Home

Finance

1. ccseeeeeeeeeeeeeeaeeeeeeeeeees 6 23 Task J Adding or Modifying an External Factors Component ccceeseeeeeeeeeeeeeeeeeeeseneeees 6 25 Manage F recastMod lzssssn a a Eia 6 28 Task A Onan Forecast Models esros rni E E a e E aE E 6 29 Analyze Cash OUtlOOK sssini ccd cetese i dimanterentnecuaooxesnceenaeewtsbcdavtesheeensissadantessodentenece 6 31 Task AAnialy7ing th Cash OuUilOOK eovicsenseeesd cet sensinodernctinevedsnateveoks a a A yess 6 32 Manage Bank Draw DOWN FUMNCG cccesseseseeeeseeesesenseeeseeeeeeneneeoeseoseeonseneaeenenes 6 34 Task A Managing Bank Draw Down FUMN S cccccssseeeeeeeeeeeeceeeeeaeeeeeeeesaeeeeeesaaaeeeessaaaeeeees 6 35 BILEING srncie EA A 7 1 ManaGe EBCT BIO dise e A A ENEE A EE 7 1 Task A Managing EBCI Invoices wi sis ctexsccavazsaved ateastetstaniigy ded nade auatsieuclsduas stetanvarduteqaceovddauceladvactats 7 2 Manage 3rd Party Billing Files vic cecisecid ceca ceteocies itiexcsenccstecceuceseneesweciudaresdencuesttaessestdendis 7 6 Task Fe Managing ord Pary BIMO F WOS cssuscncccsuntandssuel aut iainntawelnninasnnstnnbandingeldebinnevanctngesiactuusinwels 7 7 Manage 3rd Party Billing Details ccccceeseeeseeeseeeeeeseeeseeeseeeseoeseeesseneeeaeseneeeaeeoaes 7 9 Task A Managing 3rd Party Billing Details n00annnaannnnaannnnannnnannnnnnnnnnsnnnnsrnnrrnnrensrnrrnsnnrenene 7 10 SETUP erre EA EE AONE 8 1 Maintain Chart of ACCOUNTS cccssceesc
2. 9 Click Save A status message displays v 1 0 posted 07 05 2014 Task D Adding or Modifying a Seasonality Food Cost Forecast Component Complete the following steps to perform this task 1 Access the Define Forecast Component screen for the Seasonality Food Cost component The Define Seasonality Food Cost Forecast Component screen displays The Define Forecast Component screen that displays is specific to the component type selected on the Build Forecast Model or Maintain Forecast Components screens This screen is used to define a seasonal change to program food costs The seasonal food cost change may be an increase or decrease and may affect multiple months within the fiscal year Define Seasonality Food Cost Forecast Component amp Frank Rizzo Name 4 Rise in Fall WinterCosts 2011 2010 2009 interpolate r 1 T Apr 12 May 12 Jun 12 Aug 12 Sep 12 Oct 12 Nov 12 2 Enter or edit the Name This Name will be available for assignment to the forecast model on the Build Forecast Model screen v 1 0 posted 07 05 2014 The percentage values represent the percent increase or decrease over the prior month s food package cost Percentages will be applied to the month for which they are entered If a percentage is entered the corresponding dollar amount will be automatically updated The dollar amount values represent the monetary increase or decrease over the prior month s food package cost
3. e Click Yes A status message displays and the transaction is deleted from the Search Results grid v 1 0 posted 07 05 2014 Task B Allocating Transactions Complete the following steps to perform this task 1 Access the Manage Unallocated Transactions screen and conduct a search for transactions Manage Unallocated Transactions amp FRANK RIZZO Filter By Expense Revenue Encumbrance From Date To Date 1 3 2011 1 18 2013 a _ ishow Deleted 12099377371 20 000 00 1FMA06895 3 095 00 E Transaction Deleted 2 Check one or more boxes in the first column of the Search Results grid to select transactions 3 Click Allocate The Allocate Transactions screen displays Allocate Transactions amp FRANK RIZZO Transaction Details Transaction Date Transaction ID Other Data 9 3 2012 1FMA06895 Lewel 1 Level 2 Level 3 Level 4 1010 Under Transactions Details the Transaction Date Transaction ID Other Data Level 1 4 COA codes Amount and Total Assigned for the selected transaction are displayed v 1 0 posted 07 05 2014 4 Check the Display Codes box to display the state specific finance codes for the COA Levels 1 4 5 Or uncheck the Display Codes box to display the common term associated with the state specific codes for the COA levels 1 4 6 Select the COA Level 1 this description may vary The Level 2 list will be accessible after a Level 1 code is selected
4. e Edit the Contract ID e Edit the Manufacturer e Edit the Account Number e Edit the Description e Edit the Contract Start Date e Edit the Contract End Date e Edit the Address e Edit the ZIP Code When a valid ZIP Code is entered City State and County are populated You can change the ZIP Code State and County as needed Click the printer icon A to generate a mailing address label as needed 4 Click Add Product to add a product for the rebate contract as needed To scan a document click Scan Document The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function v 1 0 posted 07 05 2014 If documents have previously been scanned click View Documents The Scan Documents screen displays 5 Click Save The Search Rebate Contract screen and a status message display v 1 0 posted 07 05 2014 Task D Adding a Product for a Rebate Contract Complete the following steps to perform this task 1 Access the Define Rebate Contract screen 2 Click Add Product The Add Product screen displays 3 Under UPC Search Criteria complete information in one or more of the following to filter the list of results displayed in the Results grid e Select the Category e Select the Subcategory e Enter the UPC PLU e Enter the Product Name e Select the Manufacturer 4 Click Search The Results grid displays records matching the search cr
5. AddRow Print Deposit Slip Mark as Manually Reconciled Save Cancel ita ai as m ii nD a i r alley M A Gucten BESS TAB ie m 3 Under Establish New Other Program Income update the details for the other program income by doing the following e Edit the Name e Edit the Total Income Amount Total Assigned displays the total amount currently assigned to the other program income record under Chart of Accounts Assignment No value is displayed until accounts have been assigned 4 Under Chart of Accounts Assignment update the details for the account assignment by doing the following e Select Display Code to display chart of account values codes as options in the Level Description drop down lists e Edit the Level Description 1 e Edit the Level Description 2 e Edit the Level Description 3 if used e Edit the Level Description 4 if used e Edit the Subtotal Click Add Row to add an additional account assignment row for the other program income as needed The sum of the subtotal s entered is displayed under Establish New Other Program Income in Total Assigned The Total Assigned must equal the Total Income Amount entered v 1 0 posted 07 05 2014 5 Click Save A status message displays v 1 0 posted 07 05 2014 Task D Printing a Deposit Slip for an Other Program Income Complete the following steps to perform this task 1 Search for an existing other program incom
6. You can click the Link button to link the collection record to a payment transaction record 10 Filter the list of records displayed in the Payment Transactions grid by completing information in one or more of the controls under Filter Transaction Records You can select the View All check box as necessary Filter Transaction Records View All Transaction Date 11 Click Filter to apply the specified filter criteria The screen refreshes and the list of results matching the specified filter criteria displays in the Payment Transactions grid _ Payment Transactions Total Items 2 i 09 11 2012 100 00 09 11 2012 10 00 v 1 0 posted 07 05 2014 12 Click the Link button to link the collection record to a payment transaction record Vendor Case l Due Date Initial Amount Balance Due Vendor WICID EVE S DAIRY 3333 10 31 2012 500 00 977 61 33333 01 18 2013 Interest 477 61 977 61 13 Click the Link button to link the payment transaction record collection record selected in the previous step 500 00 977 61 33333 10 31 2012 Initial Fine 500 00 500 00 01 18 2013 Interest 477 61 977 61 14 Click Link Payment to link the selected collection record to the selected payment transaction record Once a payment transaction record has been linked to a collection record it is removed from the Payment Transactions grid See image below 500 00 967 61 33333 Transacti
7. ccccccssssseceeeccsseessseeeeeeseesaeesseeeeeess 5 29 Task B Adding New Outsourced Agency Expense Re ports ccccccccccsssssseeeeeeseesseesseeeeeees 5 31 Task C Modifying Saved Outsourced Agency Expense Reports c cscccccesseeeeeeeeeaeeeeeees 5 33 Task D Modifying Submitted Outsourced Agency Expense Reports ccccceecssseeeeeeeeees 5 35 PROJEC HONS cionn A aA NaRa ANA 6 1 Define a Forecast MOdel ccccscceseceeseseeecenseeeseeeeseceneeoeseeenesenseneseeonseeeaeeonsesensenes 6 1 Task A Adding or Modifying a Forecast MOdel ccccccsssseceeeceeeeeceeeeeeeseceeeeeeeeeeessesegeeeeeeaas 6 2 Task B Adding or Modifying Components cc cxetecasgesezect canton cecseseotadxteeeeurece Genie en cece cies etee7 6 6 Task C Adding or Modifying an Inflation Food Cost Forecast Component eeeeeeeeeees 6 8 Task D Adding or Modifying a Seasonality Food Cost Forecast Component 000 6 11 Task E Adding or Modifying a Food Package Alteration Forecast Component 00 6 13 Task F Adding or Modifying a Rebate Contract Change Forecast Componenrt 0 6 16 v 1 0 posted 07 05 2014 Task G Adding or Modifying a Participation Growth Forecast Component ccsseeeees 6 20 Task H Adding or Modifying a Participation Trend by Monthly Forecast Componert 6 21 Task Adding or Modifying a Waiting List Forecast COMpoOneN1
8. 2 Double click on a row in the grid or click the Edit button to modify the grant record The Create New Grant screen displays Create New Grant amp FRANK RIZZO End Date 17 9 30 2013 z 3 Update the Grant Information section for the existing grant by modifying the following as needed Edit the Title Edit the Type Edit the Reference Number Edit the CFDA Number Edit the Account ID Edit the Start Date This is the first day on which the grant is valid Edit the End Date This is the last day on which the grant is valid Edit the Liquidation Date Liquidation Date is data entry only and used for reference only 4 Click Save A status message displays v 1 0 posted 07 05 2014 Task C Adding or Modifying a Fund Allocation Complete the following steps to perform this task 1 From the Home screen go to Finance gt Grant and Income gt Search Grants The Grant Search screen displays Grant Search amp FRANK RIZZO Current GAD Amount 71 000 000 19 000 000 ggg The Search Results grid displays the Type Title Start Date End Date and Current GAD Amount for each grant defined Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid Click the Delete button to delete an existing record as needed v 1 0 posted 07 05 2014 2 Double click on a row in the g
9. Fiscal Year SFY 2013 im srs tevetoescpton2_ tevelpeserptions 7 Level peserptiona fund O _Assocated WIC cateoorv Outsourced gency NSA NSA NSA Food Rebate Reimbursement Food Rebate FM Food Client Services Farmers Market Food FM Food Admin Vendor CMP Fines NSA Vendor Sanctions NSA a maoene n aeneae Ta Sa 4 Client Services Admin NSA cay Coden Aad Wet Fiscal Year The Maintain Chart of Accounts screen is used to define the state s chart of accounts COA for each State Fiscal Year The COA includes state specific finance codes for revenues and expenses tracked at multiple levels four levels for revenue four levels for expenses These levels represent the hierarchy used to group financial transactions v 1 0 posted 07 05 2014 3 To add the next fiscal year in the dropdown selection click Add Next Fiscal Year A status message displays and the new fiscal year will be available for selection Fiscal Year v 1 0 posted 07 05 2014 Task B Adding or Modifying Revenue and Expense Levels for a Fiscal Year Complete the following steps to perform this task 1 Access the COA for a fiscal year Maintain Chart of Accounts Frank Rizzo n Fiscal Year SFY as E m l _ a o 9 eve acrrintinn 9 bt ewe a a 2 m preen PENSEES E e EN S a NSA Admin NSA NSA Food Rebate Reimbursement Food Farmers Market Food NSA v 1 0 posted 07 05 2014 2 Under
10. to delete an existing record from the interface 4 Under Letter of Credit Information click the blank row at the bottom of the grid to select it Letter of Credit Information Total Amount 71 000 000 Tracking Number Amendment Number Authorized Amount Effective Date Received Date 1 0 1 000 000 00 x 7 lg 9 1 11 2012 E 5 Enter the new letter of credit details as follows Enter the Tracking Number Enter the Amendment Number Enter the Authorized Amount Enter or select the Effective Date Enter or select the Received Date 6 Click Save A status message displays v 1 0 posted 07 05 2014 v 1 0 posted 07 05 2014 Task F Modifying Existing Letter of Credit Information Complete the following steps to perform this task 1 From the Home screen go to Finance gt Grant and Income gt Search Grants The Grant Search screen displays Grant Search amp FRANK RIZZO 71 000 000 19 000 000 ggg The Search Results grid displays the Type Title Start Date End Date and Current GAD Amount for each grant defined Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid Click the Delete button to delete an existing record as needed v 1 0 posted 07 05 2014 2 Double click on a row in the grid or click the Edit button to select the grant The Create New Grant screen
11. Dollar amounts will be applied to the month for which they are entered If a dollar amount is entered the corresponding percentage will be automatically updated 4 Click Reset to Interpolate to clear the entered percentages and dollar amounts and replace them with values representing the mathematical average of the past three years These values are represented by the interpolated graph line The graphical display contains a current year graph line representing the food package cost for the current year based on the percentages or monetary adjustments entered on the screen The prior year graph line represents the food package costs for the prior year The 2 years ago graph line represents the food package costs for two years ago The interpolated graph line represents the mathematical average for all three years of food package cost data 5 Click Save A status message displays v 1 0 posted 07 05 2014 Task E Adding or Modifying a Food Package Alteration Forecast Component Complete the following steps to perform this task 1 Access the Define Forecast Component screen for the Food Package Alteration component The Define Forecast Component for FoodBasket screen displays The Define Forecast Component screen that displays is specific to the component type selected on the Build Forecast Model or Maintain Forecast Components screens This screen is used to modify a standard food package in order to assess it
12. PIGGLY WIGC V234 10 30 20 el aa Se a STEVE S DAIF SUPER SAVEF SUPER SAVEF SUPER SAVEF SUPER SAVEF SUPER SAVEF SUPER SAVEF SUPER SAVEF SUPER SAVEF SUPER SAVEF SUPER SAVEF eee 0oeoeoedesds amp VBVVVPVVVLVVVVy VV VV YY YY YY BERBER B E E E BRO EC E SUPER SAVEF V333 NA V212 10 31 2012 11 01 2012 11 01 2012 11 01 2012 11 07 2012 11 08 2012 11 08 2012 11 08 2012 11 08 2012 11 08 2012 11 08 2012 11 12 2012 12 Manage Collection Payments amp FRANK RIZZO 2 View the list of records currently displayed in the Collection Records grid v 1 0 posted 07 05 2014 The Collection Records grid displays the Vendor Case Number Due Date Initial Amount Balance Due and Vendor WIC ID for each collection record that currently exists Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid You can click the following buttons to view and or work with additional information Click the plus sign to view the history of a transaction Click the Link button to link the collection record to a payment transaction record Click the Edit button to add adjustments to the collection record The Scanned Documents button to scan a document Click the View button to view the scanned documents list This button is only enabled when documents have previously bee
13. The available Level 2 codes will be limited to those associated with the selected Level 1 code Display Codes One Expense Two Expense Three Expense 2 E 7 Select the COA Level 2 this description may vary The Level 3 list will be accessible after a Level 2 code is selected The available Level 3 codes will be limited to those associated with the selected Level 2 code 8 Select the COA Level 3 this description may vary The Level 4 list will be accessible after a Level 3 code is selected The available Level 4 codes will be limited to those associated with the selected Level 3 code 9 Select the COA Level 4 this description may vary 10 Enter the Subtotal The Total Assigned will be automatically updated Allocate Transactions amp FRANK RIZZO a fli TETEE a ss a PEE es T a SNE fa a a T OES a O y AT AE WES CME Tenino L eae AOM Siti F i 7 AIL i Transaction Details Transaction Date TransactionID Other Data 9 3 2012 1FMA06895 Level 1 Level 2 Level 3 Level 4 1010 3310 o4 3454 l Display Codes One Expense Two Expense Three Expense Four Expense v 1 0 posted 07 05 2014 11 Click Add Row to allocate part of the transaction to a new series of COA codes Allocate Transactions amp FRANK RIZZO Transaction Details Transaction Date TransactionID Other Data 9 3 2012 IFMA06895 Level 1 Level 2 Level 3 Level 4 1010 3310 04 3454 Display Codes One Expense Two Expe
14. and click the Left Arrow button 4 to adda mathematical formula i r Formula Agency Prior Year NSA Alocation l Agency Most Recent Avg Participation Agency Most Recent Max Particpation Agency Most Recent Avg 40 Participation Agency Most Recent Avg 40 1M Participation Agency Most Recent Avg 1H Partidpation Agency Most Recent Avg 2H Participation Agency Most Recent Avg 20 Participation Agency Most Recent Max 40 1M Partdpation Agency Most Recent Max 1H Partapation Agency Most Recent Max 4Q Participation eh 3 E Ez Eal a es Click Undo to remove the most recently added Placeholder Operator Constant Operand or Function Click Redo to add back the most recently removed Placeholder Operator Constant Operand or Function Click Clear to remove the entire formula 9 Click Save A status message displays v 1 0 posted 07 05 2014 Task B Modifying or Deleting Custom Calculations Complete the following steps to perform this task 1 From the Home screen go to Finance gt Setup gt Manage Custom Calculations The Manage Calculations screen displays Manage Calculations Frank Rizzo FI Redemption Amount Vendor Item Price l Peer Group Item Price Contract Rebate Amount Contract Wholesale Amount The Manage Calculations screen allows you to modify previously saved custom calculations When allocating funds or assigning caseload to local agencies or clinics the calculations defined h
15. edit one or more of the revenue or expense entries e Level 1 e Level 2 e Level 3 e Level 4 e Fund e Associated WIC Category e Available for Outsourced Agency Maintain Chart of Accounts Frank Rizzo Home _ Family Services Scheduling Vendor __ Operations Finance Administration Help gt _ gt Lot h Fiscal Year Food Rebate Reimbursement Food Rebate FM Food Client Services Farmers Market Food FM Food Admin Vendor CMP Fines NSA Vendor Sanctions NSA Post Pymt Vendor Collections Participant Collections Vendor CMP Fines Rebate Reimbursement Farmers Market Food FM Food NSA NSA Nutrition Education NSA NSA Nutrition Education 3 Under Revenue or Expense delete the revenue or expense entries as follows e Click the Delete button beside a revenue or expense entry The Delete Confirmation screen displays 4 Do you want to delete the selected Chart of Accounts entry m ee e Click Yes A status message displays and the revenue or expense entry is deleted from the Maintain Chart of Accounts screen 4 Click Save A status message displays Congratulations You have successfully completed the Maintain Chart of Accounts process v 1 0 posted 07 05 2014 Manage Custom Calculations The Setup menu allows you to manage various aspects of financial transactions Use this menu to maintain the chart of accounts COA for each state fiscal year add modify and delete revenues and exp
16. fount Balan 60 00 250 01 13 Click the Link button to link the payment transaction record to the collection record selected in the previous step Amount Balance W 12 11 2012 PaymentReceived 300 00 300 00 C 01 13 2013 Interest 577 00 277 00 pad 02 17 2013 Initial Fine 250 00 527 00 14 Click Link Payment to link the selected collection record to the selected payment transaction record Once a payment transaction record has been linked to a collection record it is removed from the Payment Transactions grid see image below FFOO200000 02 17 2013 09 11 2012 09 11 2012 09 11 2012 PaymentReceived 300 00 300 00 12 11 2012 PaymentReceived 300 00 600 00 01 18 2013 Interest 577 00 623 00 02 17 2013 Initial Fine 250 00 227 00 Congratulations You have successfully completed the Manage Participant Collections process v 1 0 posted 07 05 2014 Manage Vendor Collections The following scenario describes the process of managing vendor collection payments This process includes the following tasks Task A Managing Vendor Collections cccscccsesseseeseceeeeeceneeeeneeseeseesenesenseeees 5 22 v 1 0 posted 07 05 2014 Task A Managing Vendor Collections Complete the following steps to perform this task 1 From the Home screen go to Finance gt Expense and Revenue gt Manage Vendor Collections The Manage Collection Payments screen displays
17. 0 posted 07 05 2014 Task A Performing a Fund Conversion Complete the following steps to perform this task 1 From the Home screen go to Finance gt Funds gt Perform a Fund Conversion The New Fund Conversion screen displays New Fund Conversion Frank Rizzo The New Fund Conversion screen can also be accessed using a different method from the Home screen Go to go to Finance gt Funds gt View Fund Conversions then click New Fund Conversion 2 Select the Fiscal Year 3 Select the Select Conversion Type To scan a document click Scan Documents The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function If documents have previously been scanned click View Documents The Scan Documents screen displays 4 Click Save A status message displays Congratulations You have successfully completed the Perform a Fund Conversion process v 1 0 posted 07 05 2014 View Fund Conversions The Funds menu allows you to manage fund allocations and conversions Use this menu to perform various tasks related to fund allocations and conversions This process includes the following tasks Task A Searching for Existing Fund Conversions cccccssecseeseeeeeeeeeneeeeneeeeenens 2 22 v 1 0 posted 07 05 2014 Task A Searching for Existing Fund Conversions Complete the following steps to perform this task 1 From the Home screen go to Finance
18. 0 posted 07 05 2014 Task E Adding New Letter of Credit Information Complete the following steps to perform this task 1 From the Home screen go to Finance gt Grant and Income gt Search Grants The Grant Search screen displays Grant Search amp FRANK RIZZO A 71 000 000 19 000 000 900 The Search Results grid displays the Type Title Start Date End Date and Current GAD Amount for each grant defined Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid Click the Delete button g to delete an existing record as needed v 1 0 posted 07 05 2014 2 Double click on a row in the grid or click the Edit button to select the grant The Create New Grant screen displays Create New Grant amp FRANK RIZZO 71 000 000 00 E End Date 17 9 30 20 13 2 The Create New Grant screen can also be accessed using a different method from the Home screen Go to Finance gt Grant and Income gt Create New Grant 3 Expand the Letter of Credit Information section by clicking the expand collapse arrow Letter of Credit Information Total Amount 71 000 000 The Letter of Credit Information grid displays the Tracking Number Amendment Number Authorized Amount Effective Date and Received Date for each letter of credit record displayed Click the Delete button
19. 4 to 5 Months 0 00 0 00 0 00 ntant D Hali Bresecthed MMA ten flour Hei on ot on PSS VB8888888 Total Average Food Cost 0 00 2 Under Filter complete the following e Enter or edit the Name This Name will be available for assignment to the forecast model on the Build Forecast Model screen v 1 0 posted 07 05 2014 e Enter or select the Start Date This date will be applied to the food packages in the grid e Enter or select the End Date This date will be applied to the food packages in the grid Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid 3 To edit food packages in the grid click the Edit button The Edit Default Food Packages screen displays Edit Default Food Packages FRANK RIZZO Jenne rood basket a es Food Basket Information Name Child 12 to 23 Months Dozen Cereal Adult lt 5 Ounces Legumes Legumes All Authorized io Containers Breads Whole Grains Whole Grains All Authorized 320 Ounces Fruit amp Vegetables Cash Value Fruit and Vegetables Cash Value 600 00 55 Milk Whole Whole Milk 400 ta Gallons Juice 64 64 oz Liquid Juice aux t Containers Add Item to Food Basket Subcategory Quantity UOM 0 Category SE ee 4 Under Food Basket Items modify the items in the food package as follows e Select t
20. Count 1838 00 Benefits Redeemed Total Count 0 Exempt Infant Formula EXF 890 00 Infant Formula IF 860 00 Infant Cereal 24 00 Infant Fruits and Vegetables 64 00 Total Redemption Paid 0 Total Redemption Paid 0 Under Close A Month the current counts for Crossroads and EBT Processor are displayed The Total Redemption Paid is also displayed for each 4 Click Close This Month to close the current record The Close Month Confirmation screen displays Number of Participation in This Month 4 Total Cost of Food Instruments 0 00 Average Food Cost 0 00 You are about to close this Month Are You Sure v 1 0 posted 07 05 2014 5 Click Yes on the confirmation to close the record The Manage Year and Month End Closing screen displays and a confirmation message also displays Manage Year and Month End Closing amp Frank Rizzo _ F i 5 j D Tee St ghia Ae ARRE TLIOSed Year YearStatus View Month MonthStatus View DateClosed ClosedBy Comments mF FFY 2012 mi Jan 2012 Dec 2011 Nov 2011 Oct 2011 FFY 2011 ri y Sep 2011 Aug 2011 Jul 2011 Jun 2011 9 1 16 2012 9 57 28 AM ByPass he i i a Status Message x i Month was closed successfully SOoANXSy Apr 2011 lt lt lt gt gt e Page lof 4 rA Year Month Closed z4 Year Month Reopened When a record is closed the following occurs in the Closed Months Years Review grid for th
21. Enter the Redeemed percent e Enter the Redeemed after LDTS percent e Enter the Redeemed after Expiration percent These percentages represent the probability that a food instrument FI is redeemed based on the Fls current status Printing Pending Issued etc These redemption probabilities are the initial percentages used in obligation calculations v 1 0 posted 07 05 2014 4 Click Save A status message displays Congratulations You have successfully completed the Configure Initial Obligation Percentage process
22. FM Food Client Services Admin Vendor CMP Fines Farmers Market Food FM Food Vendor Sanctions NSA Client Services Farmers Market Food FM Food Admin NSA NSA 2 Click Add Revenue The Add Revenue screen displays 3 Enter the revenue details as follows e Select the Level 1 e Select the Level 2 e Select the Level 3 e Select the Level 4 The Levels represent a hierarchical method of grouping revenue transactions Level 1 is the most all encompassing level Level 4 is the most specific for this particular revenue entry v 1 0 posted 07 05 2014 e Select the Fund This is the Crossroads fund into which the revenue will be deposited e Select the Associated WIC Category e Check the box if the revenue entry is Available for Outsourced Agency 4 Click Save A status message displays and the revenue entry is added beneath Revenue Revenue otal Items NSA i NSA NSA F Admin Food Rebate Reimbursement Food Rebate FM Food Client Services Farmers Market Food FM Food Admin Vendor CMP Fines NSA Vendor Sanctions NSA Food Admin Food CA PN a A a hr tiO EAS a A v 1 0 posted 07 05 2014 Task D Adding Expense Entries for a Fiscal Year Complete the following steps to perform this task 1 Access the COA for a fiscal year Maintain Chart of Accounts Frank Rizzo Home Family Services Scheduling Vendor Operations __ Finance _ Administration Mt Rebate Reimbursement FM Food Cli
23. Model screen v 1 0 posted 07 05 2014 The percentage values represent the percent increase or decrease by which the participation is expected to rise or fall Percentages will be applied to the month for which they are entered If a percentage is entered the corresponding participation count will be automatically updated The participation count values represent the increase or decrease by which the number of participants is expected to rise or fall Participation counts will be applied to the month for which they are entered If a participation count is entered the corresponding percentage will be automatically updated 4 Click Reset to Interpolate to clear the entered percentages and participation counts and replace them with values representing the mathematical average of the past three years These values are represented by the interpolated graph line The graphical display contains a current year graph line representing the participation for the current year based on the percentages or participation counts entered on the screen The prior year graph line represents the participation for the prior year The 2 years ago graph line represents the participation for two years ago The interpolated graph line represents the mathematical average for all three years of participation data 5 Click Save A status message displays v 1 0 posted 07 05 2014 Task I Adding or Modifying a Waiting List Forecast Com
24. Obligation Percentage The Setup menu allows you to manage various aspects of financial transactions Use this menu to maintain the chart of accounts COA for each state fiscal year add modify and delete revenues and expenditures for each state fiscal year manage custom calculations for use in caseload allocation budget allocation and rebate redemptions and configure initial obligation percentages This process includes the following tasks Task A Configuring Initial Obligation Percentages ccssessseeeeseeeeeeennenes 8 21 v 1 0 posted 07 05 2014 Task A Configuring Initial Obligation Percentages Complete the following steps to perform this task 1 From the Home screen go to Finance gt Setup gt Configure Initial Obligation Percentage The Configure Initial Obligation Percentage screen displays Configure Initial Obligation Percentage s Frank Rizzo WL A Select Calculation Date 1 1 2011 x Creation Status Percentage Printing 1 00000 Pending 1 50000 Issued 97 50000 Voided 3 00000 Voided not in hand 200000 Redeemed 1 00000 Redeemed after LDTS 1 00000 Redeemed after Expiration 4 00000 2 Enter or select the Calculation Date 3 Under Creation Status enter the percentages as follows e Enter the Printing percent e Enter the Pending percent e Enter the Issued percent e Enter the Voided percent e Enter the Voided not in hand percent e
25. Rebate Invoice v 1 0 posted 07 05 2014 2 Under Rebate Invoices click the View button to view rebate invoice details The Preview Rebate Invoice screen displays Preview Rebate Invoice amp FRANK RIZZO fh by Last Redemption Date f Manufacturer f Last Invoice Date Invoice NestiesUSA gt 9 30 2012 2013 01 001 Net Invoice Amount 1 Add Adjustment Generate Invoice Congratulations You have successfully completed the Manage Rebate Invoices process v 1 0 posted 07 05 2014 v 1 0 posted 07 05 2014 5 EXPENSE AND REVENUE Manage Encumbrances and Reserves The Expense and Revenue menu allows you to manage encumbrance and reserve transactions unallocated transactions and outsourced agency expense reports This process includes the following tasks Task A Viewing or Deleting Encumbrance and Reserve Transactions 5 2 Task B Adding or Modifying Encumbrance and Reserve Transactions 5 4 v 1 0 posted 07 05 2014 Task A Viewing or Deleting Encumbrance and Reserve Transactions Complete the following steps to perform this task 1 From the Home screen go to Finance gt Expense and Revenue gt Manage Encumbrances and Reserves The Manage Encumbrances and Reserves screen displays Manage Encumbrances and Reserves m FRANK RIZZO i TIE Fa T J B E ry ni a DA kT m j ral maa J pe ra ia f jl lance i m i ist TAO i JE rj Name Amoun
26. agency Clicking the Green Arrow for each component populates the for each local agency 5 Updating the dollar amount automatically updates the percentage and vice versa Percentage is the percent of total funding given to the agency 6 The page can only be saved if the Total percent for each row is exactly 100 and the amount is exactly equal to the funding amount 7 When the Component Budgeting History is changed the selected allocation version will be displayed in the grid Only the latest selected version is editable Congratulations You have successfully completed the NSA Component Budgeting process v 1 0 posted 07 05 2014 Perform a Spend Forward The Funds menu allows you to manage fund allocations and conversion Use this menu to perform various tasks related to fund allocations and conversions This process includes the following tasks Task A Performing a Spend Forward c cccccsseesssseecesesceneeceseesensesenseseeneseeseeses 2 14 v 1 0 posted 07 05 2014 Task A Performing a Spend Forward Complete the following steps to perform this task 1 From the Home screen go to Finance gt Funds gt Perform a Spend Forward The Perform a Spend Forward screen displays Perform a Spend Forward amp FRANK RIZZO Inance AOQMInistialon elo Logout x s a Report On FNS 793 NSA Remaining Balance 19 000 000 Converted Food to NSA 0 Available Remaining Balance 19 000 000 Curre
27. closing rebates expenses and revenues projections and billing Major functions of this module include the following Managing Grants Used to add and modify existing grant records and add new and view existing grant awards Allocating and Monitoring Funds Used to accurately track the use of funds and monies Rebates Used to add and modify rebate contracts and view existing rebate invoices Tracking Expense Revenues and Projects Used to monitor expenses and revenues by the WIC staff and to forecast possible changes that could affect expenses and revenues Invoices and Billing Used to manage EBCI and 3rd party billing files and invoices Manual Content This manual includes the following components organized in the order indicated Table of Contents TOC Lists each documented training scenario included in this manual The TOC is organized to complement the delivery of instructor led classroom training Similar scenarios are grouped together by major system functions Use the TOC to look up training scenarios first by function and then by scenario title Training Manual Overview Outlines the content of this manual and explains how this manual can be used It includes information about the general structure of this manual and tips to help you get the most out of it Training Scenarios Covers situations that one might encounter in a typical day Each scenario walks you through an entire proce
28. displays Create New Grant amp FRANK RIZZO Title ir 2013 Food Reference Number CFDA Number 71 000 000 00 C End Date 17 9 30 20 13 2 The Create New Grant screen can also be accessed using a different method from the Home screen Go to Finance gt Grant and Income gt Create New Grant 10 2 12 345 00 o0 The Letter of Credit Information grid displays the Tracking Number Amendment Number Authorized Amount Effective Date and Received Date for each letter of credit record displayed 4 Under Letter of Credit Information click the Tracking Number and type an alternate number to update the tracking number Total Amount 13 702 tracking number Amendment number Authorized Amount_ Effective Date Received Date D A B e Tes x 123456 AO hoon 1234500 ioo E v 1 0 posted 07 05 2014 5 Click the Amendment Number and type an alternate number to update the amendment number 1 234 00 10 2012 12 345 00 f EE Letter of Credit Information Total Amount 13 702 Letter of Credit Information Total Amount a 702 Tracking Number TT E 1 234 00 l 1234500 yoyo E v 1 0 posted 07 05 2014 Click the Calendar button E to select the date from a calendar as needed 9 Click Save A status message displays Congratulations You have successfully completed the Search Grants process v 1 0 posted 07 05 2014 Create New Grant Th
29. each chart of accounts COA entry that is flagged as a possible Outsourced Agency Expense This grid contains the COA Level 1 4 descriptions and a column for the Expense amounts The Total Expense will be calculated by the system 5 Enter the Expense values 6 Click Submit The Outsourced Agency Expense Reports screen displays with the new report added to the Expense Reports grid Click Print to print the expense report The Windows Print screen displays To scan documents for this report click Scan Document The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function If documents have previously been scanned click View Documents The Scan Documents screen displays v 1 0 posted 07 05 2014 Task C Modifying Saved Outsourced Agency Expense Reports Complete the following steps to perform this task 1 Access the Outsourced Agency Expense Reports screen Outsourced Agency Expense Reports m Frank Rizzo a _ 2 Click the Edit button beside a report with a Status of Saved The Outsourced Agency Expense Submittal screen displays 8 86m amp v 1 0 posted 07 05 2014 Under Agency Expense Report the Local Agency for which the report is being submitted is displayed along with the Report Month and Version number The Expense Report grid contains a row for each chart of accounts COA entry that is flagged as a possible Out
30. grid 123 JOHNSON COUNT ao 000 000 LA1 Central WV WIC 6 000 000 2 000 000 00 LA2 Shenandoah Valley 8 000 000 30 000 000 68 1 000 000 00 LA3 Marion County WI 2 000 000 2 000 000 00 mp 1 000 000 00 LA4 Local Agency 4 3 900 000 2 000 000 00 mb 1 500 000 00 LAS Local Agency 5 100 000 2 000 000 00 mb 1 500 000 00 LA6 EASLEY 100 000 0 00 a gt 0 00 5 To assign the Calculated Allocation Amount click the Right Arrow button m jij il When the Right Arrow button ms is clicked the totals under Manage Fund Allocation update v 1 0 posted 07 05 2014 Total Fund Amount Available 19 000 000 State Allocation 11 000 000 Click the Assigned Allocation Amount and type an alternate number to manually update the amount in the Local Agency Allocation grid 123 JOHNSON COUNT o 000 E 00 e 1 000 000 00 2 Year mone 2 Year Ah 1 Year Acne 1 Year AA oe Year ne nanna Assigned Allocation Amount rice Amount 0 LA1 Central WV WIC 0 6 000 000 0 00 w 2 000 000 00 LA2 Shenandoah Valley 1 8 000 000 10 000 000 00 mb 10 000 000 00 LA3 Marion County WI 0 2 000 000 2 000 000 00 mb 1 000 000 00 LA4 Local Agency 4 0 3 900 000 2 000 000 00 wb 1 500 000 00 LAS Local Agency 5 0 100 000 2 000 000 00 my 1 500 000 00 LA6 EASLEY 0 100 000 0 00 gt 0 00 6 Click Publish to allow the amount allocated to be viewed by local agency staff with sufficient p
31. models Then click Compare The Compare Forecast Model screen displays Compare Forecast Model amp FRANK RIZZO Metric Starting Year Number ofPartcpants Month Fiscal Year ps E Pi H 5 Ji E pen ai 5 r 5 3 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Aprils May 13 Jun 13 Date E728 Model Wlexternal4 W Actual v 1 0 posted 07 05 2014 3 Select a Forecast Model Comparison Chart to view as follows e Select the Metric e Under Starting Year select the Fiscal Year and calendar year e Select the of Years The Forecast Model Comparison Chart will be updated with a graphical display based on these settings This is used to compare the projections of two of more forecast models Congratulations You have successfully completed the Manage Forecast Model process v 1 0 posted 07 05 2014 Analyze Cash Outlook The Projections menu allows you to create and maintain a forecast model to project the effects of environmental operational or policy changes upon costs and participation This forecast model is used in the generation of the FNS 798 report You can then use this menu to compare various forecast models analyze the cash outlook based on the forecast models and monitor bank draw down funds This process includes the following tasks Task A Analyzing the Cash Outlook cccccsssseseeseeeeseeceseeeeeseseeseesenseaenseseanens 6 32 v 1 0 posted 07 05 2
32. spend up to the Exception amount Back Spend FM Admin Enter Exception When performing a back spend for Farmer s Market Administration this percentage is used to determine the FNS specified Standard back spend amount The system warns the user if the back spend amount exceeds this amount but allows additional back spend up to the Exception amount Back Spend FM Food Enter Standard When performing a back spend for Farmer s Market Food this percentage is used to determine the FNS specified Standard back spend amount The system warns the user if the back spend amount exceeds this amount but allows additional back spend up to the Exception amount Back Spend FM Food Enter Exception When performing a back spend for Farmer s Market Food this percentage is used to determine the FNS specified Standard back spend v 1 0 posted 07 05 2014 amount The system warns the user if the back spend amount exceeds this amount but allows additional back spend up to the Exception amount Spend Forward NSA to NSA The FNS specified limit of NSA to NSA spend forward Spend Forward NSA to MIS The FNS specified limit of NSA to MIS spend forward NSA Conversion Threshold Specifies the NSA fund balance below which a Food to NSA fund conversion is supported Food Conversion Threshold Specifies the food fund balance below which an NSA to Food fund conversion is supported Mid Month Invoice Denote
33. tal Ti FA mn cn SERS SESE me mn et re en Say Seen I 2 Under Filter Files enter filter criteria as follows e Select the Billed Party e Select the Status e Enter or select the Date Range e Click Filter The Billing Files grid will be refreshed displaying 3rd party billing files matching the filter criteria entered The Billing Files grid displays the Status File Date Receipt Code Redemption Start Date Redemption End Date Total Records Exception Records Holding Records Records to Resend Requested Reimbursement Unresolved Reimbursement and Resolved Reimbursement for all 3rd party billing files matching the filter criteria Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid v 1 0 posted 07 05 2014 3 Click the View button 4 to display additional details for a record in the grid Congratulations You have successfully completed the Manage 3rd Party Billing Files process v 1 0 posted 07 05 2014 Manage 3rd Party Billing Details The Billing menu allows you to manage EBCI invoices 3rd party billing files and 3rd party billing details The Manage 3rd Party Billing Details screen is used to view and manage individual 3rd party billing records within a billing file This process includes the following tasks Task A Managing 3rd Party Billing DetailS 0 cccccceeeeee
34. 00 00 mp 1 500 000 00 Local Agency 5 100 000 2 000 000 00 mb 1 500 000 00 EASLEY 100 000 0 00 mp 0 00 2 Complete the details for the fund record by doing the following e Select the Fund type e Select the Fiscal Year type and year When the Fund is selected the screen is refreshed and displays the following under Manage Fund Allocation Total Fund Amount Available displays the total amount of monies within the selected fund State allocation is the amount of the state holdback and is deducted from the Total Fund Amount Available Fund Amount Allocated displays the amount of money from the selected fund that has already been allocated to agencies Fund Amount Remaining displays the amount of money remaining in the fund that is available for allocation v 1 0 posted 07 05 2014 3 Under Manage Fund Allocation select the Calculation Name Total Fund Amount Available 19 000 000 State Allocation 11 000 000 Click the Add button to add a new calculation Click the Edit button to modify the calculation currently selected in Calculation Name Formula Calculation Name 77 eee agency current target caseload 7 Calculation Agency Current Target Caseload 1 4 Click Calculate to perform the calculation selected in Calculation Name When Calculate is clicked the current calculation displays in the Calculated Allocation Amount column of the Local Agency Allocation
35. 000 00 3 036 600 00 Under View History Log limit the number of records displayed in the Bank Draw Down Amount List as follows e Enter or select the From Date e Enter or select the To Date e Click View The Bank Draw Down Amount List refreshes and displays only records with dates within the timeframe selected The Bank Draw Down Amount List includes the Day Date Starting Balance Bank Requested Crossroads Estimated Actual Redeemed Bank to Actual Variance Crossroads to Actual Variance Amount Transferred Adjusted Amount Ending Balance and Comments for each record listed Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid v 1 0 posted 07 05 2014 3 Click the Edit button beside a bank draw down amount The Enter Amounts screen displays a Enter Amounts 3 Date 1 16 2012 m Starting Balance 2 434 930 00 Bank Requested Crossroads Estimated Actual Transfer Adjustment Amount Ending Balance 2 434 930 00 save Cancel 4 Enter amounts as follows e Enter the Bank Requested amount e Enter the Actual Transfer amount e Enter the Adjustment Amount The Starting Balance represents the starting balance prior to the draw down The Crossroads Estimated value represents the required draw down amount as estimated by Crossroads The Ending Balanc
36. 014 Task A Analyzing the Cash Outlook Complete the following steps to perform this task 1 From the Home screen go to Finance gt Projections gt Analyze Cash Outlook The Cash Outlook screen displays Cash Outlook amp FRANK RIZZO 7 Current WIC Cash Balance Forecast Model i Cash Balance in 40 45 50 Duration in Days E Cash Balance This screen is used to manage the cash book balance and determine potential future shortfalls in available cash Participation rebate revenue and food cost projections are obtained from the selected forecast model Encumbrances reserves and vendor collections if any are also considered v 1 0 posted 07 05 2014 2 Under Cash Outlook generate a graphical representation of the cash outlook as follows e Enter the Current WIC Cash Balance e Select the Forecast Model e Click Generate Chart 3 Click and drag the Days Displayed slider bar to change the number of days displayed on the chart Or enter the number of days to be displayed in the box 4 Expand the Future Expense or Revenue section to display the Expected Date Type and Amount of any future expense or revenue Congratulations You have successfully completed the Analyze Cash Outlook process v 1 0 posted 07 05 2014 Manage Bank Draw Down Funds The Projections menu allows you to create and maintain a forecast model to project the effects of environmental operational or policy cha
37. 2014 2 Click New Rebate Invoice The Preview Rebate Invoice screen displays Preview Rebate Invoice amp FRANK RIZZO Net Invoice Amount 0 3 Under Generate Rebate Invoice enter or select the Last Redemption Date and select the Manufacturer When a Manufacturer is selected the Product Details grid displays products matching the selected manufacturer Infant Formula IF Good Start Gentle Plus 32 oz RTF 11 9 2012 43 9900 0 50 00 Breads Whole Grains Bread 100 Whole Wheat 11 3 2012 11 0000 Oo 0 00 v 1 0 posted 07 05 2014 4 Click Add Adjustment The Adjustment Details screen displays 5 Enter the Amount and Reason for the adjustment 6 Click Save The Adjustments grid displays the adjustment details 7 Click Generate Invoice The Generate Rebate Invoice screen and a status message display Generate Rebate Invoice m Frank Rizzo J 2012 02 001 1 803 44 1 803 44 m 2012 01 001 5 00 5 00 hai 7 See eel eee eet 5 at us N e ssa e i ME ee E a L a Tedi Ga wore generation was a r Success Generate Mid Moath Invoice v 1 0 posted 07 05 2014 Complete the following steps to perform this task 1 From the Home screen go to Finance gt Rebates gt Manage Rebate Invoices The Generate Rebate Invoice screen displays Generate Rebate Invoice m Frank Rizzo u e e e u a ee ee eee 2012 01 001 5 00 Generate Mid Month Invoice New
38. 3 250 00 250 00 The Collection Records grid refreshes and displays any available historical data in a transaction history grid Collection Records __ C Tola da Family Parent Guardian Case Numb Due Date Initial Amount Balance Due P E m ANN EVANS FF00200000 02 17 2013 250 00 250 00 Date Transaction Amount Balanc lt 02 17 2013 Initial Fine 6250 00 250 01 The transaction history grid displays the Date Transaction Amount and Balance for each historical record that currently exists Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid Click the Delete button to delete an existing record as needed v 1 0 posted 07 05 2014 6 Click the Edit button to add adjustments to the collection record The Make Adjustments screen displays Participant Info NN EVANS FFOO 000 Participant Info ID Name FOO200000062 ANN EVANS 8 Click Save to update the collection record The Collection Records grid refreshes and the Balance Due column updates The transaction history grid also refreshes and contains a new historical record Family Parent Guardian Case Numb Due Date Initial Amount Balance Due ee wi mm ANN EVANS FFOO200000 02 17 2013 250 00 327 00 X 01 18 2013 Interest 577 00 577 00 02 17 2013 Initial Fi
39. BCI Invoice The Generate Invoice EBCI screen displays Generate Invoice EBCI Frank Rizzo a ee ee Sse y 7 f Ocioker 2010 Cost Per Food Instruments Bank Processing Fees Number of Food Instruments 0 Number of Check Stock Boxes 0 Cost Per Box of Check Stock 3 Enter the invoice details as follows e Select the Invoice Month e Select the State Agency e Check the box to indicate if this is a Paid Invoice as needed 4 Click Add Adjustment The EBCI Adjustment screen displays v 1 0 posted 07 05 2014 5 Enter the EBCI adjustment details as follows e Enter the Amount e Enter the Reason e Click Save The calculations are updated on the Generate Invoice EBCI screen Calculations Redeemed Food Cost 0 00 Rebates that have been invoiced 0 Cost Per Food Instruments Bank Processing Fees Number of Food Instruments 0 Number of Check Stock Boxes 0 Subtotal Check Stock Cost Cost Per Box of Check Stock Per Item Fee Charged by NC 1 Bank Processing Fee per Item 1 EE Quarterly Check Stock Fee Cost per Box of Check Stock if ee FEET save Cancel 7 Enter the configuration settings as follows 8 Click Generate The Manage EBCI screen is updated with the newly generated invoice Enter the Per Item Fee Charged by NC Enter the Bank Processing Fee per Item Enter the Quarterly Check Stock Fee Enter the Cost per
40. Box of Check Stock Click Save The calculations are updated on the Generate Invoice EBCI screen Calculations Redeemed Food Cost 0 00 Rebates that have been invoiced 0 00 Cost Per Food Instruments 1 25 Bank Processing Fees 1 25 Number of Food Instruments 0 Number of Check Stock Boxes 0 Subtotal Check Stock Cost Cost Per Box of Check Stock 7 50 Adjustment Reason Incorrect Payment Subtotal Adjustments 738 00 Grand Total 0 00 Congratulations You have successfully completed the Manage EBCI Billing process v 1 0 posted 07 05 2014 v 1 0 posted 07 05 2014 Manage 3rd Party Billing Files The Billing menu allows you to manage EBCI invoices 3rd party billing files and 3rd party billing details The Manage 3rd Party Billing Files screen is used to review and manage 3rd party billing at the file level This process includes the following tasks Task A Managing 3rd Party Billing Files cccssceeseeeeeeeeeeeeeeeseeneeeseeeneeeeeneeneeens 7 7 v 1 0 posted 07 05 2014 Task A Managing 3rd Party Billing Files Complete the following steps to perform this task 1 From the Home screen go to Finance gt Billing gt Manage 3rd Party Billing Files The Manage 3rd Party Billing Files screen displays Manage 3rd Party Billing Files amp FRANK RIZZO Filter Files Billed Party Status Date Range Partially Resolved x 7 18 2012 5 to 1 18 2013 m Fitter H 5 Filc
41. C The Manage Year and Month End Closing screen displays Manage Year and Month End Closing amp Frank Rizzo T BVWARNVRRRARAAN S lt lt lt gt gt gt ih Page 1of4 z wh A Year Month Closed 4 Year Month Reopened 2 View the list of closed records in the Closed Months Years Review grid Click the page buttons or use the slider bar to navigate through all pages of records The Closed Months Years Review grid displays the Year Year Status View year Month Month Status View month Date Closed Closed By and Comments for each closed record Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid v 1 0 posted 07 05 2014 3 Click the Edit button to view the details of and or close a record If the system is configured for EBT then the EBT Month End Closing screen displays If not the Month End Closing screen displays EBT Month End Closing FRANK RIZZO EBT Processor PE Benefits Issued Total Count 1838 00 4 Benefits Issued Total Count 1838 00 Exempt Infant Formula EXF 890 00 t Exempt Infant Formula EXF 890 00 Infant Formula IF 860 00 t Infant Formula IF 860 00 Infant Cereal 24 00 Infant Cereal 24 00 Infant Fruits and Vegetables 64 00 Infant Fruits and Vegetables 64 00 Benefits Voided Total Count O Benefits Voided Total Count O 4 Benefits Redeemed Total
42. Expenditures _ Seasonality Food Cost See Federal Funding Food Package Alteration a z Spending Level for Federal Food Funds Rebate Contract Change Cost Per Participant After Rebates Month S SFSEEEBO _ 5 SF SSESES o fe eras ci Variation Partidpation Growth Funds to Spend j Participation Monthly Trend Participants Month C Waiting List Increased Cost per Participant External Factors The Build Forecast Model screen can also be accessed using a different method from the Home screen Go to Finance gt Projections gt Manage Forecast Model Then to add a new forecast model click New Or to modify an existing forecast model click the Edit button in the Forecast Models grid 2 Enter or edit the Name At least one forecast model must be created and identified as the FNS 798 model Additional models can be created as necessary v 1 0 posted 07 05 2014 3 Assign forecast components to the forecast model as follows e Hover your mouse over each forecast component to display the available options A 4 Rise in Fall WinterCosts 7 AllPeanutButter NoLegumes C Rebate Contract Change Participation Level F 1 decrease infant population Zi 3 Summer Drop _ Waiting List External Factors e Click a forecast component to assign it to the forecast model The option selected will be displayed by name and the check box will
43. Funds gt NSA Component Budgeting The NSA Component Budgeting screen displays NSA Component Budgeting amp ROGER GROVE Component Budgeting History Total Funds Allocated 195 000 000 00 Een a ee 2 000 00 00 j 200 10 00 860 nae 43 00 600 000 30 00 A ss 340 000 00 D 100 000 10 00 430 000 43 00 300 000 00 30 00 ee et ee eee S E 109 000 10 00 i 43 00 300 000 00 30 00 170 000 00 LA4 Local Agency 4 1 500 000 00 ane eam 000 0 ae lt 555 000 08 1 500 000 00 100 00 43 00 450 000 00 30 00 255 000 00 1 909 000 00 Aai 2 000 000 00 100 00 LAS Local Agency 5 1 500 000 00 LA7 BROWN COUNTY WIC PROGRAM 0 00 150 000 LAS EASLEY 0 00 i 43 00 0 00 30 00 0 00 7 i 0 00 3 i 43 00 0 00 30 00 0 00 0 00 v 1 0 posted 07 05 2014 2 Select the Fiscal Year Type and Fiscal Year to budget NSA components or filter the results displayed The information under State NSA Component Budgeting State Funding Administration Client Services Breastfeeding Support Nutrition Education Total and Comments apply at the state level 3 The Local Agency NSA Component Budgeting Agency Funding Administration Client Services Breastfeeding Support Nutrition Education Total and Comments apply at the local agency level 4 The percentages are a baseline that can be altered for each state or local
44. IC System requires some initial setup before it can be used Setup for the User Manual includes the following Features Certain features of the User Manual are set up using the System Administration module These features must be set up before the system is used to ensure the system functions as expected Please refer to the Manage System Settings section of the System Administration Module DFDD for additional information about state defined features The following is a list of applicable system settings v 1 0 posted 07 05 2014 Target Food Expense The percent threshold goal for food expenditures in decimal format Target NSA Admin The percent threshold goal for Nutrition Services Administration expenditures in decimal format Target NSA Breastfeeding The percent threshold goal for breastfeeding expenditures in decimal format Target NSA Nutrition Education The percent threshold goal for nutrition education in decimal format Target State To Federal Participation Cost Monitoring of spending targets If state cost per participant DIVIDED BY federal cost per participant exceeds this percentage the WIC Staff receives an alert on the Monitor Funds screen NSA Breakout Denotes grouping NSA amounts or breaking NSA amounts into four separate categories Ignore June 30 The system ignores transactions received from the state finance system with an effective date of June 30 Back Spend Food Ent
45. LOSE 0 cece cece eens een eeneeeeeeneeeneenseensensseneenecnesenscnesenenaes 3 1 Close a Month Year WIC ccssccceseeeneeeeeeceneecnseseneecenesoneesenseensecesesonsenenseoanesons 3 1 v 1 0 posted 07 05 2014 Task A Managing Month and Year End Closings for WIC 0 cccccccceccssseeeeeeeeeeeeeeeesaaeeeeeeeeas 3 2 Close a Year Other FUNGS wisisiscseiesiscscinsiastnietvecivecevecinccevectxecavacsnstaivensnteretanstseeaneins 3 5 Task A Managing Month and Year End Closings for Other FundS cccccssseeeeeeeeaeeeeeeeeens 3 6 REBATE Seri ee pct cerca nice wa wstsece asia swans nm suc ee seen seme hace edema eseawesedeeaeenuunvavancs 4 1 Manage Rebate COmiraGis icicicitsccccsiceedeccstsniectiancncnwecevansttamancnweommaesdaodccnudeadiawedanucinaeas 4 1 Task A Adding a New Rebate COmirach ccschiccercicncicdoretdccecleiiceccetieseonianeleaaieki scendeeidsteshianeeniaeaaetds 4 2 Task B Searching for an Existing Rebate Contract ccccccecccessesseceeensesseeeeessauseeeesssaseeeenees 4 4 Task C Modifying an Existing Rebate Contract ic vedsceceeccsseueisuacecee sed sduesedecesss seaseuesevsdeevsedsivesteees 4 5 Task D Adding a Product for a Rebate Contract xs feiss cctansa thei steee tances tyanielauatanict eaneteettanedent 4 7 Task E Modifying a Prescription for a Rebate Contract scccccccccecesssesavsevenctecnnstcavesyencevensuecexeeenns 4 10 Manage Rebate INVOICES iriirenicrodsiiesiraro a aaaea 4 12 Tas
46. Modifying an Existing Rebate Contract cccccccsssseeseseeeeseeeeeeeneneeeeneenens 4 5 Task D Adding a Product for a Rebate Contract ccccseeeeeeeeeeeeeeeeeeeeneneeeeeneeees 4 7 Task E Modifying a Prescription for a Rebate Contract scccssssseessesseeeeenees 4 10 v 1 0 posted 07 05 2014 Task A Adding a New Rebate Contract Complete the following steps to perform this task 1 From the Home screen go to Finance gt Rebates gt Manage Rebate Contracts The Search Rebate Contract screen displays Search Rebate Contract amp FRANK RIZZO ormula Supplier Contract Start Date cmd Da AbbottLabs 10 2 2012 ross 2 yr Nestes USA 11 9 2012 11 10 2013 22 Mead Johnson 12 8 2011 12 9 2012 currnet contract Solus Products 12 10 2012 11 10 2013 future contract Ross Abbott Labs 1 2 2015 12 31 2013 ross a 2013 rebate contract Contract End Date 7r eee s v 1 0 posted 07 05 2014 3 Under Rebate Contract complete the following information for the new rebate contract e Enter the Contract ID e Select the Manufacturer e Enter the Account Number e Enter the Description e Enter or select the Contract Start Date e Enter or select the Contract End Date e Enter the Address e Enter the ZIP Code 4 When a valid ZIP Code is entered City State and County are populated You can change the ZIP Code State and County as needed Click the printer icon 4 to generate a ma
47. Revenue or Expense click the Edit button beside one of the level descriptions The Add or Edit Level Information screen displays E er Add or Edit Level 1 Information Level 1 Description Add New Level 1 Information WIC NC FM EBCI WIC EBCI FM Note that the screen name indicates which level 1 2 3 or 4 is currently being added or edited Other than the differences between the screen names the screens used to add or edit level information contain identical functions 3 Enter or edit the Level Description 4 Under Add New Level Information add a new level as follows e Enter the Name e Enter the Code The Name is the common term associated with the COA code The Code is the specific COA code used for financial transactions Click Add The new level information will be added to the grid e Inthe grid check the Enabled box Enabled levels will be available for selection in the revenue and expense entries Selections can be made beneath the Revenue and Expense sections on the Maintain Chart of Accounts screen on the Add Revenue screen and on the Add Expense screen 5 Click Save A status message displays v 1 0 posted 07 05 2014 Task C Adding Revenue Entries for a Fiscal Year Complete the following steps to perform this task 1 Access the COA for a fiscal year Maintain Chart of Accounts Frank Rizzo Fiscal Year Rebate Reimbursement Food
48. Viewing Historical Grant Award Document Information 6 1 12 Task E Adding New Letter of Credit Information cccccccececcceeceeeeeeeeeeaeeeeeeessaeaeeeeeesaaaeeeees 1 15 Task F Modifying Existing Letter of Credit Information ccccccseeeeeeeeeeeeeeeeeeeeeeeeeeesaeneeeees 1 18 Create New Grant sccsciiecessctcsencsciiecisietudenecieicsdevtusnincecavsussdusedamucnsaceteiuvecrdesueeesuiecssecese 1 22 Task A A ding a New Grant desrania dss cetetctecteepdeseesinsstiesgacedied de cteeiscnstar acide esau a ae aana 1 23 View Other Program INCOME ccceseesesseeeeeeeceseesenseeeeseeeeneeseaeeeensesonseseeneesonneses 1 25 Task A Adding a New Other Program INCOME ccccssecceeeeceeeeessseeeeeeeseeeasseeeeeeeessaeasseeeeeess 1 26 Task B Searching for an Existing Other Program INCOME cccc sssscececeeseeeeeeceesseeeessaaeeeens 1 28 Task C Modifying an Existing Other Program INCOME cccccceeeeeecceeeeeeeeeeeeeeeeseeseaeaeeeeeeeess 1 29 Task D Printing a Deposit Slip for an Other Program INCOME ccccccseeeeeeeeeseeeeeeeesaeeeeees 1 31 Task E Manually Reconciling an Other Program INCOME c ccceceeeeeeeeeeeeeeeeeeeeeeeeaeneeeess 1 32 2 POUNDS reeni A cian sin sinc EE AE EAEE OEE EAEE E a 2 1 Search Fund AllocationS sssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn nnna 2 1 Task A Searching for an Existing Fund AllOCANOM c
49. and displays results based on the selection s Enter or select the YTD as of to update the information under YTD as of and End of Year Total based on a specific year to date End of Year Total Projected Expenditures 5 689 560 Total Awarded 19 000 000 Total Expense 121 773 Total Expense 13 432 213 Variance 5 567 787 a ce 5 567 787 97 86 i 39 30 The Spending Projections grid displays the Budget Expenditures Encumbrances Reserves Variance Cost Per Participant and the NSA 110 Standard for the current Fund during the Fiscal Year selected v 1 0 posted 07 05 2014 NSA 110 Standard Under Year To Date Spending Targets target projections and actual spending where applicable are displayed for the current Fund and Fiscal Year selected ik y Target 0 00 10 00 Target 0 00 17 00 Actual 0 00 0 00 Actual 50 00 0 00 Actual 50 00 0 00 To Congratulations You have successfully completed the Monitor Funds process Actual 0 00 0 00 v 1 0 posted 07 05 2014 NSA Component Budgeting The following scenario describes the process of budgeting NSA components This process includes the following tasks Task A Budgeting NSA Components ccceeseeeeseseeeeseneeeceneeeenseseesesseneseeneeees 2 11 v 1 0 posted 07 05 2014 Task A Budgeting NSA Components Complete the following steps to perform this task 1 From the Home screen go to Finance gt
50. ation Agency Most Recent Avg 2H Particpation Agency Most Recent Avg 20 Participation Agency Most Recent Max 49 1M Parbapation Agency Most Recent Max 1H Partapation Agency Most Recent Max 4Q Participation gt E i E E r rs E 6 Add Functions as needed Functions ROUND UPPER LOWER MAX COALESCE Click Undo to remove the most recently added Placeholder Operator Constant Operand or Function Click Redo to add back the most recently removed Placeholder Operator Constant Operand or Function Click Clear to remove the entire formula 7 Click Save A status message displays To save your changes as a new calculation click Save As and enter a new calculation name The new calculation will be added to the Calculation list 8 Delete an existing calculation as follows e Select a Calculation The screen will be refreshed displaying the previously saved calculation in the Formula section NSA Funding by Caseload 2011 NSA Funding by Caseload 2012 v 1 0 posted 07 05 2014 e Click the Delete button beside the selected calculation name The Confirm Delete screen displays Are you sure you want to delete formula NSA Funding by Caseload 2011 e e Click Yes A status message displays and the calculation is deleted from the list Congratulations You have successfully completed the Manage Custom Calculations process v 1 0 posted 07 05 2014 Configure Initial
51. be marked 456 Rise in Fall WinterCosts All Peanut Butter No Legumes _ Rebate Contract Change Participation Level y 1 decrease infant population 3 Summer Drop C Waiting List External Factors v 1 0 posted 07 05 2014 Forecast components represent environmental operational or policy based factors While an unlimited number of component options may be defined only one of each type of component can be associated with a forecast model TE For example multiple Inflation Food Cost components may be defined for inflation rates 2 3 4 etc however only one Inflation Food Cost component can be assigned to a single forecast model Assigning a forecast component applies its affects to the model You can disable forecast components by hovering your mouse over the enabled component and clicking the currently selected component name The check mark will be removed and the original component description restored The affects of disabled components will not be applied to the forecast model 4 On the Year Details panel enter the Targeted Spending Level for the food fund Year to Date Projection Number of Participants month 0 0 Cost per Participant Before Rebates Month 0 00 0 00 Food Expenditures 0 Rebates Federal Funding Spending Level for Federal Food Funds Cost Per Participant After Rebates Month Targeted Spending Level Variation Funds to Spend Additional Participa
52. c to the component type selected on the Build Forecast Model or Maintain Forecast Components screens This screen allows for a percent based increase or decrease in one or more food category items over a period of time Define Food Cost Inflation Forecast Component m FRANK RIZZO Cost Inflation Forecast Component Calculated Inflation Rate 0 000 w Duration in Months This Name will be available for assignment to the forecast model on the Build Forecast Model screen v 1 0 posted 07 05 2014 3 Enter or edit the Overall Rate 4 Enter or edit the Duration in Months 5 Click Add to add a new food category inflation item A blank line will be added to the grid Define Food Cost Inflation Forecast Component amp FRANK RIZZO Name ir Est 2 Inflation 6 Inthe grid enter the food category inflation item details as follows e Select a Food Category for the new inflation item e Enter the Rate e Enter the Duration in Months 7 Delete an item in the grid as follows e Click the Delete button beside a row The Delete Confirmation screen displays 1 The selected Food Category Forecast Component will be deleted Do you want to proceed v 1 0 posted 07 05 2014 e Click OK The item will be removed from the grid 8 Calculate the inflation rate as follows e Enter the item price 1 month ago e Enter the item price 2 months ago e Click Calculate The Result will be calculated
53. columns of information to reorganize the order of the columns in the grid 2 Select the State Local Agencies Fund and or Fiscal Year to filter the results displayed The Local Agency Fund Allocation grid updates and displays results based on the selection s State Local Agencies Fiscal Year Fund Congratulations You have successfully completed the Search Fund Allocations process v 1 0 posted 07 05 2014 Allocate Funds The Funds menu allows you to manage fund allocations and conversions Use this menu to perform various tasks related to fund allocations and conversions This process includes the following tasks Task A Allocating FundS rect cionctececctsecisececeacienteemnwenneunseewtanebanetcnaveaneentienasntanmsesicanisaacionss 2 4 v 1 0 posted 07 05 2014 Task A Allocating Funds Complete the following steps to perform this task 1 From the Home screen go to Finance gt Funds gt Allocate Funds The Manage Fund Allocation screen displays Manage Fund Allocation amp FRANK RIZZO Fund Fiscal Year Total Fund Amount Available 19 000 000 Calculate State Allocation 11 000 000 Fund Amount Allocated 8 000 000 Fund Amount Remaining 23 JOHNSON COUNT REET TT 000 000 Central WV WIC 6 000 000 90 00 wb 2 000 000 00 Shenandoah oa 8 000 000 10 000 000 00 sp 1 000 000 00 Marion County WI 2 000 000 2 000 000 00 map 1 000 000 00 Local Agency 4 3 900 000 2 000 0
54. ct 11 5490 0000 Oct 12 Oct i3 Nov 11 5511 0000 _ nv novia Dec 11 5620 0000 Dec 12 l Dec 13 v 1 0 posted 07 05 2014 5 Enter or edit the External Factor Data Points Name Under First Year click the expand collapse arrows to display the years available Selecting the first year will pre select years two and three Data points can be entered for three years as needed Alternatively the Upload Data button can be clicked to load data from an existing file 7 Click Save A status message displays 8 The External Factors screen displays External Factor Analysis amp ROGER GROVE 10 11 12 13 14 Factors Name ir Metrics if External Factor 1 ED Aleofertts o Participation Count Comparison Chart Lag Months Correlation I 1 T T T T T T T T T T T T T T T T T T T T T T Apr 07 JulO7 Oct 07 Jan 08 Apr 08 JulO8 Oct 08 Jan 09 Apr 09 Jul09 Oct09 Jan 10 Apr 10 Jul10 Oct10 Jan 11 Apr11 Julii Oct11 Jan 12 Apr 12 Jul12 Oct12 Date Particpation Count N N E E Participation Count E of Births Months Displayed In the Comparison Chart the Metrics chosen is displayed on the left side Y Axis and the External Factor chosen is displayed on the right side Y axis The months are shown on the bottom The Lag Months slider control is used to display the metrics over 0 to 12 months The Correlation value is displayed based on the met
55. ct details as follows e Enter or edit the Contract ID e Select the Manufacturer e Enter or edit the Account Number e Enter or edit the Description e Enter or select the Contract Start Date e Enter or select the Contract End Date e Enter or edit the Address e Enter or edit the ZIP Code e Enter or edit the City e Select the State e Select the County 3 Click Add Product to add a product to the rebate contract The Add Product screen displays Product Name Manufacturer COO O 4 Under UPC Search Criteria enter or select the desired search criteria 5 Click Search The screen is refreshed and displays the results in the Results grid Product Name Manufacturer T Highest Priced Item v 1 0 posted 07 05 2014 Click a column header to sort the results in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid 6 Click a row in the Results grid to select a product then click Selected Row Details to view it or make modifications Product Name Manufacturer EE ee Search Clear UPC PLU _Cheese or Tofu _Low Sodium Cheese 02003 __ Highest Priced Item l Product Name Rebate Amount if Effective Start Date iy Wholesale Price Package Size UOM Highest Friced Item ooo00 faso E looo oo 0 Pounds 7 Inthe Selected Row Details make mod
56. cts 12 10 2012 11 10 2013 future contract P 47000 Ross Abbott Labs 1 2 2013 13 31 2013 ross a 2013 rebate contract _ lo The Rebate Contracts grid displays the Contract ID Formula Supplier Contract Start Date Contract End Date and Description for each rebate contract that currently exists Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid 2 Under Filter Criteria select the manufacturer from the Select Manufacturer drop down list and or enter or select the Contract Start Date 3 Click Filter to perform a search and filter the list of results displayed in the Rebate Contracts grid v 1 0 posted 07 05 2014 Task C Modifying an Existing Rebate Contract Complete the following steps to perform this task 1 Search for an existing rebate contract 2 Click the Edit button to modify the rebate contract record The Define Rebate Contract screen displays Define Rebate Contract amp FRANK RIZZO Manufacturer 77 Contract Start Date 1 Address 17 Ross AbbottLabs x 10 2 2012 121123 SUPERIOR Description 77 Contract End Date 77 PA 1071 2014 E zIP Code City State amp County 66210 5555 OVERLAND PARK ks x tal Iten A 16 66 13 7900 10 12 2012 a 3 Under Rebate Contract update the following information for the rebate contract as needed
57. ded product s is displayed in the Product Details grid xX Infant Formula IF Good Start Soy Plus RTF 32 oz 16 10 12 2012 a X Milk Whole Whole Lactose Red Free Milk in 1 2 Gallons l 1 2500 10 2 2012 a v 1 0 posted 07 05 2014 Task E Modifying a Prescription for a Rebate Contract Complete the following steps to perform this task 1 From the Home screen go to Finance gt Rebates gt Manage Rebate Contracts The Search Rebate Contract screen displays Search Rebate Contract amp FRANK RIZZO E yr Nestles USA 11 9 2012 10 20 22 Mead Johnson 12 8 2011 12 3 20 currnet contract Solus Products 12 10 2012 1 10 20 future contract Ross AbbottLabs 1 2 2013 MSL ross a 2013 rebate contract 2 Click Modify Prescription The Map Existing Formula to a New Contract Formula screen displays Prior Rebate Contract Effective Date New Rebate Contract W Effective Date v 1 0 posted 07 05 2014 3 Under Change Rebate Contract Formula select a Prior Rebate Contract and a New Rebate Contract 4 Click Load The screen refreshes and under the Prior column label displays the prior contract sub categories in the Rebate Contracts grid 5 Under the New column label select a replacement subcategory for the new rebate contract WE Existing Formula to a New Contract Formula amp FRANK RIZZO Prior Rebate Contract iF Effective Date New Rebate Contract iy Effective Date ID 21234 Ross Abbott Labs ee 1D 33 N
58. der of the columns in the grid You can click the following buttons to view and or work with additional information Click the plus sign to view the history of a transaction Click the Link button to link the collection record to a payment transaction record Click the Edit button to add adjustments to the collection record The Scanned Documents button to scan a document Click the View button to view the scanned documents list This button is only enabled when documents have previously been scanned and saved for the record Click the Comment Launch button ___ to create a note for the record as needed 3 Filter the list of records displayed in the Collection Records grid by completing information in one or more of the controls under Filter Collection Records You can select the View All check box as necessary Filter Collection Records View All Case Number LI 4 Click Filter to apply the specified filter criteria The screen refreshes and the list of results matching the specified filter criteria displays in the Collection Records grid Family Parent Guardian Case Numb Due Date Initial Amount Balance Due i ANN EVANS FFOO200000 02 17 2013 250 00 250 00 v 1 0 posted 07 05 2014 5 Click the plus sign to view the history of a transaction das Family Parent Guardian Case Numb Due Date Initial Amount Balance Due ANN EVANS FFOO200000 02 17 201
59. e closed record The Locked Indicator displays in the appropriate Status column If a year is closed the button displays in the Year Status column If a month is closed the button displays in the Month Status column Click this button to reopen the record as needed When a record is reopened the Unlocked Indicator displays in the appropriate Status column The View button displays in the appropriate View column If a year is closed the button displays in the View year column If a month is closed the button displays in the View month column Click this button to view the details of the record as needed The Date Closed column displays the date and time on which the record was closed The Closed By column displays the ID of the staff member that closed the record The Comments column displays the Comment Launch button _ Click this button to create a note for the record as needed Congratulations You have successfully completed the Close a Month Year WIC process v 1 0 posted 07 05 2014 Close a Year Other Funds The Month and Year End Close menu allows you to close a month and year end Use this menu to view close and reopen month and year end records This process includes the following tasks Task A Managing Month and Year End Closings for Other Funds 00 3 6 v 1 0 posted 07 05 2014 Task A Managing Month and Year End Closings for Other Funds Complete the followi
60. e Create New Grant screen allows you to create new grant records This process includes the following task Task A Adding a New GIrant ccecccsssceseeeessensesenseeeneeeesesenseseneeeessoeseseasenenesonseees 1 23 v 1 0 posted 07 05 2014 Task A Adding a New Grant Complete the following steps to perform this task 1 From the Home screen go to Finance gt Grant and Income gt Create New Grant The Create New Grant screen displays Create New Grant amp FRANK RIZZO Start Date i 1 18 2013 2 2 Under Grant Information complete the details for the new grant record by doing the following Title 16 Enter the Title Select the Type Enter the Reference Number Enter the CFDA Number Enter the Account ID Enter or select the Start Date This is the first day on which the grant is valid Enter or select the End Date This is the last day on which the grant is valid Enter or select the Liquidation Date Liquidation Date is data entry only and used for reference only Create New Grant amp FRANK RIZZO 2013 Food v 1 0 posted 07 05 2014 3 Click Save A status message displays Congratulations You have successfully completed the Create New Grant process v 1 0 posted 07 05 2014 View Other Program Income The View Other Program Income screen and the Manage Other Program Income screen allow you to manage other program income records Use these screens to not only sea
61. e is calculated automatically based on the Actual Transfer and Adjustment Amount values entered 5 Click Save The Bank Draw Down Amount List is refreshed displaying the amounts entered 6 Click Save again on the Manage Bank Draw Down Funds screen A status message displays Congratulations You have successfully completed the Manage Bank Draw Down Funds process v 1 0 posted 07 05 2014 7 BILLING Manage EBCI Billing The Billing menu allows you to manage EBCI invoices 3rd party billing files and 3rd party billing details The Manage EBCI screen displays summary information for all generated EBCI invoices and allows a new EBCI invoice to be generated This process includes the following tasks Task A Managing EBCI INVOICES c cccceeseeeseseeeeeeseeenseeeseeenseeeneeoeseeenesenseneaeeoees 7 2 v 1 0 posted 07 05 2014 Task A Managing EBCI Invoices Complete the following steps to perform this task 1 From the Home screen go to Finance gt Billing gt Manage EBCI Billing The Manage EBCI screen displays Manage ERBCI Frank Rizzo praia oe fi ao E View the Invoice Date Invoice Paid indicator Invoice Amount and Invoice Generated By indicator in the EBCI Invoices grid Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid v 1 0 posted 07 05 2014 2 Click New E
62. e record 2 Click the Edit button to modify the other program income record The Manage Other Program Income screen displays Manage Other Program Income s Frank Rizzo Name 17 Total Income Amount 1 Welch s 25 000 00 Display Codes Fund Level Description 2 Level Description 3 Subtotal 25 000 00 _ Mark as Manually Reconciled Save Cancel Tas C o 3 Click Print Deposit Slip The details of the other income amount record including the account assignment amounts are printed v 1 0 posted 07 05 2014 Task E Manually Reconciling an Other Program Income Complete the following steps to perform this task 1 Search for an existing other program income record 2 Click the Edit button to modify the other program income record The Manage Other Program Income screen displays Manage Other Program Income amp Frank Rizzo a Name 17 Total Income Amount 1 Total Assigned Welch s 25 000 00 25 000 00 Display Codes Fund Level Description 2 Level Description 3 Subtotal oO 25 000 00 _ Add Row Print Deposit Slip Mark as Manually Reconciled l Save Cancel l l TAB l 3 Click Mark as Manually Reconciled to indicate that the other income amount record has been received by the state finance system Indicating that another income amount record is manually reconciled identifies records that could not be automatically reconciled when examining
63. ecast component that addresses participant growth or negative growth Define Participation Growth Forecast Component Frank Rizzo ce dmint rat i Help gout Non Greastfeeding 100 00 99 00 100 00 2 Enter or edit the Name This Name will be available for assignment to the forecast model on the Build Forecast Model screen 3 For each WIC category modify the in value as needed This represents the outlook for participation growth The Actual Participation and Estimated Participation values cannot be modified 4 Click Save A status message displays v 1 0 posted 07 05 2014 Complete the following steps to perform this task 1 Access the Define Forecast Component screen for the Participation Monthly Trend component The Define Participation Trend by Month Forecast Component screen displays The Define Forecast Component screen that displays is specific to the component type selected on the Build Forecast Model or Maintain Forecast Components screens This screen is used to address monthly changes in participation This may be used to introduce a participant seasonality effect Define Participation Trend by Month Forecast Component amp FRANK RIZZO Total Average Reset to Interpolate Interpolate 2 Enter or edit the Name This Name will be available for assignment to the forecast model on the Build Forecast
64. eeeeeeeeeeeeeeeeeeeeseeeeeeeeees 7 10 v 1 0 posted 07 05 2014 Task A Managing 3rd Party Billing Details Complete the following steps to perform this task 1 From the Home screen go to Finance gt Billing gt Manage 3rd Party Billing Details The Manage 3rd Party Billing Details screen displays Manage 3rd Party Billing Details amp FRANK RIZZO Billed Party e 2 Under Filter Records enter filter criteria as follows e Select the Billed Party e Select the Status e Enter the Participant ID e Enter the Response Code e Click Filter The Billing Records grid will be refreshed displaying 3rd party billing details matching the filter criteria entered The Billing Records grid displays the Status Billed Date Redemption Date Procedure HCPCS ICD 9 Diagnosis Participant Participation Month Quantity Issued Quantity Redeemed Redemption Amount Billing Code Requested Amount Paid Amount Response Code and Response Description details for all records matching the filter criteria Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid v 1 0 posted 07 05 2014 3 Resolve unprocessed issues for records in the grid as follows e Click Resend to indicate if the record is marked for resubmission e Click Hold to indicate if the record is marked for hold e Click Void to indicate if the record
65. enditures for each state fiscal year manage custom calculations for use in caseload allocation budget allocation and rebate redemptions and configure initial obligation percentages This process includes the following tasks Task A Adding Custom Calculations ccccssseessesseeseseeseesseeseeseeesenseeseeneesoeneees 8 13 Task B Modifying or Deleting Custom Calculations cccseseceeeeeeeeeeeeeeeeeeees 8 16 v 1 0 posted 07 05 2014 Task A Adding Custom Calculations Complete the following steps to perform this task 1 From the Home screen go to Finance gt Setup gt Manage Custom Calculations The Manage Calculations screen displays Manage Calculations m Frank Rizzo as hm FI Redemption Amount Vendor Item Price l Peer Group Item Price Contract Rebate Amount Contract Wholesale Amount The Manage Calculations screen allows you to create custom calculations When allocating funds or assigning caseload to local agencies or clinics the calculations defined here can be used to determine budget and participation values Additionally for non EBT locations the calculations defined here can be used to determine rebate calculations Three Calculation Types are available Rebate Budget or Caseload Selecting the Calculation Type determines the Placeholders that are available for selection v 1 0 posted 07 05 2014 NSA Funding by Caseload 2011 X Formula E Agency Current Target Case
66. ensecnseneeeneeensseneeensesesenssonseonseonseonseossenaes 8 1 Task A Viewing or Adding the COA for a Fiscal Year ccecccccceseeeeeeeeeeeeeeeeeeeaeeeeeeeeaeeeeeesenas 8 2 Task B Adding or Modifying Revenue and Expense Levels for a Fiscal Year 000c00000e 8 4 Task C Adding Revenue Entries for a Fiscal Year sevcistesseosessecivecs toc ceed tvarecetecdeessdeealectiecctiont 8 6 Task D Adding Expense Entries for a Fiscal NCal ccxax cesdssmsacietusesneccucitometegeidebicenrientenssgeccuinebancde 8 8 Task E Modifying or Deleting Revenue and Expense Entries for a Fiscal Year 000000000 8 10 Manage Custom CalCulatloins ivsssiuusrosiussnsssussadaudn nanai aaaea 8 12 TASKA Addng CUStOM C aICUletiGinS erse e e a E E a aE 8 13 Task B Modifying or Deleting Custom CalCulations ccccccceecssssseeeeessesseeeeeesauseeeeessaaseeees 8 16 Configure Initial Obligation Percentage cccssecsssseeseseeceseeeeneeceeseeeeneesenseseaees 8 20 Task A Configuring Initial Obligation Percentages ccccceseecceccessseceeeeeeeseceeeceeeseceessaaaeeeess 8 21 v 1 0 posted 07 05 2014 v 1 0 posted 07 05 2014 1 OVERVIEW This manual will aid WIC staff in learning about the function and use of the Finance module of the Crossroads WIC System The Finance module is a comprehensive solution to help WIC staff manage a variety of financial tasks such as grants other program income funds month and year end
67. ent Services Farmers Market Food FM Food Admin Vendor CMP Fines NSA Vendor Sanctions NSA Food Client Services Farmers Market Food Admin NSA BG ERY TaB 100 2 Click Add Expense The Add Expense screen displays 3 Enter the expense details as follows e Select the Level 1 e Select the Level 2 e Select the Level 3 e Select the Level 4 The Levels represent a hierarchical method of grouping expense transactions Level 1 is the most all encompassing level Level 4 is the most specific for this particular expense entry v 1 0 posted 07 05 2014 e Select the Fund This is the Crossroads fund against which the expenditure will be applied e Select the Associated WIC Category e Check the box if the expense entry is Available for Outsourced Agency 4 Click Save A status message displays and the expense entry is added beneath Expense Rebate Reimbursement Client Services Farmers Market Food FM Food Admin NSA NSA S lt WIC Nutrition Education NSA Nutrition Education v 1 0 posted 07 05 2014 Task E Modifying or Deleting Revenue and Expense Entries fora Fiscal Year Complete the following steps to perform this task 1 Access the COA for a fiscal year Maintain Chart of Accounts Frank Rizzo Rebate Farmers Market Food FM Food Vendor Sanctions NSA Farmers Market Food NSA NSA v 1 0 posted 07 05 2014 2 To modify Revenue or Expense details
68. er Standard When performing a back spend for food this percentage is used to determine the FNS specified Standard back spend amount The system warns the user if the back spend amount exceeds this amount but allows additional back spend up to the Exception amount Back Spend Food Enter Exception When performing a back spend for food this percentage is used to determine the FNS specified Standard back spend amount The system warns the user if the back spend amount exceeds this amount but allows additional back spend up to the Exception amount Back Spend NSA Enter Standard When performing a back spend for NSA this percentage is used to determine the FNS specified Standard back spend amount The system warns the user if the back spend amount exceeds this amount but allows additional back spend up to the Exception amount Back Spend NSA Enter Exception When performing a back spend for NSA this percentage is used to determine the FNS specified Standard back spend amount The system warns the user if the back spend amount exceeds this amount but allows additional back spend up to the Exception amount Back Spend FM Admin Enter Standard When performing a back spend for Farmer s Market Administration this percentage is used to determine the FNS specified Standard back spend amount The system warns the user if the back spend amount exceeds this amount but allows additional back
69. ere can be used to determine budget and participation values Additionally for non EBT locations the calculations defined here can be used to determine rebate calculations Three Calculation Types are available Rebate Budget and Caseload Selecting the Calculation Type determines the Placeholders that are available for selection as well as which previously saved Calculations are available for editing v 1 0 posted 07 05 2014 NSA Funding by Caseload 2011 Formula holde Agency Current Target Caseload 23 45 2 m Functions conesa 3 Select a Calculation The screen will be refreshed displaying the previously saved calculation in the Formula section NSA Funding by Caseload 2011 NSA Funding by Caseload 2012 Placeholders 21 Agency Most Recent Max 2H Participation S Agency Most Recent Max 20 Participation 2E Agen Al ane 3 Agency Current NSA Allocation 2 Agency Prior Year BFPC Allocation SE Agency Current BFPC Allocation a Agency Prior Year FM Allocation l Agency Current FM Allocation v 1 0 posted 07 05 2014 5 Click an Operator enter a Constant Operand and click the Left Arrow button 4 to adda mathematical formula 7 r Formula Agency Prior Year NSA Allocation 23 5 l Agency Most Recent Avg Participation Agency Most Recent Max Partidpation Agency Most Recent Avg 49 Participation Agency Most Recent Avg 40 1M Participation Agency Most Recent Avg 1H Partidp
70. ermissions 7 Click Save A status message displays Congratulations You have successfully completed the Allocate Funds process v 1 0 posted 07 05 2014 Monitor Funds The Funds menu allows you to manage fund allocations and conversions Use this menu to perform various tasks related to fund allocations and conversions This process includes the following tasks Task A Monitoring HUNG S ecieiicinctscecccesicsceaescensteenwensennscewtenetaeniieettaaeeneienasntannsesicscisaacioxs s v 1 0 posted 07 05 2014 Task A Monitoring Funds Complete the following steps to perform this task 1 From the Home screen go to Finance gt Funds gt Monitor Funds The Fund Management screen displays Fund Management amp FRANK RIZZO State Local Agencies Fund Fiscal Year Crossroads wic T pD E YTD as of 1 18 2013 E End of Year Total Projected E PERECA 5 689 560 Total Awarded 19 000 000 Spending 300 ae Spending ya ci Encumbrance 122 073 ncumbrance 22 ee Reserves 0 Total Expense 121 773 Total Expense 13 432 213 a 5 567 787 oe 5 567 787 97 86 29 30 Cost Per Participant NSA 110 Standard SA strativelv Target 0 00 10 00 Actual 0 00 0 00 J Cancel 2 Select the State Local Agencies Fund and or Fiscal Year to filter the results displayed The information under YTD as of End of Year Total the Spending Projections grid and the Year To Date Spending Targets updates
71. estes USA eh PRIOR Good Start Soy Plus Concentrate 13 oz Good Start Soy Plus RTF 32 oz 6 Click Save A status message displays Congratulations You have successfully completed the Manage Rebate Contracts process v 1 0 posted 07 05 2014 Manage Rebate Invoices The Rebates menu allows you to manage rebate invoices Use this menu to search for view add and update rebate invoices This process includes the following tasks Task A Adding a New Rebate INVOICE cscccceeseeneeeeeeeeeeeeeeeneeeeeeneeaeaseeeeeeneeneens 4 13 Task B Searching for and Viewing an Existing Rebate INVOICE c000000 4 16 v 1 0 posted 07 05 2014 Task A Adding a New Rebate Invoice Complete the following steps to perform this task 1 From the Home screen go to Finance gt Rebates gt Manage Rebate Invoices The Generate Rebate Invoice screen displays The Rebate Invoices grid displays the Invoice Adjustment Amount Net Invoice Amount Date Generated Paid Status and Manufacturer Name for all rebate invoice records that currently exist Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid If the system is configured for Mid Month Invoice then click the Generate Mid Month Invoice button to generate a mid month invoice for the manufacturer as needed v 1 0 posted 07 05
72. from the grid v 1 0 posted 07 05 2014 Task B Adding or Modifying Encumbrance and Reserve Transactions Complete the following steps to perform this task 1 Access the Manage Encumbrances and Reserves screen Manage Encumbrances and Reserves m FRANK RIZZO Amount 500 00 any encumbrance 4 000 00 Encumbrance Trai 67 200 00 Encumbrance Trai 50 373 00 v 1 0 posted 07 05 2014 2 To add a new encumbrance or reserve transaction click New The Manage Encumbrances or Reserves screen displays 3 To modify an existing transaction click the Edit button beside a row in the grid The Manage Encumbrances or Reserves screen displays State Agency i Crossroads WIC Encumbrance Reserve Tracking Number ne Encumbrance Method od Alert Date a A lt 2 l i it Me A AEE I ai et yes ange ay inl i iP A gio i i F j rl OT ee 1 T ai mie le a E l sJ 4 Under Define an Encumbrance or Reserve select Encumbrance or Reserve to indicate the type of transaction being added or modified lf Encumbrance is selected the Encumbrance Method field is displayed If Reserve is selected the Encumbrance Method field is not displayed v 1 0 posted 07 05 2014 5 Add or modify the encumbrance or reserve details as follows e Enter or edit the Description e Enter or edit the Amount e Enter or select the Obligation Date e Enter or edit the Tracking Number e Select the Encu
73. g List Criteria Settings Priority Participant Category Risk Score Age High Risk Save Cancel 7 Enter or edit the criteria settings as follows e Check the Active box to enable a waiting list criterion e Ifa criterion is active enter or edit the Ranking The Waiting List Criteria Settings screen allows activation and assignment of ranking to the waitlist criteria When active the criteria are considered when determining if an applicant should be waitlisted 8 Click Save A status message displays 9 Under Waiting List Details enter or edit details as follows e Enter or select the Effective Date e Select the WIC Category e Select the Priority level e Enter or edit the Risk Score e Under Age enter or edit the Year e Under Age enter or edit the Month e Under Age enter or edit the Day e Check the High Risk box as needed 10 Click Save A status message displays v 1 0 posted 07 05 2014 Task J Adding or Modifying an External Factors Component Complete the following steps to perform this task 1 Access the Define Forecast Component screen for the External Factors component The External Factors screen displays Multiple external factors can be used in a forecast model The Define Forecast Component screen that displays is specific to the component type selected on the Build Forecast Model or Maintain Forecast Components screens This screen is used to model the affects of imp
74. gt Funds gt View Fund Conversions The View Fund Conversions screen displays View Fund Conversions m FRANK RIZZO New Fund Conversion m p F am amr 4434 ranac pa i EATE TIRI cl TEITI a mm Online Wersion 0 429 195 14371 50045 SSO FUSS CLE hd Ao 3 L Cad F Ta r Be ee ee a OA ON ee zi amp 2 Select the Fiscal Year The Fund Conversions grid displays records matching the fiscal year selected The Fund Conversions grid displays the Year Fund Conversion Type Transaction Amount User and Date for each fund allocation that matches the fiscal year selected Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid Congratulations You have successfully completed the View Fund Conversions process v 1 0 posted 07 05 2014 3 MONTH AND YEAR END CLOSE Close a Month Year WIC The Month and Year End Close menu allows you to close month and year end records Use this menu to view close and reopen month and year end records This process includes the following tasks Task A Managing Month and Year End Closings for WIC ccsssseeseeeeeeeeneees 3 2 v 1 0 posted 07 05 2014 Task A Managing Month and Year End Closings for WIC Complete the following steps to perform this task 1 From the Home screen go to Finance gt Month and Year End Close gt Close a Month Year WI
75. he Subcategory e Enter or edit the Quantity The Category Maximum Quantity and UOM cannot be modified v 1 0 posted 07 05 2014 5 Under Add Item to Food Basket add additional items to the food package as follows e Select the Category e Select the Subcategory e Enter the Quantity e Click Add Item 6 Click Save A status message displays v 1 0 posted 07 05 2014 Task F Adding or Modifying a Rebate Contract Change Forecast Component Complete the following steps to perform this task 1 Access the Define Forecast Component screen for the Rebate Contract Change component The Define Rebate Contract screen displays The Define Forecast Component screen that displays is specific to the component type selected on the Build Forecast Model or Maintain Forecast Components screens This screen is used to define a potential rebate contract to determine how the contract will affect food costs and revenue Define Rebate Contract amp FRANK RIZZO Contract ID Contract Start Date 1 Address 77 Da yeyors PE Account Number ipti es Contract End Date 17 CCS xy1g 2014 E ZIP Code 77 City State 17 County 77 Lt Cr et el Add produet clear _ Category Subcategory Wholesale Price Rebate Amount Effective Start Date Package Size Unit of Measure Scan Document View Documents Cancel v 1 0 posted 07 05 2014 2 Under Rebate Contract enter or edit the rebate contra
76. he cash outlook based on the forecast models and monitor bank draw down funds This process includes the following tasks Task A Adding or Modifying a Forecast Model cccceseceeseeeeeeeeeeeeeeeeeeeneeeeeaes 6 2 Task B Adding or Modifying COMpPONENMS cecseeeeeeseeeeeneeeeeneeeeeneeeeeeneeseeenenees 6 6 Task C Adding or Modifying an Inflation Food Cost Forecast Componenrt 6 8 Task D Adding or Modifying a Seasonality Food Cost Forecast Component 6 11 Task E Adding or Modifying a Food Package Alteration Forecast Component 6 13 Task F Adding or Modifying a Rebate Contract Change Forecast Component 6 16 Task G Adding or Modifying a Participation Growth Forecast Component 6 20 Task H Adding or Modifying a Participation Trend by Monthly Forecast Component PEO DOE EE pi nide old E E A E 6 21 Task I Adding or Modifying a Waiting List Forecast Component 6 23 Task J Adding or Modifying an External Factors Component ssesssse00 6 25 v 1 0 posted 07 05 2014 Task A Adding or Modifying a Forecast Model Complete the following steps to perform this task 1 From the Home screen go to Finance gt Projections gt Define a Forecast Model The Build Forecast Model screen displays Build Forecast Model amp Frank Rizzo id S 3 i Number of Participants month Cost per Participant Before Rebates Month Inflation Food Cost Food
77. ifications as follows e Enter or edit the Rebate Amount e Enter or select the Effective Start Date e Enter or edit the Wholesale Price e Enter or edit the Rebate Calculation in a non EBT state configuration e Enter or edit the Package Size 8 Click Add The product will be added to the Define Rebate Contract screen under Product Details Jroduct Details gt tal Ite rA Rebate Amount Cheese or Tofu Low Sodium Cheese 4225 1 2500 s3 F 1 Pounds 9 To delete a product from the rebate contract click the Delete button beside a row in the Product Details grid The product is deleted from the grid with no further prompting v 1 0 posted 07 05 2014 To scan documents for this rebate contract click Scan Document The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function If documents have previously been scanned click View Documents The Scan Documents screen displays 10 Click Save A status message displays v 1 0 posted 07 05 2014 Complete the following steps to perform this task 1 Access the Define Forecast Component screen for the Participation Growth component The Define Participation Growth Forecast Component screen displays The Define Forecast Component screen that displays is specific to the component type selected on the Build Forecast Model or Maintain Forecast Components screens This screen is used to define a for
78. iling address label as needed 4 Click Add Product to add a product for the rebate contract as needed To scan a document click Scan Document The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function If documents have previously been scanned click View Documents The Scan Documents screen displays 5 Click Save The Search Rebate Contract screen and a status message display When a new rebate contract is saved the new contract is displayed under Rebate Contracts The Rebate Contracts grid displays the Contract ID Formula Supplier Contract Start Date Contract End Date and Description for each rebate contract that currently exists Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid v 1 0 posted 07 05 2014 Task B Searching for an Existing Rebate Contract Complete the following steps to perform this task 1 From the Home screen go to Finance gt Rebates gt Manage Rebate Contracts The Search Rebate Contract screen displays Search Rebate Contract amp FRANK RIZZO a Contracts gt Contract ID Formula Supplier Contract Start Date Contract End Date Description P 21234 Ross Abbott Labs 10 2 2012 10 1 2014 ross 2yr P Ja Nestles USA 11 9 2012 11 10 2013 22 P Mead Johnson 12 8 2011 12 9 2012 curmnet contract P Solus Produ
79. incssceissuernctwenuneondnesnstuneadesoreunsaiurmensenlentecnts 2 2 POCA FNS ese EE E E E EE E 2 3 Tak A PCA F NS ee a EE E Ee EEA SENES AEE E S E E E i EEEE EEEE ei 2 4 Monitor Na Seabee aces cc cece ate cat niae cin e EnEn aiaia 2 7 Task A MONtOnNO FUNGOS segs etree cee vase ns pete ce nec oer eee A ue ees ee neces NEEE RF 2 8 NSA Component Budgeting c csccccesseceseecceseeceneeeenseeceneeeeneesensesonseseensesennesoens 2 10 Task A Budgeting NSA COMmponentts cccccccccccceeeeseesseeeeeeeeeeeeeeseeceeeeesseaeeeeeeeeeeessaaaeeeeeeeees 2 11 Perform a Spend Forward ii cccsicsesicsseieneessivausievecesuessanencoseieesiwesavasbexneenstiewesusseeneeusiaense 2 13 Task A Performing a Spend Forward sccictzccs ancceseaent tenet rietdendasenduennondiiciadastpacaseiedoecstionsusictieudsnesden 2 14 P rform a BACK Spend a scccsiaenaccncscrn rice wedacsatesa tense dene vnesiesieausivandctnnaaniwadaciuiutanssetuedacsenis 2 16 Task A Perormming a Back Spend assegni ai EEEREN 2 17 Perform a Fund ConverSion s ssssssnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 2 19 Task A Performing a Fund Conversion ccccccccecceseeseeeeceeeeeeaeeeeeceeeeesseaeseeceeseessaeaseeeeeeees 2 20 View Fund Conversions s sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnm mnn 2 21 Task A Searching for Existing Fund Conversions cccccssseeceeeceeeseceeeeaaeeeeeeeseeeeeeessaaaeeees 2 22 3 MONTH AND YEAR END C
80. ing e Enter the Name e Enter the Total Income Amount Total Assigned displays the total amount currently assigned to the other program income record under Chart of Accounts Assignment No value is displayed until accounts have been assigned v 1 0 posted 07 05 2014 4 Under Chart of Accounts Assignment complete the details for an account assignment by doing the following e Select Display Codes to display chart of account values codes as options in the Level Description drop down lists e Select the Level Description 1 In this instance labeled One Revenue e Select the Level Description 2 e Select the Level Description 3 if used e Select the Level Description 4 If used e Enter the Subtotal Click Add Row to add additional account assignment information for the other program income as needed The sum of the subtotal s entered is displayed under Establish New Other Program Income in Total Assigned The Total Assigned must equal the Total Income Amount entered CSLADIS ii He yO LIPET FL EA De b a a Name if Total Income Amount 17 Total Assigned Grant 1 25 000 00 25 000 00 Subtotal xO Rebate Reimbursement 25 000 00 Display Codes One Revenue TwoRevenue Subtotal See Save Cancel 5 Click Save A status message displays v 1 0 posted 07 05 2014 Task B Searching for an Existing Other Program Income Complete the following steps to perform this task From the Home sc
81. is marked void 4 Click Save A status message displays Congratulations You have successfully completed the Manage 3rd Party Billing Details process v 1 0 posted 07 05 2014 v 1 0 posted 07 05 2014 8 SETUP Maintain Chart of Accounts The Setup menu allows you to manage various aspects of financial transactions Use this menu to maintain the chart of accounts COA for each state fiscal year add modify and delete revenues and expenditures for each state fiscal year manage custom calculations for use in caseload allocation budget allocation and rebate redemptions and configure initial obligation percentages This process includes the following tasks Task A Viewing or Adding the COA for a Fiscal Year ccsssceseseeeteneeeeeeeeeneenens 8 2 Task B Adding or Modifying Revenue and Expense Levels for a Fiscal Year 8 4 Task C Adding Revenue Entries for a Fiscal Y al ccccsssccseseeseseeeseneeeeeeeeeneeneas 8 6 Task D Adding Expense Entries for a Fiscal Year ccssccsssseeseseeeeeneeeeneeeeneenens 8 8 Task E Modifying or Deleting Revenue and Expense Entries for a Fiscal Year 8 10 v 1 0 posted 07 05 2014 Task A Viewing or Adding the COA for a Fiscal Year Complete the following steps to perform this task From the Home screen go to Finance gt Setup gt Maintain Chart of Accounts The Maintain Chart of Accounts screen displays Is Maintain Chart of Accounts Frank Rizzo
82. ists Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid Click the Delete button to delete an existing record as needed v 1 0 posted 07 05 2014 6 Click the Edit button to add adjustments to the collection record The Make Adjustments screen displays Vendor gunn Case Number V33333 mares E S DAIRY V33333 1 Vendor ci Case Number V33333 pail S DAIRY V33333 1 477 61 8 Click Save to update the collection record The Collection Records grid refreshes and the Balance Due column updates The transaction history grid also refreshes and contains a new historical record Vendor Case l Due Date Initial Amount Balance Due Vendor WICID rer STEVES DAIRY 3333 10 31 2012 500 00 977 61 33333 a 10 31 2012 Initial Fine WE 01 18 2013 Interest THN 6l T73 6l v 1 0 posted 07 05 2014 9 View the list of records currently displayed in the Payment Transactions grid 12 11 2012 150 00 09 11 2012 100 00 09 11 2012 10 00 The Payment Transactions grid displays the Transaction Date Amount and Description for each payment transaction record that currently exists Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid
83. iteria specified under UPC Search Criteria Category Subcategory UPC PLU Product Name Manufacturer Mik Whole Whole Lactose Red Free Milk in 1 2 Gallons gt a Milk Whole Whole Lactose Red Free Mik in 1 2 Gallons 011110853332 Kroger Lactose Free Whole Milk Milk Whole Whole Lactose Red Free Mikin 1 2 Gallons 034500640497 Dairy Ease VitD Whole Lactose Red Free Mik in 1 2 Gallons 035826046826 Food Lion Lactose Free Whole Milk Whole Lactose Red Free Milk in 1 2 Gallons 041383090363 Lactaid Whole Milk Whole Lactose Red Free Mik in 1 2 Gallons 041900067908 Dairy Ease Whole Mlk Whole Lactose Red Free Mik in 1 2 Gallons 078742086743 Great Value Lactose Free Whole Milk Milk Whole Whole Lactose Red Free Milk in 1 2 Gallons 51003 Highest Priced Item v 1 0 posted 07 05 2014 The Results grid displays the Category Subcategory UPC PLU and Description for each product that matches the search criteria currently specified under UPC Search Criteria when Search is clicked Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid 5 Select a product record in the Results grid 6 Expand the Selected Row Details section by clicking the expand collapse arrow Milk Whole Milk Whole Milk Whole Milk Whole Milk Whole Milk Whole Milk Whole Product Kroger Lactose Free Whole Milk 0 0000 Pr
84. ived Date Enter the Amendment Number Enter the Administrative Grant Per Person Enter the Projected Average Monthly Participants Enter the NSA Breastfeeding Target 5 Click Add to save the Grant Award Document Information or click Clear to clear the information completed and start over 6 To view a historical list of existing grant award document records click History Grant Award Document Grant Award Document Information Grant Award Document Estimated Authorized Amount t Effective Date Received Date Amendment Number m Administrative Grant Per Person Projected Average Monthly Participants NSA Breastfeeding Target _ o C B CO B LO E Historical information displays in the History grid under Grant Award Document Information Effective Date 139 000 000 Is Estimated Authorized Amount Effective Date Received Date Amendment Number No 139 000 000 10 1 2012 9 4 2012 2 Administrative Grant Per Person Projected Average Monthly Participants NSA Breastfeeding Target Appropriation ID Appropriation Title 9 57 277000 20 850 000 The History grid displays the Effective Date Amendment Number Authorized Amount Authorized Amount Changed and Source for each grant award document record displayed Click Selected Row Details to view or hide detailed information for the currently selected row Click the Delete button X to delete an existing record from the interface v 1
85. k 1 From the Home screen go to Finance gt Projections gt Define a Forecast Model The Build Forecast Model screen displays Build Forecast Model amp Frank Rizzo E g i i ii Food Costs Number of Participants month Cost per Participant Before Rebates Month S Inflation Food Cost Seasonality Food Cost Food Package Alteration eee SBKFSBBEES oO a h SFELEESS _ Rebate Contract Change Participation Level _ Participation Growth Additional Participants j Month TIP paton Mon Trend C Waiting List Increased Cost per Participant External Factors The Build Forecast Model screen can also be accessed using a different method from the Home screen Go to Finance gt Projections gt Manage Forecast Model Then to add a new forecast model click New Or to modify an existing forecast model click the Edit button in the Forecast Models grid v 1 0 posted 07 05 2014 2 Hover your mouse over one of the forecast components Inflation Food Cost Seasonality Food Cost Food Package Alteration Rebate Contract Change Participation Growth Participation Monthly Trend or Waiting List to display the available options e To add anew forecast component click Add The Define Forecast Component screen displays e To modify an existing forecast component click the Edit button The Define Forecast Component screen displays with settings defined for the selected c
86. k A Adding a New Rebate Invoice xicccsesicccacdentieaiadlccedleshecteshiestonice daeteinadetadletincde diastenedes 4 13 Task B Searching for and Viewing an Existing Rebate INVOICE cccccceccccceeeseeeeeeeeeeeeees 4 16 EXPENSE AND REVENUE iianoaiue aaa aa a aaa 5 1 Manage Encumbrances and ReSCrves c cccesseesseeeeceneeensenseenseonseenseonseonseoneeoneenaes 5 1 Task A Viewing or Deleting Encumbrance and Reserve Transactions 0 ccccseeeeeeeneeeeeees 5 2 Task B Adding or Modifying Encumbrance and Reserve Transactions ccceeeeeeeeeeeeeees 5 4 Manage Unallocated Transactions c scccesscsssecseseeeseceneeeeeseenseeeseeenseenseneneeoenesens 5 7 Task A Viewing or Deleting Unallocated Transactions cccccssseceeessesseeeeeesenseeeeessanseeeennes 5 8 Task B All cating Transactions ociera ea eae aa a E eaa aa Eaa 5 11 Manage Participant Collections cccssseccesscsesseccnssecessecenseecnsseonseecenseeoaseeeens 5 14 Task A Managing Participant Collections cccccssseecceeeseecceesceeceuseeessaeeeeseueeesseeseesssaseeeses 5 15 Manage Vendor Collections ccssscccsssecceseceseeeceseeseneeeceneeseneeceaseseeneeenseseenesonas 5 21 Task A Managing Vendor Come Cu Ois rossian E E tts ews EENE 5 22 Manage Outsourced Agency Repoflts cccsssccessesceseseneecessescnseesenseeoenesenneseees 5 28 Task A Viewing Outsourced Agency Expense Reponrts
87. lementing external factors within the state External Factor Analysis amp ROGER GROVE Factors Name amp Metrics 17 External Factor i Po Raticpation Count m A izofBirths o Comparison Chart Lag Months Correlation j L he T T T T T T T T T T T T T T T T T T T T T T Apr 07 JulO7 Oct 07 Jan 08 Apr 08 Jul08 Oct 08 Jan 09 Apr 09 Jul09 Oct09 Jan 10 Apr 10 Jul10 Oct10 Jan 11 Apr 11 Julii Oct11 Jan 12 Apr 12 Juli2 Oct12 Date Participation Count N N N E Participation Count W of Births New Factor Cancel 2 Enter or edit the Name This Name will be available for assignment to the forecast model on the Build Forecast Model screen v 1 0 posted 07 05 2014 3 Under Metrics select Participation Count or Average Food Cost 4 Under External Factor click the edit icon The External Factor Data Points screen will be displayed External Factor Data Points amp ROGER GROVE o BD Name 7r First Year Last Year 211 ig 2013 iE Jan 11 5590 0000 Jan 12 5610 0000 Jan i3 st Feb 11 5650 0000 Feb 12 5650 0000 Feb 13 sd Mar 11 5655 0000 Mar 12 5624 0000 Mar i3 o Apr 11 5651 0000 Apr 12 5579 0000 Apr i3 OSS May 11 5620 0000 May 12 May 13 o o Jun 11 5579 0000 Jun 12 Jun t3 o oo Jul 11 5560 0000 Jul 12 Jal13 oo Aug 11 5550 0000 Aug 12 Aug t3 Sep 11 5533 0000 Sep 12 Sep 13 O
88. lete the spend forward process as needed v 1 0 posted 07 05 2014 5 Click Close Year to close the current record The Manage Year End Closing Other Funds screen displays and a confirmation message also displays When a record is closed the following occurs in the Closed Years grid for the closed record The Locked Indicator displays in the Status column Click this button to reopen the record as needed When a record is reopened the Unlocked Indicator displays in the Status column The View button _ displays in the View column Click this button to view the details of the record as needed The Date Closed column displays the date and time on which the record was closed The Closed By column displays the ID of the staff member that closed the record The Comments column displays the Comment Launch button Click this button to create a note for the record as needed Congratulations You have successfully completed the Close a Year Other Funds process v 1 0 posted 07 05 2014 4 REBATES Manage Rebate Contracts The Rebates menu allows you to manage rebate contracts Use this menu to search for view add and update rebate contracts This process includes the following tasks Task A Adding a New Rebate Contract ccscscccsseccsesscenseeeeseecenseeeneesenneeeesessens 4 2 Task B Searching for an Existing Rebate Contract ccscccsseseeseseeeseeeeeeeeeeeneeeees 4 4 Task C
89. load 23 45 he aes Most Recent Avg 2H Participation Agency Most Recent Avg 20 Participation Agency Most Recent Max 4Q 1M Participation Agency Most Recent Max 1H Participation Agency Most Recent Max 4Q Participation Functions UPPER COnLESCE 3 Click the Add button under Calculation The New Calculation Name screen displays 4 Enter the Name 5 Click Save The screen will be refreshed adding the Name to the Calculation list and clearing the Formula section Calculation Type NSA Allocation Prior Year TP x Budget x Placeholders 4 4 Ril Agency Most Recent Avg Participation a sA Agency Most Recent Max Participation S Agency Most Recent Avg 49 Participation Agency Most Recent Avg 40 4 1M Partidpation Agency Most Recent Avg 1H Participation Agency Most Recent Avg 2H Participation Agency Most Recent Avg 20 Participation Agency Most Recent Max 40 4 1M Participation Agency Most Recent Max 1H Participation Agency Most Recent Max 40 Particpation Functions Constant Operand v 1 0 posted 07 05 2014 6 Click a Placeholder to add it under Formula Placeholders s Agency Most Recent Max 2H Participation SHl Agency Most Recent Max 20 Fartidpaton SS Agency a il Bala l Agency Prior Year BFPC Allocation SH Agency Current BFPC Allocation sl Agency Prior Year FM Allocation sA Agency Current FM Allocation 7 Click an Operator enter a Constant Operand
90. m Date To Date Amount 1 3 2011 E a18 2013 m Csm _ ishow Deleted C Transaction Date Transaction ID Amount One Expense Two Expense Three Expense Four Expense O 3 1 2011 12099377371 20 000 00 4110 A20 03 2CC SIGNAGE REPLACEMENT to 9 3 2012 1FMA06895 3 095 00 1010 3310 04 3454 Ml Transaction Deleted Allocate Delete Cancel i The Search Results grid displays transactions based on the filter criteria and transaction type selected These are transactions received from the State finance system that could not be automatically associated to a Crossroads fund via the defined chart of accounts COA The grid contains the Transaction Date Transaction ID Amount COA Levels 1 4 and Other Data for each record listed Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid 4 Check the Show Deleted box to display records that have previously been deleted in the Search Results grid Deleted records will be shaded in red so they are easier to distinguish in the grid v 1 0 posted 07 05 2014 5 Check one or more boxes in the first column of the Search Results grid to select transactions 6 Delete the selected transactions as follows e Click Delete The Delete Transactions screen displays J You are about to delete a transaction Do you want to continue Le
91. m the Home screen go to Finance gt Funds gt Perform a Back Spend The Perform a Back Spend screen displays Perform a Back Spend FRANK RIZZO j Insane Ari Firer I Talr ete ee E u a yE Tt r ae i Ti iT m p Jl cal il a H Hh SGANC l JAI H JUL wm Prior Year Obligation Amount Current Year Formula Grant Amount Standard Back Spend 1 Exception Back Spend Amount 3 Prior Approval Received Maximum Available Back Spend Amount Total Back Spend Amount Obligation Amount Remaining 2 Select the Fund 3 Select the Fiscal Year 4 Enter the Total Back Spend Amount Click Prior Approval Received and as needed To scan a document click Scan Documents The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function If documents have previously been scanned click View Documents The Scan Documents screen displays v 1 0 posted 07 05 2014 5 Click Save A status message displays Congratulations You have successfully completed the Perform a Back Spend process v 1 0 posted 07 05 2014 Perform a Fund Conversion The Funds menu allows you to manage fund allocations and conversions Use this menu to perform various tasks related to fund allocations and conversions This process includes the following tasks Task A Performing a Fund COnve rSiOn cccececsesseseeeeeeeseeceseesensesenseeeenesenseeees v 1
92. mbrance Method as needed e Enter or select the Alert Date 6 Under Chart of Accounts Definition add or modify the encumbrance or reserve details as follows e Check the Display Codes box to display the state specific finance codes for the COA levels 1 4 e Or uncheck the Display Codes box to display the common term associated with the state specific codes for the COA levels 1 4 e Select the COA Level 1 this description may vary The COA Level 2 list will be accessible after a COA Level 1 is selected The available options will be limited to those associated with the item selected in the previous list Chart of Accounts Definition EN Display Codes One Expense Two Expense Three Expense m ad i Food e Select the COA Level 2 this description may vary The COA Level 3 list will be accessible after a COA Level 2 is selected The available options will be limited to those associated with the item selected in the previous list e Select the COA Level 3 this description may vary The COA Level 4 list will be accessible after a COA Level 3 is selected The available options will be limited to those associated with the item selected in the previous list e Select the COA Level 4 this description may vary 7 Click Save A status message displays and the transaction is added to the grid on the Manage Encumbrances and Reserves screen Congratulations You have successfully completed the Manage Encumbra
93. n scanned and saved for the record Click the Comment Launch button ___ to create a note for the record as needed 3 Filter the list of records displayed in the Collection Records grid by completing information in one or more of the controls under Filter Collection Records You can select the View All check box as necessary Filter Collection Records View All Case Number Vendor Name A o STEVES Filter 4 Click Filter to apply the specified filter criteria The screen refreshes and the list of results matching the specified filter criteria displays in the Collection Records grid Collection Records Total Items 1 Vendor Case l Due Date Initial Amount Balance Due Vendor WICID m STEVES DAIRY V33339 10 31 2012 500 00 500 00 33333 v 1 0 posted 07 05 2014 5 Click the plus sign to view the history of a transaction EE Vendor Case l Due Date Initial Amount Balance Due Vendor WICID a STEVES DAIRY V3333 10 31 2012 500 00 500 00 33333 The Collection Records grid refreshes and displays any available historical data in a transaction history grid Vendor Case l Due Date Initial Amount Balance Due Vendor WICID B oe i STEVES DAIRY V3333 10 31 2012 500 00 500 00 33333 10 31 2012 Initial Fine 500 00 500 00 The transaction history grid displays the Date Transaction Amount and Balance for each historical record that currently ex
94. nces and Reserves process v 1 0 posted 07 05 2014 Manage Unallocated Transactions The Expense and Revenue menu allows you to manage encumbrance and reserve transactions unallocated transactions and outsourced agency expense reports This process includes the following tasks Task A Viewing or Deleting Unallocated Transactions c sseceeeseeeeeeeeeeeeeees 5 8 Task B Allocating TranSactiOns cccescesseeeseesseneeeeeeeeeeaeseneeeaeeeaeeeseonseoeseoeseneaes 5 11 v 1 0 posted 07 05 2014 Task A Viewing or Deleting Unallocated Transactions Complete the following steps to perform this task 1 From the Home screen go to Finance gt Expense and Revenue gt Manage Unallocated Transactions The Manage Unallocated Transactions screen displays Manage Unallocated Transactions m FRANK RIZZO ae a r Filter By Expense P Revenue Encumbrance v 1 0 posted 07 05 2014 2 Under Filter By select Expense Revenue or Encumbrance to indicate which type of transaction will be displayed on the screen 3 Filter the transactions to be displayed on the screen as follows e Enter or select the From Date e Enter or select the To Date e Enter the Amount e Click Search The screen will be refreshed displaying the filtered results in the Search Results grid Manage Unallocated Transactions amp FRANK RIZZO DMa LeU r sactic Filter By Expense Revenue Encumbrance Fro
95. ne 250 00 827 00 v 1 0 posted 07 05 2014 9 View the list of records currently displayed in the Payment Transactions grid Payment Transactions 12 11 2012 12 11 2012 09 11 2012 09 11 2012 09 11 2012 The Payment Transactions grid displays the Transaction Date Amount and Description for each payment transaction record that currently exists Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid You can click the Link button to link the collection record to a payment transaction record 10 Filter the list of records displayed in the Payment Transactions grid by completing information in 11 one or more of the controls under Filter Transaction Records You can select the View All check box as necessary Filter Transaction Records View All Transaction Date Click Filter to apply the specified filter criteria The screen refreshes and the list of results matching the specified filter criteria displays in the Payment Transactions grid Payment Transactions Transaction Date 09 11 2012 300 00 09 11 2012 100 00 09 11 2012 10 00 v 1 0 posted 07 05 2014 12 Click the Link button to link the collection record to a payment transaction record Family Parent Guardian Case Numb Due Date Initial Amount Balance Due a es s ANN EVANS FF00200000 02 17 2013 250 00 250 00
96. ng steps to perform this task 1 From the Home screen go to Finance gt Month and Year End Close gt Close a Year Other Funds The Manage Year End Closing Other Funds screen displays Manage Year End Closing Other Funds amp FRANK RIZZO ial r t is Farmers Market Admin qwerty BFPC s 0 3 2012 atest Farmers Market Food 3 Jii rgrove Year Closed Year Reopened 2 Select the Funds to filter the list of results displayed in the Closed Years grid The Closed Years grid displays the Year Fund Status View Date Closed Closed By and Comments for each closed record Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid v 1 0 posted 07 05 2014 3 Click Close New Year to close a new year The Year End Close Other Funds screen displays Year End Close Other Funds amp FRANK RIZZO Year ULME tds Fiscal Year 1 Available Funds ir aoe Gerad 4 Select a Fiscal Year and Available Funds to display data in the Fund Details and Unallocated Transactions Details grids if available Year End Close Other Funds amp FRANK RIZZO Available Funds 1 FFY 2012 Farmers Market Admin 3 095 00 Click Back Spend to display the Perform a Back Spend screen and complete the back spend process as needed Click Carry Forward to display the Perform a Spend Forward screen and comp
97. nges upon costs and participation This forecast model is used in the generation of the FNS 798 report You can then use this menu to compare various forecast models analyze the cash outlook based on the forecast models and monitor bank draw down funds This process includes the following tasks Task A Managing Bank Draw DOWN FUNGCS ccccesesceeeseeeeeeeeeneeeeeeeseeneeeeneeneanens 6 35 v 1 0 posted 07 05 2014 Task A Managing Bank Draw Down Funds Complete the following steps to perform this task 1 From the Home screen go to Finance gt Projections gt Manage Bank Draw Down Funds The Manage Bank Draw Down Funds screen displays Manage Bank Draw Down Funds amp Frank Rizzo View History Log From Date To Date 11 18 2012 ae 1 18 2013 a PWCNRVVVSVSsVVVRVNVRv8A Crossroads Variance 1 17 2013 3 036 600 00 0 00 3 036 600 00 1 16 2013 3 036 600 00 0 00 3 036 600 00 1 15 2013 3 036 600 00 0 00 3 036 600 00 1 14 2013 3 036 600 00 95 000 00 3 036 600 00 1 11 2013 3 036 600 00 0 00 3 036 600 00 1 10 2013 3 036 600 00 0 00 3 036 600 00 1 9 2013 3 036 600 00 0 00 3 036 600 00 1 8 2013 3 036 600 00 0 00 3 036 600 00 1 7 2013 3 036 600 00 95 000 00 3 036 600 00 1 4 2013 3 036 600 00 0 00 3 036 600 00 1 3 2013 3 036 600 00 0 00 3 036 600 00 1 2 2013 3 036 600 00 0 00 3 036 600 00 1 1 2013 3 036 600 00 0 00 3 036 600 00 12 31 2012 3 036 600 00 95
98. nse Three Expense Four Expense m Display Codes One Expense Two Expense 12 Select the COA Level 1 4 codes as needed 13 Enter the Subtotal The Total Assigned will be automatically recalculated 14 Click Save A status message displays and the user is returned to the Manage Unallocated Transactions screen Congratulations You have successfully completed the Manage Unallocated Transactions process v 1 0 posted 07 05 2014 Manage Participant Collections The following scenario describes the process of managing participant collection payments This process includes the following tasks Task A Managing Participant Collections cccccssseeeseeeeeeeeeeeeeeeeaeeeeeneenenseseenens 5 15 v 1 0 posted 07 05 2014 Task A Managing Participant Collections Complete the following steps to perform this task 1 From the Home screen go to Finance gt Expense and Revenue gt Manage Participant Collections The Manage Collection Payments screen displays Manage Collection Payments amp FRANK RIZZO 02 17 2013 2 View the list of records currently displayed in the Collection Records grid v 1 0 posted 07 05 2014 The Collection Records grid displays the Family Parent Guardian Case Number Due Date Initial Amount and Balance Due for each collection record that currently exists Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the or
99. nt Information 1 12 Task E Adding New Letter of Credit Information csssccsseseeseseeeeeeeeeneeeeeneees 1 15 Task F Modifying Existing Letter of Credit Information ccccsssseeeeeeeeeeeeees 1 18 v 1 0 posted 07 05 2014 Task A Searching for an Existing Grant Complete the following steps to perform this task 1 From the Home screen go to Finance gt Grant and Income gt Search Grants The Grant Search screen displays Grant Search amp FRANK RIZZO 71 000 000 19 000 000 900 The Search Results grid in the Search Grant container displays the Type Title Start Date End Date and Current GAD Amount for each grant defined for the Type and Year currently selected All grants with a Start Date or End Date in the selected fiscal year display as the default Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid Click the Delete button X to delete an existing record from the interface v 1 0 posted 07 05 2014 2 Select the Type and or Year to filter the results displayed The screen is automatically refreshed and displays the results in the Search Results grid eders Federal 2013 NSA wX gf Federal Infrastructure 2013 v 1 0 posted 07 05 2014 Task B Modifying an Existing Grant Complete the following steps to perform this task 1 Search for an existing grant record
100. nt Year NSA Amount 19 000 000 Current Year Food Amount 71 000 000 Current Year Formula Grant Amount 90 000 000 Maximum Spend Forward Actual Spend Forward NSA to NSA 3 2 700 000 NSA to MIS 0 5 450 000 0 00 _ Prior Approval Received Allowed Spend Forward Total Spend Forward 2 Select the Fiscal Year 3 Enter the Actual Spend Forward amount p Click Report On FNS 798 as needed to include the spend forward on the FNS 798 report Click Prior Approval Received and enter the Actual Spend Forward amount as needed To scan a document click Scan Documents The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function If documents have previously been scanned click View Documents The Scan Documents screen displays v 1 0 posted 07 05 2014 4 Click Save A status message displays Congratulations You have successfully completed the Perform a Spend Forward process v 1 0 posted 07 05 2014 Perform a Back Spend The Funds menu allows you to manage fund allocations and conversions Use this menu to perform various tasks related to fund allocations and conversions This process includes the following tasks Task A Performing a Back Spen ccccesseeceseeceseeceseecenseseeseesenseseasesenseseenesees 2 17 v 1 0 posted 07 05 2014 Task A Performing a Back Spend Complete the following steps to perform this task 1 Fro
101. nts Month OR Increased Cost per Participant Monthly Details The affects of the forecast components are summarized on three panels Year Details Chart and Monthly Details v 1 0 posted 07 05 2014 5 Click the Chart panel to view a graphical summary for each data element e Select a Forecast Data Element to display a different chart Cost per Participant Before Rebates Month Food Expenditures Rebates Food Cost Federal Funding Spending Level Additional Participants Month Increased cost per Participant Month Post per Participant After Rebates Month an k A Year Number of Pa 3 Oct12 Now1l2 Decl Janis Febl3 Marls Aprl3 May13 Juni3 Jull3 Augl3 Sepl3 Date E ctual W Projected 6 Click the Monthly Details panel to view the actual and projected values in a month by month grid 3 month has been closed Oct 2012 Nov 2012 Dec 2012 Jan 2013 Feb Number of Participants month 4 Cost per Participant Before Rebates month 0 00 0 00 0 00 0 00 Expenditures 0 0 0 0 Rebates 0 0 0 0 Food Cost 0 0 0 0 Federal Funding 5 916 667 5 916 667 5 916 667 5 916 667 5 91 nal Partici 0 0 0 sos EE gas i ow 0 00 0 00 0 00 0 00 Cost Per Participant After Rebates Month aai win ii aaa Details Ear Ve 7 Click Save A status message displays v 1 0 posted 07 05 2014 Task B Adding or Modifying Components Complete the following steps to perform this tas
102. oduct Name Manufacturer a YL j tig Whole Lactose Red Free Milk in 1 2 Gallons 034500640497 Whole Lactose Red Free Milk in 1 2 Gallons 035826046826 Whole Lactose Red Free Milk in 1 2 Gallons 041383090363 Whole Lactose Red Free Milk in 1 2 Gallons 041900067908 Whole Lactose Red Free Milk in 1 2 Gallons 078742086743 Whole Lactose Red Free Milk in 1 2 Gallons 51003 Search Clear Description Kroger Lactose Free Whole Milk Dairy Ease Vit O Food Lion Lactose Free Whole Milk Lactaid Whole Milk Dairy Ease Whole Mlk Great Value Lactose Free Whole Milk Highest Priced Item Name Rebate Amount 1 Effective Start Date jy Wholesale Price Package Size UOM Gallons 7 Ifthe system is configured for EBT then in the Selected Row Details section complete the fol J J lowing information for the product Enter the Rebate Amount Enter or select the Effective Start Date Enter the Wholesale Price Enter the Package Size If the system is not configured for EBT then complete the Rebate Calculation also When Add is clicked a confirmation message displays and the product is added to the rebate contract The Add Product screen remains displayed allowing you to add additional products as needed v 1 0 posted 07 05 2014 9 Add additional products to the rebate contract as needed When you have finished adding products click Close The Define Rebate Contract screen displays and the newly ad
103. omponent Food Costs 4 Rise in Fall WinterCosts b y AlPeanut Butter No Legumes Cost Rebate Contract Change Federal Fundinc Participation Level Spending Level Cost Per Partic 1 decrease infant population gt Targeted Spe yi 3 Summer Drop 2 Variation lege 5 Funds to Spei Waiting List S Additional Pa External Factors OR T ee eo l The Define Forecast Component screen that displays is specific to the component type selected on the Build Forecast Model screen The Define Forecast Component screen displays with settings defined for the selected component The Define Forecast Component screen can also be accessed using a different method from the Build Forecast Model screen Double click on one of the forecast components Inflation Food Cost Seasonality Food Cost Food Package Alteration Rebate Contract Change Participation Growth Participation Monthly Trend or Waiting List Then to add a new forecast component click Add New or to modify an existing forecast component click the Edit button 4 v 1 0 posted 07 05 2014 Task C Adding or Modifying an Inflation Food Cost Forecast Component Complete the following steps to perform this task 1 Access the Define Forecast Component screen for the Inflation Food Cost component The Define Food Cost Inflation Forecast Component screen displays The Define Forecast Component screen that displays is specifi
104. on Amount Balance 09 11 2012 PaymentReceived 10 00 10 00 10 31 2012 Initial Fine 500 00 490 00 W 01 18 2013 Interest 477 61 967 61 Congratulations You have successfully completed the Manage Vendor Collections process v 1 0 posted 07 05 2014 Manage Outsourced Agency Reports The Expense and Revenue menu allows you to manage encumbrance and reserve transactions unallocated transactions and outsourced agency expense reports This process includes the following tasks Task A Viewing Outsourced Agency Expense Reports c sscsssescesseeseseneees 5 29 Task B Adding New Outsourced Agency Expense Repolts ccssssesseseeeseeees 5 31 Task C Modifying Saved Outsourced Agency Expense Reports 00 5 33 Task D Modifying Submitted Outsourced Agency Expense Reports 5 35 v 1 0 posted 07 05 2014 Task A Viewing Outsourced Agency Expense Reports Complete the following steps to perform this task 1 From the Home screen go to Finance gt Expense and Revenue gt Manage Outsourced Agency Reports The Outsourced Agency Expense Reports screen displays oe w Frank Rizzo Outsourced Agency Expense Reports T SS SS SSS i 2 Under Filter Reports filter the reports displayed on the screen as follows e Select the Fiscal Year e Select the Status e Check the box to Show All Versions as needed If Show All Versions is not checked only the mos
105. ossible Outsourced Agency Expense This grid contains the COA Level 1 4 descriptions and a column for the Expense amounts The Total Expense will be recalculated by the system 3 Click Revise The Expense column will be enabled in the Expense Report grid Outsourced Agency Expense Submittal FRANK RIZZO a mn Pe tfd Agency Submitted On Report Month Version 123 JOHNSON COUNTY HEALTH DEPT January 2013 2 200 00 25 00 50 00 2448 2170002 2170002 4713 4713 4 Enter or edit the Expense values 5 Click Submit The Outsourced Agency Expense Reports screen displays Click Print to print the expense report The Windows Print screen displays To scan documents for this report click Scan Document The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function If documents have previously been scanned click View Documents The Scan Documents screen displays Congratulations You have successfully completed the Manage Outsourced Agency Reports process v 1 0 posted 07 05 2014 6 PROJECTIONS Define a Forecast Model The Projections menu allows you to create and maintain a forecast model to project the effects of environmental operational or policy changes upon costs and participation This forecast model is used in the generation of the FNS 798 report You can then use this menu to compare various forecast models analyze t
106. ponent Complete the following steps to perform this task 1 Access the Define Forecast Component screen for the Waiting List component The Wait List Definition screen displays The Define Forecast Component screen that displays is specific to the component type selected on the Build Forecast Model or Maintain Forecast Components screens This screen is used to model the affects of implementing a waiting list within the state Wait List Definition amp FRANK RIZZO is Name x Select Local Agency Clinic State Local Agency 1 crossroadswic z r Current Enrollment Non Breastfeeding 0 Child 0 Breastfeeding i Pregnant 0 Infant 0 Deine Walling Waiting List Details Effective Date ir E 2 Enter or edit the Name This Name will be available for assignment to the forecast model on the Build Forecast Model screen v 1 0 posted 07 05 2014 3 Under Select Local Agency Clinic select the State Local Agency and Clinic 4 Click Refresh The Current Enrollment for the selected State Local Agency and Clinic will be displayed 5 Under Current Enrollment click the expand collapse arrows to display enrollment by WIC Category Priority Risk Score and Age groups The Current Enrollment demonstrates the number of participants that may be affected if the waitlist definition is implemented 6 Click Settings The Waiting List Criteria Settings screen displays Waitin
107. rch for add view and modify other program income records but to also print deposit slips and manually reconcile other program income records This process includes the following tasks Task A Adding a New Other Program INCOME ccceseeeeeseeeneeeeseeeeneeseenenes 1 26 Task B Searching for an Existing Other Program INCOME csssessseeseeeees 1 28 Task C Modifying an Existing Other Program INCOMGE c ssseeeseeeeeeeeneeees 1 29 Task D Printing a Deposit Slip for an Other Program Income sssceeeeee 1 31 Task E Manually Reconciling an Other Program INCOME csceeseeeeseseeeees 1 32 v 1 0 posted 07 05 2014 Task A Adding a New Other Program Income Complete the following steps to perform this task 1 From the Home screen go to Finance gt Grant and Income gt View Other Program Income The View Other Program Income screen displays View Other Program Income m FRANK RIZZO a Food 2013 2 999 98 Food rs Infrastructure 2013 11 700 00 Infrastructure 2 Click New The Manage Other Program Income screen displays Manage Other Program Income s amp FRANK RIZZO a a a 1 See EGT 4 ogout gt aie i J Total Income Amount 17 ae Display Codes One Revenue Two Revenue Subtotal aa 3 Under Establish New Other Program Income complete the details for the new other program income by doing the follow
108. reen go to Finance gt Grant and Income gt View Other Program Income The View Other Program Income screen displays 1 View Other Program Income m FRANK RIZZO State Local Agencies Crossroads WIC eS Name Amount Fund 4 Food 2013 2 999 98 Food 1 18 2013 11 700 00 Infrastructure 1 18 2013 rs Infrastructure 2013 The Other Program Income grid displays the Name Amount Fund Date Entered and Date Reconciled for each other program income defined for the State Local Agencies currently selected Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid 2 Select the State Local Agencies to filter the results displayed The screen is automatically refreshed and displays the results in the Other Program Income grid v 1 0 posted 07 05 2014 Task C Modifying an Existing Other Program Income Complete the following steps to perform this task 1 Search for an existing other program income record 2 Click the Edit button to modify the other program income record The Manage Other Program Income screen displays Manage Other Program Income amp Frank Rizzo StabDush a Uther Progra nce Total Income Amount 17 Total Assigned 20 000 00 20 000 00 rt OF ACCC nts A SSic rent Display Codes Fund Level Description 2 Level Description 3 Subtotal o mcl Food i 20 000 00 _
109. rics and data points used in the external factor The Months Displayed slider control is used to display the metrics and data points over a range of months The Position slider control is used to display the graph over a period of months Click Save when an External Factor Analysis is completed for the forecast model Congratulations You have successfully completed the Define a Forecast Model process v 1 0 posted 07 05 2014 Manage Forecast Model The Projections menu allows you to create and maintain a forecast model to project the effects of environmental operational or policy changes upon costs and participation This forecast model is used in the generation of the FNS 798 report You can then use this menu to compare various forecast models analyze the cash outlook based on the forecast models and monitor bank draw down funds This process includes the following tasks Task A Comparing Forecast Models ccesscseeseeeseeeseeeseeeneseeseeeneeeenesenesoesenes 6 29 v 1 0 posted 07 05 2014 Task A Comparing Forecast Models Complete the following steps to perform this task 1 From the Home screen go to Finance gt Projections gt Manage Forecast Model The Forecast Model Listing screen displays Forecast Model Listing Frank Rizzo s X Est 9 Unemploy Miltary Re Popear 2 Inflation 2 Under Forecast Models check the boxes to select multiple
110. rid or click the Edit button to select the grant and add a fund allocation The Create New Grant screen displays Create New Grant amp FRANK RIZZO Title ir 2013 Food Reference Number CFDA Number C C C C isCs Start Date 77 End Date 17 9 11 2012 Fa 9 30 2013 a The Create New Grant screen can also be accessed using a different method from the Home screen Go to Finance gt Grant and Income gt Create New Grant The Fund Allocation grid displays the Fund Fiscal Year and Amount for each fund allocation record displayed Click the Delete button to delete an existing record as needed 3 Under Fund Allocation click the blank row at the bottom of the grid to select it Amount ee P FFY 2013 71 000 000 00 v 1 0 posted 07 05 2014 4 Enter the new Fund Allocation details as follows e Select the Fund e Select the Fiscal Year e Enter the Amount Fiscal Year 71 000 000 00 50 000 00 5 Modify existing Fund Allocation details by editing the following as needed e Crossroads Fund e Fiscal Year e Amount The Fund Allocation total should not exceed current Grant Award Document amount 6 Click Save A status message displays v 1 0 posted 07 05 2014 Task D Adding New or Viewing Historical Grant Award Document Information Complete the following steps to perform this task 1 From the Home screen go to Finance g
111. s impact on food costs Define Forecast Component for FoodBasket amp FRANK RIZZO a a Current Cost Increase Estimated Cost Participation Subtotal Cost Pregnant 10 00 0 00 10 00 0 0 00 Pregnant w multiples T 0 00 10 00 0 0 00 Breastfeeding Fully Breastfed 10 00 0 00 10 00 50 00 Breastfeeding Partially Breastfed lt MMA 10 00 0 00 10 00 0 0 00 Breastfeeding Partially Breastfed gt MMA 10 00 0 00 10 00 50 00 Breastfeeding Fully Formula Fed 0 00 0 00 0 00 5 0 00 Breastfeeding Fully Breastfed w multiples 15 00 0 00 15 00 wh 50 00 Breastfeeding Partially Breastfed lt MMA w multiples 10 00 0 00 10 00 0 50 00 Breastfeeding Partially Breastfed gt MMA w multiples 10 00 0 00 10 00 t 0 00 Breastfeeding Fully Formula Fed w multiples 10 00 0 00 10 00 Y 0 00 Non Breastfeeding 10 00 0 00 10 00 0 0 00 Infant Fully Breastfed 0 Months 50 00 0 00 0 00 0 50 00 Infant Partially Breastfed lt MMA 0 Months 0 00 0 00 0 00 0 00 Infant Partially Breastfed gt MMA 0 Months 0 00 0 00 0 00 0 0 00 Infant Fully Formula Fed 0 Months 0 00 0 00 0 00 0 00 Infant Fully Breastfed 1 to 3 Months 0 00 0 00 0 00 i 0 00 Infant Partially Breastfed lt MMA 1 to 3 Months 0 00 0 00 50 00 Infant Partially Breastfed gt MMA 1 to 3 Months 50 00 0 00 0 00 Infant Fully Formula Fed 1 to 3 Months 0 00 0 00 0 00 Infant Fully Breastfed
112. s whether the Rebate Invoice screen supports the generation of a mid month rebate invoice Include Actual In Gross Obligation Estimate 798 Report Affects how Line 1 of the FNS 798 reports for months that are three months or more prior to the report month and in same FFY If Yes reports actual food dollars spent If No reports estimated food obligations Allocate Program Income and Rebate Interest to Depending on state selections on applying program income and interest on rebates the application includes the amounts on Line 8 Food or Line 22 NSA of the 798 Min State Matching FM Admin State matching requirement when receiving a federal Farmers Market Administrative grant v 1 0 posted 07 05 2014 Search Grants The Grant Search screen allows you to manage grants Use this screen to search for and modify existing grant records add new and modify existing fund allocation records add new and view existing grant award document records and add new and modify existing letter of credit records This process includes the following tasks Task A Searching for an Existing Grant ccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeneeseneeeeeeeneeees 1 6 Task B Modifying an Existing Grant cccccceseesseeeeeeeeeeeeeeeneeeneneeeeseeeeaseeeeseeoeneenens 1 8 Task C Adding or Modifying a Fund Allocation ccccssssesseseeseseeeseneeeeseeeeneenens 1 9 Task D Adding New or Viewing Historical Grant Award Docume
113. sourced Agency Expense This grid contains the COA Level 1 4 descriptions and a column for the Expense amounts The Total Expense will be recalculated by the system 3 Enter or edit the Expense values 4 Click Submit The Outsourced Agency Expense Reports screen displays Click Print to print the expense report The Windows Print screen displays To scan documents for this report click Scan Document The Scan Documents screen displays Note that a document scanner must be connected in order to utilize this function If documents have previously been scanned click View Documents The Scan Documents screen displays v 1 0 posted 07 05 2014 Task D Modifying Submitted Outsourced Agency Expense Reports Complete the following steps to perform this task 1 Access the Outsourced Agency Expense Reports screen Outsourced Agency Expense Reports m Frank Rizzo se 2 Click the Edit button beside a report with a Status of Submitted The Outsourced Agency Expense Submittal screen displays Outsourced Agency Expense Submittal FRANK RIZZO K Agency Submitted On 123 JOHNSON COUNTY HEALTH DEPT 1 18 2013 v 1 0 posted 07 05 2014 Under Agency Expense Report the Local Agency for which the report is being submitted is displayed along with the Submitted On date Report Month and Version number The Expense Report grid contains a row for each chart of accounts COA entry that is flagged as a p
114. ss Scenarios connect the individual tasks necessary to complete a process The scenarios were written and organized to facilitate an instructor led training session but the scenarios can be used as reference guides after your training is complete Conventions and Features This manual follows certain conventions that make it easy for you to use the materials presented and includes the following features that help you identify similar information from one topic to another Training scenarios are grouped together by major system functions so that you can locate the desired scenario more easily Each training scenario begins with an Overview section that includes an explanation of what is covered within the scenario so you ll Know from the start what you ll be learning Training scenarios are documented using Tasks and Steps A Task is a major activity in a larger process and indicates a substantial portion of the overall process whereas a Step is one of several user actions within a Task The manual provides Tasks and Steps for differing levels of detail You can follow the list of Tasks less detail or you can go deeper and follow each Step of the process click by click and action by action more detail Buttons you ll need to click and data you ll need to enter are accented in bold to help them stand out on the page so that you can identify these items more easily v 1 0 posted 07 05 2014 Pictures of application screens are incl
115. t Grant and Income gt Search Grants The Grant Search screen displays Grant Search amp FRANK RIZZO Type Xo g Federal 2013 Food 71 000 000 g Federal 2013 NSA 19 000 000 g Federal Infrastructure 2013 900 The Search Results grid displays the Type Title Start Date End Date and Current GAD Amount for each grant defined Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid Click the Delete button to delete an existing record as needed v 1 0 posted 07 05 2014 2 Double click on a row in the grid or click the Edit button to select the grant The Create New Grant screen displays Create New Grant amp FRANK RIZZO The Create New Grant screen can also be accessed using a different method from the Home screen Go to Finance gt Grant and Income gt Create New Grant Estimated Authorized Amount Effective Date Amendment Number o C so C W D EE Administrative Grant Per Person Projected Average Monthly Participants NSA Breastfeeding Target b v 1 0 posted 07 05 2014 4 To add grant award document information complete the following information in the Grant Award Document Information section as needed Select Estimated to indicate that this record is an estimation Enter the Authorized Amount Enter or select the Effective Date Enter or select the Rece
116. t One Expense Two Expense Three Expense FourExpense Alert Date Obligation Date User Name gjf 500 00 WIC NSA Vendor CMP Fine 10 1 2012 ByPass any encumbrance 4 000 00 WIC NSA Client Services Cost Code 12 29 2012 12 30 2012 rgrove 2140 1 13 2013 System Setup 3710 1 13 2013 System Setup Encumbrance Tra 67 200 00 1110 2684 Encumbrance Trai 50 373 00 1311 4650 n n0 49 195 14371 50003 MISSION CLINIC i53 AB 10 2 Under View Encumbrances or Reserves Transactions select Encumbrance or Reserve The grid will be refreshed displaying records of the selected transaction type 3 Select the State Local Agencies and or the Fiscal Year The grid will be refreshed displaying records for the selected state local agency and fiscal year The grid displays the Name Amount COA chart of account Levels 1 4 Alert Date Obligation Date and User Name for each encumbrance or reserve transaction that has been defined This includes both manually entered encumbrances and those received through an external interface Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid 4 Delete a transaction from the grid as follows Click the Delete button beside a row The Delete Encumbrance or Reserve screen displays v 1 0 posted 07 05 2014 e Click Yes A status message displays and the transaction is removed
117. t recent version of the reports with the selected Fiscal Year and Status will be displayed ce January U1 47 December 2011 November 2011 v 1 0 posted 07 05 2014 The Outsourced Agency Expense Reports screen will be refreshed displaying the results of the filter criteria in the Expense Reports grid The grid contains the Month Submitted Date Approved Denied Date Status and Version for each expense report submitted by an outsourced agency Click a column header to sort the items in the grid Click and hold then drag and drop columns of information to reorganize the order of the columns in the grid v 1 0 posted 07 05 2014 Task B Adding New Outsourced Agency Expense Reports Complete the following steps to perform this task 1 Access the Outsourced Agency Expense Reports screen Outsourced Agency Expense Reports m Frank Rizzo ie 2 Click New Report The Select Report Month screen displays v 1 0 posted 07 05 2014 3 Select the month and year from Select Report Month 4 Click OK The Outsourced Agency Expense Submittal screen displays Outsourced Agency Expense Submittal FRANK RIZZO 2140 2448 2170002 2170002 4713 4713 3710 3710 2717 3900004 Under Agency Expense Report the Local Agency for which the report is being submitted is displayed along with the Report Month and Version number 1 The Expense Report grid contains a row for
118. the state finance system data feed Congratulations You have successfully completed the View Other Program Income process v 1 0 posted 07 05 2014 2 FUNDS Search Fund Allocations The Funds menu allows you to manage fund allocations and conversions Use this menu to perform various tasks related to fund allocations and conversions This process includes the following tasks Task A Searching for an Existing Fund Allocation ccscccceeseeeseeeeeeeeeeeeeeeeneeees 2 2 v 1 0 posted 07 05 2014 Task A Searching for an Existing Fund Allocation Complete the following steps to perform this task 1 From the Home screen go to Finance gt Funds gt Search Fund Allocations The Search Fund Allocation screen displays uw State Local Agencies Kansas WIC D Q Search Fund Allocation amp Frank Rizzo 4 Version 5 8 31 2012 otal Items 5 Allocated Funding Prior Year Funding Version Variance Z gt Z o O _LA1 Central WV WIC Region 02 999 900 0 LA2 Shenandoah Valley WIC Region 06 1 500 000 LA3 Marion County WIC Region 03 1 299 900 LA4 Local Agency 4 999 900 LAS Local Agency 5 999 900 TAB J 100 e The Local Agency Fund Allocation grid displays the Local Agency Allocated Funding Prior Year Funding and Version Variance for each fund allocation defined Click a column header to sort the items in the grid Click and hold then drag and drop
119. uded within each training scenario to help familiarize you with the screens Data displayed in the pictures is intended for illustrative purposes only and does not represent live data During classroom training use the data supplied by the instructor Outside of classroom training enter the appropriate data as necessary to complete the task at hand Callout boxes help you find specific types of information quickly The callout boxes are displayed and defined below The notepad and pencil icon displays to the left of paragraphs that provide additional and usually more detailed information about the application Sometimes the notes give you additional information about the screen you re working with and sometimes the notes inform you where to find additional information elsewhere Either way it is well worth your time to watch for these helpful icons Using This Manual This manual can be used as a training manual during instructor led classroom training or as a reference guide once training is concluded Use the table of contents TOC to locate a training scenario Once you ve located a specific training scenario review the Overview section at a minimum to find out important details surrounding the scenario such as the starting point type of data needed and a summary of the Task s to be completed in the overall process You can follow the associated Steps for more detail as needed State specific Functionality The Crossroads W
120. v 1 0 posted 07 05 2014 CSC Prepared By Prepared For CSC Crossroads Staff 7701 College Blvd l i Overland Park KS 66210 eee ae C v 1 0 posted 07 05 2014 DOCUMENT INFORMATION Document Information Document Title v 1 0 posted 07 05 2014 Finance User Manual Project Name Finance Document Version 2 0 Author CSC Training Staff Contract Number 02476 09 Document Creation Date 06 28 2012 Document Current Version Date 03 06 2013 Purpose of Document User Manual v 1 0 posted 07 05 2014 DOCUMENT REVISION HISTORY Document Revision History 06 28 2012 CSC Training Staff First Draft 03 06 2013 CSC Training Staff User Acceptance Testing UAT Training Version v 1 0 posted 07 05 2014 TABLE OF CONTENTS I OVERVIEW aero ee tine aes ete etn ets ete a sins Saas hacaavencswusseeseee lt seeceearees 1 1 Search Grants es dete tesectveec deme arcae nnn eus ee datvens eat wtes wes aiseupdateaneemedenaeesadenesamedesheeeeeeniieses 1 5 Task A Searching for an Existing Grant ces ceauncwsncanenesesactnastnecnuaisvenssnnicnesuesazectsnststan smsnetninntonde nett 1 6 Task B Modifying an Existing ah Ms sia ccc csieeces xo ethene selena cctinca tiene ceeend a tdleaababvehead otescenexseenedentees 1 8 Task C Adding or Modifying a Fund AlloCation ccccccsseeeceeeeeeseeeeeeeeeeeeceeeeaeeeeeeesesaeeeeeeeeas 1 9 Task D Adding New or

Finance

Contents

Download Pdf Manuals

Related Search

Related Contents