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IQCare User Guide V3.3

1. Maternity Register MOH 333 Patient Name Too Dee IQ Number IQ 000000DT200104057542 ANC Number 0779 Maternity Number 0987 Visit Date FA ooumevrm Bio Data Parity Select Gravidae Select X LMP FER ooannev EDD FE oponen Maternity Diagnosis APH F PPH F Eclampsia F Ruptured Uterus y Diagnosis F Obstructed Labour Other Maternity Diagnosis L 77 Sepsi Other il m r Delivery Duration Of Labour Hrs Date Of Delivery FER oom Gestation At Birth Mode Of Delivery select Placenta Complete Yes No Blood Loss mis TOU Other Delivery Condition After Delivery Select dose E Baby 1 Time Of Delivery Baby One Gender Baby One Select Birth Weight Baby One cv Eu tot Lea m One APGAR Score Baby One Select Baby 2 Time Of Delivery Baby Two Gender Baby Two Select M Live Birth FSB MSB Baby Birth Weight Baby Two Select x Two APGAR Score Baby Two Select b Baby 3 Time Of Delivery Baby Three Gender Baby Three Select X Live Birth FSB MSB Baby Birth Weight Baby Three Three APGAR Score Baby Three Select HIV Status HIV Status ANC Select E I HIV Status Maternity Saec 2012 Futures Gro RPR Test Results Se
2. Appointments Appointment Status Pending Mi DateRange From DD MMAMEYYYY To DD MMM Y Y Y Y First Name LastName Appointment Status Provider Enrollment No Appointment Date Existing HSP No Program Michael Karasick Pending Bobby Jefferson 134 07 Jun 2007 1224 Non ART Michael Karasick Pending Bobby Jefferson 134 10 Jun 2007 1224 Non ART Susan Jones Pending Ed Robinson 121212 27 Jun 2007 121212 ART loan Berlow Pending Lanette Burrows 123467 28 Jun 2007 123467 ART I 3 5 4 New Appointment Via The Patient Home Page 1 Navigate to the patient s home page 2 Click on the Schedule Appointment link found in the Patient level navigation The patient s appointment history is displayed Appointment History For Michael Karasick Appointment Date Status 10 Jun 2007 07 Jun 2007 Provider Pending Bobby Jefferson Pending Bobby Jefferson Bobby Jefferson 24 May 2007 01 Jun 2007 Met 21 Mar 2007 01 Jun 2007 Met 29 Jan 2007 01 Jun 2007 Met 3 Click on the New Appointment button 4 Enter the appointment date purpose and provider 5 Click Save 3 5 5 Edit An Appointment Via the Scheduler 1 From the Scheduler home page from any of the available views click on the name of the person for whom you want to change the appointment 2012 Futures Group Facility Level Features 47 Appointments Ap
3. Physical Assessment Weight Kgs Adherence Measurement Adherence select X Signature Select bd v Data Dictionary 10 4 11 PEP Register v Introduction This register covers information needs for the management of health workers who may be exposed to Human Immuno Virus or Hepatitis B Virus during the course of their work other workers such as the police people who may be sexually assaulted and exposed to HIV or any other person who may be exposed to HIV v Purpose This register is an extension of the existing register which was designed for health workers only This edition covers all other persons who come to the facility to seek post exposure interventions at the facility v When Completed Depending on how the facility is organized the first seven 7 columns can be completed when the client contacts the facility and the remaining columns can be updated as the service is offered or the intervention is provided v Who Completes the Form Each facility can decide who completes the register bearing in mind aspects such as the training of the staff member and confidentiality v Fill in a New PEP Register Form The active technical area should be PEP Register 1 From the Patient Home Page click on the Create New Form link and select the PEP Register 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be aut
4. Occupation Priority Occupation Status i Teacher Active 2 Business Active 3 Quality Controller Active 4 Technician Active 6 Repeat as needed 4 29 Custom Field Custom Lists Custom fields in the form of select or multi select lists can be created from two places within IQCare Configure Custom Fields Add custom lists e Form Builder Add custom lists The entry point for the custom field lists may be different but they work in exactly the same way 2012 Futures Group IQCare User Guide V3 3 1 You create a select or multi select list either in the custom fields section or the form builder manage field section 2 You populate the list immediately 3 The lists become available for further update within the Customized Lists section of IQCare 4 3 Drugs CustomList The drug list found in the Custom List section IQCare allows you to create any trade or generic drug you would like The drug list is extensive and covers all key drug types Each drug in the list has a trade name generic name and strength and is used to in the pharmacy forms and dispensing window There is no distinction between drug types ARV medications are not handled differently from non ARV medications To learn more see Drug relationships business rules used in IQCare Add a new drug Inactivate a drug 4 3 1 Drug Relationships IQCare has created predefined relationships between drug types generic and trade nam
5. Step 2 Select your columns and column action Field Group Patient Demographics v Field Patient Enrollment v Function Select v Sort Select v Display Field Display Name Patient Enrollment Where Select v value Add Filter Field Group Visit x Field Visit Type M Function Select x Sort Select Display Field Display Name Visi Type Where v value Enroliment v Add Filter Field Group visi y Field Visit Date M Function Select y Sot Seet v Display Field Display Name Visit Date Where gt v Value 01 Jan 2007 ES And w Where v Value 31 Mar 2007 m Add Filter Remove Field Group Patient Demographics vi Field Sex Y Function Select x Sort Select v Display Field Display Name Sex Where v Value Female v Add Filter Add Field Remove Field 5 For another column click the Add column repeat until you have all of the columns and filters that you want 6 To add special SQL processing change the code found in the SQL Statement box 2012 Futures Group ow IQCare User Guide V3 3 Advanced Query Options Enter SQL Statement select vw PatientDemographics Patient Enrollment as Patient Enrollment v Visit Visit Type as Visit Type V Visit Visit Date as Visit Date V PatientDemographics Sex as Sex FROM vvv PatientDemographics V Visit where Mi PatientDemographics LocationID vvv Visit LocationID and S PatientDemographics Ptn Pkevww Visit Ptn Pk
6. 4 4 Lab Order Form Configuration Depending on the laboratory machinery used facilities may report numeric lab test results for particular labs with different units and corresponding lower and upper boundary values IQCare provides complete flexibility in the units and boundary values for numeric laboratory test results on the Lab Order form Existing units can be modified or new ones added In addition lower and upper boundary values are available for Additional Labs with numeric lab results There is an underlying assumption that lab units change very infrequently If a clinic needs to change the units and boundaries for a particular lab test the administrator simply changes the default units that are displayed in the lab form This change must be done in the Lab Order Configuration and can not be done on the Lab Order form directly To configure the laboratory order form follow these steps for each lab test 1 In the Laboratory Units select list verify that the lab test unit is in the list If not then add the new 2012 Futures Group Configuration and Administration 8 laboratory unit 2 In the Configure Lab Order Form list find the lab test you want to configure 3 Update the lab test units and boundary values the units will display in the Lab Order form and the boundary values are used to validate the test result field 4 4 1 Adding a Laboratory Unit The Laboratory Units list is an unrestricted list Labora
7. This is what the form looks like in IQCare It might be easier for the data entry clerk or the clinician to fill this form in if there was a placeholder between the Weight field and the WHO Stage field for example Placeholder Example In this example a Placeholder field has been added and place between the Weight and WHO Stage fields 2012 Futures Group IQCare Management Form Builder 235 Techaical Area HIV CARE STATIC FORM Here is how the form renders in IQCare Not that where the Placeholder field is added there is a blank space and the WHO Stage field starts on the left in a new row Placeholder Example 11 6 4 Pre defined Fields Facts about pre defined fields e Cannot be in activated e Cannot have the display type changed e Cannot have their field name changed but when using the field in a form you can use any field label in your form that you want e Can only be used once in a form 2012 Futures Group 236 IQCare User Guide V3 3 e Can be used in more than one form e Pre defined fields for one technical area are not available in another technical area e Select list and multi select list default entries must be updated via IQCare Customize List Administration section e Saved data for some predefined fields are saved in existing IQCare tables For the Smart ART Forms fields that already existed in IQCare for the HIV Static Form set were used to the greatest extent possib
8. FROM CART Sponsor ms Potent di Custer eidUat OTL_FECUSTOMFIELD F dL CuerPeoons mos ON FECUSTOMFEELO ART Vist OTL FBCUSTOMFIELO Bue Cart AR OT FECUSTOMFEELO Bue Cant Int OTLPRCUSTOMPELD Coming Bet DT FECUSTOMFELO Ensine E m DTL FBCUSTO DTL FBCUSTO di f olowac Education eL NADSCIITyoes Dt _MomePace m Select mst Patient FirstName ms Patient LastName DTL FBCUSTOMFIELD ART Visit BPSystolic DTL FBCUSTOMFIELD ART Visit BPDtastolic DTL FBCUSTOMFIELD ART Visit Pregnancy From mst Patient Inner Join DTL FBCUSTOMFIELD ART Visit On mst Patient Ptn Pk DTL FBCUSTOMFIELD ART Vis amp Ptn pk 3 Save the report under a category and name the report In this example the category is Patient Visit Reports and the report name is Vital Signs 2012 Futures Group Query Builder Reports 169 IQ 1QCare Management SystemAdmin BlueCard Service Administration DB Operations Manage Technical res Form Builder Query Builder Help Others Logout Exit New Open Save Export To Excel Export Report Import Report Exit x apo System e aoc System ies f Apdo Onglat di Adhereece Missed Peason Ci Adheeseco Fenton g Fes mat Patera Frare m t Pert Lame DTL FBCUSTOMFELD A OTL FBCUSTOMFELO JI OL FBCUSTOMFELD J FROM di ART Sponsor mat Patent dt Cotton eidUnt OT FBCUSTOMFELO A dl Custom P eoces eios Pattent Visit Reports di CottberReporiel s Group dl
9. 2012 Futures Group Pre Defined Re ports 147 d d 13 3 JA Nigeria Monthly NACA Report National Response Organization Monthly M amp E Data Services Facility Name Nsambya Home Care Reporting Period From January 2007 To June 2007 Date of Report 31 Jul 2008 Jan 2007 Less Than 15 Above 15 Anti retroviral Therapy ARV Male Female Male Female Total number of viral load tests for last month 0 0 13 11 Total number of tests for CD4 countfor last month 11 10 63 138 Total number of clients on ARV to date 69 59 402 825 Number of clients who started ARV for the firsttime 2 e 5 6 Number of Clients who fail to adhere to treatment 0 0 0 0 Less Than 18 Orphans and Vulnerable Children OVC Male Female Number of OVC provided with health services 2 8 7 5 3 Tanzania NACP 1 From the Facility level navigation select Reports Donor Reports Donor Reports sv care Select Report O Track 1 0 Facility Based Quarterly Report O Monthly HACA Report HACP Monthly Quarterty Report 2 Select the Tanzania NACP Monthly Quarterly Report and click the Submit button 2012 Futures Group 18 IQCare User Guide V3 3 7 6 Tanzania NACP Monthly Quarterly Report Select Month Select Quarter Month Sect v Year Warning Tanzania Report can take some time to display which depends on the speed of your computer Please be patient and allow 2 10 minutes 3 For the monthl
10. N N Oo 0 R w Update a Care Ended Form The Care Ended from is not editable if the answer to the program Care Ended question Yes The save button is grayed out You can update a Care Ended form if the patient is still enrolled in the program 1 To access a previously filled in Care Ended form click on View Existing Forms and find the Care Ended form you want to update and click the link 2 Update the form 3 Click Save v View Care Ended Form 2012 Futures Group Clinical Forms 195 This screen shot of the Care Ended form shows the minimum configuration You can configure this form with additional fields For more information about how to configure the Care Ended form please see Manage Care Ended Forms Care Termination Patient Name Boxter Karen IQ Number 1Q 000000K8198001017542 Unique ID 100 100 100 8945 Patient Clinic 5612 12 Date of Missed Scheduled Appointment EH DO MMM YYYY Date of Last Actual Contact 10 May 2012 FS oaameyvvy Patient Exit Reason Seket Signature Select Date Care Ended ET oanaevvvv Data Quality Check Chose Print 10 2 PMTCT Form Set A facility s PMTCT form set comprises of two types of forms 1 Static forms 2 Dynamic forms created with Form Builder and specific to your PMTCT technical area The Static forms are the forms that do not change regardless of the form builder forms you create for collecting PMTCT or Exposed Child data We call these static
11. ow IQCare User Guide V3 3 7 4 Facility Reports Select Report ARTE P DIES From 01 Jan 2009 DD MMM YYYY O Missed ARV Pick up Report A cre MN Patient Enrolled by Month Report pu Quality Assurance All Users SelectUser Select v Admin F Warning Some reports can take time to display depending on the type of the report and the speed of your computer please De pawenrand allow 2 10 minutes 4 Click Submit to run the report 5 The results are displayed in an Excel format in your browser w d e http 122 160 201 161 90 iqcare ExcelFiles UserDet A1 f a B C D E E Quality Assurance From 01 Jan 2009 To 31 Jul 2009 8 9 10 11 12 13 Enrolment 1 o 14 o 15 16 17 Initial Evaluation 1 o 18 arroeowup o o o fo 19 ART Followup o P Lt fo y O 20 21 22 Paediatric Pharmacy Sd o 23 lo X 24 25 Paediatric Pharmacy 1p o 26 Emm 27 28 29 14 2009 0 00 33 7 1 2009 0 00 M 4 MN Sheet1 Enrollment w Go Lo N gt S f l 6 To return to IQCare click the back button on your browser Facility Reports PMTCT IQCare provides PMTCT facility reports based on the country Kenya Born to Live NASCOP Monthly Report 2012 Futures Grou
12. TextSingleLin Profile Centre e MaritalStatus Marital Select List Married Status polygamous Married monogamou s Divorced Widowed Cohabitating Single EntryPoint Entry Point Select List MCH Child OPD Patient OtherFacilityRefOther TextSingleLin Entry Source erredFrom Specify e g e point STI Other Transferin Transfer In Yes No If Yes ART Transf erlnFrom Date DateStarte dAR T al UR ORI ai AUN Source _ jate Date Yes Es Source I Source om a TT Source T ART 2012 Futures Group IQCare User Guide V3 3 Status Abortion Date Status Line m Status ART Visit field Visit Date Visit Date VisitType Visit Type Select List Scheduled Self Picked Pills Weight Weight kg in es Pressure Height Height cm o f Recently Date ate Miscarriaged Date Oo o o o g z 0 Select List Currently on Family Planning Not on Family Planning Wants Family Planing h o O gt Q 2 Miscarriag ReasonNo 2012 Futures Group Clinical Forms 241 Emergency Contraceptive Pills Dispensed Oral Contraceptive Pills Intrauteran device awareness Periodic abstenance Tubal Ligation Female sterilization Vasectomy partner s Undecided Il ReasonNoFPReason Select List Want to get Thinks cant get pregnant Not Sexually Active Now ee pe TB TBStatus TB Status Select List No Signs or Month Status Y ear Suspect TB Reg Not Done No
13. Current Number of Women on ARV Prophylaxis this number will be a subset of the Current Mothers in PMTCT not every woman is on ARV prophylaxis each group is mutually exclusive a women in one group should not be counted in another group Look at the latest pharmacy form If the latest visit date latest adult pharmacy dispensed by date or latest lab reported by date 90 days is lt Today s date then do not include these women 565 45 Count the number of women who latest Adult pharmacy 45 565 1 form with 256 100 Treatment program PMTCT During Pregnancy At least one ARV drug is dispensed Prophylaxis checked If the latest visit date latest adult pharmacy dispensed by date or latest lab reported by date 90 days is lt Today s date then do not include these women 314 25 Count the number of women who latest Adult pharmacy L amp D 25 314 1 form with 256 100 Treatment program PMTCT During Labour At least one ARV drug is dispensed Prophylaxis checked If the latest visit date latest adult pharmacy dispensed by date or latest lab reported by date 90 days is lt Today s date then do not include these women 126 10 Count the number of women who latest Adult pharmacy Post Natal 10 126 1 form with 256 100 Treatment program PMTCT During Post Natal At least one ARV drug is dispensed Prophylaxis checked HIV Status and Discordant Couples Current ANC Current L amp D and Current Post Natal shoul
14. Empowering people to make informed decisions User Manual Verson 3 3 July 2012 Freely available from Futures Group H Creative Commons License 2012 Futures Group Contents 3 Table of Contents Foreword 0 Part IQCare Overview 10 1 IQGare Capabilities iieri dex eo ture chad sert inris dre ide DR E sente dns lac 10 2 Glossary and Definition of Terms sin ie si secnenses 11 3 Installation Guides i ies lucent A ee Std sen 12 4 Technical Support ciere se Dante ste unes sea m e abs end rena De Pues yeu aea RD Rue oaa gu E RR ERR RR aan 13 5 IO Carer Services ee 13 Part Il International Standards 18 Part Ill Facility Level Features 24 Login Page o nene udi EE 24 2 Facility Honie Page ee EIE i TN EASE 25 Facility Home Page Business Rules iii 26 Facility and Patient Navigation eeeeeeeeeeeeenenenn nnne nnne nnne nnn nnn nn nnne 38 4 Find Add Patient iei etie be nie ins n on codd env Lied eee cdedeeii deste te lledee 39 Find Add Patients and Location crece t tre emeret ud nri a ee a Du Aaa Aan paa cents 40 5 Appointment Scheduler isserrat aieiaa nae rere e euer ne Dr eee aa aaaea aaa bakian a ae a inana 41 Scheduler Appointment Views New Appointment Via A Form PE ie e hs s New Appointment Via The Scheduler sise 45 New Appointment Via The Patient Home Page ie 46 Edit An Appointment Via the Scheduler ie 46
15. Emtricitabine FTC Select Select NNRTI Efavirenz EFV Select Select Newvirapine SD NVP NVP Select X Select PI Lopinavir LOPr Select X Select Atazanavir ATV Select X Select Ritonavr RTV Select X Select Saquinavir SQV Select Select Fixed Dose Combination Select X Other ARV Medications If the ART treatment program is selected the regimen line is required If the non ART treatment program is selected then then the ARV drug section is disabled If PMTCT or PEP treatment program is selected then the prophylaxis check boxes are enabled To make up an ARV regimen Individual ARV drugs can be selected e Fixed dose combinations can be selected A mixture of individual and fixed dose combinations can be selected You can use the Other ARV Medications button to see the entire available list of ARVS in IQCare if the drug you are looking for is not in the list you can configure a new drug See Drugs Custom List for more information on configuring new or updating existing drugs You must specify the regimen line of the drug regimen you select ARV Changed or Stopped Business Rules for the ARV Medications Section The ARV Therapy select list found in the Initial Evaluation and the ART Follow up forms HIV Static Form Set is checked upon saving the pharmacy form If ARV Therapy Continue then the ARV regimen saved in the form must be the same as the ARV regimen in the prior form C
16. Import and Run a Report 1 From the Facility level navigation select Reports Custom Reports 2 At the entry page click the Browse button to find the XML file with the report parameters you would like to upload Custom Reports Saved Reports Select Category v Select Title v Export Report Import Reports cProject Balance Active 3 Click Edit to display the parameters in the custom report configuration page 4 Make any changes you would like 5 Click Save and Run Report Custom Reports with PMTCT Fields Custom Reports for the PMTCT program work in the same way as with the ART program The fields from the PMTCT enrollment form pharmacy laboratory and care tracking forms are available in the same locations as the ART program The pre defined fields and custom fields defined in Form Builder will be part of the PMTCT Fields group Custom Fields created for the static forms are found under Custom Fields group As before PMTCT fields can be combined with other static fields to generate a custom query A RECTE RES Find Add Patient Reports Scheduler Administrauo X Reports Custom Reports MotherKnownHIVStatus International LMPDate Quality Care Patient Moos a DeliveryMode a if e and Monit Penn i AIDSRRurr GestAgeAtBirth System Admin ChildHIVStatus z y BirthWeight Form Master Kenya FamilyPlanningMethod New Custom Report PartnerReferedOrNot Mot
17. Physical Exam Temp deg C RR cpm HR bpm BP Systolic mmHg BP Diastolic mmHg SPO2 MUAC cm gt Cervical Axillary Inguinal Finger Clubbing 3 O 53 G Lymph Nodes m Irregular rhythm Cardiovascular Chest lungs i Bronchial BS Clinical Forms 237 v ART Visit Form Example 2012 Futures Group 23 IQCare User Guide V3 3 ART Visit Patient Name Moseti David IQ Number IQ 000000DM201202157541 EnrollmentlD 956 1 Visit Date RR come Clinical Status Visit Type Select Weight Kgs Systolic BP mmHg Diastolic BP mmHg Previous Height cm Pregnancy Yes No Height cm Condoms Emergency Contracepti
18. e When you inactivate a custom field the existing fields on the form shift back one or more places depending on the number of fields you have removed To inactivate a custom field 1 Navigate to the Custom Fields page From the list of Custom Fields provided at the bottom half of the screen click the Inactivate button 3 The field status changes in the bottom of the Custom Fields page 2012 Futures Group Configuration and Administration ws Configure Custom Form Fields Choose Forms select all that apply Field Label Patient Enrollment initial Evaluation C Adult Pharmacy Field Descr Paediatric Pharmacy Laboratory Field Type Non ART Follow up yp ART Follow up Text Care Tracking Select List Date Numeric YesNo Mutti Select Checklist Label Name Form Field Type Status Number of sex partners in last 3 months Patient Enrollment Select List Inactive Activate Number of sex partners in last 3 months Non amp RT Follow up Select List Active Inactive Number of sex partners in last 3 months ART Follow up Select List Active Inactive 4 11 Refresh Caches Cache pronounced Cash like the money is a way of saving information on your computer for increased performance IQCare saves two types of information 1 The master lists that are found in the Customize Lists 2 Theclinical form data that is used to c
19. 0987 Visit Date FA poasnevvvy Maternal ART History For 24 Months After Delivery Month Select Date FA one StartART Yes No Current Regimen P Signature Select Seve cose Pret v Data Dictionaries Maternal and Exposed Infant Form CTULUPSBIUM 2012 Futures Group 222 IQCare User Guide V3 3 ul Y Y ct D s gt 2 t gt Q m X TS o uo t Q 3 R t 3 et TI fe 3 Mother s Name LM E Maternal Section Maternal Section ure e MothersName ext Single Yes Li lt ne a Checkbox No DD oO Section Maternal HIV NoPriorARVExpos No Prior ARV No History Exposure Maternal HIV EN did ARV vi Histor I lt e c D 2 gt we z gJ w ct D O c x D 2 gt po za D 5 v I lt e 5 w b J o n b Z lt D J 9 ez 23 lt ga a s o D c iw v Oo n b Maternal HIV SingleDoseNVP Single Dose Histor History pou Date D 3 u I lt D bass m lt o c 4 D ca 3 D 5 D m lt lt es es e3 D 3 CD I lt o D ue e O Oo ER Histor tBox tBox EE tBox tBox NE tBox px Maternal HIV LowestCD4Date Lowest CDA m Histor Date Maternal HIV MostRecentCD4 Oe Histor 4 MostRecentCD4D Most Recent IN at CD4 Date Histor History
20. 44636 ANC Humber 123456 PMTCT Number 01 10 Admission Humber Outpatient Humber cs wo noc O O O OOOO O O Weight and BMI over time Contact Information Patient Phone 1234 123 1234 oo Weight e BMI Address Village Province 1234 Main St Matharu ini Central Emergency Contact Emergency Contact Phone Family Information No of related members enrolled 1 No of related members on ART 1 Clinical Information Last Recorded WAB Working WHO Stage Weight 6 5 Lowest CD4 614 Most Recent CD4 1370 Next CD4 Due 01 Jun 2010 HCT HB AST Cr Syphilis Y Age Sex Patient Name Display as Last Name First Name Today s date minus DOB Sex from ART or PMTCT enrollment form Add Children This button should only display if the PMTCT option is turned on It allows the user to register the child in the system using the mother s contact information Patient Home Page Graphs Weight and BMI Plot all of the weight data from any form ART or any PMTCT form 2012 Futures Group Patient Level Features 121 Calculate the BMI and plo CD4 and Viral Load Plot all of the CD4 or Viral Load data from any lab form Patient phone Patient phone from ART or PMTCT enrollment form Address Village Province HIV Care Static set From the enrollment form Address PO Box village province Emergency Contact HIV Care Static set From the enrollment form emergency contact name Emergen
21. 7 codeSystemiiame ActPriority displayliamee rourine HL7 V3 XML file example as processed through the Mirth Gateway 2012 Futures Group International Standa rds 19 lt Message xmlns urn hl7 org v3 xmlns xsi http www w3 org 2001 XMLSchema instance id displayable true extension 1 976 245 rootz 2 16 840 1 113883 19 3 2409 creationTime v lue 20020211143035 1600 06 securityText The string lt securityText gt lt versionCode codez CS CODE interactionid displayable true extension 1 976 245 root 2 16 840 1 113883 19 3 2409 gt lt profileid displayable true extension 1 976 245 roct 2 16 840 1 113883 19 3 2409 processingCode code CS CODE processingModeCode code CS CODE acceptAckCode codez CS CODE sequenceNumber value attachmentText attentionLine keyWordText value nullFlavorz NI xsi type AD BLICD CEICV EDI ENIGTSI II INTIMOI ON PNIPQIREALIRTOIST TELI TN TS attentionLine ControlActProcess id displayable true extension 1 976 245 000 root 2 16 840 1 113883 19 3 2409 gt lt code code PRPA TE101001 codeSystem 2 16 840 1 113883 5 4 codeSystemNamez ActCode originalText Person Event Activate Notificationc originalText gt lt code gt lt effectiveTime gt lt high inclusive true value 200208081400 gt lt effectiveTime gt lt priorityCode codez R codeSystem 2 16 840 1 113883 5 7 codeSystemName Act Priority dis
22. Active if female Active if male Auto populate Data Quality Check Required Field Conditional Fields Text MultiLine Multi line text box Active if current age gt min and lt max __ years Active if female Active if male Auto populate Required Field Data Quality Check Checkbox Check box Required Field Data Quality Check Multi Select List Multi select list Active if current age gt min and lt max __ years Active if female Active if male Auto populate Required Field 2012 Futures Group IQCare User Guide V3 3 Data Quality Check Conditional Fields Regimen Any kind of drug Active if current age gt min and lt max __ regimen with the years display of A B C Active if female Active if male Auto populate Data Quality Check Regimen Drug type filter Required Field Drug Selection Drug selection Filtered Drug Button within a form Required Field Lab Selection Lab selection within Active if current age gt min and lt max __ a form years Active if female Active if male Lab selection Required Field v Regimen field type The Regimen field type allows you save fields in the format of A B C The original motivation for this field was for ARV Regimens which display with their abbreviations such as AZT D4T NVP The use of this field has been generalized so that you can save any combination of drugs within a drug category In the IQCare user interface a small button displays When the user clicks on the button
23. Another method here Signature Select B Save Chose Print v Conditional Fields Associated with One or More of the Same Fields In this example TBType is associated with P EP and P plus EP This example is starting from the configuration step after you click on the conditional fields button above in Step 3 2012 Futures Group 302 IQCare User Guide V3 3 Shown here under P EP A field can be assigned to more than one select list entry when configuring conditional fields 2012 Futures Group IQCare Management Form Builder 303 r Table Field Name Field Label Display Type PTBType PTBTYPE Select List EPTBType EPTBTYPE Select List i Submit Delete 11 6 12 Update Remove Conditional Fields Facts About Updating Conditional Fields For an existing field that has been associated with a select list entry you can only change the label text you can not change switch out one field for another e f you want to replace a previously selected field with a new one you must first delete the existing field and then add in the new field You can add new fields to an existing set of previously associated fields v Add Conditional Fields 1 In Manage Fields find the field you want to change 2 Click on the Associated Fields icon 3 Click on the Conditional Fields button in the select list dialog box 4 Select the select list entry that yo
24. Click OK and the report set up will display in the main Query Builder screen 2012 Futures Group 40 IQCare User Guide V3 3 12 Forms Data Dicationaries IQCare provides features for both static and dynamic forms Static Forms Static forms that can be a added to any technical area pharmacy lab follow up education AIDSRelief form set and the Uganda Blue Card form set Dynamic Forms Common registration forms universal registration form and care ended form Form builder forms will have their own data dictionary which will be made up of a combination of predefined fields and custom fields 12 4 Common Dynamic Forms Data Dictionary The Universal Registration and the Care Ended forms can be configured to the needs of the site There are pre defined fields available and also you can create your own custom fields The data dictionary for the pre defined fields are documented here Data dictionary for pre defined fields Universal Registration Form Care Ended Form 12 1 1 Care Ended Form The Care Ended form can be created for each technical area And as such the data dictionary for each version of the form may be different There are a set of pre defined fields available for the Care Ended form and there are a set of required fields that cannot be removed from the form Care Termination Patient Name Mann Susan IQ Number 10 000000 M198001017541 Patient EnrolimentiD 100 100 100 1234 ART No Date of Missed Sched
25. Click Save and Run Report again 10 To print the report click the printer icon to save the data to Excel click the spreadsheet icon 8 5 Report on Custom Fields Reports can easily be created for all of the data gathered in custom fields The steps to create a report are same as reporting on data that are captured on the clinical forms Custom fields are separated by the form it appears on For example if you collect data for the question How many sexual partners since the last visit on the enrollment and follow up forms you will need to report on data gathered in all three forms separately The example below illustrates the steps 1 Configure custom fields 2012 Futures Group Custom Re ports 161 Configure Custom Form Fields Choose Forms select all that apply Field Labe Patient Enrollment D initial Evaluation C Adut Pharmacy Field Descr Paediatric Pharmacy Laboratory J Field Type C Non ART Follow up ART Follow up O Text C Care Tracking Select List Date Numeric Yesto Multi Select Checklist IL Label Name Form Field Type Status Enroll Number of sex partners in last 3 months Patient Enrollment Select List Active Inactive NonART_Number_of_sex_
26. Date of Birth FE COMMAYYYY Uniqve 10 Infant Feeding Practice at 3 Months Select CPT Started by 2 Months HIV Test Type Select X Result Seect Final Result Select X FirstName LastName Unique ID poe Infant Feeding CPT Started HIV Test Type HIV Result final Result Death Date Alice Murthy 12390 02 May 2012 Exclusive breastfeeding EBF Yes PCR Negative NeNegative f Save Close 10 4 Kenya MOH Clinical Forms Kenya s health care system comprises Ministry of Health MOH and parastatals state owned organizations organizations and the private sector which includes private for profit NGO and FBO facilities The system is structured in 6 levels such that complicated medical cases are referred to a higher level The structure thus consists Level 1 National referral hospitals are at the apex of the health care system providing sophisticated diagnostic therapeutic and rehabilitative services Level 2 Provincial hospitals act as referral hospitals to their district hospitals They also provide very specialized care Level 3 District hospitals concentrate on the delivery of health care services Level 4 Sub district hospitals and nursing homes are similar but generally smaller than district hospital Level 5 Health centers provide ambulatory preventative health and curative health services Level 6 Dispensaries are generally the system s first line of contact with patients but in some areas health centers or
27. Designation EE ART Ended Date Date HIV Diagnosis Custom Field Result se First Reason Name Disclosure All of the custom m Care Ended l N Facility N HIV Diagnosis by the site will be in Care Ended Date the field LPTF Num Care Ended LMP select list PEPFAR Start Signature Date Death Reason Description LPTF Transferred To Patient Exit Reason Stopped Reason Other 2012 Futures Group 360 IQCare User Guide V3 3 oono pono Field Groups Family Information HIV Information HIV Previous Care ep eo B E n e S S e S X DB View Name Rpt Family Information Rpt_PatientHIVOther PatientHIVPreviou bor S59 000 2 590 90l 2012 Futures Group Forms Data Dicationaries Data Fields Family Member Name Enrollment Support Group am B i Registered HIV Disclosure Other Relationship HIV Status Relationship date Num Household HIV Died i u 2012 Futures Group Ever Been on ART Previous ART Sponsor Che cke Previous ART d Sponsor Other by Na me Lab Dep Previous Care Type art me nt Lab Previous Care Type Ord ere Other d by Lab Previous HIV Care org ere d 00 3 Q 53 oooogooosocs 52 n 39 IQCare User Guide V3 3 Previous Medical Records Relative Age Year Num Household HV Tested Relative Sex Referred From Inpatient Ward Referred From 2012 Futures Group Forms Data Dicationaries 363 RO Pa
28. For patients gt 18 years adults use a min age of 18 and a max age of 110 years a number arbitrarily large For patient 18 children use a min age of 0 and a max age of 18 years If this business rule is not checked then the field is enabled for a patient of any age The business rule is fired upon rendering the form If the patient is female then enable the field If the female and male business rule are both selected then the field will be enabled for both female and males This is the same result as not selecting the business rule The business rule is fired upon rendering the form If the patient is male then enable the field If the female and male business rule are both selected then the field will be enabled for both female and males This is the same result as not selecting the business rule The business rule is fired upon rendering the form The field will be auto populated with data from last saved entry Another field will be displayed directly below for which data can be entered This field is not editable it is for display and informational purposes only The business rule is fired upon 282 IQCare User Guide V3 3 Business Rule Display Type Definition Available rendeingthefom Data Quality Check TextSingleLine DecimalTextBox Numeric Select List Date Yes No Text MultiLine Checkbox Regimen Required Field TextSingleLine DecimalTextBox Numeric Select List D
29. Hum m partum Postpartum 5 E text box text box pue EM text box 2012 Futures Group IQCare User Guide V3 3 Nutrition and HIV AIDS Register Nutritional Nutritionalco Nutritional Infant and Select List No No Intervention Counselling young child Nutritional NutrionalsuppNNutritional i Select List No No Intervention i FeedindPracti Feeding i line appointment 10 4 8 HIV Testing amp Counseling Lab MOH 362 v Purpose This register is designed for service providers to record their daily practice of HIV testing and counseling HTC services using rapid HIV test kits The register captures necessary information on HTC related variables This information will be used to monitor and evaluate HTC service program at all levels It is also useful for self and facility evaluation This register can be used in two ways as follows depending on what works well for each facility Per service delivery point e g particular counseling room Per service provider individual HTC provider v Fill in a New HTC Lab MOH 362 The active technical area should be Nutrition 1 From the Patient Home Page click on the Create New Form link and select the HTC Lab MOH 362 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4 QCare displays a message alerting you of any required fields not filled in 2012 Futures Group Clinical Forms
30. Other dtl Patient NumHou HivOther seholdHl VTest dtl Patient Travelled Days Hours Minutes HouseHoldl Units nfo 2012 Futures Group IQCare User Guide V3 3 29 How many memb er s of your house hold do you know have tested positiv e for HIV Memb ership in HV suppo rt group If yes specif y Patient Referr ed from Potenti al Barrier s to dtl Patient HivOther dtl Patient HivOther dtl Patient HivOther dtl Patient HivOther mst Patient dtl Patient HivOther NumHou seholdHl VPositive NumHou seholdHl VDied Support Group Support GroupNa Referred From List of barriers BarrierFi nancial 2012 Futures Group Forms Data Dicationaries 377 BarrierFe arDisclos ure etc Potenti dtl Patient al HivOther Barrier s to succe ssful HIV care Notes Intervi mst Patient Employe ew er elD This button is used to make a hard copy of the form This is basically feature of paperless but is implemented for non paperless too 12 3 4 Initial Evaluation ET e Business mE Rules If a patient is reactivated the physician can fill out a new IE form or a FU form and therefore there can be more than one instance of the IE form in IQCare Paperless ARV Therapy is not a required field Database e Business Rule Label Table First mst Patient nu Auto filled Yes Name Last mst Patient ped Auto filled Yes Yes Yes
31. QCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry 2012 Futures Group 256 IQCare User Guide V3 3 v Update a TB Intensive Finding Form 1 To access a prevously filled TB Intensive Finding form TB Enrollment TB Intensive Finding or TB Drug Collection and Adherence click on View Existing Forms and find the form you want to update and click the link 2 Update the form 3 Click Save v TB Enrollment Form Example TB Enrollment Patient Name Moseti David IQ Number IQ 000000DM201202157541 IPTRegNo 2222 Patient Information Nearest Landmark Weight Kgs Treatment Supporters Treatment Supporters Cell Name Phone Signature Select X Save Print v TB Intensive Case Finding Form Example 2012 Futures Group Intensive Case Finding Patient Name Moseti David IQ Number 1Q 000000DM201202157541 Clinical Forms 257 IPTRegNo 2222 Visit Date FA comme TB Intensive Case Finding Cough Of Any Duration Fever Noticable Weight Loss Yes No Night Sweats Yes No Poor Weight Gain Yes No Contact With A TB Case Yes No Indicate The Action
32. With the new flexibility of allowing patients to move from one location to another business rules are required for the patient enrollment number 1 The IQCare patient ID number is made up of four numbers that are strung together to form a unique number the Patient ID e HIV Care Static Form set country number LPTF number satellite number patient number 2 Note that you can have patients with the same patient enrollment number but with different Patient IDs e For example for the HIV Care Static Form set 695 134 7 8990 is a different patient than 645 1 3 8990 3 When a patient is enrolled country LPTF Satellite numbers or the region district facility codes are not editable within the form These numbers reflect the location that you logged in with 4 The patient once registered owns that patient ID number If he she moves to another location the location number within the patient enrollment number does not change 5 A variable called the Patient Location holds the current location of a patient So if a patient is enrolled in location 1 and moves to location 2 their patient number stays the same but their 2012 Futures Group User logged in with the A Demonstration Patient Name First Middle Hospital Sex Select M Date of Birth E po uum vvvy Exact Estimated The Patient ID auto fills with the region district facility codes OR country LPTF on 5 IQCare User Guide V3 3 Patient L
33. X uU OIZ AIZ Z QIRIZIS UJ UJ UJ U7 ala ES Nolo wo o o o S o D o N Running Custom Reports Displaying ICD10 Disease Codes To see the IDC10 codes associated with disease run a custom report using the Ol and AIDS Defining Illness category Below is a simple example 2012 Futures Group International Standards 21 DWP Le UNY JVV UPV ON Try Step 2 Select your columas and columa action Field Group Pate t temere E field Patent Fest Name F Display Field Display Name PasentFrst Name Where SNOT 3 vae O aaee Field Group Fest Demographics field Sex E ee W Display Field Display Name Where SNOT s vaie e asa rites Field Group 05 or ADS Deining messes T fieis Detnnsimess E F Display Field Display Name dress Where Snor mua Vawe Sees Sasa rater Select Gstinct Rot_PatentDemographics Patent First Name as Patent First Name Rot PatentDemosraches Sex as Sex Rot OScrADSOe finglinesses Defining iness as Defining iness FROM Rot PabentDemographes Rot OSerADSOefnolinesses WHERE Rpt_PatentDemographics Pin_PkeRpt_OSorADSOe fingiinesses Pin_Pi and Rot PabeetDemographies Patent First Name IS NOT NULL and Ret PatentDemographies Sex IS NOT NULL and Rot OSorADSOefngiinesses Defeing iness S NOT NULL GROUP BY Custom Report Results Custom Report ICD10 Codes are displayed along with the diease name 2012 Futures Group 22 IQCare User Guide V3
34. all of the active patients from the changing location must be transferred to another location first Province State The province or state where the facility is located e This is used in some MOH reports District The district where the facility is located This is used in some MOH reports Facility login image e s the image that displays in the login page Note that the login image can be changed from any of Facility Set up pages The image is not specific to each location rather there is only one login image for the application However you can change it in any of the Facility Setup pages e Please note that the login image should be optimized for the web and the image resolution should be optimized for 72 dpi pixels per inch The image size should have a width of 500 2012 Futures Group Configuration and Administration pixels and a height of 300 pixels Higher image resolution will cause the login page to display slowly an incorrect image size will cause the image to be distorted Appointment grace period e Specifies the number of days for which a patient can be either early or late for his her appointment for it to be classified as a missed appointment The number of days is facility specific PEPFAR funding start date e s the start for the AIDSRelief program at the site e This is also used to show that a site is an active AIDSRelief site Patient transferring from a site that has the PEPFAR funding date fill
35. dispensed 6 Fill in the Ordered by Ordered by date Dispensed by Dispensed by date and the patient signature option Click Save 8 IQCare displays a message alerting you of any required fields not filled in 9 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry N Update a Paediatric Pharmacy form When pulling up a previously saved pharmacy form if the same ARV medication is selected at the top part of the form and via the Other ARV Medications button depending on the dose and frequency the display order of the ARV medication may switch 1 To access a previously filled in Paediatric Pharmacy form click on View Existing Forms and find the Paediatric Pharmacy form you want to update and click the link 2 Update the form 3 Click Save Note for the Paperless facility the pharmacy form can be filled in in two steps First the clinician can prescribe the drugs entering the dose frequency and quantity prescribed The clinician can save the form with the Ordered by and Ordered by date filled in Then the pharmacist can open the form see the drugs that have been prescribed enter the amount dispensed and fill in the dispensed by and dispensed by date 2012 Futures Group Clinical Forms 187 10 1 10 Paediatric Pharmacy 3 2 and above For IQCare versions of 3 2 and above the pharmacy form is almost completely dynamic Drugs are sel
36. dtl PriorArvAndHivCare in from Date Eligible for p ELS EligibleDate ART WHO Stage dtl PatientStage WHOStage No business rule for WHO stage no need to force the last selected CD4 integer ligible and Ready Date dtl PatientHivPrevCarelE PrevARVsCD4 dtl PatientHivPrevCarelE PrevARVsCD4Percent tl PatientARVInfo o NNI Medical Conditions alCondition alCondition REDE alCondition Relevant Medical Multi line text dtl DrugAllegiesAndMedic RelevantMedicalCon Conditions alCondition ditions 12 4 2 ART Care Form Label Data Entry Type ada Table IQCare Field Rules 2012 Futures Group stage Pt Pt nn CR infant Check box NEN SRM E he IQCare User Guide V3 3 Cohort Year ART Transfer in DatelDate This is the historical ART Start Date RT Transfer in fro ransfer in ARVs Start ART 1st Line Regimen Weight Kgs Clinical Stage Start ART 1st Line Regimen Date Text display To Be calculated based onthe Month and year from the Historical ART Start Date OR the ART Start Date at this Facili Integer Text display dtl PatientHivPrevCarelE To Be calculated based on the Month and year from the Historical ART Start Date OR the ART Start Date at this Facili ESS ee EEEEENN dtl PatientHivPrevCarelE ARTTransferInDate dtl PatientHivPrevCarelE CohortMonth CohortYear Select list i dtl PatientHivPrevCarelE LPTFTransfer Regi men lis
37. mst Patient mst Patient Age years Calculated Date of Birth Weight Height mst Patient Body Surface Area m 2 Period Taken ARV Provider ARV Medications PatientEnroll mentID Be with order es ae ie by date need to be filled in If dispense oo by dispense b SEE dispense by date Label Table Field ss mst Patient Auto fill Eee mst Patient Auto fill RE PS NI Auto fill PatientClinic Auto fill a ID CodelD Li Select list ART PMTCT PEP Non ART Defaults Auto fill If 2 years and 6 months IQCare will display 2 6 Auto fill Required field Required field weight i height 3600 unitszm 2 During pregnancy during labor Select list Government USG Self pay Other Defaults to USG 2012 Futures Group EM IQCare User Guide V3 3 Regimen Line If ART selected then regimen line is a required field Dynamically created rows based on the selection by the user each row saves to the dtl_PatientPharmacy Order table IQCare captures the Strength Frequency Duration Qty prescribed Qty dispensed and if the drug is taken for prophylaxis a dbo dtl PatientPharmacyOrder Lg Columns ptn pharmacy pk int not null Drug Pk int not null GenericID int not null StrengthID int not null FrequencylD int null SingleDose decimal 18 2 null Duration decimal 18 2 null OrderedQuantity decimal 18 2 null DispensedQuantity decimal 18
38. r dtl PatientArvTherapy TherapyReasonCode Field Label Display Type Business Rule Table Name Column Name Visit Date 2012 Futures Group Date Ord visit yvisitDate 40 IQCare User Guide V3 3 pel Em Encounter Eee Barcpemm portName Encounter e ET um portContact Encounter orterContact cad cR MIN a ointment Duration in months since Calculated field starting ART The lesser of Visit Date or ART ended date minus Historical ART Start date OR the ART Started at this facility date Duration in months since Calculated field starting current regimen The lesser of Visit Date or ART ended date minus first dispensed by date of the current regimen Cini Text _PatientVita Weight Is qw Radio Enable when Dtl PatientVita Oedema than 60 months of a Pregnant Display for Dtl PatientCliniPregnant females only calStatus When patient is less than or equal to 12 years old the options will be disabled Display for Dtl PatientCliniEDD females only calStatus 12 year disable Display for Dtl PatientDeli GestAge females only very 12 year disable PMTCT Checkbox Display for Dtl PatientCliniPP MTCT females only calStatus 12 year 2012 Futures Group Forms Data Dicationaries 401 PMTCT ANC Text box Display for No females only lt 12 year disable Save in Mst_Patient table only when ANCNumber DeliveryDate Post Partum i No Field C
39. the cumulative ARV prophylaxis group Cumulative ARV Treatment Count the number of infants current in ART with the latest pediatric pharmacy form where ARVs were dispensed as 9 50 treatment and that the dispensed by date plus the longest Current ARV 50 9 18 duration gt today s date Treatment 100 Display the number and the percent of the current number of exposed ART infants A patient current on ARV treatment should not be counted in the group of patients current on ARV prophylaxis Cotrimoxizole Prophylaxis 963 a Count the cumulative number of infants enrolled in PMTCT Cumulative Started lt OR HIV Care who was had a pediatric pharmacy form with cumulative 2 Months Septim TMX Cotrimoxizole dispensed and age is strictly number less than 2 at the time the drug was dispensed Count the number of infants in PMTCT OR HIV Care aged 59 9296 strictly less than 2 months who has a pediatric pharmacy 83 59 64 form with Septim TMX Cotrimoxizole dispensed where 100 the dispensed by date plus the duration is greater than or equal to today s date Current Started 2 Months Count the cumulative number of infants enrolled in PMTCT 1 28 a OR HIV Care who was had a pediatric pharmacy form with cumulative Septim TMX Cotrimoxizole dispensed and age is 2 number months to strictly less then 24 months at the time the drug was dispensed Count the number of infants in PMTCT OR HIV Care aged 102 7096
40. this way follow the links Control Panel gt Administrative Tools gt Services gt IQCare Service 2012 Futures Group 4 IQCare User Guide V3 3 IQCare Service Name Description y OATS Admin Service Stop the service IKE and AuthIP IPs Oh Intel R PROSet W C Intel R PROSet W Description Ok Intel PROSet Wi Red Bend D Restart the service This service controls the Server o ions of Futures Group PMM Ok Intel PROSet Wi WiMAX SDK System lt Interactive Service Enables use Ck Internet Connecti Provides ne Provides tu C KtmRm for Distrib amp Lenovo Auto Scroll a v Connection String A connection string is special text that specifies information about a data source in this case the IQCare database and the means of connecting to it It is passed in code to the IQCare Service in order to initiate the connection between the IQCare database and the IQCare applications Sometimes this connection string needs to be changed To change the connection string 1 Click Stop Service to stop the service 2 Click Change Connection String 3 Enter the information about the database connection 2012 Futures Group tare Overview 15 4 Click Save Server Name Asglexpress DataBase Name IQCare User Name sa Password Verify Password 5 Click Start Service to restart the service 2012 Futures Grou
41. 1 To access a previously filled in Adult Pharmacy form click on View Existing Forms and find the 2012 Futures Group 132 IQCare User Guide V3 3 Adult Pharmacy form you want to update and click the link 2 Update the form 3 Click Save 10 1 8 Adult Pharmacy 3 2 and above For IQCare versions of 3 2 and above the pharmacy form is almost completely dynamic Drugs are selected from a the IQCare drug list and as many rows drugs as the you need to add you can add ARV OI and TB drugs display in separate sections if they are selected The Adult Pharmacy form is split into five sections v Form Header Adult Pharmacy Form Patient Name Sanders Anne IQ Number IQ 0000AF 19780101755911 Patient EnrollmentlD 256 379 1 904988 Patient CliniciD PHA9098 Treatment Program Select Period Taken Select ARV Provider Select In the header section of the pharmacy form you see the patient s name IQCare number and any other patient number designated for this technical area Treatment Program Options ART Enables the ARV medication section of the form Disables the Prophylaxis check boxes The regimen line is a required field PMTCT e Enables the ARV medication section of the form e Enables the Prophylaxis check boxes e Sets the business rule that the prophylaxis check boxes must be checked for the ARV medication section The regimen line is not a required field PEP e Enables the ARV medication section of
42. 130 Create New Form Additional Forms eee nennen nnne nnne nnne nnn nnn nans nnn nnn nnn 131 Reactivating Patient ii peer nr nine pretend eec done loss suuedeaeseqevesauuee 131 Pre Defined Reports 134 Adjusting Report Display Size ssssssssssssenessereeennneneeeenneneeeennns 134 hEuhedbc ei ARV Pick up Patient Profile Kenya MOH 257 Blue Card iccssccccisccsencecsscevessssssscsasecesencecesscessivetctessesceustsesecvessnsvesdsecsscsseduevenstvedendecesavenstvehsctsveners 137 Facility Reports HIV Care eessseeeeeesenenenennn nnne nennen nnne nnn nnne nnn nenne nnn nennen nnns 138 ARV Pick up esee Missed ARV Pick up Patient Enrolled by Month csccccccccscscecesicassccsscccnscecsecaecseneeiaecnsescsedsccussessecterscheenonicnssrsvescesnsedvectersesvessbrensersesters 142 Quality AS SUranCe t e 143 Facility Reports PMTQT tete rente tetuer c etaed Pe nra do nne du ec area dedu iiaii iienaa 144 Donor Reports HIV Gare erint eire nha rra oru or nara Ere pe PE RR Pana DIR ee E De RES RA DR eR 145 Track DO 145 Nigeria NAGA sine 146 Tanzania NACP sciemment ten ane ne ne ten me een en ln ie nn ess en einen ei eee 147 Donor Reports PMTCT 52er eerte ee nde ence rr cen advec
43. 2 null Financed int null UserID int null CreateDate datetime null UpdateDate datetime null Regimenld int null Prophylaxis int null BatchNo int null TreatmentPhase varchar 50 null Month int null ExpiryDate datetime null E E E B B s s E B B B B B E E E B E Dynamically created rows based on the selection by the user each row saves to the dtl_PatientPharmacy Order table IQCare captures the Strength Frequency Duration Qty prescribed Qty dispensed and if the drug is taken for prophylaxis Dynamically created rows based on the selection by the user each row saves to the dtl_PatientPharmacy Order table IQCare captures the Strength Frequency Duration Qty prescribed Qty dispensed and if the drug is taken for prophylaxis For TB as well the phase of treatment and the month of treatment Location for notes by the clinician or pharmacist Used mostly in paperless mode Notes are saved into ord_PatientPharmacyOrder into the PharmacyNotes column 800 characters Prescribed by ord PatientPharm Orderedby a a acy Order Prescribed by Date ord PatientPharm OrderedbyD For paperless Yes for acy Order this is a Paperless required field for 2012 Futures Group Forms Data Dicationaries 349 drugs acyOrder Dispensed by Date dtl PatientPharma DespensedB For paperless cyOrder this must be filled in along with the quantity dispensed For non pape
44. 247 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update a HTC Lab MOH 362 1 To access a previously filled HTC Lab MOH register click on View Existing Forms and find the HTC Lab MOH register you want to update and click the link 2 Update the form 3 Click Save v Example Form 2012 Futures Group 248 IQCare User Guide V3 3 HTC Lab MOH 362 Patient Name Too Dee IQ Number IQ 000000DT200104057542 HTC Number 6789 Visit Date EE ommy Testing Strategy Strategy Select X Other Strategy Tested Before Yes No w E E ago Most At Risk Population TestResits Select X MARPS Select Other MARPS Disability Select Other Disability Consent Yes No Testing Client Tested As Select 1stTest Result Select X 2nd Test Result Select 3rd Test Result Select X Results Final Result Select X Final Results Given Yes No E n Quality Control DBS _ Couple Discordant Select X C ed Yes No DBS Result Select Y TB TB Screening Select Referral Referral To Comments Remarks E Signature Select X v Data Dictionary Register MOH 362 HTC Lab epee EE 2012 Futures Group Clinical Forms 249 R
45. 3 2012 Futures Group 2 IQCare User Guide V3 3 3 Facility Level Features IQCare is organized on two levels The Facility level top level of navigation and the Patient level navigation displayed once you have established or searched for a patient Data entry happens mostly at the patient level At the Facility level in addition to configuring the application with custom lists and fields you can see information about the facility facility home page or run reports on the entire facility data This section includes Login Page Facility Home Page e Facility and Patient Navigation e Find Add Patient e Appointment Scheduler Other facility level features include Pre defined reports e Custom reports 3 1 Login Page Login Credentials Before you can login your IQCare administrator must set up a Username and Password for you The areas of the application that you can navigate to are dependent on the access rights that your administrator has given to you The navigation bar will display only those areas in the application that you have rights to enter Multi attempt Lockout The system will be locked if a User attempts to enter IQCare 3 times with an incorrect password The system will allow the User to login after 5 minutes Facility Satellite Selection You are required to login to IQCare in order to enter patient data In addition to the Username and Password you must also specify the location for which you
46. 405 c 203 Maternity Register MOH 333 sae araia ananena aaaea areara daaa a aa aa deaa Ae Vasa aA Ea anaE aAa aadrit aa 207 HIV Exposed Infant Follow up Card 213 Maternal amp Exposed Infant Registers is isiisiiniiinersnreenneenerseneeeneeenennes 218 Post Natal Register MOH 406 iiiisiireineinnreeneennnenneneeeneeennennnnes 226 HIV ART Care Card Kenya enne re need tinere anu econ eii ches swede sesanes mets nn deb pete eee 233 Nutrition and HIV AIDS Register sesesesiesesseesessseeseeeeeennennnnn snnt nnnm n nnnm ssa t nnns nnns snnm assi inns nnns ss sn assa nsa 244 HIV Testing amp Counseling Lab MOH 362 nenne enema nnn nn nnnm ennt nass n nnns nnns sn nn sss nnns 246 Cervical Cancer Case Finding iieeeennneeneneneneneneeneeennnenses 250 TBIntensive Case Firiding eint aa aae a ae oma co noun n re sepe nt ve to rao ea aine a e In FE en aeie iaeiae aeS 255 PEP Pic c Q 258 IQCare Management Form Builder 266 pne CIR 266 Navigation MP 267 Access RightS e iaaa aaea aA aaraa aAa ra aaaea aaan anaiai 269 Preparation Steps a REG e dede aa a aa a E aa aa adaa 270 Manage Technical Areas dl c cos eri ind E rnant oo Er HR P AE e nara ERN 272 Create Technical Arei PP 273 2012 Futures Group 6 Manage Fields norte tu ette tog xo opa ELE NEED e E p
47. 6 Immunology Hepatitis A Ab Total Active Z Immunology Hepatitis A Ab 19M Active 8 Immunology Hepatitis B core antibody IgM HBsAb Active 9 Immunology Hepatitis B core antibody total Active 10 Immunology Hepatitis B surface antibody HBsAb Active AL Immunology Hepatitis 8 surface antigen HBsAg Active 12 Immunology LOL Mg dL Active 13 Cytology Pap Smear Cervical CA female only Active 14 Microbiology Gonorrhea Active m m hm Lom m Dm mmm t A bte 3 Click Add 2012 Futures Group ss IQCare User Guide V3 3 4 Enter the lab test name the test department test type and the test result data type text or numeric If the type is numeric enter the lower and upper boundaries Add Laboratory Test Laboratory Test A new tab test Department Immunology v Data Type Numeric w Lower Boundary 10 Upper Boundary 100 5 Click Save Laboratory Tests Priority Department Test Name 1 Immunology A new lab test Active 2 Chemistry Albumin mg dl Active 3 Cancer Screening Colposcopy Cervical CA female only Active 4 Immunology Cytomegalovirus CMV Active 5 Immunology Epstein Barr Virus EBV Active 6 Chemistry HDL mg dL Active z Immunology Hepatitis A Ab Total Active 8 Immunology Hepatitis A Ab IgM Active 9 Immunology Hepatitis B core antibody IgM HBsAb Active 10 Immunology Hepatitis B core antibody total Active 11 Immunology Hepatitis B surface antibody HBsAb
48. 7 Update Custom Fields For a custom field the field name display type business rule active toggle can be changed though the Form Builder Select list entries must be changed via IQCare Customize Lists Change the Field Name 1 Find the field in the pre defined field list 2 Click into the Field Name cell 3 Type the new name or modify the existing name 4 The name change automatically saves by the application Change the Display Type 1 Find the field in the pre defined field list 2 Click into the Display Type cell 3 The select list will open select the new type Upon selecting a new display type a confirmation dialog box displays Click Yes if you want to change the display type 4 The Display Type change automatically saves by the application 2012 Futures Group IQCare Management Form Builder 295 Confirm 11 6 8 Add Business Rules The business rules available in the form builder are based on the display type Add one or more business rules 1 Find the field in the Manage Fields view 2 Click into the Business Rule cell 3 A dialog will display with the business rule options Check the rule options you want Use the Conditional Fields button to configure select lists yes no and multi select list When complete click Submit 4 Click the Save button to commit the change to the database Note you need to save after each field change IQCare does not batch up changes and change them all at once Di
49. 70 100 Negative 435 65 Associated with the HIV women counted in the ANC Current ANC HIV women Unknown partner 65 435 6 group count the number of partners with a HIV status of 70 100 Unknown 21 3 See calculation above 3 21 691 HIV HIV Unknown number of HIV ANC women 100 2 1 18 21 2 10 Associated with the HIV women counted in the ANC HIV partner 10 group count the number of partners with a HIV status of 2 21 100 Positive 1 5 Associated with the HIV women counted in the ANC HIV partner 5 1 21 1 group count the number of partners with a HIV status of 00 Negative 18 85 Associated with the HIV women counted in the ANC Unknown partner 85 18 21 group count the number of partners with a HIV status of 100 Unknown Current L amp D I 4 Repeat sequence for L amp D Current Post Natal Repeat sequence for Post Natal Exposed Infants Tab Current ANC HIV women 2012 Futures Group Facility Level Features 33 Facility Statistics V Preferred Facility Satellite 648 279 0 Demonstration Ste Y ve EC RS 000000 HIV Status and Feeding Options Cumulative Exposed Infants 0 EBF RF MF Other rrent Total Ex nts 60 Age 2Months PCR 0 Current PMTCT Infants 0 Percent Tested 0 0 5 Cent HI Care Infants Hive 0 0 010 0 10 010 0 05 ARV Prophylaxis and Treatment HIV 0 0 0105 0105 oor 910 Indeterminate 0 0 010 0 0 9 0 0 0 Cumu
50. ARV Pick up How the ARV Pick up Report is Calculated This facility report displays the ARV pick up history sorted by patient This same report with the same calculations is available on a per patient basis from the Patient Home Page This report helps determine a patter of pick up for a particular patient This report is based on the data found in the adult or paediatric pharmacy forms dispensed by date and the longest duration of all of the ARV drugs dispensed within a pharmacy form Most Recent ARV Pick up the top line for each patient The top line for each patient will say either Patient Late or Patient Not Yet Due For the patient 2012 Futures Group Pre Defined Re ports 139 100061 patient example below because this report was run in July 2007 and the data set used to run this report stopped in February 2007 the top line is displaying Patient Late When you run this for your facility with current data you should only see Patient Late when the patient is truly late picking up his her ARVs otherwise you will see the text Patient Not Yet Due Calculating Late or Early To calculate if an ARV pick up is late or early you do the following Determine the number of days between the most current date dispensed and the previous dispensed by date Then subtract the longest duration of ARV drugs dispensed Calculation Examples for Patient 100061 Please see chart below December 13th was the most current disp
51. Active 12 Immunology Hepatitis B surface antigen HBsAg Active 13 Immunology LOL Mg dL Active 14 Cytology Pap Smear Cervical CA female only Active CE Y N N O 7 T m s rS v Close Change an Additional Lab 1 Select Customize Lists from the top level navigation 2 Select Additional Labs from the table of lists 3 Select the Additional Lab you would like to change 4 Change the lab test name the test department test type or the test result data type text or numeric If the type is numeric change the lower and upper boundaries You can also make the lab test Inactive so that it will not display in the Additional Lab select list 5 Click Update 4 5 User Group Administration IQCare provides feature level user access for forms reports and IQCare administration You can specify access to particular parts of IQCare based on a User s role For example the person in your facility who is responsible for administering the application such as setting up the custom lists and custom fields and running donor reports would be assigned access to all features and may be part of the IQCare Admin group Other Users such as the M amp E resources may only require access to view filled in forms and run reports and not fill in forms with data and may be part of a group with specific rights for M amp E officers 2012 Futures Group Configuration and Administration For each clinical form you can specify whether the user can save upd
52. All facility reports and Donor reports are location dependent and only display data for the logged in location However Custom reports also uses data from the entire database unless a location is specifically chosen as part of the custom report query Report results can be saved to Excel 7 1 Adjusting Report Display Size Some of the reports use a specific and pre defined Excel template such as the Track 1 0 and NACP Monthly and Quarterly reports These templates use large fonts and the initial display is too large By using the zoom feature in your browser or Excel the report with correctly and can be read easily Changing Display Size in Internet Explorer Internet Explorer Zoom lets you enlarge or reduce the view of a webpage Unlike changing font size zoom enlarges or reduces everything on the page including text and images You can zoom from 10 to 100096 To zoom a webpage On the bottom right of the Internet Explorer screen click the arrow to the right of the Change Zoom Level button Zoomin Ctrl Zoom Out Ctrl 400 200 150 125 e 100 75 50 Custom M ternet 100 4 OV B 3 33pm e f you have a mouse with a wheel hold down the CTRL key and then scroll the wheel to zoom in or out e From the keyboard you can increase or decrease the zoom value in 10 increments To zoom in press CTRL PLUS SIGN To zoom out press CTRL MINUS SIGN To restore the zoom to 100 press CTRL 0 Changing
53. C2 Custom Click on the column title and the Predefined and Custom fields will organize in groups List Orange dot means the field is either a select list or a multi select list If this is a custom field click on the dot to see the default list Business Rule The green square means that a business rule has been applied to the field Click on the square an the business rule will display The green square means that the field is active and always visible for selection 2012 Futures Group IQCare User Guide V3 3 when building forms Pre defined fields are always active and can not be inactivated Custom fields can be inactivated Associated The gray black flower icon shows that the select list multi select list or yes no Fields field has been configured for the conditional display of fields Last Updated Displays the data a Custom field was last updated Updated By Displays the user who last updated the field 11 6 1 Display Types and Business Rules When you are creating custom fields you have the option of selecting from a number of different field types The field types will determine the kind of data input can will be allowed in IQCare forms v Field types available These display types are available for use when building forms Each display type can be configured with business rules which control if a field is enabled or disabled depending on patient criteria if a field is auto populated or the field should be data quality check
54. Clinic 100 100 100 Active Yes Test Hospital 695 380 0 Active Yes T Click Close to retur to the Facility Home Page From the Administration navigation select Refresh Systems Cache This updates any new information you have entered for each facility 8 Click Log out to close the application and log in with the location for which you want to enter data Note that the locations that were set as a Preferred Location are displayed in the location select list when the Preferred Location check box is check 2012 Futures Group Configuration and Administration 55 International I Seo Patient Management C are ana Monitoring System AIDS R ox Login Username lac Password v Preferred Location Facility Satellite Mindu Union Mosp al Select Recommendation Care i bes viewed on internet Explorer version 5 5 and above Wed ste vistors using earier versions of this or other browsers may encounter occasional format anomalies when viewing pages from this Web ste 412 Facility Satellite Page Field Details Each location has its own Facility Set up page requiring each facility or satellite to define variables such as the grace period and PEPFAR start date This list of facilities and the information in each facility set up page is responsible for supplying information for the patient number and the treatment location The Facility Satellite list of locations is used in e Log in page Facili
55. Currently on TB Treatment ee wd a Status ite Start Date preeneemm li Status Number xt Nutritiona NutritionalSu Referral Select List Therapeutic Hospitalized i Infant Feeding Practice Side ARV Side Potential Side Select List effects Effects Effects 2012 Futures Group 24 IQCare User Guide V3 3 ART Visit and Eas New Ols amp Other Ld List Problems WHO Stage WHO Stage N ARVAdheren ARV Adherence i ce WhyPoorAR Why poor fair Adherence ARV Adherence disclosure or privecy issue Drug stock out Patient lost run lout of pills Delivery travel CTXAdheren CTX Adherence ce 2012 Futures Group Clinical Forms 243 disclosure or privacy issue Drug stock out Patient lost run out of pills Delivery travel ART Treatment tall ssi en B I I RN tList ee Eum WI Appointment 2012 Futures Group 24 IQCare User Guide V3 3 10 4 7 Nutrition and HIV AIDS Register v Purpose The Nutrition and HIV AIDS register serves as a record of key events or services provided to the clients on ARVs or on Care or for children exposed to HIV These services include nutrition assessment counseling support and referral v When Completed The Nutrition register is first completed upon contact with the patient at their initial and subsequent visits to the nutrition clinic v Fill in a New Nutrition and HIVAIDs Register The active technical area should be Nutrition 1 From the Patien
56. D Text Single line Yes No lt di Oo o d Select list Normal Infected Normal Foul Smelling Excessive Repaired Gaping Infected E 0 o Select list Select list mum Select list Negative Unknown Positive Negative Not Done Not Select list Positive Select list Negative Not Done px Applicable I I I I o o o o o Yes No 2012 Futures Group Post Natal Register MOH 406 Post Natal Register Post Natal Register Post Natal Register 2012 Futures Group Results CervicalCa ncerScree ned ProvidedW ithFPMeth od Test Results Screening for Cervical Cancer Provided with Modern FP Method Positive Negative Unknown Confirmed Positive PAP Pap Smear Used VIA VIA Method Us C Condoms LAM Lactationa Amenorrh ea Method ECP Emergenc y contracept ive pills D Diaphrag m cervical cap OC Oral contracept ive pills FA Fertility awarenes s method periodic abstinenc e INJ Injectable TL Tubal ligation female sterilizatio n IMP Implant V Vasectom y partner s IUD Clinical Forms 232 IQCare User Guide V3 3 Treatment tl Register ins ns Register cs S Post Natal Reffered Reffered Register t Other Source PMTCT TB Outpatient InPatient Other Facility Child Welfare Clinic Register list 2012 Futures Group Clinical Forms 233 10 4 6 HIV ART C
57. F Type Laboratory verity on ART Folios Text ART Follow up Select List TT Care Tracemg Date Home Visit Numeric Yesitio Multi Select Checklist Rearrange Fes Label Hame Form Field Type Status IEval Which of the following medications are you taking Initial Select List Active change Inactive Evaluation 4 10 4 Change Custom Field Lists When you create a select list or multi select list custom field the list is added to the set of Customize Lists If you wish to make updated you find the custom field list and updated from within the Customize List facility Please see the Customize List section to find out more about how they work 1 Navigate to Customize Lists 2 Click on the name of the custom field list you wish to update Customize Lists 3 Make updates to the list by adding an entry or changing the label priority or remove it from display by inactivating the list entry 2012 Futures Group Configuration and Administration w Number_of_sex_partners_in_last_3_months Priority Number of sex partners in last 3 months Status 1 1 Active 2 2 Active 3 3 5 Active 4 25 Active 4 Click Save to save updates 4 10 5 Arrange Custom Fields in Forms 1 Navigate to the Custom Fields page 2 Click on the Rearrange Fields link a dialog will display 3 Select the form for which you want to rearrange the custom f
58. Group 12 IQCare User Guide V3 3 IQCare Registration IQCare Reference Patient Name Frs Mee Last Sex Select Date of Birth ES poamaevvvv Exact Estimated Age ys mes Marital Status Select Registration Date ES ppasmevvvv Patient Contact Address Phone CEE Cese Ee 6 3 Select Technical Area v Assigning patients to a technical area 1 After registering a patient client or upon selecting a patient client from the Find Add page the Select Technical Area page displays Select the technical area and enter the enrollment date and the patient numbers Select Technical Area Patient Name Jane Doe Sex Female DOB 01 Sep 2010 IQCare Reference Number 1Q 000000J0201009017542 Technical Area Select X PUTCT Enrollment Date MCARE STATICFORM SMART ART FORM TB Register MUM YYYY Save and Contnue Continue 2 The enrollment date and patient numbers change according to the technical area selected Select Technical Area Patent Name Jane Doe Sex female DOB 01 Sep 2010 IQCare Reference Number 1Q 000000J0201009017542 Technical Area TB Register Enroliment Date 01 Feb 2011 EE commvyvey PatientEnroliment ID 2001 TB Number 102 Save and Cornue Contnue v Why must you select a technical area every time you want open the patient home page By selecting the technical area before entering the patient home page the technical area variable is set Any services clinician consul
59. Hospital and given this patient number upon enrollment 04 04 0100 01089 Then six months later the patient transfers to Muheza You are the data entry clerk at Muheza and need to enter this transferred in patient Login with Bombo Hospital Use the Find Add Patient Add a patient by registering the patient with the number he was given at Bombo Hospital 04 04 0100 01089 From the patient home page click on Patient Transfer and select Muheza in the Transfer To list Log out Login with Muheza Use the Find Add Patient to search for the patient Create a patient record lab order pharmacy follow up information etc N NO 6 6 2 Transfer a Patient 1 Select Patient Transfer from the patient level navigation 2 Select the new location and enter the transfer date 3 Click Save Clinic Satellite Location Transfer Form Patient Name Ronald Kerry PatientID 695 134 1 0013 Existing Hosp Clinic 0013 04 Location Current Demonstration Clinic New Select v Transfer Date DD MMMYYYY Select Treatment Sat1 Treatement Sat2 Treatement Sat3 African Clinic 2 African Clinic Main Ville Maria Ville Maria 2 African Clinic 1 Test Facility Test Facility 2 6 6 3 Edit Patient Transfer Information Select Patient Transfer from the patient level navigation Select the location you would like to edit from the locations in the table
60. Internet Explorer Geo e 127 001 82 E ry O HV Paaie Care non ART aem ART care 1 Pediatric HV Palliative Care non ART amd ART case subset of Lines 1 and Jin Table 1 0 EN oe eee hm iet enrolled in HIV care by fe Dedfees in HI care during d enrolled in HIN care by tt Maios 1 yost fete 0 fk 00 0 2 Males 15 or moe years 457 lal tS a2 2 Femaies 0 34 years fe D 63 el e Ye a dj 4 Females 15 ot more years Ts poo vom ta Quasterly Facilty E sed HV Care ART Reporting Form ue rage comm agpontonruoces Guartes bognnng Sent Ot duly 2008 uaa ening om oo September 00 ountee REVERE Facey jDemonstateo Ste Location T orncestration Ste D 00 Jew l1 i lil LC 2 bee in MV care g the Quarter amp eligible tor AJ 7 5 2 Nigeria NACA 1 From the Facility level navigation select Reports Donor Reports Select Report O Track 1 0 Facility Based Quarterly Report O Monthly HACA Report HACP Monthly Quarterty Report 2 Select the Nigeria Monthly NACA Report and click the Submit button Nigeria Monthly NACA Report Date Ordered From Jan 2007 MMM YYYY TO Jun 2007 MMM YYYY 3 Enter either a specific date range month and year for the report to run the report for one month only enter the same month in the From and To fields 4 Click the Submit button
61. LHame FName Age 37 Sex Female This patient is out of ARVS Enrollment ID 2248 Existing Hosp Clinic 44636 ANC Humber 123456 PMTCT Number 01 10 Admission Number Outpatient Number General mv core 2c BEEN IW IM IIINMSSU Weight and BMI over time ART Information ART Palliative Care ART Current ARV Regimen D4TIG3TC NVP Current ARV Start Date 01 Jul 2004 ARV Start Date At This Facility 24 Feb 2010 Historical ART Start Date 01 Jul 2004 0 0 Last Visit 24 Feb 2010 g ra Pa s s P 3 Next Appointment o s f ud e S d S a Sg minii unde Care Options are Non ART ART Due for Termination Stopped Care Ended Business Rule Non ART If the patient has never had a pharmacy form with ARVs dispensed AND the Treatment Program ART AND Patient is not care ended If the patient has had a pharmacy form with ARVs dispensed then the Treatment program can not be ART The Treatment Program could be PMTCT PEP Palliative ART If the patient s last pharmacy form with ARVs dispensed longest duration 90 days today s date And Treatment program ART And the patient does not have a Care Tracking form with ART Ended Yes 2012 Futures Group Patient Level Features 123 Due for If the patient s last pharmacy form with ARVs dispensed longest duration Termination 90 days gt today s date And Treatment program ART And the patient does not have a Care Tracking form with ART Ended Yes Stopped ART I
62. Last name only one instance of the Generic Drug Name and quantity combination will display Jones Lamivudine 28 Jones Nevirapine 28 Jones Lamivudine 56 Smith Lamivudine 28 1 From the Facility level navigation select Reports Custom Reports 2012 Futures Group Custom Re ports 159 Custom Reports Saved Reports Select Category v Select Title v Run Edit Export Report Import Reports 2 Click on the Create New Report button 3 Enter the report title description and category If the category does not exist then enter a new category New Custom Report Step 1 Give your report an identity Report Title Female Patients Enrolled between Jan 1 and May 31 2007 Listing of female patients enrolled in the first quarter of 2007 Description Category Clinic Demograhics Y New Category 4 For each column in the report Uncheck the column display if the column should not be displayed Select the Field category Select the field Select a sort grouping optional Select one or more filters optional To add additional filters click the Add Filter link To remove a filter click the remove filter link DO Q O Oo
63. Manage Fields you cannot put field B on the form This would actually put the field on the form two times which is not allowed v Add Conditional Fields 1 Find the field select list multi select list or yes no field that you want to configure Note that this can be a pre defined or custom field In this example there is an Other family planning method in the select list We want to associate the text field FamilyPlanningMethodOther with the select list option Other 2 Click on the gray flower icon in the Associated Fields column Ir TES Field Name famil Search Show All Technical Area PMTCT Field Name Disptay Type Predefined List BusinessRule Active 22503164 Last Fields Updated ETE Text SingieLine Date CheckBox Date Date Date Date Date Date Date Date ooococ0c0020202020J0 ahalalalalalalalalata Add Custom Field Save Cose Delete 3 Click on the Conditional Fields button Here is the select list for Family Planning Option 2012 Futures Group IQCare Management Form Builder 2 Enter Value Oral contraceptive Depo injection Implant Barrier only HUCD Delete 5 Using the field select list find and select the field you would like to associate with the select list field entry Other You can any number of fields 2012 Futures Group 30 IQCare User Guide V3 3 Field Late _ Display Type FamihPlanning
64. Name Visit ord Visit VA Date on which the Yes Yes Yes Date patient came into 2012 Futures Group IQCare User Guide V3 3 3 mst Facility Satellite mst_Patient Patient Enrollm ent Number Existing Hosp Clinic Date of HIV diagnos is mst Patient dtl PatientClin icalStatus dtl PatientClin icalStatus a 5b Diagnos is verified dtl PatientClin icalStatus Disclos ed dtl PatientClin icalStatus mst Facility Count ryID osID Auto filled 3 ID mst Facility LPTF satelli telD HIVDi agnos isVeri fied the clinic No future dates allowed like 2020 Auto filled o o o o Auto filled lt o n Auto filled Auto filled It s a yes no field Although this is a similar question to the HIV Disclosure status quesiton on the Enrollment form it is handled separately This should be a select box with the same options as for the field dtl PatientHivOther HIVDisclosure Because this is a text box on the IE form there is a possiblilty that different information may be entered than in the select box The data entry person have to 2012 Futures Group Forms Data Dicationaries 379 update the master table appropriately dtl PatientClin The field should only icalStatus display or be editable can gray out if the patient has Gender female This should be defaulted to No dtl PatientClin LMP Last Menstral icalStatus Period
65. PMTCT SelectDate O Date SelectDate O Select Quarter SS NITET Warming Track 1 0 Report can take some time to display which depends on the speed of your computer Please be patient and allow 2 10 minutes 3 Select if you would like to Open or Save the file 4 The report displays using the CDC Track 1 0 PMTCT Excel template 5 To return to IQCare use the browser back button 2 Track 1 0 PMTCT Report LR E Quarter beginning imm ET TC EL TT 5 Grantee LL ree foemanstaton Ste Desserts sei able 1 0 PMTCT INDICATORS Total number of pregnant wornen New clients Number of pregnant women who were counseled tested and received results 13 3 Number of pregnant women with known HIV status Number of pregnant women with known HIV status Number of pregnant HIV women receiving ARVs Single drug prophylactic reqimen Multi druq prophylactic regimen 2012 Futures Group 152 IQCare User Guide V3 3 8 Cu stom Reports Custom reports allow you to investigate the data within and across forms Listed below are the major features of the custom reports ww Managing Reports Reports can be organized under user defined categories They can be shared by exporting the report configuration to an export file which can then be imported by another instance of IQCare Creating Reports Up to 12 columns can be displayed in a report
66. Patient ARV Pickup Report Patient Name Run Date 24 Jul 2007 Enrollment No 100061 Date Ordered Between 01 Jan 2006 to 31 Dec 2006 Existing Patient ID VILOQOB1AR Date Dispensed Longest Duration Next Collection Days Lete arty 13 December 2006 60 Patiert Late 04 December 2006 15 13 Dec 2006 6 Eorty 03 Noverber 2006 28 04 Dec 2008 3 Lote 05 September 2006 60 03 Nov 2006 4 Eorty 04 Juy 2006 60 05 Sep 2006 3 Late 09 May 2005 60 04 Jul 2008 4 Earty 10 Apr 2006 30 09 May 2006 A Carty 10 March 2006 30 10 Apr 2008 1 Late 09 F ebruary 2006 30 10 Mar 2005 1 Earty 05 January 2006 36 09 Feb 2008 1 Earty al 4 Ifthe report spans more than one page use the arrow buttons to move from forward and backwards To print the report click the printer icon to save the data to Excel click the spreadsheet icon 6 To re run the report with a different date range click the Back button and re enter the date range a 7 22 Patient Profile This report provides a snapshot of the patient s history while in the program The primary use for this report is to provide patients with a record of their previous treatment with the clinic should they move to another clinic There are five sections the make up the Patient Profile report Report Section Data Origination 2012 Futures Group Pre Defined Re ports 137 Patient demographics Enrollment form ARV Treatment History Initial Evaluation form History of AIDS Defining Illness Initial Evaluation
67. Patient Management C are ana Monitoring System P AIDSIR System Admin 06 Mar 2011 Test Facility Find Add Patient Patent Last Name Date of Birth ESSE DOMMM YYYY identification Number First Name Sex Select 9 Facility Satellite 648 100 101 Test Factty Patient Status Seiect fes Add Patient Back A v Add a Patient To add a new patient click the Add Patient button an empty registration form will display v Auto fill patient data into the registration form It is not uncommon to enter information into the Find Add fields thinking that you are starting an registration form If you do enter information into these fields and then click on the Add Patient button the information you entered in the Find Add page will populate into the appropriate Registration form fields so that you don t have to re enter the information 3 4 44 Find Add Patients and Location The Find Add page lets you filter on the available locations that have been set up through the Facility Setup page in the Administration module All patients in the IQCare database can be searched but only those patients whose location is the same as the logged in location can be accessed e f you search for a patient in a location other than the location you have logged in with and attempt to access the patient record IQCare will display and error message 2012 Futures Group Facility Level Features 41 Find Add Pat
68. PatientPharm Orderedby SE acyOrder Prescribed by Date ord PatientPharm OrderedbyD For paperless Yes for acyOrder this is a Paperless required field for ordering drugs Dispensed by ord PatientPharm DispensedB nas acyOrder Dispensed by Date dtl PatientPharma DespensedB For paperless Yes cyOrder this must be filled in along with the quantity dispensed For non paperless this is a required field This is a key date because it is used for all pharmacy reporting which is more accurate than the ordered by date This date dtl PatientArvT herapy PrescribedARV StartDate if the patient is starting therapy This is indicated in the IE or FU forms uu lI cyOrder Adherance dtl PatientPharma Signature Counsellor cyOrder Signature Print Print This button is used to take hard copy of the form This is basically feature of 2012 Futures Group 12 2 2 Paediatric Pharmacy Non paperless Forms Data Dicationaries 347 paperless but is implemented for non paperless too e f the user selects any drug the strength frequency duration quantity business rules for prescribed and quantity dispensed all need to be filled in ALL drugs Paperless business e If the user selects any drug the strength frequency duration quantity rules for ALL drugs NE filled in then need t ID Patient Enrollment Number Existing Hosp Clinic Treatment Program mst Code mst Decode
69. Prede fined field existi ng No No No No No No Nature of the Associated fields Options list units RCE MCH FP Select List CCC GOPC Select List Outreach OPD Text single Line Other Screening Postpone d Cryothera py Visit Post Treatment Complicat ion Other Cervical Cancer related Treatment CxVisitType_ Screening Cryothera py LEEP Other VIA Positive VIA Negative Sus piciou s of cancer CxVisitType_ Treatment Complication CxVisitType_ Yes No Select List 2012 Futures Group Clinical Forms Cervical Cancer Screening Form Screening VIAResultOther VIA Text single VIAResult Ot Method amp Result Line her Result Other Screening VILIResult VILI Select List Method amp Result Result Screening VILIResultOthe VILI Text single VILIResult O Method amp r Result Line ther Result Other Screening PAPResult Select List Method amp Result Screening PAPResultOth PAP Text single PAPResult_ Method amp er Smear Line Other Result Result Other Screening HPVResult HPV Select List Method amp Test Result Result Treatment CxTreatmentS Checkbox VA Treatment CxTreatmentCr Text single yoPost Line Treatment CxTreatmentP ostCryoToday 2012 Futures Group IQCare User Guide V3 3 Cervical Cancer Screening Form Treatment CxTreatmentOt Other Text single herToday cervic al cancer specifi C treatm ent perf
70. Present ing Complai Present dtl PatientSy Default the UI to ing None if other Complai complaints are nts selected None becomes de selected Medical dtl PatientDis i No UI defaults History ease 1 If None is None selected then Liver Liver kidney anemia and Kidney drug alcohol abuse Anaemi are given the answer a etc of none or null 2 If one or more diseases are selected and the others are not filled out then the others get none or only those that get filled in reside in the databae with the assumption that if it is not captured 2012 Futures Group ss IQCare User Guide V3 3 10 Disease year Allergie S None Allergie S Not docume nted Allergie S Sulfa drugs Allergie S Other specify Long Term Medicat ions Sulfa TMP Long Term Medicat ions dtl PatientDis ease dtl PatientDis ease dtl PatientAlle rgy dtl PatientAlle rgy dtl PatientAlle rgy dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE then the value is none 3 If nothing is selected then the Not Documented button must be selected For each new year the current year is added to the list 2012 Futures Group 2012 Futures Group TB Rx specify Long Term Medicat ions TB Date Long Term Medicat ions Other1 Other2 Descrip tion HIV Related History Lowest CD4 Count Lowest CD4 Percent CD4 prio
71. Taken Sputum Smear Select Sputum Smear Date FE commen ChestXRay Select Chest X Ray Date FS orannevrmo Evaluation Of IPT Date E oam Isoniazid Preventive Therapy Client Work Up Referral Yes No Referral Date OD MMM YYYY Start Anti TB Yes No Invitation Of Contacts Yes No Invitation of Contacts DD MMM YYYY Evaluation Of IPT Yes No ii N 5 Adul i g N 5 Yellow Urine Yes No sawst is gem ormot Yes No Peads Numbness or tingling sensation regression in motor _ E OM e ndo Yes No Yellowness ofeyes Yes No crawl walk or run Tenderness in the upper right _ eee Pain in the upper right Yes No quadrant of the abdomen O quadrant of the abdomen S O e Child Under 5 Years Exposed _ o Date Started on IPT EE paume To Active SM sve prp Yes No PLHIV Prisoner F Signature Select Save Data Quaity Check Close Print v TB Drug Collection and Adherence 2012 Futures Group 28 IQCare User Guide V3 3 Drug Collection amp Adherence Patient Name Moseti David IQ Number 1Q 000000DM201202157541 IPTRegNo 2222 Visit Date EE ooume I Drug Collection IPT Due Date DD MMM YYYY Date Collected IPT DD MMM YYYY
72. There is an option to use a column for your report query but not display the column in the actual report Field names are descriptive and should be intuitive Fields have been put into natural grouping for easy search or you can view the whole list of available fields Each column used in the report can be filtered Each column has an editable title SQL is generated and visible as you add fields and filters to the report Advanced queries can be executed by changing the SQL in the Advanced SQL box Field Filtering Fields attributes can be specified using Null Not Null lt gt lt gt Date fields span multiple years Results can be sorted in ascending descending order group by and count Up to 4 field filters available for each field using AND OR There is an assumed AND between columns If you would like to change that to an OR you need to change the SQL in the Advanced SQL box For those fields that are select lists or multi select lists in a clinical form when using the Equal To attribute the associated list options are available for selection Step 2 Select your columns and column action Field Group Select fied v Function Select Sort Select v v Display Field Display Name Where Select Value Add Filter IS NULL IS NOT NULL Advanced Quer Enter SQL Statemen lt e Example Return Set D mer emn Initial Set 0 1 2
73. a regular basis v Pharmacy Notes Pharmacy Notes This section was added for those clinics using a paperless system and allow the clinician to provide instructions to the pharmacist v Approvals and Signatures 2012 Futures Group Clinical Forms 181 Approval and Signatures Ordered by Select Ordered by Date f iooaamevvvy Dispensed by Select Dispensed by Date EE oov Signature Patient Signature Adherence Counselor In paperless mode the form can be saved with only the Ordered by and Ordered by Date by the clinician The pharmacist entered the Dispensed by and Dispensed by Date upon dispensing the drugs v Filling in the pharmacy form in Paperless mode Note for the Paperless facility the pharmacy form can be filled in in two steps First the clinician can prescribe the drugs entering the dose frequency and quantity prescribed The clinician can save the form with the Ordered by and Ordered by date filled in Then the pharmacist opens the form see the drugs that have been prescribed enters the amount dispensed and fills in the dispensed by and dispensed by date v Fill in a New Adult Pharmacy Form From the Patient Home Page click on the Create New Form link and select the Adult Pharmacy form Select the Treatment Program and the ARV Provider Select the Period Taken if the patient is a pregnant woman or has recently given birth 3 Fill in the ARV Medications part of the form by filling in the strength fr
74. active query 2012 Futures Group IQCare Management Form Builder 335 m J gt Select mst Patent ChartNo mst_Pa ent PabentEnrotimentiD mst_Decode Name mst FaciltyFaolitName mst Patent 008 From mast Pasent Inner Join mst Decode On mst Patent Sex mst Decode ID Inner Join mst Facility On mst Patient LocationiD mst Facit F aolit O The Preview Tab shows the results of the query you built in the Query Builder tab Build Query Preview ChartNo PatieatEnrolime Name Dos pm wat aret FEMALE 1 31 1989 0000003434567 1 0000000456782 1 MALE 2121974 11 10 2 Design and Preview Queries The following example will take you through the steps of creating your first query For more details please see the Active Query Builder User Guide active query builder site 2012 Futures Group 336 IQCare User Guide V3 3 v Query design example Task Create a query that displays the following patient demographic information e Patient chart number Date of birth e Sex Steps to follow in accomplishing the task 1 From section 3 see illustration below drag in the mst patient the patient master table into section 2 2 Click on the check boxes to display ChartNo DOB and Sex 3 Notice the changes in sections 1 4 and 5 4 Click on the Preview tab to see your results Note that the Sex column displays 1 s and 2 s 1 is for male and 2 is for female The translation to text for these variable
75. and ART or Non ART Follow up forms Laboratory History Lab Lab Order form Weight History Weight Initial Evaluation and ART or Non ART Follow up forms Running a Patient Profile Report 1 From the Patient level navigation select Patient Reports Patient Profile 2 The report will run and display you can print the report in a pdf format Patient Profile Ix in n n Ix PATIENT PROFILE Patient Name FName Liame Phone Date of HIV Diagnosis Patient Enrollment 848 200 0 2144 Existing Hosp Clinic amp 42416 Date of Enrollment Satellite 2 0 Date Care Ended Primary Provider Maxon Nyasetia Date of Birth 17 M8r 1872 Reason ARV Treatment History Lab Value Date Date Months Price to starting ARV SUTON NOSNE ITCAZT FV History of AIDS Defining Hinesses Recurrance Date v 7 2 3 Kenya MOH 257 Blue Card The Kenya MOH 257 Blue Card is available via the patient navigation under Patient Reports The Blue Card is a summary of different form data coming from the AIDSRelief form set IQCare generates an Excel file that contains four sheets TechnicalNotes MoH257Reg MoH257Visits and MoH257Educ Follow this link for the Blue Card template Note also that at the same time the Blue Card template is being filled with the selected patient s data an HL7 message document is also created This message can be used to transfer patient data from one IQCare database to another or from IQCare to another EM
76. and LTRIM RTRIM AW Visit Visit Type Enrollment and Convert DateTime Vv Visit Visit Date 103 21 M 2007 12 00 00 amp M amp nd Convert DateTime vww Visit Visit Date 103 lt 3 31 2007 12 00 00 AM and LTRIM RTRIM Y 4 PatientDemographics Sex Female Save and Run Report J Export Report Parameters Close 7 Click Save and Run Report 8 View the results Custom Report P 3 111 gj Eemale Patients Enrolled between Jan 1 and May 31 2007 Run Date 07 Jun 2007 Query Select WW_PatientDemographics Patient Enrollment as Patient Enrollment 2 WW Visit Visit Type as Visit Type WW Visit Visit Date as Visit Date VW_PatientDemographics Sex as Bex FROM VW PatientDbemographics AN Visitwhere W _PatientDemographics LocationID VWV_Visit LocationID and WW PatientDemographics Ptn Pk vww Visit Ptn Pk and LTRIM RTRIMQW Visit Visit Type Enrollment and Convert DateTime WWW Visit Visit Date 103 1 1 2007 12 00 00 AM And Convert DateTime VW Visit visit Date 103 lt 3 31 2007 12 00 00 AM and LTRIM RTRIMQww PatientDemographics Sex Female Patient Visit Type Visit Date Sex Ls Enrollment 23232 Enrollment 2 5 2007 Female 12 00 00 AM 2222 Enrollment 25 2007 Female 12 00 00 AM 9 If the report is not configured correctly then click the Back button to view your column and filter selections and make changes
77. and the disclosure statement Opens a calculator Open a notepad Closes the IQCare Management screen and exits the application 2012 Futures Group IQCare Management Form Builder 26 11 3 Access Rights To be able to access all of the features in the IQCare Management module including the Form Builder features you must have access rights assigned in the User Group Administration All of the features are available to be activated in activated in the Forms section of the User Group Administration The form builder features can be found in the top navigation of the IQCare Management window When Form Builder access is turned off the navigation link in the IQCare Management module is removed so that that user can not access this Form Builder features All of the other IQCare Management features are available Manage Technical Area Form Builder Query Builder Help Others Logout Exit Manage Forms Ctrl F Manage Fields Ctrl I Manage CareEnded Fields Ctrl F View Field Associations Ctrl M Import Export Forms Ctrl E Configure Home Pages Ctrl H Configure CareTermination The features that you must have assigned access are Manage Fields 2012 Futures Group IQCare User Guide V3 3 Edit User Group User Group Name Admin Select All Forms 7 Home Visit Initial Evaluation 4 Laboratory Select All Reports Yes No v Custom Reports Donor Reports 7 Facility Repo
78. at the clinic related members on ART The number of relatives based on the family information table that are on ART both enrolled as patients and non patients Y PMTCT Tab 2012 Futures Group 14 IQCare User Guide V3 3 Patient Status Active P N LM FN Age 37 F adorn Name Lame Fame 00 3 Sox Fomelo This patient is out of ARVs Enrollment ID 2248 Existing Hosp Clinics 44636 ANC Humber 123456 PMTCT Number 01_10 Admission Number Outpatient Number es cse orc A REN PMTCT Information LMP EDO Gestational Age Weeks Current ARV Prophylaxis Regimen Current ARV Prophylaxis Start Date T8 Status Partner HIV Status Exposed Infant Information Date of Birth Current Pregnancy Infant Prophylaxis Regimen Feeding Option PMTCT TAB Last Visit 24 Feb 2010 Weight and BMI over time 5 0 0 E E amp g g 9 s es s e a9 a9 a9 a9 a9 gt gt e Ra PMTCT Information note that this section if for the mother only If this is a patient home page for a child this section will be blank LMP EDD Gestational Age Weeks Current ARV Prophylaxis Regimen Current ARV Prophylaxis Start Date TB Status Partner HIV Status Display the first time LMP is reported from the ANC form Display the first time EDD is reported from the ANC form Display the more recent gestational age from the ANC form Adult Pharmacy form Display the last ARV regimen within the reporting period W
79. characters including spaces IQCare automatically adds a form name pre fix such as Enroll IEval APharm etc to the field label name For those custom fields that are on multiple forms the pre fix makes the form label unique so that it can be easily found in custom reports e The field label name must start with a non numeric character To add a custom field Navigate to the Custom Fields page An empty custom field form will display Select the form or forms on which you would like the custom field to display Type in the custom field label Type in the description optional Select the field type O G 8 D 2012 Futures Group IQCare User Guide V3 3 Configure Custom Form Fields Choose Forms select all that apply Field Label Sexual activity in last 3 months Patient Enrollment Initial Evaluation C Adult Pharmacy Paediatric Pharmacy C Laboratory v Non ART Follow up ART Follow up Care Tracking Field Descr Field Type Text Select List Date Numeric YesiNo Mutti Select Checklist T Click the Add Custom Field button to save your entries Your custom field configuration will display at the bottom of the Custom Fields page 8 Repeat for additional Custom Fields Configure Custom Form Fields Choose Forms select all that apply Patient Enrollment Clinitial Evaluation Cl Adult Pharmacy Paediatric P
80. clicking the Find button to view all of the patients Find Add Patient Last Name First Name Patient Enrollment Number Existing Hospital Clinic Number Jones Susan Berlow Karasick Ahern 134 7876 121212 123467 121212 123467 1224 7876 2007 Existing Hosp Clinic Date of Birth FER omeen Sex Select M Patient Status Select w Last Name First Name Enrollment No Sex DOB 119 Jul 1963 21 Apr 1935 23 Feb 1959 12 Jun 1978 Female Female Male Female Status Active Active lActive Active 3 Click on the patient for which you want to make an appointment 4 Enter the appointment date the purpose and the provider New Appointment Patient Name Michael Karasick Patient ID 1 1 0 134 Existing Hosp Clinic 1224 Sex Male Appointment Date 10 Jun 2007 ER oae Purpose Follow up v Provider Bobby Jefferson v Appointment Date Met Date Provider 07 Jun 2007 Bobby Jefferson 24 May 2007 01 Jun 2007 Bobby Jefferson 21 Mar 2007 01Jun 2007 29 Jan 2007 01 Jun 2007 5 Click save 2012 Futures Group 4 IQCare User Guide V3 3 6 The new pending appointment will be displayed in the pending appointment view as per the date of the appointment
81. configured the defaults will be used The back up time and back up drive are common to all facilities as it apply to the entire database Auto Back Time s the time of day for an automatic back up will occur Note that the machine where IQCare is installed must be on and active in order for the back up to occur The automated backup can be disabled by not selecting a specific time and leaving the select list entry as Select The default for the back up time is Select or the disabled mode Backup Drive s the drive where the database back up file will be saved Note that a bak file will be saved in the drive specified and in the directory IQCareBackup The backup drive must be selected in order for the back up to work successfully The default is the C drive 2012 Futures Group ws IQCare User Guide V3 3 Backup Restore Setup Auto Backup Time Backup Drive C v 4 13 2 Make a Back up 1 Click the Back up Restore link in the facility level navigation System Back Up Restore Backup Directory EWOCareDBBackup C Make Backup of the Database with Identifiers Removed Restore File 2 If you want to create a de identified back up check the Un identified check box This will create a back up that is placed in the IQCareDBBackup directory and can be accessed via SQL Express For a manual back up with identified data that can be accessed through the IQCare interface do not check the U
82. custom fields F Category Select Category vi poni betur Step 2 Select your columns and column action Field Group Custom Field Field Select Function Select M Sot Sc v B may pia Errol Number of sex partners in last 3 Non ART Number of sex partners in last Where Select v Value ART Number of sex partners in last 3 molillter 4 Select any other fields you want in your report Report Title Custom Fiekis Reporting Exemp e Description Shaw an example ot how to report on custom fields Category Sexual Behavior v Step 2 Select your columns and column action Enrol Number of sex partners in last v Erroll Number of sex partners in last 3 m Add Field 5 Run the report 2012 Futures Group Custom Re ports 163 Custom Report Bagues in CIO 4 Run Date 27 Nov 2007 Select VW_PatientDemographics Patient Name as Patient Name VW _CustomFieki_Resuts Enrol Number o sex partners in last 3 months as si ey Loe ie of sex partners in last 3 months VV Visit Visit Date as viet Date PatiertOemographics VN Cust ist where A ele Dee and wy Patienti aptes Locat ationiDs Vy Visit LocationiD and Ww PatientDermographics Ptn_Pk VWV_Vist Ptn Pk and LTRIMIRTRIM VAN Visit Visit Type Enrolment aor Mich
83. driven by the order the forms are keyed into the IQCare The type of form that was used to change the status should be recorded Definition A patient did not attend an appointment including the time of the grace period range Update Process To detect Missed appointments the system should run an automated status verification script Patients that do not meet their appointment within the grace period will have their appointment status changed from Pending to Missed Definition A patient has missed an appointment and a new appointment is made and is pending Update Process If an appointment is missed and a new follow up appointment has been created then the current appointment is now pending and the missed appointment status changes to Previously Missed Definition A patient did not attend an appointment because care has ended Update Process For patients that have missed their appointment and Adult Pharmacy e Dispensed by date Pediatric Pharmacy e Dispensed by date Laboratory Reported by date Follow up e Visit date Home Visit e First week date Initial Evaluation e Visit date Follow up e Visit date Follow up Visit date Contact Tracking e Date of Last Actual Contact EN IQCare User Guide V3 3 have a Care Ended form filled in indicating that care has ended then their appointment status change from Missed to Care Ended If a patient has been re activated then all
84. dtl PatientArv Therapy dtl PatientArv Therapy dtl PatientArv Therapy dtl PatientArv Therapy dtl PatientArv Therapy Dtl_Patientap pointment Dtl patientapp ointment Dtl patientapp ointment Forms Data Dicationaries 387 For non paperless this is a required field For paperless this is not a requied field currARV Therapy C hange treatment then TherapyReasonCod e is required If currARV Therapy St op treatment then TherapyReasonCod e is required This needs to be tied into the schedule The date should be automatically calculated based on appointment period The date can be entered directly If a date is entered then appPeriod is Null This is a new field reasons are Follow up Lab test and IQCare User Guide V3 3 Treatment Preparation Signatu dtl PatientClin signat re icalStatus ure Print Print This button is used to take hard copy of the form This is basically feature of paperless but is implemented for non paperless too 12 3 5 Non ART Follow up B Label Database Table Field Name First Name in mst Patient FirstName Auto filled LastName mst Patient LastName Auto filed Y Visit Date Visi V isitDate Date on which the patient came Yes Yes Yes into the clinic The date cannot be same as pharmacy form No future dates allow ed like 2020 ID Country mst Facility Country ID Auto filled ID LOT mst Facility P
85. dtl PatientPharmacyOrder a Ca Columns ptn_pharmacy_pk int not null Drug_Pk int not null GenericID int not null StrengthID int not null FrequencylD int null SingleDose decimal 18 2 null Duration decimal 18 2 null OrderedQuantity decimal 18 2 null DispensedQuantity decimal 18 2 null Financed int null UserlD int null CreateDate datetime null UpdateDate datetime null Regimenld int null Prophylaxis int null BatchNo int null TreatmentPhase varchar 50 null Month int null E ExpiryDate datetime null E E E B B E s s E B E E B E E E B E Dynamically created rows based on the selection by the user each row saves to the dtl_PatientPharmacy Order table IQCare captures the Strength Frequency Duration Qty prescribed Qty dispensed and if the drug is taken for prophylaxis 2012 Futures Group 346 IQCare User Guide V3 3 Dynamically created rows based on the selection by the user each row saves to the dtl_PatientPharmacy Order table IQCare captures the Strength Frequency Duration Qty prescribed Qty dispensed and if the drug is taken for prophylaxis For TB as well the phase of treatment and the month of treatment Pharmacy Notes Location for notes by the clinician or pharmacist Used mostly in paperless mode Notes are saved into ord PatientPharmacyOrder into the PharmacyNotes column 800 characters Signature Block Prescribed by ord
86. exactly matches you organization s needs The tool is extremely flexible We highly recommend that before you start building forms you follow our recommended preparation steps 10 1 HIV Care Form Set The AIDSRelief form set was developed in partnership with the Institute of Human Virology University of Maryland These forms have been used since the inception of the program for Kenya Uganda and Nigeria These longitudinal forms capture all of the data specified in the 3ILPMS for HIV Care field requirements plus some Under the Create New Forms Link HIV Care Enrollment Initial Evaluation ART Follow up Non ART Follow up Adult Pharmacy Paediatric Pharmacy Laboratory Care Tracking Home Visit Under the Additional Forms Link Family Information For the data dictionaries of these forms please see HIV Care Forms Data Dictionary 10 1 1 Adding Dynamic Forms to the HIV Care Form Set IQCare provides the ability for you to create custom forms using the IQCare Form Builder and adding to the available HIV Static forms that are already provided By creating forms associated with the HIV Care Static forms technical area these new forms will be available for use in IQCare under the Create New Form list in the patient level navigation Add a dynamic form to the HIV Care Static form set 1 Create a dynamic form in IQCare form builder Be sure to assign the form to the HIV Care Static Form technical area before you save the form 2 P
87. form Is it possible to make this linkable so that when they click this button it runs a report showing who those patients are Count the number of patients who s last pharmacy form with ARVs dispensed longest duration 90 days gt today s date and Treatment program ART and who does not have a care tracking form with ART Care Ended yes Link Displays list of Due for Business Rule columns 2 amp 3 provide the age and sex breakdown Age and Sex Breakdown Males 0 1 Age 0 AND 2 2 4 Age gt 2 AND Age lt 5 5 14 Age 7 5 AND Age 15 15 Age gt 15 Females 0 1 Age 0 AND 2 2 4 Age 7 2 AND Age lt 5 5 14 Age 7 5 AND Age 15 15 Age gt 15 Use the Active ART Patients statistic to provide the age and sex breakdown Males 0 1 Age 0 AND 2 2 4 Age 7 2 AND Age lt 5 5 14 Age gt 5 AND Age 15 15 Age gt 15 Females 0 1 Age 0 AND 2 2 4 Age gt 2 AND Age lt 5 5 14 Age gt 5 AND Age 15 15 Age gt 15 2012 Futures Group Facility Level Features 29 Label Statistic Business Rule column 1 Business Rule columns Example 2 amp 3 Termination patients see example below perfect Lost to Follow Display an excel sheet with the up Patient List list of patients have the status of Lost to Follow up Due for Display an excel sheet with the Termination list of patient who have the status Patient List of Due for Ter
88. form for the system It is recommended to create separate technical area enrollment forms that match the data collection needs of the technical area The registration date is different and separate from the enrollment date for a technical area The registration date is found in the registration form an enrollment date for a technical area is collected in the Select Technical Area screen Each technical area has its own enrollment date Fields in the top section of the form cannot be changed or configured Fields below the top section can be configured in IQCare Management under Configure Registration Form The form cannot be saved until the you have also selected the technical area enrollment date and patient identifier in the Select Technical Area screen The saved registration form can be accessed for update in the patient level navigation under the Registration link Any changes to the registration form data will overwrite the existing data No data history is kept for this form See Universal Registration Form Data Dictionary section form more details about pre defined fields Other Enrollment Forms The HIV Care Enrollment form which is part of the HIV Care Static form set is a companion form to the Registration form If the HIV Care Static Form Set technical area is turned on then this enrollment form will be available in the patient level navigation under the Registration link and in the View Existing forms page 2012 Futures
89. forms because you can not change the form you can only add custom fields to these forms The field labels field types sections and order can not be changed e Adult Pharmacy this form is the same as the Adult Pharmacy form used in the HIV Care program However some additional business rules are applied to tailor the form for PMTCT use e Paediatric Pharmacy Also same as the Paediatric Pharmacy form Laboratory the same as the laboratory form used in the HIV Care program Care Tracking the same form as used in the HIV Care program Non ART but tailored for PMTCT patients The Dynamic forms are those that the you create through the form builder In order to run PMTCT reports such as the Track 1 0 PMTCT or Track 1 0 Exposed Child report you must have at least an ANC and a Labour amp Delivery register form published See PMTCT form naming conventions for more information 10 2 1 Adult and Peds Pharmacy The adult and paediatric pharmacy forms for PMTCT are the same as for the HIV Care program except you can only dispense ARVs for prophylaxis and not for treatment You must check the prophylaxis box in order to dispense ARVs and save the form 2012 Futures Group 196 IQCare User Guide V3 3 Adult Pharmacy Form Patient Name Drew Nancy ANC Number 121212 PMTCT Number Admission Number Outpatient Number CDO NOT DISPENSE ARV S TO PATIENT HOLD FOR ADHERENCE STAFF PICKUP TCT Pe
90. imi ji v Name of Interviewer Select v Sexual activity in last 3 months OYes O No ent RTS months Select M 4 10 2 Add Custom Field Lists The process for adding select lists and multi select lists is the same IQCare allows you to specify the items in the select lists right at the time you are configuring the Custom Field Once the field is added the select list is also added as an unrestricted list to the Customize Lists found under Administration in the Facility Navigation If you want to modify the entries in an existing custom field select list you would do that via the Custom Lists Adding a select list of multi select list 1 Navigate to the Custom Fields page 2 The custom field page displays 3 Select the form or forms on which you would like the custom field to display 4 Type in the custom field label and description 2012 Futures Group Configure Custom Form Fields ss IQCare User Guide V3 3 Choose Forms select all that apply PMTCT Enrollment v Patient Enrollment v Initial Evaluation C Adult Pharmacy Paediatric Pharmacy Laboratory v Non ART Follow up v ART Followup O Care Tracking C Home Visit Field Label Number of partners in the last 3 months Captures the number of partners the patient has been with in the last 3 months Field Descr Field Type Tex
91. ine v Select Drug ARV Medications Drug Name Frequency Duration Qty Prescribed Qty Dispensed Prophytaxis Zidovudine Retrovir 300mg Select X Remove Lamivudine 3TC 150mg See Remove Nevirapine NVP200 200mg Select Remove ther Medications Drug Name frequency Duration Qty Prescribed Qty Dispensed Prophylaxis Sulfa TMX Cotrimoxazole 400mg 80mg Select X Remove Multivtamin Multivitamin 100mg Select X Remove TB Medications Orug Name Frequency Duration Qty Prescribed Qty Dispensed Treatment Phase Month Prophylaxis Streptomycin Streptomycin 1mg Select hd Seed Seect Remove v Drug Type Business Rules ARVs ARV Changed or Stopped Business Rules for the ARV selected drugs The ARV Therapy select list found in the Initial Evaluation and the ART Follow up forms HIV Static Form Set is checked upon saving the pharmacy form If ARV Therapy Continue then the ARV regimen saved in the form must be the same as the ARV regimen in the prior form Change then the ARV regimen saved in the form must be different from the ARV regimen in the prior form e Stopped then the ARV section of the form is disabled and ARV medications cannot be prescribed Ols and Other Drugs The check box indicates that the drug is prescribed for prophylaxis purposes e Multi vitamins and other supplements targeted to pregnant women must be selected individually TB TB Regimens are entered either as individual drugs or as fixed dose combinatio
92. is located 3 5 Appointment Scheduler The scheduler allows the facility administrator to manage the patients who are expected to arrive for Today s appointments those patients who have missed their appointment and to schedule individual 2012 Futures Group e IQCare User Guide V3 3 patient appointments The Scheduler provides features for creating updating and deleting appointments for a facility It is integrated with the appointments scheduled in the Initial Evaluation and Follow up forms and monitors various dates when a patient was served by the clinic Specific views are provided to help the facility administrator manage the patient flow within the clinic Scheduler Information and Display e The scheduler s primary function is to help the facilities know the number and name of individuals that are expected to arrive on any particular day with a pending appointment As well views of patients with other types of status such as met or missed should help the clinic manage patient adherence From a clinical process perspective the primary way appointments are made is through the Initial Evaluation and the Follow up forms The scheduler provides the ability for healthcare providers to schedule appointments outside the forms should they wish to The scheduler captures the following information for each appointment Note that the appointment time and type are not required o Appointment date o Appointment reaso
93. logging into the program The Facility Home page displays those technical area that have been turned on or activated in the Facility Setup page If a technical area has been selected in the Facility Set up page then the query results will display in this page v Pre defined facility home page statistics Three facility home page sections have been pre defined HIV Care e PMTCT Exposed Infants To see the detailed data about each of these program areas click you the more link A new separate browser will displays the full set of facility statistics for each program Data Drill Down Blue color text with an underline indicates a link In the facility statistics pages these links open an Excel spreadsheet with the patient details related to the statistic e Statistics are based on the logged in location You can see the statistics for other locations by selecting different location in the Facility Satellite select list Or you can see all of the statistics aggregated by selecting the AII option See Facility Home Page Business Rules for the business rules used to calculate the facility home page statistics 2012 Futures Group IQCare User Guide V3 3 Help Password Logout Findadd Patent Reports Em Scheduler Administration Backup FachtyHome teens I Car ys Patient Management and Monitoring System RATE System Admin 10 Sep 2010 Test Clinic Facility Statistics Prefe
94. not be re activated with the same Username Users that have been inactivated are displayed in the User list for your convenience if you click on the inactive User s name you will receive an error message Microsoft Internet Explorer 4 Inactive user record cannot be displayed 4 74 The System Admin User The System Admin user type can not be removed nor can the user group associated with the System Admin user be changed This is safeguard has been added to the system so that the administrator does not accidentally inactivate the admin account and get locked out of the IQCare system The first and last name admin system and Username admin and User Group System Admin can not be changed The password can only be changed vaa the back end database 2012 Futures Group Configuration and Administration ss 4 8 User Passwords For IQCare there are no special password requirements or restrictions Special characters can be used within the password You should have your own IQCare Username and password and should not share these access credentials with other users Your IQCare Administrator will create a Username and Password for you Once you have your Username and Password you should change your password so that only you know it 4 8 1 Change Password 1 Click the Password link found in the upper right hand corner of every IQCare page Change Password User Name Existing Password n New Password e Confirm
95. not have a care ended form their patient status PMTCT active Include any status of active infant the Count the number of infants strictly less than 24 months Current HIV Care is old that have an ART registration form and do not have an Current PMTCT Infants Infants care ended form their patient status ART active Include all infants even if they have not had ARVs dispensed HIV Status and Feedings Options 2012 Futures Group 4 IQCare User Guide V3 3 Age lt 2 Months PCR 36 57 57 36 64 100 Number Percent Tested 3628425 3 100 22 69 8 8 22 22 8 36 100 25 69 69 25 36 100 3 896 Indeterminate 8 3 36 1 00 HIV EBF 8 100 HIV RF 0 0 HIV MF 0 0 HIV Other 0 0 21 85 HIV EBF 85 21 25 100 Count the total number of current PMTCT infants less than 2 months old as of the today s date Display the number of infants Count the total number of current PMTCT infants less than 2 months of age at the reported by date who had a PCR test Display the number of infants and the percent of the total number of infants less than 2 months old Of the number of infants less than 2 months old display the number who tested positive Display the percentage of positive infants with the total number of 2 months tested Of the number of infants less than 2 months old display the number who tested negative Display the percentage of
96. of their Care Ended status appointments should be re assigned to Missed 2012 Futures Group 52 IQCare User Guide V3 3 4 Configuration and Administration Before you can use IQCare at a facility the system must be configured to meet the specific location requirements of that location For example the country and name of the facility employee list village district and province list must be entered into the tool before it can be effectively used This location specific information configuration is done via the Administration component of the application The administration features are found under the Administration link in the top level navigation Your facility should designate one or more people to be an IQCare Administrator This individual oversees the initial configuration and can make changes over time to the various customizable lists and fields The IQCare Administrator can access all parts of the application This section includes Facility Satellite set up Configuring custom lists Drug configuration Lab order configuration User group administration User administration Configuring custom fields Exporting data Backing up and restoring the database 4 1 Product Configuration Facility Set up IQCare can be configured to display and use the HIV Care Static set of forms or the forms that you have configured for other technical areas Upon starting the application after the files have been installed on your ma
97. select Administration and Facility Setup 2 Click the Add button 2012 Futures Group s IQCare User Guide V3 3 Edit Facility Facility Satellite Name Test Location National kdi s Country Number LPTF Number Satelite Number Province State Testing District District Facility login image Browse Appointment grace period 67 PEPFAR funding start date 5 45 2011 TR oouuuvyyy Currency Afghanistan Afghani AFN Preferred Location 17 Status Actwe X yZPMTCT J HIV CARE STATIC FORM Paperless clinic 7 MOH ART Card 7 module 1 Update Reset Close 3 Fill in all of the fields 4 Click Save The new location will be displayed in the list of locations Note that when you add a new facility you must Refresh the System Cache to immediately be able to use the facility 4 1 4 Edit Inactivate a Location A location can not be set to In Active if there are any patients associated with the location including dead patients If there are patients associated with the location you must transfer them to another location before you can inactivate a location If you inactivate a location that location will not be available for selection as a location in the Enrollment form However the location will be available to view statistics in the Facility Home page and you can filter on this location in Custom Reports 1 From the facility level navigation select Administration and Facility Setup 2 Find the location you would like t
98. than or equal 2 months to strictly less than 12 months Use PCR test Age 2 12 Months PCR EN El Tested twee o jJ ES Chasse 2012 Futures Group 36 IQCare User Guide V3 3 pe Age 18 24 Months Rapid Confirmatory Tested HIV MF HIV Other Number Percent Tested ARV Prophylaxis and Treatment Cumulative ARV 982 a Count the total number of infants ever enrolled in PMTCT Prophylaxis cumulative with at least one pediatric pharmacy form where ARVs 2012 Futures Group Repeat above for ages greater than or equal 18 months to strictly less than 24 months Use a Rapid Test with Confirmatory checked Note that with a Rapid test Indeterminate is not an option so there will only be two rows Facility Level Features 37 Count the number of infants current in PMTCT with the latest pediatric pharmacy form where ARVs were dispensed as prophylaxis and that the dispensed by date 58 20 plus the longest duration gt today s date 20 58 29 A patient current on ARV prophylaxis should not be 0 100 counted in the group of patients current on ARV Treatment Display the number and the percent of the current number of exposed PMTCT infants Current ARV Prophylaxis Count the total number of infants ever enrolled in ART with 391 a at least one pediatric pharmacy form where ARVs were cumulative dispensed as treatment number An infant counted in this group may have been counted in
99. the IQCare database is considered empty and contains no facility or patient data In this case the Facility Satellite page will be empty and you will be required to add the primary facility in order to move to the next step e If there has been a data migration from another application to the HIV Care Static Forms then one or more facilities will display in the Facility Satellite page 4 Next either find the primary facility from the list provided by clicking on the name of the facility or add a new facility by clicking on the Add button 2012 Futures Group s IQCare User Guide V3 3 Edit Facility Facility Satellite Name Test Location National kdi s Country Number LPTF Number Satellite Number Province State Testing B District District X Facility login image Browse Appointment grace period 67 PEPFAR funding start date 5 45 201 m DO MMM YYYY Currency Afghanistan Afghani AFN Preferred Location 17 Status Actve WPMTCT V HIV CARE STATIC FORM Paperless clinic V MOH ART Card y module 1 5 Fill in the fields in the fields for the new facility or edit the existing fields for an existing facility More information about the fields in the Facility Set up page 6 Click the Save button to save the information Facility Satellite Facility Name Country Humber LPTF Number Satellite Humber Status Preferred Location Demonstration
100. the drug picker dialog displays with the drugs filtered as per the configuration for this field The user can select any number of drugs the regimen is not constrained to three drugs The regimen data is saved to the regimen table in the IQCare database Examples Filter ARV Medications Display ARV medication abbreviations Filter Antituberculosis Display TB medications full names 2012 Futures Group IQCare Management Form Builder 279 E E Required Field 7 Regimen r Antiemetic Subr Antiemetic appetite stimu por ni biturste v Drug selection field type The Drug Selection field type allows you to save pharmacy details from within a form builder form You configure the field by selecting the drug filter In the IQCare user interface a Drug Selection button displays When the user clicks on the button the drug picker dialog displays with the drugs filtered as per the configuration for this field The user can select any number of drugs For each drug selected in the drug picker IQCare displays a row of pharmacy fields dose frequency duration quantity prescribed and quantity dispensed The duration field is a required field 2012 Futures Group 20 IQCare User Guide V3 3 TQ Business Rule I Required Field ss ol v Lab selection field type The Lab Selection field type allows you to save lab results from within a form builder form In the IQCare user interface a La
101. the form e Enables the Prophylaxis check boxes e Sets the business rule that the prophylaxis check boxes must be checked for the ARV medication section The regimen line is not a required field Non ART e Disables the ARV medication section of the form Period Taken This is targeted to PMTCT patients when it s important to know when she had taken ARV medications Options are During pregnancy During labor Post Natal 2012 Futures Group Clinical Forms 183 ARV Providers Options Government USG Self Pay and Other This field is used in the Track 1 Table 2 cell ss to determine if drugs have been provided by the US government This select list can be customized v Adding Drugs to the Form Regimen Line First ine Select Drug eS ami vaodine ABC6e0 3TC30 60mg 30mg bacevir Lamivudine Epzicom 0mg 30mg Zidovudine Lamivudine Nevirapine AZT60 3T1C30 NVP50 60mg 30mg 50mg Zidovudine Lamivudine Mevirapine A27300 37C180 WV 200 300mg 150mg 200mg lZidovudine Lamivudine AZT60 3TC30 60mg 30mg Zidovoudine Lamivodine A27300 3TC15 0 300mg i50mg Trenofovir Df Lamivudine Efavirenz 707300 31C300 E FV600 300mg 300mg 600mg DF Lamivudine TDF300 37C300 300mg 300mg Lamivudine Nevirapine Triomune 40 40mg i50mg 200mg tavudire Lamivudine Nevirapine Triomune 50 300mg i50mg 200ng tavudine Lamivudine Nevirapine Emtri 40 40mg 150mg 200mg Lamivudine STC 10029 Lamivudine 37C 10mg inl amivudine 3TC 150mg amivud
102. the list of text values below Urine Microscopic Blood Urine Microscopic WBC Urine Microscopic Bacteria Urine Microscopic Casts O Test with text handled with numbers ee Store Plasma Malarial Parasite 8 7 Export a Report There are two locations where you can export a report The first is in the custom reports entry page If there is an existing report that you want to export you can so from this page The second location is at the bottom of the report configuration page There you have the option to save and run or export report parameter It is recommended that you first run a report view the results to verify that the columns and results are correct Once satisfied click the Back button to return to the report configuration page and then click Export Report Parameters Follow Steps 1 though 5 of Create a Custom Report then 1 Click the Export Reports Parameters button found at the bottom of the custom reports configuration Screen 2 QCare displays a window asking if you would like to open or save the file click Save 2012 Futures Group Custom Re ports 165 3 Browse to find the location on your local or LAN drive to save the XML file and give the file an appropriate name Savein I Care Testing My Recent Documents G Desktop My Documents My Computer Femme Pion eran Repot Juy 25 207 My Network Save as type XML Document Cancel j 4 Click Save to
103. the newly added exit reason to the right side Exit Reason Confirmed HIV Negative Lost to follow up Transfer to ART HIV Negative Death Transfer to another LPTF Highlight the exit reason and using gt gt the arrows move exit reason J entries from left to right Another Exit Reason Add Conditional Fields To add a new exit reason enter Submit Cancel Clickon the Conditional Fields button if the exitreason entries are associated with other fields the text and click the Add button It will display in the left box Next move the new entry from left to right 5 Once you have completed moving the exit reasons to the right side click the Conditional Fields button A new window displays 2012 Futures Group IQCare Management Form Builder 323 Technical Area H VCARE STATICFORM Table Fit ost to follow up HIV Negative De ath Transfer to another LPTF 6 Using the Exit Reason select list select the exit reason you want to add conditional fields for A grid displays allowing you to select the conditional fields In this example the exit reason Lost to Follow up is selected the associate field FollowUpReason which is a select list type field is configured In IQCare in the Care Ended form when Lost to Follow up is select the Lost to Follow up reason field also displays Technical Area HIVCARE STATICFORM Table Field Name Field Label Display Type i 7 Repeat adding fields t
104. the trade or generic name of the drug Select the drug and hit enter on your keyboard The system displays the frequency duration total quantity quantity dispensed and prophylaxis check box Repeat entering drugs until complete If you have incorrectly selected a drug click on the Remove link to remove the row Enter data for all of the fields on each row of each drug Fill in the Ordered by Ordered by date Dispensed by Dispensed by date and the patient signature option 9 Click Save e QCare displays a message alerting you of any required fields not filled in e QCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry PN CONDON v Update an Adult Pharmacy form 1 To access a previously filled in Adult Pharmacy form click on View Existing Forms and find the Adult Pharmacy form you want to update and click the link 2 Update the form 3 Click Save 10 1 9 Paediatric Pharmacy 3 1 and below For IQCare versions of 3 1 and below the pharmacy form is a static form with the ability to dynamically add addition drugs to the form through drug picker lists The ARV Ol and TB 2012 Futures Group 186 IQCare User Guide V3 3 sections have a list of pre configured fields that the user selects Filling in the Paediatric Pharmacy form is very similar to filling in the Adult Pharmacy form The major difference is that there are some additi
105. the wrong generic name highlight the name on the right side and use the Remove button to put it back into the list Trade Drug Associated with one new generic drug T If the generic name for the drug is not in the left hand list add a new generic name by entering it into 2012 Futures Group IQCare User Guide V3 3 the Add Generic field and click the Save button This save the new generic name into the list on the left side Trade Drug Associated with more than one generic drug Fixed Dose Combination 8 If you want to create a fixed dose combination select more than one generic drug and move them from the left to the right side Windows Internet 9 Select the generic name of the drug on the left and using the add button move it to the right side 2012 Futures Group Configuration and Administration N rofurantoin Nitrofurantoin Monohydr a Norfloxacine Octinoxate Oxybenzone Titanium Dioxi Ofloxacin Pefloxacin Penicilin G 10 Once complete click Submit Add Drug type Trade name NewAntbiotic The Drug Type is no longer editable the generic name displays in the Generic drug box 11 Add the strength by clicking on the Dose button A dose picker displays If you know that a particular drug is available and is dispensed in more than one strength you can add them all at once Each strength is saved into the database as a separate row Each strength is
106. times which is not allowed Special characters such as apostrophe back slash star etc can not be used in the section label or field labels The Preview function will give you an idea of how the form will look in IQCare how the fields will be laid out The labels will be formatted better in IQCare For Custom Fields you can see but not change the items in a list nor can you change the business rule selection when building a form Click on the orange dot or green square and the dialog box displays but is inactive Changes to select lists must be done in IQCare via customize lists changes to business rules must be done in Manage Fields v Create New Form Click on the Create New Form button Enter the form name Select the Technical Area Select the Single visit or Multiple visit option Click Add Section and enter a section name required Click Add Field and an empty field will display Click into the Table Field Name cell and scroll down to find the pre defined field you want Enter the label that will appear on the form next to this field Repeat adding fields for this section J O O1 ND 2012 Futures Group 312 IQCare User Guide V3 3 11 7 5 Add Manage Sections v Add One or More Sections 1 Click on Add Section and an empty section displays 2 Enter the section name Some special character can be used in the section name namely ampersand left and right parentheses dash underscore q
107. varchar Final Status Select list dtl Exposedinfant FinalStatus D Dead P Positive N Negative N Varchar BF Negative and still breast feeding U Unknown Death Date If Death then display dtl ExposedlInfant DeathDate the death date dateti me 2012 Futures Group Index A Access Rights 86 add user 89 add user group 87 e signature 90 password 93 Appointments 41 add via form 44 add va patient home 46 add va scheduler 45 Ba Back Up Database 106 Blue Card 137 Business Rules AIDSRelief forms data dictionary 358 facility home page 26 patient home page 120 Required field 281 295 C Caches refresh report tables 103 104 refresh system 103 Care Ended fields 319 form 321 Conditional Fields 272 add to Care Ended forms 321 add to forms 297 Configuration facility 55 laboratory 66 location 57 select lists 63 Counseling Education 177 Creative Commons 10 Custom Fields 95 106 Add form builder 292 add static forms 94 2012 Futures Group Custom Lists add custom 97 add entries 66 Index 407 HIV Care static forms custom lists 367 update restricted Custom Reports field groups AIDSRelief forms 359 overview 152 query functions 156 D Data Dictionary Common dynamic forms 340 Common static forms HIV Care Static Forms 396 Uganda Blue Card Data Quality check 113 duplicate patient check 115 field level validation Drugs add trade 74 344 358 11
108. want to enter patient data Patients not located at the clinic satellite you have specified at login can not be accessed you must log out and re login to access patient data at the location they are receiving treatment Preferred Location Check Box For some IQCare configurations the list of Facility Satellite location can be very long A data entry clerk will only want to enter data for patients getting treatment at a handful of locations These preferred locations are set in the Facility Satellite configuration and displayed when the Preferred Location box is checked Login Image The login page image can be customized through the Facility Set up page For example you can have a logo of your facility as the login image 2012 Futures Group Facility Level Features 25 1 Quat Care Patient Management Ca a r Q and Monitoring System 10 May 2010 Login Username Password Solutions vc Facility Satellite ty Futures Group ru 3 Empowering people to make informed decisions Login Recommendation OCare is best viewed o piorer 8 or Frefox 3 Web ste n rer versions of this r th ser y R encounter oc one format anomales when vewng pages from this wed ste International Quality Care Patient Management and Monitoring System Ver2 4 Copyright 2006 AIDSRelief All rights reserved Release Date 30 Apr 2010 3 2 Facility Home Page The Facility Home page is the initial landing page for the IQCare application after
109. will be auto populated 3 Click Save 4 QCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update a Maternal and Exposed Infant Register Form 1 To access a previously filled Maternal and Exposed Infant I Il or IIl form click on View Existing Forms and find the form you want to update and click the link 2 Update the form 3 Click Save v Maternal and Exposed Infant Example 2012 Futures Group 220 IQCare User Guide V3 3 Maternal and Exposed Infant I Patient Name Too Dee IQ Number IQ 000000DT200104057542 ANC Number 0779 Maternity Number 0987 Maternal Section Mother s Name LMP FER over Maternal HIV History No prior ARV Exposure Current ART m Current ART Date FA opaanevvv Single Dose NVP F Single Dose NVP Date FER ovum Previous Regimen mi Months on RX Lowest CD4 Lowest CD4 Date FR poene Most Recent CD4 Most Recent CD4 Date FER iocans Current CD4 Current CD4 Date FE one Highest Viral Load Highest Viral Load date FA comme Current Viral Load Current Viral Load Date E oooanne vvv Interpartum And Infant Feeding Plan Antenatal Plan For ARVs Prescribed Antenat
110. 2 adult pharmacy form AIDSRelief 177 182 overview 72 paediatric pharmacy AIDSRelief form 185 187 Dynamic Form 11 is Enrollment HIV Care enrollment registration 125 Export data 105 report results 164 F Facility Location 40 55 Facility Set Up 52 Fields create custom 292 HIV Care pre defined manage 275 PMTCT pre defined Form Builder 173 288 286 IQCare User Guide V3 3 Form Builder configure care ended 321 Configure registration 327 export forms 314 manage fields 275 manage forms 306 overview 266 publish 314 technical area 272 Form Formatting 283 Forms 126 build new 306 delete 313 dynamic forms 306 HIV Care Static Forms 172 PMTCT 195 H HL7 18 Home Pages configure 330 facility IQCare display 25 patient IQCare display 118 IDC10 18 Installation 12 Interoperability 18 IQCare Service 13 K Kenya MOH Forms 202 Kenya ANC register 203 L Laboratory additional labs 85 configuration 80 configure units 81 lab order form 188 link to technical areas 318 MOH HIV Card 196 MOH Reports Country PMTCT 144 Nigeria HIV Care 146 Tanzania HIV Care 147 N National Number 60 O Open Source CodePlex 10 P Paperless description 62 setup 55 Patient care end 194 delete 93 enroll 173 home page 118 number 60 transfer 128 Patient Number 60 Pharmacy adult 177 182 adult business rules 344 link to technical areas 318 paediat
111. 2 months to strictly less than 24 months who has a 70 102 14 pediatric pharmacy form with Septim TMX Cotrimoxizole 5 100 dispensed where the dispensed by date plus the duration is greater than or equal to today s date Cumulative Started 2 24 Months Current Started 2 24 Months Exposed Infants Not Display an Excel spreadsheet displaying infants current in Yet on Cotrim PMTCT and the latest pediatric pharmacy form with 2012 Futures Group E IQCare User Guide V3 3 Cotrim dispensed Display patient name Admissions number Outpatient number Mother s name Mother s outpatient number last visit date date of latest lab pediatric pharmacy form Post Natal visit date 3 3 Facility and Patient Navigation v Facility Level Navigation Help Password Logout Find Add Patient Reports Scheduler Administration Back up Facility Home Facstay Home International I 9 Patient Management C are ana Monitoring System AIDS Rivcr System Admin 06 Mar 2011 Test Facility Find Add Patient allows you to find an existing patient or add enroll new patient Reports allows you to run patient facility or donor reports Donor reports Facility reports e Custom reports Scheduler allows you to view appointments for the facility and schedule individual patient appointments Administration allows you to set up the IQCare application for your facility update custom lists administer access secur
112. 3 9 25 103 There is an empty set There No report results will be available because IS NULL are no values for the field the set does not contain a null value IS NOT NULL There is at least one value 0 1 2 3 9 25 103 2012 Futures Group Custom Reports 153 for the field The value can be zero The filter value is exactly equal to one of the values in the set Equal to The filter value is not equal to any of the values in the set Not Equal to The filter value is strictly greater than one or more values in the set Greater than gt The filter value is greater than or equal to one or move values in the set Greater than or equal to gt The filter value is strictly less than one or more values in the set Less than lt The filter value is less than or equal to one or move values in the set Less than or equal to lt Running Reports Suppose FilterValue 3 result set will 3 Suppose FilterValue 4 result set will be empty as there is no field value equal to 4 Suppose FilterValue 2 result set will be 0 1 3 9 25 103 Suppose FilterValue gt 3 result set will be 9 25 103 Suppose FilterValue gt 3 result set will be 3 9 25 103 Suppose FilterValue lt 3 result set will be Suppose FilterValue lt 3 result set will Save and Run Report saves the report parameters and runs the report If the results are not cor
113. ART Ended Yes Care Ended If the patient is Care Ended not only does his patient status Care End his ART Palliative status Care Ends Out of ARVs Alert If a patient has an ART status and is receiung ARVs then IQCare alerts the User if the patient is out of drugs and should return to the facility This patient is out of ARVs is prominently displayed under the patient status 6 5 Registration Link The Registration links brings you to the universal registration form for the patient you have selected This is quick way to get to the patient s contact information e Any changes to the registration form data will overwrite the existing data No data history is kept for this form 2012 Futures Group us IQCare User Guide V3 3 e Another way to view the Registration form for a patient is to use View Existing Forms e If the HIV Care Static Forms are active then the HIV Care Enrollment form will also be available as a selectable option from the Registration link 6 6 Patient Transfer The Patient Transfer form allows you to transfer a patient from one location to another Any treatment performed in the previous location will continue to be tagged with the location where the treatment was actually given Once a patient is transferred to a new location IQCare changes the focus and you can not enter any more patient data for that patient with the currently logged in location You must log out and re log in to the transferred locat
114. CustpemFepons ets Group Old ReportName Vital Signs di Cotton Repos ier d Demographics T esrtSecton di f amiyeto canco OTL_FECUSTOMFIELD_ART_Viet OTL FBCUSTOMFIELO Bue Cart AR Output Gupp C OTLFSCUSTOMFIELISue_ Card n o CS 8 OTL FBCUSTOMFIELO Carefed Blue V met Pabert Lost El OTLLFECUSTOMFIELD_Esvoiment Bi DTLFBCUSTO E p ri Es n GLAVADSCarnTypes L 9j OTLFBCUSTO B X PrE Ci m IK m Select msi Patient Firstname mst_PatientLastName OTL_FECUSTOMFIELD_ART_Visit BPSystolic DTL FECUSTOMFIELD ART Visit BPDiastolic DTL_FBCUSTOMFIELD_ART_Visit Pregnancy From mst Patient Inner Join DTL FECUSTOMFIELD ART Visit On mst_Patent Ptn Pk DTL FBCUSTOMFIELD ART Visit Ptn pk v Torun a report in IQCare 1 Select the report category 2 Then select the report name QueryBuilder Reports 3 Click Submit to run the report 4 QCare will open Excel and the report results will display 2012 Futures Group IQCare User Guide V3 3 10 Clinical Forms In IQCare there are two types of clinical forms 1 HIV Static forms these are pre defined forms that cannot be modified by the User Custom fields can be added to the bottom of the forms 2 Dynamic form builder forms these are defined and updated by the User They are completely flexible as per your design IQCare allows you to mix and match static and dynamic forms so that you can configure a form set that
115. DT Date I lt e c pmj o 5 O J ER J D m oO e c un lo 5 O J ER D y 3 D I lt I ga gt D n a lt ax ai o w 2 I gt D n a lt A ini 3 a lt I ga D n a lt m Lr O es a T ga gt D n Ed lt N N N N Z lt I lt I lt ILI lt lt D D D D D D ct D D D mn mn 3 D D D I lt O c m pa t 3 O R es es es No No No No No No No o o o o o o o D 3 2 u I lt O c 5 D 2 lt D Lr o w a O O c c 5 5 D D 2 2 m m lt E E lt fe E D D 3 I lt O c S 3 a 5 3 lt D o w 2 N History Date Load Date Maternal HIV PreviousRegimen Months On Rx No Text Single Histor MonthsOnRx Line 2012 Futures Group Clinical Forms Maternal and Exposed Infant Form I ARVsPrescribedA ARVsPrescribe No AZT 3TC Select List ntenatallyforlntra dAntenatallyfo Antenatal ive Select List Planned option FeedingOption Antenatal Planned Option For DeliveryAbortion MiscarriageDate BirthWeight ModeofDelivery 2012 Futures Group 24 IQCare User Guide V3 3 Maternal and Exposed Infant Form I InfantStatus Infant Status No e PlaceofDelivery Place of N Optionallnfant prophylaxis 2012 Futures Group Clinical Forms Maternal and Exposed Infant Form M
116. Display Size in Excel 2003 and 2007 2012 Futures Group Pre Defined Reports 135 1 From the menu click on View and Zoom Bd File Edit View Insert Format Tools Data Window view iew l H Ca New Window 3 Split M cmd fj Arrange All Hide Zoom 100 d Freeze Panes Unt Zoom J Windo Zoom to Selection Zoom the worksheet so that the pus currently selected range of cells fills the entire window This can help you focus ona specific area of the spreadsheet Hindu Union Hospital 2003 Excel 2007 Excel ly Facility Based 2 A Zoom dialog will displa Magnification 200 100 75 25 Q Fit selection Custom 50 3 Select the zoom level of 50 for the best display of the Track 1 0 and NACP reports 7 2 Patient Reports There are two pre defined patient reports available in IQCare ARV Pick up Report Patient Profile Report 7 2 1 ARV Pick up How the report is calculated For details on how this report is calculated please see the Facility ARV Pick up report section 2012 Futures Group 136 IQCare User Guide V3 3 Run the Patient ARV Pick up Report 1 From the Patient level navigation select Patient Reports Patient ARV Pickup 2 Enter the date range for the report Patient ARV Pick up Date Ordered From 01 Jan 2006 TE oorr To 31 Dec 2006 PE power 3 Click the Submit button Patient ARV Pickup Report 3 in a
117. EP For Children duration Baseline Status HIV Status Select m HBV Status Select Current PEP Start Date FA comme Start Time PEP Completion PEP Completed Yes No Date PEP completed ebanaevvv Reason for not completing Other Reason Not Completed pep See z PEP HIV Status At HIV Status At3 Weeks Select HIV Status At3 Months Select X HIV Status At 6 Months Select X Remarks Remarks p Signature Select Save cese Pit Clinical Forms 261 v Data Dictionary PEP Register FieldNam Labeled Options Associate Requir Data Registratio e no In the list units d fields spaces form Client OtherExpos Other Information ureNature Exposure Nature Client OtherHealth Other Information Worker Health Worker Client NonHealthw Non Health Information worker of Exposure exposure Description ExposureTi Timing of of Exposure me Exposure i Description ExposureLo Location of Medical Select OtherExpos of Exposure cation Exposure Ward list ureLocation Surgical Ward Theatre Dental Clinic OP MCH Laundry VCT Other Location Description OtherExpos Other of Exposure ureLocation Exposure i Location i Description ExposureNa Nature of Occupational Select of Exposure exposure Sexual list Assault Other Description OtherExpos Other ExposureN of Exposure ureNature exposure i ature ofExposure verit exposure Deep li
118. Edit An Appointment Via the Patient Home Page een 47 Scheduler Update PFOCeSS inherent sense eae ue ere en nent Fe oep aepo eru sente s en rien nei eua ese anima Nassau 48 Part IV Configuration and Administration 52 1 Product Configuration Facility Set Up sis sssssssssssssssreesenneeeenenneens 52 Initial Product Configurations iore nente aae Ea mere serment Facility Satellite Page Field Details Add a Location Edit Inactivate a Location s Hes e Facility Setup and Patient Number ueeeeesiieesissesseseesseeeenne nennen nn tnn nnn nn natn n ssi tn nhat nnns sensns tnn n stessa sn nsa 60 Paperless Facility ER CE DRYER eee ee EPI RA IE eyed Ras Tre ie eger Rex Ia D D ee ae deis 62 recur cm EE 63 Pre defined Custom Lists 5 einen diee deren ch piens ticae men ent ne end ne state nes Restricted and Unrestricted Lists scestevacesscerseseenuedheedeesncedeerdstvstaeteereinens Add an Entry in a Custom List Update an Entry in an Unrestricted Custom List Update an Entry in a Restricted Custom List s ee iu Adding Linked List Entries oett eterne nhe nea y erra Aaaa Aa rhaa rc raaa eaae a Ya Yer Ya EE rede EY aevo cH eb eai sense Deleting Linked List Entries ssid reee aea eaae aeneae e adaa eaa A ES naea AnNa KEE A anaie aadaki Change List Entry Priority a iccsiisssccsescvccccccesssccaseiescavsndeceoscsechcccesss
119. Ended reason Yes must be selected 2012 Futures Group Forms Data Dicationaries dtl PatientCareEnded CareEndedSignatureDat Care ended date must be greater than To save a last contact date Database Table Form Label ID Patient Enrollment Number Existing Hosp Clinic CHW CHV Nurse Team Alternative CHW CHV Team Visit start date Number of visits per week Number of weeks mst Patient mst Patient mst Facility mst Facility mst Facility satellitelD PatientEnr ollmentiD mst Patient mst Patient PatientCli nicID 2012 Futures Group Yes if Patient Business Rule Auto filled Auto filled Auto filled We might consider doing something fancy with the UI here such as only displaying the appropriate number of lines for the number of days visted per 3 IQCare User Guide V3 3 Number of days Need new Need new fields for Visited in week 1 fields for this data this data Number of days Need new Need new fields for visited in week 2 fields for this data this data Number of days Need new Need new fields for visited in week 3 fields for this data this data Number of days Need new Need new fields for visited in week 4 fields for this data this data This button is used to take hard copy of the form This is basically feature of paperless but is implemented for non paperless too 12 4 Uganda Blue Card Data Dictrionary The Uganda Blue Card
120. Export page Export Data Select Field Groups B De dentify Data 7 Excel Export Cance 2 Select the field groups you wish to export 2012 Futures Group 06 IQCare User Guide V3 3 Care Ended Clinical Status Employee Facility information HIV Information Laboratory Patent Adherence Patent Appomtment Patent Assessment Patent Contacts Patent Symptoms Ois or ADS Defining Mnesses and Therapy lt lt Remove 3 Select the Excel radio button 4 For De Identified data leave the check box checked For identified data uncheck the check box Export Data Select Field Groups De Identify Data v Laboratory Patient Demographics Excel Patient Demographics Back ao Click the Export button For the Excel output option a dialog opens asking you if you which to Open or Save the Excel spreadsheet If you choose Open Excel is started and data is populated in the sheet with the default sheet name of Export xls if you choose the Save a dialog opens asking you for a location on your system to save the file 4 13 Back up Restore Back up and restore FAQs When does the back up execute e The IQCare database will be backed up automatically on a daily schedule as per the time specified Al Exportld B c D E F G H J K E A Exportld Check
121. Exposed Infants 2 Enter either a specific date range or enter the quarter for which you want the report to run and click the Submit button Track 1 0 PMTCT f Warming Track 1 0 Report can take some time to display which depends on the speed of your computer Please be patient and allow 2 10 minutes 3 Select if you would like to Open or Save the file 4 The report displays using the CDC Track 1 0 PMTCT Excel template 5 To return to IQCare use the browser back button Track 1 0 PMTCT Report One ae ET Quarter beginning d mnyyy UOTE Guater ending GE 6 Grantee WT Demonstration Sas Country able 1 0 PMTCT INDICATORS Total number of pregnant wornen New clients Number of pregnant women who were counseled tested and received results Number of pregnant women with known HIV status Number of pregnant HIV women receiving ARVs Single drug prophylactic reqimen Multi drug prophylactic regimen ART 2012 Futures Group 150 IQCare User Guide V3 3 7 6 2 Track 1 0 Exposed Infants 1 Under Donor Reports selecvt the PMTCT Tab and then select the Track 1 0 HIV Exposed Infants Donor Reports O Track 1 0 PMTCT O Track 1 0 HIV Exposed Infants 2 Enter either a specific date range or enter the quarter for which you want the report to run and click the Submit button Track 1 0
122. IV Status at Matemity ANC in Matemit Maternity Maternity NVPToBaby NVP issued To Register Bab ARV Prophylaxis To Baby Maternity Prophylaxisls ARV Register suedToBaby Prophylaxis issued to Baby CTXIssuedTo Mother Mother Issued with CTX Maternity Register Register ed Partner Involvemen t Maternity PartnerTested Partner Tested Register Maternity PartnersHIVT HIV Test Register estResult Result Discharge Baby Two MM Lei ENS CNN t DE Un B Positive Select list Negative Unknow mu uw Negative ge at ANC Regimen Issued to iia ctc NN LI p nl FSB MSB Select list lt D o lt D o Positive Select list Y Yes Negative Confirme d Positive know ive Yes N o o o o o o o o Select list No N No o o N es Yes o S Positive Select list Negative Confirme d Positive Unknow o I o o I o 2012 Futures Group Clinical Forms 213 Maternity Register MOH 333 Maternity BirthNotificati Birth Text Register onNumber Notification Single line Number iad Register e Discharge Register at Discharge Dead eDate al D al OS Register line 10 4 3 HIV Exposed Infant Follow up Card v Introduction The HIV Exposed Infant HEI card has four 4 parts 1 The front page which summarizes patients details key events before and after enrollment 2 Replicated details from the child health cards where
123. K int not null Ptn Pk int not null MissedAppDate datetime null CareEnded int null ARTended int null ARTenddate datetime null ARTendreason int null PatientExitReason int null DroppedOutReason int null DroppedOutReasonOther varchar 50 null DeathDate datetime null DeathReason int null DeathReasonDescription varchar 50 null DataQuality int null EmployeelD bigint null CareEndedDate datetime null UserlD int null CreateDate datetime null UpdateDate datetime null Locationid int null Trackingld int null LPTFTransfer int null FollowUpReason int null FollowUpReasonOther varchar 50 null PMTCTCareEnded int null SuspectedSideEffect int null NonHiVCauses varchar 200 null UnKnownDeath int null Sourceofdeathinformation varchar 200 null Ed sd sd Esd sd 9 Ed 9 Ed Ed 9 Ed 9 9 9 9 9 9 9 9 9 9 9 Ed 9 Ed Ed a 12 1 2 Universal Registration Form One Registration for can be configured for the entire application The idea is that this form is the universal registration for the facility Different departments may have their own enrollment form which you would recreate as a dynamic form builder form The pre defined registration fields are saved in two different tables mst patient and dtl patientcontact Any new custom fields you create will be placed in a new table called DTL FBCUSTOMFIELD Patient Registration There is a minimum set of fields tha
124. Lab Order Configuration from the table of lists 2012 Futures Group amp IQCare User Guide V3 3 Laboratory Tests Lower Boundary Maximum Boundary 0 00 3000 00 0 00 1200 00 0 00 3000 00 0 00 5000 00 0 00 100 00 percent Cell Count Lymphocytes 0 00 1000 00 cell microscope field Cell Count Neutrophils 0 00 1000 00 cell microscope field Cell Count RBCs 0 00 1000 00 cell microscope field Cell Count WBCs 0 00 1000 00 cell microscope field Creatinine 0 00 20 00 mg dL CSF Biochemistry Glucose 0 00 4 00 mmol L 1 50 20 00 g dl 5 00 60 00 percent 1000 00 10 9 c L 3000 00 3 00 4 Select the lab units enter the lower and upper boundary select yes to make this unit boundary pair the default that will be used in the Lab Order form 5 Click save the new units are saved and displayed in the grid 2012 Futures Group Configuration and Administration se ALT SGPT Units Select v Boundary Lower Upper Default No Y Units Lower Boundary Upper Boundary Default U L 0 00 3000 00 No mkat l 0 00 3 00 No mg dL 0 00 25 00 Yes Change Unit Boundaries or Lab Form Defaults 1 Select Customize Lists from the top level navigation 2 Select Lab Order Configuration from the table of lists 3 Click on the lab test name you want to change 4 Click on the units you want to change within the grid displaying all of the previously configured unit boundary pairs The lower and
125. No Transfer In Date DD MMM YYYY From District ssec Faclily sea 5 Date Started ART EEE ommevv Signature Select X Seve cese Print v Initial Assessment Form Example 2012 Futures Group Clinical Forms Initial Assessment Form Patient Name Moseti David IQ Number 1Q 000000DM201202157541 EnrollmentiD 956 1 ART History Child Accompanied By _ P i jonship Select Caregiver Yes No If yes Specify relationship 5siect Pregnant Yes No LMP DD MMM YYYY Presenting Complaint s Cough 7 Cough Duration Days F Pain Swallowing Duration Jen nds i General Malaise General Malaise Duration l meme ci md Fever M Fever Duration Days Nausea F Nausea Duration Days Skin Hair Nail Days EarPain E ETIN Convulsions 7 connison s Duration Days iei LOCI ets E l Eye Itch Duration Days Altered Gait Altered Gait Duration Days Parotid Swelling m Redness Pain TI Genital Urinary Sore Discharge Pain duration Days 2012 Futures Group 236 IQCare User Guide V3 3
126. Open Save Export To Excel Exit From mst Patient Having Count mst Patient TBNumber Is Not Null 2012 Futures Group su IQCare User Guide V3 3 11 10 1 Query Builder Navigation The Active Query Builder is a software package that has been integrated into the IQCare Management application This tools accesses the tables and fields from the IQCare database Using the query builder you can create run and save custom queries This tool will help you create the queries needed for the facility and patient home pages The query builder has 4 key functions o Design and preview queries o Save and retrieve queries v Query Builder Page Controls New Open Save Export To Excel Exit The query builder has a number of pages controls New Opens a new query screen Opens an existing query Save Saves a query Export to Excel Exports query results to Excel Closes the Query Builder window v Query Design Sections The design page is composed of 5 different sections as described and illustrated below e Section 1 Displays the columns and tables views the active query has Section 2 Shows the tables views that are being used to build the active query Section 3 Shows all tables views available for building queries in IQTools Section 4 Shows the columns that will be available on the final output you may sort group set selection criteria from this section Section 5 Sets gets the SQL syntax for the
127. Password Al 2 Enter the existing password 3 Enter the new password and re type it to verify that you have not made any typing errors 4 Click update 4 9 Delete patient It is recommended that only the IQCare Administrator have the rights to delete a patient Setting the rights to delete a patient is done through the User Group Administration Once a patient is deleted you can not retrieve it in any way and you must re enter the patient information 1 Select Delete Patient from the top level navigation 2 Using the search fields provided find the patient you would like to delete Note that clicking on the Find button without any entries in the fields will give you the entire list of patients 2012 Futures Group o IQCare User Guide V3 3 Delete Patient Last Name First Name Patient Enrollment Number L E Existing Hospital Clinic Number Last Name First Name Enrollment No Existing Hosp Clinic Sex DOB Status Berlow Joan 1212 1212 2007 Female 21 Apr 1935 Active Jones Susan 12312 12312 2007 Female 19 Jul 1983 Active Karasick Michael 12345 12345 2006 Male 23 Feb 1959 Active 3 Select the patient by clicking on the line with the patient s name 4 Verify that the patient you are about to delete is the correct patient Delete Patient Patient Name SusanJones Enrollment No 1000 1 0 12312 Patient Gender Female Existing Hosp C
128. PatientAdh ARVAdhereceR Substitution Select list Required field Dtl PatientARV TherapyPlan Interuption Therap Substitution Select list Required field Dtl PatientARV TherapyReason If Changed Select list Stopped 1 Toxicity selected Side effects 2012 Futures Group 44 IQCare User Guide V3 3 1 Toxicity Side effects Referrals and Consultations Referred To Dtl PatientRef PatientRefld list Text Only enabled Dtl PatientRef PatientRefDesc when Other is erredTo selected in Referred To Option sli SN n Hospitalized nseling mberofDays nseling port Ox Select list Enable ifthe Dtl_InfantInfo FeedingOption patientis lt 2 years OR Female and gt 12 years AttendingClini NEENEMN d AttendingClinic cian Encounter ian 12 44 Exposed Infant Form Label Data Entry Type Business Rules lQCare Table IQCare Field 2012 Futures Group Forms Data Dicationaries 405 PO verear varchar Infant No Text This is not necessarily dtl ExposedInfant int ExposedlInfantld a unique number dateti me Infant Feeding Select list dtl Exposedinfant FeedingPractice3 Practice at 3 months Exclusive Breast Feeding Replacement varchar mos Feeding Mixed Feeding CTX Started by 2 Select list dtl Exposedinfant CTX2mos Months Yes No varchar HIV Test Type Select list dtl Exposedinfant HIVTestType AB PCR varchar HIV test result Select list dtl Exposedinfant HIVResult Pos Neg
129. QCare If no data quality check business rule is turned on for any fields within a form the data quality check button will not display Using the Data Quality Check Feature The Data Quality Check is not automatically executed by IQCare you must click the Data Quality Check button found at the bottom of a clinic form If all of the Data Quality Check fields are filled in then the form is given a status of Data Quality Checked This status flag can be used via Custom Reports to determine which forms may need some additional attention before running Donor reports Performing a Data Quality Check 1 Click on the Data quality check button at the bottom of the form 2 If IQCare detects that certain fields have not been filled in IQCare will alert you to which fields needs addressing by enumerating them in a dialog and highlighting the field labels in red HIV Care Enrollment Patient Name First Jane Last Zhong Enrollment Date 05 Mar 2007 EEE oommmyyy Patient ID Country EPA R TIT Explorer Existing Hosp Clinic Age 23 yrs 3 mths Existing Hosp Clinic ID cannot be blank Age at Enrollment 23 yrs lo mths Following values are required to complete the data quality check Sex Female v Contact Information 3 Once you have filled in the fields click on the Data quality check button again 4 If all of the fields are OK then a dialog indicating tha
130. R Electronic Medical Record application See International Standards for more information Although this is a Kenya report this report will be available to all countries as a patient report Running a Kenya MOH 257 Blue Card Report 1 Search and find a patient 2012 Futures Group 138 IQCare User Guide V3 3 2 Under Patient Reports select Patient Blue Card 3 QCare runs the report and displays a Windows dialog asking the User to open or save the file Patient Management and Monitoring System 14 Jul 2011 Delhi_Location dditional Forms View Existing Forms Create New Form Delete Form Patient Reports Schedule App Patient Home HIV Care Patient Profile Age 28 Sex Female is finishing in 0 days Technical Area Last Visited Change Technical Area ATICFORM 1234 Weight and BMI over timed BMI over time Patient Address Vilage1 Testing Contact Contac e Weight e BMI 7 3 Facility Reports HIV Care HIV Care facility reports available in IQCare ARV Pick up Displays the patient and number of days since the last pick up of ARVs Helps identify patients that have not returned to pick up ARVs Missed ARV Pick up A variant of the ARV Pick up report helps identify patients that have not returned to pick up ARVs Patient Enrollment by Month Displays the number of new patients enrolled by month Quality Assurance Displays the number of forms created by user name 7 3 1
131. R EE Publish FOrMS sisi nr inner en eye en es sn Eee nr ri den Import Export Forms re rere eterne eren Eae ee enge terne Nae ERE Ne en de PATER EN PEN ERE RE REN ee RER Y PEERS REPE nc Noa ess PMTCT Form Naming Convention Set Form Display OF der uie rene T e eR SERE ar a a ts ete ere mines r e E XE Pee ues teen ETE eR Sep rene Special nA LINKIN R RE 8 Manage Care Ended Forms eise erae r naar eaae ea aane da era eus Manage Care Ended Fields Configure Care Ended Forms Sissit guinier nier eked aana Eee e cor eae na E tien initier 9 Manage Registration Form ceeeeeeeeeeee eene enne enne nnn ipiis seaun nnne nnns nnn nn nn Manage Registration Fields ii iiiieereennennreneeneennennes Configure Registration Form soseste ranei dine ae ies erde ara a aa aaraa snnt nns aae a Eaa aan da aaa assa sss tn sss aapi iaae 10 Configure Home Pages net re reple ricco eva ce Eyed e cse aepo ake ened Query Builder Navigation Design and Preview QUeri s rs nnranncenperretenteedareresennneneniennrenpepetennt pan agen ete pa RE eau Save and Retrieve Queries een neret ren odio t etel Deae nn en e ren tee Eeo ra seo ner ne Rap Part XII Forms Data Dicationaries 340 1 Common Dynamic Forms Data Dictionary 340 Gare Emde dh T DARE PCLINIDLEIRLRE 340 BOIDTAIEEIBL CI EUIS R 342 2 Common
132. RUIT Desc 2 Enrollment Date Generic Drug Name Long Term Meds Other Desc 3 Existing Hosp Clinic Hold Medicine Long Term Meds Sulfa Literacy Order Type text Long Term Meds Sulfa translation Local Council Ordered Quantity Long Term TB Med Desc Long Term TB Marital Status Pharmacy Ordered By Medication Monthly Income Pharmacy Ordered By Long Term TB Start Date Date Num Children Low est CD4 IE Num People In Household Treatment Program Low est CD4 Date IE o Oo Patient Enrollment OI Treatment Most Recent CD4 Date Patient First Name Patient Last Name Patient Location Patient Name Patient Phone Patient Status Status Changed Date Time Travelled Travel Units Most Recent CD4 Percent IE Vost m Viral Load Date Vost Recent Viral Load IE Previous ARV Regimen Previous ARV Regimen Months Previous ARV Regimen1 Current Previous ARV Regimen1 Months Previous ARV Regimen1 Name 2012 Futures Group 366 IQCare User Guide V3 3 Previous Regimen Therapy and N WAB amp WHO Field G Visit Vital S E je continued Adherence LS did Stage Rpt _AdherenceMissedRe Rpt Visit Rpt ason Rpt PatientVitals PatientStage Previous ARV Treatment pata piede Regimen2 Current Reason Category BP Diastolic WAB Stage Previous ARV e EE Regimen2 Months il BP Systolic WHO Stage Previous ARV Previous ARV Regimen3 Current Height cm Previous ARV Regimen3 Months Previous ARV Re
133. Result TestResults obo Chest X Ray Result a E Testresuttst Additional Lab1 Type mst_LabType ris de been verified DS SRE Additional Lab1 Result dtl Patient apres uit Testesusi Financed Additional Lab2 Result dtl PatientLabkesu lt Testes Lm OE Financed Additional Lab3 Result dtl Patient Capo s uit Testes a O Financed Additional Lab4 Result dtl Patienttabkesult Testes ae Financed Additional Lab5 Result dtl PatientLabResult Testes Wl Financed Ordered by ord PatientLabOrder EIE me Ordered by Date ord PatientLabOrder oO E te Reported by ord_PatientLabOrder ReportedbyN D sisi ame Reported by Date ord_PatientLabOrder ReportedbyD EE ERE ate 2012 Futures Group IQCare User Guide V3 3 This button is used to take hard copy of the form This is basically feature of paperless but is implemented for non paperless too Laboratory Results Form Business Rules Form Label Database Field Busi Table Name ness Rule First Name mst Patient FirstNa Auto me fill Last Name mst Patient LastNam Auto e fill ID Country mst Facility Countryl Auto D fill E ID POS mst_Facility D fill ID Satellite mst_Facility satellitel Auto D fill ID Patient Enrollment Number mst Patient PatientE Auto nrollmen fill tID Existing Hosp Clinic mst Patient PatientC Auto linicID fill 1 Preclinic labs En Es IV Serology dtl_PatientL TestRes abRes
134. Static Forms Data Dictionary eeeeeeeeeeeeeeeneen nmn nennen nnns 344 Adult dE diu E 344 Paediatric Pharmacy isiscccceccitecscentecs casecetvcvsstscesetensaeciectedbenveiotecucetsvedecenstecsecdacschecnotichsstscesctsasbeduectecbenveisliestersescess 347 LE TTC T RETI C retnee Family Information Follow up Education 3 HIV Care Static Forms Data Dictionary sise 358 Custom Reports Field Groups AR i r ra o aa aa rae a ra ADE natnm n snnt sait nns ten dai sss tn sss tn nns s nnns nnn 359 Custom Lists by HIV Care Static Forms sise 367 2012 Futures Group s IQCare User Guide V3 3 Enrollment 369 Initial Evaluation 377 NOn ART lllo 388 ART ZI Ip CP A A rO EA A A e AN ae Aa A Eaa ONS Eo ATAATA 391 Gare End d EET A E A T TAT TETT 394 Home Aid 395 4 Uganda Blue Card Data Dictrionary esee nnne nennen nnne nnne nnns 396 Prior ART HIV Caf E 396 UR p 397 HIV Care ART Encounter 399 IS CPELISMDECUPEET EE TEEEID 404 Index 407 2012 Futures Group IQCare User Guide V3 3 1 IQCare Overview IQCare is Open Source software The source code dep
135. Tex multi Line 2012 Futures Group 266 IQCare User Guide V3 3 11 IQCare Management Form Builder IQCare Management is a Windows based administrative module that goes hand in hand with IQCare the web based patient management and monitoring system The two key areas of administration is the database management features and the form builder It s in the IQCare Management that you can merge IQCare databases and optimize database indexes for enhanced performance The form builder allows you to define fields and create forms that are used in the IQCare application where users enter data and run reports IQCare IQCare Management Web based Application Windows based Application Nan 1QCare Database IQCare and IQCare Management both access the same database 11 1 Login Log in with the same Login Name and Password used for IQCare Facility Satellite is determined by the Facility Satellite set up in IQCare Access control is configured in IQCare User Group Configuration 2012 Futures Group IQCare Management Form Builder 267 Password Preferred Location Facility Satellite Futures 2011 Futures Group International 11 2 Navigation Manage Technical Area Form Builder Query Builder Help Others Manage Forms Ctrl F Manage Fields Ctrl I Manage CareEnded Fields Ctrl F Logout View Field Associations Ctrl M Import Export Forms Ctrl E Configure Home Pages C
136. V Care and Treatment Programme o CTC1 is the patient held ID card that has some key data and next appoint information o CTC2 is the patient record form which is displayed in a register format o CTC3 are the monthly reports required by the Tanzanian MoH CTCT In field technical coordinating team for each country Country Technical Coordinating Team FG Futures Group Responsible for strategic information initiatives and reporting HRSA Health Resources and Services Administration IHV Institute of Human Virology University of Maryland Responsible for lab and clinical training Interchurch Medical Assistance Heu for procurement and distribution of ARVs came International Intemational Quality Care Care HIV Care Static Forms The set of static forms used by AIDSRelief and other programs 2012 Futures Group 12 IQCare User Guide V3 3 ee p S Dynamic Form Form created in form builder where the fields and formatting configured in IQCare Management is displayed and available for use in the IQCare data entry user interface FDC Fixed Dose Combination Local Patient Treatment Facility Opportunistic Infection Static Form A form that has been developed so that the fields and formatting can not be changed in IQCare Management Single Strength 1 3 Installation Guides IQCare Installation Reference Files There are a number of reference documents that can guide you through the set up and troubleshooting of componen
137. X X X X H Dex 0000 mem Height x x x New Ols Other Medical Conditions Select List T nemesis rune x wmemSupn Seem X ran senum X Patenietres sous x X X LT Patentconictesuncomny Sees x LT Patensubgouns secum Xx rerom resmiere X erans Tent tine x rese we foe dX reme sus x emen reame x www sem x wcmewe Joe x emee sas x Preananeystaus sas x x 2012 Futures Group X pem ME p E E p x X X x XXX IX IX IX LK DX ox xx X 20 IQCare User Guide V3 3 mem x x x rewas ET O O x Teor TT x x EEE romm Ree Femen Dates oas romen reom D LE Feomenz vaesa owe x ramens mmm x CT reoimens patates oas Relentvedcalconstons Teava x sewer num x x swum seu x J semmy ET x escreenng Games sans saut eses seu x X x reran saut x x x L restmensuprenContat Tex sinjetno x J pese S mx Prenen ET DX ere we D E e ee Std Evene ven x 11 6 5 Field Search and Filter X X X lt FEFE B As the number of fields grow over time it may be difficult to verify that a field exists A search function has been added to help the user find the field you need As well you can filter the fields by technical area v Field Search 1 Ent
138. Yes P N U KP Select C amp T artner of Partner List Referred For ReferredFor Referred For EE I pee ed a 10 4 2 Maternity Register MOH 333 cu List v Purpose The Maternity Register provides information on the following 1 Delivery process and outcome 2 Laboratory tests 3 HIV prophylaxis to mother and baby and partner involvement v Who and When Completed At the time a woman is admitted in labour ward until discharge The records are filled by the nurses in the labour ward v Fill in a New Maternity Register The active technical area should be ANC antenatal and postnatal clinic 1 From the Patient Home Page click on the Create New Form link and select the maternity register 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4 QCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry 2012 Futures Group 28 IQCare User Guide V3 3 v Update a Maternity Register 1 To access a previously filled maternity register click on View Existing Forms and find the maternity register you want to update and click the link 2 Update the form 3 Click Save v Example Form 2012 Futures Group Clinical Forms 209
139. a specific physical item that can be dispensed 12 Use the vertical scroll bar or simply begin typing in the strength to find the strength Highlight and use the Add button to select it 13 Repeat this process until you have found all of the strengths you need If you do not find the strength add a new one by entering the new strength in the Add Strength field and clicking Save This will add the strength to the left hand list Find the newly created strength and move it to the 2012 Futures Group IQCare User Guide V3 3 right hand side 019 100m 019 100mi 025mg 025mg 1 75mg 10000 iUy mL Smg 14 When complete click the Submit button Add 15 Click Save to save the new drug 16 The new drug will display in the drug list with a trade and generic name Note also that each strength has been saved in its own row If you want to make updates you must update each individual drug at this point going forward Note that once you have saved a drug you can not edit it If you have made a mistake you can inactivate the drug so that it does not get displayed in pharmacy or dispensing forms 2012 Futures Group Configuration and Administration Drugs SOUT wg yy LOT x Sodwm fluonde Sodum fluoride chewable Smg Sodium fluoride Mematinic agent Active Sodium fluonde Sodwum fluoride chewable 25mg Sodwm fluonde Mematinic agent Acte Sodwm fluonde Sodum fluoride chewable 1mg Sodium fluoride Mematinic agent Activ
140. a ten Area Ae ea ya a anana na a ie N aaeain yaaa Adult Pharmacy 3 1 and below Adult Pharmacy 3 2 and above Paediatric Pharmacy 3 1 and below ii iisiisriiissiisrerrneesnerreneeneesnennnnes 185 Paediatric Pharmacy 3 2 and above is isiissiisrisnrrrinnerseneesneesnnenseneneeeeesnnennnes 187 Laboratory Order Results iisccssccscssssavescevesssesseversscesescecepscoscivececessssccuseicscatavevscausicesscnsescevensetesencerenertschverecesusneds 188 INEO M 190 NOn ART FOllOW 193 Home Visit et emm 193 Care Ended sniga uen nd nn tan eee a en anne nr Sn in int ete ri arte 194 PMTCT FOr Set eerie ere reda terrre eye amas ann Dane Mike UMEN ana e nn ad ERE Et 195 Adult and Peds Pani aCy iivicecccvesceccsccincosscostessscteseccucsueissuscstanvessveneustsinncecvaucedszactacessvesseauaceeduzezaszesssbucstacyessuetene 195 Care RACK inne 196 HIV ART Care Form Set Uganda cccccceeeceeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeesaeeeeeesaeeeessaeeeeessaneeeees 196 Prior ART HIV Care iicccvscscdsansaseacoscatseiessstasniscnsaisasebasaienatestsancstss E 197 ART Care 199 Es i i niclge T s 200 Exposed nEtsgsll ot 202 Kenya MOH Clinical Forms nennen nennen nennen nnne nnn nnne nr nnne nnn n nnn nn nnns 202 ANC Register MOH
141. ael 1 01 Jan 2007 Karasick Saly Smth 5 03 Aug 2007 Markus Mandy 0 03 Sep 2007 8 6 Report on Laboratory Results There is a slightly different filtering set up for querying on laboratory results Each lab test can be further filtered to query for a value or range of values To create a laboratory report for numeric valued lab tests Field Group Laboratory M Field Lab Test Function Display Field Display Name Lab Test Where Value cos And Test Result 5 Add Filter 1 Select the Laboratory field group 2 Select Lab test 3 Select Where the lab test you want to query 4 Test Result numeric operator such as lt or IS NOT NULL 5 Test Result field enter a numeric value or leave empty if you have selected IS NOT NULL To create a laboratory report for numeric valued lab tests Field Group Laboratory v Field Lab Test Function Select v sor Select Display Field Display Name Lab Test Where v Value Pregnancy And Test Result Positive Add Filter 1 Select the Laboratory field group 2 Select Lab test 3 Select Where the lab test you want to query 4 Test Result text operator or IS NOT NULL 2012 Futures Group ow IQCare User Guide V3 3 5 Test Result field enter a text value or leave empty if you have selected IS NOT NULL note
142. ael Karasick Pending Bobby Jefferson 134 10 Jun 2007 1224 Non ART Susan Jones Pending Ed Robinson 121212 27 Jun 2007 121212 ART Joan Berlow Pending Lanette Burrows 123467 28 Jun 2007 123467 ART 3 5 6 Edit An Appointment Via the Patient Home Page 1 Navigate to the patient s home page 2 Click on the Schedule Appointment link found in the Patient level navigation The patient s appointment history is displayed 2012 Futures Group 4 IQCare User Guide V3 3 3 5 7 Appointment History For Michael Karasick Appointment Date 10 Jun 2007 07 Jun 2007 24 May 2007 21 Mar 2007 29 Jan 2007 Met Date 01 Jun 2007 01 Jun 2007 01 Jun 2007 Status Pending Pending Met e e Provider Bobby Jefferson Bobby Jefferson Bobby Jefferson 3 The existing appointment information is populated and is editable Make changes to the date purpose or provider n Patient Name Michael Karasick Patient ID 1 1 0 134 Existing Hosp Clinic 1224 Sex Male Appointment Date 10 Jun 2007 LE cour Purpose Follow up v Provider Bobby Jefferson v Appointment Date Met Date Status Provider 10 Jun 2007 Pending Bobby Jefferson 07 Jun 2007 Pending Bobby Jefferson 24 May 2007 01 Jun 2007 Met Bobby Jefferson 21 Mar 2007 01 Jun 2007 Met 29 Jan 2007 01 Jun 2007 Met 4 Click Update to save the changes 5 The patient s schedule histo
143. alculated Field Check if the Patient has delivered Delivery Date Select list Multi select x FP is On ilyPlanning Method Family Planning is selected When patient is less than or 2012 Futures Group IQCare User Guide V3 3 MUAC Text box Should be Dtl PatientClinilMUAC Visible if calStatus patient age is less or equal to than 60 months Display in months Age Calculated No Field Visitdate Date of Birth Months with decimal displayed to one digit Should be Visible if patient age is less or equal to than 60 months erTreatment TB RX Start Date Display if TB Dtl PatientOth Rx selected JjerTreatment Date should be greater than patient DOB TB RX Stop Date Display if TB Pati Rx selected Date should not be less than RX Start Date TB Reg Text box Display if TB Rx selected Ee ue Effects list ptoms p rl o Effects Other Problems list ase Ea New OI Other FRE Select list Display this Dtl PatientART NutritionalProb field only Encounter when patient 2012 Futures Group Forms Data Dicationaries 403 age is below 60 months WAB Stage NM MEEEN Dtl_PatientStag WABStage e WHO Stage Select list Select list Dtl PatientStag WHOStage options NA 1 2 3 4 T1 T2 T3 T4 Pharmacy CP according to Age of the patient Select list Dtl Adherence Cotrimoxazole Reason Adherence Select list Dtl PatientAdh ARVAdhere Select list Display if fair Dtl
144. ally 2 s Select nd Prophylaxis During Breast Select X For Use Intrapartum fosiiss Antenatal Planned Option For Infant Feeding Labor Delivery And Postpartum History Dateof x deliverylAbortion Miscarriage EE pomme Birth Weight Kgs Mode Of Delivery Select Infant Status Select Place Of Delivery Select X Facility Name Postnatal Individual Infant Maternal Intra Partum ARV Select Feeding Counseling AFASS Signature Select Y Clinical Forms 221 v Maternal and Exposed Infant Il Example Maternal And Exposed Infant Il Patient Name Too Dee IQ Number IQ 000000DT200104057542 ANC Number 0779 Maternity Number 0987 Visit Date FA ous Maternal ANC Visits Visit Number Select Visit Date FF ope Weight Kgs i Systolic BP mmHg Diastolic BP mmHg Gestation wks AZT Yes No HAART Yes No Adherance Counselling Yes No Cotrimoxazole Select bd NextAppointment Bfopamevvv Signature Select x Data Quaity Check Close Print v Maternal and Exposed Infant Ill Example Maternal And Exposed Infant Ill Patient Name Too Dee IQ Number IQ 000000DT200104057542 ANC Number 0779 Maternity Number
145. are Card Kenya v Introduction The card has three parts 1 The face which summarizes key events before and after enrollment into care 2 The encounter pages where information about each visit is recorded 3 The education and counseling page v Purpose The HIV Care ART Card serves as a detailed record of clinical diagnosis and treatment Any member of the clinical team who sees the patient needs to be able to know key clinical details and what education and support the patient has been given on the previous visits in order to know what to do on this visit This card also serves as a transfer document and the basis of continuity of care This is done by photocopying or scanning a copy in order to send it together with other transfer documents v When Completed The card is opened immediately when a patient registers for chronic HIV care including ART treatment and the card is updated on each visit The card therefore should be kept at the facility Initial visit details cover demographics patient s source and ART history The remaining sections of the card can then be updated on subsequent visits by the clinician Note Do not open this card for patients who are yet not confirmed HIV positive This includes those on PEP and HIV exposed infants instead a different card is opened for HIV exposed infants and is only transferred onto this card upon a confirmed HIV positive result v Who Completes At first visit depending on the set up of th
146. assword hes Employee Susan Smith Seve Reset Bock She logs in with her credentials Solutions coo Empowering people to make informed decisions 695 380 0 Test Hospital Recommendation lQCare is best viewed on Internet Explorer 8 or FireFox 3 Web sie visitors using earlier versions of this or cther browsers may R encounter occasional format anomalies when viewing pages from this web site When she signs the clinical form only Susan Smith s name is available for selection This assures that only Susan Smith can sign the form Appointment and Signature When is the patient s next appointment Selec Appointment Reason Select Specify Date EE commrvy Signature Select v _ Gere tn amy n 4 7 3 Inactivate a User 1 Select the User from the User list 2 Click the Remove button 2012 Futures Group 2 IQCare User Guide V3 3 Add User Last Name Smith First Name Susan User Group C Data User Name ssmth M Doctor ES Password ose im Confirm Password eee Employee Susan Smith v 3 See that the User s status has changed to Inactive in the User list User Administration Last Name First Name Groups Status Admin System System Admin Active Balaba Jennifer Clinical Staff InActive A us Note Once the User has been inactivated he she can
147. at This Facility Start ART 15t Line Regimen Date 04 Apr 2012 Regimen 3TCNVPIAZT Weight 500 Kgs Clinical Stage v CD4 200 00 CDA S Pregnant M Substitutions and Switches ART Treatment Interruptions Seve C Dia got check Cose Pr 2012 Futures Group 20 IQCare User Guide V3 3 10 3 3 HIV Care ART Encounter This is a multi visit form There can be more than one instance of the form for a patient The form is driven by the visit date The form had hide display logic built in for optimal data entry and ease of use e See the data dictionary for the data field field types and business rules for this form 2012 Futures Group Clinical Forms 201 HIV Care ART Encounter Form Unique ID 100 100 100 8945 Patient Clinic 5612 12 2012 Future 22 IQCare User Guide V3 3 10 3 4 Exposed Infant Follow up This is a multi entry form but with a grid display Unlike the HIV ART Encounter it is not driven by a visit date You enter the data in the fields above the grid and click Add Infant The fields display in the grid Repeat adding children When complete click the Save button to save all of the data e See the data dictionary for the data field field types and business rules for this form e Exposed Infant Enrollment Patient Name Boxter Karen IQ Number IQ 000000KB198001017542 Unique ID 100 100 100 8945 Patient Clinic 8 5512 12 Infant Name Frs Last
148. ate Yes No Checkbox Regimen Drug Selection Lab Selection Min Value DecimalTextBox Numeric Max Value DecimalTextBox Numeric Number Decimal DecimalTextBox Date must be strictly greater than today s date Date must be strictly less than today s date Date must be strictly greater than date of birth The rule validates that the field has been filled in e f the field has not been filled in then a user warning is displayed e The form can be saved if the field is not filled in This business rule is fired upon saving the form The rule validates that the field has been filled in If the field has not been filled in then a user warning is displayed The form cannot be saved if the field is not filled in This business rule is fired upon saving the form The rule sets the minimum allowable value entered into the field This business rule is fired upon saving the form The rule sets the maximum allowable value entered into the field This business rule is fired upon saving the form The rule allows decimal numbers to be entered into the field The field is set a decimal field upon rendering the form The rule checks that the date entered is strictly greater than today s date This business rule is fired upon saving the form The rule checks that the date entered is strictly less than today s date This business rule is fired upon saving the form The rule checks that the date entered is stric
149. ate delete and or view the form Be careful and make sure that the access makes sense If you select save but not view then the user will not be able to access the form from the navigation For each report area the access allows the user to view the report or not As well for all of the customizable lists and other administration areas in the application the access allows the user to open and update the feature If a User Group access rights have been changed then all Users associated with that User Group will have their access control changed The usual access configuration sequence is to first create the User Groups that have particular access and then assign one or more groups to a user Note that if you assign more than one group to a user the group that has the greatest access applies to the User If access has not been turned on activated for parts of the application for a User the User will be able to view all of the pages in the application but the Save and Update buttons are disabled User Groups can not be removed from the system 4 5 1 Add or Edit a User Group 1 From the Administration navigation select User Group Administration 2 Select an existing User Group from User Group list or click the Add button to create a new User Group List of User Groups Group Name Clinical Staff Data M amp E Officer 3 Give a new User Group name or change the User Group name and give access rights fo
150. ate the form 3 Click Submit Note for the Paperless Facility text fields are added to the ART Follow up form so that clinicians can keep notes These notes can be queried using the custom reports v View ART Follow up Form 2012 Futures Group ow IQCare User Guide V3 3 ART Follow up Form eS Ols or AIDS Defining Hnesses Nore Not Occumertes T Ester linesses Clinical Assessment Elimproving Stabie f Active Oi Drug toxicity F Non adherence Clinical Forms 193 10 1 13 Non ART Follow Up This form is for patients not on ARV medication The form has two sections a section with clinical questions and a section allowing you to select non ARV medications so that you do not need to fill out an additional pharmacy form Fill in a New Non ART Follow up Form 1 From the Patient Home Page click on the Create New Form link and select the Non ART Follow up form 2 Fill in the clinical section of the form Note that some of the fields will be auto populated 3 Fill in the pharmacy section of the form making sure you fill in the Ordered by Ordered by date Dispensed by Dispensed by date and signature 4 Click Save 5 IQCare displays a message alerting you of any required fields not filled in 6 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry Update a Non ART Follow up Form 1 To access a previously filled in No
151. aternalHIVCare Maternal HIV Referral Care Referral MaternalHIVCare Maternal HIV ReferralDate Care Referral FPandRHServices Referral FPandRHServices ReferralDate Services Referral Date Maternal and Exposed Infant Form Il Form Field Name no Labeled In the Predefin Options Nature of Registration spaces form ed field list units the field mE FANE E Name Visits 5 6 7 8 Eee Deme eme e Visits El Ow ee Visits xtBox Numeric ree mm mmm e Visits mmHg ue ima e m Visits mmHg Visits xtBox Visits 2012 Futures Group 26 IQCare User Guide V3 3 Maternal and Exposed Infant Form Il Visits RER AN RN UN el Visits ng Counselling Emil mmn nnd oi D e Visits Visits te Maternal and Exposed Infant Form II Section Name Maternal ART History For 24 Months After 9 10 11 12 13 Delivery 14 15 16 17 18 Maternal ART History Date For 24 Months After i Deliver Maternal ART History Start ART For 24 Months After Delivery Maternal ART History For 24 Months After Deliver MothersNam Mother s Name Yes e No No No No 10 4 5 Post Natal Register MOH 406 v Introduction The postnatal register is used to record information conceming a woman s health immediately following delivery The postnatal period lasts for a period of 6 weeks following delivery v Purpose The Post Natal register serves as a tool for recording information and services provided to the
152. ation If this is selected a select list for LPTF transferred from displays 2012 Futures Group IQCare User Guide V3 3 LPTF Transf er from Chief mst_Patient Local counci Village mst_Patient Tow n City name District mst Patient Count yl Ward mst Patient Reside mst Patient nce Addre ss PO Box mst Patient dtl Patient Contacts Emerg ency Conta ct Relatio nship dtl Patient Contacts dtl Patient Contacts LocalCou ncil VilageNa Custom list me DistrictN Custom list ame Custom list LPTF Transfer red from This field needs to be filled in if checkbox for Transfer in is selected The list comes from the Patient Transfer custom list EmergCo ntactRela tion EmergCo ntactNam e EmergCo This information is taken ntactPho on the Enrollment form ne and should be presented again in the Contact amp Care Tracking form w ith the label Guardian Contact Informaiton Field to remove for de identified export lt 0 o 2012 Futures Group 11 1 13 15 2012 Futures Group Emerg ency Conta ct Addre ss Field to remov e for de identifi ed export Does contac t perso n know your HIV status If no can we discus s your status with this contac t perso n Marital status Have you ever receiv ed care for HIV AIDS dtl Patient Contacts dtl Patient Contacts dtl Pat
153. ature and Care Ended Date fields are always on the form and cannot be removed 11 8 2 Configure Care Ended Forms Configuring the Care Ended form is done in three steps Step 1 Configure the Patient Exit Reason conditional field required Step 2 Configure the Death Reason conditional field optional Step 3 Adding other fields at the top level optional v Step 1 Configure the Patient Exit Reason conditional field required 1 From the menu select Configure Care Ended Form The default list of fields on any form is the ExitReason CareEndedDate and Employeeld These fields cannot be removed from any care ended form 2012 Futures Group 322 IQCare User Guide V3 3 G Care Ended Es Name Care End Section Patient Exit Reasons Table Field Name Field Label Disptay Type Business Exit Reason v CareEndedExtReason SelectList CareEndecDate v Care Ended Date Date n Empioyeeld v Signature Select List P G 2 Click on the Associated Fields icon in the Exit Reason row to configure the exit reason entries 3 To add an entry to the exit reason list from the default list highlight the entry and using the arrow button move the entry to the right hand side If you have made a mistake use the arrow button to move the entry back to the left side 4 If you want to add a new exit reason enter the reason in the field below the list on the left and click the Add button This adds the entry to the list Now move
154. b Selection button displays When the user clicks on the button a list of all available lab tests displays the user selects the labs and the lab name and result field s display in the IQCare form TQ Business Rule E Required Field Lab Test 2012 Futures Group IQCare Management Form Builder 281 11 6 2 Business Rule Definitions Each field display type can be associated with one or more business rule These rules are additive meaning that all of the selected rules will fire either before the form is rendered or at the time the form is saved See Display Types and Business Rules to see which rules are associated with a field display type Business Rule Display Type Definition Available Active if current age gt min and lt max years Active if female Active if male Auto populate 2012 Futures Group TextSingleLine DecimalTextBox Numeric Select List Date Yes No Text MultiLine Lab Selection TextSingleLine DecimalTextBox Numeric Select List Date Yes No Text MultiLine Lab Selection TextSingleLine DecimalTextBox Numeric Select List Date Yes No Text MultiLine Lab Selection TextSingleLine DecimalTextBox Numeric Select List Date Yes No Text MultiLine If the patient s age is greater than or equal to a numeric value integer age AND strictly less then a numeric value integer or decimal maximum age then enable the field You must enter both range fields
155. bResult ults Sputum Gram Stain dtl PatientL Testresu abResult Its1 Stool O P dtl PatientL TestRes abResult ults Stool Description dtl PatientL TestRes abResult ults Urinalysis next 11 fields dtl PatientL TestRes abResult ults Spec Grav dtl PatientL TestRes abResult ults Glucose dtl PatientL TestRes abResult ults Ketone dtl PatientL TestRes abResult ults Protein dtl PatientL TestRes abResult ults Leuk Est dtl PatientL TestRes abResult ults Nitrate dtl PatientL TestRes abResult ults Blood dtl PatientL TestRes abResult ults Urine Microscopic Blood dtl PatientL TestRes abResult ults Urine Microscopic WBC dtl PatientL TestRes abResult ults Urine Microscopic Bact dtl PatientL TestRes abResult ults Urine Microscopic Casts dtl PatientL TestRes abResult ults Urine Culture Sensitivity dt PatientL Testresu abResult Its1 CSF Cryptococcal Ag dtl PatientL Testresu abResult Its1 2012 Futures Group Forms Data Dicationaries 355 CSF India Ink dtl_PatientL TestRes abResult ults CSF Gram Stain dtl PatientL TestRes abResult ults CSF Culture dtl PatientL TestRes abResult ults CSF Biochemistry Glucose dtl PatientL TestRes abResult ults Cell count Rbcs dtl PatientL TestRes abResult ults Cell count WBCs dtl PatientL TestRes abResult ults Cell count Neutrophils dtl PatientL TestRes abResult ults Cell count Lymphocytes dtl PatientL TestRes abResult ults Protein dtl PatientL T
156. bel Display Type Other family planning method Text SingleLine Family planning counselling Yes No 5 Highlight the field you want to remove 2012 Futures Group e IQCare User Guide V3 3 11 frmConditionalDisplay FamilyPlanningMethod Other Table Field Name Field Label Display Type Business FamilyPlanningMethodOther Other family planning method Text SingleLine IN FamuyPtanningCounseting Oa Exlu planning counselling 6 Click the delete button to remove the field 7 Using the field select list select another field and type in a label 8 Click submit to save the update 9 Click Save to save your work 11 7 Manage Forms IQCare Form Builder provides a lot of functionality for creating clinical forms Here is a high level list of features Managing Form Sets e Add dynamic forms to the HIV Care Static form set Add static pharmacy lab and Follow up Education with a dynamic custom set of forms Assign forms to one or more technical area program e Configure forms for single or multiple visits Conditional display of data fields Managing Data e Add any type of data to a form including specialized types for drugs labs and regimens Add business rules for enhanced data quality Use data fields from pre defined data sets for PMTCT ART and TB Share Forms Across Your Organization Export Import forms 11 7 1 Form Builder Process There is a process fo
157. ceOfDe Place of Yes S S S Mode of Normal Select list Ye Yes Delivery Delivery Ceaserian Section Breech Assisted Vaginal Separated e E Yes Yes Register live Delive Post Natal DeliveryM Register ode Single line pue Ex Register Text Box Register Text Box SystolicB Systolic BP pope Register P emperatu Temperatur T re e Pulse DiastolicB Diastolic Register P Post Natal Examinatio Parlor Mild Select list Moderate Severe Yes Post Natal StateOfBa State of Alive Select EE Register b Bab Dead UJ U ns Post Natal Parlor Register 2012 Futures Group IQCare User Guide V3 3 Post Natal Register MOH 406 Register Register Register Post Natal C C Section Register SectionSit site e Register Episiotomy EM Prior Known nStatus Status Post Natal Register HIV Status Post Natal Register Post Natal Register TestedlnP Tested in NC 72H PNC lt 72 Post Natal Register TestedlnP Tested in NC gt 72Ho urs Prophylaxis Post Natal Register Post Natal CTXtoBa Register y Post Natal CTXtoMot Register her C amp T Post Natal CoupleCo Register unselled Counselled Post Natal Ru Partner Register stedInPN on issued with NVP Baby issued with CTX Tested In PNC Applicable Mother issued with CTX Yes No Select list N A Normal Select list Crappled Nipple Engorged
158. chine IQCare will require you to select which set up your facility will be using Once you have selected which set up you would like you can not re configure the software This configuration process is only done once in the lifetime of the product 41 1 Initial Product Configuration 1 After all of the IQCare files have been installed and the IQCare database set up open a web browser and type in the address e Standalone machine http 127 0 0 1 iqcare frmlogin aspx note that 127 0 0 1 is the internet protocol or IP of your local machine sometimes called the localhost Networked machine http serverip iqcare frmlogin aspx note the serverip IP address of the server machine and type it into this URL 2 For the HIV Care Static set of forms select IQCare 2012 Futures Group Configuration and Administration 53 Help Password Logout Find Add Patient Reports Scheduler Administration Backup Facility Home scere International I Quality Care Patient Management C Are ana Monitoring System MAIDSRiuer 14 Jan 2009 Facility Satellite System Type QCare v Select International Quality Care Patient Management and Monitoring System Ver2 0 Copyright 2006 AIDSRelief All rights reserved Release Date 13 Jan 2009 3 The Facility Satellite page will display HIV Care Static Form Set e If this is a completely new installation of an electronic data capture system at a clinic then
159. cility and patient home pages are pre defined For new technical areas you can define your own queries Facts about home pages The home page queries can be any query that will run on the database You should test your queries using the QueryBuilder feature provided to verify the output is what you want There is no restriction to the number of queries you can add to your home pages The facility home page will default the technical area title the count results display under the title The patient home page counts will display in its own tab with the technical area name v Preparing Home Page Queries When you configure the home pages you will be specifying the indicator label text and cutting and pasting the query into a query window The best approach is to have your queries ready before you configure the home page you are working on You can create your queries using the Query Builder which shows you all of the IQCare tables and fields and provides an easy to use interface for you to create and test your queries v IQCare Home Page Query Display with One Two or Three Output Results IQCare provides the formatting ability to for one two and three output results Three return results is the maximum you can configure per line of the home page report The display is directly dependent on the query you enter for the indicator Queries that have one return result will display as a single number Queries that have two or three return resul
160. ck up file save The back up file will be saved on the drive specified with in the Back up Setup page with the folder name IQCareDBBackup with the filed name IQCare Verx xDD MMM YYYY bak The name of the back up folder can not be changed Can I back up a de identified version of the database You can also make a de identified back up where all of the patient identification data is changed to generic text This de indentified back up can not be accessed by the restore interface in IQCare You can only restore this using SQL Express or another similar tool This back up can be found in the IQCareDBBackup directory with the name IQCare Deidentified Verx xDD MMM YYYY bak Can I use the bak file with other databases The bak file generated by the SQL Server and can only be opened by an SQL Server database Associated with each back up file is the date and time the back up was done e If you wish to make a copy of a database back up onto another media type find the back up file within the IQCareDBBackup directory and copy it from that location If restore a database will I lose the existing data e If you restore a database once you have selected a version of the database to restore the old database will be overwritten You can run the restore function with users on the system 4 13 1 Configure Backup For successful backup the time for the automated back up and the back up drive need to be specified If these features are not
161. client in the postnatal period including e Support to the woman to return to the pre pregnant state Assessing and identifying danger signs education to the woman on own care and care of the infant A number of services provided are recorded here including HIV testing infant feeding options 2012 Futures Group Clinical Forms 227 family planning and ARV prophylaxis etc v Fill in a New Postnatal Register The active technical area should be ANC antenatal and postnatal clinic 1 From the Patient Home Page click on the Create New Form link and select the postnatal register 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4 QCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update a Postnatal Register 1 To access a previously filled Postnatal register click on View Existing Forms and find the Postnatal register you want to update and click the link 2 Update the form 3 Click Save v Example Form 2012 Futures Group 28 IQCare User Guide V3 3 Postnatal Register MOH 406 Patient Name Too Dee IQ Number IQ 000000DT200104057542 ANC Number 0779 Maternity Number 0987 Visit Date EE over Matern
162. ct a Counseling Type in the Follow up Education form only the topics associated with the select Counseling Type display in the select list In IQCare linked list are pre defined and you can add update and remove entries in these lists These lists are always named in pairs when setting them up but may be used individually within forms Adding Linked List Entries 1 First make sure the individual lists are correct Make any updates to each list as per the instructions above 2 Select the linked list from the list of Custom List 3 Select an entry in the first list and the list of previously associated entries will display in the lower grid 4 Select an entry in the second list and click the Add button A new row will be added to grid 2012 Futures Group IQCare User Guide V3 3 Counselling Type Counselling Topic Counselling Type Education on basic prevention disclosure Counselling Topic Select Topic Name Basic HIV education Child s blood test Disclosure Family living situation Positive living Post test counselling implications of results Prevention abstinence safer sex condoms Prevention household precations what is safe Reproduction choses prevention MTCT Shared confidentiality Testing partners To whom disclosed E E ED ED E E ED 5 Click the Save button to save 4 2 7 Deleting Linked List Entries 1 From the navigation bar select Custom Lists 2 S
163. cted lists when adding an item you can add it with the priority you wish For restricted lists when adding an item it will add to the end of the list restricted portion of the list and within the priority specified in the latter section Add District County Ward District County Ward Meru North Priority 4 See Reset ee 5 Click Save 6 The new entry will display in the location based on the priority you gave it 2012 Futures Group e IQCare User Guide V3 3 District County Ward Priority District County Ward Status ji Embu Active 2 Mbeere Active 3 Meru Central Active 4 Meru North Active 5 Meru South Active 6 Lajpat Active 4 24 Update an Entry in an Unrestricted Custom List 1 From the navigation bar select Customize Lists 2 Select the list you would like to modify by clicking anywhere in the row with list name The selected list displays with the in priority order 3 Click on the list entry to update Note that for unrestricted lists all of the entries can be updated 4 Change the entry text the priority or status Edit District County Ward District County Ward Meru North Status Active w nmm Priority 4 5 Click Update 6 The list entry will be updated 4 2 5 Update an Entry in a Restricted Custom List 1 From the navigation bar select Customize Lists 2 Select the list you w
164. ctions will be designated to a technical area By assigning each variable to a technical area IQCare can correctly report the technical area or program a service was provided This is especially important when programs such as HIV Care and PMTCT overlap Pharmaceuticals that are dispensed and laboratory tests performed can be traced back to the originating technical area Pre Defined Technical Areas Currently in IQCare there are two pre defined technical areas HIV Care StaticForms and PMTCT With these pre defined technical areas also have pre defined fields sets available in form builder Patient Identifiers Each technical area can have as many as 4 patient identifiers associated with it You can define new patient identifiers or use existing identifiers already defined for other technical areas Technical Areas that cannot be edited The HIV Care Static Forms and PMTCT technical areas cannot be edited e The HIV Care Static Forms have the PatientEnrollmentID and the PatientClinicID patient identifiers pre defined These cannot be changed e The PMTCT technical area has the ANC Number PMTCT Number Admissions Number and Post Natal number is already defined These cannot be changed The Manage Technical Areas Grid To see all of the technical areas click on the Manage Technical Areas link in the menu navigation This grid show all the technical areas created for the database the patient identifiers and if the technical area has been pub
165. cy Contact Phone HIV Care Static set From the enrollment form emergency contact phone number No related members enrolled From the Family Information form Count the number of related members enrolled in the program where registered yes No related members on ART From the Family Information form Count the number of related members on ART where HIV Care Status On ART Last Recorded WAB Display the last recorded WAB from the IE or Follow up forms WHO Stage If not on Treatment display the highest stage from either ART or PMTCT If on treatment display the most recent stage from ART Weight Take the most recent from any form ART or any PMTCT form Lowest CD4 Whichever is lowest from IE lowest CD4 or ever measured for a patient from the Lab form Most Recent CD4 The most recent CD4 taken from the Lab form or from the IE form most recent CD4 Next CD4 Due Last date a CD4 test was done Reported By Date on the Lab form 6 months Hb Hct AST Cr Syphilis Should display the most recent lab result and date for each lab Pregnant in parenthesis Syphilis Use VDRL RPR test result from the lab form Pregnant 2012 Futures Group 122 IQCare User Guide V3 3 iae Bem If a pregnancy test is positive then display the Positive Reported by Date Display if Delivery Date IS NULL OR if Reported by Date 9 months Today s date HIV Care Tab n E Patient Status Active Patient Name
166. d add up to Current Mothers in PMTCT there should not be any double counting Count the number of women who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT care ended and who s last register form is an ANC type form 691 55 Current ANC 60 691 1 256 100 2012 Futures Group Facility Level Features HIV and HIV current ANC women should add up to this number Count the number of women who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT care ended and who s last register form is an ANC type form AND Who s HIV Status positive Count the number of women who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT 21 396 care ended and who s last register form is an ANC type HIV 3 21 691 form 100 AND Who s HIV Status negative Unknown should not be an option for this field Count the number of women who s age at enrollment gt 10 314 25 years old and with a PMTCT Status Active no PMTCT Current L amp D 2523144 care ended and who s last register form is an L amp D type 256 100 form HIV and HIV current L amp D women should add up to this number Count the number of women who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT HIV care ended and who s last register form is an L amp D type form AND Who s HIV Status positive 670 97 97 670 6 91 100 Count the number of w
167. d IQCare Management Manage Fields This image shows the PMTCT lists avaialble for updating in IQCare The same lists can be found in IQCare Management Customize Lists s List s Universal s PMTCT Additional Treatment APGAR Score 1 APGAR Score 5 Breast Status Cervix Status Child HIV Status Counseled On Delivery Conducted By Delivery Location Delivery Mode Delivery Outcome DeliveryConductedBy v Cose This is the PMTCT pre defined field list in IQCare Management Manage Fields The technical area has been filtered for PMTCT The select lists are designated with an orange dot icon 2012 Futures Group ss IQCare User Guide V3 3 field Hame Search Show All Technical Area PMTCT X le Field Name Display Type Predefined List Business Rule Active vica 4 Last Updated gt AcdSonaitreatment Select List t Select List Select List Setect List DecmalTemBox Setect List DecimalTemtBox Select List Yes No Select List Select List Select List DeamalTextBox Yes No Yes No 4ialalalalalalalalalalalalalalalaiate Add Custom Field Save Close Delete 4 2 2 Restricted and Unrestricted Lists There are two types of select lists available for customization in IQCare Unrestricted and restricted lists Unrestricted lists Unrestricted lists are lists that you can change in any way you wish e When you install a new instance of IQCare many of these unrestricted lists are completely empty and mus
168. d that care has ended for the patient and the associated reasons However you can use the form to track absences in treatment IQCare allows for multiple Care Ended forms In the form there are two care ended questions Patient ART ended but still on care and Patient care ended If either of these questions are marked as Yes then the form opens to display an additional set of fields many of them are required for saving the form If the patient s care has ended in the program the status of the patient is changed from Active to Care Ended You can view previously filled in forms for care ended patients but you can not edit the forms when the status of the patient is care ended If you wish to enter any new forms for a patient with a status of Care Ended you must reactivate the patient Fill in a New Care Ended Form 1 From the Patient Home Page click on the Create New Form link and select the Care Ended form The Last appointment date and the Last contact date will be auto populated if the data is available Both fields are editable and you can enter a date Fill in the form noting the additional required fields Click Save If the patient s program has ended then the patient status changes from Active to Care Ended IQCare displays a message alerting you of any required fields not filled in IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry
169. d the Enrollment form OR b Click on the Enrollment form link found in the Patient level navigation Update the form Click Submit 10 1 4 Family Information Fill in a Family Information Form 1 2 3 4 From the Patient Home Page click on the Family Information link If the family member is an existing patient and is registered at this or its satellite clinics select Yes a Click the Find Patient button b Using the Find Patient form enter information about the family member and click Find C Select the family member from the list of patients The information about the family member will fill into the fields in the Family Information form d Select the Relationship type If the Relationship Type is Partner Spouse or Child you may enter the Birth Marriage Date associated with the relationship type e Click Add Member to save The family member information displays in the grid below If the family member is not registered at this or its satellite clinics select No f Fill all of the fields provided All fields except for the Birth Marriage Date are required fields g Click Add Member to save The family member information displays in the grid below Click Save Update a Family Information Form 1 oos From the Patient Home Page click on the Family Information link To update an existing family member click on the row of the family member you want to update The family member s information will display If the fa
170. der and use the up and down arrows to re arrange the sequence ART Enrollment ART Follow up Community Outreach Home Based Care Tracking Non ART Follow up 5 When finished click submit to save your changes 2012 Futures Group ome IQCare User Guide V3 3 11 7 11 Special Forms Linking When you create a new technical area you have the option of adding in these standard static forms e Adult pharmacy form Paediatric pharmacy form Laboratory form Follow up Education feature set of form Add a special form to a technical area 1 In the menu select Special Forms Linking 2 Form Builder Query Builder Help Othe Manage Forms Ctrl F Special Forms Linking Manage Fields Ctriel Manage CareEnded Fields Ctri F View Field Associations Ctrl M Import Export Forms Ctri E Configure Home Pages Ctri H Configure CareTermination 3 Select the technical area 4 Select the forms you would like linked by checking the check boxes 5 Click the Save button Technical Area Select T ART FORM TB Module V Adult Pharmacy E Followup Education 7 Laboratory F Paediatric Pharmacy 2012 Futures Group IQCare Management Form Builder 319 11 8 Manage Care Ended Forms When a patient or a client in a new technical has completed his her care you may need to close their record IQCare Management provides configuration options so that you can s
171. dit an existing User Note that if you select an Inactive User the system will give you error letting you know that you can not edit an Inactive User 2012 Futures Group s IQCare User Guide V3 3 User Administration Last Name First Name Groups Status Dixit Mahesh Data Active Officer M amp E M amp E Officer Active Rana Sanjay Data Active Singh Amit Data Active LName Fname Data InActive Add User Last Name First Name User Group L ClericalStaff User Name IF in Country CIME Coordinator Nurse nk d v Password Confirm Password 2 Enter or modify the User details Enter the last name first name and username 3 Assign the User at least one User Group We recommend only aligning one User Group per User 4 Assign a password and retype the password to confirm spelling 5 Click Save 4 7 2 Setting the e Signature In the Paperless mode a health care provide will electronically sign a clinical form by selecting his her name at the end of the form This limits the list of names to just the name of the person who logged in In this example Susan Smith is designated with access rights of Doctor 2012 Futures Group Configuration and Administration at Add User Last Name Smth FirstName Susan User Group Data User Name e Doctor P
172. ds the Patient Enrollment number The enrollment form is the only location this field is filled in for the patient Once saved then this field should not be editable except by Users w ho have editing rights as specified in a User Group 2012 Futures Group Forms Data Dicationaries 371 Existin mst Patient PatientCli Patient registration g nicID number for the clinic Hosp This may or may not be Clinic available for the patient This is can be alpha numberic This is unique for a facility The system will check for duplicates The enrollment form is the only location this field is filled in for the patient This is an editable field mst_Patient Gender sex F Female ME Male This is an editable field Date mst_Patient DOB mst_Patient i Precisi on Age Calculated This field represents the current age of the patient and will change over time if the formis pulled up Ages less than one year should be displayed as a decimal For example if a patient is 6 months old it should display as 5 years Age at Calculated The age on the Enroll enrollement form ment reprsesents the age of years the pateint w hen they enrolled and should not change over time Ages less than one year should be displayed as a decimal For example if a patient is 6 months old it should display as 5 years Transf Transfer This is a checkbox that er in in indicates that the patient has transferred in from another loc
173. e 2012 Futures Group X X X X X X X X X X X X X X X X X X X C ae p M p NES E ei p Mothertivstatus Select List p p ei i DE nM Ly p je E p Es el X IQCare User Guide V3 3 RS TT D PE mew fee J rean fve x idx J reen sem x T svemir saut x x wmm ow x J erse o AE EE x TM m 1 HE L1 ES M UN RS Weight 11 6 4 2 HIV Care Fields This is the list of pre defined fields for the HIV Care technical area Pre defined Field Name Display Type Coma m TarrendeaResson sum x x x meme ne x x x annee ut x x mmemewose ne x x Canvas sam x x x BREST sew x omewmexe Tmusmeue x T core wm x i x T coore wm x D comosa sum x x I ewmoamewy miser x T cesmeamwses sum x cnsewaymems sears x paoms ne x Cd Dateren ne x x x meme ne x Pos ut x O 2012 Futures Group XX IX IX IX LK IX XX IX x IQCare Management Form Builder 289 RE Toute x x x a nemo fou x x x ram Paring vama Seius x x LrampPammoSms saut x x x F F F XX lt x ARIS X X i inalStatus Select List X luconazole Why Multi Select luconazoleAdhere Select List DecimalTextBo X Gestation wks x ealthUnit Select List
174. e Last Name nt LastName Auto filled ID Patient Enrollment idm Patie PatientEnr Number ollmentID Auto filled Existing Hosp im Patie PatientCli Clinic nicID Auto filled Yes No If Yes then Find Patient button displays and fields are populated with data from the database Registered at dtl Familyl Registratio If No then manually fill in this clinic nfo nNo the fields This field is auto filled if Relative First dtl Familyl RFirstNam patient is existing in db Name nfo e otherwise manually entered This field is auto filled if patient is existing in db otherwise manually entered Relative Last dtl Familyl RLastNam Can not have duplicate Name nfo e relative name This field is auto filled if dtl Familyl patient is existing in db nfo Sex otherwise manually entered These fields are auto filled if Age years dtl Familyl AgeMonth patient is existing in db months nfo AgeYear otherwise manually entered Relationship dtl Familyl Relationsh Select list This select list is Type nfo ipType a customized restricted list 2012 Futures Group 358 IQCare User Guide V3 3 Birth Marriage dtl Familyl Date nfo dtl Familyl HIV Status nfo HIV Care dtl Familyl Status nfo 12 2 5 Follow up Education Relationsh ipDate HivStatus HivCareSt atus Print If Child or Spouse Partner is selected in the Relationship field then display this date field Only display this field if Existing Pat
175. e Sparfloxacin Zagam 200mg Sparfloxacin Artibiotic Acte SpeoalAntibioGc NewAntibiobc 100mg SpeoalAnbb otic Arkibiobc SpecalAntibioGc NewAntibiobc 200mg SpeoalAnbbotic Arkibiobc SpecalAntbictic NewArtibiotic So0mg SpeoalAnbb ctic Antibiobc Spironolactone Aldactone 100mg Spironolactone Diurebc Spiromolactone Aldactone 25mg Spironolactone Diurebc Spiromolactone Aldactone SOmg Spironolactone Diurebc Stavudine Zent 15mg Stavudne ARV Medication Stavudine Zent 20mg Stavudne ARV Medication Stavudine Zent 30mg Stavudne ARV Medicaton Staune 7ent ma Stavutoe ARV Mericathon 4 4 3 3 Inactivate a Drug 1 Select Customize Lists from the top level navigation 2 Select Drugs from the table of lists 3 Find and select the drug you wish to change 4 To remove the drug from the list change the status from Active to Inactive Edit Generic name Drug type SpecialAntibictc Trade name Drug abbreviation Available Doses Available Frequency 100mg 4 3 4 Using the IQCare Picker Tool IQCare provides a helper tool that allows you to select items from a list such as drugs strength dose and frequencies Every helper tool has two lists the Available Items and the Selected Items The steps to add and remove items to and from a list are the same throughout Selecting Items from the Available List 1 When the Helper Tool is used a small window displays that is separate from the main br
176. e Active PR rss f Select List bd L e E Date a Select List E Date E Select List E Select List bd Text SingieLine X e Check amp ox Md E Mun Select bd e K Text tait in X H Select List Li Add Custom Field Save Close Delete 2012 Futures Group 32 IQCare User Guide V3 3 v The Patient Exit Reason Field The Patient Exit Reason field is the field that controls the display of the form in IQCare Each select list entry or exit reason can be associated with one or more fields When an exit reason is selected the associated fields display For example if the exit reason is Lost to Follow up the associated field might be the Lost to Follow up reason The Patient Exit Reason select list is a required field for all care ended forms There is no limit to the number of other custom fields you can also add to the form Default Patient Exit Reason list Select List Submit Delete Condibonal Fields v Death Reason Field The Death reason field is the field that controls the display of the death reason fields If death is an option that is configured as a patient exit reason the death reason is a field that can be configured so that different and mutually exclusive deaths reason can be selected on the care ended form Default Death Reason list 2012 Futures Group IQCare Management Form Builder 321 r Select List v Signature and Care Ended Date The Sign
177. e CCC and staffing levels a doctor clinical officer nurse health records officer or data clerk fills this form and on subsequent visits filled by a doctor clinical officer or nurse v Fill in a New HIV ART Card Form The active technical area should be HIV Care ART Card KE 1 From the Patient Home Page click on the Create New Form link and select the Enrollment Details Initial Assessment Form or ART Visit form 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4 QCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update a Postnatal Register 1 To access a previously filled HIV Care ART Card form click on View Existing Forms and find the HIV ART Card register you want to update and click the link 2 Update the form 3 Click Save v Enrollment Details Form Example 2012 Futures Group 24 IQCare User Guide V3 3 Enrollment Details Patient Name Moseti David IQ Number 1Q 000000DM201202157541 EnrollmentiD 956 1 Patient Profile Location Landmark Nearest H Centre I Treatment Supporter Patient Source Entry Point Select X Other Transferin Yes
178. e Form Publish Form Form is Not Editable Unpublish Inadivate Form Form is Editable Re publish Form 11 7 2 Manage Forms Window Form State In Progress Published Unpublished Published IQCare Result Not Visible in C are Visible in 1QCare Not Visible in l C are Visible in aC are Forms are first created and then published so that they become visible in IQCare A form that is no long required or needs to be updated is unpublished From within the Manage Forms Window you can Do these form building activities 1 Create a new form brings up a blank form 2 Edit an existing form opens an In Progress or Unpublished form 3 Preview an existing form previews all forms regardless of state 4 Delete a form Deletes an In Progress or Unpublished form with no data 5 Close Closes the Manage Forms Window Do these IQCare publishing activities 1 Create update a form In progress are highlighted in pink with a diamond shape 2012 Futures Group IQCare Management Form Builder s 2 Publish a form Published forms are highlighted in green with a square shape 3 Unpublish a form Unpublished forms are highlighted in red with a triangle shape Do these filtering activities 1 Filter the forms by form publishing status 2 Filter the forms by technical area 11 7 3 Forms Used Across Different Countries Facts about creating forms that wil
179. e Lab Results form with the correct date and click on the link to open the form Fill in the laboratory results Fill in the Reported by Reported by date Click Save IQCare displays a message alerting you of any required fields not filled in IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry Update a Laboratory Results Form Paperless or Non Paperless 1 2 3 To access a previously filled in Lab Results form click on View Existing Forms and find the Lab Order form you want to update and click the link Update the form Click Save 10 1 12 ART Follow Up This form is for patients on ARV Medication Fill in a New ART Follow up Form 1 2 3 From the Patient Home Page click on the Create New Form link and select the ART Follow up form Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated Click Save 2012 Futures Group Clinical Forms 191 4 QCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry Update an ART Follow up Form 1 To access a previously filled in ART Follow up form click on View Existing Forms and find the ART Follow up form you want to update and click the link 2 Upd
180. e data dictionaries and business rules for these forms are found in this section Adult Pharmacy Paediatric Pharmacy Laboratory Family Information 12 2 1 Adult Pharmacy Non paperless e f the user selects any drug the strength frequency duration quantity business rules for prescribed and quantity dispensed all need to be filled in ALL drugs Paperless business If the user selects any drug the strength frequency duration quantity rules for ALL drugs prescribed with order by and order by date need to be filled in If dispense quantity is filled in then need to give dispense by and dispense by date Rs Form Label Database Table Field Name Business Rule Fi L g ting al mst Patient Auto fill OOo o Too To y mst Patient Auto fill eea e l E me umm DE Enrollment Number mentID PatientClinic Auto fill Clinic ID Treatment Program mst_Code CodelD Select list mst_Decode ART PMTCT PEP Non ART Defaults 2012 Futures Group Forms Data Dicationaries 345 ES CERE Period Taken pregnancy during labor ARV Provider Select list Government USG Self pay Other Defaults Regimen Line If ART selected then regimen line is a required field Dynamically created rows based on the selection by the user each row saves to the dtl_PatientPharmacy Order table IQCare captures the Strength Frequency Duration Qty prescribed Qty dispensed and if the drug is taken for prophylaxis a dbo
181. e items the data entry person will be able to check that is as not documented 0 E es aU acl None checked then MissedLastMonthe 0 and the Ul missed last month rence h should be blanked out or hidden m times week rence ek a o z 2 Number of Home tl PatientAdhe NumHomeVisitsPerWeek isits times week rence rence unintentional rence Only one of RX interrupted or RX stopped can be rence selected o interrupted rence Days intentional rence S rence Reason Missed dtl PatientAdhe Hessen of the Adherence codes More than ME rence one can apply o Other rence Other Patient reports i HerbalMeds taking herbal medications Com plaints 1 Presenting Default the UI to None if other complaints are selected Complaints toms None becomes de selected TeScreening o sil Not documented a EE Es E Hu ES 2012 Futures Group Forms Data Dicationaries Physical Exam mcm um PatientVitals HR bum dtl PatientVitals HR d BP Systolic mm tl PatientVitals BPSystolic Ha dtl PatientVitals Height dtl PatientVitals Pain EL PatientVitals Weight Field level validation boundaries 30 0 50 0 4 100 30 200 Temp Degrees C dtl PatientVitals Temp deg C Field level validation boundaries 50 250 BP Diastolic mm dtl PatientVitals BPDiastolic Field level validation boundaries Hg 30 150 Field level valdiation boundaries 0 250 Yes Auto populate from the IE form Field lev
182. ecome active and available for data to be entered into the field The benefit of this kind of feature is only associated fields for specific select list entries will be active upon selection reducing data entry errors Facts About Conditional Fields e Select lists multi select lists and yes no field types can be configured to have conditional display of fields e Any number of fields can selected as an associated field with a list entry e Any field type can be selected as an associated field with a list entry In IQCare all fields associated with select lists that are configured with conditional fields are visible When an entry option is selected associated fields become active fields that have not been 2012 Futures Group 28 IQCare User Guide V3 3 configured to be associated with a select list entry option become inactive One or more of the same fields associated with a conditional field For example if the primary field select list has entries A and B When A is selected the fields D and E become active When B is selected the field D and F become active Field D is common to both primary select list entries A and B This is allowed because data for field D can only be entered once on the form If you have configured a field to be associated with another field the associated field cannot also be added to a form as a separate field For example if you have a field A which is associated with field B configured in
183. ected from a the IQCare drug list and as many rows drugs as the you need to add you can add ARV OI and TB drugs display in separate sections if they are selected Filling in the Paediatric Pharmacy form is very similar to filling in the Adult Pharmacy form The major difference is the header where the with weight and height is collected to aid in determining the correct dose v Form Header Paediatric Pharmacy Form Patient Name Boxter Karen IQ Number IQ 000000KB198001017542 Unique ID 100 100 100 8945 Patient Clinic 8 5612 12 Age 32 Yrs 4 Months DOB 01 Jan 1980 Weight Kg Height cm Body Surface Area m Treatment Program Select Period Taken Select ARV Provider Select X The Body Surface Area calculation sqrt weight height 3600 units m 2 See Adult Pharmacy Header Section for the definitions of the treatment program period taken and ARV provider v Adding Drugs to the Form The way you add drugs to the Paediatric Pharmacy form is exactly the same as adding them in the Adult Pharmacy form Please see that the section on adding drugs for Adult Pharmacy v Fill in a New Paediatric Pharmacy Form 1 2 3 OND From the Patient Home Page click on the Create New Form link and select the Paediatric Pharmacy form Enter the weight and height Select the program and the ARV Provider Select the Period Taken if the patient is an exposed infant In the Select Drug box enter the trade or g
184. ed by Date Checked by Name Lab Department Lab Ordered by Lab Ordered by Date Lab Test Pre Clinic Lab Date Reported by Reported by Date Test Results Age Age amp 2 10 1 0 12345 15 Nov 06 Lanette Burrows Chemistry Lanette Burrows 15 Nov 05 ALT 1 Jan 00 Sanjay Rana 16 Nov 06 233 48 3 1D 1 0 12345 15 Nov 06 Lanette Burrows Chemistry Lanette Burrows 15 Nov O6 AST 1 Jan 00 Sanjay Rana 16 Nov 06 23 3 48 4 10 1 0 12345 15 Nov 06 Lanette Burrows Haematology Lanette Burrows 15 Nov 06 WBC 1 Jan 00 Sanjay Rana 16 Nov 06 15 48 5 10 1 0 12345 15 Nov 06 Lanette Burrows Immunology Lanette Burrows 15 Nov 06 CD4 1 Jan 00 Sanjay Rana 16 Nov 06 250 48 B 10 1 0 12345 15 Nov 06 Lanette Burrows Immunology Lanette Burrows 15 Nov O5 HIV Serology Confirm 1 Jan 00 Sanjay Rana 16 Nov 06 0 48 7 0 1 0 1212 10 Jan 07 Lanette Burrows Ilmmunology Lanette Burrows 10 Jan 07 CD4 Ed Robinson 10 Jan 07 450 72 8 1010 1212 10 Jan 07 Lanette Burrows Immunology Lanette Burrows 10 Jan 07 HIV Serology Confirm Ed Robinson 10 Jan 07 oj 72 2012 Futures Group Configuration and Administration 107 in the Back Up Setup page You can back up the IQCare database manually at any time by clicking on the BackUp button in the System Back up Restore page You can run the restore function with users on the system Does it back up the whole database e Backing up the database backs up the entire database all location data Where does the ba
185. ed in and active AR site to another site that has the PEPFAR funding date filled in another AR site then the patient is considered to be transferring in within the AIDSRelief system Patients transferring from one AR site to another are is not counted as a transferred in patient in the Track 1 0 report Currency Country e The currency field is directly tied to the country of the facility where IQCare is installed Any country specific setting are driven off of the currency selection e Any country specific variables such as the MOH Reports or PMTCT country specific register forms use this currency field to identify the country For example if you set up the facility with Ugandan Shillings the Ugandan MOH report and PMTCT register forms will display Other country specific forms other than from Uganda will not display Preferred Location e Tags the facility so that it displays as a preferred location in some facility select lists such as in the Log In page Paperless Location e Tags the facility so that the paperless business rules will apply to certain forms Program e Specifies one or more programs that are used for data entry in the system Status e Determines if the location is active or inactive Inactive locations do not have any patients associated with them Furthermore inactive locations can not be selected as a patient location in the Enrollment form 4 1 3 Add a Location 1 From the facility level navigation
186. ed or required for saving See Business Rule Definitions for more details gt NewCustomField T leLine 1 DeamaiTex amp ox Close Delete Numeric Seled List Date Yes No CheckBox Tex MulitLine Mult Select Regimen Display Type UsedFor Business Rule Options TextSingleLine Single line text Active if current age gt min and lt max __ years Active if female Active if male Auto populate Data Quality Check Required Field DecimalTextBox Decimal number OR Active if current age gt min and lt max __ Single line text box years Active if female Active if male Auto populate Data Quality Check Min Value Max Value Number Decimal Required Field Numeric Integer number Active if current age gt min and lt max __ 2012 Futures Group IQCare Management Form Builder 277 years Active if female Active if male Auto populate Data Quality Check Min Value Max Value Required Field Select List Select list Active if current age gt min and lt max __ years Active if female Active if male Auto populate Data Quality Check Required Field Conditional Fields Date Date Active if current age gt min and lt max __ years Active if female Active if male Auto populate Date must be strictly greater than today s date Date must be strictly less then today s date Date must be strictly greater than date of birth Data Quality Check Required Field Yes No Yes No Active if current age gt min and lt max __ years
187. een formatted in these temporary tables for easy and optimal retrieval These tables are automatically updated upon opening Custom Reports for the first time once per day IQCare checks the last date that the temporary tables were refreshed and updates them automatically only if the date is different from today s date Even if you log out and log back into the application then enter Custom Reports the application will not refresh the tables if it is on the same date It is very important that you manually refresh the tables before you run reports if data has been entered into forms between the time you opened Custom Reports and started running reports By manually refreshing the reporting tables you will be assured to run your reports on the entire data set Help Password Logout T T Find Add Patient Reports Scheduler Administration Backup Facility Home Reports Custom Reports I Quality Care Patient Management C a I Q and Monitoring System P AIDSIR System Admin 03 Feb 2009 Demonstration Hospital Custom Reports Saved Reports sees Import Reports International Quality Care Patient Management and Monitoring System Ver2 0 Copyright 2006 AIDSRelief All rights reserved Release Date 23 Jan 2009 4 12 Export IQCare gives you several options for exporting data One option is found under the Export feature where you can export groups of data to Excel The other way to export data is through the Cus
188. egister MOH 362 HTC Lab Testing Strategy Strategy Regular HTC Select OtherSt Strategy services HP HTC List rategy services for non patients NP Static HCT services in intergrated VCT VI Static HCT services in stand alone VCT VS Home based HTC services HB Mobile and all other outreach VCT services MO O Strateg Before sults Results List efore Testing dade Er ee testedb Strateg ed tested 1 12 List efore Testing MARPS MARP Not Applicable Select therM Yes Strategy Fisherman Truck List ARPS Driver Sex Worker Men having sex with other men Prisoner Intravenous Drug User IDU Others S Testing OtherMARPS Other Text MARPS Strategy MARPS Single line Testing Disability Disability NAD B MP O Select ES List Z o Testing Strateg Testing Strateg Testing Strateg Strateg Testing OtherDisability Other Strategy Disability Strateg Tested as List Result List NI Result List ad exque FN ES ES Result List Results FinalResult Final P N ID Select resultst Yes Yes Result List esti resulte st2 2012 Futures Group Testing Testing Testing 250 IQCare User Guide V3 3 Register MOH 362 HTC Lab ee ee ee ee st3 Results FinalResultsGi Yes No resultst Yes Yes ven esti i resulte st2 resultte st3 ant Discordant List esting Results QCDBSCollect Quality Y N Yes No DBSRe ed Control sult DBS Collected FIRE Results List e er Ee Screening Li
189. el validation boundaries 0 225 0 o Pain is on a scale of 10010 f NEN EMI EMEN MEME ERR ARVSide Effects CT S HIV Associated Conditions Ols or AIDs Defining Illness TB Extrapulm onaryjase Assessment Clinical Assessment ssment Default the Ul to None Not documented button is Yes available if other complaints are selected None becomes de selected mst_SymptomCategory ARV Side Effect None Pulmonary dtl PatientDise Disease pk The date for any checked condition will be the visit date as opposed the the IE form w here the dates are explicitely given by the patient dtl PatientAsse AssessmentlD Note that these assessment types are different than on the IE form WAB Stage dtl PatientStageWABStage WHO Stage dtl PatientStage WHOStage EN E EN 14 Non Recent weight dtl PatientSym p SymptomID fever etc E En E s 17 ARV Therapy Treatment not indicated now erap Treatment erap 2012 Futures Group dtl_PatientArvTh Therapy Plan MES Current dtl PatientArvTh TherapyPlan erap For non paperless this is a required field For paperless this is not a requied field sa IQCare User Guide V3 3 reason code erap TherapyReasonCode is required reason code erap TherapyReasonCode is required Free text field in the follow up formfor clinicians to type in their clinical notes e When is the Dtl Patientappoi Appdate Thi
190. elect the linked list you would like to modify 3 Click on the trash can in the row you would li 4 Click the Save button to save 4 2 8 Change List Entry Priority ke remove Each list can be arranged so that the select box items display in the form in the order that is best for your facility Each entry for a select list will have a priority The higher the number the farther down the list the list entry will be displayed You can re arrange the list entries by giving an entry a new priority number For unrestricted lists you are free to re arrange all the entries in the list For restricted lists the default entries can not be rearranged However any entries you add to the end of the restricted lists can be re arranged Changing Priority 1 Note also the number of the location where you wish to move the entry to For example the entry of Teacher should be moved from priority 3 to priority 1 2012 Futures Group Configuration and Administration Occupation Priority Occupation Status i Business Active 2 Quality Controller Active 3 Teacher Active 4 Technician Active 2 Select the list entry 3 Change the priority number to the number where you want the entry to be moved to Edit Occupation Occupation Teacher Status Active v Priority 1 4 Click the Updated button 5 Verify that the entry has moved to the new location
191. eneric name of the drug Select the drug and hit enter on your keyboard The system displays the frequency duration total quantity quantity dispensed and prophylaxis check box Repeat entering drugs until complete If you have incorrectly selected a drug click on the Remove link to remove the row Enter data for all of the fields on each row of each drug Fill in the Ordered by Ordered by date Dispensed by Dispensed by date and the patient signature option 10 Click Save e QCare displays a message alerting you of any required fields not filled in e QCare displays a message alerting you of a successful save and asks you if you wish to exit 2012 Futures Group IQCare User Guide V3 3 or stay on the form for continued field data entry Update a Paediatric Pharmacy form 1 To access a previously filled in Paediatric Pharmacy form click on View Existing Forms and find the Paediatric Pharmacy form you want to update and click the link 2 Update the form 3 Click Save Note for the Paperless facility the pharmacy form can be filled in in two steps First the clinician can prescribe the drugs entering the dose frequency and quantity prescribed The clinician can save the form with the Ordered by and Ordered by date filled in Then the pharmacist can open the form see the drugs that have been prescribed enter the amount dispensed and fill in the dispensed by and dispensed by date 10 1 11 Laboratory Order Re
192. ensed by date December 4th the previous dispensed by date and 15 days is the longest duration The number of days between December 4 and December 15 is 9 days There where 15 days of drugs dispensed 9 15 6 days extra drugs so the patient was early by 6 days Moving to the next line December 4th was the current pick up date and November 3rd the previous pick up date 28 days of drugs were dispensed The number of days between November 3rd and December 4th is 31 days 27 days in November and 4 days in December 31 days There were 28 days of drugs dispensed 31 28 3 days without drugs ARV Pick up Example for Patient 100061 13 Dec 2006 100061 60 Patert Late 04 Dec 2006 100061 15 13 December 2006 Eorty 03 Nov 2006 100061 28 04 December 2006 3 Late 05 Sep 2006 100081 5 03 November 2006 4 Earty 04 24 2005 100061 to 05 September 2006 3 Late 09 May 2005 100061 65 04 Juty 2006 4 Early Running an ARV Pick up Report 1 From the Facility level navigation select Reports Facility Reports Facility Reports Select Report ARV Pick up Report O ARV Pick up For All patients O Missed ARV Pick up Report ARV Pick up For single patient E cotment Number Patient Enrolled by Month Report 2 Select ARV Pick up Report and then either the All Patients report or select the single patient 2012 Futures Group 140 IQCare User Guide V3 3 report and enter the patient Enrollment number Both reports run are run o
193. ent International I Quality re Patient Management C are ana Monitoring System AIDS R ur Demo Facility Find Add Patient Patient Last Name Date of Birth RARE First Name Sex Seci v 100 101 100 Demo Facity Patient Status Sekct Al 100 101 100 Demo Faciity J Here the logged location is Demo Clinic but patient is located in the Test Facility You can view the patient names but if you attempt to drill down to see the patient record you will get a user error Help Password Logout Finaida Patient Reports Scheduler Administration Backup fac yHome tas A0 Paton International 7 I ayare Patient Management Care and Monitoring System i LES 1 System Admin AIDS Find Add Patient Patient identification Date organic BS oouvre Number Sex Select v Factity Satellite C 648 109 101 TestFaciy v Patient Status Seect Find Add Patent Back Searched Result Last Name First Name IQ Number Technical Areas Sex DOB Status Patient Location Doe dans 5 DONIS HNCARSSTATCFORN TE inesse los Sey 2018 Active Test Facity Doe ign ra pesto V Da 07 Feb 1980 Active Test Faciity Patient records for locations that are not the saem as the logged in location cannot be opened You This Patient belongs to a different Location Plesse log in with the patient s location must log into the location where the patient
194. ent Select all rows from mat Decode na Gros met Lao est ma Pme Vt Qussorrare Vet Questor Sector Output Dpresson Agyroxe Ass Sot Type Son Order Geupng Otoes o Vst Par RRQ lo DST mat User J me Deco e Na mat Vir ype c Ora acneesmce Sunt y ori ARVSeomer m Select mst Patent Chato mst Deco de Name From mst Pabent inner Join mst Decode On mst Patient Sex mst Decode Name 11 10 3 Save and Retrieve Queries Once you are satisfied with the results of your query you can save them and retrieve them again in the future As well you can run them in IQCare under the Reports Query Builder Reports v To save a query 1 Click the Save icon in the upper left corner of the Query Builder screen 2 Select a report category 2012 Futures Group 33 IQCare User Guide V3 3 ReportCategory SELECT ma SELECT Patient Demographics ReportName Ok Cancel 3 Or enter a new category by clicking on the button and entering a name not in the list ReportCategory SELECT Laboratory Reports ReportName Ok Cancel 4 Enter a report name ReportCategory SELECT Mr Laboratory Reports ReportName CD4 Counts by Gender Ok Cancel 5 Click OK to save v Toretrieve an existing report 1 Click the Open Report icon in the upper left corner of the Query Builder screen 2 Select the report category 3 Select the report name 4
195. ent identifiers per technical area Woo 0 CR CR CSI 2012 Futures Group IQCare Management Form Builder 275 7 Click Save to save the technical area and the patient identifiers 11 6 ManageFields This is the first place to start before you create new forms or update existing forms A survey of all of the PMTCT register fields was done and the pre defined field set represents the union of all of the different fields across Kenya Tanzania Uganda and Nigeria registers Some fields may need to be labels differently in your country but the field intent is the same field Name Sgarch Show All Techeical Area All Field Name Display Type Predefined List Business Rule Active ees De Select List E v 2 Select List o Date LU 2 Date X v 2 Select List m 2 Date M a E o Select List o a 2 DeamaiTexBox X 2 Select List X o k o Deama TextBox X e 2 Select List X B 2 Yes No x 2 Select List M H o Select List B 2 Select List gt n 2 DeamaiTexiBox X o Yes No bd e o Yes No M F o Solet iier 2 A Add Custom Field ge Close Qele e Column Function Use Name Field Name Lists the pre defined and custom fields available for use in forms click on the column title and the fields will re arrange in ascending or descending order Display Type The display type that will display in a form it is related directly to the field type Predefined P Predefined
196. eparated out filled Field level validation boundaries 30 0 C 50 0 Field level validation boundaries 4 100 Field level validation boundaries 30 200 Field level validation boundaries 50 250 386 IQCare User Guide V3 3 Diastoli c mm dtl PatientVit als Field level validation boundaries 30 150 Hg Ht cm dtl PatientVit Heigh Field level valdiation Yes als t boundaries 0 250 Wt kg dtl PatientVit Weig Field level validation Yes als ht boundaries 0 225 Pain Clinical Assess ment Initial Evaluati Clinical Assess ment Treatme nt Plan Initial Evaluati nt Plan dtl PatientVit als dtl PatientSta ge Pain is on a scale of 1 to 10 Working Ambulatory Bedridden dtl PatientSta WHO Il IIl IV ge Stage dtl PatientAs sessment dtl PatientAs sessment dtl PatientAs sessment dtl PatientAs sessment Assessment options No illness found HIV related illness Ol Non HIV related illness Plan options Lab evaluation TB screen Ol Prophylaxis treatment Treatment Preparation Other 2012 Futures Group 2012 Futures Group Treatme nt not indicate d now Continu e Current Restart Treatme nt Change regimen reason code Stop regimen reason code Appoint ment Schedul When is the patient s next appoint ment Next appoint ment date Appoint ment Reason dtl PatientArv Therapy
197. equency duration total quantity quantity dispensed 4 If the ARV medication is not found in the first part of the form click the Other ARV Medications button a A drug picker will display a list of ARV medications generic and trade names b Select one or more ARV medications on the left and move the selection s to the right C Click Submit to save the system displays the selections as new entry options in the pharmacy form d Select the frequency duration total quantity quantity dispensed 5 Fill in the OI section as needed 6 If the OI drug is not found in the form click on the OI Treatment and Other Medications button to add these kinds of drugs 8 A drug picker will display a list of all Non ARV medications b Select one or more medications on the left and move the selection s to the right C Click Submit to save the system displays the selections as new entry options in the pharmacy form d Select the frequency duration total quantity quantity dispensed T Fill in the TB regimen section as needed 8 Fill in the Vitamin section as needed 9 Fill in the Ordered by Ordered by date Dispensed by Dispensed by date and the patient signature option 10 Click Save 11 1QCare displays a message alerting you of any required fields not filled in 12 1QCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry N v Update an Adult Pharmacy form
198. er Form Paperless Aarons From the Patient Home Page click on the Create New Form link and select the Lab Order form Check the labs you want to order Fill in the Ordered by Ordered by date Click Save IQCare displays a message alerting you of any required fields not filled in IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry Fill in a New Laboratory Results Form Non paperless 1 2 3 NOOR From the Patient Home Page click on the Create New Form link and select the Lab Results form Fill in the laboratory results If there are additional labs click the Additional Labs button a A lab picker will display a list of additional labs to select from b Select one or more additional labs on the left and move the selection s to the right c Click Submit to save the system displays the selections as new entry options in the Lab Order form d Fill in the lab results for these labs as well if they have been financed by AIDSRelief Fill in the Ordered by Ordered by date Reported by Reported by date Click Save IQCare displays a message alerting you of any required fields not filled in IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry Fill in a New Laboratory Results Form Paperless 1 DARN From the View Existing Forms view find th
199. er the part or all of the field text in the Field Name field 2 Click the Search button 3 The search results show all of the possible matches 4 To display the entire list again click on Show All In this example ARV is the search term and every field that contains ARV within the field label displays 2012 Futures Group IQCare Management Form Builder secca tme i J Assoaated Last A Updated Predefined List Business Rule Active Fields PEPARYS PMTCTARVs PrewoustyARVS ARV Side Effects ARV Why NoPnorRV StartARY ARVStanDate intrapartumaRVs intrapantumaRvsReceives intrapartumARVsRecewedDate PostPatumARVs PostPartomARVsOther IntantARVs InfantARVs Other IntrapartumARVsOther AntenatalARVs t t 29 11 2010 aort2010 30 11 2010 3arrue010 20 11 2010 30112010 3001 2010 01122010 30 1 2010 lout2 2010 lo1122010 ow22010 gt ooo ooo el ele eee ooo Bim nin un unin nin n n u n u n u u u u 200000000000000020200 AQ o imenkiltar v Field Technical Area Filter The field list can be filtered by technical area Select the technical area and the fields for the selected technical area display the All option displays all of the fields In this example the fields have been filtered by the PMTCT technical area Field Name MotherKnownHIVStatus uP EDO DeltveryMlode DateocfOelivery FeeaingOption GestAgeASirm HivSta
200. ers and data entry resources to enter data in an accurate and consistent way The static HIV Care forms have been designed to have cross checks between forms for key data indicators and to prevent Users from making typographical errors See the topics in this section for details about the data quality features provided and forms Form Flow Duplicate Patient Check Required Fields Data Quality Check Field Level Validation 5 1 Form Flow While there is no formal work flow no required step by step process within the application there are several business rules that affect the sequence of forms being filled out e A saved version of the Enrollment form establishing a patient record is required before an Initial Evaluation form Laboratory form or Pharmacy form can be filled out e A saved version of the Initial Evaluation form is required before a Follow up form Contact Tracking form or a Home Visit form can be filled out Initial Evaluation Form Follow up Form Enrollment Laboratory Contact Form Form Tracking Form Pharmacy Home Visit Form Form Business rules may be associated with some of the fields on each form These business rules include required fields for saving reporting and clinical use when and how fields should be displayed or calculated if a field is auto populated from another form These business rules for each form can be found in Appendix E 5 2 Duplicate Patient Check When a
201. es doses strength and frequencies These relationships for these drug attributes are more constrained for ARV Medications and how you configure ARV medications and non ARV medications in IQCare is slightly different The chart below outlines the underlying rules for how the drug lists work Relationship ARV Medication Fixed Dose Non ARV Combination Medication A drug can have more No the generic Yes more than one No the generic than one generic name must be unique generic name makes name must be unique name up the generic name of a FDC only a trade name can be given to a FDC A drug can have more Yes and it is than one trade name associated with only one generic name A drug can have a No all drugs must No the drug is a generic name without have a trade name combination of the a trade name For those drugs with generic names that only generic names make up the fixed enter the generic dose combination name in the trade There is no separate name field generic name for FDCs A drug can have an No the drug abbreviation abbreviation is the combination of the generic abbreviations 2012 Futures Group Configuration and Administration tht make up the fixed dose combination A drug can have more than one abbreviation Each generic name must have an abbreviation There are predefined relationships between a drug type and the available generic names New trade names can be added N
202. escacenveteiestsvevscsvesucsteacesveserestaveedecsusnevcbuctesuseunedsts 2012 Futures Group 4 IQCare User Guide V3 3 Custom Field Custom Lists SEN DIXeT e agre Drug Re lations ips E M 72 Adda New DrUg peE 74 inactivate a REI 79 Using the QGare Picker TOOl note en nn nn ann er t eet iiic elec E ecd dread tuac ee ct 79 4 Lab Order Form Configuration essen nennen nnne nnne nnne nnne nn nnne nnne nnn 80 Adding a Laboratory Uri eerte rrt tirer t peer bero ie nares Yer EFE PER FERE este EYE Ee ReE EE NER REPE CHR nes ares en 81 Configuring Lab Units and Boundary Values iii 81 How Lab Unit Configuration Changes Impact the Lab Order Form esee 83 Configure Additional Labsi rsin ene e Eae a e ene tnn nennt nnt nnns strass Na eaaa aneh Saaidi sss iiaeaae 85 5 User Group Administration ission ranana aiaia aaa su Era aa aeaa ARR aa a Naaa 86 Add or Edit a User GroUp 5i e a a aa aara aa eec a SE a apaiia 87 Special Privileges Feat re rre nr nn aadar aata 88 Empl y List 5 ee En IEEE io IEEE aaaea KA AEAT TEE User Administration ione eene sce vig tas aces cc dees dda tee rk eee ER rA SEEI CnaT Add or update a User Setting the e Signature REIS EULECRU aom The Sy
203. estRes abResult ults Its1 Additional Lab1 Type mst LabTyp LabType e Name Additional Lab1 Result dtl PatientL Testresu abResult Its1 Additional Lab1 Financed dti PatientL Finance abResult d Additional Lab2 Type mst LabTyp LabType e Name Additional Lab2 Result dtl PatientL Testresu abResult Its1 Additional Lab2 Financed dti PatientL Finance abResult d Additional Lab3 Type mst LabTyp LabType e Name Additional Lab3 Result dtl PatientL Testresu abResult Its1 2012 Futures Group ss RE RE EE EN RE RE ae EMEN EUN NN sn RE RE en RE eo ER 356 IQCare User Guide V3 3 Additional Lab3 Financed dti PatientL Finance abResult d Additional Lab4 Type mst LabTyp LabType e Name Additional Lab4 Result dtl PatientL Testresu abResult Its1 Additional Lab4 Financed dtl PatientL Finance abResult d Additional Lab5 Type mst LabTyp LabType e Name Additional Lab5 Result dtl PatientL Testresu abResult Its1 Additional Lab5 Financed dti PatientL Finance abResult d Ordered by ord Patient Ordered Yes LabOrder byName Ordered by Date ord Patient Ordered LabOrder byDate Reported by ord Patient Reported LabOrder byName Reported by Date ord Patient Reported LabOrder nae HI 2012 Futures Group Forms Data Dicationaries 357 12 2 4 Family Information Form Label Database Field Business Rule De Table Name identifie d Field mst Patie First Name nt FirstName Auto filled mst Pati
204. esuts o Sputum AFES atl PatientLabResult TestResuts o Sputum Gram Stam ati PatientLabResult esresusi EEE HR Stool Description atl PatientLabResult TestResuts M Urinalysis next 11 AL PatientLabResult eere EET perds SpecGrav dtl PatientLabResult TestResuts oo a e a Ketone dtl PatientLabResult_ TestResuts T Protein dtl PatientLabResult_ TestResuts LeukEst fd lPatienLabResult TestResuts T Nitrate dil PatientLabResult TestResuts 2012 Futures Group Forms Data Dicationaries 351 Blood Jan PatientLabResult esmesus Blood Urine Microscopic WBC dtl PatientLabResult TestResults NENNEN IRR l O Urine Microscopic Bact dtl PatientLabResult TestResults ee ee es O duelli er ca NN QNA HN Casts Ev eee c1 Sensitivit CSF Cryptococcal Ag dtl PatientLabResult Testesutst T CSFIndialnk jd PatientLabResult TestResuts T EE aam CSF Culture dil PatientLabResult TestResuts Biochemistry AL Patie ntLabResult eese L d Glucose Cell count Rbcs dtl PatientLabResult TestResults Cell count WBCs dtl PatientLabResult TestResults ES SEE Cell count Neutrophils dtl PatientLabResult TestResults oo Cell count dtl PatientLabResult TestResults E 134 4 pa m mphocytes dtl PatientLab
205. et up different care ended forms for each technical area Care ended forms for HIV Care Static Forms and PMTCT technical areas are required You can change adjust them as needed however care should be taken so that existing Track 1 reports continue to run correctly If a newly created technical area does not required a care ended form IQCare does not required one to be configured Care ended forms are configured in two steps first add any new fields required in the Manage Care Ended Fields section then use these fields in the Configure Care Ended Forms section of the application These options can be found in the top menu 11 8 1 Manage Care Ended Fields For clarity and ease of use IQCare Management separates the care ended fields and form configuration The fields are particularly important for the HIV Care and PMTCT technical areas The Care Ended fields tie directly into the CDC Track 1 0 report table 6 and therefore both the HIV Care and PMTCT technical areas must have a Care Ended for configured in order to run that report successfully v Pre defined Care Ended fields A set of pre defined fields are available to be used for your Care Ended form You can also create new fields va Add Custom Field feature You create custom fields in the same way as you would in Manage Field option in IQCare Management Create Custom Fields for more information Field Name Search Show All Field Name Display Type Predefined List Business Rul
206. etnogOmer 7 Other family planning method Tent SingieLine le x T Repeat this process by selecting another select list entry for the list you are configuring and adding other conditional fields You can review your work by returning to any list entry and review the fields that have been configured 8 Click the Submit button to save this configuration 2012 Futures Group IQCare Management Form Builder 301 9 Once back in the Manage Fields dialog you must click the Save button to save your work Here is an example of how the display works in IQCare The field Other family planning method only becomes active if Other is selected in the Family Planning Method select list Conditional Fields Example Patient Name Achieng Joyce IQ Number 1Q 000000JA197406107546 ANCNember 1 OutpatientNumber PACT No Family Planning Field Example T Other fai n Family Planning Method Orai contraceptive t Select Oral comtraceptve Depo njecton Implant Barrier only Les pnature Select Other Close Pret With the selection of Other the field Other family planning method becomes active and you enter text in the field Conditional Fields Example Patient Name Achieng Joyce IQ Number 10 000000JA197406107546 ANCNumber 1 OutpatientNumber PACT Wo Family Planning Field Example Other family planning Family Planning Method Omer method
207. even hospitals are effectively the first points of contact The Ministry of Health provided clinical registers and forms for a wide variety of health areas such as 2012 Futures Group Clinical Forms 203 HIV Care Maternal and Child health Nutrition Cancer and so on IQCare provides a series a forms that capture clinical patient indicators as per these forms Instructions and reference materials for all of the forms available in IQCare can be found at the Kenya Ministry of Health s site 10 4 1 ANC Register MOH 405 v Purpose The ANC Register serves as a summary of key events or services provided to a woman during her pregnancy These services include promotional and preventive nutritional support and detection and treatment of any complications v When and Who Completes the Form The antenatal register is first completed upon contact with the patient at her initial visit to the clinic booking day and a new record form is opened on every subsequent visit to the clinic The form is completed by the nurses or any other staff assigned the responsibility v Fill in a New ANC Register MOH 405 Form The active technical area should be ANC antenatal and postnatal clinic 1 From the Patient Home Page click on the Create New Form link and select the ANC Register MOH 405 form 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4 IQCare displays a mes
208. ew fixed dose combinations can be added Drug strength is pre determined as part of the drug set up Drug frequency is pre determined as part of the drug set up Drug units is pre defined as part of the drug set up No the abbreviation must be unique Yes but must be associate with a generic name Yes all drugs will require strength to be entered at the time of set up No will use a separate frequency select list Pharmacy Frequency No the abbreviation must be unique Yes all drugs will require strength to be entered at the time of set up No will use a separate frequency select list Pharmacy Frequency Drugs can be removed Yes their status is Yes their status is Yes their status is from the drug list changed to Inactive changed to Inactive changed to Inactive Every drug is displayed in this combination Generic name trade name strength For generic drugs the generic name is entered in place of the trade name repeating the name 2012 Futures Group IQCare User Guide V3 3 Amenonium b tumiosullonate Ichthammol Ointment 20 Ammonsm bituminosulfonate Topical Amodiaquine Amodiaquine 200mg Amodisqure Antiparasec Amodiaquine Flavoquine 200mg Amodiaqure Generic Name Amoxicillin Antiparasmc Amoxapine Amoxapine 100mg Amoxagene jepressant Amoxapine Amoxapine 150mg Amoxagene Trade Name ke Amoxil Antidepressant Amoxapine Amoxapine 25mg Amoxapine Streng
209. f the patient has a Care Tracking form with ART Ended but still in care Yes Care Ended If the patient is Care Ended not only does his patient status Care End his ART Palliative status Care Ends Current ARV Regimen The regimen of upon transferring in new or changed Current ARV Start Date Pharmacy Dispensed By Date of the ARVs dispensed of a transferred in regimen if does not change in first pharmacy form new or changed ARV Start Date At This Pharmacy Dispensed By Date of the first ARVs dispensed in Facility IQCare HIV Care Static set field previously called AIDSRelief ART Start Date Historical ART Start Date Date started current regimen before entering the facility this date would be earlier than the IE visit date This date could be far in the past even before the AIDSRelief program started HIV Care Form set Prior Exposure section in the IE form If a patient has this field filled in in the IE form and yet no pharmacy form filled in with ART the patient is considered Due for Termination Last Visit The visit date of the most recent form enrollment IE FU Lab or Pharmacy visit date reported by date or dispensed by date Next Appointment Next appointment from the scheduler or scheduled in on of the following forms HIV Care Form set IE non ART Follow up ART Follow up of related members enrolled The number of relatives based on the family information table that are enrolled as patients
210. fault Example WBC and Platelets In this example the units for WBC and Platelets are both set to 10 9 c L WBC has a lab test result of 30 5 ARV Related Labs Immunology HIV Serology Pos ONeg Confimatory D4 elmm 3 percert Viral Load copies C Undetectable Store Plasma 7 stores Haematology HCT 000 percert Hb os zm Diff New 10 3 celis mci percert Lymple 109 celisimel percent Original Units Mono 10 3 celis mei percert WBC 10 8c L field saved with data Platelets 10 9 c L field saved without Eosin 10 3 cetisimel percert Chemistry AST SGOT un ALTSPGT un Creatinine moldL Amylase UA Now the User moves to the Lab Configuration and changes the default units for WBC and Platelets to 103 cells mcl When the previously saved form is pulled up the WBC result has saved correctly with 30 5 and 10 9 c L units The Platelets however did not have data saved and its units have changed to the new default Because IQCare does not save blanks nulls when the application saves a form IQCare will display the default unit for those fields in previously saved forms that did not have test result data entered 2012 Futures Group Configuration and Administration ARV Related Labs Immunology HIV Serology C Pos ONeg jConfirmatory CD4 e rem 3 percert Vi
211. form ARV for x days This is maximum number of days by which patient can be late This is calculated by looking at the last pharmacy form and looking for 2012 Futures Group Pre Defined Reports 141 the longest duration for a dispensed ARV medication Expected Return date This is patient s last pharmacy dispensed by date maximum duration of a dispensed ARV medication Example Patient last pharmacy date is 3 May 2007 and duration was 60 days then expected return would be 3 May 2007 60 days max duration 2 July 2007 Overdue days This is the number of days between the number of days between the Defaulter s date and the Expected Return date Example User has entered Defaulter s as of 26 Sept 2007 and expected return date of patient was 2 July 2007 then overdue would be 26 Sept 2007 2 July 2007 86 days Termination Status Shows only Active patients and excludes PEP PMCT or palliative care patients Running a Missed ARV Pick up Report 1 From the Facility level navigation select Reports Facility Reports 2 Select the Missed ARV Pick up Report 3 Enter the defaulter as of date Facility Reports Select Report O ARV Pick up Report Missed ARV Pick up Report Patient Enrolled by Month Report Defaulter as of 01 Mar 2007 E power 1 Click the Submit button 2 To print the report click the Print button to save the data to Excel click the Export to Excel button 3 To re run the
212. form set includes the following static forms The data dictionaries and business rules can be found in this section Prior ART HIV Care ART Care HIV Care ART Encounter Exposed Infant 12 4 1 Prior ART HIV Care Form Label Data Entry Type Business Rules QCare Table IQCare Field Section Prior ART 0 0 0 Prior ART Radio button if prior ART is Yes dtl PriorArvAndHivCare PriorART Yes No then display the remaining fields in this section Required PEP Check box If PEP check box dtl PriorArvAndHivCare PEP check display the remaining fields Start Date Da dtl PatientPriorART PEPStartDate dtl PatientPriorART PEPWhere O Burger en PEPARVs picker 2012 Futures Group Forms Data Dicationaries 397 PMTCT Only Check box If PMTCT Only dtl PMTCTDetails PMTCTOnly check box check display the remaining fields Start Date Date dl PMTCTDetails MTCTStartDate Le dtl PMTCTDetails pMTCTWhere Use Regi men dtl PMTCTDetails PMTCTARVs pi cker Earlier ARV not If Earlier ARV not dtl PriorArvAndHivCare transfer transfer check box check display the remaining fields tart Date Date dtl PriorArvAndHivCare dtl_PriorArvAndHivCare picker ction HIV Care pee mp Date Confirmed HIVDate Data Quality dtl PatientHivPrevCareEnr ConfirmHIVPosDate Positive Check oll ment Select list Display selectlist dtl PriorArvAndHivCare HivTestType only if age is lt
213. g helper Yes Yes if al ART PrevCarelE which allows the if Previo User to select the Previ us drugs that make up ous ARV the regimen ARV expos expo ure sure not not equal equa to Non Historic dtl PatientHiv al Start PrevCarelE Previou dtl PatientHiv Check box which s Single PrevCarelE opens two date dose fields NVP dtl PatientHiv PrevCarelE 2012 Futures Group IQCare User Guide V3 3 Previou s 1st Regime n Previou S 1st Regime n Months Regime n Previou s 2nd Regime Previou s 2nd Previou s 3rd Regime n Previou s 3rd Regime n Months dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE 2012 Futures Group Regime n Previou s 4th Regime n Name Regime n Previou s 4th Regime n Months None Pulmon ary TB Extrapu Imonary TB etc Physica Exam Temp Degree s C RR cpm BP Systolic 2012 Futures Group dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE mst HivDisea se dtl PatientDis ease dtl PatientVit als dtl PatientVit als HR dtl PatientVit HR bpm als BPSy stolic dtl PatientVit als Forms Data Dicationaries 385 Select from drug list No UI defaults Not document button required Pulmonary Smear and Pulmonary Smear s
214. gimen3 Name Respiratory Rate Previous ARV Regimen4 Current Temp C Previous ARV Regimen4 Months Weight kg Previous ARV Regimen4 Name am Single Dose NVP Single Dose NVP Date 1 EE Single Dose NVP Date 2 DB View Rpt Name PatientHivPrevCarelE 2012 Futures Group Forms Data Dicationaries 367 12 3 2 Custom Lists by HIV Care Static Forms A add terms I Inactivate terms U updated terms See Restricted and Unrestricted Lists for more information Action Form List Type Select List Name on Form Allowed Display Type Enrollment Potential Barriers to Enrollment Successful Resticied Multi select list HIV Care Enrollment Restricted Multi select list HIV AIDS Care Types Restricted A Enrollment ART Sponsor Multi select list p Restricted A Enrollment HIV Disclosure Status Multi select list Restricted A Enrollment Barriers to HIV Care Multi select list Enrollment Restricted Multi select list HIV AIDS Care Types Restricted A Enrollment Patient Referred Multi select list Restricted A Family Information HIV Care Status Select list Restricted A Family nroRmanion Patient Relation Type Select list Restricted IE Multi select list Presenting Complaint s IE Restricted A ART FU Ol or AIDS Defining Illness Non ART FU 2012 Futures Group IQCare User Guide V3 3 Restricted Restricted Restricted ARTES ARV Side Effects Multi select list Restricted Restricted Multi select l
215. hange then the ARV regimen saved in the form must be different from the ARV regimen in the prior form e Stopped then the ARV section of the form is disabled and ARV medications cannot be prescribed 2012 Futures Group 180 IQCare User Guide V3 3 v Ol Prophylaxis and Treatment 2 OI Prophytaxis Sutfa TMX Select Select B Fluconazote Select X Select X INH Select Select X Other OI Treatment and Non HIVIADS Medications e The standard Ol prophylaxis and treatment drugs are in the form e f the drug you want is not on the form use the Other Treatment and Non HIV AIDS medications button to see the entire list of available OI drugs in IQCare The check box indicates that the drug is prescribed for prophylaxis purposes v TB Treatment 3 TB Treatment Combination Regimen Duration Qty Prescribed Qty Dispensed Treatment Phase Month Select Select X Select v Other TB Medications The list of combination regimens available is driven from the TB Regimen custom list If you don t see the combination you want you can add the combination so that it displays as a standard regimen or you can use the Other TB Medications button to select one or more drugs to make up the regimen v Vitamins and Other Drugs 4 Vitamins and Other Drugs Multivitamin Iron Vitamin C Tetanus Toxoid Seect Folic Acid Vitamin A Mebendazole This section targeted to pregnant mothers has the standard set of vitamins and other drugs given on
216. harmacy C Laboratory C Non ART Follow up CJART Follow up C Care Tracking Form Field Type Enroll_Number_of_sex_partners_in_last_3_months Patient Enrollment Select List NonART Number of sex partners in last 3 months Non ART Follow up Select List ART Number of sex partners in last 3 months ART Follow up Select List 2012 Futures Group Configuration and Administration Help Password Logout Find Add Patient Reports Scheduler Administration Back upRestore Facility Home b Clinical Forms Enrollment Ex Patient History View Existing Forms Create New Form Patient Reports Schedule Appointment Patient Home System Admin 11 Feb 2007 Test Facility HIV Care Enrollment Patient Name First Last Enrollment Date E onary Patient ID Country ft LPTF n Satellite 8 a Patient Enrollment Existing Hosp Clinic Age yrs mths Sex Select Date of Birth DD MM4YYYY Exact Estimated Age at Enrollment yrs mths Middle part of the Enrollment form here Patient Referred From Potential Barriers to successful HIV care select all that apply OVCT Financial Outpatient E Fear of disclosure 3 Other source S C Transport d OPMITCT C Lack of social support i d di
217. herPMTCTCode Dynamic Query Type SQL PartnerPMTCTCode DeliveryLocation Step 1 Give your report an identity LabourDuration Episiotomy VaginalTear Report Title ANC RegistratigMotherConditionAfterDelivery DeliveryConductedBy BloodLoss Description PlacentaComplete MotherHIVStatus Category Select Categor BirthNotificationNo Boo anc DateOfDischarge DischargeBy Step 2 Select your columns and column action Parity Gravidae GestAge Field Group PMTCT Fields v Field Select v Function Select v Sor Select v Display Field Display Name Where Select Value Add Filter 2012 Futures Group 168 IQCare User Guide V3 3 9 Query Builder Reports IQCare provides a way to pre define reports in IQCare Management and run the reports in IQCare Queries saved using the Query Builder are accessible under the Report navigation v Create a query in IQCare Management 1 In IQCare Management create and preview your report 2 Save the report under a category and name the report In this example the category is Patient Visit Reports and the report name is Vital Signs IQ Qc are c DB Operations Manage Technical Area Form Bulder Query Builder Help Others Logout Eyt OTLFECUSTOMFELD A OTL_FECUSTOMFELD_A _Acpereeca_Visses_ Peer OTL FeCUSTOMPELD A _Aerence_Feszon
218. hs infants who are RF Of the HIV lt 2 months old population display the number of infants who last Post Natal register has the MF option 0 0 selected Display the percentage of HIV lt 2 months infants who are MF Of the HIV lt 2 months old population display the number of infants who last Post Natal register has the Other HIV Other 0 0 option selected Display the percentage of HIV lt 2 months infants who are Other Of the Indeterminate lt 2 months old population display the number of infants who last Post Natal register has the Indeterminate EBF 2 67 EBF option selected Display the percentage of Indeterminate lt 2 months infants who are EBF Of the Indeterminate lt 2 months old population display the number of infants who last Post Natal register has the Indeterminate RF 1 33 RF option selected Display the percentage of Indeterminate lt 2 months infants who are RF Of the Indeterminate lt 2 months old population display the number of infants who last Post Natal register has the Indeterminate MF 0 0 MF option selected Display the percentage of Indeterminate lt 2 months infants who are MF Of the Indeterminate lt 2 months old population display indeterminate zs the number of infants who last Post Natal register has the Other 0 0 Other option selected Display the percentage of Indeterminate lt 2 months infants who are Other Repeat above for ages greater
219. iara neue Douce xpo serre Daelecu endo 112 3 Required Fields nct tenerentur prete aal axxo eg coke qose Pak ere nn ee S rase dent one 113 LEM CicHenrivAS lo cet 113 5 Field Eevel Valid ati omiiccceiscccciscccesevaiesevesctersvsneteacesdasstacavedsievcectesssuaisedecisetasesatesecencvscarsnes 115 Part VI Patient Level Features 118 2012 Futures Group Contents 5 1 OO A o ND 10 Part VII Part VIII N o0 FPF WON Patient Home Page rentrer annia tananana atanan nas CER Roo REN EP iaa E de 118 Patient Home Page Business Rules is nenne nnne nn nnn nnt nns snnm nsns masas nnns nnns snnm sss nena 120 Universal Registration Form eeeseeeeeeeeeeeenenee nenne nennen nnne enin nnne nnne nnne n nnne nnns 125 Select Technical Ar63 conii ou iesu a a a Vena LE v VR nent EUER O NEED RR DP BOY EDEN tie 126 Patient Status Rules eee eos cede ee eee eine nn egies e cuu i aD Evo ey rU ad 127 Registration ink TEMERE 127 Patient Transfer ici opt ixetueceu arr sr rte eer Dele oca o tn rente cR The caras 128 Transferring Patient with National Patient Numbers in 128 Transfer a Patient Edit Patient Transfer Information ii iiisiiiineierssreenneenererneneeenennnes 129 Additional Eorms 5 noe erre tee Da sted aye eoe ae esee ge aso cya are decora geo nn ren een sen A eo aer ed ER cette 130 View Existing FOrms secede eoe ere ette keen p exl avez three ose ein Sn is grece ge
220. ichael Karasick Pending Bobby Jefferson 134 07 Jun 2007 1224 Non ART Susan Jones Pending Ed Robinson 121212 27 Jun 2007 121212 ART Joan Berlow Pending Lanette Burrows 123467 28 Jun 2007 123467 ART Missed Appointments Missed appointments work in the same way as pending appointments All of the missed appointments are displayed in reverse chronological order All Appointments All appointments require that you enter in a date range before you can view results All appointments displays all appointments for all appointment status types Appointments Appointment Status Al vj Date Range From 01 Jan 2007 ERE oommmtvvvy To 30 Jun 2007 on me First Name LastName Appointment Status Provider Enrollment No Appointment Date Existing HSP No Program Ahern Molly Previously Missed Bobby Jefferson 2222 15 Mar 2007 2222 Non ART David Nkolo Previously Missed Bobby Jefferson 121212 30 Mar 2007 121212 Non ART Michael Karasick Previously Missed Bobby Jefferson 456 28 Apr 2007 456 Non ART Michael Karasick Previously Missed 456 16 May 2007 456 Non ART David Nkolo Pending 121212 07 Jun 2007 121212 Non 8RT Michael Kara atientAppointment 456 11Jun 2007 456 Non ART Ahern Molly Pending Bobby Jefferson 2222 17 Jun 2007 2222 Non ART 3 5 2 New Appointment Via A Form In general appointments are made through the Initial Evaluation and Follow up forms At the end of each
221. ield removes the field from the list of fields available for selection when building or updating a form The field still exists in the database and may be used available in forms prior to being inactivated 1 Find the field in the pre defined field list 2 Click into the Active cell 3 A dialog will display confirming that you want to change the status of the field 4 The Active Inactive change automatically saves by the application Deleting a field means that the field is deleted in the database If a field has not been used in a form it can be deleted from the pre defined list of fields However if it is used in one or more forms in any form state then it can not be deleted only inactivated Only custom fields can be deleted 1 Find the field in the pre defined field list 2 Click into the Delete button 3 A dialog will display confirming that you want to delete the field if it is not already in use displays 4 Click the Yes button to delete 5 The field will be removed from the list 11 6 11 Add Conditional Fields The conditional display of fields is a feature that allows you to configure select lists multi select lists and yes no type fields so that conditional on a selected list entry or yes no one or more associated fields display in IQCare forms For example supposed in a select list there is an entry called Other specify Upon selecting the Other specify select list option another field such as a text field may b
222. ields Form Name Select b 4 PMTCT Enrolment Patient Enrolment intial Evaluation Adut Pharmacy Paediatric Pharmacy Laboratory Non ART Folow up Move ART Follow up Care Tracking Home Vist 4 Highlight the custom field you would like to move and use the up and down arrows to move the field to the new location 2012 Futures Group 12 IQCare User Guide V3 3 Form Name nitial Evaluation M Eva Adherence level val Have you been sexual active in the last three months Eval With how many partners did you have sex i the last thre Eval Did you use condoms in the last three months Eval_Condoms_in_the_last_three_months Eval_Are_your_Sexual_contacts_tested Move Eval_Vhat_Messages_areas_were_emphasized_during_counseing_ Eval_Number_of_partners_in_the_last_3_months 5 Click OK 4 10 6 Inactivate a Custom Field Inactivating a custom field is as simple as clicking the Inactivate link Once the custom field is activated you can re active the field by clicking the Activate link Inactivating a custom field e Changes the status of the custom field in the custom field list e Removes the selected forms e Removes it from the custom lists if all the instances of the custom fields have been inactivated e nactivating a custom field does not remove the results from the database The data continues to be stored in the database so that it can be queried through custom reports
223. ient No Select List options Positive Negative Unknown Only display this field if Existing Patient No Select List options In HIV Care On ART Not in HIV Care Died Unknown This button is used to take hard copy of the form This is basically feature of paperless but is implemented for non paperless too The follow up education support and preparation for ARV therapy form is found on most MOH HIV Care Cards The form lists can be configured in Customized lists Counselling Topic Counselling Type Counselling Type Counselling Topic links the two lists Form Label Data Entry Type IQCare Table IQCare Field Select list dtl FollowupEducation CouncellingTypeld Select list dtl FollowupEducation CouncellingTopicld date dti FollowupEducation VisitDate 12 3 HIV Care Static Forms Data Dictionary The data dictionary and business rules for all the AIDSRelief forms are available Enrollment Initial Evaluation 2012 Futures Group Forms Data Dicationaries 359 Family Information Adult Pharmacy Paediatric Pharmacy Laboratory Non ART Follow up Care Tracking Home Visit 12 3 1 Custom Reports Field Groups AR Updated July 27 2009 Care Ended Clinical Status Custom Fields Employee Facility E Information A Rpt Rpt DB View Rpt PatientCare 2 f Pe Name Ended E ee N Rpt _Employee Rpt _Facility Data Fields ART Ended Clinical Signature Custom Field Label Employee App Grace Period
224. ient Contacts mst Patient mst Patient dtl HIVAid sCareType S EmergCo ntactA dd ress EmergCo ntactKno w sHIVSt atus Discuss Status MaritalSt Custom select box atus Comes from the Marital Status Master Educatio Custom select box Comes from the Education Master i y Forms Data Dicationaries 373 IQCare User Guide V3 3 specif y type Emplo yment status many childre n do you have HivPrevCar eEnrollment dtl Patient HivPrevCar eEnrollment dtl Patient HivPrevCar eEnrollment dtl Patient HivPrevCar eEnrollment dtl Patient HivPrevCar eEnrollment dtl Patient HivPrevCar eEnrollment dtl Patient HouseHoldl nfo dtl Patient HouseHoldl nfo dtl Patient HouseHoldl nfo dtl Patient HouseHoldl nfo previous care types list of sponsor S PrevART SOtherS pecs Prev Med Records Employm entStatu S Occupati on Monthly In come Show currency label as per configuration and add commas and decimals 2012 Futures Group Forms Data Dicationaries 375 How dtl Patient NumPeop many HouseHoldl leHouseh people nfo old are in your house hold Distan dtl Patient Distance ce HouseHoldl Travelled travell nfo ed from reside nce to point of servic e dtl Patient TimeTrav HouseHoldl elled nfo dtl Patient ae de HivOther dtl Patient deus HivOther sure status dtl Patient HIV Discl disclo HivOther osureOth sure er status
225. igh value system IQCare for HIV Care capabilities include e A robust underlying database which is excellent for reporting e Business rule driven clinical forms with data validation e Patient appointment scheduling 2012 Futures Group IQCare Overview 11 e HIV Care Static form set MOH Static form set MOH HIV Care card and Smart ART dynamic forms created in using IQCare Management form builder A variety of patient facility and donor reports as well as a flexible custom reports module Customizable lists that display within the forms Custom fields that can be added to static forms Form builder to build your own forms associated with new program technical areas Fine grain user access features that manages the areas a user can or can not access within the application e The ability to deploy IQCare as a stand alone application or as a LAN application IQCare for PMTCT capabilities include e Flexible form builder for country specific PMTCT registers e Comprehensive patient population dashboard e Country MOH reports e Custom reports 1 2 Glossary and Definition of Terms AIDSRelief Project A US consortium of partners to support antiretroviral therapy www aidsrelief org including these members CRS IMA CMMB IHV FG Center for Disease Control CMMB Catholic Medical Mission Board Catholic Relief Senices CTC CTC1 CTC2 CTC3 CTC stands for Care and Treatment Clinic The CTC set of forms are from the Tanzanian National HI
226. in in order to save the form Forms are either data quality checked check mark next to form name or not data quality checked X mark next to form name Text fields are added to the ART and Non ART Follow up forms so that clinicians can keep notes These notes can be queried using the custom reports The pharmacy form can be filled in in two steps First the clinician can prescribe the drugs entering the dose frequency and quantity prescribed The clinician can save the form with the Ordered by and Ordered by date filled in Then the pharmacist can open the form see the drugs that have been prescribed enter the amount dispensed and fill in the dispensed by and dispensed by date A new lab order form has been added to IQCare for the paperless facility The clinician orders the labs by checking off the labs from a list as well as entering the Ordered by and Ordered by Date The Lab technician finds the Lab Results form from the View Exiting Forms view for the patient The labs ordered are highlighted in the form and the lab resulted entered Both the lab and pharmacy forms can be done in two steps First there is the order steps completed by the clinician and then the filling of the order lab results or dispensing drugs in the second step by the Lab Tech or Pharmacist To indicate that a form is not completed a yellow warning icon displays next to the form name The green check mark and red X mark icons also disp
227. in A Dv EE Rx PER ester ELE ELE EE n ss 275 Dis play Types and Business Rules ueeesiesusiseesseeeeeeeeeeene nennen nnne nn nna san tn sant n enhn nsns nins s nnns snnm sss nena 276 Business Rule Definitions Ia dgdnidiui d lacur alti mulleiBa e PP FIM Gare Fields sine in ee ee DES e Ier eie eate te tte RE den Field Search and Filter Create Custom Fie lds sisa Update Custom Fields sissi isise aai aeaa raaraa aa a eE Paa raada Aaaa Edanaren Naua cresson Add Business RUNG S ETT Update Business Rul s si cisccesccisssseccscccesssessscensacesessecesncensiccsscseosssrcastucsentessnsiesceucnsersesuersusivedensecesavenceresscrsuentes Inactivate Delete a Field Add Conditional FieldS see Update Remove Conditional Fields iii 303 7 Manage Foris eite RI orem ee esee px MCI P SE UL LIVES 306 Form Builder Process ier tese ener eng etae ras gere En ea cu ee cine Ei Page ea ep ee eae ck ene ve eges Ea Tat 306 Manage Form ALIP d MR 308 Forms Used Across Different Countries iii 309 Create New Form esses Add Manage Sections De 1S Lea FORM EART LTD IL PE
228. ine Zpivir 10mg ml Lami vodine EZpivirz 100mg 160mg Lamivudine Epiviz 300sg bacevir Lamivudine Zidovudine Trizivir 300mg 150mg 300mg Stavudine Lamivudine Nevirapine Emtri 3099 15099 200 9g Stavudine Lamivudine Nevirapine Emtri 40mg 1 0mg 200mg amivudine Zeffix 100mg Stavodine Lamivudine Mevirapine d4730 3TC150 NVP200 300mg 150mg 200mg Stavudine Lamivudine Lamivir S 40 40mg 150mg Lamivodine Stavudine d4T30 3TC150 S0mg 150mg vir 150mg 300 pine d4722 3TC60 WVP100 i To add any drug to the form simply start typing the trade or generic name of the drug All of the drugs in the database with the drug will display In this example Lamivud has been typed into the Select Drug box and all of the individual trade and generic as well as fixed dose combinations display and can be selected Regimen Line _Fratine Select Drug IARV Medications Drug Name Frequency Duration Qty Prescribed Qty Dispensed Prophylaxis Lamivudine 3TC 100mg oD 30 30 30 Remove Upon selection the drug name along with the frequency duration quantity prescribed quantity dispensed and prophylaxis check box displays ARV drugs display in their own section If the drug you selected is not correct use the Remove link to remove the row Continue add drugs of any type of drug in any order you like They are displayed in three sections depending on the drug type 2012 Futures Group 134 IQCare User Guide V3 3 Regimen Line First
229. ion This process is required so that the correct location of where the patient received treatment is captured correctly Transfer Rules The Transfer Date must be equal to or greater than the latest visit date For example if the latest form last form fill out is June 1 2008 then the Transfer Date must be June 1 2008 or greater Note that for patient transfers on the same date as the visit date the workflow sequence is very important o For example if you transfer a patient from location 1 to location 2 first then the application will require you to log in with location 2 to fill out clinical forms This means that the clinical forms for that day will be associated with location 2 o If you fill in clinical forms for the patient in location 1 and then transferred the patient from location 1 to location 2 then the clinical forms for that date will be associated with location 1 Once you have performed a transfer you can not edit the transfer location If you have made a mistake you must login to the transfer location and perform another Patient Transfer for that patient This would include the situation where you accidentally transferred the wrong patient In this case you would transfer the patient back to the original location from the new location You can edit existing forms from any location and the data will correctly be associated with the location where the treatment was given o For example if the patient is in a location 1 a
230. ion Form 2012 Futures Group IQCare User Guide V3 3 Initial Evaluation Form ET anner aooo 00 Drug Allergies Toxicities wee NotDocumemes T SufaDngs F Omer specityr Current Long Term Medications select all that apply ARV Exposure None 2 Net Documents 7 Enter ARV Exposure ew s Die Wi ae MostRecentCD4 Nose Net Documented 0 ew Dates M conve Pre therapy Viral Load Nose Net Documents 5 dm Date ED cow HIV Associated Conditions Nore Net Documenes Emer HIV Assocaned Conditions Clinical Forms 177 10 1 6 Follow up Education Fill in a Follow up Education Form 1 From the Additional Forms link click on the Follow up Education link 2 Select the Counseling Type Counseling Topic and enter the visit date and any comments Or ifthe counseling type is not in the list select Other and enter the information To add a counseling type and or topic to the select list see Customize Lists 3 Click the Add Topic button to save and add the topic The follow up education information displays in the grid below 4 Click Save to return to the patient home page Update a Follow up Education Form 1 From the Additional Forms link click on Follow up Education link 2 To update an existing follow up education entry click on the row of the follow up education you want to update The follow up education information will display 3 Update the field
231. is enabled 8 3 Custom Report Functions IQCare custom reports have a number of functions that allow you to aggregate data These are found under the Function select list These functions tend to be used with more complex reports Below is a very simple example that illustrates how to set up the custom report and the results for each function Screen shots of how this example is done in IQCare are provided in the IQCare Help Custom Report Functions This link can be found in the left hand navigation Field Group Select Field M Function Select Display Field Display Name Where Select Y Value a dcn ao lp Report Functions Example In this example there are two patients Jones and Smith Jones has been dispensed Lamivudine and Nevirapine on three different dates Smith has been dispensed only Lamivudine on two dates Dispensed by Date Quantity Dispensed Lamivudine 28 2012 Futures Group Custom Reports 157 Jones 7 Oct 2006 karmiyudinie 36 Nevirapine 56 Jones 15 Dec 2006 Lamivudine 20 Nevirapine 28 Using the data in this example each function will be used to show how it can be used Note that this is only one example There are many ways to use these functions You will need to do some trial and error to be able to produce the reports you need Note when you use a function of one of the fields you must place all of the other with the Group function Es reges Example Field Set Up E
232. ist IE ART FU Select list Therapy Change Code Change Stop regimen reason code ART FU Multi select list Adherence Codes Adult Pharmacy Paediatric Pharmacy ARV Providers Multi select list Pharmacy Select list HIV Care Type Care Ended Restricted Select list Stopped Reason Unrestricted A I U Care Tracking LPTF Patient Transfer Select list Unrestricted A I U Enrolmen Village Town City Name Select list Unrestricted A l U Enrolment District County Ward Select list Unrestricted A I U EnrOIEnEnt Province State Select list Enrollment Unrestricted Select list Emergency Contact Relationship Unrestricted A l U Enrollment Marital Status Radio button Unrestricted A l U Enrollment Educational Level Select list Enrollment Unrestricted Select list Employment Status 2012 Futures Group Forms Data Dicationaries 369 All forms Unrestricted A U Displayed as part of Employee Designation employee name provider etc System Unrestricted A l U Select list categorized Employee Name by Employee Designation IE Long Term Medications and Sulfa drugs Adult and Ped Unrestricted A I U Pharmacy Other Mediation Drug Master OI Treatment and Other Medications Dialog with as you type search capability System E Unrestricted Select list Scheduler Appointment purpose Laboratory Unrestricted A I U Select stor Dialog Additional Labs with as you t
233. ith the prophylaxis box checked AND Treatment program PMTCT Adult Pharmacy form Display the date for the first ARV regimen dispensed With the prophylaxis box checked AND Treatment program PMTCT Display the TB Status from the ANC form Display from any form starting with the most recent if NOT NULL 2012 Futures Group Patient Level Features 125 Exposed Infant Information Date of Birth Current Display L amp D Delivery Date from the latest L amp D pregnancy Infant Prophylaxis Regimen Pediatric Pharmacy form Display the last ARV regimen within the reporting period With the prophylaxis box checked AND Treatment program PMTCT Feeding Option Display the latest feeding option for any register Test Display the test name PCR or Rapid Test Date Display the Ordered by Date note that this has changed from the past because this test can take a long time to complete and ordered by date is more accurate Age Mnt Display the age as of the ordered by date for the test Display the age in months If less then one month display a decimal value Result Display the test result values can be Positive Negative or Indeterminate 6 2 Universal Registration Form The universal registration captures contact information about the client patient that all technical areas programs are likely to capture This form must be filled in and saved before any other data can be captured Facts There is only one registration
234. ity History Date Of Delivery FA woman Place Of Delivery Select X Mode Of Delivery Select State Of Baby Select Vital Signs Temperature deg C Pulse bpm Systolic BP mmHg Diastolic BP mmHg Postnatal Examinations Parlor Select LA Breast Select HIV Status Prior Known Status Select Tested In PNC 72 hours Select Tested In PNC gt 72 hours select X Prophylaxis NVP To Baby Yes No CTX To Baby Yes No CTX To Mother Yes No Partner HIV C amp T Couple Counselled Yes No Partner Tested In PNC Select Results Select Screening FP and Treatment Screened For Cervical Provided With Modern Cancer z FP Method Multi Vitamin Yes No Haematinics Yes No p Clinical Forms 229 v Data Dictionary Post Natal Register MOH 406 FieldNam Labeled Options Nature of Associa Requ Data Registratio e no list units the field Quality Field Check Yes No No Register visit Post Natal PNCNo PNC Text Yes Yes Register Register Single line Number Register Number Number Single line Register Single line Register Estate Estate Single line Register Post Natal DeliveryDa Date of ERN Register te Delive Histo Yes Yes Post Natal Pla
235. ity for the application delete a patient export data and configure custom fields Facility Setup Customize List User Administration User Group Administration Delete Patient Configure Custom Fields Export Refresh System Cache Back Up Restore allows you to configure and start the back up routine for the IQCare database e Backup Restore Database e Backup Restore Setup Facility Home brings you back to the Facility Home page v Patient Level Navigation 2012 Futures Group Facility Level Features 39 Findiag Patient Reports Scheduler administration Backup FacityHome International I Svo Patient Management C ar and Monitoring System P AIDSjg System Admin Otara Test Facility Reoistvaton Transter AdatonalForms View Existing forms Create ew Form Delete Form Patent Reports Schedule App Patent Home Patient Home Patient Name Doe Jane Age 1 Sex Female Patient Status Active Technical Area Last Visited Change Technical Area Contact Information Eme Detiea Phone Weight and BMI over timed BMI over time Registration allows you to view and update a patient s registration form If HIV Care Static Forms are active activated in the Facility Setup then the HIV Care Enrollment form also displays e HIV Care Enrollment e Patient Registration Transfer allows you to transfer a patient from one location to another Additional Forms allows you to enter informatio
236. ity has a green check mark beside it A form paperless mode that needs to be completed has a yellow exclamation mark beside it A form that has not been checked for data quality has a red X mark beside it x Click here for more information about the Data Quality Check 2012 Futures Group Patient Level Features 131 Existing Forms Patient Name Scott Mary IQ Number 1Q 000000M5198001017556 Patient EnrolimentiO 6 6 7 0001 3 2011 May Pharmacy 05 May 2011 Laboratory 05 May 2011 v HIV Enroliment 01 May 2011 January J Patient Registration 01 Jan 2011 X Initial Evaluation 01 Jan 2011 Back 6 9 Create New Form Additional Forms When you hover over the Create New Form navigation label the list of forms you can fill in is displayed Upon clicking a form name an empty version of the form is displayed v HIV Care Static Form Set Note that if an Initial Evaluation Form is not filled in then you can not create an ART or non ART Follow up form The following clinical forms can be found under the Create New Form link e Initial Evaluation Adult Pharmacy Paediatric Pharmacy Laboratory Order ART Follow up Non ART Follow up Home Visit Care Tracking Under Additional Forms link e Family Information 6 10 Reactivating a Patient On the Contact Tracking form if the question Patient care ended Yes with a care ended date then upon saving the form the system changes the patie
237. l be shared across different countries The currency selected in the Facility Setup is what drives the country selection for IQCare and subsequently any forms you create within IQCare Forms are created on a country basis and can be modified if user access is given at the facility level The same process can be used with different countries You can create forms for different countries in the same blank database each with different currencies selected The ability to create and publish forms can only be done if the user has the right access Form Builder is checked in the Admin section of the User Group Administration for a user group 11 7 4 Create New Form When creating a new form IQCare provides a number of different controls and options Please refer to this screen shot for the information below 2012 Futures Group 310 IQCare User Guide V3 3 Display Type List Business Select List u Sedit e Seiedtist Yes No a n u n 9 v Technical Area Every form must be associated with a technical area e The technical area select list entries reflect the list of technical areas that have been published in the Technical Area section of IQCare Management A form cannot have more than one technical area If a form is used in more than one technical area you must recreate the form with the new technical area e Once you have saved your new form the technical area for that form ca
238. lated Visit Type Select TI t L Cervical Map Cervical Map For VIA_VILI Yes No Colposcopy Screening Method amp Result VIA Select X VIA Result Other VILI Select VILI Result Other PAP Smear select bd PAP Smear Result Other HPV Test Select Treatment Screening Today Cryotherapy _ Screening Today Cryotherapy Performed Today SVA Postponed Reason Postponed Cryotherapy Done Today Treatment for Other Ailments Referral Out Referred To Reason Select Other Gynecological Problem specify Referral Result Referral Other Results Of Large Lesion Result Of Large Lesion HIV Status Referral Select bi Select bd Results Of Suspect Cancer Next Appointment Follow Up Date Next Appointment RES ooer Signature Select X Seve cose Print 2012 Futures Group IQCare User Guide V3 3 v Data Dictionary Cervical Cancer Screening Form Form Registration Visit Type Visit Type Visit Type Visit Type Cervical Map Screening Method amp Result Field Name no Label spaces VisitDate ServiceAreaCx Servic e Area i Typ CxVisitType e CxScreening Scree ning CxPostTreatm entComp CxPostTreatm entCompOther CervicalMap Cervic al Map VIAResult VIA Result
239. lative ARV Prophylaxis 0 Current ARV Prophylaxis 0 Age 2 12 Months PCR 0 Cumulative ARV Treatment 24 Percent Tested 0 0 rrent ARV Tri nt 0 Hive 0 0 0 0 9 0 9 0 0 0 HIV 0 0 010 0 0 010 010 Cotrimoxizole Prophylaxis Indeterminate 0 0 010 010 010 010 Cumulative Started lt 2 Months 51 Age 18 24 Months urrent lt 2 Months 0 Rapid Confirmatory Cumulative 2 24 Months 68 Percent Tested 0 0 irrent 2 24 Months 1 HIV 0 0 0105 0 0 5 010 010 HIV 0 0 010 9 0 010 010 Exposed Infants Not Yet on Cotrim Indeterminate 0 0 0 053 0 053 010 0 055 Label Example Business Rule Cumulative Exposed 1230 Count the number of infants strictly less than 24 months Infants old that have a PMTCT registration form Count the number of infants strictly less than 24 months old that have a PMTCT registration form and do not have a care ended form their patient status PMTCT active OR Count the number of infants strictly less than 24 months old that have an ART registration form and do not have an care ended form their patient status ART active Do not double count this represents the entire population of exposed infants from both sources PMTCT and ART Current PMTCT Infants plus Current HIV Care Infants Current Exposed Infants Current Exposed Infants Count the number of infants strictly less than 24 months old that have a PMTCT registration form and do
240. lay for those forms that have been data quality checked or not data quality checked respectively IQCare provides the ability for facilities to change or add entries in many of the select and multi select lists found within the clinical forms These select lists are categorized into three areas e General lists that span all programs treatment areas 2012 Futures Group e IQCare User Guide V3 3 HIV Care lists that are specific to the HIV Care program e PMTCT lists that are specific to the PMTCT forms You can modify select and multi select list in the following ways e Add entries e Update entries e Prioritize entries e nactivate entries List of HIV Care Custom lists for the HIV Care Static Forms 4 2 1 Pre defined Custom Lists v Available pre defined custom lists There a number of pre defined custom lists each relating to technical areas that have been established in IQCare IQCare Management Technical Area Universal e Select and multi select lists that cross HIV Care and PMTCT Any new select or multi select list created for a new technical area HIV Care Static Forms List associated with HIV Care static form set PMTCT Lists associated with the pre defined fields for PMTCT Smart ART Forms e Lists associated with the pre defined fields for HIV Care Customize Lists List Universal PMTCT HIVCARE STATICFORM I SMART ART FORM Lose v Custom lists and technical area activation e Defa
241. lays if the patient is enrolled in PMTCT Two charts show CD4 amp Viral Load and Weight amp BMI always display in the patient home page See Patient Home Page Business Rules for more details on the data sources and calculations 2012 Futures Group Patient Level Features 119 Find Add Patient Reports Scheduler Administration Backup Facility Home International I Quality are Patient Management C are ana Monitoring System Clinica Forms Patient Home 03 Nov 2011 Kenyatta National Hospital Patient Home Patient Status Active Patient Name Jones Susan Age 31 84 Sex Female This patient is out of ARVS Technical Area Last Visited SMART ART FORM hi Technical A General SMART ART FORM Contact Information Patient Phone 231 236 561 Weight and BMI over timed BMI over time Address Village Province Village 1 Emergency Contact John Jones Emergency Contact Phone 123 123 123 Family Information No of related members enrolled No of related members on ART Clinical Information Last Recorded WAB WHO Stage Weight CD4 Count and Viral Load over time Lowest CD4 400 Most Recent CD4 400 lt C4 Mirallond Bawt ANA Pass 4 Aer 24 2012 Futures Group 120 IQCare User Guide V3 3 6 1 1 Patient Home Page Business Rules v General Tab n Patient Status Active Patient Name LName FName Age 37 Sex Female This patient is out of ARVS Enrollment ID 2248 Existing Hosp Clinic
242. le In particular pharmacy and lab data are saved in the pharmacy and lab tables Business Rules can be changed in the Manage Field view e For the PMTCT technical area some of the pre defined fields are used in pre defined reports These fields are indicated in the table below with at start in the first column of the table 11 6 4 1 PMTCT Fields This is the list of pre defined fields for the PMTCT technical area Pre defined Field Name Display Type Ugand Nigeri Tanzani Keny a a a a Exe qo xe Dwmerameamen Seite x L weerrememaka ven x J resas sus x J arsar ET x DecimalTextBo irthWeight X Pe Paros EE P sreasstans senem Xx omsma senem x T omens ET COO E CounseledForlnfantFeeding T consesso mws p counsetesresteaVaNe vem O p ewseemewsnaar veste mwopsmee Loue x T venencondutessy saas x CE venenoen te T veresoon saut x CE oeren sem x Xx CE veresoone sais x meae ETC x some o 2012 Futures Group IQCare Management Form Builder 287 FamilyPlanningMethod Select List FeedingOption Select List DecimalTextBo GestAge x DecimalTextBo GestAgeAtBirth x Gravidae MotherHIVPretestCounselingDate OtherMedicalCondition PartnerHIVPostTestCounseling PartnerHIVPretestCounseling PawemeeeroORe Text Mut
243. lect ARV Prophylaxis ANC Regimen select Maternity ART Regimen Select X IQCare User Guide V3 3 v Data Dictionary Maternity Register MOH 333 Form Field Name Labeled In Options Nature of Asso Registrati no spaces the form list units the field ed fields on si e es Text Single line Y No Date Admissio Yes Y D IE 2 c o S S Register mber Number Maternity AdmissionDat Date of Register e admission Register ts Visits Single line es n Number No Z es Yes lt i o Register Single line Register Single line Register Maternity MaritalStatus Marital Status Married Select list Register divorced widowed Separate lt D o DOB Z o d single Bio Data T To Register Register Register period Register of Delive Diagnosis Register line Maternity OtherMaternit Other Maternit Multi Text Register Diagnosis Diagnosis line zZ o o o Z o lt D o lt D o lt D o lt D o a Diagnosi Dhey Maternity DurationOfLa Register bour Labuor Maternity DateOfDeliver Date Of Register Delive Maternity lacentaCom Register plete Complete Z o Numeric Date Yes No D D o o o 2 2 Z 2012 Futures Group Clinical Forms Maternity Register MOH 333 s i i COC S Register MOH 333 Maternity DeliveryMode Mode Of Normal Select list Register Delive
244. linic 1231 2 2007 5 Click the Delete button 6 A verification dialog box will appear asking you if you are sure you would like to delete the patient 7 Click Yes to delete the patient 4 10 Configure Custom Fields Custom fields allow the Administrator to add fields to the end of each clinical form Custom fields are available to be added to the following forms 2012 Futures Group Configuration and Administration Care Ended add custom fields via IQCare Management The types of fields that can be added to the forms are Text single line e Text multi line e Select list e Date e Numeric integer or decimal Yes No e Multi Select Check list You can add the same custom field to more than one form There is no limit to the number of custom fields you can add to each form Custom fields display left right left right in a horizontal manner on a clinical form Custom fields can be re arranged within the form Select and multi select Custom Fields are created via the Custom Field link and the select box entries can be updated via the Customize Lists 4 10 1 Add a Custom Field Custom field rules e Custom field labels and types must be unique The combination of the field name and field type is what makes the field unique It is not possible to have a field name the same field label name and two different field types The character limit for the field label name is 90
245. lished If the technical area has been published it becomes available for use in the other areas of the form builder as well as in the Facility Set up page in IQCare To publish or unpublish a technical area click on the text in the row of the technical area you want to change 2012 Futures Group IQCare Management Form Builder 273 Q Manage Technical Area Technical Area Patent Idenbfer HIVCARE STATICFORM 11 5 1 Create Technical Area To create a new technical area 1 Click on Create Technical Area in the Manage Technical Area grid 2 Enter the technical area name The name may have spaces such as Community Outreach 3 If there is a new patient identifiers associated with the technical area enter the patient identifier name and select the type If the identifier type has letters or slashes then you need to select the Text SingleLine if it is only numbers select Numeric 4 Click submit to save the name in the identifier 2012 Futures Group 274 IQCare User Guide V3 3 identifier Name PatientCliniciD ANCNumber PMTCTNumber AdmissionNumber Outpa amp entNumber TB Number MC No NCR No f Je T JJ Je 5 Once submitted the name of the newly created identifier is displayed at the end of the list below and the identifier is already selected 6 If there are existing identifiers shared with other technical areas select those as well You can select up to four pati
246. ll be grouped and sorted in ascending order Y Category Select Category v New Category Demographics Field Group Pobert Demographics Y Field Pabert Nome v Function Group v Sot Ascendng v Display Field Display Name Patient Name Where Select Value Dynamic report configuration is enabled Advanced Query Options Enter SOL Statement SQL window is disabled v Type SQL Mode Sometimes the reports you want to create can not be generated using the dynamic SQL feature in IQCare In that case you can use the Type SQL option and simply type or cut and paste the SQL statement you want run into the box provided at the end of the Custom Report configuration page In Type SQL mode the dynamic report configuration is disabled and the advanced query option where you can type SQL is enabled 2012 Futures Group 156 IQCare User Guide V3 3 New Custom Report Soman om C D Step 1 Give your report an identity Report Title Type Query Example Description Mere the fied grouping fields functions and sort can not be used Category Select Category v New Category Demo aptecs Step 2 Select your columns and column action Dynamic report configuration disabled Advanced Query Options Enter SOL Statement Seiect VW_PobertOemogaghecs Patient Name JPabent Name FROM Vi PabentDemographics GROUP BY VW_PatertOemogr aptecs Patert Name ORDER BY Vw PatiertDemogr aphics Patient Name ASC SQL window
247. loyment executables installation guides and training guides can be downloaded from http fgiqcare codeplex com This work is licensed under the Creative Commons Attribution NonCommercial ShareAlike 3 0 Unported License To view a copy of this license visit http creativecommons org licenses by nc sa 3 0 or send a letter to Creative Commons 444 Castro Street Suite 900 Mountain View California 94041 USA IQCare has two major components that make up the entire application of IQCare 1 IQCare browser based data entry application e QCare application configuration HIV Care Data entry e Pre defined reports and custom reports 2 IQCare Management Windows based form configuration Form builder technical areas fields and forms Both parts of the IQCare make up a comprehensive application that is used for managing patients and collecting clean and accurate data for further analysis and program improvement For more information about installation and trouble shooting see Installations Guides If you would like a hardcopy of this IQCare User Guide please send email to IQSupport futuresgroup com 1 1 IQCare Capabilities IQCare was initially designed for the international HIV patient care community and has grown into a fully functional HIMS system supporting HIV TB PMTCT and other health care areas New features continue to be specified directly by the Local Partners and Strategic Information Advisors in the field creating a h
248. lways go back into the form to update the required fields or add update non required fields Form labels in blue and with indicate HIV Care Enrolimen Patient Name res Enrollment Date ET joer Patient ID Cowary 695 Piere Enrokerers 8 Existing Hosp Clinic 7 Age yn mths Sex Select M Date of Birth T3 DDAMM YYYY Exact Estimated Age at Enrollment yrs tha 5 4 Data Quality Check The set of fields for the data quality check are those that are required for the Track 1 0 report and also those that IHV has determined to be the absolute minimum information for best practices in treating AIDS patients It is not required that these fields are filled in HIV Care Static Form Set The forms that do have a Data Quality Check are Enrollment Initial Evaluation ART Follow up Non ART Follow up Care Ended Home visit The forms that do not have a Data Quality Check are Adult Pharmacy Paediatric Pharmacy Lab Order 2012 Futures Group m IQCare User Guide V3 3 The reason the pharmacy and lab forms do not have a data quality check is that the check is integrated into the form itself There is no specific Track 1 0 or clinical best practices fields that need to be filled out The laboratory form has data level validation built in Forms Built Using Form Builder Forms that use fields that have a data quality check business rule turned on will have the Data Quality Check button displayed in I
249. me page Pending appointments Missed appointments and All appointments Pending appointments is the default view Pending Appointments The default view upon clicking on the Scheduler link in the Facility level navigation is the Pending appointments view This shows all of the pending appointments in reverse chronological order for the clinic Appointments Appointment Status Pending he Date Range From DAMM YYYY To FER poen First Name LastName Appointment Status Provider Enrollment No Appointment Date Existing HSP No Program Michael Karasick Pending Bobby Jefferson 134 07 Jun 2007 1224 Non ART Susan Jones Pending Ed Robinson 121212 27 Jun 2007 121212 ART Joan Berlow Pending Lanette Burrows 123467 28 Jun 2007 123467 ART If you want to see the pending appointments for a particular date range or for one day enter the beginning and end date range and click the View button To see today s appointments enter today s date in the from and to fields 2012 Futures Group IQCare User Guide V3 3 Appointments Appointment Status Date Range From 07 Jun 2007 EEA pD MMwerY y To 07 Jun 2007 DD MMM YY Y Y First Name LastName Appointment Status Provider Enrollment No Appointment Date Existing HSP No Program M
250. meru District Hospital 02 02 0100 Active No Arusha Health Centre 02 03 0101 Active No An Military Hospi 02 03 0400 Active No Babati Hospita 21 01 0100 Active No Bagamovo 06 01 0100 Active No Balangdalalu 21 02 0104 Active No UPS mm dmm ndn Anminan ue rv AMAA CTP Mme Lu 2012 Futures Group I worm patient Management Care and Monitoring System 10 May 2010 Login Username Password I Solutions rinse Empowering people to make informed decisions Seiect v Recommendation lOCeare is best viewed on Internet Expiorer 8 or Frefox 3 Web sie vist using carter versions of this or other browsers may encounter occasional format anomales when vewng pages from this wed ste International Quality Care Patient Management and Monitoring System Ver2 4 Copyright 2006 AIDSRelief All rights reserved Release Date 30 Apr 2010 Find Add Patient Scheduler Administration Backup Facility Home Clinica Patient Registration Enrollment dditional Forms View Existing Forms Create New Form DeleteForm PatientReporte 77 7777 ann System Admin 19 Jan 2009 Patient Registration A Demonstration Hospital Patient Home Patient ID Region District Facility Satellite 0999 cacao Date ortum and satellite numbers depending which form set you are using
251. mily member is already registered at the clinic his her information will reflect what is in the IQCare database To update this information you must go into the family member s records If the family member is not register at the clinic then update the fields directly To delete a family member click on the trash can icon at the right side on each row Click Save 10 1 5 Initial Evaluation Fill in a New Initial Evaluation Form 1 2 3 4 5 From the Patient Home Page click on the Create New Form link and select the Initial Evaluation form Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated Click Save IQCare displays a message alerting you of any required fields not filled in IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry Update an Initial Evaluation Form 2012 Futures Group Clinical Forms 175 1 To access a previously filled in Initial Evaluation form click on View Existing Forms and find the Initial Evaluation form you want to update and click the link Update the form 3 Click Save N For the Paperless Facility the Initial Evaluation form can be filled out in two steps The nurse can fill out and save the vitals at triage before the clinician sees the patient The clinician can fill out the remainder of the form v View the Initial Evaluat
252. mination Percent Males and Females Ever Enrolled See chart equivalent for calculations Percent Active ART and Non ART See chart equivalent for calculations Percent Active ART by Age Display 0 14 yrs and 15 yrs See chart equivalent for calculations v PMTCT Tab Facility Statistics v Preferred Facility Satellite 828 275 0 Demonstration Ste CESSER HIV Status and Discordant Couples Partners HIV HIV Unknown Mothers PMTCT Enrolled Current ANC 0 0 Cumulative Mothers Ever in PMTCT 0 HIV 0 055 f Current Mothers in PMTCT 0 HIV 0 0 0 055 040 010 Current Number Women on ARV Prophylaxis ANC 0 Current L amp D 0 0 L amp D 0 Hive 0 0 0 0 040 0 0 3 Post Natal 0 m 9e 9103 902 9193 Current Post Natal 0 0 HIV 0 0 9 055 005 010 HIV 0 0 0 0 0 0 0 0 Label Example Business Rule PMTCT Enrolled Cumulative Mothers 3229 a Count the total number of women who s age at enrollment Ever in PMTCT E gt 10 years old and had a PMTCT enrollment form 2012 Futures Group 30 IQCare User Guide V3 3 Count the number of women who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT care ended ee Moree If the latest visit date latest adult pharmacy dispensed by date or latest lab reported by date 90 days is lt Today s date then do not include these women They are presumed to be lost to follow up
253. mother line rf omis n sl GM e Follow up card HEI Infant MotherRefferdT a m No No No Follow up card oARV Received Drugs for PMTCT N ii HEI Infant OtherPMTCTRe Specify other Text Single No No Follow up card gimen PMTCT line Regimen Yes No No No Follow up card Enrollment of Infant HEI Infant Mothers PointOf CCC where Text Single No No Follow up card Care PMTCT was line dispensed Follow up card Delive i lace Ai al Ml a Follow upc card n Delive Immunisation lmmunisation Follow up card received by Child 1 OPV Penta 2 OPV Penta 3 2012 Futures Group Clinical Forms 217 mnths Measles at 9 mnths Other Specify a sl Follow up card lion immunisation line ion 780 MERIT Dr uu Information TC iia ui REN RN Follow up card PCR Select list No No HEI Infant FirstPCRSampl First PCR DBS je ee Single Follow up card leCode Sample Code line Select list Z o Follow up card mpleCode DBS Sample Code Follow up card stDate Antibody Test HEI Infant FirstAntiBodyTe ResultofFirst Positive Follow up card stResult Antibody Test Negative Indeterminate Sa I NN EE Follow up card stDate Antibody Test HEI Infant FinalAntibodyReResults of Final Positive Select list No No Follow up card sults Antibody Test Negative Indeterminate RUNS DOT Address One 2012 Futures Group 28 IQCare User Guide V3 3 HEI Infant Address 1 Address 1 Current Select list Follow up card Permanen
254. n In order to identify patients receiving ANC Labor and Delivery and Post Natal services a form naming convention has been adopted This naming convention is used by IQCare to know which phase the mother is currently in The PMTCT predefine reports are separated by these phases and IQCare uses this information to correctly calculate the reporting indicators 2012 Futures Group 36 IQCare User Guide V3 3 e If the form name has ANC in it then it s an Ante Natal form o Example Kenya ANC e If the form name has L amp D in it then it s an Labour amp Delivery or Maternity form o Example L amp D Register e f the form name has PN in it then it s a Post Natal form o Example PN Mother 11 7 10 Set Form Display Order All forms created using IQCare Form Builder display in the IQCare browser based data entry application under the navigation link Create New Form The display order under this navigation can be configured using the Order Forms option found in the Manage Forms Screen Set Form Display Order 1 Open Manage Forms home details page 2 Click on the Order Forms button Technical Area ART Enroliment 3 Select the technical area Note that only those forms that are in the published state will display 2012 Futures Group IQCare Management Form Builder 317 Technical Area HIV CARE STATIC FORM module 1 MOH ART Card PMTCT TBModule 4 Highlight the form name that you want to re or
255. n o Healthcare provider o Appointment status There are three views of appointments available from the Scheduler home page o All Pending Appointments default view o All Missed Appointments o All Appointments requires a date range for display You can schedule two appointments for a person as long at the purpose is different o For example you can schedule an appointment for a lab appointment possibility for a CD4 test outside of the forms and a follow up appointment through the forms o You can schedule more than one appointment for a patient on different dates with the same or different appointment purposes o You can schedule more than one appointment with different appointment purposes on the same date Grace Period The grace period is the number of days before and after an appointment specifying the range of dates for which a patient may attend an appointment before it is deemed Missed For example if the grace period is 2 days the range for which an appointment can be attended and still be deemed as Met is 5 days Suppose a patient has an appointment on May 3rd The appointment range is from May 1 May5 Grace period includes weekend The grace period is taken into consideration when calculating if an appointment has been met or missed The longer the grace period is the fewer missed appointments your clinic will record The grace period is set in the Facility Setup page Appointments Made via Patient Forms Only one app
256. n 1 Business Rule columns Example 2 amp 3 Total Ever 495 Count the number of patients who Enrolled have an ART enrollment form Females Ever 305 Count the number of female Enrolled 62 patients who have an ART enrollment form Males Ever 190 Count the number of male Enrolled 38 patients who have an ART enrollment form Total Number of Count number of ART patients Active Patients who are not care ended Active Non ART Patients Active ART Patients Stopped ART Patients Due for Termination Total ART Ever 485 Count the number of ART Enrolled patients who has a pharmacy form with ARVs or transferred in on ART Active Non ART 150 xx Count the number of patients who Use the Active Non ART Patients have never had a pharmacy form Patients statistic to 2012 Futures Group 2 IQCare User Guide V3 3 Label Statistic Business Rule column 1 Example Active ART Patients Due for Termination with ARVs dispensed and are not care ended Count the number of patients who s last pharmacy form with ARVs dispensed longest duration 90 days lt today s date and Treatment program ART and who does not have a care tracking form with ART Ended but still in care yes lw comments May be useful to indicate the number of ART patients whose last pharmacy longest duration 90 days gt today s date as it means the site needs to terminate these patients and complete care tracking
257. n ART Follow up form click on View Existing Forms and find the Non ART Follow up form you want to update and click the link 2 Update the form 3 Click Save Note for the Paperless Facility text fields are added to the Non ART Follow up form so that clinicians can keep notes These notes can be queried using the custom reports 10 1 14 Home Visit Fill in a new Home Visit form 1 From the Patient Home Page click on the Home Visit Form link and select the Home Visit form Fill in the fields Click Save IQCare displays a message alerting you of any required fields not filled in IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry a RON Update a Home Visit form 1 To access a previously filled in Home Visit form click on View Existing Forms and find the Home Visit form you want to update and click the link 2 Update the form 3 Click Save v View Home Visit Form 2012 Futures Group 194 IQCare User Guide V3 3 Home Visit Patient Name Boxter Karen IQ Number IQ 000000KB198001017542 Unique ID 100 100 100 8945 Patient Clinic 5612 12 CHWICHV Nurse Team Select X Home Visit Start Date ME cour Alternative CHW CHV Nurse Team Select Number of Weeks Number of Visits per Week Save Data Quaity Check Cose Version Ver3 2 Futures Release Date 04 May 2012 10 1 15 Care Ended The Care Ended form is primarily used to recor
258. n Enrollment form is filled in upon entering the patient name IQCare checks to see if there are other patients with similar names and displays a list of those patients and key identifying information The User closes the dialog box to either continue filling in the Enrollment form or to close the Enrollment form and find the patient already in the system 2012 Futures Group Data Quality Assurance 113 HIV Care Enrollment x 7 r Patient Name First Susan Last PatientlD F name L name Enroliment Date Existing Hosp Clinic amp chief Local Council Phone Facility 1 1 1 9 Susan James 01 Jan 2009 Jan200800009 12341231234 Testing Patient ID Country 1 LETES 4 Satelite Chine 1 Patient Enrollment 4 Sex Select M Date of Birth DD MMM YYYY Exact Ed Please check we have found similar record in the database Transfer In LPTF Transferred From Select M 5 3 Required Fields Required fields are fields that must be filled in in order to save a form For example the visit date in the Initial Evaluation and Follow up forms or the Dispensed by and Dispensed by date in the Pharmacy forms Required fields are indicated on each clinic form with a blue label and star As well if you attempt to save a form without filling out all of the required fields the system will alert you to do so in order to save Once you have saved a form you can a
259. n identified check box Click the Back up button to make the back up 3 The system will indicate a successful back up 4 13 3 Restore a database 1 Click on the restore button 2 Highlight the back up file you want to restore from the list in the top part of the dialog box 2012 Futures Group Configuration and Administration w9 lQCare Ver1 321 Sep 2007 bak lQCare Ver1 324 Sep 2007 bak lQCare Ver1 327 Sep 2007 bak lQCare Ver1 412 Nov 2007 MVY bak lQCare Ver1 412 Oct 2007 bak lQCare Ver1 412102007 bak lQCare Ver1 415 Nov 2007 CR bak lQCare Ver1 504 Dec 2007 bak lQCare Yer1 506 Dec 2007 bak LoadBackupSet BackUp Name Server Name DataBase Start Date End Date iqcare backup 06 STACEY 12 6 2007 12 6 2007 Dec 2007 PPAsQLExPREss QC 4 10 24PM_ 4 10 27 PM 3 Click LoadBackupSet 4 Highlight the line with a previously backed up database 5 Click on the selected back up database displayed at the bottom of the dialog 6 The page focus returns to the Back Up Restore page with the file path of the backup file you wish to restore System Back Up Restore Backup Directory C W CareDEBackup C Un dentified Restore File C VOCareDBBackupVaCare Ver 506 Dec 2007 bak 7 Click the restore button to restore the database 2012 Futures Group 112 IQCare User Guide V3 3 5 Data Quality Assurance IQCare strives to help the service provid
260. n into grid type form for a patient Family Information View Existing Forms allows you to view all of a patient s previously filled in forms Create New Form allows you to create a new form for a patient the forms that display are directly dependent on the technical area that is active for the patient Delete Form allows you to delete a filled in form Patient Reports allows you to run patient reports e Patient ARV Pick up e HIV Care Patient Profile e Schedule App allows you to schedule an appointment for a particular patient Patient Home a link that brings you back to the Patient Home page for a particular patient 3 4 Find Add Patient The Find Add link takes you to a search page where you can find an existing patient or enroll a new patient The search criteria allow you to drill down to a single patient or view the entire list of patients in facility v Search for a patient To search for a patient click on the Find button without any search criteria and you will see the entire list of patients for a particular facility satellite To search for a specific existing patient enter search criteria and click on the Find button e Any number can be used to search for a patient The full number must be entered 2012 Futures Group 40 IQCare User Guide V3 3 Help Password Logout FingiAdd Patient Reports Scheduler Administration Backup Facility Home fini Ass rasens International I myar
261. n the full database data from the inception of the database 3 Click the Submit button 4 To print the report click the Print button to save the data to Excel click the Export to Excel button Patient ARV Pickup Report emm Expen to Excel Patient ARV Pickup Report Patient Name Test Patent Run Date 06 Uar 2008 Enrolment Ho 036 Existing Patient ID 1746 2004 Date Dispensed Longest Duration Next Collection Days Late arty 1 January 2008 30 Pabent Late 30 15 Jan 2008 Early 21 Dec 2007 Earty 26 Nov 2007 3 Early 30 Oct 2007 33 Late 30 July 2007 39 28 ug 2007 1 Earty 26 30 Jut 2007 lt Late 21 May 2007 30 26 Jun 2007 6 Late 22 March 2007 5 21 May 2007 19 February 2007 39 22 Mar 2007 1 Late 7 3 2 Missed ARV Pick up This report helps clinics manage patients that have missed picking up their ARV medication It is based on the data found in the adult or paediatric pharmacy forms the dispensed by date and the longest duration of all of the ARV drugs dispensed within a pharmacy form How the report is calculated Report Field Name The date the report is run Defaulter as of Date Defaulter as of Date is the date entered by the user The report will find all patients who have missed their ARV until this date The patient enrollment number Patient Name The patient s first and last name Age The current age of the patient Dispensed by date Dispensed by Date found on the latest pharmacy
262. n the last 3 months T Select List Active Inactive ART Number of partners in the last 3 months m up Select List Active Inactive T Repeat for additional Custom Fields 4 10 3 Change a Custom Field IQCare has some restrictions when changing a Custom Field e You can not change the field type of an existing field If you would like to change the field type you have to add a new custom field e If you change the type of form IQCare adds a custom field to the form you selected Unselecting a form does not remove or inactivate it to remove a custom field you must inactivate it using the Inactivate button To change a custom field 1 Navigate to the Custom Fields page 2 From the list of Custom Fields provided at the bottom half of the screen select the custom field you would like to change by clicking the Change button 3 The configuration of the selected custom field is displayed 4 Change either the form adds the custom field to a form change the label or description of the custom field 5 Click the Edit Custom Field button 2012 Futures Group 100 IQCare User Guide V3 3 Configure Custom Form Fields Choose Forms select all that apply Field Label Eval Vihich cf the following medications are you tang PMTCT Enrollment Which of the folowing medications are you tating Patient Enrollment ARVs AntiTB Prophylactic Septrin Field Descr C Adult Pharmacy Paediatric Pharmacy
263. n you open Custom Reports and IQCare asks you if you want to refresh the Custom tables Over time the database performance can erode as data is added into the data and new forms are added to the application Indexes are added to columns for data that is frequently queried to increase the speed at which the computer pulls data from the database These indexes need to be rebuilt from time to time to maintain the best performance It s recommended to use the IQCare DB Maintenance feature on a monthly basis Manage Fields e View Field Associations Import Export Forms Help e Calculator e Notepad All of the existing forms created through IQCare Form Builder are visible through the Manage Forms feature From the Manage Forms screen you can create a new form publish an existing form to IQCare or unpublish a form visible in IQCare All of the pre defined fields and custom fields are managed in this section This non editable view shows all of the fields and which forms the fields are used in This feature allows you to share your forms with others The export feature allows you to export the forms you have build to XML files that you can mail to other colleagues The import feature allows you to install or import forms that your colleagues what to share with you Once imported the form a form will be Visible in the Manage Forms screen in the In Progress state Displays the version of the IQCare Management module in use
264. nd you enter form data for treatment at location 1 such as a follow up or lab form then the patient is transferred to location 2 the data will continue to be associated with location 1 Furthermore if you log in to location 2 and realize that there was an error to an existing form associated with location 1 and you make changes to the existing form when you save the updates the form continues to be associated with location 1 where the treatment was given 6 6 1 Transferring Patient with National Patient Numbers For countries with a national patient numbering system such as Tanzania and Rwanda when a patient transfers from one location to another the patient keeps his her patient number for life This is not the case with other AR countries a patient is given a new number each time they transfer In order to keep the patient number with the patient when they start treatment in a new in countries that have a national ID number you do not enter them as a new patient at the new location but you must transfer them in to the new location In IQCare for transferred in patients you must first register the patient at the previous location with their original patient number to establish the correct patient number and then transfer the patient using 2012 Futures Group Patient Level Features 129 the Patient Transfer feature to the location where the patient is getting treatment For example suppose a patient is at Bombo
265. nescasrecheadtecntitesstaceadtacterdevers 148 ure gg uice 149 Track 1 0 Exposed Infants cinin EE 150 Custom Reports 152 Patient and Treatment Location ss ssssssissnnrenrereneenreneeenennnns 154 Dynamic and Manual Entry Queries ss eeeeaeeeeeeeae ee eeesaeeeeeesaeeeessaneeeees 154 Custom Report Furictloris nete ror hene diro tentera MEE ie oran PIRE URN 156 Greate Weird 158 Report on Custom Fields n deor us he do edema crure este nant een see SERA PI rS 160 Report on Laboratory Results eene nnne nnne enhn nnne nnne 163 Export a Re por 164 Importand Run a Report err steeds Sbieveweedeteecethadeanewscdersselicasesstareesechecdeusreactstecends 166 2012 Futures Group 6 IQCare User Guide V3 3 9 Part IX Part X 1 2 3 4 Part XI a A O N Custom Reports with PMTCT Fields nne 166 Query Builder Reports 168 Clinical Forms 172 HIV Care Form Set iecit a a anaa AE rene a ana akaa LR EE RA DER 172 Adding Dynamic Forms to the HIV Care Form Set ins 172 TB I dicatorS nana otek a aa rar yae E a E ET AEE Enrollment rinne saaana a araa aa ne ne ee Family INfPOrIM a O a E a a a aa nie a a aaa a aE AAA ERa Esran EnS Initial Evaluation o aeae tens eee cece ake ea eaa aeaa nt state ea araa paaa aaka ne ne De tree de remet ia 2 Follow Up Education e araara aa eT a pr aaea ea
266. new location and click Submit 4 OR use the Remove button to remove the section altogether 11 7 6 Delete a Form Move to the Manage Form window Select the form you want to delete Click the Delete Form button If the form can deleted the system will ask you to confirm the deletion if the form can not be deleted then the system will display an error message A D 2012 Futures Group 34 IQCare User Guide V3 3 11 7 7 Publish Forms When a form changes state the form row in the Manage Form window will change n progress are highlighted in pink with a diamond shape Published forms are highlighted in green with a square shape Unpublished forms are highlighted in red with a triangle shape Publish or Unpublish a Form 1 Move to the Manage Form window 2 Select the form you want to publish or unpublish 3 Click into the Publish cell for the selected form 4 Confirm that the form should be published 5 Go to DB Operations and click Refresh System Cache to update IQCare alternatively go to Administration Refresh System Cache to update the cache 11 7 8 Import Export Forms IQCare Management provides a feature that allows you to share your forms and home page queries with others Through the export function IQCare creates an xml type file This file is then used to import the forms or home pages from one IQCare database to another database You can import forms and home pages from diffe
267. nnot be changed The technical area select list is disabled If you make a mistake you should move to Manage Forms remove the form and then start again with the correct technical area selected v Single and Multi Entry Forms Every form is a single or multi entry form This option is selected at the top of each form Single Entry Form A form that has many instances and where you enter information on a per visit basis An example of this kind of form is an ART Follow up form The visit date and signature fields are automatically added to the form when displayed in IQCare To view a saved single visit form you can access it from View Existing Forms To get a blank form use the Create New Form menu option Multi Entry Form A form that has one instance and where you would enter information across different dates An example of this kind of form is the summary information on an ART Card face page such as the Initial Evaluation or the Prior ARV History These forms do not have a visit date at the top of the form The first saved date is the date that is designated for the form in the database This date is displayed in the View Existing Form page in IQCare In a multi entry type of form you can access the form at any time from the Create Forms menu in IQCare The first time the form is accessed all of the form fields are empty Once the form has 2012 Futures Group IQCare Management Form Builder 311 been saved you can access the saved fo
268. ns depending on how the drug is configured in the drug list v Pharmacy Notes Pharmacy Notes This section was added for those clinics using a paperless system and allow the clinician to provide instructions to the pharmacist 2012 Futures Group Clinical Forms 185 v Approvals and Signatures Approval and Signatures Ordered by Select Ordered by Date E wosamevyvy Dispensed by Select Dispensed by Date EE oov Signature Patient Signature Adherence Counselor In paperless mode the form can be saved with only the Ordered by and Ordered by Date by the clinician The pharmacist entered the Dispensed by and Dispensed by Date upon dispensing the drugs v Filling in the pharmacy form in Paperless mode Note for the Paperless facility the pharmacy form can be filled in in two steps First the clinician can prescribe the drugs entering the dose frequency and quantity prescribed The clinician can save the form with the Ordered by and Ordered by date filled in Then the pharmacist opens the form see the drugs that have been prescribed enters the amount dispensed and fills in the dispensed by and dispensed by date v Fill in a New Adult Pharmacy Form 1 From the Patient Home Page click on the Create New Form link and select the Adult Pharmacy form 2 Select the Treatment Program and the ARV Provider Select the Period Taken if the patient is a pregnant woman or has recently given birth 3 In the Select Drug box enter
269. nt status from Active to Care Ended A patient can be re activated if their status is Care Ended Re activation is a manual procedure To re activate a patient click on the Reactivate button found on the patient home page 2012 Futures Group 132 IQCare User Guide V3 3 Patient Home Patient Status Care Ended Patient Name Smith Susan Age 26 Sex Female This patient is out of ARVS Enroliment ID 2043 Existing Hosp Clinic ANC Number PMTCT Number Admission Number Outpatient Number Weight and BMI over time Contact Information Patient Phone 1234 123 1234 Address Village Province 1234 Main SUThiba RiftValley Emergency Contact Emergency Contact Phone Family Information No of related members enrolled 1 No of related members on ART 1 Clinical Information 2012 Futures Group ou IQCare User Guide V3 3 7 Pre Defined Reports IQCare has four different categories of reports Patient Facility Donor and Custom reports The Patient Facility and Donor reports are reports that have been pre formatted and specific business rules are executed when the reports are run The Custom reports allow you to configure your own reports from all of the data available in IQCare The Facility Donor and Custom report links are found in the Facility level nadgation the Patient reports link is found in the Patient level navigation
270. o inactivate in the Facility Satellite location list 2012 Futures Group Configuration and Administration s International I Patient Management C Are ana Monitoring System AIDS Rev Hindu Union Hospital 99 02 07 06 03 01 02 04 02 03 03 01 01 02 D 3 Click on the location name the Facility Setup screen will display 4 Make edits to the fields that are editable or change the status to Inactive Edit Facility Facility Satellite Name Demonstration Cinic Country Number LPTF Number Satellite Number Facility login image Appointment grace period 2 a PEPFAR funding start date 51 49 2006 BB couvre Currency Kenya Shing KES wm Paperless clinic V PMTCT Clinic ART Clinic 5 Click Update 6 Ifthe location has been set to In Active then the location will be removed from the facility list Note that when you update an existing facility you must Refresh the System Cache to apply the changes correctly 2012 Futures Group so IQCare User Guide V3 3 4 1 5 Facility Setup and Patient Number For HIV Care patients the following applies A patient is given one or more patient numbers depending on the program and the country When a patient receives services IQCare tracks the location where the service was given If the patient moves to another location you can query the various locations where the
271. o populated 2012 Futures Group Clinical Forms 259 3 Click Save 4 IQCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update PEP Register Form 1 To access a previously filled PEP Register form click on View Existing Forms and find the PEP Register and click the link 2 Update the form 3 Click Save v PEP Example Form 2012 Futures Group 260 IQCare User Guide V3 3 PEP Register Patient Name Moseti David IQ Number 1Q 000000DM201202157541 PEP Number 77777 Visit Date FA opsame vvvy Client Information Clienttype Select Other Exposure Nature Cadre Select X Other Health Worker Non Health Worker Description of Exposure Date Of Exposure FA pom Timing Of Exposure Hrs Location Of Exposure select X Other Exposure Location Nature Of Exposure Select X Other Exposure Nature Severity Of Exposure select Specimen Status HIV Specimen Status Select HBV Specimen Status Select X Risk Of HIV Select PEP History PEP For Adults Ssject PEP For Adults duration PEP For Children Select P
272. o the selected Patient Exit Reason until you are done with this exit 2012 Futures Group 324 IQCare User Guide V3 3 reason 8 Using the Exit Reason select list select another exit reason 9 Add conditional fields 10 Repeat this process until you have configured all of the exit reason entries Note that an exit reason does not have to have any associated fields 11 Click Submit to save the Exit Reason configuration and return to the top level configuration page 12 Be sure to click the Save button in the Care Ended Form to save all your work and commit the configuration to the IQCare database v Step 2 Configure the Death Reason conditional field optional One of the Patient Exit Reason entry options is Death Reason This is a special field and it too can be configured with conditional fields In the same way as the Patient Exit Reason field you configure the Death Reason field In IQCare if Death is selected as a Patient Exit Reason the Death Reason select list displays Depending on the death reason other fields will also display For example if the death reason is Suspected Side Effects a select list of side affects displays The Death Reason select list provides two levels of drill down one from the Patient Exit Reason gt Death Reason gt Various data collected on the reason for death 1 Select Death from the Patient Exit Reason select list Note that two fields will always default and cannot be removed they are
273. ocation changes To change the current patient location you must use a Patient Transfer form T fa patient has been transferred then in order to enter data for the patient in the new location you must log into that new location 8 The patient can not be double counted in two or more locations 9 The patient status does not change if a satellite location changes The patient status will remain Active D Example Process Step AR Patient Number National Patient Patient Location Number Enroll patient 695 134 7 8990 01 02 0101 00089 Location 1 in this example Demonstration Clinic Transfer patient from 695 134 7 8990 01 02 0101 00089 Location 2 location 1 to location 2 Transfer patient from 695 134 7 8990 01 02 0101 00089 Location 3 location 2 to location 3 Care end patient for any 695 134 7 8990 01 02 0101 00089 reason including transfer out 4 1 6 Paperless Facility In an effort to reduce reproduction and paper costs and increase efficiency some clinics and hospitals are going paperless By avoiding the use of hardcopy forms service providers enter information directly into IQCare IQCare has a number of features that support the paperless facility clinical workflow see below These features can be turned on and off by checking the paperless option in Administration Facility Satellite configuration for a facility Note that when you add a new facility or update an existing facility with the paperless opti
274. of these forms there is an Appointment and Signature section The next appointment can be automatically determined with respect to the visit date by selecting 1 week 2 weeks etc or you can specific a specific date The appointment reason field specifies the reason and the Signature field specifies the Provider for the next appointment Appointment information saved via the Initial Evaluation or the Follow up forms can be changed by finding the specific from for the patient changing it and re saving Appointment and Signature When is the patient s next appointment 2 weeks Y Appointment Reason Follow up Y Specify Date 07 Jun 2007 OD Ma YY Y Y Signature Bobby Jefferson M 2012 Futures Group Facility Level Features 45 3 5 3 New Appointment Via The Scheduler 1 From the Scheduler home page click on the New Appointment button Appointments Appointment Status Pending Mi Date Range From FER om To FER opaeeennn First Name LastName Appointment Status Provider Enrollment No Appointment Date Existing HSP No Program Michael Karasick I Pending Bobby Jefferson 134 07 Jun 2007 11224 Non ART Susan Jones Pending Ed Robinson 121212 27 Jun 2007 121212 ART Joan Berlow Pending Lanette Burrows 123467 28 Jun 2007 123467 ART 2 Find the patient by entering search criteria or
275. ointment can be made through a form The primary provider on the form from which the appointment is created is the provider for the appointment New appointments have the appointment status of Pending 2012 Futures Group Facility Level Features 43 e f a previous appointment exists and is Pending and is after the visit date of the form then it is assumed to still be a pending appointment If the pending appointment is before the visit date then it is assumed to be met e The form visit date should be saved in the IQCare database so that changes to a scheduled appointment from a form can be done in the future Appointment Status Definitions e Pending A patient has an appointment that he she has yet to attend Met A patient has attended an appointment within the grace period range Missed A patient did not attend an appointment including the time of the grace period range Prevously Missed A patient has missed an appointment and a new appointment is made and is pending e Care Ended A patient did not attend an appointment because care has ended See Scheduler Update Process for more details Appointment Location e f a patient has an appointment in one location and is transferred to a new location then the appointment date gets transferred as well e Scheduled appointments display for the logged in location 3 5 1 Scheduler Appointment Views There are three views available from the scheduler ho
276. omen who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT care ended and who s last register form is an L amp D type HIV form AND Who s HIV Status negative Unknown should not be an option for this field Count the number of women who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT care ended and who s last register form is an PN type form HIV and HIV current Post Natal women should add up to this number 251 20 Current Post Natal 20 251 1 256 100 Count the number of women who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT care ended and who s last register form is an PN type form HIV and HIV current L amp D women should add up to this Count the number of women who s age at enrollment gt 10 years old and with a PMTCT Status Active no PMTCT 2012 Futures Group IQCare User Guide V3 3 care ended and who s last register form is an PN type form AND Who s HIV Status positive 670 97 See calculation above 97 670 6 HIV HIV Unknown number of HIV ANC women 91 100 134 101 435 670 134 20 Associated with the HIV women counted in the ANC HIV partner 20 134 6 group count the number of partners with a HIV status of 70 100 Positive 101 15 Associated with the HIV women counted in the ANC HIV partner 15 101 6 group count the number of partners with a HIV status of
277. on you must Refresh the System Cache to avoid getting system errors Form Feature Hardcopy Process Paperless Process e Signature The service provider signs his her The service provider selects his her name to the bottom of the form name in the signature field in the form Based on the login credentials only the service provider s name will appear in the select list This limits people from unintentionally or intentionally using someone else s name in the signature field IE ART and Non All required fields in particular the The form can be filled out in two ART Follow up ARV Therapy plan must be filled in steps The nurse can fill out and save forms before saving the vitals at triage before the clinician sees the patient The clinician can fill out the remainder of the form 2012 Futures Group Configuration and Administration e ART and Non ART Follow up forms Adult and Paediatric Pharmacy forms Laboratory View Existing Forms 4 2 Customize Lists Clinical notes fields are not included because the information is documented in hard copy All of the fields are in a prescription row must be filled in dose frequency duration quantity prescribed and quantity dispensed in order to save the form Both the ordered by and reported by information must be filled in in order to save the form Lab results are entered into a Laboratory form The ordered by and reported by dates must be filled
278. on and had another set of labs done then you can find out which labs were done where The field for Treatment Location is found in the Visit field grouping For location definitions see Facility Setup and the HIV Care Patient Number 8 2 Dynamic and Manual Entry Queries An SQL query is the abbreviation for Structured Query Language and is pronounced either see kwell or as separate letters SQL is a standardized query language for requesting information from a database IQCare uses SQL to request data from the database in order to create Custom Reports The Custom Reports feature of IQCare provides a tool for you to create SQL dynamically or on the fly By selecting the field groupings and fields along with the filters and functions you direct IQCare to generate a complex SQL statement that pulls the correct data in the requested format into a report This SQL can be seen at the bottom of the Custom Reports configuration page Note that as you add fields and functions the SQL builds and the statement gets larger hd Dynamic Query Mode In Dynamic Query mode the dynamic report configuration is enabled and the advanced query option where you can type SQL is disabled 2012 Futures Group Custom Reports Ne stom Report Comme te pe sat Step 1 Give your report an identity Report Title Dynamic Query Exemple Description Mere the field grouping is Patient Demographics and the field selected is Patect Name This field wi
279. onal fields which help define the correct formulation of the drug Fill in a new Paediatric Pharmacy form 1 From the Patient Home Page click on the Create New Form link and select the Paediatric Pharmacy form 2 Select the program and the ARV Provider Select the Period Taken if the patient is an exposed infant 3 Fill in the ARV Medications part of the form by filling in the formulation single dose and frequency The total dose will be calculated based on the single dose and frequency input Complete the data entry for the drug by filling in the duration total quantity and quantity dispensed 4 If ARV medication is not found in the first part of the form click the Other ARV Medications button a A drug picker will display a list of ARV medications trade names b Select one or more ARV medications on the left and move the selection s to the right C Click Submit to save the system displays the selections as new entry options in the pharmacy form d Select the frequency duration total quantity quantity dispensed 9 Click on the OI Treatment and Other Medications button to add these kinds of drugs a A drug picker will display a list of all Non ARV medications b Select one or more medications on the left and move the selection s to the right C Click Submit to save the system displays the selections as new entry options in the pharmacy form d Fill in the formulation single dose frequency duration total quantity and quantity
280. one time form There is only one instance of this form for a patient The User enters the information for the patient and saves To update the data find the form in View Existing Forms and open the form Any data that was entered previously will display Updates to the data will overwrite the existing data See the data dictionary for the data field field types and business rules for this form 2012 Futures Group 1 IQCare User Guide V3 3 Prior Art Hiv Care Form Patient Name Boxter Karen IQ Number 10 000000K8198001017542 Unique ID 100 100 100 8945 Patient Clinic 5612 12 Futures PEN qe 2012 Futures Group Clinical Forms 199 10 3 2 ART Care The ART Care Form is an one time form There is only one instance of this form Many fields in this form are auto populated based on inputs from the pharmacy or HIV Care ART Encounter form Areas auto populated are Cohort month year fields All of the fields in the ART Start at This Facility section e Substitutions and Switches ART Treatment Interruptions e See the data dictionary for the data field field types and business rules for this form Patient Name Boxter Karen IQ Number IQ 000000KB198001017542 Unique ID 100 100 100 8945 Patient Clinic 5612 12 HIV Care ART Card Encounter Cohort Month APR Cohort Year 2012 ART Transfer in Date ART Start at Another Facility Start ART 1st Line Regimen Date ART Start
281. or med Text single Treatment CxTreatmentOt No herAilments Referral Out ReferredTo Referr Yes ed To Text single Referral Out CxReferredOut Reaso No Site does SelectList Reason not have cryotherap y machine Large lesion Suspect cancer Other Gynecolo gical problem specify Referral Out CxReferredOth No Text single CxReferredO erGynae Line utReason Referral Result CxLargeLesio Result No LEEP Select List nResult s of Performe Large d Other Lesio 2012 Futures Group Clinical Forms Cervical Cancer Screening Form Rin al Referral Result CxLargeLesio Result nResultOther of Large Lesio n Other Text single CxLargeLesi Line onResult_Ot HIV Status HIVStatus HIV Positive Select List Status Negative Unknown Next AppointmentD Follow Appointment ate Up Date Next Appoi ntmen t Referral Result CxSuspectCan Result Select List cerResult s of Suspe ct Cance Confirme r d Referr al 10 4 10 TB Intensive Case Finding v Purpose v When and Who Completes the Form v Fill in a New TB Intensive Finding Form The active technical area should be TB Intensive Finding 1 From the Patient Home Page click on the Create New Form link and select either the TB Enrollment TB Intensive Finding or TB Drug Collection and Adherence 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4
282. osiD Auto filed ID Satellite mst Facility _ satellitelD Auto filled ate ID Patient iN PatientEnrollmen Auto filled tID por eee Auto filled Last CD4 Count dtl PatientLabRe TestResults Auto populate NE s ult Last CD4 Count ord PatientLabO ReportedbyDate Auto populate m rder Pregnant dtl PatientClinic Pregnant Should only display if the patient has alStatus Gender female This should be defaulted to No RS CE Last Menstral Period alStatus Should only display if the patient has Gender female Complaints Presenting dtl PatientSym ptlSymptomlD Default the UI to None if other complaints are selected Complaints oms None becomes de selected Notes Add free text fields in the follow up formfor clinicians to type in their clinical notes dil a o 3 lt lt o lt o janjo lt g 2 3 o 3 z c 3 co lt lt a 2 ae I 7 o 9 3 Q D o x 7 lt O o vu E ES B Screening Not Documented NENNEN Performed In this section if the fields indicated below with Yes are not filled in then in the database the field should be noted as not documented The UI Physical Exam 2012 Futures Group Forms Data Dicationaries 389 Temp Degrees C dtl PatientVitals Temp deg C should give a warning error to the User Field level validation boundaries 30 0 50 0 dtl PatientVitals mem x Field level validation bo
283. osure options include Not documented None list of current and past regimen questions For data flow and data integrity business rules are applied Example Pregnant and LMP questions are hidden for male patients 2012 Futures Group vs IQCare User Guide V3 3 6 Patient Level Features Patient level features include all form data entry the Patient Home Page and patient level reports All individual patient information is found at the patient level Patient Home Page Registration Form HIV Care Enrollment Patient Transfer Create New Form View Existing Forms Patient Reports 6 1 Patient Home Page The Patient Home Page displays a summary of the patient s status organized by technical area Facts The Patient Home Page display is driven by The technical area you selected in the Select Technical Area page only the technical area that you selected will display it its own tab The General tab that displays socio demographic information and lab data is always active Patient identifiers for each technical area are found within the tab display To configure queries for a technical area tab see Manage Home pages Under Create Forms in the patient home navigation the clinical client forms available for data capture are those for the active technical area selected The Change Technical Area link goes to the Select Technical Area page so you can change the technical area of the selected patient Add Children button only disp
284. ould like to modify by clicking anywhere in the row with the list name The list entries display in a table in priority order 2012 Futures Group Configuration and Administration s Barriers to HIV Care Priority Barriers to HIV Care Status i Financial Active 2 Fear of disclosure Active 3 Transport Active 4 Lack of social support Active 5 Stigma discrimination Active rA None Active 3 Click on the list entry to update Note that for restricted lists not all of the entries can be updated as indicated by the grayed out Update button Edit Barriers to HIV Care Barriers to HIV Care Fear of disclosure Status Active M Priority 2 4 All entries added by you that are displayed after the restricted portion of the list can be updated by changing the entry text status or priority 5 Click Update 6 The list entry will be updated 4 2 6 Adding Linked List Entries Some custom lists are linked together so that in the clinical form if you select an entry in one list the correct subset of entries display in the second list An example of this kind linked list is the Follow up Education Counseling Type and Counseling Topic lists Each Counseling Type has associated with it one or more Counseling Topics In the example below the Counseling Type Counseling Topic custom list allows you to associate Counseling Types with Counseling Topics so that when you sele
285. owser window 2 A list of all of the possible items to select is displayed in the left side of the window already 2012 Futures Group so IQCare User Guide V3 3 selected items display on the right side of the window 3 To add an item from the available list to the selected list find the entry on the left side highlight it and click the Add button to mowe it to the right side Note that you can find the item by either scrolling through the list or by typing the first and subsequent letter of the entry you are looking for Note that by moving an item from the left to the right the item is removed from the left list altogether it can not be selected twice Removing Entries from the Selected List 4 To remove an item from the Selected list find the item in the right side highlight it and click the Remove button to remove it it is now added back to the Available List Adding New Items to the Available List 5 If the entry is not in the Available list on the left you can add the new item by typing it into the Add field at the bottom of the window Click the Add button to add the new entry to the Available List on the left side 6 Now select the newly added item from the list on the left side and move it to the right side Sma ml 150mg Sml 300mg 6 25mgq Sml 10Omg ml is 625mg Sml 6mq 75mg 700mg 750mg gt lt as suenan Cx
286. p Dow IQCare User Guide V3 3 2 International Standards IQCare follows two international standards Health Level Seven HL7 and International Classification of Diseases Tenth Revision ICD10 v HL7 Implementation in IQCare The Health Level Seven HL7 organization is an all volunteer non profit organization involved in development of international healthcare informatics interoperability standards The HL7 standard specifies a number of messaging standards guidelines and methodologies by which various healthcare systems can communicate with each other As such IQCare creates an HL7 message file that can be imported by another software application that also has been configured to understand these standard messages The HL7 patient message file is generated on a per patient basis IQCare is using the V3 format for the HL7 messaging standard For more information please see http www hl7 org To Generate an HL7 patient message file for transferring patient data 1 Search for a patient 2 From the patient navigation select Patient Reports Blue Card 3 The HL7 message file is generated at the same time as the Blue Card Excel report is created This file is located at c inetpub wwwroot iqcare hl7message directory As this file does not have an extension to view the file open it with Notepad lt xml versione 1 0 encod nge utf standalonee no HL7 V3 XML file generated by IQCare which is processed by the Mirth Gateway
287. p Pre Defined Re ports 145 Kenya National Integrated Form 711B PMTCT Section Uganda e TBD Nigeria e NNRIMS Monthly Report The Quality Assurance report is also available for PMTCT Register forms This is run in the same way as the HIV Care version 7 5 Donor Reports HIV Care HIV Care Donor reports available in IQCare e Track 1 0 Nigeria NACA Monthly Report 7 5 1 Track 1 0 1 From the Facility level navigation select Reports Donor Reports Donor Reports Select Report O Track 1 0 Facility Based Quarterly Report Monthly NACA Report HACP MonthlyiQuarterty Report 2 Select the Track 1 0 report and click the Submit button Track 1 0 Facility Based Quaterly Report Select Date Select Quarter Quarter Quarter 3 Year 2008 Warning Track 1 0 Report can take some time to display which depends on the speed of your computer Please be patient and allow 2 10 minutes 3 Enter either a specific date range or enter the quarter for which you want the report to run 4 Click the Submit button 5 Select if you would like to Open or Save the file 6 The report displays using the CDC Track 1 0 Excel template To reduce the size of the spreadsheet hold down the control key and move your mouse wheel toward you 7 To return to IQCare use the browser back button 2012 Futures Group EN IQCare User Guide V3 3 Mtp 1 127 0 0 1 1 Care Excelf ites CDC xis Windows
288. partners_in_last_3_months Non ART Follow up Select List Active Inactive ART_Number_of_sex_partners_in_last_3_months ART Follow up Select List Active Inactive 2 Create a custom report selecting the Field Grouping Custom Fields New Custom Report i ua TE mmmm Dynamic Que Select AI Step 1 Give your Care Ended Clinical Status Employee Facility Information istom Fields Reporting Example HIV Information Laboratory play how to report on custom fields Ols or AIDS Defining Illnesses Patient Adherence F Patient Appointment fect Category he New Category Sexual Behavior Patient Assessment and Therapy A Patient Contacts Aen 2 Seley Patient Demographics Patient Symptoms Therapy and Adherence Field Group visit Field Patient Name Function Select M Sort Select b Vital Signs WAB amp WHO Stage jay Name Patient Name Pharmacy WhRegimen Add Filter HIY Previous Care Field Group Select Field Function Select Sort Select M Display Field Display Name Where Select Value Add Filter 3 Select the custom field you want to report on Note that if you want to report on the custom field but data gathered on different forms you must select the custom field for each form 2012 Futures Group 12 IQCare User Guide V3 3 New Custom Report Dynamic Query Type SOL Step 1 Give your report an identity Report Title Custom Fields Reporting Exemple Description Display how to report on
289. patient received services IQCare uses these definitions to describe locations within the application e Location main location or satellites defined in the Satellite Facility Set up page e Logged in Location the location you logged in with e Patient Location location the patient is currently actively in e Treatment Location location the patient receives treatment services the location where you filled in any clinical form In this example below in the Facility Setup location list one of the locations is A Demonstration Hospital The location highlighted below has a Regions code of 99 District code of 99 and a Facility code of 0999 If the patient that you want to enter data for is in A Demonstration Hospital then you must log into this hospital to enter his her information When enrolling a new HIV Care patient when you open the Enrollment form you will see the Patient ID already filled in with the region code district code and facility code as per the Facility Setup These numbers can not be changed in the enrollment form The user then enters a Patient enrollment number The concatenation of these four numbers makes up a unique number for the patient Facility Satellite amp entre 12 07 0204 Active No ahororo Dispensary 18 06 0104 Active No AICC Hospital 02 03 0500 Active No Allamano Centre 11 01 0300 Active No Amana Hospital 07 02 0100 Active No Angaza Health Centre 15 04 0104 Active No Aru
290. playName routine gt lt author gt lt contextControlCode code IQCare gt lt time gt lt low inclusive true value 200208081350 gt lt high inclusive true value 200208081400 gt lt time gt lt modeCode code PHYSICAL codeSystem 2 16 840 1 113883 5 1064 codeSystemName ParticipationMode displayName physical presence participationChoiceR AssignedPersonUniversal CMET COCT_MT090100UV01 reference suppressed lt participationChoice R AssignedPersonUniversal gt for GHO registration clerk gt lt participationChoiceR AssignedPersonUniversal gt lt author gt lt subject gt lt contex tConductionInd value true gt lt registrationEvent gt lt id displayable true extension 1 976 245 000 root 2 16 840 1 113883 19 3 2409 statusCode code active gt lt effectiveTime gt lt low inclusive true value 200208081400 gt lt effectiveTime gt lt subiectl gt lt IdentifiedPerson gt lt id v ICD10 Implementation in IQCare The International Statistical Classification of Diseases and Related Health Problems 10th Revision ICD 10 is a coding of diseases and signs symptoms abnormal findings complaints Social circumstances and external causes of injury or diseases as classified by the World Health Organization In IQCare diseases that can be selected in the Initial Evaluation form ART and Non ART Follow up forms are mapped in the database to one or more diseases Please see the mapping below Custom repo
291. pointment Status Pending v Date Range From FER oae To FES pne ven First Name LastName Appointment Status Provider Enrollment No Appointment Date Existing HSP No Program Michael Karasick Pending Bobby Jefferson 134 07 Jun 2007 1224 Non ART Michael Karasick Pending Bobby Jefferson 134 10 Jun 2007 1224 Non ART Susan Jones Pending Ed Robinson 121212 27 Jun 2007 121212 ART Joan Berlow Pending Lanette Burrows 123467 28 Jun 2007 123467 ART I 2 The existing appointment information is populated and is editable Make changes to the date purpose or provider Edit Appointment Patient Name Michael Karasick Patient ID 1 1 0 134 Existing Hosp Clinic 1224 Sex Male Appointment Date 01 Jul 2007 FS commen Purpose Lab tests M Provider Bobby Jefferson v 3 Click Update to save the changes 4 The changes will be displayed in the pending appointment view as per the date of the appointment Appointments Appointment Status Pending Mi Date Range From FER poe Te FE ommy FirstName LastName Appointment Status Provider Enrollment No Appointment Date Existing HSP No Program Michael Karasick Pending Bobby Jefferson 134 07 Jun 2007 1224 Non ART Mich
292. positive infants with the total number of 2 months tested Of the number of infants less than 2 months old display the number who tested indeterminate Display the percentage of positive infants with the total number of 2 months tested Of the HIV lt 2 months old population display the number of infants who last Post Natal register has the EBF option selected Display the percentage of HIV 2 months infants who are EBF Of the HIV 2 months old population display the number of infants who last Post Natal register has the RF option selected Display the percentage of HIV 2 months infants who are RF Of the HIV lt 2 months old population display the number of infants who last Post Natal register has the MF option selected Display the percentage of HIV 2 months infants who are MF Of the HIV lt 2 months old population display the number of infants who last Post Natal register has the Other option selected Display the percentage of HIV 2 months infants who are Other Of the HIV 2 months old population display the number of infants who last Post Natal register has the EBF option selected Display the percentage of HIV 2 months infants who are EBF 2012 Futures Group Facility Level Features Of the HIV lt 2 months old population display the number 5 15 of infants who last Post Natal register has the RF option 15 4 25 selected 100 Display the percentage of HIV lt 2 mont
293. ption in IQCare Management Create Custom Fields for more information Busness Rule Active AssocetedFiei s Last Updated n v E m wm m m m m SS SS SE m 9 SS EE SE pE 090600006060 0 00 an amp 11 9 2 Configure Registration Form The Registration form is configured in the same way as you would configure a form builder form Note that will only ever be one instance of this form Unlike the Care Ended form where you can configure an instance of the form per technical area this form is used for the entire application and there is only one version of the form The Create New Form button will be disabled after you have created the registration form 2012 Futures Group IQCare Management Form Builder x9 1 Make sure the registration form is un published double click on the form row to open it for editing 2 Update the form name as needed 3 Add a section and then add fields Adjust the order of the fields by using the up and down move arrows 4 Add new sections and fields as needed Order the sections by using the Manage Section button 5 When complete click Save 2012 Futures Group 330 IQCare User Guide V3 3 11 10 Configure Home Pages When you create new technical area it s likely that you also want to display information about the client patient population facility home page and specific patient information patient home page For HIV Care and PMTCT the fa
294. r Guide V3 3 OI Prophylaxis Fluconazole OI Prophylaxis Fluconazole Duration OI Prophylaxis Fluconazole Quantit OI Prophylaxis Fluconazole Dispensed OI Prophylaxis Other Name OI Prophylaxis Other Strength OI Prophylaxis Other Frequenc OI Prophylaxis Other Duration OI Prophylaxis Other Quantit OI Prophylaxis Other OI AIDSRelief provided Ordered by Ordered by Date Dispensed by ispensed 8 19 OI Treatment and Other Medications macyOrder macyOrder macyOrder macyOrder macyOrder tit Dispensed by Date dtl PatientPhar dtl PatientPhar macyOrder FrequencyID dtl PatientPhar OrderedQuantit macyOrder y dtl PatientPhar macyOrder dtl PatientPhar macyOrder DispensedQuan tity mst_Drug dtl PatientPhar m acyOrder macyOrder macyOrder m acyOrder m acyOrder dtl PatientPhar macyOrder tit mst Drug dtl PatientPhar dtl PatientPhar StrengthID m acyOrder Code decode table dtl PatientPhar macyOrder dtl PatientPhar Orderedby m acyOrder o M eam m acyOrder macyOrder DespensedByD Financed Units selected by the user for the other drug Units mcg mg g Ul 96 This is a key date for non paperless For paperless order by date is key date that w ill be used in reporting for anything found on a pharmacy form This date dtl PatientArvTherapy 0 o 2012 Futures Group Forms Data Dicationaries 391 Pre
295. r building forms and making them visible in IQCare Forms are in one of three states In progress Published or Unpublished In Progress Forms 2012 Futures Group IQCare Management Form Builder 307 In Progress forms are forms that are being created from scratch These forms are editable and not visible in IQCare In Progress forms can be deleted Published Forms When you are ready to use a form in IQCare you will publish the form which will make it visible under the PMTCT Create New Form navigation at the patient level Once a form is published it can not be edited within the Form Builder Unpublished Forms If you need to make updates to a published form or you do not want the form be used anymore you unpublish the form which removes it from being available in IQCare A form in the Unpublished state is editable Form Builder Updates can be made on unpublished forms and they can be re published Forms that have been published but no data have ever been entered in the form in IQCare a form has never been saved can be unpublished and deleted However forms that have been published and data saved to the form can not be deleted They stay in the unpublished state forever 2012 Futures Group 308 IQCare User Guide V3 3 Form Builder Process Update Pre defined fields Addi pdate Custom Fields Open an In Start a NewForm Progress Form Form is Editable Form is Editable Make Form Updates Delet
296. r each area of IQCare 4 Select or de select the features you would like the User Group to have Note that you must check the left most hand check box for your selections to be saved for each row in the list If there are no selections for a particular row you do not need to check the left most check box 2012 Futures Group IQCare User Guide V3 3 Edit User Group User Group Name Clinical Staff O Select all Forms Save Update Delete View 7 Adult Pharmacy M M M 7 ART Follow up v M M Care Tracking M M M v Home Visit v v M M Initial Evaluation M M M M Laboratory M M M 7 Non ART Follow up M v M a C Select Al Reports esmo 7 Custom Reports v E 7 Donor Reports v Facility Reports M v O Select all AdminForms YesiNo S 7 Additional Labs v 3 Cl Adherence Codes F CI ARY Side Effects oO Barrier to Care oO C Configure Custom Fields Delete Form Oo C Delete Patient O a 5 Click Save 4 5 2 Special Privileges Feature There are two administrative options that have been designated as Special Privileges They are Ability to edit the Patient Enrollment Number field Ability to edit the Care Tracking form To give a user group one or both of these privileges simply click on the check boxes next to the feature 4 6 Employee List Add Employee Name FirstName Jonn Last Name Tanner Designa
297. r to starting ARV Count CD4 prior to starting ARV Percent CD4 prior to starting ARV Date dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE dtl PatientHiv PrevCarelE Forms Data Dicationaries Two other long term meds available Units c mm3 Whole number no decimals should not execeed 9996 382 IQCare User Guide V3 3 Most dtl PatientHiv recent PrevCarelE CD4 Last CD4 Count Most dtl PatientHiv Recent PrevCarelE CD4 Percent Most dtl PatientHiv recent PrevCarelE CD4 Date Last CD4 Count Date Pre dtl PatientHiv therapy PrevCarelE Viral Load Last Viral Load Pre dtl PatientHiv therapy PrevCarelE Viral Load Date Last Viral Load Date dtl PatientHiv exposur PrevCarelE e None Check that this date is before the visit date Whole number no decimals should not execeed 9996 Whole number no decimals Do not default UI to None If None has be select and any other of the fields in this section are filled in None becomes unchecked If other fields are filled in and None is then checked an alert message appear notifying the 2012 Futures Group Forms Data Dicationaries 383 user that the fields select will be cleared ed Historic dtl PatientHiv Use of dru
298. ral Load copies 7 Undetectable Store Plasma 1 stored Haematology CE MCN I Css ee Newt 10 3 cell s mci percert Lymplc 19 9 odilo ati Beendet Changed Units to WBC 103 cells mcl EN To TE Platelets 103 cellsimcl Eosin 103 cell s mci percent Because the WBC test result was saved with data the units do not change Chemistry AST SGOT m ALUSPGT un Creatinine CENT Amylase UA 444 Configure Additional Labs Additional Labs are lab tests that are not part of the standard Lab Order form but are performed for a patient at your clinic You can report on these types of lab tests by first adding them to the Additional Labs list and then selecting the lab test within in the Lab Order form See Laboratory Order Form for instructions on how to use the Lab Order form Both text and numeric lab results can be configured For lab tests with numeric lab results you must also specify the lower and upper field validation boundaries These boundaries will be used in the Lab Order form to check for outlier results Add an Additional Lab 1 Select Customize Lists from the top level navigation 2 Select Additional Labs from the table of lists Laboratory Tests Priority Department Test Name 1 Chemistry Albumin mg dL Active 2 Cancer Screening Colposcopy Cervical CA female only Active 3 Immunology Cytomegalovirus CMV Active 4 Immunology Epstein Barr Virus EBV Active 5 Chemistry HOL mg dL Active
299. reate Custom Reports By having this information in a more accessible format IQCare can work faster and you don t have to wait as long for the pages to refresh or repaint To refresh the caches go to the Administration section and find Refresh System Cache and Refresh Reporting Tables Find Add Patient Reports Scheduler ar System Admin Demonstration Clinic Facility Statistics Facility Satellite Demonstration Clinic 4 11 1 Refresh System Cache IQCare saves the master lists from the Custom Lists on your local computer as XML files These special files are very quick for the computer to read and because they reside on your local machine IQCare does not have to go back to the server to retrieve the information each time you create a new 2012 Futures Group 104 IQCare User Guide V3 3 empty clinical form Because the select list data are initially saved to your local hard drive when you start the application if you make changes to the custom lists they will need to be manually updated in order for the most recent updates to appear in the clinical forms Click on the Refresh System Cache navigation link to update the cache Custom select lists including the drugs list and additional labs are affected Custom fields are not cached 4 11 2 Refresh Reporting Tables IQCare saves the custom report data into a set of temporary tables in the database All of the data for reports has b
300. reate the technical area and patient identifiers Ill Field Preparation 3 Look at the Pre defined fields Manage Fields list and match the pre defined fields with fields on your form 4 Identify any new fields you need to create Custom Fields 5 Create these custom fields 6 For select list and multi select lists move to IQCare Customize Lists and verify that the existing lists have the correct entries Make appropriate updates IV Form Building Steps 2012 Futures Group IQCare User Guide V3 3 7 Go to Manage Forms 8 Create a new form 9 Select the technical area for the form 10 Select if the form is single or multi entry 11 Section by section build the form 12 1f you find that you are missing a field or you change your mind about field no problem Save your work and retum to the Manage Fields section and make updates 13 Return to Form Builder find your In Progress form and continue to build the form 14 Use the Preview button to see the layout of the form 15 When you are satisfied Publish the form to IQCare 11 5 Manage Technical Areas A technical area is any grouping of forms data you want to collect It can be a full program or possibility part of a program For example a technical area could be all of the indicators for a TB program or it could be the collection of testing and counseling data for all women who enroll at an ante natal clinic which may be outside of a PMTCT program All forms data and transa
301. rect then you can click the Back button change the report configuration and re run the report Export Report Parameters creates an XML file so that the report configuration can be shared and re run on another instance of IQCare perhaps at a different clinic The SQL used to run the report is displayed at the top of the report The number of records in the report displays at the end of the report Reports can be printed Report can be saved to Excel Editing Existing Reports Previously categorized and saved reports can be browsed and selected Previously save reports can be rename re categorize and have its description modified Report parameters can be imported by browsing through and selecting exported XML file The report parameters populate the report configuration screen at which point the report can be run or the parameters modified 2012 Futures Group 14 IQCare User Guide V3 3 8 1 Patient and Treatment Location There are two types of locations in IQCare 1 The Patient Location is the location where the patient currently is getting treatment A patient may start at one location and transfer to another location The Patient Location is the location where the patient is right now The field for the Patient Location is found in the Patient Demographics field grouping 2 The Treatment Location is where the patient received treatment If a patient had labs done in one location and then transferred to another locati
302. red Field Data Quality Check Checkbox Check box Required Field Data Quality Check Multi Select List Multi select list Active if current age gt min __ and lt max __ years Active if female Active if male Auto populate Required Field Data Quality Check Conditional Fields Regimen Any kind of drug Active if current age gt min and lt max years regimen with the Active if female display of A B C Active if male Auto populate Data Quality Check Regimen Drug type filter Required Field Drug Selection Drug selection within a Filtered Drug Button form Required Field Lab Selection Lab selection within a Active if current age gt min and lt max years form Active if female Active if male Lab selection 2012 Futures Group IQCare Management Form Builder 297 11 6 9 Update Business Rules Change the business rule 1 Find the field in the pre defined field list 2 Click into the Business Rule cell 3 A dialog will display with your prior business rule selection Change the business rule s selected or user the Conditional Fields button to see the conditional configuration previously set for select lists yes no and multi select list When complete click Submit 4 Click the Save button to commit the change to the database Note you need to save after each field change IQCare does not batch up changes and change them all at once 11 6 10 Inactivate Delete a Field Inactivate a pre defined field Inactivating a f
303. rent countries technical areas and forms 2012 Futures Group IQCare Management Form Builder 315 1G Import Export Forms Es Techaical Area M import Field Name Export ANC Reqister CareEnd TB Reqister Referrals TB Laboratory Form Check AJ v Export forms or home pages 1 Create your forms the technical area that is associate with a form stays with the form 2 Use the technical area select list to filter the list of forms or home pages available to export 3 Select forms or home pages 4 Select the forms or home pages you want to export by checking on or all 5 Click the Export button 6 Save the files to a location on your computer or thumb drive Y Import forms and home pages Preparation steps for importing forms In order for the forms or home page import to work correctly you first make sure that the technical area of the forms you are going to import is configured in IQCare Management To find the technical area name open the xml export file in Notepad and search for the lt ModuleName gt tag Note the name of the technical area and move to IQCare Management and create the area 1 Click on the file icon to browse for the xml file that was generated by IQCare Note that you can only import forms and home pages from the same version of IQCare that you currently are using 2 Click on the import button 3 The system will give you confirmation of a successful import 11 7 9 PMTCT Form Naming Conventio
304. report with a different defaulter date click the Back button and re enter another date 2012 Futures Group 12 IQCare User Guide V3 3 d c IN 412 S Missed ARV Pickup Report Run Date 09 Nov 2007 Defaulter as of 01 Mar 2007 ARVs for Termination Enrol Patient Name Age Dispensed By Date 9 449 Expected Return Overdue Status 0269 FirrstNamet94 32 22 Jun 2006 30 22 40 2006 222 Active LastNamet94 0023 FirstName609 60 05 Sep 2008 14 19 Sep 2006 163 Active LastName60 0657 FirstName583 1 11 Oct 2006 7 18 Oct 2005 134 Active LastName593 0010 FirstNameS96 33 25 Oct 2006 30 24 Nov 2006 97 Active LastName596 0301 FirstName227 4 03 Nov 2005 30 03 Dec 2006 3 Acbve LastNamne227 0754 FirstName754 1 08 Dec 2006 E 12 Dec 2006 79 Active LastNamne754 0239 Frsttame225 36 03 Dec 2008 30 02 Jan 2007 58 Actve LastName225 Missed ARV Pickup Report 7 3 8 Patient Enrolled by Month The Patient Enrolled by Month report displays the number of patients enrolled on a monthly basis between the specified From and To dates IQCare ignores the specific day field and calculates the number enrolled for the entire month For example if 15 Jan 2006 is entered in the From date field then the report should include all of January 2006 If 15 Apr 2006 is entered in the To date field then the report should include all of April 2006 If there is zero 0 patients enrolled for a particular month this information is not be displayed in bo
305. ric 347 paediatric business rules 347 Placeholder Field 283 PMTCT donor reports 148 facility reports 144 form set 195 Q Quality Assurance 143 2012 Futures Group Quality Assurance 143 Data quality check 113 Duplicate patient check 112 Field level validation 115 Form fow 112 Required fields 113 B e Registration 125 Reports 185 187 358 data quality 113 donor HIV Care 145 donor PMTCT 148 facility HIV Care 138 facility PMTCT 144 pre defined 134 Ea Static Form 11 HIV Care static form set 172 Special form linking 318 Support 13 ST Technical Area configure 272 select IQCare 126 Track 1 0 Exposed Infants 150 HIV Care 145 PMTCT 149 U Uganda Blue Card About the form set 196 Data dictionary 396 User Guide installation 12 print 10 2012 Futures Group Back Cover
306. riod Taken ARV Provider use v During Pregnancy During Labour Post Natal Orug Name Dose Frequency Duration Quantity Prescribed Quantity Dispensed Prophylaxis ARV Medications Lamivudine 3TC Epi r Seec Ml Select M 8m Zidovudine 7 AZT Retrovir Select M Seect M E Stavudine D4T Zenit Seea M Seea i E TenofoWr DFD Viread Select M Sees v E Abacavir ABC Select M Seea M j m 10 2 2 Care Tracking The Care Tracking form for the PMTCT is the same as for the HIV Care but it has been slightly modified for PMTCT Care Tracking Patient Name Drew Nancy ANC Number 121212 PMTCT Number Admission Number Outpatient Number Date of Missed Scheduled Appointment FF couv Date of Last Actual Contact 15 Feb 2010 BIB oouuu vyyv Patient ART Ended but still on care Yes No mem B mere Ses C oen Cuar Creek cene International Quality Care Patient Management and Monitoring System Ver2 4 Copyright 2006 AIDSRelief All rights reserved Release Date 30 Apr 2010 10 3 HIV ART Care Form Set Uganda This MOH Blue Card form set is based on the Uganda Blue Care used by MOH facilities The form set includes these forms Prior ART HIV Care ART Care HIV Care ART Encounter Exposed Infant Adult Pharmacy 2012 Futures Group Clinical Forms 197 Paediatric Pharmacy Laboratory Follow up Education 10 3 1 Prior ART HIV Care This is a
307. rless this is a required field This is a key date because it is used for all pharmacy reporting which is more accurate than the ordered by date This date dtl PatientArvT herapy PrescribedARV StartDate if the patient is starting therapy This is indicated in the EC or FU forms cyOrder Adherance dtl PatientPharma Signature Counsellor cyOrder Signature Print Print This button is used to take hard copy of the form This is basically feature of paperless but is implemented for non paperless too 12 2 3 Laboratory Form Label Database Table Field Name Business Rule Require Minimu Minimu Saving Reportin Clinical FirstName mstPatent prse juo T LastName met Patient tastare uoti o ID Country mstfaiiy cmyb wot ID POS met Facility Location uoti 1 ID Satelite mst Facility satelite wot 1 1 1 2012 Futures Group 350 IQCare User Guide V3 3 ID Patient Enrollment pem Em Auto fill aM Number entiD one Hos p Clinic Imst_Patient PatientCiniciD Auto fill ee E Sere ol to be done on a ee eee CRE Period Done e pregnancy during labor During birth natal HIV Serology HIV Rapid dtl PatientLabResult TestResults a ERR at PER PCR Positive Positive Negative CREER ee 00 t PatientLabResult TestResults p eese CD4 Percent dtl PatientLabResult Te
308. rm either from View Existing Form or from the Create New Form menu v Form Controls Field Controls Add field adds a row to the field block within the section you are working Remove field removes the selected row from the field block within the section you are working Move field moves the location of the selected row up upward arrow or down downward arrow Section Controls Add section adds a section to the form Manage section allows you to re arrange or remove sections For more information about sections see Add Manage Sections Manage Fields brings up the Manage Field dialog This dialog displays on top of the Manage Forms dialog When you have completed managing fields x out of the Manage Fields dialog to see the in progress Manage Forms dialog When you move from from building activities to managing fields the system does not automatically save your in progress form Close Closes the Manage Fields dialog without saving your work v Other Facts About Creating Forms You only have one instance of a field on a form That is you cannot have a field in one section and the same field in another section If you have configured a field to be associated with another field the associated field cannot be added to the form as a separate field For example if you have a field A which is associated with field B configured in Manage Fields you cannot put field B on the form This would actually put the field on the form two
309. roup Generic Drug Name Count Dispensed Quantity Group Last Name Group Dispensed by Date Max Generic Name Group Last Name Group Dispensed by Date Min Generic Drug Name Group Last Name Group Generic Drug Name Count Distinct Dispensed Quantity Group Last Name no Group Generic Drug Name Distinct Dispensed Quantity no Group Create a Custom Report not included in this query Because each Dispensed by Date is unique the data can not be summed up If there was more than one Lamivudine dispensed on a Dispensed by Date each of those would be added up But IQCare doesn t allow this situation The result set will count all of the instances of Lamivudine and Nevirapine with each different dispensed quantity 28 and 56 In our example for patient Jones there are 4 instances of Lamivudine with the quantity dispensed of 28 days Jones 4 28 Jones 2 56 Smith 2 28 For each Last Name and Generic Drug combination the largest or latest date is selected Jones 15 Dec 2006 Lamivudine Jones 15 Dec 2006 Nevirapine Smith 3 Sep 2006 Lamivudine For each Last Name and Generic Drug combination the smallest or earliest date is selected Jones 10 Sep 2006 Lamivudine Jones 10 Sep 2006 Nevirapine Smith 6 Aug 2006 Lamivudine Result set will count all of the instances of each Generic Drug Name For each
310. rred Facility Satellite 91 124 01 Test Chnic B HIV Care Total Active Patients 1 Active Non ART Patients 1 Active ART Patients 0 Lost to Follow up Patient list Due for Termination List more PMTCT Current Mothers in PMTCT 0 Current Number of Women on ARV Prophylaxis ANC 0 L amp D 0 Postnatal 0 more Exposed Infants rri Intan 0 Current PMTCT Infants 0 Current HIV Care Infants 0 v Home page statistics for newly created technical areas For new technical area that you create in addition to the pre defined one can have facility home page statistics displayed These queries are built in IQCare management Manage Home Pages 3 2 1 Facility Home Page Business Rules Last Updated January 2010 v HIV Care Tab 2012 Futures Group Facility Level Features 27 Help IPassword Logout Find Add Patient Reports Scheduler Administration Back up Facility Home Facility Home International I we Patient Management C are ana Monitoring System WAIDS Rxs System Admin 10 Sep 2010 Test Clinic Facility Statistics Preferred Facility Satellite 91 1240 Test Clinic B HIV Care Lost to Follow up Patient list Due for Termination List more PMTCT Current Mothers in PMTCT 0 Current Number of Women on ARV Prophylaxis ANC L amp D Postnatal oo o Exposed Infants Current Total Exposed Infants 0 Current PMTCT Infants 0 Current HIV Care Infants 0 Label Statistic Business Rule colum
311. rst section of the registration form and they cannot be removed or configured You add sections to the registration form by using predefined fields and custom fields v Fields found in the first section of the registration form These field are found in the first section of the registration They cannot be changed in any way Display Displa Table i Label y Type d Patient Text mst Patie FirstName Yes Name First box nt Patient Text mst Patie MiddelName Name box nt Middle Patient Text mst Patie LastName Yes Name Last box nt Sex Select mst Patie Sex Yes list nt Date of Date mst_Patie DOB Birth nt Exact Radio mst Patie DobPrecision Estimated nt Age Calcula ted Marital Select mst Patie MaritalStatus Status list nt Registratio mst Patie RegistrationDat Yes n Date nt e Here is how these fields display in IQCare 2012 Futures Group 32 IQCare User Guide V3 3 IQCare Registration IQCare Reference Patient Name Frs Mese Last Sex Select Date of Birth ES poaaarvvvv Exact Estimated Age ys mes Marital Status Select X Registration Date ES ooasnevvry Patient Contact Address Phone Gua Pr v Pre defined Registration fields A set of pre defined fields are available to be used for your Registration form You can also create new fields via Add Custom Field feature You create custom fields in the same way as you would in Manage Field o
312. rts 1 Select Ail AdminForms 4 Scheduler Scheduler Appointment 4 Stopped Reason Ji Therapy Change Code J User Administration Ji User Group Administration J Village m lt Bl d d ind nd nd R3 ILL LI Special Privilege IJ Edit form after care end 11 4 Preparation Steps It s recommended that when you create new forms you do some planning before you begin By determining the fields you need up front and using the pre defined fields in the system you will save a lot of time and a lot of back and forth between managing fields and building the form 2012 Futures Group IQCare Management Form Builder 271 Technical Area And Form Builder Preparation Steps Create Technical Match Pre Area defined Fields Create Form On Configure with Paper Form Patient Numbers Fields Paper Technical area Identify new fields to name create Patient numbering Prepare select and Form names multi select lists Section names Display types Build Form Preview Form Create Custom Fields Publish Form In IQCare Management Start using the Technical Area Facility Set up and Forms In IQCare l Preparation Steps 1 Create your form on paper so that you know the order of the fields Define Technical area name SMART ART and PMTCT already defined Form names Section names Display types Patient numbering Il Technical Area Preparation 2 C
313. rts that display diseases will also display the ICD10 code Please see custom report example below Respiratory tuberculosis bacteriologically and histologically confirmed Respiratory tuberculosis not confirmed bacteriologically or histologicall Extrapulmonary TB Tuberculosis of other organs B20 6 HIV disease resulting in Pneumocystis carinii pneumornia Pneumonia organism unspecified Other Mycobacteria Infection due to other mycobacteria Oral Candidiasis B37 0 HIV disease resulting in candidiasis 2012 Futures Group IQCare User Guide V3 3 537 8 202 HIV disease resulting in other types of non Hodgkin s lymphoma B45 1 Cerebral cryptococcosis B22 0 HIV disease resulting in encephalopathy B58 A81 2 Toxoplasmosis Progressive multifocal leukoencephalopath B22 2 HIV disease resulting in wasting syndrome 29 419 vulva cervix uteri 733 769 649 772 4 Z722 Topical agents primarily affecting skin and mucous membrane and ophthalmological otorhinolaryngological and dental drugs adverse effect Esophageal Candidiasis CMV Retinitis Herpes Zoster Herpes Simplex Lymphoma Cryptococcal Meningitis Encephalopathy Dementia Neuro Toxo PML Lymphoma Chronic Diarrhoea Wasting Salmonellosis Septicemia KS Cutaneous KS Visceral Genital Ulcerative Disease Urethritis Cervicitis Liver Disease Kidney Disease Anaemia Drug Alcohol Abuse Malaria Immune reconstitution syndrome
314. ry Delivery Ceaseria n Section Breech Assisted Vaginal Padel Maternity GestationATB Gestation at Goad Register irth Birth Maternity BloodLoss Blood loss NE LIU ConditionAfter Condition After Select list Delive Delive Dead Register Maternity OtherDelivery Other Delivery ee Complications Baby 1 ff Maternity TimeOfDeliver Time of Text Register yBabyOne Delivery Baby Single line One Register Maternity Register Register one One Female Register 2 One Bab One Register One One MSB Register as One Baby One By2 Cd i Sr a o o I o I o o lt D o o 0 o o I o Maternity TimeOfDeliver Time of Register yBabyTwo ei Baby Single line Register Female Register 2 Two Bab Two Register MSB Register Bd Two Baby Two Bays m sr 0 o o lt D o I o Maternity TimeOfDeliver Time of Register yBabyTwo Sad Baby Single line Maternity eem Gender Baby Select list Register Female Maternity EE eum Weight in grammes 2012 Futures Group I o o lt lt D o lt D o D o o 0 0 o 0 o o o IQCare User Guide V3 3 Maternity Register MOH 333 Register Maternity Register Two Two Register BabyTwo Baby Two AV Stat _ Maternity ANCHIVStatu ANC HIV Register S Status Maternity Register Maternity Register ARV Prophylaxis To Mother Maternity Register Maternity Register HIVStatusMat erity H
315. ry is updated Scheduler Update Process Pending Definition and Update Process Definition Form and date driving the status change Initial Evaluation A patient has an appointment that he she has yet to Visit date attend Update Process When a patient has an initial evaluation the provider fills out the Initial Evaluation form and specifies on the form the next appointment date This sets the appointment process in motion Note also that the Follow up Visit date 2012 Futures Group Previously Misse d 2012 Futures Group Facility Level Features primary provider specified on the form is the provider for the next appointment The appointment is set with the status of Pending A patient can have more than one pending appointment Definition A patient has attended an appointment within the grace period range Update Process The patient comes in at the specified date or within the grace period for one or more reasons for a follow up exam to pick up medication or to have lab tests Any of these actions are considered meeting an appointment When these forms are entered into IQCare IQCare detects that a patient activity occurred and changes the appointment from Pending to Met If several forms have been filled out for a patient during their visit to the clinic the first date that meets the status change criteria should be recorded in the system This will inevitably be
316. s and click the Update Topic button 4 To delete a follow up education session click on the trash can icon at the right side on each row 5 Click Save to return to the patient home page v View the Follow up Education Form Follow Up Education Patient Name Boxter Karen IQ Number 10 000000KB198001017542 Unique ID 100 100 100 8945 Patient Clinic 5612 12 Counselling Type Select X Counselling Topic Select Visit Date BB oouuuyyyy Comments Visit Date Councelling Type Councelling Topic Other Councelling Topic ments 10 May 2012 Education on basic prevention disclosure Bassc HIV education Include spouse Save Close Print 10 1 7 Adult Pharmacy 3 1 and below For IQCare versions of 3 1 and below the pharmacy form is a static form with the ability to dynamically add addition drugs to the form through drug picker lists The ARV OI and TB sections have a list of pre configured fields that the user selects The Adult Pharmacy form is split into five sections 2012 Futures Group IQCare User Guide V3 3 v Form Header Adult Pharmacy Form Patient Name Sanders Anne 1Q Number IQ 0000AF 19780101755911 Patient EnrollmentlD 256 379 1 904988 Patient CliniciD PHA9098 Treatment Program Select Period Taken Select ARV Provider Select In the header section of the pharmacy form you see the patient s name IQCare number and any other patient number designated for this technical area Treatmen
317. s is found in the mst decode table the table where many of the text names are stored The reason that the text is not stored throughout the tables is because as the database gets large queries run faster when mostly numbers are used 5 From section 3 drag in the mst decode table into section 2 6 Highlight the Sex field in the mst patient table left mouse click and drag to point to the ID field in the mst decode table A line will be automatically drawn to show that the tables are joined 7 Check the Name field to display the name associated with the ID 8 Click on the Preview tab to see the results Bulls Query Preview Gopro Chers Ori aderence Survey wa ASV RT Select mst Patent ChartNo mst_Decode Name mst Patent DOB From mst Patent Inner Join mst Decode On mst Patent Sex mst_Decode ID 5 Result as seen in the Preview page 2012 Futures Group IQCare Management Form Builder 337 Preview p Build Query ChartNo Name DOB TETTE MALE 42 27 1988 0000003434567 FEMALE 1 31 1989 0000000456782 MALE 224974 v Removing a link between tables If you find that the link between tables is not correct by looking at the results or you get a database error you will need to remove and re join the tables To remove a link right click on the line between the tables and select Remove Build Query Preview Select all rows from mat Pati
318. s needs to be tied into the schedule The date should be patient s next automatically calculated based on appointment period appointment date ntment is entered then appPeriod is Null Appointment AppReason This is a new field reasons are Follow up Lab test Reason ntment and Treatment Preparation dtl PatientClinic signiture alStatus i This button is used to take hard copy of the form This is basically feature of paperless but is implemented for non paperless too Field Name Business Rule Required Minimum Minimu for Saving Reporting m FirstName Auto filled e LastName _____ Auto filed PatientEnrollmentID Auto filled e PatientClinicID Auto filled es tl PatientCareEnded MissedAppDate Auto filled Last appointment w here AppStatus Missed dtl_PatientTrackingCaDateLastContact Auto filled but editable To save a formw ith Check the latest date fromthe latest care ended no you Enrollment IE FU visit date Adult must fill in the Date of Pediatric pharmacy DispensedBy Date last actual contact Laboratory RepotedBy Date Home Visit last date for w hich the patient data w as captured PEL ga olo 9 le D E S 12 3 7 Care Ended When you view forms the label should be as follow s Situation care ended no Care Tracking date of last actual dtl PatientCare Ended PatientExitReason Options Lost to follow up Transfer to another Yes Yes if LPTF Death If Care Patient Ended Care Yes One
319. sage alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update an ANC Register 405 Form 1 To access a previously filled ANC Register MOH 405 form click on View Existing Forms and find the ANC Register MOH 405 form you want to update and click the link 2 Update the form 3 Click Save v Example Form 2012 Futures Group 24 IQCare User Guide V3 3 ANC Register MOH 405 e amer ETES Lace tem Visit Date EE comm NVP For Baby Yes No Clinical Forms 205 Yes No If Yes parity Gravidae LMP and EDD recorded IF No number of visits is filled Numeri C Numeri c Numeri c Numeri c Numeri C v Data Dictionary Predefi Registration no spaces the form ned field existin g Patient 1stVisit 1st Visit Details z o o o Patient Parity Parity Details Patient Gravidae Gravidae Details Patient Date of Last Yes Details Menstral Period Patient Expected Details Date of Delivery Patient Gestation Gestation in Yes Details Weeks Patient Weight KG Weight KG Yes Details Patient SystolicBP SystolicBP Details Patient DiastolicBP pere No Details Patient hs sad Yes Birth Plan Details Danger signs FP HIV Supplement al feeding Breast Care Infant Feeding ITN Other 2012 Fu
320. save the file 3 C Watient Demograhic Report July 26 2007 xml Microsoft Internet Explorer Ele Edt Yew Favortes ook Heb Q O d 9 kros 2 SB amp 063 Address f C Patient Demograhic Report July 26 2007 mi NewDataSet dtMstReport lt Categoryld gt 1 lt Categoryld gt lt ReportName gt Patient Demographic Report lt ReportName gt lt Descnption gt This resport show the patient number and patient sex lt Description gt lt Condition gt Select VW_PatientDemographics Patient Enrollment as Patient Enrollment VW PatientDemographics Sex as Sex FROM VW_PatientDemographics lt Condition gt lt dtMstReport gt dtiReportFields lt Groupld gt 15 lt Groupld gt lt Fieldid gt 129 lt Fieldid gt FieldLabel Patient Enrollment lt FieldLabel gt AggregateFunction lt isDisplay gt true lt isDisplay gt lt Sequence gt 1 lt Sequence gt lt Sort gt lt dtiReportFields gt lt dtReportFields gt lt Groupld gt 15 lt Groupl gt lt Fieldid gt 136 lt Freldid gt lt FieldLabel gt Sex lt FieldLabel gt lt AggregateFunction gt lt IsDisplay gt true lt IsDisplay gt lt Sequence gt 2 lt Sequence gt lt Sort gt dtlReportFields NewDataSet This is what the XML files looks like It contains all of the configuration parameters so that you can share the report configuration with others 2012 Futures Group 166 IQCare User Guide V3 3 8 8 8 9
321. scribedARV StartDate if the patient is starting therapy This is indicated in the IE or FU forms dtl PatientPhar EmployeelD m acyOrder Adherence dtl PatientPhar Signature Counsellor macyOrder Signature appointment ro a rd NI date can be entered directly If a date is entered date ntment then appPeriod is Null Appointment Reasons are Follow up Lab test and EN Reason ntment Treatment Preparation Print This button is used to take hard copy of the form This is basically feature of paperless but is implemented for non paperless too 12 3 6 ART Follow up am Label Database Table Field Name Business Rule Require Minim Minimu First Name mst Patient FirstName Auto filled LastName mst Patient LastName Auto filed 2 Visit Date ord Visit V isitDate Date on w hich the patient came Yes Yes Yes into the clinic No future dates allow ed like 2020 3 JID Country mst Facility CountryID Auto filled Mes es 3 ID LPTF mst Facility PosID Auto filed Mes ves 3 JID Satellite mst Facility satellitelD Auto filled Mes es ID Patient DEC nj PatientEnrollmenlAuto filled CAM Enrollment Numbe tID When is the Dtl_Patientappoi Appdate This date is automatically calculated based on patient s next ntment lappointment period selected ee aam eee eee 0 esult penc cesse She Date rder starting ARV revCareIE updates must be done via the IE form starting ARV Da
322. similar details as on the mother child s booklet are recorded 3 Routine care and assessment covering growth monitoring prophylaxis and treatment 4 Assessments for child development and TB infection v Purpose To serve as a detailed record of care for HIV exposed infants and facilitate follow up of the child until discontinuation arising from testing HIV positive confirmed negative death or dropping out for any reason than the foregoing v Fill in a New HEI follow up card The active technical area should be ANC antenatal and postnatal clinic 1 From the Patient Home Page click on the Create New Form link and select the HEI follow up card 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4 QCare displays a message alerting you of any required fields not filled 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update HEI follow up Card 1 To access a previously filled HEI form click on View Existing Forms and find the HEI follow up card you want to update and click the link 2 Update the form 3 Click Save v Example of HEI Card Part 2012 Futures Group 24 IQCare User Guide V3 3 HEI Follow Up Card Clinical Forms 215 v Example of HEI Card Part Il HEI Part Il Pa
323. splay Type UsedFor Business Rule Options TextSingleLine Single line text Active if current age gt min and lt max __ years Active if female Active if male Auto populate Data Quality Check Required Field DecimalTextBox Decimal number OR Active if current age gt min and lt max years Single line text box Active if female Active if male Auto populate Data Quality Check Min Value Max Value Number Decimal Required Field Numeric Integer number Active if current age gt min and lt max __ years Active if female Active if male Auto populate Data Quality Check Min Value Max Value Required Field Select List Select list Active if current age gt min and lt max years Active if female Active if male 2012 Futures Group 2 IQCare User Guide V3 3 Auto populate Data Quality Check Required Field Conditional Fields Active if current age gt min __ and lt max __ years Active if female Active if male Auto populate Date must be strictly greater than today s date Date must be strictly less then today s date Date must be strictly greater than date of birth Data Quality Check Required Field Active if current age gt min __ and lt max years Active if female Active if male Auto populate Data Quality Check Required Field Conditional Fields Text MultiLine Multi line text box Active if current age gt min __ and lt max __ years Active if female Active if male Auto populate Requi
324. st Specimen HIVSpecime HIV HIV Positive Select status nStatus specimen HIV list status Negative HIV Status 2012 Futures Group IQCare User Guide V3 3 PEP Register Specimen HBVSpecim HBV HBVsAG Select status enStatus Specimen Negative list Status HBVsAG Positive Vaccinated Unknown mem pum mem status Medium list PEP History PEPAdultDu PEP for Numeric ration Adults duration gimen Adults list PEP History PEPChildD PEP for Numeric uration children egimen children list Baseline HlVBaseline HIV HIV Positive Select Status Status HIV list Negative HIV Status Unknown Baseline HBVBaselin HBVsAG Select Status eStatus Negative list HBVsAG Positive Vaccinated Unknown En Fa al ed Start CurrentPEP CurrentPEP StartTime Tex Time single line Fen Ps ee Roc RN EE Completion ted Completed Fer Fy Completion Complete completed PEP ReasonNot Reasons for not Select Completion Completing completing PEP list PEP PEP OtherReaso Other Reason Not Tex Completion nNotCompl Conmpleted PEP single etePEP line HIV Status at 3weeksHIV HIV status Positiev Select at 3 weeks Negative list Unknown HIV Status at 3monthsHIM HIV status Positiev Select Status at3 months Negative list Unknown 2012 Futures Group Clinical Forms 263 PEP Register HIV Status at HIV status Positiev Select at6 months Negative list Unknown Remarks Remarks Remarks
325. st d ReferredTo Refer to Text Test Single results line z 1 List 10 4 9 Cervical Cancer Case Finding v Purpose Cervical Cancer Case finding form is used to track information about cervical cancer screening and re screening of HIV positive women v Fill in a New Cervical Cancer Case Finding Form The active technical area should be Cervical Cancer Case Finding 1 From the Patient Home Page click on the Create New Form link and select the Cervical Cancer Case Finding form 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4 QCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update a Cervical Cancer Case Finding Form 1 To access a previously filled Cervical Cancer Case Finding register click on View Existing Forms and find the Cervical Cancer Case Finding you want to update and click the link 2 Update the form 3 Click Save v Example Form 2012 Futures Group Clinical Forms 251 Cervical Cancer Screening Form Patient Name Smith Winnie IQ Number 1Q 000000WS196205117543 Patient CliniclD 35 Visit Details Date Of Visit FEE copsamevyvy Service Area select Visit Type x x Other Cervical Cancer Re
326. stResults oOo ee es RPRIVDLR aaa S e a a dtl PatientLabResult TestResuts TE Load dtl PatientLabResult TestResults undetectable Store Plasma Jii PatientLabResult TestResuts c ee ES e R b Patienttabnessit rese J Wac j PatientsbResuk esmesus WBC Diff next 8 fields t PatientLabResult TestResuts Neut lt PatientLabResuit TestResuts O Neux fl PatientLabResult TestResuts o Lymph ft PatientLabResutt TestResuts M o Lymph atl PatientLabResutt TestResuts o Mono jd PatentabResuk TestResuts Mono jd PatentabResuk TestResuts Eosn ft PatientLabResuit TestResuts Eosin fl PatientLabResutt TestResuts Platelets fl PatentabResuk TestResuts o ASTISCOT an PatientLabResutt TestResuts o ALTISGPT ji PatientLabResult TestResuts o Creatinine ft PatientLabResult TestResuts o Amylase ji PatientLabResult esResus o Pregnancy ati PatientLabResult esmesus o Malaria parasite ati PatenttabResuk TestResuts M o Serum Crypto Ag atl PatientLabResult TestResuts Sputum Afet ati PatientLabResult TestResuts Sputum AFB2 ati PatientLabResult TestR
327. ste mA MiniUs rrim aedis 92 8 User Password 23555525 is M M 93 Change Password E 93 Delete patient m nenne edere Fuere Feed donne dede ERA de es rase 93 10 Configure Custom Fields notieren ct nine Re e oec exa o eto exe ESI E xa docu Yan oaa sec noue 94 Adda Custom Field 5 cron nre epa nante Ec cus ee erede eese 95 AddiGustom Field Lists nter iere tiere ierat ee rent EEr E erga var eo EESE ERR parans 97 Change a CUSTOM Field eI 99 Change Custom Field Lists Arrange Custom Fields in Forms Irniactivate a Custom Fie ld terrent recreate iine sen EDD e t ERI S RS Era E sen iss nette se Pa pete 102 11 LAICIeDILs 103 Refresh System Cache einer eden luris epe E ue EevE vU etae orae Da ee ee eec vo ein eie T AS E EAE aeaaea 103 Refresh Reporting Tables iret cedit he eoe ta eee die ere aei nin de festen aaka ta nue ee 104 Pi 2 diae P Cr Exporting Data 13 Back up Restore Configure B ckK p 5 DE 107 Make Baclkcup a oso rio D D Ei rese oe TU AS cres Ie oae ERE 108 Restore a databas Cos EDT 108 Part V Data Quality Assurance 112 NE Judim 112 2 D plicate Patient Che Ch 3c ct meer nine tonne nn
328. sults If the facility is a paperless facility a Laboratory Order form is provided for the clinician to order labs and a Laboratory Results form if available to enter the results If the facility is non paperless only the Laboratory Results form is available The Laboratory Results form can be configured using the Lab Configuration feature found in the Administration Customize List section of the application This feature allows the User Administrator to configure the units for each numeric lab result as well as the input range IQCare provide field level validation for all numeric labs and does not allow the User to enter data outside of the specified range For more information about the lab configuration please see Lab Order Form Configuration For PMTCT a select list Period Done is available to specify when a lab test was done During pregnancy During labor At birth or Post natal v View Laboratory Form Paper based 2012 Futures Group Clinical Forms 189 Laboratory Order Form Patient Name Boxter Karen 1Q Number 10 000000KB198001017542 Unique ID 100 100 100 8945 Patient Clinic 5612 12 HIV Rapid Test Pos Neg PCR Pos Neg ASTISGOT un ALTISPGT wt Sputum AFB 1 Pos Neg 2 Pos Neg 8X Pos Neg Cryptococcal Ag Pos Neg CSF india ink Pos Neg CSF Gram Stain Pos Neg 2012 Futures Gro 1 IQCare User Guide V3 3 Fill in a Laboratory Ord
329. t Select List Date Numeric O Yesitio Mutti Select Checklist Rearrange Fields 5 Select either the Select List or Multi Select List a new window will display that allows you to enter the items in the list Field Label asdf Enter Value s pos Add a Within the new window enter the value and click Add b Repeat until complete C Click the Submit button to save your entries 6 Click the Add Custom Field button to save your entries 2012 Futures Group Configuration and Administration s Configure Custom Form Fields Choose Forms select all that apply Field Label PMTCT Enrollment C Patient Enrollment C initial Evaluation Field Descr v Adult Pharmacy Paediatric Pharmac 7 Field Type Laboratory C Non ART Follow up O Text ART Follow up Select List Care Tracking Date 0 Home Visit O Numeric O Yesto Multi Select Checklist Rearrange is Terminator STATUS Enrollment SEC USTATIVE name JINICULE An Patient a First Termination Date Enrollment Date Active Inactive Patient Activ Second_Termination_Date Enrollment Date Active Inactive Patient T Satellite Enrollment Select List Active Inactive Enroll Number of partners in the last 3 months uc Select List Active Inactive IEval Number of partners in the last 3 months i on Select List Active Inactive NonART Number of partners i
330. t HEI Infant RelationshipAd Relationship Parent Select list Follow up card dress 1 Address 1 Guardian Other Specif Text Single relationship line Address 1 Follow up card line Follow up card 1 Follow up card 1 line Follow up card Contact 1 line SE tee NU il Follow up card Contact1 Contact 1 line HEI Infant ChiefContact1 Sub Chiefs Text Single No No Follow up card Name Contact line 1 ml iu Follow up card ct1 Contact 1 line Ln Sn a Address Two Follow up card Permanent HEI Infant RelationshipAd Relationship Parent Select list No No Follow up card dress2 Address 2 Guardian Other Specif Text Single No No relationship line Address 2 Follow up card line E mmm pe Follow up card 2 Follow up card 2 line Follow up card Contact 2 line sper renum EE Follow up card Contact2 Contact 2 line HEI Infant ChiefContact2 Sub Chiefs Text Single No No Follow up card Name Contact line 2 Follow up card ct2 Contact 2 line 10 4 4 Maternal amp Exposed Infant Registers v Purpose When and Who Completes the Form 2012 Futures Group Clinical Forms 219 v Fill in a New Maternal and Exposed Infant Register Form The active technical area should be ANC Maternity and Post Natal 1 From the Patient Home Page click on the Create New Form link and select either Maternal and Exposed Infant Il or Ill form 2 Fill in the form making sure you fill in the required fields Note that some of the fields
331. t Home Page click on the Create New Form link and select the Nutrition and HIVAIDS register 2 Fill in the form making sure you fill in the required fields Note that some of the fields will be auto populated 3 Click Save 4 QCare displays a message alerting you of any required fields not filled in 5 IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry v Update a Nutrition and HIVAIDS Register 1 To access a previously filled Nutrition register click on View Existing Forms and find the Postnatal register you want to update and click the link 2 Update the form 3 Click Save v Example Form 2012 Futures Group Clinical Forms 245 Nutrition and HIVAIDS Register Patient Name Smith Winnie IQ Number IQ 000000W 8196205117543 Nutrition Number 123456 Visit Date EE ovum Biodata Revisit Yes No Serostatus Select z Assessment Pregnant_Postpartum Select X Weight Kgs Previous Height Length cm MUAC cm Height Length cm OnARVs Yes No Nutrition Intervention Nutrition Counselling Select X Nutrition Support Select Infant Feeding Practice at 3 Select months Follow Up Remarks a TCA FF opannevvv Signature Select Y v Data Dictionary Nutrition and HIV AIDS Register
332. t Program Options ART e Enables the ARV medication section of the form e Disables the Prophylaxis check boxes The regimen line is a required field PMTCT e Enables the ARV medication section of the form e Enables the Prophylaxis check boxes e Sets the business rule that the prophylaxis check boxes must be checked for the ARV medication section The regimen line is not a required field PEP e Enables the ARV medication section of the form e Enables the Prophylaxis check boxes e Sets the business rule that the prophylaxis check boxes must be checked for the ARV medication section The regimen line is not a required field Non ART e Disables the ARV medication section of the form Period Taken This is targeted to PMTCT patients when it s important to know when she had taken ARV medications Options are During pregnancy During labor Post Natal ARV Providers Options e Government USG Self Pay and Other This field is used in the Track 1 Table 2 cell ss to determine if drugs have been provided by the US government This select list can be customized ARV Medications 2012 Futures Group Clinical Forms 179 Regimen Line Select Drug Name Dose Frequency Duration Quantity Prescribed Quantity Dispensed Prophylaxis 1 ARV Medications NRTI Lamivudine 3TC Select Select Zidovudine AZT Select Select X Stavudine DAT Select X Select Tenofovir TDF Select Select Abacavir ABC Select Select
333. t be filled in For example District Occupation and Employee Restricted lists Restricted lists do not allow you to change the default entries in any way However you can add entries to the end of the list and order them as you wish Examples of restricted lists are ARV Side Effects Ol or AIDS Defining Illnesses and Presenting Complaints Restricted list are for the HIV Care Static form set The lists for pre defined technical area such as PMTCT and Smart ART forms are all unrestricted lists 4 2 3 Add an Entry in a Custom List Adding entries to a custom list has several for Unrestricted lists Restricted lists List with and without codes 1 From the navigation bar select Customize Lists 2012 Futures Group Configuration and Administration Customize Lists s List Universal a PMTCT HIVCARE STATICFORM a SMART ART FORM 2 Select the list you would like to modify by clicking anywhere in the row with the list information The list entries will display in a table in priority order District County Ward Priority District County Ward Status 1 Embu Active 2 Mbeere Active 3 Meru Central Active 4 Meru South Active 5 Lajpat Active 3 Click the Add button 4 Fill in the list entry name possibly a code and the priority note that the entry status is assumed to be active See section on list priorities for more information on how the priorities work e For unrestri
334. t d tl PatientHivPrevCarelE PrevARVRegi men Date E pee pe o Dtl PatientARTCare FirstLineReg picker dtl_PatientVitals Weight Dtl_PatientARTCare FirstLineRegStDate Select List dtl PatientStage WHOStage 1 2 3 4 Dtl_PatientARTCare Dtl_PatientARTCare CD4Percent Select list Dtl_PatientARTCare Preg Pregnant PP Postpartum No Pregnant System takes themst patient ART Start Date first Pharamacy Dispensed Date where ARV Medications are dispensed with First Line regimen selected from Regi men Line dropdown 2012 Futures Group Forms Data Dicationaries 399 Program should be ART Text System takes thedtl_RegimenMap first Pharamacy Dispense Regi men with Line as First Line and Program as Decimal Weightonthe dtl PatientVitals visit closest to Select List ini dtl PatientStage 1 2 3 4 T1 T2 T3 Jon the visit T4 NA closest to when ARVs were dis Integer Lab closestto dtl PatientLabResults when ARVs were dispensed Regi mentype WHOStage TestResults Integer Lab closestto dtl PatientLabResults TestResults when ARVs were Substitutions and Switches Auto populated grid view all fields auto populated Regimeni n IMEEM EE Why 1 n O ART Treatment 4 entries available Interruptions top Lost 1 n ate 1 n Why 1 n 12 4 3 HIV Care ART Encounter ord PatientPharmacyOrd DispensedByDate dtl RegimenMap Regi mentype ord PatientPharmacyOrd
335. t must be captured in order to register the patient into the system 2012 Futures Group Forms Data Dicationaries 343 IQCare Registration lIQCare Reference Patient Name Frs vese Sex Select Date of Birth ES ooamaevvvy Exact Estimated Age y mes Marital Status Select Registration Date ES ppamevvvv Patient Contact Address Phone Close Print Display Display Table Require Label Type d Patient Text mst Patie FirstName Yes Name First box nt Patient Text mst Patie MiddelName Name box nt Middle Patient Text mst Patie LastName Yes Name Last box nt Sex Select mst Patie Sex Yes list nt Date of Birth Date mst Patie DOB Yes nt Exact Radio mst Patie DobPrecision Estimated nt Age Calculat ed Marital Select mst Patie MaritalStatus Status list nt Registration mst Patie RegistrationDate Yes Date nt List of all registration form pre defined fields 2012 Futures Group 34 IQCare User Guide V3 3 TreatmentSupporterDistrictCountyWa Dtl PatientContacts Select list r TreatmentSupporterProvinceState Dtl PatientContacts Select list CareEntryPoint mst patient Select list mst Iptf ClinicalTeamLeader mst_patient Select list mst_employee 12 2 Common Static Forms Data Dictionary The Adult Pharmacy Paediatric Pharmacy Follow up Education and Laboratory forms are common static forms that can be added to any technical area through special form linking Th
336. t the data quality check is complete Microsoft Internet Explorer 9 Enrolment DQ Checked complete Form Marked as DQ Checked Do you want to close i Cancel 5 The updated status is indicated with a check mark beside the form name in the View Existing Forms page As well if you open the form itself the color of the data quality check button is changed to green 2012 Futures Group Data Quality Assurance 115 Data qua check 6 Any saved changes to a form changes the status of the form back to unchecked so that you must click the Data quality check button again for IQCare to re do that the data quality check 5 5 Field Level Validation IQCare forms have integrated field level validation which ensures that the data entered is clean The system has several ways to check data integrity and correctness For numeric type fields minimum and maximum boundary ranges are set which do not allow you to enter data outside those ranges Example boundaries are specified for all lab order fields For date type fields business rules are run at the time of saving that verifies the date entered is within a reasonable date range Example visit date can not be greater than today s date For multi select questions required for best practices Data Quality Check fields IQCare has a Not Documented option for fields that have not been filled out by the clinician so that there is always an answer to each question Example ARV Exp
337. tation or lab test and or any drugs dispensed are assigned to the technical area selected Furthermore the navigation display such as the available forms to 2012 Futures Group Patient Level Features 127 fill in is driven by the technical area 6 4 Patient Status Rules Program Status The patient program status Active or Care Ended is found in the upper right part of the screen If the patient has the status of Care Ended then a Reactivate button is displayed and available for the patient to be re activated Patient Status Patient status shows the status of the patient in the system The status types and business rules are as follows Business Rule If the patient has never had a pharmacy form with ARVs dispensed AND the Treatment Program ART AND Patient is not care ended If the patient has had a pharmacy form with ARVs dispensed then the Treatment program can not be ART The Treatment Program could be PMTCT PEP Palliative If the patient s last pharmacy form with ARVs dispensed longest duration 90 days today s date And Treatment program ART And the patient does not have a Care Tracking form with ART Ended Yes Stopped If the patient has a Care Tracking form with ART Ended but still in care Yes Due For Termination If the patient s last pharmacy form with ARVs dispensed longest duration 90 days gt today s date And Treatment program ART And the patient does not have a Care Tracking form with
338. te revCareIE ate manually updated data should update the IE form field BLUE cu efc c esult Elec eee ee Date rder e 2012 Futures Group IQCare User Guide V3 3 Current Regimen dtl PatientArvThPrescribedARV Auto populate Began Date started or changed to new regimen Check for the latest date and associated regimen 1 check the last FU form for the latest ARV regimen started or changed and then use the DispensedByDate for the date use the compilation of the ARVs as the Regimen 2 if there isn t a FU form then check the IE form started or changed and then use the DispensedBy Date for the date use the compilation of the ARVs as the Regimen Regimen Current dtl RegimenMa RegimenType Auto populate the information is coming from the adult or pedi pharmacy form and should reside in the regimen map table Note the format of the Regimen is AAA BBB CCC use of forw ard slashes betw een the abbreviations Pregnant dtl PatientClini Pregnant Should only display if the patient has Yes calStatus Gender female This should be defaulted to No calStatus Should only display if the patient has Gender female t ee ee aed Adherence Number of doses dtl PatientAdhe MissedLastWeelf None checked then MissedLastWeek 0 and missed last week rence the Ul should be blanked out or hidden A dd not documented botton for the Number of doses missed last w eek and or last month if nothing is in the form for either of thes
339. th 250mg Antidepressant Amoxapine Amoxapine Soma Amoxapne Antidepressant Ameoollm Amool 250mg Amoxollin Antibiotic Amexoali Amoi 500mg Amowollin Antibiotic Amaxicillen Amonol Vials 1000mg Amomollin Antibobc Amexicillin Amonol Vials tom Amowollin Antibotc Amaxicillin Clavulanate Augmentin 125mg 31 25mg Smi Amonoollin Clavulanate Antibotc Amoxicille Clavutanate Augmentin 225mg 125mg Amoollin Clavulanate Antibvtic Amoxicillin Clavulanste Auamentin 250mqg 62 5ma Smi Amomollin Clavulanate Antibiotic a ARV Medication Example A drug can have many trade names but only one generic name For example for the generic ARV medication Lamivudine there are 3 trade names Epivir Lamvr and Zeffix As a result you may see a generic name listed several times associated with the many possible trade names The list of available drugs within IQCare is displayed in a table sorted by generic name in alpha order To find a trade or generic name click the column title Alternatively use the browser s find in page option and find a drug by searching for the text within the drug list page 4 3 2 Add a New Drug In IQCare V3 2 and above there is no difference between adding an ARV Medication or any other non ARV medication Drugs are all handled the same way in the database Each drug represents a physical item that can be held in inventory for dispensing Each drug must have a generic name trade name and strength 1 Select Customi
340. th the graph and the chart and the month is skipped Running a Patient Enrolled by Month Report 1 2 3 From the Facility level navigation select Reports Facility Reports Select the Patient Enrolled by Month report Enter date range Facility Reports oar Select Report O ARV Pick up Report O Missed ARV Pick up Report Patient Enrolled by Month Report Date Ordered From 01 Jan 2006 EM poA YYvvo To 31 Dec 2008 E DDAMMa Yr Click the Submit button The report displays a graph and the associated monthly enrollment numbers To print the report click the Print button 2012 Futures Group Pre Defined Re ports 143 Patient Enrollment Month Patients Enrolled by Month I P v n Month Enrolled No Patents 2006 01 216 2006 02 213 2006 03 195 2006 04 229 2006 05 284 2006 06 198 2006 07 220 2006 08 206 2006 09 202 2006 10 157 2006 11 132 2006 12 77 7 To re run the report with a different date range click the Back button and re enter the date range 7 34 Quality Assurance This report is used for two purposes 1 To show which forms have not been data quality checked and 2 to show how many forms have been filled out by a data entry clerk or User 1 From the Facility level navigation select Reports Facility Reports 2 Select the Quality Assurance report 3 Enter either a date range and select all users or select an individual user 2012 Futures Group
341. the Death Date and the Death Reason 2 Click on the orange dot in the List column for the Death Reason field the list options dialog displays Care Ended Name Care End Section Patent Ext Reasons Exit Reason Death Table Field Name Field Label Display Type DeamDate v Death Date Date DeamReason v Death Reason Select List Remove Field 3 Using arrows move the defaults death reasons you want to display in the IQCare form from left to right box 4 Add any new death reasons fields using the Add field and button and move them from the left to the right box 5 Click on the Conditional Fields button a new dialog displays 2012 Futures Group IQCare Management Form Builder 325 Suspected ARV side effect Unknown Suspected Opportunistic infection gt gt lt lt Add Conditional Fields 6 Using the select list select the death reason field In this example the Suspected Side Effects reason is selected T Add fields in the grid that will be associated with selected death reason IC frmCare ndConditionalDisplay ne o DeathReason Suspected ARV side effect X Table Field Name Field Label Display Type Business FollowUpReason DeathDate LPTFTransfer CareEndedDate Employeeld SuspectedSideEffect NonHiVCauses UnKnownDeatn Infectionid Sourceotdeathinformation Submit 8 Repeat this process for all of the death reason entries A death reason does not have
342. the data will display in the fields above the table 3 To change the current location select a new location The change the transfer date enter in a new date N 2012 Futures Group 130 IQCare User Guide V3 3 4 Click Update Clinic Satellite Location Transfer Form Patient Name Ronald Kerry PatientiD 695 134 1 0013 Existing Hosp Clinic 0013 04 Location Current From Te Treatment Sat1 M Transfer Date 01 Jun 2008 zm DD MMM YYYY From Location To Location Transferred Date Demonstration Clinic Treatment Sat1 01 Jun 2008 6 7 Additional Forms Under the additional forms navigation link is the Family Information and Follow up Education links These forms are adjunct forms that may be optional to use depending on your data collection process 6 8 View Existing Forms You can view all of the previously filled in forms for a patient by clicking on the View Existing Forms link If there are existing forms they are displayed in reverse chronological order by year and then by month The current year is displayed so that all of the forms for that year are easily visible To see all other earlier years you must click on the sign to open the year view and then again to open the month view Clicking on the sign closes a month or year Next to each form is the Data Quality Check indicator A form that has been checked for data qual
343. tient Adherence Patient Appointment Fatient EEE EUEUr Patient Contacts Groups and Therapy DB View X Rpt PatientAssessment Rpt PatientAdherence Rpt_PatientAppointment Rot _PatientTherapy Rpt _PatientContacts Data Fields Adherence Code Appointment Date AIDSRelief ARV Start Emergency Contact Date Address Adherence Other Details Appointment Provider Assessment Category Emergency Contact Discuss Status Adherence Support Assessment Description Emergency Contact A tment Pu Emergency Contact Th PI EN LE CE Emergency Contact Int ted Num D Th R Cod Interrupted Date Missed Last Week Missed Last Month Num DOT Per Week Num Home Visits Per Week Stopped Date 2012 Futures Group 364 IQCare User Guide V3 3 Stopped Num Days DB View Rpt Rpt Name PatientDemographics Rpt PatientSymptoms Rpt_PharmacyDispense PatientHivPrevCarelE Data Fields Age Symptom Category AIDSRelief Financed Drug Allergy Name Age at Enrollment Symptom Description Dispensed By Allergy Other Details AIDSRelief ART Start Dispensed Bv Date Symptom Name P y CD4 Prior to ARVs Current ART Regimen Dispensed Quantity CD4 Prior to ARVs Current ART Regimen Dose Start Date CD4 Prior to ARVs Date Current ART Start Date Drug Name IE 2012 Futures Group Distance Travelled Km g t 0 Forms Data Dicationaries 365 rdi pa cx p did TM Education Level Duration Long Term Meds Other Desc 1 Long Term Meds Other
344. tient Name Moseti David IQ Number 10 0000000M201202157541 ANC Number 7777 Maternity Number 8737h0 Visit Date FR woammyvvvy Growth And Nutrition Previous Height cm Weight Kgs s Height cm infanting Feeding Option Select Medication Given NVP Yes No CTX Yes No Multivitamin Yes No Monitoring And Development TBAssesmentOutcome Select Achieving Milestones Yes Mo Date Of Next Appointment FE boum Clinical Notes Signature Select Save Cose Print v Example of HEI Card Part Ill This is a combination of the HEI and the maternal History v Data Dictionary SNR Fu ea InfantProfle Follow up card line Follow up card line Follow up card Follow up card HEI Infant BirthWeight Birth Wt Kg pedmaTet Mes Yes 2012 Futures Group 216 IQCare User Guide V3 3 Folovupcad J Follow up card Enrollment Br E LOL M Follow up card Enrollment Paediatric OPD Select list No No Maternity CCC MCH PMTCT HEI Infant OtherChildReffelOther Specify p or qim RE Follow up card ralSource line ralSource ChildPEPARVs ARV SdNVP Only Select list No No Follow up card Prophyaxis SdNVP AZT 3T C NVP for 6 weeks mother on HAART or not BF NVP during BF None erp Ex al Follow up card PEP Dispensed line HEI Infant ContactTB History of TB Yes No No No Follow up card Contact in household Parent prefere HOMME NNNM NN RA Follow up card
345. tion Pharmacist Description Specifies the employee name and designation 2012 Futures Group Configuration and Administration s Dependencies None Used In All clinical forms Signature field Purchase order Facts Rules Not to be confused with the store user linking you must also link a system user not an employee to a store that has the privilege to purchase items in order to fill in a purchase order Field Description Display Label Display Type Field Description Rules Comments First name of the employee Required field Last name of the employee Required field Designation Select list Designation of the employee Required field See Employee Designation custom list Status Select List Hides Displays entry Required defaults to Active In active Active 4 7 User Administration The User Administration feature is where you assign a User Name and Password to those individuals who will be using IQCare Each individual should have his her own user name and password and it should not be shared amongst employees A User can be active or removed from having access Only active Users can login to the application Once a User has been inactivated they can not be re activated You would simply add that individual again giving them a new User Name different from the one that was originally given to them and a Password 4 7 1 Add or update a User 1 Click the Add button to add a new User or select an active User to e
346. tly greater than the patient s birth date This business rule is fired upon saving the form 2012 Futures Group IQCare Management Form Builder 283 Business Rule Display Type Definition Available Regimen Regimen The rule sets the drug type filter for the regimen drug picker When the regimen type field renders in an IQCare form the user clicks on a button to display a list of drugs from which he she selects to make up a regimen The rule is fired upon opening the drug picker Drug Filter Type Drug Selection The rule sets the drug type filter for the drug button When the drug selection type field is rendered in an IQCare form the user clicks on the button to display a list of drugs from which he she selects The rule is fired upon opening the drug picker Lab Selection Lab Selection The rule sets the field type as a lab type The rule is fired upon rendering the form 11 6 3 Placeholder Field The Placeholder field is for formatting purposes only IQCare care forms render using a left right fields pairs If you have an odd number of fields you may want to start a new row with a set of fields that are best put together as a pair If this is the case then you would use a placeholder formatting field to add a blank space and start a new row In this example below no Placeholder field has been added to the form 2012 Futures Group 24 IQCare User Guide V3 3 HIV CARE STATIC FORM i i amp
347. to have any associated fields In this case the grid would be blank 9 Click Submit to submit your work and return to the Patient Exit Reason screen Be sure to click the Save button in the Care Ended Form to save all your work and commit the configuration to the IQCare database v Step 3 Adding other fields at the top level optional You can add any number of additional fields to the care ended form These fields stand on their own at the top level of the form You will need to create these fields in Manage Care Ended Fields 2012 Futures Group ome IQCare User Guide V3 3 1 In the main Configure Care Ended Forms dialog select the fields you would like to add to the form Name Care End Secboa Patent Ent Reasons Technical Area HEVCARE STATICFORM 2 Click the Save button to commit the entire configuration to the IQCare database 3 Publish the form by clicking on the Un published cell for this form 2012 Futures Group IQCare Management Form Builder 327 11 9 Manage Registration Form Before you can enter patient data you must first register the patient into IQCare To register collect contact information about the patient and his her treatment supporter you may want to add sections to the IQCare Universal Registration form 11 9 1 Manage Registration Fields There is a minimum set of fields that must be captured in order to register the patient into the system These fields display in the fi
348. tom Report feature where once you create a report the results can be exported to Excel Field Groups All of IQCare data has been organized by like field groupings which are used for the reporting table structure For example all of the patient demographic data is grouped together in the Patient Demographic field group These same field grouping are also used for Custom Reports You can export one or more groups of fields to Excel When exporting field groups to Excel there is a maximum of 256 fields that can be exported This is 2012 Futures Group Configuration and Administration ws the maximum number of fields that can be placed horizontally in an Excel spreadsheet This limitation is based on the Microsoft Web Office Objects that is used to create the spreadsheets in the browser De Identifying Data When you check the De Identify Data check box a specific set of fields will not be displayed should you have selected field groupings that contain data that identifies the patient The fields are HIV Care Static Form Set This is the set of data from the HIV Care Static form set that are de identified Field Group Patient Demographics Local Council Patient Address Patient First Name Patient Last Name Patient Name Patient Phone Province Village Patient Contacts Emergency Contact Address Emergency Contact Name Emergency Contact Phone Family Information Family Member Name 412 1 Exporting Data 1 Navigate to the
349. tory Units added in this list are used in the Lab Order Form Configuration Adding a new Laboratory Unit follows the same process as adding any other custom list For instructions to add a laboratory unit see adding Add Entry in a Custom List Laboratory Unit Priority Laboratory Unit Status 1 10 2 Active 2 10 9 c L Active 3 10 3 cells mcl Active 4 c mm 3 Active 5 cell microscope field Active 6 copies ml Active z g dl Active 8 g L Active 9 mcmol L Active 10 mg dl Active 11 mkat L Active 12 mmol L Active 13 No units Active 14 percent Active d 1x LLA A nba a t Ga Gee 4 4 2 Configuring Lab Units and Boundary Values The Lab Order Configuration specifies the units and boundary values for each numeric lab test found on the Lab Order form Changing the default units and boundaries in the Lab Order Configuration will change the units displayed and the field level boundary validation on the Lab Order form The lists of lab tests available for configuration are all of the lab tests with numeric values in the Lab Order form Text and pos neg result type lab tests are not in this list Furthermore you can not add or remove tests from the Lab Order Configuration list IQCare comes with a set of default units and boundaries When you install IQCare at your facility you should review and verify that the units are correct for your site Add a New Unit Boundary Pair 1 Select Customize Lists from the top level navigation 2 Select
350. trl H Configure CareTermination Navigation Links Service Administration This opens a window that allows you to stop and start the IQCare Service The IQCare Service a machine connection protocol that allows different machines to communicate The IQCare Service must be running in order for IQCare to communicate with the IQCare database DB Operations eS ess e Upsize When a database is being migrated from an Access type database to an SQL type data the Access database must first be upsized This process changes the Access database into an SQL type database DB Migration This feature identifies the upsized database which will be 2012 Futures Group 28 IQCare User Guide V3 3 migrated to a blank IQCare database and runs the database migrations scripts DB Merge This feature merges two IQCare databases of the same version into one database Refresh System Cache e Rebuild Custom Reports DB e QCare DB Maintenance When new select or multi select lists are created and entries are added to the lists the system cache must be refreshed so that these new lists and entries are Visible in IQCare forms This is the same function as found under the Administration Refresh System Cache found in IQCare When new fields are identified via the form builder or data has been added into forms then before running customer reports the customer report tables need to be refreshed This is the same function as found whe
351. ts that are required to run IQCare QCare installation guide for standalone machines and server Feb 2009 2012 Futures Group IQCare Overview 13 e Setting up IQCare in a LAN networked environment Oct 2007 e QCare Installation Troubleshooting Oct 2007 e SQL Express Administration Oct 2007 1 4 Technical Support Technical Support If you need technical help you have found a defect or you would like an enhancement please contact your Futures Group IQCare representative and they will help resolve your issues or relay your request You can also send your questions to the support email address IQSupport futuresgroup com 1 5 IQCare Service v QCare Service The IQCare Service is a special application component that allows the IQCare database to be on a separate server from the IQCare application if needed This service must be running in order for IQCare to run properly Accessing the service via the IQCare Service dialog The IQCare service can be stopped and started using the IQCare Service dialog This dialog can be accessed from your All Programs button and the link can be found at the top of the list of programs You may also find the IQCare icon in your Toolbar tray at the bottom of your screen r ad IQCare Service Running International Quality Care Accessing the service via the control panel You can also stop and start the IQCare Service from the Control Panel To access the service in
352. ts will display in a table format In this Facility Home Page example two indicators are configured for the technical area MOH 2012 Futures Group IQCare Management Form Builder 331 ART Card The first indicator query calculates the number of enrolled patients in the system and returns one result The second indicator query pulls data on ART Status Sex and Age and returns 3 results in a table Here is what the Facility Home page display looks like for the above set up 2012 Futures Group 332 IQCare User Guide V3 3 MOH ART Card Number of active ART patients 6 ART Status Sex Age v Configure Facility and Patient Home Pages 1 From the menu select Configure Home Pages 2 Enter the Section title home page type and the technical area 3 Enter the text that will display on the home page note that once text is in the field the Query icon turns red This means that a query has not yet been specified for this report indicator 4 Click on the Query icon to open the query window 5 Cut and paste the query into the window 6 Check the syntax by clicking the Test Query Syntax button T Click submit 2012 Futures Group IQCare Management Form Builder 333 a ever enrolled 8 Upon submitting the icon turns to green in the home page window for the home page you are working on Here an example of creating the query using the query builder for the indicator in this home page New
353. tures Group 206 IQCare User Guide V3 3 a Speci Eu DENN Laboratory A de Use Lab Form Laboratory RPR VDRL RPR VDRL Use Lab Select No Yes Form List Laboratory HIVResultini HIV Result Use Lab Select Yes Yes tial Initial Form List Laboratory HIVResultR HIV Result Use Lab Select No Yes etest Retest Form List WHO Stage No VILI IV Select No erat List ART Decima Eligibility Text Box ART ee Start on ART No Date No el in ANC mes D Fu 22 ee RI Prophylaxis HAART HAART No P HAART for Select No Prophylaxis List T HAART for Treatment Baby Screened TB TB Yes NO signs Select No For TB List suspected TB Rx ND REF EE ped Cervical PAP VIA Select Cancer List Screened OtherCondit Other 1 Hypertens For Conditions ion Select 2 Diabetes 3 Epilepsy 4 Malaria in Pregnancy 5 STIS RTI 6 Others Specify IPT1 3 IPT1 3 cu 1 2 3 N A 2012 Futures Group Clinical Forms 207 NH Treatment Iron Iron Yes Yes No Select List Treatment FolicAcid Folic Acid Yes Yes No Select List Treatment ReceivedIT Received Yes Yes No Select N ITN List I Treatment AdditionalTr Additional Yi 1 Hypertens Multi eatment Treatment ion Select 2 Diabetes List 3 Epilepsy 4 Malaria in Pregnancy 5 STIS RTI 6 Others Specify Partner HIV Counselled Counselled No Yes No Select Marital C amp T AsCouple as a Couple List Status Partner HIV TestResultP Test Result
354. tus Child Birthweight Ir amityPtanningMetod ParnerReferredOriot MotherPMTCTCode PartnerPMTCTCode Devens o lt anon 4 t 4 LabourDuration Episiotomy VagnalTear Pl elelelelelelelelsle lel lol slo E ES SS SS EE SS SS SS SS SE SS SE SE EE Si SE Eig 70000000000000020202 4220 v Combined Field Search and Technical Area Filter You can combine searching for fields with a technical area filter 2012 Futures Group 22 IQCare User Guide V3 3 1 Select the technical area 2 Enter a search criteria and click the Search button In this example PMTCT was first selected and then ARV was used as the search term Field tame ARV Search Show All Technical Area PMTCT Associated Last Field Name Display Type Predefined List Business Rule Adve Fieigs Updated Bu SS SS SS EI SS ES SS SS SI SS 00 0 0 0 11 6 6 Create Custom Fields If you do not find the field you need in the existing list of pre defined fields or custom fields created in prior form building sessions you can create your own fields To create a new field 1 Click Add Custom Field button and an empty row displays at the bottom of the pre defined list 2012 Futures Group IQCare Management Form Builder 2 Show All Technical Ares Al ast Display Type Predefined List Business Rule Actve DA 2 Click on the Field Name cell so that it turns white and then t
355. ty Home Page Find Add Patient Transfer Patient Form Custom Reports IQTools Reports 2012 Futures Group s IQCare User Guide V3 3 Edit Facility Facility Satellite Name Test Location National kd s Country Number LPTF Number Satelite Number Province State Testing District District Facility login image Browse Appointment grace period 67 PEPFAR funding start date 04 Apr 2011 ma DO MMM Y YYY Currency Afghanistan Afghani AFN Preferred Location 17 Status Actwe X yZPMTCT J HIV CARE STATIC FORM Paperless clinic 7 MOH ART Card 7 module 1 Update Reset Close Facility Satellite Name e Is the name of the facility and displays in the IQCare header The maximum length is 50 characters and the name will wrap to the second line after 33 characters National Id The national ID number given to a facility by the country ministry of health Country number LPTF number Satellite number e Are the identifying numbers for the clinic and any of its satellites e Leading zeros are allowed and will be displayed IQCare converts any numbers with leading zeros into a number For example 0001 is saved in IQCare as the number 1 but displayed as 0001 e Once a facility has been set up and saved the Country ID LPTF ID Sat ID HIV Care Static Forms numbering series can not be changed if there is one or more active patients using those numbers In particular if a location number ID is required to be changed
356. u want to associate more fields with 2012 Futures Group 304 IQCare User Guide V3 3 Table Field Name Field Label Display Type FamiPlanningMethodOmer Other family planning method TextSingleLine o E7 5 Using the select list select additional fields and type in the field labels 6 Click to Submit the updates famiyPlanningHethod Table Field Name Field Label Display Type List Business FamiyPlanningMetodOter Other family planning method TextSingleLine FamayPlanwngCounseog Fam y planning counselling Yes No i gt 7 Click Save to save your work remember you much click the save button in order to save all of your work 2012 Futures Group IQCare Management Form Builder 305 v Update a Conditional Field Label In Manage Fields find the field you want to change Click on the Associated Fields icon Click on the Conditional Fields button in the select list dialog box Select the select list entry that you want to update For the associate field update the label Click to Submit the update Click to Save to save your work NN OO O1 WD v Remove or Replace a Conditional Field 1 In Manage Fields find the field you want to change 2 Click on the Associated Fields icon 3 Click on the Conditional Fields button in the select list dialog box 4 Select the select list entry that you want to update r I frmConditi Field La
357. ublish the form see Publish Forms for more information 3 Login to IQCare and find an existing or create a new patient 4 Select the HIV Care Static Form technical area 5 2012 Futures Group Clinical Forms 173 2 P 10 1 2 TB Indicators TB indicators gathered in IQCare HIV Care Static From Set TB Screening in the ART and Non ART follow up forms This is a customizable select list called TB Screening e TB Illnesses in the Initial Evaluation ART and Non ART follow up forms TB Regimens prescribed in the Adult and Pediatric pharmacy forms TB Regimen select list configuration in the TB Regimens custom list 10 1 3 Enrollment Fill in an Enrollment Form 1 From the Facility level navigation click on Find Add patient 2 Verify that the patient does not exist by entering first and last name and any other information you know about the patient Click the Find button If the patient does not exist click the Add button Fill in the form making sure you fill out the required fields Click Save IQCare displays a message alerting you of any required fields not filled in IQCare displays a message alerting you of a successful save and asks you if you wish to exit or stay on the form for continued field data entry NOR Update an Enrollment Form 1 To access an previously filled in enrollment form either 2012 Futures Group IQCare User Guide V3 3 2 3 a Click on View Existing Forms and fin
358. uestion mark comma and single quote All other special characters cannot be used and IQCare will not let you type these prohibited characters 3 Add one or more fields and enter the field display label As with the section name only a specific set of special characters mentioned above can be used in the display label 4 Note that to see other sections in the form you use the scroll bar at the left of the screen 5 Continue to add sections and fields 6 To preview your work click the Preview button T Click the Save button to save your work Table Field Name Field Label ParnerdiVPretesiCounseung Partner Pretest Counsemng Pamei Tost v ParerHiv Test aa Secton Manage Section Saw Jl Close v Move a Field In a Section 1 Find the section and field you want to move re arrange 2 Use the Move buttons to move the field up and down v Remove a field In a Section 1 Find the section and field you want to remove 2 Highlight the name of the field 3 Click the Remove Field button v Manage Section Once you have added a section you can re arrange or remove a section to do that you use the Manage Section feature 1 Click on the Manage Section button 2 Highlight the section name you want to move or remove 2012 Futures Group IQCare Management Form Builder 313 Manage Section Mother HIV Status Partner HIV Status 3 Use the move buttons to move the section to the
359. uled Appointment FE oouuuyvry Date of Last Actual Contact 05 May 2012 EE pouuu vyyy Patient Exit Reason Select X Signature Select Date Care Ended f cjosmmeryyy Save Data Quaity Check Close Prim Field Label Database Field Name Business Rule Require Table d for Saving ical mst Patient Auto filled mst Patient Auto filled Yes 2012 Futures Group Forms Data Dicationaries 341 mentID D aes ee ee aan Oc er ni dtl_PatientCar eEnded Scheduled Appointment Date of Last dtl_PatientTra DateLastCont Auto filled but editable Actual Contact ckingCare act Check the latest date from the latest Enrollment IE FU visit date Adult Pediatric pharmacy DispensedByDate Laboratory RepotedByDate Home Visit last date for which the patient data was captured Ee Yes Patient Exit dtl_PatientCar Reason eEnded Default available options are Death Lost to Follow up Transferred out HIV Negative Confirmed HIV Negative Transfer to ART Custom reasons can be added eEnded Date Care dtl PatientCar CareEndedSi Care ended date must Ended eEnded gnatureDate be greater than last contact date TN I o This button is used to take hard copy of the form This is basically feature of paperless but is implemented for non paperless too Available Pre defined Fields 2012 Futures Group 342 IQCare User Guide V3 3 cj Ej dbo dtl_PatientCareEnded d Columns CareEndedID P
360. ult lists from pre defined fields are available to be updated if the technical area has been activated in the Facility Set up page If the technical has not been activated then you will see the lock icon next to the list You can not make updates to lists that are locked e If you add a select list via the Form Builder the newly added list will be available in this section of IQCare for update The initial list is added via the Form Builder any changes to the list must be done via the Custom Lists in IQCare e List updates behave the same way for all list technical areas lists 2012 Futures Group Configuration and Administration 65 e Add entries nactivate entries Change the order priority of entries e You can update the pre defined lists You can not remove the default pre defined lists va the Form Builder or IQCare they will always be visible e You can remove lists you created via the Form Builder This image shows that the PMTCT pre defined custom lists are not available for update as per the locked icon To make these lists available turn on the PMTCT technical area in the Facility Setup Customize Lists 3 List Universal 3 PMICT QAdaitional Treatment E BAPGAR Score 1 QAPGAR Score 5 Breast Status Ceni Status amp Child Hiv Status amp Counseled On QDelivery Conducted By amp ODelivery Location QDeltvery Mode amp Delivery Outcome QDeliveryConducteaBy v Relationship of custom list in IQCare an
361. ult ults D4 Percent dtl PatientL TestRes abResult ults Viral Load dtl PatientL TestRes abResult ults Viral Load undetectable dtl PatientL FSI Coton MEREBBEE E CD4 dtl_PatientL TestRes abResult ults i 2012 Futures Group Forms Data Dicationaries 353 Store Plasma dtl PatientL TestRes abResult ults HCT dtl PatientL TestRes abResult ults Hb dtl PatientL TestRes abResult ults WBC dtl PatientL TestRes abResult ults WBC Diff next 8 fields dtl PatientL TestRes abResult ults Neut dtl PatientL TestRes abResult ults Neut dtl PatientL TestRes abResult ults Lymph dtl PatientL TestRes abResult ults Lymph dtl_PatientL TestRes abResult ults Mono dtl PatientL TestRes abResult ults Mono dtl PatientL TestRes abResult ults Eosin dtl PatientL TestRes abResult ults Eosin dtl PatientL TestRes abResult ults Platelets dtl PatientL TestRes abResult ults AST SGOT dtl PatientL TestRes abResult ults ALT SGPT dtl PatientL TestRes abResult ults Creatinine dtl PatientL TestRes abResult ults Amylase dtl PatientL TestRes abResult ults Pregnancy dtl PatientL TestRes abResult ults Malaria parasite dtl PatientL TestRes abResult ults 2012 Futures Group 35 IQCare User Guide V3 3 Serum Crypto Ag dtl PatientL TestRes abResult ults Sputum AFB1 dtl PatientL TestRes abResult ults Sputum AFB2 dtl PatientL TestRes abResult ults Sputum AFB3 dtl PatientL TestRes a
362. undaries 4 100 eee le PatientVitals JHR Field level validation boundaries 30 200 meg c PatientVitals Height Field level valdiation boundaries 0 250 Auto populate from the IE form BP Diastolic mm dtl PatientVitals BPDiastolic Field level validation boundaries Hg 30 150 dtl PatientVitals Weight Field level validation boundaries 0 225 Pan dti Patie ntVitals E Associated Conditions Ols or AIDs Defining Illness E i Pain is on a scale of 1 to 10 are explicitely given by the patient BP Systolic mm dtl PatientVitals BPSystolic Field level validation boundaries H 50 250 Clinical Assessment for ART Assessment dtl PatientAsse AssessmentID Re evaluate Prepare for ART WAB Stage dtl PatientStage WABStage WHO Stage dtl PatientStage WHOStage es cc Treatment OI Prophylaxis Drugs can be selected w ithout selecting duration Sulfa TMZ Dose macyOrder StrengthID etc Dose and frequency are the only required fields OI Prophylaxis dtl PatientPhar FrequencyID DS Double Strength SS Single Sulfa TMZ macyOrder Strength tion E Ol Prophylaxis dtl PatientPhar Dura Sulfa TMZ macyOrder Duration Eg Prophylaxis dtl PatientPhar OrderedQuantit Sulfa TMZ macyOrder y OI Prophylaxis dtl PatientPhar DispensedQuan Sulfa TMZ macyOrder tity Ol Prophylaxis dtl PatientPhar Drug_Pk Fluconazole macyOrder StrengthID 2012 Futures Group so IQCare Use
363. upper boundaries and the default indicator displays at the top of the screen 5 Change the boundaries and or the default indicator ALT SGPT Units Boundary Lower 10000 Upper 350000 Defaut TIENE v U L 100 00 3500 00 Yes mkat L 0 00 3 00 No mg dL 0 00 25 00 No 6 Click Save to save your changes 4 4 3 How Lab Unit Configuration Changes Impact the Lab Order Form IQCare only saves actual data That is if there are blanks spaces in a clinical form null values a blank field are not saved By saving only actual data such as numbers and characters the IQCare database does not grow too quickly and database queries run faster For the Lab Order form lab test results and the associated lab test units are saved into the IQCare database When you create a new Lab Order form for a patient the default units you selected in the Lab Configuration are applied to the appropriate lab tests When you enter information into the Lab 2012 Futures Group s IQCare User Guide V3 3 Order form and save the lab test results and the associated units for the filled in lab test are saved Now suppose you go back to the Lab Configuration and change a unit for a lab test If there was data saved for that lab test then the data and the previous lab unit was saved and will display in the form If there was no data associated with that changed lab test and you open an already filled in lab form the lab units will change to the new de
364. ve Pills Dispensed Oral Contraceptive Pills Injectible 10 0 F i Family Planning Status Select d Implant C Intrauteran device Lactational Amenorhea r Hacc m can E Reason Noton FP Select v Want FP Select Y TB Status TB Status Select TB Treatment Start Date DD AMMM YYYY TB Registration Number Nutritional Support Referral Hospitalized Select Y Side Effects and Adherence jRash a F Zoster a Peripheral Neuropathy Thrush Oral Vaginal Headache Potential Side Stevens Johnson Syndrome Effects Lipoatrophy Lipodystrophy 3 S WHO Stage Select ARV Adherence select Y Select M CTX Adherence Select Select F Why Poor ARV Adherence Why Poor CTX Adherence C Couple Counselling Targeted risk reduction C Condom promotion provision C Needle and syringe programmes PwP Yes No PwP Services F Discordant Couple 3 Intra Drug Users Clinical Forms 239 v Data Dictionary Enrollment Form Field Name Labeled Nature of Options Associat Requir Data the field i Profile e e d abs dd Nearest H
365. xample Return Set n Groups like Last Name Group The result set will grouped by Last FieldValues Dispensed by Date Group Name Generic Drug Name Group The data is grouped by the field found Dispensed Quantity Group in the first column select For example if you changed the order and put Generic Name first the report would be grouped by the generic name Smith Lamivudine 28 06 Aug 2006 Smith Lamivudine 28 03 Sep 2006 Jones Lamivudine 28 10 Sep 2006 Jones Nevirapine 28 10 Sep 2006 Jones Lamivudine 56 07 Oct 2006 Jones Nevirapine 56 07 Oct 2006 Jones Lamivudine 28 15 Dec 2006 Jones Nevirapine 28 15 Dec 2006 Sums the Last Name Group The result set will add up all of the FieldValues Generic Drug Name Group quality dispensed values for each Dispensed Quantity Sum generic drug and each patient Jones Lamivudine 112 Jones Nevirapine 112 Smith Lamivudine 56 Note that the Dispensed by Date is 2012 Futures Group IQCare User Guide V3 3 Counts all of the instances of a FieldValue Selects the largest or latest FieldValue Selects the smallest or earliest FieldValue Counts the number of unique instances of a FieldValue Distinct If there are duplicates on the set only the first instance is displayed Count Distinct 8 4 Last Name G
366. y report select a month and year for the quarterly report select the quarter and year 4 Click the Submit button 5 Select Open or Save to view the Excel version of the report Here is an example of the quarterly report result vi National Care and Treatment Programme Quarterly facility based HIV care ART reporting form Reporting period Date of completion of form ddimm yyyyy 13 May 2010 Public Private FBO Other specify Name of person reporting Name of the person checking the report Date Current on ART at the end of the quarter On 1st line ARV regimen 1 Males gt 14 years 2 Females 14 years 3 Males 0 14 years 4 Females 0 14 years Total adults and children on 1st line regimens On 2nd line ARV regimen 1 Males 14 years 2 Females 14 years 3 Males 0 14 years 4 Females 0 14 years Total adults and children on 1st and 2nd line regimens Total adults and children on 1st and 2nd line regimens CE SS a ss Total unspecified age or sex o d Current on ART at the end of the quarter as ER a ch mme RP rere EP ee ER Donor Reports PMTCT PMTCT Donor reports available in IQCare 2012 Futures Group Pre Defined Reports 149 e Track 1 0 PMTCT e Track 1 0 HIV Exposed Infants 7 6 1 Track 1 0 PMTCT 1 Under Donor Reports select the PMTCT tab and then select the Track 1 0 PMTCT Report Donor Reports O Track 1 0 PMTCT O Track 1 0 HIV
367. ype search capability Laboratory Configuration found in Unrestricted A U the Customize List Laboratory Units section Select list Unrestricted Care Tracking LPTF Transferred To Laboratory Units non editable poesia LU field Configure Lab Units apply Boundary values for test results for field level validation 12 3 3 Enrollment Enrollment Form Business Rules 2012 Futures Group IQCare User Guide V3 3 Form Database Field Business Rule Label Table Name ed identifi e 1 Last mst Patient LastNam Name e 2 Visit ord Visit VisitDate Date mst Facilit Countryl y D mst Facilit PosID y mst Facilit Satellite Satellit y D eis mst Patient PatientEn Patient rollmentl Enroll D ment Numbe r Alert the User if the System already has a patient w ith the entered last name Date on w hich the patient came into the clinic No future dates allow ed No default required ie don t default to today s date leave blank Because the forms get filled in the follow ing day or later the data entry person w ould have to change the date in any case Auto filled for all forms driven by the softw are set up Auto filled for all forms driven by the softw are set up Auto filled for all forms driven by the softw are set up This is the ID for the patient w ho enters into the AIDSRelief program Country POS Satelite are pre set upon softw are configuration and pre pen
368. ype in the name of the field Field names cannot have spaces in the name and IQCare automatically removes any spaces you attempt to add Furthermore most special characters cannot be used in the name only underscore or dash may be used 3 Tab or click into the Display Type cell select the display type If you select a Select or Multi select list type you must fill in an initial set of list entries When you have entered all of the list entries click on the Submit button Select List Enter Value Entry3 Entry1 Entry2 Submit Delete j 4 Click on the Business Rule cell a dialog box will display Select the business rules you would like for this field and click submit Or Cancel if you don t want to apply any business rules 5 Click on the Save button to save the new field Upon saving the field will be re ordered based on its 2012 Futures Group 24 IQCare User Guide V3 3 field name and saved in Active mode IQCare Management Field Name Search Show AN Technical Area All Last Field Name Display Type Predefined List Business Rule Active Updated Select List Select List Select List Select List Select List Text SingleLine Select List Select List Seled List Tex SingleLine Lab Selection ate Select List Drug Selection Drug Selecton Select List Select List Select List Select List Mill aia Add Custom Field J 11 6
369. ze Lists from the Administration navigation 2 Select Drugs from the table of lists Drugs n Generic al Trade Name Gesenc Name Drug Type Abbrevation 5 299 24 Methylphemdate hci Sutale 40mg Methylpherudate hcl Amphetamine Active Methyipherdate hci futalm Smg Methyiphenidate hcl Amphetamine Active Methylphenidate hci futalm 10mg Methylphenidate hcl Amphetamine Active Methylphenidate hci futalm 20mg Methylphenidate hcl Amphetamine Active Methylphenidate hcl Ritaln 30mg Methylphenidate hcl Amphetamine Active Acetaminophen Adol Paracetamol Suppositones 125mg Acetaminophen Analgesic Active Acetaminophen Adol Paracetamol Suppositones 250mg Acetaminophen Analgesic Active Acetaminophen Adol Paracetamol Suppositones S00mg Acetaminophen Analgesic Active Acetarremophen Aspinin 325mg Acetaminophen Analgesic Active Acetaminophen Aspiin Simg Acetaminophen Analgesic Active Acetamiophen Panado 80mg Acetaminophen Analgesic Active Acetarmmophen Panadol 500mg Acetaminophen Analgesic 3 Click the Add button 2012 Futures Group Configuration and Administration 4 Select Drug type and enter a trade name Add Note that the ability to add frequency has been disabled for 3 2 and above 5 Click Add Generic Drug button Trade Drug Associated with one existing generic drug 6 Select the generic name of the drug and using the Add button move it from the left hand box to the right hand box If you have selected

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