Oklahoma State Fair September 17
Contents
1. PAGE 24 Oklahoma State Fair September 17 27 2015 State Fair Park SUPERIOR EXPO SERVICES Rules amp Regulations To assist you in planning for your participation in this event we know you will appreciate knowing in advance that union labor is not required for certain aspects of your exhibit handling To help you understand the Area Work Rules Labor Regulations we ask that you read the following We currently have agreements with local non unions to provide labor for display installation and dismantling Exhibiting companies or approved EAC s however may set their own exhibits without assistance from any local labor If you would like assistance to set your booth it can be ordered in advance by filling out the Dis play Labor Form in the SES exhibitor manual or on show site at the SES Exhibitor Service Desk Material Handling Exhibitors may use a two wheel dollie or hand carry their own freight into the exhibit hall Please keep in mind for some shows parking may be limited for unloading and loading mn We request that exhibitors do not tip employees give money merchandise or other special consideration for services rendered Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a supervisor Employees are paid at an excellent wage Tipping is strongly discouraged and is not an accepted company policy Safety Standing on chairs tables or other2. EXHIBITOR MANUAL Welcome Exhibitor Dear Exhibitor We take great pleasure in notifying you that SES has been selected as the Official Service Contractor for the Oklahoma State Fair We would like to take this opportunity to assure you that we will do our utmost to make this a suc cessful and profitable event for you We offer a full range of services to assist you in maximizing the impact of your exhibit from rental packages to experienced labor for installing or dismantling your booth We are proud to be your partner Enclosed you will find important event information as well as order forms for services you may require Questions regarding shipping storage furniture graphics and labor should be directed to Exhibitor Service Department Superior Expo Services 10548 US Highway 80 Forney TX 75126 service superior expo com 972 271 7444 or toll free 866 386 3976 866 FUN EXPO Questions regarding the convention s policies space assignments display limitations and event schedules should be directed to Oklahoma State Fair 3001 General Pershing Boulevard Oklahoma City OK 73107 Contact Alex Philbrick Phone 405 948 6739 E mail commspacesales okstatefair com Please note the various items being provided for each booth by Show Management are located in the Show Information page 4 Analyze your needs carefully and return your order forms with full payment before Tuesday September 1 2015 to save money as wel
3. 109 75 Specialty Tables 30 in Diameter amp Unskirted Caf Table 30 H 67 75 81 25 Cocktail Table 42 H 86 25 103 50 Table Risers covered with white vinyl 4 LXx12 Wx12 H 50 75 63 50 6 Lx12 Wx12 H 61 25 76 75 8 Lx 12 Wx 12 H 72 00 90 25 Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion Payment in full must accompany all orders by Tuesday September 1 2015 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Tuesday September 1 2015 will be refund ed at 100 Items cancelled after Tuesday September 1 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after they will be billed at 100 Peg 8 x Ai Vertical 183 25 229 25 Tack board 164 50 197 50 Tack board 8 x Ai Vertical 164 50 197 50 4 x 8 Horizontal Grid Wall 2 x 8 61 00 76 25 Skirted Display Tables 30 high topped in white vinyl Chairs QTY Item Description Discount Standard Total QTY Item Description Discount Standard SS 4 Lx 24 W x 30 H 84 50 102 75 Side Chair 46 00 57 25 6 L
4. Shipments will be received during the move in periods and throughout the event Small Packages Cartons under 35 lbs received in a single shipment will be charged 45 00 for the ist package and 20 00 every pack age after per shipment within the same shipment Shipments will be weighed Pricing is based on actual weight of shipment Charges will not be billed until freight is received Overtime charges are assessed when SES has been granted initial access to the facility during overtime per the contractual agreement be tween show management and the facility Driver check in time does not guarantee Straight Time rates The overtime rate is applied to all shipments loaded or unloaded on Saturday Sunday holidays and any time other than 8 00 am 4 30 pm Monday through Friday If shipment is moved into or out of show site on overtime due to scheduling beyond SES s control ee o o RATES BELOW WILL BE BASED ON PUBLISHED EVENT MOVE IN amp MOVE OUT SCHEDULE Warehouse Shipment 200 Ibs minimum Crated or Skidded Shipment 138 00 Special Handling 168 00 Show Site Shipment 200 Ibs minimum Crated or Skidded Shipment 158 00 Special Handling Shipment 188 00 Small Package Maximum weight is 35 Ibs per shipment First Carton 45 00 Each Additional Carton 20 00 Overtime Charge Inbound in addition to above rates Crated or Skidded Shipment Special Handling Shipment Overtime Charge Outbound in
5. its subcontractors and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials Claims for loss injury or damage which are not submitted in writing to SES within 30 thirty days after the close of the event at which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against SES or its subcontractors more than one year after the accrual of the action SES will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the supervision of the exhibitor SES will not be responsible for improperly packed or concealed damages to exhibit The placing of an order for the services of laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth kd kd o kd SES its subcontractors and Show Management shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind SES its subcontractors and Show Management shall not be responsible for loss injury or damage caused by laborers or equipment furni
6. Fair SUPERIOR September 17 27 2015 EXPO State Fair Park SERVICES Material Handling Charges Include Material handling is the process of receiving your materials either at the warehouse in advance of the show or at show site during move in delivering them to your booth removing empty containers for storage during the show returning the empty containers to your booth after the show delivering your materials back to the dock and loading for outbound shipping Charges are determined by weight and ease of handling ADVANCE SHIPMENTS TO WAREHOUSE The advance warehouse will begin receiving shipments 30 days prior to Tuesday September 7 2015 All materials shipped in advance to the warehouse MUST ARRIVE BY Tuesday September 7 2015 Any shipment arriving after this date will be charged a late to warehouse fee of 150 00 in addition to any other charges incurred Warehouse receiving hours are Monday Friday 9 00 AM 3 30 PM Any shipment delivered after hours or on weekends may be refused Small Packages Cartons under 35 Ibs received in a single shipment will be charged 45 00 for the ist package and 20 00 every pack age after within the same shipment Shipments will be weighed Pricing is based on actual weight of shipment o o Ki DIRECT SHIPMENTS TO SHOW SITE All materials shipped direct to show site MUST ARRIVE NO SOONER THAN Wednesday September 9 2015 Any shipments arriving prior to the above date may be refused
7. rental equipment is prohibited This equipment is not engineered to support your weight SES cannot be responsible for injuries or falls caused by the improper use of this equipment PAGE 25 Oklahoma State Fair September 17 27 2015 State Fair Park Third Party Payment SUPERIOR EXPO SERVICES Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card must still be on file SES will present invoices to third parties at show site for payment of all services rendered to exhibitors under the following conditions The Exhibitor is required to complete the Exhibitor Appointed Contractor EAC form located in this Exhibitor Service Manual The payment of the third party must be acceptable to SES Also the credit card information below must be completed and submitted to SES prior to the show If there is any doubt who is to be invoiced for a service the charge will be issued to the exhibitor The exhibiting firm is ultimately responsible for the payment of charges If the EAC requires SES to fax an invoice from the convention facility a 10 00 service fee will be added The following form is to be completed signed and returned by both parties by Otherwise the request will not be approved Exhibiting Company Booth Number Exhibiting Company Contact Name amp Title Authorized Signature Display House Name Third Party Payer Display
8. x 24 W x 30 H 103 00 124 25 Modular High Stool Gray Fabric 29 Tall SS 25 91 50 4th Side Skirt 6 39 00 48 50 Padded Chair 81 00 Table Skirt Only 6 61 75 77 25 BL x24 Wx30 H 119 50 144 25 F Pegboards Tack boards amp aa wall A FRF Pegboard 4th Side Skirt 8 39 00 48 50 4 28 Horizontal 183 25 229 25 Table Skirt Only 8 61 75 77 25 board Bag Literature amp Garment Racks Bag Rack 86 50 108 25 Literature Rack 95 25 116 50 Clothes Rack 86 50 108 25 Garment Rack 2 Arm Water Fall 86 50 ES 25 _ Garment Rack 4 Arm _ Gane Fall 86 50 anze 25 Additional Accessories Easel 28 00 34 75 Fish Bowl 26 50 32 00 lee Ee Arm Light 56 75 70 50 Es se es Table Light 65 00 90 00 Event colors are Red White Rose Forest Green Plum Lime Green Royal Blue Champagne Black Silver Gold Burgundy Teal Sales Tax 8 25 PAGE 16 SE Se SUPERIOR eptember 17 27 EXPO State Fair Park ee Carpet amp Cleaning Order Form Discount Deadline Tuesday September 1 2015 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address Item Description 10 x 10 Carpet 10 x 20 Carpet Discount 123 50 226 00 Standard 154 50 282 25 10 x 30 Carpet 10 x 40 Carpet 328 2
9. 1 hour per worker and equipment Labor thereafter is charged in half 1 2 hour increments per worker and equipment Equipment and labor cancelled on site will be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time specified a one 1 hour Not Ready charge per worker and equipment will apply Straight Time 114 00 148 20 Monday Friday 8 00 am to 4 30 pm Monday Friday 4 31 pm to 12 00 am Monday Friday Prior to 8 00 am amp after 4 30 pm Saturday All Day 228 00 296 40 Sundays amp Holidays All Day of Forklifts up to 5 000 Weight of Heaviest piece Date Time Approx Hours Ibs w Operator Overtime 171 00 222 30 Double Time Install Dismantle Describe work to be done Spotting of Equipment Installation Other Dismantle of Header E Please specify other equipment I Straps Chains Fork Extensions Four 4 stage forklift required C Yes Additional charges may apply No Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number PAGE 22 Oklahoma State Fair September 17 27 2015 SUPERIOR eptember 17 27 oe State Fair Park ee EE Cartload Service Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail
10. 5 431 25 410 25 539 25 10 x 50 Carpet Carpet Accessories 540 75 667 25 linear EE of visqueen per Event colors are CARPET COLORS Please check the carpet color of choice Black Royal Blue Carpet Padding per sq ft 0 75 0 85 Plum Gray Visqueen per sq ft 0 75 0 85 Teal Teed EE 0 65 0 75 Total Price All Custom Carpet orders must be received by Tuesday September 1 2015 Orders received after this date may be subject to availa bility and additional charges may apply Custom carpet orders are non refundable Please call our Exhibitor Service Department at 972 271 7444 for price quotes and color options Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion Payment in full must accompany all orders by Tuesday September 1 2015 to receive the discount price Orders received after this date Booth Size Price per Total Description of Event Days Price Per Days per sq ft sq ft Day Vacuum Once Prior to Show Opening 0 33 Up to 300 sq ft X 125 75 Vacuum Daily Includes prior 0 31 300 500 sq ft 169 50 Excessive Trash will be subject to an additional fee for dismantling and disposal will be charged the standard rate Items cancelled prior to Tuesday
11. EH Business District Booths Blue OEH Resource Square Booths Sky Blue OEH Backyard amp Beyond Booths Dark Green Booth Carpet No carpet included with booth Aisle Carpet No aisle carpet Substitutions are not permitted If you require alterations or additions please review the enclosed order forms No credit or refund will be given for items not used Various Size booths will be provided with 8 tall background rape except for interior booths in Centennial where there is no drape and the OK Expo Hall where the drape is 10 tall background drape Exhibitor Move In SE Exhibitors September 9 16 8 00 am to 10 00 pm m Exhibitors September 12 16 8 00 am to 10 00 pm Event Hours Sunday through Thursday 10 00 am to 9 00 pm Fridays and Saturdays 10 00 am to 10 00 pm Exhibitor Move Out Monday September 28 2015 8 00 am Driver Check In By Monday September 28 2015 4 00 pm Freight Re Directed At Monday September 28 2015 5 00 pm Advance Shipping Address YRC Freight c o Oklahoma State Fair Booth Name amp 8000 SW 15th Street Oklahoma City OK 73128 Direct Shipments to Show Site State Fair Park c o Superior Expo Services Oklahoma State Fair Booth Name amp 3001 General Pershing Boulevard Oklahoma City OK 73107 If you have any questions or do not find what you are looking for in this manual please feel free to email service superior expo com or call our Exhibitor Service Departme
12. EXPO State Fair Park E E Hanging Banner Rigging Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address If the below procedures are not followed SES can not guarantee hanging of your banner sign Overhead hanging banners signs should be sent in separate containers to the advance warehouse Please use the advanced shipping labels and note Banner on label Your banner MUST arrive by Tuesday September 7 2015 All ceiling rigging must conform to Show Management facility rules regulations and facility limitations All hanging must be installed and removed by SES Display companies and or I amp D representatives may supervise but will not be allowed to install or remove the hanging banner sign Assembly and disassembly of overhead handing can be provided by SES at an additional cost or by your company representative display house or lighting contractor pending a Certificate of Insurance Please complete the enclosed Display Labor order form if you need SES to assemble your banner sign Set up instructions should be provided for signs requiring assembly To minimize your costs hanging points should be pre fabricated and ready for use If any hang point supports are over 250 Ibs notify SES immediately for special authorization For signs other than banners include a blueprint or drawing with detailed information so hang points can be determined Electri
13. GARAGE LIABILITY AT AUTO ONLY EA ACCIDENT ANY AUTO OTHER THAN 1 000 000 A WEEN Mag XL1234567 01 01 09 01 01 10 1 000 000 DEDUCTIBI RETENTION c WORKERS COMPENSATION AND A4145 SS PJ37 01 01 09 01 01 10 WC STATUE EMPLOYERS LIABILITY ORY LIMITS E L EACH ACCIDENT 1 000 000 E L DISEASE EA EMPLOYEE 1 000 000 E L DISEASE POLICY LIMIT 1 000 000 D OTHER tes 000P98298 AI1 01 01 09 01 01 10 Each Occurrence amp Aggregate ay 000 000 Professional Liability 0 600 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXC CERTIFICATE HOLDER x LUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS ADDITIONAL INSURED INSURER LETTER X CANCELLATION SES Exhibitor Services 3366 Miller Park South E ANY OF THE ABOVE DESCRIBED d BE CANCELLED BEFORE THE EXPIRATION DATE EREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS VRIT TEN NOTICE TO THE CER AE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OF REPRESENTATIONS Garland TX 75042 Re Oklahoma State Fair John Smith CIC PRODUCER Insurance Agent Broker who issues certificate NAME OF INSURED Must be the legal name of contracting party TYPES OF INSURANCE Must include types required by contract FORM OF COVERAGE Must be occurrence from of coverage NAME ADDITIONAL INSURED S Superior Expo Services Official Service Provid er Show Management Show and Facility as additional insured s o
14. House Contact Name amp Title Authorized Signature Display House Address Third Party Payer City State Zip Phone Fax Items being billed to Third Party C Material Handling Furnishings C Display Labor TT All Services L Other We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment Company Name Cardholder Name Credit Card Number Expiration Date mm yyyy Card Type Discover LI Visa L MasterCard C American Express Billing Address City State Zip Phone Number Fax Number E mail Address Authorized Signature I agree to the conditions stated in this manual and the above paragraph PAGE 26 SUPERIOR EXPO SERVICES September 17 27 2015 State Fair Park 5 Exhibitor Appointed Contractor EAC Form SES has been selected as the Official Service Contractor and must be used for all material handling tradeshow rental exhibitor drape and rigging An Exhibitor Appointed Contractor EAC is Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site and does not represent one or more of the Official Contractors Rules and Regulations Each represen
15. September 1 2015 will be refund ed at 100 Items cancelled after Tuesday September 1 2015 and prior to delivery will be refunded at 50 Items cancelled on show site z T Ss or after delivery are non refundable and billed at 100 Exceptions total l __ Sales i to this policy are Luxury Furniture Graphics and Display Rentals If pone o these items are cancelled after they will be billed at 100 KL PAGE 17 Oklahoma State Fair September 17 27 2015 State Fair Park Pipe amp Drape Order Form SUPERIOR EXPO SERVICES Discount Deadline Tuesday September 1 2015 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address QTY Item Description Discount Standard Total ft 3 High Drape includes hardware 6 50 7 75 fE B High Drape ncudes hardware 1075 saoo s SE steers esas s750 s 3 Steel Bases 7 50 9 25 8 Steel Bases 7 50 9 25 Sage Jez SE s DRAPE COLORS Event colors are Management for approval Please check the drape color of choice Drape Colors RED PLUM ROSE GOLD Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion e Payment in full must accompany all orders by Tuesday September 1 2015 to receive the discount price Orders received after this date will be charged th
16. additional to above rates Crated or Skidded Shipment Special Handling Shipment Late to Warehouse Freight arriving after Tuesday September 7 2015 150 00 Per Shipment Back to Warehouse in additional to above rates 2500 Ibs minimum 50 00 1 250 00 A credit card MUST be on file for all material handling shipping inbound and or outbound to the event PAGE 15 Oklahoma State Fair September 17 27 2015 State Fair Park Display Tables amp Accessories Order Form Discount Deadline Tuesday September 1 2015 SUPERIOR EXPO SERVICES Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address Skirted Display Tables 42 high topped in white vinyl 4 Lx 24 W x 42 H 114 25 143 00 6 Lx 24 W x 42 H 129 50 161 75 4th Side Skirt 6 39 00 48 50 Table Skirt Only 6 61 75 77 25 8 L x 24 W x 42 H 148 75 186 50 4th Side Skirt 8 39 00 48 50 Table Skirt Only 8 61 75 77 25 Unskirted Display Tables 30 high topped in white vinyl 4 Lx 24 W x 30 H 49 50 61 50 6 L x 24 W x 30 H 61 00 76 25 8 Lx 24 W x 30 H 72 50 89 50 Unskirted Display Table 42 high topped in white vinyl 4 Lx 24 W x 42 H 70 25 85 50 6 L x 24 W x 42 H 81 00 100 50 8 Lx 24 W x 42 H 87 50
17. address A credit card authorization form must be on file to receive service SES is pleased to make available one 1 laborer with one 1 pushcart for one 1 trip one way from the dock to your booth or from your booth to the dock for a charge of 50 00 ST or 62 50 OT each way A cartload is ten 10 pieces or less weighing less than Se total There is a maximum of two 2 cartload trips per booth If additional trips are required exhibitor will be charged material andling This service will help expedite the process and reduce your hassles This service will be available during move in and move out at the event You can make the arrangements at the SES Exhibitor Service desk prior to or before the end of the show If you have any questions please contact SES Exhibitor Service Department at 972 271 7444 Pre orders will receive preferential service at show site but you can also order this service at the SES Service Desk Check In Procedure 1 One person will check in with a SES Supervisor who will direct exhibitors to the POV unloading area 2 One person must remain with the vehicle at all times or you must return to your vehicle within 20 min 3 A laborer will be dispatched to assist unloading of your vehicle on a first come first serve basis A POV or privately owned vehicle is considered to be any vehicle that is primarily designed to transport passengers not cargo or freight Examples include sedans pick u
18. amed third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment gt hn eee International exhibitors must pay for all services in US funds and must be drawn from a US bank All charges must be paid in full prior to the close of the event either by cash credit card or check Wire transfers must include a 20 00 US transfer fee p MATERIAL HANDLING LABOR ORDERS RIGGING ORDERS FORKLIFT ere If you are shipping freight to our warehouse or to show site and or are ordering labor for installation or dismantling and or rigging you must complete the Credit Card Authorization form Our services will not be performed unless we have a credit card authorization form on file If you require rigging or dismantling labor on move out charges will be applied to your credit card Dd kd PAGE 7 2K oma Se SUPERIOR eptember 17 27 EXPO State Fair Park i EEN Limits amp Liability SES its subcontractors and Show Management shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind SES its subcontractors and Show Management shall not be responsible for loss injury or damage caused by laborers or equipment furnished by SES or its subcontractors except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by SES or its subcontractors SES
19. arehouse shipments HOW DO I CALCULATE MY MATERIAL HANDLING CHARGES Charges will be based on the weight of your inbound EEN Each shipment received is considered separate The shipment weight will be rounded up to the next 100 Ibs Each 100 Ibs is considered one cwt hundred weight There is a 200 Ibs minimum charge for each shipment Please refer to the Material Handling Rate Sheet for event prices Calculate Total CWT Enter in increments of 100 Ibs only make sure to round up to the next 100 Example Below is based on the published rate 350_ Ibs rounded to the next 100 divided by 100 ___4 Total CWT 4 CWT x 69 00 Material Handling Charge 276 00 gt WHAT IS THE MOST COST EFFECTIVE WAY TO SEND SHIPMENTS The most cost effective way to send your rinmen is to consolidate and shrink wrap your shipments into one If your shipment is S broken up and delivered in pE shipmen ies will be charged per shipment Please advise your carrier to deliver as one 1 shipment Below is an example for an advance to warehouse shipment using the published rate 69 00 If you send 4 Separate Shipments If you send 1 Consolidated Shipment 1st Shipment 41 Ibs 138 00 200 Ibs minimum 1 shipment 4 pieces 197 Ibs 200 Ibs minimum 2nd Shipment 44 Ibs 138 00 200 Ibs minimum 197 Ibs charged 138 00 3rd Shipment 52 Ibs 138 00 200 Ibs minimum 4th Shipment 60 Ibs 138 00 200 Ibs minimum PAGE 14 Oklahoma State
20. billed at 100 Excep n tions to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after Tuesday September 1 2015 they will be billed at 100 Hanging Banner Rigging In Booth Forklift Cartload Service Vehicle Spotting Service Labor Won taxable Total If paying by check make payable to Superior Expo Services Mail order forms amp full payment to 10548 US Highway 80 Forney TX 75126 Please reference the Show Name amp Company Name tA A A A A OY HY A A OA Sales Tax 8 25 GRAND TOTAL Email orders with full payment to service superior expo com Fax orders with full payment to 972 271 7888 ATTN Exhibitor Services For any additional questions please feel free to email service superior expo com or call us at 972 271 7444 or toll free 866 386 3976 PAGE 6 Oklahoma State Fair September 17 27 2015 SUPERIOR eptember 17 27 a State Fair Park ae Payment Policies Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file All prices include delivery installation rental charge for the duration of the event and removal at completion All charges are subject to sales tax Payment in full must accompany all orders by Tuesday September 1 2015 to receive the discount price Orders received af
21. cal signs must be in working condition and in accordance with the National Electric Code Electrical Service requirements must be ordered in advance through the specified electrical provider If you require SES Supervision a 25 surcharge will be added to your rigging total All orders must be paid in advance Orders for hanging banner rigging will not be processed without pre payment The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 1 2 hour increments per worker and equipment Equipment and labor cancelled on site will be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time specified a one 1 hour Not Ready charge per worker and equipment will apply Straight Time 272 50 354 25 Monday Friday 8 00 am to 4 30 pm Monday Friday 4 31 pm to 12 00 am Overtime 408 75 531 38 Monday Friday Prior to 8 00 am amp after 4 30 pm Saturday All Day Double Time 545 00 708 50 Sundays amp Holidays Installation Date Time Approx Hrs eet Height ft Length ft of Pts Assembly Required Supervision s Exhibitor Supervised LO SES Supervised 25 supervision charge applies Type _ Fabric Cloth Metal Wood Truss Electrical Yes No Shape TT Circle C Square Triangle Chain Motor ve No Indicate dimen
22. ce warehouse up to thirty t20 dae prior to Tuesday September 7 2015 Shipments must arrive Tuesday September 7 2015 by 3 30 pm No shipments will be received at the warehouse on weekends or holi ays D Shipments arriving at the warehouse after Tuesday September 7 2015 will be charged a late to warehouse fee of 150 00 in addition to any other charges incurred D SE must arrive no sooner than Wednesday September 9 2015 If shipments arrive before this date they may be re used Shipments will be received during the designated move in periods as well as throughout the event See Event Information page e Asan exhibitor it is your responsibility to instruct your carrier of the pmpa date for the direct deliveries to show site _ Weigh tickets or Bills of Lading indicating weight must accompany freight delivery The drivers signature on the show site receiving report will verify the total count and weight All shipments must be PREPAID collect shipments may be REFUSED f i e Shipments received without receipts freight bills or specified unit counts on the receipts or freight bills from carriers will be delivered to the exhibitor s booth without guarantee of piece count or condition Material handling and additional surcharges may ape K gt e No liability will be assumed by SES for these shipments ASES Bill of Lading is required on ALL outbound shipments i i A Bill of Lading is a type of
23. document that is used to acknowledge the receipt of a shipment of goods In addition to ace e the receipt of goods a Bill of Lading indicates the particular vessel on which the goods have been placed their intended destination and the terms for transporting the shipment to its final destination A Bill of Lading is mandatory for SES to release your materials to your specified carrier at the close of the event Freight left on the show floor without a Bill of Lading will result in an additional fee Your SES Bill of Lading will be available for verification and signature at the SES Service Desk located at show site After your booth is packed labeled and ready to be shipped please return the completed Bill of Lading form to the service desk Please duplicate form for split shipments one form for each location or one for each carrier The Credit Card Authorization form MUST be provided when submitting this form If your carrier fails to show up your shipment will be re directed through SES Solutions and the discount rate will not apply It is YOUR responsibility to contact and make all arrangements for any other carrier than the preferred carrier SES Solutions If using an alternate carrier please provide SES with shipping documents and or labels as well as this form e SES reserves the right to re direct any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by the established carrier check i
24. e standard rate Items cancelled prior to Tuesday September 1 2015 will be refund ed at 100 Items cancelled after Tuesday September 1 2015 and Please use colors only as a reference ROYAL BLUE FOREST GREEN BURGUNDY CHAMPAGN prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions Total to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after they will be billed at 100 If you require a different color other than the event colors please contact Show PAGE 18 SUPERIOR EXPO SERVICES Oklahoma State Fair September 17 27 2015 State Fair Park Booth Package Order Form Discount Deadline September 1 2015 Contact Name Company Address City Zip Code Phone Fax Booth Number E mail address Booth packages are budget friendly as well as utilitarian combining the essential booth accessories at one low rental price This package is available for pre order at a Discount Rate of 245 00 if received with full payment by the discount dead line If your package order is not received by the above deadline the package will be available to order at show site for the amount of 255 00 Each item can also be ordered separately from the Display Tables amp Accessories and Carpet amp Cleaning order forms at the p
25. eegene Material Handling FAQ s SERVICES SES has the responsibility of receiving and handling all exhibit materials empty materials and empty crates It is our responsibility to manage docks and schedule vehicles for the smooth and efficient move in out of the event SES will not be responsible however for any materials they do not handle SES will have complete control of the loading docks at all times If you wish to unload or load you must report to the SES Freight Desk Do not proceed to the docks until told to do so WHAT IS MATERIAL HANDLING Material handling includes E e unloading your exhibit materials storage for up to 30 days at the advance shipping location delivery to your booth handling of empty containers removal from booth stored then returned to the booth at the close of the event and removal of the material from your exhibit booth for reloading onto outbound carriers This charge does not include the cost of shipping Please refer to the Shipping Information page of this manual for further information WHAT ARE CRATED SHIPMENTS Crated shipments are packed ey type of shipping container that can be unloaded at the dock and delivered without additional handling Crated containers include crates fiber cases and properly packed skids WHAT ARE SPECIAL HANDLING SHIPMENTS Mixed Shipments Mixed shipments include a mix of both crated and uncrated materials Ground Loading tmleading Special handli
26. ever we sugges you use the preferred carrier SES Solutions It is your responsibilit to contact and make all arrangements for any carrier other than the preferred carrier SES cannot guarantee that other carriers will show up to pick up your shipment We do not provide outside carrier shipping documents and or labels WHAT ARE THE MOVE OUT PROCEDURES A SES Bill of e is required on ALL outbound shipments The Bill ot Lading is available at the service desk After your booth is packed labeled and ready to be shipped please return the completed Bill of Lading form to the service deck If you are not us ing SES our preferred carrier you must call your designated carrier with pick up information If your carrier fails to show up our shipment will be re directed through SES Solutions and the discount rate will not apply A SES representative will e available at show site for further questions HOW DO I OBTAIN A COPY OF MY FINAL INVOICE To obtain a final invoice usually available one week after the event closes contact our Exhibitor Service Department at 972 271 7444 PAGE 5 Oklahoma State Fair September 17 27 2015 State Fair Park Credit Card Authorization Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file SUPERIOR EXPO SERVICES This form authorizes SES to charge to your credit card account the amount of you
27. iday 4 31 pm to 12 00 am Overtime 108 00 140 40 Monday Friday Prior to 8 00 am amp after 4 30 pm Saturday All Day Double Time 144 00 187 20 Sundays amp Holidays of Hours Install Dismantle L SES Supervision Exhibitor does not have to be present SES will proceed with your display setup unless you instruct us otherwise Work will be done on straight time unless move in move out schedule does not permit All work performed without direct exhibitor supervision will be charged a 25 supervision fee with a minimum fee of 25 00 If using SES Supervision please complete the information below Number of Crates Set up plans attached Yes L No Carpet Own SES Color Special instructions Self contained unit L Yes L No Photo enclosed TI Yes No Suggested tools Le 16 ladder Exhibitor Supervision Exhibitor must pick up labor from the SES Service Desk All work to be performed ONLY under the supervision of an Exhibitor Representative Labor ordered and not called for by the exhibitor will be billed at a one 1 hour Not Ready charge per man Work start time can only be guaranteed in those cases when labor is requested for the start of the workday Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number PAGE 20 e eia er SUPERIOR eptember 17 27
28. instructions indicated on each of the forms located in this manual WHAT IS THE CANCELLATION POLICY FOR REFUNDS ON FURNISHINGS Items cancelled prior to Tuesday September 1 2015 will be refunded at 100 Items cancelled after Tuesday September 1 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after Tuesday September 1 2015 they will be billed at 100 DO I HAVE TO PAY IN ADVANCE FOR SERVICES OR CAN I BRING A CHECK TO THE SHOW Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file WHAT ARE MY OPTIONS FOR INBOUND SHIPPING Option one Advance shipping is sending your materials up to 30 days prior to the event to a designated warehouse which will store your freight and then deliver it directly to your booth space during SES move in The advantage of sending your freight in ad vance is knowing it has arrived and will be delivered to your booth prior to your arrival SE f Option two Direct shipping is sending your materials directly to show site during the designated move in times There is some risk with direct shipping because it does not allow for errors by your inbound carrier If there is a problem and your carrier does not arrive
29. l as ensure the availability of your item PAGE 2 Oklahoma State Fair September 17 27 2015 SUPERIOR eptember 17 27 eege State Fair Park ees E Table of Contents Event Information FAQ Credit Card Authorization Form 6 Payment Policies 7 Limits amp Liabilities 8 9 Shipping Instructions 10 Shipping Quote Form 11 12 Shipping Labels 13 Material Handling FAQ 14 Material Handling Rates 15 Display Tables amp Accessories Order Form 16 Tuesday September 1 2015 Carpet amp Cleaning Order Form 17 Tuesday September 1 2015 Pipe amp Drape Order Form 18 Tuesday September 1 2015 Booth Package Order Form 19 Tuesday September 1 2015 V Equipment Rentals amp Labor Display Labor Order Form 20 Hanging Banner Rigging Order Form 21 In Booth Forklift Order Form 22 Cartload Service Order Form 23 Vehicle Spotting Service Order Form 24 Rules amp Regulations 25 Third Party Payment Form 26 Exhibitor Appointed Contractor Form 27 Sample Certificate of Liability Insurance 28 PAGE 3 Oklahoma State Fair SUPERIOR September 17 27 2015 EXPO State Fair Park EE Event Information Discount Deadline Tuesday September 1 2015 Show Colors Centennial Booths Perimeter Booths on Brick Wall Burgundy Cox Building Booths Blue and White Modern Living Booths Green and White OEH Vinyard Marketplace Booths Burgundy OEH MIO Trading Post Booths Brown O
30. n a primary and non contributory basis Kb EE AUTHORIZED REPRESENTATIVE CERTIFICATE HOLDER Must be Superior Expo Services POLICY EFFECTIVE DATE Must be prior to or coincidental with the first day of Exhibitor Move In FOLICY EXPIRATION DATE Must be on or after the last day of Exhibitor Move LIMITS OF INSURANCE Must be the same or greater than required by contract NOTICE OF CANCELLATION 30 days notice must be provided AUTHORIZED REPRESENTATIVE Must be signed not stamped by an authorized representative of Producer eee o PAGE 28
31. n deadline o ef o o PAGE 10 SUPERIOR EXPO SOLUTIONS Superior Expo Solutions is the official show carrier for the Oklahoma State Fair State Fair Park September 17 27 2015 Superior Expo Solutions offers competitive solutions for all of your logistics needs e Round trip ground transportation amp material handling services e Pick up and transportation from point of origin to either advance warehouse or show site e Pre printed shipping labels e SAVE 15 on material handling when using Superior Expo Solutions roundtrip e Consolidated invoicing for material handling and shipping charges Managed transportation to and from the show floor e On site customer support PAGE 11 Oklahoma State Fair SUPERIOR September 17 27 2015 EXPO State Fair Park SERVICES E mail Address Requested Pick Up Date Company Street Address City State Cl I will be shipping to the Advance Warehouse i I will be shipping to Direct to Show Site YRC Freight State Fair Park 8000 SW 15th Street 3001 General Pershing Boulevard Oklahoma City OK 73128 Oklahoma City OK 73107 Adv Warehouse Deadline Tuesday September 7 2015 Delivery Date Wednesday September 9 2015 I would like to schedule Outbound Transportation Please Provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Agreement and labels please complete the following informati
32. ng charges will apply to shipments that arrive in vehicles that are not dock height such as u hauls flatbed trailers double drop trailers etc Stacked Shipments Shipments that require multiple items to be moved or removed for delivery to booth i e loose items stacked on top of crates and or pallets f f SCH Piece Loading Ke Drivers who require multiple pieces to be moved to the rear of the trailer in order to select the next fag or having to remove the A from the trailer to re fitin sequence S e No Documentation Shipments that arrive from a carrier without a Bill of Lading which requires additional time and labor to pro cess Excess of Small Shipments 10 or more loose pieces that are not palletized or crated f oli Geng shipments indicates a shipment that is shipped loose or pad wrapped and or unskidded machinery without proper ifting tools HOW IS STRAIGHT TIME OVERTIME DETERMINED Straight Time Monday Friday 8 00 am to UE Overtime All other times Saturdays Sundays and Holidays _ ST OT or OT ST If freight will be handled one way on straight time and one way on overtime either into the event or out of the event e OT OT If freight will be handled on overtime into the event and out of the event Overtime charges are assessed when SES has been granted access to the facility during overtime per the contractual agreement between Show Management and the facility This includes w
33. nt at 972 271 7444 e SES will have a service desk in a convenient location at show site if you require any further assistance PAGE 4 Oklahoma State Fair Mi SUPERIOR September 17 27 2015 SI vill State Fair Park ae SS TN FR EXPO Sam SERVICES Frequently Asked Questions gt gt WHAT FURNISHINGS ARE PROVIDED WITH MY BOOTH SPACE GE is different Please see the Event Information page 4 which will specifically list what items if any will be included in the ooth space WHAT IF THE BOOTH DOES NOT INCLUDE ITEMS I NEED Items that are provided as part of your booth Gg have no trade in value If you need an item that is not listed with the booth equipment you must order that item separately at the published rate HOW DO I PLACE MY ORDER Online Ordering A link to the site username amp password will be emailed to you Email orders to service superior expo com e Fax in your order with the Credit Card Authorization form to _ 972 271 7888 Attn Exhibitor Services Mail in your order forms and full payment to uperior Expo Services 10548 US hway 80 Forney TX 75126 Orders will not be processed without full payment Please review our Payment Policies for detailed information Don t forget to keep ER of your order for your records For orders going to other official suppliers i e Electrical Internet Telephone Audio Visual etc please follow the payment and mailing
34. on if different from pick up address Company Street Address City State Number of Labels Expedited Ground wx Cases ae ber color __ o Next Day Wx a color Final Weight Subject to Correct Weight amp Dimensions PAGE 12 SUPERIOR EXPO Oklahoma State Fair September 17 27 2015 State Fair Park SERVICES Labels ipping Advance amp Direct Sh J19YLd399VY JAY SAIdOD G3G33SN JAV STOT SNOW JI AYSATISG dAdOdd AYNSNA OL GAddIHS 2214 HOVA NO JNO SDW Id ASVAld SDNSINSANOD YNOA YOs GACIAOUd JAY S139Y1 AAOV JHL JSLLIE7 JSULIE s 43009 s uo0og JLIS MOHS LOTEL NO Ay ewoyepo SZTEZ NO AUD ewoyeno pieagjnog BHulysidd IGIauap TOOE 7891S UIST MS 0008 SOdIAIDS Odxq 10lIadns 0 2 3451944 DUA Med AE 3723S Wd Ort WV 00 6 U MJ g STOZ 6 1 qw d Aepsoupam STOZ Z 1 qw 7d 5s eps nL uey YINOOS ON aane oL Aq p A191 q ISNW SIVIYXJLVW LISIHXS STVIYSALVW LISIHXS A4 9383S EWOYePIO AIS 33235 EuOouEIO GEFIERER Oaxg Bag SALSA ed CIE rs CEET RE l CH ei 2 l l l l l l l l l I I I I I l l l l l l l l l l AWVN ANVdWOD AWVN ANVdWOD l l l l l l l l l l l l l l l l 1 I l I ol aan s i I al 138V1 138V1 J3LIS MOHS OL LOAYIG ASNOHAYVM JONVAQAV Oklahoma Seel D fre SUPERIOR eptember 17 CG State Fair Park e E
35. on time there may not be enough time to resend your materials WHAT IS THE DIFFERENCE BETWEEN MATERIAL HANDLING amp SHIPPING e Material d iene receiving unloading your exhibit materials storage for up to 30 days at the advance shipping location delivery to your booth handling of empty containers removal from booth stored then returned to the booth at the close of the even abe removal of the material from your exhibit booth for reloading onto outbound carriers This charge does not include the cost OF shipping i Shipping is the means by which shipments are transported via carriers to and from the event location WHO IS THE PREFERRED CARRIER Superior Expo Solutions is the preferred carrier for this show SES Solutions offers a GE free shipping service If you would like to arrange for shipping or receive a quote from SES Solutions please call 972 271 7444 WHAT IS A BILL OF LADING A Bill of Lading is a type of document that is used to acknowledge the receipt of a shipment of goods In addition to SEH the receipt of goods a Bill of Lading indicates the particular vessel on which the goods have been placed their intended destination and the terms for transporting the shipment to its final destination A Bill of Lading is mandatory for SES to release your materials to your specified carrier at the close of the event WHAT ARE MY CHOICES FOR SHIPPING OUT AT THE CLOSE OF THE SHOW You may use any carrier of your choice how
36. order forms and mail to Superior Expo Services If you choose to pay by check a credit card is still required to be on file All checks should be made payable to Superior Expo Services Orders will NOT be processed without full payment Please fill out the Credit Card Authorization Form gt Deore aa Purchase orders may not be used in lieu of payment SES will only accept purchase orders from Government and State Agencies To process your order and receive advance prices payment in full must accompany your order Advance payment for material handling should be based on estimated weight Advance payment for labor and other equipment rental services should be based on estimated installation and dismantling hours gt oar eee All show site orders including labor and material handling are payable upon presentation of our invoice at the event For your convenience we accept Discover Visa MasterCard or American Express as well as checks travelers checks and cash Orders re ceived after the deadline or made at the service desk during the event will be billed at standard prices Services ordered at show site will not be processed without full payment gt ine If you have contracted work through a display exhibit house and require the services of SES the payment policies stated above apply Please forward this information to the proper parties The exhibiting firm is ultimately responsible for payment of charges incurred In the event the n
37. pany Name Inc 123 E Lane INSURER B Aetna Casualty amp Surety Company Ben on John aon S INSURER C Royal I C Royal Insurance Compan Proves fia B69 12943 y pa Fax 124 569 8274 INSURER D INSURER E COVERAGE S THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUES TO THE INSURED NAMED ABOVE FOR THE RSA PERIOD INDICATED NOTWITHSTANDING ANY RE OF ANY CONTRACT OR OTH WHICH THIS CERTIFICATE MAY BE ISSUED OR ERTAIN TI JECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIM DOCUM TTH RESPECT TO UIREMENT TERM OF CONDITION MAY PI HE dg AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUB INER TYPE OF INSURANCE POLICY NUMBER A GENERAL LIABILI COMMERCIAL GENERAL LIABILITY OCCUR 000P98298 AI1 01 01 09 POLICY EFFECTIVE DATE MM DD YYYY POLICY EXPIRATION LIMITS MM DD YYYY 0701710 7 CLAIMS MADE EACH OCCURRENCE 1 000 000 GENERAL AGGREGATE LIMIT APPLIES PER FIRE DAMAGE Any one fire 50 000 POLICY PROJECT LOC D MED EXP Any one person 5 000 ka NAL amp ADV INJURY 1 000 000 Bag GENER AL AGGREGATE 2 000 000 PReDUCTS COMP OP AGG 2 000 000 B AUTOMOBILE LIABILITY SKLS 029499S 01 01 09 V ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS COMBINED SINGLE LIMIT 1 000 000 NON OWNED AUTOS Ea accident BODILY INJURY Per person BODILY INJURY Per accident fe PROPERTY DAMAGE
38. pping of a vehicle or trailer on the event floor and its subsequent removal from the event floor Exhibitors with vehicles self propelled or pushed scheduled for display MUST complete and return the following form via fax to SES no later than Tuesday September 1 2015 Orders by phone will not be accepted A target move in time will be assigned based upon this information Any off target or unsched uled vehicle deliveries may be accessed a time and labor surcharge Description of vehicle s to be spotted Arrival Date Time Booth Number Location Dimensions Length Width Height Weight bei Special Needs Handling Rules Regarding Vehicle Spotting Fuel tank must not contain more than 1 4 tank or 5 gallons whichever is less of fuel Gas cap must be locked or sealed by tape to prevent the escape of vapors Refueling or removal of fuel from vehicles while on the premises is prohibited Vehicle cannot be turned on operated or moved during event hours Batteries must be disconnected and taped Key s should be available to Show Management and or SES at all times No vehicles shall be parked in designated fire lanes All spotting service orders are subject to SES Payment Policy and Limits and Liability All work is to be performed under the supervision of an authorized exhibitor representative Please note some venues may have other and or additional rules ee ss Lk o freee HHH
39. ps passenger vans taxis or sports utility vehicles Cartload Service will be refused and material handling charges will apply if you arrive with any of the following vehicles Semi Flatbed Trailers Bobtail Dock to booth Booth to dock 60 00 90 00 60 00 90 00 Po 120 00 180 00 Advanced orders will receive preferential service at show site Please indicate the approximate date time and type of vehicle you will be arriving in Round trip Date Vehicle Description Time Rules Regarding Cartload Service You must arrive in a privately owned vehicle This service is for exhibitors who have small hand carry items all of which must fit in a 3 x 4 push cart Your vehicle must unload at the receiving dock of the exhibit hall SES personnel will direct vehicles The cart is not authorized to enter or go to any parking structure Freight that is too large or heavy will be charged material handling rates PAGE 23 Oklahoma State Fair September 17 27 2015 SUPERIOR eptember 17 27 Gite State Fair Park e Vehicle Spotting Service Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address A credit card authorization form must be on file to receive service The spotting of vehicles is one of the most critical segments of the move in operation Spotting is the placement or dro
40. r advance show site orders material handling charges shipping costs surcharges and any other additional amounts incurred as a result of show site orders placed by you or your company representative Please complete the information requested below and return this form with your order Company Booth Number Cardholder Name Credit Card Number Expiration Date mm yyyy Card Type E Discover Visa C MasterCard American Express Billing Address City State Zip Phone Number Fax Number E mail Address Authorized Signature I agree to the conditions stated in this manual and the above paragraph Material Handling Won taxable H EE Discount Deadline Display Tables amp Accessories Tuesday September 1 2015 Carpet amp Cleaning All prices include delivery installation rental charge for the duration of Pipe amp Drape the show and removal at completion Floral e Payment in full must accompany all orders by to receive the discount price Orders received after this date will be charged the standard rate Luxury Furniture e Items cancelled prior to Tuesday September 1 2015 will be refund Sign amp Graphics ed at 100 Items cancelled after Tuesday September 1 2015 Rental Units and prior to delivery will be refunded at 50 Items cancelled on show Add O site or after delivery are non refundable and
41. received by Tuesday September 1 2015 the Exhibitor or EAC will be required to order labor from SES Please clearly note Company Name and Show Name on the Certificate of Insurance form see sample Exhibiting Firm Booth Number Authorized Contact Name amp Title Authorized Contact Signature Full Name of EAC Address of EAC City State Zip Authorized EAC Contact Name amp Title Authorized EAC Contact Signature EAC Representative on Show Site Phone Number Fax Number Email Address Type of service being performed PAGE 27 Oklahoma State Fair September 17 27 2015 State Fair Park SUPERIOR EXPO SERVICES Sample Certificate of Liability Insurance This form should name SES as additionally insured for each EAC firm being utilized Note The EAC must maintain at least 1 million in employer s liability general liability automobile liability and workers compensation as required in the state the exposition is located ACORD CERTIFICATE OF LIABILITY INSURANCE DATE mm dd yyyy PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS ABC Insurance Agency NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND 22a Broker Tal ane EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW ew Yor Attn Joe ENET 1123 456 7890 INSURERS AFFORDING COVERAGE Fax 987 654 INSURED INSURER A Hartford Insurance Company of Texas com
42. s discounted to your advantage must be paid in full at the time the order is placed Orders received without payment will not be processed Payment for all show site orders will be due and payable upon presentation of our invoice at the show Services ordered at show site will not be processed without full payment The availability of furnishings at show site can on occasion be limited and for that reason can not be guaranteed It is best to place your order in advance if possible Any discrepancy in items ordered and items received or any complaint or question concerning service must be reported to SES immediately Issues will be resolved and or any valid adjustments will be made at that time and approved by the SES supervisor in charge Credits and adjustments will not be made on information received after the show Items cancelled prior to Tuesday September 1 2015 will be refunded at 100 Items cancelled after Tuesday Sep tember 1 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after Tuesday September 1 2015 they will be billed at 100 o kd kd PAGE 9 Oklahoma State Fair September 17 27 2015 SUPERIOR eptember 17 27 State Fair Park C Shipping Instructions gt Shipments may be sent to the advan
43. shed by SES or its subcontractors except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by SES or its subcontractors SES its subcontractors and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials Claims for loss injury or damage which are not submitted in writing to SES within 30 thirty days after the close of the event at which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against SES or its subcontractors more than one year after the accrual of the action SES will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the supervision of the exhibitor SES will not be responsible for improperly packed or concealed damages to exhibit The placing of an order for the services of laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth gt CERTFIED WEIGHT TICKETS e In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presen
44. sions from each boundary you would like your banner sign placed Note Specified location of sign may be changed due to availability of hang points ft in from back aisle ft in from front aisle Please mark positioning of banner below ft in from left aisle ft in from right aisle Number of ft from floor to top of sign Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number PAGE 21 Oklahoma State Fair September 17 27 2015 SUPERIOR eptember 17 27 cing State Fair Park order ZE In Booth Forklift Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address In booth forklift service may be required to e Assemble displays or when uncrating positioning and re skidding equipment and or machinery e Assist in the moving of equipment and materials weighing 200 Ibs or more within your booth space Please Note In booth forklift service does not replace material handling e Must not require storage of empty crates pallets or packaging Unloading and loading must be done at exhibitors direction e Forklifts need to be ordered in advance for more than 5 000 Ibs capacity Please contact SES at 972 271 7444 for a quote All orders must be paid in advance Orders for in booth forklift will not be processed without pre payment The minimum charge for labor is one
45. tative of an EAC must physically pick up in person an Exhibit Crew badge at the SES Service Center If an EAC representative does not have any identification which verifies her his employment by the EAC she he must be accompanied to the SES Service Desk by a representative who does have verifying identification These services shall not conflict with existing labor regulations or contracts and in fulfilling her his obligations the representative of an EAC shall adhere to the regulations set up by the Hall and Show Management regarding entrance It is the responsibility of the Exhibitor to see that each representative of an EAC abides by the official Rules and Regulations of this exposition The representative of an EAC shall have a true and valid order for services from an Exhibitor in advance of the event move in date No EAC shall solicit business on the show floor Important It is the responsibility of each Exhibiting Firm utilizing an EAC to complete and return this form along with a Certificate of Insurance which names SES as additionally insured for each EAC firm being utilized A sample Certificate can be found on the next page Note The EAC must maintain at least 1 million in employer s liability general liability automobile liability and workers compensation as required in the state the exposition is located This form must be received by Tuesday September 1 2015 If this form and the Certificate of Insurance are not
46. ted shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weight bien eee All exhibitors must have all crates tagged for empty storage by 2 hours prior to the end of Exhibitor move in Exhibitors will be subject to a surcharge of up to 20 of the total freight invoice if crates are not tagged for removal by the set deadline Any shipments not handled by SES but for which SES is required to handle storage of the empty shipping contain ers a charge of 50 00 per crate case box or carton will be assessed In order for us to process your order for services and materials listed in this Exhibitor Service Manual we must have a signed Cred it Card Authorization form with credit card information or full payment in advance Invoices for outstanding balances will be pre pared at the service desk for review and payment e Advanced payments will be indicated and any balance due must be paid in full by cash credit card or check e All inquiries must be resolved and completed before you leave the event kd Ad kd kd PAGE 8 oma oe is SUPERIOR eptember 17 27 EXPO State Fair Park SS Limits amp Liability gt kd Orders by telephone will not be accepted All advance order
47. ter this date will be charged the standard rate Items cancelled prior to Tuesday September 1 2015 will be refunded at 100 Items cancelled after Tuesday September 1 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after Tuesday Sep tember 1 2015 they will be billed at 100 gt 1 Use the Credit Card Authorization form to help add up your order 2 Multiply the appropriate 8 25 Sales Tax by your subtotal and get the grand total To be tax exempt you must be a government or non profit organization If you are eligible please provide an exemption certificate when placing your order A resale certificate is not acceptable as we are not providing services to be resold kd Online Gate hia Ds ic link to the site username amp password will be emailed to you Payment by Em p py eae E with full payment to service superior expo com aymen y in your ore order with full payment to 972 271 7888 Attn Exhibitor Services aymen Yall in Your Sie forms and full payment to Superior Expo Services 10548 US Highway 80 Forney TX 75126 RE Oklahoma State Fair kd kd kd kd SES accepts Discover Mastercard Visa or American Express credit cards only If a check will be submitted for payment please attach with your
48. ublished rates No exceptions can be made to colors or items included in this package Booth Package Includes 1 10 x 10 carpet show color 2 side chairs 1 6 x 30 skirted table show color 1 wastebasket Note NO SUBSTITUTIONS Po Booth Package 245 00 255 00 PAGE 19 Oklahoma State Fair September 17 27 2015 SUPERIOR eptember 17 27 ic State Fair Park a SE Display Labor Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address Very Important If using SES Supervision please fill out the below information as well as the Outbound Bill of Lading located on the next page If using Exhibitor Supervision please complete all outbound shipping documents at the SES Service Desk prior to the close of the event All work performed without direct exhibitor supervision will be charged a 25 supervision fee with a minimum fee of 25 00 All orders must be paid in advance Orders for display labor will not be processed without pre payment The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in half 1 2 hour increments per worker Labor cancelled on site will be charged a one 1 hour cancellation fee per worker If Exhibitor fails to use the worker s at the time specified a one 1 hour Not Ready charge per worker will apply Straight Time Monday Friday 8 00 am to 4 30 pm Monday Fr
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