EXHIBITOR`S MANUA LL - QS
Contents
1. OFFICIAL STAND BUILDER CONTRACTOR KITASATUBALI Edward Forrer Building Basement Teuku Umar No 275 Denpasar Bali Phone 62 361 243806 Fax 62 361 229014 Email production kitasatubali com www kitasatubali com Hall Operations Shell Scheme Package Enhancements Bare Space Stand Design Exhibitor s Queries amp Orders Ms Nirmala Trisna Ms Elke M Wungkana Phone 62 361 243806 Phone 62 361 243806 Mobile 62 8123878558 Mobile 62 81217832471 Email nirmala kitasatubali com Email elke kitasatubali com 8th QS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www grapple org Crugckusr IMPORTANT All forms must be completed and returned by exhibitors even if the services are not required or not applicable For services not required simply indicate Not Required across the forms Services cannot be guaranteed for forms returned late Exhibitors who contract for space after the stipulated deadlines are to return the forms immediately Rates reflected in this manual are subject to a 1096 VAT charge unless indicated otherwise Orders are valid only when accompanied with payment received in FULL Or2. 62 361 771327 telephone 62 361 771326 facsimile KAWASAN PARIWISATA NUSA DUA LOT N 2 PO BOX 77 NUSA DUA BALI 80363 INDONESIA Thelagunabali com Showfreight S Pte Ltd Main 65 6499 8988 24 Jurong Port Road Fax 65 6499 8989 AP 01 01 Singapore 619097 www aptshowfreightlogistics com BRN 2008082677 enquiry sgQaptshowfreight com uml S Pte Ltd GST Reg No 2008082677 SHIPPING INSTRUCTIONS 8 QS APPLE CONFERENCE amp EXHIBITION 2012 14 16 NOVEMBER 2012 THE WESTIN RESORT NUSA DUA BALI INDONESIA No part of this document may be reproduced stored in a retrieval system or transmitted in any form or by any means photocopying electronic or mechanical or otherwise without the prior written permission of APT Showfreight S Pte Ltd All business is transacted only in accordance with Singapore Logistics Association Standard Trading Conditions A copy is available upon request 2 Showfreight 5 Pte Ltd APT Showfreight S Pte Ltd Main 65 6499 8988 24 Jurong Port Road Fax 65 6499 8989 01 01 Singapore 619097 www aptshowfreightlogistics com BRN 2008082677 enquiry sgQaptshowfreight com GST Reg No 2008082677 SHIPPING INSTRUCTIONS A Consignment Deadline 1 Airfreight Consignment 31 October 1 November 2012 B Document Deadline 1 Airfreight Consignment 1 week prior arrival of flight C Consignment Instructions All shipments must
3. Ed SthQS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www aqrapple org EXHIBITOR S MANUAL Name of Exhibiting Company Name of Contact Person Company Address Telephone Number E mail Address We acknowledge receipt of the Exhibitor s Service Manual for 8 OS APPLE 2012 Exhibition Signature Company Stamp Date Please return this page by email or fax upon receipt of this Exhibitor Service Manual to 8th QS APPLE 2012 c o QS Asia Quacquarelli Symonds Pte Ltd 20 Sin Ming Lane 02 61 Midview City Singapore 573968 Tel 65 6457 4822 Fax 65 6457 7832 Attention Ms Kim Tan Ms Crystal Tan Email kim tan qs asia com crystal tan qs asia com 8th QS APPLE BALL INDONESIA 19 16 NOV 2012 EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia Wo ap ple org Conrenrs This Exhibitor Service Manual is designed to assist in your preparation for the upcoming 8 QS APPLE 2012 Exhibition You should have a full set of the Exhibitor Service Manual which comprises of the following INFORMATION SCHEDULES Contact Details Checklist General Information In Hall Operations Schedule Rules a
4. Mailing Address City Country Postal Code Telephone Fax E mail Single Double Twin Sharing with Deluxe USD 195 00 Duplex USD 230 00 Lagoon Access Suite USD 345 00 The LEVEL Lagoon Access Suite USD 395 00 Arrival Date Flight No Time Departure Date Flight No Time Airport Transfers USD 20 00 net car way from to Ngurah Rai Airport Yes Reservation require credit card guarantee credit American Express Visa Master Card Dinners Club Card Number Expiration Date Signature Terms amp Conditions The above rates are nett inclusive of 2196 Government Tax and Service Charge buffet breakfast and internet access Rates are valid for 3 days pre and post conference A non refundable deposit equal to a one night stay is required to hold the reservation Reservations must be guaranteed by cash deposit or major credit card This deposit shall serve to confirm the reservation for the date indicated and upon check in this deposit shall be applied to nights of the reserved stay Any reduction of stay from original booking will be charged if not advised at check in Reservation without details of arrival time will only be held until 4 00pm on day of arrival and will be released automatically if not informed of extension of time A Bank draft or valid credit card number and expiration date is acceptable Any cancellation 21 days prior to arrival or no show of an entire night s stay is required or cancella
5. insurance for all exhibits A copy of the insurance policy or cover note should be attached to the original document or email to us together with invoice and packing list F Non Return Items All goods imported under temporary import facility must be re exported after the shows For those given away or catalogues are subject to duties amp taxes unless the Government allows to issue duty exemption Conversion from temporary import to permanent import permit is shown above All business is transacted only in accordance with Singapore Logistics Association Standard Trading Conditions A copy is available upon request d Showfreight S Pte Ltd APT Showfreight S Pte Ltd Main 65 6499 8988 24 Jurong Port Road Fax 65 6499 8989 01 01 Singapore 619097 www aptshowfreightlogistics com BRN 2008082677 enquiry sgQaptshowfreight com GST Reg No 2008082677 Terms of Payment Inward Prior delivery to stand Outward Prior re export or delivery to local premises All payments must be made without any deduction or deferment on account of any claim counterclaim or offset Bank Details Bank Name Bank Address Bank Code SWIFT Code Account Name USD Account SGD Account IMPORTANT Oversea Chinese Banking Corporation Limited 65 Chulia Street 01 00 OCBC Centre Singapore 049513 7339 OCBCSGSG APT Showfreight S Pte Ltd 503 021248 301 USD 591 008453 001 All business
6. CAST KOREA 10 NATIONAL TAIPEI UNIVERSITY OF TECHNOLOGY TAIWAN 11 DUBAI INTERNATIONAL ACADEMIC CITY DIAC UAE 12 PRINCE OF SONGKLA THAILAND 13 IELTS UK 14 UNIVERSITI BRUNEI DARUSSALAM BRUNEI 15 MAHASARAKHAM UNIVERSITY THAILAND Exhibitor Sarvicet 16 DUQUESNE UNIVERSITY USA Counter a 17 UNIVERISTAS AIRLANGGA INDONESIA 18 EMERALD GROUP MALAYSIA 19 AL FARABI KAZAKH NATIONAL UNIVERSITY KAZAKHSTAN 20 EASTERN EUROPEAN UNIVERSITY ASSOCIATION RUSSIA 21 FAR EASTERN FEDERAL UNIVERSITY RUSSIA 22 IMMANUEL KANT BALTIC FEDERAL UNIVERSITY RUSSIA e 23 BAUMAN MOSCOW STATE TECHNICAL UNIVERSITY RUSSIA 24 MGIMO UNIVERSITY RUSSIA 25 URAL FEDERAL UNIVERSITY RUSSIA 26 KARAGANDA STATE UNIVERSITY KAZAKHSTAN H 27 amp 28 QS QUACQUARELLI SYMONDS LTD amp 5 QS ASIA QUACQUARELLI SYMONDS PTE LTD 31 ITS INDONESIA a 32 SULTAN QABOOS UNIVERSITY OMAN 4 33 UNIVERSITI TEKNOLOGI PETRONAS MALAYSIA 2 34 UNIVERSITY KOREA 35 NATIONAL TAIWAN NORMAL UNIVERSITY TAIWAN 36 ETS TOEFL amp GRE UK 37 UNIVERSITY OF MALAYA MALAYSIA 38 UNIVERSITY OF MELBOURNE AUSTRALIA 39 UNIVERSITY OF NEWCASTLE AUSTRALIA 40 AUSTRALIAN NATIONAL UNIVERSITY AUSTRALIA 41 ICEF GMBH AUSTRALIA 42 CHINA MEDICAL UNIVERSITY TAIWAN 43 UNIVERSITY OF JOHANNESBURG SOUTH AFRICA 44 KYUNG HEE UNIVERSITY KOREA S 45 BINUS UNIVERSITY INDONESIA 46 ACCEPTD USA 2 35 i 2 47 NANYANG TECHNOLOGICAL UNIVERSITY SINGAPORE
7. i 48 amp 49 BOGOR AGRICULTURAL UNIVERSITY INDONESIA m em 50 NATIONAL RESEARCH NUCLEAR UNIVERSITY MEPHI RUSSIA 51 PRINCE MOHAMMAD BIN FAHD UNIVERSITY SAUDI ARABIA 52 amp 53 QASSIM UNIVERSITY SAUDI ARABIA 54 amp 55 KFUPM SAUDI ARABIA STAGE 56 UMM AL QURA UNIVERSITY SAUDI ARABIA 57 ISLAMIC UNIVERSITY OF MADINAH SAUDI ARABIA 58 KING SAUD UNIVERSITY SAUDI ARABIA REGISTRATION DESK 59 AL IMAM MUHAMMAD IBN SAUD ISLAMIC UNIVERSITY I IMSIU SAUDI ARABIA j 60 KING ABDULAZIZ UNIVERSITY SAUDI ARABIA CLUE COUR EERE iil ini 61 amp 62 MINISTRY OF HIGHER EDUCATION SAUDI ARABIA 8t h Q S APP LE THE WESTIN RESORT NUSA DUA BALI Kawasan Pariwisata Nusa Dua BTDC Lot N 3 Nusa Dua 80363 Bali Indonesia EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION T 62 361 771 906 62 361 772 049 westin com bali HOTEL REGISTRATION FORM g QS APPLE Conference and Exhibition 14 16 November 2012 Please complete the Hotel Reservation Form and return to The Westin Resort Nusa Dua Bali Group Reservation Fax 62 361 772 049 Email 00035 groups westin com Guestroom Rates Room Rate for Period of stay Your Preference Room Categories from November 12 2012 to Please tick V November 17 2012 Deluxe Garden USD 265 net gt Deluxe Pool 7 660 6 0 Deluxe Garden Terrace USD305net J Deluxe Pool Terrace USD325net Westin
8. 229014 Attn Nirmala Trisna nirmala kitasatubali com Deadline October 29 2012 AUDIO VISUAL EQUIPMENT RENTAL ORDER THIS FORM MUST BE RETURNED BY ALL SHELL SCHEME EXHIBITORS PLEASE TYPE WRITE IN BLOCK LETTERS NO PO BOX ADDRESS PLEASE STANDNO Company Name Address Country Contact Person Job Title Tel Fax Email Authorized by Signature Date USD 3 Additional toner color 0505001 69 Inkjet printer Color 60 TOTAL Please add 1096 VAT GRAND TOTAL Important Notes 1 Orders after deadline are subjected to stock availability 2 Orders received on site will be subjected to 5096 surcharge for all orders 3 Orders are only valid with full remittance 4 Acancellation fee of 5096 of rental price will be levied for cancellation received upon confirmed and paid orders 5 If you have special requirements that not listed here please contact KITASATUBALI for a quotation PAYMENT DETAILS Orders are only valid when accompanied with full remittance Payment should be made payable to CV KITA SATU BALI Bank Central Asia BCA KCU Denpasar Jl Hasanudin 58 Denpasar 80119 Acc No 040 19 333 01 oWIFT Code CENAIDJA QS APPLE 2012 Form Return Form to KITASATUBALI Edward Forrer Building Jl Teuku Umar No 275 Denpasar Bali 80113 Indonesia Tel 62 361 243806 Fax 62 361 229014 Attn Nirmala Trisna nirmala kitasatubali com Deadline O
9. Conference and Exhibition 14 16 November 2012 Please complete the Hotel Reservation Form and return to Grand Hyatt Bali Antari or Gede Ardiana Fax 62 361 772 038 Email balgh group reservations hyatt com or gede ardiana hyatt com Not later than 14 Oct 2012 Guest name 1 Mr Mrs Ms please underline surname TREE 19 Ce SS IT RTI E mail address ss Arrival date 2 2220 Flight nO ju Departure date Fliglit NO Ru RU Passport number eese COU dci ROOM RATE Please pick 1 Grand Room USS 260 00 nett USS 295 00 nett Club Garden USS 320 00 nett L Club Deluxe Garden USS 335 00 nett Ll arandsuite USS 605 00 nett The rates quoted are per room per night including daily American Breakfast for two 2 persons for Grand Room and Grand Room Ocean while for Club Garden and above room categories will extend Club Benefits Continental Breakfast all day tea and coffee happy hours cocktail and canap at 5 7PM served at Club Lounge private swimming Pool The rates quoted are inclusive of 10 service charge a
10. The rates quoted are inclusive of 10 service charge and 11 government tax GUARANTEE Please complete to guarantee your reservation American Express Visa Mastercard LJ Diners Club Full Name of Card Holder Expiry date qe Card ON cca E PURI MEIN I UDUER Ada U t s airs T Grand Bali is authorized to charge your credit card without signature if there is any Cancellation No Show Fee AIRPORT PICK UP USS 32 00 nett per car way CANCELLATION NO SHOW POLICY 14 days prior to arrival 1 one night cancellation 7 days prior to arrival 100 6 charge from the entire period of stay For Internal Reserved by Remarks 8th QS APPLE THE LAGUNA EIGHTH QS ASIA PACIFIC PROFESSIONAL A LUXURY COLLECTION LEADERS IN EDUCATION CONFERENCE RESORT amp SPA AND EXHIBITION Nusa Dua Bali g QS APPLE Conference and Exhibition 14 16 November 2012 Please complete the Hotel Reservation Form and return to The Laguna Resort amp Spa Nusa Dua Bali Fax 62 361772163 Email thelaguna nusaduabali luxurycollection com ROOM TYPE ROOM RATES PER ROOM PER NIGHT Deluxe Garden View US 265 net AIRPORT TRANSFER per car per way YES NO Family MPV at US 17 net Yes NO Luxury MPV at US 35 net Yes NO Remarks 1 Room rates are inclusive of 2196
11. be sent on a freight prepaid basis A 596 outlay commission will be charged on all freight collect consignments Consignee Notify Party PT NUSADUA GRAHA INTERNATIONAL PO Box 36 Nusadua 80968 Benoa Nusa Dua Bali For 8 QS APPLE CONFERENCE amp EXHIBITION 2012 PT VISSASA PARAMA NATI Duta Garden Square Blok A 9 JI Husein Sastranegara Tangerang 15124 Phone 62 21 70767332 54370666 Fax 62 21 54370566 Email vissasa cbn net id Attn Andi Mulyadi Markus Julianto All consolidated shipments must be issued with a House Bill of Lading or House Airway Bill A consolidated cargo manifest must also be provided All business is transacted only in accordance with Singapore Logistics Association Standard Trading Conditions A copy is available upon request Showfreight S Pte Ltd Main 65 6499 8988 24 Jurong Port Road Fax 65 6499 8989 AP 01 01 Singapore 619097 www aptshowfreightlogistics com BRN 2008082677 enquiry sgQaptshowfreight com diii S Pte Ltd GST Reg No 2008082677 D Case Markings All cases must be marked for easy identification as follows 8 QS APPLE CONFERENCE amp EXHIBITION 2012 Name of Exhibitor Hall Number Stand Number Case Number Dimensions Gross Weight E Insurance All work undertaken by us is at the owner s risk insurance on exhibits not included We strongly recommend exhibitors to arrange for full comprehensive round trip all risk
12. but found by customs may be liable to confiscation Futher Points are For any machinery or Equipment which has individual serial number please show the number in this section of the invoice Customs will then be able to check this against that shown on the machine when the cases are inspected Where a machine is shipped with a spares or accessories pack this should be shown on the invoice Each item in the spares pack should not be listed separately but should be shown under the collective spares accessories pack 5 COLUMN A B C D E F ANDG An X must be placed in column A B C D E F or G for all items on the invoice Although the appropriate column for most items will be obvious some guiding notes are given below COLUMN A EXHIBITION GOODS RE EXPORTED Class A Exhibition goods planned to be re exported has to be re exported COLUMN B PRINTED MATTERS Class B printed materials for promotional purposes such as pamphlets leaflets brochures and advertising pictures COLUMN C GOODS FOR EXHIBITION PURPOSES SUCH AS DECORATION POSTERS PHOTOGRAPHS Class C goods for exhibition purposes such as decoration posters photographs COLUMN D GOODS FOR ADVERTISING PURPOSES OR SOUVENIRS GIVEN AWAY WITH WORD LOGO ALREADY INSCRIBED Class D goods for advertising purposes or souvenirs given away such as pens lighters matches astrays purses wallets with word already inscribed logo affixed
13. the protection of all exhibitors Exhibitors and their appointed agents contractors must observe the rules and regulations stated in this Exhibitor Manual Default in Occupancy Any exhibitor failing to occupy the contracted space is not relieved of the occupation or payment of the full rental of such space All display systems and equipment products must be installed completely by 20 00 hours 13 November 2012 Unoccupied space may be repossessed by the Organiser for any purpose as they may see fit Failure to notify the Organiser of cancellation in advance will cause exhibitor to lose the exhibit space Reselling Use of Space The exhibitor may not assign sublet or resell in whole or in part their contracted space without prior permission from the Organiser The contracted exhibitor may share this space with affiliated co exhibitors providing that the primary identification on the structure is that of the primary exhibitor All co exhibitors must comply with all exhibitor conditions and rules and regulations The contracting exhibitor will be primarily liable for all financial and performance covenants to all parties involved Violations and Penalties The Organiser may at its discretion reduce priority points for violation of these rules and regulations In addition substantial violations of any of these rules and regulations by the exhibitor shall forfeit to the Organiser all monies paid It is to the exhibitor s advantage to co
14. thereon by the manufacturers or exhibition participants COLUMN E RAW MATERIAL FOR DEMO Class E consumable goods for display demonstration or machinery trayout COLUMN F PERSONAL CONSUMABLES Class F consumable goods and beverages for exhibition inauguration and closing activities COLUMN G EXHIBITS FOR SALE Class G Exhibition goods for sale INDONESIA AUTHORITIES MAKE THE FINAL DECISION AS TO WHETHER THE GOODS HAVE BEEN CLASSIFIED INTO THE CORRECT COLUMN AND HAVE THE RIGHT TO CHANGE COLUMNS IF IN DOUBT PLEASE ASK FOR OUR ADVICE 6 PRICE All prices must be and shown in US Dollars A value must be shown for each individual item on the invoice It should be noted that Customs duty and taxes on any goods sold in Indonesia will be based on the value shown on the invoice NB This is especially important as even though you may allow a discount on your general price list agent or selected buyers they will still have to pay DUTY AND TAX on the invoice value THERE IS NO EXCEPTION TO THIS RULE For giveaways brochures etc A value must be given followed where appropriate by NO COMMERCIAL VALUE Please also insert the TOTAL VALUE at the bottom of each invoice General The right hand side of the invoice is for Indonesian Customs purposes only Lampiran V Keputusan Direktur Jenderal Bea dan Cukai Exhibitors Invoice and Combined of Value and Origin Page of Name of Exhib
15. to warn give announcements or directions to the people 3 Please gather in front of the car parking area BICC Entrance after which the guests will be either ferried or they can choose to walk 5 10mins to Pujamandala Temple Guidelines on Evacuation On first alarm or on feeling of tremors 1 Stay calm Think through the consequences of any action you take Try to calm yourself and reassure others At the sound of the alarm everybody should stop whatever they are doing and prepare to evacuate Remain quiet throughout the evacuation Watch out for falling objects and avoid them Stay away from windows and mirrors Ifin danger hide under a table desk or strong doorway Do not run outside Once out stay out Follow orders and instructions N amp W After the tremors or if the decision is to evacuate the alarm should be sounded 1 First alarm consisting of one short and one long sound within 30 seconds means prepare to evacuate 2 Second alarm which should be continuous means evacuate the building a Follow instruction of exit marshals as you go down the stairs and exits b Do not run but walk in a faster pace c Do not push the person in front nor overtake the person ahead of you d Do not lag behind or return to your room for your personal belongings 12 Ed SthQS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The
16. 243806 Fax 62 361 229014 Attn Nirmala Trisna nirmala kitasatubali com Deadline October 29 2012 ADDITIONAL FURNITURE RENTAL THIS FORM MUST BE RETURNED BY ALL SHELL SCHEME EXHIBITORS PLEASE TYPE WRITE IN BLOCK LETTERS NO PO BOX ADDRESS PLEASE STANDNO Company Name Address Country Contact Person Job Title Tel Fax Email Authorized by Signature Date Code Unit Cost Days Qty Amount USD USD p A1 1 Barstool h 56 77 7 275 3 A1 2 Sofa chair with arm faux leather one seater 385 3 A1 3 Sofa chair with arm faux leather two seater 75 3 A1 4 Office chair h 42 10 5 2 Q GO Coffee table glass curved legs Bar table aluminum h 100cm 27 5 Bar table black h 100cm 27 5 __ 99 NO N Cc Caf bistro seating 2 seats 1 table wicker Criss cross brochure stand 4 size TT Mini fridge 050020220 55 0 0 Mini fridge 55 6 85 N N NO N Cc 55 43 Coffeemaker 4 4 Water dispenser incl 3 gallons of water cups 85 Please add 1075 VAT j GRANDTOTAL O Important Notes 1 Orders after deadline are subjected to stock availability 2 Orders received on site will be subjected to 50 surcharge for all orders 3 Orders are only valid with full remittance 4 Acancellation fee of 50 of rental price will be levied for
17. 3 Stand Cleaning The Organiser is providing general cleaning of stands and gangways All exhibitors are responsible for their own removal of bulky stand materials or crates pallets during exhibition build up and tear down Exhibitors are reminded not to obstruct the gangways with their exhibits during the build up The Organiser reserves the right to invoice any exhibitor for any removal of excessive stand materials that are left behind by them No crates cartons or packing materials are allowed behind the exhibitor s booths along the walls of the exhibition hall th QS APPLE BAU INDONESIA 14 18 NOV 2012 EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top International Educators in Asia Europe America and Australasia www rapple erg 4 Security General hall security will be provided by the Organiser during the build up show days amp tear down However the Organiser is not able to provide protection against theft It is the responsibility of the exhibitors to ensure that their valuables i e monies handbags wallets should be kept in lockable cupboards out of sight and reach and should be removed from the hall daily The exhibitor is fully responsible for any items lost or stolen at their own booth and to make a police report to file for any necessary claims 5 Insurance Please be advised that the exhibitor is responsible for any injury sustained by a
18. Conference Programme and Exhibition Guide Every delegate will be given a copy of THE BOOK and it will also be circulated to the press and distributed widely for publicity purposes Please email your profile within a week upon receipt of email confirmation to Ms Kim Tan at kim tan 2gs asia com or Crystal Tan at crystal tan 2gs asia com 13 Internet Access Complimentary internet access will be provided to the delegates at the Exhibition area throughout the whole event We also do provide 5 Internet kiosks should you require to do a quick check of emails 8th QS APPLE dem i EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www aqrapple org 14 Travel amp Accommodation QS APPLE has negotiated for special rates with our six Official Hotels that are within proximity of the conference venue To enjoy this special rate please select from the six hotel options complete and fax or email the reservation form to the hotel directly with the fax number or email address given on the form itself Please note the deadline on the reservation form All late bookings will be subject to availability at a higher room rate Participants who required visa please obtained directly upon landing at major airports and seaports in Indonesia The Visa on Arrival is not a work visa or a visitation visa there
19. E BOOK All exhibitors are entitled to a 50 word profile write up in Book the printed conference programme which will be given to all delegates Please complete the following and email it back to Ms Crystal Tan Email crystal tan qs asia com 1 CONTACT PERSON INFORMATION PLEASE COMPLETE Name Prof Dr Mr Mrs Ms Organization Designation City Website 2 50 WORD PROFILE Complimentary Form ONE registration form per person The Westin Resort Nusa Dua Bali Indonesia 14 16 November 2012 1 Contact Information PLEASE COMPLETE Title Prof Assoc Prof Dr Mr Mrs Ms Delete as appropriate First or Given Name Last or Family Name 8th QS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION www qsapple org First name last name organisation and country will appear on conference badge as provided here Please fax completed form to Organisation 65 6457 7832 Department Job Title Designation Tel Fax Address Email City Cunt ry 2 Authorisation Zip Postal Code Signature Company Stamp Date BOOTHNUMBER NAME OF EXHIBITOR QS 1 amp 2 SUNGKYUNKWAN UNIVERSITY SKKU KOREA 3 amp 4 TAIPEI MEDICAL UNIVERSITY TAIWAN 5 amp 6 CHUNG ANG UNIVERSITY KOREA 7 IELTS AUSTRALIA AUSTRALIA 8 LIMKOKWING UNIVERSITY OF CREATIVE TECHNOLOGY MALAYSIA FLOOR PLAN
20. GHT NETDIMENSION CMS CONTENTS KILOS KILOS One WIDTH HEIGHT VOL REFER TO INVOICE ITEM M3 NUMBERS ONLY SIGNED FORS ON BEHALF OEB a MM le ret MEE ae ED d E tuia DATED AUTHORISED SIGNATORY 3 iuiteasesuncte eat testes WE CERTIFY THAT THE INFORMATION GIVEN ABOVE IS TRUE amp CORRECT
21. LL SCHEME PACKAGE THIS FORM MUST BE RETURNED BY ALL SHELL SCHEME EXHIBITORS PLEASE TYPE WRITE IN BLOCK LETTERS STANDNO Company Name Address Country Contact Person Job Title Tel Fax Email Authorized by Signature Date Please enter below the Exhibitor name which you require on the fascia This will be provided in block letters white standard English Alphabet maximum 30 characters including space PLEASE USE BLOCK LETTERS COMPANY NAME pt ett TT PE EE STAND NO following items are Shell Scheme Booth entitlement a Wall Construction of backwall and sidewall partition made of laminated plywood with aluminum structure Posters can only be attached using double sided adhesive tape We can provide hooks if you would like to wall mount items No screws nails bolts paints glues are allowed b Fascia board 27cm x 300cm cutout stickers c Electrical provision of 220V 2 amp power socket 400w 1 no of 40W fluorescent tube light behind fascia board d Furniture provision of 2 nos folding chairs 1 no of information desk 75cm and 1 no of wastepaper basket e Flooring needle punch carpet 6m the above entitlements cannot be interchanged with other items If exhibitors do not require any of the items no refunds will be given QS APPLE 2012 Form Return Form to KITASATUBALI Edward Forrer Building Jl Teuku Umar No 275 Denpasar Bali 80113 Indonesia Tel 62 361
22. Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www aqrapple org e Avoid making horse play f Upon reaching the ground floor go through the assigned exits or follow instructions of the marshal or floor captains and proceed to the evacuation area g In case any person is missing we should report this incident to the nearest floor captain inside the building who will alert the communication team searchers to look for the missing person h Nobody is allowed to leave the evacuation area until given the clear signal or instructed to go home hotel During a Fire Alarm Activation 1 If practicable and if fire is still small and poses no personal danger to the one who sees it the fire should be put out with an extinguisher 2 If fire is uncontrollable inform proper authorities who should call on the fire station or fire fighting personnel and make decision as to whether to evacuate or not Buildings and grounds office shall deactivate the main switch 3 If the decision is to evacuate alarm should be sounded First alarm consisting of one short and one long sound within 30 seconds means prepare to evacuate Second alarm which should be continuous means evacuate the building 4 When a fire alarm activates the alarm bell will be broadcasted over the one way communication system to all areas Lifts will be homed All escalators will be stopped 7 All Public Address
23. Suite UsD465net 004 Remarks Guestroom rates inclusive of 21 tax service charge e Guestroom rates are based on per room per night e Guestroom rates are inclusive of American Buffet Breakfast for one or two persons s Guestroom rates are inclusive of 24 hours internet access WEST N Guest Detail HOTELS amp RESORTS Name Company Mailing Address City 0000 Telephone Email a ee Arrival Date Airline ETA Departure Date Airline Slight No ETD N b Airport Pickup ti Not require Yes please indicate preference Toyota Innova at USD 16 net per vehicle per way Mercedes Benz E Class at USD 38 net per vehicle per way Reservations require credit card guarantee check one and fax copy both sides of credit card together with attached American Express Visa Master Card Diners Club JCB Card Number 2 0 22 Expiration Date Name on Card CVC Signature 8t h Q S APPLE THE WESTIN RESORT NUSA DUA BALI Kawasan Pariwisata Nusa Dua BTDC Lot N 3 Nusa Dua 80363 Bali Indonesia EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE T 62 361 771 906 62 361 772 049 AND EXHIBITION westin com bali Important Notes e A non refundable deposit equal to a one 01 night s stay is required to hold the reservation This deposit shall serve to confirm the reservation fo
24. cancellation received upon confirmed and paid orders 5 Any damaged or loss items will be replaced by exhibitor 6 If you have special requirements that are not listed here please contact KITASATUBALI for a quotation PAYMENT DETAILS Orders are only valid when accompanied with full remittance Payment should be made payable to CV KITA SATU BALI Bank Central Asia BCA KCU Denpasar Jl Hasanudin 58 Denpasar 80119 Acc No 040 19 333 01 SWIFT Code CENAIDJA FURNITURE CATALOGUE CN Ww A1 1 Bar stool A1 2 Sofa chair with arm one seater A1 3 Sofa chair with arm two seater A1 4 Office Chair A2 1 Glass coffee table straight legs A2 2 Glass coffee table curved legs 2 3 Aluminum Bar Table A2 4 Black Bar Table A3 1 Caf Bistro seating A4 2 Mini Fridge A4 1 Criss Cross Brochure Stand A4 3 Coffee Maker QS APPLE 2012 Form Return Form to KITASATUBALI Edward Forrer Building Jl Teuku Umar No 275 Denpasar Bali 80113 Indonesia Tel 62 361 243806 Fax 62 361 229014 Attn Nirmala Trisna nirmala kitasatubali com Deadline October 29 2012 LIGHT FITTINGS amp ELECTRICAL SUPPLIES ORDER THIS FORM MUST BE RETURNED BY ALL SHELL SCHEME EXHIBITORS PLEASE TYPE WRITE IN BLOCK LETTERS NO PO BOX ADDRESS PLEASE STANDNO Company Name Address Country Contact Person Job Title Tel Fax Email Authorized by Signature Date ltem Unit Cost Days Qt
25. chairs boxes etc The use of trolleys is prohibited on the passenger lifts 8th QS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www grapple org 10 Freight Forwarding APT Showfreight S Pte Ltd has been appointed the Official Freight Forwarder for the 8th QS APPLE 2012 Please refer to the attached shipping manual for your shipping needs Please do not send your items to the venue directly It is strongly recommended to use our Official Freight Forwarder for storage and delivery services to ensure your materials arrive on time on the day of move in 11 Exhibitor Badges Each exhibition booth package includes ONE complimentary full exhibitor delegate badge which entitles you to all conference sessions morning afternoon coffee breaks lunches and Networking Buffet Dinner from 14 16 November 2012 Please complete the registration form s for your ONE complimentary delegate and paying delegates if any and fax to the Organiser at 65 6457 7832 by the stipulated deadline Each booth helper is chargeable at USD 95 per day Badges must be worn at all times during this period For security reasons these badges are strictly non transferable 12 Exhibitor Profile in THE BOOK All exhibitors will receive a 50 word profile listing in THE BOOK THE BOOK is the Official
26. ctober 29 2012 SERVICE LOCATION PLAN THIS FORM MUST BE RETURNED BY ALL SHELL SCHEME EXHIBITORS PLEASE TYPE WRITE IN BLOCK LETTERS NO PO BOX ADDRESS PLEASE STANDNO Company Name Address Countr Contact Person Job Title Tel Fax Email Authorized by Signature Date e Sketch the location of your utilities such as power outlets and lights e Please note that positions of the lights for the standard Shell Scheme Package are fixed and cannot be relocated e Please ensure that the position lights are located on the walls or fascia unless your stand has an interior structure to which they can be attached tis important that this service location plan be COMPLETED AND SUBMITTED by the indicated deadline Failure to submit may result in the delay of the utility provision In the event the utility cannot be provided due to onsite circumstances no refund will be disbursed e If the location plan of any service is not submitted it may be placed at the discretion of the official contractor and any relocation will be at the Exhibitor s expense PLEASE INDICATE LOCATIONS OF YOUR UTILITIES ON THIS FORM FI OPEN aan b LEGEND Pt LLL LL L2 LL LL LL LL L4 LL LL LL LL L L4 w 1 OW 5 Spotigth 13 Amp 2 eingle 230V Phase 8th QS APPLE 2012 PROFILE WRITE UP IN TH
27. ders without payment will not be entertained 6 Service Location Plan 26 October 2012 8 Exhibitor Profile Form 1 October 2012 Complimentary Delegate Registration Form Registration fee waived for ONE exhibitor delegate 1 October 2012 Hotel Reservation Form 15 October 2012 Freight Forwarding Shipping of Materials 31 October 2012 8th QS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www grapple org GENERAL nrormanon THIS EXHIBITOR S SERVICE MANUAL FORMS PART OF THE TERMS amp CONDITIONS STATED IN THE CONTRACT FORM 1 Venue The Westin Nusa Dua Bali Bali International Convention Centre Kawasan Pariwisata Nusa Dua BTDC Lot N 3 Nusa Dua 80363 Bali Indonesia T 62 361 771906 62 361 771580 2 Operations Event Schedule Build Up 13 November 2012 9 00am 2 00pm Official Contractor KITASATUBALI 2 00pm 8 00pm Other Non Official Booth Contractors engaged by exhibitors for special design construction Exhibitor Registration 13 November 2012 2 00pm 8 00pm amp Move in Exhibition 14 November 2012 8 30am 6 00pm 15 November 2012 8 30am 6 00pm 16 November 2012 8 30am 2 00pm Tear Down 16 November 2012 2 00pm 4 00pm Admission 14 November Open to delegates only 15 November Open to delegates only 16 November Open to delegates only
28. e exhibitor submits in writing to the Organiser or the Technical Services Provider to discharge us from any liability whatsoever The Organiser seeks your kind cooperation in this matter as it is beneficial to all parties concerned 16 th QS APPLE BAU INDONESIA 14 18 NOV 2012 EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top International Educators in Asia Europe America and Australasia www rapple erg Connection of exhibits within the stands may be carried out by the exhibitor s technician but the Technical Services Provider must inspect them before circuits will be made live Each electrical supply provided is intended for one equipment or machine on display Multipoint socket outlets are not permitted as an overload may be caused leading to a trip in the incoming power supply Severe trips may take hours to rectify thereby causing inconvenience to all exhibitors No electrical installation or fittings may be suspended from the ceiling of the hall or fixed to any part of the building structure without the prior permission of the Organiser and the venue owner If permitted a fee may be levied The Technical Services Provider in consultation with the Organiser reserves the right to disconnect electrical supply to any installation which in the opinion of the Electrical Safety Officer is dangerous or will cause annoyance to vi
29. ete the Hotel Reservation Form and return to Courtyard Marriot Fax 62 361 300 3999 Email eka aryani courtyard com or Name Company Mailing Address City Country Postal Code Telephone Fax E mail Check In Date Check Out Date Arrival Date Flight No Time Departure Date Flight No Time Deluxe Room King or Double USD 150 Airport Transfers Yes No Reservation require credit card guarantee American Express Visa Master Card Dinners Club Card Number Expiration Date Name appears on the Card Signature Term amp Condition e The above rates are net inclusive 21 Government Tax and Service Charge and buffet breakfast e To avoid disappointment of rooms not being available please make your reservation prior to e September 28 2012 e Rates are per room per night inclusive 11 tax and 10 service charge e Rates above are only valid during Group period November 13 17 2012 Others than that the prevailing e rate will be applied e Acredit card number is required to confirm reservations e Rates are inclusive of daily buffet breakfast in Cafe for single or double occupancy e Additional person charge of USD 40 net room night and is applicable for persons 12 years of age and above Additional person charge includes one extra bed and daily breakfast Only applicable on king size bedroom e No charge for children 12 years of age and under when sharing the room with their parents and utilizing e existing bedding Howe
30. exhibitor or contractor concerned for any damages to their materials The Official Stand Builder Kitasatubali may provide assistance in hanging or displaying exhibits on the stand structure whenever possible Please consult them if you require their assistance Any costs incurred will be borne by the exhibitor No painting wallpapering or pasting on panels is allowed Exhibitors who wish to have such work done on the panels must inform the Official Stand Builder who will provide a quotation and carry out the work Any double sided or adhesive tapes belonging to the exhibitor or contractor must be removed from the panels after the exhibition before leaving the premises No financial credit or item exchange will be given by the Organiser or the Official Stand Builder Kitasatubali for any Shell Scheme package items not utilised 18 8th QS APPLE eee o d EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top International Educators in Asia Europe America and Australasia Wi Fp arg Shell Scheme Package STANDARD BOOTH 2 3 M For Illustration purpose only Subject to change Shell scheme stands will be built from Pifex system The following items will be provided in the package based on a 6 sqm stand Rear and Dividing Walls Wall is made of laminated plywood with aluminum structure Posters can only be attached usin
31. fore it can not be converted to obtain other immigration permits The maximum stays permitted for the visa on arrival is 30 days If you plan to stay longer than 30 days you need to mention your intention to stay longer Visa on Arrival can be extended for another 30 days via local immigration offices The requirements for Visa on Arrival are Expiration date of the applicant s passport must be at least 6 six months after the date of entry Round trip airplane ticket Payment of a US 25 visa fee A minimum of two blank pages in your passport If you require our assistance to issue an invitation letter for your visa application please provide the following details and email to crystal tan qs asia com Name according to passport Passport Number Date of Issue Date of Expiration Country of Origin Company Organization Arrival Date Departure Date For more information on visa requirements please visit Department of Foreign Affairs Indonesia http www deplu go id Pages ServiceDisplay aspx IDP 7 amp IDP2 21 amp Name Consular Service amp l en 3th QS APPLE po EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia vweww gsapple org N HALL Q PERATIONS SCHEDULE Moving in of Official Stand Builder Technical Services Provider TEAR DOWN PERIOD DATE TIME Exh
32. g double sided adhesive tape We can provide hooks if you would like to wall mount items No screws nails bolts paints glue are allowed Fascia board The fascia board is approximately 27cm x 300cm cutout stickers Floor Covering Floor covering will be new needle punch carpet laid directly on the floor dark blue grey Electrical Items and Furniture e 1 no of220V 2 amp power socket 400w 1 no of fluorescent tube light 1 no of information counter height 75cm 2 nos of folding chairs 1 no of waste paper bin 19 8th QS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www grapple org EXHIBITOR APPOINTED STAND FITTING CONTRACTOR a Exhibitors may appoint their own contractor for stand construction but not for electrical which must be carried out by the Organiser s official contractor Exhibitors are responsible and liable for their appointed contractor s observance of all Rules and Regulations including the strict observance of the Build up and Teardown schedule The Organiser reserves the right to charge any such exhibitor and or contractor who have violated any rule or regulation or delay in the build up or teardown for additional works required as a result of the violation b non official stand contractors must lodge a deposit of S 50
33. ibitors move out from hall 16 Nov 2012 2 00 pm 4 00 pm The above timing is accurate at time of print and is subject to changes Note 1 No late work is permitted Independent stand fitting contractors must complete their work according to the schedule list Overtime work may not be permitted and if permission is sought from the Organiser the contractor has to pay the hall owner the required overtime charges 2 Allexhibits must be in place by 20 00 hours 13 November 2012 Please have all crates and cartons unpacked rapidly so they may be removed to storage to keep the aisles clear 3 Exhibitors will be allowed in the exhibit hall 30 mins before it opens and may also leave 30 mins after closing 4 Exhibitors may begin to pack materials supplies and literature when the exhibit closes on 16 November 2012 at 14 00 hours It is strictly forbidden to begin dismantling before this time 5 display material must be cleared from the exhibit hall by 18 00 hours 16 November 2012 Should an exhibitor fail to remove their exhibit the Organiser reserves the right to remove it at the exhibitors expense th QS APPLE BAU INDONESIA 14 18 NOV 2012 EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top International Educators in Asia Europe America and Australasia www rapple erg amp Recuations The Rules and Regulations listed below are designed for
34. ing System including background music will be overridden Eu 13 62 LL S A E p L BALI INDONESIA 14 16 NOV 2012 1 Hn Co hosted by Bogor Agncultural University EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia WO ep ple org EVACUATION ROUTE ASSEMBLY AREA Bo etal ut eat Cog Nusa Dua Beach Resort 14 th QS APPLE BAU INDONESIA 14 18 NOV 2012 EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top International Educators in Asia Europe America and Australasia www rapple erg SMOKING POLICY Smoking is strictly prohibited in The Westin Resort Nusa Dua All public areas inclusive of Foyers Registration Counters Meeting Rooms Organiser s Office Restrooms Hospitality Lounges and Exhibition Halls are designated as non smoking zones PHOTOGRAPHY OF EXHIBITS Photography of exhibits and displayed equipment other than your own is strictly prohibited Please note that other exhibitors have the right to request that photographs are not to be taken without prior permission Audio tape recordings within the exhibit hall or meeting rooms are prohibited The appointed photographer by the Organiser and the press are exempted from this rule STORAGE The Organiser is unable to pr
35. inted KITASATUBALI as the Official Stand Builder for all Shell Scheme Package stands An exhibitor may employ a contractor of his choice to construct stand interiors and any free standing displays or fitments that may be required subject to the following rules and regulations 17 8th QS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www grapple org Exhibitors are responsible for the cost of restoring any damages or dilapidation to the stand structure floor covering light fitting or any part thereof caused by themselves their agents or by any person employed or engaged on their behalf The fascia is approximately 300 mm broad including the aluminum frame Exhibitors may add their company logo not more than 180mm H and 300mm W by arrangement with the Official Stand Builder Kitasatubali Any changes in the type or colour of the floor covering provided must be negotiated with the Official Stand Builder All costs incurred must be borne by the exhibitor No additional fittings or displays including additional name boards covers logos balloons etc are to be attached nailed screwed or drilled to the stand structure provided by the Official Stand Builder If this instruction is ignored the Official Stand Builder Kitasatubali reserves the right to charge the
36. is transacted in accordance with the Standard Trading Condition of the Singapore Logistics Association A copy is available upon request Use of APT Showfreight S Pte Ltd s services be it partly or in full and any requirement for additional services at any time before during or after the exhibition express orally and or in writing and or by conduct implies acknowledgement and acceptance of the foregoing All business is transacted only in accordance with Singapore Logistics Association Standard Trading Conditions A copy is available upon request GUIDANCE NOTES FOR COMPLETION OF EXHIBITORS INVOICE AND CUSTOMS CERTIFICATE OF VALUE AND ORIGIN 1 If the stand in which you are exhibiting is not in your own name please insert the name of the stand holder followed by your full company name address and telephone and fax number 2 ITEM NO COLUMN Every item described in the body of the invoice must be given an item number and this number must be entered in the CONTENTS column of the packing list 3 COUNTRY OF ORIGIN If you are shipping goods manufactured in a variety of countries use a separate invoice form for each country of origin 4 DETAILED DESCRIPTION OF GOODS This must be written in English only It must be an accurate description of all items Technical description should be avoided Please make your description as simple as possible so they can easily be understood by all concerned Items not shown on the invoice
37. ition Name of Exhibitor Full Adress Time of Exhibition Telephone fax Stand No Country of Origin Mark X in appropriate column Exhibition Goods to be Re exported Printed Matters Goods for Exhibition Purposes such as Decoration Posters Photogtraphs Goods for Advertising Purposes or Souvenirs given away with Word Logo already Inscribed Consumable Goods for display Demontration or Machinery Tryout Consumable Foods and Beverages for Exhibition Inauguration and Closing Activities Exhibition Goods for Sale G Price in US FOB Sub Total GroupA FOB US GroupB FOBUS GroupC FOBUS GroupD FOBUS GroupE FOBUS GroupF FOBUS GroupG FOBUS FOB US Country of Consigment Indonesia Vessel Flight or AWB No amp Date 11 Port Airport of Loading Item No Quantity Detailed Description of Goods We certify that the infornation given above is true and correct 2 Od 2 y y Oa Signed for on behalf Date Place Name in Block Capital SK Menteri Keuangan No Authorised Signatory by Catatan Bea Cukai NO Mengetahui DJBC Lembar asli Kantor DJBC yang mengawasi Lembar ke3 Kantor Pusat DJBC Jakarta Lembar ke5 Penyelenggara Lembar ke 2 Kantor DJBC Pelabuhan Pemasukan Lembarke4 PPJK Lembar ke 6 Peserta Pameran EXHIBITOR S CERTIFIED PACKING LIST PAGE NO 1 EXHIBITOR S FULL NAME amp ADDRESS HALL NO STAND NO pac GROSS WEIGHT NETT WEI
38. itor in full or any part thereof are refundable at the sole discretion of the Organiser AUTHORITY OF PREMISES In the event of any problems or disputes on site the decision of the Organiser being lessee of the premises will be final The Organiser also reserves the right to amend any earlier decision made in order to meet and satisfy any unforeseen or prevailing circumstance for the benefit of the Exhibition and the concerned parties PAYMENT OF EXHIBITION SPACE No exhibitor may begin stand construction or move their exhibits into the Hall or surrounding area until the Organiser has received full payment ELECTRICAL SUPPLIES AND INSTALLATION The standard electrical current supplies available for use on stands at the exhibition are Single Phase alternating current at 230 volts 50 Hz 10 Three Phase with neutral alternating current at 415 volts 50 Hz 10 For safety reasons and the protection of electrical installation at the exhibition premises all power main installations from source to outlet exhibition stands must only be carried out by the appointed Technical Services Provider All distribution boxes where required and deemed necessary by the Technical Services Provider will be hung or mounted on the walls or structures of the stand Please inform your stand contractor the positions where such distribution boxes can be mounted Any deviation from this regulation will only result in supplies not being switched on until th
39. lder Please complete the information below and send a clear photocopy of the front and back of the credit card We will accept Visa Mastercard and American Express The Sender of this fax and the person who signs below and the cardholder must be the same person M the cardholder agree for Melia Bali Villas amp Spa Resort to charge on my credit card amount of Rp being payment of Room charge Meals All expenses please circle one The credit card is a Visa Mastercard American Express please circle one My credit card number By signing below agree for Melia Bali Villas amp Spa Resort to go ahead with this charge and agree not to dispute this charge with the credit card company am signing this freely am not forced to sign this am not mentally ill and understand this charge completely Please photocopy the front and back of the credit card and the copy must clearly show the card number expiry date name on the credit card and signature on the back of the card which must match the signature above Please complete this and fax it to the attention of the Financial Controller Telephone 0361 77 15 10 77 52 07 Executive Office Sales meliabali com 77 13 62 Reservation www meliabali com 77 68 80 Sales amp Marketing Page 2 8th QS APPLE EIGHTH 5 ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION HOTEL RESERVATION FORM g QS APPLE
40. mp Regulations APPENDIX Fascia Board Name Furniture Rental Order Form Light Fittings amp Electrical Supplies Rental Order Form Visual Equipment Rental Service Location Plan Exhibitor Profile Form Complimentary Delegate Registration Form Exhibition Hall Floor Plan Hotel Reservation Forms Freight Forwarding Shipping of Materials Note Exhibitors are strongly recommended to study the contents of this Exhibitor Service Manual carefully and act on all relevant matters promptly so that your requests can be processed smoothly Please remember to make a copy of the order forms for your reference before submission Ed SthQS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia www qrappie org CONTACT LIST ORGANISER c o QS Asia Quacquarelli Symonds Pte Ltd Address 20 Sin Ming Lane 02 61 Midview City Singapore 573968 Ms Kim Tan Events Manager Tel 65 6457 4822 Fax 65 6457 7832 Mobile 65 9766 1090 E mail kim tan qs asia com All enquiries on technical matters and on site operations please contact Kitasatubali Ms Nirmala Trisna Ms Elke M Wungkana
41. nature national emergency or other cause beyond the control of the Organiser the exhibitor hereby waives any claim against the Organiser beyond a refund of rent paid for the period it was prevented from using the space less proportionate share of the exposition expenses incurred by the Organiser Limitation of Liability Insurance The Organiser would like to remind the exhibitor of the limits of liability as agreed to on the original signed contract for the exhibit space FILM AND AV DEMONSTRATIONS CENSORSHIP COPYRIGHTS It is the responsibility of the exhibitor who wishes to play audiovisual material at their booth to secure the necessary copyright permit if necessary The Organiser bears no responsibility for any legal actions fines litigation etc incurred by any exhibitor who has not obtained the said permit Sound levels must be set at a level that will not interfere with or annoy other exhibitors The Organiser reserves the right to reduce the sound level and or switch off any audio visual display that causes complaints The Organiser s decision is final if such a dispute arises PROMOTION DURING THE SHOW Exhibitors are not permitted to place stickers signs or posters anywhere in the hall other than within their own stand Likewise exhibitors representatives are not allowed to distribute brochures pamphlets etc along the gangways near entrances exits and escalators The Organiser and venue owner have the right to remove an
42. nd 11 government tax 2 person in Grand Room or Ocean Room at 35 00 nett per room per night with include American Breakfast 3 persons for Club room and above at USS 75 00 nett per room per night include Club Benefits GUARANTEE Please complete to guarantee your reservation LJ American Express Visa LJ Diners Club LJ JCB LJ Mastercard Full Name of Card Holder Expiry date gv N Card SIBUBE UE Grand Hyatt Bali is authorized to charge your credit card without signature if there is Cancellation or No Show Fee AIRPORT PICK UP Executive Minivan Toyota Alphard at USS 32 00 nett per car way maximum 4 persons include luggage Minivan Toyota Kijang Innova at USS 17 00 nett per car way maximum 3 persons include luggage Please look for our hotel airport representative who will hold hotel signage with hotel logo at arrival gate CANCELLATION NO SHOW POLICY 14 days prior to arrival 1 one night cancellation 7 days prior to arrival 100 6 charge from the entire period of stay Grand Hyatt Bali P O Box 53 Nusa Dua Bali Indonesia Tel 62 361 77 1234 Fax 62 361 77 2038 Bali grand hyatt com 8th QS APPLE COURTYARD EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE Marriott AND EXHIBITION HOTEL RESERVATION FORM 8 QS APPLE Conference and Exhibition 14 16 November 2012 Please compl
43. ntact the relevant parties prior to arriving on the show site with any questions Upon evidence of any substantial violation the Organiser may enter and take possession of the space occupied by the exhibitor and may remove all persons and goods at the exhibitor s risk The exhibitor shall pay all expenses and damages which the Organiser may thereby incur THE ORGANISER RESERVES THE RIGHT TO PURSUE ANY ACTION IT DEEMS NECESSARY IN THE BEST INTEREST OF THE SHOW AND IN FAIRNESS TO ALL EXHIBITORS Liabilities The exhibitor assumes the full financial liability for damage to the facility or neighboring exhibits caused by the construction of the exhibitor s stand structure The exhibitor may not apply paint lacquer adhesives or other coating to columns walls or floors of the venue or material provided by the Official Stand Builder on rental basis 10 th QS APPLE BAU INDONESIA 14 18 NOV 2012 EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top International Educators in Asia Europe America and Australasia www rapple org In the event any part of the exhibit hall or material is destroyed or damaged the Organiser reserves the right to cease permitting any exhibitor to occupy the assigned space during any part or the whole exhibition period or in the event occupation of assigned space during any part or the whole exhibition period is prevented by strike acts of
44. ny person s while working or visiting the booth during this period All exhibitors are advised to take up insurance coverage against theft or loss of goods and third party injury 6 Food amp Beverage The venue owner does not permit any outside catering within their premises Please arrange with the Organiser if you need any catering services during the event 7 Power Supply amp General Lighting The Organiser will provide general hall lighting during the exhibition period Supplies to stands will be switched off at source 30 minutes after the exhibition closes each day Exhibitors requiring 24 hours supply must indicate their request in writing Any additional costs incurred will be borne by the exhibitor 8 Electrical Installations amp Fittings Please note that only the Official Stand Builder Technical Services Provider can execute electrical wiring fittings in the booths hall Exhibitors and independent contractors must note that all power outlets are for single machine product use These power outlets are not allowed to be used for illumination purposes e g spotlights downlights affixed in existing display showcases etc USAGE OF MULTI PLUGS AND EXTENSION CORDS IS STRICTLY PROHIBITED The Organiser reserves the right to refuse connection to any exhibitors whose equipment is deemed unsafe 9 Escalators and Lifts Passenger lifts and escalators are not to be used for transporting freight or equipment furniture including tables
45. ost of making good or replacing any damage or dilapidation to the Exhibition premises whether caused by themselves their agents and contractors or by any person or persons employed or engaged on their behalf by such agents or contractors 15 th QS APPLE BAU INDONESIA 14 18 NOV 2012 EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top International Educators in Asia Europe America and Australasia www rapple erg OPERATION OF STANDS CONDUCT AND BEHAVIOUR All exhibition stands must be fully staffed and operational throughout the opening hours of the Exhibition Exhibitors must not participate in any activity that causes or is likely to cause annoyance to visitors or other exhibitors All activities of the exhibitor and the exhibiting staff must be confined to the stand or site allocated No advertising or canvassing for business may take place elsewhere in the Exhibition Hall This includes the distribution of leaflets brochures journals etc FORCE MAJEURE The exhibition may be postponed shortened or extended due to any cause whatsoever outside the control of the Organiser In such an event the Organiser shall not be responsible for any loss sustained by the exhibitor directly or indirectly attributable to the elements of nature force majeure or orders and directives by any governmental authority and fees paid by the exhib
46. ovide storage facilities in the hall for any packing cases surplus materials or other property of the exhibitor Arrangements for its safekeeping must be made with the Official Freight Forwarder REMOVAL OF WASTE During the build up and break down days of the exhibition the aisles of the hall must not be obstructed with packing and construction materials or debris Bare Space independent stand contractors or stand interior decorators are responsible for removing their own building waste and off cuts from the site at the end of each day At the end of the exhibition contractors must remove from the site all the materials especially the double sided carpet tape used from their clients stands by the respective timings stated in the In Hall Operations Time Table Should the contractors fail to do so the monies of their Performance Bond will be used to pay for such removal by the Official Cleaning Agency The Organiser reserves the right to charge any exhibitor concerned who has no Performance Bond placed with the Official Stand Builder for removal of excessive waste stand construction debris crates pallets cartons packing materials or literature on the show floor Exhibitors are advised to remind the stand contractor hired other than the Official Stand Builder to remove all material before leaving the hall Removal of crates and or cartons remains the responsibility of the exhibitor DILAPIDATION Exhibitors are responsible for the c
47. r the dates indicated and upon check in this deposit shall be applied to the first night of the reserved stay A bank draft or a valid credit card number and expiry date is acceptable e Space to be confirmed upon availability on date of booking e Any cancelations or no shows that occurs within 30 days prior to the arrival date will be charged a full stay cancellation no show fee e late arrival or early departure will be charged a cancellations fee equivalent to the room rate times the number of reduced night s e All hotel payments should be made directly to the hotel upon check out e Rooms confirmed usually will be available to be occupied after 1500 hrs on date availability Rooms for arrival before 1500 hrs will be allocated confirmed upon availability If you plan to arrive early on the day you may wish to reserve your room for the previous night to be sure that your room is ready when you arrive A 5096 of room charge is applied for late check out until 1800 hrs and full room charge for checking out after 1800 hrs WESTIN HOTELS amp RESORTS 5 LEADERS IN EDUCATION CONFERENCE AND EXHIBITION HOTEL RESERVATION FORM 8 QS APPLE Conference and Exhibition 14 16 November 2012 Please complete the Hotel Reservation Form and return to The Melia Bali Hotel Fax 62 361 776880 Email ferry firmansyah meliabali com Sales meliabali com or reservation meliabali com Name Company
48. sitors or to other exhibitors Please place orders early to facilitate submission of electrical plans to the relevant authority for approval Late or wrong orders will cause delays in the supply to your stand Please note that the physical conditions of the exhibition being different from those of the exhibitor s premises may affect the electrical supplies and installations and thus allowances must be factored into the orders made Exhibitors requiring 24 hour supply must submit in writing their requirement to the Technical Services Provider at least two 2 weeks prior to the build up date and any additional cost due to wiring consumption inspection fees levies etc must be borne by the exhibitor concerned Requests for any item not listed in the form can be directed to the KITASATUBALI Supplies to stands will be from 30 minutes before and 30 minutes after exhibition hours each day Supplies to stands during the build up and tear down period are stated in the Time Table of In Hall Operations STAND CONSTRUCTION Exhibitors and their contractors must take note and adhere to the timings for the building up and tear down periods stated in the In Hall Operations Schedule when preparing and constructing their stands and exhibit displays Extension of these timings may not be possible If extensions are granted the charges involved would be very costly and must be borne by the exhibitor or their contractor concerned The Organiser has appo
49. sqm minimum of S 500 not exceeding 5 5 000 per stand of 6sqm with the Official Constructor to serve as a performance bond as well as a damage deposit The deposit will be refunded after the deduction for services and damages STAND BOUNDARIES AND DESIGN RESTRICTIONS No exhibitor may place any display material and exhibit or allow a dividing wall or any part of their stand design and fitting beyond their contracted boundary Any design for a structure exceeding 2 5 metres in height must be submitted for approval in advance and will be considered on a case to case basis If approved this structure will be restricted to an area of 1 metre 3 28 ft away from the back side walls Open frontages All stands irrespective of height must have at least one half of any frontage facing an open aisle The maximum height allowed is 6 0 metres All exhibitors must seek approval from the Organiser for any stand construction that exceeds 2 5metres in height Exhibitors occupying perimeter space must include in their design a back wall for their stand Failure to do this will result in the Organiser building this wall on the exhibitor s behalf and charging the cost to the exhibitor 20 QS APPLE 2012 Form Return Form to KITASATUBALI Edward Forrer Building 1 Jl Teuku Umar No 275 Denpasar Bali 80113 Indonesia Tel 62 361 243806 Fax 62 361 229014 Attn Nirmala Trisna nirmala kitasatubali com Deadline October 29 2012 FASCIA NAME SCHE
50. tax and service charge and daily international buffet breakfast in Banyubiru Restaurant 2 Reservation must be accompanied by the credit card information as a guarantee for booking 3 The availability of room type is subject to confirmation upon reservation Name Company SPG No A Mailing Address City Country Postal Code Telephone Fax E mail Arrival Date Flight Time Departure Date Flight Time Reservations require credit card guarantee check one American Express Visa MasterCard Diners Club Card Number Expiration Date Signature Important notes e Completed reservation form to be sent ONLY to our fax 62361 772163 e Booking is based on first come first serve basis and confirmation will be subject to space availability e Valid credit card number is required to guarantee the booking Any cancellation received after confirmation of the booking will be subject to a one night cancellation penalty which will be charged to the above credit card number cancellation or early departure or no shows that occur within 72 hours prior to arrival date will be charged the full length of stay booked as cancellation no show fee e All hotel payments should be made directly to the hotel upon checkout e Rooms confirmed will be available for occupancy after 15 00 hours on date of arrival Rooms for arrival before 15 00 will only be allocated confirmed upon availability Checkout time is 12 00 noon
51. tion fee will be charged Any cancellation cause of force majeure e g natural disaster terrorist attack or political unrest is allowed without penalty All hotel payment should made directly to the hotel upon check out Check in time 14 00 PM Early check in is subject to availability Check out time 12 00 noon Late check out time subject to availability with half day charge will be applied After 6 00pm one night room charge will be applied Receipt of payment by the Hotel is determined upon confirmation by the Hotel Bank 30 days after receiving the total invoiced e Other mode of payment such as credit card cash or bank draft will be subject to the Hotel acceptance e Payment must be settled in cash bank draft certified by the Bank or by money transfers to the following account number Thank you and we look forward to welcoming you and your guest to Melia Bali Villas amp Spa Resort Confirmed by No Acknowledged by June 5 2012 8th QS APPLE EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION MELIA BAL INDONESIA CREDIT CARD AUTHORIZATION CHARGE TO H PP From Date Transmitted by fax This credit card authorisation is created for the cardholder to allow Melia Bali Villas amp Spa Resort to charge an agreed amount on to credit card The sender of this card fax must be the cardho
52. ver 50 charge from regular rate applies for additional breakfast e Check in time is at 15 00 and check out time is 12 00 Cancellation Policy e e Within 30 days prior to arrival 5096 of the total room revenue e Within 14 days prior to arrival 100 of the total room revenue 8th QS APPLE Tha Greng EIGHTH 05 ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION NUSA DUA HOTEL RESERVATION FORM g QS APPLE Conference and Exhibition 14 16 November 2012 Please complete the Hotel Reservation Form and return to The Grand Bali Fax 62 361 776 688 Email info thegrandbali com or resv thegrandbali com Not later than 25 Oct 2012 Guest name 1 Mr Mrs Ms please underline surname esee nnne enne nennen tener tenen nnn nn Guest name 2 Mr Mrs Ms please underline Conmpa3nv qae TICIB E se sansa Cad escapee cea den cU S Ed MD onsen ance Kanne RR RENNES PTS Telephone eene FON E mail 5 5 Arrival date Flight nro TR m TIME Departure date FIBER ROOM RATE L Deluxe Garden US 110 00 nett The rates quoted are per room per night including daily breakfast based on single or double occupancy
53. y Amount USD S 48 3 2De 100W Spotigt 48 3 2 150W Halogen lamp 4 3 A 300W Floodlight 5 3 J dJM X 13 Amp 220V 1 Phase socket not for lighting 25 15 Amp 220V 1 Phase socket not for lighting 50 Tight fiting connection 1 EN TOTAL Please add 1096 VAT GRAND TOTAL Important Notes 1 If exhibitor requires extra lightings or sockets apart from the Shell Scheme Booth entitlements please fill in this form Orders after deadline are subject to stock availability Orders received on site will be subject to 5096 surcharge for all orders Orders are only valid with full remittance A cancellation fee of 5096 of rental price will be levied for cancellation received upon confirmed and paid orders Please complete the SERVICE LOCATION PLAN FORM 5 showing the exact position of electrical requirements and other installation with your order Otherwise they will be fixed at the electrical contractor s own discretion Ola aq PAYMENT DETAILS Orders are only valid when accompanied with full remittance Payment should be made payable to CV KITA SATU BALI Bank Central Asia BCA KCU Denpasar Jl Hasanudin 58 Denpasar 80119 Acc No 040 19 333 01 SWIFT Code CENAIDJA QS APPLE 2012 Form Return Form to KITASATUBALI Edward Forrer Building Jl Teuku Umar No 275 Denpasar Bali 80113 Indonesia Tel 62 361 243806 Fax 62 361
54. yone flouting this order BALLOONS AND FLYING OBJECTS Exhibitors wishing to use balloons as part of their display must notify the Organiser one month prior to move in date followed by a written request to the venue owner The written request should be accompanied by the following details Location of stand displaying the balloons Types of balloons on display Size diameter length of balloons on display 3D photo of balloons Type of gas used in the balloons Material from which the balloon is constructed The use of balloons filled with safety gas and remote controlled flying objects in the halls and the grounds are not permitted 11 8th QS APPLE dem i EIGHTH QS ASIA PACIFIC PROFESSIONAL LEADERS IN EDUCATION CONFERENCE AND EXHIBITION The Prime Conference and Exhibition for Top Intemational Educators in Asia Europe America and Australasia vweww gsapple org EMERGENCY AND EVACUATION PROCEDURES In case of typhoons or earthquake 1 The alarm system which is non electric powered shall be activated to signal an impending crisis 2 Security people may use bull horns megaphones to warn give announcements or directions to the people 3 Please gather in front of the car parking area BICC Entrance or at the beach front area next to the resort temple In case of tsunami 1 The alarm system which is non electric powered shall be activated to signal an impending crisis 2 Security people may use bull horns megaphones
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