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1. Profile Bookmarks Other Watermarks overlays signatures Bulk email PDFs General Document Fonts Graphics Draft watermark Fonts P Choose a predefined font setting and customize it for your needs PDF A Compliant Fonts embedding Review documents Fonts Small size PDFs l Do not embed fonts v New Manage Do not embed any fonts into the created PDF file Embed all used fonts vV Embed font subsets Force embedding of protected fonts Font Name Always Embed Never Embed Adobe Arabic Adobe Caslon Pro Adobe Caslon Pro Bold Adobe Devanagari Adobe Fan Heiti Std B Adobe Fangsong Std R Adobe Garamond Pro Adobe Garamond Pro Bold Adobe Gothic Std B Adobe Hebrew Adobe Heiti Std R Adobe Kaiti Std R Adobe Ming Std L Adobe Myungjo Std M PPELEHEHEHEHHHH FONTS EMBEDDING By embedding fonts you will be sure that the resulting PDF file will look the same on all other systems were it is opened as the used fonts will be packed within the PDF and used when viewing even if the recipient s system doesn t have them This however makes the PDF larger in size By default a font embedding preset is selected but you can manage the existing presets if you click on New Manage The default preset will not embed the fonts in the PDF For detailed explanation of each option see the Fonts embedding section Note Some of the features mentioned on this page might not be available in your edition
2. New Delete j Profile Overlays Overlays Overlays Invoice Configure the overlay to be added to the document Invoice Copy overtays Letterhead Name Invoice Copy Description Generic invoice overlay for test purposes Author Softland Private visible only to the current user If shorter overlay file repeat m Nothing Last page Continuous Overlay file Location Q Local File name invoice template pdf Browse User name Password PDF Password Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the novaPDF 8 User Manual
3. novaPDF 8 User Manual Copyright 2015 Softland 42 novaPDF 8 However if novaPDF was installed on a print server and added on client computers then the Server location refers to the print server e Local folders When you set the destination to local you can choose any folder either on the computer where the print starts from or on a network computer where to save the PDF file e Server folders If novaPDF is added on a client computer from a shared network printer the Server location will save the resulting PDF file on a folder located on the print server i e the computer where novaPDF was installed and shared from FILE SAVING OPTIONS You can configure save options for the generated PDF file For detailed explanation of each option see the File Saving Options section AFTER SAVE ACTION Once the PDF is created you can run a particular application with various options Set after save actions you have to check the Run application option and continue the configuration For detailed explanation of each after save option see the After Save Action section Note Some of the features mentioned on this page might not be available in your edition 1 2 3 1 1 File saving options The File Saving Options section is embedded in the General tab of the Profile Manager and allows you to set PDF saving options such as the location where the PDF will be saved what save dialog to use and what to do when same named PDF fi
4. New Manage Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are novaPDF 8 User Manual Copyright 2015 Softland novaPDF 89 included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration w
5. Convert to grayscale Each color will be converted to a gray value between 0 and 256 You can convert to grayscale texts and graphics indexed and high color images Convert to monochrome Each color will be converted to black or white You can convert to monochrome texts and graphics indexed and high color images For images you can select a dithering algorithm for better results Threshold The threshold value is used to convert to monochrome color It can range between 0 and 256 the default value is 128 All colors less the threshold value will be converted to black and all colors above the threshold value will be converted to white Dither When converting images to monochrome you can choose a dithering algorithm for better results Available algorithms are Floyd amp Steinberg error diffusion Bayer ordered dispersed dot 4x4 Bayer ordered dispersed dot 8x8 Ordered clustered dot 6x6 Ordered clustered dot 8x8 Ordered clustered dot 16x16 By default the Floyd amp Steinberg error diffusion dither method is used to dither monochrome images Dithering is not available for text and graphics Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 9 Downsampling The Downsampling presets section allows you to manage the existing default presets or add new ones These presets let you configure how images will be added in the PDF file at a different resolution than the one from the original d
6. Bold and or Italic e Color you may choose a color from the color palette using the Choose button novaPDF 8 User Manual Copyright 2015 Softland 122 novaPDF 8 Allow multiline bookmarks By checking this option you can choose to allow the detection of bookmarks placed on consecutive lines in a PDF file If you leave this check box unchecked such bookmarks will be detected as different ones MATCH BOOKMARKS REGARDLESS OF LEVEL By choosing this option in case two consecutive detected bookmarks don t have consecutive levels some intermediary dummy nodes will be placed between them in order to keep hierarchy visible Use levels This value signifies the number of defined bookmarks which will be taken into consideration when generating the PDF file Open to level This value signifies the number of opened bookmarks in the bookmark layout of the generated PDF file Headings The list view contains information for all the definitions of the current bookmarks e Enabled this option signifies whether the currently selected definition will be taken into consideration e Name definition name e Description contains the detection attributes for the currently selected definition such as font size style e Heading level this shows the corresponding heading for a particular definition i e what level on the hierarchy it can be Add The Add button adds a new definition with default detection options values a
7. Confidential When this preset is used the application will add a confidential text watermark to the resulting PDF file The watermark will show up in the PDF when viewing it printing or exporting it and the font used will be Arial 70px red The layout of this watermark can be modified from the Profile Manager gt Layout section Draft When this preset is used the application will add a draft text watermark to the resulting PDF file The watermark will show up in the PDF when viewing it printing or exporting it and the font used will be Arial 150px black The layout of this watermark can be modified from the Profile Manager gt Layout section Date and time When this time stamping preset is used the application will add the date and time when the PDF was created as a text watermark The watermark will show up in the PDF when viewing it printing or exporting it and the font used will be Arial 10px black The layout of this watermark can be modified from the Profile Manager gt Layout section Page index page count When this preset is used the application will add the page number and total on each of the pages in the resulting PDF i e page 1 3 2 3 3 3 for a 3 page document The watermark will show up in the PDF when viewing it printing or exporting it and the font used will be Arial 10px black The layout of this watermark can be modified from the Profile Manager gt Layout section novaPDF 8 User Manual C
8. JPG JIF JPEG JPE e Portable Bitmap BINARY PBM e Zsoft Paintbrush PCX bitmap format PCX e Portable Network Graphics PNG e Portable Pixelmap BINARY PPM e Adobe Photoshop PSD e Truevision Targa files TGA TARGA e Tagged Image File Format TIF TIFF e X11 Bitmap Format XxBM You can also enter network paths UNC in the File name field in case the image you want to use is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to and enter the username password novaPDF 8 User Manual Copyright 2015 Softland 136 novaPDF 8 IMAGE PROPERTIES You can set different options here for the image to be used as a watermark such as opacity transparency and color variation Opacity You can select an opacity percentage for the image watermark By default the image watermark is drawn with maximum opacity 100 If you decrease the opacity value the image will be drawn with lighter colors Transparent color You can choose a color to be considered transparent color when drawing the image on the PDF page By default there is no transparent color Color variation When you choose a transparent color you can set a
9. e Auto number new files a counter is added to the file name of the new generate pdf file e Append date and time the date and time is appended to the generated pdf file name e Auto number existing files a counter is added to the file name of the existing pdf file The new pdf file will have the name set in this dialog e Merge with existing file by if a PDF file with the same name exists you can merge the new content with the existing one e Append to the end if a PDF file with the same name already exists in the selected destination the current PDF file will be merged with the existing one adding its pages at the end of the previous existing document e Insert at the beginning if a PDF file with the same name already exists in the selected destination the current PDF file will be merged with the existing one adding its pages before the content of the previous existing document e PDF Password if you selected an already existing PDF file and you want to merge the current document with it you ll have to enter the password needed to open the existing one only if it s password protected If the PDF you want to merge with is not password protected you must leave this field empty Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 2 After Save The After Save presets section allows you to manage the existing default presets or add new ones These presets let you set custom actions to
10. novaPDF 8 User Manual Copyright 2015 Softland 66 novaPDF 8 1 2 3 6 Method Available downsampling methods are Box Bilinear B Spline Bicubic Catmull Rom Lanczos By default the Bicubic downsampling method is used to downsample images to the selected resolution Note Some of the features mentioned on this page might not be available in your edition Bookmarks The Bookmarks profile manager tab allows you to choose predefined bookmark configurations or customize those to decide the detection rules for document bookmarks and style of the resulting PDF bookmarks x N gt Save gt l Profile 4 I ie SF General Emails Document Fonts Graphics Bulk email PDFs Bookmarks Security Other Watermarks overlays signatures Draft watermark Bookmarks i Choose from predefined bookmark configurations and customize it for your needs PDF A Compliant C Detect bookmarks Review documents Bookmarks configuration Small size PDFs Manage Definition01 Arial 16 0 9 Bold Heading 1 Definition02 Arial 14 0 5 Bold Heading 2 Definition03 Arial 13 0 5 Bold Heading 3 Definition01 Detect bookmarks If this option is checked during printing the document will be parsed and if certain text blocks match the formatting defined as a criteria for detection those will be converted to PDF bookmarks Depending on the number of bookmarks the size of the resulted PDF files will increase T
11. 2015 Softland 80 novaPDF 8 ENIAN gt New 2 Profile Save Save Save Prompt for file name Configure save location file naming conventions and behavior when file exists Save to last used folder Save Save to My Documents Name Save to My Documents Copy Save to My Documents Copy Description Save the created PDF file directly to the My Documents folder Author Softland Private visible only to the current user Prompt Save dialog Prompt standard save dialog Prompt simple save dialog m Use predefined settings Folder My Documents User name Password File IN Example Document Name pdf When file exists m Overwrite existing file Prompt save dialog Do not save Modify file name A m er new file Merge with existing file by PDF password Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset
12. A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 103 AOA New Copy Delete Profile View View View Show on full screen Configure how the document will be shown in the viewer and how the viewer will behave Show on full screen Copy View Use PDF viewer s settings Name Show on full screen Copy Description Show the PDF file on full screen Author Softland Private visible only to the current user Show Full screen mode Page display Two page view left Zoom Fit page Page scaling when printed Viewer default Resize document window to fit the size of the first page V Show title in document window title bar Start Page v Hide menubar vV Hide toolbars vV Hide the user interface elements of the document window Transition effect Duration x Replace 2 Transition direction Duration Horizontal 3 On exit from Full screen mode show Viewer default Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to dupli
13. Document o Document Document Info from original document Ey Configure the author subject and other document properties Name Info from original document Copy Description Add info from original document to the created PDF file Author Softland Private visible only to the current user Subject Macro gt gt Title IN Macro gt gt Keywords Macro gt gt Author u Macro gt gt Creator IN Macro gt gt Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application novaPDF 8 User Manual Copyright 2015 Softland novaPDF 101 Browse You can use the left right arrows in the top right section of the window to navigate back to the profile
14. JIS B4 JIS 250 x 354 Name Description a4 A4 210 x 297 mm Size Margins Width Height Left Right Top Bottom 8 26772 11 6929 o Jo J o H o H a E PREDEFINED FORMS LIST The list contains essential information about the existing predefined forms their visibility name and description If the check box in front is checked the predefined from will be visible in the Page size drop down list from the Printing Preferences page Selecting a predefined form will show its properties in the fields below the list New Pressing the New button creates a custom predefined form The fields below the list become enabled and you can enter a form name description size margins and select its visibility Copy Pressing the Copy button creates a custom predefined form with the same properties as the selected form You can adjust the size and margins for the copied form Delete Pressing the Delete button removes the selected predefined form Only custom forms can be deleted so the button is not enabled for system forms Units novaPDF 8 User Manual Copyright 2015 Softland novaPDF 21 Select the measurement units for the predefined form s width and hight The available values are millimeters inches and points Changing the units will recalculate the values for width and height Name Short name for the selected predefined form You can modify it if the selected predefined form is custom Description A
15. pptm ppt potx potm pot thmx ppsx ppsm pps odp vsdx vssx vstx vsdm vssm vstm vsd vdw vss vst svg svgz dwg dxf emz Save Open list You can save the list of the files that show up by clicking on Save list A text file will be created and you can later use Open list to re load that list of files using this option will clear the current list of files Create PDF Once you have added all the files that should be converted in bulk just click on Create PDF Anew window will open and it will allow you to choose whether you want to convert those as individual PDF files or merge them in a single one 1 1 3 1 1 About The About page contains information about the version and edition you have installed plus the option to Activate Reactivate Deactivate the application Change product key or Register online it novaPDF is available as a trial version It is fully functional for 30 days During the trial version a notice is printed on each PDF page mentioning the novaPDF The notice will be removed from further created PDF files when you buy and activate novaPDF If you ve already purchased it you can visit the Activate section to activate the program The about window will show the following information e Version and build number of the profile manager and printer manager in parenthesis you ll also the the version of the printer driver used e Windows version and edition for support i
16. support novapdf com D path to file filename ext Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST novaPDF 8 User Manual Copyright 2015 Softland 128 novaPDF 8 When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeab
17. Copyright 2015 Softland 142 novaPDF 8 profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to t
18. My Documents e Browse Macro gt gt Private PROFILES LIST novaPDF 8 User Manual Copyright 2015 Softland novaPDF 37 When the novaPDF is installed a default profile is created This profile uses its own default printing settings to create the PDF files However you can change those settings and create a custom profile that when used will create PDFs using the options you ve chosen In novaPDF there are two types of profiles private and public 1 Private profiles A private profile is visible only to the current user By default new profiles are created as private and only the users from the computer where it was created will be able to see it and create PDFs using it 2 Public profiles Public profiles are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public profile will be used all the settings from that profile will be propagated to the client computers This list shows the profiles both private and public that were defined The icon on the right of the profile name shows what type of profile it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type MANAGE PROFILES New This will create a new profile based on the default one You can change its settings by clicking on the d
19. PDF will increase in size From this drop down you can choose to insert one of the default image watermark presets You can add new or manage the existing image watermarks by clicking on New Manage You can read more about predefined text watermark presets in the Manage Presets gt Image Watermarks help section OVERLAYS PDF documents overlay could also be called PDF stitching means that you can insert the content of a PDF file in another PDF document either in front of the existing content or as the background for the existing one and create a single PDF file containing the merged information For example if you have a PDF template branded with your company information that shows in the header footer and you received other PDF documents that need to use the same template you can overlay the new document with the existing template and create a single merged branded PDF From this drop down you can choose to insert one of the default overlay presets You can add new or manage the existing overlays by clicking on New Manage You can read more about predefined overlay presets in the Manage Presets gt Overlays help section SIGNATURES Using this option you can apply a signature to a created PDF file even if the original document does not have any signatures or copyright protection The signature will be applied automatically when the file is converted All you have to do is to enable and customize it and all the created PDF files will contain
20. Public by checking or unchecking the Private checkbox ADD ROOT BOOKMARKS If this option is checked a root parent bookmark level will be added the rest of the defined bookmarks showing as child entries for this level This is useful for instance when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document Name You can manually type a name for root bookmark in the Name field or use Macro to automatically name the bookmark In order to automatically assign different names for each root bookmark when merging several documents in a PDF you can use macros in the Name field an example of how the macros are converted is shown just below the Name field You can select any of following macros e N The name of the document being converted e T The title of the document as defined in the Document section e B The subject of the document as defined in the Document section e A The author of the document as defined in the Document section e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e W Workstation e U User name You can also choose from the following display options for root bookmarks e Style
21. Show none the PDF file will be opened without any panels Page display This option lets you select how the layout of PDF will be when opened in the viewer You can choose one of the following page layouts Single Page View Scrolling Two page view left right and Two page scrolling left right By default the PDF file will be opened using the options set in the PDF viewer Viewer default Zoom You can choose the magnification when opening the PDF file in the PDF viewer Fit Page Width Height Visible Actual size or a percent between 25 and 400 If you leave Viewer default for zoom the PDF viewer will use its default settings novaPDF 8 User Manual Copyright 2015 Softland novaPDF 57 1 2 3 4 Page scaling when printed You can choose one of two options Viewer default and None By default the PDF file will be created using the Viewer default option which means that if you open the PDF in a PDF reader i e Adobe Reader and you print it to a regular printer the page scaling will be that already set in the PDF reader However if you change the option to None the PDF file will be forced to no scaling at all when printed via the PDF reader unless you intentionally modify the scaling in the PDF reader These other options are applicable for the resulting PDF display in the viewer e Resize document window to fit the size of the first page If checked the PDF viewer will open resized based on the dimensions of the first
22. These are presets created based on the most used scenarios for this section Basic signature When this preset is used the resulting PDF will be signed with a sample file certificate This is meant for test purposes to see how this feature could be used The layout of the overlay can be modified from the Profile Manager gt Layout section Sample This is a demonstrative sample file certificate that should be used only for test purposes as the signature won t be valid The layout of the overlay can be modified from the Profile Manager gt Layout section SIGNATURES Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing novaPDF 8 User Manual Copyright 2015 Softland novaPDF 147 Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox VISIBILITY You can enable or disable in which situations the signature will be shown by checking unchecking the checkboxes e View if this option is checked the signat
23. You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing novaPDF 8 User Manual Copyright 2015 Softland 90 novaPDF 8 settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Recipient Choose an email recipient preset by default No recipients is selected or add from to cc bcc email addresses for the email that will be sent out You can read more about the presets available here Recipient presets Template Choose an email template preset by default the Empty email template is selected or add a subject content and attachments for the email that will be sent out You can read more about the presets available here Template presets SMTP Server If the Send with SMTP option is selected choose an email SMTP preset by default Google Gmail is selected or add SMTP server information for the email that will be sent out You can read more about the presets available here SMTP Server presets Note Some of the fea
24. and want to activate them on the current computer enter here the amount you want activated has to be lower than or equal to the quantity you have purchased e Comments This is an optional field you can enter here additional comments regarding this activation These comments will be shown in the online account so it is a way for you to remember why you activated a license and where you activated it doesn t affect the novaPDF 8 User Manual Copyright 2015 Softland novaPDF 31 activation in any way no matter what text you enter here Once you ve added all the required information press the Activate button to complete the activation An active Internet connection is required to activate online If the computer is not connected to the Internet or there s a problem connecting via the Internet i e a firewall that prevents external access you will receive a notification and the possibility to continue with a Manual activation If the licensing information is valid you will get a confirmation message saying the application has been successfully activated If the information in one of the fields is not correct you ll receive an error and you ll have to retry the activation after correcting it After you close the the confirmation message you can see your licensing details on the About page with additional options to Change registration key Reactivate Deactivate application and Register online If you lost your product k
25. as a regular user e to open Profile Manager as an administrator open Printer Manager go to Start and type printer manager then Profiles gt Manage Profiles If you set an administrator password you ll be required to enter it to make changes e to open Profile Manager as a regular user open Devices and Printers go to Start and type devices and printers right click on novaPDF and select Printing Preferences Click on the Manager Profiles button Opening Profile Manager as an administrator gives you access to more options than when opening it as a regular user x New Copy Delete J Profile gt Profile Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark General Choose from predefined save and after save preferences and customize them for your needs PDF A Compliant Name Review documents Bulk email PDFs Description Small size PDFs Send email to multiple addresses after creating the PDF Author GUID 905fae6c 1d08 4dd0 884d 52bce41c18f7 vV Private visible only to the current user V Open default viewer Location QO Local File saving options Save options Prompt for file name v New Manage Show the Save dialog to select the destination folder and the name of the created PDF file Prompt Save dialog Prompt standard save dialog Prompt simple save dialog Use predefined settings Folder
26. be performed after the PDF was successfully generated A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 85 GN gt New Delete D Profile gt After Save After Save After Save Print to default printer 2 Configure which application to run after the PDF file is saved Print to default printer Copy after Save Name Print to default printer Copy Description If you have Adobe Reader installed the created PDF file will be sent to the default Author Softland Private visible only to the current user Application acroread32 exe User name Password Parameters t 1 Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the
27. by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it GN gt New Delete 2 Profile Security Eo 3 Security Security Allow changes Configure document restrictions and set passwords Allow changes Copy security Allow copying enable accessibility Name Allow changes Copy Allow everything Description Add password to allow editing comment and form field authoring Author Softland Allow printing Private visible only to the current user User password Owner password Encryption level High level encryption 128 bit Print document V Modify document content Extract text and graphics vV Modify annotations fill forms Print high resolution vV Assemble the document Advanced extract text and graphics vV Advanced fill forms Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save novaPDF 8 User Manual Copyright 2015 Softland 124 novaPDF 8 button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automaticall
28. can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it IEN gt New Delete gt Profile Borders 4 Borders Borders Blue E Configure border style width and color Borders Dashed Name Blue Copy Normal Description Thin blue borders Thick Author Softland Thin Private visible only to the current user Style Solid Width 02 Measurement unit Millimeter Color zz M Preview Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset novaPDF 8 User Manual Copyright 2015 Softland novaPDF 151 doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the applicati
29. can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default borders presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Blue When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a thin blue border solid style blue color width of 0 2 Dashed When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a dashed dark border dashed style black color width of 0 2 Normal When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a regular solid dark border solid style black color width of 0 5 Thick novaPDF 8 User Manual Copyright 2015 Softland 152 novaPDF 8 When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a solid thick dark border solid style black color width of 1 Thin When this preset is used the object for which Use borders was enabled from the Layout window will be surrounded by a solid thin dark border solid style black color width of 0 2 LINKS Name You can type a name for the default preset you are editing creating Descript
30. change the default conversion settings for the currently selected printer Profile Manager allows you to define new PDF conversion profiles i e adding watermarks bookmarks signatures while the Preferences window will allow you to do basic setting changes such as modifying the page size graphic resolution or choosing a default profile for printing This start page also contains some details on how you can create PDF files These are only informative and offer the user more information about the other options that can be used to create PDF files Using novaPDF start page to create PDF files advantages e Quick access The start page is quickly accessible from the novaPDF start menu group Simply type for novaPDF in Windows 8 s Start page and click on novaPDF from the Apps results or click on the Windows button go to Start gt Programs gt novaPDF group and click on the executable file in Windows 7 or previous This will launch the start page and let you select a document to convert to PDF Using novaPDF start page to create PDF files disadvantages e Difficult to change preferences The start page is meant for quick access to convert a document Thus it will use the default settings of the novaPDF printer for creating the PDF files In order to use custom settings you ll have to change those before the printing e Convert hidden hyperlinks It can convert only visible links in the PDF document i e www novapdf com will be converted bu
31. computers list even when the server is not novaPDF 8 User Manual Copyright 2015 Softland novaPDF 27 licensed In this case all computers will be listed as unlicensed When novaPDF is licensed the computers in the list are also automatically licensed If you have more computers in the list then the number of licenses the computers at the end of the list will remain unlicensed You can see a status of the current available licenses in the lower right hand part under the Available licenses text If you wish you can manage the licensed workstations manually You can Add Remove or Rename licenses for the computers workstations that connect via the print server By clicking on a workstation from the Computers list you will also be able to License or Unlicense them you ll see how the status from the Licensed column will change from Yes to No or vice versa Depending on your network configuration you can choose what machine names to use for licensing NetBIOS names or DNS names You can switch at any time between NetBIOS and DNS names Just remember that if you already have machines licensed with one name they will not be recognized with the other name You will have to change the names manually or you can remove all machines from the licensed list and let novaPDF license them with the new name at the moment of the first print job 1 2 2 4 About The About page contains information about the version and edition you have in
32. conversion option see the Convert images section Downsample images Monochrome indexed or high color images can be downsampled which means that the images will be added in the PDF file at a different resolution then the one from the original document Usually this feature is used to save images at a lower resolution resulting in smaller PDF files If the Downsample images option is checked you will be able to manage the various downsampling settings This section allows you to select what default preset to use for the downsampling or use novaPDF 8 User Manual Copyright 2015 Softland 62 novaPDF 8 custom settings By default a downsampling preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each downsampling option see the Downsample images section Note Some of the features mentioned on this page might not be available in your edition 1 2 3 5 1 Content compression The Content compression section is embedded in the Graphics tab of the Profile Manager and allows you to set the options for reducing the size of the resulting PDF file by compressing the content Content compression Content compression Normal v New Manage Normal compression of text and images vV Compress high color images Method Level JPEG v High v vV Compress indexed images Method Level ZIP v Medium vV Compress monochromes images Method Level ZIP v Medium v vV Com
33. emails 50 Zip attachments 50 Template presets Email template macros 93 Empty email 93 Text watermark presets 136 Translator 22 Trial 29 U Updates Check for Updates 23 Use profile 24 View presets 102 novaPDF 8 User Manual Copyright 2015 Softland
34. eventually with other files attached if using the Attach other files option Attach other files Checking this option will let you choose other files to be attached to the email being sent out You can add files using the Add Files button or by writing directly the path to the file s you want attached If you want to quickly remove multiple files from this field you can use the Delete All button Zip email attachments If this option is selected the PDF file will be compressed first and the resulting zip file will be attached to the email If the option to attach other files is selected then all files including the generated PDF will be zipped in a single archive and attached Change zip extension to Some email clients block certain types of attachments thus if you want to be sure the email is delivered with the attachment you can choose to change the extension of the attached file Commonly the extension can be changed to txt and the recipient will rename it back to zip in order to extract the files You can choose to change the extension from zip to any other type by writing a new extension in the combo field near this option there s no need to add before the type of extension only the extension name Delete PDF after sending the email If this option is selected the PDF file will be deleted from the local hard drive after it was sent via email Lookup email addresses If this option is selected any email address you e
35. future use Press the Manage Forms button and create or make visible the necessary form For more information see the Manage Forms section You can also select Custom and enter your own Width Height and Unit for the current conversion ORIENTATION Specifies how the page is positioned Available options are Portrait and Landscape The orientation can also be set from the printing application Portrait Portrait orients the print vertically longest edge of the page is vertical Landscape Landscape orients the print horizontally longest edge of the page is horizontal COPIES Specifies how many copies of the original document you want to include into the PDF and if you want the pages collated Collate If you need multiple copies of the original document in the PDF you can set here if you want the pages collated ordered as P1 P2 P3 P1 P2 P3 or grouped ordered as P1 P1 P2 P2 P3 P3 GRAPHIC Specifies the resolution and scale of the document Resolution You can set the printing resolution between 72 and 2400 dpi by selecting the default values from the drop down list or entering a different value A smaller resolution results in smaller PDF file but lower image quality while a higher resolution means better image quality but bigger PDF file The default value is 300 dpi The resolution can also be set from the printing application Scale You can set the scale of the document from 1 to 400 by entering a value or pressing the Up
36. is used the application will only compress the text so that the resulting PDF will be smaller in size ADVANCED Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Ignore empty pages If this option is checked the empty pages from your original document will not be added to the PDF novaPDF 8 User Manual Copyright 2015 Softland 132 novaPDF 8 document But the pages have to have no information at all no page number no header Silent print If this option is checked no prompts will be shown during the print to PDF operation Optimize text By default novaPDF optimizes PDF size by compressing texts as much as possible However some fonts are not correctly defined in their font files and when applying this optimization the text may not be correct in the PDF file Uncheck this option if the text is not correct in your PDF files By default t
37. just start making changes and this will be set to Custom You can read more about the default presets for this in the Manage Presets gt Emails section Note Some of the features mentioned on this page might not be available in your edition 1 2 3 2 2 Recipient The Recipient section is embedded in the Emails tab of the Profile Manager and allows you to define where the email will be sent out after it s created Recipient Email Recipient No recipients New Manage Used with the default email client enter recipients if you wish From To cc BCC Email Recipient This group allows you to choose a predefined recipients preset or use a custom one By default there are several predefined recipient presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined recipient presets in the Manage Presets gt Emails gt Recipients help section A predefined recipient preset can be used by multiple profiles while Custom settings only affect the current profile By default an email is sent to a single set of recipients after the PDF is created You can add multiple sets of recipients by clicking on the icon This will allow you to send the same email to different sets of recipients using different CC BCC addresses or using a different FROM address You can remove recipients by clicking on the icon only shows up after you add a second recipient You can configure the following
38. level protection plus e Print high resolution print the document to a representation from which a faithful digital copy of the PDF content could be generated When this is not allowed but Print document is allowed printing is limited to a low level representation of the appearance possibly of degraded quality 150dpi maximum image quality Assemble the document insert rotate or delete pages and create bookmarks or thumbnail images e Advance extract text and graphics force allow extract text and graphics in support of accessibility to disabled users or for other purposes Advance fill forms fill in existing interactive form fields even if Modify Annotations Fill Forms is not allowed Note Some of the features mentioned on this page might not be available in your edition 1 2 3 8 Other The Other profile manager tab allows you to choose predefined link detection and advanced presets or customize those to enable active PDF links in the resulting PDF file with various styling options and do optimizations novaPDF 8 User Manual Copyright 2015 Softland novaPDF 73 x lo fan Save Cancel OC Profile gt Profile General Emails Document Fonts Graphics Bulk email PDFs Bookmarks Security Other Watermarks overlays signatures Draft watermark Other Choose predefined link detection and advanced options and customize them for your needs PDF A Compliant Detect links Review docum
39. longer description of the selected predefined form You can modify it if the selected predefined form is custom Visible The visibility flag for the selected predefined form You can show hide both system and custom predefined forms SIZE Set the custom width and height for the new predefined form up to a maximum of 3276 7 mm or 129 inches Width The width of the selected predefined form You can modify it by entering a value or pressing the Up and Down arrows if the selected predefined form is custom Height The height of the selected predefined form You can modify it by entering a value or pressing the Up and Down arrows if the selected predefined form is custom MARGINS You can define a region around the document that will remain empty when printing Margins can be defined for all sides individually The numbers you enter are expressed in the selected measurement unit Left You can set the left margin of the page by entering a value or pressing the Up and Down arrows The number you enter is expressed in the selected measurement unit The sum of the left and right margins cannot exceed 2 3 of the page width Larger values will be adjusted automatically Right You can set the right margin of the page by entering a value or pressing the Up and Down arrows The number you enter is expressed in the selected measurement unit The sum of the left and right margins cannot exceed 2 3 of the page width Larger values will be adjusted au
40. opening the PDF file in the PDF viewer Fit Page Width Height Visible Actual size or a percent between 25 and 400 If you leave Viewer default for zoom the PDF viewer will use its default settings Page scaling when printed You can choose one of two options Viewer default and None By default the PDF file will be created using the Viewer default option which means that if you open the PDF in a PDF reader i e Adobe Reader and you print it to a regular printer the page scaling will be that already set in the PDF reader However if you change the option to None the PDF file will be forced to no scaling at all when printed via the PDF reader unless you intentionally modify the scaling in the PDF reader These other options are applicable for the resulting PDF display in the viewer e Resize document window to fit the size of the first page If checked the PDF viewer will open resized based on the dimensions of the first page e Show title in document window title bar Checked by default this option will display the title of the PDF in the PDF viewer window title bar e Start page Sets the page that will be first shown when opening the PDF file By default the first page will be shown e Hide menubar Checking this option will force the PDF viewer to hide its menubar when opening the PDF file e Hide toolbars Checking this option will force the PDF viewer to hide its visible toolbars when opening the PDF file e Hide the user interface elem
41. page e Show title in document window title bar Checked by default this option will display the title of the PDF in the PDF viewer window title bar e Start page Sets the page that will be first shown when opening the PDF file By default the first page will be shown e Hide menubar Checking this option will force the PDF viewer to hide its menubar when opening the PDF file e Hide toolbars Checking this option will force the PDF viewer to hide its visible toolbars when opening the PDF file e Hide the user interface elements of the document window This will hide any visible interface elements of the PDF viewer Transition effect These let you define the effect when moving from one page to the other in the Full Screen mode You can also set the duration in seconds for these effects Transition direction You can choose also to have these transition effects apply vertically or horizontally for the duration set in its specific field On exit from Full screen mode show Set what panel to show when exiting from the full screen mode view Note Some of the features mentioned on this page might not be available in your edition Fonts The Fonts profile manager tab allows you to choose predefined font embedding configurations or customize those to choose which fonts will be embedded or not in the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland 58 novaPDF 8 x Save Cancel Profile gt
42. public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Prompt for file name This default save preset will show the standard Save dialog to select the destination folder and the name of the created PDF file If you don t change anything on save it will save your file in the My Documents folder with the name of the original document and it will overwrite any existing PDF files with the same name Save to last used folder This default preset will save the created PDF file directly in the folder that was previously used So if for the previous conversion the PDF was saved on your Desktop this default preset will save to that location too and it will overwrite any existing PDF files with the same name Save to My Documents Choosing this default preset will save the created PDF file directly to the My Documents folder using as filename the name of the original document if a same named file already e
43. section Note Some of the features mentioned on this page might not be available in your edition 1 2 3 7 1 Security options The Security options section is embedded in the Security tab of the Profile Manager and allows you to set the options for protecting the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland novaPDF 71 Security Allow everything v New Manage O dd password to allow copying printing and changes enable accessibility User password Owner password Encryption level High level encryption 128 bit v Print document Modify document content Extract text and graphics Modify annotations fill forms Print high resolution Assemble the document Advanced extract text and graphics KI ISIS ISIS ISIS Advanced fill forms SECURITY This group allows you to choose a predefined security preset or use a custom one By default there are several predefined security presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined security presets in the Manage Presets gt Security help section A predefined security preset can be used by multiple profiles while Custom settings only affect the current profile User password You can setup a user password for opening the PDF document If you enter a user password the document cannot be opened without entering user or owner passwords Owner password If the PDF Document is encrypted ac
44. selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default signatures presets are automatically included in the application and available right after installation
45. the High level of JPEG compression COMPRESS INDEXED IMAGES Method novaPDF 8 User Manual Copyright 2015 Softland 112 novaPDF 8 Indexed images will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used COMPRESS MONOCHROME IMAGES Method Monochrome images will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used COMPRESS TEXT AND GRAPHICS Method Text and graphics will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 8 Conversion The Conversion presets section allows you to manage the existing default presets or add new ones These presets let you configure color conversion for text and graphics indexed images and high color images A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 113 New Copy Delete Profile Conversion NS Conversion Conversion Grayscale Configure how to convert im
46. the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox IF SHORTER OVERLAY FILE REPEAT If the PDF file you selected to overlay with has less pages than the file you are printing you have the option to chose how the content of the resulting PDF will look like Nothing This is the default selection If the PDF file you selected to overlay with has less pages than the file you are printing and None is selected the resulting PDF file will use as background foreground the content of the overlayed PDF until it reaches the last page of the overlayed PDF after that continuing without adding content from the overlayed PDF Example you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages called let s say overlay pdf The resulting PDF file will have 5 pages and on the first two the content of the overlay pdf document will be included on the last 3 pages the content of overlay pdf not being included at all Last page If the PDF file you selected to overlay with has less pages than the file you are printing and Last Page is selected the resulting PDF file will use as background foreground the content of the overlayed PDF until it reaches the last page of the overlayed PDF after that continuing t
47. the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default text watermark presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section
48. the option to change the various settings available Select profile The Select Profile window is displayed if the Show Select Profiles dialog option is checked on the Printing Preferences page novaPDF 8 User Manual Copyright 2015 Softland novaPDF 11 Name Type PDF A compliant Public Review documents Public Small size PDFs Public Lo cancel Hp PROFILES LIST All the existing defined profiles are shown in the list view You have to select an existing profile you want to use for the current print job and click OK to continue with the printing process Besides the Name of the profile you can also see the Type of the selected profile public or private Even if you have a profile set as active in the Printing Preferences what you select in this Select Profile dialog is the profile that will be used for the current printing job This window is shown even if you have the Use predefined settings option selected in the Manage Profile gt General gt File saving options section so if you want to disable it you can go to Printing Preferences and uncheck Show Select Profiles dialog Stay on top This is checked by default and it makes the Select Profile window topmost shown in front of other windows this way being easily visible when there are many windows opened 1 1 2 2 Standard save dialog The standard save dialog is shown when the Prompt standard save dialog option is selected on the General tab fr
49. the signature applied afterwards The option can be disabled at any time or a separate Profile containing the option can be created and used when needed novaPDF 8 User Manual Copyright 2015 Softland 78 novaPDF 8 A digital PDF signature is a code that can be embedded in a portable document PDF so that the sender will be uniquely identified Its main purpose is to attest that the document was indeed created by the individual organization claiming to be the author A digital signature contains several encryption techniques to guarantee its security Digitally signing PDF documents is useful when using it for branding protecting and copyrighting information in the resulting PDF file From this drop down you can choose to insert one of the default signatures presets You can add new or manage the existing signatures by clicking on New Manage You can read more about predefined signatures presets in the Manage Presets gt Signatures help section LAYOUT PREVIEW AND TOOLS Live preview You can preview changes you do to the layout of the resulting PDF without actually saving them Every layout operation you do will show live in the preview section Layer management Each layout element you add that will be included in the resulting PDF is positioned on a layer The general layer is Content meaning the actual content that you have in the original document All other elements watermarks overlays signatures are added as l
50. this checkbox is set any options you modify for the default profile will be used as a basis for new profiles This is displayed only if you open Profile Manager with administrator rights Open PDF with default viewer If this is selected the resulting PDF file will be opened in the default PDF viewer after it is created If you uncheck this the PDF won t be showed after it s created using the PDF viewer PDF version You can set a PDF version that will be used when creating PDF files 1 3 1 4 1 5 1 6 or 1 7 A PDF created with a higher PDF version can be opened only using newer versions of PDF viewers e PDF 1 3 can be opened with Adobe Reader 4 or higher e PDF 1 4 can be opened with Adobe Reader 5 or higher e PDF 1 5 can be opened with Adobe Reader 6 or higher e PDF 1 6 can be opened with Adobe Reader 7 or higher e PDF 1 7 can be opened with Adobe Reader 8 or higher Enable PDF A Check this option if you want to have the resulted PDF file compliant with the following ISO standards e PDF A 1a Level A compliance in Part 1 This includes all requirements of PDF A 1b and additionally requires document structure to be included tagged PDF Unicode character maps and language specifications e PDF A 1b Level B compliance in Part 1 This has as objective ensuring reliable reproduction of the visual appearance of the document PDF A is a PDF file format used for long term archiving of documents in electronic format It uses PDF
51. to have it as Private or Public by checking or unchecking the Private checkbox Server Enter your SMTP server name or IP address SMTP port Enter SMTP Port Usually this is port number 25 Authentication required If your SMTP server requires authentication check the Authentication required checkbox and enter the Account name and Password Connection This is where you can set the type of encryption to be used with the SMTP server e Don t use encrypted connection If this is selected no type of encryption will be set e Use SSL encrypted connection If selected the Secure Socket Layer SSL will be used for control channel and data channel connections to the SMTP server e Use TLS encrypted connection If selected the Transport Layer Security TLS will be used for control channel and data channel connections to the SMTP server novaPDF 8 User Manual Copyright 2015 Softland 100 novaPDF 8 Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 4 Document The Document presets section allows you to manage the existing default presets or add new ones These presets let you define the meta information that will be included in the resulting PDF subject title keywords author and creator A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it y im New Delete gt Profile
52. to select a location and name for the test PDF file Choose one and click Save 5 After the PDF was created and saved it will open in your default PDF reader and you will see the printed test page If novaPDF is not registered a notice is printed at the end of the PDF file This can be removed from further created PDF files by purchasing a license and registering it WW Accessing the novaPDF Printing Preferences You can access the Printing Preferences window and change the various settings available To access the novaPDF Printing Preferences window in Windows 8 1 Go to Start type printers and open from the Settings results Devices and Printers 2 In the Printers section right click novaPDF and select Printing Preferences 3 novaPDF Printing Preferences window will be displayed and you will have the option to change the various settings available To access the novaPDF Printing Preferences window in Windows 7 Vista XP and Windows 2003 Server 1 Go to Start and click on Printers 2 In the Printers window right click novaPDF and select Printing Preferences 3 novaPDF Printing Preferences window will be displayed and you will have the option to change the various settings available To access the novaPDF Printing Preferences window in Windows 2000 1 Go to Start and click on Printers 2 In the Printers window right click novaPDF and select Printing Preferences 3 novaPDF Printing Preferences window will be displayed and you will have
53. type in your own custom text or use a predefined one This fields supports the use of macros so if you want the text to be followed by a document variable click on Macro and select one e X Page index e Y Page count e B Document subject e A Document author e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm novaPDF 8 User Manual Copyright 2015 Softland 140 novaPDF 8 e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name An example of how the macros are converted is shown in the watermark Preview TEXT PROPERTIES You can set different options here for the text to be used as a watermark such as the font type size and properties Font Select a font from the list of the TrueType and OpenType fonts installed on your computer by default Arial is used Size Select the height of the text to be used as a watermark default is 14px Style Bold Italic Outline Underline Select the font style by checking corresponding check boxes You can see in the Preview how th
54. unchecking the Private checkbox Application This field will be already filled by default when an after save action preset is used To start an novaPDF 8 User Manual Copyright 2015 Softland novaPDF 87 application after the PDF is created enter here the full path to the exe file for that application or click on the Browse button to find and select the application You can also enter network paths UNC in the Application field in case the application you want to launch is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF It the network file requires authentication different from your user login you have to enter the username password User name If the application is located on another network computer that requires authentication enter the username for that user Password If the application is located on another network computer that requires authentication you ll have to enter the password for that user so that the application will run Parameters If the application you want to run after the PDF was created supports parameters you can add those here and the parameters will be passed on to the application when the request is sent Note Some of the features mentioned on this page might not be available in your edition 1 2
55. use percentages of the total width e Top You can set the top margin of the layer by entering a value or pressing the up down arrows e Bottom You can set the bottom margin of the layer by entering a value or pressing the up down arrows novaPDF 8 User Manual Copyright 2015 Softland novaPDF 79 e Horizontal center If this is checked the horizontal center of the form will be used as a landmark for the margin you enter in its field e Vertical center If this is checked the vertical center of the form will be used as a landmark for the margin you enter in its field Object Each element you add can be modified in size by entering a value for it in the Size field or using the up down arrows to modify it The size can be in the unit of measurement by default or as a percentage of the total form dimensions You can modify individually the width height and you can retain the overall aspect of the object by leaving the Keep aspect ratio option enabled If Allow stretching is selected instead the width and height can be adjusted individually without retaining the original aspect of the object Use border For every element added you can select the Use border option to add a border around it When this option is selected you can choose to have the border drawn Outside of the element in the Interior of the element or leave it Normal Borders have their own default presets that can be modified by clicking on the
56. use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown p
57. viewing options The title of the PDF will also be displayed in the window title bar VIEW Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author novaPDF 8 User Manual Copyright 2015 Softland novaPDF 105 Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Show You can choose to open the PDF using the default PDF reader view options or show some viewer panels Pages Panel Bookmarks Panel You can also choose to show the pdf file in the Full Screen mode If you choose Show none the PDF file will be opened without any panels Page display This option lets you select how the layout of PDF will be when opened in the viewer You can choose one of the following page layouts Single Page View Scrolling Two page view left right and Two page scrolling left right By default the PDF file will be opened using the options set in the PDF viewer Viewer default Zoom You can choose the magnification when
58. you want to disable profile novaPDF 8 User Manual Copyright 2015 Softland 26 novaPDF 8 1 2 2 3 management completely for client computers force the active profile using the option above To propagate these changes for client computers select which public profiles to distribute and click on Save Licenses This will allow you to manage the licenses for the printer currently selected Managing licenses is useful when using the current printer as a print server to add remove license and un license client computers Printers Profiles Licences About m Use NetBIOS names Use DNS names Computers Licensed Add computer Remove computer Rename computer Unlicense Computers 3 Licensed computers 1 Available licences 0 You can share a PDF printer to be accessible via other computers in the same network If a print job is started from a computer in the network through the print server the computer name is registered automatically for a license as long as there are licenses available So if you bought enough licenses you don t have to configure anything all computers will be automatically licensed when they initiate their first print job to novaPDF on the printer server As the client computers are being assigned a license you will see the number of Available licenses decreasing and the licensed status as Yes near the name of the licensed computers The client computers are automatically added in the
59. your needs PDF A Compliant Compress content Review documents Content compression Small size PDFs Content compression Normal v New Manage Normal compression of text and images Convert images Convert images Downsample images Downsample images 0 Compress content You can reduce the size of the resulting PDF file by compressing the content the downside is that through compression the quality of the resulting PDF will be lower than without compression If the Compress content option is checked you will be able to manage the various compression settings This section allows you to select what default preset to use for the compression or use custom settings By default a content compression preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each content compression option see the Content compression section Convert images Colors for text and graphics indexed images or high color images can be converted in the resulting PDF file to grayscale or monochrome black white color If the Convert images option is checked you will be able to manage the various conversion settings This section allows you to select what default preset to use for the conversion or use custom settings By default a conversion preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each
60. 1 2 3 4 1 Fonts embedding The Fonts embedding section is embedded in the Fonts tab of the Profile Manager and allows you to choose which fonts will be embedded or not in the resulting PDF file and how will those be embedded novaPDF 8 User Manual Copyright 2015 Softland novaPDF 59 Fonts Do not embed fonts v New Manage i Do not embed any fonts into the created PDF file Embed all used fonts vV Embed font subsets Force embedding of protected fonts Font Name Always Embed Never Embed a Adobe Arabic Adobe Caslon Pro Adobe Caslon Pro Bold Adobe Devanagari Adobe Fan Heiti Std B Adobe Fangsong Std R Adobe Garamond Pro Adobe Garamond Pro Bold Adobe Gothic Std B Adobe Hebrew Adobe Heiti Std R Adobe Kaiti Std R Adobe Ming Std L Adobe Myungjo Std M Adobe Naskh Medium PEEL ELLOS Fonts This group allows you to choose a predefined fonts embedding preset or use a custom one By default there are several predefined fonts embedding presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined fonts embedding presets in the Manage Presets gt Fonts help section A predefined fonts embedding preset can be used by multiple profiles while Custom settings only affect the current profile Embed all used fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box This will generate bigger PDF files so t
61. 120 DPI Downsample to low density resolution 120 DPI with Bicubic interpolation e MDPI Medium density 160 DPI Downsample to medium density resolution 160 DPI with Bicubic interpolation Windows 96 DPI Downsample to Windows default display resolution 96 DPI with Bicubic interpolation e XHDPI Extra high density resolution 320 DPI Downsample to extra high density 320 DPI with Bicubic interpolation e XXHDPI Extra extra high density resolution 480 DPI Downsample to extra extra high density 480 DPI with Bicubic interpolation XXXHDPI Extra extra extra high density resolution 640 DPI Downsample to extra extra extra high density 640 DPI with Bicubic interpolation DOWNSAMPLING Name novaPDF 8 User Manual Copyright 2015 Softland 118 novaPDF 8 You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Resolution The image resolution ca
62. 3 10 3 Emails The Emails presets section allows you to manage the existing default presets or add new ones Once created the PDF file can be automatically sent via email to different recipients either using the default email client or directly from the application using SMTP configuration Additionally you can choose to zip the PDF and send it as attachment These presets allow you to define custom options for sending emails A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 88 novaPDF 8 Emails Emails 2 Open default email client Name Open default email client Copy gt ils gt New Delete D Profile Emails Eo Open default email dient Copy Description Open default email client and attach the created PDF file to it Author Softland Private visible only to the current user Recipient Email Recipient No recipients New Manage Used with the default email client enter recipients if you wish From To v Template Email templates Empty email template v New Manage Used with the default email client add a subject and a content if you wish Subject Macro gt gt Content Macro gt gt vV Attach PDF m Open with default email client Send with default email client Send with SMTP SMTP Server
63. 7 Profile manager Preferences Select file Create PDF from Microsoft Office documents Gaus Oo NOVAPDF INSERT w O ae Save novaPDF Settings as PDF Settings B J novaPDF ia You can create PDF files directly from Microsoft Office applications in 2 easy steps 1 Open the Office document to convert 2 Click on the novaPDF tab then Save As PDF to convert and save the PDF Create PDF from any printable application You can create PDF files from any application that supports printing 1 Open the document you want converted 2 Go to File gt Print select novaPDF as the printer and click Print to create the PDF novaPDF 8 User Manual Copyright 2015 Softland novaPDF 7 Create one document The Create one document tab is selected by default when you first open the application Using the options here you can convert a single document to PDF at a time If you want to convert or merge multiple documents at once batch bulk conversion click on the Create merge multiple documents tab To convert a file to PDF in the Select file field enter the path to the document you want converted into PDF or use the Browse button to select it Once you selected the document click on the Create button This will start the application associated with the document you selected and will ask you where to save the PDF file Optionally you can click on the Profile Manager or Preferences buttons to
64. Comment Find Printer Page Range Al Number of copies 1 Selection Curent Page Pages Collate Cancel Using novaPDF printer driver advantages e Converts to PDF from any applications It will let you convert to PDF any type of document that supports printing The conversion is done in the same way you would print to a regular printer just that instead of the regular printer you ll have to select the novaPDF printer driver Using novaPDF printer driver disadvantages e Convert hidden hyperlinks It can convert only visible links in the PDF document i e www novapdf com will be converted but not novapdf com Read more about novaPDF printer driver on the Create PDF from any application section Create PDF from any application Creating PDF Files novaPDF installs itself as a virtual printer driver To create PDF files from any application you just have to print your documents to the novaPDF like you would print to a normal printer or you can start the novaPDF Start page from the program group Browse for the document you want to novaPDF 8 User Manual Copyright 2015 Softland novaPDF 9 convert and press Create HOW TO CREATE PDF FILES FROM DOCUMENTS CREATED WITH MICROSOFT WORD During installation novaPDF will ask if you want to install an add in for Microsoft Office With that add in installed you can create PDF files from any Office application without having to go to File gt Print You jus
65. DF 6 Bookmarks predefined bookmark configurations can be used or customized 7 Security you can password protect a PDF document to restrict printing copying or even opening it 8 Other this lets you customize the active PDF links in the resulting file and also set advanced options such as text optimization 9 Layout in the Layout section you can choose display options for the resulting PDF You can use predefined forms or add a custom ones page orientation portrait landscape add text image watermarks overlays or digitally sign the PDF Each of the profile setting changes you modify will be available for the currently selected profile You novaPDF 8 User Manual Copyright 2015 Softland novaPDF 39 1 2 3 1 have to click on the Save button when you finish modifying the settings or on Cancel if you wish to discard them all PROFILE SETTINGS PRESETS Each of the profile settings tabs uses predefined configurations for certain sections You can modify those presets either from the profile setting tab or open the separate preset window for each individual set of options To do so click on the right arrow next to the Profile text field top right corner of the Profile Manager window This will show a drop down list of all the profile settings presets that you can modify individually Save Save After Save Configure save location file naming conventions and behavior when file e Emails Doc
66. Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST novaPDF 8 User Manual Copyright 2015 Softland novaPDF 131 When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF f
67. Reference 1 4 implemented in Adobe Acrobat 5 and complies with the ISO Standard ISO 19005 1 2005 When the PDF A option is checked several options will be set as default ones to ensure the compatibility the Fonts will be Always embedded the file links option will be unchecked if checked previously and all Security settings will be disabled When this option is checked a prompt will show up notifying that PDF 1 4 will be set a requirement for PDF A Linear PDF If this option is checked the resulting PDF file will be optimized for loading on webpages fast web view PDF linearization PDF optimization regroups elements in the resulting PDF file and adds linearization information This results in a larger PDF file than a non linearized one but it has the advantage that it will show the content in the browser even if the file wasn t fully downloaded So if you have a PDF with multiple pages it will start downloading and display the first page even if the file hasn t been fully downloaded This option is intended for creating PDFs that will be shared on websites Location novaPDF can be installed regularly as a virtual desktop printer or on a print server as a shared network printer In the first case the Local Server location is basically the same thing as it will let you save the PDF in any folder on a local or network computer except that in this case Server won t let you choose user linked folders such as My Documents Desktop
68. S eseni aaaea aaea rea darei es aN SiE 132 Text Watermarks rrsesssesesseesesteseseeesesceesssesseseseesesssesnesescenesessassseseassussesansseseenssesceseseesneseaceneseacaneess 136 Overlays e a a dd Da esh Waedesusaele I A eed RIA Detect eee 140 Signatures ep ba Ades E E N AS ee weaned da ed A AES E E E 144 BOrders E a E 150 ABOUT ilaste anenee eaga n tatea ana a a 152 Import Profile Sesine naasa aaide N aN a E ANS 153 Index 154 novaPDF 8 User Manual Copyright 2015 Softland novaPDF 6 novaPDF 8 1 novaPDF 1 1 Using novaPDF 1 1 1 Introduction With novaPDF you can create PDF files in several ways using the novaPDF Start page the add ins for Microsoft Office or printing directly to the novaPDF driver NOVAPDF START PAGE This start page can be opened from the program s start group In Windows 8 type novaPDF on the Start page and click on novaPDF from Apps to open it In Windows 7 or previous go to Start gt Programs gt novaPDF and click on the executable file called novaPDF The novaPDF start page will let you quickly convert a document to PDF by selecting the document and clicking on Create However it will use the default settings of novaPDF to create the PDF file So if you need those changed either modify them before creating the PDF or create the PDF by printing it directly to the novaPDF printer driver Create one document Create merge multiple documents About Select printer novaPDF 8
69. You can enter multiple addresses for TO CC and BCC Simple save dialog The Simple Save Dialog window is shown during printing if the Prompt simple save dialog option is selected on the Genera tab from the Printing Preferences gt Manage Profiles window This allows you to select where the PDF file will be saved and under what filename File name In the file name field you can e manually type a name for the generated PDF file without specifying the path in this case the PDF will be saved in the last used folder e browse and select a location where the PDF should be saved By default if a PDF file with the same name already exists in the destination you ll be asked to overwrite it However this can be changed if you go to Manage Profiles gt General gt Save options click on Manage to modify the current save options profile and choose what to do When file exists besides Overwrite there s also the option to Append Insert the PDF If you want to have additional options for the PDF to be saved such as its filename location opening the PDF automatically after conversion and or send it via email you can use the Prompt standard save dialog under the Save options section Create PDF from Office applications Create merge multiple documents This option allows you to batch bulk convert Office documents to PDF or merge multiple documents from different sources in a single one You can either add individual files and convert them or s
70. You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about novaPDF 8 User Manual Copyright 2015 Softland 114 novaPDF 8 PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and al
71. ages and text Grayscale Copy Conversion Name Monochrome Grayscale Copy Description Convert text and images to grayscale Author Softland Private visible only to the current user V Convert high color images m Convert to grayscale Convert to monochrome r x Lo 12857 F V Convert indexed images m Convert to grayscale Convert to monochrome A e V Convert text and graphics m Convert to grayscale Convert to monochrome Threshold Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window
72. ailable in your edition 1 2 3 8 1 Link formatting The Link formatting section is embedded in the Other tab of the Profile Manager and allows you to enable automatic detection of visible links in text both local and remote links and customize the links appearance in the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland 74 novaPDF 8 Link formatting Links Detect web links v New Manage Detect web links in the created PDF document Detect file names and convert them to PDF links Check if file exists before linking Vv Underline Override color E Preview http www novapdf com support novapdf com LINKS This group allows you to choose a predefined link detection preset or use a custom one By default there are several predefined link detection presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined link detection presets in the Manage Presets gt Links help section A predefined link detection preset can be used by multiple profiles while Custom settings only affect the current profile In order to be detected and converted the URLs must be visible in the original document and formatted to start with http www mailto ftp Detect file names and convert them to PDF links If this option is enabled the text in the printed document will be parsed and texts that will match a file name including its path w
73. al Copyright 2015 Softland 134 novaPDF 8 Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagat
74. al computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF PDF OPTIONS These options allow you to choose if the resulting PDF should be encrypted or not and if document information details should be added Add document information If you check this option enabled by default the resulting PDF file will include the document information that you ve set in the Document tab from Manage Profiles Subject Title Keywords Author and Creator These settings can be modified for the current print job only from the Standard save dialog too novaPDF 8 User Manual Copyright 2015 Softland novaPDF 13 Encrypt PDF document If this option is checked the PDF file will be encrypted based on what you ve set up in the Security tab from Manage Profiles You can also password protect a PDF document directly from the Standard save dialog too but only for the current print job AFTER SAVE ACTION Using the options from this section you can set whether to perform an action or not after the PDF file was generated and saved Open PDF with default viewer This is selected by default The resulting PDF file will be opened in the default PDF viewer once the conversion is finished Uncheck it if you don t want it automatically opened Send email If you check this option af
75. and Down arrows The scale factor can also be set from the printing application NOTE Some applications allow you to set page size orientation number of copies scale and resolution from their own printing dialogs If you open the novaPDF Printing Preferences dialog from the printing application you will see these settings are automatically updated on the first page PROFILES With novaPDF you can define and use printing profiles A profile records all the settings you can change for a print job novaPDF 8 User Manual Copyright 2015 Softland novaPDF 19 Use default settings When novaPDF is first installed no printing profiles are created Thus a set of default printing settings are used so when you check this option the PDF files will be created based on the options that were set by default If you want to change more than what s presented on this page you can select Use profile and then click on Manage Profiles This will allow you to see the current settings and define a custom profile if you want them modified Use profile If you ve previously defined printing profiles they will show up in here and you ll be able to select one to be used for the print job as the active profile If a profile is selected novaPDF will use the settings defined in it to create the PDF file Show Select Profiles dialog If this is checked before starting the PDF printing process but after hitting the Print button you ll get ano
76. and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default graphics compression presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Lossless novaPDF 8 User Manual Copyright 2015 Softland novaPDF 111 If you use this default compression preset the images in the resulting PDF will be compressed but with a minimal loss in quality as only the ZIP compression method will be used This means that the resulting size of the PDF will be smaller than one with non compressed images but without any noticeable image quality losses Maximum If you use this default compression preset the images in the resulting PDF will be highl
77. aphics will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used Note Some of the features mentioned on this page might not be available in your edition 1 2 3 5 2 Convert images The Convert images section is embedded in the Graphics tab of the Profile Manager and allows you to set the options for converting colors of text and graphics indexed images or high color images to grayscale or monochrome black white color novaPDF 8 User Manual Copyright 2015 Softland 64 novaPDF 8 Image conversion Monochrome vy New Manage Convert text and images to monochrome V Convert high color images Convert to grayscale m Convert to monochrome Threshold V Dither A _ 128 Fy Floyd V Convert indexed images Convert to grayscale m Convert to monochrome Threshold V Dither A _ 128 Fy Floyd m V Convert text and graphics Convert to grayscale m Convert to monochrome Threshold 128 CONVERT IMAGES This group allows you to choose a predefined conversion preset or use a custom one By default there are several predefined conversion presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined conversion presets in the Manage Presets gt Conversion help section A predefined conversion preset can be used by multiple profiles while Custom settings only af
78. assword you can password protect the settings for the Profile Manager by entering novaPDF 8 User Manual Copyright 2015 Softland 38 novaPDF 8 and confirming a password This way you prevent unauthorized changes e About Help the About window lets you activate deactivate change a product key or register the application lt gt Profle gt w Fonts Graphics Bookmarks Security Other Layout Delete my profiles Delete all profiles Change password d after save preferences and custome them for your needs Help About PROFILE SETTINGS The profile settings group allows you to customize the current profile and change various options such as the possibility to send emails add watermarks bookmarks overlays protect the PDF embed fonts and many others You can visit each tab and change the options for 1 General this lets you select the profile type describe it set the PDF version enable PDF linearization set file saving options and after save actions 2 Emails you can opt to send emails after a PDF is created customize the recipients email templates and define the SMTP server connections 3 Document you can add document information subject author keywords and set PDF viewer options 4 Fonts this lets you embed all fonts only subsets protected fonts or disable embedding 5 Graphics you can compress the content convert or downsample images to reduce the size of the resulting P
79. ated PDF file in the File field or use Macro to automatically name the PDF file created In order to use different file names for each generated PDF files you can use some macros in the File name field an example of how the macros are converted is shown just below the File name novaPDF 8 User Manual Copyright 2015 Softland novaPDF 45 field You can select any of next macros e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name WHEN FILE EXISTS All options in this group are active only when you select Use predefined setting overwrite existing file and merging are available when selecting Prompt simple save dialog too When a file with the same name already exists in the selected folder you can choose one of the next actions e Overwrite existing file existing file is overwritten with the newly generated file e Prompt save dialog a Save as dialog will be shown so you can change the name of the file or folder manually e Do not save i
80. ayers shown in the Layer Management field Each of the layer has a Name that you can modify and you can bring layers forward or send them backwards using the up down arrows on the right of the field You can also remove a layer and lock it locking a layer prevents accidental edits to it a locked one cannot be modified Each layer will have an icon in front showing what type is it content watermark overlay or signature Units You can change the measurement units from the Units drop down list The available values are millimeters inches and points Changing the units will recalculate the margins origins and object sizes Margins You can manipulate layers by setting different margins The Anchors will let you choose what edge to use as a landmark when calculating the given margin The numbers you enter in the Offset field are expressed in the selected measurement unit by default unless you choose to use percentages of the total form width height you can do this by checking the box under the heading e Left You can set the left margin of the layer page by entering a value or pressing the up down arrows The number you enter is expressed in the selected measurement unit unless you check the box to use percentages of the total width e Right You can set the right margin of the layer page by entering a value or pressing the up down arrows The number you enter is expressed in the selected measurement unit unless you check the box to
81. be prompted to select a location and name for the test PDF file Choose one and click Save 5 After the PDF was created and saved it will open in your default PDF reader and you will see the printed test page If novaPDF is not registered a notice is printed at the end of the PDF file This can be removed from further created PDF files by purchasing a license and registering it To print a test page in Windows 7 6 Go to Start and click on Devices and Printers 7 In the Printers window right click novaPDF and select Printer Properties 8 In the novaPDF Printer Properties window click on Print Test Page 9 You will be prompted to select a location and name for the test PDF file Choose one and click Save 10 After the PDF was created and saved it will open in your default PDF reader and you will see novaPDF 8 User Manual Copyright 2015 Softland 10 novaPDF 8 1 1 2 1 the printed test page If novaPDF is not registered a notice is printed at the end of the PDF file This can be removed from further created PDF files by purchasing a license and registering it To print a test page in Windows Vista XP or Windows 2003 Server 1 Go to Start and click on Printers and Faxes if you have the Classic menu go to Start gt Settings gt Printers and Faxes 2 In the Printers and Faxes window right click novaPDF and select Properties In the novaPDF Properties window click on Print Test Page 4 You will be prompted
82. button next to the name of the preset i e Dashed is a default border preset Border presets can be used by multiple profiles you can read more about the available options in the Manage Presets gt Borders help section Show on pages Each element inserted can be shown on all the pages the default setting of the resulting PDF or only on the First Last page Odd Even pages or a particular page number Select Transform Pan Fit The controls at the bottom of the Live preview window allow you to manipulate the layers easier You can use the Select option to choose a particular layer the Transform option to apply changes to the selected layer or Pan to be able to reposition all the layers in the current view You also can Zoom in out on the current view by using the slider or the scroll wheel on your mouse and Fit the entire design in the current view Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 Manage Presets 1 2 3 10 1 Save The Save presets section allows you to manage the existing default presets or add new ones These presets let you set PDF saving options such as the location where the PDF will be saved what save dialog to use and what to do when same named PDF files exist i e merging PDF documents A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright
83. by clicking on New Manage You can read more about predefined advanced presets in the Manage Presets gt Advanced help section A predefined advanced preset can be used by multiple profiles while Custom settings only affect the current profile Ignore empty pages If this option is checked the empty pages from your original document will not be added to the PDF document But the pages have to have no information at all no page number no header Silent print If this option is checked no prompts will be shown during the print to PDF operation Optimize text By default novaPDF optimizes PDF size by compressing texts as much as possible However some fonts are not correctly defined in their font files and when applying this optimization the text may not be correct in the PDF file Uncheck this option if the text is not correct in your PDF files By default this option is checked Optimize image sequences When this option is enabled small image sequences are combined in one big image The process time will be slightly increased but the resulting PDF file will be smaller You should enable this option if you have many sequences of small monochrome images and your resulting PDF file is very large By default this option is not enabled Correct fill colors novaPDF 8 User Manual Copyright 2015 Softland 76 novaPDF 8 Depending on the application you print from fill colors can be inverted or not If colors are in
84. cate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse novaPDF 8 User Manual Copyright 2015 Softland 104 novaPDF 8 You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer
85. cense before the trial expires you can enter it anytime and activate the license without waiting for the trial to finish novaPDF 8 User Manual Copyright 2015 Softland 30 novaPDF 8 1 2 2 4 1 2 Online Activation After purchasing a novaPDF license you will receive an email that contains your registration Name and Product key To continue using the program you must activate it online and validate the licensing details novaPDF Activation a K Activation Purchase a license and activate it to continue using the program Enter your details and click on Activate Online to finalize the process If no Internet connection is available click on Manual Activation To keep your current licensing status click Cancel Activation Product key L Name Quantity 1 Comments WS 17 What is activation Cancel activation After you receive an email with your registration details open it and then enter the information in the corresponding fields as indicated below e Product key It is a group of characters separated by dashes included in the email with the licensing details You have to copy and paste it in here e Name You should enter the name you want this copy to be licensed under i e your company name your own name e Quantity If you purchased just a single license leave this field as it is with its default value However if you purchased several licenses
86. cess permissions can be changed only if the document is opened with the owner password Encryption level Available encryption levels are e Low Level 40 bit for Adobe Reader 3 0 and above The PDF document will be encrypted with a low level encryption algorithm You can setup passwords for opening the document and other access permissions for printing editing or extracting text and graphics e High Level 128 bit for Adobe Reader 5 0 and above Beside passwords and access permissions that can be setup for low level encryption you can add some more advance permissions for the PDF document DOCUMENT PERMISSIONS You can enable or disable permissions to Low level 40 bits novaPDF 8 User Manual Copyright 2015 Softland 72 novaPDF 8 e Print document if this is unchecked the resulting PDF file will not allow printing possibly not at the highest quality level if Print High Resolution is not allowed e Modify document content if this is unchecked the resulting PDF will not allow editing e Extract text and graphics if this is unchecked the resulting PDF file will not allow text graphics extraction including copying text from the PDF file e Modify annotations fill forms if this is unchecked the resulting PDF will not allow filling forms or changing annotations if Modify document content is allowed create or modify interactive form fields High Level 128 bits has all the features of the low
87. cked an email will still be sent out but with content only eventually with other files attached if using the Attach other files option Attach other files Checking this option will let you choose other files to be attached to the email being sent out You can add files using the Add Files button or by writing directly the path to the file s you want attached If you want to quickly remove multiple files from this field you can use the Delete All button Zip email attachments If this option is selected the PDF file will be compressed first and the resulting zip file will be attached to the email If the option to attach other files is selected then all files including the generated PDF will be zipped in a single archive and attached Change zip extension to Some email clients block certain types of attachments thus if you want to be sure the email is delivered with the attachment you can choose to change the extension of the attached file Commonly the extension can be changed to txt and the recipient will rename it back to zip in order to extract the files You can choose to change the extension from zip to any other type by writing a new extension in the combo field near this option there s no need to add before the type of extension only the extension name Delete PDF after sending the email If this option is selected the PDF file will be deleted from the local hard drive after it was sent via email Lookup email add
88. com port 587 Please note that you will need to make a copy of this preset and add your username password for your AIM account this server requires authentication and the default preset leaves the novaPDF 8 User Manual Copyright 2015 Softland novaPDF 99 username password fields empty The TLS encryption method will be used when sending the email using this preset Yahoo If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of Yahoo Plus plus smtp mail yahoo com port 465 Please note that you will need to make a copy of this preset and add your username password for your AIM account this server requires authentication and the default preset leaves the username password fields empty The SSL encryption method will be used when sending the email using this preset SMTP SERVERS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose
89. company as you ll let your colleagues know that you are the author of the PDF document All the information entered here will be viewable by the recipient of the signed document so accuracy is important Once the certificate is created it cannot be edited To modify some of the entered information would require deleting the current defined certificate and creating a new one These options are available for the self signed certificate e Common name You can enter the name of the issuer and this is also the name that will be used for the certificate When someone will open your signed PDF it will show them that it was Signed by lt Common name gt e Email address You can add an email address to be displayed in the signature e Organization Enter the name of the company your system is part of if applicable e Organization Unit Enter additional information about the unit if applicable novaPDF 8 User Manual Copyright 2015 Softland 148 novaPDF 8 e Locality Enter the city name your organization is located in e State Province Enter the state province your organization is located in e Country Enter the country your organization is located in Use file certificate If selected you have to use the File name field to point to a certificate stored on your local computer or in your network Personal Information Exchange pfx p12 certificates are supported File name Use the Browse button to find and select a
90. d all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default save presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Print to default printer If you use this default after save preset the created PDF file will be sent for printing to the default printer if Adobe Reader is installed This means that after the PDF is created it will also be physically printed by your default printer AFTER SAVE Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or
91. d only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default graphics downsampling presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Downsampling is used to modify the resolution of the images in the final PDF file Low dpi images will have a reduced quality but the size of the PDF will be smaller too while high dpi images will look better but result in a larger PDF These presets are available for downsampling e Apple MacIntosh 72 DPI Downsample to Apple Maclntosh default display resolution 72 DPI with Bicubic interpolation HDPI High density 240 DPI Downsample to high density 240 DPI with Bicubic interpolation e LDPI Low density
92. doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by novaPDF 8 User Manual Copyright 2015 Softland novaPDF 81 clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a
93. e button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private
94. e text will look like Color You can choose the text color By default the color is black Opacity You can select an opacity percentage for the text watermark By default the text watermark is drawn with maximum opacity 100 If you decrease the opacity value the text will be drawn with lighter colors PREVIEW The watermark text is drawn as it will be drawn on the PDF page The image is updated automatically when changing text watermarks attributes Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 16 Overlays The Overlays presets section allows you to manage the existing default presets or add new ones PDF documents overlay could also be called PDF stitching means that you can insert the content of a PDF file in another PDF document either in front of the existing content or as the background for the existing one and create a single PDF file containing the merged information For example if you have a PDF template branded with your company information that shows in the header footer and you received other PDF documents that need to use the same template you can overlay the new document with the existing template and create a single merged branded PDF A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 141
95. e button to find and select the application You can also enter network paths UNC in the Application field in case the application you want to launch is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF It the network file requires authentication different from your user login you have to enter the username password User name If the application is located on another network computer that requires authentication enter the username for that user Password If the application is located on another network computer that requires authentication you ll have to enter the password for that user so that the application will run novaPDF 8 User Manual Copyright 2015 Softland novaPDF 47 1 2 3 2 Parameters If the application you want to run after the PDF was created supports parameters you can add those here and the parameters will be passed on to the application when the request is sent Note Some of the features mentioned on this page might not be available in your edition Emails The Emails profile manager tab allows you to choose predefined email configurations or customize those to send PDF via email when the PDF is generated select different delivery methods and configure the email to be sent x Save Cancel Profi
96. e certificate such as name of signer email address organization location Since many of these can be displayed by enabling them in the Show section using them checked in combination with the Certificate details option will be redundant Certificate labels This option will display in the certificate details section the labels for the information it contains Example novaPDF 8 User Manual Copyright 2015 Softland novaPDF 149 e CN Common name the name that will show up as the Signed by e D Date time the document was created and signed e L Location e R Reason e CI Contact info e DTLS Certificate details e E Email address e OU Organization unit e O Organization e L Locality e S State e C Country Signing date You can add the current date to the certificate in the PDF it will add the date time when the signed PDF was generated Contact info When checked it will add in the certificate details the information entered in the Contact info field you can add any information you consider useful in case the recipient of the digitally signed PDF wants to contact you i e the email address Signing reason If checked the reason field will become enabled and you can enter a reason for digitally signing the PDF file so that the recipient has a better understanding of why this operation was needed Example of reasons you could use e created this document e have reviewed a
97. e current one to activate it on the new one Deactivation is done automatic if an internet connection is available however if the computer is not connected to the internet you ll have to deactivate the program manually novaPDF 8 User Manual Copyright 2015 Softland novaPDF 35 Manually deactivate Ea Online deactivation failed Please select one of the manual deactivation options Comments Send deactivation request by email The request will be sent using the default email client Save deactivation request file If you want to later upload the deactivation request file to http deactivate novapdf com or send it by email to activate novapdf com Do not deactivate the application oa The program will be deactivated when you click on either the Send deactivation request by email or Save deactivation request file button However you will also need to send that deactivation request to our server so that it will be marked as deactivated in our system as well If you skip this step the license will remain marked as activated in our system and you won t be able to activate it on another system Comments This is an optional field you can enter here an additional comment on why you deactivated the program This comment will be shown in the online account so it is a way for you to remember why you requested the deactivation doesn t affect the deactivation in any way no matter w
98. e custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default email template presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section AIM AOL Instant Messenger If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of AIM AOL Instant Messenger smtp aim com port 587 Please
99. e in the live preview section You can manage the forms novaPDF 8 User Manual Copyright 2015 Softland novaPDF 77 i e define your own custom form in Printing Preferences as described in the Manage Forms section of the help ORIENTATION This lets you specify how the page is positioned Available options are Portrait and Landscape The orientation can also be set from the printing application e Portrait Portrait orients the print vertically longest edge of the page is vertical e Landscape Landscape orients the print horizontally longest edge of the page is horizontal TEXT WATERMARKS You can insert text watermarks that will be included in the resulting PDF file This means that even if in the original document one being converted to PDF there is no watermark it will be added automatically when the conversion is done to the resulting PDF file Depending on the number of added watermarks the size of the resulted PDF files will increase From this drop down you can choose to insert one of the default text watermark presets You can add new or manage the existing text watermarks by clicking on New Manage You can read more about predefined text watermark presets in the Manage Presets gt Text Watermarks help section IMAGE WATERMARKS Just as with text watermarks you can also insert images to be included as watermarks in the resulting PDF file Depending on the size and number of image watermarks the resulting
100. e presets created based on the most used scenarios for this section Add title as root bookmark When this preset is used the title of the document will be added as a root bookmark A root bookmark is a parent level which means that the rest of the defined bookmarks will be showing as child entries for this level This is useful for instance when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document Microsoft Office heading styles If this default preset is used the application will generate the same heading styles for the PDF bookmarks as those defined in Microsoft Office Minimal set of bookmarks This default preset will detect and generate only three levels of bookmarks heading 1 3 based on the Arial font BOOKMARKS novaPDF 8 User Manual Copyright 2015 Softland novaPDF 121 Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or
101. e printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default security presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Allow changes When this preset is used the resulting PDF will allow editing commenting and form fill authoring Printing and extracting text graphics will be disallowed To enforce this preset you need to make a copy and add an user password for it Allow copying enable accessibility When this preset is used the resulting PDF will allow content copying and extraction and enable novaPDF 8 User Manual Copyright 2015 Softland novaPDF 125 content access for the visually impaired Printing editing and form filling will be disallowed To enforce this preset you need to make a copy and add an user password for it Allow everything When this preset is used the resulting PDF will allow all operations such as copying printing and editing enable accessibility Allow printing When this pre
102. eated in the current print job Note that these options apply only for the document currently being printed they are not saved in the current profile To have changes saved in the profile you need to create modify a printing profile via the Profile Manager USER PASSWORD You can setup a user password for opening the PDF document If you enter a user password the document cannot be opened without entering user or owner passwords OWNER PASSWORD If the PDF Document is encrypted access permissions can be changed only if the document is opened with the owner password 1 1 2 2 3 Change Recipient The Change Recipient window allows you to define a recipient list of recipients that will receive an email after it is created if the Send email option is set Note that these options apply only for the document currently being printed they are not saved in the current profile To have changes saved in the profile you need to create modify a printing profile via the Profile Manager You can configure next email properties e From address the sender of the email enter your address novaPDF 8 User Manual Copyright 2015 Softland novaPDF 15 1 1 2 3 1 1 3 1 1 3 1 e To email addresses e CC email addresses e BCC email addresses The From address is used only when sending the email with SMTP When sending the email with the default email client the from address will be the default address configured in your email client
103. ed e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e W Workstation e U User name Title Sets the document title If you use the default N tag the title will be the name of the document that is printed as it is sent by the printing application You can use the same macro elements as for the Subject section above Keywords Sets the keywords for the printed document Default is empty You can use the same macro elements as for the Subject section above Author Sets the author of the printed document If you use the default U tag the author will be the windows user that started the print job You can use the same macro elements as for the Subject section above Creator By default it shows information about the application that generated the PDF file however this field can be modified to any custom value You can use the same macro elements as for the Subject section above Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 5 View The View presets section allows you to manage the existing default presets or add new ones These presets let you define how the PDF will be displayed in the default PDF viewer after it was created
104. ed to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default image watermark presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Confidential When this preset is used the application will add a confidential image watermark to the resulting PDF file The watermark will show up in the PDF when viewing it printing or exporting it and will have a 100 opacity The layout of this watermark can be modified from the Profile Manager gt Layout section Draft When this preset is used the application will add a draft image watermark to the resulting PDF file The watermark will show up in the PDF when viewing it printing or exporting it and will have a 100 opacity The layout of this watermark can be modified from the Profile Manager gt Layout section ADVANCED Name You can type a name for the default preset you are editing creating Description novaPDF 8 User Manual Copyright 2015 Softland novaPDF 135 Add a description for the default preset you are creating editing Author Optionally you can set the a
105. ed any fonts into the created PDF file Author Softland Private visible only to the current user Embed all used fonts vV Embed font subsets Force embedding of protected fonts Font Name Always Embed Never Embed Adobe Arabic Adobe Caslon Pro Adobe Caslon Pro Bold Adobe Devanagari Adobe Fan Heiti Std B Adobe Fangsong Std R Adobe Garamond Pro Adobe Garamond Pro Bold Adobe Gothic Std B Adobe Hebrew Adobe Heiti Std R Adobe Kaiti Std R Adobe Ming Std L Adobe Myungjo Std M Adobe Naskh Medium PEOLPOEHHHHSHHSHHHHSH Private MANAGE PRESETS New novaPDF 8 User Manual Copyright 2015 Softland novaPDF 107 This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can
106. ed only if Set viewer options is enabled You can choose one of the existing default viewer presets or manage add new ones by clicking on the New Manage links For detailed explanation of each option see the PDF Viewer options section Note Some of the features mentioned on this page might not be available in your edition 1 2 3 3 1 Add document information The Add document information section is embedded in the Document tab of the Profile Manager and allows you to define what metadata information gets saved in the resulting PDF file displayed in the properties of the PDF Add document information Document info Info from original document v New Manage Add info from original document to the created PDF file Subject Macro gt gt Title N Macro gt gt Keywords Macro gt gt Author U Macro gt gt Creator N Macro gt gt a Document info This group allows you to choose a predefined document info preset or use a custom one By default there are several predefined document info presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined document info presets in the Manage Presets gt Document help section A predefined document info preset can be used by multiple profiles while Custom settings only affect the current profile Subject Sets the subject for the printed document Default is empty You can use macros to set this automatically based on the existing docum
107. ee abe E E E Sues deateed cake seeaiag gee 27 FAV er TAY gt 4e e ea Aa TR aae ke Eataa eE Eo OA Ea E E EAEE AEA EAS ia Ea 27 Free Trial eirese ioniseren tenria ianen eh einer ERr AeA Aarie Rien aeiia ias na a isani 29 Online Activations eieiei ea ai e ei aiaiai 30 Manual Activator eerren hen entie eneee anne asar naaier ne n ikeen ne eiai iade 31 DEACTIVAT cerceeececeeeeeeteteeteeeteee tee teteeeeteetenenetaenetestetesnecasiecesnecesnenesienesaeneeenesieceseeesetesenesenesaenerareetas 34 Profile Manager E EE EEEE E EE 36 ehee e test eeceeecaeeesaeeeeaeeesaeeecaenesaseeseeeecaseecaseecaeneceseeseseecaseseseeneseesesienesnenesienesetataes 39 File saving options A te reek eth ht aed aa te Aea 42 Aftersave ACTION e etin iaaea a aa taana ta Eana eaaa AAAA Eaa neiaa ia iaaa 46 e E T 47 Emal e AoA EE E E E AEE 48 Recipient raea a a a a aae a a a a a a r a a thot 49 Template E E A E E E A E N A 50 SMTP Servep eeeeeeesseressssssssssrsrsisssrssisisrsnsnsnrnsernrnnsnsnrnrnrnrnnsnsntninrnrnnnnnenenininnnnitnnninnnrnnerentnenenrnnete 52 DOCUIMEN EE 53 Add document information e eeeeeeeeeeeeeererteresrerrererieresrertsrsnrerenrertsrenrerenrentnrentnrenrentnrentnrenrerenren 54 PDF Viewer options E E EE E ee N E E 55 aa E T A E S a 57 Fonts embedding A E E A E E E A T 58 Graphics AEEA A TEIE AEA E EAA E A E A A A EAS AT 60 Content compression T E A E E E E Se 62 Convert images PA A T E A E E EET OTE AEA TET 63 novaPDF 8 User Manual Copyright 2015 S
108. efault email template presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Email template with macros If you use this default email template preset after the PDF is created the application will open the default email client for the Subject of the email it will use the filename of the PDF and for the Content of the email it will use all available macro elements It will also attach the PDF file to that email and do a lookup of the email addresses before sending Empty email template novaPDF 8 User Manual Copyright 2015 Softland novaPDF 95 If you use this default email template preset after the PDF is created the application will open the default email client but the Subject and Content of the email will be empty It will also attach the PDF file to that email and do a lookup of the email addresses before sending TEMPLATES Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the
109. efinition will be taken into consideration e Name definition name e Description contains the detection attributes for the currently selected definition such as font size style e Heading level this shows the corresponding heading for a particular definition i e what level on the hierarchy it can be Add The Add button adds a new definition with default detection options values at the end of the list Copy The Copy button provides a copy of the currently selected definition and places it at the end of the list Remove The Remove button removes the currently selected definition from the list view Detection This group allows you to set formatting rules that will be used to detect the bookmarks You can choose one or more of the next detection options e Font e Size and Size margin e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Detection preview This section illustrates the appearance of the current definition accordingly to the detection options that are enabled Display This group allows you to set how the detected bookmarks will be formatted and displayed in the PDF You can choose from the following display options e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Note Some of the features mentioned on this page might not be available in your edition Security The Security profile mana
110. elect entire folders and all recognized file formats will be converted to PDF Select printer In this drop down you will be able to see the list of printers that are installed on the current computer and use the novaPDF driver Usually only one printer will show up but if you have multiple ones you can select a different one Optionally you can click on Preferences to adjust the driver s options File list This is the list of files that can be converted individually to PDF or merged in a single PDF file You can click on Add files to add documents for conversion or Add folder if you have multiple documents in a folder If you select a folder all files that are convertible will be detected and added to the list Once the list of files is displayed you can manage those by selecting them and clicking on Remove or move Up Down in the list the order in which the files are displayed is the order in which novaPDF 8 User Manual Copyright 2015 Softland 16 novaPDF 8 they will be inserted in the PDF when you merge the files If you want to exclude some of the files from the conversion but still keep them in the list just uncheck the Use option for those particular files These file formats can be currently converted in bulk doc docx docm dotx dotm dot mht htm rtf txt xml odt wps xlsx xlsm xIsb xls xltx xltm xlt csv prn dif slk xlam ods pptx
111. elect profile EEAO E EAS EN EE EEE EEE EAA EAE EEES tect ved EEE AE EEE O OESE 10 Standard save dialog a a ates tite a a e a TA TA A A a 11 Change Document Information ee eeeeeeeeeeertererrerrererreresrsrrererrerenrerrerenrerenrentnrenrerenrertnrenrerenne 14 Change PASSWOLS eiiean a aii diirit irere eaeria dai e n iiia 14 Change Recipient Dea niania a ai devdi e acaba a ea iehi 14 Simple save dialog eeetittttisititsisiititststsrtststststtstststtnstststntnstststnrtstsatn tartte 15 Create PDF from Office applications aE E E T 15 Create merge multiple d c meni Seenaa n ernn aa n na 15 AHOULE gt A crerreteeceteeeteeeeteeeeeeeeeeeeeeeeeeneeeceteeteneseneeeneseneseneseneseeeeenesesesienesenesaeeeseenesaeeesaseesaeeesareeeas 16 2 Configuring NOVAP DP EEEE 17 Printing Preferences rvseccecececececeteteee cece te tseeeeene ne neeaesenenenenaeaenenenenaeaesenenenenaeaeenenenaeaeseenenenanaeenenenanaeaes 17 Settings a seus exec E E E suyieae deat eee E A alien E wee awedeeuaet ates 17 Manage FOM Sht tee eea aeaaea a oae Eare aaier neen ee era eaen ees 19 DOU y aisanana an ee ae a t ea TEE Aaa aA aara A A A AA KE E E EE E NE aaaea teatas 22 Language ERE ATE A EATE ET IEE OETA OE T A E E E E E 22 Updates a E E E N E E O ET 23 Printer Manager r EAEE ET E E E E E A E E E N 23 a T E 23 a EE E T 24 LICENSGS re eceeece cere e eee eee eeeeeeeee eee eeeeeeeceeneceenesaeeeneeeecaenesaseecesneseseecaenesasneseseeseseesiseesasnesiseesaseesasieneseesaseenaseees 26 Polae A ch
112. email header properties e From address This will show as the sender of the email i e it can be your own email address e To email addresses This is where the email will be sent out to you can add multiple email addresses by separating them with semicolons novaPDF 8 User Manual Copyright 2015 Softland 50 novaPDF 8 e CC email addresses use semicolon to add multiple addresses e BCC email addresses use semicolon to add multiple addresses Note Some of the features mentioned on this page might not be available in your edition 1 2 3 2 3 Template The Template section is embedded in the Emails tab of the Profile Manager and allows you to define the subject body of the email that will be sent as well as attachment options Template Email templates Empty email template v New Manage Used with the default email client add a subject and a content if you wish Subject Macro gt gt Content a Macro gt gt vV Attach PDF Attach other files Zip email attachments Delete PDF file after sending the email vV Lookup email addresses Email templates This group allows you to choose a predefined template preset or use a custom one By default there are several predefined template presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined template presets in the Manage Presets gt Emails gt Template help section A predefined template prese
113. ent information e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh novaPDF 8 User Manual Copyright 2015 Softland novaPDF 55 e I Minute in the format mm e S Second in the format ss e W Workstation e U User name Title Sets the document title If you use the default N tag the title will be the name of the document that is printed as it is sent by the printing application You can use the same macro elements as for the Subject section above Keywords Sets the keywords for the printed document Default is empty You can use the same macro elements as for the Subject section above Author Sets the author of the printed document If you use the default U tag the author will be the windows user that started the print job You can use the same macro elements as for the Subject section above Creator By default it shows information about the application that generated the PDF file however this field can be modified to any custom value You can use the same macro elements as for the Subject section above Note Some of the features mentioned on this page might not be available in your edition 1 2 3 3 2 PDF Viewer options The PDF Viewer options sect
114. ents Link formatting Small size PDFs Links Detect web links v New Manage Detect web links in the created PDF document Detect file names and convert them to PDF links Check if file exists before linking vV Underline Override color E Preview http www novapdf com support novapdf com a Advanced Advanced x Optimize text v New Manage compress text in the created PDF document Detect links If this option is checked it will allow you to enable automatic detection of visible links in text both local and remote links and customize the links appearance in the resulting PDF file In order to be detected and converted the URLs must be visible in the original document and formatted to start with http www mailto ftp unless when printing via the add in for Microsoft Office that is able to detect hidden links too By default a link detection preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each link detection options see the Link formatting section Advanced You can set some advanced options regarding how the printed documents will be processed and saved as a PDFs By default an advanced preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each of the advanced options see the Advanced options section Note Some of the features mentioned on this page might not be av
115. ents of the document window This will hide any visible interface elements of the PDF viewer Transition effect These let you define the effect when moving from one page to the other in the Full Screen mode You can also set the duration in seconds for these effects novaPDF 8 User Manual Copyright 2015 Softland 106 novaPDF 8 Transition direction You can choose also to have these transition effects apply vertically or horizontally for the duration set in its specific field On exit from Full screen mode show Set what panel to show when exiting from the full screen mode view Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 6 Fonts The Fonts presets section allows you to manage the existing default presets or add new ones These presets let you define how and what fonts should be embedded in the resulting PDF Embedding fonts ensures that the resulting PDF file has the same look and feel as the original document This application supports Type1 TrueType and OpenType fonts A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it New Delete C Profile gt Fonts Bo 3 Fonts Fonts Do not embed fonts Configure how to embed fonts in the document Do not embed fonts Copy Fonts Embed Used Font Subsets Name Do not embed fonts Copy Description Do not emb
116. er that s being activated manually The activation file that you received previously needs to be loaded on the last step of the Manual Activation window if you closed the window in the meantime just start the application again and from the main activation window click on already have an activation file link in the lower left corner Click on the Browse button and select the activation response file Once you ve selected this click on Activate to finish the process novaPDF 8 User Manual Copyright 2015 Softland 34 novaPDF 8 Manual activation Step 3 of 3 load the activation response file and finish the activation Use Browse to select the activation response file received by email or downloaded and click on Activate button to finish the process Browse Activate If you didn t receive the activation response file click on the Activate later button to start using the application and finish the activation after you have the response file Activate later 1 2 2 4 2 Deactivate You can remove the activation file from the current application by deactivating it This will revert the program to a trial status if you have enough evaluation days left otherwise you ll be shown the activation window everytime you try to use it Deactivating is useful in case you want to move the program to another computer thus you re removing the license from th
117. er them by type DEFAULT PRESETS The default document presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Info from original document If you use this default document preset the PDF will be created using information from the original document for meta properties Subject will be empty Title will be the filename Keywords will be left empty Author will be the Windows username Creator will be the filename DOCUMENT Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing novaPDF 8 User Manual Copyright 2015 Softland 102 novaPDF 8 settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Subject Sets the subject for the printed document Default is empty You can use macros to set this automatically based on the existing document information e N The name of the document being convert
118. ers on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default email recipients presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section No recipients If you use this default email recipient preset after the PDF is created the application will open the default email client without entering anything in the from to cc bcc fields You can create a new recipients preset if you want to add email addresses automatically for every profile where the preset will be used RECIPIENTS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files How
119. ever you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox You can configure the following email header properties e From address This will show as the sender of the email i e it can be your own email address e To email addresses This is where the email will be sent out to you can add multiple email addresses by separating them with semicolons novaPDF 8 User Manual Copyright 2015 Softland novaPDF 93 e CC email addresses use semicolon to add multiple addresses e BCC email addresses use semicolon to add multiple addresses Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 3 2 Templates The Templates presets section allows you to manage the existing default presets or add new ones These presets let you define a custom subject content for the email as well as setting attachment options A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it gt gt New Delete 2 Profile Emails Templates Eo 3 Templates Templates Email template with macros E Configure the subject content and attachments of emails Email template with macros Co 28 Templates Na
120. ew This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST novaPDF 8 User Manual Copyright 2015 Softland 98 novaPDF 8 When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can creat
121. existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about novaPDF 8 User Manual Copyright 2015 Softland 86 novaPDF 8 PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be use
122. ey please send us your purchase information purchase number and approximate date specify the name company name and email address you used to buy your copy of novaPDF We will send to you the registration key again 1 2 2 4 1 3 Manual Activation After purchasing a novaPDF license you will receive an email that contains your Product key To continue using the program you must activate it and validate the licensing information The easiest way is to use the Online Activation option however if for some reason you don t have Internet access on the computer where you ve installed novaPDF you can choose the Offline Manual Activation process The process to activate the software manually requires that you download a file generated by novaPDF load it on an USB stick or any portable device go to a computer that has internet access and upload the file on our servers then download the response activation file and use it on the computer where you want to manually activate it STEP 1 The first step allows you to generate and download an activation request file You will have to enter the following details based on the licensing email you receive after you purchased the application e License file The licensing email has attached a license file called License lic You will need to save it locally then click on the Browse button to locate it e Name You should enter the name you want this copy to be licensed under i e your company name your own
123. f a PDF file with the same name already exists in the selected destination the current PDF file will not be saved e Modify file name if a PDF file with the same name already exists you can modify the filename based on one of the following rules e Auto number new files a counter is added to the file name of the new generate pdf file e Append date and time the date and time is appended to the generated pdf file name e Auto number existing files a counter is added to the file name of the existing pdf file The new pdf file will have the name set in this dialog e Merge with existing file by if a PDF file with the same name exists you can merge the new content with the existing one e Append to the end if a PDF file with the same name already exists in the selected destination the current PDF file will be merged with the existing one adding its pages at the end of the previous existing document e Insert at the beginning if a PDF file with the same name already exists in the selected destination the current PDF file will be merged with the existing one adding its pages before the content of the previous existing document e PDF Password if you selected an already existing PDF file and you want to merge the current document with it you ll have to enter the password needed to open the existing one only if it s password protected If the PDF you want to merge with is not password protected you must leave this field empty Note So
124. f your SMTP server requires authentication check the Authentication required checkbox and enter the Account name and Password Connection This is where you can set the type of encryption to be used with the SMTP server e Don t use encrypted connection If this is selected no type of encryption will be set e Use SSL encrypted connection If selected the Secure Socket Layer SSL will be used for control channel and data channel connections to the SMTP server e Use TLS encrypted connection If selected the Transport Layer Security TLS will be used for control channel and data channel connections to the SMTP server novaPDF 8 User Manual Copyright 2015 Softland novaPDF 53 Note Some of the features mentioned on this page might not be available in your edition 1 2 3 3 Document The Document profile manager tab allows you to choose predefined document info configurations or customize those to change what information will be sent as PDF properties and how the PDF document should be opened by the default PDF reader x Save Cancel lt gt O l Profile gt Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark Document Choose predefined document properties and customize them for your needs PDF A Compliant Add document info Add document information Document info Review documents Small size PDFs Info
125. fect the current profile During conversion the colors for text and graphics indexed images or high color images will be converted to grayscale or monochrome black white colors Convert to grayscale Each color will be converted to a gray value between 0 and 256 You can convert to grayscale texts and graphics indexed and high color images Convert to monochrome Each color will be converted to black or white You can convert to monochrome texts and graphics indexed and high color images For images you can select a dithering algorithm for better results Threshold The threshold value is used to convert to monochrome color It can range between 0 and 256 the default value is 128 All colors less the threshold value will be converted to black and all colors above the threshold value will be converted to white Dither When converting images to monochrome you can choose a dithering algorithm for better results novaPDF 8 User Manual Copyright 2015 Softland novaPDF 65 Available algorithms are Floyd amp Steinberg error diffusion Bayer ordered dispersed dot 4x4 Bayer ordered dispersed dot 8x8 Ordered clustered dot 6x6 Ordered clustered dot 8x8 Ordered clustered dot 16x16 By default the Floyd amp Steinberg error diffusion dither method is used to dither monochrome images Dithering is not available for text and graphics Note Some of the features mentioned on this page might not be available in your ed
126. from original document v New Manage Add info from original document to the created PDF file Subject Macro gt gt Title N Macro gt gt V Set viewer options PDF Viewer options Viewer Use PDF viewer s settings v New Manage Use the settings of the PDF viewer to show the PDF Show Viewer default Page display Viewer default x Zoom Viewer default Add document info If this option is checked you will be able to customize the metadata information that will be saved in the resulting PDF and show up in its properties The Document Information is specific for each printed document and should be set on each printing job ADD DOCUMENT INFORMATION Options in this section can be modified only if Add document info is checked This section allows you to configure what document info details will be set in the resulting PDF file By default a document info preset is selected but you can manage the existing presets if you click on New Manage The default preset will use information from the original document when setting the properties of the resulting PDF For detailed explanation of each option see the Add document information section Set viewer options If this option is checked you will be able to configure how the resulting PDF file will be opened and viewed with the PDF reader novaPDF 8 User Manual Copyright 2015 Softland 54 novaPDF 8 PDF VIEWER OPTIONS Options in this section can be modifi
127. ger tab allows you to choose predefined security configurations or customize those to set a level of encryption protected by a password that restricts certain novaPDF 8 User Manual Copyright 2015 Softland 70 novaPDF 8 document permissions for the resulting PDF file x Save O Profi gt 2 General Emails Document Fonts Graphics Bulk email PDFs Bookmarks Security Other Watermarks overlays signatures Draft watermark S ecurity s Choose a predefined security setting and customize it for your needs PDF A Compliant Protect document Security options Security Allow everything v New Manage Add password to allow copying printing and changes enable accessibility User password Owner password Review documents Small size PDFs Encryption level High level encryption 128 bit vV Print document V Modify document content vV Extract text and graphics vV Modify annotations fill forms vV Print high resolution Vv Assemble the document vV Advanced extract text and graphics vV Advanced fill forms Protect document If this option is checked the resulting PDF document can be protected to prevent certain actions printing copying pasting assembling modifying or even require a password to open it By default a security preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each security options see the Security options
128. hat text you enter here Send deactivation request by email By clicking on this button an email will be generated and opened with your default email editor The email contains a deactivation request and has pre configured the address that it has to be sent to Copy that email on a system where you have internet access and send it Your license will be marked as deactivated on our system when the email is received Save deactivation request file If you select this option you ll receive a file that you can put on an USB stick for example and use it from another computer that has an Internet connection On the computer where you have an novaPDF 8 User Manual Copyright 2015 Softland 36 novaPDF 8 internet connection compose a new email message and attach the deactivation request file obtained previously or visit the deactivation url and upload the file on our server to finalize this process 1 2 3 Profile Manager The Profile Manager allows you to manage profiles new copy edit delete their individual settings and access profile presets Profiles are a set of configurations that will be used when creating the PDF file As an example you can create different printing profiles based on what the output should be a profile that outputs PDF documents intended for distribution or another one for high quality PDF files printing PDFs for review marked confidential You can open Profile Manager as an administrator or
129. he generated PDF files Force embedding of protected fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box However there are some commercial fonts that have restrictions regarding embedding so if you have the right to embed and distribute those fonts with your PDF check this option and those fonts will be embedded in spite of the restrictions Available fonts novaPDF 8 User Manual Copyright 2015 Softland novaPDF 109 The available fonts list shows all TrueType OpenType and Type fonts installed on your computer that are not already listed in the Always embed fonts and Never embed fonts lists You can select multiple items from the list and move them using the right arrow button from the form Always embed fonts Once checked this option will allow you to embed all fonts from the list below into the PDF file The list can be filled from the Available fonts list using the right arrow button You can select multiple items from the list and remove them using the left arrow button from the form Never embed fonts Once checked this option will prevent embedding of the fonts from the list below into the PDF file The list can be filled from the Available fonts list using the right arrow button You can select multiple items from the list and remove them using the left arrow button from the form By default the Arial Courier and Times New Roman fonts are in t
130. he Never Embed Fonts list because they are standard fonts in the PDF format and they do not need to be embedded with the PDF file Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 7 Compression The Compression presets section allows you to manage the existing default presets or add new ones These presets let you configure the compression for text and graphics monochrome images indexed images and high color images A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it New Delete gt Profile Compression o Compression Compression Lossless E Configure how to compress images and text Compression Maximum Name Lossless Copy Normal Description Lossless compression of text and images Author Softland Private visible only to the current user vV Compress high color images Method Level ZIP High vV Compress indexed images Method Level ZIP High vV Compress monochromes images Method Level ZIP High vV Compress text and graphics Method Level ZIP High Private novaPDF 8 User Manual Copyright 2015 Softland 110 novaPDF 8 MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Sav
131. hen creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default emails presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Open default email client If you use this default emailing preset after the PDF is created the application will open the default email client and attach the PDF file to it EMAILS Name
132. his option is checked Optimize image sequences When this option is enabled small image sequences are combined in one big image The process time will be slightly increased but the resulting PDF file will be smaller You should enable this option if you have many sequences of small monochrome images and your resulting PDF file is very large By default this option is not enabled Correct fill colors Depending on the application you print from fill colors can be inverted or not If colors are inverted in the resulted PDF when printing from a certain application check this option to correct them Correct line width Depending on the application you print from line widths can be sent in different ways If lines are printed with a wrong width from a certain application check this option to correct them Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 14 Image Watermarks The Image Watermarks presets section allows you to manage the existing default presets or add new ones These presets let you define an image watermark to be included in the resulting PDF file Adding an image watermark means that even if in the original document one being converted to PDF there is no watermark it will be added automatically when the conversion is done to the resulting PDF file Depending on the number of added watermarks the size of the resulted PDF files will increase A preset can be used by multiple prin
133. his section allows you to select what default preset to use for bookmark detection and style or use custom settings By default a bookmarks preset is selected but you can manage the existing presets if you click on New Manage For detailed explanation of each bookmarks option see the Bookmarks configuration section Note Some of the features mentioned on this page might not be available in your edition novaPDF 8 User Manual Copyright 2015 Softland novaPDF 67 1 2 3 6 1 Bookmarks configuration The Bookmarks configuration section is embedded in the Bookmarks tab of the Profile Manager and allows you to set the options for detecting and styling the bookmarks in the resulting PDF file Bookmarks configuration Bookmarks Minimal set of bookmarks v New Manage Minimal set of bookmarks with Arial font Add root bookmark I Vv Allow multiline bookmarks vV Match bookmarks regardless of level Use levels 3 Open to level A 1 I Headings Name Description Heading level Add IJ Definitiono1 Aral 1620 9 Boid Heading vV Definition02 Arial 14 0 5 Bold Heading 2 Vv Definition03 Arial 13 0 5 Bold Heading 3 Remove Copy Level Heading 1 X Detection Vv Font Vv Size F Arial a gs o9 E V Style Color V Bold Italic OOO v Preview Definition01 Display Style Color Bold Italic D BOOKMARKS This group allows you to choose a predefined bookmarks preset or use a custo
134. his setting is not recommended unless you have to open the generated PDF files on a computer that does not have all used fonts installed Embed font subsets You can choose to embed only subsets of font files by checking the Embed Font Subsets check box This will generate smaller PDF files so this setting is enabled by default When using characters that are not in the standard Latin character set eastern European character set Japanese Chinese Korean or other character sets the font subset is included in the PDF file no matter if the font subsets checkbox is set or not because otherwise these characters will not be included in the generated PDF files Force embedding of protected fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box However there are some commercial fonts that have restrictions regarding embedding so if you have the right to embed and distribute those fonts with your PDF check this option and novaPDF 8 User Manual Copyright 2015 Softland 60 novaPDF 8 1 2 3 5 those fonts will be embedded in spite of the restrictions Available fonts The available fonts list shows all TrueType OpenType and Type1 fonts installed on your computer that are not already listed in the Always embed fonts and Never embed fonts lists You can select multiple items from the list and move them using the right arrow button from the form Always embed f
135. ifferent tabs available General Emails and use the Save button to record your changes and create the profile It is created only after you click on the Save button if you click on Cancel or select a different profile the current one will be discarded Copy This allows you to duplicate an existing profile To do so just select an existing profile and click on Copy Unlike the New option when you copy an existing profile the duplicate is automatically saved with a different name original name of the profile plus the word Copy Removing the original profile doesn t affect in any way the existing copy of it Delete Deletes the profile selected in the profiles list You cannot delete the current active profile You have to set another profile as active profile first There will always be at least one profile Filter Set the profile selected in the profiles list as current active profile The active profile settings will be used in the subsequent printing jobs Advanced When you click on the Advanced settings icon grey gear on the right you will see additional options e Delete my profiles if you click on this you ll get a confirmation window that lets you choose if you want to delete all your defined profiles the private profiles Once the profiles are deleted they cannot be recovered anymore e Delete all profiles this will prompt a confirmation window to remove all the existing profiles both private and public e Change p
136. igure Email section novaPDF 8 User Manual Copyright 2015 Softland 48 novaPDF 8 RECIPIENT For the email s to be sent you can add recipients with cc bcc optional and also define different FROM addresses This section allows you to select a default preset for email recipients and add multiple recipients by clicking on the icon For details on of each option see the Recipient section TEMPLATE You can configure the subject body of the email to be sent out either by selecting an already predefined default preset or by adding your own details for the current one For detailed explanation of each option see the Template section Open default email client In this case an email dialog will be opened in the default email for instance Outlook Express and the email details will be filled in You can make changes to the email and the email will be sent only if you press the Send button Send with default email client In this case the mail will be automatically sent using your default email client for instance Outlook Express You cannot change the email information in this case A copy of your email is saved in your Sent emails folder Send with SMTP In this case the email is sent using a SMTP server You have to configure your SMTP server if this option is selected SMTP SERVER You can use one of the default predefined SMTP presets or configure your own custom server For detailed explanation of each optio
137. iles However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default advanced presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section No printing messages When this preset is used the application will not show any messages during the PDF conversion and the text will be compressed to result in a smaller PDF file Optimize text When this preset
138. ill be marked in the PDF as links to file Check if file exists before linking If this option is enabled there will be a check if the file really exists and the PDF links will be added only if the file is found Note that the printing and PDF generation is made on the printing server computer so if linked files are on another computer in the network you should mention them in the printed document with their UNC path Underline This is checked by default and will add a line beneath the detected link using the color set in Override color Preview This section illustrates the appearance of the current link formatting accordingly to the detection options that are enabled Note Some of the features mentioned on this page might not be available in your edition novaPDF 8 User Manual Copyright 2015 Softland novaPDF 75 1 2 3 8 2 Advanced The Advanced section is embedded in the Other tab of the Profile Manager and allows you to set some advanced options regarding how the printed documents will be processed and saved as a PDFs Advanced Optimize text v New Manage Oc ompress text in the created PDF document Ignore empty pages Silent print V Optimize text Optimize image sequences Correct fill colors Correct line width ADVANCED This group allows you to choose a predefined advanced preset or use a custom one By default there are several predefined advanced presets defined but you can add new or manage those
139. ing size FONTS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Embed all used fonts You can choose to embed all fonts that are used in a PDF file by checking the Embed All Used Fonts check box This will generate bigger PDF files so this setting is not recommended unless you have to open the generated PDF files on a computer that does not have all used fonts installed Embed font subsets You can choose to embed only subsets of font files by checking the Embed Font Subsets check box This will generate smaller PDF files so this setting is enabled by default When using characters that are not in the standard Latin character set eastern European character set Japanese Chinese Korean or other character sets the font subset is included in the PDF file no matter if the font subsets checkbox is set or not because otherwise these characters will not be included in t
140. ing the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default bookmark presets are automatically included in the application and available right after installation These ar
141. ion Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Style This lets you select a solid or a dashed border Width This is the thickness of border using the defined measurement unit Measurement unit Set here the measurement unit to be used with borders millimeters default centimeters or inches Color The color of the border can be changed default is blue Preview All changes done to the border appearance and type will be shown realtime in the Preview section Note Some of the features mentioned on this page might not be available in your edition 1 2 3 11 About The About page contains information about the version and edition you have installed plus the option to Activate Deactivate the application Change the product key or Register it It can be accessed by clicking on the Help icon in the top right corner of the Profile Manager window novaPDF 8 User Manual Copyright 2015 Softland novaPDF 153 novaPDF is availab
142. ion is embedded in the Document tab of the Profile Manager and allows you to define how the PDF will be opened and handled by the PDF viewer novaPDF 8 User Manual Copyright 2015 Softland 56 novaPDF 8 PDF Viewer options Viewer Use PDF viewer s settings vy New Manage Use the settings of the PDF viewer to show the PDF Show Viewer default v Page display Viewer default 7 Zoom Viewer default v Page scaling when printed Viewer default v Resize document window to fit the size of the first page V Show title in document window title bar Start Page Hide menubar Hide toolbars Hide the user interface elements of the document window Transition effect Duration Replace v 2 Transition direction Duration Horizontal X 3 On exit from Full screen mode show Viewer default x Viewer This group allows you to choose a predefined viewer preset or use a custom one By default there are several predefined viewer presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined viewer presets in the Manage Presets gt Document help section A predefined viewer preset can be used by multiple profiles while Custom settings only affect the current profile Show You can choose to open the PDF using the default PDF reader view options or show some viewer panels Pages Panel Bookmarks Panel You can also choose to show the pdf file in the Full Screen mode If you choose
143. is made on the printing server computer so if linked files are on another computer in the network you should mention them in the printed document with their UNC path Underline This is checked by default and will add a line beneath the detected link using the color set in Override color Preview This section illustrates the appearance of the current link formatting accordingly to the detection options that are enabled Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 13 Advanced The Advanced presets section allows you to manage the existing default presets or add new ones These presets let you set some advanced options regarding how the printed documents will be processed and saved as PDFs A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 130 novaPDF 8 PW aN n New Delete 2 Profile Advanced Advanced Advanced New Advanced Options Copy Configure corrections and optimizations to perform on documents No printing messages 2 advanced Optimize text z Name New Advanced Options Copy Description Author Private visible only to the current user Ignore empty pages Silent print Optimize text Optimize image sequences Correct fill colors Correct line width Public
144. iscarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about novaPDF 8 User Manual Copyright 2015 Softland novaPDF 117 PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private an
145. ition 1 2 3 5 3 Downsample images The Downsample images section is embedded in the Graphics tab of the Profile Manager and allows you to set the options for changing the resolution of the images in the resulting PDF Downsample images Image conversion Windows 96 DPI v New Manage ti Downsample to Windows default display resolution 96 DPI with Bicubic interpolation vV Downsample high color images Resolution dpi Method 96 Bicubic v vV Downsample indexed images Resolution dpi Method 96 Bicubic v vV Downsample monochrome images Resolution dpi Method 96 Bicubic v IMAGE CONVERSION This group allows you to choose a predefined downsampling preset or use a custom one By default there are several predefined downsampling presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined downsampling presets in the Manage Presets gt Conversion help section A predefined downsampling preset can be used by multiple profiles while Custom settings only affect the current profile Monochrome indexed or high color images can be downsampled That means the images will be added in the PDF file at a different resolution then the one from the original document Usually this feature is used to save images at a lower resolution resulting smaller PDF files Resolution The image resolution can be selected between 72 dpi and 2400 dpi By default the resolution is 96dpi
146. le gt Profile Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark Emails Choose predefined email configurations and customize them for your needs Send emails Email PDF A Compliant Review documents Small size PDFs Send Email Open default email client v New Manage Open default email client and attach the created PDF file to it Recipient Email Recipient No recipients New Manage o Used with the default email client enter recipients if you wish From To Template Email templates Empty email template v New Manage Used with the default email client add a subject and a content if you wish Subject Macro gt gt Content Send emails After the PDF is created emails can be sent to particular recipients with without the PDF or other files attached You can enable this feature by checking the Send emails checkbox If email feature is enabled the other options become active and need to be configured EMAIL This section allows you to configure how many emails will be sent by default a single one and what default preset to use for sending the email If you click on the icon a new set of email sections will be added at the bottom of the page allowing you to configure a second email to be sent you can add multiple emails to be sent this way For detailed explanation of each option see the Conf
147. le as a trial version It is fully functional for 30 days During the trial version a notice is printed on each PDF page mentioning the novaPDF The notice will be removed from further created PDF files when you buy and activate novaPDF If you ve already purchased it you can visit the Activate section to activate the program The about window will show the following information e Version and build number of the profile manager and printer manager in parenthesis you ll also the the version of the printer driver used e Windows version and edition for support inquiry purposes Edition installed and activated for trial extra trial licenses the number of days until the expiration will be shown too Options to Activate Reactivate will re activate online the current product key Deactivate Enter Change product key and Registering a product key Miscellaneous information regarding the other products developed by the company as well as copyright information 1 2 3 12 Import Profiles The Import Profiles page allows you to import printing profiles from previous versions of novaPDF 7 x or previous It can be accessed by clicking on the Gear icon in the top right corner of the Profile Manager window File name Use the Browse button to select the file that contains profiles you want to import You can only import nve files that were previously exported from novaPDF Profiles After you have used the Browse button to select the file that contai
148. le settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default link presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Detect existing file links When this preset is used the application will detect file links in the original document only if the file name already e
149. lect any of next macros e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name You can also enter network paths UNC in the Folder name field in case you want to save the PDF on another computer in your network Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to enter the username password User name You ll need to enter the username of an user that has access to the remote computer if your currently logged in user doesn t have access rights when using a folder that s located on a password protected network computer Password After filling in the username you need to add the password for that user to save the PDF ona network computer that s password protected File You can manually type a name for the gener
150. les exist i e merging PDF documents novaPDF 8 User Manual Copyright 2015 Softland novaPDF 43 File saving options Save options Custom v New Manage Custom description Prompt Save dialog Prompt standard save dialog Prompt simple save dialog m Use predefined settings Location B Server Folder My Documents M Browse Macro gt gt User name Password File N Macro gt gt Example Document Name pdf When file exists m Overwrite existing file Prompt save dialog Do not save Modify file name Merge with existing file by PDF password SAVE OPTIONS This group allows you to choose a predefined saving preset or use a custom one By default there are several predefined save presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined save presets in the Manage Presets gt Save help section A predefined save preset can be used by multiple profiles while Custom settings only affect the current profile Prompt standard save dialog If this is selected each time you will create a PDF file you will be prompted with an extended save dialog where you can manually set the destination folder file name for the generated PDF file whether to append or insert the content being printed to an already existing PDF file what to do once the PDF is created open it with the default viewer or send it via email and setting PDF options encrypt PDF and add docume
151. m one By default there are several predefined bookmarks presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined bookmarks presets in the Manage Presets gt Bookmarks help section A predefined bookmarks preset can be used by multiple profiles while Custom settings only affect the current profile novaPDF 8 User Manual Copyright 2015 Softland 68 novaPDF 8 ADD ROOT BOOKMARKS If this option is checked a root parent bookmark level will be added the rest of the defined bookmarks showing as child entries for this level This is useful for instance when you want to merge several documents in a single PDF file and want to separate the bookmarks for each merged document Name You can manually type a name for root bookmark in the Name field or use Macro to automatically name the bookmark In order to automatically assign different names for each root bookmark when merging several documents in a PDF you can use macros in the Name field an example of how the macros are converted is shown just below the Name field You can select any of following macros e N The name of the document being converted e T The title of the document as defined in the Document section e B The subject of the document as defined in the Document section e A The author of the document as defined in the Document section e YMD Date in the format YYYYMMDD year mon
152. manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filt
153. me Empty email template Email template with macros Copy Description Email template featuring all possible with macros Author Softland Private visible only to the current user Subject IN Macro gt gt Content N Macro gt gt m B vV Attach PDF Attach other files Zip email attachments Delete PDF file after sending the email vV Lookup email addresses Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save novaPDF 8 User Manual Copyright 2015 Softland 94 novaPDF 8 button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset wind
154. me Description Heading level Add ME vV Definition02 Arial 14 0 5 Bold Heading 2 vV Definition03 Arial 13 0 5 Bold Heading 3 Remove Level Heading 1 Detection v Font T Arial V Style V Bold Preview Definition01 Display Style Bold Italic Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it novaPDF 8 User Manual Copyright 2015 Softland 120 novaPDF 8 Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and select
155. me of the features mentioned on this page might not be available in your edition novaPDF 8 User Manual Copyright 2015 Softland 46 novaPDF 8 1 2 3 1 2 After save action The After save action section is embedded in the General tab of the Profile Manager and allows you to enable running a 3rd party application after the PDF was created with various options Run application After save action Print to default printer v New Manage Or you have Adobe Reader installed the created PDF file will be sent to the default printer Location mm Local Application acroread32 exe Browse User name Password Parameters t 1 AFTER SAVE ACTION This group allows you to choose a predefined after save action preset or use a custom one You can add new predefined presets or manage the existing ones by clicking on New Manage You can read more about predefined save presets in the Manage Presets gt After Save help section A predefined save preset can be used by multiple profiles while Custom settings only affect the current profile Location This is an informative field that shows you where the location was set for saving the PDF from the General tab on a local folder or on the server Application This field will be already filled by default when an after save action preset is used To start an application after the PDF is created enter here the full path to the exe file for that application or click on the Brows
156. ment This document will be used to overlay its content with the content of other documents you ll print to PDF from This information is novaPDF 8 User Manual Copyright 2015 Softland 144 novaPDF 8 mandatory if Overlay is enabled and you can only select PDF files to overlay with You can also enter network paths UNC in the File Name field in case the PDF you want to use is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to enter the username password PDF Password If the PDF document you selected in the File Name section to overlay with is password protected you will need to add in here the password needed to open that document If the PDF you want to overlay with is not password protected you can leave this field empty Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 17 Signatures The Signatures presets section allows you to manage the existing default presets or add new ones Using this option you can apply a signature to a created PDF file even if the original document does not have any signatures or copyright protection The signature will be applied automatically when the file is conve
157. n be selected between 72 dpi and 2400 dpi By default the resolution is 96dpi Method Available downsampling methods are Box Bilinear B Spline Bicubic Catmull Rom Lanczos By default the Bicubic downsampling method is used to downsample images to the selected resolution Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 10 Bookmarks The Bookmarks presets section allows you to manage the existing default presets or add new ones These presets let you configure how bookmarks will be detected and included in the resulting PDF file A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 119 New Delete 9 Profile Bookmarks Bookmarks Bookmarks Add title as root bookmark w Configure how to detect and display bookmarks Add title as root bookmark Copy 2 Bookmarks Microsoft Office heading styles x Name Add title as root bookmark Copy Minimal set of bookmarks i Description Add the document title as root bookmark Author Softland Private visible only to the current user vV Add root bookmark Name m Macro gt gt Example Title Style _ Bold Italic i vV Allow multiline bookmarks vV Match bookmarks regardless of level Use levels LB ry Open to level 74 Headings Na
158. n existing certificate This certificate will be used to sign further created PDF files If the file where the certificate will be used from is password protected enter it in the user name password field If the certificate is password protected enter the password in the Certificate Password field To ensure you re using the correct one verify how it looks in the Preview section You can also enter network paths UNC in the File Name field in case the file containing the signature you want to use is not on the local computer Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to enter the username password TEXT OPTIONS You can set different properties for the text to be used in the certificate Font Select a font from the list of the TrueType and OpenType fonts installed on your computer by default Arial is used Use custom font size Select the height of the text to be used in the signature if you want to change the default 8px SHOW Options in this section will let you customize the main details about the PDF signature Certificate name If checked inserts the Name of the certificate in the details section Certificate details If checked it will display in the signature details about th
159. n see the SMTP Server section Note Some of the features mentioned on this page might not be available in your edition 1 2 3 2 1 Email The Email section is embedded in the Emails tab of the Profile Manager and allows you to define what email to send out after the PDF is created Vv Send emails Email Send Email Open default email client v New Manage Open default email client and attach the created PDF file to it Once the Send emails checkbox is selected this section becomes active and allows you to define one or multiple emails to be sent out By default a single email is sent after the PDF is created You can configure to how many recipients to send the email what template to use and how to send it If you want additional emails to be sent out that need to be separate from the main one just click on the novaPDF 8 User Manual Copyright 2015 Softland novaPDF 49 icon and a whole new Email section will be added at the bottom of the current view scroll down to see it Just as simple you can remove one of the additional emails by clicking on the icon only shows up after you add a second email Send Email This is a drop down from where you can choose an existing default email preset You can manage the default presets for sending emails by clicking on the Manage button or on New to define a new preset that will affect all linked profiles To do changes only to this particular profile
160. name e Quantity If you purchased just a single license leave this field as it is with its default value However if you purchased several licenses and want to activate them on the current computer enter here the amount you want activated has to be lower than or equal to the quantity you have purchased e Comments This is an optional field you can enter here additional comments regarding this activation These comments will be shown in the online account so it is a way for you to remember why you activated a license and where you activated it doesn t affect the activation in any way no matter what text you enter here novaPDF 8 User Manual Copyright 2015 Softland 32 novaPDF 8 Manual activation Step 1 of 3 enter your details To finalize the activation manually you will need access to a computer that has Internet access License file received by email after purchasing novaPDF Browse Quantity 1 After you enter the details above click on Next to continue with the activation What is activation Cancel activation Click on the Next button to continue the manual activation process or on Cancel activation if you want to stop the activation process STEP 2 Click on the Email activation request button if you have an internet connection on the current computer or on the Save activation request button if you don t have an internet connec
161. nd approve this document e This is the original document e By adding my signature agree with the terms and conditions presented in this document Signing location When checked it will add in the certificate details the location entered in the Location info field Graphic name If checked this will show as an enlarged image in the left part of the certificate the name of the certificate Common Name In the Graphic name section you can also select a color for the text and its opacity Graphic image If this is checked you have the option to select an image to be used as a background for the signature You can check the option Keep aspect ratio to ensure the image won t be disproportionate When this is checked options under the Graphic image section will be enabled Enter a path to the image in the File name field or use its browse button as well as the username password if the image is located on a protected network folder novaPDF 8 User Manual Copyright 2015 Softland 150 novaPDF 8 Preview In the Preview section you ll see an automatically generated view based on the signature selected Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 18 Borders The Borders presets section allows you to manage the existing default presets or add new ones These presets let you define the border styles to be used with various objects added in the Layout section A preset
162. note that you will need to make a copy of this preset and add your username password for your AIM account this server requires authentication and the default preset leaves the username password fields empty Using this preset no encryption will be used when sending the email AOL America Online If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of AOL smtp aol com port 587 Please note that you will need to make a copy of this preset and add your username password for your AOL account this server requires authentication and the default preset leaves the username password fields empty Using this preset no encryption will be used when sending the email Google Gmail If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of Gmail smtp gmail com port 587 Please note that ou will need to make a copy of this preset and add your username password for your Gmail account this server requires authentication and the default preset leaves the username password fields empty The TLS encryption method will be used when sending the email using this preset Outlook Hotmail Live If you use this default SMTP Servers preset after the PDF is created the application will send the email using the SMTP server configurations of Live Microsoft email service smtp live
163. novaPDF Paperless office solutions novaPDF User Manual Copyright 2015 Softland novaPDF User Manual for novaPDF version 8 by Softland This documentation contains proprietary information of Softland All rights reserved No part of this documentation shall be reproduced stored in a retrieval system or transmitted by any means electronic mechanical photocopying recoding or otherwise without permission from Softland No patent liability is assumed with respect to the use of the information contained herein The information in this document is subject to change without notice Although every precaution has been taken in the preparation of this book Softland assumes no responsibility for errors and omissions Nor is any liability assumed for damages resulting from the information contained herein Windows is a registered trademark of the Microsoft Corporation All other products or company names in this document are used for identification purposes only and may be trademarks of their respective owners Contents 3 Table of Contents Part novaPDF 6 1 Using novaPDF s ssssssssssesnsunerunennnnnnunnnnnunnnnnunnnnnnunnnnnnnnnnn nunnu nunn nnn nunnunum nnnn nnen nn nnmnnn nennen 6 Introduction s ss eesesesesessenesesnsnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nn 6 Create PDF from any application NAE AAEE AE TATTA ER 8 S
164. nquiry purposes e Edition installed and activated for trial extra trial licenses the number of days until the expiration will be shown too e Options to Activate Reactivate will re activate online the current product key Deactivate Enter Change product key and Registering a product key e Miscellaneous information regarding the other products developed by the company as well as copyright information novaPDF 8 User Manual Copyright 2015 Softland novaPDF 17 1 2 Configuring novaPDF 1 2 1 Printing Preferences 1 2 1 1 Settings The main page of the Printing Preferences window allows you to set basic options for the resulting PDF e select the page size i e A4 Letter e choose a different orientation portrait landscape e create multiple copies of the same document e set resolution for images or scale the entire page e select an active printing profile Letter 8 1 2x 11in Custom Width t 3 5 Inches Copies mGraphic 1 SA TAr TG Resolution dpi Scale Profiles ra Manage profiles C Use profile Change save options add watermarks overlay password signature r PAGE SIZE novaPDF 8 User Manual Copyright 2015 Softland 18 novaPDF 8 This group allows you to modify the size of the resulting PDF document You can select a predefined form from the drop down list If you cannot find a suitable predefined form you can define one for
165. ns printing profiles you want to import a list of recognized printing profiles will be displayed in the Profiles list view Thick the checkbox in front of the profiles you want imported and click on the Import button to add them as printing profiles If a profile with the same name already exists you ll be asked if you want to overwrite the existing profile with the imported one you will have to rename an existing profile if you want to import one named the same without overwriting Change type to After the detected profiles have been listed in the Profiles list view you have the option of changing the type of each detected profile to Public or Private To do so select the profile you want to change the type to and click on the Public Private button The type of the profile will be changed and shown in the Type column Private profiles are visible only on the computer where they were created Public profiles are visible from all client computers novaPDF 8 User Manual Copyright 2015 Softland 154 novaPDF 8 Index A About 22 152 About printer 27 Access permission 69 Activate 27 Active PDF links 73 Advanced 72 75 Advanced presets 129 After save Application 46 Parameters 46 Print to default printer 84 B batch convert 15 Bookmark presets 118 Bookmarks Add 66 Detect 66 Edit 66 Open to level 66 Remove 66 Use levels 66 Border presets 150 bulk convert 15 C Compressimages 62 Compress
166. nt information This window also provides a shortcut to enter your license if the program is not already activated Prompt simple save dialog If this is selected each time you will create a PDF file you will be prompted with a simple Save As dialog where you can manually set the destination folder and file name for the generated PDF files Use predefined settings Select this if you prefer to customize the save settings for the current profile This option is novaPDF 8 User Manual Copyright 2015 Softland 44 novaPDF 8 automatically checked also if you select Server as a location for the resulting PDF The custom predefined settings only apply to the current profile that is being edited If you want to define save settings that apply to multiple profiles you have to create predefined save presets Folder In the Folder field you can set a folder where the files will be saved If you select a predefined default preset in Save Options the Folder field will automatically be filled However you can enter any folder path you want either manually or by using the Browse button You can also click on the drop down arrow next to the Folder field to select one of the default preset folders My Documents Printing application folder Last used folder these work only if Local is selected as a Location for the resulting PDF The Macro button will let you define rules for automatically creating folders using predefined names You can se
167. nter in the TO CC BCC will be looked up before emailing the PDF in the address book of your default email client uncheck this option if you want to avoid Allow this program to access type of errors returned by Outlook novaPDF 8 User Manual Copyright 2015 Softland 52 novaPDF 8 Note Some of the features mentioned on this page might not be available in your edition 1 2 3 2 4 SMTP Server The SMTP Server section is embedded in the Emails tab of the Profile Manager and allows you to use predefined SMTP servers or define your own custom server details SMTP Server SMTP Servers Google Gmail New Manage Google Gmail SMTP Server Port smtp gmail com 587 a Authentication required Connection Don t use encrypted connection Use SSL encrypted connection m Use TLS encrypted connection SMTP Servers This group allows you to choose a predefined SMTP Servers preset or use a custom one By default there are several predefined SMTP Servers presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined SMTP Servers presets in the Manage Presets gt Emails gt SMTP Server help section A predefined SMTP Servers preset can be used by multiple profiles while Custom settings only affect the current profile Server Enter your SMTP server name or IP address SMTP port Enter SMTP Port Usually this is port number 25 Authentication required I
168. o add the content from the last page of the overlayed PDF only Example you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages called let s say overlay pdf The resulting PDF file will have 5 pages On the first page it will include the content of page 1 from overlay pdf on the second page it will include the content of page 2 from overlay pdf and for the last 3 pages it will continue to include the content from page 2 of overlay pdf because it is the last page Continuous If the PDF file you selected to overlay with has less pages than the file you are printing and Continuous is selected the resulting PDF file will add continuously as background foreground the content of the overlayed PDF until it reaches the end of the resulting pdf Example you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages called overlay pdf The resulting PDF file will have 5 pages On the first page it will include the content of page 1 from overlay pdf on the second page it will include the content of page 2 from overlay pdf on the third page it will include the content of page 1 from overlay pdf on the fourth page it will include page 2 from overlay pdf and on the last page it will include page 1 from overlay pdf overlay pdf is added continuously always starting with the first page OVERLAY FILE File Name Use the Browse button to find and select an existing PDF docu
169. ocument A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland 116 novaPDF 8 cS New Copy Delete 0 Profile Downsampling Downsampling Downsampling Apple Macintosh 72 DPI E Configure how to downsample high color indexed and monochrome images p en A ee S Downsampling HDPI High density 240 DPI as Name Apple MacIntosh 72 DPI Copy LDPI Low density 120 DPI E Description Downsample to Apple Macintosh default display resolution 72 DPI with Bicubic ir MDPI Medium density 160 DP Author Softland Windows 96 DPI E onsen Private visible only to the current user XHDPI Extra high density resoluti w vV Downsample high color images Resolution dpi Method XXHDPI Extra extra high density r E 72 41 Bicubic XXXHDPI Extra extra extra high d 48 V Downsample indexed images Resolution dpi Method 72 4 Bicubic vV Downsample monochrome images Resolution dpi Method 72S Bicubic Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be d
170. oftland 4 novaPDF 8 Downsample images EEE E AE E A E E EE ES ide E E eid 65 BOOKIMALKS esinsin o aa aae a aa eien a a a Eisiau eae 66 Bookmarks configuration E E E E EA Hea id eed etcetera 67 Security EE EEEE AEE E PEE cued sGd ue sar eek Devel Ogee anne E A EEE EEA E Dabeanaectenebeends 69 Security options E a E E E E ET 70 Qer rennon i E aa A aera eaaa r E e EAEE 72 Link formatting a a tans hi eh iv a A ee eee ela 73 Advanced seerisarnssesesinisinnins teadete a aena e ieii 75 Watermarks overlays signatures r E E E A E A E E E 76 Manage EA E a E E EN E 79 Save TAREE E E E A ee ESERE SUAS I EATE NEA TENANE E OaS 79 After Saye i sersnaryoariani naaede epe AoA aei a adde eea 84 Emails o emri iA AA A A Ed eede Eaa r i TENTE A 87 Recipients rE EE S EEEE EE EE EAT E ETTE 90 Templates E E E E AE E E E A E AO E E 93 SMTP Sry rS e erserasintur iieii evee Eiere EN 96 DOCUIMICNA es esisrssiiiesiiinaii aaa aa ad id EE ATN N NS 100 View anme iea a eea e a ae Aae ear ae tibia nein ad eee tie 102 FONTS o SETA aAA E did NAS AN REA RTN O EE E E e rN ES 106 Compression E EA E A ast ANE EE EER A EE EA A TA TEE 109 C nversio eaire a iaaa CNN S E AEA a e ON 112 Downsampling A A EEA EATE ATE E EE 115 BOOKIMALKS onieeoisiinii iiras raada Na eae e Eia sat enera N TESE 118 Security Pada spieda d a e Nara i 123 Winks o sitireteesvaiiiiete tama a aa aa a dia N 126 Advanced aereis e ene ian a aa a a ena e a aa Mte 129 Image W termarkK
171. om the Printing Preferences gt Manage Profiles window This allows you to select additional options for the PDF to be saved such as its filename location if you want it merged with another existing PDF file append insert and whether to open the PDF automatically after conversion and or send it via email novaPDF 8 User Manual Copyright 2015 Softland 12 novaPDF 8 Using default settings Click here to change save options add watermarks overlay password signature File name C Users Admin Documents b4a53 pdf PDF options Merge with PDF file Add document information _ Append to existing PDF file _ Encrypt PDF document Password C Insert before existing PDF file After save action V Open PDF with default viewer _ Send email Recipient novaPDF Professional Licensed to Test daudiu FILE NAME In the file name field you can e manually type a name for the generated PDF file without specifying the path in this case the PDF will be saved in the last used folder e use the Browse button to select a location where the PDF should be saved If a PDF file with the same name already exists in the destination the new PDF file will either be merged with it if you chose to do so in the Merge with PDF file section or you ll be asked to overwrite it You can also enter network paths UNC in the File name field in case the folder where you want to save the PDF is not on the loc
172. on Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You
173. on 30 Optimization 60 Optimize text 75 Orientation Landscape 17 Portrait 17 Overlay presets 140 P Page settings 17 Page size A2 17 A3 17 A4 17 Letter 17 Password protect 69 PDF linearization 39 PDF links 73 PDF version 39 PDF viewer Full screen 55 Layout 55 Magnification 55 Scaling 55 Transition 55 Zoom 55 PDF A 39 Permissions 69 Predefined forms A3 19 A4 19 A5 19 A6 19 B4 19 B5 19 novaPDF 8 User Manual Copyright 2015 Softland 156 novaPDF 8 Predefined forms Envelope 19 Executive 19 Folio 19 Legal 19 Letter 19 Note 19 Quarto 19 Statement 19 Tabloid 19 Printers 23 Profile manager Bookmarks 36 Document 36 Emails 36 Fonts 36 General 36 Graphics 36 Layout 36 Other 36 Security 36 Profiles 17 24 R Recipient BCC 49 CC 49 From 49 To 49 Recipient presets 90 Reduce size 60 Regional settings 22 wee Save options Macro 42 Merge PDF 42 Simple save dialog 42 Standard save dialog 42 Save presets Prompt file name 79 Save to last used folder 79 Security 70 Security presets 123 Security settings 69 Select profile 10 Sendemails 47 Simple save dialog 15 SMTP Server Authentication 52 Encryption 52 Port 52 SMTP Server presets AIM 96 AOL 96 Gmail 96 Google 96 Hotmail 96 Live 96 Outlook 96 Yahoo 96 Standard save dialog 11 Te Template Attach PDF 50 Change zip extension 50 Delete PDF after email 50 Email body 50 Email subject 50 Lookup
174. onts Once checked this option will allow you to embed all fonts from the list below into the PDF file The list can be filled from the Available fonts list using the right arrow button You can select multiple items from the list and remove them using the left arrow button from the form Never embed fonts Once checked this option will prevent embedding of the fonts from the list below into the PDF file The list can be filled from the Available fonts list using the right arrow button You can select multiple items from the list and remove them using the left arrow button from the form By default the Arial Courier and Times New Roman fonts are in the Never Embed Fonts list because they are standard fonts in the PDF format and they do not need to be embedded with the PDF file Note Some of the features mentioned on this page might not be available in your edition Graphics The Graphics profile manager tab allows you to choose predefined graphics configurations or customize those to compress downsample or convert text and images to reduce the size of the resulting PDF file novaPDF 8 User Manual Copyright 2015 Softland novaPDF 61 x Save Cancel A Profile gt Profile Bookmarks Other Watermarks overlays signatures Bulk email PDFs General Document Fonts Graphics Draft watermark Graphics Choose predefined content compression conversion and downsampling options and customize them for
175. options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Subject This is the subject of the email to be sent out You can use macros to add automatically variables based on what PDF is being created The following macro items can be added e N The name of the document being converted e T The title of the document as defined in the Document section e B The subject of the document as defined in the Document section e A The author of the document as defined in the Document section e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name Content This is the body of the email to be sent out You can use the same macros described above to add automatically variables based on what PDF is being created Attach PDF novaPDF 8 User Manual Copyright 2015 Softland 96 novaPDF 8 This option is checked by default and attaches the generated PDF file to the email that it sends out If unche
176. opyright 2015 Softland novaPDF 139 ADVANCED Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox VISIBILITY You can enable or disable in which situations the watermark will be shown by checking unchecking the checkboxes e View if this option is checked the watermark will show up when the PDF file is viewed to hide it from viewing uncheck it e Print if this option is checked the watermark will show up when the PDF file is printed from the PDF reader viewer to hide it from being printed uncheck it e Export if this option is checked the watermark will show up when the PDF file is exported from the PDF editor to hide it from being exported uncheck it You can do combinations of the visibility checkboxes i e showing a watermark only when the PDF is printed not when is viewed TEXT The text displayed here will be used in the watermark You can
177. ot available in novaPDF the default language is chosen English Select Language If you want all users to use the same language select one of the languages available from the Select language combo box TRANSLATOR For each language you ll see here details regarding the person company that translated the interface of novaPDF 1 2 1 2 2 Updates 1 2 2 1 2 2 1 The Updates window allows you to set how often to check for updates and to disable it CHECK FOR UPDATES Automatic check for updates This option is checked by default and will connect to the Internet to see if there are new updates for the application with the defined frequency If you uncheck this option you won t be notified of new updates until you check manually by clicking on the Start check for updates button Frequency You can choose to check for updates Daily not recommended Weekly default value or Monthly When an update is found it will display the novaPDF Updates window with details about the update NOVAPDF UPDATES Version history If updates are detected you ll see a list of fixes updates and new features in the version history section grouped by version and build number You can start the download of the new version by accessing the Click to download link News Occasionally we will post news items that will show in the update window When this window is opened you can re check for updates by clicking on the Refresh button Printer Manager Printer
178. ow You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The d
179. press text and graphics Method Level ZIP v Medium v CONTENT COMPRESSION This group allows you to choose a predefined content compression preset or use a custom one By default there are several predefined content compression presets defined but you can add new or manage those by clicking on New Manage You can read more about predefined content compression presets in the Manage Presets gt Compression help section A predefined content compression preset can be used by multiple profiles while Custom settings only affect the current profile COMPRESS HIGH COLOR IMAGES Method High color images will be compressed using JPEG or ZIP compression Level You can choose ZIP compression level from Fastest Normal and Maximum and JPEG compression level from Minimum Low Medium High and Maximum By default the high color images will be compressed with the High level of JPEG compression novaPDF 8 User Manual Copyright 2015 Softland novaPDF 63 COMPRESS INDEXED IMAGES Method Indexed images will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used COMPRESS MONOCHROME IMAGES Method Monochrome images will be compressed using ZIP compression Level Available compression levels are Fastest Normal and Maximum By default Normal level of compression is used COMPRESS TEXT AND GRAPHICS Method Text and gr
180. resses If this option is selected any email address you enter in the TO CC BCC will be looked up before emailing the PDF in the address book of your default email client uncheck this option if you want to avoid Allow this program to access type of errors returned by Outlook Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 3 3 SMTP Servers The SMTP Servers presets section allows you to manage the existing default presets or add new ones These presets let you define a custom SMTP servers to be used when sending emails based on defaults created for popular email providers i e Google AOL Microsoft Yahoo A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 97 New Delete gt Profile gt Emails gt SMTP Servers SMTP Servers SMTP Servers AIM Configure the SMTP server port and authentication Google Gmail Name Google Gmail Copy Google Gmail Copy Description Google Gmail SMTP Outlook Hotmail Live rare Softland Yahoo Private visible only to the current user Server Port smtp gmail com Authentication required Connection Don t use encrypted connection Use SSL encrypted connection m Use TLS encrypted connection Public Private MANAGE PRESETS N
181. rmat mm novaPDF 8 User Manual Copyright 2015 Softland novaPDF 83 e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name You can also enter network paths UNC in the Folder name field in case you want to save the PDF on another computer in your network Only a full path is allowed For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requires authentication different from your user login you have to enter the username password User name You ll need to enter the username of an user that has access to the remote computer if your currently logged in user doesn t have access rights when using a folder that s located ona password protected network computer Password After filling in the username you need to add the password for that user to save the PDF ona network computer that s password protected File You can manually type a name for the generated PDF file in the File field or use Macro to automatically name the PDF file created In order to use different file names for each generated PDF files you can use some macros in the File name field an example of how the macros are converted is shown just belo
182. rofiles Visible Bulk email PDFs Draft watermark PDF A compliant Review documents Small size PDFs PRINTERS You can click on the drop down to see all the printers based on novaPDF that you can modify restrict profile options for After a printer is selected the Manage profiles button becomes active and you can click it to start managing profiles for the selected printer This will start the Profile Manager with full administrator rights allowing you to change all options for the profile Always use this active profile As an administrator you can choose this option for the selected printer to disallow client computers from showing any profile management options If you choose this option and select a profile from the drop down that profile will be used by default for all clients that create PDFs through this print server In the Profile section of their printer client they will see a notice The profile options are disabled by your administrator The list of available profiles to be selected as an active profile will include only public profiles not private ones To propagate the active profile to client computers select it and click on Save Use these public profiles If this option is selected you will be able to choose which public profiles will be shown for client computers From the printing preferences for the client computer printer users will be able to open the Manage profiles window and add delete private profiles If
183. rofiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default font presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Do not embed fonts If you use this default font preset the PDF will be created without embedding any standard Latin fonts in it but it will embed the subsets of non standard Latin characters i e Chinese characters This means that if the recipient of the PDF doesn t have the fonts used in the document on his system the PDF will be shown using a substitute font This preset is intended to be used when novaPDF 8 User Manual Copyright 2015 Softland 108 novaPDF 8 sending PDF documents for reviewing or loading them on the web where a small file size is more important than how the PDF looks on the recipient s system Embed used font subsets If you use this default font preset the resulting PDF will have all used font subsets embedded in it even the fonts that are protected This means that even if the recipient of the PDF doesn t have the fonts used in the document on his system the PDF will still be shown using the original fonts used when creating it This preset is intended to be used when sending PDF documents for printing where how it looks for the recipient is more important than a larger result
184. rted All you have to do is to enable and customize it and all the created PDF files will contain the signature applied afterwards The option can be disabled at any time or a separate Profile containing the option can be created and used when needed A digital PDF signature is a code that can be embedded in a portable document PDF so that the sender will be uniquely identified Its main purpose is to attest that the document was indeed created by the individual organization claiming to be the author A digital signature contains several encryption techniques to guarantee its security Digitally signing PDF documents is useful when using it for branding protecting and copyrighting information in the resulting PDF file A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 145 New Delete Signatures Basic signature Basic signature Copy z Public Private MANAGE PRESETS New AA o Signatures Configure system and file certificates and define digital signatures Profile Signatures signatures Name Basic signature Copy Description Basic signature with sample file certificate Author Softland Private visible only to the current user Visibility Vv View v Print Certificate Use system certificate Select certificate View certifica
185. s Printer Manager allows administrators to manage the novaPDF printer s This way if you use it as a print server you will be able to manage what printers show up under what name for client computers connecting through the print server manage the profile for these printers and license unlicense client computers novaPDF 8 User Manual Copyright 2015 Softland 24 novaPDF 8 1 2 2 2 Add printer Remove printer Select all Unselect all PRINTERS This is a list of printers that are installed on the current computer and use the novaPDF driver To create a new printer based on the novaPDF driver click on Add printer and you ll be prompted to enter a name for the new printer that will be automatically created after you name it Similarly you can remove a printer by selecting it and clicking on Remove printer If you have multiple printers that you want to manage at once you can select deselect them in batch using the Select all Unselect all buttons or clicking with your mouse on each printer listing Profiles The Profiles section of the Printer Manager allows you to manage existing profiles for a selected printer set the default active profile that client computers cannot override or allow them to modify a set of public profiles novaPDF 8 User Manual Copyright 2015 Softland novaPDF 25 Printers novaPDF 8 Manage profiles Always use this active profile m Use these public p
186. se and activate it or try the program for 30 days Thank you for choosing novaPDF Click on Buy now if you don t own a license or on Already bought to activate novaPDF You can use it as a free 30 day trial by clicking on Free trial Need sales support already have an activation file 29 Days remaining from your free trial Free tria Buy Now If you don t own a product key for novaPDF and want to purchase one click on the Buy Now button This will open the browser and allow you to buy a license To test the application before purchasing it click on the Free trial button instead to try it for 30 days without paying Enter Key After purchasing a novaPDF license you will receive an email that contains your Product key To start using the application you ll have to validate the registration details by clicking on Enter Key and follow the activation steps where you will be able to activate online or manually Free Trial Before purchasing a license and activating it online you have the option of running a trial version of novaPDF The trial version has the same features as the paid version with the exception that when creating a PDF file with the trial you ll get a notice in the footer of each page of the PDF This notice will not be included anymore if you pay for and activate the full version Click on the Free Trial button to continue with the selection of editions novaPDF 8 User Manual Copyright 2015 Sof
187. set is used the resulting PDF will allow only printing Editing commenting form filling copying and annotating will be disallowed To enforce this preset you need to make a copy and add an user password for it SECURITY Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox User password You can setup a user password for opening the PDF document If you enter a user password the document cannot be opened without entering user or owner passwords Owner password If the PDF Document is encrypted access permissions can be changed only if the document is opened with the owner password Encryption level Available encryption levels are e Low Level 40 bit for Adobe Reader 3 0 and above The PDF document will be encrypted with a low level encryption algorithm You can setup passwords for opening the document and other access permissions for printing editing or extracting
188. sible only to the current user Visibility vV View vV Print vV Export Text Confidential Macro gt gt Text properties Font T Arial Vv Bold Italic Color m Preview Confidential Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want novaPDF 8 User Manual Copyright 2015 Softland 138 novaPDF 8 to read more about PRESETS LIST When
189. slight variation that will be considered also as transparent PREVIEW The selected image file is drawn exactly as it will be drawn on the PDF page The image is updated automatically when changing image watermarks attributes Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 15 Text Watermarks The Text Watermarks presets section allows you to manage the existing default presets or add new ones These presets let you define text watermarks to be included in the resulting PDF file Adding text watermarks means that even if in the original document one being converted to PDF there is no watermark it will be added automatically when the conversion is done to the resulting PDF file Depending on the number of added watermarks the size of the resulted PDF files will increase A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 137 GN gt New Delete T Profile Text Watermarks Text Watermarks Text Watermarks Confidential Configure visibility text font color and other properties of the text watermarks Confidential Copy Text Watermarks Date and time Name Confidential Copy Draft Description Text watermark to mark confidential documents Page index page count Author Softland Private vi
190. so use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default graphics conversion presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Grayscale If you use this default conversion preset the images in the resulting PDF will be converted from their normal color to grayscale This is useful for instance when you want to print a PDF ona black amp white printer and thus it doesn t justify keeping the images in their full color Monochrome If you use this default conversion preset the images in the resulting PDF will be converted from their normal color to monochrome black or white CONVERSION Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset novaPDF 8 User Manual Copyright 2015 Softland novaPDF 115 you can choose to have it as Private or Public by checking or unchecking the Private checkbox
191. stalled plus the option to Activate Deactivate the application Change the product key or Register it novaPDF is available as a trial version It is fully functional for 30 days During the trial version a notice is printed on each PDF page mentioning the novaPDF The notice will be removed from further created PDF files when you buy and activate novaPDF If you ve already purchased it you can visit the Activate section to activate the program The about window will show the following information e Version and build number of the profile manager and printer manager in parenthesis you ll also the the version of the printer driver used e Windows version and edition for support inquiry purposes e Edition installed and activated for trial extra trial licenses the number of days until the expiration will be shown too e Options to Activate Reactivate will re activate online the current product key Deactivate Enter Change product key and Registering a product key e Miscellaneous information regarding the other products developed by the company as well as copyright information 1 2 2 4 1 Activate Activation allows verifying that your copy of novaPDF is genuine and that it hasn t been used on more computers than the number of licenses purchased It prevents this way software counterfeiting intentional or unintentional novaPDF 8 User Manual Copyright 2015 Softland 28 novaPDF 8 RA Try or buy Purchase a licen
192. t can be used by multiple profiles while Custom settings only affect the current profile Subject This is the subject of the email to be sent out You can use macros to add automatically variables based on what PDF is being created The following macro items can be added e N The name of the document being converted e T The title of the document as defined in the Document section e B The subject of the document as defined in the Document section e A The author of the document as defined in the Document section e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM novaPDF 8 User Manual Copyright 2015 Softland novaPDF 51 e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name Content This is the body of the email to be sent out You can use the same macros described above to add automatically variables based on what PDF is being created Attach PDF This option is checked by default and attaches the generated PDF file to the email that it sends out If unchecked an email will still be sent out but with content only
193. t have to click on the novaPDF tab and then on the Save as PDF button to create the PDF file However if you chose not to install the add in you can still create PDF files from all Microsoft Office applications but in the general form that of printing to it like to a regular printing To create PDF files from documents created with Microsoft Word without using the add in follow these steps 1 Open the document that you want to convert to a PDF file 2 Go to File gt Print and select novaPDF from the printers combo box 3 Click on Print and choose a location for your PDF file HOW TO CREATE PDF FILES FROM MICROSOFT WORDPAD 1 Open the document that you want to convert to a PDF file 2 Go to File gt Print click Print and select novaPDF from the list of printers 3 Click on Print and choose a location for your PDF file HOW TO CREATE PDF FILES FROM NOTEPAD 1 Open the NotePad document that you want to convert to a PDF file 2 Go to File gt Print and select novaPDF from the list of printers 3 Click on Print and choose a location for your PDF file Printing a test page After installation you can test if novaPDF is working properly by printing a test page To print a test page in Windows 8 1 Go to Start type printers and open from the Settings results Devices and Printers 2 In the Printers section right click novaPDF and select Printer Properties 3 In the novaPDF Printer Properties window click on Print Test Page 4 You will
194. t not novapdf com Create merge multiple documents The Create one document option allows you to convert to PDF only a single document at a time However you can also batch bulk convert Office documents to PDF or merge multiple documents from different sources in a single one All you need to do is click on the Create merge multiple documents tab then add the files you want converted Once you ve added all the files click on Create PDF to generate the PDF file you can either create an individual PDF for each document or a single one where all documents are merged You can read more about the bulk conversion here Create merge multiple documents NOVAPDF DRIVER novaPDF 8 User Manual Copyright 2015 Softland novaPDF 8 The previous two options mentioned for creating PDF files rely on the novaPDF printer driver as this is the program that actually does the conversion novaPDF is installed as a virtual printer so it will be shown as an actual printer in the Printers list This means that you can create PDF files from any application that allows printing if you print that document to the novaPDF printer driver This is done in the same way you would print to a regular printer meaning you have to open the document go to File gt Print select novaPDF as the printer and then click on Print General Select Printer i J ay Add Printer novaPDF 7 novaPDF v lt gt A Status _ Print to file Preferences Location
195. t the end of the list Copy The Copy button provides a copy of the currently selected definition and places it at the end of the list Remove The Remove button removes the currently selected definition from the list view Detection This group allows you to set formatting rules that will be used to detect the bookmarks You can choose one or more of the next detection options e Font e Size and Size margin e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Detection preview novaPDF 8 User Manual Copyright 2015 Softland novaPDF 123 This section illustrates the appearance of the current definition accordingly to the detection options that are enabled Display This group allows you to set how the detected bookmarks will be formatted and displayed in the PDF You can choose from the following display options e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 11 Security The Security presets section allows you to manage the existing default presets or add new ones These presets let you configure the security options for the resulting PDF file setting a level of encryption protected by a password that restricts certain document permissions for the resulting PDF file A preset can be used
196. tate or delete pages and create bookmarks or thumbnail images e Advance extract text and graphics force allow extract text and graphics in support of accessibility to disabled users or for other purposes e Advance fill forms fill in existing interactive form fields even if Modify Annotations Fill Forms is not allowed Note Some of the features mentioned on this page might not be available in your edition 1 2 3 10 12 Links The Links presets section allows you to manage the existing default presets or add new ones These presets let you configure how links will be detected from the original document and converted into active PDF links in the resulting file A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 127 New Delete D Profile Links Links Links Detect existing file links 2 Configure how to detect and display links Detect existing file links Copy 4 inks Detect web links Name Detect existing file links Copy Description Detect file links in the created PDF document only if the file names exist Author Softland Private visible only to the current user vV Detect file names and convert them to PDF links V Check if file exists before linking Vv Underline Override color E Preview http www novapdf com
197. te details Create self signed certificate m Use file certificate Location OQ Local File name Folder user name Folder password Certificate password Text options Font Tr Arial Use custom font size Show Certificate name Certificate details Certificate labels Signing date Contact info This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete novaPDF 8 User Manual Copyright 2015 Softland 146 novaPDF 8 Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and
198. ter the PDF file is created it will be sent via email to the recipients specified in the Configure Email section from the Emails tab in the Manage Profiles window If the email properties are not set in the Emails tab you ll get a warning letting you know that you have to configure the email sending options otherwise you ll have to uncheck the Send email option from this page to continue creating the PDF without emailing it You can also modify the recipients that will receive the email Standard save dialog too but only for the current print job MERGE WITH PDF FILE Using the options in this group you can select how to merge the current document you re converting with an existing PDF selected in the File name section by inserting it before the existing content or after it Append to existing PDF file If a PDF file with the same name already exists in the selected destination and Append to existing PDF file is checked the current PDF file will be merged with the existing one adding its pages at the end of the previous existing document Insert before existing PDF file If a PDF file with the same name already exists in the selected destination and nsert before existing PDF file is checked the current PDF file will be merged with the existing one adding its pages at the beginning the content of the previous existing document Not registered If novaPDF is not registered a message will be shown in the lower left side of this windo
199. text 62 Compression 62 Compression presets 109 Configure bookmarks 67 Conversion presets 112 Convert images 63 Copies 17 create PDF 8 Custom forms 19 D Deactivate 34 Detect links 73 Digital signature presets Certificate 144 PDF security 144 PDF signature 144 System certificate 144 DNS 26 Document information Author 54 Creator 54 Document info 53 Keywords 54 PDF Viewer options 53 Subject 54 Title 54 Document presets 100 Downsample 65 Downsamplling presets 115 SFs Email presets 87 Emails 48 Recipient 47 SMTP Server 47 Template 47 Embed fonts 58 Embed subsets 58 Encryption 128 bits 69 40 bits 69 High level 69 Low level 69 F Font presets 106 Fonts Embed fonts 57 Subsets 57 Force embedding 58 novaPDF 8 User Manual Copyright 2015 Softland Index 155 iG General After save actions 39 Save options 39 Graphic Resolution 17 Scale 17 Graphics Compression 60 Conversion 60 Downsampling 60 H How to create PDFs 6 Image watermark presets 132 Import profiles 153 L Language 22 Languages Select 22 Layout Bookmarks 76 Forms 76 Orientation 76 Overlay 76 Signature 76 Watermarks 76 Licenses 26 Linear PDF 39 Link presets 126 Links 72 Manage forms 17 Manage licenses 26 Manage printers 23 Manage profiles 24 Manual activation 31 Match bookmark 66 Metadata 54 Multiline bookmarks 66 N NetBIOS 26 O Online activati
200. text and graphics e High Level 128 bit for Adobe Reader 5 0 and above Beside passwords and access permissions that can be setup for low level encryption you can add some more advance permissions for the PDF document DOCUMENT PERMISSIONS novaPDF 8 User Manual Copyright 2015 Softland 126 novaPDF 8 You can enable or disable permissions to Low level 40 bits e Print document if this is unchecked the resulting PDF file will not allow printing possibly not at the highest quality level if Print High Resolution is not allowed e Modify document content if this is unchecked the resulting PDF will not allow editing e Extract text and graphics if this is unchecked the resulting PDF file will not allow text graphics extraction including copying text from the PDF file e Modify annotations fill forms if this is unchecked the resulting PDF will not allow filling forms or changing annotations if Modify document content is allowed create or modify interactive form fields High Level 128 bits has all the features of the low level protection plus e Print high resolution print the document to a representation from which a faithful digital copy of the PDF content could be generated When this is not allowed but Print document is allowed printing is limited to a low level representation of the appearance possibly of degraded quality 150dpi maximum image quality e Assemble the document insert ro
201. th day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e W Workstation e U User name You can also choose from the following display options for root bookmarks e Style Bold and or Italic e Color you may choose a color from the color palette using the Choose button Allow multiline bookmarks By checking this option you can choose to allow the detection of bookmarks placed on consecutive lines in a PDF file If you leave this check box unchecked such bookmarks will be detected as different ones MATCH BOOKMARKS REGARDLESS OF LEVEL By choosing this option in case two consecutive detected bookmarks don t have consecutive levels some intermediary dummy nodes will be placed between them in order to keep hierarchy visible Use levels This value signifies the number of defined bookmarks which will be taken into consideration when generating the PDF file Open to level novaPDF 8 User Manual Copyright 2015 Softland novaPDF 69 1 2 3 7 This value signifies the number of opened bookmarks in the bookmark layout of the generated PDF file Headings The list view contains information for all the definitions of the current bookmarks e Enabled this option signifies whether the currently selected d
202. ther prompt allowing you to select a profile you want to use for that particular print job Even if you have a profile set as the active profile what you select in this Select Profile dialog is the profile that will be used for the current printing job Manage Profiles You can click this button to edit the settings of the current active profile define new profiles or manage existing ones to change save options add watermarks bookmarks overlays and other settings You can read more about the settings that can be changed on the Manage Profiles section This opens the Profile Manager with regular user rights not with administrator rights To open this with administrator rights start the profile manager from the Printer Manager window 1 2 1 1 1 Manage Forms In the Manage Forms window you can view add copy update and delete predefined forms page sizes formats The resulting PDF will have the same width and height as the form you use to generate it novaPDF 8 User Manual Copyright 2015 Softland 20 novaPDF 8 Name Description A M Letter Letter 8 1 2x 11in M Legal Legal 8 1 2 x 14in Executive Executive 7 1 4x 10 1 2in Mas A5 148 x 210 mm V Envelope DL Envelope DL 110 x 220 mm V Envelope C5 Envelope C5 162 x 229 mm M Envelope B5 Envelope B5 176 x 250 mm Envelope Monarch Envelope Monarch 3 875 x 7 5in MV as A6 105 x 148 mm Tabloid Tabloid 11 x 17 in Statement Statement 5 1 2 x 8 1 2in B4
203. tically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets novaPDF 8 User Manual Copyright 2015 Softland 92 novaPDF 8 These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other us
204. ting profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 133 New Delete in O Profile Image Watermarks Eo Image Watermarks Image Watermarks Confidential Configure visibility image and other properties of the image watermarks Confidential Copy image Watermarks Name Confidential Copy Description Image watermark to mark confidential documents Author Softland Private visible only to the current user Visibility Vv View Vv Print Image File Location Q Local File name confidential png User name Password Image Properties Opacity 100 Transparent color Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automatically saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete novaPDF 8 User Manu
205. tion If you choose the save the activation request option you ll be prompted to save a manual activation request file on your computer Click Next after saving or emailing the request You have to move that file to a computer where you have an active internet connection Write down the url that is mentioned under the Save activation request button as that s where you ll need to load the activation file http activate novapdf com novaPDF 8 User Manual Copyright 2015 Softland novaPDF 33 novaPDF Activation 0 Manual activation 2 Step 2 of 3 select the manual activatio method If you have email access from this computer Click the button below to send the activation request file Email activation request If you don t have email access from this computer Click the button below to send the activation request file Save activation request Select a portable device i e USB drive as destination and move the file to the computer where you have Internet access and upload the activation request file to http activate novapdf com Back STEP 3 From the computer where you have an internet connection compose a new email message and attach the activation request file obtained previously or visit the activation url and upload the file on our server You will receive an email reply or download one if using the website method with an activation response file that you need to move to the comput
206. tland novaPDF 29 1 2 2 4 1 1 Free Trial You can use novaPDF as a trial before deciding to purchase a license The trial lasts for 30 days and during this period of time you have the same features as the paid version However during the trial you will see a footer notice on each page of the PDF files created This notice will not show if the program is paid for and activated Try novaPDF Select which edition of novaPDF you want to try novaPDF Professional is the full edition with all features enabled Standard and Lite have fewer features you can see a detailed comparison here Feature Matrix Features Professional Standard Lite Profiles aS Bookmarks aS Watermarks SS Email PDF v x Encryption Ss x Try Professional Try Standard See more features Back Start trial Select Edition You have the option of choosing one of the three editions available for evaluation Professional Standard and Lite While Professional has all the features enabled Standard and Lite editions have limitations To see the differences between each edition visit the Feature Matrix section Once you click on an edition the trial window will close and you can begin the evaluation You will see how many days are left from the evaluation on the main activation window or on About After the trial period will be over you won t be able to continue using the program unless you purchase a license and activate it If you purchase a li
207. tomatically Top You can set the top margin of the page by entering a value or pressing the Up and Down arrows The sum of the top and bottom margins cannot exceed 2 3 of the page height Larger values will be adjusted automatically novaPDF 8 User Manual Copyright 2015 Softland 22 novaPDF 8 1 2 1 2 Bottom You can set the bottom margin of the page by entering a value or pressing the Up and Down arrows The sum of the top and bottom margins cannot exceed 2 3 of the page height Larger values will be adjusted automatically About The About page contains information about the version and edition you have installed plus the option to change the interface Language and Check for updates novaPDF is available as a trial version It is fully functional for 30 days During the trial version a notice is printed on each PDF page mentioning the novaPDF The notice will be removed from further created PDF files when you buy and activate novaPDF If you ve already purchased it you can visit the Activate section to activate the program 1 2 1 2 1 Language The Language page allows you to set the language for the interface of the program English English LANGUAGE novaPDF 8 User Manual Copyright 2015 Softland novaPDF 23 Use user s regional settings If you check this option the language will be automatically selected depending on each user s regional setting If the user language is n
208. tures mentioned on this page might not be available in your edition 1 2 3 10 3 1 Recipients The Recipients presets section allows you to manage the existing default presets or add new ones These presets let you define custom from to cc bcc email addresses to be used when sending out emails after a PDF was generated A preset can be used by multiple printing profiles and whenever a preset is updated it will be modified automatically in all profiles that use it novaPDF 8 User Manual Copyright 2015 Softland novaPDF 91 fo fan New Delete gt Profile gt Emails gt Recipients Recipients Recipients No recipients Configure the email recipients No recipients Copy Recipients Name No recipients Copy Description Used with the default email client enter recipients if you wish Author Softland Private visible only to the current user From To cc BCC Public Private MANAGE PRESETS New This will create a new preset based on the default one You can change its settings and use the Save button to record your changes and create the preset It is created only after you click on the Save button if you click on Cancel or select a different preset the current one will be discarded Copy This allows you to duplicate an existing preset To do so just select an existing preset and click on Copy Unlike the New option when you copy an existing preset the duplicate is automa
209. u can manually set the destination folder and file name for the generated PDF files Use predefined settings Select this if you prefer to customize the save settings for the current profile This option is automatically checked also if you select Server as a location for the resulting PDF The custom predefined settings only apply to the current profile that is being edited If you want to define save settings that apply to multiple profiles you have to create predefined save presets Folder In the Folder field you can set a folder where the files will be saved If you select a predefined default preset in Save Options the Folder field will automatically be filled However you can enter any folder path you want either manually or by using the Browse button You can also click on the drop down arrow next to the Folder field to select one of the default preset folders My Documents Printing application folder Last used folder these work only if Local is selected as a Location for the resulting PDF The Macro button will let you define rules for automatically creating folders using predefined names You can select any of next macros e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the fo
210. ument t View Fonts Compression Conversion Downsampling Security Links Advanced Image Watermarks Text Watermarks Overlays Signatures Borders Each preset created for profile settings will show up on the main tab and available as a drop down option For example the presets that you create for the Save section will show up as a drop down in General gt File saving options gt Save options Each preset section has already defined default preset profiles which cannot be modified If you want to create a preset based on the default one you can use the Copy option and Save it after you ve done the necessary changes The navigation arrows left right next to the Profile field allow you to browse between a preset profile window and the main profile settings window You can read more about the presets in the Manage Presets help section Note Some of the features mentioned on this page might not be available in your edition General The General profile manager tab allows you to select the profile type describe it set the PDF version enable PDF linearization set file saving options and after save actions novaPDF 8 User Manual Copyright 2015 Softland 40 novaPDF 8 x New Delete gt l Profile gt Profile Bookmarks Security Other Watermarks overlays signatures Bulk email PDFs General Emails Document Fonts Graphics Draft watermark Gene ral E Choose from predefined sa
211. ure will show up when the PDF file is viewed to hide it from viewing uncheck it e Print if this option is checked the signature will show up when the PDF file is printed from the PDF reader viewer to hide it from being printed uncheck it e Export if this option is checked the signature will show up when the PDF file is exported from the PDF editor to hide it from being exported uncheck it You can do combinations of the visibility checkboxes i e showing a watermark only when the PDF is printed not when is viewed CERTIFICATE Use system certificate You can use an existing system certificate or create a self signed one e Select certificate By clicking it you ll open the Select certificate window that lets you use one of the detected certificates and notifies you if none exist Create self signed certificate By clicking it you ll open the Create self signed certificate window that lets you define a certificate A personal certificate defined this way is different from a trusted system certificate in terms of signature validity When a recipient opens the PDF document signed with a personal certificate if they don t have your private key imported as a Trusted certificate they ll receive a notice at the top of the PDF that the signature has problems A trusted system certificate if the signature didn t expire will display a valid certificate message Using personal certificates is useful when you want to share a document within the same
212. uthor for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox VISIBILITY You can enable or disable in which situations the image watermark will be shown by checking unchecking the checkboxes e View if this option is checked the watermark will show up when the PDF file is viewed to hide it from viewing uncheck it e Print if this option is checked the watermark will show up when the PDF file is printed from the PDF reader viewer to hide it from being printed uncheck it e Export if this option is checked the watermark will show up when the PDF file is exported from the PDF editor to hide it from being exported uncheck it You can do combinations of the visibility checkboxes i e showing a watermark only when the PDF is printed not when is viewed IMAGE FILE File name Enter the path to an image file you want used as watermark or use the Browse button to locate it The following file formats are supported e Windows or OS 2 Bitmap File BMP e DirectDraw Surface DDS e Graphics Interchange Format GIF e Windows Icon ICO e Independent JPEG Group
213. ve and after save preferences and customize them for your needs PDF A Compliant Name Review documents Bulk email PDFs Description Small size PDFs Send email to multiple addresses after creating the PDF Author GUID 905fae6c 1d08 4dd0 884d 52bce41c18F vV Private visible only to the current user V Open default viewer Location Local v File saving options Save options Prompt for file name v New Manage Show the Save dialog to select the destination folder and the name of the created PDF file Prompt Save dialog m Prompt standard save dialog Prompt simple save dialog Use predefined settings Folder Prasat My Documents Macro gt gt GENERAL Name You can type a name for the profile you re defining Description Add a description for the current profile Author Optionally you can set the author for this profile GUID This is an internal ID created by the application to recognize unique profiles and it cannot be changed This is displayed only if you open Profile Manager with administrator rights Private Public This option is checked by default and all new profiles are created as private they will be available only to the current user You can uncheck this option to create a public profile that will be available for all users This is displayed only if you open Profile Manager with administrator rights Default novaPDF 8 User Manual Copyright 2015 Softland novaPDF 41 If
214. verted in the resulted PDF when printing from a certain application check this option to correct them Correct line width Depending on the application you print from line widths can be sent in different ways If lines are printed with a wrong width from a certain application check this option to correct them Note Some of the features mentioned on this page might not be available in your edition 1 2 3 9 Watermarks overlays signatures The Watermarks overlays signatures profile manager tab allows you to modify the layout of the resulting PDF file giving access to several features such as e choosing a predefined page size form from the list of 40 available ones e setting a page orientation landscape portrait e inserting and customizing the layout of watermarks text images e inserting and customizing the overlays digitally signing the PDF and modifying the layout of the signature Save 9 Profile gt e General Document Fonts Graphics Bulk email PDFs Other Watermarks overlays signatures Draft watermark D f Ej M ai X Bs a ad Orientation Images Overlays Signatures PDF A Compliant Review documents Small size PDFs Name Content Properties Visibility Units Centimeters Anchors Offset vie va VF E vV Allow stretching FORMS This will let you choose one of the predefined page size forms available After you select a form you ll see the size of the content layer chang
215. w You can click on it to open the Activate window and copy paste the registration name and key you received after ordering novaPDF Note Some of the features mentioned on this page might not be available in your edition novaPDF 8 User Manual Copyright 2015 Softland 14 novaPDF 8 1 1 2 2 1 Change Document Information The Change Document window contains settings for PDF document information that you can modify for the current print job Note that these options apply only for the document currently being printed they are not saved in the current profile To have changes saved in the profile you need to create modify a printing profile via the Profile Manager Title Sets the document title If you use the lt N gt tag the title will be the name of the document that is printed as it is sent by the printing application Subject Sets the subject for the printed document Default is empty Author Sets the author of the printed document If you use the lt U gt tag the author will be the windows user that started the print job Keywords Sets the keywords for the printed document Default is empty Creator Information included here will be displayed in the properties of the PDF under Application By default it will use the document name but you can add a particular name or macro 1 1 2 2 2 Change Passwords The Change Passwords window allows you to set an user owner password for the document that will be cr
216. w the File name field You can select any of next macros e N The name of the document being converted e YMD Date in the format YYYYMMDD year month day e Y Year in the format YYYY e M Month in the format MM e D Day in the format DD e HIS time in the format hhmmss hour minute second e H Hour in the format hh e I Minute in the format mm e S Second in the format ss e C Counter in the format cc it begins with 01 and increases at each printed document if a file with the same name exists in the save folder e W Workstation e U User name WHEN FILE EXISTS All options in this group are active only when you select Use predefined setting overwrite existing file and merging are available when selecting Prompt simple save dialog too When a file with the same name already exists in the selected folder you can choose one of the next actions novaPDF 8 User Manual Copyright 2015 Softland 84 novaPDF 8 e Overwrite existing file existing file is overwritten with the newly generated file e Prompt save dialog a Save as dialog will be shown so you can change the name of the file or folder manually e Do not save if a PDF file with the same name already exists in the selected destination the current PDF file will not be saved e Modify file name if a PDF file with the same name already exists you can modify the filename based on one of the following rules
217. where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined the printer server When a public preset will be used all the settings from that preset will be propagated to the client computers This list shows the presets both private and public that were defined The icon on the right of the preset name shows what type of it is public or private You can filter the shown profiles by starting to type in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default view presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Show on full screen If you use this default PDF viewer preset after the PDF will be created it will be opened in the PDF reader in full screen mode with 2 pages displayed at once fitting in the current view with menubars toolbars interface elements hidden It will also display transition effects when exiting the full screen mode This default preset is useful when you want to read a PDF file i e an ebook Use PDF viewer s settings If you use this default PDF viewer preset after the PDF will be created it will be opened in the PDF reader using its own default
218. xists and if it does it will create it as an active PDF link underlined with a black color in the resulting file Detect web links When this preset is used the application will detect web links in the original document and will re create those as active PDF links underlined in the resulting file LINKS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Detect file names and convert them to PDF links novaPDF 8 User Manual Copyright 2015 Softland novaPDF 129 If this option is enabled the text in the printed document will be parsed and texts that will match a file name including its path will be marked in the PDF as links to file Check if file exists before linking If this option is enabled there will be a check if the file really exists and the PDF links will be added only if the file is found Note that the printing and PDF generation
219. xists it will overwrite it SAVE Name You can type a name for the default preset you are editing creating novaPDF 8 User Manual Copyright 2015 Softland 82 novaPDF 8 Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox Prompt standard save dialog If this is selected each time you will create a PDF file you will be prompted with an extended save dialog where you can manually set the destination folder file name for the generated PDF file whether to append or insert the content being printed to an already existing PDF file what to do once the PDF is created open it with the default viewer or send it via email and setting PDF options encrypt PDF and add document information This window also provides a shortcut to enter your license if the program is not already activated Prompt simple save dialog If this is selected each time you will create a PDF file you will be prompted with a simple Save As dialog where yo
220. y compressed which will result in a smaller PDF but lower quality for the images used in it The JPEG compression algorithm will be used for images instead of the ZIP one The resulting size of the PDF will be smaller than one with non compressed images or using lossless normal presets but with some noticeable image quality losses Normal This default compression preset uses standard compression algorithms and represents a balance between a small PDF size and the quality of the images in the file COMPRESSION Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create the PDF files However you can change those settings and create a custom preset that when used will create PDFs using the options you ve chosen For each newly defined preset you can choose to have it as Private or Public by checking or unchecking the Private checkbox COMPRESS HIGH COLOR IMAGES Method High color images will be compressed using JPEG or ZIP compression Level You can choose ZIP compression level from Fastest Normal and Maximum and JPEG compression level from Minimum Low Medium High and Maximum By default the high color images will be compressed with
221. y saved with a different name original name of the preset plus the word Copy Removing the original preset doesn t affect in any way the existing copy of it Delete Deletes the preset selected from the list of presets You cannot delete the default presets that are included in the application Browse You can use the left right arrows in the top right section of the window to navigate back to the profile manager page or forward to the preset window You can also access quickly the presets by clicking on the Profile text next to the navigational arrows and selecting the preset section you want to read more about PRESETS LIST When the novaPDF is installed a default set of presets is included for each section that uses presets These presets have predetermined unchangeable settings that are taken into consideration when creating the PDF files However you can create custom presets based on the default ones that when used will create PDFs using the options you ve chosen In novaPDF there are two types of presets private and public 1 Private presets A private preset is visible only to the current user By default new presets are created as private and only the users from the computer where it was created will be able to see it and use that preset in their profiles 2 Public presets Public presets are visible from all client computers or other users on the same computer that connect to and print via the computer where they are defined th
222. ype in the search field and also use the Public Private checkboxes to filter them by type DEFAULT PRESETS The default overlays presets are automatically included in the application and available right after installation These are presets created based on the most used scenarios for this section Invoice When this preset is used the content from the original document will be overlayed with a generic invoice PDF This is meant for test purposes to see how this feature could be used as the invoice details cannot be changed in the default preset The layout of the overlay can be modified from the Profile Manager gt Layout section Letterhead When this preset is used the content from the original document will be overlayed with a generic letterhead PDF This is meant for test purposes to see how this feature could be used to brand the PDFs as the letterhead details cannot be changed in the default preset The layout of the overlay can be modified from the Profile Manager gt Layout section OVERLAYS Name You can type a name for the default preset you are editing creating Description Add a description for the default preset you are creating editing Author Optionally you can set the author for this default preset novaPDF 8 User Manual Copyright 2015 Softland novaPDF 143 Private preset When the novaPDF is installed a default preset is created This preset uses its own default printing settings to create

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