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AM10-12 Final

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1. 16 46 CONTRACT ITEM CHANGES rr rt herr 17 47 FORCE MAJEURP ere etr EEEE e e El Reto 17 48 PERFORMANCE UNDER CONTRACT essent nennen entren nest etre eene enne 17 49 IMPLEMENTATION OF INTERNET BASED E COMMERCE eere enne 18 50 CONTRACTOR 18 51 LEGAL amp CONTRACTUAL REMEDIES 2 2 44 18 52 NATIONWIDE SALES OPPORTUNITIES 19 1 INTRODUCTION The Houston Galveston Area Council H GAC is Government to Government procurement service for States State Agencies Local Governments Districts Authorities and qualifying Not for Profit Corporations End Users End Users become Members of the H GAC Cooperative Purchasing Program HGACBuy by executing an Interlocal Contract which is free of cost and evergreen unless cancelled HGACBuy acting on behalf of Members is soliciting competitive offerings for the furnishing of products and or services as described elsewhere which MAY be purchased by Members during the contract term Members using the Program issue purchase orders directly to HGACBuy contractors 2 DEFINITIONS ABBREVIATIONS amp ACRONYMS The following definitions abbreviations and acronyms ma
2. UN AERE EUG HISTORICALLY UNDERUTILIZED BUSINESS HUB PARTICIPATION see NON RESIDENT RECIPROCAL SALES TEXAS MOTOR VEHICLE COMMISSION CODE amp LICENSING eene INTENT AND SCOPE OF 8 22 2 200400000000 REQUIREMENTS APPLICABLE TO PHYSICAL GOODS sees enne eene nn PRODUCT CODES cu SPECIFIC 5 4 MANUAL Sionee MH STANDARD FEATURES amp OPTIONS bote Sleep WARRANTIES SALES amp SERVICE greg eet tette cec deep iege cases 10 H GAC ORDER PROCESSING nennen enne tere 10 PRE PAY MENTS AND erret tr tete rie t E O EEEE OEE EE EE 10 INSPECTION 7 TESTING cotto tienen ete tes trot tiere tee e tese test reser tree Io tr ote 11 PRODUCT DELIVERY dE 11 OFFERED PRODUCT TEM 5 E EES 11 REQUIREMENTS FOR SUBMISSION OF A 11 CLARIFICATION TO SPECIFICATIONS amp 5 13 INCONSISTENT INFORMATION tree rte retener rene re
3. 5 10 F 550 Y Nevada Pacific Fire amp Safety Inc B Light Medium Rescue Vehicle 01 YB02 04 05 06 Ford 550 6 4 L Engine 17 950 GVWR 176 Wheelbase with Aluminum and copolymer polypropylene rescue body Ford F 350 6 8L V10 Gasoline Engine 11 500 GVWR 138 Wheelbase with Aluminum and copolymer polypropylene rescue body Chev G 3500 6 0 L Engine 12 3004 GVWR 139 Wheelbase with Aluminum and copolymer polypropylene rescue body Dodge D 3500 6 7 L Engine 12 500 GVWR 167 Wheelbase with Aluminum and copolymer polypropylene rescue body Chevy G 4500 6 6 L Engine 14 2004 GVWR 159 Wheelbase with Aluminum and copolymer polypropylene rescue body Ford F 450 6 0 L Engine 14 500 GVWR 158 Wheelbase with Aluminum and copolymer polypropylene rescue body Page 22 of 32 TomCar TM47 CL Off Road V Engine 1052 Dephi Fuel Inected 7 4 cylinger Liquid Cooled YBO7 Gasoline Engine Trsmission 2x4 Automatic Forward Neutral Reverse H D high 08 Tomcar Tm47 BL OFF ROAD V Engine 1400 Kohler Diesel 4 Cylinder Liquid Cooled Engine Trans 2X4 T Forward Neutral Reverse Heavy Duty High Low Gear Box with Suspension H D 09 Tomcar TM57CL OFF ROAD Engine 1052cc Delphi Fuel Injected Z 4 Cylinder Liquid Cooled Gasoline Engine Transmission 2X4 Automatic forward Neutral Reverse H D SUS 10 Tomcar
4. staff member listed on the cover of this Invitation for additional information HGAC Buy GENERAL TERMS amp CONDITIONS THE SMART PURCHASING For BIDS AND PROPOSALS 39 cd 10 UA E 3 WW 02 N FY FR RFR RR RK 5 37 INVITATION No 10 12 DESCRIPTION Ambulances EMS amp Other Special Service Vehicles TABLE OF CONTENTS INTRODUCTION 3 tbe ertet ata reet pet e crest ovi Ee ipie re e bre ct DEFINITIONS ABBREVIATIONS amp 65 22240 040 2 000000000000000000 NON BINDING ORAL COMMENTS STRUCTURE OF RESPONSE Foie lee tot Ce pede TS BASIC REQUIREMENTS amp OFFEROR S AUTHORIZED SIGNATORY ete eth EDS sea deba Ro di Re SURETY FOR JINSURANGCB I RR e ER UTE t dU e tie SU epe d Eee CONFIDENTIAL PROPRIETARY 5 REFERENCES IN NIB S erm OFFEROR CERTIFICA MONS siete rures E IEEE E
5. 10 INSURANCE a Unless otherwise stipulated in Section B Offeror Contractor must have the following insurance and coverage minimums General liability insurance with a Single Occurrence limit of at least 1 000 000 00 and a General Aggregate limit of at least two times the Single Occurrence limit Product liability insurance with a Single Occurrence limit of at least 1 000 000 00 and a General Aggregate limit of at least two times the Single Occurrence limit for all Products except Automotive Fire Apparatus For Automotive Fire Apparatus see Section B Product Specific of this Invitation Property Damage or Destruction insurance is required for coverage of End User owned equipment while in Contractor s possession custody or control The minimum Single Occurrence limit is 500 000 00 and the General Aggregate limit must be at least two times the Single Occurrence limit This insurance may be carried in several ways e g under an Inland Marine policy as part of Automobile coverage or under a Garage Keepers policy In any event this coverage must be specifically and clearly listed on insurance certificate s submitted to H GAC b Insurance coverage shall be in effect for the length of any contract made pursuant to this Invitation and for any extensions thereof plus the number of days months required to deliver any outstanding order after the close of the contract period c Original Insurance Certificates must be furnished to
6. Date 20 Signed for Printed Name amp Title Date 20 Attest for Printed Name amp Title Date 20 06 18 09 Page 4 of 4
7. 10 12 Ambulances EMS amp Other Special Service Vehicles 3 6 1 Chassis Frame On type I additional medium duty emergency medical service units the chassis frame shall be of low profile design incorporate minimum yield strength of 50 000 psi 3 6 4 1 Spin on Oil Filter OEM standard for the engine supplied 3 6 4 2 Air Filter Dry paper element type air filter shall be applicable 3 6 4 4 Fuel System Factory installed fuel tanks minimum capacity 35 gallons with solenoid selector switch for dual tanks 3 6 4 5 Cooling System Factory installed air conditioning with the heaviest duty cooling package available and heavy duty radiator 134A Freon 3 7 1 Electrical System On type I amp III generator powered emergency medical service units all cab chassis electrical systems shall remain intact Cab chassis electrical systems shall act as an auxiliary system that will provide power to the primary system when the generator is not running 3 7 1 1 Warning Indicators On panels providing alpha numeric displays with warning indicators the display shall be designed to scroll between warnings when two 2 or more warning conditions are present or the warning indicator shall include an audible device which shall only cease when manually overridden at which time the display shall scroll to any additional warnings 3 7 2 Wiring Installation On type I II amp III emergency medical service units all wiring shall be stamped and fu
8. KKC07 SRV Medium Duty Str 08 5 Medium Duty Ford 650 SRV KKC10_ SRV KKC11 SRV Heavy Duty International 4300 0 KKCI2 SRV Heavy Duty 2 Mobile Command Unit Special Operations FreightlinerCustom KKC14 Mobile Command Unit Special Operations International Custom ___ E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing Remomony Tpe 02 KKE04 Remounton chassis KKEOS 06 chassis Ford 350 chassis KKE08 Remount on chassis KKE09 Remount on chassis KKE10 Remount on chassis Remoutonchasis DodgeB3500 Type KKEI2 chassis KKE13 Remount on chassis Intemnational 4300 Type KKEI4 Remount on chassis Terra Star Type Page 30 of 32 15 Remount on chassis Freightliner 2 Type I LL Wolf Coach C Other Specialty Vehicle or Equipment 01 2 08 19 100 SUV based interoperability unit with basic network O LLC02 2 08 19 200 SUV based interoperability unit with complex network and reachback LLCO03 Sentry 08 20 100 Sprinter based interoperability unit with basic network ILEN Sentry 08 20 200 Sprinter
9. 164 Recruit E450 o QA24 MI 164RecruitG4500 00 y O 0425 Type 164 430 Sr QA26 04500 Sr 0427 170 Brigader 85 O QA28 170 Brigader 04500 E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing 01 jRemomtony TypeI __ ______ QE02 jRemomton Type HD QE03 Remount only Medium Duty ooo o QE04 chassis Type I Ford 350 05 chassis Type I Ford QE06 on chassis Type I Chevrolet C3500 __ QE07__ Remount on chassis Type Dodge Ram 3500 __ 0 08 on chassis Type Dodge Ram 4500 __ QE09 on chassis Type I International 430 o chassis TypeITerraStar _ QE11 Remounton chassis Type Ford E 350 _ 00 O QEI2 Remontonchasis TypelllFordE450 0 QEI3 on chassis Chevrolet 63500 y O 14 Remount on chassis Type III Chevrolet 64500 17 32 R Matthews Specialty Vehicles Inc C Other Specialty Vehicle or Equipment RCO1 RC02 RC03 RC04 05 06 RC07 08 09 RC10 RC11 RC12 4 5 6 RC17 RC18 RC19 RC20 RC21 RC22 RC23 RC24 RC25 RC26 RC27 RC28 RC29 RC30 RC31 RC32 RC33 RC34 RC35 RC36 RC37 RC38 RC39 RC40 RC41 S MBF MSV CC 500 Freightliner Sprinter Mobil
10. e H GAC will evaluate proposals as detailed in Section B f By submission of a Response Offeror indicates acceptance of the evaluation technique and recognizes and accepts that H GAC may at it s sole discretion make subjective judgments during the evaluation process 33 ORDER OF PRECEDENCE PRIOR TO CONTRACT AWARD In the event of conflict between this document and any references or documents cited herein this document shall take precedence prior to contract award 34 AWARD OF CONTRACT a H GAC reserves the right to accept or reject any Product Item or option offered Additionally all options included in Offeror s response and accepted by H GAC are understood to be included in any contract b H GAC shall award contract s for line items or groups of line items at its sole discretion c With authority granted by the H GAC Board of Directors a written contract shall be presented to the successful Offeror s and shall be subject to acceptance by the successful Offeror s within thirty 30 calendar days after presentation by H GAC If a contract is not executed within thirty 30 calendar days H GAC may rescind the contract offer and award a contract to the next Offeror in order of rank as determined by H GAC d Delivery time and prompt payment discounts including time allowed for payment may be considered in tie breaking of offers which are judged by H GAC to be equal in all other criteria e The contract shall include t
11. 2 Person who will sign final contract documents if an award is made 3 Address to which final contract documents would be sent for signature Member Contact Information Contact Person 4 Title Mailing Address Street PO Box State amp Zip Physical Address Street State amp Zip Toll Free Phone Email Address 4 Person who End Users will contact for product information and to get pricing quotes The Signatory below on behalf of Offeror Acknowledges having thoroughly reviewed the Invitation Attests to having the authority to sign this response and commit Offeror to honor all requirements Makes under penalty of perjury all required Offeror Certifications as detailed in General Terms Certifies that all information provided in this Response is true and correct Signature Printed Name FORM HISTORICALLY UNDERUTILIZED BUSINESS ENTERPRISES Procurement No AM10 12 Title Ambulances EMS amp Other Special Service Vehicles Offeror Most if not all of the Members of HGACBuy are subject to various requirements relative to purchasing goods and services from Historically Underutilized Business Enterprises HUBs See Note 1 These requirements are promulgated by federal and state governmental authorities and include measureable criteria such as percentage of total dollars spent directed to HUBs number of HUB contractors used subcontractors employed by primary contractors etc T
12. MOBILE COMMAND UNIT ON A GMC SAVANA COMMERCIAL CUTAWAY 4500 LOAD SPACE AREA IS 83 HIGH X 93 WIDE X 14 LONG CUSTOM DRY VAN BODY 30 MOBILE COMMAND CENTER FREIGHTLINER MT 55 FORWARD CONTROL CHASSIS 30 000 LB GVWR LOAD SPACE AREA IS 83 HIGH X 87 5 WIDE X 30 LONG A Ambulance 01 02 0 04 05 06 07 08 09 10 11 12 PA13 14 15 16 17 18 19 1 Superliner 167 Body Ford F550 Type Superiner I Superliner 171 Body Dodge 4500 Type I Superliner 167 Body Dodge 5500 I superliner 171 Body Dodge 5500 ype Type 177 Intemational 4300 Type I Paraliner 147 Body Ford F350 ype Paraline Paraliner 147 Ford E350 Paraliner 147 Body Chevy G3500 Superliner 167 Body Ford 5 _____ Type III Superliner 171 Body Ford E450 Superliner 167 Body Chevy G4500 _____ Type Superliner 171 Body Chevy G4500 E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing 01 02 03 04 05 Remount Only Type M Life Line Body Tooo Remount ly Medium duty Life Live Body I Life Lie body 0 __ Remount type T Life Line body Ford 450
13. 24 Veterinary Unit on a Ford E450 Chassis O O OOo 26 Veterinary Unit on a Ford E4S0 Chassis 29 Veterninary Unit on a Ford P550 Chass 27 Animal Transport Uait n a Ford E450 Chassis To bf Red Cross Disaster Response Unit on an Ford E450 Chasis Red Cross Feeding Kitchen on a Ford H Excellance A Ambulance Page 9 of 32 HAO1 Ford F350 4x2 Golden Eagle Diesel 146L x 96 W x 69 HR 02 GE Ford F450 4x2 Typel Golden Eagle Diesel 146L x 96 W x 69 HR 03 GE TI Ford F550 4x2 1 Golden Eagle Diesel 146L x 96 W x 69 HR a HA04 GETI L Ford F450 4x2 Typel L Golden Eagle Diesel 172 L 96 W X69 HR 05 GE TI L Ford F550 4 2 Typel L Golden Eagle Diesel 17271 x 96 W X69 HR 06 Ford F350 4x4 Golden Eagle Diesel 1461 x 96 W 69 07 GE T1 Ford F450 4x4 Typel Golden Eagle Diesel 1461 x 96 W x 69 08 1 Ford F550 4x4 Golden Eagle Diesel 146L x 96 W 69 HR HAO GE TIAL Ford F450 4x4 Typel L Golden Eagle Diesel 17271 96 10 Ford F550 4x4 Typel L Golden Eagle Diesel 172 L x 96 W x 69 HR ____ 11 GE T Ford E350 Type III Golden Eagle Gas 146 x 96 x 69 HR 12 Ford E450 Golden Eagle Gas 146 x 96 x 69 HR HA13 GE T III L Ford E450 Golde
14. Ambulances EMS amp Other Special Service Vehicles Offeror This FORM is provided to help insure that all required Response elements have been completed and included or certified as being available upon request Responses that do not comply with all requirements may be considered non compliant Offeror s signatory must review each item below and certify by initialing in the space to the right This Response Includes 1 Original of all required FORMS and documents plus one copy each in a separate hard sided 3 ring binder 2 completed electronic copy of ALL Forms and any other documents required by this Invitation to be submitted electronically on electronic media e g CD ROM Forms D amp E are to be provided in an excel format 3 All required Form A s have been submitted with the bid package Dealer Mfg Converter amp Texas Commercial Chassis vehicle dealers where applicable 4 required list of References 5 A complete description of Offerors Service Organization detailing support locations hours personnel and parts service availability 7 If the Non Resident Reciprocal Bid Act applies copy of your state statute and a determination of the status of Texas bidders proposers in your home state If not applicable indicate 8 If offer includes motor vehicles to be sold in Texas copies of all current licenses as required by the Texas Motor Vehicle Commission Code ambulance converter and trai
15. HR DA16 North Star 3 Chevrolet 64500 Diesel Engine 16771 x 94 W x 72 HR 17 North Star Type 3 64500 Diesel Engine 16771 x 94 W x 72 HR ie ow B Light Medium Rescue Vehicle DB01 North Star Fire Rescue Ford F550 4x4 Crew Cab Diesel Engine 116 L 94 W DB02 North Star Fire Rescue Ford F550 4x4 Regular Cab Diesel Engine 11671 94 W b North Star Fire Rescue Dodge 5500 4x4 Crew Cab Diesel Engine 116 L x 94 W P DB04 North Star Fire Rescue Dodge 5500 4x4 Regular Cab Diesel Engine 116 L 94 W DB0S North Star Fire Rescue Ford F550 4x4 Crew Cab Diesel Engine 14771 94 W DB06 Star Fire Rescue Ford F550 4x4 Regular Cab Diesel Engine 14771 x 94 W DB07 North Star Fire Rescue Dodge 5500 4x4 Crew Cab Diesel Engine 14771 x 94 W Se North Star Fire Rescue Dodge 5500 4x4 Regular Cab Diesel Engine 147 L x 94 W DB09 North Star Fire Rescue Ford F550 4x4 Regular Cab Diesel Engine 16771 x 94 W DB10 North Star Fire Rescue Dodge 5500 4x4 Regular Cab Diesel Engine 16771 x 94 W DB11 North Star Fire Rescue Ford F550 4x4 Regular Cab Diesel Engine 19271 x 94 W DB12 North Star Fire Rescue Dodge 5500 4x4 Regular Cab Diesel Engine 19271 94 W Other Specialty Vehicle or Equipment DCOI__ North Star Prisoner Transport Ford E350 Gas Engine 138
16. KC18 KC19 KC20 KC21 KC22 KC23 KC24 KC25 KC26 Jrban Command Vehicle 879 on Chevrolet C2500 Gas SRW Crew Cab Chassis Jrban Command Vehicle 8 9 on Chevrolet C2500 Diesel SRW Crew Cab Chassis Urban Command Vehicle 89 on Chevrolet C3500 Gas SRW Crew Cab Chassis Urban Command Vehicle 879 on Chevrolet C3500 Diesel SRW Crew Cab Chassis Urban Command Vehicle 89 on Ford F 350 Gas SRW SuperCab Chassis Urban Command Vehicle 9 on Ford F 350 Gas SRW Crew Urban Command Vehicle 89 on Ford F350 Diesel SRW SuperCab Chassis Jrban Command Vehicle 879 on Ford F 350 Diesel SRW Crew Cab Chassis Urban Command Vehicle 8 9 on Dodge Ram 3500 Gas SRW Crew CabiChassis Urban Command Vehicle 8 9 on Dodge Ram 3500 Diesel SRW Crew Cab Chassis Urban Command Vehicle 99 on Chevrolet C3500 Gas DRW Crew Cab Chassis P Urban Command Vehicle 99 on Chevrolet C3500 Diesel DRW Crew Cab Chassis Urban Command Vehicle 99 on Ford F 350 Gas DRW SuperCab Chassis Urban Command Vehicle 997 Ford F350 Gas DRW Crew CabChassis Urban Command Vehicle 99 on Ford F 350 Diesel DRW SuperCab Chassig Urban Command Vehicle 99 on Ford F330 Diesel DRW Crew Urban Command Vehicle 99 on Ford F430 Diesel DRW SuperCab Chassis Urban Command Vehicle 997 on Ford F430 Diesel DRW Crew CabiChassis Urban Command Vehicle 997 on Dodge Ram 3500 Gas
17. by proper completion of a Service Organization Document as described elsewhere herein 16 REQUIREMENTS APPLICABLE TO PHYSICAL GOODS In the case of physical goods e g equipment material supplies as opposed to services all Products offered must unless otherwise stipulated in Section B a new unused and not refurbished b Not be a prototype insofar as the general design operation and performance This requirement is NOT meant to preclude Offeror from offering new models or configurations which incorporate improvements in a current design or add functionality but which in such new model or configuration may be new to the marketplace c Include any and all accessories which may or may not be specifically mentioned herein but which are normally furnished or which are necessary to make a delivered Product ready for its intended use Such accessories shall be assembled installed and adjusted such that the Product is ready for continuous operation at time of delivery d Have assemblies sub assemblies and component parts that are standard and interchangeable throughout the entire quantity of a particular Product as may be purchased simultaneously by any individual End User Be designed and constructed using current industry accepted engineering and safety practices and materials b Be available for inspection at any time prior to or after procurement 17 PRODUCT CODES Unless otherwise addressed in Section B of this
18. chassis 54 000 Ib GVWR 350HP engine COM HD 01 Heavy Duty 1 Mobile Communications Three 3 forward workstations 3 12 equipment racks and conference room to seat five 5 Freightliner 2 or equal chassis 35 000 lb GVWR 330HP engine MCC 20T 01 20 Mobile Command Trailer Aluminum body double axle 2 A C 4 workstations galley 1 equipment rack I O pane 10KW generator scene lights MCC 53ST 01 53 Heavy Duty Mobile Command Trailer No slide outs conference room to 5 4 seat 9 bench seating for 6 Scrib workstation 2 racks galley Control Officer position F MCC 53CT 01 53 Custom Heavy Duty Mobile Command Trailer 3 slide outs conference SC15 table to seat 8 28 workstations 8 racks galley 2 entrance amp exit steps GWVR Max 60 000 165 01 Freightliner M 245 Patient Evacuation Vehicle SCI7 01 Freightliner M 2 45 Patient Evacuation amp Morgue Vehicle 7 SCI8 03 Sprinter Cut away Mobile Command Vehicle SCI9 MCC MD 03 Ford F550 Medium Duty Mobile Command Vehicle SC20_ SR MD 01 Ford F550 Medium Duty Search amp Rescue Vehicle 7 SC21 CL MD 0 Ford F550 Medium Duty Crime Lab Vehicle SC22 SWAT SD 0lFreightiner 2 SWAT Command Vehicle SC23 EOD SD 0 Freightliner M2 EOD Command Vehicle SC24_ HI SD 01 Freightliner M2 Homicide Investigation T McCoy Miller A Ambulance 01 Type I Medic 14
19. 000 shall not be allowed Furthermore H GAC reserves the right at its sole discretion to disallow purchase of any Published Option through the Program if deemed contrary to the intent of the law b Any option that has not been listed and priced in the Response is considered to be an Unpublished Option Unpublished Options may be sold but only in connection with the sale of a base Product Item and only insofar as the total cost of all Unpublished Options remains below twenty five percent 25 of the total summed cost of the base Product s plus any Published Options c No Published or Unpublished Option may be sold which essentially converts a Product such that it competes with a Product Item awarded to another contractor 21 WARRANTIES SALES amp SERVICE Unless otherwise addressed in Section B the following requirements shall apply a Offeror must be a properly franchised dealer authorized to sell and service including warranty service all products offered and sold in response to the bid invitation or under any H GAC contract b Offeror shall provide detailed Parts and Labor Warranty information with the Response If Offeror submits a warranty with the Response which does not meet the minimum requirements herein Offeror agrees by submission of a Response that such warranty shall be considered to be amended to meet those minimums c Warranties shall be manufacturer s standard and shall be inclusive of any other warranty requ
20. 10 Walk Around Aluminum Body Ford F450 2 42 Light Rescue 12 Walk Around Aluminum Body Ford 550 2 0 Light Rescue 10 Walk Around Aluminum Dodge 4500 2 Door 4x2 Light Rescue 12 Walk Around Aluminum Body Dodge 4500 2 Door 4x2 Light Rescue 10 Walk Around Aluminum Body Chevy 3500 2 Door 4x2 Light Resuce 10 Walk Around Aluminum Body Chevy 3500 2 Door 4x2 vj G Dodgen Industries C Other Specialty Vehicle or Equipment 01 GC02 GC03 GC04 05 06 GC07 08 GC09 GC10 GC12 GC13 GC14 GC15 GC16 GC17 GC18 22 Mobile Command Center A Hand Molded and Gelcoated Fiberglass Self Contained Unit on a Ford E 350 Cutaway Chassis 24 Mobile Command Center A Hand Molded and Gelcoated Fiberglass Self Contained Unit on a E450 Cutaway Chassis 27 Mobile Command Center A Hand Molded and Gelcoated Fiberglass Self Contained Unit on a Ford E 450 Cutaway Chassis 27 SWAT Unit A Hand Molded and Gelcoated Fiberglass Self Contained Unit on a Ford E 450 Cutaway Chassis 7 Mobile Command Center A Hand Molded and Gelcoated Fiberglass Self Contained Unit on a 450 Cutaway Chassis 29 Mobile Command Center on a Ford F550 Chassis f Mobile Command Center on a Ford F550 Chassis __ 29 Medial Unit on a Ford E450 1271 83 Medical Unit on a Ford F550CChassis 24 Environmental Lab on a Ford E450 Chassis T 22
21. 9 DC02 North Star Prisoner Transport Ford F350 4x4 Diesel Engine 143 L x 94 W 57 75 HR DC03 North Star Prisoner Transport Ford F450 4x2 Regular Cab Diesel Engine 191 L x 94 W x DC04 North Star Prisoner Transport Ford F550 4x2 Regular Cab Diesel Engine 197 L x 94 W cos Nori Star Prisoner Transport Freightliner 4x2 Regular Cab Diesel Engine TL Nort Sr Prisoner Transport Ford F650 4 2 Super Cab Diesel Engine SL x98 Wx DC07 North Star Prisoner Transport Dodge 4500 4x2 Regular Cab 197 L x 94 W x 72 HR North Star EOD Command Ford F550 4 4 Regular Cab Diesel Engine 191 L x 94 W x DC09 North Star EOD Command International 4400 4x2 Diesel Engine 222 L 100 W x 84 HR __________ DC10 North Star SWAT Command Ford F550 4x4 Regular Cab Diesel Engine 192 L x 94 W pcr Nori Star Hazardous Materials Command Ford F550 4x4 Regular Cab Diesel Engine DCI2 Star Crime Scene Command Ford F350 4 4 Diesel Engine 147 L 94 Wx 72HR DCI3 North Star Mobile Command Ford F650 4x2 Diesel Engine 196 L x 94 W x 76 HR Dci North Star Wildland Crew 198 L x 98 Wx OCS E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing DEOL Remount of Nonhsar Mode p North Star Remount of Northstar Module Fora 35044 D
22. DRW Crew Cab Chassis Urban Command Vehicle 997 on Dodge Ram 3500 Diesel DEW Crew Cab Chassis Urban Command Vehicle 99 on Dodge Ram 4500 Diesel DRW Crew CablChassis Urban Command Shell on Chevrolet C3500 Diesel SRW Crew Command Shell on Ford F 350 Diesel SRW Crew Cab Chassis Urban Command Shell on Dodge Ram 3500 Diesel SRW Crew Cab Chass Urban Command 22122 Urban Command Vehicle 9 SS lt D EMS Vehicle Conversion KD01 KD02 KD03 KD04 KD05 KD06 KD07 KD08 KD09 KD10 KD11 KD12 KD13 KD14 KD15 KD16 KD17 KD18 KD19 KD20 KD21 KD22 KD23 KD24 Type 1 12 on Chevrolet C3500 Gas DRW Cab Chassis Gen Pwrd Mod Type 1 12 on Chevrolet C3500 Diesel Cab Chassis GenPwrdMod Type 1 12 on Ford F 350 Diesel DRW Cab Chassis GenPwrdMod Type 1 12 on Ford F 450 Diesel DRW Cab Chassis GenPwrdMod 1 12 on Dodge Ram 3500 Gas DRW Cab Chassis GenPwrdMod Type 1 12 on Dodge Ram 3500 Diesel Cab Chassis Gen Pwd Mod 1 12 on Dodge Ram 4500 Diesel Cab Chassis Gen Pwd Mod Type 1 14 on Ford F 450 Diesel Cab Chassis GenPwid Mod Type 1 14 on Ford F 550 Diesel DRW Cab Chassis Gen Pwd Mod 1 Type 1 14 on Dodge Ram 4500 Diesel Cab Chassis Gen Pwd Mod I 14 on Dodge Ram 5500 Diesel Cab Chassis Gen P
23. H GAC on request showing Offeror Contractor as the insured and showing coverage and limits for the insurances listed above d Ifany Product s or Service s will be provided by parties other than Offeror Contractor all such parties are required to carry the minimum insurance coverages specified herein and if requested by H GAC a separate insurance certificate must be submitted for each such party e H GAC reserves the right to contact insurance underwriters to confirm policy and certificate issuance and document accuracy 11 OFFEROR CERTIFICATIONS Offeror by submission of a Response hereto makes the following certifications under penalty of perjury and possible contract termination if any of these certifications are found to be false Non Collusive Response a The prices in the Response have been arrived at independently without collusion consultation communication or agreement for the purpose of restricting competition as to any matter relating to such prices with any other Offeror or potential competitor Revised 12 03 09 Page 6 of 19 b The prices which have been quoted in the Response unless otherwise required by law have not been knowingly disclosed by Offeror and will not be knowingly disclosed by Offeror prior to the public response opening either directly or indirectly to any other Offeror or competitor c No attempt has been made or will be made by Offeror to induce any other person partnership or corpora
24. I73 L 96 W 7 NA09 24 Horton Model 623 Type I FORD F650 4 2 173 L 96 W 72 HR 77 10 3 20 Horton Model 403 Type III FORD E350 13771 x 96 W x 68 HR 3 21 Horton Model 453 Type FORD E350 14571 x 96 W x 72 HR 12 3 23 Horton Model 533 Type III FORD E450 163 L x 96 W x 72 HR NAI3 3 24 Model 553 Type III FORD E450 169 L x 96 W x 72 HR NAI4 __ 1 30 Horton Model 603 Type I DODGE 4500 4x2 167 Lx96 Wx72 HR_ 15 21 Horton Model 623 Type I DODGE 4500 4x2 173 L x 96 W x 72 HR fF O O 16 31 Horton Model 457 Type I DODGE 4500 4x2 157 Lx96 Wx72 HR_ J 17 H TI 32 Horton Model 403 Type I FORD F 450 4x2 137 Lx96 Wx68 HR 18 H TI 33 Horton Model 453 Type I FORD F 450 4x2 145 Lx96 Wx72 HR_ 1 NA19 H T3 34 Horton Model 553 Type FORD E 450 169 Lx96 Wx72 HR NA20 13 35 Horton Model 553 Type III GM 64500 169 Lx96 Wx72 HR_ NA21 3 36 Horton Model 403 Type III GM G3500 137 Lx96 Wx68 HR hs 22 3 37 Horton Model 453 Type III GM G3500 145 Lx96 Wx72 HR 2224 NA23 3 38 Horton Model C169 Type III Concept 3 FORD E450 169 Lx96 Wx72 HR NA24 3 39 Horton Model 169 Type Concept 3 GM 4500 169 L x 96 W x72 HR NA26 3 41 Horton Model C 149 type Concept 35 G 3500 149 Lx96 Wx72 HR_ NA27 H TI 42 Horton Model 149 type I Concept
25. Invitation the following requirements shall apply a Each Product Service offered shall be uniquely identified using an H GAC Product Code which shall be determined as described in Section B of this Invitation Offeror shall offer ONLY ONE Product for any particular Product Code For example Offeror may wish to submit a bid for Product Code ABC and may have another offering that also meets the requirements for ABC Offeror MAY NOT submit two offerings for ABC The alternate offering that also meets the requirements for ABC must be offered as an option upgrade downgrade to ABC on Form E b Pricing for optional upgrades or downgrades to base bid items should be quoted as an adder or deduct amount as appropriate to be applied to the offered price of the base Product Item listed on Form D c Base bid items and their associated HGACBuy Product Codes are included in the Section B and or on Form D Revised 12 03 09 Page 8 of 19 d Selection of Product Codes for which to submit an offer is at Offeror s sole discretion 18 SPECIFIC DESCRIPTIVE REFERENCES Except for Base Product Items listed on Form D any reference to a specific catalog data sheet form brochure model name or number etc used herein to describe an item such as an option or accessory is only descriptive and is not to be considered restrictive unless otherwise noted Such references are normally used only to indicate a type general description level of qua
26. STANDARDS ON BLOOD BORNE DISEASES All Emergency Medical Service Equipment and Units sold thru the Program executed shall be compliant with Occupational Safety and Health Administration BLOOD BORNE pathogen standards National Fire Protection Association Inc standards and Center for Disease Control recommendations Emergency Medical Service Units shall be designed to expedite the removal of blood and other body fluids provide isolated disposal areas for needle sharps and infected material and eliminate use of materials in the manufacturing of units which provides a growth media for BLOOD BORNE pathogens 13 KKK A 1822F FEDERAL AMBULANCE SPECIFICATIONS All Ambulance equipment offered and sold hereunder must meet Federal Ambulance Specification KKK A 1822F and all modifications and enhancements to that specification as detailed in this Invitation A copy of the Federal Ambulance Specifications may be downloaded at no cost from the internet at FSS GSA GOV VEHICLES BUYING http www ntea com Downloads AMD KKK A 1822F pdf Note Class 2 four wheel driven 4X4 Configuration A for all Types as referenced in KKK A 1822F can be included in the manufacturing options Form E units are to be bid with ALS Configuration compliance may offer a CREDIT on Form E for End User Agency choice of a BLS Configuration as an option as well 14 H GAC REQUIREMENTS MODIFICATIONS amp ENHANCEMENTS TO KKK A 1822F H GAC requi
27. TM57BL OFF ROAD V Engine 1372cc Kohler Diesel 4 Cylinder Liquid Cooled Engine Transmission 2X4 Forward Neutral Reverse H D Gear Box H D Suspension Z Odyssey B Light Medium Rescue Vehicle 7 01 RSQ ERU F9 Emergency Response Unit amp ESU Ford F550 diesel 9 walk around alum body 7 compartments 7B02 RSQ WIR F9 Walk in rescue Ford F550 diesel 9 alum body 6 compartments insulated interior 7B03 RSQ WIR F16 Walk in rescue Ford F650 diesel 16 alum body 6 compartments insulated interior 7 04 RSQ ERU F16 Emergency Response Unit Ford F650 diesel 16 walk around alum body 7 compartments 7 05 UTIL DP F1 9 Deployment utility amp ESU Ford E350 gas 9 steel commercial body insulated HVAC benches w storage 7 06 RSQ ERU C9 Emergency Response Unit amp ESU Chevy 3500 diesel 9 walk around alum body 7 compartments ZB07 RSQ WIR C9 Walk in rescue Chevy 3500 diesel 9 alum body 6 compartments insulated interior 7 08 UTIL DP C1 9 Deployment utility amp ESU Chevy cutaway gas 9 steel commercial body insulated HVAC benches w storage 7 09 RSQ ERU R9 Emergency Response Unit amp ESU Ram 4500 diesel 9 walk around alum body 7 compartments ZB10 RSQ WIR R9 Walk in rescue Ram 4500 diesel 9 alum body 6 compartments insulated interior UTIL DP R1 9 Deployment utility amp ESU Ram gas 9 steel commercial body insulated ZB11 HVAC benches w storage ZB12 RSQ ERU I18 Emer
28. WB 11 500 GVW DRW V10 Gas w Generator 19 Medic 146 Chevrolet 3500 139 WB 12 500 GVW DRW Diesel Engine TA20 _ w Generator ______ y TA21 Type AD Medic 170 Chevy 04500 1599 8 14200 GVW DRW Diesel Engine Type III AD Medic 170 Chevy G4500 159 WB 14 200 GYW DRW Diesel Engine TA22 w Generator TA23 AD Medic 1635 Chevy 64500 159 WB 14 200 GVW DRW Diesel Engine AD Medic 163SE Chevy 64500 159 WB 14 200 GVW Diesel Engine 24 w Generator TA25 Type I Medic 142 Chevy C3500 Silverado 162 WB 13 200 GVW DRW Diesel Engine 7 Type I Medic 146 Chevy C3500 Silverado 162 WB 13 200 GVW DRW Diesel Engine TA26 w Generator E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing TE01 Remomtony Typ CC TE02 _ Remount only Type II ____ ____ only Medium Duty TE04 Remountonchasiis Type I Ford 350 _______ 05 Remountonchasis TypeTFord 450 O 06 Remountonchassis TypeTChevrolet C500 0200 TE07 Remountonchassis TypeTDodge Ram 3500 O 08 chassis Type I Dodge Ram 4500 1 O TE09 Remount on chassis I International 4300 9 49 9 0 2 TEI0 Remountonchasis TypelTemaStar jRemountonchasis Typelll Ford E 350 O TEI2 Remount on chass
29. accessories and services which you desire to sell thru the H GAC contract if awarded Published catalogs price sheets may be listed along with the discount structure that will apply For RFPs follow the instructions in Section B as this Form may or may not be used Third Section e Technical Specifications Product Brochures Tear Sheets Cut Sheets Strippers etc which clearly list and show all the standard features and capabilities of each Product Item offered on Form D Warranty Documentation as described elsewhere herein for all items offered Revised 12 03 09 Page 12 of 19 Fourth Section e Copies of any applicable Texas MVD Licenses e Electronic Media containing the complete response including all required FORMS stored in a pouch or an envelope such that it will not fall out of the binder Required in only not in Original e Form CIQ Conflict Of Interest Questionnaire Chapter 176 of the Texas Local Government Code requires vendors and consultants contracting or seeking to contract with H GAC to file a Conflict of Interest Questionnaire CIQ if they have an employment or other business relationship with an H GAC officer or an officer s close family member The required questionnaire is located at the Texas Ethics Commission website http www ethics state tx us whatsnew conflict forms htm It is Bidder s responsibility to download the form and furnish a completed copy with the Response if i
30. based interoperability unit with complex network and reachback 05 08 35 100 StepVan based interoperability unit with basic network ee NERV 08 35 200 Step Van based interoperability unit with complex network and reachback LLC07 Sentinel 08 32 100 Custom body interoperability unit with basic network RECUS Sentinel 08 32 200 Custom body interoperability unit with complex network and reachback EE LLC09 m DC Super Sentinel 08 38 100 Extended custom body interoperability unit with basic network LLC10 Super Sentinel 08 38 200 Extended custom body interoperability unit with complex network and reachback LLC11 Trailer 08 32 100 Utility trailer based interoperability unit with basic network Ops Trailer 08 32 200 Utility trailer based interoperability unit with complex network and TECH reachback LLC13 EOC Trailer 08 53 100 Commercial trailer based interoperability unit with basic network EOC Trailer 08 53 200 Commercial trailer based interoperability unit with complex network LLC14 and reachback LLC15 2 08 19 100 MXT based interoperability unit with basic network PLCs MC 2 MXT 08 19 200 MXT based interoperability unit with complex network and reachback LLC17 RB 075 08 100 0 75 meter antenna and reachback package for satellite connectivity LLC18 RB 096 08 100 0 96 meter antenna and reachback package for satellite connectivity LLC19 RB 120
31. be found in these specifications AMD Ambulance Manufacturers Division of the National Truck Equipment Association Gallons United States gallons PTO Power takeoff Aluminum Constructed Body patient module with all aluminum construction including structural components cabinets floors no wood products used in construction General Constructed Body patient module with aluminum structural components and other marine or exterior grade construction materials Chassis Powered ambulance module powered by chassis electrical system Generator Powered ambulance module including module mounted warning equipment and scene lights powered by on board generator 5 SAFETY INSPECTION AND LICENSES A Safety Inspection Any vehicle bid to H GAC shall include in the bid price the cost of providing whatever Safety Inspection is required in the state of purchase including documentation and windshield sticker B State Licenses Offeror must have all licensing required by any state in which business is conducted under an H GAC Contract and in particular the State of Texas Department of Transportation Motor Vehicle Division Code if applicable Offeror must provide in any response hereto a copy of its current Texas MVD Motor Vehicle Dealers License and any other licenses Converter Trailer ect that may be required to sell their bid items in Texas Further Contractor must provide licensing documentation for other states to H GAC whenever
32. be provided with each EMS unit delivered C Equipment Documentation Contractor shall deliver to End User Agency a complete set of manuals warranties warranty registration instructions etc associated with any equipment installed or provided with the supplied Emergency Medical Service Equipment and Unit s This includes documentation for items such as sirens lighting siren speakers oxygen devices stretchers and cab chassis 10 ELECTRICAL AND MECHANICAL REQUIREMENTS amp FEATURES A Ergonomic Design Operator control functions switches buttons and displays shall be designed to aid and enhance operator capabilities by minimizing efforts required to control equipment Each function shall be labeled in a manner which minimizes operator error Each major equipment function shall have an individual switch and associated indicator B Electrical Features Electronic circuitry employed throughout the Emergency Medical Service Equipment and Units may utilize integrated solid state circuitry and may utilize Very Large Scale Integration The only exception allowed shall be relays for external interfaces and switches Switches shall be rated for a minimum of one million 1 000 000 operations On printed circuit boards all active devices shall have designations screened onto the circuit board at each device location All optional and auxiliary circuit output connections shall be screened onto the board for easy reference Emergency Medi
33. chargeable to END USER under this Contract H GAC through its staff or its designated public accounting firm the State of Texas or the United States Government shall have the right at any reasonable time to inspect copy and audit those records on or off the premises of CONTRACTOR Failure to provide access to records may be cause for termination of this Contract CONTRACTOR shall maintain all records pertinent to this Contract for a period of not less than five 5 calendar years from the date of acceptance of the final contract closeout and until any outstanding litigation audit or claim has been resolved The right of access to records is not limited to the required retention period but shall last as long as the records are retained CONTRACTOR further agrees to include in all subcontracts under this Contract a provision to the effect that the subcontractor agrees that H GAC S duly authorized representatives shall until the expiration of five 5 calendar years after final payment under the subcontract or until all audit findings have been resolved have access to and the right to examine and copy any directly pertinent books documents papers invoices and records of such subcontractor involving any transaction relating to the subcontract ARTICLE 9 REPORTING REQUIREMENTS CONTRACTOR agrees to submit reports or other documentation in accordance with the General Terms and Conditions of the Bid Specifications If CONTRACTOR fails to submit to H G
34. effective form of delivery 5 LEGAL amp CONTRACTUAL REMEDIES RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS Procedure Any actual or prospective Offeror or Contractor who is aggrieved in connection with a purchase transaction may file a grievance The grievance may be filed at any phase of the procurement In order for an above mentioned party to enter the grievance process a written complaint must be sent to the Office Services Manger of H GAC by certified mail which identifies the following 1 Name mailing address and business phone number of the complainant 2 Appropriate identification of the procurement being questioned 3 A precise statement of reasons for the protest 4 Supporting exhibits evidence or documents to substantiate any claims The grievance must be based on an alleged violation of H GAC s Procurement Procedures a violation of State or Federal law if applicable or a violation of applicable grant or contract agreements to which H GAC is a party Failure to receive a procurement award from H GAC in and of itself does not constitute valid grievance Upon receipt of grievance the Office Services Manager will initiate the informal resolution process Expedited Resolution The Procurement Officer or Departmental Manager responsible for the solicitation shall contact the complainant and all interested parties and attempt to resolve the allegations informally within ten 10 working Revised 12 03 09 Page 18 of 1
35. included in the base price c feature or accessory normally offered by manufacturer as standard shall be considered a standard feature and shall be included in the base price of any offering even though not specifically listed as a requirement in H GAC s specifications Such features SHOULD NOT be offered as options except as deducts for their omission from the base Product Options General a Options are considered to be any features or accessories other than H GAC s and Manufacturer s standard features or accessories b Options should be offered on the FORMS designated for quoting options Each option should be listed and described on a separate line and should include any Manufacturers Dealers code number If no Manufacturer s Dealer s code number exists Offeror should create one c Prices for all offered options shall be assumed to include any installation or mounting required to make it a fully functional component of the Product unless otherwise stated in Offeror s response Required Options a Product specifications in this Invitation may include H GAC Required Options If so Offeror must quote a price for ALL such options and if there is an H GAC Option Code provided in this Invitation for such options it MUST be used as part of the description b Forany specific Required Option Offeror may quote an equivalent so long as its design and performance are as good as or better than the specified opt
36. inspections Offeror may provide this travel as an option to End User Agency where permitted 8 WARRANTY PERIOD The warranty period for all equipment and accessories shall be at a minimum at least as per the standard warranty period normally offered by the manufacturer This shall supercede any requirement related to warranty period stated in Section A 9 DELIVERY DOCUMENTATION A User s Manual March 6 201 1 FINAL Page 2 of 9 10 12 Ambulances EMS amp Other Special Service Vehicles At least one 1 user or operators manual shall be furnished with each delivered piece of equipment Manuals shall provide basic operational description of all equipment and other pertinent operational details Manuals shall be concise simple and shall include pictures showing various operator controls B Installation Service Manual amp Schematics The Installation Service Manual shall describe proper Emergency Medical Service Equipment and Units installation procedures manual shall include those details which are unique to the unit Installation Service Manual shall also include a maintenance section with board overlays schematic diagrams and theories of operation Explanation of diagnostic display interpretations shall also be included drawings shall be accurate to a scale sufficiently large to show all pertinent features of unit system items and method of connection detailing components Two each to
37. negotiated between the end user and the supplier contractor when services are quoted 18 REMOUNT ON CONTRACTOR SUPPLIED CHASSIS Remounts on Contractor Supplied Chassis have been added to Form D as a base bid line item Bid pricing for this line item shall include the cost of the chassis plus the removal and reinstallation of the body only Note Remounting Services are to be performed by an authorized dealer remounter Any specific certifications or warranties that may be requested by an end user regarding remounts is the end users responsibility and shall be negotiated between the end user and the supplier contractor when services are quoted 202 nnn FINAL Page 8 of 9 10 12 Ambulances EMS amp Other Special Service Vehicles 19 REFURBISHED SERVICES Refurbishing parts services are to be bid as published options on Form E These published options are available for purchase by members separately and independently from associated base line items The cost cannot exceed 50 000 00 If quoting refurbishing services where the price exceeds 50 000 00 it must be tied to a base bid line item Remounts listed on Form D 20 OPTIONS amp ACCESSORIES FOR VEHICLES OTHER THAN AMBULANCES Offeror shall quote a wide variety of upgrades and accessories to insure that End Users may be able to configure any purchased vehicle to meet their requirements 21 REQUIREMENTS FOR EQUIPMENT OTHER
38. not in fact most favored treatment H GAC after due consideration of such written explanation may decline to accept such explanation and thereupon this Contract between H GAC and CONTRACTOR shall be automatically amended effective retroactively to the effective date of the most favored agreement to provide the same prices warranties benefits or terms to H GAC The Parties accept the following definition of routine A prescribed detailed course of action to be followed regularly a standard procedure EXCEPTION This clause shall not be applicable to prices and price adjustments offered by a bidder or contractor which are not within bidder s control example a manufacturer s bid concession or to any prices offered to the Federal Government and its agencies ARTICLE 11 SEVERABILITY parties agree that should any provision of this Contract be determined to be invalid or unenforceable such determination shall not affect any other term of this Contract which shall continue in full force and effect ARTICLE 12 DISPUTES Any and all disputes concerning questions of fact or of law arising under this Contract which are not disposed of by agreement shall be decided by the Executive Director of H GAC or his designee who shall reduce his decision to writing and provide notice thereof to CONTRACTOR The decision of the Executive Director or his designee shall be final and conclusive unless 06 18 09 Page 2 of 4 HGAC SECTION D THE
39. o Page 16 of 32 PEO6 Remomt ype MI Life Line Body PEO7 Remount type II Life Line Body Ford E4500 PEOS Remounttype I Life Line body Chevy C 3500 PEO9 Remoune tupe Line body Chevy G8 PEIO type Life Line body Chevy G 4500 11 Remount typeI Life Line body Dodge 4500 12 Remount type I Life Line body Dodge 5500 13 Remount type I Life Line body International 4300 14 Remount type I Life Line body Freightliner M2 o Q Marque A Ambulance QAO TypeT 148 Recruit F350 0402 Type 148 Recruit F450 03 1 148 Recruit 3500 02 O QA04 1148 RecruitDodgeRam3500_ S Po 05 __ 1148 Recruit Dodge Ram 4500 ______ QA06 __ 1148 Commando 350 QA07 QA08 Type 1148 Commando Chevy 3500 4 y O QA09 1148 Commando Dodge Ram 4500 QAI0 Type1 170 Commando FASO 024 QA11 170 Commando Dodge Ram 4500 QAI2 1170 MD Commando International 4300 QAI3 1170 MD Commando International TerraStar QAI4 1170 MD Brigadier International 4300 o QAIS 1170 MD Brigadier International TerraStar _ QA16 Type Squad E3500 QAI7 5 50 QAIS QAI9 Type MI 148 Recruit E350 QA20 148 Recruit 6550 22 QA21 Type 148 Commando 55 0422 Type 148 Commando G3500 24 QA23
40. place of business at 5 ARTICLE 1 SCOPE OF SERVICES The parties have entered into a Contract to become effective as of and to continue through the Contract subject to extension upon mutual agreement of the CONTRACTOR and H GAC H GAC enters into the Contract as Agent for participating governmental agencies each hereinafter referred to as END USER for the purchase of offered by the CONTRACTOR The CONTRACTOR agrees to sell through the H GAC Contract to END USERS ARTICLE 2 THE COMPLETE AGREEMENT The Contract shall consist of the documents identified below in order of precedence 1 The text of this Contract form including but not limited to Attachment A 2 General Terms and Conditions 3 Bid Specifications No including any relevant suffixes 4 CONTRACTOR s Response to Bid No including but not limited to prices and options offered All of which are either attached hereto or incorporated by reference and hereby made a part of this Contract and shall constitute the complete agreement between the parties hereto This Contract supersedes any and all oral or written agreements between the parties relating to matters herein Except as otherwise provided herein this Contract cannot be modified without the written consent of both parties ARTICLE 3 LEGAL AUTHORITY CONTRACTOR and H GAC warrant and represent to each other that they have adequate legal counsel and authority to enter into this Contract The governing bodies where a
41. requested 6 EQUIPMENT MANUFACTURER S SUPPORT A The Contractor shall be prepared to offer replacement parts and or service at prevailing rates Equipment and Units shall maintain replacement parts and service for all equipment An ample stock of individual components shall be carried for a minimum of seven 7 years after dates of acceptance by End Users of Emergency Medical Service Equipment and Units B If any component becomes obsolete or unavailable the Contractor shall be responsible for providing a device which will functionally replace the component if replacement parts are ordered Ultimately the Contractor shall if required replace the item with equipment of current manufacture which will provide the same functions C Offeror shall certify by submission of this bid the capability to supply replacement parts for ambulance coversions as may be required for a period of at least seven 7 years after Emergency Medical Service Equipment and Units have been accepted by End User Agencies 7 FACTORY TESTING Emergency Medical Service Equipment and Units shall undergo extensive factory testing prior to shipment to End Users Testing shall encompass all phases of Emergency Medical Service Equipment and Units equipment from board or modular component level to fully assembled status Houston Galveston Area Council shall be furnished documentation on request End User Agency shall be responsible for travel and expenses related to source
42. shall have the right to make additions by addenda for the purpose of clarification or inclusion of additional specifications qualifications conditions etc Any such addenda shall be made in writing and agreed upon by Contractor and the End User agency prior to issuance of any Change Order A copy of any such Change Order shall be furnished by Contractor to H GAC 39 DUPLICATION OF TERMS OR STATEMENTS Where statements or terms are duplicated or are extremely similar H GAC and the End User reserve the right to use the statement or term most favorable to H GAC and or the End User 40 PUBLICITY H GAC encourages contractors to market the Program and can provide some information and artwork to be used in published promotional materials However any publicity or published material released by Contractor referencing the contract whether in the form of a press release brochure photographic coverage or verbal announcement shall be issued only with prior review and approval by H GAC 41 TAXES HGAC and End User participants are either units of government or qualified non profit agencies and are generally exempt from Federal and State sales excise or use taxes Offeror shall not include any such taxes in the Response Further it shall be the responsibility of Contractor to determine the applicability of any taxes to a particular order and act accordingly Exemption certificates will be provided upon request 42 DRUG FREE WO
43. the relavant programs is basically the same i e to insure that disadvantaged andi tunderutilized members of the business community receive a fair share of public spending The term HUB as used herein shall be understood to encompass all such programs business enterprises no matter what terminology is used by the Member iNote 2 The terms Certified and Listed as used in conjunction with HUB programs relate to the process of HUB qualificatio review Jurisdictions usually require that companies claiming HUB status be reviewed and confirmed as meeting certain minimum requirements to claim that status and that the review and confirmation process be carried out by certain designated entities They lare then Certified or Listed by having their name included on an official listing published by the Certifying or Listing Authority Accepted and Agreed By HUB Status Of Offeror Offeror is a HUB as detailed below Offeror is not a HUB Designation pgg MBE WBE Other E Certifying Listing Authority s Subcontracts On a separate sheet list any subcontractors that would be employed in providing products or services related to this procurement Include subcontractor name designation HUB DBE etc and certifying listing authority Subcontractor List attached No Subcontractors will be used FORM RESPONSE CHECKLIST Procurement No 10 12 Title
44. through the H GAC Cooperative Purchasing Program b Offeror must complete Form B and include subcontracts with HUB s that provide any materials or services related to sales that may be made thru H GAC s Cooperative Purchasing Program 13 NON RESIDENT RECIPROCAL SALES ACT As required by Texas Civil Statutes in the award of contracts an offeror which is not a Texas resident business must determine if its state of residence prohibits award of government contracts to Texas resident offerors without penalty If Offeror s resident state DOES penalize Texas offerors Offeror must provide this information along with a copy of its applicable resident state s statute in the Response Revised 12 03 09 Page 7 of 19 14 TEXAS MOTOR VEHICLE COMMISSION CODE amp LICENSING Sales of motor vehicles in the State of Texas are subject to the Texas Motor Vehicle Commission Code If this Invitation includes any motor vehicle to be sold in the State of Texas Offeror certifies by submission of a response hereto that all required Texas Motor Vehicle Commission licenses are in place and current and that copies of all such licenses have been submitted with the Response Further it shall be Contractor s responsibility to keep current all required Texas Motor Vehicle Commission licensing during the term of the contract and to furnish license copies at any time on request by H GAC If Contractor does not maintain current licensing H GAC reserves the ri
45. to the next low offeror for the item or take any other action deemed by H GAC to be in the best interests of End Users at its sole discretion d In the case of specifically identified catalogs or price sheets which have been contracted as base bid items or as published options routine published changes to products and pricing shall be automatically incorporated into the contract However Contractor must still provide thirty 30 calendar days written notice and an explanation of the changes to products and pricing H GAC will respond with written approval 47 FORCE MAJEURE If either party shall be wholly or partially prevented from the performance of any contractual obligation or duty by reason of or through strikes stoppage of labor riot fire flood acts of war insurrection accident order of any court act of God or specific cause reasonably beyond the party s control and not attributable to its neglect or nonfeasance in such event the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed Determination of Force Majeure shall rest solely with H GAC 48 PERFORMANCE UNDER CONTRACT H GAC is committed to insuring that Contractor provides effective and efficient service to all Participants in the Cooperative Purchasing Program and expects that certain Performance Conditions must be met Failure to meet these conditions may result in contract termination In that regar
46. 08 100 1 2 meter antenna and reachback package for satellite connectivity Page 31 of 32 FORM PUBLISHED OPTIONS Procurement 10 12 Offeror Name 1 Use a single Form E for ALL Option Accessory items and quote each on a single separate line DO NOT use multiple Form E s Add or insert additional lines as necessary 2 Completely describe each item Include the manufacturer s code or part number Each item listed MUST have a Notes unique code or part number so that it can be identified in any subsequest contract Important 3 Options which replace standard equipment on a Form D Item should be priced net of any credit due for the replaced item 4 Options which are upgrades downgrades of a Form D Item should be priced at the differential amount between the cost of the Form D Item and the upgrade downgrade option Page 32 of 32 HGAC SECTION D THE SMART ACBuy ProForma Sample Contract This is a sample of the contract that will be sent to you for execution IF you are recommended for a contract award Do NOT complete and return with your Response A CONTRACT BETWEEN HOUSTON GALVESTON AREA COUNCIL Houston Texas AND This Contract is made and entered into by the Houston Galveston Area Council of Governments hereinafter referred to as H GAC having its principal place of business at 3555 Timmons Lane Suite 100 Houston Texas 77027 AND hereinafter referred to as the CONTRACTOR having its principal
47. 2 Ford 350 XL 165 WB 12 500 GVW DRW Diesel 55 Page 19 of 32 02 I Medic 146 Ford F 350XL 165 WB 12 500 GVW DRW Diesel OE 03 Typel Medic 146 Ford F 350XL 165 WB 12 500 GVW DRW Diesel w Generator TA04 _ Type I Guardian Ford 350 Econoline Fiberglass Cabinets V 8 Gas TAOS Type Guardian Chevy G3500 V 8GasEngine 7 06 Guardian Chevy 03500 Diesel Engine o TAO7 Type Guardian Sprinter 3500 Diesel Engine 08 I Medic 142 Dodge 3500 167 5 WB 12 500 GVW DRW Diesel Engine Medic 146 Dodge 4500 167 5 WB 16 500 GVW DRW Diesel Engine Type I AD Medic 146 Dodge 4500 167 5 WB 16 500 GVW DRW Diesel Engine 10 w Generator TA _ Type AD Medic 163 Ford E 450 XL 158 WB 14 050GVWDRW V10GasEngine Type AD Medic 163 Ford 450 XL 158 WB 14 050 GVW DRW 10 Gas Engine 12 w Generator TAI3 AD Medic 170 Ford E 450 XL 158 WB 14 050GVWDRW V10GasEngine AD Medic 163 Ford 450 XL 158 WB 14 050 GVW DRW V10 Gas Engine 14 w Generator 15 Medic 142 Ford E 350 XL 138 WB 10 700GVWDRW V 10GasEngine 16 Medic 142 Chevrolet 3500 139 WB 12 500 GVW DRW DieselEngine Ci TA17 Medic 146 Ford E 350 XL 138 WB 11 500 GYW DRW V10 Gas 18 Type Medic 146 Ford E 350 XL 138
48. 35 FORD F 350 149 Lx96 Wx72 HR_ B Light Medium Rescue Vehicle NBO1___ H R 10 Horton LDR 120 Rescue FORD F550 4 2 120 L x 94 W x 68 H 02 H R 11 Horton LDR 145 Rescue FORD F550 4x2 145 L x 94 W x 68 H as NB03 H R 12 Horton LDR 168 Rescue FORD F550 4x2 168 L x 94 W x 68 H O O 13 Horton MDR 168 Rescue International Navistar 4400LP 168 L 14 NBOS 14 Horton MDR 180 Rescue International Navistar 4400LP 180 L 15 7 06 15 Horton HDR 168 Rescue International Navistar 7400LP 168 L 14 07 16 Horton HDR 192 Rescue International Navistar 7400LP 192 L Q6 17 Horton HDR 216 Rescue International Navistar 7400LP 216 L A8 NB09 18 Horton HDR 240 Rescue International Navistar 7400LP 240 L 20 10 19 Horton HDR 264 Rescue Internatinal Navistar 7400LP 264 L 22 E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing RemoutOnly TypeI 14 NEO2 Remount Only Type W 14 NEO3 __ Only Medium Duty NE04__ RM 1 63500 Diesel Base Ambulance Remount ___ ___ 05 __ 2 64500 Diesel Base Ambulance Remount o o o NE06 RM 3 Chevy C3500 4X2 Diesel Type Base Ambulance Remount NE07 __ 4 Chevy C3500 4X4 Diesel Type Base Ambulance Remount 08 RM 5 FordE350Gas Type Bas
49. 5000 Remount on chassis Type I Chevrolet C3500 __ Page 25 of 32 AAE07 08 AAE09 10 AAEII AAEI2 AAEI3 BB Oshkosh Remount on chassis I Dodge Ram 3500 0 Remount on chassis Type I Dodge Ram 4500 0 Remount on chassis Type I International 4300 Remount on chassis Type Ford 50 7 Remount on chassis Type Ford E 450 00 Remount on chassis Type M GMC G3500 Remount on chassis GMC G4500 25 C Other Specialty Vehicle or Equipment BBC01 Oshkosh Defense Tactical Protector Vehicle TPV high mobility protected tactical vehicle NIJ Level 4 CC Peach State E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing 01 CCE02 CCE03 CCE04 CCE05 CCE06 CCE07 CCE08 CCE09 CCE10 12 CCE13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 0 CCE31 CCE32 PSAI Ruby Remount Only __ PSAI Emerald Remount Only __ PSAI Diamond Remount Only __ PSAI Ruby Remount on chassis Ford F 350 Cab Chassis O Joo o PSAI Emerald Remount on chassis Ford F 350 Cab Chassis PSAI Ruby Remount on chassis Ford F 350 4 x 4 Cab Chassis PSAI Emerald Remount on chassis Ford F 3504 x 4 Cab Jo o o PSAI Ruby Remount on chassis Ford F 450 Cab Chassis o Jo o PSAI Emerald Remount on chassi
50. 9 days from date of complaint If the allegations are successfully resolved by mutual agreement documentation will be forwarded to the Office Service Manager of the resolution with specifics on each point addressed in the original complaint If the Procurement Officer or Departmental Manager is not successful in resolving the allegations the complaint along with the comments will be forwarded to the Office Service Manager immediately The Office Service Manager will review all documentation All interested parties will be given written notice of the date time and place of the hearing and an opportunity to present evidence A written decision will be issued within five 5 working days after the hearing along with notice of appeal rights Appeals The complainant may appeal the Office Service Manager s decision by submitting a written appeal within five 5 working days to the Executive Director of H GAC The Executive Director upon receipt of a written notice of appeal shall contact the complainant and schedule a hearing within ten 10 working days The Executive Director of H GAC has the option of appointing a Hearing Officer to preside over the hearing If appointed the Hearing Officer shall conduct a hearing and forward a summary and recommended resolution to the Executive Director The decision reached by the Executive Director or his designee shall be final and conclusive This decision will be forwarded to the complainant in writing w
51. AC in a timely and satisfactory manner any such report or documentation or otherwise fails to satisfactorily render performance hereunder such failure may be considered cause for termination of this Contract ARTICLE 10 MOST FAVORED CUSTOMER CLAUSE If CONTRACTOR at any time during this Contract routinely enters into agreements with other governmental customers within the State of Texas and offers the same or substantially the same products services offered to H GAC on a basis that provides prices warranties benefits and or terms more favorable than those provided to H GAC CONTRACTOR shall notify H GAC within ten 10 business days thereafter of that offering and this Contract shall be deemed to be automatically amended effective retroactively to the effective date of the most favorable contract wherein CONTRACTOR shall provide the same prices warranties benefits or terms to H GAC and its END USER shall have the right and option at any time to decline to accept any such change in which case the amendment shall be deemed null and void If CONTRACTOR is of the opinion that any apparently more favorable price warranty benefit or term charged and or offered a customer during the term of this Contract is not in fact most favored treatment CONTRACTOR shall within ten 10 business days notify H GAC in writing setting forth the detailed reasons CONTRACTOR believes aforesaid offer which has been deemed to be a most favored treatment is
52. C32 ZC33 ZC34 ZC35 VAN IO CI Interoperability Chevy E350 ext gas insulated communications center antenna array 120 VAC power VAN PT CI Prisoner transport Chevy E350 ext gas insulated communications center antenna array 120 VAC power VAN DP C1 Tactical extraction van Chevy 3500 ext gas insulated stretcher Oxygen equipment and medical storage VAN SV C1 Surveillance van Chevy gas IP system with WAN periscope onboard and remote cameras VAN DP C1 Deployment van Chevy 3500 ext gas insulated benches w storage shield and ram storage VAN EOD C1 Bomb Tech van Chevy 3500 ext gas insulated storage robot ramp bomb suit cabinet SUV C E1 Command SUV Expedition 4x4 rear command center console emergency lighting SUV K9 E1 K9 Expedition 4x4 rear K9 compartment temperature control emergency lighting PU C F1 Responder pickup Ford F350 std cab gas 8 bed commercial cap rear pull out equipment unit VAN CS F1 Crime Scene Van Ford E350 gas insulated cabinets amp evidence storage 120 volt power scene lighting VAN IO FI Interoperability Ford E350 ext gas insulated communications center antenna array 120 VAC power VAN PT F1 Prisoner Transport Ford E350 ext gas insulated communications center antenna array 120 VAC power VAN TE F1 Tactical extraction van Ford E350 ext gas insulated stretcher Oxygen equipment and medical storage VAN SV F1 Surveillance van Ford E250 gas I
53. COOPERATIVE PURCHASING PROGRAM Houston Galveston Area Council of Governments 3555 Timmons Suite 120 Houston TX 77027 THE SMART PURCHASING SOLUTION Phone 800 926 0234 Fax 713 993 4548 www hgacbuy or INVITATION TO SUBMIT COMPETITIVE Bms PROPOSALS Invitation No 10 12 Issue Dare May 9 2012 CATEGORY Ambulances EMS amp Other Special Service Vehicles PURPOSE OF THIS INVITATION The Cooperative Purchasing Program HGACBuy of the Houston Galveston Area Council of Governments is soliciting offerings for the furnishing of products services as described herein These products services may be purchased by any of more than 5 400 member local governments districts agencies in 44 states across the nation Responses must be submitted in an original and one 1 copy and shall be subject to the terms conditions requirements and specifications detailed in the documents comprising this Invitation Responses are scheduled to be opened publicly at H GAC offices on the date indicated For Bid Invitations responses will be available for public review until 4 00 p m CT that day and on subsequent days by appointment only Any Responses submitted later than 1 00 p m on the due date will be returned unopened to the bidder proposer PROCUREMENT SCHEDULE amp DETAILS DRAFT SPECIFICATION INVITATION March 6 2012 PRE BID PROPOSAL CONFERENCE April 12 2012 9 00 a m CT Conference Room B FINAL SPECIFICATION INV
54. EG North Star Remount of Northstar DE04 North Sar Remount of Northstar Module Fora E350 DEOS North of DE06 Nort Star Remount of Northstar SSCS 71 DEO7 North Star Remount of Northstar GMC 63500 North Star Remount of Northstar North Sar Remount of Northstar Module Dodge 450044 Nort Star Remount of Northstar Module Terasa North Str Remount of Northstar Module Page 8 of 32 Crestline A Ambulance 01 EA02 EA03 EA04 EA05 EA06 EA07 EA08 EA09 10 11 12 EA13 F Danko Summit Type 96 W x 170 L Ford E450 Gas Summit Type 96 W x 170 L Chev 04500 Gas Summit Type 96 W x 17071 Chev 04500 Diesel Commander Type 94 W x 16471 Ford E350 Gas ___ Commander Type 94 W 16471 Chev 03500 Gas 54 Commander Type 94 W x 16471 Chev 63500 Diesel o FleetMax Type 88 W I64 L FordE350Gas o Ooo FleetMax Type II 88 W x 164 L Chev G3500 Gas Fleetmax Type II 88 W x 16471 Chev 63500 Diesel Apex Type 90 W 151 L Ford E350 Gas o Apex Type III 90 W x 151 L Chev G3500 Gas Apex Type III 90 W x 151 L Chev 03500 Diesel Icon Type III 82 W x 151 L Mercedes Sprinter Diesel Light Medium Rescue Vehicle 01 FB02 03 FB04 05 06 Light Rescue
55. Engine 14 of interior load space with 1 roof A C 2 workstations bench seat and electrical communications Page 28 of 32 GGE07 on chassis Ford E450 Type HIE 02 GGE08_ Remount on chassis Chevrolet C3500 TypeL 0 2 GGEO9 _ Remount on chassis GGE10 Remount on chassis Chevrolet GGE11__ Remount on chassis Dodge B3500 Type 0 2 GGE12_ Remount on chassis Dodge B4500 Type GGE13_ Remount on chassis International 4300 Type GGEM Remounton chassis Terra Star Type Od GGE15_ Remount on chassis Freightliner M2 HH SeaLegs C Other Specialty Vehicle or Equipment HHC01 5 5 6 1 Amphibious Rescue Craft HHC02_ SEALEGS 6 1 m D TUBE Amphibious _ SEALEGS 7 1 m RIB Amphibious Rescue Craft Supreme Corporation C Other Specialty Vehicle or Equipment 01 02 04 05 06 07 full armored protection a Ford F550 4X4 chassis Supreme Rapid Deployment Vehicle 14 x 78 x 96 FRP Body with Swat Bench Seating and Related Equipment Ford E450 Cutaway chassis 10 Dual Compartment Prisoner Transport Van built on a Ford E350 Cutaway Chassis with an FRP body 127 Quick Response Bomb Squad Command Center built on a Ford 1450 chassis i 24 Custom Built Mobile Command Center built on a Ford F650 Chassis 10 Crime Scene Response CSI vehic
56. Freightliner Diesel DRW Cab Chassis Rmt of Type I 14 Frazer conversion on International 4300LP Diesel DRW Cab Chassis Rmt of Type I 14 Frazer conversion on International TerraStar Diesel DRW Cab Chassis Rmt of Type HI 12 Frazer conversion on Chevrolet G cutaway Gas DRW Cab Chassis Rmt of Type HI 12 Frazer conversion on Chevrolet G cutaway Diesel DRW Cab Chassis Rmt of Type HI 12 Frazer conversion on Ford E 350 Gas DRW Cab Chassis Rmt of Type HI 14 Frazer conversion on Chevrolet G4500 Cutaway Gas DRW Cab Chassis Rmt of Type HI 14 Frazer conversion on Chevrolet G4500 Cutaway Diesel DRW Cab Chassis Rmt of UCV on Dodge Ram 3500 Diesel DRW Crew Cab Chassis Rmt only of Type I 12 or 14 Frazer conversion Rmt only of Type III 12 or 14 Frazer conversion Rmt only of UCV C 30 Freightliner M2 106 33 000 GVWR 30 feet approximate length Modular aluminum body 20kW diesel generator C 33 SWAT Ford F 750 chassis 26 000 gvwr 33 feet approximate length Modular aluminum body 15kw diesel generator C 35 Freightliner M2 106 33 000 GVWR 35 feet approximate length Modular aluminum body 20kW diesel generator C 40 Freightliner M2 106 54 000 GVWR 40 feet 9 inches approximate length Modular aluminum body 20kW diesel generator Page 13 of 32 generator C 53TX Custom Trailer 53 foot body Modular aluminum body 1 slideout 56kw diesel generator M
57. General Truck Body C Other Specialty Vehicle or Equipment MC02 T REX F350 Reg Cab 9FT Walk Around Rescue Extraction if Rapid Response Vehicle 10FT Ford F 550 Aluminum body 1 work station w overhead cabinet 1 13 500btu w heatstrip 77 Mobile Command Vehicle 14FT Ford F 550 Aluminum body 2 work station s w overhead MEO cabinet s 2 13 500btu AC s w heatstrip Mobile Surveillance Unit 14FT Freightliner MT 45 2 Solid surface work station s w MOS overhead cabinets 2 13 500btu AC s w heatstrip __ Mobile Command Vehicle 201 Ford F 650 Aluminum body 2 Solid surface work station s seien 2 Mm ACs ip Mobile Command Communications Vehicle 26FT Ford F 750 Aluminum body 3 Work MEDI station s w overhead cabinet s 3ea 13 500btu AC s w heatstrip Ld Rapid Response Vehicle 28FT Freightliner MT 55 3 Solid surface work station s w Meos read abies PEV 3000 30FT Patient Evacuation Unit Liter and Wheelchair Transport Oxygen Medical MOD Air Freightliner CL 112 Mobile Command Communications Vehicle 30FT International 7600 Alum body 3 Solid 10 surface work station s w overhead cabinet s 4 13 500btu AC s w heatstrip Mass Evacuation Vehicle 30FT International 7600 24 bed capacity 4 staff seating Oxygen system through Handi wash system 4 15 000btu roof top AC s 45 000btu diesel fired EN Mobile Animal Rescue
58. Having Jurisdiction and concerned with product evaluation that conducts periodic inspection of production of listed equipment or materials and whose listing states either that the equipment or materials meet appropriate standards or has been tested and found suitable for use in a specified manner NOTE The means for identifying listed equipment may vary for each organization concerned with product evaluation some of which do not recognize equipment as listed unless it is also labeled The authority having jurisdiction should utilize the system employed by the listing organization to identify a listed product Manufacturer The person or persons company firm corporation partnership or other organization responsible for taking raw materials or components and making a finished product May A term indicating a permissive use or an acceptable alternative to a specified requirement Member An authorized Participant in the Program See Participant and User Motor Vehicle The meaning of this term shall be based on the legal definition ascribed to it by the laws and or regulations of the state in which any specific sale made pursuant to a Contract takes place Must term indicating a mandatory requirement Offer or Offering Any product or service offered in reply to this Invitation Offeror Any entity that submits a competitive bid or proposal in response to this Invitation Bidder or Proposer Participant Generally any qua
59. IEOS Base Remount Ford F350 4x2 Typel HE07 Base Remount Ford F550 4x2 Base Remount Ford F350 4x2 Typel L Del HE09 Base Remount Ford F550 4x2 Diesel SSCS Sd HEI Base Remount Ford E450 Type Gas Page 10 of 32 20 21 22 23 24 25 26 27 28 29 0 2 HE33 HE34 HE35 HE36 HE37 Base Renown o Base Remount 63500 Type o Base Remount GM 63500 __ Too Base Remount GM 64500 Type Diesel oo Base Remount GM 64500 Type Base Remount Dodge 5500 4x2 Diesel Typel Base Remount Dodge 4500 4x4 Diesel Tyget o Base Remount Dodge 4500 4x4 Diesel oOo Base Remount Dodge 4500 4x2 Diesel Typel o Base Remount Base Remount Dodge 5500 4x4 Diesel Base Remount Intemational Base Remount Base Remount Freightliner MZEAD O I Farber Specialty Vehicles C Other Specialty Vehicle or Equipment 01 02 1 03 04 05 IC06 IC07 IC08 IC09 IC10 IC11 IC12 IC13 4 5 IC16 IC18 IC19 20 21 22 J E450 CUTAWAY 23 450 25 25 COMMANDCENTER SSC Sr CC5500 19500 325HP 25 MULTI PURPOSE COMMAND CENTER CC5500 22000 300HP 29INTERO
60. ITATION May 9 2012 BID PROPOSAL RESPONSES DUE June 7 2012 1 00 p m CT H GAC Clock PUBLIC RESPONSE OPENING June 7 2012 2 00 p m CT H GAC Clock RECOMMENDATIONS TO BOARD August 21 2012 CONTRACT START DATE amp TERM October 1 2012 thru September 30 2014 The documents comprising this Invitation are available via web download at https www hgacbuy org bids For assistance regarding this Invitation please contact Name Bill Burton Phone 832 681 2514 E mail wburton h gac com CONTENTS OF THIS INVITATION SECTION A General Terms amp Conditions SECTION B Product Service Specific Requirements amp Specifications Final SECTION C HGACBuy FORMS Final SECTION D Pro Forma Sample Contract This procurement conforms to government requirements for Competitive Procurement LABELING OF SEALED RESPONSE PACKAGE IMPORTANT You must affix an identifying label to the outside of your Sealed Response Package to ensure proper identification and log in at HGACBuy offices on receipt HGACBuy is not responsible for any response that might be lost or misdirected due to improper or unclear labeling Your label should look as follows and should be affixed conspicuously to the package H GAC Cooperative Purchasing Sealed Bid Proposal No AM10 12 DO NOT OPEN IN MAIL ROOM Responses by E mail or FAX will not be acceptable Hard copies as described herein plus appropriate electronic media are re
61. P system with WAN periscope onboard and remote cameras VAN DP F1 Deployment van Ford E350 ext gas insulated benches w storage shield and ram storage VAN EOD F1 Bomb Tech van Ford E350 ext gas insulated storage robot ramp bomb suit cabinet 1 12 Command investigation rehab hazMat Ford E450 gas 12 commercial body insulated HVAC 120 VAC power BT COM F2 12 Command investigation rehab hazMat Ford F550 gas 12 commercial body insulated HVAC 120 VAC power 12 Command investigation rehab hazMat Ford F650 diesel 12 commercial body insulated HVAC 120 VAC power BT EOD F1 12 Bomb tech vehicle Ford F550 gas 12 commercial body robot ramp insulated HVAC 120 VAC power VAN CS S Crime Scene Van Sprinter diesel insulated cabinets amp evidence storage 120 volt power scene lighting VAN IO S1 Interoperability Sprinter ext diesel insulated communications center antenna array 120 VAC power VAN PT S1 Prisoner transport Sprinter ext diesel insulated communications center antenna array 120 VAC power VAN DP S1 Tactical extraction van Sprinter diesel insulated stretcher Oxygen equipment and medical storage VAN SV S1 Surveillance van Sprinter gas IP system with WAN periscope onboard and remote cameras VAN DP S1 Deployment van Sprinter ext diesel insulated benches w storage shield and ram storage VAN EOD S1 Bomb Tech van Sprinter diesel i
62. PERABILITY VAN MH3OVIO362HP 30COMMANDCENTER IMH33 V10 362HP 33 COMMAND CENTER IMH38 V10 362HP 38 COMMAND CENTER 3 IMH38 V10 362HP CC 38 COMMAND COMMUNICATIONS CENTER S7FL MTS5 260HP TBOMB ARSONUNIT SOS S29FL MTS5 260HP 29 COMMAND CENTERS IS33FL MTS5 260HP 33 COMMAND CENTER IS35FL MTS5 260HP_35 COMMAND CENTERS IS39FL MTS5 260HP 39 COMMAND CENTER SSS S39WB MTS5 260HP 39 COMMAND CENTER S39WB MTS5 260HP CC 39 COMMAND COMMUNICATIONS FARBER37FL XCR 37 37 COMMAND CENTER SSS SS FARBER4OFL XCR 40 COMMAND CENTER SSS M2 MBE900 350HP37 COMMAND CENTER ISPRINTER 3500 MBE 3 0L 21 COMMAND CENTERS ITRAILER 3030 COMMAND COMMUNICATIONS CENTER FTRATLER 53 53 COMMUNICATIONS HAZMAT COMMAND CENTER __ PREVOST H3 45 45 COMMAND CENTERS SSCS C Other Specialty Vehicle or Equipment 01 JC02 JC03 K Frazer Disaster Rapid Response Truck on a Ford Transit Connect Chassis 60 CA Plastisol Composites of America Light Fire Rescue Body GRP Glassfibre Reinforced Polyester on Ford F350 4x2 Chassis 84 CA Plastisol Composites of America Light Fire Rescue Body in GRP Glassfibre Reinforced Polyester on Ford F450 4x2 Chassis C Other Specialty Vehicle or Equipment Page 11 of 32 01 KC02 KC03 KC04 05 KC06 KC07 KC08 KC09 KC10 11 12 KC14 KC15 KC16 KC17
63. RACTOR shall pay the applicable order processing charges to H GAC Further CONTRACTOR agrees to encourage entities who are not members of H GAC s Cooperative Purchasing Program to execute an H GAC Interlocal Contract H GAC reserves the right to take appropriate actions including but not limited to contract termination if CONTRACTOR fails to promptly remit H GAC s order processing charge no event shall H GAC have any liability to CONTRACTOR for any goods or services an END USER procures from CONTRACTOR ARTICLE 20 LIQUIDATED DAMAGES Any liquidated damages terms will be determined between CONTRACTOR and END USER at the time END USER s purchase order is placed ARTICLE 21 PERFORMANCE BONDS FOR INDIVIDUAL ORDERS Except as described below for fire apparatus CONTRACTOR agrees to provide a Performance Bond at the request of END USER within ten 10 days of receipt of END USER s purchase order It shall be standard procedure for every order received for fire apparatus that a Performance Bond in the amount of the order be provided to the END USER Failure of CONTRACTOR to provide such performance bond within ten 10 days of receipt of END USER s order may constitute a total breach of contract and shall be cause for cancellation of the order at END USER S sole discretion END USER may choose to delete the requirement for a Performance Bond at END USER s sole discretion If the bond requirement is waived END USER shall be entitled to a price r
64. RKPLACE Contractor shall provide notice to its employees and sub contractors as required under the Drug Free Workplace Act of 1988 A copy of Contractor s Drug Free Workplace policy shall on request be furnished to any End User 43 PRODUCT NOTICES amp MAILINGS H GAC is NOT the owner of Products sold pursuant to this Invitation but acts only in the capacity of purchasing agent In that regard Contractor accepts sole responsibility for insuring that notices and mailings such as Safety Alerts Safety Recall Notices and Customer Surveys are sent directly to the End User of record 44 HANDLING OF ORDERS amp PAYMENTS In general orders and payments will be handled as described below More specific instructions and information regarding handling of purchase orders and the Order Processing Charge may be provided after contract award Established procedures may be changed at any time by H GAC as may be dictated by efficient business practice The particulars of any sale e g specific products pricing delivery warranty etc will be in strict accordance with the terms and conditions of this Invitation and the specific contract awarded to Contractor Beyond that a For any particular procurement to be made under the provisions of an H GAC contract End User and Contractor will discuss requirements and agree as to what will be provided b Contractor will prepare a Contract Pricing Worksheet and provide it to End User The Worksheet w
65. SB 6 7 Engine 20 000 GVWR 73 Headroom 174 Wheelbase 170 L Full Seam Welded Module Patriot Type I Medium Duty Spartan Metro Star Cummins ISC8 3 Engine 28 8808 GVWR 73 5 Headroom 185 Wheelbase 49 170 L Full Seam Welded Modules Freedom Type I Medium Duty Spartan MetroStar Cummins ISC8 3 Engine 28 880 GVWR 73 5 Headroom 162 Wheelbase 191 L Full Seam Welded Module E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing Page 6 of 32 01 02 CE03 CE04 05 06 07 08 09 10 CE11 CE12 CE13 CE14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 0 CE31 CE32 CE33 CE34 CE35 CE36 KemwwOny Tgel on Chassis Express Module Ford E350 Gas Chassis Type 1 on Chassis Express Module Chevy 03500 Chasis Type on Chassis Express Module Ford F350 Diesel Chassis Type on Chassis Express Module Ram 3500 on Chassis Express Module Ford E350 Gas Chassis Type Narrow Mod on Chassis Raider Module Ford E450 Gas Chassis Type on Chassis Raider Module Chevy G4500 Chassis Type on Chassis Raider Ford F450 Diesel Chassis on Chassis Raider Module 48074 Remount on Chassis Liberty Module F
66. SMART ACBuy ProForma Sample Contract within thirty 30 days from the date of receipt of such notice CONTRACTOR requests a rehearing from the Executive Director of H GAC In connection with any rehearing under this Article CONTRACTOR shall be afforded an opportunity to be heard and offer evidence in support of its position The decision of the Executive Director after any such rehearing shall be final and conclusive CONTRACTOR may if it elects to do so appeal the final and conclusive decision of the Executive Director to a court of competent jurisdiction Pending final decision of a dispute hereunder CONTRACTOR shall proceed diligently with the performance of this Contract and in accordance with H GAC S final decision ARTICLE 13 LIMITATION OF CONTRACTOR S LIABILITY Except as specified in any separate writing between the CONTRACTOR and an END USER CONTRACTOR s total liability under this Contract whether for breach of contract warranty negligence strict liability in tort or otherwise but excluding its obligation to indemnify H GAC described in Article 14 is limited to the price of the particular products services sold hereunder and CONTRACTOR agrees either to refund the purchase price or to repair or replace product s that are not as warranted In no event will CONTRACTOR be liable for any loss of use loss of time inconvenience commercial loss lost profits or savings or other incidental special or consequential damages to the ful
67. THAN AMBULANCES Equipment other than ambulances shall be built to standard published OEM specifications for the specific equipment offered and must meet the requirements of any applicable federal FMVSS state TxDOT or local law or regulation emergency vehicles chassis modular body equipment devices accessories and electronic equipment delivered under this contract shall carry the manufacturers standard warranty for a minimum of 1 year against defects in materials workmanship and performance 22 COMPETITIVE PRICING By submission of a response Offeror certifies that offered pricing is as good as or better than pricing offered to local government customers individually or thru any other program under normal circumstances If such is not the case Offeror shall explain how offered pricing differs from best pricing and by how much 23 AWARDS Consistent with Texas bid award statutes for each specific Form D line item H GAC will recommend a single award to the lowest responsible Offeror Once approved by our Board of Directors Offerors will be notified of H GAC management s final award recommendations by email and then followed by a final formal signature request from our Contracts group Specifications prepared by Houston Galveston Area Council Cooperative Purchasing Program This is the end of the Section B March 6 2012 FINAL Page 9 of 9 HGACBuy SECTION C H GAC FORMS For Use In Respond
68. The surety company shall not expose itself to any loss on any one risk in an amount exceeding ten percent 1096 of its surplus to policy holders provided any risk or portion of any risk shall have been reinsured and such reinsurance shall be deducted in determining the limitation of risk applicable to H GAC s insurance requirements Revised 12 03 09 Page 5 of 19 8 CONFIDENTIAL PROPRIETARY MATERIALS All documentation submitted as part of Offeror s response to this Invitation will be considered to be in the public domain and may be made available to Members and others after contract award upon properly submitted request If Offeror submits documents marked confidential or proprietary the Response may be deemed non compliant 9 REFERENCES a Offeror shall list the names of at least five government agencies within the continental United States which have purchased from Offeror products or services similar to those covered by this Invitation within the last two years H GAC reserves the right to determine if such products or services are appropriately similar b Offeror may provide reference information in whatever format desired but each should include the following specific information e Agency name e Contact person name e Address e Phone amp Fax numbers Description of product s or service s and date sold c Other information including criticism however learned may be used by H GAC in evaluation of responses
69. Unit 28FT Isuzu FVR 23 unit cage system 100g water supply 110g MC12 waste tank 6g water heater V top surger BATVAN DUI Mobile Breath Analyzer Van 2 work stations roof top air external lighting 2 holding cells Mega Sprinter 170 Van CSIU Crime Scene Investigative Unit Enclosed compartmentalized body to provide 14 transportation and storage of crime scene investigation equipment work station Ford Transit CSIU Crime Scene Investigative Unit 9FT Enclosed compartmentalized body to provide 15 ae transportation and storage of crime scene investigation equipment Ford F350 Reg Cab ELU Emergency Lighting Unit Compartmental body designed to provide self contained illumination via generator to an emergency or disaster area Ford F550 Reg Cab Diesel 77 DAV Disaster Assessment Vehicle designed to asses emergency or disaster situation from elevated vantage point Ford F550 Reg Cab DPU Disaster Power Unit 11FT Compartment body with generator power hook ups designed to power command station or medical unit within a disaster area Ford F550 ETAU Emergency Transport Aid Unit 12 Temperature controlled body w roof mounted 19 EE A C compartments and bench seating to move and provide aid to emergency personnel from the EPEU Emergency Patient Evacuation Unit 12FT Temperature controlled body w
70. Wheeled Coach A Ambulance KKA01 TypeICustomSeries Ford 3950 DRW 0 O 02 I Custom Series Ford 450 DRW O 0 Type I Custom Series Dodge 3500 Cummins Diesel DRW OE 04 Type I Custom Series Dodge 4500 Cummins Diesel DRW CT Ford F380 DRW OSS 06 I CitiMedic Chevrolet 3500 Diesel DRW 00 KKA07 Type I CitiMedic Dodge 3500 Cummins Diesel DRW KKA08_ Type I Custom Series Chevrolet KKA09 Type I Custom Series Ford 350 Generator Powered So y O KKA10 Type I Custom Series Ford F 450 Generator Powered KKA11 Crusader Plus Ford E 350 SRW 12 Crusader Plus Chevrolet G 30 SRW KKAI3 TypeliSpimerPs 12 14 Custom Series Ford E 350 DRW KKAIS Custom Series Chevrolet Cutaway Diesel DRW G3500_ OJo 16 Custom Series Chevrolet Cutaway Diesel DRW 64500 KKAI7 Type Custom Series KKAI8 Type VII CitiMedic Ford E 350 O KKA19 Type VII CitiMedic Chevrolet Cutaway Diesel RW KKA20_ TypeIXMAVTenaStar 42 KKA21_ Type IX KKA22 Type IX Freightliner M2 KKA23 Type DX MAV C Other Specialty Vehicle or Equipment Ford F350 Diee DRW 02 SRV Ford F450 Diee DRW oo KKC03_ SRV KKC04 KKC06_ SRV
71. X4 Diesel Type I Base Ambulance Remount 15 RM 12 Dodge 03500 4X2 Diesel Type I Base Ambulance Remount AE16 RM 13 Dodge D3500 4X4 Diesel Type I Base Ambulance Remount 17 14 Dodge D4500 4X2 Diesel Type I Base Ambulance Remount Page 5 of 32 18 19 20 AE21 B Boston Whaler C Other Specialty Vehicle or Equipment 01 BC02 BC03 BC04 BC05 BC06 C Braun A Ambulance 01 02 CA03 CA04 05 06 07 08 CA09 CA10 12 13 14 15 16 17 18 19 Express Type I Ford F 350 6 7 L Engine 13 000 GVWR 165 Wheelbase 68 Headroom 144 L Full Seam Welded Module Sliding Side Door Express Type III Ford E 350 6 8L V10 Gasoline Engine 11 500 GVWR 138 Wheelbase 68 Headroom 144 L Full Seam Welded Module Sliding Side Door Express Type III Chev G 3500 6 6 L Engine 12 300 GVWR 139 Wheelbase 68 Headroom 144 L Full Seam Welded Module Sliding Side Door Express Type I Dodge D 3500 6 7 L Engine 12 500 GVWR 167 Wheelbase 68 Headroom 144 L Full Seam Welded Module Sliding Side Door Signature Series Express Type III Ford E 350 6 8 L Engine 13 000 GVWR 165 Wheelbase 68 Headroom 150 L Full Seam Welded Module Sliding Door Signature Series Express Type III Chevy G 3500 6 6 L Engine 12 300 GVWR 139 Wheelbase 68 Headroom 150 L F
72. ab Chassis o o PSAI Diamond Remount on chassis Ford F 650 Cab Chassis DD PL Custom Emergency Vehicles A Ambulance DDAOI DDA02 Type III Medallion 170 Ford E450 GAS Engine Body Length 170 Type III Medallion 170 Chev 64500 Body Length 170 12000204 26 32 Medallion 100 Chev 3500 Body Length 164 o o DDA04 Medallion 80 Chev C3500 Body Length 8370 22 DDAOS Medallion 80 Ford E350 GAS Engine Body Length 147 J o o DDA06 I Ford F350 4x2 165 WB Body Length 147 DDAUT Type DDA0S Ford Ford F450 4x4 165 WB Body Length 156 DDA09 Type I Ford F450 4x2 189 WB Body Length 170 _____ _____ DDAI0 Type Ford F450 3 4 189 WB Body Length 170 DDAI I Ford F550 4x2 165 WB Body Length 156 DDAI2 1 Ford F550 44 165 WB BodyLemm s DDAI3 Type Ford F550 4x2 189 _ Type 1 Ford F550 4x4 DDAIS Type I Dodge 4500 4x2 165 WB Body Length 156 DDA16 Dodge 4500 4x4 165 WB Body Length 156 __ DDA17 _ I Dodge 5500 4x2 189 WB Body Length 170 DDAIS Dodge 5500 4x4 189 WB Body Length 17 _ _ O DDA19 Medium Duty Type I Ford F650 Body Length 170 DDA20 Medium Duty Titan International 4300 168 Wb Body Length 170 21 Duty Titan Intern
73. air Van FORD E350 5 4L V8 Diesel Extended Length Van D X Neel Fire Protection B Light Medium Rescue Vehicle XB01 XB02 XB03 XB04 XB05 06 XB07 08 09 10 XB11 XB12 XB13 14 15 16 17 18 19 5 10 F 350 Ford 2 Door Cab V 10 Gas RWD Non Walk In Rescue Unt SRQ2 10 350 Ford 2 Door Cab Diesel RWD Non Walk In Rescue Unit SRQ3 10 2 350 Ford 2 Door Cab V 10 Gas 4x4 Non Walk In Rescue Unit 5 04 10 F 350 Ford 2 Door Cab Diesel 4x4 Non Walk In Rescue Unit 5 05 10 F 350 Ford CrewCab V 10 Gas 4x4 Non Walk In Rescue Unit SRQ6 10 F 350 Ford CrewCab Diesel 4x4 Walk In Rescue Unit f 5607 12 F 550 Ford 2 Door Cab V 10 Gas RWD Walk In Rescue Unit ISRQS 12 F 550 Ford 2 Door Cab Diesel RWD Non Walk In Rescue 9 12 F 550 Ford CrewCab Diesel 4x4 Non Walk In Rescue Unt ISRQIO 12 F 5500 Ram CrewCab Diesel 4xd Non Walk In ILRQI 16 Ford F650 2 Door Cab 16 Non Walk In Rescue Unit RQ2 16 Ford F 650 CrewCab 16 Non Walk In 16 F650 2 Door Cab 16 LRQA 16 Ford F650 CrewCab 16 Walk In Rescue f IERQI 16 International 2 Door Cab 16 ILRQ2 16 KW 2 Door Cab 16Non Walk In Rescue Unit 127 IERQ3 16 International 2 Door Cab 16 Walk In Rescue Unt lt LRQ2 16 KW 2DoorCab 16 Walk In Rescue Unit
74. and any other documents supplied as a part of this Invitation and is solely responsible for understanding and compliance Revised 12 03 09 Page 4 of 19 H GAC shall not be liable for Offeror s incomplete documentation or for any costs associated with preparation and submission of any Response hereto Additionally all components of any Response become the property of H GAC and shall be considered to be in the public domain e Offeror shall make all investigations necessary to become thoroughly informed regarding any plan and or infrastructure that may be required to support delivery of any Product or Service covered by this Invitation No plea of ignorance by Offeror stemming from failure to investigate conditions that may now or hereafter exist shall be accepted as a basis for varying H GAC s requirements or Offeror s Contractor s obligations or entitlements f Requests for changes to the requirements or specifications herein must be in writing e mail fax letter and must be received by H GAC no later than fifteen 15 calendar days prior to the Response Due Date H GAC will review such requests but may or may not make changes at its sole discretion Changes if any will only be made by written Addendum sent to addressees of record In any event it is Offeror s sole responsibility to insure that any and all Addendums which may have been issued have been received and addressed g submission of a response Offeror expressly
75. art of any offering submitted in response to this Invitation Shall A term indicating a mandatory requirement or action Should A term indicating a recommended or advised response to a specified requirement Vendor A manufacturer s representative or dealer authorized to make sales and supply parts and service Acronyms ANSI American National Standards Institute ASTM American Society for Testing and Materials ASME American Society of Mechanical Engineers CFR U S Code of Federal Regulations DOJ U S Department Of Justice DOT U S Department Of Transportation Revised 12 03 09 Page 3 of 19 0 5 Environmental Protection Agency FAA Federal Aviation Administration FMVSS 0 5 Federal Motor Vehicle Safety Standards H GAC Houston Galveston Area Council of Governments IEEE Institute of Electrical and Electronics Engineers MVD Motor Vehicle Division of Texas Department of Transportation NFPA National Fire Protection Association NHTSA National Highway Traffic Safety Administration NIOSH National Institute For Occupational Safety And Health NIST National Institute of Standards and Technology NTEA National Truck Equipment Association OSHA U S Occupational Safety and Health Administration RRC Railroad Commission of Texas SAE Society of Automotive Engineers TBPC Texas Building and Procurement Commission formerly GSC TxDOT Texas Department Of Transportation UL Underwriter s La
76. ational Terrastar 168 Wb Body Length 170 DDA22 Medium Duty Titan Freightliner 2 168 17 ___ B Light Medium Rescue Vehicle Non Walk In with Upper storage 16 3 Rescue Spartan Chassis DDB02 Non Walk In with Upper storage 18 9 Rescue Spartan Chassis Non Walk In with Upper storage 20 Rescue Spartan Chassis DDB04 Non Walk In with Upper storage 22 4 Rescue Spartan Chassis DDBOS Walk In Front Crew Cab 16 3 Rescue International Chassis o o O Jo DDB06 WalkInFrontCrew Cab 18 9 Rescue InternationaChassis __ _____ DDBO7_ Walk In Front Crew Cab 20 Rescue International Chassis Walk In Front Crew Cab 224 Rescue International Chassis DDB09 Walk In 18 9 Rescue International Chassis 080 WalkIn 20 Rescue International Chassis DDB11 Walk Around with Upper Storage 14 6 Rescue International Chassis Po DDB12 Walk Around with Upper Storage 16 3 Rescue International Chassis DDB13_ Walk Around with Upper Storage 18 9 Rescue International Chassis J DDB14 Walk Around with Upper Storage 20 Rescue International Chassis 15 Walk Around with Upper Storage 22 4 Rescue International Chassis DDB16 Walk Around with Upper Storage 25 Rescue International Chassis DDB17_ Walk Around with Upper Storage 25 Rescue Spartan Chassis o Sooo O DDBIS Walk Around 12 6 Rescue Ford Chassis DDB19___ Wal
77. boratories Inc Vernon s Texas Civil Statutes 3 NON BINDING ORAL COMMENTS No oral comment utterance or response made by any employee member or agent of H GAC or any Member of the Cooperative Purchasing Program shall be considered factual or binding with regard to this Invitation or any contract awarded as a result of this Invitation Valid and binding terms conditions provisions changes or clarifications or requests thereof shall ONLY be communicated written form 4 STRUCTURE OF RESPONSE Depending on the Product or Service market structures and sales practices can differ substantially For example dealers may sell into any market or may be restricted to certain territories manufacturers may sell direct or may be limited by law to selling thru independent dealerships etc H GAC s objective is to ensure that End Users no matter where located can buy contracted products services and receive quality and timely service and support while at the same time allowing for the most appropriate and effective response to this Invitation Therefore responses to this Invitation will be accepted in conformance with the following scenarios and requirements A Single Respondent Acting Alone Or As Lead For A Group Offeror shall complete and sign a Form A and if contracted shall be solely responsible for all contractual requirements including administration processing of purchase orders and handling of payments for transactions
78. c H GAC at it s sole discretion may also waive any formalities or irregularities in any response or ask for corrected information except for pricing 31 WITHDRAWAL OR MODIFICATION OF RESPONSES Once received by H GAC responses may be modified or withdrawn prior to the submission deadline only if the request to do so is in writing submitted by Offeror s authorized representative Responses and requests for modification received after the submission deadline will not be accepted Requests for response withdrawal Revised 12 03 09 Page 13 of 19 received after the submission deadline will be accepted if the request to do so is in writing submitted by Offeror s authorized representative 32 RESPONSE EVALUATION For Bid Responses a Section B will state whether the contract will be awarded to the lowest responsible bidder or to the bidder who provides goods or services at the best value for H GAC and its participants b Ifthe contract will be awarded based on best value Section B will state any relevant criteria which H GAC will consider c For each offered Product Item H GAC may use the offered price prices for Required Options and the prices of selected common Published Options to determine the lowest responsible offer d Failure of Offeror to submit pricing for frequently purchased options and any H GAC required options may cause response to be considered non compliant at H GA C s sole discretion For Proposal Responses
79. cal Service Equipment and Units electrical components should be of plug in modular design plating material on circuit board edges where plug in contact is made shall provide maximum reliability Copper traces on circuit boards shall be covered with protective materials which provide both isolation and non conductivity C Equipment Interchange Ability For ease of service and reduction of spare parts all components and similar equipment shall be interchangeable excepting minor adjustments where applicable The exchange of equipment by personnel of the End User Agency shall in no way constitute a violation of the warranty if performed according to basic steps listed in User s Manual or Installation Service Manual Emergency Medical Service Equipment and Units shall have all essential standard maintenance areas located to provide ease of access D Standard Electrical Feature Expansion Field enhancement and expansion of standard electrical features shall be accomplished by modification or addition of required components to control the added features E General Installation Requirements 1 installation procedures for all equipment shall be accomplished in a complete and professional manner 2 conform with manufacturers warranties all equipment installed under this agreement having manufacturer s warranty shall be installed by or under the direction of the manufacturer or his certified agent All such manufacturers wa
80. ccepted unit equipment and parts shall be guaranteed for a minimum period of ONE 1 years against defects in design materials and workmanship The warranty period shall begin upon final acceptance of the equipment This warranty shall cover parts and labor expenses On type I amp emergency medical service MODULE the warranty period shall be fifteen 15 years This warranty shall be upgraded to its original status each time the module is remounted by Contractor or a Contractor authorized remount facility not to exceed five 5 years above the original warranty Warranty of all system equipment shall be the sole responsibility of the Contractor under contract but may be performed by their certified designated agent March 6 2012 0 nnn FINAL Page 6 of 9 10 12 Ambulances EMS amp Other Special Service Vehicles In the event any component part of equipment or materials furnished under these specifications or it s subsequent contract s becomes defective by reason of material or workmanship during said period and the end user agency immediately notifies Contractor of such defect Contractor shall at no expense to the End User agency or H GAC repair or replace equipment or component with new equipment or component Contractor shall furnish copies of warranties for all installed or otherwise provided equipment upon delivery of vehicle s to end user agencies On site service shall be furnished for mi
81. cial body insulated HV AC 120 VAC power BT EOD I1 16 Bomb tech International diesel 16 commercial body robot ramp insulated HVAC 120 VAC power BT COM FL1 16 Command investigation Rehab HazMat Freightliner diesel 16 commercial body insulated HV AC 120 VAC power BT EOD FL1 16 Bomb tech Freightliner diesel 16 commercial body robot ramp insulated HVAC 120 VAC power TRL COM 18 Command amp communications trailer work stations HVAC 120 VAC power TRL RHB 18 Rehab trailer benches galley HVAC 120 VAC power TRL DECON 18 Decon trailer male female stretcher three station areas HV AC plumbing 120 VAC power TRL MCI 18 Trailer 18 rear ramp MCI storage for quick deployment Ford Travois Type ILE 350 o Chevy Travois Type 13500 o Ford Brave Type M E 350 o Chevy Brave Type 3500 __ S S Ford Warrior Type I E 350 o Ford Super Warrior 450 S I Warrior Dodge 3500 2x2 _ _ 0 I Warrior Dodge 4500 S o I Super Warrior Dodge 4500 2x2 _ WariorGMC G3500 Super Warrior GMC 4500 GMC 300 0 E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing AAEO1 AAE02 AAE03 AAE04 AAE05 06 Remount only I Remounttonly Type 24 Remount only __ _____ Remount only Medium Duty Remount on chassis Type I Ford F 35000 Remount on chassis Type I Ford F 4
82. contravene those in CONTRACTOR s H GAC contract Further termination of this Contract for any reason shall not result in the termination of the underlying End User Agreements entered into between CONTRACTOR and any END USER which shall in each instance continue pursuant to their stated terms and duration The only effect of termination of this Contract is that CONTRACTOR will no longer be able to enter into any new End User Agreements with END USERS pursuant to this Contract Applicable H GAC order processing charges will be due and payable to H GAC on 06 18 09 Page 1 of 4 HGAC SECTION D THE SMART ACBuy ProForma Sample Contract any End User Agreements surviving termination of this Contract between H GAC and CONTRACTOR ARTICLE 7 SUBCONTRACTS amp ASSIGNMENTS CONTRACTOR agrees not to subcontract assign transfer convey sublet or otherwise dispose of this Contract or any right title obligation or interest it may have therein to any third party without prior written notice to H GAC H GAC reserves the right to accept or reject any such change CONTRACTOR shall continue to remain responsible for all performance under this Contract regardless of any subcontract or assignment H GAC shall be liable solely to CONTRACTOR and not to any of its Subcontractors or Assignees ARTICLE 8 EXAMINATION AND RETENTION OF CONTRACTOR S RECORDS CONTRACTOR shall maintain during the course of its work complete and accurate records of items that are
83. d Contractor shall a Appoint a dedicated representative to be the contact person and focal point for all matters relating to End User quotations and orders The representative shall have A toll free phone number with voice mail A fax number A working e mail address and A postal address b Insure that the representative timely monitors all communication modes listed above and promptly responds to communications from End Users and H GAC in any of these modes Phone calls will be promptly returned in any event not later than the next business day Acceptable failure will be due only to Force Majeure c Maintain sufficient qualified staff to promptly process all communications from H GAC or End Users and to efficiently effectively and accurately service all requirements of the contract d As may be requested by H GAC replace any staff members who are not providing the service and expertise deemed necessary by H GAC for acceptable support of End Users e Properly prepare and provide to End User a Contract Pricing Worksheet or a quotation in other format as approved by H GAC for each and every order that is to be executed f Furnish on request of H GAC reasonable data forms and graphic material to be used in brochures or other print media or on H GAC s website 6 Allow access to H GAC authorized personnel for inspection of operating facilities and auditing of purchase orders during the contract period and for a period ex
84. d price sheets prices for Base Bid Items and Published Options are expected to be held firm for a minimum of 90 days from the date an awarded Offeror signs the H GAC contract Thereafter changes will be considered if accompanied by justifying documentation satisfactory to H GAC For published catalogs and price sheets which are on an H GAC contract requests to amend the contract to reflect any new published catalog or price sheet may be submitted whenever the manufacturer publishes the new document Any such request must include the new catalog or price sheet If Contractor routinely offers discounted contract pricing H GAC may request Contractor to accept amended contract pricing equivalent to the routinely discounted pricing No price change will be allowed unless it has been reviewed and approved by H GAC in writing Contractor must have received H GAC s written approval of any change prior to charging the new price or using it in any quotation prepared for an End User Price change requests must be submitted to H GAC in writing and must be received by H GAC at least thirty 30 calendar days prior to the requested effective date of the change and must state the time period for which the requested pricing will remain firm Price change requests shall include H GAC Forms D and E or whatever documentation was used to submit pricing in the original Response hereto showing all affected items with current contract price requested price and perce
85. e Ambulance Remount o Z o o O 09 6 Ford E450 Gas Type Base Ambulance Remount 10 __ 7 Ford F350 4X2 Diesel Type I Base Ambulance Remount o o __ 8 Ford F350 4X4 Diesel Type I Base Ambulance Remount ______ Page 15 of 32 12 1 14 15 16 17 18 19 20 21 O LDV RM9 Ford F450 4X2 Diesel Type I Base Ambulance 10 Ford F450 4X4 Diesel Type 1 Base Ambulance Remount lt RMTI Ford F650 4X2 Diesel Type I Base Ambulance Remount RM 12 Dodge D3500 4X2 Diesel TypelBase Ambulance IRM 13 Dodge D3500 4X4 Diesel Type Ambulance Remoun __ IRM 14 Dodge D4500 4X2 Diesel Type T Base Ambulance Remount IRM 15 Dodge D4500 4X4 Diesel Type 1 Base Ambulance Remount RM IG International TerraStar Type 1 Med Duty Ambulance 17 International 4300 Type 1 Base Med DutyAmbulameRemout lt IRM I8 Freightliner M 2 TypelBase Med Duty Ambulance Remount __ C Other Specialty Vehicle or Equipment 01 OC02 OC03 OC04 P Life Line 40 MOBILE COMMAND CENTER ON A FREIGHTLINER M2 106 CONVENTIONAL CAB 33 000 LB LOAD SPACE AREA IS 83 HIGH X 87 5 WIDE X 29 6 LONG CUSTOM ALL ALUMINUM DRY VAN BODY 40 MOBILE COMMAND CENTER ON A FREIGHTLINER MT 55 FORWARD CONTROL CHASSIS LOAD SPACE IS 83 HIGH X 87 5 WIDE X 30 LONG LOAD SPACE ALL ALUMINUM STEP VAN BODY 23
86. e Command MSV CC 1000 16 Ford E 450 Mobile Command Unit MSV CC 3000 102 22 Freightliner M2 Mobile Command Unit MSV CC 3000 102 24 Freightliner M2 Mobile Command Unit MSV CC 3000 102 26 Freightliner M2 Mobile Command Unit MSV CC 3000 102 28 Freightliner M2 Mobile Command Unit MSV CC 3000 102 30 Freightliner M2 Mobile Command Unit MSV CC 3000 102 32 Freightliner M2 Mobile Command Unit MSV CC 3000 102 34 Freightliner M2 Mobile Command Unit MSV CC 3000 102 36 Freightliner M2 Mobile Command Unit MSV CC 4000 102 40 Thomas Mobile Command Unit MSV CC 5000 102 40 V1 Freightliner XC Mobile Command __ 5 5000 102 40 V2 Freightliner XC Mobile Command Unit MSV CC 5000 102 45 V1 Freightliner XC Mobile Command Unit MSV CC 5000 102 45 V2 Freightliner Mobile Command Unit 5 5000 45 Mobile Command Unit __ ___ 5 6000 32 Mobile Command Trailer ___ IMSV CC 6000 53 KT Mobile Command Trailer ___ MSV CC 2000 20 Freightliner MT 45 Mobile Command Unit MSV CC 2000 24 Freightliner MT 55 Mobile Command Unit MSV CC 2000 30 Freightliner MT 55 Mobile Command Unit MSV EOD 500 Sprinter Bomb Unit MSV EOD 1000 16 Ford F550 Bomb Vehicle 000 IMSV EOD 3000 23 Freightliner M2 Bomb Vehicle IMSV EOD 3000 26 Freightliner M2 Bomb Vehicle IMSV EOD 2000 22 Freightliner MT 45 Bomb Vehicle IMSV EOD 2000 26 Freightliner 55 Bomb Vehicle o MSV SWAT 2000 22 Freightl
87. ect any part of an offer received in response to this Invitation Determine the correct price and or terminology in the event of any discrepancies in any response Accept a response from and enter into agreement with other than the lowest price Offeror Accept responses and award contracts to as many or as few Offerors as H GAC may select Amend waive modify or withdraw in part or in whole this Invitation or any requirements herein Hold discussions with Offerors although award may be made without discussion Request an Offeror to give a presentation of the Response at a time and place scheduled by H GAC Exercise any of these rights at any time without liability to any Offeror o H GAC reserves the right to determine that conditions exist which prevent the public opening of responses on the date and at the time advertised and to reschedule the public opening for a future date and time Responses received by H GAC by the original deadline will be secured unopened until the rescheduled opening date and time and those having timely submitted such responses will be notified 6 OFFEROR S AUTHORIZED SIGNATORY The signatory shall be authorized to sign and contractually bind Offeror and shall sign any and all Response documentation requiring a signature 7 SURETY FOR INSURANCE Contractor shall be responsible for using a surety company properly licensed by any and all states in which Contractor will do business with Participants
88. eduction commensurate with the cost that would have been incurred by CONTRACTOR for the bond ARTICLE 22 CHANGE OF CONTRACTOR STATUS CONTRACTOR shall immediately notify H GAC in writing of ANY change in ownership control dealership franchisee status Motor Vehicle license status or name and shall also advise whether or not this Contract shall be affected in any way by such change H GAC shall have the right to determine whether or not such change is acceptable and to determine what action shall be warranted up to and including cancellation of Contract ARTICLE 23 LICENSING REQUIRED BY TEXAS MOTOR VEHICLE BOARD IF APPLICABLE CONTRACTOR will for the duration of this Contract maintain current licenses that are required by the Texas Motor Vehicle Commission Code If at any time during this Contract period any CONTRACTOR S license is not renewed or is denied or revoked CONTRACTOR shall be deemed to be in default of this Contract unless the Motor Vehicle Board issues a stay or waiver Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H GAC upon request IN WITNESS WHEREOF the parties have caused this Contract to be executed by their duly authorized representatives Signed for Houston Galveston Area Council Houston Texas Jack Steele Executive Director Attest for Houston Galveston Area Council Houston Texas Deidre Vick Director of Public Services
89. ee a ue sete eee ve eb eee eed eua Ee sueco 2 10 ELECTRICAL AND MECHANICAL REQUIREMENTS amp 5 0 3 11 TRADEIN CREDDLE eee ei eot ttt ne 4 12 STANDARDS ON BLOOD BORNE 5 8 2 20 0000000000000000000000 4 13 KKK A 1822F FEDERAL AMBULANCE 6 0 2 000040 netter teneur 4 14 H GAC REQUIREMENTS MODIFICATIONS amp ENHANCEMENTS TO 1822 4 15 MINIMUM CAB CHASSIS SPECIFICATIONS FOR 5000 7 16 OPTIONS AND ACCESSORIES FOR 56 0 020202 0 40000000 8 17 REMOUNT SERVIGES ONEY eite recte A etie erede e UE te 8 18 REMOUNT ON CONTRACTOR SUPPLIED 8616 02000000000 8 19 REF URBISHED SERVICES rnc ibd 9 20 OPTIONS amp ACCESSORIES FOR VEHICLES OTHER THAN AMBULANCES eee 9 21 REQUIREMENTS FOR EQUIPMENT OTHER THAN 5 9 22 COMP PRICING itte ete eerta o o S oett ot etr t n EOM 9 23 AWARDS assent t D EO EDAM 9 1 PURPOSE amp SCOPE Members of H GAC s Cooperative Purchasing Program periodically have need of a variety of Ambulances EMS and Other Specialty Vehicles and may choose to buy them thru the Program This Invitation and the specifications included and referenced herein are meant to establis
90. erior compartment The generator shall supply continuous power for total module electrical loads consisting of patient module air conditioning 115 volt AC all 12 volt DC module systems including patient module dome lighting emergency warning lighting systems scene lighting rear load lighting electrical suction and a 20 amp medical load or equal Chassis powered electrical systems and emergency systems that operate only when the truck is running siren air horn shall provide emergency back up with use of an automatic relay system 3 7 6 1 Engine High Idle Speed Control Automatic On type I amp III chassis powered emergency medical service units an automatic throttle providing variable RPM conditions shall be installed on the chassis in compliance with KKK specifications When activated the throttle shall automatically increase the engine RPM when the amperage goes into a deficit state and automatically decrease when positive amperage is achieved 3 7 6 3 Voltmeter or Voltage Monitor Voltmeter shall be mounted in the Operator Control Panel if not provided by OEM 3 7 8 1 Utility Power Connector In cases where a 115 Volt AC utility power connector is installed on an emergency medical service unit the outlet shall be located at an exterior location approved by the end user agency and unit manufacturer If an inverter is installed the outlet shall be powered by the inverter unless the type I amp III high performance emergency medical ser
91. esponse may be deemed non compliant Offeror may not modify the format of any H GAC FORM in any way Offeror may photocopy or print blank FORMS as needed Information submitted on the printed copies of the FORMS may not be handwritten except for signatures and initials It is Offeror s responsibility to insure that printed FORMS are clear and legible Handwritten and illegible entries may be rejected Offeror s printed stamped or typed name shall appear on every FORM submitted in the Response d The entire response submission shall also be submitted on electronic media including all required H GAC FORMS Offeror is strongly advised to make and work with copies of the original electronic FORMS The originals can then be used to make additional electronic or printed copies of the blank FORMS Signatures are not required on the electronic FORMS e The Response shall include ample written evidence in the form of technical specifications cut tear sheets brochures pictures drawings etc to demonstrate that all specifications herein have been met and or exceeded Revised 12 03 09 Page 11 of 19 f Response shall include in any format desired overview of the Service Organization which will support Products sold under any H GAC contract The overview must include facility locations phone numbers and Service Manager names as well as the following The procedure to be used by an End User requiring repairs Typical t
92. ess agreed to by Contractor f The execution of all required tests certifications and or licensing and costs thereof shall be the responsibility of Contractor Upon request by End User or H GAC Contractor shall provide any documentation or certification related to such tests certifications or licensing 26 OFFERED PRODUCT ITEM VARIANCES Any variance in the specifications or performance of Products offered pursuant to this Invitation shall be acceptable to H GAC only insofar as it MEETS or EXCEEDS the specifications and requirements of this Invitation 27 REQUIREMENTS FOR SUBMISSION OF A RESPONSE Unless otherwise addressed in Section B the following requirements shall apply a Responses shall be submitted in two complete printed sets including an Original and one 1 Copy in separate hard side three ring binders The outer spine of each binder shall be labeled showing this Invitation No Offeror Name and either Original or Copy as applicable Original printed response will be considered to be the binding Response in case of any conflicts between printed copies and electronic copies Except for required forms H GAC Invitation documents should not be included in the Response b Original and the Copy shall be submitted complete except that the Electronic Media should be submitted only with the Copy c required H GAC FORMS and documents shall be properly completed without exception or Offeror s R
93. f Texas Motor Vehicle laws 3 10 8 Doors On type I amp III emergency medical service units door hardware shall consist of recessed stainless steel locking paddle latches on compartments door lock mechanisms shall be fully enclosed within the door to prevent fouling of locks in the event of equipment shifts in the lock area Patient module doors shall use a recessed polished stainless steel handle and latches All patient module locking latches shall use a common key except the drug compartment On type I amp emergency medical service units the door gaskets shall be placed in a manner that prevents damage by equipment or personnel dragging across the gaskets All doors shall incorporate an extruded rubber seal located on the perimeter of the door Full length stainless steel hinges and pins shall be provided for all exterior doors Over door padding shall be provided at the rear and curb side door and above the walk thru if applicable 3 10 11 Floor Coverings and Color On all emergency medical service units excluding Type II the covering shall extend a minimum of four 4 inches up both side walls for easy cleaning 3 11 1 Interior Stowage Accommodations On Type I amp emergency medical service units the doors track for all sliding cabinet doors shall be constructed of extruded aluminum with slots for the installation of felt door tensioners on each side and a Teflon sliding guide on the bottom of the track The material shal
94. g with Product Delivery Contractor will not invoice before shipment has been made End User will pay Contractor for those products and or services ordered which have been received and accepted Under no circumstances shall any check be made payable to a representative or agent Should a representative or agent submit an invoice to End User for any cost related to a purchase order issued to Contractor for products services covered by an H GAC contract such invoice shall be forwarded to Contractor and Contractor will take action to correct the error Upon delivery of any product service by Contractor and acceptance by End User Contractor shall remit to H GAC the full amount of the applicable Order Processing Charge in accordance with the payment terms established in the H GAC contract Note the Order Processing Charge is due whether or not Contractor has ever received an invoice from H GAC Sales executed based on the particulars of Contractor s H GAC contract without payment of the Order Processing Charge may constitute fraud 45 PRICE CHANGES Any permanent increase or decrease in offered pricing for a base contract item or published option is considered to be a price change Temporary increases in pricing by whatever name e g surcharge adjustment equalization charge compliance charge recovery charge etc are also considered to be price changes Except in the case of contracted published catalogs an
95. gency Response Unit amp ESU International diesel 18 walk around alum body 7 compartments 7 13 RSQ WIR I18 Walk in rescue International diesel 18 alum body 6 compartments insulated interior 7B14 RSQ ERU FL18 Emergency Response Unit amp ESU Freightliner diesel 18 walk around alum body 7 compartments 7 15 RSQ WIR FL18 Walk in rescue Freightliner diesel 18 alum body 6 compartments insulated interior C Other Specialty Vehicle or Equipment 20 SUV C S1 Command Suburban 4x4 rear command center console emergency lighting 7 02 SUV EOD S1 Bomb tech Suburban 4x4 rear equipment storage console covert lighting 7003 SUV IO S1 Interoperability Suburban 4x4 communications center antenna array 120 VAC power ZC04 5 9 51 K9 Suburban 4x4 rear K9 compartment temperature control emergency lighting ZC05 SUV TE S1 Tactical extraction Suburban rear transport and treatment area emegency lighting PU 706 Responder pickup Chevy 3500 std cab diesel 8 bed commercial asp rear pull out equipment and command unit VAN CS C1 Crime Scene Van Chevy 3500 gas insulated cabinets amp evidence storage 120 7 07 volt power scene lighting Page 23 of 32 7 08 7 09 ZC10 7 11 ZC12 ZC13 ZC14 ZC15 ZC16 ZC17 ZC18 ZC19 ZC20 ZC21 ZC22 ZC23 ZC24 ZC25 ZC26 ZC27 ZC28 ZC29 ZC30 ZC31 Z
96. ght to immediately terminate the contract NOTE In accordance with the Texas Motor Vehicle Commission Code contracts for motor vehicles to be sold within the state of Texas may be made ONLY with properly licensed Texas Motor Vehicle Dealers Therefore to be considered for a contract covering Texas End Users the Response must include a Form A from a licensed Texas Motor Vehicle Dealer 15 INTENT AND SCOPE OF SPECIFICATIONS a The intent of the specifications herein is to provide Offeror with sufficient information concerning the Products Services to be contracted such that Offeror can prepare and submit an acceptable Response b specifications may be detailed or general in nature with regard to any particular Product Service Where not otherwise specified details of construction materials or the way in which services will be provided are left to the discretion of the Offeror provided only that any offering shall conform as a minimum to best Industry standards and practices and to what is currently being sold in the marketplace c Responses shall be considered only from Offerors that have established good reputations in their markets and who furnish satisfactory evidence of ability to supply the Products Services specified herein d Offeror shall show proof of ability to provide to End Users prompt and competent service including parts if applicable for all Products Services covered by this Invitation
97. h minimum design and performance standards for such equipment which shall be offered to members thru term contract s 2 EQUIPMENT CATEGORIES amp PRODUCT CODES The basic equipment categories included in this Invitation are listed below Specific base bid items and associated H GAC Product Codes are listed on Form D Equipment Categories 1st Character of Product Code Ambulance Light Medium Rescue Vehicle Other Specialty Vehicle or Equipment EMS Vehicle Conversions Remounts HoN 3 GENERAL REQUIREMENTS This Invitation is designed to obtain bids that will A Provide component prices for Emergency Medical Service Equipment and Units and B Provide a pricing structure or formula for services associated with the design development delivery and installation of the equipment At the direction of each End User Agency Contractor shall develop individual unit specific recommendations using the contractual component price list and service formulas March 6 2012 FINAL Page 1 of 9 10 12 Ambulances EMS amp Other Special Service Vehicles Contractor shall honor purchase orders for supply of new units and installation of Products on existing units but will not be obligated to supply items such as stretchers disposable medical supplies and oxygen tanks 4 ABBREVIATIONS ACRONYMS amp DEFINITIONS In addition to abbreviations acronyms and definitions defined elsewhere herein the following may also
98. hat H GAC shall give CONTRACTOR written notice specifying CONTRACTOR S failure If within thirty 30 days after receipt of such notice CONTRACTOR shall not have either corrected such failure or thereafter proceeded diligently to complete such correction then H GAC may at its option place CONTRACTOR in default and the Contract shall terminate on the date specified in such notice CONTRACTOR shall pay to H GAC any order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation was received by CONTRACTOR ARTICLE 16 TERMINATION FOR CONVENIENCE Either H GAC or CONTRACTOR may cancel or terminate this Contract at any time by giving thirty 30 days written notice to the other CONTRACTOR may be entitled to payment from END USER for services actually performed to the extent said services are satisfactory to END USER CONTRACTOR shall pay to H GAC any order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation is received CONTRACTOR ARTICLE 17 CIVIL AND CRIMINAL PROVISIONS AND SANCTIONS CONTRACTOR agrees that it will perform under this Contract in conformance with safeguards against fraud and abuse as set forth by H GAC the State of Texas and the acts and regulations of any funding entity CONTRACTOR agrees to notify H GAC of any suspected fraud abuse or other criminal activity related to this Cont
99. he following documents in the stated order of precedence 1st The contract document signed by H GAC and Offeror 2nd This Invitation and all specifications referenced herein 3rd Offeror s response to this Invitation 35 PRO FORMA CONTRACT This Invitation includes a Pro Forma sample Contract which successful offerors will be expected to sign The actual final contract will be the same or nearly the same as the Pro Forma NOTE Successful Offerors MAY NOT process any purchase orders until the contract documents have been executed and returned to H GAC 36 CONTRACT TERM The contract shall be in effect throughout the period stated elsewhere in the contract documents and thereafter until such time as any outstanding orders against the contract have been fulfilled The contract may be extended if deemed by H GAC to be in the best interests of the Program and subject to mutual agreement of the parties 37 PERFORMANCE amp PAYMENT BOND H GAC s contractual requirements DO NOT include a Performance amp Payment Bond PPB and offered pricing should reflect this cost saving However Contractor must be prepared to offer a PPB to cover any specific order if so requested by End User Contractor shall quote a price to End User for provision of any requested PPB and agrees to furnish the PPB within ten business 10 days of receipt of End User s purchase order Revised 12 03 09 Page 14 of 19 38 CHANGE ORDERS End Users
100. hese requirements are generally formalized in goal oriented programs HGACBuy is comitted to promoting full and equal business opportunities for HUB contractors and to assisting Cooperative Purchasing Program COOP Members in meeting mandated HUB goals In that regard Contractor shall make a good faith effort to use the services of Certified Listed See Note 2 HUBs whenever possible As part of a good faith effort Contractor agrees to work with and assist HGACBuy Members in meeting HUB targets and goals as may be required by any rules processes or programs they might have in place Such assistance may include such things as compliance with reporting requirements provision of documentation consideration of Certified Listed subcontractors provision of documented evidence that an active participatory role for a HUB entity was considered in a procurement transaction etc RARA RAA RAR ARAARA NAANA ARAA iNote 1 There are many designations other than used across the country within various jurisdictions Examples include iterms such as Disadvantaged Business Enterprise DBE Minority Owned Business Enterprise MBE Woman Owned Business tEnterprise WBE Small Disadvantaged Business SDB Small Woman or Minority owned Business SWAM etc Regardless iof the formal designation the overall objective of
101. htliner Sprinter 3500 SHC cargo van 3 SC04 workstations 7 5K W generator MCC MD 01 Medium Duty 1 Mobile Command Three 3 workstations GMC C5500 5 05 _ regular cab 17 500 Ib GVWR 60 L diesel 15 body 06 MCC SD 01 Standard Duty 1 Mobile Command Four 4 forward workstations restroom a galley and conference room to seat six 6 Freightliner M2 chassis 29 000 lb GVWR 260HP MCC SD 02 Standard Duty 2 Mobile Command Three 3 forward workstations equipment 5 07 rack and conference room to seat five 5 with slide out Freightliner M2 chassis 26 000 Ib GVWR 260HP MB engine MCC HD 01 Heavy Duty 1 Mobile Command Five 5 forward workstations restroom amp 08 galley 2 equipment racks and conference room to seat five 5 Freightliner M2 chassis 33 000 Ib GVWR 300HP engine MCC HD 02 Heavy Duty 2 Mobile Command Five 5 forward workstations restroom amp 5 09 galley 2 equipment racks and conference room to seat five 5 2 slide outs Freightliner M2 chassis 35 000 Ib GVWR 330HP MCC EHD 01 Extra Heavy Duty 1 Mobile Command Eight 8 rear workstations restroom SC10 amp galley 1 equipment rack and conference room to seat nine 9 3 slide outs Freightliner 2 chassis 54 000 Ib GVWR 410HP MCC EHD 02 Extra Heavy Duty 2 Mobile Command Sixteen 16 workstations restroom amp 11 galley 4 equipment rack 2 removable conference tables 2 slide outs Freightliner 2
102. ibit eror ae ba dades 13 REJECTION OF RESPONSES etr nt rete te rr eR et ELE eei 13 WITHDRAWAL OR MODIFICATION OF RESPONSES eene 0 13 RESPONSE EVALUATION era sites Ee e Ee Pedes eee eges edd ets 14 ORDER OF PRECEDENCE PRIOR TO CONTRACT enne 14 AWARD OF CONTRACT mmm P PP 14 ese cedere leid eee ke dedero 14 CONTRACT TERM P 14 PERFORMANCE 4 PAYMENT BOND eene Ek EEE EE EEEE ESEE RE EEEE ERTER 14 Revised 12 03 09 Page 1 of 19 38 CHANGE ORDERS rettet ete 15 39 DUPLICATION OF TERMS OR 8 95 15 40 LUIS Gib 15 41 TAXES 15 42 WORKPLACE 15 43 PRODUCT NOTICES amp MAILINGS 15 44 HANDLING OF ORDERS amp 15 45
103. ide 13 000 GVW 07 08 Promedic 150 Chevrolet CG33503 12 3000 GVW 09 GGA10 GGAL 12 Ultramedic 170 Chevrolet G4500 Cutaway 14 200 GVW GGA13 GGA14 GGA15 GGA16 GGA17 GGA18 Ultramedic MD 168 x 96 Freightliner M2 w Air Ride 20 000 GVW E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing GGE01 GGE02 GGE03 04 Remount on chassis Ford F 350 Type I 05 Remount on chassis Ford F 450 Type I 06 16MTUFE450M DUI Processing Unit Ford E 450 chassis 16 body Gasoline Engine 7KW Generator 2 Workstations 2 Processing Stations with Handcuff Rings Galley with 2 110VAC Refrigerators Lavatory 1 A C Unit 26SWATFLMO SWAT Vehicle Freightliner MT55 26 Load Space Step Van 25 500 GVWR 10KW Generator 3 A C units 2 Workstations 2 Weapons Lockers with Locking Roll Up Doors Bench Seating on Both Sides with Overhead Storage Shelves 30CPFLMO Mobile Command Vehicle Freightliner MT55 30 Load Space Step Van 29 000 GVWR 12 5KW Generator 3 A C Units 6 Workstations Conference Room with Bench Seating Basic Emergency Lighting Package 18 Awning 18EODFLMO E O D Vehicle Freightliner MT45 18 Step Van 19 000 GVWR Robot Staging Area with Locking Roll Up Door 1 Workstation w X Ray viewer 7KW Generator 2 A C Units Storage Bomb Suit amp Day Box Storage areas 14MCN35MBS Command Negotiation Unit 3500 Sprinter Van Chassis Diesel
104. ill list everything being purchased including the base bid item s all published and unpublished options and the delivery date All pricing shall be per the current contract End User will send a purchase document to Contractor which Contractor will fax H GAC together with the Contract Pricing Worksheet NOTE Contractor agrees not to offer agree to or accept from End User any terms or conditions that conflict with or contravene those in Contractor s H GAC contract except for pricing discounts d H GAC will prepare an Order Confirmation and transmit it to End User and to Contractor The Order Confirmation verifies that Contractor has a valid H GAC contract and that the order is in compliance with the requirements of the H GAC Cooperative Purchasing Program Contractor will not ship any goods before receipt of both End User s purchase document and H GAC s Order Confirmation e On notification that Contractor has received an order H GAC will invoice Contractor for the applicable Order Processing Charge NOTE The Order Processing Charge is charged to Contractor EXCEPT in the Revised 12 03 09 Page 15 of 19 case of motor vehicles For all sales of motor vehicles the Order Processing Charge is levied on the End User collected by Contractor and remitted to H GAC by Contractor Contractor will deliver products services ordered and will invoice End User for products services accepted by End User See other Sub Section herein dealin
105. iner MT 45 SWAT __ ___ MSV SWAT 2000 26 Freightliner MT 55 SWAT IMSV SWAT 3000 102 22 Freightliner M2SWAT IMSV SWAT 3000 102 24 Freightliner M2SWAT MSV HNT 3000 24 Freightliner M2 Hostage Negotations Vehicle MSV BAT 2000 22 Freightliner MT 45 DUI Processing Vehicle MSV BAT 2000 26 Freightliner MT 55 DUI Processing Vehicle MSV BAT 3000 24 Freightliner 2 DUI Processing Vehicle MSV BAT 4000 102 40 Thomas DUI Processing Vehicle MSV BAT 5000 102 40 Freightliner DUI Processing Vehicle IMSV BAT 5000 102 45 Freightliner XC DUI Processing Vehicle IMSV MORGUE 3000 102 Freightliner M2 Mobile Morgue Evas IMSV MORGUE 4000 102 Thomas Mobile Morgue Evae MSV DECON 6000 Mass Decontamination 3 2 3 C Other Specialty Vehicle or Equipment 5 01 FR LD 01 SUV LWB First Responder Suburban SUV LONG WHEEL BASE 4WD 6 0L Two 2 rear seat workstations 2 1 2 equipment racks roof platform with scene lighting Page 18 of 32 FR LD 02 SUV SWB First Responder Tahoe SUV SHORT WHEEL BASE 2WD 5 3L One SC02 1 rear seat workstation 1 equipment rack roof platform with scene lighting EM FR MD 01 First Responder 2 GMC Utility Body GMC 4500 Regular Cab Crew Cab SC03 Optional diesel 17 500 Ib GVWR 8KW generator Commercial utility body GWVR 17 500 Ib MCC LD 01 Light Duty 1 Mobile Command Freig
106. ing To Competitive Bid And Proposal Invitations Invitation AM10 12 Title Ambulances EMS amp Other Special Service Vehicles This Section contains the following H GAC FORMS These FORMS are hereby made available in electronic format They should be copied to Offeror s computer for completion and or printout as required The FORMS may not be changed or altered in any way except as may be specified on the FORM ALL completed FORMS must also be submitted electronically on CD ROM excepting of course for signatures The printed Original of the response will be considered as the official copy in case of any discrepancy between the electronic version and the printed Original FORM OFFEROR IDENTIFICATION amp AUTHORIZED SIGNATORY itati AM10 12 DO NOT handwrite this Form Information must be typed in Invitauon No 9 Invitation Title Ambulances EMS amp Other Special Service Vehicles Offeror Company Legal name of business which will appear on contract if awarded Offeror Status Manufacturer Dealer Distributor Other Single Offeror Acting Multiple Offerors Response Type 1 Alone Or As Lead Acting Jointly Contract Signatory 2 Title Mailing Address 3 Street PO Box State amp Zip Physical Address Street State amp Zip Phone Email Address Federal Tax ID No Web Page URL 1 If Joint Offering all parties must submit a signed Form A contract will be offered to each
107. ion item Responses which do not include pricing for Required Options may be considered non compliant Other Options a Suggested or Other options may be listed for any particular Product in this Invitation and Offeror is encouraged to quote pricing for such options The extent of offered options in any response may be taken into consideration as part of the award criteria at H GAC s sole discretion Revised 12 03 09 Page 9 of 19 b Offeror is encouraged to include options for non equipment items that may be applicable to a sale such as Extended Warranties Maintenance Agreements Buy back or Trade In Agreements Out of state Delivery Charges Quantity or Special Discounts Extended Training Classes etc Published amp Unpublished Options a H GAC Cooperative Purchasing Program Program contracts are awarded through a public competitive bid or proposal RFP process Further to that process Program policy considers an option listed and priced in a bid or RFP Response 1 To be a Published Option 2 To be part of any awarded contract and 3 To be available for purchase by Program members separately and independently from associated base line items However since Published Options may have not been subjected to the same scrutiny as the associated base line items it cannot be concluded they were directly competed Therefore pursuant to Local Government Code 252 021 a purchase of a published option costing more than 50
108. irements which may be stipulated elsewhere herein d Any warranties offered by a dealer shall be in addition to the manufacturer s standard warranty and shall not be a substitute for such Offeror s base price for any Product shall be inclusive of the standard warranty e Complete warranty information will be supplied to End User with each Product sold a Warranties need not apply to normal maintenance service or adjustments or to any product reasonably shown to have been repaired or altered in any way so as to affect its stability or to any product which has been subject to misuse negligence or accident f Otfferor Contractor is encouraged to offer extended warranties as an option Neither H GAC nor End User assume any warranty or liability Contractor s behalf unless made or assumed in writing initiated by Contractor and agreed to in writing by H GAC or the End User respectively h Contractor shall be responsible for the execution and effectiveness of all product warranty and shall be the sole source for solution to problems arising from warranty claims Contractor agrees to respond directly to correct warranty claims and to ensure reconciliation of warranty claims that have been assigned to a third party 22 H GAC ORDER PROCESSING CHARGE H GAC will levy an Order Processing Charge on Contractor for each sale done thru the H GAC contract with the exception of orders for motor vehicles Any bid pricing submitted will be con
109. is Type II Ford E 450 ______ O Remountonchassis Typelll Chevrolet G3500 TE14 Remountonchassis Typelll Chevrolet G4500 U Medix A Ambulance _ Type I Metro ISOLTD Ford F350 SD UA02 TypelMetro Expess 1501 11 Ford 350 SD 4x4 XLT6 7LV 8Diesel UA03 I Metro Expess 150LTD Chevy C 3500HD 4x2 Silverado 6 6L Duramax Diesel UA04 I Metro Expess 150LTD Chevy K 3500HD 4x4 Silverado 6 6L Duramax Diesel ig Page 20 of 32 05 I Metro Expess 150LTD Dodge 3500 4x2 6 7L Cummins Diesel UA06 I Metro Expess IS LTD Dodge 3500 4 4 6 7L Cummins Diesel UA07 TypellSiverhawkFord E 350 Van XL 6 8L V 10 Gas O O ooo y UA08 I Siverhawk Ford E 350 Van XL 5 4L V 8Gas o y UA09 TypellSiverhawk Chevy G 30 Van Express 6 6L Duramax Diesel UA10 Siverhawk Chevy G 30 Van Express 6 0L Vortex Gas Siverhawk Sprinter 2500 SHC Van std 3 0L CRD V 6 Diesel 12 MN86 Metro Express Ford E 350 Cut XL 6 0L V 8 Diesel UA13 MN86 Metro Express Ford E 350 Cut XL 6 8L V 10 Gas CT MN86 Metro Express Chevy G 3500 Cut Express 6 6L Duramax Diesel UAIS MN86 Metro Express Chevy G 3500 Cut Express 6 0L Vortex Gas Z 16 MN86 Metro Express Sprinter 3500 C C std 3 0LCRDV 6Diesel UA17 RP90 Metr
110. ith wall O MC20 mounted gurneys and life support to remove multiple casualties from a disaster ridden area Ford CEU Cadaver Evacuation Unit 12FT Refrigerated to morgue level designed to remove or MCA provide storage for disaster fatalities Ford F550 Reg Cab I Command Trailer B P 24FT tandem 3 Solid surface work station s w overhead cabinet s 3 insu _ Mobile Medical Unit 34FT B P tandem 1 Solid surface work station w overhead cabinet Command Trailer 36FT G N tandem 3 Solid surface work station s w overhead cabinet s SET an NN XN LU UI c Page 14 of 32 MC26 Command Communications 40FT Trailer S D 3 Solid surface work station s w overhead cabinet s 3 13 500btu AC s w heatstrip N Horton A Ambulance 01 H MD 15 Horton Model 623 Freightliner 2 173 L x 96 W x 72 HR 02 6 Horton Model 623 Interntaional Navistar 1731 96 7 __ J NA03_ H MD 17 Horton Model 623 International TerraStar 173 X96 Wx72 HR_ J NA04 19 Horton Model 457 Type FORD F450 4x2 157 Lx96 Wx72 HR_ 05 20 Horton Model 603 Type I FORD F450 4x2 167 L x 96 W x 72 HR 06 22 Horton Model 603 Type I FORD F550 4 2 167 Lx96 Wx72 HR_ J 07 21 Horton Model 623 Type I FORD F450 4x2 173 L x 96 W x 72 HR NAOS 23 Horton Model 623 Type I FORD F550 4 2
111. ithin thirty 30 working days The Contractor may if it elects to do so appeal the final and conclusive decision of the Executive Director to a Court of competent jurisdiction RESOLUTION OF CONTRACT DISPUTES Upon breach or default H GAC shall give the Contractor written notice of default If the default is not remedied within a reasonable specified time from date of notification to the satisfaction and approval of H GAC default will be declared Upon breach of contract or default H GAC may exercise any and all of its rights afforded by law including but not limited to those referenced in the General Contract Provisions SOLICITATIONS OR AWARDS IN VIOLATION OF THE LAW Contracts awarded in violation of the competitive process or otherwise in violation of the law are voidable by H GAC 52 NATIONWIDE SALES OPPORTUNITIES HGACBuy provides purchasing services to local governments qualifying non profits throughout the nation and desires to make established contracts available to them wherever and whenever practicable Therefore once a contract is awarded Contractor is expected to expand the scope of its marketing effort to include sales to End Users in all areas of the United States and or to assign any H GAC contract to another contractor s as deemed appropriate by H GAC in the interest of its End Users e Contractor may sell through HGACBuy anywhere subject to compliance with applicable laws and regulations If the market structu
112. k 14871 x 95 W x 68 HR 09 A T2 16 FORD E350 VAN Type II TraumaHawk 2K 10 A T3 18 FORD E350 Type III TraumaHawk DR 92 14571 x 92 W x 66 HR 11 A T3 19 FORD E350 Type HI TraumaHawk 148 L x 95 W x 68 HR AA12 A T3 20 FORD E 450 Type TraumaHawk 164 L x 95 W x 68 HR AA13 A T3 21 FORD E 450 Type III TraumaHawk Z5 164 L x 95 W x 68 HR 14 A T3 23 CHEV Y GMC 3500 HI TraumaHawk DR92 145 L x 92 W x 66 HR 15 A T3 24 CHEV Y GMC 3500 Type HI TraumaHawk 148 L x 95 W x 68 HR 16 2 26 Type II Sprinter 17 2 27 FORD E 350 Type II TraumaHawk 2K Gasoline AA18 A T3 29 FORD E 450 Type III TraumaHawk Gasoline 1641 x 95 W x 68 HR AA19 A T3 30 FORD 450 Type III TraumaHawk Z5 Gasoline 1641 x 95 W x 68 HR AA20 A T3 31 Type III Sprinter AA21 A T3 33 GM4500 Type III TraumaHawk 164 L x 95 W x 68 HR AA22 A T1 35 FORD F350 Type I TraumaHawk DR92 141 L x 90 W x 66 HR E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing AEO01 Remount Only TypeI AE02 Remount Only As AE04 GM 63500 Diesel Type III Base Ambulance Remount 05 2 GM 64500 Diesel Type III Base Ambulance Remount AE06 AE07 08 5 Ford E350 Gas Base Ambulance Remount AE09 6 Ford E450 Gas Type III Base Ambulance Remount AE10 AEH 12 _ 9 Ford F450 4X2 Diesel Type I Base Ambulance Remount AE13 RM 10 Ford F450 4
113. k Around USAR 22 4 Rescue Spartan Chassis DDB20__ Walk In Front Crew Cab 25 Rescue International Chassis DDB21 Walk In 16 3 Rescue International Chassis DDB22_ Walk In 22 4 Rescue International Chassis DDB23_ Walk In 25 Rescue International Chassis DDB24 Walk In 18 9 Rescue Spartan Chassis DDB25 DDB26 Walk In22 4 Rescue SparanChassis DDB27_ Walk In 25 Rescue Spartan Chassis E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing DDEOI DDE03 _ Remount only DDEO4 TypelllRemountto Ford E Series Chassis _ DDEOS to Chev G Series _ Page 27 of 32 DDE06 DDE07 DDE08 DDE09 Remount to Ford F Series Chassis Remount to Dodge Ram Chassis Medium Duty Remountto International Chassis Medium Duty Remountto Freightliner Chassis EE Quality Van Sales Inc C Other Specialty Vehicle or Equipment EECO1 EEC02 EEC03 PAK I Wheelchair Van Ford E 250 Standard Van Gasoline hel PAK II Wheelchair Van Ford E 250 Extended Van Gasoline OE PAK II Wheelchair Van Ford E 350 Extended Van Diesel FF Quality Vans amp Specialty Vehicles C Other Specialty Vehicle or Equipment FFCO1 FFC02 FFC03 FFC04 FFC05 cabi GG Road Rescue A Ambulance 01 GGAO2 GGA03 04 05 06 I 146 PT Ford F350 4x4 w Air R
114. l be installed in a slide or other manner providing ease of maintenance The track shall be attached to the cabinet with recessed screws Cabinetry on all emergency medical service units shall be included in patient module warranty and all exposed areas with an extruded aluminum edge shall be smooth 3 11 4 Squad Bench Seats And Backrests The backside of the CPR seat backrest shall be lined with the same material as the counter space in the action area Seat belts furnished for the squad bench shall be automatic self retracting on type I amp III emergency medical service units 3 12 1 Oxygen Main Supply and Installation On type I amp III emergency medical service units no less than three 3 outlets shall be provided two 2 in the EMT action area and one 1 outlet on the curb side wall Storage dimensions and mounting device shall be provided for an H size cylinder rather than an M size cylinder 3 15 3 14 Drug Kit Compartment On type I IL amp III emergency medical service units a locking drug compartment shall be furnished in compliance to KKK specifications The locking drug compartment shall have a unique lock keyed differently from all others on the unit and at least two keys shall be furnished 4 2 1 Factory Inspection End user agency shall be responsible for travel and expenses related to factory inspections 6 4 Warranty The patient compartment all modifications to the OEM chassis by Offeror on the a
115. l extent such use may be disclaimed by law CONTRACTOR understands and agrees that it shall be liable to repay and shall repay upon demand to END USER any amounts determined by H GAC its independent auditors or any agency of State or Federal government to have been paid in violation of the terms of this Contract ARTICLE 14 LIMIT OF H GAC S LIABILITY AND INDEMNIFICATION OF H GAC H GAC S liability under this Contract whether for breach of contract warranty negligence strict liability in tort or otherwise is limited to its order processing charge In no event will H GAC be liable for any loss of use loss of time inconvenience commercial loss lost profits or savings or other incidental special or consequential damages to the full extent such use may be disclaimed by law Contractor agrees to the extent permitted by law to defend and hold harmless H GAC its board members officers agents officials employees and indemnities from any and all claims costs expenses including reasonable attorney fees actions causes of action judgments and liens arising as a result of CONTRACTOR s negligent act or omission under this Contract CONTRACTOR shall notify H GAC of the threat of lawsuit or of any actual suit filed against CONTRACTOR relating to this Contract ARTICLE 15 TERMINATION FOR CAUSE H GAC may terminate this Contract for cause based upon the failure of CONTRACTOR to comply with the terms and or conditions of the Contract provided t
116. lance shall be equipped with an OEM standard 220 amps of DC power from either a single or dual OEM alternator Another brand of alternator may be substituted provided the manufacturer of the alternator has a local service center and the alternator has been certified by a certified testing authority that the generating system meets the requirements of KKK A 1822F Increase to the capacity of the electrical system shall grow in accordance to the demand in the final electrical design of the system and the electrical load thereto Exception to this requirement is an emergency medical service unit with an auxiliary generator set with electronic ignition then the OEM cab chassis 100 ampere or greater alternator is acceptable Gauges Voltmeter showing total voltage Ammeter 200 amp shunt type Temperature Oil pressure Fuel level 16 OPTIONS AND ACCESSORIES FOR AMBULANCES Bidder shall provide a thorough listing of options on Form E for the categories listed below Bidder may list price these options individually or provide a catalog specifying the pricing discount structure All catalogs must be identified name date year on Form E If catalog is submitted bidder shall provide a copy of this catalog w bid The catalog retail price book bid shall be the one in effect at the time of bid submittal In any event manufacturers descriptions part numbers and pricing must be provided Pricing must include installation on the vehicle when part of
117. le mounted Ford E350 chassis Mee Supreme Rapid Deployment Vehicle 14 x 78 x 96 FRP Body with Swat Bench Seating and Related Equipment on a Ford E450 Cutaway chassis JJ Taylor Made A Ambulance JJAO1 JJA02 JJA03 JJA04 05 JJA06 JJA07 JJA08 JJA09 JJA10 JJA11 JJA12 JJA13 JJA14 15 16 17 18 19 20 21 22 JJA23 JJA24 C Other Specialty Vehicle or Equipment JJC01 Type I F 350 DRW 144 Module Type I F 450 DRW 144 Module Type 1 F 550 DRW 144 Module I GMDRW 144 Module y LHD F 650 164 Module __ ____ LHD F 650 170 Module LHD FL M2 164 Module __ ____ LHD FL M2 170 Module 2 LHD LP 4300 164 Module y LHD LP 4300 170 Module __ ___ LHD Terra Star 144 Module __ ____ LHD Terra Star 170 Module XL E 350 Diesel XLT HT Van o o S I XL E 350 GAS XLT HT Van XL GM Diesel N XL GM Gas HT Van E 350 DRW Diesel 144 Module 7 E 350 DRW Gas 144 Module y E 450 Diesel DRW 164 Module E 450 Gas DRW 164 Module Type GM G3500 Diesel 144 Module o S Type III HD GM G4500 Diesel 164 Module Type III HD GM G4500 Gas 164 Module F 550 RRV Rapid Response Vehicle Page 29 of 32
118. ler licenses where applicable 9 manufacturer s latest Specification Documents detailing standard features operating characteristics etc for each Base Product Item offered Note Bidder shall supply a spec quote sheet for each product code bid on Form D These sheets should detail what features are included in bid unit the quoted on Form D 10 Form if required by law completed and signed Go to http www ethics state tx us whatsnew conflict forms htm to get instructions and download the Form 6 Complete Warranty Documentation for all Products offered A Bid Proposal Bond or Cashier s Check in the amount of 3000 A percentage bond is NOT acceptable Not Required FORM D OFFERED ITEMS PRICING Procurement No 10 12 Offeror Name ee Item Description Offered Code Offeror may not change any desctiption or add items Price A American Emergency Vehicles A Ambulance 01 A MD 11 International Navistar TraumaHawk 17271 x 95 W x 72 HR 02 A MD 12 Freightliner M2 TraumaHawk 17271 x 95 W x 72 HR AA03 A MD 13 International TerraStar TraumaHawk 172 x 95 x 72 HR 04 A MD 14 Ford 650 TraumaHawk 172 x 95 x 72 HR 05 A T1 13 FORD F 350 4x2 Type I TraumaHawk 148 L x 95 W x 68 HR AA06 A T1 14 FORD F 450 4x2 Type I TraumaHawk 148 L x 95 W x 68 HR 07 A T1 16 FORD F 550 4x2 type 1 TraumaHawk 172 X 95 x 72 HR 08 A T1 15 DODGE 4500 4x2 Type I TraumaHaw
119. lifying governmental or non profit entity which has executed an Interlocal Contract for cooperative purchasing services with H GAC Product Liability Insurance Failure of Components and or assembled equipment resulting in personal injury disability or death and or property damage is covered under the product liability insurance provisions Product or Product Item Any of the specific goods materials equipment or service s specified in this Invitation This term encompasses the base line item itself and any and all accessories options modifications ancillary services assembly testing etc that may be included in the delivered Product Proposer Any entity that submits a competitive proposal in response to this Invitation See also Offeror Purchaser The End User having responsibility for the specification requisition ordering and acceptance of the Product or Service See also End User Purchasing Authority The agency that has sole responsibility and authority for negotiating placing and if necessary modifying any solicitation purchase order or other award issued by a governing body H GAC Quotation See Contract Pricing Worksheet Receipt Receipt takes place when a Product or Service is delivered to an End User and a document is executed that establishes that the Product is now in the possession of the End User or that the Service has been completed Receipt DOES NOT connote or imply Acceptance Response All or p
120. lity and or required performance standards 19 MANUALS Unless otherwise specified or superceded herein each Product delivered under an H GAC contract and if applicable any options thereto shall be supplied with at least one 1 copy of a safety and operating manual The cost of any such manuals must be included in the base price for any Product Item offered hereunder If more detailed and technically orientated parts and maintenance manuals are available for a Product or option at a cost they shall be offered as options on the FORM designated herein for such options or elsewhere in the Response as may be directed herein 20 STANDARD FEATURES amp OPTIONS The following requirements are applicable primarily to physical goods Standard Features a stated minimum requirements for all Products listed herein include what H GAC considers to be standard features Even though such features might normally be offered as options rather than as standard they are nonetheless considered to be standard in this Invitation and must be included in the base price for any Product offered Such features SHOULD NOT be offered as options except as deducts for their omission from the base Product b Ifitis unclear in the Response that an H GAC standard feature is included in the base price it will be assumed that such is the case If awarded a contract Offeror will be expected to sell the Product with all H GAC specified standard features
121. mage in shipping pass to End User at the delivery destination after receipt and acceptance have taken place Cost of shipping delivery shall be paid by End User unless otherwise agreed to by Contractor If Contractor will be paying for shipping delivery shipping terms must be F O B Destination Freight Prepaid If End User will be paying for shipping delivery shipping terms must be F O B Destination Freight Collect b The details for the application and calculation of shipping and delivery charges must be stated in the Response on Form E Any freight shipping or delivery charged to End User will be prepaid and added to the invoice and will be clearly shown an any Contract Pricing Worksheet or other quote presented to the End User c The estimated delivery time after receipt of order ARO inclusive of Saturdays Sundays and holidays for all Products offered must be stated in the Response Actual delivery for any particular order must be confirmed with End User at time of order placement and must be stated clearly on the Contract Pricing Worksheet d Contractor shall be responsible for delivery and Acceptance according to the requirements of the Contract and the Purchase Order e Contractor shall advise End User prior to making shipment delivery and shall make such shipment delivery in accordance with End User s requirements providing only that such arrangements do not contravene any requirement of the H GAC contract unl
122. n Eagle Gas 166 x 96 x 69 HR 14 03500 Type III Golden Eagle Gas 146 x 96 x 69 HR 15 03500 Type Golden Eagle Diesel 146 x 96 x 69 HR 16 64500 II L Golden Eagle Gas 166 x 96 x 69 HR HA17 GM 64500 I L Golden Eagle Diesel 166 x 96 x 69 HR 71 18 1 Dodge 4500 4 2 Golden Eagle Diesel 146 x 96 x 69 HR _ 19 1 Dodge 5500 4 2 Golden Eagle Diesel 146 x 96 x 69 HR HA20 __ Dodge 4500 4x4 Golden Eagle Diesel Type 146 x HA21 1 Dodge 4500 4x4 Golden Eagle Diesel 146 x 96 x 69 HR iS HA22 GE T 1 L Dodge 4500 4x2 Golden Eagle Diesel TypelL 172 x 96 x 69 HR l HA23 1 Dodge 5500 4x2 Golden Eagle Diesel TypelL 172 x 96 x 69 HR HA24 GE T L I Dodge 4500 4x4 Golden Eagle Diesel TypelL 172 x 96 x 69 HR 25 GE T I L Dodge 5500 4x4 Golden Eagle Diesel TypelL 172 x 96 x 69 HR ay HA26 GE EHD International Terrastar EHD Golden Eagle 172 L x 96 L x 72 HR 27 _ GE EHD International 4300 EHD Golden Eagle 166 Lx96 Lx T WR HA28 GE EHD Freightliner M2 EHD Golden Eagle 166 L x 96 L x 72 HR 1 0 E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing Base Remount Only Typel CT HE02 Sd HE04 Base Remount Only H
123. n evaluation the Response should contain ALL required information in tabbed sections as detailed below Omission of any required FORM or information will be sufficient grounds for H GAC to consider your response to be non compliant NOTE Items in the Fourth Section should be supplied ONLY in the Original First Section Form s A Offeror Identification amp Signatory Identifies the offering party ies and should be completed by each party to the Response If awarded a contract will be executed with each Form Historically Underutilized Business Enterprises Used to collect information about disadvantaged and minority suppliers and subcontractors and to commit Offeror to working with Participants toward their program goals e Form C Response Checklist Certification and also an aid to insure that all required information has been included in your Response e References formatted as described elsewhere herein e Service Organization Document formatted as described elsewhere herein Second Section Form D Offered Items Pricing For Bids contains the list of the Product Items covered by this Invitation Select the items offered and fill in the price for each For RFPs follow the instructions in Section B as this Form may or may not be used e Form E Published Options Used to list and price all offered options List each on a separate line all upgrades downgrades optional equipment features
124. nction coded over the continuous length of the wiring which shall be an uninterrupted run from the electrical panel to the fixture or item it serves No wiring splices shall be allowed The function nomenclature shall be a name i e siren on the wire and not a code to which the end user agency must refer to a table or listing Only one component requiring electrical power shall be allowed on each wire All wiring harnesses may be connected via a quick disconnect method Numerical coding shall be allowed for unusual options and additional harness for future expansion of unusual options between the electrical panel and control panels but not color coding alone 3 7 2 2 Printed Circuits On type I II amp emergency medical service units the converter added electrical system may be centered around the use of a circuit board or other highly flexible and reliable solid state technology All parts common in design shall be interchangeable between any similar models offered by the manufacturer The central electrical distribution area circuit board must be pre printed 3 7 4 Windshield Wipers and Washers On emergency medical service units the OEM intermittent windshield wipers shall be furnished 3 7 6 Electrical Generating System On generator powered emergency medical service unit shall be provided by an on board gasoline or diesel fueled generator set providing not less than 4 0 KW at 115 volts AC and shall be located in an isolated insulated ext
125. nd heavy duty radiator OEM tinted glass Front axle 4 000 lbs min Type I and III 5 000 Ibs min on Type I AD Rear axle 8 250 lbs min on Types I III 6 250 Ibs min on Type II 10 000 Ibs min on Type I AD Dual wheels if applicable wide track rear axle Unless specified by the end user Type I or III Modular Ambulance and Type Van single rear axle shall be the minimum specifications or according to payload requirements as indicated in the KKK specification Rear axle ratio suitable for intended use Heavy duty front springs with front stabilizer bar Heavy duty gas shock absorbers front and rear Heavy duty rear springs designed for intended use Radial tires with highway tread Spare tire and wheel as above Chrome front bumper OEM Exterior mirrors suitable for intended use Dual heavy duty batteries providing cold cranking amperage suitable for intended use flaps in compliance with Texas state law Factory dual horns electric Windshield wipers with intermittent feature Factory installed fuel tanks minimum capacity 35 gallons with solenoid selector switch for dual tanks Unless specified by the end user paint should be Ford Polar White or approved equal Aero or equal halogen headlights w impact resistant lenses March 6 2012 oaa FINAL Page 7 of 9 10 12 Ambulances EMS amp Other Special Service Vehicles Electrical generating system At minimum the ambu
126. ng cab chassis 4x4 22 feet approximate length 25 750 26 000 2X4 GVWR 25 feet approximate length Modular aluminum body 8 0kW diesel generator C 31 MT 55 chassis 31 feet approximate length 218 weelbase Cummins diesel 260 HP engine Allison 2100 series EVS transmission 15kw water cooled diesel powered generator LC01 LC02 LC03 LC04 05 LC06 07 08 LC09 Rmt of Type 1 12 Frazer conversion on Chevrolet C3500 Gas Cab Chassis Rmt of I 12 Frazer conversion on Chevrolet C3500 Diesel DRW Cab Chassis of Type I 12 Frazer conversion on Ford F 350 Diesel DRW Cab Chassis Rmt of Type I 12 Frazer conversion Ford F 450 Diesel DRW Cab Chassis Rmt of Type I 12 Frazer conversion on Dodge Ram 3500 Gas Cab Chassis Rmt of Type I 12 Frazer conversion on Dodge Ram 3500 Diesel Cab Chassis Rmt of Type I 12 Frazer conversion on Dodge Ram 3500 Diesel Cab Chassis Rmt of Type I 12 Frazer conversion on Dodge Ram 4500 Diesel DRW Cab Chassis Rmt of Type I 14 Frazer conversion on Ford F 450 Diesel DRW Cab Chassis Rmt of Type 1 14 Frazer conversion on Ford 550 Diesel DRW Cab Chassis Rmt of Type 1 14 Frazer conversion on Dodge Ram 4500 Diesel Cab Chassis Rmt of Type I 14 Frazer conversion on Dodge Ram 5500 Diesel DRW Cab Chassis Rmt of Type I 14 Frazer conversion on
127. nor repairs and electrical problems by the contractor but may be performed by their certified designated agent emergency medical service units End of Modifications and Enhancements KKK Specification 15 MINIMUM CAB CHASSIS SPECIFICATIONS FOR AMBULANCES Offered commercial cab chasses shall meet all specification herein including the following All cab chassis shall be current model Ford Dodge Chevrolet GMC International Freightliner or other compliant cab amp chassis with 47A ambulance prep package where applicable to be included in the base unit price Cab chassis requirements 10 100 GVWR min Types I and 9 000 GVWR min Type II 14 000 GVWR min Type I AD Chassis OEM engine suitable for proposed units intended use with automatic transmission and drive train with spin on oil filter dry paper element type air filter minimum one half inch clearance between fan blades and radiator and radiator with heavy duty coolant recovery system Multi speed automatic w auxiliary transmission cooler Power steering Brakes dual hydraulic power rear anti lock braking system on type I II and III self adjusting with front heavy duty disc rear heavy duty drum on Type I II and III Heavy duty disc on Type I AD Dual parking brake cable actuated operated on type I and III Factory air conditioning with engine driven compressor and environmentally safe freon heavy duty cooling package a
128. nsulated storage robot ramp bomb suit cabinet VAN CS NI Crime Scene Van Nissan NV ext gas insulated cabinets amp evidence storage 120 volt power scene lighting Page 24 of 32 7 36 ZC37 ZC38 ZC39 ZC40 ZC41 ZC42 ZC43 ZC44 ZC45 ZC46 ZC47 ZC48 7 49 7 50 ZC51 AA Osage A Ambulance 01 02 03 04 05 AAA06 07 AAA08 AAAO09 AAA10 11 12 AAA13 AAA14 AAAI5 AAA16 17 VAN IO NI Interoperability Nissan NV ext gas insulated communications center antenna array 120 VAC power VAN PT NI Prisoner transport Nissan NV ext gas insulated communications center antenna array 120 VAC power VAN TE N1 Tactical extraction van Nissan NV gas insulated stretcher Oxygen equipment and medical storage VAN DP N1 Deployment van Nissan NV ext gas insulated benches w storage shield and ram storage VAN EOD N1 Bomb Tech van Nissan NV gas insulated storage robot ramp bomb suit cabinet 1 12 Command investigation reham Hazmat Ram 4500 gas 12 commercial body insulated HVAC 120 VAC power BT EOD R1 12 Bomb tech vehicle Ram 4500 gas 12 commercial body robot ramp insulated HVAC 120 VAC power PU C R1 Responder pickup Ram 3500 std cab diesel 8 bed commercial asp rear pull out equipment and command unit 16 Command investigation rehab HazMat International diesel 16 commer
129. ntage change shown clearly for each This documentation should be submitted in MSExcel format to facilitate analysis and updating of the website Price change requests MUST be supported with substantive documentation e g manufacturer s price increase notices copies of invoices from suppliers etc showing that Contractor s actual costs have increased The Producer Price Index PPI may be used as partial justification subject to approval by H GAC but no price increase based solely on an increase in the PPI will be allowed All Products shall at time of sale be equipped as may be required under any then current applicable local state and federal government requirements If during the course of any contract changes are made to such government requirements which cause a manufacturer s costs of production to increase Contractor may increase Product pricing to the extent of Contractor s actual cost increase The increase must be substantiated with support documentation acceptable to H GAC prior to taking effect Modifications to a Product required to comply with such requirements which become effective after the date of any sale shall be the responsibility of the End User In cases involving contract extensions exceeding sixty one 61 days beyond the stated expiration date of the contract Contractor may request a price change based on the same conditions as stated above However the thirty 30 day prior notice is waived and H GAC will conside
130. ntonchassis Dodge 500 y y UEI2 Remountonchasss Dodge B4500 Type1 y UEI3 Remountonchassis International 4300 4 UEI4 Remountonchassis Terra Star TypeI 22221222 UEI5 on chassis Freightliner M2 Type I V Medtec A Ambulance VAOL 02 Type I M 170 Freightliner M2 ______ Vaos Tye M180 m1430 M 170 Intl 4300 o y Vaos VA06 I M 170 Ford F650 VA0 VA08 I R 172 Ford VA09 Type IM 168 10 I M 168 Ford F 450 4x2 100 VAIL Type 1M 150 Ford F 450 4x2 1 Page 21 of 32 VA12 VA13 14 VAI5 VA16 17 18 19 VA20 VA21 VA22 VA23 Type IM 168 Chevy3500HD2WD SS 168 168 450 _ IIT M 156 2500 164 Ford 45 6 O TypeIM ISQENODRWGa Type IIT M150 Mye III R 146 W Mobility Works C Other Specialty Vehicle or Equipment 01 02 WC03 04 M WC 01 Mobility Wheelchair Van FORD E250 4 6L V8 Regular Length Van M WC 02 Mobility Wheelchair Van FORD E250 4 6L V8 Extended Length OE M WC 03 Mobility Wheelchair Van FORD E350 5 4L V8 Extended Length Van OE M WC 04 Mobility Wheelch
131. o Express Ford E 350 Cut XL 6 0L V 8 Diesel o UAI8 RP90 Metro Express Ford E 350 Cut XL 6 8L V 10 Gas O O o y O UA19 RP90 Metro Express Chevy G 3500 Cut Express 6 6L Duramax Diesel UA20 RP90 Metro Express Chevy G 3500 Cut Express 6 0L Vortex Gas ______ 21 150 Metro Express Ford E 350 Cut XL 6 0L V 8 Diesel Cid y UA22 Type 150 Metro Express Ford E 350 UA23 150 Metro Express Chevy G 3500 Cut Express 6 6L Duramax Diesel Z UA24 Type 150 Metro Express Chevy 6 3500 Cut Express 6 0L Vortex lt UA25 166 Metro Express Ford E 450 Cut XL 6 8L V 10 Gas UA26 166 Metro Express Chevy G 4500 Cut Express 6 6L Duramax Diesel UA27 Type M MSVI Ford E 450 Cut XL 68L V 10 Gas J o UA28 MSVII Chevy G 4500 Cut Express 6 6L Duramax Diesel CCE E Remounts See Section B 8 Items 17 18 for specifics regarding Remount pricing UEO 12 271 UE02 only Type I UEO03 only Medium Duty UE04 Remountonchassis Ford F 350Typel ______ UE05 Remountonchasis Ford F 450Typel y UE06 Remountonchassis Ford E 350 212 UE07 Remountonchasis Ford E 450 Type HII 220212 UEO8 Remountonchassis Chewolet C3500 Type ooo y UE09 Remountonchassis Chewrolet G3500 Type I 22221 UEI0 Remountonchassis Chewolet G4500 Type II 222412 Remou
132. ontract information e Product and option item catalog listings e Procurement schedules e End User amp Contractor information e Response requirements amp specifications Functions e End User product inquiries e Shipping Delivery notices e Product configuration and price quotes e Invoice generation Purchase Orders and Confirmations e Payment remittances etc All H GAC Contractors as a condition of contract will be required to work with H GAC and it s E Commerce provider s to maximize use of E Commerce within the context of H GAC Cooperative Purchasing business Offeror is encouraged to refer to H GAC s Cooperative Purchasing web site where additional information can be found If you have any questions please contact H GAC for assistance 50 CONTRACTOR ORIENTATION TRAINING H GAC believes that Contractor s familiarity with the operational policies and requirements of the Cooperative Purchasing Program is a key factor in achieving End User satisfaction In that regard the Contact Person listed on Form A or an alternate shall be required to participate in an H GAC vendor orientation training as soon as possible after contract award In addition any other of Contractor s staff who will be involved in any way with the HGACBuy Program should participate in orientation The orientation may be presented as a teleconference or webinar or may be held in H GAC s offices as may be determined by H GAC and Contractor to be the most efficient and
133. ord E450 Gas Chassis Tell Remount on Chassis Liberty Module Ford F450 Diesel Chassis TypeT on Chassis Liberty Module Ram 4500 Chassis on Chassis Chiet Chiet XL Ford E450 Gas Chassis Type on Chassis Chit Chiet XL Chevy G4500 Chassis Typen Remount on Chassis Chie Chiet XL Ford F450 Diesel Chassis Typet on Chassis XL Ram 4500 Chassis on Chassis Chief XL Intemational Terra Star on Chassis Super Chief Intemational Durastar on Chassis Super Chief Freightliner on Chassis Super Chief Kenworth 0 on Chassis Super Chief Remount on Chasis Super Chief Metro Star Ford F650 Chassis Type Remount on Chassis Super Chief International Durastar Type I 169 Mod 102 CA Remount on Chassis Super Chief Freightliner 2 Type I 168 Mod 102 Remount on Chassis FEA Ford E350 Gas Chassis Type on Chassis FEA Chevy 03500 Chassis Type DT 131 Module Remount on Chassis FEA Ford F450 Diesel Chassis Type I 131 Module on Chassis SLFEA Ford E450 Gas Chasis Type 16 Module on Chassis SLFEA Chevy 04500 Chassis Type II 169 Module on Chassis SLFEA Ford F450 Diesel Chassis Type 1169 Module IRemount on Chassis LFEA Ford E350 Gas Chassis Type IIT 144 Module Remount on Chassi
134. original vehicle order Where one of these options is standard equipment buyer may choose to take a credit in lieu of the required option provided omission of the item does not make the unit non compliant with KKK QVM AMD and or other certifications This list is not meant to be restrictive or all inclusive Offeror is expected to provide a complete listing of options accessories with the response Note Bidder is encouraged to list chassis credits where applicable on Form E Option and Accessory Categories Emergency Lighting amp Light Bars Audible Warning Devices Bumpers Guards amp Trim Cab chassis Options amp Accessories Electrical Options amp Accessories Operator Control Panel Options amp Accessories Patient Module Exterior Construction Options amp Accessories Patient Module Interior Options amp Accessories Patient Module Window Options Patient Transport Restraint Options amp Accessories 17 REMOUNT SERVICES ONLY Remount Services have been added to Form D as a base bid line item Bid pricing for this service shall include the cost of removing an existing body and reinstalling it on a different chassis only This service would apply where the chassis was supplied by the end user Note Remounting Services are to be performed by an authorized dealer remounter Any specific certifications or warranties that may be requested by an end user regarding remounts is the end users responsibility and shall be
135. ority shall be H GAC Bidder Any entity that submits a competitive bid to this Invitation See also Offeror Change Order Request by an End User for a change in the composition of an already submitted purchase order for example to change quantity ordered add or delete items etc Contract Specifically a contract between H GAC and a successful Offeror which is executed based on an award made pursuant this Invitation Revised 12 03 09 Page 2 of 19 Contract Pricing Worksheet The standard H GAC form to by used by Contractor in preparing quotation to an End User upon which End User s purchase order will be based Contractor may use another quotation form provided it contains required information and only if approved by H GAC Contractor The contracted business entity responsible for fulfilling a contract executed pursuant to this Invitation Dealer Distributor A duly authorized and or franchised business entity which sells and services a manufacturer s product in a specified marketing area Defect A discontinuity in a part or a failure to function that interferes with the service or reliability for which the part was intended Electronic Media As used herein means computer based media such as 100mb Zip Disk CDRom e mail e mail attachment file downloaded from the web etc End User See Participant and Member Listed Equipment or materials included in a list published by an organization acceptable to the Authority
136. pplicable have authorized the signatory officials to enter into this Contract and bind the parties to the terms of this Contract and any subsequent amendments thereto ARTICLE 4 APPLICABLE LAWS The parties agree to conduct all activities under this Contract in accordance with all applicable rules regulations directives issuances ordinances and laws in effect or promulgated during the term of this Contract ARTICLE 5 INDEPENDENT CONTRACTOR The execution of this Contract and the rendering of services prescribed by this Contract do not change the independent status of H GAC or CONTRACTOR No provision of this Contract or act of H GAC in performance of this Contract shall be construed as making CONTRACTOR the agent servant or employee of H GAC the State of Texas or the United States Government Employees of CONTRACTOR are subject to the exclusive control and supervision of CONTRACTOR CONTRACTOR is solely responsible for employee payrolls and claims arising therefrom ARTICLE 6 END USER AGREEMENTS H GAC acknowledges that the END USER may choose to enter into an End User Agreement with the CONTRACTOR through this Contract and that the term of said Agreement may exceed the term of the H GAC Contract However this acknowledgement is not to be construed as H GAC s endorsement or approval of the End User Agreement terms and conditions CONTRACTOR agrees not to offer to agree to or accept from END USER any terms or conditions that conflict with or
137. quired NOTICE REGARDING NATIONWIDE SALES POTENTIAL HGACBuy is conducting this procurement with the objective of establishing one or more blanket type contracts for use by our Members Because our Members are located not only in Texas but throughout the country we strongly urge you to participate in the process at the corporate level If you do not sell direct your dealer network may still service customers while you handle the administrative functions of providing quotes accepting purchase orders and collecting payments If this is not feasible we will work with you to subsequently assign your contract to your dealers as necessary to service customers Whatever approach you choose to take there is considerable potential sales value because HGACBuy is being used not only in the State of Texas but NATIONWIDE This means that HGACBuy contractors will have a special advantage available to them in promoting sales to government agencies throughout the country the ability to sell products without the need for the buyer to duplicate the competitive bidding process and expend the associated staff time and taxpayer dollars We believe an HGACBuy contract would enhance your competitive position in the government marketplace and are eager to work with you to promote the best interests of our participating local governments and qualifying non profit organizations We look forward to your participation in our process Please contact the
138. r the request immediately on receipt H GAC reserves the right to accept or reject any price change request Acceptance if granted will be in writing and the approved changes will become part of the contract Revised 12 03 09 Page 16 of 19 46 CONTRACT ITEM CHANGES a Ifa manufacturer discontinues a contracted item that item will automatically be considered to be deleted from the contract with no penalty to Contractor However H GAC may at it s sole discretion elect to make a contract award to the next low offeror for the item or take any other action deemed by H GAC to be in the best interests of End Users at its sole discretion b Ifa manufacturer makes any change in a contracted item which does not affect the contract price Contractor shall advise H GAC of the details If the new item is equal to or better than the originally contracted item the new item shall be approved as a replacement Otherwise H GAC may allow or reject the change or take any other action deemed by H GAC to be in the best interests of End Users at its sole discretion If the change is rejected there will be no penalty to Contractor c Ifa manufacturer makes any kind of change in a contracted item which affects the contract price Contractor shall advise H GAC of the details H GAC may allow or reject the change at its sole discretion If the change 18 rejected there will be no penalty to Contractor However H GAC may elect to make a contract award
139. ract through filing of a written report promptly after it becomes aware of such activity ARTICLE 18 GOVERNING LAW amp VENUE This Contract shall be governed by the laws of the State of Texas Venue and jurisdiction of any suit or cause of action arising under or in connection with this Contract shall lie exclusively in Harris County Texas Disputes between END USER and CONTRACTOR are to be resolved in accord with the law and venue rules of the state of purchase CONTRACTOR shall immediately notify H GAC of such disputes 06 18 09 Page 3 of 4 HGAC SECTION D THE SMART ACBuy ProForma Sample Contract ARTICLE 19 PAYMENT OF H GAC ORDER PROCESSING CHARGE CONTRACTOR agrees to sell its products to END USERS based on the pricing and other terms of this Contract including but not limited to the payment of the applicable H GAC order processing charge On notification from an END USER that an order has been placed with CONTRACTOR H GAC will invoice CONTRACTOR for the applicable order processing charge Upon delivery of any product service by CONTRACTOR and acceptance by END USER CONTRACTOR shall within thirty 30 calendar days or ten 10 business days after receipt of payment whichever is less pay H GAC the full amount of the applicable order processing charge whether or not CONTRACTOR has received an invoice from H GAC For sales made by CONTRACTOR based on this contract including sales to entities without Interlocal Contracts CONT
140. re in which Contractor operates requires a contract assignment for any particular sale H GAC will expect Contractor to assign the contract to a Manufacturer or to another Dealer s Such assignment must be approved by H GAC e Contractor s differential costs e g transportation amp delivery charges and allowances e g manufacturer s sales incentives related to any sale may be charged to buyer End of Section A GENERAL TERMS amp CONDITIONS Revised 12 03 09 Page 19 of 19 10 12 Ambulances EMS amp Other Special Service Vehicles SECTION B PRODUCT SPECIFIC REQUIREMENTS For AMBULANCES EMS amp OTHER SPECIAL SERVICE VEHICLES Table Of Contents 1 PURPOSES SCOPE Sane tacto tete ate ar em tae tcu etam eva miter bien reete eee 1 2 EQUIPMENT CATEGORIES amp PRODUCT 8 2 4044020000 0 00000000 1 3 GENERAL REQUIREMENTS netta rara en e A Td est e 1 4 ABBREVIATIONS ACRONYMS amp 8 4 002000 0000000000 2 5 SAFETY INSPECTION TICENSES Ea 2 6 EQUIPMENT MANUFACTURER S 8 2 2 240200 00 000100000000000 2 7 Poet teet ee ea 2 8 MARRAN TY P ROD 2 9 DELIVERY DOCUMEN TA
141. red additions for new ambulances to the KKK A 1822F specifications are contained in the following text boxes reference number per KKK A 1822F specification 2 3 Order of Precedence Order of Precedence Shall Be Modified To 1 H GAC Specifications 2 Ford s QVM Certification Is Important to the Cab chassis Process from That Manufacturer Therefore If a Ford Cab chassis is Provided the Ford Cab chassis Applications to Ambulance Manufacturing Shall Be Certified under Ford s QVM Certification Program 3 Current Federal Ambulance Specifications 4 Ambulance Industry Standards 3 1 5 1 Configuration A ALS All emergency medical service units shall comply with minimum configuration A ALS specifications Configuration B BLS may be offered as a credit option Any emergency medical service units ordered with configuration A ALS shall be provided a red bag trash container opening near the EMTS action area opening into a suitable container Additionally an IV needle and sharps container shall be provided On Type I amp III Emergency Medical Service Units the area shall be recessed so that a sharps container and waste container can be inserted into an opening which may be accessed by raising a lid and the lid shall include a hold down latch 3 5 3 Gross Vehicle Weight Ratings minimums shall be as follows Type GVWR I amp III 10 100 II 9 000 I amp I AD 14 000 March 6 201 oaa FINAL Page 4 of 9
142. rranties shall be forwarded to the End User Agency 3 All work involving manufactured goods or products shall be performed in accordance with manufacturer s recommendations Any and all items of work referred to by the specifications unless specified to the contrary in writing shall be the responsibility of the Contractor and shall be included in submitted bid 4 Installations shall include all related costs to interface equipment to the Emergency Medical Service Equipment and Units sources Contractor shall be responsible for freight handling unpacking placement cabling and final configuration of all proposed equipment and all of these costs shall be identified in the bid 5 Contractor shall be responsible for maintaining safe clean work area removing associated debris as needed March 6 21 2 FINAL Page 3 of 9 10 12 Ambulances EMS amp Other Special Service Vehicles F Installation Assembly Acceptance Each Emergency Medical Service Equipment and Unit installation assembly shall be completed and thereafter accepted in written form by the End User Agency with copy forwarded to the H GAC for final acceptance 11 TRADE IN CREDIT Contractor may offer reduction in price through credit for trade in of End User Agency equipment at market value negotiated between Contractor and End User Agency However Trade In credit shall be used to reduce End User cost only after applicable totals are tabulated 12
143. s Ford F 450 Cab Chassis PSAI Ruby Remount on chassis Ford F 450 4 x 4 Cab Chassis PSAI Emerald Remount on chassis Ford F 4504 x 4 Cab Jo PSAI Ruby Remount on chassis Ford E 350 RV Cutaway PSAI Emerald Remount on chassis Ford E 350 RV Cutaway Chassis PSAI Ruby Remount on chassis Ford E 450 Cutaway PSAI Emerald Remount on chassis Ford E 450 RV Cutaway Chassis PSAI Ruby Remount on chassis Chevrolet 3500 HD Cab Chassis fJ o PSAI Emerald Remount on chassis Chevrolet 3500 HD Cab Chassis PSAI Ruby Remount on chassis Chev 3500HD4x4CabChassis PSAI Emerald Remount on chassis Chev 3500 HD 4 x 4 Cab Chassis Z PSAI Ruby Remount on chassis Chev G 3500 Cutaway Chassis J o PSAI Emerald Remount on chassis Chev G 3500 Cutaway Chassis PSAI Ruby Remount on chassis Chev G 4500 Cutaway Chassis J PSAI Emerald Remount on chassis Chev G 4500 Cutaway Chassis PSAI Ruby Remount on chassis Dodge B 3500 Cab Chassis Jo o PSAI Emerald Remount on chassis Dodge B 3500 Cab Chassis J PSAI Ruby Remount on chassis Dodge B 4500 Cab Chassis Jo o o PSAI Emerald Remount on chassis Dodge B 4500 Cab Chassis o PSAI Diamond Remount on chassis International 4300 Cab Chassis PSAI Diamond Remount on chassis Internat Terrastar Cab Chassis PSAI Diamond Remount on chassis Freightliner M2 Cab Chassis o PSAI Diamond Remount on chassis Ford F 550 C
144. s LFEA Chevy 03500 Chassis Type I 144 Module Remount on Chassis LFEA Ford F450 Diesel Chassis Type 1144 Module D Braun Northwest A Ambulance 01 DA02 DA03 DA04 05 DA06 07 DA08 09 DA10 North Star Type 1 Ford F350 4x4 Diesel Engine 147 L x 94 W x 72 HR North Star 1 Dodge 3500 4 4 Diesel Engine 147 L x 94 W x 72 HR North Star Type 1 Chevrolet 3500 4x4 Diesel Engine 14771 x 94 W x 72 HR North Star 1 Ford F450 4x4 Diesel Engine 14771 x 94 W x 72 HR _____ North Star 1 Ford F450 4x4 Diesel Engine 16771 x 94 W x 72 HR North Star Type 1 Dodge 4500 4 4 Diesel Engine 16771 x 94 W x 72 HR North Star 1 Medium Duty Ford F650 4 2 Diesel Engine 167 Lx96 Wx72 HR North Star Type 1 Medium Duty International Diesel Engine 167 L x 96 W x 72 HR fy 2 1 North Star 1 Medium Duty Freightliner Diesel Engine 167 Lx96 Wx72 HR North Star Type Terrastar Diesel Engine 147 L x 94 W x 72 HR Page 7 of 32 DA NomsurTge2 MBSpiwrVm DA12 North Star Type 3 Ford E350 Gas Engine 147 L x 94 W x 72 HR DA13 North Star Type 3 Chevrolet 63500 Diesel Engine 14771 x 94 W x 72 HR DA14 North Star 3 GMC 63500 Diesel Engine 14771 x 94 W x 72 HR DA15 North Star 3 Ford E450 Gas Engine 16771 x 94 W 72
145. s may be offered for consideration by H GAC prior to issuance of the final invitation and specifications e best efforts have been made to insure that the product service descriptions and associated specification information in Sections B amp C are correct and adequate time has been given to prospective Offerors to point out mistakes However if an error remains and is caught by Offeror before the scheduled bid proposal opening Offeror shall make note of the required correction in the Response and shall also notify H GAC prior to the opening of responses 29 INCONSISTENT INFORMATION H GAC review of responses supplied on H GAC FORMS is a significant part of the evaluation process Offeror shall state clearly all information required on the FORMS Offeror s information supplied on the FORMS shall take precedence in the event any standard boilerplate type language included in Offeror s response is inconsistent with the information supplied by Offeror on the H GAC FORMS In all cases information on H GAC s printed FORMS supplied as part of Offeror s response shall take precedence over information supplied on electronic media 30 REJECTION OF RESPONSES a H GAC may reject a response if e Offeror misstates or conceals any material fact in the Response or if Offeror does not strictly conform to law or the requirements of this Invitation b H GAC may reject any and all responses and may reject any part of a response
146. sidered to include the Charge The amount of the applicable charge shall be per the most current H GAC schedule For motor vehicle orders the Processing Charge shall be levied on and paid by the End User 23 PRE PAYMENTS AND DISCOUNTS a Progress pre payment and special discounts of any kind may be offered and detailed in the Response Such discounts shall be clearly explained but shall not be a determining factor in awarding contracts except in the case of tie offerings b Quantity discounts applicable to similar Products sold to one or more End User Departments may be offered Determination as to product similarity shall rest solely with Contractor c specific purchases any proposed quantity pre payment or special discounts shall be clearly shown on the Contract Pricing Worksheet Revised 12 03 09 Page 10 of 19 24 INSPECTION TESTING Products sold pursuant to this Invitation shall be subject to inspection testing by or at the direction of H GAC and or the ordering End User either at the delivery destination or the place of manufacture In the event a Product fails to meet or exceed all requirements of this Invitation and unless otherwise agreed in advance the cost of any inspection and or testing shall be borne by the Contractor 25 PRODUCT DELIVERY Unless otherwise addressed in Section B the following requirements shall apply a Title to goods and responsibility and liability for loss and or da
147. t is applicable m By submittal of Response Offeror certifies to the best of its knowledge that all information is true and correct 28 CLARIFICATION TO SPECIFICATIONS amp REQUIREMENTS a If Offeror is in doubt as to the meaning of any item in this Invitation a written request for clarification may be submitted to H GAC up to fifteen 15 calendar days prior to the deadline for response submission H GAC shall not be responsible for late delivery Requests may be transmitted by FAX or e mail to the assigned Specification Specialist and should clearly reference this Invitation number and the specific page and paragraph in question If there are multiple questions they should be stated separately and numbered b Any interpretation of Invitation documents if made will be by written Addendum duly issued copy of such Addendum will be mailed or delivered to each person officially on record as having been sent a copy of this Invitation H GAC will not be responsible for any other explanation or interpretation of the Invitation documents made or given prior to the award of the contract c Any objections to the Invitation documents must be filed in writing with H GAC on or before fifteen 15 calendar days prior to the deadline for submission of responses d Prospective offerors are advised that after a draft specification has been issued the Pre Bid Proposal Conference is the primary forum through which comments and suggestion
148. taining attempting to obtain or performing a public transaction or contract under a public transaction violation of federal or state antitrust statutes or commission of embezzlement theft forgery bribery falsification or destruction of records making false statement or receiving stolen property c Offeror is not presently indicted for or otherwise criminally or civilly charged by a government entity federal state or local with commission of any of the offenses enumerated above d Offeror has not within a three year period preceding this Invitation had any government federal state or local transactions terminated for cause or default Insurance Coverages Offeror has and will maintain insurance coverage in accordance with the requirements of this Invitation Licensing amp Permits Offeror s has have all licenses and or permits required by any and all governmental entities having jurisdiction to legally sell the products services offered 12 HISTORICALLY UNDERUTILIZED BUSINESS HUB PARTICIPATION satisfy Texas statutory requirements Government Code Chapter 2161 Subchapter D H GAC requires all Offerors to supply information in any bid proposal response listing 1 the total number of subcontracts and 2 the total number of HUB contracts applicable to the Products or Services offered in the response Local governments often require this information for their own reporting requirements prior to placing orders
149. tending thru the completion of any outstanding orders Site inspection may be arranged not less than ten 10 calendar days prior shall include the names of all participants and shall be at no expense to Contractor h Reporting Requirements Contractor agrees to submit written quarterly reports to H GAC detailing all transactions during the previous three month period Such reports shall include but are not limited to the following End User name Product Service purchased including Product Code if applicable Revised 12 03 09 Page 17 of 19 e End User Purchase Order Number Purchase Order Date Product Service dollar amount e HGACBuy Order Processing Charge amount e Reports must be provided to H GAC in MSExcel or other acceptable electronic format and are due by the 30 day of the month following the applicable quarter being reported i Should Contractor default in providing Products or Services as required by this Invitation and the contract recourse may be exercised thru cancellation of the contract and other legal remedies as may be appropriate 49 IMPLEMENTATION OF INTERNET BASED E COMMERCE H GAC Cooperative Purchasing has adopted E Commerce as part of its business model and maintains an internet website at www HGACBuy org At any point in time various information and process functions may be implemented and made operational thru the website including but not limited to items such as Information Items e C
150. tion to submit or not to submit a response for the purpose of restricting competition Non Biased Specifications This Invitation contains no requirements considered to be unduly biased in favor of Offeror or any other Offerors that may be competing for this procurement No Financial Interest or Other Conflict a No H GAC officer employee Board of Directors member or member of any H GAC board or commission nor family member of any such person has a financial interest direct or indirect in Offeror or in any contract Offeror might enter into with H GAC b No economic or employment opportunity gift loan gratuity special discount trip favor or service has been or will be offered or given to any officer employee Board of Directors member or member of any H GAC board or commission nor to any family member of any such person Debarment and Suspension Status a Offeror is not currently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from covered transactions by any government agency nor is Offeror an agent of any person or entity that is currently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from covered transaction by any government agency b Offeror has not within a three year period preceding this Invitation been convicted of or had a civil suit judgement renedered against Offeror for commission of fraud or a criminal offense in connection with ob
151. ull Seam Welded Module Sliding Side Door Liberty Type Ford E 450 6 8 L Engine 14 500 GVWR 158 Wheelbase 72 Headroom 156 L Full Seam Welded Module Sliding Side Door Liberty Type I Dodge D 4500 6 7 L Engine 12 5008GVWR 168 Wheelbase 72 Headroom 156 L Full Seam Welded Module Sliding Side Door Liberty Type I Ford F 450 6 7 L Engine 16 500 GVWR 165 Wheelbase 72 Headroom 156 L Full Seam Welded Module Sliding Side Door Chief XL Type III Chev G 4500 6 6 L Engine 12 300 GVWR 189 Wheelbase 72 Headroom 169 L Full Seam Welded Module Sliding Side Door Chief XL Type III Ford E 450 6 8 L Engine 14 050 GVWR 158 Wheelbase 72 Headroom 169 L Full Seam Welded Module Sliding Side Door Chief XL Type I Ford F450 6 7 L Engine 16 000 GVWR 189 Wheelbase 72 Headroom 166 L Full Seam Welded Module Sliding Side Door Chief XL Type I Dodge D 4500 6 7 L Engine 12 500 GVWR 168 Wheelbase 72 Headroom 166 L Full Seam Welded Module Sliding Side Door Chief XL Type I International Terra Star MaxxForce 7 Engine 17 000 GVWR 72 Headroom 166 Full Seam Welded Module Sliding Door Super Chief Type I Medium Duty International Durastar DT466 220 Hp Engine 20 0008 GVWR 73 Headroom 175 Wheelbase 170 L Full Seam Welded Module 73 Headroom 162 Wheelbase 170 Full Seam Welded Module Super Chief Type I Medium Duty Freightliner M2 CUM I
152. understands and agrees that all terms and conditions herein will be part of any subsequent contract that is executed pursuant to this Invitation h Offeror is advised that all H GAC contracts are subject to the legal requirements established in any applicable Local State or Federal statute i Offeror Contractor must be in compliance with all licensing permitting registration and other applicable legal or regulatory requirements imposed by any governmental authority having jurisdiction It is Offeror Contractor s responsibility to insure that this requirement is met and to supply to H GAC upon request copies of any license permit or other documentation bearing on such compliance j Unless otherwise established elsewhere in this Invitation NO minimum purchase quantities or spending levels are provided or guaranteed by H GAC or any End User k This Invitation is not meant to restrict competition but rather is intended to allow for a wide range of responses l Responses which are qualified with conditional clauses or alterations of or exceptions to any of the terms and conditions in this Invitation may be deemed non compliant at H GAC s sole discretion m The term Offeror or derivative thereof shall become synonymous with Contractor for any successful Offeror recommended for a contract pursuant to this Invitation n H GAC reserves the right to Reject any and all offers received in response to this Invitation Rej
153. urn around time on repairs Service Department days and hours of operation Number of qualified factory trained service personnel normally on hand Description of the parts inventory on hand Training services facilities and personnel available g Responses shall be enclosed in a sealed package s addressed to the Houston Galveston Area Council Cooperative Purchasing The following information shall be stated on the exterior of the package s Name and address of Offeror Date and hour of public response opening Bid Proposal Invitation number The statement SEALED BID PROPOSAL DO NOT OPEN IN MAIL ROOM H GAC shall not be responsible for any Response not properly labeled h Submission of a COMPLETE Response by telegraphic or electronic transmission is not acceptable However Responses may be modified by telegraphic or electronic notice if such notice is received prior to the deadline for submission i Samples when required shall be submitted within the time specified and at no expense to H GAC If not destroyed or consumed during testing samples will be returned upon request at Offeror s expense j Offeror shall provide firm contract pricing for all Products and Options being offered k If applicable responses shall include copies of all current licensing which may be required by the Texas Motor Vehicle Division for execution of sales pursuant to any contract with H GAC 1 Due to the complexity of responses and to aid i
154. vice unit is attached to shoreline electrical power then the outlet shall be powered by the shoreline power The outlet shall include a metal or heavy duty plastic cover designed for outdoor use and be enclosed in an electrical outlet box 3 7 8 3 Solid State Inverter for on Board 115 Volt AC Power In cases where a 1000 watt 115 Volts AC continuous duty inverter is installed and wired to interior and exterior outlets of an emergency medical unit the inverter switch shall be loaded in the EMT action area unless otherwise specified by the end user agency 2012 oaa FINAL Page 5 of 9 10 12 Ambulances EMS amp Other Special Service Vehicles 3 7 9 Driver Compartment Controls In cases where sequential switching systems are installed allowing the driver to preset at least six 6 emergency lights or other warning devices a single switch automatically sequences and turns them on one at a time switches shall be large enough to be activated manipulated by operator wearing thick gloves 3 8 1 Ambulance Exterior Lighting units quoted shall include at least one 1 side floodlight on all emergency medical service units 3 8 5 1 Patient Compartment Illumination At least six 6 dome lights shall be furnished with at least three 3 over the stretcher and three 3 over the Squad Bench 3 9 7 3 Mud Flaps Mud flaps on all emergency medical service units shall be furnished in compliance with State o
155. wd Mod 114 on Freightliner Diesel DRW Cab Chassis Gen Pwd Mod 114 on International 4300LP Diesel DRW Cab Chassis GenPwrdMod 7 114 on International TerraStar Diesel DRW Cab Chassis GenPwrdMod 7 Type 12 on Chevrolet G cutaway Gas DRW Cab Chassis Gen Mod Type 12 on Chevrolet G cutaway Diesel Cab Chassis Gen Type 12 on Ford E 350 Gas DRW Cab Chassis Gen Pwd Mod Type 14 on Chevrolet G4500 Cutaway Gas DRW Cab Chassis Gen Pwrd Mod 14 on Chevrolet G4500 Cutaway Diesel DRW Cab Chassis Gen Type 14 on Ford E 450 Gas DRW Cab Chassis Gen Pwd Mod Type 112 Gen PwrdMod oo 114 GenPwrd Mod Type 12 Gen Pwrd Mod Type 14 Gen Pwrd Mod 25 12 32 E Remounts See Section B p 8 Items 17 18 for specifics regarding Remount pricing KE01 KE02 KE03 KE04 KE05 06 KE07 08 09 10 11 12 1 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 L Frontline Communications C Other Specialty Vehicle or Equipment C 17 Chevrolet Suburban 4x4 2 equipment racks I O panel MEPS Power system C 23 Mercedes Sprinter 3500HC diesel van 11030 GVWR 23 feet approximate length 8 0kW diesel generator EOD K9 Ford F 450 ki
156. which may involve other dealers who actually deliver the products or services B Multiple Respondents Acting Jointly A single Response shall be submitted and each party to the Response shall complete and sign a separate Form A to be included in the single Response If the Response is successful each party shall sign a separate contract with H GAC and shall be responsible for compliance with all terms and conditions Only those which have executed a written contract with H GAC may process purchase orders and payments In any event Offeror may be a party to one and only one response 5 BASIC REQUIREMENTS amp CONDITIONS a final requirements and specifications contained herein may be different perhaps materially from those in the Invitation To Attend Pre Bid Pre Proposal Conference if any It is Offeror s sole responsibility to thoroughly examine and review all documentation associated with this Invitation including any Addendums and to insure that any response submitted complies in every respect with all requirements b Any Addendum to this Invitation which may be required prior to the Response due date will be delivered to those prospective Offerors of record who have previously obtained a copy of this Invitation from H GAC Prospective Offerors shall be responsible for obtaining all documents relating to submission of a Response c Offeror shall thoroughly examine any drawings specifications schedules instructions
157. y be found in these specifications and shall be interpreted herein as specified below Definitions and Abbreviations Acceptance Acceptance takes place when the End User agrees with the Contractor that the terms and conditions of the contract have been met and verified Acceptance is not the same as Receipt and can only occur after intact shipping inspection by End User and any onsite testing that has been stipulated as part of the order Aggregate Single Occurrence The term aggregate in insurance terms is the sum of all claims against a specific policy for a specific loss incident The term single occurrence differentiates between multiple claims and single claims against a specific policy The inherent value of a policy s aggregate value is less important to an End User than is the value of a single claim as stated under single occurrence Approved Acceptable to the authority having jurisdiction ARO After Receipt of Order Used in conjunction with a defined time period usually days or weeks to establish the delivery or lead time pursuant to any individual purchase transaction In the case of orders for bodies which will be mounted on a customer furnished cab chassis the term ARO shall be construed to mean After Receipt Of Cab Chassis Authority Having Jurisdiction The authority shall be either H GAC or the relevant End User based on the requirements as stated in each specification item Unless specifically stated the auth

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