2014 MOC Service Manual
Contents
1. AUTHORIZED NAME amp TITLE AUTHORIZED SIGNATURE DISPLAY HOUSE NAME THIRD PARTY PAYER COMPLETE ADDRESS CITY STATE ZIP CODE AUTHORIZED NAME amp TITLE AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER ITEMS TO BE BILLED TO THIRD PARTY ___ MASTERCARD VISA ___ DISCOVER ___ AMERICAN EXPRESS ACCOUNT NUMBER EXPIRATION DATE NAME ON CARD SIGNATURE COMPANY NAME BOOTH COMPANY ADDRESS CITY STATE ZIP CODE PHONE NUMBER FAX NUMBER W V Cathy Gilbert Project Manager E mail Cathy gemsevents com i GEMS Discount Deadline _ OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8 2014 Orlando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida SHIPPING INSTRUCTIONS ADVANCE SHIPMENTS TO THE WAREHOUSE Shipments must be sent PRE PAID All collect shipments will be refused Crated shipments may be sent to the warehouse in advance up to thirty 30 days prior to the Show move in date Such shipments must arrive on or before September 25 2014 between 8 00am amp 4 00pm Monday through Friday No shipments will be received at the warehouse on weekends or holidays To trace the arrival of a shipment call 407 438 5002 e HAVE PRO NUMBER A2. 2014 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Orlando Florida 32824 Fax 407 852 0286 Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida MATERIAL HANDLING RECAP GEMS Warehouse Show Site Please indicate where your shipment will arrive 89 00 per 100 Ibs 200 Ib minimum 50 00 25 Ib maximum 105 00 per 100 Ibs 200 Ib minimum We will ship pieces Small Package Charge Loose Uncrated Pad Wrapped OVERTIME MATERIAL HANDLING CHARGES See Schedule On Page One Overtime rates prevail before 8 00AM and after 4 00PM daily and all day on Saturdays Sundays amp Holidays Inbound Overtime 25 Surcharge Outbound Overtime 25 Surcharge Material Handling Subtotal Overtime Subtotal Material Handling Total NOTE We understand that your calculation is only an estimate Invoicing will be completed from the actual weight as listed on the inbound Bills of Lading Adjust ments will be made accordingly and must be paid at Show site If you have any questions about material handling please call 407 438 5002 For complete information and instructions on shipping and material handling refer to the SHIPPING INSTRUCTIONS and MATERIAL HANDLING RATES When recording weight round up to the next one hundred 100 pounds Shipments received without individual carrier receipts or fre
3. Non Official Contractor firm being utilized Note The exhibitor appointed contractor must maintain at least 1 million in Employer s Liability General Liability Automobile Liability amp Worker s Compensation as required in the state the exposition is located If both the INTENT TO USE NON OFFICIAL CONTRACTORS form and CERTIFICATE OF INSURANCE are not supplied to GEMS by September 8 2014 then any representative of the Exhibiting Firm or Non Official Contractor will be required to order labor from INTENT TO USE NON OFFICIAL CONTRACTORS NOTIFICATION DEADLINE September 8 2014 BOOTH EXHIBITING FIRM AUTHORIZED NAME AND TITLE AUTHORIZED SIGNATURE FULL NAME OF NON OFFICIAL CONTRACTOR COMPLETE ADDRESS CITY STATE ZIP CODE AUTHORIZED NAME AND TITLE AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER NON OFFICIAL CONTRACTOR SHOW SITE REPRESENTATIVE if not same as above DIRECT PHONE NUMBER TYPE OF SERVICE TO BE PERFORMED Cathy Gilbert Project Manager OS4b j 895 Central Florida Parkway Orlando Florida 32824 Fax GILBERT EXPOSITION MANAGEMENT SERVICES E mail Cathy gemsevents com WIZ a 4 GEMS Discount Deadline Phone 407 438 5002 ext 113 September 8 2014 407 852 0286 A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida ADDITIONAL FURNIS
4. estimates will be binding on both parties A 25 fee will be applied to your invoice if GEMS finds it necessary to provide this weigh scale service No adjustments will be made after the Show closes Copies of the Bills of Lading including pro number should be mailed to GEMS as soon as shipments are made This will assist in tracking if necessary EMPTY CONTAINER LABELS Empty labels for storage of containers during the Show will be available at the Exhibitor Service Center Affixing the labels is the sole responsibility of the exhibitor or representative All previous labels should be removed GEMS assumes no liability for errors to the above procedure removal of containers with old labels improper information or valuables stored in containers with old empty labels Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center SPECIAL RATES AND SERVICES e Steel banding is available at 1 50 per linear foot plus one half hour minimum labor e Shrink Wrap is available at 15 00 per pallet skid plus one half hour labor e Mobile equipment will be moved in amp out of the exhibit hall on a time amp material basis with a minimum 250 charge per round trip Page 8 2 yy Cathy Gilbert Project Manager E mail Cathy gemsevents com GEMS Discount Deadline _ OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8 2014 Or
5. 0 AM 5 00 PM Wednesday October 1 2014 Exhibit Hall Open 7 30 AM 5 00 PM Thursday October 2 2014 Exhibit Hall Open 7 30 AM 12 00 PM Exhibitor Move Out 12 00 PM 2 00 PM ALL EXHIBIT MATERIALS MUST BE OFF THE FLOOR BY 2 00 PM October 2 2014 Cathy Gilbert Project Manager E mail Cathy gemsevents com Q on j 895 Central Florida Parkway Phone 407 438 5002 ext 113 Orlando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest GEMS Discount Deadline September 8 2014 Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION Credit Card Charge Authorization All Information Must Be Provided __ MasterCard _ VISA __ American Express Corporate __ Personal Calculation of Orders Total Material Handling Installation amp Dismantle Labor Electrical Service EXPIRATION DATE Standard Furnishings amp Accessories Card Holders Name Please Print ee ee ee l e Custom Furniture Rental Floral Service Booth Cleaning AIA ALA AIA A a 6 Processing Fee Total Billing Address To simplify payment send a check payable to GEMS for your entire order or note the amount to be charged to City Phone Number Fax Number Email Address your credit card FULL PAYMENT in U S fun
6. 4 x 10 x 12 Draped 35 25 47 50 6 x 10 x 12 Draped 45 00 60 75 8 x10 x12 Draped 57 75 78 00 FOR ANY ADDITIONAL FURNISHINGS NOT LISTED ABOVE PLEASE CONTACT Subtotal YOUR PROJECT MANAGER AT GEMS FOR ORDERING AND PRICING DETAILS Tax 7 EXHIBITING FIRM BOOTH Total Page 12 yy Cathy Gilbert Project Manager E mail Cathy gemsevents com GEMS Discount Deadline _ OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8 2014 Orlando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida ELECTRICAL SERVICE ORDER FORM Qty Electrical Outlets 120 Volts 5 Amps 0 500 Watts Discount Price 125 00 Standard Price 165 00 Total 10 Amps 501 1000 Watts 170 00 225 00 20 Amps 1501 2000 Watts Labor Required See Below 210 00 295 00 Electrical Service Connections 208 Volts Discount Price Standard Price 20 Amps Single Phase Labor Required See Below 315 00 475 00 30 Amps Single Phase Labor Required See Below 20 Amps Three Phase Labor Required See Below 30 Amps Three Phase Labor Required See Below 365 00 415 00 490 00 595 00 625 00 785 00 Labor Straight Time O
7. ENT AND STATEMENT OF TERMS GEMS will present invoices to third parties at the Show site for payment of all services rendered to exhibitors provided the following conditions are met 1 The exhibitor is required to complete the INTENT TO USE NON OFFICIAL CONTRACTORS form located on page 11 of this manual 2 The payment record of the third party must be acceptable to GEMS Also the charge card information must be completed and submitted to GEMS as a deposit for the Show 3 If there is any doubt who is to be invoiced for a service the charges for the service will be charged to the exhibitor The exhibiting firm is ultimately responsible for the payment of all charges If the Non Official Contractor requires GEMS to fax an invoice from the Show Facility a 75 00 service charge will be added 4 The following form is to be completed signed and returned by both parties by the deadline date indicated at the bottom of this page Otherwise the request will be denied Please do not forget to fill out the credit card authorization form We understand that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event that the named third party does not make payment upon presentation of the invoice at the Show site such charges will be presented to the exhibiting firm for payment ALL INVOICES MUST BE SETTLED BY THE CLOSE OF THE SHOW Please fill out the form below completely EXHIBITING FIRM BOOTH
8. HINGS amp ACCESSORIES CHAIRS AND ACCESSORIES Quantity Description Discount Price Standard Price Basic Side Chair 40 75 55 00 Basic Black Stool with Back 120 00 135 00 Waste Basket 15 50 21 00 Easel Chrome 32 00 39 75 Tack Board 150 00 175 00 42 High Round Caf Table 175 00 210 00 Bag Rack 60 00 80 00 SPECIAL DRAPERY BACKGROUNDS Ordered In 10 Increments Indicate Color Red Blue Black Teal _ Grey White Quantity Description Discount Price Standard Price 3 Drapery Installed per linear foot 9 25 13 75 8 Drapery Installed per linear foot DRAPED DISPLAY TABLES 30 High x 24 Wide Indicate Color Red Blue Black Teal __ Grey White Burgundy Quantity Description Standard Price Total 4 Draped 89 75 115 50 6 Draped 99 25 138 50 8 Draped 107 25 154 50 Ath Side Draped 22 00 29 75 DRAPED DISPLAY COUNTERS 42 High x 24 Wide Indicate Color Red Blue Black Teal Grey White Burgundy Quantity Description Discount Price Standard Price Total 4 Draped 95 75 129 25 6 Draped 108 75 147 00 8 Draped 120 50 162 75 Ath Side Draped 22 00 29 75 TABLE RISERS AND DRAPING Indicate Color ___Red Blue Black Teal Grey White Burgundy Quantity Description Discount Price Standard Price Total
9. Lading covering outgoing shipments which are given to GEMS by exhibitors will be checked at the time of pickup from the booth at which time corrections will be made where discrepancies exist Furthermore the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier During such time the materials will not be under the care or responsibility of GEMS GEMS and its subcontractors shall not be liable to any extent whatsoever for potential or assumed loss of profits or revenues for any collateral costs which may make it impossible or impractical to exhibit Same claims for loss or damage which are not submitted to GEMS within thirty 30 days of the close of the Show shall be considered waived No suit or action shall be brought against GEMS or its subcontractors more than one year after accrual of the cause or action thereof In order to expedite removal of materials from the Show site GEMS shall have the authority to change designated carriers if such carriers do not pick up on time Where the exhibitor makes no disposition materials will be either taken to a warehouse to await exhibitor s shipping instructions in which case extra charges will be the responsibility of the exhibitor or shipped to the exhibitor s address The consignment or delivery of a shipment to GEMS or its subcontractors by the exhibitor or by any shipper on behalf of the exhibi
10. MATED COST FOR INSTALLATION DISMANTLE LABOR AND OR FORKLIFT LABOR LIMITS OF LIABILITY amp RESPONSIBILITY FOR LABOR 4 Claims for loss injury or damage which are not submitted to Gilbert Exposition Management Inc GEMS within thirty 30 days of the close of the Show on which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against Gilbert Exposition Management GEMS or its subcontractor more than one year after the accrual of the cause of action Gilbert Exposition Management Inc GEMS amp its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind Gilbert Exposition Management GEMS will not be responsible for improper packing of exhibitor material and products or incorrect labeling if working under the supervision of the exhibitor Gilbert Exposition Management Inc GEMS and its subcontractors shall not be responsible for loss injury or damage cause by laborers or equipment furnished by Gilbert Exposition Management Inc or its subcontractors except when such laborers are working or operating equipment under direct supervision of a supervisor designated by Gilbert Exposition Management Inc GEMS or its subcontractor Gilbert Exposition Management Inc GEMS will not be responsible for improperly packed or concealed damages to exhibits The placing of an order for the services or laborers and th
11. MOMENTS A PP Ai EP SEPTEMBER 29 OCTOBER 2 2014 THE BREAKERS PALM BEACH FL GEMS your Official General Contractor for show products and services is proud to an nounce the all new GEMS TS online ordering system Please follow these simple steps to order all your show services online Logging In amp Ordering Online You will be receiving an email from GEMSTs with your login information show code and im portant information If you do not receive an email please contact your GEMS Project Manager Cathy Gilbert at 407 438 5002 ext 113 or at Cathy gemsevents com Please note the GEMS online ordering site is for ordering services that you may need that are not automatically provided If you need to order electricity any d cor or furniture or plan to ship ANYTHING to the GEMS warehouse in advance you will need to log in and input your information If you do not need additional services and do not plan to ship anything to the conference there is no need to login The items you are automatically provided are Pipe and drape black 1 Skirted table 2 w x 6 I x 33 high 2 Chairs 1 Wastebasket and 1 ID sign Please use your login information to view your material handling and shipping information The warehouse address and important dates will be in a pdf at our online site name Material handling and shipping instructions The online ordering system allows you to pay for your material handling in adva
12. ND CARRIER INFORMATION AVAILABLE e NOTE Shipments that arrive at the warehouse after Show move in has begun will be charged an additional 25 overtime rate of the advance warehouse rate Label each package or crate as follows TO ARRIVE ON OR BEFORE September 25 2014 Gems Warehouse Company Name amp Booth MOC 2014 895 Central Florida Parkway Orlando FL 32824 Please note the following general shipping information e Shipments received without receipts freight bills or specified unit counts on the receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of the piece count or condition No liability will be assumed by GEMS for such shipments e Crated materials will be received at the warehouse up to 30 days in advance and delivered to respective booths at the Show facility Empty containers will be removed from the booth placed in storage and returned to the booth at the close of the Show Material is then moved from the booth to the dock and reloaded on designated vehicles Charges will be based on in bound weight only IMPORTANT Refer to the MATERIAL HANDLING RATES in the Exhibitor Service Manual for rate information We yy Cathy Gilbert Project Manager E mail Cathy gemsevents com GEMS Discount Deadline _ OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8 2014 Orlando Florida 32824 F
13. ORDER Enhance the impression of your booth plus enjoy the added choices of designer colors by ordering our custom carpeting It is available for one time rental or outright purchase for use at further Shows at a very reasonable cost Carpeting is 30 oz stain resistant Zeftron Nylon Other colors may be available please call the number below for additional colors and prices Also consider foam padding for comfort and added luxury feeling Gunmetal Misty Grey Bay Water Cherry Red Burgundy Silver Mist ___ Baby Blue Ebony Navy Sky Blue Dusty Rose Light Teal Please fill out your choice below There is a minimum order of 200 square feet for custom carpet If additional carpet is required to cover steps skids and display cases please send a floor plan A quotation will be forwarded to you before we proceed RENTAL PRICE order includes installation carpet padding poly covering and removal Carpet Color BoothSie OX COS sg Ft 3 25 Saq Ft PURCHASE PRICE order includes installation carpet padding poly covering and removal Freight handling charges at the close of the Show will be additional Carpet Color Booth Size X Sq Ft 4 25 Sq Ft CARPET PADDING order includes installation and disposing of padding Padding is only offered at the purchase price Carpet Color Booth Size X Sq Ft 0 75 Sq Ft EXHIBITING FIRM Subtotal BOO
14. TH yy Cathy Gilbert Project Manager E mail Cathy gemsevents com _ OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8 2014 Orlando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest GEMS Discount Deadline Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida FLORAL SERVICE ORDER FORM Call for Additional Information QUANTITY ITEM DESCRIPTION UNIT PRICE TOTAL Flower Arrangement 96 00 Seasonal Flowering Plants ie Mums Azalea etc 61 50 Large Fern 59 50 2 Green Plant 59 50 3 Green Plant 65 00 4 Green Plant 76 00 5 Green Plant 87 00 6 Green Plant 98 00 Plants may vary from pictures in color and size Subtotal Tax 7 BOOTH CLEANING ORDER FORM Cleaning orders placed during move in will be charged an additional 25 CARPET SERVICE Check One __ Vacuum Booth Carpet One time Before exhibits open 0 40 saq ft X sq ft Vacuum Booth Carpet Daily 0 30 saq ft X sq ft X days Before exhibits open and each morning before exhibits Indicate dates required open PORTER SERVICE ____ Empty wastebaskets police floor at 2 hour intervals 67 00 per day Indicate dates required Booth Cleaning Total NOTE Al
15. TYLE BLOCK ROMAN SCRIPT CASUAL SCHOOL PANEL STYLE VERTICAL HORIZONTAL LETTER COLOR BACKGROUND COLOR INDICATE SIGN COPY HERE PLEASE PRINT WIZ a 4 12 hour minimum Cathy Gilbert Project Manager OS4b j 895 Central Florida Parkway Orlando Florida 32824 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest TOTAL OF ALL ITEMS ORDERED 7 SALES TAX E mail Cathy gemsevents com Phone 407 438 5002 ext 113 Fax 407 852 0286 IMPORTANT NOTE Any in house work needed to prepare non digital art for production or to correct digital files to a production ready state is billed at 65 00 per hour with a one half GEMS Discount Deadline September 8 2014
16. ax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida FOR ADVANCE SHIPMENTS TO ARRIVE BY September 25 2014 y C4 _ i I RUSH EXHIBITION MATERIALS To EXHIBITOR NAME Gems Warehouse Company Name amp Booth MOC 2014 895 Central Florida Parkway Orlando FL 32824 Name of Event Booth of Pieces Carrier FOR ADVANCE SHIPMENTS TO ARRIVE BY September 25 2014 Why RUSH EXHIBITION MATERIALS To EXHIBITOR NAME Gems Warehouse Company Name amp Booth MOC 2014 895 Central Florida Parkway Orlando FL 32824 Name of Event FOR ADVANCE SHIPMENTS TO ARRIVE BY September 25 2014 Why RUSH EXHIBITION MATERIALS To EXHIBITOR NAME Gems Warehouse Company Name amp Booth MOC 2014 895 Central Florida Parkway Orlando FL 32824 Name of Event Booth of Pieces Carrier FOR ADVANCE SHIPMENTS TO ARRIVE BY September 25 2014 WZ 4 RUSH EXHIBITION MATERIALS To EXHIBITOR NAME Gems Warehouse Company Name amp Booth MOC 2014 895 Central Florida Parkway Orlando FL 32824 Name of Event Booth Booth of Pieces of Pieces Carrier Carrier W yy Cathy Gilbert Project Manager E mail Cathy gemsevents com GEMS Discount Deadline s OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8
17. bor will be available for un crating un skidding assembling positioning leveling dismantling re crating and re skidding machinery and or equipment of exhibitors Please see the INSTALLATION AND DISMANTLING LABOR ORDER FORM in this manual SPECIAL HANDLING Add 50 to the quoted Show facility rate for un crated or loose display shipments or shipments by any truck which because of height or truck bed cannot be unloaded at the docks Uncrated and loose display shipments will not be received at the warehouse This form of shipment should be sent directly to the Show facility scheduled to arrive during the move in time These shipments will not be accepted prior to the move in dates Uncrated and loose display shipments are defined as open displays not crated or cased or un skidded machinery on an open flatbed truck without proper lifting bars or hooks If the crated materials are combined with un crated or loose materials in the same shipment and the Bill of Lading does not identify the various classifications the whole shipment will be charged at the special handling rate INBOUND BILL OF LADING OR DELIVERY RECEIPT All shipments must have a Bill of Lading or delivery receipt showing number of pieces weight and description of merchandise The charges will be computed based on this weight In the event that no weight is indicated on the documents presented GEMS shall estimate the weight and all charges will be based on these estimates The
18. charges will be invoiced if necessary personnel as ordered e Notice of cancellation should be made at least 24 hours prior to the e Notice of cancellation should be made at least 24 hours prior to the Show move in to avoid a one hour minimum charge move in to avoid a one hour charge per requested personnel Workers are assigned to orders at 8 00AM daily and completion time of first assignments is uncertain Therefore starting times after 8 00AM cannot be guaranteed although every effort will be made to provide labor at requested times FORKLIFT ORDER Straight Time 100 00 per personnel hour Overtime 140 00 per personnel hour Forklift 50 00 per hour A forklift crew will consist of one forklift one driver and one spotter Please note that a forklift crew should be ordered if you need equipment spotted in your booth area removed from crates positioned or repositioned once it is in your booth area Forklift crews do not need to be ordered if it is part of the Material Handling Process The same rules and regulations apply to forklift crew labor as to all other labor services INSTALL amp DISMANTLE RECAP Please check the appropriate line GEMS Supervision _ Exhibitor Supervision _ Forklift Crew Install Date Time Total Laborers Hours per Laborer Dismantle Date Time Total Laborers Hours per Laborer GEMS Supervision Install 35 GEMS Supervision Dismantle 35 Forklift Fee 50 00 ESTI
19. ds drawn on a U S Bank Check Please list all authorized persons for credit card use at show site below Card Holders Signature Company Name Payment Policy Payment for Services GEMS requires payment in full at the time services are ordered GEMS requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor amp material handling not covered by your first payment For your convenience we will use this authorization to charge your credit card for any additional amounts ordered by your representative for products and services rendered to your company for this event Method of Payment GEMS accepts MasterCard VISA Discover American Express amp Check Purchase orders are not considered payment All payments must be made in U S Funds drawn on a U S Bank Exhibitors will be charged a 25 00 fee for returned NSF checks Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf GEMS reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Tax Exempt If you are tax exempt in the state in which you will be exhibiting you must provide a Sales Tax Exemption Certificate for that state Please send the above informa
20. e use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth in Section 1 through 6 above Gilbert Exposition Management Inc GEMS and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s material or personnel which may make it impossible or impractical to exhibit exhibitor s materials EXHIBITING FIRM BOOTH Page 10 yy Cathy Gilbert Project Manager E mail Cathy gemsevents com i GEMS Discount Deadline _ OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8 2014 Orlando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida NON OFFICIAL CONTRACTORS RULES amp REGULATIONS Gilbert Exposition Management Inc GEMS has been selected as the Official Service Contractor and must be used for all material handling furniture rental signs rigging cleaning and installation and dismantling of decorations A NON OFFICIAL CONTRACTOR IS Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on s
21. hipment Carrier Carrier Carrier Carrier Pro Pro Pro Pro Page 7 EXHIBITING FIRM Wy 4 BOOTH Cathy Gilbert Project Manager OS4b j 895 Central Florida Parkway Orlando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES E mail Cathy gemsevents com GEMS Discount Deadline Phone 407 438 5002 ext 113 September 8 2014 A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida MATERIAL HANDLING RATES 89 00 per hundred weight or fraction thereof If the inbound and or outbound receiving hours occur during overtime Minimum of 178 00 per shipment delivered 200 Ib minimum there will be a 25 surcharge for each occurrence When recording weight round up to the next one hundred 100 pounds Overtime hours are Monday Friday before 8 00am and after 4 00pm and Rates are calculated on a round trip basis all day Saturday Sunday and on Holidays SMALL PACKAGE SHIPMENTS Shipments received without individual carrier receipts or freight bills such as UPS FEDERAL EXPRESS EXPRESS MAIL PARCEL POST or PRIVATE VEHICLE etc will be delivered to the booth without guarantee of the piece count or condition GEMS will assume no liability for these shipments 50 00 per shipment will be charged for packages 25 pounds and under LABOR AND EQUIPMENT La
22. ht back to the warehouse for special pick up will be given an additional charge SHIPMENTS RETURNED TO THE WAREHOUSE At the close of the Show should shipments need to be brought back for any reason there will be an additional charge of 89 00 per CWT for straight time and 178 00 per CWT for overtime with a 500 Ib minimum LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave their firm until they are returned after the Show All exhibits or materials handled by GEMS and insured by the exhibitor are not to exceed a value of 0 25 per pound and are not to exceed a maximum of 50 00 per item or 1000 00 per claim whichever is less GEMS and its subcontractors are not insurers The amounts paid to GEMS are based on the value of the material handling services and are unrelated to the value of the property being handled GEMS and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts work stoppage fire theft windstorm water vandalism acts of God mysterious disappearances or other causes beyond its control or for ordinary wear and tear in handling of equipment GEMS and its subcontractors shall not be responsible for the materials after they have been delivered to the booth or before they have been picked up for loading at the exhibit hall GEMS shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage All Bills of
23. ight bills such as UPS FEDERAL EXPRESS EXPRESS MAIL PARCEL POST or PRIVATE VEHICLE etc will be delivered to the booth without guarantee of the piece count or condition FREIGHT INFORMATION GUIDE PLEASE NOTE To enable our tracking delayed shipments please fax duplicate Bills of Lading to 407 852 0286 COLLECT SHIPMENTS WILL NOT BE RECEIVED Shipments arriving at Show site before the designated move in date could be refused rerouted or held by the facility You are responsible for all related charges incurred at Show site and by GEMS Shipping prior to move in could delay your shipment to your booth Please follow the outlined shipping guidelines INSTRUCTIONS FOR OUTGOING SHIPMENTS AFTER THE SHOW Consign to Company Name Telephone Street Address City State Zip Carrier Circle One PREPAID COLLECT Total Number of Containers INCOMING SHIPMENT Total Weight of Shipment INCOMING SHIPMENT INCOMING SHIPMENT INCOMING SHIPMENT Origin of Shipment Shipping Date Origin of Shipment Shipping Date Approximate Arrival Date Origin of Shipment Shipping Date Origin of Shipment Shipping Date Approximate Arrival Date Approximate Arrival Date Approximate Arrival Date Total Number of Containers Total Weight of Shipment Total Number of Containers Total Weight of Shipment Total Number of Containers Total Number of Containers Total Weight of Shipment Total Weight of S
24. ite and does not represent one or more of the official contractors Each representative on a Non Official Contractor must physically pick up in person an Exhibit Crew badge at the GEMS Exhibitor Service Center If a representative of a Non Official Contractor does not have any identification which verifies his her employment by a Non Official Contractor he she must be accompanied to the GEMS exhibitor Service Center by a representative who has verifying identification These services shall not conflict with existing labor regulations or contracts and in fulfilling his obligations the representative of a Non Official Contractor shall adhere to the regulations set up by the hall and Show management regarding entrance The representative of a Non Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the move in date and shall not solicit business on the Show floor The representative of a Non Official Contractor will share with the Official Service Contractor all reasonable costs related to his operation including overtime pay for stewards restoration of exhibit space to its initial condition etc It is the responsibility of the Exhibitor to see that each representative of a Non Official Contractor abides by the Official Rules amp Regulations of this Exposition INTENT TO USE NON OFFICIAL CONTRACTORS A NON OFFICIAL CONTRACTOR IS Any individual who is not a full time permanent emplo
25. l rental carpets are clean upon delivery to your booth space However during set up the carpet can become soiled We suggest that you order cleaning service at least once prior to the exhibit opening Please include any specific instructions Please retain one copy for your files 2 yy Cathy Gilbert Project Manager E mail Cathy gemsevents com GEMS Discount Deadline _ OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8 2014 Orlando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida SIGN ORDER FORM SHOWCARDS QT DESCRIPTION DISCOUNT PRICE STANDARD PRICE 7 x11 27 75 48 75 T x44 36 86 57 56 14 x 22 37 36 58 40 14 x 44 62 66 100 07 22 x 28 63 68 101 40 28 x 44 81 94 157 48 40 x 60 179 63 315 50 BANNERS QT DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL DIGITAL BANNER 15 00 psf 24 00 psf FORMULA x ADDITIONAL SERVICES QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE CARDBOARD EASEL 7 25 per sign 14 50 per sign LoGo SCAN 49 00 per logo 63 50 per logo PLEASE CALL FOR GRAPHICS PRICING SIGN SPECIFICATIONS PLEASE INDICATE YOUR PREFERENCES TEXT S
26. lando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida MATERIAL HANDLING RATES CONTINUED AGREEMENT OF TERMS The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to GEMS for the incurred services described herewith OUTBOUND SHIPPING Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information Labels and Bills of Lading will be available at the Exhibitor Service Center Previous shipping labels should be removed GEMS accepts no responsibility for misdirected shipments as a result of old shipping labels remaining on containers GEMS will route all shipments unless special advance arrangements are made Exhibits and materials for which arrangements have not been made with GEMS or which have not been removed from the exhibit area on removal day will be transported to our warehouse at an additional charge to await disposition GEMS reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments within five 5 business days following the close of the Show No liability will be assumed by GEMS as a result of such re routing or handling Any freight broug
27. ments may start arriving at the GEMS warehouse Monday September 8 2014 Discount Deadline GEMS orders received with payment Thursday September 25 2014 Last day for shipments to arrive at GEMS warehouse without surcharges Show carrier on site for pickup if you would like to ship outbound freight Please inform your drivers to be checked in at the loading area by 1 00 PM October 2 2014 Freight not picked up by 2 00 PM October 2 2014 will be redirected All Exhibit Materials must be off the show floor by 2 00 PM Stop by the GEMS Desk during move out and get an out bound bill of lading After the Show Feel free to contact GEMS throughout the year for assistance with any trade shows Special Events exhibit rentals installation and dismantle labor or material storage We look forward to serving you in the future A GEMS Project Manager is specifically assigned to this event in order to help you with all of your booth needs Please do not hesitate to contact your Project Manager with any questions GEMS wants your event to shine Your Project Manager is Cathy Gilbert Phone 407 438 5002 Fax 407 852 0266 Email Cathy gemsevents com Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida SHOW HOURS Sunday September 28 2014 Exhibitor Move In 1 00 PM 6 00 PM Monday September 29 2014 Exhibit Hall Open 7 30 AM 5 00 PM Tuesday September 30 2014 Exhibit Hall Open 7 3
28. nce to avoid delays at showsite or surcharges All you need to do is login choose the material handling services tab click add to cart then checkout As always if you have any questions feel free to contact GEMS GEMS Gilbert Exposition Management Services 895 Central Florida Parkway Orlando FL 32824 Phone 407 438 5002 Fax 407 852 0286 MOMENTS SEPTEMBER 29 OCTOBER 2 2014 THE BREAKERS PALM BEACH FL GEMS is proud to be your Exposition Management team for Moments of During the Show Change 2014 Event The following are important dates and information to e GEMS maintains an on site Exhibi keep at hand tor Center throughout the show If there is anything you forgot to order or new requirements arise Official General Contractor during the show we will be happy aN wel to help you Just visit us at the GEMS Gilbert Exposition Management Services Exhibitor Service Center for 895 Central Florida Parkway Orlando Florida 32824 assistance Phone 407 438 5002 Fax 407 852 0286 f SHIPPING ADDRESSES Show Information Back wall Drape Black Advance to Warehouse Side wall Drape Black i Gems Warehouse Hall Carpeted YES Multi color Company Name amp Booth Booth Size 8 x6 2014 MOC 2014 Booth Automatically Provided w Pipe and drape 1 Skirted table 2 Chairs 895 Central Florida Parkway 1 Wastebasket and 1 ID sign provided Orlando FL 32824 Important Dates Monday August 25 2014 Ship
29. tion with your orders for the show GEMS must receive your certificate with your order otherwise tax will appear on your invoice Adjustments and Cancellations Adjustments to your invoice will not be made after the close of show Some items services and labor are subject to cancellation fees Cancellation fees will apply if written notice of cancellation is not received within 15 business days of the show move in No credits will be issued after delivery or attempted delivery If you have any questions regarding our payment policy please call exhibitor services at 407 438 5002 or visit our Service Desk during setup and move out Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with GEMS You agree to late fees up to 1 5 per month on any balance not paid at the conclusion of the Show or balance left without appropriate credit card on file Cathy Gilbert Project Manager OS4b j 895 Central Florida Parkway Orlando Florida 32824 GILBERT EXPOSITION MANAGEMENT SERVICES E mail Cathy gemsevents com Ay wa P GEMS Discount Deadline 4 Phone 407 438 5002 ext 113 September 8 2014 Fax 407 852 0286 A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida THIRD PARTY PAYM
30. tor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in the above section Page 9 2 yy Cathy Gilbert Project Manager E mail Cathy gemsevents com GEMS Discount Deadline _ OS4b j 895 Central Florida Parkway Phone 407 438 5002 ext 113 September 8 2014 Orlando Florida 32824 Fax 407 852 0286 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida INSTALLATION AND DISMANTLING LABOR ORDER Straight Time 100 00 per personnel hour Overtime 140 00 per personnel hour Overtime rates prevail before 8 00AM and after 4 30PM daily and all day on Saturdays Sundays amp Holidays A minimum charge is one hour per labor personnel PLAN A Installation and dismantling of display PLAN B Installation and dismantling of display under the supervision of I amp D GEMS under the supervision of Exhibitor Please note the following Please note the following e In addition to the above listed rates a 35 supervision fee will apply to the Labor personnel must be picked up at GEMS Exhibitor Service Center when above rates with a 50 00 minimum charge under exhibitor supervision e Work will be done on a straight time basis if possible However overtime Aone hour no show charge will be applied if exhibitor fails to pick up labor
31. vertime Minimum 1 1 2 Hour Labor Required 120 Volt 20 Amps 1 1 2 Hours Install Required for 208 Volt Services amp Island Booths 1 Hour Dismantle Required for 208 Volt Services amp Island Booths 80 00 120 00 155 00 235 00 155 00 Miscellaneous Discount Price Standard Price Extension Cords Surge Protectors Power Strip 35 00 N A EXHIBITING FIRM Cancellation cancellation is not received within 15 business days of the Show move in date BOOTH Policy Cancellation fees will apply if written notice of Subtotal Tax 7 Total Cathy Gilbert Project Manager OS4b j 895 Central Florida Parkway a 4 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Orlando Florida 32824 Fax E mail Cathy gemsevents com Phone 407 438 5002 ext 113 407 852 0286 GEMS Discount Deadline September 8 2014 Moments of Change 2014 September 30 2014 October 2 2014 The Breakers Palm Beach Florida STANDARD CARPET ORDER CARPET Carpet Ordered in Multiples are not Guaranteed a Color Match Indicate Color Black Blue Grey Burgundy Red Quantity Description Discount Price Standard Price 137 50 175 50 8 x 20 250 00 326 75 8 x 30 375 00 490 00 8 x 40 490 00 653 50 Carpet Padding per 10 space 75 00x_ 95 00x_ DELUXE amp SPECIAL CUT CARPET
32. yee of an exhibiting firm who is providing a service to an exhibitor on site at the Show facility and does not represent on or more of the official contractors Exhibitors who choose to use a Non Official Contractor must complete and sign this form It must be received at Gilbert Exposition Management Services Inc GEMS no later than the Deadline Date NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE The Non Official Contractor must provide GEMS with a copy of valid Certificate of Insurance This certificate must be received no later than the deadline date NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE Failure to provide GEMS with items 1 and 2 above will result in said firms being required to hire installation and dismantling labor from GEMS Non Official Contractors will be able to provide supervision only All representatives of the Non Official Contractor must obtain an Exhibit Crew badge at the GEMS Exhibitor Service Center IMPORTANT It is the responsibility of each Exhibiting Firm who is utilizing a Non Official Contractor to complete and return the following forms to GEMS no later than September 8 2014 e INTENT TO USE NON OFFICIAL CONTRACTORS form which is located on the following page of this manual Liability Certificate of Insurance form which names Gilbert Exposition Man agement Inc GEMS as additionally insured for each
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