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1. Field Name Description resides Country Click on list of Values Click on GO and select geographical Area in which Student resides Province Defaults to Abu Dhabi AUH This field can only be 3 characters in length Country Country in which Student resides defaults to UAE GPS Longitude Coordinates GPS Latitude Coordinates Same as Property Address Check this box if Student s Mailing Address and Property Address are the same If checked fields will auto populate with information entered in Property Address If Mailing Address is different than Property Address enter at least City Emirate and Mailing Label as these are mandatory fields Reason Reason Student is being Admitted into your school Choose from drop down New use this code if Student is brand new to eS S AD Public School Transfer use this code if the Student has transferred from a Public School within Abu Dhabi Emirate Outside UAE Transfer use this code if Student has transferred from a school outside UAE Rejoin use this code if Student once existed in eSIS withdrew and has now returned AD Private School Transfer use this code if Student has transferred from a Private School within Abu Dhabi Emirate Other Emirate Private Transfer use this code if Student has transferred from a Private School from another Emirate Night School Transfer use this code if Student has transferred from a Night Sch
2. P O Box Apt Unit City Munic EES Enter Memo Address Change Log Demo Log Admission Information Reason Current Homeroom Status Previous School District District School Address Province Country ool Withdrawn 12 Sep 2011 2 Admit New Student Update information on record if required and add homeroom if known at time of Admission Click Save Student Readmitted Student has been re admitted and pending admission record has been created eSIS User s Manual Page 25 Student Demographics Students gt Demographics Student Demographics are a group of screens which house personal information for each Student admitted into your School Student Demographics can be populated and or modified anytime after a Student is admitted Each screen within Demographics shows a Student header displaying important information regarding a specific Student This header allows a User to ensure they are viewing the demographic screens for the correct Student The header holds the Student Status field This field will show Users at a guick glance what the Student s status is within their School o RRE A S School mia DD DDD DO Enrolment Demographics Courses Programs Incidents Academic Progress A Pupil Number 308723 Name Rany Ahmad Search Advanced Search Z State Ministry Gender Male 308723 Go Grade K2 Birth Date 11 J
3. Homerooms MarNEntry Homerooms m Mass Assign by Grade Rooms School UAT School Two Year2009 Current Next Homerooms Add Delete Semester All Homeroom a Semester Seats USed Teacher Room Class Type F H Time A M P M Course Type Learning Hrs External Code 12 1 1 22 22 Adel Mohsen Room 101 Regular F o EZ CL0001 1 16 47 Ebtisam Hosani Library 0 HMROS 1 10 23 Adel Mohsen Cafeteria Regular F 0 B HMR4 1 14 23 Adel Mohsen Room 101 0 HMRM1 1 15 32 Marilyn Philbrick Room 103 Regular 0 HMRM2 1 20 55 Sameera Faraj Room 101 Regular 0 HMRM3 1 25 53 Ahmad Saleh Room 105 Regular 0 MHROOM 1 25 14 Vince Piscopo Cafeteria Regular F 0 Class List will display with a breakdown in the header including Homeroom name Semester Teacher Assigned Room Number of Males and Females in the homeroom and Total seats used out of Maximum Clicking the Additional Teachers icon will display any addition Teachers assigned to homeroom EES gt as DS ee q Class List HMRM 1 LG Hrm Semester Teacher Room Hale Female Total Max HMR 1 1 Fred Mackie Room 102 k T T 14 30 Students Add Delete LastName gt First Mame Pupil Grade Gender Birth Date Phone Unlisted al hossani kalied 153659 9 M 02 021 So4 50 574 4344 H Al Izmaaili Shama 149659 12 F 30121993 M al junaibi naseer 153654 9 M 1170271991 21234567 H Al kaabi Ahmad 153669 9 M 23 10 1954 23456789 H Alhammadi Shaoug 149842 12 F 15 05 1592 H alman ca ari manz oar E D H 0
4. Select prefix from dropdown list if applicable Type Select relationship of parent to student from dropdown list Emergency Contact Check box if this parent is also an emergency contact for the Student If checked a box will display asking for Call Sequence Enter the call sequence in which this parent should be called if more than one emergency contact is on file Will default to 1 Living With Student Check this box if parent lives with Student Defaults to checked Copy of Correspondence If parent does NOT live with Student and should receive a copy of School correspondence check this box If checked ensure that Same as Student is not checked for Property Address so parents proper address can be entered Willing to Volunteer Check this box if the parent is willing to volunteer for School activities Home Phone Parent home phone number If Same as Student is checked and Student has phone number on Basic screen number will auto populate Phone Unlisted Check if phone number is unlisted If Same as Student is checked and Student has unlisted checked on Basic screen check box will auto check Cellular Phone Enter parent mobile number Fax Enter parent fax number Email Address Enter parent s email address Emirate Id Enter parent Emirate Id Emirate Expiry Date Enter expiry date Same as Student Check this box if property address is the same
5. Street Street number where Student resides Street Name Street name where Student resides P O Box Post Office box number eSIS User s Manual Page 28 Apt House Apartment Condo Unit number City Click on list of Values Click on GO and select City in which Student resides Area Emirate Click on list of Values Click on GO and select geographical Area in which Student resides Defaults to Abu Dhabi AUH This field can only be 3 characters in length Country Country in which Student resides defaults to UAE Same as Property Address Check this box if Student s Mailing Address and Property Address are the same If checked fields will auto populate with information entered in Property Address If Mailing Address is different than Property Address enter at least City Emirate and Mailing Label as these are mandatory fields Reason Reason Student is being Admitted into your school Choose from drop down New use this code if Student is brand new to eS S AD Public School Transfer use this code if the Student has transferred from a Public School within Abu Dhabi Emirate Outside UAE Transfer use this code if Student has transferred from a school outside UAE Rejoin use this code if Student once existed in eS S withdrew and has now returned AD Private School Transfer use this code if Student has transferred from a Private School within
6. d um RECHTER Fat ne L m enterprise student information system 40 a ili eee school Attendance Dao Pupil Number 308723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Go Grade K2 Birth Date 11 Jan 2007 I include Withdrawn Homeroom Status Not Registered Basic Citizenship Family Contacts FileAttachments Citizenship Language Information A Country Of Birth UAE v First Language Arabic ae City Of Birth ses Language At Home Arabic v City Of Birth English Abu Dhabi Language Most Used Arabic v State Of Birth L Citizen Of UAE Lei en e e en wn e e e e em em em em e ww ow em e e vm vm e d EN Entry Date to School Entry Date Family Area Id Family Book Emirate Id 200 7111 2345678 9 Emirate Id Expiry Date Emirate Id Application eSIS User s Manual Page 30 Field Name Description Country of Birth Choose Student s country of birth from dropdown list Will default to UAE City of Birth Enter Student s City of Birth City of Birth English Enter Student s City of Birth in English State of Birth Choose the state of birth of the student Citizen Of Choose the country of which the Student is a citizen from the dropdown list Entry Date to Date the student first entered the country School Entry Date Enter the date a Student not born in UAE entered a school in Abu Dhabi Family Area Id Select Family Book area from dropdown list Fam
7. 44 system if new to Zone or deleted from pending School and reverted back to previous School Note Pending Admissions for Next Year is done at a school level The authorized user in the school can admit Register students for the coming year Next Year User will have to follow the same steps mentioned before in the Pending Admissions part except clicking Next Year instead of Current Year on the screen Withdrawing a Student Students gt Enrolment gt Withdraw You may need to Withdraw a student for a variety of reasons including dropout moving transferring to another School or No Show No Show is unique and will be discussed separately Withdraw Process v Enter Withdraw Date Withdraw Reason and any desired optional fields v Click Withdraw button Withdrawal Final Check will pop up v Check Withdraw From School v Click Save eSIS User s Manual Page 45 KI BISO De a L 8 9 enterprise student information system 40 Ar der Q OQOoe Pupil Number 308723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Go Grade K2 Birth Date 11 Jan 2007 Pl 1 gt Homeroom Status Registered Full Time 06 Mar 2012 Admit Withdraw Enrolments Registration Homeroom History N Withdrawal Parameters Review Items A Withdraw Date PS Notes Withdraw Reason v Incidents Fees Assistance Expulsion Teams Groups Remove Home School Lockers Cross Enrolment Remove Other Scho
8. 70 Final Mark FIN TITI2010 7 0 eSIS User s Manual Page 71 Exempt Exemption means that the reporting period is exempt ed from the calculation There are three type of Exemptions in the system First type The user can Exempt all students from the subject that is selected before any period by clicking on the Exempt All Student Button Exempt All Students Exempt All Students From Subject Subject Activity Subjects Exempt Description Short Name J Semester 1 Progress SP 1 School Based Assessment 1 SA1 Semester 1 Progress Average PA1 Semester 1 Exam E1 Semester 1 Mark S1 Semester 2 Progress School Based Assessment 2 Semester 2 Progress Average Semester 2 Exam Semester 2 Mark Final Mark Ok Cancel Second type The user can exempt the student from all reporting_periods by clicking on the Exempt subject check box This type is used in the following cases Non Muslim students of Islamic education Autistic student of the English language Tenth grade students from a mathematics academic or applied Before Exempt Class List Student Name Pupil SP1 Sai PAI Ei 51 SP2 SA2 PA2 E Number ue wou aa 2544 igo ao la eSIS User s Manual 52 FIN 21 Exempt Subject Attendance Comments E L Page 72 111 After Exempt PA2 E2 FIN Exempt Subject cum EM EE E E E ei e Attendance Comments T The user can Exempt one stud
9. Abu Dhabi Emirate Other Emirate Private Transfer use this code if Student has transferred from a Private School from another Emirate Night School Transfer use this code if Student has transferred from a Night School Home Education Transfer use this code if Student has transferred from Home Education Adult Education Transfer use this code if Student has transferred from Adult Education Technical Institute Transfer use this code if Student has transferred from Technical Institute Date Admission Date will default to today s date but can be changed by clicking on the Calendar and selecting date or entering manually in DD MM YYYY format You may choose Admission Date to equal first day of School year This date will not change yearly it will remain until Student transfers to another School Grade Grade in which Student in being admitted select from dropdown Status Admission Status is the Student s Status at time of admission New use this code if the Student is new to the system If they are being Passed use this code if the Student is being promoted to the next Grade due to successful completion of the last ex Grade 9 to 10 Failed use this code if Student is being retained in a current Grade due to failing Rejoin use this code if the Student existed in the system left and has now returned Promoted from KG use this code if the Student has completed kindergarten an
10. Birthday or Ministry Number To access the advanced search screen click on Advanced Search found next to the Basic Search field on demographic screens r E Demographics Enrollment Go SISO enterprise student information system Pupil Number Name Search Advanced Search State Ministry Gender Grade Birth Date EEN Homeroom Status Basic Citizenship Family Contacts FileAttachments Student Property Address Admission Information Current School Street Reason pe i kassssssssssassssssssssssssss d Pupil Street Name Date See we we han ab au su d aan aa see s pa ZS P O Box Grade i Emirate Id e m LILO PL urren Emirate ld 22 v Expiry Date E Apt Unit Status d NTT nN EE 7 Application City Munic Pp TTT one WEE L J Gend A eng TT a County Previous School District Ethnicity 4 iM Provi e es ei Ee D p3555555555555555555555555555775 1 C S JS District CR keete EREE DA Country School Los aaa I la GPS Longitude j p Legal Middle Map Add p GPS Latitude 7 k Legal Last rr Name t oaa Province v Click on Advanced Search eSIS User s Manual II Page 11 Student Search EJ Advanced Search Basic Search Search Results IZ Pupil Number Student Name Passport Name Gender Bith Date Grade Homeroom No records to display V Use Wildcard on Search Criteria Pupil Number Legal First Name Legal Middle Name Legal Last Name First Nam
11. Enter Withdraw Date and Reason Click Continue Click Delete Student Click OK SS SS SS Select School from dropdown list in which to view Pending Admissions will default to School in which User is signed in List of Students will display displaying Grade Previous School if entered by User on Admission Pending School School which has Admitted Student Admit Date and Reason EI SISO W s E BC 8 9 8 enterprise student information system 40 E EE a Students Senos DDoS Mark Entry Staff Basic Enrollment Homerooms Pending Admissions Pending Transfers School 1111 AI Mushrif w Year 2011 9 Current Next ly Pending Admissions 0 H Ready For Review Declined All Pupil Student Name Review Declined Grade Previous School Pending School ee Reason 163650 Denise Almas 153669 Ahmad mohammad Ali AlI kaabi 153550 Janet Wong 153657 bashaier mohahmed hasasn alzaabi 153653 Bradley Scott Mullins 153658 man aor ahmad alman oori 153672 Stewe Quon Log History eSIS User s Manual Page 42 Click on Pupil hyperlink Admission Detail screen displays SISO y Students School Attendance Reports Enrolment Pending Transfers Pending Admissions 9 School UAT School One Admission Detail Create Date 29 09 2009 Create User asaleh Pupil 153653 First Name Brad Middle Name Scott Last Name Mullins First Name English Bradley Middle Name Engl
12. Fill in parameter form P E J T f A i IZISO ps a 4 e ke Students Senoi Attendance Reports DOBLA Students Enrollment Attendance TWM Pursuing Study Certificate of Good Conduct Information Verification Form m Student Information Verification Form Report Parameters Educational Zone Abu Dhabi Education Zone School UAT School One G Report Title Student Information Verification Foi Class y Memo Sort Order Pupil Number i Descending Language English M Select Report Type PDF Format M 4 TT b When parameters have been set Click Print eSIS User s Manual Page 81 Enrolment Reports Reports gt Enrolment v Enrolment Register by Class v Enrolment Tally v Admission Registration Withdraw Enrolment Register by Class Reports gt Students gt Enrolment Register by Class This report is used to print a class list with limited demographic information by homeroom Fill in parameter form SIS Students Enroliment Attendance Students Enrollment Register by Class M Enrollment Tally Admission Registration Witdraw STUDENT ENROLMENT REGISTER REPORT PARAMETER School UAT School One hed Report Title Student Enrolment Register Class x Sort Order Alpha E Descending Language English L Select Report Type PDF Format bil gt WY BD D D TE When parameters have been set Click Print eSIS User s Manual Page 82 Enrolment Tally Reports
13. Page 46 Field Name Description Destination Plans User may select what the Student s plans are after withdrawal from the dropdown list Next School Memo for New School User may select the next School the Student will be attending from the dropdown list The withdrawing School may enter pertinent information that the receiving School should know regarding the Student This will activate the Memo button on the Basic screen The Memo button will turn blue when information is entered in this field Withdraw Click this button to continue with Student withdrawal Once clicked the Withdrawal Final Check screen will pop up No Show Click this button to No Show a Student No Show indicates that a student was enrolled but did not show up at your school so was not registered This cancels the registration and reverts the Student s record back to the previous school If the student was newly enrolled to the Zone the record will be deleted from the database After Withdraw Date and Withdraw Reason are selected Click on Withdraw Final Check screen will pop up Demographics Enrollment Pupil Number State Ministry Grade Homeroom Admit Withdraw Enrolments Withdrawal Parameters Withdraw Date Withdraw Reason Expulsion Remove Home School Lockers Remove Other School Lockers Destination Country Destination Province Destination Plans Next School Memo For New School Check Wit
14. S1T0 Alphonso Geoff Max 30 Used 13 Current Homeroom Click Save Student is now assigned to homeroom eSIS User s Manual Search Advanced Search Incdlude Withdrawn m Page 63 To assign a homeroom from Homeroom screen School gt Homerooms gt Homerooms Click on hyperlink under Used column this number represents the number of Students assigned to the homeroom ttendance Enrolment Staff Homerooms Mark Ek Homerooms 29 Mass Assigiyby Grade Rooms School UAT School Two Year 2009 Current Next Homerooms Add Delete Semester All se Homeroom 2 Semester Seats Used Teacher Room Class Type F H Time AM P M Course Type Learning Hrs External Code 12 1 1 22 22 Adel Mohsen Room 101 Regular F 0 a CL0001 1 16 47 Ebtisam Hosani Library 0 HMROS 1 10 23 Adel Mohsen Cafeteria Regular F 0 B HMR4 1 14 23 Adel Mohsen Room 101 0 HMRM1 1 15 32 Marilyn Philbrick Room103 Regular 0 HMRM2 1 20 55 Sameera Faraj Room 101 Regular 0 HMRM3 1 25 53 Ahmad Saleh Room 105 Regular 0 MHROOM 1 25 1 Vince Piscopo Cafeteria Regular F 0 Class List will display See eee eee a DEER alt ab mg ERR nn EISE RR RR Em ee See mg FRA Em DR RER E eh SS ER qd Class List HMRM1 LG Hrm Semester Teacher Room hale Female Total Max HMRM 1 1 Fred Mackie Room 102 B oF 7 14 30 Students Add Delete LastName First Name Pupil Grade Gender Birth Date Phone Unlisted 1 alhossani kalied 153659 D M 0
15. boast Lis i R L pi E t H saga a D 1 Lima JA L Lia mT E g ge S T CH b zall 2 yes a eg L bh ch e ii la f ua H a pal yal 5 jus td AS Jai vi i Ji ei e sali coll Gender ABDULAZIZ MOHAMED ISHAQ M ABDULQADER AL ALI ABDULLA FAISAL ABDULLA MOHAMED IBRAHIM ALMARZOUQI ABDULLA SAMEER ALI ABDULL ALI AL DHALEEI AHMED KHALED MOHAMMAD KHALED KITANA Male Male Male Male ALI AHMED ALI ABBAS ALHOSANI ALI HASAN AHMED MAATOUQ AL MARZO00 ASER KHALIL IBRAHIM JASEM ALI BUTTI MOHAMED SAEED MUDAHHI SAEED MUDAHHI AL MANSOURI DHAHI SAQER DHAHI GHANIM SAEED AL ROMAITHI Mala Mala FALAH MOBARAKI IBRAHIM Mal FALEH NEAIR NAHAR RASHEN Al KANANI Male Birth Dale Grade Homero 06 Apr 2004 ai 24 Feb 2005 07 Jul 2004 05 Sep 2004 04 Sep 2004 18 Mar 2003 i0 Feb 2005 31 Aug 2004 28 Oct 2004 05 Apr 2002 20 Jul 2005 Glass II Cancel Result Search results are displayed on the same screen User may select a Student by clicking Pupil Number hyperlink or checking box next to Pupil Number and clicking OK This will return User to Demographic screen from which Search was initiated To select all Students check Select All Deselect All box and click OK If all Students from search results are selected a scroll bar will be present on the Student header on the Demographic screen so a User may move
16. gt Enrolments gt Withdraw Each time a Student is admitted or withdrawn in a School an entry is written to this screen For example if a Student is admitted to a School then withdraws and is admitted to another School 3 records would display an A admit W withdraw and A admit Records can be modified and or entered manually by a User with the appropriate security attached to their sign on This is usually done at the Zone level Care should be taken when modifying or adding records as this is a permanent history of a Student s enrolment within your Zone Some reasons for manual entry are as follows v An error on the effective date when a student was either admitted or withdrawn This could impact the Student s attendance and the number or membership days or days the Student attended School v An error on the Admission or Withdraw Reason eSIS User s Manual Page 57 School Attendance Pupil Number 145319 Ministry 151788954 Grade 10 Homeroom HR1 Withdraw Enrolments m Registration Admission Status New Enrolment History Add Delete Effective Date a AIN Description 07 09 2009 A New 14 09 2009 wW Leaving School 01 10 2009 A AD Public School Transfer Name Adam Mullins Search Advanced Search Gender Male Birth Date 03 10 1995 Lal Wisiisrkaors Status Registered Full Time 05 10 2009 School Grade Prev School Next School ADEC Administration School 9 ADEC Administration School 10 ADEC
17. ns Continues Enrolment Cert Department Statement of N amp R EnterTheTypeOf Diplomats Card Parent Diplomats Card Student Family book Comments Note a comment if needed in the Comments field should not exceed 250 characters or it will be reduced to 250 After being uploaded all documents associated to the Student will be listed detailing document type comments create User and create date To Add more than one document repeat process To View the document click the Preview hyperlink To Delete the document click on the line to be deleted click on Delete eSIS User s Manual Page 33 Family Contacts Students gt Demographics gt Family Contacts The Family Contacts screen is used to record Parent and Guardian information Emergency Contact information and Sibling information Custody Information is entered and updated right on this screen Parents Emergency Contacts and Sibling have an Add button to enter information Once this information has been entered it can be viewed on the Family Contact screen When parent and emergency contact information is entered the contact alert button is populated b KISO R E BE lego enterprise student information system 40 SE Se ee ogoogo Pupil Number 308723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Go Grade K2 Birth Date 11 Jan 2007 JAR a Homeroom Status Not Registered Basic Citizenship F
18. s Manual Page 75 AF ee r A Mark Summary Detail Subject SP41 sai pu E1 Rey si sP2 a PA2 E Bez FN Exempt Attendance Retry Comments Islamic Studies 57 67 49 53 27 SB 8 8 Arabic Language 50 50 32 41 21 2 F t English Language 47 47 42 45 23 B GA t Social Studies 42 42 33 38 19 F Fi ES National Education 52 52 66 59 30 D oF E Mathematics 47 ou 35 41 21 2 8 49 General Science 45 45 3 38 19 2 ES t Social Behaviour 100 100 100 100 100 50 B 8 4 Activity Subjects El E ai 81 41 2 B ICT 66 0 ep 66 33 S E TOTAL AVERAGE 36 It a student is absent from the exam for either of the two semesters they can be registered from the absence check box You can then select the semester and the reason for absence from the exam Subject SP1 SAI PAT E1 Retry 51 SP2 SA PA E2 Retry 52 FIM Exempt Attendance Retry Comments Islamic Studies 57 57 49 53 27 EI GC Fei Ca Reporting Period Attendance Reporting Period ShortName Absent Reason Semester 1 Exam E1 Semester 2 Exam E2 Cancel In case the school wants to allow students to enter exam this semester the check box of Retry is used and re registration of the semester in which the student will return it could he can choose the two semester together eSIS User s Manual Page 76 Subject SP1 5A1 PA1 E1 Retry 51 SP SAZ PA E Retry 52 FIN Exempt Attendance Retry Comments Islamic Studies 57 57 49 53 aT EI Fe I
19. uge plus 0 AWAD SALEH Male 22 7 400 Name V First Name 131676 wus a Rezk Bouras Male gima 12 495 English e Middle Name gt i 17 Dec English 251240 zheny xiang gi zheny xiang gi Male 2007 K1 1111 Last Name deat pla teas ila KHALED MOHAMED JABER 10 Sep English 18289 ed MOHAMED AL ALI Male Lee H V Student ay T A L L ABDULLA MOHAMMED 25 Nov o I O80 Lan fi sums ABDULLA MOHAD AL Owain Mal ong 288 i 55 i MUSTAFA NAZAR 07 Jun Gender Male bd 212737 7 aag sS ABDELKHADIER ABU Male 1997 10 9146 DS m ELKASSIM irth Date E 229174 pi dea lama aa AHMAD MOHAMMAD Male 27 Feb 11 9004 Family Area ia MOHAMMAD ABU HANAK 1996 Id M ABDALRAHMAN Y H 07 B a 242054 S gt ASS ARIIKHATER Y H Male Maw 1 0173 To re admit Student fill in the Admission information eSIS User s Manual Page 23 Field Name Description Reason Reason Student is being Admitted into your school Choose from drop down New use this code if Student is brand new to eS S AD Public School Transfer use this code if the Student has transferred from a Public School within Abu Dhabi Emirate Outside UAE Transfer use this code if Student has transferred from a school outside UAE Rejoin use this code if Student once existed in eS S withdrew and has now returned AD Private School Transfer use this code if Student has transferred from a Private School within Abu Dhabi Emirate Other Emirate Pr
20. will auto populate based on the date of birth entered Proof of Age Which document was shown at time of Admission as proof of Student s age Select from drop down Cell Mobile For Adult Student enter mobile number otherwise this field can be used to store a Parent s mobile number Home Phone Number Students home phone number Phone Unlisted Check box if Student s home phone number is unlisted Religion Select Student s Religion from dropdown Will default to Muslim Occupation Adult Ed Schools Occupation of Student used for Adult Education select from dropdown Marital Status Adult Ed Schools Marital Status of Student used for Adult Education select from dropdown State Ministry Student s Ministry number Alerts These codes can be assigned by School to alert staff of certain situations Ex 1 could mean Student has disciplinary problems Current Homeroom It Known at time of Admission a Homeroom can be selected from the drop down list Homerooms may be entered here at a later date and can also be assigned on the Homeroom screen Street Street number where Student resides Street Name Street name where Student resides P O Box Post Office Box number Complex Number Name of Complex Apt Unit Apartment Condo Unit number City Click on list of Values Click on GO and select City in which Student eSIS User s Manual Page 18
21. 2021994 50 574 4344 H Al Ismaaili Shama 149859 12 F 3012 1993 H al junaibi naser 153654 g M 11 02 1991 21234567 H Al kaabi Ahmad 153669 D M 23101994 23456789 H Alhammadi Shaougq 149542 12 F 15091992 H almansoori mansoor 153656 9 M 04 0 41 995 24454004 N Almas Denise 153650 D F 18 08 1555 H Fields Susan 153652 12 F 14 09 1993 H Fields Mark 153660 g M 03101995 H Robertson Jenna 153651 12 F 0 amp 1 171992 M Smith Michael 153652 g M 1071071998 M el J cla 149341 12 F 31 05 1993 H eSIS User s Manual Page 64 Search for Student using Pupil Number or Name wildcard may be used Click Go Search results are displayed Select Student Search 153678 Last Name First Name Pupil Grade Gender Birth Date Unlisted Lakatos Genieve 153578 5 Male 0202 2006 N Click on Last Name Hyperlink Student is added to Homeroom and User is returned to Class List Class List GR 1 5 Hrm Semester Teacher Room Hale Female Total GRAS 1 Mary Wills SPED Room 1 B 2 o 2 Students Add Delete LastName e First Mame Pupil Grade Gender Birth Date Unlisted Lakatos Genieve 153676 5 H 02 02 2006 H Brock jim 153674 5 H 17101 1997 N Legend Click Save eSIS User s Manual Page 65 View Homeroom Lists To View a list of all Students assigned to a homeroom Click on hyperlink under Used column this number represents the number of Students assigned to the homeroom Students scnoo _ Aenaance Reports Enrolment Staff
22. 37 gt Emirate Click Add Field Name Description Legal First Name Enter legal first name of emergency contact Legal Middle Middle name of emergency contact Legal Last Name Enter legal last name of emergency contact First Name English Enter first name of emergency contact in English Middle Name English Middle name in of emergency contact in English Last Name English Enter last name of emergency contact in English Relationship Select relationship of emergency contact to student from dropdown list Call Sequence It Student has more than one emergency contact enter the call sequence in which this contact should be called Defaults to 1 Can pick up Student Check this box if emergency contact has permission to pick up Student from School Spoken Language Language spoken by emergency contact Copy of Check if this emergency contact should receive a copy of School Correspondence correspondence Home Phone Enter emergency contact s home phone number Phone Unlisted Check if home phone number is unlisted Cellular phone Enter emergency contact s mobile number Fax Enter emergency fax number Email address Enter email address of emergency contact Street Enter the street number in emergency contact s address Street Name Enter street name P O Box Enter Post Office Box if applicable to address Apt House Enter Apart
23. 4 04 1555 gt ZAL44554 N Almas Denise 153650 9 F 1808 1995 H Fields Susan 153652 12 F 14 05 1993 H Fields Mark 153660 9 M 02 10 1555 H Robertson Jenna 153551 12 F 01171992 N Smith Michael 153682 9 M 10 10 1956 H wl JI ES 149841 12 F 317031993 M Legend Ethnicity Count Print Cancel Homeroom Lists may be printed by clicking the Print icon eSIS User s Manual Page 66 Attendance Attendance gt Daily Attendance gt Homeroom Entry Student Attendance is tracked Daily and taken by Homeroom If attendance is being taken manually in the homeroom entry forms can be accumulated by an Attendance Administrator and entered into the system Each attendance reason has been set up as an authorized excused or unexcused absence By selecting the attendance reason the User will inform the system how to proceed with the absence i e consider it authorized excused or unexcused Process for taking Attendance Y Select School School Users will only have access to their School v Select Date v Select Homeroom v Check AorL v Select AM and or PM Reason v Click Save Once taken Attendance may be viewed by v Homeroom on the same screen taken Attendance gt Daily Attendance gt Homeroom Entry v Fora particular Student on the Student Absences screen Students gt Demographics gt Student Absences v Attendance reports Homeroom Absence Report and Students with Attendance Problems Report Select School School Users will only have acce
24. Administration School 10 ADEC Administration School r Admission Status this is the Status of the last admission record for the Student as displayed on Student Basic screen Student gt Demographics gt Basic Rooms Rooms must be added to your School before homerooms can be assigned Adding Rooms to a School is assigning actual room numbers to the rooms within the School School gt Basic gt Rooms eSIS User s Manual Page 58 Enrolment Staff Homerooms Mark Entry Homerooms Mass Assign by Grade Rooms m School Al Ain School 1A M School Rooms Add Delete Code RM01 4 Description External Code Fire Code Capacity Room Type Scheduling Room Type Room 100 Classroom II e R Save l Cancel Process to Add Rooms 4 4 4 V Click Add Enter Code Enter Description Click Save Reguired Fields gt Code gt Description Field Name Description Code Enter a name for the homeroom when a Student is assigned to a homeroom the Staff will see this name Description Select the semester for which homeroom is being created Capacity Enter maximum number of Students for this room Room Type Select room type from dropdown list Ex Classroom or Laboratory Click Add School Room Detail screen pops up Enter Mandatory fields eSIS User s Manual Page 59 School Room Detail Description External Code Capacity Room Type Scheduling Ro
25. Click on Pupil hyperlink User is returned back to Family Contact screen and Student is entered as Sibling e SC fm ans tn C enterprise student information system Students t Na ALT ro Gand Ga QBA Pupil Number 308723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Grade K2 Birth Date 11 Jan 2007 P noke Vaan Homeroom Status Not Registered Basic Citizenship Family Contacts FileAttachments Custody Both Parents Court Access w Mother Deceased E LJ Family Courier Living With Both Parents M Father Deceased E Parents Add Delete Name Relationship Living With Pick Up Language Home Cell Work Email Emirate Id Emirate Expiry Date ahmad mahmoud Father 050 922 2666 Emergency Contacts Add Delete Name Relationship Pick up Language Home Cell Work Email No records to display Siblings Add Delete Name Relationship Pupil Number Age Gender Grade School Withdrawal Date No records to display Select sibling Relationship to Student from dropdown list Click Save eSIS User s Manual Page 40 Hint When a Student record has Siblings added parent information only needs to be changed on one Student record If parent changes are made click Save and the following message will display SS a ee 22 EEN Copy Parent Info Do you wish to copy the changed parent data to the following sibling s within your school Selectable Please check students to be up
26. District Withdraw Date Enrolments eSIS User s Manual enterprise student information system No records to display WW E BC 7829 SPIRIT OF THE UNION Sf Km CH Grade School Withdrawn l Select Admit New Student Page 15 Field Name Pupil Number Description Unigue system generated Student ID number assigned by eSIS when a Student is admitted Cannot be modified State Ministry Legal First Name Student s Ministry Number The Student s First Name Middle Name Student s Middle Name Legal Last Name Student s Last Name First Name English Student s First Name in English Middle Name English Student s Middle Name in English Last Name English Student s Last Name Student Mobile Phone Student Mobile Phone number Gender Gender of Student Male or Female Birth Date Birth Date of Student Family Area ID Student s Family Area ID Ethnicity Ethnicity of Student Family Book Student s Family Book number School Student s School at time of Admission Board District Board District to which Student belongs Withdraw Date eSIS User s Manual Enter a Student withdraw date manually or by selecting from the calendar Page 16 Admit New Student Students gt Enrolments gt Admit gt Admit New Student To successfully create a Student record all mandatory fields must be popu
27. IE Ki SISO enterprise student information system students Se Attendance F repons LA EARCH Demographics Enrollment Pupil Number 308723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Grade K2 Birth Date 11 Jan 2007 pt MB Homeroom Status Registered Full Time 06 Mar 2012 Admit Withdraw Enrolments Registration Homeroom History p Withdrawal Parameters Withdrawal Final Check Withd Dat mene L Withdraw From School School of record transfer Withdraw Reason E Expulsion Transfer to Zone ADEZ delet ob pf iiki v Remove Home School Lockers Transfer to School 233 GHANTOUT Remove Other School Lockers Admission Reason II gt k R Destination Country Team Group Deleti TB Destination Province End Date p AD Public School Transfer Destination Plans End Reason Other Emirate Public Transfer Outside UAE transfer Rejoin C ancel Next School AD Private School Transfer WW Memo For New School Other Emirate Private Trans Night School Transfer Home Education Transfer Adult Education Transfer Technical Institute Transfe 4 r Cancel Withdraw Data Correction DO NOT USE ke m m E Check School of Record Transfer Select Zone to which Student is being transferred Select School to which Student is being transferred Select an Admission Reason this is the reason the Student is being admitted t
28. M Pursuing Study m Cerificate of Good Conduct Information Verification Form To Whom It May Concern Pursuing of Study Report Parameters School UAT School One e Report Title Arabic au pil eet Ne oY cage cpl Report Title English To Whom It May Concern F CS v Multiple Student Name Zone Approval F Sort Order Alpha Descending Select Report Type PDF Format 4 II p When parameters have been set Click Print eSIS User s Manual Page 79 Certificate of Good Conduct Reports gt Students gt Certificate of Good Conduct This report is used to verify a Student demonstrated good conduct and behavior during their School stay Fill in parameter form A Iso De Students Enrollment Attendance TWM Pursuing Study Certificate of Good Conduct Information Verification Form Certificate of Good Conduct Report Parameters School UAT School One af Report Title Arabic She 5 ad hin BS Report Title English Certificate of Good Conduct cess v Student Name Zone Approval CH Sort Order Alpha v Select Report Type PDF Format v D DDD II Select Report Type Select the print format for report Default is pdf When parameters have been set Click Print eSIS User s Manual Page 80 Information Verification Form Reports gt Students gt Information Verification Form This report is used to print and verify a Students demographic information
29. New password Confirm password Fast Navigation Navigation Tree Favourites User Settings Change Password User Name AAL MMULLINS New Password Confirm Password Click Save This will log you out of eSIS and prompt you to log in again using new password Student Search In this section we ll look at the different ways to Search for a Student in eSIS Basic Search and Advanced Search will allow a User to search their School for a particular Student or group of Students Wildcard The wildcard is the sign This can be used a number of different ways to help filter a search The wildcard can be used at the beginning middle or end of any search field Using the Last Name Smith as an example the wildcard can be used as follows S this will search for all last names beginning with S Sm this will search for all last names beginning with Sm Sm ch this will search for all last names beginning with Sm and ending with the letter h Ymit this will search for any last name that has the letters mit after the first letter and before the last This is particularly useful when a last name can have similar spellings eSIS User s Manual Page 6 Basic Search The Basic Search screen can be found on any Demographic screen next to the Student header This allows Users to easily switch from one Student record to another os STS SIS 117717 Alba du La if eg 7 pe E terns Ca Raa enterprise student informat
30. Promoted from KG use this code if the Student has completed kindergarten and is moving on to Grade 1 District It Student came from another Zone you can select their previous Zone from eSIS User s Manual Page 19 Field Name Description list of values Click then click GO and select previous Zone School Choose previous school from list of values Click then click GO and select previous School Address Enter address of previous school Province Select Emirate for previous school Country Country of previous school Sub Category Name of Sub Category Curriculum Type ADP Type of Curriculum of Private schools Enter Memo Click this button to enter freeform information regarding the Student When a Student is withdrawn the withdrawing School can enter a Memo on the withdraw screen to the new School When the new School Admits this Student the Enter Memo button will be blue and say Memo this way the admitting School knows there is a Memo regarding the Student Saving Admit Record Click Save 1 If any mandatory fields have been left unpopulated you will be prompted to enter these fields 2 If a student with matching information exists in the database a Matching Student warning will display User will have the choice to continue with new admission or to cancel new admission Do not continue with new admission unless you are certain this is a different Student otherwise a duplicate record will b
31. SIS User s Manual Page 74 ADEC Student Mark Summary In the ADEC Student Mark Summary window the user can select the class by scrolling the arrow down The Teacher and Cohort lists will be selected automatically In Reporting Period the user can select any period with its marks At any moment you could refer to any of the student data by clicking on name A e KISO b ET TTT i TEE LS Students School Attendance Reports 11 Enroknect Homerooms ADECMarkEnty ADEC Suden Mark Summary Schoo AL JAWAHERI v Class 1a 51T0 Y Teacher Cohort Grade 7 Y Reporting Period Semester 1 Progress v Class List Student Name e Pupil Tota Average Retry Exam Mark Summar Minimum Madmum Legend Mark Summary When the user clicks on the Mark Summary they can Modify the grades of subjects on any periods Exempt student in any of the types of exemption mentioned earlier Cancel the exemption that has been registered by mistake Register the absence of a student exam the first or second semester with an indication of the cause Qualify the student for retry exams If the user enters the violation mark for the periods calculated only that show in the blue color they can re calculate according to weight class defined by clicking on the Under Override Class List StudentName Pupil Total Average 96 Retry Exam Mark Summary 2545 440 49 eSIS User
32. Witl Select V Admission Registration withdrawn Start Date 20 09 2009 A End Date 05 11 2009 ISS Sort Order Pupil Number 7 Descending Language English v Select Report Type PDF Format a dy tb DD m eSIS User s Manual m Page 84 Attendance Reports Reports gt Attendance v Students with Attendance Problems v Homeroom Absence Report Students with Attendance Problems Reports gt Attendance gt Students with Attendance Problems This report is used to print a list of Students with attendance issues as specified on the parameter form Fill in parameter form 2 SISO Students Enrollment Attendance Students with Attendance Problem 9 Homeroom Absence Report Daily Students With Attendance Problems Daily School T School Year Home Room Semester 1 v Report Title Students With Attendance Problems Daily Include students with 3 All e Excused e Absences From Date 20 09 2009 ToDate 05 11 2009 9 Attendance Reason Reasons with codes bd Include absences from previously attended schools Loss of Credit Report Format O List Letter Report Only Active Students a Include Cross Enrolled Students Sort Order Grade Student Name e Language English M Message to Parent Guardian ap YQ BD DDD 111 1 4 T When parameters have been set Click Print eSIS User s Manual Page 85 Homero
33. aa saaa aaa aaa aaa aaa aaa aaa aaa aaa aaa Homeroom Absence Report RI eSIS User s Manual Page 4 Logging In In eSIS each User is given a unigue Username and Password The Username is attached to a role which determines what you can see and do within the application Qa enterprise student information system Welcome to eSIS Please enter your user name and password below User Password By logging in agree to protect and safeguard any and all information confidential or otherwise that may access and or export while utilizing eS S Furthermore agree to relinquish Pearson from any and all liability for my actions while utilizing the eSIS software Based on the Username and Password entered you will be prompted to select a User Type District School and Role Some Users will have access to more than one District School and or Role e R aIla Jeg enterprise student information system 40 Sirena Air ee Welcome to eSIS Options User Type Super User e District ADP tele e is ok ai x School 9093 Al Manhal Intl Private School x Role Private School Vice Principai IE eSIS User s Manual Page 5 Password Change To change your password in eSIS Click on the Fast Navigation link a 1 S S X PAT i aaj eg 8 enterprise student information system 40 di Lem School Attendance Reports oti Click on Change Password Students Enter old password
34. acts FileAttachments Student Property Address Last Modified 06 Mar 2012 Admission Information Current School 10230 Al Mushrif Street Reason Pupil 308723 Street Name Date P O Box Grade Emirate Id 200 7111 2345678 9 Complex Current Emirate Id Heger Expiry Date E Apt Unit Emirate Id Status New Application City Munic Gend auer L 3 County Previous School District Ethnici Eksa wmd ty i i Province Abu Dhabi IM District Citizen Of Legal First a Name Y GPS Longitude Legal Middle f Add i GPS Latitude ER Legal Last i Name a Province Abu Dhabi D Address Change Log Ready for Review Country UAE Result Basic screen is populated with Student search result User is now in that Student record eSIS User s Manual Page 8 Example Search by Name using wildcard from Basic screen Enter part of Name wildcard and click Go E Gei sil pated ulas t E Demographics Enrollment enterprise student infMRation system Pupil Number Name Search Advanced Search State Ministry Gender mu f Grade Birth Date include Withdrawn Homeroom Status Basic Citizenship Family Contacts FileAttachments Student Property Address Admission Information Current School Street Reason Pupil Street Name Date P O Box Grade Emirate Id Current Emirate Id EES Homeroom Expiry Date ma Apt Unit Emirate Id Application City Munic Gen
35. ame on the Family Contact screen to indicate a note is on file Guardianship Placement Date If Student is in the care of a Guardian enter the date on which the student was placed in their care Guardianship Journal Entry Number Enter the legal guardianship number assigned by the courts Guardianship Journal Entry Date Enter date on which legal guardianship number was assigned Make C O Remember Check to make this parent the C O in care of person on the Student s mailing address v If Both Parents is selected under Living With add parent details for both parents v Li will display next to Parent Name if a note was entered in Parent Contact Details Click on symbol to view the note v If parent is checked as an emergency contact on Parent Contact Details screen the Pick Up box will be checked on Family Contact screen and Parent record will be highlighted in Yellow v To change parent information once entered click the Parent s Name on the Family Contact screen to bring up the Parent Contact Details screen for that parent Process to Add Emergency Contact v Click Add v Enter a minimum of the Mandatory Fields v Click OK v Click Save on Family Contact screen v To add more than one Sibling simply repeat process Required Fields Relationship City VVVVVV eSIS User s Manual Legal First Name Legal Last Name First Name English Last Name English Page
36. amily Contacts 2 FileAttachments Custody Both Parents Court Access Ius E EI Family Courier Living With Both Parents v Enter Memo Father Deceased E Parents Add Delete Name Relationship Living With Pick Up Language Home Cell Work Email Emirate Id Emirate Expiry Date ahmad mahmoud Father 050 922 2666 Emergency Contacts Add Delete Name Relationship Pick up Language Home Cell Work Email No records to display Siblings Add Delete Name Relationship Pupil Number Age Gender Grade School Withdrawal Date No records to display Save Custody Information Field Name Description Custody Select the custody arrangement in place for the Student Will default to Both Parents Living With Select with whom the Student in living from the dropdown list If anything other than Both Parents is selected a yellow alert will display on the Student record User will be prompted to Add information for both parents if Both Parents is selected Court Access This field shows that a legal court document is on file identifying permission for another person or agency to acquire information on the Student This person may not appear anywhere else in eSIS You may want to enter detailed information in the Memo section to explain this situation eSIS User s Manual Page 34 Mother Deceased Father Deceased Check the box to indicate the Mother of the Student is deceased You may also enter a date either manual
37. an 2007 22 Homeroom Status Registered Full Time 06 Mar 201 The different Status lines a Student may have are as follows Not Registered This means the Student has been admitted into your School but has not yet been accepted and registered by Central Office Registered Full Time DD MM YYYY This means the Student has been registered full time in your School as of the date shown WD DD MM YYYY This means the Student has been withdrawn from your School as of the date shown TP DD MM YYYY TP stands for Transfer Pending This means a Student has requested to transfer to a new school and the transfer request is still pending approval Also found on the Student header the following symbols are alerts used for quick access to important Student information b i this symbol is a Medical alert This alert is populated by entering a medical condition as Life Threatening on the Medical screen This alert will always appear first is used for contact information This alert is populated by Parent and Emergency Contact information clicking on this symbol will enlarge the Student s photo 4 this symbol is used to hold general alerts such as Custody information This alert is populated by entering a Family Memo on the Family Contact screen as well as custody or living with exceptions Demographic screens include Basic Citizenship Family Contacts File Attachment vvvv eSIS User s Manual Page 26 Basic Screen S
38. an AM attendance reason will automatically populate the same reason under PM To remove the reason click the box to uncheck it and the reason will disappear To mark Student as Late check the box under L for either AM or PM to indicate whether Student was late in the morning or afternoon Select attendance Reason for AM or PM late Click Save lf attendance is complete for this homeroom check the Attendance Entry Complete box This will notify office staff that attendance is complete Remember v A Student must be registered before attendance can be taken eSIS User s Manual Page 68 Mark Entry School gt Mark Entry In eSIS JX The user can enter student grades in all subjects and modify it In addition user teacher can add comments for students in the same class the absence of a student exam entrance retry exam and then print the report card or student transcripts Process to enter marks v Select Class Teacher will populate based on class chosen v Select Cohort v Select Reporting Period Class List will display v Click on Subject v Enter Marks v Click Save v Check Mark Entry Complete when Marks for all subjects have been entered Basic Statt Enrolment Homerooms Mark Entry ADEC Mark Entry ADEC Student Mark Summary Schoot Al DHAFRAH Class Teacher Cohort Reporting Period Class List Student Name Legend Grade 3 K v v v 1 Semester 1 Pr
39. arch v Click on Pupil hyperlink v Select Relationship from dropdown v Click Save v To add more than one Sibling simply repeat process Click Add Search screen is displayed Student Search E Advanced Search Basic Search Search Results W Pupil Number Student Name Passport Name Gender Birth Date Grade Homeroom No records to display d Use Wildcard on Search Criteria Pupil Number Legal First Name Legal Middle Name Legal Last Name First Name English Middle Name English Last Name English Gender wi Birth Date H Grade w Family Area Id Family Book Emirate Id Citizen Of yt Ethnicity State Ministry Include Withdrawn E Home Room Counselor Program Type Class Search Clear Ok Cancel Search by Pupil Number Last Name or Last Name and wildcard Click Search eSIS User s Manual Page 39 Student Search Search Criteria Search Results 6 Pupil Number Student Name PassportName Grade Gender Birth Date School Phone Pupl Number Brain Brock Brian Brock 8 17 01 1997 10062 Legal First Name Brent Barrett Brent Barrett 9 21 01 1996 10062 25098888 Brian Brock Brian Brock 8 17 01 1997 10062 Legal Last Name Jane Button Jane Button 10 05 01 1994 10062 First Name English John Brooks John Brooks 14 11 1994 10062 Middle Name Karen Barrett Karen Barrett 18 01 1995 10062 55 632 6569 English Last Name English
40. as Student Fields will be auto populated from Student Basic screen If parent does not live with Student do not check box and manually enter parent address Street Street number where Student resides Street Name Street name where Student resides P O Box Post Office box number Apt House Apartment Condo Unit number City Click on list of Values Click on GO and select City in which Student resides Country Click on list of Values Click on GO and select geographical Area in which Student resides Province Defaults to Abu Dhabi AUH This field can only be 3 characters in length Country Country in which Student resides defaults to UAE Nationality Select nationality of parent from dropdown list Spoken Language Select language spoken by parent from dropdown list Correspondence Select the language which correspondence should be prepared by School Language Default is Arabic eSIS User s Manual Page 36 Speaks English Check if parent speaks English Education Level Select parents highest education level from dropdown list Occupation Occupation of parent Place of Employment Enter the parent s place of employment Business Phone Enter parent s work phone number Ext Work phone extension Notes Enter any additional notes the parent would like added If notes are added a little paper and pencil symbol will appear next the parents n
41. atsinesti anti sia i ii a a i i i o o ia i Domnine TM UNG ROP g PTS MO PCC DL ini grates see ear i ii anon i oust once o a acer a a ai i i seven ai O S ia Ti DSC LINE ainas ias iai ni ei a i a ai i a i i a a o a a i a aa OE TUS CO A P PP TS EE ef tee ETO UTC TIE e TE ee asai iai ia iii a i a a a a ai i a a i a ROE LABS S LOL aras ia ai i ii i i a a i i i i i i as TORE IS EET te TE EE PU MC LO OO aaa aisiais asi kai i o A a a i a a a a o A aa a a as i o i i a Ii i as A a ai Adame elei ee E ENT HOME eil E Assigning Homerooms for one Student at a Hme kaka aaaaa anna aaa saaa aaa aaa aaa aaa aaa aaa aaa aaa aaa View Homeroom Lists aiskiau ai ii i i a a i i i a i a PTL TCA CO o E P T WEI eis A PPP PE pp TT Das jo rr Pr rr PP P r a Beien aj i E r r r re er ee een eer ere eee eee ADEC Student Mark SUMMALy sscccssscccesscccesececenececencecsencecaececseceeeneeeeecesauecesseceseeeseencesauecessnecenenees FS og see pre oe ew rte P r PP T SEU it Leve rRe NOE acd ca cose ccc asis ia a i ai iii i a ii crea i i i as a ai To Whom it May Concern Pursuing Of Stu Certificate of Good Conduct dE eSIS User s Manual Page 3 Into mato VErHICARION FO EE Farolen CE DOS EE Za gotas ago A Pr P r Enrolment Toy oeeie E R E E E E Admission Registration WithdraW cccccccccccccccccccceesceccceccssceeeeeuecceeeessseuuueusceeeesuseuuuueseeeseseseuuueueeeeeeass EE Students with Attendance Problems aaa kasas aaa aaa aaa aaa a
42. bdulla Mustafa Abdulla Ahmed Mohamed Almarzougi OMRAN MUBARAK JUMAA MUBARAK SAQER ALMURAR FARAH IBRAHIM MUBARIKI MUBARAK ABDULLA MUBARAK SALEM KHAMIS ALMUKHANI MUBARAK HUSSAIN MOHAMED HUSSAIN ALI Gender State Ministry Male Female Female 70220304 Female 70220327 Male Female Male Male Female Male Male 70202341 Female 70219955 Male E il TA E EN Birth Date 13 Feb 2003 24 Jan 2001 17 Jun 2005 29 Mar 2000 31 Aug 2004 14 Apr 2007 14 Jan 2008 27 08C 2007 10 Aug 2007 24 Mar 2006 01 Jun 2000 217 58p 2003 21 Jan 2007 17 Mav Grade Status K1 K1 K1 I Na Registered Full Time 05 Oct 2011 Registered Full Time 27 Oct 2011 Registered Full Time 11 Sap 2011 Ragisterad Full Time 11 Sep 2011 Registered Full Time 12 Oct 2011 Registered Full Time 04 Oct 2011 Registered Full Time 02 Oct 2011 Registered Full Time 12 Oct 2011 Registered Full Time 02 Oct 2011 Registered Full Time 27 Oct 2011 Registered Full Time 11 Sep 27011 Registered Full Time 11 Sep 27011 Registered Full Time 03 Oct 2011 Reaisterad Full Time 11 Number and clicking OK This will return the selected Student to the screen in which the Search originated in this case the Basic screen eSIS User s Manual 11 Page 10 Advanced Search The Advanced Search allows a User to search for a Student using additional search fields such as Gender
43. ble v Click Save eSIS User s Manual Page 54 Process to Decline Single Incoming Transfer v Click on Incoming to view Incoming Transfers v Click on Pupil hyperlink Transfer Detail screen displays v Check Decline v Select Decline Reason Delete Outgoing Transfer School gt Enrolment gt Pending Transfers gt Outgoing A School User will only have access to their own outgoing transfer list A Central Office User can select a School in which to view outgoing transfers Enrolment Pending Transfers 29 Pending Admissions Schoo UAT School Two v Transfers 1 Incoming s Outgoing Delete Pupil No Student Name Grade Previous School Pending School Admit Date Reason 153670 Jennifer Smith 2 UAT School Two UAT School One 4 Log History 2009 The Administrative Assistants Ltd All Rights Reserved Click on record to be deleted record will highlighted Click Delete pop up will display asking are you sure you want to delete Click Yes Student transfer request is deleted and record is moved from Outgoing Pending Transfers to Log History Record will also be removed from pending school s Incoming Transfers screen eSIS User s Manual Page 55 Incoming Transfer Select School from dropdown list in which to view Outgoing Transfers will default to school in which User is signed in Enrolment Pending Transfers Pending Admissions School UAT School One v Transfe
44. d is moving on to Grade 1 Education Zone If Student came from another Zone you can select their previous Zone from list of values Click then click GO and select previous Zone School Choose previous school from list of values Address Enter address of previous school eSIS User s Manual Page 29 Emirate Select Emirate for previous school Country Country of previous school Enter Memo Click this button to enter freeform information regarding the Student When a Student is withdrawn the withdrawing School can enter a Memo on the withdraw screen to the new School When the new School Admits this Student the Enter Memo button will be blue and say Memo this way the admitting School knows there is a Memo regarding the Student Address Change Log This button will display if changes have been made to the Student s address Demo Log This button will display if changes have been made to any of the following areas First Name Last Name Middle Name Birth date Gender Ethnicity This is a read only log that will track new and old values date of change and User who made change Citizenship Students gt Demographics gt Citizenship The Citizenship screen is used to store Student Nationality and Citizenship information To populate or make a change Populate an empty field type over an existing field or choose a new item from a dropdown list Click Save vie S I S Q T TE
45. d k PE ged County Previous School District a 1 LL iii i iii ros Ethnicity 4 Province b K District Status Citizen Of Legal First A i Name GPS Longitude Legal Middle Add Pe GPS Latitude 7 Legal Last i Name 4 Province Country Result User is taken to Student Search screen where results are displayed Search from which results are based will show in the Search field at the top of the screen eSIS User s Manual Page 9 Student Search Basic Search Advanced Search mus 7 Pupil Number Student Name Ha ep ghna a pl M 266255 Pei A Le As Ze d La Al 7 108851 faa Axel 7 232659 2 ET 232666 S Aja 7 79300 S Ge ch 7 265808 PPS Ur EI Ap CT 264878 R cena ant Haa aa E 269058 a De cage Clas 7 264857 o sat E 131912 EEN ius eeng dio E 232496 P A Jas ante das A yo EI 232637 Seis a 7 265553 manio eebe r 1 A485 Air User may now either select a Student by clicking on Pupil Number hyperlink or checking box next to Pupil Passport Name IBRAHIM MOUSTAFA ALI AHMED MUOSTAFA Alanood Mubarak Saad Saeed Mubarak Almansoori AL GHALA OBID SAIF MOHAMED BUTTI AL MUHAIRI ALYAZIA MUBARAK JUMAA ALHALAWI AL MASKARI BUTTI MOHAMED SAEED MUDAHHI SAEED MUDAHHI AL MANSOURI HOOR MUHANNAD HASSAN KHALFAN HASSAN ALTUNAIJI SAAD MUAYH AHMED MOHSIN ALMEFLEHI ALHARTHI SAIF MAEDHED SAEED DHAEN MUBARAK SHAMMA MUBARAK SAAD SAEED M WAHEERI ALMANSOORI A
46. database the enrolment record will be deleted from your School and transferred back to his her old School v Enter Withdraw Date and Withdraw Reason v Click on No Show v Click Delete Student on pop up v Click OK ie E BC o enterprise student information system LO Zara ics OD VOQBOoe Pupil Number 308723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Grade K2 Birth Date 11 Jan 2007 P include Withdrawn Homeroom Status Registered Full Time 06 Mar 2012 Admit Withdraw Enrolments Registration Homeroom History N Withdrawal Parameters Review Items a Withdraw Date es Notes Withdraw Reason v Incidents Fees Assistance Expulsion al Teams Groups Remove Home School Lockers Cross Enrolment Remove Other School Lockers rr EnrolmentHistroy Ibl Registration Destination Country v File Attachments Destination Province v Destination Plans Next School v Memo For New School Tr Withdraw No Show eSIS User s Manual Page 49 Click Delete Student B Hairston Search Advanced Search Male 01 10 1996 E Indude Withdrawn Not Registered 2009 The Administrative Assistants Ltd All Rights Reserved Student has been successfully deleted eSIS Users Manual Page 50 Transfer Student Students gt Enrolment gt Withdraw The Transfer process is used when a Student transfers from one School to another this process
47. dated Pupil Number Name Relationship School 145330 Brent Barrett Brother ADEC Administration School Save Cancel Click Save and the Sibling Student record will be updated with the changes Pending Admissions School gt Enrolment gt Pending Admissions The Pending Admissions screen is used by Central Office Users Zone Administrators to Register Students who have previously been admitted The Pending Admissions screen displays all Admit records created by School Users through the admission process A Central Office User Zone Administrator must accept or decline each admission When a Student admit record is accepted the Student is registered and the admit record is moved from Pending Admissions to Log History If the Student admit record is declined the Student is No Showed and the admit record is moved from Pending Admission to Log History Process to Accept a Pending Admission Sign in as Central Office User Select School from dropdown list Select current year Click on Pupil hyperlink Admission Detail screen displays Check Accept Enter Admission Date Select Admission Reason Enter Registration Date Save By Pe D D Ny BR Fe Process to Decline a Pending Admission Sign in as Central Office User Select School from dropdown list Select current year Click on Pupil hyperlink Admission Detail screen displays Check Decline eSIS User s Manual Page 41 SS Select Decline Reason Save
48. ddress E Address Change Log eSIS User s Manual Page 17 Field Name Description Current School Auto populates with School in which user is signed in Pupil Number System generated upon saving record Emirate Id Student Emirate Id Emirate Id Expiry Date Emirate Id Expiry Date Emirate Id Application Emirate Id Application number Gender Select Student Gender from dropdown list Citizen Of Citizen of a country Ethnicity Ethnicity of Student Defaults to Local and can be updated by selecting from dropdown menu Legal First Name Student s First Name Legal Middle Student s Middle or Second and Third for Arabic names Legal Last Student s Last Name First Name English Student s First Name in English Middle Name English Student s Middle Name or Second and Third names in English Last Name English Student s Last Name in English Usual Last Name Used if a Student has more than one last name or if he she is known by something other than their Legal Last This field will auto populate with Legal Last Preferred First Used if a Student is known by a name other than Legal First An example is Legal First Name is William and Preferred Name is Bill This field will auto populate with Legal First Name Birth Date Enter Student s date of birth by clicking on the calendar icon and selecting or freeform using DD MM YYY format Age Age
49. e English Middle Name English Last Name English Gender w Birth Date Ea Grade w Family Area Id Family Book Emirate Id Citizen Of k Ethnicity State Ministry Include Withdrawn E Home Room Counselor Program Type Class Search Clear OK Cancel While Advanced Search can be used to perform basic searches such as Last Name Ministry Number or Pupil Number it also allows Users to get more creative with their Student search as well as search groups of Students For example all Grade 5 Students or all Females in the School Example Search for all Male students in Grade 10 select Gender and Grade click Search eSIS User s Manual Page 12 Student Search Advanced Search Basic Search Search Results Use Wildcard on Search Criteria Pupil Number Legal First Name al 232653 Legal Middle Name 232635 Legal Last Name First Name English Middle Name English 105903 Last Name English ee 265314 Birth Date 232608 Grade Family Area Id 232674 Family Book Emirate Id 232731 Citizen OF Ethnicity State Ministry Include Withdrawn E 232658 Home Room Counselor 232670 Program Type 332693 7 Pupil Number Student Name Passport Name nes Mell D I E D E La A sli we ef D BEE d 4 Rio Als ales S i EM A 1 EM lixa z 3 a Cat B h i En wi Ae Z ez i eu LL its Limi ls wa as i i ppt can ep pple pel ie gle ape
50. e created in your system Assuming all mandatory fields have been entered and Student criteria does not match an existing student the Enrolment Confirmation Screen will pop up The information on this screen is stored elsewhere in demographics and can be entered changed at a later date if necessary eSIS User s Manual Page 20 Admit New Student Student Property Address Last Modified 06 Mar 2012 Admission Information p Current School 10230 1111 Al Mushrif Street Reason New A Pupil Emirate Id Emirate Id Expiry Date Emirate Id Application Gender Ethnicity Citizen Of Legal First Name Legal Middle Name Legal Last Name First Name English Middle Name English Last Name English Usual Last Street Name 200 7111 23456784 Enrolment Confirmation Release Of Information Restrictions 777777 e mm e em e mm e el LEE Language ke em e e e e e e e em e e e em e mm e el pote eee ee ee ee ee eee First Language Arabic Language AtHome Arabic EEE RES Language Most Used Arabic TTT Le LABAS Assign Programs Select Year School er Ahmad 2011 1111 Al Mushrif Le meee we nee ewe gt pec eee ee ee ee eee eee Allow The Release Of Student Information Program Fee Exemption le e e e e e e e e e e e e e e e e e e e e e e e em e em e e e e e ef 11 Entry Reason E Emarati Student Name diskais Name A A AVA TTT Birth Date 11 Jan 2007 Age Cu
51. ent s Last Name in English Usual Last Name Used if a Student has more than one last name or if he she is known by something other than their Legal Last This field will auto populate with Legal Last Preferred First Used if a Student is known by a name other than Legal First An example is Legal First Name is Richard and Preferred Name is Dick This field will auto populate with Legal First Name Birth Date Enter Student s date of birth by clicking on the calendar icon and selecting or freeform using DD MM YYYY format Age Age will auto populate based on the students age as of Oct 1 or the current school year Proof of Age Which document was shown at time of Admission as proof of Student s age Select from drop down Student Mobile Students mobile phone number Home Phone Number Student s home phone number Unlisted Check box if Student s home phone number is unlisted Occupation Occupation of Student select from dropdown Marital Status Marital Status of Student select from dropdown Religion Select Student s Religion from dropdown Ministry Student s Ministry number Alerts These codes can be assigned by School to alert staff of certain situations Ex 1 could mean Student has disciplinary problems Current Homeroom It Known at time of Admission a Homeroom can be selected from the drop down list Homerooms can also be assigned in Homeroom screen
52. ent from any period by clicking on the Exempt Reporting Period check Class List Se chert b Pupil A l Student Name T SP1 SA1 PAI El 1 SP2 SA2 Third type box P Exempt Reporting Period Before Exempt Class List Student Name Pupil Number SP1 SA1 51 SP2 SA2 32 FIN ExemptSubject Comments 3468 69 75 72 36 ai 8 After Exempt Class List student Name Pupil Number SP1 SA SP2 SA2 52 HIN Exempt Subject Comments e AH 3468 69 me 72 36 This type is used for fa student is absent at the beginning of the semester and attended only the exam So that the student will be exempt from all periods before the exam even calculated the mark of semester is equal to the mark of the exam lf astudent is absent for whole first semester and we want to calculate the final grade first and second semester this student will be exempt from all periods for the first semester The Final Mark is equal to the mark of the all periods for the second semester eSIS User s Manual Page 73 Comment The user can add comment which will show in the student s report card in the period that selected Class List Student Name Pupil Number SP1 5A1 51 SP2 SA2 52 HIN ExemptSubject Comments Kaatz sae A0 3468 Reporting Period Comments 4 Semester 1 Progress School Based Assessment 1 i Semester 2 Progress School Based Assessment 2 i Semester 2 Mark Final Mark vr ON e
53. ester 2 Progress School Based Assessment 2 L yo Semester 2 Mark 1 Final Mark e Multiple ge Select Multiple Reporting Periods Ed Description Short Name E Semester 1 Progress SF1 School Based Assessment 1 5A1 Semester 1 Mark Si F Semester 2 Progress SP2 School Based Assessment 2 5A2 E Semester 2 Mark 52 Final Mark FIN Ok l Cancel In the ADEC Mark Entry window the user can select any subject with its mark for students in the same class eSIS User s Manual Page 70 Subject Mark Scale Islamic Studies Note Make sure that the subject selected before you enter marks blue color To move from one student to the next press the Enter key The Legend button shows the meaning of each color that is used in the Mark Entry Screen Legend Mark Override Special Education Student Cancel The Reporting Periods button shows how the system calculates the marks for each period Reporting Periods Reporting Periods a Code Description Short Name End Date Calculated Final Exam Final Mark Weight 36 Marking Start Date Marking End Date RetryAttendance 10 Semester 1 Progress SP i TiTi2010 50 20 School Based Assessment 1 SAT 7712010 O 50 30 Semester 1 Mark si 7712010 7 50 40 Semester 2 Progress SP2 T2010 F 50 50 School Based Assessment 2 SA2 7i712010 50 60 Semester 2 Mark s2 TITI2010 7 50
54. f i Education Council fon First Li ey Lala SS English User s Manual OG User s Manual Version 3 0 Table of Contents OS SUN LC ai cee cose eini ai a i e i Va a i a i i a i a i I E O i a i is PAS WAF BAE E eebe Student Search ax skaismai a ai a i i ii i i r a i i i a i i A i IC lao WEE BASIC CAE I ias ei i a ii i i i a i i a a la a i a a a i o PROVENCE e e accuse an ia sai as i r i i i a a p i a a a i PACE TNC CITE A SUC Gs a a a FP Pp r waeacaeuer e Van Cudem LIE EE o kali VE Se DEE Re admitting a Student uden Rue ee Sege Massa bios ais A ao aa o e a ai a a a aa ee eee ZE I sa ceca i a ii i i a can i ii i i i i i a i aa ai i Program Assignments Scare aisiais ii i i i i i i i i i a a File A LE Santi S OL AIG EH PAR ODY Aa senis ai i i i i i a ii e i a ai ai SDI S ASS EE PS SV PAL NE ee E Emergency lee L iai iii iii ii i i i i i i i a i i i i Vue EE RE RECH Big SIONS carieni enu sie aa aaa ai das S aa api i sa P G a a ei p a a so Student Absences S PEDA AE AIM SS ION S ainas asai i i ia ai a a a i i i i o a a o i a ai MO PCC DL eege To Dace ebe eSIS User s Manual Page 2 VIe ele NSA SUC p sa iai a i ii a ii I ia i i a r i e i i NO SO mig rr re Pr rr Pp sete sats ne ane N E E E E Tiras SF SECS NG Levadia P riai i i aetna i i Ei E a ki Create list of Students to Transfer Trans E SACU CS Aidai iai ie ii i ij iii lo il e a a i a i a Bue lat CON Sct eae araki iai r i a a a Dalee CSO MNS Talis VS K
55. from one Student record to another Lux i a SISO E BC HTH K z enterprise student information system 40 Siren Dir yanapas L LA CHE State Ministry 70156582 Gender Male E Grade 10 Birth Date 28 Oct 1996 gt Laa Homeroom 2 jj Status Registered Full Time 11 Sep 2011 F eSIS User s Manual Page 13 Admitting a Student When a Student is Admitted into your School a permanent record is created in eSIS This record electronically follows the Student throughout his her career Admitting a Student means a Student has signed up to go to your School and a record has been created for them A Student s admit date is the day this record was created In e5 X the words Admit and Enroll are used synonymously The word Registered means that a student is verified as attending your school and attendance can be taken When a User Admits a Student to their School a Pending Admission record is created A Central Office User Zone Administrator must either approve or reject each Admission When an Admission is approved the Student will become Registered and attendance may be taken on the Student If a Zone user rejects an Admission the Student will no longer show in your School The initial Admit process requires the completion of a minimum number of fields on the Admit screen You may enter complete demographic information at any time after the Student is Admitted to your School Students bein
56. g Admitted to your school may have attended another School within your database but have now withdrawn This means that a record already exists in eSIS and the Admit process is simply updating their record Process for Admitting a Student v Perform Query to Search for Student v Click on Admit New Student and populate mandatory fields on Admit screen v Save v Enter Language options on Enrolment Confirmation screen v Save v Student is Admitted to your School and Pending Admission record is created for Zone user approval eSIS User s Manual Page 14 Admit Student Query Students gt Enrolment When Admitting a new Student to your School care must be taken to ensure that duplicate records are not created for that same Student The Admit Search function is the only Search in eSIS that will search for a Student in all Zones within your database The Admit process is initiated by performing queries in the Admit Student screen This will ensure that you do not create multiple records for the same student A common query is by Legal Last Name or Last Name with wildcards and Birth Date 8 Pete Ce Admit Withdraw Search Criteria Pupil Number State Ministry Legal First Name Legal Middle Name Legal Last Name First Name English Middle Name English Last Name English Student Mobile Phone Gender Birth Date Family Area Id Family Book Ethnicity School Board
57. gt Students gt Enrolment Tally This report is used to print enrolment tally s for the entire School by Homeroom or by Grade and Gender Fill in parameter form L When parameters have been set Click Print eSIS User s Manual ie A Is a A A SISO 2 pw Students School Attendance Reports 2 842 4 2 1 D Students Enrollment Attendance Students Enrollment Register by Class Enrollment Tally Admission Registration Witdraw Enrollment Tally School School Year Report Title Enrollment Tally Effective Date 05 11 2009 Ha Calculate Age 31 12 2009 9 Registration Calculated Grade from i L HomeForm History Sort Order Alpha M Program Type F Cross Enrolled F Language English M Enrollment Tally Run Student Master List Reports 3 L Run Home Room List Run Alpha Report by Grade and Gender F 4 Im l Page 83 Admission Registration Withdraw Reports gt Students gt Admission Registration Withdraw This report is used to print Student s Admission Registration and Withdraw Records by School Fill in parameter form Students Enrollment Attendance Students Enrollment Register by Class Students School Attendance Reports Enrollment Tally Admission Registration Witdraw J Admission Registration Withdraw Report Parameters Educational Zone Abu Dhabi Education Zone Schoot UAT School One Report Title Admission Registration
58. hamed abdelwahed abdelrahem al hamadi 2563 375 38 masaud ALY AHMED AL HAMMADY 2565 409 41 khalil ebrahim abdulla al hosani 2548 430 43 4 m eani iii Do not forget to save your work eSIS User s Manual Page 77 Remember YA failed mark based on the associated performance scale will display in pink v A mark override will display in blue v An exemption will be display in orange v A mark override will take precedence over a failing mark will display in blue v An exemption will take precedence over a failing mark or a mark override will display in orange eSIS User s Manual Page 78 Reports Within eSIS there are a number of reports which can be generated Each report has a parameter form which will help filter and sort the information to be printed on the report Reports will display in a separate window so Users can view before printing Student Level Reports Reports gt Students v To Whom It May Concern Pursuing of Study v Certificate of Good Conduct v Information Verification Form A report can be printed for Students by homeroom or for selected Students based on parameter form selection To Whom it May Concern Pursuing of Study Reports gt Students gt To Whom it May Concern Pursuing of Study This report is used to verify a Student is registered and pursuing study Fill in parameter form ISO SFS FTFTETT gt Students Enrollment Attendance TW
59. hdraw From School eSIS User s Manual d yi lais Al Mushrif Windows Internet Explorer 2 https esistrain adec ac ae aal aalMain aspx be 2 A SISO enterprise student information system 40 a 2 lego Bi SPIRIT OF THE UNION 308723 Name Rany Ahmad Search Advanced Search Gender Male 308723 Go K2 Birth Date 11 Jan 2007 a Status Registered Full Time 06 Mar 2012 Registration Homeroom History Withdrawal Final Check 9 Withdraw From School School of record transfer W Cross Enrolment Withdrawal Reason Save Cancel 11 Ne Show Ww p Page 47 Click Save Student is now withdrawn from your School and Status will change to WD Withdraw date L SISO Iai egy enterprise student information system 40 EE eet mee Se Breet Demographics Enrollment Pupil Number 308723 Name Rany Ahmad gt Search Advanced Search State Ministry Gender Male 308723 Go Grade K2 Birth Date 41 Jan 2007 ri ES Homeroom Status Registered Full Time 06 Mar 2012 Admit Withdraw 29 Enrolments Registration Homeroom History gt Withdrawal Final Check Withd Dat was ate Withdraw From School School of record transfer m Withdraw Reason Expulsion Transfer to Zone ADEZ ihi 35 Ai ilai Remove Home School Lockers Transfer to School Remove Other School Lockers Admission Reason 11 Destination Country Team Group Delete Values Destinat
60. his code if the Student is being promoted to the next Grade due to successful completion of the last ex Grade 9 to 10 Failed use this code if Student is being retained in a current Grade due to failing Rejoin use this code if the Student existed in the system left and has now returned Promoted from KG use this code if the Student has completed kindergarten and is moving on to Grade 1 Page 24 Re admit existing student Student Current School 10230 1111 Al Mushrif Pupil 7393 Emirate Id Emirate Id Expiry Date E Emirate Id Application ECH a ee ee ee aaa Maga Gender Male v PIIIIIIIIIIIIIIIIIIIIIIIIIIIITJS Ethnicity Emarati vi n m m m mmm mmmn annann Ranan naD an nn J ge ee eee ae EE RS K geen Citizen Of UAE M Legal First bach Los uk bac 2125 II Name OL Legal Middle see iii Name EEE E Legal Last Oak Name AEA First Name Elias EE E F English AHMED aoaaa Middle Name English HABIB RASHED Last Name NRK ji a i English AL MANSOORI Usual Last E 05511 15 i Name en d a Hame EE EES EES Birth Date 12 Jan 1995 E Age Current 17 yrs 1 mons Age as oi D hennan Property Address Last Modified 24 Mar 2010 Sireet Street Name P O Box Complex Apt Unit City Munic A Gharbia County ee ee uge Province Abu Dhabi 2 Country GPS Longitude GPS Latitude Mailing Address V Same as Property Address Street Street Name
61. ily Enter Family Book number Emirate Id Emirate Id Emirate ID expiry Emirate ID expiry Emirate Id Application Enter the Id Application number Passport Number Enter Student passport number Passport Expiry Passport expiry Residence Permit Enter Residence permit number if applicable Residence Expiry Residence permit number expiry Work Permit Expiry Date Visa Work permit expiry date First Language First language spoken by Student choose from dropdown list This field will default to Arabic Language at Home Language spoken at Home by Student choose from dropdown list This field will default to Arabic Language Most Used Language most used by Student choose from dropdown list This field will default to Arabic Note The Language Information will default to Arabic but may have been populated with another language during the admission process on the Enrolment Confirmation screen eSIS User s Manual Page 31 File Attachment Students gt Demographics gt File Attachment The File Attachments screen is used to attach supporting documentation to a Student record Users will upload this supporting documentation when the Student is admitted The File Attachment screen allows Users to view add and delete documents Note eSIS will not store two versions of the same document type For example if a passport document already exists and a User tries to upload a new document with document type set to passport they Will be p
62. ion Province End Date Destination Plans End Reason Next School Save Cancel Memo For New School Ne Show Check School of record transfer Select Transfer to Zone Select Transfer to School Select Admission Reason Click Save Student is now withdrawn from your School and Status will change to WD Withdraw date No Show Students gt Enrolment gt Withdraw No Show is used when a Student enrolled in your school but never showed up for class This process is usually done at the beginning of the School year to clear Student records from School when they did not show up By selecting No Show the system will search to see if the Student was previously registered at another School within eSIS If No you will be prompted to Delete the Student from the database If Yes the enrolment record will be deleted from your School and reverted back to his her previous School No Show works as follows eSIS User s Manual Page 48 v Cancels the enrolment and reverts the Student s record back to the previous school v If the student was new to eS S the record will be deleted from the database v If a Student has homeroom records at a School and is No Showed the homeroom history records are deleted No Show Process This process will delete the enrolment record from your School if the Student is new eSIS the Student will be deleted all together If the Student once belonged to another School within the
63. ion system 40 caren ea OB DD ee Students Demographics Enrollment Pupil Number Name Search Advanced Search State Ministry Gender Grade Birth Date C include Withdrawn Homeroom Status Basic Search allows 3 options to search for a Student v Pupil Number v First Name v Last Name When a name is entered in the basic search field the system will search First Names Last Names First Name English and Last Name English Basic Search will also allow you to include Withdrawn Students in your Search simply check Include Withdrawn before clicking Go Leaving the search field blank and clicking Go will return ALL students in your School This can take quite a while to return as there can be a large number of students and is not advisable Entering search criteria and clicking Go will take you directly to the search results If your search is very specific such as pupil number or only has one return the demographic screen from which you are searching will populate with that Student eSIS User s Manual Page 7 Example Search by Pupil Number from Basic screen Enter pupil number and click Go is SISD ee enterprise studi information system tu Padi L Anos L Students Pupil Number 308723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Grade K2 Birth Date 11 Jan 2007 EI keck ie n Homeroom Status Not Registered Basic Citizenship Family Cont
64. is used to Transfer a Student to a School within or outside of your Zone Student Transfers are initiated by the Students home School through the Withdraw screen Once the student withdrawal transfer is complete a temporary record is created The record can be viewed by a School Administrator as follows a by the Home School via Pending Transfers screen under Outgoing Transfers view School gt Enrolment gt Pending Transfers gt Outgoing Transfers b by the Pending School via Pending Transfers screen under Incoming Transfers view School gt Enrolment gt Pending Transfers gt Incoming Transfers The Pending School may accept or reject the transfer request Please refer to Pending Transfers section Transfer Process v The Home School withdraws the Student and selects Transfer on withdraw confirmation screen A transfer request is sent to the pending School v Student Status is changed to TP Withdraw Date v The pending School accepts or rejects the Transfer request v If accepted the Student and Student records are transferred to the pending School and Student status will change to WD Withdraw Date in old School v If rejected the Student will remain in original School eSIS User s Manual Page 51 After Withdraw Date and Withdraw Reason are selected Click on Withdraw Final Check screen will pop up 2 eSIS Pe iner 1111 p r Sie Al Mushrif Windows Internet Explorer Ls E o
65. ish Scott Last Name English Mullins Grade 9 Gender F Birth Date 28 10 2000 Age 8 Nationality Previous School School Name Previous District District Name Withdraw Date Withdraw Reason Pending School School Name Pending District District Name UA1 UAT School One 2 Abu Dhabi Education Z Accept Admit Date Admit Reason Registration Date Decline Declined Reason Student Summary e Basic Demographics e Citizenship e Family Contacts e Memo 2009 The Administrative Assistants Ltd All Rights Reserved E 29 09 2009 New File Attachments Cancel Under Student Summary links are displayed to the most common Student screens so that the user can review the Student data prior to accepting or declining the admission The screen data will be displayed in a popup as read only Field Name Description Accept Check this box if Admission is Accepted Accept box is defaulted to checked Admit Date Will default to the date entered by School this should be the first day of School Date can be changed by clicking on calendar or entering a new date manually Admit Reason Select reason Student is being Admitted in to School Field will default to the reason selected by the School User at time of Admission Registration Date Enter registration date for Student this is the day they actually show up in School and attendance may be taken Must be greater than or equal to Admit Date This date i
66. ivate Transfer use this code if Student has transferred from a Private School from another Emirate Night School Transfer use this code if Student has transferred from a Night School Home Education Transfer use this code if Student has transferred from Home Education Adult Education Transfer use this code if Student has transferred from Adult Education Technical Institute Transfer use this code if Student has transferred from Technical Institute Date Admission Date will default to today s date but can be changed by clicking on the Calendar and selecting date or entering manually in DD MM YYYY format You may choose Admission Date to equal first day of School year This date will not change yearly it will remain until Student transfers to another School Grade Grade to which Student is being admitted select from dropdown eSIS will verify the Grade and age of the Student as of Oct 1 of the current School year against a table set up by the Zone If the Student s age is out of range for the grade being selected a warning message will pop up This will not stop a User from selecting the grade it is simply a warning Current Homeroom Status eSIS User s Manual Homeroom to which Student is being admitted select from dropdown Admission Status is the Student s Status at time of admission New use this code if the Student is new to the system If they are being Passed use t
67. lated Mandatory fields are outlined in red Admit New Student Student Current School 10230 1111 Al Mushrif Pupil Emirate Id Emirate Id Expiry Date E Emirate Id Application ee ee ee ee ee ee E 2 Gender 4 i a at IIA Ethnicity Emarati i v ee ARA 2 2 J ze E WEE EE EE Ki mem Citizen Of lt M Legal First Kur E e SE Name EES F Legal Middle Name Legal Last EE 89 T Name EPE E A S NERE First Name E E 1 English EEN Middle Name English Last Name kuria IAA RAR F English Ke F Usual Last EE d Name BENA ERE R E d Preferred First rr Name Kee Birth Date SEENEN E Age Current SC SE E Age as of 15 Oct 2011 T rs Proof Of Age 2 Eli AK 4 2 2 122 222542 Je ed Cell Phone Home Phone Phone Unlisted mm L M M E wb Religion i 3 ett 1 22 12 2 2 iced Occupation Marital Status State Ministry Alerts Property Address Last Modified 06 Mar 2012 Street Reason 4 Street Name 2 Ges 06 Mar 2012 P O Box Grade e Compiex Current Homeroom Apt Unit Status New City Munic Abu Dhabi Ara l County Previous School District TA Country UAE g School GPS Longitude GPS Latitude Mailing Address Same as Property Address Street Street Name PO Box Apt Unit City Munic 7 Admission Information Map Address Province Abu Dhabi Country UAE kui i i 2 gt gt Hm gt 2 4 2 5 m Province Abu Dhabi M Country UAE hel Mailing Label P A
68. ly or selecting from calendar Check the box to indicate the Father of the Student is deceased You may also enter a date either manually or selecting from calendar Family Courier Checkbox is automatically checked to indicate this Student is responsible for home mailing Uncheck if a sibling is responsible Enter Memo Process to Add Parent v Click Add Click on this button to enter important information concerning parents or guardians Ex Custody issues When information is entered here the name of the button will change to Family Alert indicating a special alert is on file If a Family Alert is on file the alert will display as soon as a User clicks on the Family Contacts tab The yellow alert will also be updated to inform Users this Student has a Family Alert v Enter a minimum of the Mandatory Fields v Click OK v Click Save on Family Contact screen Required Fields gt Legal First Name Legal Last Name Type Property Address Mailing Address VVVVVV eSIS User s Manual First Name English Last Name English Page 35 Click Add Field Name Description Legal First Name Enter parents legal first name Legal Middle Parents middle name Legal Last Name Enter parents legal last name First Name English Enter parents first name in English Middle Name English Parents middle name in English Last Name English Enter parents last name in English Prefix
69. mber v Click Add v Populate Mandatory fields Homeroom Semester Teacher and Room v Click Save eSIS User s Manual Page 61 Adding a Homeroom Click Add Homeroom Details screen pops up Home Room Detail Homerooms Semester Seats Teacher Room Class Type Fun alt Time A M P M Course Type Learning Hours External Code Change Log Required Fields Teacher List Additional Teachers Selected Teachers Adel Mohsen TH Ahmad Saleh Ebtisam Hosani Marilyn Philbrick Sakhr Masaabi Sameera Faraj Cancel gt Homerooms gt Semester gt Teacher gt Room gt Class Type gt Full Half Time Field Name Description Homerooms Enter a name for the homeroom when a Student is assigned to a homeroom the Staff will see this name Semester Select the semester for which homeroom is being created Seats Enter maximum number of Teacher Select Teacher to be assigned to homeroom from dropdown list Room Select the room to which this homeroom is attached Class Type Select weather the class type for this homeroom is regular or special education Full Half Time Select Full time from dropdown list Additional Teachers You may assign more than one teacher to a homeroom To add an additional teacher click on the teachers name to highlight it and click Add To remove a teacher once selected click on teachers name to highlight and click Remove O
70. ment or Unit number City Choose city in which emergency contact resides from list of values Country Choose area in which emergency contact resides from list of values Province Will auto populate with Abu Dhabi AUH Country Select country in which emergency contact resides from dropdown list Will default to UAE Same as Property Address Check this box if mailing address is the same as property address Place of Employment Enter emergency contact s place of employment Business Phone Enter work phone number Ext Enter work phone extension Notes Enter any additional notes for emergency contact If notes are added a little paper and pencil symbol will appear next the emergency contact name on the Family Contact screen to indicate a note is on file Remember v f more than one emergency contact is entered for a Student a call sequence must be entered on Emergency Contact Details The emergency contacts will display on Family Contact screen and the contact alert in order of call sequence eSIS User s Manual Page 38 v Li will display next to name of emergency contact if a note was entered on Emergency Contact Details Click on symbol to view the note v To change emergency contact information once entered click the contact s name on the Family Contact screen to bring up the Parent Contact Details screen for that parent Process to Add Sibling v Click Add v Enter Student Search Criteria click Se
71. nce fields are populated click Save Homeroom will now display on Homerooms Screen and Students may be assigned To Delete a Homeroom Click on homeroom to be deleted line will highlight Click Delete Click Save eSIS User s Manual Page 62 Assigning Homerooms for one Student at a time If a Student registers after mass assign has been processed a Student may have a homeroom assigned to them on one of two screens Basic and Homerooms To assign a homeroom on Basic screen Students gt Demographics gt Basic On Student Basic screen select a homeroom from the Current Homeroom dropdown School Attendance Demographics Enrolment k Pupil Number 145319 Name Adam Mullins A Ministry 151788954 Gender Male Grade 10 Birth Date 03 10 1995 gt Homeroom HR1 Status Registered Full Time 05 10 2009 Basic m Citizenship Family Contacts SE 14 yrs 0 mons unn Pre IN Student Mobile Home Phone Phone Unlisted Religion vw Occupation v Marital Status v Ministry 151788954 Alerts Current Homeroom GR 1 S S1T0 Mary Wills Mp4 Medical Detailed Medical FileAttachments Student Absences APL NUUSt wee ww we we we ee ee ee we we ee ee eee 3 City Al Ain Emirate AUH L we e e e e e e e e ee ee ee ee ee ee ee e e e e e e e e e Country Mailing Label Pu Address GR 1 S S1T0 Mary Wills Max 0 Used 2 Enter Memo HMRM 2 S1T0 Mullins Brad Max0 Used 0 P9 HR1
72. nt s address after re querying the Address Change Log button will appear at the bottom of the screen This will keep a log of what changes have been made to the Student s address and by which User To view the log click on the button To return to the Basic screen click Cancel It a change is made on the Basic screen or one of the other Demographic screens the Demo Log button will display on the bottom of the Basic screen This log keeps track of eSIS User s Manual Page 27 all changes made to a Student s demographic and by which User To view the log click the button To return to the Basic screen click Cancel Field Name Description Current School Auto populates with School in which user is signed in Pupil Number System generated upon saving record Emirate Id Type in the Emirate Id number Emirate Id Expiry Date Type in the Emirate Id Expiry Date Emirate Id Application Type in the Emirate Id Application Number if the Emirate Id is not issued yet Gender Select Student Gender from dropdown list Ethnicity Ethnicity of Student Defaults to Arabs and can be updated by selecting from dropdown menu Legal First Name Student s First Name Legal Middle Student s Middle or Second Name Legal Last Student s Last Name First Name English Student s First Name in English Middle Name English Student s Middle Name in English Last Name English Stud
73. o the new School Click Save Message will pop up confirming temporary record and indicating Pending School will need to accept Transfer Click OK eSIS User s Manual Page 52 A Student will be withdrawn from ADEC Administration School AR when AL SHAHAMA SECONDARY SCHOOL accepts the Transfer OK Student is now withdrawn from your School pending acceptance from Pending School Student Status is changed to TP Withdraw Date Transfer Student Recap Students gt Enrolment gt Withdraw 1 Enter Withdraw Date and Withdraw Reason 2 Click Withdraw button Withdrawal Final Check will pop up 3 Check School of Record Transfer 4 Select the Zone and School to which the Student is transferring 5 Select Admission Reason to new School 6 Click Save When the Transfer process is complete v Student will be Withdrawn from your School v Student will be Admitted to their next School v Student records will be transferred to the Student s next School Remember v The Transfer process is not complete until the Pending School accepts or rejects the Transfer v Based on User security the Home School and Pending School can view Incoming and Outgoing Transfer requests on the Pending Transfers screen v A Student in not fully Withdrawn from the Home School until the Pending School accepts the Transfer eSIS User s Manual Page 53 Pending Transfers School gt Enrolment gt Pending Transfers When a School User transfers a Studen
74. ogres Multi Reporting Periods Students Subject Mark Scale Mamemancs 2 Genera Science I T m p Reports Pupil Number SP1 Exempt Subject Comments 3468 3626 3312 3361 3470 69 89 90 85 91 Exempt All Students Za j Za p J sg Kal Exempt Reporting Period a f FN SET Ka Mark Entry Complete In the ADEC Mark Entry window the user can select the class by scrolling the arrow down The Teacher and Cohort lists will be selected automatically eSIS User s Manual Page 69 Class 3435 S1T0 Teacher Cohort Grade 3 The Multiple period is selected automatically by system To change the reporting period scroll the arrow down then select the reporting period required Muti EE semester 1 Progress school Based Assessment 1 semester 1 Progress Average semester 1 Exam Semester 1 Mark semester 2 Progress School Based Assessment semester 2 Progress Average Semester 2 Exam Semester 2 Mark Final Mark Multiple In Reporting Period the user can select one period or more To select more than one reporting period click on the Multi button then select the period by click the check box If you want to select all reporting period click on the Description check box then click Ok Reporting Period S E y Semester 1 Progress ass List School Based Assessment 1 Student Name Semester1 Mark wi Sees Sem
75. ol Lockers EnrolmentHistroy Ibl Destination Country v S Destination Province v Destination Plans v Next School v Memo For New School v Withdraw No Show Required Fields gt Withdraw Date gt Withdraw Reason Field Name Description Withdraw Date Enter the date the Student withdrew or is withdrawing from your school This date may current day a past date or a future date but must be greater than the Registration date The Student s registration date is displayed on the Status line in the Student header Withdraw Reason Select the reason the Student is withdrawing from your School from the dropdown list Expelled Check this box if the Student has been expelled from you School If Expelled is checked on a Student withdraw and a User tries to re admit this student the following would occur gt If School user a message will pop up saying Student has been expelled from previous School Admission must be done at Central Office This is a hard stop gt Ifyou are a Central Office User or higher a message will pop up saying Student has been expelled from previous School However this is a soft warning and you may continue the admit process Destination Country User may select the Country to which a Student is moving from the dropdown list Destination Emirate User may select the Emirate to which a Student is moving from the dropdown list eSIS User s Manual
76. om Absence Report Daily Reports gt Students gt Homeroom Absence Report This report is used to print a total of absences for a particular day Fill in parameter form 2 SIS LL 2 School Attendance Reports Students Enrollment Attendance Students with Attendance Problem Homeroom Absence Report Daily Homeroom Absence Report Daily School UAT School One h Home Room Semester 1 v Report Title Homeroom Absence Report Daily Date 05 11 2009 H Sort Order Grade Student Name x Language English bf Select Report Type PDF Format v DVD 00 m mt When parameters have been set Click Print eSIS User s Manual Page 86
77. om Types Add Delete Code Description Mo records to display Cancel Click OK User will be returned to Rooms screen where new room will display on School Room list Click Save To Change Room Details Click on hyperlink under Description Room Detail screen will display Make Change Click OK Click Save To Delete a Room Click on line to be deleted Line will highlight Click Delete Click Save Homerooms School gt Homerooms gt Homerooms In this section we will look at how to create a homeroom add Students to homerooms using mass assignment assigning homerooms to individual Students and view homeroom lists eSIS User s Manual Page 60 The homerooms screen lists all homerooms within a School Enrolment Staff Homerooms Mark Entry Homerooms m Mass Assign by Grade Rooms SchoolUAT School One v Year2009 Current Next Homerooms Add Delete Semester l Homeroom Semester Seats Used Teacher Room Class Type F H Time A M P M Course Type Learning Hrs External Code BNR 1 10 1 Sakhr Masaabi Room106 Regular F 0 HMRM 1 1 30 4 Fred Mackie Room102 Special Education F 0 HMRM2 1 30 0 Sameera Faraj Room 100 Regular F 0 HMRM3 1 30 10 Ebtisam Hosani Room104 Regular F 0 HMRM4 1 0 21 Adel Mohsen Room 106 Regular F 0 HRRMS5 1 30 39 Sameera Faraj Room102 Regular F 0 e HRRMSO 1 35 29 Ebtisam Hosani 50 Regular F 0 Add Homeroom Process This process will create a homeroom and assign a Staff me
78. ool Home Education Transfer use this code if Student has transferred from Home Education Adult Education Transfer use this code if Student has transferred from Adult Education Technical Institute Transfer use this code if Student has transferred from Technical Institute Date Admission Date will default to today s date but can be changed by clicking on the Calendar and selecting date or entering manually in DD MM YYYY format You may choose Admission Date to equal first day of School year This date will not change yearly it will remain until Student transfers to another School Grade Grade to which Student is being admitted select from dropdown eSIS will verify the Grade and age of the Student as of Oct 1 of the current School year against a table set up by the Zone If the Student s age is out of range for the grade being selected a warning message will pop up This will not stop a User from selecting the grade it is simply a warning Status Admission Status is the Student s Status at time of admission New use this code if the Student is new to the system If they are being Passed use this code if the Student is being promoted to the next Grade due to successful completion of the last ex Grade 9 to 10 Failed use this code if Student is being retained in a current Grade due to failing Rejoin use this code if the Student existed in the system left and has now returned
79. rompted to overwrite the original file Users can upload photos and documents File Attachments to be uploaded should have the following specifications Photo type should be DOC or JIF or JPEG Photo size should not exceed 512000 bytes Document type should be DOC or PDF or JIF or JPEG Document size should not exceed 1048576 bytes Process to upload File Attachment V 4 4 4 V Click Add Select a document type Browse desktop network for file Add comment Click OK Click Add File Attachment upload screen pops up Select Document Type from dropdown list Click Browse to search desktop network for file Add Comments eSIS User s Manual Page 32 Click OK pop up will advise file has been uploaded successfully e e gei Ar ae SISO MOLLT enterprise student information system Pupil Number 303723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Grade K2 Birth Date 11 Jan 2007 Lalli EAA Homeroom Status Not Registered Basic Citizenship Family Contacts FileAttachments File Attachments Add Delete Document Type a Version No Comments Upload User Upload Date Preview No records to display e File Attachment Windows Internet Explorer e https esistrain adec ac ae aal system user common webForm FileUpload aspx S Document Type y File Attachment ADEC Employment Certificate Admission Test g Bank Deposit Slip E Children Declaration
80. rrent 5 yrs 1 mons Age as of 01 5 ser O mann Address Change Log Demo Log Save Enter Memo Release of Information Restrictions Allow the Release of Student Information checking this box will indicate that the Student allows the school to release his her information to third parties This information is stored on the Permissions tab Mass programs Do you wish to assign fees to this student If Student Fees applies you may check this box to be taken to the Assign Fees screen Language First Language First language of Student Defaults to Arabic choose from dropdown Language at Home Language Student speaks at home Defaults to Arabic choose from dropdown Language Most Used Students most used language Defaults to Arabic choose from dropdown Click Save Save Successful Message will appear Student has been successfully Admitted to your school eSIS User s Manual Page 21 Admit New Student Recap of Steps Students gt Enrolments 1 Query database for Student 2 If Student exists in database and has been withdrawn select Student and re Admit If Student does not exist in database Students gt Enrolments gt Admit New Student 1 Populate Mandatory fields on Admit Screen 2 Click Save 3 Populate Enrolment Confirmation 4 Click Save Remember v Admitted Enrolled means a Student record has been created at your School v A Student must be Admitted before being Registered v Regi
81. rs 1 incoming Outgoing Pupil No Student Name Previous School 153670 Jennifer Smith UAT School Two Admit Date Reason Log History null Click on Pupil hyperlink Transfer Detail screen displays eSIS User s Manual Page 56 Transfer Detail Create Date 28 01 2010 Previous School 308 Accept Create User wnsouli School Name AL FARAZDAQ Admit Date 18 02 2010 Fal Pupil No 2982 Previous District 4 Admit Reason AD Public School Tra First Name District Name A Aa Al iiki i IBRAHIM i WREZ e eh ihia Registration Date E Middle Name YOUSEF ABDULLA Withdraw Date 05 01 2010 Copy Marks O Last Name ALHAMMADI Withdraw Reason Absence Limit Exceeded 4 Decline A Grad Pending School rade 11 nding Schoo 507 Declined Reason Gender M School Name AL ABBAS BIN ABDUL MU Birth Date 04 11 1992 Pending District 4 Student Summary WE E TTT Basic Demographics Age 17 yrs 3 mons District Name WREZ 4 A1 tikia S Citizenship Nationality UAE Family Contacts Cancel Enrolment History Students gt Enrolment gt Enrolments The Enrolments screen is used to log and view a history of the Student s Admission and Withdraw records within your Zone Every admission and withdrawal record within the Student s career is recorded including transitions through grades and Schools The information on this screen populates from other areas such as Students gt Demographics gt Basic and information entered on Students
82. s updated yearly to reflect the first day of each School year Decline Check this box if Admission is Rejected Declined Reason Select reason for which Admission was declined Next School User may select the next School the Student will be attending from the dropdown list To Accept v Check Accept eSIS User s Manual Page 43 v Enter Admit Date Admit Reason and Registration Date v Click Save message will pop up indicating Student has been accepted Save Confirmation C Accepted The following student s were accepted e 153695 Mark Mathews v Click OK Student is now Registered in School and admission record has moved from Pending Admission to Log History To Decline v Check Decline v Select Decline Reason K Click Save Decline Student Admission pop up displays Decline Student Admission e Ed hdraw Date iim Vithdraw Reason Continu e Cancel S Enter Withdraw Date and Withdraw Reason v Click Continue lt S Click Delete Student pop up will ask Are you sure you want to Delete Student S Click Yes S Save Confirmation displays showing Student Admission has been declined Decline Student Admission Save Confirmation Withdraw Date v Click OK Student admission record has been declined and moved from Pending Admissions to Log History Student has been No Showed therefore record has been deleted from the eSIS User s Manual Page
83. slamic Studies Reporting Period Short Name Eligible for retry exam Semester 1 Exam E1 Semester 2 Exam E2 Cancel When you select to retry the exam the box will show under the Retry column Subject SP1 DA PA1 E1 Retry 51 SP2 SA PA E2 Retry 2 FIN Exempt Attendance Retry Comments Islamic Studies 57 57 d 53 27 P a Ea tp If the user selects the Final Mark period the Calculate Pass Fail Button will show in the bottom of window when the button clicked the student will clicked as fail or pass So that the student is considered Pass if the total is over then minimum average and if it is lower than minimum average the student is considered Fail Please note that this situation can be modified for the student by the Principal or vice Principal of the school Make sure of situation of the student pass or fail before printing the Report Card end of the year Staff Enrolment Homerooms Mark Entry ADEC Mark Enty ADEC Student Mark Summary m School AL JAWAHERI v Class 1 S1T0 M Teacher Cohort Grade 7 V Reporting verodlFinal Mark TMM Class List Student Name v Pupil Total Average Pass Fail Retry Exam Mark Summary 2 NAWAF JASIM ALY ALHAMMADY 2566 273 30 E mohammed majed khalil aboud 2564 480 48 mohammed ahmed abdelmenem abdelaziz 2559 467 47 B 5 P S 5 A mohammad jassem mohammad al hamadi 2562 307 31 mohamed jasim abdelrahman al hammadi 2561 380 38 mo
84. ss to their School Select Date for which you are taking attendance Date will default to today s date but can be changed to add change entries from a prior date Select Homeroom from dropdown list Homeroom List will display Clicking on the Student hyperlink will display view only access to various demographic screens for a particular Student Homeroom List Student Name Options Pupil A LAM Reason A L PM Reason Adam Mullins o Photo 145319 Demographics Brad Mullins 145342 Genieve Lakato o Alerts 153678 4 4 4 4 4 4 4 4 145347 eSIS User s Manual Page 67 Daily Attendance Homeroom Entry m School ADEC Administration School Date0 10 2009 HA EF Tumbie 1 Sem1 Term0 Day 1 instructional Day 54 234 HomeroomHR1 Alphonso Geoff bed Room Library Homeroom List Student Name Pupil A L AM Reason A L PM Reason Adam Mullins 145319 Brad Mullins 145342 Sickness V Sickness Brent Barrett 145330 F mA EI Genieve Lakatos 153678 m Vl Personal Excused Heather Rorye 153684 John Jack 145347 4 E Attendance Entry Complete Save To mark Student as Absent check the box under A placing a check in the AM column will automatically place a check in the PM column therefore marking the Student absent for a full day If the Student is only absent for a half day click the checkbox under the PM column to remove it Select attendance Reason again selecting
85. stered means a School can now take attendance on that Student Now that your Student is Enrolled you may populate update Student Demographics at any time The Admit screen has now become the Student Basic screen eSIS User s Manual Page 22 Re admitting a Student lf a Student has withdrawn from a School within your database a Student record already exists to re admit the Student simply update the Admission information on their record Process to re admit Student v Query database for Student as shown above v Check Student to be re admitted and click on Select Ensure Student has a withdraw date next to their name v Update information as required and fill in Admission information v Click Save Query and select withdrawn Student this will place you in re admit mode D o N m SISO o n A 1 m CZ enterprise student information system 40 Se S Students seneo Attendance Reports Q VQQOo0 Demographics Enrollment 1 4 i Admit Withdraw Enrolments Registration Homeroom History Search Criteria Search Results 300 Pupil Number jo deel d Student Name Passport Name Gender Ge Grade School Withdrawn State AM an A Ae Ministry 67340 E ame abd alrhman sultan mahmmad Male 05 Oct 6 232 Legal First e O 22 saeid goma mohamed almahroki 2000 2 Name S E leen s AHMED HABIB RASHED AL 12 Jan 12 Sep e Oi 333 aa MANSOORI Male 1995 7 286 ou N Legal Last 10418 we us gt
86. t a transfer request_is created in Pending Transfers Transfer records will be displayed on this screen until the student has been accepted declined or until the home school deletes the transfer request The pending school can accept or decline Student individually or in mass The Pending Transfers screen displays all incoming and outgoing Student transfer requests An incoming transfer is a Student who is transferring into the User s school An outgoing transfer is a Student who is transferring out of the User s school schools are able to view and delete all of their own Outgoing transfers Authorized users will be able to accept or decline incoming and outgoing Student transfers If accepted a Student is withdrawn from previous School accepted and registered into pending School and the transfer record is moved from Pending Transfers screen to Log History If declined the Student will remain in previous School and transfer record is moved from Pending Transfers to Log History Process to Delete Outgoing Transfers done by Home School v Click on Outgoing to view Outgoing Transfers v Click on a record to highlight it v Click delete button Process to Accept Single Incoming Transfer v Click on Incoming to view Incoming Transfers v Click on Pupil hyperlink Transfer Detail screen displays v Check Accept v Enter Admission Date v Select Admission Reason v Enter Registration Date v Check Copy Marks if applica
87. tudents gt Demographics gt Basic The Student Basic screen and the Admit screen are essentially the same Once saved the Admit screen becomes the Student Basic screen for a particular Student The mandatory fields on the Basic screen will have previously been populated when the Student was admitted To make a change or update Populate an empty field type over an existing field or choose a new item from a dropdown list Click Save Go IS SISO vay padin AN 1 P lt enterprise student information system LO zara eet Attendance ooge Pupil Number 308723 Name Rany Ahmad Search Advanced Search State Ministry Gender Male 308723 Grade K2 Birth Date 11 Jan 2007 aa Homeroom Status Not Registered Basic Citizenship Family Contacts FileAttachments Student Property Address Last Modified 06 Mar 2012 Admission Information Current School 10230 Al Mushrif Street Reason Pupil 308723 Street Name Date P O Box Grade Emirate Id 200 7111 2345678 9 Complex Current Emirate Id Homeroom Expiry Date HH Uni j Apt Unit Status New Emirate Id Application City Munic 3 2 Gender iv County Ethnicity Emarati M Province Te i Citizen Of Legal First a d Name oe GPS Longitude Legal Middle Add p GPS Latitude SCH Legal Last Name x Province Abu Dhabi Country Enter Memo Address Change Log Demo Log Ready for Review lf a change is made to the Stude

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