Manual – SmartLSM - SimonsVoss technologies
Contents
1. 5 Y sample2 Is SimonsVoss Digital Locking System 3060 5 x File Edit New View Authorise Programming Network Options Time Zone Plans X UN eno 9198 1s e see 9 Save Ctrl 5 1 Save As E mie p 2 5 2 File P d Bid 5 Print Ctrl P 5 4 5 5 E aio 215 5 l 515 5 5 Print Preview 553 2302 2085 5 5 Print Statistics 5 9 2 i emt em a eene e oe at d n e RSIQIAIA S Sis 9845 Print Locking Unit Labels 5555555555555 538002880 8 9 9 9 E NININ IN IN IN IN IN IN IN IN NIN IN IN C Print Transponder Labels 9 3 pue emo e ele Q e Printer Setup OJJ VIVI XX XX XXXXXXX XXXXXX 20000 X XXXXXX KKK XD 5 l Iw qw d as a7 47 SS S S SP TS L4 5 554 2 waste E XX XXXXXXX XXXXXX XXXx5 4 Sampleson 2006 ls XX ext XX XX XXXX x XX XXXX X EICONNNEI XXXXXXX Locks X XX XXXXXXX Office 105 Transponder x x X x x Office 108 Locking Sys2. remove the selected program from bath pour device and this computer click Remove Remove Application Downloading Complete X Please check your mobile device screen to see if additional steps are necessary to complete this installation After installation please check the display on your Pocket PC as described SmartLSM Installing SimonsVoss SmartL 5M CAB O O 25s 5 The program is from an unknown publisher You should install it only if you trust its publisher you want to continug 055 5martL 5M CAB Publisher Unknown Location Windows 4opMor Install Confirm the message with Yes SimonsVoss Smartl SM CAB was successfully installed on your device If you need more storage space you can remove installed programs The software is now installed on your Pocket PC If you use a memory card in your Pocket PC you will be asked for an installation path for the program We recommend choosing Device SmartLSM Page 9 3 0 STARTING AND SETTING UP SMARTLSM 3 1 EXPORTING LOCK SYSTEMS Place your Pocket PC into its docking station Open your Lock Plan on the PC and make any changes that may be pending Approve the Lock Plan and the transponder programming only when using the LDB Choose 2 File Export 2 Pocket PC
3. Repeat the procedure and take care to enter Lock could not be unlocked password correctly upper lower case or the cor rect distance to the lock If the separation between the SmartCD and the digital lock becomes too great or too small during vs a the programming procedure then programming will fail S v Error Remedy Programming procedure failed Repeat the procedure and ensure that the separa tion remains constant throughout 28 SmartLSM Page 29 This message will appear if the Programming Unit cannot establish radio contact with a lock Remedy S v e Move the Programming Unit closer to or further away from the lock and try again Also check the Logging error radio link power supply to the lock SmartLSM gr 8 26 ck This message appears if the SmartCD s Blue SmartLSM es lt 8 29 tooth is deactivated or not reachable Remedy Sev ius Switch your Programming Unit on and try again Logging error radio link Note the Programming Unit s Bluetooth interface is switched off after approx 15 minutes to save power Please check that the SmartCD 15 enabled The SmartCD is ready for operation after around 5 seconds 29 SmartLSM Page 30 Every first time an action is performed using SmartLSM the software will check the omartCD s battery status Caution One or bath battenes low Please Remedy connect the SmartCD to the If this message ap
4. Locks with programming demand Transmit complete list of authorizations Locks Main entrance LID 1 Gate LID 2 Entrance building 402 1 floor LID 9 Server room LID 1 7 Office 101 LID 3 Office 102 LID 4 Office 103 LID 5 Office 104 LID 6 Office 105 LID 7 Office 106 LIG 8 Entrance building 402 2 08 LID 10 Office 201 LID 11 Office 202 LID 12 Office 203 LID 13 Office 204 LID 14 Orifice 205 LID 15 Cancel Transmit complete list of authorisations means that all of the authorisations in the Lock System will be exported This is very important if you would like to make short term changes using the Pocket PC on site Otherwise only the Lock Plan changes are transferred Confirm with OK Warning If you have configured LDB for secure exporting to a SmartLSM the default setting in the Lock System properties from version 1 50 of LDB onwards you will have to provide the Lock System password during the export procedure in the window that follows in order to allow the following functions Reset Modify transponder and Modify IDs This will enable this data to be transferred to the Pocket PC 11 SmartLSM Secure export to 5martl 5M M Locking Sample Lanfirm Password by C Password Transponder Password Input Should the SmartL SM user be permitted to perform the tasks Heset Change transponder and Change IDs IF so please enter the locking system password For deactivation of
5. Main entrance Programming options Re programming Start initiates and executes the programming Confirm successful programming with OK The task will now appear with a green dot What the symbols mean ee rz 8 06 X Meaning of symbols The task must be executed The task has been executed The task can be executed f The relevant lock requires programming See also Contents Contents Search lt 7 23 SmartLSM Page 24 4 3 4 4 RETRIEVING ACCESS AND TRANSPONDER LISTS Tap on the task concerned such as Retrieve Access List then follow the instructions Once the Access List has been retrieved it appears on the display And if you import the data to the LDB application it will of course be available there as well Ifyou have already retrieved a lock s access or transponder list and you request to do so again you will be asked whether you want to retrieve the list again or display the saved version CHANGING A TRANSPONDER S AUTHORISATION Select the Modify trans and make the changes In the list of people the list of trans ponders that is check or uncheck the authorisations you want to assign or remove SmartLSM ge 4 8 11 ok 12010 Toni Curtis 5 12011 Alex Baldwin 32 12012 Karin Lewis 3 12013 Paul Smith 12014 Jim Stone 3 12015 Joseph Miller 12016 Frank Blacksmith x 12017 Joeann Marcus x 12018 Rudolph Harding Next tap Accept
6. to move around and perform tasks within a Lock System without needing a network The central element is the desktop PC containing the LDB LSM software 3 2 STARTING THE SOFTWARE AND SETTING UP THE SMARTCD Tap Start or the Windows Symbol You will find the SmartL SM application under Pro grams Programs ee 26 21 X x LE T P eh al Tap the icon SmartLSM with your stylus and Excel Mobila Fila Explorer Modem Link the application will open e You can now set up your SmartCD straight Lo away To do this you will need to activate your Notes cee sneer MEN PDA s Bluetooth facility in the window that follows sv PowerPoint Search SmartlLsh Mobile Tasks Tarminal Word Mobile Servic b BC Every time you open SmartLSM it will check to see whether Bluetooth is active If not a window will appear in which you can activate Bluetooth on your PDA The software detects that the SmartCD has not yet been configured and offers to set it up automatically Warning In the case you use a PDA which is not released from SimonsVoss the Bluetooth connection has to be installed manually For the procedure please refer to the manual of the PDA 13 SmartLSM SCmartL5M Bluetooth connection to SmartCD not yet established Do vou wish to start automatic set up Agree to do so then follow the program s instructions and switch on your SmartCD Switch on the wait un
7. 15 or higher LDB LockingDataBase standalone version of the Lock System software for desktops and laptops LSM LockingSystemManagement client and multi user compatible Lock System software for desktops and laptops Other product names company names and designations used in SimonsVoss product information may be brand names or registered trademarks belonging to other companies and are only used for the benefit of their proprietors without any intention of violating any rights and exclusively for the purpose of explanation and clear identification IMPORTANT NOTES SimonsVoss Technologies AG assumes no responsibility for damage caused by in correct assembly or installation Passage through a door can be blocked by incorrectly installed and or programmed components SimonsVoss Technologies AG shall not be made liable for the conse quences of incorrect installation should for example access to injured or endan gered persons damaged property or other damage be blocked INSTALLATION AND STARTING UP SYSTEM REQUIREMENTS The SmartLSM software requires a Pocket PC running Microsoft Windows Mobile 5 x or higher and Bluetooth capability with Microsoft Bluetooth stack Technical support is only available for PDAs that have been tested and approved by SimonsVoss Ensure that you always use the latest versions of the LDB LSM Lock Plan soft ware and SmartLSM Your specialist retailer or SimonsVoss itself can provide
8. ar 4 6 36 ok SmartCD configuration Comport Baud rate 4800 i 3 To set up your Programming Unit for the first time click the Set up button 5 Bluetooth connection to SmartCD not yet established Do vou wish to start automatic set up Confirm with OK Switch on the SmartCD wait until the blue LED goes out and the PowerON LED remains on then continue Follow the instructions and switch on your SmartCD then confirm with OK 16 SmartLSM 3 4 4 0 4 1 If the SmartCD is recognised then a message will appear saying that the SmartCD has been set up successfully You will then be asked whether Bluetooth should be deactivated Answer this question with No You can then test the SmartCD which you have just set up An information window will then open containing details of the SmartCD battery status serial number and so on Tap OK to leave this window SOFTWARE VERSION The version of SmartLSM installed can be viewed under 5M information File About SmartL SM on your Pocket PC Exit Back Please ensure that you always have the latest versions of the Lock Plan software installed on both your desktop PC and your Pocket PC You will find further information on our website www simons voss de WORKING WITH SMARTLSM THE MAIN MENU 4 1 1 Retrieving data Once you have exported a Lock Plan and set up the Programming Unit you will of co
9. like to work on Simply mark the lock using your stylus and perform the necessary steps program ming retrieving data properties SmartLsM er 4 6 54 Entrance building 402 1 floor Entrance building 402 2 06 Y Main entrance Meaning of symbols x Office 101 i Office 10 The relevant lock requires Office 103 programming The relevant lock does not require x Office 105 Office 106 Po ea 4 1 3 Execute The Execute button represents a combination of a wide range of actions in omartL SM Data is retrieved from an unknown lock and if this lock belongs to a Lock Plan stored on the Pocket PC then all of the tasks marked down in the Plan for this lock are automatically worked through one after the other That means retrieving its data allocating authorisations programming and so on The Pocket PC user does not have to do anything in the software other than press the Execute button and wait until the program says that all of the tasks assigned to the lock have been completed All tasks assigned to this a lock have the status Completed e f LDB 1 5x is being used only the programming task will be performed automatically 20 SmartLSM 4 1 4 Filter The Filter button enables the user to search for objects in his Lock Plan You can look for locks in general but also for locks whose tasks still need to be performed To do this enter a complete search term or parts thereof an
10. the password request see Locking system properties Cancel f you have not configured your Lock Plan for secure export then the window asking for the password will not appear Once exporting is complete all tasks will be available to the user without restriction The data export procedure takes place automatically when a device is recognised The Lock Plan is then transferred to your Pocket PC Ldb E xj 1 Data export to Pocket PC complete A7 You can perform the tasks in the next 5 days You now have five days default setting in LDB 1 50 or higher in which to perform the exported tasks programming and retrieving data from locks and so on Once this time has lapsed the database on the Pocket PC will be locked and data can only be imported to the desktop PC This security function helps prevent potential conflicts unwanted discrepancies between the data in the desktop PC and the Pocket PC If you are using LSM version 2 2 or higher then you can set the validity period for tasks to be performed using the Pocket PC Please see LSM user manual 8 6 3 gt Once the Lock Plan has been exported to the Pocket PC you should not make any changes in the LDB LSM Lock Plan software otherwise conflicts may occur gt Make sure the time and date in your Pocket PC correspond with the actual time and date 12 SmartLSM Page 13 The Pocket PC serves as a temporary data storage device in order to enable you
11. you with information in that respect SmartLSM Page 6 2 2 INSTALLATION Note The following hardware was used as a reference e A Pocket PC e Fujitsu Siemens e Fujitsu Siemens Pcket Loox e Windows Mobile 5 0 OS5 1 70 build 14410 1 1 3 e Alaptop e Fujitsu Siemens e LifeBook E SeriesXP with SP2 The screenshots illustrated in this document may vary on other devices and other versions of the operating systems Before installing SmartL SM you will need to install Microsoft ActivSync version 4 1 or higher and synchronise your data Follow the instructions provided by the manufacturer of your Pocket PC To install SmartL SM insert the Installation CD ROM When you run the installation routine setup exe the following message appears L Do you want to install the application Smart 5M on the PocketPC Confirm with OK The software will be installed onto your Pocket PC SmartLSM x Select a program s check box if you want to install t on your mobile device or clear the check box if you want to remove the program from your device Mate IF a program that you installed is not listed the program was nat designed ta be used on your mobile device Installing 5imans SmartL 5M ES D DE i E EE 01 Cancel pace required for selected programs Space available on device stall program inta the default installation folder Remove from bath locations
12. Manual SmartLSM Version April 2008 Simons Voss technologies SmartLSM Contents Note SimonsVoss Technologies AG reserves the right to makes changes to its products without prior announcement As a consequence the descriptions and explanations in this documentation may theoretically differ from the latest version of the product and software In case of doubt the original German edition should be used as a content reference Subject to faults and grammatical errors Contents SmartLSM 1 0 2 0 3 0 4 0 5 0 6 0 1 1 1 2 1 3 1 4 2 1 2 2 3 1 3 2 3 3 3 4 4 1 4 2 4 3 4 4 4 5 4 6 4 7 6 1 INTRODUC IN r 4 PRODUCT DESCRIPTION 4 THE FUNCTIONS OF 4 EXPLANATION OF TERMS 5 IMPORTANT NOTES E E MM EN EE 5 INSTALLATION AND STARTING UP 5 SYSTEM 5 INSTALLATION 6 STARTING AND SETTING UP SMARTLSM 9 EXPORTING LOCK lt lt 9 STARTING THE SOFTWARE AND SETTING UP THE SMARTCD 13 B
13. The software will then program the changes The Check button retrieves the transponder list which is actually stored in the lock Please note that operation is different where biometric readers are used You can find out more from the appropriate system manual 24 SmartLSM Page 25 4 5 REPLACING A DIGITAL LOCK If you would like to reset a lock in order to replace the digital component for instance then select the Reset task You will require the Lock System password to do this SmartLSM will then offer you the possibility of resetting the lock without knowing the password and replacing it with a new one To this end the Lock System password is stored in SmartL SM and when you reset the lock it will ask you whether you want to use the password from the database or enter it yourself manually SmartLsM er 4 8 12 ok RESET Please position the SmartCD near the lock and press Start entrance Password a From the database Ome Delete audit trail This means that people assigned to program or replace locks no longer have knowledge of the Lock System password If you replace a lock that cannot be reset the software will not be able to program the new lock at first It will first have to be reset manually in the Lock Plan Select the lock concerned and the Modify IDs task and tap Execute You will be asked whether you really want to go ahead with the task omartL SM will then
14. d the software will compile a list of items found SmartLSM ee 42 7 49 ok FILTER CRITERIA Name contains entr Incomplete tasks shit e x Te ed da Fila Em am a Entrance building 402 1 floor Entrance building 402 2 06 Main entrance gt The E symbol means that a filter criterion is active 21 SmartLSM Page 22 4 2 PROGRAMMING A LOCK If you select a task Program in this example ee 42 7 58 ok SmartLSM Cylinder Main entrance Battery OK Firmware 10 3 Configuration Audit Trail 2 Transponder List Wo Synchronise dock Reset then the Properties button will provide you with information about that task SmartLSM Task properties eo 4 8 00 ok which lock it refers to which task by when the task is to be completed a maximum of how many times it can be performed when this task was last performed how many times it has been performed Confirm this window with OK then tap the Execute button 22 Lock Main entrance Task Complete by 07 57 26 5 06 Max operations unlimited Last operation 05 27 22 5 06 of operations 1 SmartLSM Page 23 Since Program was selected in our example another screen appears asking whether you definitely want to program the lock SmartLSM Er 8 04 ck PROGRAMMING Please position the SmartCD near the lack and press Start
15. display the Target and Current values of the lock Set both Current values to zero by tapping on the number concerned to mark it and replacing it with a 0 zero In the Password box enter OxO as the password zero lower case x zero Then tap OK These figures are the factory settings with which digital locking components are supplied You will be asked whether you really want to make these changes Confirm with OK You can now program a new lock with the same name 25 SmartLSM Page 26 4 6 4 7 PERFORMING EMERGENCY OPENING ON A LOCK Should the need arise to perform emergency opening using the Programming Unit and Pocket PC then select the lock concerned in your Lock Plan and mark the Emergency opening task Click the Execute button and then Yes to confirm that you want to perform the task Enter the emergency opening password and press the Start button The lock will then open gt If using LDB enter the Lock System password here If using LSM version 2 2 or higher enter the emergency opening password assigned in LSM You can also perform emergency opening on a lock that does not belong to the Lock Plan exported to the Pocket PC by entering the password programmed in the lock TRANSFERRING DATA FROM THE POCKET PC BACK TO THE DESKTOP PC Once programming and retrieving data from components is complete it is essential that you transfer the data back from the Pocket PC to the desktop PC as soon as po
16. ec 15 SOFTWARE VERSION S E UU UEM ES 17 WORKING WITH SMARTLSM ees 17 TAE MAIN MENU E E E 17 PROGRAMMING A 20 22 RETRIEVING ACCESS AND TRANSPONDER LISTS 24 CHANGING A TRANSPONDER S AUTHORISATION 24 REPLACING A DIGITAL LOCK eee 25 PERFORMING EMERGENCY OPENING ON 26 TRANSFERRING DATA FROM THE POCKET PC BACK TO THE ES tascam X 26 ERROR MESSAGES 27 GE TTNG HELP 31 EEP J 31 SmartLSM Page 4 1 0 1 1 1 2 INTRODUCTION PRODUCT DESCRIPTION SmartLSM is an application developed specially for operating a SmartCD type Pro gramming Unit in conjunction with a Windows Mobile 5 x PDA Personal Digital Assis tant with a Bluetooth interface This enables you very easily and without cables to program and retrieve data from all of the digital locking components in the Simons Voss System 3060 How you use SmartLSM will vary depending on the software you are using LSM LockingSystemManagement or LDB LockingDataBase when there are differenc
17. es special mention will be made in the text Please read the latest manuals of the software products you are using THE FUNCTIONS OF SMARTLSM Programming locks The Lock Plan on the SmartLSM version 1 2 is created using the Lock Plan software LDB version 1 5x or LSM version 2 2 or higher Subsequent changes to authorisa tions are performed in the Lock Plan software then transferred to the Pocket PC You can then program the locks using the Programming Unit and also make changes to the Lock Plan authorise block transponders Once programming is complete the updated data is transferred to your PC using the Lock Plan software s import function Retrieving data from locks You can retrieve Access Lists and transponder lists on site using the Programming Unit in conjunction with a Pocket PC Resetting locks You can reset locks to their factory configurations Modifying transponder lists Depending on the data transferred to your Pocket PC you can block authorised transponders and authorise blocked ones Opening doors You can also perform emergency opening using a password LDB Lock System password LSM special emergency opening password Other functions are discussed further on in this Manual SmartLSM Page 5 1 3 1 4 2 0 2 1 EXPLANATION OF TERMS Pocket PC refers to a Windows Mobile 5 x based Bluetooth compatible PDA Personal Digital Assistant Programming Unit SmartCD containing software 9 6 0
18. pears connect your Pro computer 5nd fully charge gramming Unit to the USB port of your desk both batteries top laptop and charge its batteries Battery 1 battery low Battery 2 battery low Note The battery status is also checked regularly while using the software If your Programming Unit is still connected to the desktop laptop but you want to use the Pro gramming Unit with your PDA then this message will appear on your PDA Ee Could not read lock Remedy Disconnect your Programming Unit from the desktop laptop then press the Bluetooth button on the Programming Unit and try again The SmartCD may be connected to the PC and therefore not accessible via Bluetooth 30 SmartLSM Page 31 6 0 6 1 GETTING HELP HELP 5martl amp M information PROCEDURE 2 Start gt Help Or 2 File 2 Help Over these windows you reach integrated documentation Select the topic about which you require more in formation or simply choose Search and enter a Locking System search term elect locki Read Filter Select Execute Config device See also Contents Contents Search lt 7 31
19. ssible Close SmartL SM on your Pocket PC then place the Pocket PC in its docking station In the Lock Plan software choose 2 File 2 Import 2 Pocket PC The data will then be compared and incorporated into the software Now for example you can program transponders using the Programming Unit at the desktop PC Connect the Programming Unit to the PC using the USB cable supplied see also the LDB 1 5x Manual 26 SmartLSM 5 0 ERROR MESSAGES If a fault occurs while retrieving data or programming the software will produce an er ror message telling you what to look out for when repeating the attempt Your Programming Unit is not within radio range of a digital locking component Remedy Sev Error 1 Bring it closer to the lock or move it further away Could nat read lock Separation relating to the electronics Programming Unit to cylinder min 10 cm max 25 35 cm Programming Unit to SmartRelay min 20 cm max 40 60 cm The current status of the lock and the target status in the software do not agree Remedy Please check your Lock System for wrongly Accent Sa WEBS programmed locks A entrance in the database does net correspond to the lock retrieved Please correct as necessary Current SID 2 LID 1 planned SID 1 LID 1 2 SmartLSM Page 28 If emergency opening is not performed due to an incorrect password or a radio failure this message will appear m Error
20. tem KC MRK KKK Building 402 2 floor marketing amp product 1 80 Entrance buiding 402206 XX XX XXXXXXX XXXXXX XX Office 201 XX XX XXXX XXXXXX XX XX XXXX XXXX Office 203 XX XX XXXX x Office 204 xx x XXXX SmartLSM Choose transponder 12010 Curtis 12011 Alex Baldwin 12012 Karin Lewis 12013 Paul Smith 12014 Jim Stone 12015 Joseph Miller 12016 Frank Blacksmith 12017 Joeann Marcus 12018 Rudolph Harding 12019 Jacqueline Pakes 12020 Harry Potter 12027 Jerry Goldsmith 12022 Tom Jenkins 12023 Mary Kline 12024 Peter Flintstone 12025 Sonja Goldblum 12031 Walter Summers 12026 Hannah Fox Cancel Select A transponders or only certain transponders If you would like the transponder names to be displayed as well when you retrieve the Access List or transponder list then you should always activate All transponders you do not you will only receive the transponders ID numbers when you retrieve the data using the PDA and not their names not until you have successfully imported the data onto your desktop laptop will the correct names be available to you Next select the Lock System and the locks that you would like to modify using your Pocket PC 10 SmartLSM Page 11 You can select locks as follows 1 All locks 2 Locks with programming demand 3 Only particular locks you mark the ones you want x Locking System S ample
21. til the blue LED goes out and the PowerON LED remains on then continue EJS Once successfully configured your Programming Unit will be connected to the PDA via the software X 1 SmartCD successfully set up P If you have not exported a Lock Plan yet then you will be informed that there is no valid database on the Pocket PC section 3 1 Exporting Lock Systems 14 SmartLSM Page 15 3 3 LOGIN Once you have exported your first database open SmartLSM on your Pocket PC SmartLSM er 4 6 30 LOG ON Database ser Password ported on 223 1 24 3 3 7 8 940 2 rab a f ved ed cd td vd ud id od pd cae ad dd hd id Ul shift 2 e d nde ETE sd In the Password box enter your file password observe upper and lower case and confirm with OK If you are using LSM version 2 2 or higher you will need to enter your user password here For security reasons if you do not perform any actions with the software the login screen will reappear after a few minutes meaning you have to register again SmartLSM ee 26 34 ok Simons gg di aci Actual Lacking Plan Locks 15 SmartLSM Page 16 Next click the Config Device button A new screen will appear If you have already set up your Programming Unit as described in 3 2 then please skip this section SmartLSM
22. urse want to start working with the Software To proceed select the Lock System you would like to edit 17 SmartLSM SmartLSM Simons voss llia Tapping the Retrieve data button retrieves the data for a locking component within range of the SmartCD This screen shows you all of the data relat eo 26 47 ok ing to this lock 9 Cylinder Lock type Name Lock System ID number Lock ID number Battery status Software version of this lock And details of its status Programming There are also buttons for configuring and Audit Trail requesting the status of this lock 2 Transponder List Sywnchronise dock Reset Ma The Execute and Properties buttons relate to the task selected in the list above them 18 SmartLSM Page 19 Configuration This displays the current and target status of the selected lock SmartLSM Planned status Current status ge 4 6 49 ok Configuration Access Control Time zone Control Overlay long release OMRON sound Unauthorised attempts Status Status of the lock For a cylinder for example this means the various battery statuses SmartLSM ar wW 650 nk Cylinder status Please change battery batt active Emergency release active 19 SmartLSM 4 1 2 Select The Select button allows you to manually select a lock which you would
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