 2002 Researched NOTE For all leading edge searches on this screen you should always enter as many characters as possible to limit the number of productions returned otherwise your search request may take a long time to be processed You can also limit the number of results by entering data into multiple fields Client Name Identifier Enter a record company s name or APRA AMCOS assigned client ID if known to help limit the results returned If your search term s resu
81. than merely creating trackless shell productions as per the other DD clients When sales batches from iTunes are processed therefore the relevant parts of the metadata are run through the same works matching algorithm as is used for standard CF productions and works are added to the productions based on the results The same production threshold applies to iTunes productions as to those from other DD clients CF staff run a report on a regular basis to show all iTunes productions which are over the threshold All such productions will first be checked to see whether the physical version of the production already exists in CF if so the iTunes production will be merged with the existing one as per the procedure for other DD clients If they are found to be valid separate productions the tracks added from iTunes metadata will be edited to ensure that the correct works have been attached Once this has been completed the productions will be marked as Edited and then submitted making them available for viewing by publishers Although they provide more information than the other digital clients the details provided by iTunes are still as a general rule less comprehensive and less accurate than those insisted on for normal CF submissions For instance while title and performer information is largely reliable the same is not necessarily true for writer details Many tracks have no writer information included so the works matching process has to be
82. titution request is incorrect i e that works should not be swapped merged CF staff will contact you and also any other publishers who may have an interest to confirm the details 13 CMS CF PUBLISHER USER MANUAL DISCLAIMING WORKS You can use the Disclaim function available from the Claiming window to remove your claim from a work APRA Data APRA Id GVW34673081 Title GROW Writers HALL OMAR SVC Mech Dispute _ MDOF MROC PubReg Publisher Task v All Claims nave Close Help Print To disclaim a work simply tick the Disclaim box and hit OK ALT O You will be asked to confirm the territory you wish to disclaim for Disclaim Disclaiming territory Alland NZ AU only MZ only DISCLAIMING AN MROC If you have wish to remove an MROC from a work submitting a disclaim will cause your MROC to be deleted immediately A new PN will be created at the end of the week for all productions to which the work is attached Claiming publisher ANY PUBLISHER PIL 123456789 i Warning You have an existing ownership claim MROC Confirm disclaim of the work GROW disc number 1 track number 1 00 CF 00084 14 CMS CF PUBLISHER USER MANUAL DISCLAIMING AN ACTIVE REGISTRATION If you have an active registration attached to a work i e your mechanical share has been registered but not yet added to the MDOF but wish to cancel this registration submitting a disclaim will
83. ttached to the production and the bottom section shows for the highlighted work the current mechanical sharers Clicking the All Claims button at the foot of the screen will show further details about that ownership i e whether the ownership is represented by an MROC or by MDOF shares see page 12 for further details Clicking the Claim button opens the Claiming window for the highlighted work allowing you to add a new MROC disclaim the work or request a substitution see page 13 and clicking the New Reg button allows you to enter a registration for the highlighted work see page 22 26 CMS CF PUBLISHER USER MANUAL Tab 4 History CTRL 4 This tab displays some details of the progress of the production through CF e g date of submission creation of PN s etc 4 History User Event Field Before Image OF 092006 Modified Client UOUOF 400 NA ARES 05 09 2006 system CFMBUOZO Prescribed Notice full sequence 002 Unit royalty 1 115 for 00007400 MZ 05 09 2006 client OOO07 Release EDI OOF 40022 021 11 04 2006 System Prescribed Notice full Sequence 001 Unit royalty 51 030 for 00000004A 29 03 2006 Chis Data Entry Modified Existing ProducticWrk Edited 24 03 4006 CMS Data Entry Modified Existing Producticvrk Stat New 29 03 2006 client OUUUUPublicised 4 works auto matched 2 03 2006 client 000 Created EDIT 00000463 027 Tab 5 Cat 2 3 Sales CTRL 5 If the produ
84. ttached to the production see page 18 for further details Prod Details opens up the Production Details screen see page 25 for further information on this screen Print allows you to print the retrieved results in list form Detailed Print prints a report listing all tracks on the highlighted production along with associated MDOF MROC MREG information for all publishers Print Inquiry produces a printed version of the Prescribed Notice for the highlighted production Close closes the current window View PN brings up a pop up window displaying the Prescribed Notice s for the production see page 19 for further details Keyword Allows you to search for a particular production among the results There is also a column specific Find function available right click on a column header e g Production Title Client etc and select Find from the menu to search for a keyword in that particular column 10 CLAIMING WINDOW This window gives you access to a number of key CF functions Double click on the APRA ID to open the Works Information screen Substitute Tick this box to request a work be substituted on the production see page 13 for details All Claims Click this button to view the All Claims window showing details of all current MROC MDOF MREG claims for all publishers on this work see page 12 for details 5 Claiming
85. uction Details screen in CMS like this Format Mixed Format 1 Tracks 25 Compilation N Label A1 Ctry Origin US Manuf AU No 62876740332 Rush N 91 40 Music 91 40 Status Active PN Back Catalogue Y Submitted 24 07 2006 EDI Comment APRA Writers Disc Track APRA Title 1 13 00 GIRL N t th t f D IDi 1 14 00 NO NO PART 2 HERBERT FUSARIBRONVN GAIIEES A N MON ote at tor a ua ISC ease 1 15 00 CATER 2 U MWALLER ZKNOSVLES ROVVLAND EE A N clients enter the Pack Quantity 1 N N Y N Y 2 17 00 STRANGE GAMES AND THINGS VVHITE BARRY EUGENE N number of discs as 1 but when 2 18 00 SAY DANIELSJIERKINS JERKINS KNO N 2 19 00 SURVIVOR DENT AJ KNOWVVLES B KNOVVLES N PASOS TENET entering the track details are able to use the Disc number field to show lt side 1 and side 2 Disc Track Title Writers 1 1 00 ISTAND UP FOR LOVE 2005 WORLD CHILDREN S DAY FOSTER G Artist DESTINY S CHILD Video Use NZA Duration 4 46 Track Type Audio Publisher Arranger DAVID FOSTER and is reflected on Prescribed Notices by the application of the different royalty rates CMS CF PUBLISHER USER MANUAL Disc Track APRAID Royalty Rate 55 Title Writers Changer
86. within the specified date range which have been placed on hold due to insufficient or inaccurate data along with all the works on those productions whether you have claimed them or not 20 CMS CF PUBLISHER USER MANUAL Once a set of results has been retrieved for the productions listed the following information is displayed A Copyright Management System 3 File Reassign Processes Options Window A Claim Works Work List Works List productions submitted e 1 Unclaimed C 4 n Prods with PN Client Type Al __ v From 01 09 2006 0 00 00 2 Unclaimed amp Claimed 5 Multiple clients 3 Claimed only In Prods On Hold _ Catalogue All To 0509 2006 0 00 00 Retrieve R Submit Production Title Ctry Catalogue Client Disc Track Work Title Writers Artist Your AU Your NZ Total AU Total NZ MDOF MROC 04 09 2QUARTER MOO AU 812278111VVARh 1 1 00 EASY FROM NOW ON REM SUSANIHARR 100 0000 100 0000 1 2 00 TWO MORE BOTTLES OF WDELBEFHARR 100 0000 100 0000 3 00 TO DADDY REMASTERED LDOLLY FHARR 100 0000 100 0000 4 00 SONGBIRD REMASTERIJESSIE HARR 100 0000 100 0000 5 00 LEAVING LOUISIANA IN THE DONIVAHARR 100 0000 100 0000 6 00 DEFYING GRAVITY REMAS JESSIE HARR 100 0000 100 0000 7 00 AIN T LIVING LONG LIKE THRODNE HARR 100 0000 100 0000 8 00 ONE PAPER KID REMASTE WALTEFHARR 100 0000 100 0000 PIHARR 100 0000 100 0000 Double clicking on a work in this 100 0000 100 0
87. y rate is applied Only the audio soundtrack element of the production is entered by the client and the reduced royalty rate reflects the fact that this element is only part of the overall package CMS CF PUBLISHER USER MANUAL THE CLEARANCE CYCLE Below is an overview of how copyright clearance is achieved using the CMS Clearance Facility This information applies only to physical product for details on how digital delivery productions are processed see page 45 1 The Production is submitted Client submits production electronically to CMS This begins a ten working day period during which publishers can make claims prior to the generation of a Prescribed Notice on the eleventh working day 2 The Works Matching Process Works submitted by Client are subjected to APRA s automated Works Matching Process whereby Title Writer Performer and other variables are compared to works already in CMS If the appropriate work is found it is attached automatically along with current ownership information to the production If the work is not found a new work is created without ownership details 3 APRA AMCOS two day editing period CF staff have a two day period during which the results of the automated matching process are manually checked to ensure that the correct works have been attached to the production If an incorrect work has been attached it is substituted for the correct one If a new work has been created it is checked to make sure t

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