OmniPass 2.0 User`s Guide
Contents
1. Manage Users Adds a new user to WadiNeu lilsen Imports a User Inte maat Uee mniPFazs OrniniPass Removes a user e l E sports an U mniPass tepri lleer from mniFazs user profile Curent User Settings Curent User Snortucus T Hogglesworth Enroll Finger Domar AVOCADOBOT Enroll additional Ingers Audio C No Audio Beeps Only Taskbar Tips No Tips Full Audio Beginner mode Advanced mode OK Cancel Amply Help Figure 7 Adding a New User in the OmniPass Control Panel In the following screen you will be prompted to use an existing Windows user or to create an OmniPass only user The default is to use an existing windows account Please see Figure 3 below Please see the next section on Page 6 entitled Creating OmniPass Only User versus Using Existing Windows Logon Accounts for a detailed explanation of the differences of these two kinds of accounts UmniPass Logon Set up user name and password You can use the name and password of an existing Window s log on account or You cen create a new user for use with OmniPass only Use the user name and password of an existing Windows log on account TT Create e new User name and pessyvyord for Use wah OmniPass only Figure 8 Choose the Type of User to Create Creating OmniPass Only User versus Using Existing Windows Logon Accounts There are two ways to create a user in OmniPass The best way to decide which kind of use2. Windows Logon Failure OrniniPass could not log on to Windows using the provided user AN account and password Please contact your system administrator for more information Recontinn Password Cancel Figure 26 Windows Logon Failure Dialog This means that Windows was not able to verify your identity which could happen for one of the following reasons e Your Windows password may have changed e The network connection may be absent and the cached credentials could not be found e The account which are trying to log in has been disabled This means you need to manually retype your password Click Reconfirm Password on the Dialog box and you will see the following Dialog box OmniPass Windows Logon Failure could not be validated Please reconfirm the password to EA mniFass has detected that the password for this account continue Username Fred Log on to MyCompanyD onan Password Cancel Figure 27 Windows Logon Failure Dialog Box 2 Manually type in your password so your account can be updated If this does not work and you are in a corporate environment please contact your network administrator Index A audience for this document vi audience for Softex OmniPass vi Automatically Enter the Protected Site option 14 automatically log into OmniPass setting 19 C Cannot add Windows users 30 contents of this manual vi D Decrypt a File See Unlocking Files or Folders E E
3. If a user who has not been added to OmniPass signs on to Windows OmniPass will not log anyone in automatically with this option 2 Option 2 will prompt for OmniPass Log on at startup This is useful for scenarios where several people may be using a machine but no password is required to log into Windows 3 Option 3 will not prompt a user to log into OmniPass With this option you must manually log in to OmniPass by right clicking on the taskbar icon This is the default setting The Password Vault The Password Vault the third tab on the OmniPass control panel contains all fields that have been remembered for each user and identity It will require the username and password of whichever user and identity is currently logged on to OmniPass From here you can remove a password from OmniPass or change the friendly name settings see page 9 OmniPass Identity Password Protected Dialog Usemame and Password thomas tucker default Click here to add a new mi Set as Default Delete Page Unmask Values Delete Identity Settings tor Selected Password Protected Dialog E Automatically enter the selected password protected site Dio not prompt for the master password 4 Automatically click the Wh on Submit button for the selected password dialog once the master password ie entered UF Cancel Apply Help Figure 14 Password Vault To remove a password from the vault
4. S O f T X OmniPass 2 0 User s Guide Version 1 2 Copyright Copyright 2002 Softex Incorporated No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Softex Incorporated 9300 Jollyville Rd Suite 201 Austin TX 78759 Disclaimers Softex Incorporated make no representations or warranties with respect to the documentation herein described and especially disclaims any implied warranties of merchantability or fitness for any particular purpose Further Softex Incorporated reserves the right to revise this documentation and to make changes from time to time in the content without obligation of Softex Incorporated to notify any person of such revisions or changes Trademarks Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks Where those designations appear in this document and Softex Incorporated were aware of a trademark claim the designations have been printed in initial caps or all caps References may be made to Softex which is a trademark of Softex Incorporated All other trademarks observed Document Inquiries When referring to this document please refer to the title and publication date For a
5. are two settings with radio buttons These options are saved for each user Audio allows you to specify a preference of having no audio only beeps or full audio alerts Taskbar Tips allows you to specify a preference for no tips Beginner Mode or Advanced Mode The Settings Tab The Settings tab is contains settings that will affect all users who use OmniPass on that machine These settings determine how a user will log onto OmniPass and in some cases the machine OmniPass User Management Setting Password Vault About 1 Startup Options Typically you will select this option if you want to automatically log on to Omni Pass and if you provide a user name and password when you logon to Windows and you want to use the same username and password with OmniPass 3 Manually log on to OmniPass at startup Select this option if you want to manually log on to OmniP ass when OmniPFaszs is started 3 3 C Do not log on to OmniPass at startup OK Cancel Apply Help Figure 13 The Settings Tab 1 Option 1 will automatically log into OmniPass using the user name and password of the user that is logged into Windows This setting is appropriate for an office setting or a setting where a user is required a username and password to log into a computer and would like to have these credentials also work for OmniPass The assumption here is that the current Windows user has already been added to OmniPass
6. control panel The Softex OmniPass Control Panel appears If the Softex OmniPass Control Panel does not appear the program is not correctly installed Verify that you have completed the installation procedure correctly and try to open the Control Panel again The User Management Tab The User Management tab is where you 1 Add Remove Users 2 Change the user specific settings OmniPass User Management Settings Password Vault About Manage Users Adds a new user to Sadhena Imports user mto ane Usa mniP ass mniPFass Removes a user ee EEA Exports an U mniPass Eoo Uea from UmniPass User profile Curent User Settings Curent User Snortucus T Hogglesworth Enroll Finger Domain AVOCADOBOY Enroll additional fingers Audio C No Audio C Beeps Only amp Full Audio Taskbar Tips No Tips Beginnermode Advanced mode OK Cancel Amply Help Figure 12 User Management Tab Add Remove Users To add a user press the Add New Users button and then follow the steps on pages 4 6 The remove a user choose the Remove User button and then type the name password and domain if you do not know this leave it blank Note Removing a user will automatically remove all passwords for that user from the system and all passwords and identities associated with the user will be lost User Specific Settings At the bottom of the User Management tab see figure 8 on page 12 there
7. distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under the law WAAL O oftesinc com UE Cancel Apply Help Figure 1 The About Tab Window Page on the Softex OmniPass Control Panel W Il Master Password With OmniPass a user creates a single master password that is used to replace all other passwords The first time a password secured website or application is used the user simply enters the original password and then tells OmniPass to remember that password From that point forward anytime that website or application is used again OmniPass will prompt the user to enter the user s master password and access to that site or application is automatically granted With OmniPass the user only has to remember a single master password A Il Chapter 2 The Enroll Wizard The Enroll Wizard takes you step by step through the process of creating a user and enrolling a finger It also has a practice screen where you can practice using your biometric device The Enroll Startup Screen explains the steps required to enroll and gives the option to proceed or cancel OmniPass Enrollment Wizard is lOlF r le x Using Your Fingerprint Sensor Enroll now in four easy steps 1 Venty Password 2 Choose Finger 3 Capture Fingerprint H Venty Fingerprint M Show this screen at startup Fract
8. have decided on which kind of user to create please follow the following steps Check the appropriate box see figure 8 on the previous page to pick the type of user to create Type in a username Type in domain if you are creating a domain user and you are in a corporate or small business environment If you do not know domain please contact your network administrator If you are not creating a domain user you are adding a Windows user and you do not have a domain then you should put your computer name in the domain field Choose Next If you have a biometric device attached to your computer 1 e a finger print reader etc then please continue on to the next section if not please choose Next then and then Finish Choose Yes to the question Would you like OmniPass to log in the new user Now you are ready to begin remembering passwords Please skip down to the section entitled Remembering Passwords for further instructions Remembering a Password Once you have created a user and logged on you are ready to remember passwords Remembering adds the passwords into the OmniPass database so that you can enter this site or program using your OmniPass master username and password Open any program which requires a username and or a password an email program a web page a database etc Type in your name and password but do not press enter Right click on the OmniPass icon in the taskbar choose Remember Password the
9. places an icon Softex OmniPass in the Windows Control Panel as well as a key shaped icon on the taskbar Please refer to Chapter 2 Quick Guide to Using OmniPass for instructions on how to use OmniPass Un nstalling the Softex OmniPass Software If you already have a version of Softex OmniPass installed on your system you must uninstall you existing version of OmniPass prior to upgrading 1 Click the Start button on the Windows Taskbar Select Settings and then Control Panel 2 Double click the Add Remove Programs Control Panel 3 Select Softex OmniPass and then click the Add Remove button 4 Follow the directions to un install the Softex OmniPass program 5 Reboot your system when prompted by the setup program Note All of your remembered passwords will be lost upon uninstalling OmniPass Upgrading from a Previous Version of OmniPass Software If you already have a version of Softex OmniPass installed in the system you must upgrade your system to Softex OmniPass 1 Un install the previous version of Softex OmniPass software Follow the steps outlined in the section Un Installing the Softex OmniPass Software earlier in this chapter 2 After the system has been rebooted you can install the new version of Softex OmniPass Follow the steps outlined in the section nstalling the Softex OmniPass Software earlier in this chapter You can use these steps because you have already un installed the previous version of
10. text as it appears onscreen or in a program It is used in text for instructions and for anything you must type literally such as A SETUP to install a program KEY1 KEY2 This indicates a command that requires you press KEY1 and hold it down as you press KEY2 Bold text Within text bold faced type indicates menu options and commands Italic text Within text italics indicate placeholders class names variables and arrays In syntax expressions placeholders represent information that you must provide SETUP EXE Within text capital letters represent the names of files and directories This icon indicates material you should take special notice of Additional Information For additional information about Softex OmniPass as well as other Softex products visit our World Wide Web home page at hitp www softexinc com Chapter 7 Installing and Setting Up Softex OmniPass This chapter covers System Requirements for Softex OmniPass Installing the Softex OmniPass software Un Installing the Softex OmniPass software Upgrading from a previous version of Softex OmniPass software Verifying information about your version of the Softex OmniPass program Master Password Defined To begin installing the components however your system must meet certain system requirements System Requirements The recommended minimum system for running Softex OmniPass includes the following components e One of the following operating
11. your machine to protect yourself from theft or unauthorized viewing of sensitive material These files are locked with a method called encryption in which the data is converted to a form that unauthorized users cannot read Once encrypted the files can only be unlocked or decrypted with your master password or your biometric device Omnipass encrypted files will have the extension of opf You can always search your hard drive for opf to find all encrypted files We recommend that you set up a new folder to put all of your encrypted files Open Explore Search CrminiPass Encrypt Files G OmniPass Decrypt File s Create Shortcut Delete Rename Properties Figure 21 Encrypt a File Encrypting Files or Folders To encrypt a file or folder browse to the file or folder that you would like to prevent unauthorized access to and right click on it The contextual menu will appear Choose OmniPass Encrypt File from the menu and left click OmniPass will ask for your username and master password or biometric device If a folder containing multiple files is encrypted a window will appear with a list of the files in the folder and their encryption status Click Okay when the encryption is complete OmniPass Encrypt Decrypt Files A Status File Location Sleepytet Success C ADummy Folder dopey tet Success C ADummy Folder grmpytet Success CQuromy Folder Ugly tat Success C Duromy Folder Smeezy tet Succ
12. EEE E SEER SESE SEER EEE SEES ESR S SEE EEE eee eee Figure 6 Verify Fingerprint The Verify Fingerprint screen is the last step of the Enroll Wizard At this point you will place your finger on the sensor again A message will come on the screen letting you know whether or not you were successful You may retry verification a few times if the first attempt is unsuccessful If you were successful you can finish enrollment or enroll another finger If if you were unsuccessful and you want to use a biometric device you must go through the enroll process again until you have successfully enrolled a finger Once you have clicked Finish Enrollment you are ready to use OmniPass Il Chapter 3 Quick Guide to Using Softex OmniPass Once Softex OmniPass is installed in the system you can easily manage your passwords This chapter gives a quick guide to using OmniPass so that you can immediately start remembering your passwords The basic operation of OmniPass consists of the following tasks Creating users in OmniPass and using existing Windows users Using a biometric device if attached Remembering passwords Creating users To begin using OmniPass double click on the key shaped OmniPass icon in the taskbar on the lower right hand corner of your screen The main OmniPass control panel will open Choose Add New User see figure 2 below OnmniPass User Management Settings Password Vault About
13. Fred and the password Secret on my machine I have enrolled this user Fred in OmniPass and remembered passwords Now I want to take all of my passwords to a new machine I export Fred s data and now I go to my new machine and I create a user with the username Fred and the password Secret in Windows I can now import the user data to this new computer successfully You can export a Windows domain user to any other computer on the same domain without recreating this user Example Computer A and B are on the same domain called Technut I work on Computer A with the username Fred and the password Secret on the Technut domain I have enrolled this user Fred in OmniPass and remembered passwords Now I want to take all of my passwords to Computer B I export Fred s and now I go to Computer B and import Fred s data Since A and B are on the same domain the import works If you are unsure what domain you are using please contact your network administrator You can export an OmniPass only user to any other computer that is running OmniPass as long as there is no user of the same name already in OmniPass If you try to import a user with the same name as one that already exists you will get the following error message OmniPass cannot import the specified user because a user with the same name exists File and Folder Locking File Encryption OmniPass allows you to securely lock files or entire folders on
14. OmniPass at once The window will also appear if you have used Crtl Alt Del to lock a system with Windows 2000 Windows NT or Windows XP and the biometric device can be used to log back in as stated above Note Ifa machine is locked and OmniPass detects a different user logging back in with a fingerprint the first user will be logged out and the second user logged in In Windows XP your login options must be set either for classic login or for fast user switching and logon screen to be enabled in order to use your fingerprint to log on to Windows To change this go to Control Panels User Accounts and then click on Change the way users log on or off Password Changing Issues with a Biometric Device If you are using a biometric device to log into Windows and OmniPass and you change your Windows password your OmniPass password changes automatically but your fingerprint is not automatically updated The next time a fingerprint is used to log in OmniPass will ask the user to verify the new password in order to log into the system Once the new password is added the database is updated This is for Administrative purposes and allows a Network Administrator to lock a user out of a system without a security breach Screensaver Password If you have set a screensaver password and you have a fingerprint sensor installed you can use your fingerprint to log back into windows after the screensaver starts OmmniPass adds a fingerprint b
15. Softex OmniPass 3 Reboot the system Now you can use the new version of Softex OmniPass N Il Verifying Information About the Softex OmniPass Software After you install all the software components and Softex OmniPass it is a good idea to verify the version number and other information about the Softex OmniPass program To verify information about Softex OmniPass From the Windows Desktop double click on the Softex OmniPass icon on the taskbar in the lower right hand corner of the screen Or Click on the start button find Settings and choose on Control Panels if you are using Windows XP you will see control panel directly in the start menu Click on this and then click on switch to classic view Double click on the Softex OmniPass icon in the Control Panel The Softex OmniPass control panel appears If the Softex OmniPass Control Panel does not appear the program is not correctly installed Verify that you have completed the installation procedure correctly and try to open the Control Panel again Choose the About tab The About tab Window page appears with version information about the OmniPass software See Figure 1 below OmniPass IHC ORPORATEOD Version 2006 Build Number A627 70808 Check for updates Softes UriniPass c 2001 present Softex Inc All Rights Reserved Warning This computer program i protected by copyright law and international treaties Unauthorized reproduction or
16. Stee aad Sea a aaa ated se pas ntact 9 Figure 7 Adding a New User in the OmniPass Control Panel ccccccccccceteeeeeeeeeeeeeeeeseees 10 Figure 8 Choose the Type of User to Create ccccccccccccccceeeceeeeeseseesesesssesseseeesesesesseeeeeeeeens ll Figure 9 The Two Step Process of Remembering a PASSWOTG ccccccc cece eevee ete e ee eeeeeeeees 13 Figure 10 Password Remember Options ccccccccccccccccccccecceeeeeeeeeeeccecc ETS 14 Figure 11 Master Password VevrifiCQtion cccccccccccceceeeeescscceeecececeeeeeeaeeaee aaa eeennsseseeeees 15 Figure IZ Ser Management TaD soris ae E O T 17 PUCUV O13 INC SCUINGS TOD enee a EER ET A O T T ae 18 PWC FO SWA QU chi aaa erie a a T A eaten ea a 19 Figure 13 Choose Identity D ring LOG N uss iciiwstinccrccteiesurweheasay EEE E EEA dacs 20 Figure 16 Switch User Identity From Task r cccccccccccccccccccccccccceececee eee e sees ase eeseeeeeeeees 21 PICuUre 17 AQGUIAS aT NEP esses Says asses Seca eh Diss be ee ates eee uae eae ls 22 Figure 18 Logon Screen with Fingerprint WindOW eeeeeeeeeeeeseeeesessessesssssesssessesesen 22 FeeL IPON EA S CF e aa O T Oa ibaa asiapanants 24 Figure 20 Import A User Dialog eriseeria E E ie E 23 PoE I TNC PU LW aysen EEN E ERE EE O ERE 26 Figure 22 Encrypting a Folder Containing Multiple Files 0000000000annnnnneeeennnnn000aaaae 26 Figure 23 Loeked File Beforeand Afer carinis r a E a da a Pree 24 ATIK NECU SEO A ET T A 29 Figure 25 Limit lo
17. ating System E ono ze Recommended Domain Sa G l Username Password Local Computer Name pressing TAB after typing Local Username will fill this in automatically Windows 98 Windows 98SE Local Username Windows ME Local Password Windows NT Local Username Local Computer Name Local Password Windows 2000 Domain Domain Name Domain Username password Local Username Local Computer Name Local Password Windows XP Classic logon Domain Domain Domain Name Username password Local Computer Name pressing TAB after typing Local Username will fill Kora aS WOKe this in automatically Windows XP With fast user Local Username switching enabled Note If you need to access network drives on a Windows domain using Win 9X or ME you will need to create a user in Windows that has the same username and password as your network account You can do this by clicking on the Start button choosing Settings Control Panels and then choosing Users Windows 9 x ME Logon Issues In Windows 9 X ME OmniPass can replace the login screen to make the operating system secure In order to use this feature check the box titled Enable Desktop Security under the Settings tab in the OmniPass Control Pannel Remembering your password is vital because if you forget it you will not be able to log into your machine Windows 9 x ME Network Logon Issues If you are using a Windows 9 X ME machine to logon to a network your Windows passw
18. cal account use Of blank passwords ccccccccc cece ccc c cece eee eeees 30 Figure 26 Windows Logon Failure Dil sersanecensi ies eee e eee e a eS 31 Figure 27 Windows Logon Failure Dialog BOX 2 cccccccccccccccccccccccccecccce cette eases neeeeeeeeeees 31 Introduction Softex OmmniPass provides password management capabilities to Microsoft Window based operating systems OmniPass allows a user to use one master password for all Windows application and on line passwords A master password is an OmniPass password that will be used to enter any password protected site or program once you have registered those sites with OmniPass OmmniPass can also use an optional hardware security device such as fingerprint recognition devices or SmartCard device to give the user access to his applications website and other password protected resources OmniPass displays a convenient graphical user interface which securely manages passwords users and multiple identities for each user Features Softex OmniPass enhances your ability to use your computer by giving you the following features and advantages e Easy to use master password for all types of Windows application and on line passwords e Easy to import and export existing passwords e Store unlimited number of passwords and related information in a secure database e Supports other hardware security devices such as Fingerprint and SmartCard devices e Co
19. cursor will change into a key shape and click on the area with the login fields See figure 5 below Existing Yahoo users Existing Yahoo users Enter your ID and password to sign in Enter your ID and password to sign in Yahoo I Crawdecd Yahoo ID Crawded Password pa Password inl Remember my ID on this computer Remember my ID on this computer sign In sigh In lode Standard Secure Mode Standard Secure Sign in help Password lookup bai a Logout Current User etworkuAgep 4 plianes Switch User Identity Remember Password i Remembering Password Check For Updates Click the key cursor on the window that has the password you wank OmnPass to remember 2 lsg in Yahoo Ma Figure 9 The Two Step Process of Remembering a Password At this point OmniPass presents you with several choices see Figure 6 below you can give the password a friendly name choose whether or not to let Omnipass choose Enter automatically when you type in your master password and choose whether or not to let OmniPass enter the site automatically without your typing in your master password only after you have logged in OmniPass Friendly Name Be x Enter a Friendly Name to identity the password box that pou just asked OmniFass to remember For esample a Friendly Hame would be samething like Personal Credit Card Password This Friendly Name will be used to identity the password bos
20. dditional information about Softex products visit our World Wide Web site at http www softexinc com ii Table of Contents Table Ol CONC MSisrr2ts storia Sasa a a elise ssn il I OMS Oe 0 UNM Sea trg are eet E AER O dus cae cei EE T E Moat V Ae GUC Oo otter aaa a dasast eater tart tate V ESA CS ienai T E E T E ie auiae tegatana ee V PAVICICNCE eatin N E AE vi Contents OF tins Mandl enea E sagausaatussuccadauseoet eens vi Conventions and Typefaces Used in This Manual ccccccccessesssssseeeeceeeeeeeeeeeeeeeaaaaas vi Adona IOMa Oen a a eect a weet Vil Chapter 1 Installing and Setting Up Softex OmmiPass cccccccccccceeeceeeeeeeeeeeseeeeeees l Syste RCgUIE MCN Sora a aTa E AAEE AAE aeipoattinedohadesvoouses l Installing the Softex OmniPass SoftWare cccccccssssessssssssseseseeeeeeeeecccceesseeeeaaassseeseees l Un Installing the Softex OmniPass Software cccccccccccccccceeeeeeeeeeeeeeesesssseeeeeeeeeeeeeees 2 Upgrading from a Previous Version of OmniPass Software cccccccccccssssssseeeeeeeeeees 2 Verifying Information About the Softex OmmniPass Software cccccccceeceeeeeeeeeeeeeeees 3 Master ASS Wordenia E estes cae sateins aos enue ies eee R eset cee 4 Chapter 2 Tne Enroll Wizard eisiea a 5 FETT Oi he earcsas dissent A E E E A E E E E E aes 5 Chapter 3 Quick Guide to Using Softex OmMIP SS ccc eeeececseeeeccceeeeeeeeeeeeaeaeeeeeeees 10 CCAS US CTS ci patissti
21. eceececeesesssaaeaeaasssseesseeeeeeeeeees 28 Creatie a New Usei srt ces hc ai n e e 28 Windows 9 x ME Logon ISSvieSs cs cccur scasert sone ctenence dire atas eedoumeles T AT A 28 Windows 9 x ME Network Logon ISSUCS c cc ceesssseseeeeeeeeeceeeeeeeeeeeeaaaaaaeeeseeseeees 29 Pile and Folder Lock in ISSUES scannes av etatoeaee eased tas Reet es 29 Certain Files or Folders Cannot be Encrypted locked ceeeeseessseeeeeeeeeeeeeees 29 Windows 2K Windows XP4sSues cuccsaaneissiaiusssseneninaeaueesiasGaiwiaaandiGy auieeuasueigaciens 29 Cannot add Windows users to OMMIPASS cccccccccccccceeeceeeeeaaesseesseseeeeeeeeeeeeeeess 29 Cannot Add a User to OmniPass with Blank Password cccccceeceeeeeeeeeeeeeees 30 Cannot Use Fingerprint to Log Into Windows XP 0 cccccccsssssssssesesseeeeeeeeeeeeeees 30 Dialog Box Appears After Placing Finger on Sensor During Windows Logon 30 IEE E LEIE exec een tured ses ts Ueto cadens ea acts ee ata A EI cute eae a ase Laces ee a2 Table of Figures Figure 1 The About Tab Window Page on the Softex OmniPass Control Panel 3 Pioure2 Enroll Wizard F TS SCION aiea a a E Saale 5 Figure 3 Enroll Wizard Verify Password SCreen eeeeeseeerersrrererreen 6 Figure 4 Enroll Wizard Choose a Pinger ssenarini aa Figure 5 Enroll Wizard Capture Fingerprint ccccccccccccccccccccccccecccceeeeeee ease sees eeeeeseeeees 8 PICU CS Ore VET TAN SET OIE sso
22. ess C ADummy Folder smelly tet Success C Durormy Folder Shortest Enenpting C Qurninny Folder Figure 22 Encrypting a Folder Containing Multiple Files There are certain folders that cannot be encrypted because it would have a negative impact on your system and your installed programs The contents of C Windows and C Program Files cannot be encrypted nor can the folder where OmniPass is installed be encrypted Decrypting Files or Folders To decrypt a file or folder browse to the file or folder that you would like to regain normal access to and right click on it The contextual menu will appear Choose OmniPass Decrypt File from the menu and left click OmniPass will ask for your username and master password or biometric device Other ways to decrypt files are to right click them and select open or double clicking the files Both of these actions will cause a password prompt and then the files will be decrypted and open They will stay decrypted unless you decide to manually encrypt them Encrypted Files Files that are encrypted by OmniPass have a new icon These files cannot be accessed until they are decrypted Figure 23 Locked File Before and After Appendix A Troubleshooting Creating a New User If you are adding an existing Windows user to OmniPass and cannot decide what to put in the fields use this table as a guide Recommendations for adding an existing Windows user to OmniPass Oper
23. finger that corresponds to the one that you would like to enroll Press Back to go back to the Verify password screen press next to capture a fingerprint or press Cancel to exit the program N ll OmniPass Enrollment Wizard 1 Verify password Choose a finger 3 Capture fingerprint 4 Verify fingerprint rr Please place the selected finger on the sensor It may be necessary to complete up to eight fingerprint captures Back Cancel Figure 5 Enroll Wizard Capture Fingerprint The Capture Fingerprint screen is where you enroll a fingerprint in OmniPass Place your finger on the sensor and keep it held down until you see the flashing green box below the fingerprint display register a solid green Then lift your finger and replace it on the sensor Repeat this process until a message appears indicating that you are finished After the required number of captures has been successfully completed the next screen Verify Fingerprint will automatically appear 9 CO Il OmniPass Enrollment Wizard 1 Verify password 2 Choose a finger 3 Capture fingerprint sprite dees The sensor will now verify the fingerprint Please place selected finger on sensor Enroll Another Finger Finished Enrollment Cancel ESSE SEES ESE SEES EE SEES REESE EEE E ESSERE EE EEE E SEER EE EE ERE SEES EEE SERS E SEES ESSERE E ES SRE SE EEE REESE ESSERE SSR S EERE ESSE SEES EEE EE SEES EERE SEES EEE
24. fter you have logged in and an viewing your secure sites Automatically Click the OK or Submit Button Choosing Automatically Click the OK or Submit Button this is checked by default will cause OmniPass to ask for your master password and once you have entered it or used your finger print device if you have one it will submit an Enter command and automatically enter the site This option can be changed later with the Settings tab Note If you have selected Automatically Submit Enter option you will enter the program as soon as you type your master password If you have selected Automatically Enter the Protected Site you will not be prompted for your master password after you log in Entering a Master Password Once you have remembered a password go back to that site or application where you have remembered a password The password verification screen will pop up see figure 7 below OmniPass alidate User UserName Crumb Domeairt eres Password Identity default nd Figure 11 Master Password Verification Type in your master password into the password field and your name and password will appear in the remembered fields Chapter 4 The OmniPass Advanced User Guide The Advanced user functions include Logging in to OmniPass Using the OmniPass Control Panel User Management including Adding and Removing Users The Settings tab The Password Vault e Ma
25. ice Cancel Figure 2 Enroll Wizard First Screen Enroll The enroll button brings you to the next screen where you can begin to create your user account Un Il OmniPass Enrollment Wizard an 3 1 Verify Password Please enter your Windows Password User Hame Ve rify Administrator Password Password 2 Choose a Finger 3 Capture Fingerprint 4 Verify Fingerprint sa e Figure 3 Enroll Wizard Verify Password Screen Cancel On the Verify Password screen your current Windows user name has already been filled in unless you are using Windows 9x or Windows ME see note Type in your Windows password in the password field This is the same password that you use to log into Windows Click Next to continue or Cancel to exit Note If you are using Windows 9 x or Windows ME you will be required to type in your Username as well as your password If you do not have a Windows user one will be created for you during this process Il OmniPass Enrollment Wizard 2 Choose a finger 1 Verify password Choose a finger 3 Capture fingerprint 4 Verify fingerprint Select the finger you wish to enroll by clicking on it a finger has already been enrolled Back Next gt Cancel Figure 4 Enroll Wizard Choose a Finger The Choose a Finger screen allows you to choose a finger to enroll and view which fingers have already been enrolled Click on the
26. in the event Omni Pass can not fill in the password automatically Friend Name 1gK in Yahoo Mail Microgsot Internet Explore Settings for this Password Site C Automatically enter this password protected site when itis activated Do not prompt for the master password iv Automatically click the OF or Submit button for this password protected site once the master password is entered Figure 10 Password Remember Options Friendly Name The friendly name is a name that you must give to each password that you remember so that you can identify it later The default friendly name is the name that Windows gives to the window It is recommended that you give each password a name that you will remember such as Yahoo Email or Freddy s Checking This will make it easier to remove a password associated with that name later on because they are all shown in a list format in the protected Password Vault area Automatically Enter the Protected Site When it is Activated Choosing Automatically Enter the Protected Site When it is Activated will cause OmniPass not to ask for your master password when the site or program is activated but will automatically enter the remembered fields and submit enter This option can be changed later with the Settings tab This option is recommended for home users for who inside security is not as great a concern i e another user walking up to your computer a
27. k on the down arrow to choose an identity Then press okay to log on OmniPass Login User 3 x User Name hamilton fish Domain P Er Password E E Identity finances bd Figure 15 Choose Identity During Log on Switch Identities To switch identities at any time right click on the key shaped OmniPass icon on the taskbar and choose Switch User Identity The logon user screen will pop up see Figure 10 below Choose the desired identity from the drop down menu and choose Okay Open Log In User Logout Current User Switch User Identity Remember Password Help About Check For Updates Figure 16 Switch User Identity From Taskbar Comprehensive Use of Biometric Devices with OmniPass This section will include 1 Adding a Fingerprint 2 Logging on to OmniPass or Windows with a Biometric Device 3 Password Change Issues with a Biometric Device When there is a biometric device attached to the system where OmniPass 1s installed several features become available and some of the Dialog boxes change An enroll finger button is added to the main User Management tab of the OmniPass control panel Adding a Fingerprint To add a fingerprint from OmniPass choose Enroll Finger from the User Management Tab of the OmniPass control panel OmniPass Enrollment Wizard 2 Choose a finger 1 Verify password Choose a finger 3 Capture fingerprint 4 Verify fingerprint Select the fi
28. lace where you will remember it because it contains all of your password data This file will be required when you import the user profile Fingerprints are not exported so you will have to re enroll your fingerprint once you have imported the user information into the new machine Importing Users Note you cannot import a user if there 1s already a user of the same name in OmniPass To import a user back into OmniPass open the OmniPass program and click on the Import User button OmniPass will prompt you to browse for the file that you had previously exported OmniPass import export file You will then be prompted for the username and password and domain if applicable of the user you would like to import Open file to Import user ajx Look ir My Documents de E i i My Laundry working EA Frodo opi T E File name Frodo opi Files of type OmniPass Import E sport File opi Cancel i Figure 20 Import A User Dialog If you cannot remember where the import export files was saved just search your hard drive for a opi file which is the OmniPass import export file extension Issues Associated with Export and Importing Users If you export an existing local Windows User profile from OmniPass to another machine there must be an identical user created on that machine in Windows not in OmniPass before you import the user Example I have a windows user with the username
29. mpatible with Microsoft Passport support for Internet Explorer e Compatible with Windows XP Credential Manager e User friendly GUI that is easy to install customize and use e Full Windows OS support including 95 98 ME NT 4 0 Windows 2000 and XP e International Language Support Audience This manual is designed for computer users who are familiar with Windows conventions and terminology Specifically this includes users who want to e Remember a single master password instead of 10 20 individual passwords e Configure OmniPass for multiple users and multiple identities to keep various sets of passwords for each user Contents of this Manual This Softex OmniPass User s Guide contains the following chapters Chapter 1 Installing and Setting Up Softex OmniPass describes how to install the product and defines system requirements Chapter 2 Quick Guide to Using OmniPass describes the basic features of the Softex OmniPass so that you can be up and running quickly Chapter 3 Advanced Guide to Using OmniPass describes all the features of Softex OmniPass and its graphical user interface Glossary includes definitions for various terms used in this manual Conventions and Typefaces Used in This Manual Choose Within this manual the term choose means to select a menu item by highlighting it with the cursor and pressing lt Enter gt or clicking on it SETUP lt Enter gt Boldfaced courier type indicates
30. naging Identities Comprehensive Use of Fingerprint Biometric Devices with OmniPass e Adding or Removing a Fingerprint e Logging into OmniPass with a Fingerprint Biometric Device e Password Changes Logging into Logging out of OmniPass Each set of passwords in OmniPass is user specific and can only be accessed when any given user is logged in with a username and password or uses a compatible Biometric Fingerprint reader For security reasons no passwords can be remembered without a user logged in to Omnipass To log into OmniPass right click on the key shaped OmniPass and choose Log in User The password verification screen will come up Type in your user name domain and password If you do not know the domain or if there is no domain leave this field empty To log out of OmniPass right click on the key shaped OmniPass and choose Log Out User If you log a new user in while another user is still logged in the first user will be logged out automatically Using the OmniPass Control Panel To open the OmniPass control panel from the Windows Desktop double click on the key shaped Softex OmniPass icon on the taskbar in the lower right hand corner of the screen Or Click on the start button find Settings and click on Control Panels if you are using Windows XP you will see Control Panels directly in the start menu Click on this and then click on switch to classic view Double click on the Softex OmniPass icon in the
31. nger you wish to enroll by clicking on it a finger has already been enrolled Back Next gt Cancel Figure 17 Adding a Fingerprint a To adda fingerprint select the desired finger and then click Next Logging into OmniPass or Windows with a Biometric Device When you log into OmniPass with a biometric device installed you will now see a fingerprint windows next to the logon graphic OmniPass Login User J E User Hame Domain EE Password in Identity om i Figure 18 Logon Screen with Fingerprint Window If a finger has been enrolled for a user this user can now log in to OmniPass by placing a finger onto the biometric device The scrolling blue boxes indicate that OmniPass is waiting for a fingerprint device to be pressed Once a finger is placed on the device the fingerprint will be displayed in the window and will turn green if the print 1s recognized If it is not recognized the print will appear as red Note Sometimes it may take a few tries to get a device to recognize the finger Please try to place your finger exactly as you did when it was enrolled Logging into Windows with a Biometric Device When logging into Windows with a biometric device the fingerprint window will now appear next to the Windows Login screen If you have used an existing Windows account to log onto OmniPass and have enrolled a finger place a finger on a biometric device to log onto windows and
32. oose and Switch dentities 52 iut ho tarts inei dubstleduabvaa e ES 20 Choose Identities During Log Of eeeeeesseseeeeecceceeeeeeeeeecaaaasaeesssseeseeeeeeeeeeees 20 whe alm a ah Uuh cho many eerie Metre Pernt ene Prer a rene Te pn eee ere 21 Comprehensive Use of Biometric Devices with OmmIPass ccccccccceeeeeeeeeeeeeees 21 AGNE a rneer Pi soe chee des Geo ed E E es 21 Logging into OmniPass or Windows with a Biometric DeVICE eeeeeeeeees 22 Logging into Windows with a Biometric Device cccccccceececceeeeeeeeeeeeeeeeeeeeeees 23 Password Changing Issues with a Biometric DeVICEC ccccccccceeeeeeeeeeeeeeeeeeeeees 23 DCLCCNSAVEE PASS WONG peehea thee dear tals iii hata tele badet acta adalah ica Aad y bal 23 Importing and Exporting Users essorer inann aa a aa aaa 23 EXPONE USOS n alg Balas ras otecrs lg daha ole lad Nase esatiae tet ated acres tates 24 DYNO TINO SONS asesten Geciecacnryites E E a cutee 24 Issues Associated with Export and Importing Users ccccccececcceceeeeeeeeeeeeeeees 25 File and Folder Locking File Encryption ccccccccssssssssseseeeeeeceeeeeeeeeeeeeeeeesseeeeees 26 Pnchy pie FUES Or FOMICIS ert cacccenasnxitatsvesennavacintian at Sademastietieucietaeeterees 26 Dechy pln FUES OP Tode 42 58 c cpctit die E cei tat ida atts 2 Encrypted FUES eea S eC ne ene Ne een rn eee 27 Appendix A Troubleshooting ccc ccccccccccssssssssssssssssseeeee
33. ord and username must be identical to your network password and username You can modify users in Windows 9 X ME by going to Start Settings Control Panels and then clicking on Users Here you can modify all usernames and passwords File and Folder Locking Issues Certain Files or Folders Cannot be Encrypted locked OmniPass by design will not let you encrypt any files that would prevent programs on your computer or your operating system from working Nothing inside your Windows directory or your program files directory can be locked It is best to create a separate folder on your hard drive to keep all encrypted files Windows 2K Windows XP issues Cannot add Windows users to OmniPass If you experience a problem adding a Windows user to OmniPass you may need to make an adjustment to your local security settings You can do this by going to Start Control Panels or Settings and then Control Panel if you use Windows 2K Administrative Tools Local Security Settings and Security Options Then click on Network Access Sharing and Security Model for Local Accounts The correct setting should be Classic Local Users Authenticate as Themselves Please see figure 20 below Network access Sharing and security model for local aa Local Security Setting Network access Sharing and security model for local accounts Figure 24 XP 2K Security Setting Cannot Add a User to OmniPass with Blank Password If yo
34. ox to the screensaver password Dialog box if it detects a sensor Place your finger on the sensor to dismiss the Dialog box Importing and Exporting Users The import user and export user features allow users to save their profiles with all of their remembered passwords to one secure file to move to another computer or to keep as a backup Enrolled finger are not backed up during this process so if you are using a fingerprint device you must re enroll your finger once you have imported a user into OmniPass OmniPass User Management Settings Password Vault About Manage Users Adds a new user to Sadhena Imports user mto ane Usa mniP ass mniPFass Removes a user ee EEA Exports an U mniPass Eoo Uea from UmniPass User profile Curent User Settings Curent User Snortucus T Hogglesworth Enroll Finger Domain AVOCADOBOY Enroll additional fingers Audio C No Audio C Beeps Only amp Full Audio Taskbar Tips No Tips Beginnermode Advanced mode OK Cancel Amply Help Figure 19 Importing a User Exporting Users To export a user with all password information open the OmniPass program and click on the Export User button You will be prompted for the username and password and domain if applicable of the user you would like to export OmniPass will prompt you to provide a file name to be saved in the OmniPass Import Export file format It is very important to put this file in a p
35. r to create 1s to examine how you log into your computer and who else uses your computer The default is to use an existing Windows account see figure 3 on the previous page Using an existing Windows Account Choosing Using an Existing Account will make your OmniPass username and password identical to your windows user name and password This option can be used if you are required to type a username and password to get into your computer such as in a network domain environment If you have a biometric device fingerprint sensor and you would like to use your fingerprint to log on to your computer unlock your computer Win2000 NT XP and dismiss your screensaver password it is recommended that you choose Using an Existing Windows Account If you have Windows 98 and you are in a network environment it is recommended that you create a local user with the same username and password as your network logon You can do this by going to Start Settings Control Panels and then clicking on Users Then create the windows user Note If your Windows password changes this will also change your OmniPass password if you use an existing Windows account to log into OmniPass Creating an OmniPass User Choosing Creating an OmniPass User creates a new user that exists only in OmniPass and has nothing to do with your Windows users This option can be used if you do not use a password to log into your computer Steps For Adding a User Once you
36. re at riiitathects tat tute sth tise tie cnethoathaaaas aac sania geese suetagea ay 10 Creating OmniPass Only User versus Using Existing Windows Logon Accounts 11 Using an existing Windows ACCOUNL cc cccccccccsssssseseeseeeeeeececeeeeeeeeeseesaaaaeeeeeeeeees 11 Creatime an OMME ass U SGi er a woseewoeless 12 SEPS FORA COINS TUS asn T 12 RREMOeMMCTING A PASS WONG oder i ea esr eenetannaae eeu tesa wes Hae TA 13 Dis na N cg ener merit te aE RoC etree cea a OMe ne ee eee ie 2 an eee Sem 14 Automatically Enter the Protected Site When it is Activated ccccccceeseeeeeeeeeeees 14 Automatically Click the OK or Submit Button 0 0 ccccccccsssesseeeeeseeeeees 14 Pnitenneova Master Pass WOtd sei isckei dais eticusanadd tutta Cine adil atte see ins duty todas dla S 15 Chapter 4 The OmniPass Advanced User Guide ccccccccccccccccceccssssseeeeccceeeeaaaeeseeeees 15 Logging into Logging out Of OMMIPASS sinso ai E E 16 Usmate OminiPass Contool Panel iz sus ecin a tan E Gudecsaulas 16 Phe User Management TaD a ict iessvdedntaivssadsdtcos ENa 16 Add REMOVE USCIS sien dca eae eee 17 User SPC CHIC SUNE Seiren a a Muah agansleaam amen neesteeadess 17 Tiesos Tabrani a a terete pre E E E S trey tenner ant terre nner 18 TREPI WOE V adli a a a aa a a a a 19 Password Changing ISSUeS viiases caieleadisaies nadibeodadeatedstadalew isnt i shadibeadedeitesstadsleodaiavies 19 Ia Renae ea bet Sal C6 81 B10 fh serer a A ee eer 20 Ch
37. simply click on the friendly name and then choose Delete Page To change a setting click on the desired friendly name and check or uncheck the box next to the setting you would like to change To view your passwords click on the Unmask Values button and the usernames and passwords will be shown Password Changing Issues If you change your Windows password on the same account that is enrolled in OmniPass the next time you type in your master password OmniPass will prompt you to type in your new password before letting you continue Managing Identities Identities are different subsets of passwords from which you can seamlessly switch back and forth You can create an identity called home or work anything that will help you to manage your passwords One example of where identities can be used is if you have multiple web based email addresses at one site You can create a different identity for each email address and switch back and forth at will To add identities click on lt Click here to add a new identity gt and the Identities screen will come up From there you can create new identities or remove them To remove an identity select the identity that you want to remove and select Delete Identity Choose and Switch Identities Choose Identities During Log on To choose identities during log on type in your user name in the user field Then the pull down menu in the identity field will become available Clic
38. systems Windows 95 Windows 98 Windows 98 Second Edition Windows ME Windows NT Windows 2000 Windows XP e Internet Explorer 5 0 or above or Netscape X X or above e Atleast SMB of free hard disk space available on your computer Installing the Softex OmniPass Software If you already have a previous version of Softex OmniPass installed in the system please refer to the section Upgrading the Softex OmniPass Software for directions on how to upgrade your system to the latest level of Softex OmniPass IMPORTANT If you are installing OmniPass on Windows 9 X or Windows ME please refer to the section below in Appendix A which pertains to these operating system before you install OmniPass To install Softex OmniPass for the first time on a system 1 Insert the installation media for the Softex OmniPass software into the appropriate media bay If your installation media is a CD then insert the CD into the CDROM drive and follow the installation directions that are automatically displayed Note If you are not using a CD or if you are not prompted then it may be necessary to run the setup program manually 2 Follow the directions displayed in the Softex OmniPass installation program Specify a pathname in which you want Softex OmniPass to be installed 3 Reboot your system when prompted by the setup program Once the system is running again you can use the Softex OmniPass software The installation program automatically
39. u experience a problem adding a user with blank password to OmniPass you may need to make an adjustment to your local security settings Please try the steps listed above in the Cannot add Windows Users to OmniPass section If that does not work please try the following Click on Start Control Panels or Settings and then Control Panel if you use Windows 2K Administrative Tools Local Security Settings and Security Options Then click on Accounts and Limit account use of blank passwords to console login only This setting should be disabled Accounts Limit local account use of blank passwords 2 x Local Security Setting Accounts Limit local account use of blank passwords to console logon only O Enabled Figure 25 Limit local account use of blank passwords Cannot Use Fingerprint to Log Into Windows XP If the fingerprint sensor does not work while logging into Windows XP you may have an invalid configuration in your Windows user settings Go to Control Panels User Accounts and then click on Change the way users log on or off Make sure that there are either checkboxes in both of the boxes on this screen or checkboxes in neither The fingerprint will not work to log into Windows if Logon Screen is enabled but Fast User Switching is disabled Dialog Box Appears After Placing Finger on Sensor During Windows Logon If you place your finger on the sensor and get the following Dialog box OmniPass
40. xporting Users 25 F File and Folder Locking See Encrypt a file Files or Folders Cannot be Encrypted 30 fingerprint Add additional fingerprint 23 remove a fingerprint 22 I identity defined 21 manage 21 switch 21 Importing Users 25 installing Card Executive software 1 L log into OmniPass 16 log out of OmniPass 16 logging into OmniPass With a Biometric Device 23 M master password v 14 15 defined v entering 15 N No Password problems with 31 O OmniPass verifying version number 3 OmniPass control panel 16 P Password Changing with a Biometric Device 24 Password Vault 20 prompt for OmniPass Log on at startup 19 R remember passwords 13 remove password from OmniPass 20 S Settings tab 19 Software 1 Installing 1 Un Installing 2 Upgrading 2 Verifying 3 System Requirements 1 U Unlocking Files or Folders See Decrypting a File user add new 17 OmniPass only 12 remove 17 Windows user 1 User Management tab 17 users Creating 10 W Windows NT files DISK SYS 2 World Wide Web home page vil
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