Internet Email for Meta5
Contents
1. Internet Email for Meta5 Sendmsg Sa Inbox Microsoft Outlook Elle Edit view Go Tools Compose Help amp gt SR 9 05 X ee ee oe a test seven days Jaala Filter Applied Inbox 14 RDS Capsule Server How about this new IDS Internet Mail Mon 4 5 99 11 01 AM 6 RDS Capsule Server How about this new IDS Internet Mail Mon 4 5 99 10 57 AM B BJ 0 RDS Capsule Server IDSExcel Mon 4 5 99 10 48 AM J0 RDS Capsule Server IDSExcel Mon 4 5 99 10 48 AM Calendar A0 RDS Capsule Server IDSExcel Mon 4 5 99 10 48 AM J RDS Capsule Server IDSExcel Mon 4 5 99 10 48 AM io RosA How about this new IDS Internet Mail Message of xfps am a RDS 8 AM Py ppo Ele Edt View Insert Format Tools Compose Help BAM AG ros PeRenly FoReplytoal Erow S 5 SA Oly CS Xle e T Ra 8 AM RDS 7AM Ba o Message options From RDS Capsule Server Sent Mon 4 5 99 11 01 AM To Jim Kanzler Pavlovsky Alex Cc Kim Vanderlofske Subject How about this new IDS Internet Mail Dear User The following spreadsheet is an analysis of the sales we are projecting for the NAPA product The results ere taken from our database using the Intelligent Decision Server Sincerely Deleted Jim Kanzler Items 65 e cool stuff 1 a DemoSS wk1 graph xls Mai Filter Applied 61 Items 14 Unread Applications Data Warehousing Training Sendmsg User s Manual 1 Send2. a capsule e You must separate multiple recipients and attachments with commas e For attachments the full path and file name must be specified i e c temp example xls e You can connect the Sendmsg Mail Tray to a text icon to see execution messages or error messages How do you Create a run log to see if Outlook received the request With Sendmsg you can build a capsule that automatically generates a run log after each request to Outlook To create a Sendmsg run log simply connect anyMetadtext document after the Sendmsg Mail Tray To view the run log just double click it just like any Meta5 icon There are no special arrows to option Show Oot Sendmsg User s Manual 15
3. abbreviated to Y or N in the Return Receipt area For example Return Receipt Yes Or Return Receipt Y Note If you leave this area blank Sendmsg will assume that you do not want a return receipt How do you Delete attachment files after sending them With Sendmsg you can build a capsule that automatically generates a file and emails it as an attachment By default these files are left wherever you saved them If you do not wish these files to accumulate over time Sendmsg can delete them for you after it has emailed them To delete a file after sending an email enter the path and file name of the file in the Delete File area Multiple files can be separated by commas For example Delete File c output txt c report xls An alternate method for specifying multiple files to be deleted is to have multiple Delete File fields For example Delete File c output txt Delete File c report xls Note File names may not contain commas as they are the delimiter that separates multiple entries Warning Sendmsg will delete any file s you specify in this field without warning regardless of whether they were generated by Metad or not Be sure that you wish to delete the file s listed before running Sendmsg Sendmsg User s Manual 14 Notes e You must have a working version of Microsoft Outlook on your computer e Sendmsg email does not function like your Meta5 mail tray and must be launched from within
4. select this option Documentation Files Files detailing the installation and use of XLaunch These files will be copied to your Meta5 nodeovly directory You can clear this option if you want to save disk space Meta5 Updates Files that update certain Meta5 components in order for XLaunch to function properly on both a capsule server and a workstation Unless you are certain these updates are already present on your system you should select this option These files can also be found in the Meta5 Fixpack scheduled for distribution in October 1999 These files are divided into three categories Common Nodeovly and Exe Updates Common Updates are needed to run XLaunch on capsule servers or workstations These files are installed in the Meta5 nodeovly directory Sendmsg User s Manual 6 Nodeovly Updates are needed to run XLaunch on a capsule server Do NOT install these updates on a workstation These files are installed in the Meta5 nodeovly directory Exe Updates are also needed to run XLaunch on a capsule server Do NOT install these updates on a workstation These files are installed in the Meta5 EXE directory 5 Continue following the on screen instructions until installation completes 6 Once installation has completed the Sendmsg Registration program will run Enter the Sendmsg Registration Key provided with your CD and click Okay 7 Copy the file called Envelope txt provided on the CD into Meta5 using the PC Dire
5. Application Icon to Sendmsg Mail Tray and the Meta5 text icon to Sendmsg Envelope so as to make them more intuitive 9 Once the Sendmsg Mail Tray is fully configured you are ready to run Sendmsg User s Manual 8 Alternate Meta5 System Administrator Installation Instructions Use these instructions to install the Sendmsg program using an Metad public file drawer You will need to have system administrator privileges in order to do this 1 Log into the File System Console FSCNSL EXE with the system ID and password 2 Use the Restore command to restore the Sendmsg file drawer to the system You will need to use the following syntax at the gt prompt gt restore d Sendmsg FDR a1 I Sendmsg assuming d is your CD ROM drive letter Blot A2 Offline Offline SA gt help restore se the RESTORE command to copy files from a tape or disk file to an IDS disk odule SYNTAX RESTORE lt sre drive lt dst drive c d lt filename gt 1 lt filename gt are lt sro drive specifies the TAPE module or the full pathname of an 05 2 FILE FROM which files are copied Examples Aa restore from tape D backups 060596 001 restore from file c st driva specifies the DISK module TO which files are copied ie start with current tape position d lt filename gt restore a DESKTOP lt filename gt d sktop to be restored ALl lt filename gt restore FILE DRAWER lt filename gt file
6. ad workstation It installs the necessary program files Visual Basic support files documentation and necessary Meta5 updates COMPACT This installs the same files as TYPICAL without the documentation files CUSTOM Advanced users should select this option to tailor the install to their needs You can select deselect any options as necessary Important lf you wish to install Sendmsg ona capsule server you must choose a CUSTOM install and must select all three Meta5 Updates Sendmsg User s Manual 5 Select the components you want to install clear the components you do not want to install Components v Application Files 103K jv Mitayiiitram EES B Support Files 3483K IM Nodeovly Updates 668 K V Documentation 8889 Kk M Exe Updates 602 K IDS Updates 4100 K m Description IDS updates needed to run the program Common Updates are for workstations and servers Nodeovly and Exe Updates are for SERVERS ONLY Space Required 16576 K Space Available 329728 K lt Back Cancel Custom install presents you with the following options Application Files Files needed in order for XLaunch to run These include the XLaunch executable These files are installed in your Meta5 nodeovly directory VB Support Files Visual Basic Runtime Libraries needed to run XLaunch These files are installed in your Windows System directory They may already exist on your system If so you do not need to
7. ctory Icon This will create and Metad text document that will become your first Meta5 Sendmsg Envelope 8 Open the Blank Icons Folder on your Meta5 system and copy out a new PC Application Icon In order to access Sendmsg you need to configure the PC Application Icon as follows e Option the PC Application Icon and click on Other Data Check to make sure that the Execution Information is set to Global and the Application Type is set to Execution File e Configure the Path and File Icon Name to Sendmsg Display Other Data Execution pera i s Global Application Execution File Type Pathand Fileficon Name Command Line pr iraid Line Sendmsg User s Manual 7 e Now configure the Command Line Parameters to the following f c send txt Note this setting should never be changed once set e The next step is to highlight Capsule for the Execution Information The Data Transfer type should be File and you will need to type the PC Input File name to c send txt e The PC Output File should be typed in as c slog txt e Set the Input File Type to TXT and the Output File Type to TXT Then make sure that Run Application In is set to Foreground Display Other Data Ars bon Global ETME Data Transfer EG Input File Type WK1 DIF RTF RFT DCA SESE TIF PCX OS2 BMP WIN BMP PC Out Fie Output File Type WK1 DIF RTF RFT DCA SESE TIF PCX OS2 BMP WIN BMP Run Application In Foreground e Rename the PC
8. drawer to be restored iSh gt restore d SENOMSG FOR al 1 Sendmsg 3 Log into the Meta5 System Desktop and copy the Sendmsg file drawer to the Public File Drawer 4 To use Sendmsg it will be necessary to run the Installer capsule on every computer using the program The following are instructions for the Installer Capsule e Open the Data Entry Icon and type in the path of the Metad install directory usually C Meta5DSK Sendmsg User s Manual 9 e Run the capsule This will save a copy of Sendmsg exe into the Meta5 Node Overlay directory of your local PC e Next run the Register Sendmsg PC Application Icon The program will prompt you for a Sendmsg Registration Key Enter the key provided to you by RDS e Sendmsg is now installed Note Sendmsg requires certain Visual Basic Runtime Libraries in order to function The Installer Capsule does not install these files They must already be present on your system or installed using the Single User Install described above Sendmsg User s Manual 10 How do you Send an Email Sendmsg will send mail from the Outlook e mail account that is defined to the PC machine that is running your capsule This is a machine dependent setting not an Meta5 desktop dependent setting If you log in to your Meta5 desktop on another workstation or submit your capsule to a capsule server Sendmsg may send email from a different email account Be sure to take this into considera
9. msg Table of Contents Introduction to Sendmsg 3 What is Sendmsg 3 What Sendmsg brings to Your Desktop 3 Features 3 Getting More Information 4 System Requirements 4 Manual Conventions 4 Installation Instruction Overview 5 Single User Install 5 Alternate Meta5 System Administrator Install 9 Using Sendmsg 11 How Do You Send an Email 11 Attach a File to an Email 13 Specify Message Priority 13 Request a Return Receipt 13 Delete Attachments After Sending 14 Create a Sendmsg Run Log 15 Licensed materials Program property of Meta5 All rights reserved Unauthorized reproduction or distribution of any material or programming contents contained on this disc is prohibited Microsoft and Windows are trademarks of the Microsoft Corporation 2000 Meta5 Inc Sendmsg User s Manual 2 What is Sendmsg By purchasing Sendmsg you have made the first step in integratingMeta5with the Web With Sendmsg you now have the ability send Internet email from Meta5 We hope you will find that with Sendmsg your Metad productivity and range of application usage will increase dramatically What Sendmsg Brings to Your Desktop This new and exciting technology is already being used by customers who want to increase their efficiency and make Meta5 more useful and powerful Sendmsg is a powerful tool that allows you to use Meta5 capsules to send Internet mail It sends out the results of your Meta5 capsule applications as Micr
10. ntions Convention Refers to Words appearing in bold typeface Words you actually type that are generally preceded by the word type A series of numbers followed by a Instructional Steps period such as 1 Words appearing in quotation marks Words that are new terms or or in italic type emphasize a particular point Sendmsg User s Manual 4 Installation Instructions Overview The Sendmsg Setup program is used to install the necessary program files into the Meta5 Node Overlay directory of your PC Also some required Visual Basic Run Time Libraries are installed into the Windows System directory Sendmsg is executed by using a PC Application Icon in an Meta5 Capsule Single User Install 1 Insert the Sendmsg CD ROM into your drive Windows should automatically start the installation process If it does not click the Start button and select Run In the dialog box type D SETUP EXE replacing D with your CD ROM drive letter 2 Follow the on screen instructions to continue the installation 3 When prompted for a directory in which to install Sendmsg you must specify the full path of your Meta5 nodeovly directory Sendmsg must be installed in your Meta5 nodeovly directory in order to function properly 4 The installation program has three install options typical compact and custom TYPICAL This install should be used in most cases when you are installing Sendmsg on an Met
11. osoft Outlook email attachments Your company s powerful database information no longer needs to be locked up within the Meta5 world Users now have the ability to attach their queries and reports from Meta5 and email them to anybody with a standard email account Sendmsg is a one way tool It does not allow you to receive email in Meta5 It passes information to Outlook and is controlled solely by Outlook If someone responds to your message it will appear only in Outlook If you can configure Outlook to work on your PC then you have the power of Internet mail from Meta5 using Sendmsg Features Allows you to set the following Outlook e mail parameters To Cc Subject Priority Body Attachment Return Receipt Delete Files Sendmsg User s Manual 3 Fully integrated to work for iterations Works with Meta5 NT Capsule server Fully compatible with XLaunch Getting More Information Sendmsg User s Manual Version 1 0 This Manual is intended to explain Sendmsg in great detail The User s Guide explains all of the concepts and tools in detail and directs you where to go to obtain more information System Requirements e Windows 95 98 NT e Metad version 1 0 2 e Microsoft Office Outlook e Hard Disk Space lt 5MB Manual Conventions Some of the words and symbols indicate that you should perform a specific action such as selecting an icon or pressing a key The following table describes these conve
12. tion when sending mail with Sendmsg 1 Place a Sendmsg envelope and the Sendmsg Application icon into a capsule 2 Connect the envelope to the Sendmsg icon ogo IDS Intemet Email Derno Run Connect Icons Show Controls amp it D Internet Internet Envelope Mail Tray 3 Open the Sendmsg envelope Sendmsg User s Manual 11 BI To Jim rdshq com Ce Chris rdshq com Subject Report you Requested Attachment c output txt im Attached please find the information you requested Please contact me if you have any questions 4 To address the envelope you must enter at least one email address in the To field required field Multiple addresses can be separated by commas Additional addresses can also be entered in the Cc field optional Important Make sure all of the parameters are spelled correctly An error will occur if there are any spelling or capitalization errors 5 Enter a subject for your message in the Subject field optional 6 Click in the body area below the line and type your message optional Close and save your Sendmsg envelope 7 Run your capsule Note Sendmsg only works in a capsule An alternate method of specifying multiple recipients is to have multiple To or Cc fields For example To tammy meta5 com To lisa meta5 com To kim meta5 com To alex meta5 com To chris meta5 com The same method can be used with the Cc field Sendmsg User s Manual 12 Ho
13. w do you Attach a file to an email To attach a file simply type a valid path and file name in the Attachment area Multiple files can be separated by commas For example Attachment c output txt c report xls An alternate method for specifying multiple attachments is to have multiple Attachment fields For example Attachment c output txt Attachment c report xls Note File names may not contain commas as they are the delimiter that separates multiple attachments However Sendmsg can handle long Windows file names containing blanks etc How do you Specify message priority You can set the priority level of your email to High Normal or Low To do so enter High Normal or Low these can be abbreviated to H N or L in the Priority area For example to set high priority Priority High Or Priority H Note lf you do not specify a priority Normal will be used as the default How do you Request a return receipt When you send a message you can request that a return receipt be sent back to the Outlook account that your system is configured to access Note the email system of the recipient s must support Sendmsg User s Manual 13 return receipts in order for this feature to function Remember that the return recipient will be the Outlook account that sent the e mail You must then check Outlook for the return receipt To request a return receipt enter Yes or No these can be
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