Accounts Receivable - Wayne Reaves Software
Contents
1. Add Car to VSM TONY ss viccncresiessncrsnonnsaerntennscuntnnstuentuenteustaustasstenndsstinendtenctersechschiectactnivs 9 Add anew make MO deira rear aara aeae arm A e arae tees adadda dakai daada kaiaia 9 Add repairs to vehicle after sale nssusssnnsunnnnnnsnnnsnnnnnnnnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnne 9 Add repairs to vehicle before sale nssnnnnnunnnnnsnnnsnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne 9 Buyers Guide BRIDDEL scscisscestsiscsicseaseracsercanncmntnesareaaraaaranacvcacniborndsieusandesstvradieradevnlevsseurseeens 9 Delete Inventory EE 9 Floor Plan listing scisvssisssissiecesecssecnsvsctersesevssessesssecevecetesesecasersecvsdiveseen de aaa aeaa 9 LOOK t INVONLONY siesena a a aa a aa aa aa Eaa Era Er Ea Taaa Eana aA 9 Print B yer s ET TEE 9 Print INV ONCONY EE 9 Reports Sc Forms Printing sassssssessesseeunsnnennennnnunennnnnnnnnnunnnnnnnnnnnnunnnnn nannan nannannnnn nnmnnn annann 10 Accounts to ET 2 le TEEN 10 Agreement to Provide INSUPANCE cssscsssrsssssescssecssorecsssescsseecnsorsrssseseseecnsarsesnsnesssnenss 10 Ee e 10 Cancelled Expired INSUPANCE ccseceeseeeeseceesseeeeeseeeeseeeeeseeeeeseeesseneeesseeeensaneneseeensas 10 Cars Purchase Report sisi cissici cassie sivesissiisesavssbeniseecinsssvevhen cbse sunsubsiach seca dhaeevadeeendsdvensaceasste 10 Cash Forecasting Report ccciecsccteccessecsescsscessecsercseeesecassesneenesenesdsansesnsnessserssaresvsssursee2. WAYNE REAVES COMPUTER SYSTEMS User Manual Windows Car Program ap 6211 Thomaston Road Macon GA 31220 Map to Office a 888 477 9707 or 478 477 8779 800 701 8082 sales cJ Ss Email support waynereaves com Web http www waynereaves com Wayne Reaves Software Systems User Manual Page 2 Contents WHERE DO I FIND E PAGE Windows Car Program E 1 Main Screen of Wayne Reaves Windows Car Program ssssssssssssnesnssnsnneennennennennes 4 Accounts Receivable ssusssnnssnnrnnnronnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnannnnnnannann nannan 5 ET 5 ER EH 5 Add Old Customers to COMpUtED ccceccseceesteeseeesseeeeseeeesseeeesseeeeseeeeeseeeeensesessenenas 5 Adjusting Customer Balane scsssscsscssssssssecssessessssesseesseosssesseesseoecssecssersssneassesnessaoess 5 Cancel peter 5 ere 5 Cash Forecasting Report siictccecctictsscceccstscseccsieniesereateesenstensuteneiesenssssnsnsessennaaeraieresens 5 Change A Payment Due Date iisescicnccsccssscnsncsisusenennncensdabocerstanssestuantuentstutnnscteatentecstvestvs 5 Change an Account NUMBER sassaesssssnssneunennnnnnnunnunnnnnnnnnunnunnnnnnnnnnnnunnnnnnnnnnnnnnnnnnn nunnan nanana 5 Change Financial PAU Ga ic ccc cucu seen cecaceccaicds udu date daiiedaseduin txuutavaayatevsidesvasvtsbvbsbavsvevessh 6 Check credit report for CUSTOMES cccssceessseeeseeesseeesseeeaseeeesseeseseseeasaeeeaasaeeeaseeeneaaes 6 Contacting Past Du
3. printing On the Inventory Menu choose Print Buyer s Guide MIN Delete Inventory On the Inventory Menu choose fe Delete vehicle from inventory Floor Plan listing On the Reports Menu choose Inventory Reports then Hl Floor Plan Listing Look at On the Inventory Menu choose View Edit Inventory Invento y Quick or View Edit Inventory Browse Option 2 shows all models grouped under each chosen make option 3 gives you all cars listed by Make and Model on one screen Print Buyer s On the Inventory Menu choose Print Buyer s Guide Guide Print Inventory On the Reports Menu choose E Inventory Reports and select m Master Inventory Report Notes For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 10 Reports amp Forms Printing Accounts to Sell On the Accounts Receivable Menu choose Sell Buy Report Accounts then choose fe Accounts to Sell Report When selling a car or reloading an old sale go to the Print Agreement to Forms Screen and choose Agreement to Provide Insurance Provide Insurance When selling a car or reloading an old sale go to the Print Bill of Sale Forms Screen and choose Bill of Sale Cancelled On the Reports Menu choose a Accounts Receivable PNU R Ch he I Cancelled Expi Insurance eports oose the letter Mi ancelled Expired Insurance Cars Purch
4. 123456789 Title State AL Tag 123456 ACV 15000 00 Purchase Date urchased From WAYNE REAVES LotNumber 99 Title In N PaidFor N Floor Planned N Inspection Date NADA WS f s Change this to N BB WS to select a Is this the Right Vehicle Y See Repairs different vehicle Do you need to make changes N Pg Down Change this to Y to make changes Enter N to bring up the Vehicle Look Up Screen I is the corect vehicle lt P gDown to go to the nent screen to the vehicle stant 23 3 8 Wayne Reaves Co E Macromedia Firewo LTE Page 4 Finance Screen Because there are so many different types of deals the finance screen has many options Although we will not cover each option we will look at a Buy Here Pay Here deal and a Cash Sale Keep in mind that your trainer from Wayne Reaves will spend a great deal of time telling you how to work this screen in particular For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 18 Customer wants you to finance the car BHPH The buy here pay here sale is one of the easiest because you are controlling all of the numbers Even if you do not do buy here pay here you should look at this section Wayne Reaves Computer Systems Jaj x Take Payment The BP type of deal means the ee customer
5. EI Reverse Sale of Account Sell customer s account to in house finance company On the Accounts Receivable Menu choose Sell Buy Accounts Choose Sell Account To In house Finance Company Sell customer s On the Accounts Receivable Menu choose a Sell Buy account to outside finance Accounts Choose number j2 Sell Account To Outside company Finance Company Sell Finance On the Accounts Receivable Menu choose Sell Buy Company note to an outside Accounts then je Sell Accounts Receivable to outside finance Finance Company company Notes For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 9 Inventory Add a Car to On the Inventory Menu choose Add New Vehicle to Inventory Inventory OR Use Add Car hot key at right edge of main screen Add a new make model On the Inventory Menu choose Add Edit Make amp Models Choose key on keyboard to add Make amp Model Add repairs to vehicle after sale On the Inventory Menu choose Hl Add Repair to Vehicle Use the Add Repair hot key at the right edge of main screen Make sure that you choose to list sold cars when finding vehicle that has already been sold Add repairs to vehicle before sale On the Inventory Menu choose Hl Add Repair to Vehicle Use the Add Repair hot key at right edge of main screen Buyer s Guide
6. at gt Quit Save E _ O General Einance Screen Finance Screen 2 Erinting Defaults Defaults 2 Defaults 3 Special Auto Reports Business Name 1 Corporate Name Change Area Code Business Name 2 Company Name WAYNE REAVES COMPUTER SYSTEMS Address 7185 LOWERTHOMASTONRD City Macon State les Zipi bm Second Address Second Add City Test O Ogp2 r o Phone 478 4748779 Fax 478 477 5062 County jes County Code oe Tax Number Is Dealer ID ica Insurance Company STATE FARM Insurance Policy Number 8947123566 Inspection ry Other Dealer an Lien Holder Code For Complaints WAYNE REAVES FEID Credit Manager kapapopp Designated Agent Name For Alabama MV Form Exit Screen Pg Down NUM start 2 3 8 A Wayne Reaves Co G Macromedia Firewo BOS2 e For complaints must be filled in with someone s name that has authority at the office The customer must be able to get in contact with that person and that person must be able to make managerial decisions This name will print on the back of the Buyer s Guide e Credit Manager is the name of the person who you want the customer to call in and ask for if they have a question about their account This name will be printed on a variety of collection letters and general letters to customers e Designated Agent Name is a number that the state of AL gives you if you do business with residents of Alabama Even if you are not located in Alabama if you are l
7. Receipts Bill of Sale ot Buy Here Pay Here Contract 10 F11 Setup Buyers Guide Payment Books 80 Ledger Cards aj Option Stickers o F12 Printer Settings Privacy Statements aj Arbitration Agreement ECH PrePrinted Forms ONLY Ah This requires a Dot Matrix Printer Set as the Receipt Printer Payment Books Require a Dot Matix Printer zISIEIEIEIEIE Print Company Second Address on Receipts Exit Screen Pg Down NUM stant 2B A Wayne Reaves Co Ad Macromedia Firewo BROS Other items on this screen Always Print Receipt It is always a good idea for the customer to get a receipt If you want to make your employees give one to the customer you can put a Y in the box Prompt to reprint payment receipt The computer will ask if the receipt printed correctly and offer to print another one Print Payment Information on Ledger Card If you use paper ledger cards the computer can print the line item on the card each time the customer makes a payment On Okidata Dot Matrix Printers Only Print Second address line on payment book This item is used for PO boxes Print Second address line on MV forms Same as above just the MV form Print unpaid amount due on customer receipts This prints any past due amounts at the bottom of the receipt Defaults 1 2 and 3 The rest of the setup is self explanatory however that does not mean that it should be ignored You should take time to look at all of the remaining sc
8. a new deposit press the insert key to begin inputting new receipt Deposits On the Car Sales Menu choose Deposit System Press removin E the poet key to delete a deposit delete key Edit a Wholesale On the WholeSale Menu choose Change Delete Deal Hi S Click on the Figure Payment hot key on the right edge of the main screen For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 14 Lease A Car On the Lease Menu choose Lease A Car Lien Holders setting up On the Utilities Menu choose fe Forms Maintenance Highlight Alternate Finance Forms and select the company name from the list of names on the right pane If you do not see the company you need call tech support Often several companies will use the same contract Once you have found the company click on Modify Selected Form Then CREATE DUPLICATE amp make note of form number Then modify with lien holder information by changing form name amp company name address etc as provided Reload a Pending Sale On the Car Sales Menu choose Reload Pending Sale Reprint Forms On the Car Sales Menu choose Reload Old Deal to Print on Sold Cars Forms Select the customer that you want to reprint and press the Pes key until you get to the Print Forms Screen Reprint form s as necessary Reverse A Payoff On the Utilities Menu choose Special Utili
9. note the lien holder selected on the previous screen determines the contract that prints If it is a BHPH deal you will load the one that Wayne Reaves has provided If multiple part contracts are used these must print to your dot matrix forms printer as defined in your Printer Settings screen Sales Report Standard On the Reports Menu choose fi Sales Reports then choose a Standard Sales Report Sales Tax Report Accrual Method On the Reports Menu choose a Tax Reports then choose EI Accrual Method Sales Tax Report Cash Method On the Reports Menu choose a Tax Reports then choose 8 Cash Method Hi S Salvage Title Disclaimer When selling a car or reprinting forms on sold cars or reloading a pending sale go to the Print Forms Screen Choose Salvage Title Disclaimer Sales Activity Side Notes On the Reports Menu choose Accounts Receivable Report Report P then choose Side Notes Report Summary of On the Reports Menu choose Sales Reports and Summarize Sales Activity Title Reassign ment Form When selling a car or reprinting forms on sold cars or reloading a pending sale go to the Print Forms Screen Select Title Reassignment Form Georgia Only Trade In Odometer Disclosure When selling a car or reprinting forms on sold cars or reloading a pending sale go to the Print Forms Screen Select Trade In Odometer Disclosure from the list For more info
10. sell warranties to all of your customers you can always elect not to sell a customer a warranty on an individual basis e Doc Fee must be the same for all customers You cannot charge a doc fee for finance sales and exempt cash sales e The Name for the Doc Fee changes by the state You should look up your local state laws to determine which name you should use e The Title Fee is the default title fee that is charged by the state to apply fora title There are specific laws on the amounts that you can charge e The Maximum Interest Rates also vary by state If you are located in a state that sets maximum rates you need to enter these rates now By doing so the program will keep you from over charging interest on a deal Please note that in most laws the interest is express as an add on rate as opposed to an APR If you are not sure of the difference discuss this with a tech at Wayne Reaves For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 26 Finance Screen 2 Wayne Reaves Computer Systems AHE Take Payment E a Wayne Reaves Computer Systems Setup PgUp and Pg Down to Move Between Screens ESC gt Quit Save General Einance Screen Finance Screen 2 Printing Defaults Defaults 2 Defaults 3 Special Auto Reports State County City Rates 0 05000 5 000 0 01000 1 000 0 00000 0 000 Tax Caps 0 00 0 00 0 00 Label on Form Char
11. the credit application signed you may click on Call Credit Bureau button You should read the section about CREDCO later in the documentation to determine the best way to setup your system e The Privacy Statement button prints the initial privacy statement form Any person who gives you personal information must sign the privacy statement amp the form must be kept on file Page 3 Inventory Screen This screen helps you select the vehicle that you want to sell to the customer The first part can be a little tricky The first item that is displayed is Enter Number This selection allows you to choose whether to locate your vehicle by Make amp Model stock number last 4 digits of VIN or add new car Choosing make amp model is usually the easiest option Instead of choosing number one you scroll down to the make of the vehicle that you are selling and press Enter Next all of the models will be displayed Pick the correct model for this deal and press Enter You will then be at the inventory screen Wayne Reaves Computer Systems PEJE Take Payment ra lt Page Down Next Screen gt lt Page Up Previous Screen gt lt ESC Quit Save gt Stock 1499 Be sure to re check some very VIN J1235678910111213 lt important numbers Year 2001 Make JEEP Model AND ROK VIN Su CHAMPAGN Mileage Style Color lew Used J ACV Mileage f 65000 inders Title In Title
12. 783294400 Note CellPhone 4783350101 DOB 091021971 Employer SEARS Timeon Current Job 5YRS Gross Monthly Income 1700 00 Emp Add 500 EISENHOWER PKWY Emp City WARNER ROBINS Emp St A Emp Zip 51088 Supervisor MARCIA STONE Bus Phone 478 929 5600 Ext 125 Ins Company STATEFARM lns Policy Num 2210874431 Expires 0710512004 To enter all insurance information press the ctrl spacebar First Name Sp CoBuyer Last Name Sp CoBuyer M Sp CoBuyer SS keys on the om 7 zen Fo Down Set insurance fe Who Sold this Vehicle information screen Estan O 3 d i 19 Wayne Reaves Co G2 Macromedia Firewo piCo Buyer Licenses Click here to get to the next page Page 2 Credit Application The second page contains information that is more relevant to collecting accounts The more information you put in this page now will make it easier for you to find your customer when they need reminding to make timely payments on their account on financed deals There are a few important buttons at the bottom of this page e The Print Credit Application button located at the bottom of the screen prints a completed credit application that must be signed by the customer You should keep this application on file even if you do not sell the vehicle to the person For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 17 e Once you have
13. Changing this amount changes the interest rate Once you have put the numbers into place you can look at the right side of the screen and see the results On the above deal you can see the payment amount came out to 500 00 and the customer left your office owing you 30771 05 The finance screen is very important in relation to the contract you are building You should always check your numbers to make sure that the contract is correct as both parties want it Notes For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 19 Cash Sale The cash sale is very basic You simply change the type of deal to C or CL The regular C type is for a cash sale where the customer is walking in the door with a personal check in hand The CL type is for the cash sale that involves a local bank The customer deals with their local bank and they are approved for a loan The bank simply wants you to put them in as the lien holder For example the customer walks in with a check from the bank for 12 000 You have asked for 12 000 tax tag and title By right clicking on the screen you will get a menu that offers many shortcuts You may choose number 3 Out the Door Price You will get the results shown below Wayne Reaves Computer Systems SOF Take Payment m Figure Cash Out the Door Price Deal rates These are Standard Rates Deal Rates the num
14. METER DISCL x 12 WARRANTY ACT AS IS BILL OF SALE c ciNn 2 ri PRIVACY STATEMENT 7 Print Highlighted ARBITRATION AGREEMENT 4 No Marranty BUYERS GUIDE SOLD CAR 8 70108 ay ni FL 82040 TITLE APP 1 Check All PP Forms Y FL 82053 POWER OF ATTY SOLD 8 Y FL 83091 TEMP TAG APP 03 04 46 Y FINANCE CONTRACT 999 1 Y THANK YOU LETTER 996 Z 1 Y PAYMENT SCHEDULE a9 2 Y GA MV 1 TITLE APP 1 2004 17 NC MVR 1 TITLE APP 18 U 7 7 Y HOMELAND SECUITY STATEMENT 11 T u l U wir l j n Additional Printing Show All Setup Personalized This is a listing of 1 Y SALVAGE TITLE DISCLAIMER 38 u forms that can be TA E REPOSSESSION AGREEMENT 12 T printed Look below The Plain Paper column denotes forms that print on plain paper ji for more explanation on 1 Press the lt SPACEBAR gt to Check UnCheck a Form Use UP DOWN Arrow Keys to Move between Forms fi 2 Use the Print ALL button to Print all Your Selected Forms orms 3 Use the Print Highlighted button to Print only the Currently Selected Form 4 When you are finished Printing Press the SAVE RECORDS button to Save the Deal Exit Screen Left Cick o Press Space bar to Select or Deselect NUM Make sure that ou Start G 3 8 A Wayne Reaves Co Z2 Macromedia Firewo CITE j y save the records when you are through Special Section on Plain Paper Forms The plain paper forms button i
15. ase Report On the Reports Menu choose E Inventory Reports then fe Cars Purchased Cash On the Accounts Receivable Menu choose a Payments Due Forecasting Today Enter security code Enter date range and include Report multiple payments YES Cash Sheet On the Reports Menu choose Cash Sheet Transaction Adjustment Report Reports then choose j2 Adjustment Report Cash Sheet On the Reports Menu choose Cash Sheet Transaction Report p Reports then choose Cash Sheet Collector s On the Reports Menu choose Accounts Receivable Report Reports then select fa Collectors Report Credit On the Car Sales Menu choose Hl Sell A Car On the Application second screen already have screens 1 and 2 filled in choose Print Credit App at the bottom of the screen Customer On the Reports Menu choose je Accounts Receivable Summary Reports then choose Customer Summary For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 11 Floor Plan On the Reports Menu choose Inventory Reports Choose Listing Roy Hl Floor Plan Listing Inventory On the Reports Menu choose Inventory Reports then Report Master choose Hl Print Master Inventory Report Inventory On the Reports Menu choose EI Inventory Reports then Report Salesman choose Salesman s Inventory Report Late List On the Reports Menu choose Acc
16. bers that are a result of the cash offer Vehicle Price 25000 00 gt 20991 75 Cash Offer 22000 00 Sales Fee 350 00 350 00 Tradein Allowance 0 00 Title Fee 18 00 18 00 Owed 0n Tradein 0 00 Warranty 0 00 0 00 na gt 8 gt Standard Rates Toe Damage Insurance 0 00 E These are the Total Taxes 760 50 640 26 numbers that you Calculate were originally Other Misc Charges 0 00 0 00 asking for the 7 A vehicle Total 26128 50 22000 01 Less Net Tradein 0 00 0 00 Net Price 26128 50 22000 01 is 412849 Difference Click here to calculate the difference Accept Cash Offer Reject Cash Offer start 3 9 BD SR Wayne Reaves Co Z Macromedia Firewo Once completed you can choose to either accept the offer or reject the offer Notes For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 20 Print Forms Screen This screen contains all of the necessary forms that need to be printed We will point at some important forms to make sure that you get printed and some final things to look at before closing the deal Wayne Reaves Computer Systems alx File Edit View Tools Window Help Plain Paper POF Forms Printing lt ESC gt to Quit Plain Paper Y Description Print ALL Checked Forms 1 2 Y FEDERAL ODO
17. cannot stay in their folder names Be careful about just deleting them You may lose something in the process Setting up the Workstation Server or Standalone PCs do not require this Follow the steps below Insert CD At initial screen press F10 for Installation Menu Choose Set Up Workstation to Run Programs You must know the name of the Server and the intended Network drive letter to be mapped Answer yes to question about Clock update Click OK to finish setup Close any open screens or programs Restart the PC Open Wayne Reaves Master Menu and right click on the lt A gt button o Do NOT adjust Drive letter o Set Directory to FOXSTUFF o Set Program Name to VCARS EXE X VCARS Where X is the network drive o Verify that there is not a VCARS folder on the local hard drive o Save Changes amp then run Program Click on the A button For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 29 Working with Program Extensions Program extensions are a way to protect you and us It is a copy protection device that keeps someone from stealing the program from us and from stealing the program from you If an employee steals your program and data they will not be able to use it because the program will turn itself off How do I keep from being bothered by the pop up screen If you have access to the internet the program extensio
18. e Customer c csssestsssecseessersesesseesseesssnesseeseansssnesseeeseansasnenseetoaes 6 Credit C st me s AG CO UNE sviccseeisieivissvssssisaiuscnnveunuininusatwansuantvanunust wuanmuneeaendemiccetorstectenecenets 6 Delete A DOPOSIt vsciivcvevscucccssccuecessseistenesuctivepuetineseentinetvne te Nee aiaiai aiaiai aaia 6 Delete A PayIMe nt ccsssccssscsssstesssesssnssesssseesssorsenenesssneesssoesenenesessenesssneesassesssenesesneesasanssnanenss 6 Delete Customers ACCOUMBiisccscsccsscesscecscsccscessesssecerscrcscecsceessersscessecassessasusacossserssenssaniiseis 6 Delete PAY IMCS eisictisscsictecctaseccdscedecstevevecstessdsceveledussdecatecucusndis4 ates cs sastedsacexsceetssascassessseseeeds 6 Editing Customer Information ccceceseeseeseeeeseeeseeeseeeeseesseeeseeesseessaeseeeeesseessaeeennenseese 6 INSUPANCE policy UPAALING wecccsscccciscccccccccescsucesercesscecssesccuscscesccessscteesscdececeedcestendvsecteeseceee 6 List Customers Doreen 6 Locate NEE TE 7 Net Payoff E 7 10 day letter Print eege 7 Collections for Leased Cars Print s sssessessessussnesnennnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ennenen nn 7 Collections List Print seserian hinaninainannnananinn naanin nananana kannaa anaana Namaa R aaa K EAEAN a ainni 7 Pa aym nt History PriNt secccsietsiscctecsseccisectscstsieisesvevetecatesetasstvestensvecticecsececsscesessccessscetesscessve 7 Payment Schedule Print wisiscicscicestessocsscsinecavaciaenssautevuessuasaussa
19. ed comecthy NUM start G 3 B A Wayne Reaves Co G Macromedia Firewo BOS2 Once you have added all of the information on the inventory screen press the ESC key on the keyboard You will then be asked what forms you would like to print e Front of Buyer s Guide This option will print the front of the Buyer s Guide for the vehicle that you have just entered into inventory e Back of Buyer s Guide This option will print the back of the Buyer s Guide for the vehicle that you have just entered into inventory e Optional Equipment List This option will print a form used to tell prospective customers about the options and features on a vehicle For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 23 e Bill of Sale This option prints a Bill of Sale to your company from whom the vehicle was purchased e Consignment Agreement This option prints a consignment agreement between your company and the person who owns the vehicle This option is only used when you do not own the vehicle Once you have finished printing all of the forms choose quit printing and you will be returned to the menu Black Book Black Book is integrated into the Wayne Reaves System if you have a subscription to Black Book If you would like to download the demo from our website you can go to www waynereaves com and click on Black Book Demo Data The program work
20. een o Print the credit application on plain paper and get the customer to sign the bottom This gives permission to pull a report o Click on the credit bureau button and choose CREDCO o If you have high speed internet service the report will be back in about 10 seconds It will take about 45 seconds with dial up TECH SUPPORT 888 477 9707 For more information visit www waynereaves com or call our tech support team
21. een of Wayne Reaves Windows Car Program For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 5 Accounts Receivable Accounts to Sell On the Accounts Receivable Menu choose Sell Buy Accounts then choose Accounts to Sell Report Add Edit Side On the Accounts Receivable Menu choose fi Post Note Payments enter security code Find customer file and choose D Add Ed Side Note from the Pick Action Menu Add Old On the Accounts Receivable Menu choose p Add old Car Customers to Customers to Computer Computer Adjusting On the Utilities Menu choose Special Utilities then choose Customer iina et Balance f Adjust Customer Balance Also found in Pick Action Menu when looking at customer s account screen Cancel On the Accounts Receivable Menu choose jc Enter Canceled Insurance Insurance Cash Forecast On the Accounts Receivable Menu choose a Payments Due Today Enter security code and select dates and A R types Cash On the Accounts Receivable Menu choose ja Payments Due Forecasting Today Enter security code and select dates and A R types Report Change A On the Accounts Receivable Menu choose Hl Post Payment Due Payments Enter security code and find customer From the Date i Pick Action Menu choose Take Payments type L for the payment amount nter change due date then save receipt Change an On
22. enter this screen you can allocate money to pickup payments late charges etc 2 View Transactions allows you to view all of the customer s payments and reprint a receipt for one of the payments 3 Selecting a different customer takes you back to the lookup screen 4 Collection notes allows you to make notes and read past notes that have been made on the customer s account For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 22 5 Net Payoff gives you the net payoff of the account and allows you to post that amount 6 Payment history and collection notes allows you to view or print the payment history of the customer and examine any notes that have been made on the customer 7 Pay side note gives you the option of allowing the customer to pay on a side note Side notes can be created for repairs or other miscellaneous charges They are not the same as pickup payments 8 Customer edit gives you the option to edit any of the personal information on the customer This option displays the first two pages of the car sale screen 9 Add Edit side note is related to number 7 You can use this option to add any side notes Adding Cars to Inventory One of the first things that you need to do is add all of your cars to inventory You should also add cars to inventory immediately upon purchasing them Not only will it keep your records up t
23. ess 10 Cash Sheet Adjustment Report sssssnsnnennsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nanan 10 Cash Sheet RED OM sess issecccnsececszpexesesenceptuvsceiasepacunecanisansiepiatpeptacasccecddacessateccscecsacatetessceveds 10 Collector s REPOrt cissccicccicsccccesececasecsiesecessiecedated edececedacacesabedessccedanccersieiesuedcenscuesvacsesuadeeeeel 10 Credit APPli Gaui ciclicssececedecedscedidscecetsdeds suds cavecedesedessleiedacetasen cece sheecudscedzsceesuueecssecasaaeeeasss 10 Customer SUMMANY E 10 Floor Plan DIStINE ccecsescecscressccscnsesscusccesacterevesvuaves ease cncuvctesnstetuvsveduesdccsdzercusscvesdueedscachssdaceas 11 Inventory Report Master cccsssccsssrccscsccssscecsssssensoeessorecssesessoesnsorecnsensersssesensonsnsressssesss 11 Inventory Report SaleSiMa ssscsssscssesscsssssecssesssesssesssesseesseoessesseessessssssessessenessoesnaes 11 Late E 11 Money Collected Orleans SNACK eEEC 11 Open Pending Gales Report ccccccssseesseeesseceesseeeesseeeeseeeesseeessseeesseeeeensseseasaeenesenensas 11 Possible Damage Disclosure sassssssssssssssuusrunnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nanena 11 Privacy DISCIOSUPE Forme vivieiscscssscssesscssscesssstccsssvecocssnsocecssocedsscessssrerssscreccssesesscesssresseseeds 11 Repair Ni E 11 Repair DISCIAIMEN ccc aaar aa a aa aaa cossaalesssaeclecsssncleunys 11 Repossession ASTEOMENA ccscsssseecsssrsssesesnsseecsssssenenesnsneecsseesen
24. ge Tax on Sales Fee Y MEDM Charge Tax on Warranty Y MED Doc Stamp Rate for Florida 0 000 Do you pay commissions to salespeople y When you sell to a customer in another county do you want the option of using the Tax Rate in the Other County bk YIN ONLY Exit Screen Pg Down NUM Start 3 3 B PA Wayne Reaves Co di Macromedia Firewo LE EA This screen is very important to the setup of the program It would be a good idea to wait on the trainer to help you with this screen The sales tax that is calculated can vary greatly based on the answers you give on this screen In addition the program will allow you to place pickup payments beyond the second regularly scheduled payment even though most people agree that it is illegal Notes For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 27 Printing Wayne Reaves Computer Systems BE Take Payment Wayne Reaves Computer Systems Setup Pg Up and Pg Down to Move Between Screens ESC gt Quit Save E General Einance Screen Finance Screen 2 Printing Defaults Defaults 2 Defaults 3 Special Auto Reports Always Print a Receipt with Payment Prompt to Reprint Payment Receipt Prompt to Print Payment Information on Ledger Cards Print Company Second Address Line on Payment Books Print Company Second Address Line on MV Forms Print Unpaid Amount Due on Customer
25. k BOOK osaisia oils ieii iaeiaiai ia aiii iaaiiai daadaa kE kaia sv slensbadvvensdaveeebysiveeevieese 23 Setting Up Company IMFO at Oe srssnininnnnnnnisnnannninnnnnnnnnnnnnnnnnnsnnnnannnnnnn sannana nananana Nanananana 23 General Information EE 24 NIEICE TT EE 25 Finance Screen 2 E 26 Sdt 27 Defaults 1 2 AMOS E 27 Other Things to KNOW se cincdacinseda bein tu eu EE teesteterceseerxeceaietcestetsextees 28 Setting up a NGTWOMK A cccsccccctsecsstecstecssesecstenctssesedseecnesenseceeceesersesevesersssseesseensesssereseresaes 28 Setting up the SEMEN EEN 28 Setting up the Workstation srisassssssnnnnnsnisnninnnnnnnnnanannnnnanannnannnnnnnn nananana 28 Working with Program ExtenSionS sssessssssssesnnsnuuenunnnnnnnnunnnunnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 29 How do keep from being bothered by the pop up SCreeNn cesseeseteeseees 29 Setting up with a Credit Bureau EEN 29 Notes Wayne Reaves Computer Systems ajx System Car Sales WholeSale Lease Accounts Receivable Inventory Reports Utilities Take Payment Figure Payment Sell Car Add Car Add Repair CheckBook Black Book LICENSED FOR USE ONLY AT WAYNE REAVES COMPUTER SYSTEMS 7185 LOWER THOMASTON RD AL 31031 Collections DATE 12 15 2005 ACCT 113 Quick Reports Last Update 96 on 11 15 05 Wayne Reaves Computer Systems 888 477 9707 Pared Caudata Pardi Recd 67 278 Record Unlocked NUM Estan 2 3 B A Wayne Reaves Co BOS2 Main Scr
26. n the Car Sales Menu choose a Reload Old Deal to Print Forms Select customer and Pes to the Print Forms Screen For Plain Paper choose Payment Coupons from forms list For Okidata choose Payment Book option on forms list Receipt Reprint Use the Take Payments hot key enter security code pull up customer choose EI View Transactions Reprint Receipt Use the Take payment hot key enter security code pull up Repair Disclaimer customer choose Other Features then Hl Repair Print Disclaimer Choose the Take Payment hot key enter security code select Take A Payment customer and choose Post Payments For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 8 Take payment for side note Choose the Take Payment hot key enter security code select customer and choose Pay Side Note Transferring single customer to different A R Type On the Utilities menu chooseff Special Utilities then a Transfer Single Customer To Different A R Type Buying and Selling Accounts Accounts to Sell On the Accounts Receivable Menu choose Sell Buy Accounts Purchase On the Accounts Receivable Menu choose Sell Buy outside notes Hi S Accounts choose Purchase Outside Notes Into In house Finance Company Reverse sale of account On the Utilities Menu choose Special Utilities then choose
27. ns can be automatic You will never have to worry about them Your computer automatically goes to our web site verifies your identity and extends the program in usually less than one minute s time To setup you computer to use this method we go to o Utilities Menu o Choose fi Setup Company Information o Choose a Car Company Setup on the sub menu o Click on the Special Tab and answer to the question Automatically dial in to extend program o Click on the Printing Tab o Click on Setup Printers o Answer wy to the question Does this computer have access to the internet o Exit Screen and Save Changes Setting up with a Credit Bureau The program can dial directly into the computers at Trans Union and TRW However the best way to get setup to pull reports is to get an account with CREDCO CREDCO works over the internet and it can pull from any or all of the companies mentioned above Since different lenders want different reports at times CREDCO will give you the most flexibility There is a CREDCO signup sheet in the starter pack you received from Wayne Reaves If you cannot find it go to www waynereaves com or call tech support and we will be happy to fax you a copy of the application Pulling the report Pulling the report is fast and easy using the Wayne Reaves Program with CREDCO o You simply go the car sales menu and choose sell a car or lease a car o Fill in the necessary information on the first scr
28. o date so that you can sell the car immediately but it will also print out the Buyer s Guide so that you can place the Guide in the window of the vehicles and avoid heavy fines Wayne Reaves Computer Systems BE Take Payment Inventory Screen PRESS F4 FOR INVENTORY OPTIONS lt ESC gt Save uit 17 digit VIN Stock 10179 VIN 12365985745U12365 Transmission AUTO Used New U Miles 30000 Exempt Miles When Car Qualifies 2 Cylinders 6 Year 2002 Make MERCEDES Model zeng Style H z el ER The program Title zl Title st GA Color BLK Odo Disclose 1 z Salvage Title automatically exempts the car by age but you can Cost 3000 00 Write Down 0 00 Repairs 5500 00 over ride the computer Selling Price 38995 00 Down Payment 3800 00 Net Cost 13500 00 Inspection Dt lI Minimum Price 19495 00 Desired Payment 250 00 Bought into Inv by Purchase Date 0510672004 Purchased From Zem FP Financial data on the Floor Planned N Y N FP With FP Amt Cost 0 00 LotNumber 7 sas ERA emmi fi ER Titein N ER Write Check vehicle Status Sale Date II Sold To NADA Wholesale Back of Book 13500 00 BB Wholesale Back of Book 13500 00 Black Book Values Add Edit Repairs Warranty Buyers Guide Info CarFax Go to Inv List wio Saving Return to Menu wio Saving Exit Screen The VIN 8 of the Vehicle It is vital that then be enter
29. ocated close to the border you should likely get a DA name Notes For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 25 Finance Screen The finance screen has several questions that must be answered Wayne Reaves Computer Systems kee a x Take Payment gpg Wayne Reaves Computer Systems Setup Pg Up and Pg Down to Move Between Screens lt ESC gt Quit Save WW o Genera Einance Screen Finance Screen 2 Printing Defaults Defaults 2 Defaults 3 Special Auto Reports Doc Fee 350 00 Name for Doc Fee DOC FEE Title Fee 18 00 Type Deal BP H Default Pay Period M Default Interest Rate 28 000 Default Payment Amount 0 00 OR Default of Periods 0 Allow Other Charges on Finance Screen bk Use Credit Life fy Credit Life Rebate 0 00 Charge Credit Life on Picks N Use Disability Y Disability Rebate 0 00 Use Warranties Y Warranty Rebate 000 Use Physical Damage Insurance y Physical Damage Rebate 0 00 Allow for Balloon Notes a These are Maximum APR rates for GA Maximum Interest Rates New on 1 2 Years Old 22 00 3 4 Years Old 2500 SandUp 28 00 Exit Screen Pg Down NUM Star G 3 8 la Wayne Reaves Co G Macromedia Firewo BOS2 You can customize all of these options according to the items that you include on your deals For example if you sell warranties you need to change the box to a Y Even if you do not
30. on on the Pick Action menu This is the Pickup Payment information It gives you the original amount of the pickup payments the amount that has been paid and the Due Date of the payments IF LATE ADD 12 50 FOR EACH LATE INSTALLMENT Balance 405263 Next Due Date 11 18 2005 Due Date Paid On Ref Credit Debit Balance 01 18 04 12 15 05 CASH 276 15 5523 81 0 00 St Teke LGL oam Tase Te ERIC cas Daa eat oo __87644 2 View Reprint Transq 12 18 03 12 18 03 ERIC OPEN 0 00 2000 00 0 00 76 44 3 Select Customer ji 4 Collection Notes B 5 NagPayoff 6 Pay History Col Note 7 Pay Side Nate 8 Customer Edi t il 4 ji ji 9 Add Ed Side Note i I A Other Features Use Money Side Note Balance 0 0 Out of Street 3732 17 Q Exit start G 3 BD A Wayne Raves Co Macromedia Firewo BOS2 today This is the amount that the customer should pay you This is the amount of the late charges that the customer This is the total amount that the customer should pay today Owes Next Due Date of the customer Clicking here gives you a net payoff Clicking on the options on the right performs different functions Here is a look at some of the most common 1 Take Payment allows you to receive money against the customer s account Once you
31. ounts Receivable Reports then choose je Late List Money Late List Money Collected On the Reports Menu choose a Accounts Receivable Analysis i Reports then choose EI Profit on Money Collected Open Pending On the Reports Menu choose Sales Reports then choose Sales Report OG fe Open Pending Sales Reports A When selling a car or reloading pending old sale go to the Possible Print Forms Screen and choose Possible Damage Disclosure Damage Disclosure Privacy On the Car Sales Menu choose 7 Privacy Disclosure Disclosure Forms Repair Costs On the Reports Menu choose Inventory Reports and a Repair Cost Repair On the Accounts Receivable Menu choose m Post Payment Disclaimer After pulling up customer select fa Other Features and choose je Repair Disclaimer R When selling a car go to the Print Forms Screen Choose Repossession Repossession Agreement Agreement For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 12 Report Write off Repossession On the Reports Menu choose je Accounts Receivable then Report standard i choose a Standard Repossession Report Repossession On the Reports Menu choose Accounts Receivable then choose fe Write off Repossession Report Sales Contract When selling a car or reprinting forms on sold cars or reloading a pending sale go to the Print Forms Screen and choose Contract Please
32. our tech support team Wayne Reaves Software Systems User Manual Page 21 Title Applications For those forms you will get a screen prompting you to take the last printed page and place it back in the tray in the appropriate manner Taking Payments Click on the Take Payments hot key at the bottom of the screen You will be taken to a screen that has customers on the bottom of the screen and a place to type in the customer s name or account number at the top of the screen If the account has been paid out you must type the customer s account number in the box to get the account If the account is still active you can type the name or account number The deal type that is located in the middle of the grid represents the type of deal Retail Lease or Wholesale Once you select the customer you will get the payment screen Wayne Reaves Computer Systems BEIEN Take Payment rama Process Regular Payment lt ESC gt Quit w o Saving 8 S Amount PdAmt Due Date TOONS TERRY Acct 1711 100 00 100 00 12 28 2003 Pick Ups Type 0 00 374 JAMES TAYLOR STREET PRECOMPUTED INTEREST ACCT f MACON GA 31220 HOME 478 474 5699 BUS SK 1913 VIN 1B3HD46FXSF649445 1995 DODGE INTREPID 38 MONTHLY OF 250 00 ONE FINAL 76 44 See Vehicle Opened Date First Payment Opening Balance This is the customer s personal information You can view more information by clicking on the Customer edit opti
33. owes you the amount to lt F12Might Click Options gt Pg Down Next Screen gt Pg Up Pi S finance Type Deal BP Lien Hold WAYNE REAVES COMPUTER SYSTEMS 1 ect Price Selling Price 25000 00 Sales Tax Total State Tax 0 0200 507 00 Sale Warranty Title Fees County Tax 00000 000 City Tax Tome ez Cr Life Accid amp Health ze Doc Fee 350 00 Other Misc Charges owo Title Fee ma et Net TradeinDown RECH Warranty 000 Compare Pa Deferred Down Payment Fees Phy Dam Insurance 0 00 County Tax Rates eee Doc Cost of doing business Life Insurance 0 00 SE Gen Title Amount state allows you to N am KEE charge for tag and title Total Sale Price Pay Amount ofPayments RH GE Sc OneLast EGE Payment Period B Bi Weekly Payments omg Rate of interest you are Number of Payments 0 OR Payment Amt 500 charging customer 3000 00 Figure Commission Cash Due DownPay Pickups First Payment Date 1500 00 0712312003 ial Financing J Customers can pay you Exit Screen Monthly weekly semi monthly or bi weekly What do we sell the vele for Psunj G a B 42 Macromedia Firewo Wayne Reaves Co Cash down is cash actually You can tell the computer received the number of the Pick up payments are down payments or the amount payment that will be paid shortly of the payment First Payment Date is date of first regular payment
34. r and VY down to Insurance Company field then hold down the key and Spacel List Customers On the Accounts Receivable Menu choose Hl List Customers by Name then choose option By Name or Za 2 By account Number RA N from the sub menu For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 7 Locate Customer On the System Menu choose Locate Customer Click Take payment hot key on right edge of the screen Enter Net Payoff security code pull up customer and choose Net Payoff 10 day letter On the Accounts Receivable Menu choose then Hl Print Repossession Letters Input repossession details and print the letter that you need 10 day 20 day release etc Collections for Leased Cars Print On the Accounts Receivable Menu and choose Lease Collections Collections List Print On the Accounts Receivable Menu choose Work Collections For Car Lot Input specifications amp account type range choose default action amp go into work screen Use the Take Payments hot key enter security code pull up Payment History Print customer screen and choose Print Payment History Use the Take Payments hot key enter security code pull up Payment customer screen Select Other Features on the Pick Action Schedule Print Menu Choose Payment Schedule to print Ri N Payment Book Print O
35. reens There are some important questions that should be answered If you have any questions about them you should call technical support For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 28 Other Things to Know Setting up a Network Setting up the server Depending on the number of workstations you may or may not decide to setup a dedicated server It is not necessary However if you may more than a few workstations it would be advised Depending on the situation there are a couple of different ways to setup the workstation If you are performing a brand new installation simply insert the program cd into the computer and select the programs you wish to install If you are currently using the program on a computer and installing a workstation take the install cd to the workstation and choose Setup Workstation If you do not have an install cd call tech support to order one You may also use one of our update CDs For Details see below If you are currently using the program on a computer and installing a different computer to be the server you need to o install all programs to the server o You need to copy the data files from the workstation to the server o You need to run an update on the server o You need to zip up the old directories on the workstation and rename them or relocate them For the network to work correctly they
36. rmation visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 13 Sales Buy Here Pay On the Lease menu a BHPH Quick Quote Hi S information on a deal Here Lease Quote Cancel A Car On the Utilities Menu choose fe Special Utilities then choose Sale fe Delete or Cancel Sale Lease or Note Purchase etc Credit On the Car Sales Menu choose Hl Sell A Car On the Application second screen already have screens 1 and 2 filled in choose printing Print Credit App at the bottom of the screen Credit Check On the Car Sales Menu choose Sell A Car Fill in the first screen and after printing the credit application on the second page and getting it signed click on Call Credit Bureau You should call tech support before doing this procedure We Change need to help you decide on a case by case basis if what you Financial are trying to do will give you the outcome you desire Changing the finance information could result in the interest charge being different than what is on the signed contract Delete a pending sale On the Car Sales Menu choose Reload Pending Sale M N Highlight the customer that needs to be deleted and press the DEL Key delete key Figure Payment WS Delete a On the Wholesale Menu choose Change Delete a Deal Wholesale Deposits On the Car Sales Menu choose Deposit System If this is receiving
37. s from the VIN that you enter into the Wayne Reaves program After entering the information on the screen you can click on the Black Book button at the bottom of the screen Once you see the Black Book screen you can choose the options that the vehicle has as well as see the wholesale retail and trade in values You an also see the residual values for up to 60 months In addition every week Wayne Reaves goes into the Black Book values and updates the values This will only work as long as you keep your subscription to Black Book active Setting Up Company Information Although your Wayne Reaves trainer will spend a great deal of time setting up the company information we will show you a little of what to expect in this section You can get to this screen by clicking on the Utilities Menu then choose UR Company MIZ N Information and then choose Hl Car Company Setup on the sub menu There are 9 pages on this screen You can select the different pages by clicking on the tabs at the top of this screen Notes For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 24 General Information The general information screen is pretty self explanatory however there are some fields that you must pay particular attention Wayne Reaves Computer Systems p Sei Take Payment Wayne Reaves Computer Systems Setup Pg Up and Pg Down to Move Between Screens
38. s located just below the account number on the print forms screen Once you have clicked on this button a green bar grid will appear with all of the forms listed and check boxes to the left You may choose to print a single form or you may choose to print all selected forms In order to select a form click on the check box in the Batch Print column You may also choose to setup a personalized list for each type of deal For instance if you are selling a cash sale you will see a button at the bottom right that reads Setup Personalized List for Cash Sales If you click on that button you will be taken to a default selection screen where you can choose only the forms that you wish to show on a cash sale You could select Bill of Sale Buyer s Guide etc however you would not want to select a Finance Contract The next time you sold a cash sale only the custom forms would show in the list This usually helps cut down on the confusion of showing a list of 25 forms when you really only need to see about 10 You will setup the custom list of forms for every type of deal that you sell Cash Buy Here Pay Here Outside etc However you do not have to use the custom feature You may just choose to show all forms on every deal One item to watch out for is forms that may require you to print on the front and the back of the same piece of paper like the Buyer s Guide and some of the For more information visit www waynereaves com or call
39. soesnsnrscnssorscsssesensoesnsoressanerss 11 Repossession Report standard sssssnssssunsssnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen na 12 Repossession Report Write off s usssussunnennnennnsnnnnnunnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnn enn 12 Sales C ntraCt siscnaccnsseneusvaceovenavenenduentuoavutebutonncstedeenauantneunsdacbenetunsteutensirantendetetenstectaantiord 12 SACS E E E E E ET ET EEE EA AAE E a ETT 13 Setup Change Programi E 15 Performing Basic Program FunctionS s sssnssnennennnnnnnnnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 16 EE 16 Page 1 Personal IrletrrerEIgEteetsesggiiegeugie eenegen nanana dianid inanin 16 Page 2 Credit ADPliCation wisssvisssecesessvsszevssesieustsennsssnexepenesepea aes KEREN EEN ge EE deeg 16 Page 3 Inventory Screen wicccccicsscasseriscccsscdsecssscdesscessceusceerdeeracesaceaseersecessscssaseassessonies 17 Page 4 Finance Screen s esssssusunsuneunesnnnunnunnnnnnnnnunnunnnnnnnnnunnnnnnnnnnnnnnnnunnnnn nnmnnn nanmanna 17 Customer wants you to finance the car BHPH cssccssscesssseessseesssceessseeesseeensenes 18 EDIT e 19 Print del EE TT 20 Special Section on Plain Paper FOr cccsccccssscsssseessseeeseeesseeeeseeeeeseesesseesssseeens 20 For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 4 TAKING en 21 Adding Cars CO Eeer eege gceteg 22 Blac
40. the Utilities Menu choose Special Utilities then ff Account Number Change an Account Number Select the account number you wish to change For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 6 Change On the Utilities Menu choose fe Special Utilities then Financial Data Change Financial Data on a Deal Check credit On the Car Sales Menu choose Hl Sell A Car Enter the report for Geen er customer information and press the Pes key Choose Credit Bureau button at the bottom of screen Contacting Past On the Accounts Receivable Menu choose fe Print Individual Due Customer Past Due Letters Credit On the Utilities Menu choose Special Utilities then choose Customers Account fi Adjust Customer Balances Delete A Deposit On the Car Sales Menu choose i Deposit System Delete A On the Accounts Receivable Menu choose Adjust Payment Payment ledger Delete On the Utilities Menu choose fe Special Utilities then choose Customers Account Delete customer with audit trail or a Delete customer without an audit trail Delete Payments On the Accounts Receivable Menu choose Adjust Payment Ledger Editing On the Accounts Receivable Menu select EI Edit Accounts Customer Information Insurance policy On the Accounts Receivable Menu choose EI edit customer updatin p e information select custome
41. ties then choose a Reverse Payoff Payout Use the Sell Car Hot Key on the right edge of main screen Sell A Car Notes For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 15 Setup Change Program When changing company information call Technical Support 888 477 9707 and we will help you change these protected fields while keeping our records updated at the same time Add 4 digit security code On the Utilities Menu choose Passwords and Security Codes then choose Maintain 4 Digit Codes Hi S Backing up data and files On the System Menu choose fa Backup data and files Change master On the Utilities Menu choose je passwords and security password l codes Choose Change Master Password Then type in current password first then input new password fesc amp Save changes Lien Holders On the Utilities Menu choose je Forms Maintenance Enter setting up your password and select Alternate Finance Forms Find form program to match blank contract LC on Modify button THEN click on Create Duplicate button and fill in the correct lien holder information esc amp Save changes Restoring Data This operation is separate from the main program You can call technical support amp we will help you restore your files or and Files you can go to the Run command on the Start button in Windows and
42. type in c vcars restore exe click OK Then the restore program will load Setup On the Utilities Menu choose fe Special Utilities then choose Commission Els P dion iui Module jc etup Commission Module Setup Credit On the Utilities Menu choose fe Credit Bureau Setup Bureau For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 16 Performing Basic Program Functions Selling a Car Press the Sell Car hot key on the right side of the screen The Car Sales screen will appear This screen is the first of five screens You can get to the subsequent screens by pressing the Pav key on the keyboard or clicking on the Page Down button at the bottom right of the screen Page 1 Personal Information The first page is personal information Most of this information should be completed even for cash sales All should be completed for finance sales WA Wayne Reaves Computer Systems 4 x Take Payment lt Page Down Hext Screen gt lt Page Up Previous Screen gt fat Quit Save gt 8 E Sale Date 792003 Sales Person KELLY Buyer s SS Number 15403 4421 First Name Danny Wide l Last ELLIOTT Business Name Address 588 SAMRITTENBURGBLVD How Long at Current Add 5YRS Buy Rent Rent Zip 31088 City WARNER ROBINS State GA County BALDWIN E License 154034421 Lic State GA EMail Home Phone 4
43. vecnusascudavaaavandenaseandiunausiuaanes 7 PayiMent Book Printa ssrin enana anaana anaana EENS LARES ARECA EE EAEAN EE ER 7 R ceipt Reprint cies cccccccndetececevesecedadenccetscevcbts NENNEN ENEE RANNER ENER 7 Repair Disclaimer PYint ccccsseceesseceeeesseeeeeesseeeeeesseeeeeensseeeeeeesssaeeeenssaeesenssaeeaennsaes 7 Take A PayMe Ni sicecssestiscvssiuesiscstesstecetecetasedersleeessceledsdeccdscececesccecdeccdssctecstdccsscaetssctecsioaevees 7 Take payment for side note scscssecssesnssssssesssesneossssesseesseoesseesneesnenecssoesnersssseassesneneasoess 8 Transferring single customer to different A R Type sssssssssesssssnssnesnnnnnnnnennennnnnnnnnennenn 8 Bong a d Selling ACCOUNTS assis cic cn sev a unc oui esccae eirs c naaa Aada aAA rA Kaa ARREARS NARA 8 Accounts to ee 8 PUICNASE outside NOLES sivvcceiecsscsissstecsssceisestesssscevecevusesecasersesectenssreceesecs cosececaserersseeecssees see 8 Revers sal f ACC E oskania nana aasi ninnan ana vue wussisnasuasieuesunenawiatuiesustnennnenndsnae idin ENEEK 8 Sell customer s account to in house finance COMPANY s sssssssssssssesrernnennennennnnnnennennnnn 8 Sell customer s account to outside finance COMPANY cseceeteeseeeseeeseeeeseeeseeneeeeee 8 Sell Finance Company note to an outside finance Company ENEE 8 June EE 9 For more information visit www waynereaves com or call our tech support team Wayne Reaves Software Systems User Manual Page 3
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