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Attendance Management Software User Manual

1. 2 6 4 User Privileges User privilege mainly applies to user access control setting if a user whose personal No is assigned as 1 2 3 4 and is distributed to No 1 157 Attendance Management Software User Manual V1 7 device in the default period time likes as follow add user to right list first then add device to right side list Click Allows passing Set up the Access Control Privilege when a user belong a group 1 Entered the Access Control Privilege setting there are two ways to provided Through the system menu bar options Access Control Settings gt Access Control Privilege enter Access Control Privilege interface Through directly shortcuts button of the system Access Control Privilege enter Access Control Privilege interface 2 Enter the Access Control privilege interface such as shown Ac Privilege option Delete All x Privilege X Delete All ID Name Group Is Use Group Timezone1 Timezone 2 Timezone 3 Door AC machir 3 Click on Edit Privilege button and enter the Access Control Privilege to edit the interface shown such following 158 Attendance Management Software User Manual V1 7 User AC Privilege Ee SY Apply Privilege Machine Ea Machine Number RJ IP Address RA J Machine e Machine Number v IP Address 1 1 192 168 1 201 2 1 192 168 1 201 4 Default users belong to Group 1 if need be assigned to other
2. OK Cancel Tips click Cancel button to abort installation 3 The next step is End user software license agreement dialog please read carefully Click on I Agree enter the next installing process Attendance Management Software User Manual V1 7 p License Agreement Please read the following important information before continuing Please read the following License Agreement You must accept the terms of this agreement before continuing with the installation END USER LICENSE AGREEMENT FOR THIS SOFTWARE a Important read carefully E This End User License Agreement EULA is a legal agreement between you either an individual or a single entity and the mentioned author of this Software for the software product identified above which includes computer software and may include associated media printed materials and online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE PRODUCT D accept the agreement do not accept the agreement 4 In this interface you can select the installing directory of the software Click Next enter the next step Setup Select Destination Location Where should Attendance Management be installed D Setup will install Attendance Management into the fol
3. Short message Under the data menu short message management is available Access Control add the function of Access Control software Time Period and group setting and so on in this software when machine mainly is used in Time Attendance field and it with Access Control the function may use this function After selecting this option Access Control the management menu will appears in the software main interface single click to show the detailed menu of Access Control management For detailed setting please see also Access Control Software Manual 92 Attendance Management Software User Manual V1 7 STs ens ee SDDRE NT RIDE nT SUP PETS TELZO0T Her Data Attendance SoarchjPrintMaintenanco Options Device management Help a o oil m x oola o iB tna GL Repoti a Perio a Dial Deye i Conasat i Disosnneeta Snail pdate jiEnksyakeni Commype Baud Rate IP Address Pot ProduciName UseiCount Al R5232 485 115200 COMI TEPP 132 188 1 201 a370 door manage D Timezone BD Group Unlock Combination amp Access Control Privilege Upload Options 5 59 25 FM Write the card by the fingerprint machine after this option is selected able to write the card and eliminate the card button under the staff maintenance after it connects with PC the device is available Support 9 digital PIN When software connects with the machine that support 9 digital codes put tick in this option then this software
4. Single click Register button shown as figure Fingerprint registration VN N ood Start to register click any finger in the interface with the mouse the fingerprint Device that has been connect with is in the registration condition 33 Attendance Management Software User Manual V1 7 Fingerprint registration y NO o Attention You can choose to enroll duress fingerprint but it is only effect when the device supports the function otherwise it is just a general fingerprint follow prompts or press fingerprint on sensor face of the fingerprint device or fingerprint scanner after press 3 times prompt inform you registers successfully then fingerprint registration finish If want to backup fingerprint for system then chooses a finger registration After the registration complete press OK to return add the staff interface continue to add the staff B registration card Under Fingerprint or card registration drag box choose the Device with radio frequency card function after connects successfully and starts to add the staff Selects department which the staff is at Click F button wave the card which want to be registered on the radio frequency card machine after waving the card this staffs register 34 Attendance Management Software User Manual V1 7 number and the card number can display the corresponding card the information according to needs to change the serial number and the name the
5. Clock In Clock Out Normal Real time Late Early 23 Ba 0502Aftemoon 18 00 0200 1 25 Bell 05 02 Aftemoon 18 00 02 00 1 21 Dell 05 02 Afternoon 18 00 02 00 1 20 Scatt 05 02 Afternoon 18 00 02 00 1 18 Wood 05 02 Afteroon _ 18 00 02 00 1 0 16 Dailey 05 02 Afemoon 18 00 02 00 1 15 Jeff 05 02 Afternoon 18 00 02 00 1 0 13 T bay 05 02 Afternoon 18 00 02 00 11 Harry 05 02 Afternoon 18 00 02 00 0 10 Scat 05 02 Afternoon 18 00 02 00 Jacqueline 05 02 Afteroon 18 00 02 00 0 Simon 05 02 Afternoon 18 00 02 00 Sucy 05 02 Aftemoon 18 00 02 00 5 1 1 i 1 Tom 05 02 Afternoon 18 00 02 00 1 1 1 1 05 02 Afternoon 18 00 _ 02 00 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page 143 Attendance Management Software User Manual V1 7 Other unusual situation pages current data report pages Misc Exception Department AC No Name Start time End time Exception Audited Old audited Time long Valid time Zk 9 Jacqueline 00 00 23 59 Vacation 23 59 5 59 Zk 8 Tom 00 00 23 59 Vacation 23 59 5 59 Zk 7 Simon 00 00 23 59 Sick 23 59 5 59 Zk 10 Scat 00 00 23 59 Vacation 23 59 5 59 Zit 1 00 00 123 59 Sick 23 59 5 59 Zzk 9 Jacqueline 00 00 23 59 Vacation 23 59 8 0 Zk
6. L o Add coe Delete batch Seach jE Import include sub department No Name Gender Title Mobile Pager Birthday OUR COMPANY 2 Overseas Department Luck Male i R amp D Active AC Count OT FZ Schedule AC Rest on Holidays Check Clock Irr Check Cleok Out OBy Time Zone O By Time Zone Must Clock In Must Clock Out O Dont Check O Dont Check Basic Information Addition AC Options Active AC The item means weather the attendance is valid if this item is defined the staff will be accounted and statistic attendance in accordance with the attendance rule and other select item otherwise this staff doesn t need to keep the attendance record and regard his record as normal on duty E g A leader of the department doesn t go to attendance but his attendance is accounted on normal duty Count OT Sign this item counted by the staff over time Reset Holiday Sign this item the staff will have a rest on holiday if the staff is on duty it will be signed to over time Otherwise the staff have to be on duty if the staff is off duty he will be accounted to absent On duty check in off duty check out This item can control the staff must check in or check out the setup privilege in the item is super than 45 Attendance Management Software User Manual V1 7 it in the shift schedule Staff Time Attendance setting Click Time Attendance schedule enter staff
7. When needs to export the data choose in here 174 Attendance Management Software User Manual V1 7 need to export the data the item and its setting attribution Single click Advance Export attendance interface shown as following figure Export dialog Export to InOutData xls Destination file JOpen file after export Print file after export Export Type Fields Formats Header amp Footer Caption amp Width Excel Options Export to QMS Excel OUBF OSYLK File OMS Word Orr OLaTex ORTF Ofext File OSAL Onm OCSV File OWindows Clipboard OXML ODI File Formats Options Load Export Options Save Export Options Start Export Close Here we take the Excel table to export as the example explain advance export the function Ist choose Export file format in the Export the file format and the option in the page 2nd set the parameters in the option page 175 Attendance Management Software User Manual V1 7 Export dialog Export to InOutData ls Destination file vJOpen file after export Print file after export woos Export Type Fields Formats Header amp Footer Caption amp Width Excel Options Constraints VJGo to the first record Current record only v Allow export empty data source Skip 0 records xport all records OExport only 0 Format s Opti ons Load Export Options Save Ex
8. box so U flash disk management in the data menu become valid Because the machine type is different the data construction which has been downloading to U flash disk also is different so before using the U flash disk firstly choose the machine type you use 15 Attendance Management Software User Manual V1 7 lt Usb Import Export k l E fase Please Select the below item by Machine O5 Code Max Ac No is 65535 O Self Service Reader After choosing press the OK to enter U flash disk management maybe the error occur while download data is downloading cause of the mistake choice If multiple USB flash disks are available enter the Select U Disk interface Select U Disk Select an U disk please If only one USB flash disk is available enter the USB flash disk management interface directly Import user data to PC 16 Attendance Management Software User Manual V1 7 Select put U flash disk into the USB slot of the fingerprint device choose Menu U flash disk management Download User Data Press OK when the window inform that system copy data successfully take out U flash disk and then plug it into PC USB slot enter software Data U flash disk management choose import user into PC Following interface will appear AU disk data management Lo o E import user data User data export Record data import Import sms Export the sms Data check rec Into De
9. delete revise the Device the communication information through this sub item under the Device Management menu Sync Device time synchronize Device time with Computer time through Under Device Management menu 2 2 4 Time Period Maintenance Before shift schedule are assigned schedule the Time Period must be set up to complete select Maintenance Option menu click on the Time Period Maintenance in the main menu can set Time Period which is used to arrange staffs shift the interface is following 57 Attendance Management Software User Manual V1 7 Maintenance Options Device managemer Department List 3 Employee Maintenance Ctrl E E Administrator Maintenance Timetables Maintenance shift Schedules Employee Schedule Holiday List Attendance Rule Leave Class Database Option 23 system Options If you has not set the shift schedule while set the Time Period the system will auto prompt you should go on shift scheduled management setting shown as following figure Ea gy No schedule There is no shift schedule Shift schedule was combined by timetables which are arrayed repeatedly in certain period Shift schedule is prepared to assign to employees Do you want to open the shift schdule window to add some shift schedules Click Cancel button return main menu windows click on OK button start to set Time Period the window is following 58 Attend
10. double left click or click button on the setup window The following dialog box will appear aT Q Add the Item of Leaving on Busin saa Time Range From 4 29 2007 00 00 To 5 6 2007 23 59 Please choose the leave type DE Reason 100 Attendance Management Software User Manual V1 7 Choose the date time leave style then type into asking leave reason click OK button to save setup click Cancel button to cancel the action After saving the window appears as before way Delete If you want to cancel one item setup e g just Click x asking for leave will be canceled Shown as following figure Attendance Management Program 2 4 30 2007 4 30 2007 11 59 00 PM Sick Do you want to delete this item Click Yes key to cancel the setup click No key to abandon the action you can left click on the Asking for leave bar which wants to cancel then click Del key to cancel Or you can drag mouse cursor to end of asking for leave time when cursor become left click hold and drag mouse till all asking for leave time bars disappear by the time the caution box will appear You may select any asking for leave utilize cancel setup to left click Cancel button on the setup window after click the following prompt box appear Batch deletion Delete the leave records of employees in batches Click this button and the system displays a dialog box about the ti
11. gt l you wank add odk aitendence checking s original records please PAOUR COMPANY d gf 8 use the functions of Forgetting to clock in out Coming wens EN z Search Late Leaving Early Collectively or Handle Attendance Checking Records In Advance Time Range gt L R Preview k From 2008 5 21 w 00 00 BB Export Display Status Support simple calc To 2008 5 21 23 59 Display Workcode amp Advanced Export ModtyLos ipl Image Primary Logs Department Name No Date Time Location ID _ VerifyCode DUR COMPANY jack 1 2008 05 21 11 17 47 1 Fingerpint gt ouR COMPANY jack Fingerpint DUR COMPANY jack Fingerpint DUR COMPANY Lucy Fingerpint DUR COMPANY Lucy Fingerpint DUR COMPANY Lucy Fingerpint OUR COMPANY Lucy Fingerpint DUR COMPANY Lucy Fingerpint DUR COMPANY Lucy Fingerpint If the options Display Images is taken by tick in the Application List click on an attendance record if there is a the corresponding attendance photos the system will be displayed 2 Preview and print The module provide user with convenience to view the time amp attendance report print save and so on operation step as following Click View button to view report in user s favour shown as following 110 Attendance Management Software User Manual V1 7 i Emp s Attandence Records 2007 02 02 10 200 Dept Tk Dent ik ve ai
12. in 120 Attendance Management Software User Manual V1 7 attendance this row the system depend on the Time Period setting in management program to judge the Time Attendance statue display in the correction status Correction Statue When the Time Attendance machine has option setting this rank is in empty Otherwise in the correction statue system depend on the assigned staff the shift Time Period and the fingerprint verification time to judge whether the staff is in checking in checking out the overtime in or the overtime out system computation of the statistics by this status Exception there are 8 kinds of situations The normal record the invalid record the duplicate record the statue is wrong free working overtime working overtime business trip the auto assign staff shift Invalid record the clocking in clocking out beyond shift Time Period the time scope the record completely regard as invalid The invalid record will be regarded as this record does not exist during Time Attendance statistician it will not to be count Repetition of record when the Time Period of the Time Attendance record is smaller than the effective interval of Time Attendance rule the record regard as repetition of record Free overtime The staff has checking in out record within the Time Period which has not been assigned to staff and maintains this staff s Time Attendance setting page in the staff to count working overtime the
13. tau vsave Edt x Dete Aditi x This interface may be divided into Shift name and Shift Time Period the Shift name box include Shift name Shift Cycling Periodicity Periodicity unit 64 Attendance Management Software User Manual V1 7 The shift name can t be repeated and all the fields in the form can t be empty Application Beginning Date is in the form of yyyy mm dd for example November the 15 2003 is recorded as 2003 11 15 and March the 6 2003 is recorded as 2003 03 06 Shift cycling periodicity periodicity count periodicity unit Periodicity unit consist of day week months Can set empty shift that is no no duty Shift Management Tool Bar to add cancel modify shift Under the status of adding or modifying shifts when V button is valid you may Add Modify Delete Shift Time Periods Single click button to add a new Shift the blank Shift Time Period will appear in the right side then add a Time Period Following window will pop up Add shift Time Period x Select shift category for this time period Select date for adding this period Daytime 08 30 1 7 30 C Record this time period as OT OT minutes 0 FE Zo 65 Attendance Management Software User Manual V1 7 Select a Time Period which has been setup in down drag menu add shift Time Period directly Which day are you on duty you make a mark J on the day you selected At same time sign the day a
14. 168 1 201 10 After users and equipment is selected click on V 4 Piese button the group Time period which is used by user in the critical periods will be assigned to the selected devices After distribution is successful prompt will appear shown as following Attendance KE S increased by 1 rights 11 In the User Access Control Privilege interface click Ed button and enter the Access Control Privilege Setting and synchronize set up information of user groups will display in the list Shown as following NEW UNIT_1 in the No 1 user group 1 Time Period 162 Attendance Management Software User Manual V1 7 Ac Privilege option f amp 1D Name Group Is Use Group Timezone 1 Timezone2 Timezone3 DoorfAC machir Set up the Access Control Privilege when a user do not use group 1 If a user belongs to the group but she he does not use group Time Period then in the User Access Control Privilege setting interface select the Time Period to be used shows as below No 10 users belong to the third group but he she does not use group Time Period and use the 1 2 3 Time Period 163 Attendance Management Software User Manual V1 7 User AC Privilege Set Group Timezone 1 Department ID ne Department RA ID RA Neme EA Group Red 4 i 1 Testing 5 FAE 2 Administration de w Apply Privilege lt lt e Machine e Machine Number BZ IP Addre v 1 192 168 1 201 1 192
15. 8 Tom 00 00 23 59 Vacation 23 59 8 0 Zkz Simon 00 00 23 59 Sick 23 59 8 0 ZkI6 Sucy 00 00 23 59 Vacation 23 59 8 0 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Time Attendance statistical current data report page to BSD wy x Calculated items tat Ok Lato Early eo 7 Pape al iat If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Export data Export the data you inquire to Excel or the text file backup and save it 144 Attendance Management Software User Manual V1 7 appendix 6 1 7 to export the data 2 4 3 System Operation logs event when this software is apply to maybe view the log future Ei Temp Supervisor peaa s 5 6 2007 log 5 7 2007 10 24 49 Ph Alarm Event Supervisor 77 Temp Supervisor 5 7 2007 10 24 41 Ph T Options 76 Temp Supervisor 5 7 2007 8 09 28 PM amp Employee Maintenance 75 Temp Supervisor 5 6 2007 6 21 13 AM amp Department List 74 Temp Supervisor 5 6 2007 6 15 33 AM 8Department List _ 73 Temp Supervisor 5 6 2007 6 10 59 AM amp Forgetting to Clock in o
16. Cancel to give up action return attendance setting label 49 Attendance Management Software User Manual V1 7 2 2 3 Administrator Setting Set administrator To help protect you system from security to prevent the data are changed by unauthorized personnel this management program provide with the function to set administrator click the maintenance setting sub item on the menu of administrator setting this window will pop up following dialog box A Administrators ac no Name Privilege gt Click on the Administrator button the display is following Add Super Administrator Add Department Administrator Add Level 1 Dep Administrator Add Level 2 Dep Administrator Cancel Administrator Select the administrator type you want to add it is better to add supper administrator after click following interface appear 50 Attendance Management Software User Manual V1 7 a plo a Department Employee A X OUR COMPANY Day shift oats 3 Simon i 2 Night Shift d Sah iE Shift A agner W ShitB Kent 2 officer Mary B 2 Order picking B k Finance Ms Choose the administrator you want to add in the interface all administer must be a company s staff Administrators 5 Name _ Privilege Jacqueline uper Administrator Kttendance Management Program The 1 administrator has been successfully added administrator s initial password is his her own atte
17. Database sineto riar e sete ged ed eed SEO 2 5 4 Import Attendance Data cceeeccccceesccceeeneeceeeteeeeesneeeeeeeeeeteae 149 2 5 5 Export Attendance Data ccceeccccessseeceesnecceesneeeeeseeeeseneeeesene 151 2 6 Access Control Setup ccccccscccessseceeeneceeeeeeeesnneeceseaeeeeseeeeesseeeeeaae 152 2 6 1 Period TIME 38 32 AT Mee EE EB hae RANTRE 153 2 6 2 GLOUP neiise a E evel devborsboevs caches E E 154 2 6 3 Unlock Combination ssssssssssssersssssssrseesessisstsrstrsissrseenersesee 156 2 6 4 User Privileges cceeccccessscccessneeceesneceeeeneeeessneeeeseeeeeseneeeeseas 157 2 6 5 Upload Setting arene E E ea 167 MS ee 169 Appendices a achaetii as aise E EGO sie asa A T ET OR EER RR 169 ISe Datena a sich ices toonottta Masia 169 3 2 pelectEmployee lt net eu n ee E E A r 170 3 3 Select Department cecccceeesscceeeneeeeeeneeceeeneeeessnaeeeesaeeeesnaeeeseaaees 170 3 4 Select Employee in Department ccceccccceeeseeceeeseeeeesneeeeeeneeeeesaees 171 3 5 DataTable Tool BAT arator DAAA AAAA EAEAN Taaa 171 3 0 Export Data sarien a tea lee a og bandes 173 Attendance Management Software User Manual V1 7 Se AOVANCEG EXPO e nn a N ee Me ee ae tas 174 3 8 Downloading Photos Automatically eccesesscessecereeeeeeneeeseeneeeseees 178 Attendance Management Software User Manual V1 7 1 Install and Uninstall Program 1 1 Before Installation Please install on line fingerprint sensor driver if you want
18. E button to save your data file s saving path and file name notice that you should choose a new filename if the name has existed in the system it will reminder you to define a new filename Note you must choose the new name of file if the file exists in the system the system will inform you select a new name of file Shift data for AC Time Delete the expired employee shift data select the cut off date for deleting such data and click OK For example the time range of a shift record is 1999 01 01 to 2011 12 12 When the cut off date for deleting such data is 2011 01 01 the record is not deleted The employee shift data is deleted only when the cut off date is later than 2011 12 12 147 Attendance Management Software User Manual V1 7 Input the close date of the data that you want to clear in close date box and the close date should be ten days before the current day you will clear the corresponding data after clicking OK and prompt messages will display Attendance time setup data means to clear obsolete staff s shift schedule data select close data for clearing record click OK and you will clear obsolete staff s shift schedule data In the terms of Microsoft Access database can click Com click attendance database file button to compact the database After clearing data click X to return the main menu 2 5 3 Back up Database In order to make sure data security and to restore we suggest you back up data
19. E warehou te iG No 2 No 3 Browse x Export user data to U disk lt gt l Disk size OMBFree Space 0MBUsed OMB There is no user data on USB Flash Disk You can view all staff s information in the left staff s brown column click the button for moving data in the middle area to import data Export User data to U flash disk area Move all record in the left side Export User Data to U flash disk area CJ Move the staff that has been selected to Export User Data to U Flash disk area L Remove all record in right side from Export User Data to U Flash disk area LJ Remove the staff that has been selected to Export User Data to U flash disk area Import the record data to PC Plug U flash disk into Device select Menu U flash Disk Management Press OK the window will inform that download data successfully Take out U flash disk from Device then plug it into USB 18 Attendance Management Software User Manual V1 7 slot of PC enter Data U flash disk Management and select Import Record to PC option card shown as following interface Qu disk data management kalo Import user data User data export Record data import Import sms Export the sms Data Require Export Data DeviD Download Time Size Name Ac_No Time Del Data From U Disk Clear List Refresh Import from Local Disk sze OMBFree Space OMBUsed 0MB There is no
20. Option menu assign the Shift Schedule which already set to staff Holiday Maintenance set the holiday under the Maintenance Option menu Leave setting Under the Maintenance setting menu go on a leaves setting and leaves statistical rule in report form Time Attendance rule set up the Time Attendance rule and statistical rule for Time Attendance project in report Database setting Set up the database connection through this sub item under the Maintenance Option menu System setting Be able to carry on the setting to software some options under the Maintenance Option menu 56 Attendance Management Software User Manual V1 7 Connection Device Be able to connect with Device through this sub item under the Device Management menu Download data record from Device To download the data record is available through the Device Management menu Upload the personnel information to the Device ability to upload the personnel information through the Device Management menu Downloads Employee and his her fingerprint Under the Device management menu can download the staff fingerprint information Clear the data record in the Device eliminates the Time Attendance data recording in machine through sub item Delete AC log under the Device management menu Device Management Be able to examine the Device information and carries on some operations to the Device through this menu Device Edit can add
21. Server DTS Flat File OLE DB Provider Next gt gt Cancel J Help J 2 Click Next to enter next step or create a link to enter following 86 Attendance Management Software User Manual V1 7 window Data Link Properties Provider Connection Advanced All Specify the following to connect to Access data 1 Select or enter a database name E Program 2 Enter information to log on to the database User name Admin m IV Blank password I Allow saving password Test Connection OK II E J Help Click re button select database filename A For a single computer Through the pop up menu of File Manager attach it in the attendance database file The default file path is C ProgramFiles Att2007 A tt2000 mdb Click test connection if the prompt inform you the connection is successful that means that the software have been create link between databases shown as following figure Microsoft Data Link amp 1 Test connection succeeded User may use the password to guarantee databases security if you do 87 Attendance Management Software User Manual V1 7 not want to input password please remove tick from blank password put the tick in the password input box click Confirm to enter next Shown as following figure 2 Enter information to log on to the database User name Admin MV Blank password Allow saving password B For a Network Fo
22. Tech Repair With the mouse left click the department name Wait for the department name to change blue It shows chooses successfully Choice department staffs Single click department open a drag down box chooses department which the staff is at then single click the staff box 3 4 Select Employee in Department Click the department box to extend the tree type framework and select the department where the employee is then click the employee box to extend the drop down list box and select the employee 3 5 Data Table Tool Bar The Data sheet Process Tool Bar contains the following operation buttons 171 Attendance Management Software User Manual V1 7 Prior Nast Delete Save In the data sheet the row marked with symbol is the current row and all operations for he sheet is conducted in the current row Click button to carry out corresponding operation for the data sheet First To move the current row to the first row Previous To move the current row one row upward Next To move the current row one row downward Last To move the current row to the last row Add To add a new row in which new data can be entered in and the current row is the new row Delete To delete the current row Edit To modify the data in the current row Save To save the data after edition or in the newly added row Cancel To cancel the result of adding a new row or editing the data Under the status of adding or editing the res
23. all information appears Hide all columns After using this option staffs all information will be hided Columns show the name of composition rank of staff information in the staff view 3 Click Department setting button it is allowed to set the department setting Its method is the same with the operation in department management 4 Click the pagination label of other information The windows will appear as follow 43 Attendance Management Software User Manual V1 7 Employee List S k t B i 7 ae G g Face G i Search Import 207 20e include sub department ACNo fno Name Gender Title Mobile Pager Birthday a E3 OUR COMPANY gt E Overseas Department 2 Luck Male B R amp D Basic Information Addition AC Options At here be allowed to input the important staff s related information About the staff important information is input in relating page select department select staff press i button add an item record type information style in words row input relating material to contents then save it select department and choose staff input information in the field column as well as input related content in content column than just save this information only 5 Attendance rule option Click the pagination label of AC option The windows will appear as follow figure 44 Attendance Management Software User Manual V1 7 Employee List k B x i a i F
24. can patch to Excel list directly Column Data row select item name on the searching window appearing click pop up menu is following Show all Column All item name of data row display on search window Hide all column All item name of data row except surname and name hide on the search window only show surname and name Save grid layout item name on which the search window appear can be saved load data row setting to use Load grid layout According to store data row to show item Click 125 Attendance Management Software User Manual V1 7 Preview Following window appear Other Exception Other exception mainly is used to verify and appraise staff hour of overtime and business trip default leave sick leave home leave are effective overtime free overtime business trip approval absence are invalid by default it need a calmer appraisal of whether effectively writes down in the statistical report Other exception interfaces show as follow Chenin alain A Sens RGGGGRESEEELE RES 5388451584545848 Ey SESSRESSESRESREEE Seeegeggesegeg ge sly a o i ee 2588548 itt EEEE gsssgsg eco och vOut Log ad fs In other exception list the default data include department name enroll number start time end time exception verified statue the statue before verifies total hours effective hour Time Attendance date assignment staff shift working day If you want to show muc
25. day the system only could not carry on the judgment by the shift Time Period until the time which the staff has not arranged in groups is more than 1 day otherwise did not judge Finally chooses the shifts Time Period which may be used to assign staff shift from the Time Period Possibly Time Period this staff possibly shift Time Period single click T button the choice shift Time Period 71 Attendance Management Software User Manual V1 7 appears these shift Time Period are the name list of the set shift which have already been set in shift management Interface as follows Employee attendance options 1 r An In Oss Out V Auto assign timetable By timetable By Timetable a ae Must Cin Must C Out Poania for RDSI O Allow no Cn Allow no C Out 1 f Dats 0 Houts MJ Attendance Active Count OT Used timetable y M Holiday Registry for OT a Daytime Morning Assigned schedules list Start Date End Date Shift Schedule 5 17 2007 1273172999 Normal Afternoon X Cancel Be able to click key in the Time Period which need to delete it Eo Inv j S Out E Auto assign timetable By timetable By Timetable 7 ea Must Cin Must C Out Leos tps tor SOS O Allow no Cin O llow no C Out 1 days 9 2 Hours Vl Attendance Active V Count OT Used timetable a Holiday V Registry for OT Start Date End Date Shift Schedule 5 1 2007 1273172999 Normal
26. departments any administrators If several items have been selected then this administrator who has the operation privilege can select the corresponding project only Department administrators The department administrators may add this department administrator and the same level administrator revise privilege delete this department in besides oneself who is not allowed to operate other departments administrators If several items has been select then this administrator who has the operation privilege to select the corresponding project only Authorized project Clear the expired data backup database export the Time Attendance 54 Attendance Management Software User Manual V1 7 data There are 3 projects under the data menu the administrator own this privilege to save and examine the data Import the Time Attendance data it is able to import recording data in the file to the system through Import AC data under the data menu Leave on business asking for leave click Employee leave on business asking for leave sub item under Attendance menu may set the staff leave on business asking for leave condition and produce the corresponding data sheet Forgetting to clock in out if the staff forgets to clock in out add clocking in out record for this staff through this sub item under Attendance menu Coming late leaves early collectively if staff have forget collectively to clock in out then neglec
27. designated time zone the start end of a time priod is divided by subtraction sign the many time priod is divided by semicolon E g 8 00 9 00 11 00 1 4 00 Download all log time E many time priod is divided by semicolon e g 1 8 00 9 00 14 00 Synchronize the time for machine Sox X cance when program start up activate the automonitor Start up all device this program connect with cyclically poll if this option does not is selected after starting this program the device is unable to cyclically polling the 90 Attendance Management Software User Manual V1 7 automonitor Default the periodicity polling while the device continually and cyclically the monitoring because all sorts of reasons can cause some device disconnection temporarily here be able to set a cyclical second number while the device cyclically auto inquire generally decide as 120 Retention recording number in device total of device record refers to the user data record which each device download from may input a general number to deposit record in here after surpasses over the definite value automatically clear user data record in device For instance here set is 1200 when the recording number downloads to 1201 in the device user recording number will be able the automatic cleared the number to be able to become 0 Total of failure to connect try connection again the number of times generally to decide as 3 in order to r
28. disk until the fingerprint sensor driver start to install If you didn t select to install it at step 5 the process will turn to step 10 and end the Attendance Management Software User Manual V1 7 installation Welcome to the Fingerprint Reader Driver Setup Wizard This will install Fingerprint Reader Driver 2 3 0 on your computer It is recommended that you close all other applications before 2 continuing Click Next to continue or Cancel to exit Setup Cancel 8 This interface will inquire you to select components to install we recommend to select them all then click on Next enter the next step Select Components Which components should be installed Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue Current selection requires at least 17 1 MB of disk space Attendance Management Software User Manual V1 7 9 The fingerprint sensor driver start installing when the process is completed the dialog box will inquire you to restart the computer now or later The driver will work when the computer restarted Completing the Fingerprint Reader Driver Setup Wizard To complete the installation of Fingerprint Reader Driver Setup must restart your computer Would you like to restart now Yes restart the computer now O No will restart the computer later 10 Click Finish to complete the
29. ending time single click Confirmed button to confirm the operation single click Cancel button to give up operation returns to the assignment staff shift window After arranges successfully the corresponding shift name will display in staff s shift column and time list can show on duty Time Period in the interface 70 Attendance Management Software User Manual V1 7 Auto assign timetable If assignment staff shifts or changing shifts schedule is too frequently and there is not the rule to follow auto assigning staff shifts is available auto assign staff shift refers to staff does not has fixed shift schedule in the definite time but he she has the Time Attendance record the system may automatically judge the Time Period which record belong to After choosing the auto assigning staff shift the following interface appears Employee attendance options 1 E Clock In Clack Dut gt Ri Auto assign timetabte O By timetable O By Timetable LG Must C In Must C Out Leet time for Autossa Allow no C In Allow no C Out 1 Dats 9 Hours M Attendance Active v Count OT Used timetable sp lt MHoliday Registry for OT Assigned schedules list Start Date EndDate Shift Schedule 5 1 2007 12731 2999 Normal Then choose the least hour of the intelligences to assign staff shifts the least hour of intelligences to assign staff shifts refer to after you have set the time for instance 1
30. exception situation list carry on the computation of the statistical working hours in holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page Preview report Not only search and modify these Attendance Records in Clock in out log exception List but also able to preview and print these Attendance records these following list include Daily Attendance statistical report Attendance General report Department Attendance Statistical Report Staff s on duty off duty Timetable Daily Attendance shift Create current report for grid click Record list preview button pop up following menu 135 Attendance Management Software User Manual V1 7 Daily Attendance Statistic Report Attendance General Report Depart Attendance Statistic Report i Staff s On Duty Off Duty Timetable Daily Attendance Shifts Create report for current grid Daily Attendance statistical report Daily Attendance statistical report is used to list the definite staff daily attendance status in assigned period of time in the table and the Statistics absence without excuse coming lately leaves early working overtime asking for leave business trip convenience of the checking whether has the discrepancy with the actual situation Note In the table it is o
31. gos ed eae iaza X Cancel Employee temporary shifts If one or several staff needs to change his her work hours temporarily his her shift can be arranged temporarily click Staff temporary arrangement button pop up dialog box window is following 72 Attendance Management Software User Manual V1 7 Attendance Management Program You selected 1 employee s Simon Arrange temporary scheduler For them from 5 1 2007 to 6 8 2007 Click OK button enter temporarily schedule click Cancel button return staff s schedule window First definite schedule hour select staff if you want to select a lot of staffs can hold down Ctrl key simultaneously click staff or use all choice button then click on Add period of time button select to add period of time on the window of adding period of time and what day or how many is to add The operation method is the same in shift management to add period of time Click Save temporarily schedule button to save temporarily schedule or click Cancel to cancel the action Temporarily schedule is superior to shift schedule Add Shift Time Period x Select shift category for this time period Select date for adding this period Daytime 08 30 1 7 30 f i Moring 08 00 1 2 00 Afternoon 13 30 18 00 vV 04 30 Mon Record this time period as OT OT minutes 0 E f OK X Cancel Choose a Time Period you want to add click OK button to conf
32. hour and the clocking out time if did not clock out and the time when staff gets off work without clocking out record in the Time Attendance rule the record time will be regard as leave early x1 minute then the leaving early time correspondingly display If has set option in the Time 117 Attendance Management Software User Manual V1 7 Attendance rule the leaving early time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 leaving early will not display record it as absenting from work on cause When x2 is bigger than x1 the leaving early time correspondingly show the x1 minute Overtime in the Time Attendance rule option put a tick in front of item that clocking out after getting off work xx minute will recorded as working overtime then difference value between after getting off work xx minute to clock out time in clocking out record and the working off hour record is the overtime If the shift has a period of time to count as working overtime in the shift schedule management while add shift Time period just put a tick in front of this Time Period and record it as working overtime also setup has counted a working overtime minute total of working overtime minute is the overtime Attendance time the difference value between check in time and the check out time Work hour the difference value between Work on work off if there are coming lately or leaving early time us
33. i slalelele sls elele e slelels slalslefel els el ele s the computation of should arrive arrive absence without an excuse come late leaves early working overtime asks for leave business trip the sick leave leave home leave same with daily calculating in the Time 139 Attendance Management Software User Manual V1 7 Attendance statistical table Working hours Depending on daily staff clock in out time Count the staff working hours Obtains result from all accumulation between the start and end time Attendance rate divide the staff actually goes out on duty the number of times by staff should go out on duty the number of times Above the report tool column is same with the Time Attendance daily statistical table 3rd Department Attendance Statistical Report Department Attendance Statistical Report The sum total of the Department Time Attendance statistical result table take the department as the unit sum total of all staffs in the assigned department and period of time attendance status may know the sum attendance of department facilitates reduces the scope carries on the detail inquiry A 5 Tims oF EE AN xX General Attendance Statistics m LT Tae Fey a ar The computation of should arrive act
34. in the cause box or not to do click OK button to save adding leave click Cancel button to cancel all action after the window is following Employee Leaving on Business Asking for Leave Setup Time Range gt Dep OUR COMPANY Report From 4 1 2011 v Name Undaluckvivliy Sl a aria i eon 9 a x x Query Add Edt Delete 3atchDelet A 01 23456 7 8 91011121731415 1617 18 19 20 21 22 23245 04 01 Fri 04 02 Sat 04 03 Sun 04 04 Mon 04 05 Tue 04 07 Thu 04 08 Fri 04 09 Sat 04 10 Sun 04 11 Mon 04 12 Tue 0413 Wed 0414Thu iL 4 15 Fri Day View List View 99 Attendance Management Software User Manual V1 7 2 Another Way select newly D add from tools column determine beginning and ending time type correct time into time box and reason in the cause box click OK button to save modify click Cancel button to abandon the operation the pop up window is following Modify You can modify one asking for leave time period on the window You may move the cursor of the mouse to one end of the asking for leave time bar and when the cursor changes to right click and hold drag the mouse to modify asking for leave time You may also move the cursor to the asking for leave bar and when the cursor changes to Pr right click hold and drag to move the asking for leave time as a whole If you want to modify accurate time and when the cursor changes to
35. is not real result in attendance record time isn t correct 9 Why I attendance normally but it is show I stay away from work without leave or good reason Answer Examine your period time setting first confirm your attendance record is among the range of clock out time example you setup the clock out time is from 17 00 to 18 00 you clock out time record is16 30 so that the record is invalid system will indicate neglect afternoon in attendance rule no clock out is neglect next examine you attendance time is correct or it s not 10 Why there are come late and gone early in the attendance account and statistics shift but there aren t their records in inquiring record Answer Please examine the setting of attendance account in attendance tule see if on duty clock in record come late gone early have been sign or have not if it has been labeled so that the neglect system will indicate come late gone early 190 Attendance Management Software User Manual V1 7 11 Leaders of company don t require clock in out but their attendance demand account how do it to set Answer 1 Enter attendance setting under staff maintenance cancel valid attendance 2 Set up a period time of unnecessary to clock in out produce a schedule the schedule is used to account with staff OK 191
36. item to select Overtime there is a statue setting in the device the Time Attendance record the attendance statue as the overtime in the overtime out the demonstration is working overtime in the abnormal state column 121 Attendance Management Software User Manual V1 7 Business trip there is a statue setting in the device the Time Attendance record the attendance statue as business trip the demonstration is approval absence in the abnormal state column Auto assign staff shift Staffs checking in out record does not exist in the Time Period that has been normally assigned to the staff but the record is in the staff auto assigned the Time Period then this record show as auto assign abnormal state column Corresponding Time period Is one kind of sign in the software interior do not display it has nothing to do with user operation Operation show the operation for record of your choice Department The staff is at department 2 Revises the Time Attendance record Choose the corresponding operation to revise the Time Attendance record with tool column in the right side page Tool column change color May change each kind of condition that express color single click the here the following interface appear Cox Invalid O Repeat O Wrong State out Oot rot C autoschedule 122 Attendance Management Software User Manual V1 7 Single click colorblock in front of each kind of condition m
37. mode provided in the system one is RS232 RS485 another is Ethernet Some specify machine is designed with USB communication mode such as H2 for more detail please refer to corresponding User Manual the using method please view the explanation below Add User may newly add device input the corresponding connection parameter of Device save it the device name will display on the left side list Device name named the device which machine has been connected with system Communication mode which way is used in communication between the device and computer Baud rate the baud rate is same with it in the machine Here IP address device IP address Communication password if there is the communication password Attendance Management Software User Manual V1 7 to be set in the machine option you must fill the same one password otherwise not need to fill in Serial number Device identity number Port The port is used by computer The RS232 RS485 mode is com port the default port number of Ethernet is 4370 Deletion If the Device will not be in use any more single click the device of your choice in the left side list click on Cancel to delete this Device from the system Save If after selecting and modifying connection parameter of the Device of your choice click Save to save the information Note Some machine does not support the Ethernet communication It is unable to use the Ethe
38. password only just need to put the tick in front of the corresponding item then click Delete button if want to select many item record may hold down Ctrl key and click with mouse at same time 3 Upload the personnel information to Device When it was careless of user to cancel personnel information or many Device are in use together at same time for convenient use reduce the Attendance Management Software User Manual V1 7 enrolling work the software provide to upload personnel information from the database to machine The upload data operation is unable to execute till system and Device is in connection status Directly click upload personnel information to device in the Related Device Operation column or enter Device management menu select upload personnel information to Device Select staff by department E g there are mare many departments in a company if some staffs of the department need to be uploaded you can click this department with mouse the all staff in this department will display in the list Shown as following figure From PC To Device ex gil 2 OUR COMPANY S E Day shift B Shta po B Shite v w Sucy Finance User Si Night Shift Select All Select all Invert All 5 User info i Cache mode M on ingerii 0 lt gt Upload 1 Choose the staff to be uploaded in the User column 2 Choose the staff who will be uploaded to assigned machine in
39. press OK Operator lt Import Previous Options gt Choose one M Date name that have been saved before in the above Predefined Items List and then press OK 173 Attendance Management Software User Manual V1 7 Pre definition item The current definition of your choice will be a name when the next time export will be allowed to directly select and save name but not need to choose the field to export in the right box Put tick in font of the fields to export If next time you want to select the same fields to export data you can input an item name in the box of Predefined Items and click OK to save the selected fields in this item If you want to call your previous choices select a name saved in the box of Predefined Items and click OK to enter the following window Save in ED My Documents gt I El ce File name 2002 1 1 Save as type I Microsoft Excel File xls z Cancel ZA 1 TAB Separated File txt CS File csv Enter a filename for this file to save in the column of Filename select the type to save this file and then you will export the selected data to this file You can save a file in five formats Excel files Microsoft Excel File xls DBF formed database files right justified text files text files separated by TAB and text files separated by semicolons 3 7 Advanced Export Advanced export is mainly used in secondary development to transfer the data in our software
40. system will determine record as invalid E g an interval of five minute there is valid record at 8 10 so among 8 10 between 8 15 records are invalid it is valid record only after 8 15 Out state There are four methods to be selected to handle leaving status x Ignore state This status is ignored while attendance statistic to handle XK As Out This out status is signed Normal out xX As Business Out This status is sided on business out Audit it make verification for record by hand examine staff whether go out Over time OT state The over time consist of counting over time not counting over time administrator allowing and count over time three status Ignore the state attendance statistic does not count over time As OT directly Over time does not need to be examined count it directly Xk Audit it make to verification for record by hand in order to examine 82 Attendance Management Software User Manual V1 7 whether staffs have over time Examine operation is sub item which attendance exception require and record list other exception require 2 Click Calculation pagination account window appear it is following Formulate attendance checking rule x Basic settings Calculation Statistic items One workday as 420 mins Clock in over 10 mins count as late Clock out over 5 mins count as early If no clock in count as Late 60 mins Mlltno clo
41. the Fingerprint Machine column User information Fingerprint Face Put the tick in the information which will be uploaded Attendance Management Software User Manual V1 7 Upload in High Speed When if these machine hookup by Ethernet and have large quantity of data to upload if you use the ZKFinger10 0 and facial recognition algorithms equipment this function is unavailable Delete Choose this user which want to be canceled and then choose Cancel button 4 Device Management Only when the system and the Device are at the connection condition the downloading data is available Directly click Device Management in the column Related Device Operation on the main interface right side choose the Device Management access Device management menu choose download the personnel information from the Device 1 If the device is a M100 you connect then Advance Option will appear Machine List _ Machine Name Di Advanced Function et Password for l Initial Device Sync time Set Password for login if want to enter the machine management interface you must input the management password firstly the default password is 888888 Many pitfall can be avoided by changing this Attendance Management Software User Manual V1 7 password the password consist of 6 digital figure Other format is invalid Clear all data in the equipment system will clear up all data in the equip
42. upload by connected attendance device anther way is to utilize the U flash disk to upload it follow we take an example to illustrate how to upload it 23 Attendance Management Software User Manual V1 7 Enter the attendance software System Option under maintained setting menu put the tick in front of U flash disk management in function configuration box then U flash disk management take effect and may use it Short management SMS DI SMS MANAGE seo SMS COUNTENT MANAGE Employee SMS customization inquir Select All Unselect ae Send sms Eee SHE eea Delete SMS of attendance machine User customizes message Smsid Stat time Timeiena Minute Type Execute COMMU SETTING commu type Fs232 Ais485 SAVE Machinenum T Browse Sms Into Por EOMT e ET i ADD EDIT bauctate 175200 input browse DELETE REFRESH Pome OO O Connect Test Sms Numbers 0 1 Communication setting we offer two connection ways serial port Ethernet determining mode of communication depend on the connection way of your device and PC according to the machine setup complete to fill the number of device and communication password click Test Connection if the connection is successful this item will translate Disconnection if the connection is failure the system will prompt Fail to connect 2 Inquire short message This system support f
43. view the enlarged image Search Employee s Attendance Checking Record Condition Dep This Company z Name 1 c Time Range From 2011 519 v 00 00 C Preview To 2011 5 26 v 23 59 BA Primary Logs Date Time 2011 5 26 F4 05 37 5 C In ay pA x lt This Company 1 1 2011 5 26 05 37 52C In 1 0 Fingerpint 3 9 How to Generate License Files There are two algorithm version to enroll the user fingerprint in 181 Attendance Management Software User Manual V1 7 employee maintenance ZkFinger9 0 and ZkFinger10 0 Esploree List include sub department Gender Mobile Pager Birthday i OUR COMPANY Female AC No 111 ingerprint manage ZkFinger 9 0 OZkFinger 10 0 Gender Female No Nationality Office Tel oing sensor Title Privilige User Date of Birth BI _ Dateot Employment CardNumber Mobile No Home Add Basic Information Addition AC Options Record Count 0 How to choose ZkFinger9 0 or ZkFinger10 0 1 Enroll with a single color LCD fingerprint sensor choose ZkFinger9 0 algorithm version 2 Enroll with a TFT fingerprint sensor you can choose both options Each algorithm version provides corresponding FP sensor to enroll Note View the device algorithm version in the system parameters How to generate ZkFinger10 0 verification license If choosing the ZkFinger10 0
44. which after point figure excess 5 the value add 1 otherwise the left value is abandon XK Round Down Abandon the value No matter how many it is E g min unit is 1 work hour so that the calculation result s 1 land 1 9 count as 1 work hours 2 2 10 Database Option The system adopts Microsoft ADO database interface default single 85 Attendance Management Software User Manual V1 7 Access2000 database filename is att2000 mdb you can set up database link according with real situation When system appear following error prompt you need modify you database link setup Attendance Management Program x x lt Authentication Failed Connect Microsoft Access databases Select sub item Maintenance Option click data option the following window pop up 1 How to set Link Microsoft Access databases Select Microsoft Jet 4 0 OLE dB Provider Data Link Properties Provider Connection Advanced All Select the data you want to connect to OLE DB Providers Microsoft ISAM 1 1 OLE DB Provider M OLE DB Microsoft OLE DB Provider for DTS Packages Microsoft OLE DB Provider for Indexing Service Microsoft OLE DB Provider for Internet Publishing Microsoft OLE DB Provider for ODBC Drivers Microsoft OLE DB Provider for Olap Services 8 0 Microsoft OLE DB Provider for Oracle Microsoft OLE DB Provider for SQL Server Microsoft OLE DB Simple Provider MSDataShape OLE DB Provider for Microsoft Directory Services SQL
45. wildcard length is 2 After the asterisk wildcard width has been defined by use the From box To box to create serial number range E g create the serial number range from 106 tol18 input 6 to From box import 18 To box the symbol wide is 2 but from 6to9 width is one figure at this the system will add zero automatically Shown as following interface 37 Attendance Management Software User Manual V1 7 Add a batch of employee Se Copy datas from 2 2 Select fields to be copied Copy selected employee att options and schedule AC No No Number pattem MC Gone Title Wildcard length D n ea zs a Add Em 2l To 18 S Home Tel department 100 Administrator 109 Full Nationality 1004 Zero to CardNo 1005 complaje Privilege 1086 wok X canca Click on the OK button add staffs and click on the Cancel button return the staff interface 3 Modify Staff Do not modify Staff s enrolling No or name modified randomly Avoid there information don t match corresponding information in the Device Click El button enter new data in the corresponding input box and then press Save button 4 Transfer Employee Click the Transfer Employee button to transfer employees from one department to another department and this dialog box will pop up 38 Attendance Management Software User Manual V1 7 Employee Transfer Leesa Please choose a department
46. work without an excuse The working day is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Coming lately Minute Total hour of the staff in the assigned time come late The minute is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Leaves early Minute Total hours of the staff in the assigned time leave early The minute is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Working overtime Hour Total hours of the staff in the assigned time 137 Attendance Management Software User Manual V1 7 overtime work The hour is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Ask for leave Hour Total hour of the staff in assigned time ask for leave The hour is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Really until Working day The staff business trip in the assigned period time The working day is the unit of measurement Recommend able to make a change
47. you need a license to conduct fingerprint 182 Attendance Management Software User Manual V1 7 sensor enrollment Click on the Registration button it will automatically created id txt file in the software installation directory you need to send this file to ZKSoftware Inc to get the license file zkfinger lic then put the license file in system32 folder under the system disk such as C WINDOWS system32 directory 183 Attendance Management Software User Manual V1 7 4 End user License Agreement fir This Software Important read carefully This End user License Agreement EULA is a legal agreement between you either an individual or a single entity and the mentioned author of this Software for the SOFTWARE PRODUCT identified above which includes computer software and may includes associated media printed materials and Online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA can not install or use the SOFTWARE PRODUCT SOFTWARE PRODUCT License The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold 1 Grant of License This EULA grants you the following rights Installation and Use You may install and use an unlimite
48. zone of this Through drop down box to choose the Time Period Group Description 1 Timezone2 Timezone3 1 Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this Set up is completed click on Save to save 2 6 3 Unlock Combination Definition of unlock combination function Unlock combination is the direct expression for controlling unlock For 156 Attendance Management Software User Manual V1 7 example if you want that all registered users cannot unlock door then set Unlock Combination to null Definition of unlock combination is defined to different combinations that can unlock door and each combination consists of different groups Unlock combination directly uses group number and does not consider order for identifying user between each group For example 123 means door will only be unlocked when at least one user in each group of Group 1 Group 2 and Group 3 passes identification together with other two users 4 means door will be unlocked when one user in Group 4 passes identification together with other two users System can define up to 10 unlock combinations at the same time and door will be unlocked as long as one of these 10 unlock combinations passes identification Unlock Combination ied Unlock Combir Description Group1 Group2 Group3 Group 4 _ Group 5 So os om on s wln l Group Detail Add Delete Close
49. 1 0 Fingerpint k 1 1 2007 05 05 17 07 21 C In 1 a Fingerpint k 1 1 2007 05 05 17 07 23 C In 1 o Fingerpint k 1 1 2007 06 05 17 07 25 Cin 1 o Fingerpint k 1 1 2007 060517 07 32 Cn 1 o Fingerpint k 1 1 2007 05 06 18 44 03 C ln 1 0 Fingerpint k 2 2 2007 05 05 17 07 27 Cn 1 a Fingerpint k 2 2 2007 05 06 18 4359 C An 1 o Fingerpint List has the department name the register number the serial number the name the date time the machine number has six fields The user also may choose the attendance statue and the working code The display statue The attendance statue will display in list Clock in out so on In order to distinguish the clocking in and clocking out this module give clocking in and clocking out with the different displaying color Note When device does not have the condition key then attendance condition completely display as clock in 108 Attendance Management Software User Manual V1 7 If needs to revise the displaying colour for the clocking in and the clocking out record with the mouse single click left key on the colour code block pop up choice box of the color choose the properly color save it Show working code Display working code in this row Note The work code is a symbol to differentiates the staff different classes of working only the device has the work code function the machine need to custom made only able to demonstrate the corresponding symbol Simple analysis historic r
50. 168 1 201 EILE 2 After completing in the User Access Control Privilege interface click ed button and enter the Access Control Privilege Setting and synchronize set information of user groups will display in the list shown as following in the NEW UNIT_1 the No 1 user use the 2 group Time Period in the NEW UNIT_1 the No 10 user use group 3 Time Period the non use group but use 1 2 3 Time Period 164 Attendance Management Software User Manual V1 7 Ac Privilege option 5 Delete All x Privilege l X Delete All ID Name Group Is Use Group Timezone 1 Timezone2 Timezone3 DoorfAC machir Mi 3 i 1 1 gt 2 gt 3 gt 1 4 ta 2 v o 0 01 Delete the User Access Control Privilege 1 After choose the user who will ready to be deleted and his group move their to the critical areas and moved equipment whose the Privilege will be deleted to the critical shown as below delete the No 2 users in NEW UNIT _1 who use the Group 2 Time Period Ac Privilege option x Z Edit Privilege de Dowie ss X Delete All ID Name Group Is Use Group Timezone 1 Timezone 2 Timezone 3 Door AC machir 3 i il F ie 1 gt 2 gt 3 1 165 Attendance Management Software User Manual V1 7 x Delete All 2 Click on the Privilege button the group Time Period the user use will be deleted in critical area from the selected equipment After deleted successfully the system will prompt shown as follo
51. AF o PP PEPEEPEP PPE PPE PPEEPPPPPRPERP PEPPER fon iw broa mme pa fin str frue len tm an sae fn hon ae tre pn Li Sn eton fom seg ha Ls fst son oon tm ise a fat fairer fan fat ag nd fai fs fairer an fat fat fst 2 fs par fs fat fr at Above the report tool column is same with daily Time Attendance statistical table 6th Create current data report The create current data report refers to produce report according to the current screen demonstrated format provide convenient for the administrator reading and printing Statistical result detailed situation page current data report form 142 Attendance Management Software User Manual V1 7 ai Foe GSO me x Clock In Out Log Exceptions Name Time State New State Exception Operation o Eeen invalid 2 606 18 3 Cn Invalid Marry 05 06 06 10 Cin tal 05 06 08 10 Cn Invalid 05 05 17 07 Cn Invalid 05 05 17 07 Cn Invalid 05 05 17 07 Cn Repeat 05 05 17 07 Cin Repeat 05 05 17 07 Cn Repeat 05 06 17 07 Cmn Repeat Suey 05 06 06 10 crn Talc Marry 05 06 06 10 Overtime Out Invalid If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Shift detailed situation current data report page Shift Exception AC No Name Date Timetable On duty Off duty
52. Attendance Management Software User Manual Version 1 8 Date May 2011 About this Manual This manual provides software operation instruction for example install and uninstall program collect data assign shift and output report ect Attendance Management Software User Manual V1 8 CONTENTS ors ct 1 1 Install and Uninstall Program eeccccecesceceeeneeeceeneeeeeeneecessneeeeesneeeeneneeeess 1 Tl Betore Installation nsin einen n antr EA N 1 1 2 Install Program 0 ccccecceecsceescceeeeeseeeeeeeeseeeeseeeeeeeeseeenseeenseeesseeeseeenseees 2 1 3 Uninstall Program ceeeeeee 1 3 1 Uninstall the Software 1 3 2 Uninstall Fingerprint Sensor Driver 0 0 1 4 Work Flow of the Software 2 Program Management cccccsscccessseeceeseceesseeeeesneeeeesneeecesnaeeessneeeeseneesessneeeess 2 1 Exchange Data between Device and Program esceeceseeeeeseeeeneeeenes 1 2 1 1 Device Management cccceccsececssseeessneceeeneeeessneeeeseneeeeneeeeess 1 2 1 2 Upload and Download Data 0 ecccecessceeeeeeceeeteeeeesneeeeseneeeess 4 2 1 3 Real Time Monitor sss cece cece a EA 14 2 1 4 U Flash Disk Management eeeseceeesseeceesneeeeeneeeeeseeeeesaaees 15 2 1 5 Short Message Management ccscceeessecceesneeeeeseeeeeneeeeeaees 23 2 2 Maintained Setting sis cessveisessseassbussiass yaaa seas vash suas TRA A a 28 2 2 1Department Management ccccceescccesss
53. Attendance record sub item on the main window of Search print and the following window will pop up 1 Search 1 only search attendance record Department Display all departments in this unit Staff Display all staffs in this unit through drag down box choice needs to inquire sub item 107 Attendance Management Software User Manual V1 7 Beginning and ending time determine time scope that needs to inquire Inquiry choose the department staff and determine the beginning date the time the ending date time single click Inquiry button the inquired result in lower part the window to show the staff s of your choice attendance record in period of time will display in result box in low side of windows Q Search Employee s Attendance Checking Record fo S ea Condition n Dep Zk z TAES lf you want add edit attendance checking s orignal records please ice use the functions of Forgetting to clock in out Coming Name lt Alb gt 5 RY Search Late Leaving Early Collectively or Handle Attendance Checking Records In Advance Time Range Preview S In From 2 172007 0200 BB Export Display Status DA To 5 6 2007 y 2359 E Display Workcode amp Advanced Export _ModiyLog Z Support simple cae Z Display Null Records Primary Logs Simple Calc Department Name No Date Time Clock in out Location ID _ ID Number Workcode VeriyCode a k 1 2007 05 05 17 07 19 C in
54. Device Gender Female No Nationality Office Tel Fingerprint Odevie O sensor Title Privilige User Date of Bith 7 7 fE Dateof Employment CardNumber 0000569701 Mobile No Home Add Basic Information Addition AC Options Gn The upper half of the window of Employee List is a list of employees and the lower half is designed to select and set staff s varied information The lower half is paginated to three pages click the pagination label on the bottom to enter different pages performance corresponding operation When if there are many staff you can use this way to search for input condition you inquire click Inquire button so you can get detail information about this staff 1 Must fill the blank of the staff s information list with the staff s name enrolling number according to the actual need you can add other information about staff 31 Attendance Management Software User Manual V1 7 Note it is different with old software we have increased a new function in maintained setting item the User number distinguish from enrolling number the enrolling number is suit for Device and according to normal Device the enrolling number don t more than 65535 but the user number have not limit to its size number Addition New Staff When usual execute this management program at first time after registering the user in the Device than directly downloads it to softwa
55. Home Tel department 001 Administrator Nationality CardNo Privilege vox canca The backup data of staffs witch select from bill department display on the left up corner if the new added staffs and selected staffs own the same the shift and attendance setup left click Copy selected employee attendance option and schedule if there are other same words select relating to words from the selected words box 36 Attendance Management Software User Manual V1 7 Attendance No batch increase that department on adding batch staff through the wildcard it is easy to add staff No The number format That means a attendance serial number for example the staff No of this department is the figure 1 at the first so its serial number is 1 input 1 to the serial box the window display following Add a batch of employee Copy datas from 2 2 Copy selected employee att options and schedule Select fields to be copied C No AC No No Number pattern 107 Gender Title 7 oer 3 Mobile Pager Wildcard J length Birthday a Add From 1 E gt Pe Home Tel department 1001 Administrator 1002 Nationality 1003 CardNo 1004 Privilege 1005 wok 3 Cancer The asterisk wildcard length That is mean how many figure the symbol indicates E g the forward section of the serial number is 1 its asterisk wildcard range is 3 if the serial number is so its asterisk
56. Mon 50 Tue 05 02 Wed 05 03 Thu ins 05 04 Fri 05 05 Sat Left side of the page demonstrates that shift schedule depending on the department click department name with mouse can show all staffs and its Shift Schedule in the right side staff module Assign Staff Shift by department according to the different department s characteristic to assign staff shift Single click Department Schedule button on the left angle the following dialog box appears 67 Attendance Management Software User Manual V1 7 Department schedule Ea Default schedule Select a defualt schedule for a new employee while he was registered E May used schedules Select the schedules may be used for employees in the department Normal Jo OK X Cancel Default Shift schedule select a shift from down drag menu make it as default Shift which is used for enrolling new staff after enrolling new staff it will give new staff a shift May used Shift schedule able to display name of current setup shift in the shift schedule list when arrange department shift the shift will not display list until selected shift Normal Assign staff Shift The part of the page in right side is the assignment staff shift the module Assign staff shift not only individual all but also by the batch Click all choice button to assign all staffs shift in the staff s list interface hold
57. OUR COMPANY E Day shift Shift A Shift B Night Shift Shift amp Shift B officer Order picking Finance Guard H R Produce s m i In the box of Fold Department select the department to add new employees in and click OK to transfer the employee or Cancel to cancel this action 5 No pay leave Some employees may remain in the company but who don t belong to any department now which is similar to the currently quite popularized lay off phenomenon Leaving post employees can be re employed through Employ Staff in Department Management Click fe button to present this dialog box Attendance Management Program 2 7 Do these employees really want to leave their posts Press Yes button to transfer the employee to a new department or press No to abandon this action 6 Import user data Import user data from the local disk 39 Attendance Management Software User Manual V1 7 Click 4 and the Import User Data interface pops up Import User Data ca leer tie o leee es gt 1G Cancel Click Import and the Import data wizard interface pops up Then add the user data stored in the local disk 40 Attendance Management Software User Manual V1 7 Import data wizard Import fro OMS Excel O DBF OXML O Test file O CSN file Comma Quote Source file name Template Options C Go to the last page after loading templ
58. PC Upgrade firmware may click Upgrade Firmware button to upgrade firmware following prompt appear 12 Attendance Management Software User Manual V1 7 Device manage 33 You must keep the power and connection betwen PC and device A when updating Please restart device after updated Do you want to update firmware Click Yes to upgrade firmware click No to give up If after clicking yes upgrade file is wrong informing you that the firmware in the Device is the newest one Note User do not voluntarily upgrade the firmware you must contact and be allowed by the dealer before to upgrade the firmware maybe these trouble and problem which affect normal use occur cause you voluntarily upgrade Capture Fingerprint Image Capture the fingerprint image which present by you currently press finger on the machine sensor face Note this function some machine don t support this function Download Management Record download management record from fingerprint machine to system D Click communication setting pagination view the device communication setting click Read in to lookup all communication setting 13 Attendance Management Software User Manual V1 7 Device manage Machine List anri Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name Communication options BaudRate v Device Number IPAddess 0 0 0 0 Net Speed 3 Comm
59. Thu 04 08 Fii 04 09 Sat 04 10 Sun 04 11 Mon 04 12 Tue 04 13 Wed 04 14 Thu JL NATAL Fri v Reason Day View List View the option page of the staff business trip asking for leave may be divided into two pages that is the daily view and list The situation of staff businesses trip asking for leave is able to be set in the daily view page Department through this drag down box user can examine and to choose each department the default department in the system is the main corporation Staff through this drag down box user can examine and choose the staff from each department default staff by the system is Completely When view the lot of record may set option for staff business trip staff ask for leave by a department Note the staff is in Completely by default be unable to add the staff business trip asking for leave 96 Attendance Management Software User Manual V1 7 Employee list The employees selected from the Employee option box are displayed in the employee list Leaves view through the view all leaves name which exist this system will be shown Double click name of leaves may choose the color to distinguish the leaves Beginning and ending time Is same with the majority module in beginning and ending time all is used to determine some Time Period provide user with convenient to inquiry Production repo
60. Time click ny button to select the date and in the box of Time click 4 button to select the time or directly change the time In the drop down box of Date click J or LE button to move the date one month upward or downward Export Attendance Checking Data Expott to Files OBE xpott to Databases Link Database ickly Choi Fil Provider Microsoft Jet OLEDB 4 0 Data Source c att12 mdb N r Conditions and Range for Exporting Data Records s Begining Date iday April yi Tuesday z a April 2006 ES Sun Mon Tue Wed Thu Fri Sat 1 Z 3 5 Z 8 g 10 at Ta 13 1a J8 16 T 08 1s 20 v2 2 Mei 23 24 25 20 27 i 29 169 Attendance Management Software User Manual V1 7 Click the year number to change the year directly or click 1 button to move the date one year upward or downward Click on the date you want to select the it 3 2 Select Employee The option box of Employee is like this Employee Eliza zhou 1019 Edith zhang 1020 Colin li 1021 Peter mao 1022 Elaine hua 1023 Lewis wang 1024 Jim zhen 1025 Ellen ruo x Move the mouse to the row the employee to select is in left click the mouse and this row will turn blue To select more than one employee hold down Ctrl key to select 3 3 Select Department The option box of Department is like this 170 Attendance Management Software User Manual V1 7 Buss Manage E
61. WARE PRODUCT may not be sold or be included in a product or package which intends to receive benefits through the inclusion of the SOFTWARE PRODUCT The SOFTWARE PRODUCT may be included in any free or non profit packages or products 3 Copyright All title and copyrights in and to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by the Author of this Software The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions Therefore you must treat the SOFTWARE PRODUCT like any other copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer provided you keep the original solely for backup or archival purposes Limited Warranty No Warranties The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT The SOFTWARE PRODUCT and any related documentation is provided as is without warranty of any kind either express or implied including without limitation the implied warranties or merchantability fitness for a particular purpose or no infringement The entire risk arising out of use or performance of the SOFTWARE PRODUCT remains with you 186 Attendance Management Software User Manual V1 7 No Liability for Damages In no event shall the autho
62. a 20 05 05 17 07 tn 05 05 17 07 fin 05 05 17 07 fin 06 06 18 In CfIn Gon o 05 05 17 07 c In tjin 6 cjo 0 Empl s attendance Rat 6 2007 02 01 To 2007 05 08 jello flane Department Date i zk fi I j idk I a T a j lak I a I a T idk T Zk I a I iz T dk j a T zk idk j a I idk i iz i a I a j idk I a I a j ide j a I a j dc I a I a j lak I a I a T a T a I a T idk T a I a T zk ProT j idk 200012 E zk PTOI For printing report only need to left click on the the Printing button in report left side 3 Export please refer to appendices 3 6 Export Data 111 Attendance Management Software User Manual V1 7 4 High level exports This function is equipped with exporting data that has the strictly requirement here will be allowed to export attendance record depending on the user setting For detailed operation please see appendix 6 1 8 high level to export 5 Modify the diary log If the use has revised the original Time Attendance record the system provide a convenient way to inquiry the Time Attendance record which has been revised and reverse the misoperation Click Modify Log button enter Record changing Logs window shown as following interface 1 Inquire The inquiry method and to inquiry the record of user s attendance is similar after choosing the department the staff determined the be
63. a delete U intraday attendance through the preservation of the photos Note The software supports attendance cameras can use this feature Import Images that is taken by machine Download the attendance checking photo contained by the U flash disk to the software only the attendance photo is available to download that is all the photos in a passed folder Attendance blacklist photos all the photos in the bad folder can only be read through the U flash disk 22 Attendance Management Software User Manual V1 7 U disk data management Import user data User data export Record data import Import sms Export the sms Data Import Images Devid Download Ti Size 2008 5 21 Import Images Delete data from U disk Disk size 123MBFree Space 98MBUsed 2 Import attendance checking photos that is taken by machine downloaded the attendance photos in the U flash disk to software to view Delete Data in the U flash disk delete passed attendance checking photos in the U flash disk Note The software supports attendance cameras can use this feature 2 1 5 Short Message Management Some type product provide a function which can send a message to appointed person through public to person way before using the function it is need to setup short message customize the short message according to staff Then upload the short message into the device The device fully support two way to upload the message one is to directly
64. add cancel department enroll staff for more detail as following Click on the Department list sub item on the menu Maintenance Setup the windows appear Department Management fs x o Add Delete Rename Employeed JOUR COMPANY 3 Day shift B Shift A 8 Prompt E ShiftB B E Night Shift B ShitA 2 p If you want to edit department names what E ShiftB S ii you need to do is just to click on the 5 AR department name twice or to press F2 If Order picking you want to modify departments B Finance subordinate relationship you can drag the E Guard department to modify to a new superior department name B HR E Produce B 83 warehouse EB No 1 E No 2 E No 3 In adding department you first left click the superior department of the new department click on the Adding department button input the name of new department in the dialog box click Confirm to save In deleting department you only firstly left click the department selected click the Cancel department button select Confirm in the display caution box OK If you want to modify a department s subordination relationship first selected the department to modify left click hold drag the name within the new superior department Then follow the instruction to operate Click on the Enroll staff button the following appear 29 Attendance Management Software User Manual V1 7 Employ Employees E Emp
65. an data in database After finish to export data click X up right screen return main menu 2 6 Access Control Setup Access control setting is to set unlock time and assign privilege for registered users Settings of each user consist of three period time settings and one group setting Relationship between period time and period time is OR Group also consists of three period time settings 152 Attendance Management Software User Manual V1 7 and by the same token relationship between these three period time is OR Simply put if you want to keep a registered user in unlock status Firstly the group that this user is in should be defined in unlock combination one group can be defined in one combination together with other group but these groups are required to unlock door together Second current unlock time is in any availability range of user time period and period time of its group Under system default a new registered user is in Group and group combination is Group 1 So new registered user is in unlock status under default If a group that user is in is not defined in group unlock combination setting then the use can only record attendance and cannot unlock door 2 6 1 Period Time Time period is the smallest time period unit in Access control setting In whole system you can define up to 50 time periods Each time period defines 7 time intervals i e one week Each time interval is valid time period in 24 h
66. ance Management Software User Manual V1 7 E e Maintenance es Timetable Name 0 Begin 5 tada _v Pos x dette Timetable Name On Duty Time Off Duty Time Late Time Mins Leave Early Time Mins Beainnina In Ending In Beginning Out Ending Out Count as Workday Count as minutefminutel Must C ln Must C Out Sm s BE Chance the Display Color Select Add to enter Times for on off duty Guide interface follow the guide to set Time Period and shift schedule IE P Times for On Off duty Setting the On Off duty times in this organization O On duty time 08 30 Off duty time 17 30 O On duty and Off duty in morning and afternoon 08 30 f duty 12 00 14 00 me 18 00 According to the company real condition the method of on duty and off duty is selected is twice attendance morning and evening or is four times morning Noon Noon evening input correspond to on duty and off duty time click Cancel button return main windows click Next button to continue setting the window is following 59 Attendance Management Software User Manual V1 7 Q attendance schedule wizard rr we a Clock In Out The time range of allowing employees clock in out Outside this range is invalid 08 30 17 30 Stat C In 06 30 End Cin 11 30 Must C In Start C Out 14 30 End C Out 23 30 Must C Out KEE Cea This windows may set the beginning time
67. ance Setting gt System Setting and select Display the Photos in the Normal box System setup De Regual Monitor Transaction Photo Record of using Http E Function Option only for device of http serverjnot supported Rs232 485 gt Start amp Download Record s i Status of Record s ZZ Import User s Data Pot 8081 34 MJAdd Machine To System Automatic Transaction Real Time Onterval 0 4 Unit Min O Transaction Log Times Ex 00 00 08 00 17 00 l J OK X Cancel 5 Select Support the Http record transfer function in the HTTP data transfer box Ensure that the port settings are consistent with Web port settings on the device Finally click OK as shown in the following figure 179 Attendance Management Software User Manual V1 7 System setup v r Main Window Monitor E Function Option a gt Start v Show GridLine amp Download Record s bA i Status of Record s Show Photo ZZ Import User s Data amp Extend Function Allow to add Zero before AC Noflen of AC No lt 10 Minimize on program startup Use XP style _ Save Window after exit Max display items When Zero Closing Automatically monitor 109 of OK X Cancel 6 The attendance management software automatically detects the online device and displays the latest attendance records and photos in the main interface as shown in the following f
68. ate C Save template automatically when wizard closes Load template from file Ni Execute 7 Face group To use a face device and enter a face group proceed as follows Click and select the users who have registered faces for grouping For the users who have not registered any face do not perform this operation 41 Attendance Management Software User Manual V1 7 Face group DER Dept Name Name jac No group gt Hint press the Shift or Ctrl key to multiple select la 2 Right shortcuts key operation Right click a region of the staff s list to export staff s basic information production report is available entire rank data also can be hideaway or showed in the current interface Shown as following figure 42 Attendance Management Software User Manual V1 7 Export Data Create report for current grid Save grid layout Show all columns Hide all columns Columns gt Advanced Export Export data export all staffs information of the current department Operation step like as Time Attendance port Create report all staffs information in current department will display by report form the operating method likes to export the data in Time Attendance report Save Grid layout After change setting of data rank save the data rank setting it is allowed to use after through directly write down the data rank setting Show all columns After click this option staff s
69. ay choose the color which you needs in this interface after selecting Be sure to single click OK button to save change filters condition definite that status record in displaying box click Change filter the following window will appear OK Invalid Repeat Vrong State Out OT FOT AutoSchedule KIS RES RL RES Make a check it to show it selected status appear on the display box utilize clicking V to switch status between selected and unselected Modify it as new status able to make a present status of selected record to become a select status after selected a record click Change state the window is following C In c Out OverTime In OverTime Out Out Back Out Because Attendance statue all is checking in record therefore this statue is impossible to use may single click other statue to select Deletes this Time Attendance record May sign the attendance record of you choice as deletion condition after using this function in the tool 123 Attendance Management Software User Manual V1 7 column can add two items Applies all the setting operation After selected this item all setting operation which display in operation column is valid before this Cancel all setup operation Cancel all after select this item all setting operation is invalid before this all operation will disappear in operation column Cancel current record operation Cancel operation for selected Only can
70. base file to import attendance clock in staff attendance data is imported Select import from USB flash disk click Import following windows pup up 2 Import from database means to import attendance data from attendance database backups and the data include staff information shift information clock in records etc You can import the data from databases of previous version or databases of the same version For the data format of database files of versions previous to 1 2 differs from that of Version 1 2X if the version of the database file that you want to import is below 1 2 Not including 1 2 please select versions before1 2 option Otherwise please select 2 2 x options Note Before importing data if it is unnecessary to remain the data in your system please first select initialize the system This is because if some data remaining in the current system overlap with the data that will import errors will appear when importing data 150 Attendance Management Software User Manual V1 7 and data s importing speed will slow down Click versions1 2 or version 1 2x button and a file manager will pop up Enter the path and file name of the database to import and click Open the system will import data automatically If your database is SQL Server database you can click button to begin settings For detailed information please refer to Database Setup After importing data click X to go back to the main menu 2 5 5 Exp
71. base in regular time click command on the menu pop up following window 148 Attendance Management Software User Manual V1 7 Please input backup data file Save in Att2007 6 My Recent Documents e Desktop E att2000 My Documents My Computer D My Network File name attB ackup Places Save as type Microsoft Access Database Select position to save file input filename maybe defined filename click Save button When original database was damage it need to restore you should change back up filename as ATT2000 mdb copy the file under attendance install directory to cover same name file but the action only restore these data to before back up E g you back up data in 31 3 so that these data be restored are only one before 31 3 2 5 4 Import Attendance Data To import attendance record to another machine or old record to the current attendance software click this command on the menu and this operation window will pop up 149 Attendance Management Software User Manual V1 7 Import Attendance Checking Data k lol x l Import from Usb flashdisk f C Import from Files Po Y Import from database Link Database Quickly Choose DB gt Before V1 2 After V1 2 Provider Microsoft Jet OLEDB 4 0 Data Source D Documents and Setti N X Close 1 Import from USB Flash disk All information of original database can be import to Attendance system data
72. before you setup directly export the data again 7th export the data After all options set finished Exporting Status j Finished Exported 6 Time 0 00 00 Speed Click Export data When indicator inform you completes download data then may confirm and gets down the data to directly which the examination Export 177 Attendance Management Software User Manual V1 7 3 8 Downloading Photos Automatically When the PC is connected to an 8 inch color screen device set the server on the 8 inch color screen device and connect the 8 inch color screen device to the Internet Start the attendance management software on the PC and the software automatically detects the device and downloads the photos taken on the device The detailed operation is as follows 1 Connect the PC and the device to the Internet respectively or ensure that both of them are in the same LAN 2 Choose Menu gt Communication device gt Other settings on the device Set the Web server to the IP address of the server where the photos will be saved Settings gt gt emr EE EN Server Port Proxy BY OFF Proxyserver Port 3 Open the attendance records on the device Note The device must 178 Attendance Management Software User Manual V1 7 be configured to take photo of and save the attendance records and take photo of the attendance records 4 Start the attendance management software choose Mainten
73. card number do not change at random The cursor locates in the name column Employee List x C S 5 3 Gon k Add Delete batch Search Import include sub department No Name Gender Title Mobile Pager Birthday A 3 OUR COMPANY B Overseas Department Male B Red Name Linda Fingerprint manage a Gender Female No Nationality Office Tel Fingerprint pct O sensor Title Privilige Date of Bith Date of Employment Mobile No Home Add Basic Information Addition AC Options If want to add new staff press button to repeat above this operation 2 Add Batch Staffs When some departments enroll a lot of staff you can use this function to add staffs lighten an operator work E g a lot of staffs want to be added to the bill department first select a department click on the Add batch staffs button the adding batch staffs window appears 35 Attendance Management Software User Manual V1 7 If there are not staffs in this department the following appear Add a batch of employee AC No a Number pattern a Wildcard J length From 1 on If there are staffs in the department the following appear Add a batch of employee Copy datas from Simon 1109 Select fields to be copied AC No No Name L Gender AC No Number pattern oO Title Wildcard length 3 iS Mobile Pager From 1 l to
74. cel current record operation Make all smart schedule record to become over time change records which auto assigned timetable to OT record Make system smart schedule record to overtime Handle forgetting check in or clock out Append Clock in Out Log The process is the same as attendance handling operation Search modification record log clock in operation history The process is the same as sub item of search print attendance record operation Right key menu Under the inquiring record window right click the sub item the following menu appear 124 Attendance Management Software User Manual V1 7 Export Data Create report for current grid Copy dataifrom first to current Copy data from current to last Columns Show all columns Hide all columns Save grid layout Load grid layout Advance Export Export data is same with Export data button function in the interface for detail please see exporting data Create report current grid Is same as Preview record list to establish current data record list function make searched attendance record as record list to export Able to list prints to export save and search for in list etc operation Copy Data from beginning to current position Searched record result copy directly form duplicating to current position and can patch in Excel list directly Copy Data from beginning to ending searched record result copy from current copying position to ending and
75. ck to find securityflags field delete the identifier with the value as 15 under this filed 2 I forget the password of database how to do Answer Enter maintenance and setting of management program click on the Setting password of database then have no need to verify old password so can set up new password of database 3 How to use the business check in clock out Answer When the staff need to go out the staff should check out on attendance device When the staff come back select business clock in 4 While inquire attendance record selected the highest department selected all staff why cannot see record but it s true display that 188 Attendance Management Software User Manual V1 7 has been saved to downloading data Answer 1 It is maybe the data record time expire inquiring range want to view the original record open the attendance database att2000 mdb enter clock in out list can see all original record prove that original attendance record is in the range which you inquire specifically pay attention year 2 It is maybe that add a highest department again after the general company name was canceled installing finish the default highest department general company can not be cancel but it is able to be modify in the attendance rule 5 I have assigned shift why no the result of account and statistics indicate leave come late gone early Answer First enter management to chec
76. ck out countas Early Lea 60 4 mins As late exceed 100 minutes count as absent 4s early leave exceed 100 minutes count as absent After 60 mins leaving count as OT Vv OK X Cancel You need to set that the work hour account by minutes this value should be the same with on duty hour because statistics result correct depends on this value In the step how many minutes will be recorded as coming late after expire on duty time how many minute will be recorded as leaving early before near off duty the definition of time period must be the same with time period of the maintenance setup otherwise the statistics result is Not correct For the clock in record how many minute means coming late of neglect work for the clock out record how many minute means leaving early or 83 Attendance Management Software User Manual V1 7 neglect work If you re coming late or leaving early is over to definite minutes there will be regard as absent work Can set overtime which are how many minutes it exceeds clock off time so this will be record overtime 3 Click statistic item on the pagination and following window will pop up Formulate attendance checking rule es Basic settings Calculation Statistic items No Cin on Leaving Post ay Statistical rule Min unit Round off control 050 O Round down Round off Workday v O Round up ace by times C Group by time periods R
77. computation of Time Attendance rule page Absence without an excuse 1 According to Absence without an excuse statistical rule under Time Attendance rule if staff does not have the checking in out record who s attendance record regard as absence without an excuse 2 According to the Time Attendance rule in the computation of Time Attendance time hours of late is bigger than xx minute staff record as absence without an excuse hours of leaves early is bigger than xx minute staff record as absence without an excuse Obtain result from all statistical situations between the start and end time The default unit is the working day can not change it Overtime Work 1 According to the working overtime statistical rule of Time Attendance rule as well as the computation of the Time Attendance rule staff gets off work after x minute whose work is recorded as overtime work obtain hours of overtime from the accumulation 2 In the Shift management there is a Time Period which directly to be recorded as the overtime work idea the minutes of overtime work is the hours of overtime 3 According to the option situation in the Time Attendance setting maintenance the staff s work record as overtime work in other exception situation list the overtime work and the free overtime is 131 Attendance Management Software User Manual V1 7 verified as effective work to statistic obtains two results among the start and end
78. d number of copies of the SOFTWARE PRODUCT Reproduction and Distribution You may reproduce and distribute an unlimited number of copies of the SOFTWARE PRODUCT provided 184 Attendance Management Software User Manual V1 7 that each copy shall be a true and complete copy including all copyright and trademark notices and shall be accompanied by a copy of this EULA Copies of the SOFTWARE PRODUCT may be distributed as a standalone product or included with your own product 2 Description of Other Rights and Limitations Limitations on Reverse Engineering Recompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation Separation of Components The SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for use on more than one computer Software Transfer You may permanently transfer all of your rights under this EULA provided the recipient agrees to the terms of this EULA Termination Without prejudice to any other rights the Author of this Software may terminate this EULA if you fail to comply with the terms and conditions of this EULA In such event you must destroy all copies of the SOFTWARE PRODUCT and all of its component parts Distribution 185 Attendance Management Software User Manual V1 7 The SOFT
79. d the user s information The following procedures demonstrate how to use the windows utility to download and upload data Before come to operation the first to connect the device Download Attendance log from Device Download all records which have pass verification from the Device Download staff information and fingerprint from Device Download staff information the staff s fingerprint can be download at same time Upload staff s information and fingerprint to Device upload the staff s information and fingerprint together at same time Device management Examined the Device information and modify the Device option through software 1 Download attendance log from Device It is unable to download data from the Device unless the system and the Device are at the connection condition Directly click on Device Machine in the main interface right side to download data record from the Device Or enter management menu chooses data to be download from the Device The system could prompt is working by now please wait for moment after the completion of data downloaded the prompts will appear in the right side of table below informing you that the to download data was successfully the communication between the Device and the software already has disconnected The downloaded data should be added to the system if data is too bigger it is possible need to take much more time The downloading record can completely display in the circl
80. down the Ctrl key and with the mouse single click the staff to complete the multiple choice choose the staff who needs to be assigned to shift then click Arrange Employee s shifts button the following interface appears 68 Attendance Management Software User Manual V1 7 Employee attendance options 1 ese ce In Oe Out Auto assign timetable By timetable By Timetable Pit Must C In Must C Out Least time for Auto assign O Allow no C ln O Allow no C Out 1 sj Days 9 S Hourfs Attendance Active v Count OT Used timetable op vV Holiday MM Reaistry for OT Assigned schedules list StartDate EndDate Shift Schedule 5 1 2007 12 31 2999 Normal X Cancel Clock in out May set whether staff has to Clock in out according to the corresponding time Period to judge whether need to Clock in out the setting privilege in this project is higher than one in Shift Time Period setting Count Time Attendance Refers whether Time Attendance is effective or not after choosing this item according to the Time Attendance rule and the shift schedule total of Time Attendance record is available otherwise this staff will not participate in Time Attendance whose records regard as normal work For example some leaders do not need to count the Time Attendance for normally go to work Records regard as working overtime After choosing this item ability to calcula
81. download the personnel information from the Device View user on the Device Click on View User button For new users it will display in the New User column Meanwhile it will suggest new users added to the system database Downloading When the data has to directly download click the button to downloads Attendance Management Software User Manual V1 7 If there is a new user in New User the column it will prompts whether add the new user to the system database If user on the Device were a user which already existed in the system database then these users could display in there is a user in the local database column From Device To PC Device Users In Locale Database New User Not In Locale Database Machine 1 P New Unit ri ie Count Selecta invert il Count Select All Invert All Salton EAN __ E O New Users O Select Users Ony Finger Ony Password including Finger High Rate Notice the only user information be deleted by deleting operation in o lt gt High speed download When the device was connected with Ethernet and the data is rather much you can use the high speed download function to increase the transmission speed if you use the ZKFingerl0 0 and facial recognition algorithms equipment this function is unavailable Delete Choose user who want to be canceled from the list area also can choose all users Delete fingerprint face or
82. e are lot of short message to search for you many utilize following way to find it such as short message serial No content Public short message User short message Move the record to right side list choose the short message that want to be uploaded click Move the record to right side list the short message will be transferred to wait for moving to U flash disk list area Move all record to right left list choose and remove all short message in the system to wait for moving to U flash disk list area Clear all record in the list erase all record in the wait for moving to U flash disk it is unable to upload the short message or reselect the short message to upload Clear all record of your choice Choose this record which doesn t need 21 Attendance Management Software User Manual V1 7 to be uploaded and then click Clear to clear the record from this list then this short message will be deleted from wait for moving to U flash disk Note this function is valid only for the machine with U flash disk Images taken into machine U will be preserved after the attendance photos downloaded to the software download only the attendance by the photo that is after the U pass in a folder of all the photos Attendance blacklist photos bad folder of all the photos can only be read after the U Import machine photographs U session will be kept by the attendance through the photos download software to view U Dat
83. e must Clock in out or not The input time format is hh mm which separately corresponds the hour the minute E Deletion Selects the Time Period which has already existed single click Delete button to delete the Time Period which has been selected 62 Attendance Management Software User Manual V1 7 M Save Single click Save to renew when revised or add a Time Period click this button to save the Time Period setting information E Record the hour minute as coming lately as above figure show the setting value is5 minutes E g Illustration is on duty time at7 50 A at 7 53 check in time B at 8 OOcheck in time so the A is not coming late because he check in time is not over 5 minute the B is coming late for 10 minutes because he check in time is over for 5 minute Records hour as leaves early minute it is the same as record coming lately depend on the difference between the clocking out time and the rush hour time E Beginning Ending in Must input within check in range of This Time Period the record regard as validity outside this scope checking record is the invalid record E Beginning Ending out Must input within check in range of This Time Period the record regard as validity outside this scope checking record is the invalid record Begin and End Clocking out time can not overlay E How many working days to records Refers to each Shift record how many working day if here the value
84. e record region like as above figure At the same time the new data record will be stored in the staff s record data list in the system you will be allowed Attendance Management Software User Manual V1 7 to view it from the attendance record The new user will be stored in the staff information table of the system it is allowed to view through the staff s maintenance After downloading data the system still cannot automatically clear data which is stored up in Device under this option gt maintenance setting gt Downloads record gt you choose item as that download the record and delete the record data on the Device together at same time system can automatically remove data record from Device Note If the machine model is M100 please note maybe the M100 machine does not need to enroll the user first directly through slip the card to verify user identity therefore the corresponding user information does not possibly along with downloading recorded data after the downloading the software can prompt whether add these user who hasn t been registered but still has the recorded data to the database 2 Download the personnel information from the Device only when the system and the Device are at the connection condition the downloading data is available directly click on Device Management the main interface right side the column to download the personnel information from the Device access Device management menu choose
85. e the difference value to reduce the coming lately or leaving early time Exceptional case Record exception Sick leave business trip and so on For other item please refer to item explanation about Time Attendance statistical table 2 Tool column Change indication color In order to better distinguishes each kind of displaying statue Be able to change various statues appearance Filter Exception Single click the here the choice menu appears which 118 Attendance Management Software User Manual V1 7 exception may be selected to demonstrate which didn t display Put the tick in the item which is selected Filter Time Period Single click the here the choice menu appears may choose the Time Period will display which Time Period is in exception when there is tick W in front of the Time Period name that the express this Time Period is selected and in exception Asking for leaves business trip option the operations of Asking for leave Business Trip are same with to handle Time Attendance Statistical result detailed list The page of statistical result detailed list mainly is to examine original record statue which download from the equipment and revise to the Time Attendance record states 1 View the Time Attendance record After inquiring and computation chooses the statistical result detailed situation Shown as the following figure Gane aT SEs In the statistical result detailed list
86. ecord After selecting a interface be allowed to see that some software simply class process the original record in this interface completely show staff s record by the day Search Employee s Attendance Checking Record es Conditiorr Ri Dene zk _Cidesion Report If you want add edit attendance checking s original records please ga 7 use the functions of Forgetting to clock in out Coming Name lt All z A Search Late Leaving Early Collectively or Handle Attendance Checking Records In Advance Time Flange R Breview In From 2 172007 0200 BB Export Display Status Ou To 5 6 2007 w 23 59 Display Workcode Advanced Export ModityLoa Z Support simple calc Display Null Records Primary Logs Simple Caic AC No Name Department Date Time a 1 Zk 2007 02 01 2k 2007 02 02 2k 2007 02 03 2k 2007 02 04 2k 2007 02 05 2k 2007 02 08 2k 2007 02 07 2k 2007 02 08 2k 2007 02 08 2k 2007 02 10 Zk 2007 02 11 2k 2007 02 12 2k 2007 02 13 2k 2007 02 14 2k 2007 02 15 SSR SSS SS SS See 2 Attendance for photo If the software features is designed to support for attendance photos function when search staff attendance checking records employee s the attendance photos is available to see at the same time in View the attendance records interface 109 Attendance Management Software User Manual V1 7 Search Employee s Attendance Checking Record Sec Condition ouncowpany
87. eeeeesneeeeeseeeeesneeeeeaaees 29 2 2 2 Employee Maintain 2 scssgesevgege da seegeneg aed sete eta E 30 2 2 3 Administrator Setting cccecesccceseseceeseneeeeseeeeeenaeeeesseeeeenees 50 2 2 4 Time Period Maintenance 0 c ce ceceeeesecsseeseeeseeseeseeeseeseenseens 57 2 2 5 Shift Management 0 ceeccceceeseecessneeeeeseeeeesaeeeeeneeeeseeeeeeaees 64 2 2 6 Assign Staff Shift 0 0 eee a AS 66 2 2 7 Holidays Maintenances cccsccccsssceeeseseeeeesneeeesseeeeseeeeesaaees 75 228 Leave Setung 4 i Seite atta iain aiaven Gein Gave 78 22 9 Attendance RUE isa nanan AEAN AAA a 81 2 2 10 Database Option eeeccceeeeseeeeesneeeeseaeeeessaeeeesnaeeeeseaeeeesaaees 85 Attendance Management Software User Manual V1 7 2 211 System OPulon 2s Kee a ee A GRE 90 2 3 Handle Attendance ceceececcesecsscssecsscssscssecsseessesseessesssensessserssenseenes 95 2 3 1 Employee Leaving on Business Asking for Leave 00 95 2 3 2 Handle Staff s Forgetting to Clock In Out 0 eee eee eeeeeeee 102 2 3 3 Coming Late Leaving Early Collectively eeseeeeseeeeeeee 106 2A Seat eN Prints 225 0505 os E ined ies tguasessdgugavecducivecdducgavesnucavess 2 4 1 Attendance Record 2 4 2 Attendance Exception Searching and Record List 114 2 4 3 System Operation logs 2 5 Data Management eee 2 5 1 Initialize System 2 5 2 Clear Obsolete Daa rosenia nasies SAs NaDa AnA SEREA SANAR 25 3 Backup
88. enter key or the left key click on inquiry symbol E appears must search Handle Staff s Forgetting to Clock In If one staff forgets to clock out due to some special reasons this function of handle staff forgetting to clock out can be used to add a clock out record the operation process is the same with operation of to staff forgetting to clock in See up part 105 Attendance Management Software User Manual V1 7 2 3 3 Coming Late Leaving Early Collectively 1 Coming late collectively If part or all of the staff of one department come late this function can be used to modify staff clock in time click Coming late collectively on the down drag menu and the following dialog box will pop up Handle Coming Late Leaving Early collectively x Department Employee yY X Gz x When part or all of employee from one department come late or leave early with E reasons employee s clock in clock out 2 time can be changed and the changes can be searched by using lt Modily Log gt 3 Matty from Employee Attendance Records 4 Jack Coming late O Leaving early 5 5 Neglect Clock in record 6 Sucy 7 Simm From jady EE 8 00 00 8 Tom To Sunday MoM 9 45 00 45 9 Jacqueline 10 Scat Clock in time after modification 11 Harry ES fe 8 00 00 Ah 3 Tbay Sunday Mv 00 01 15 Jeff 16 Dailey Pa OK x Cancel In the department option select the department to which the staff who come late collectively bel
89. eriod to determine after it expire more one day otherwise Not to determine Used timetable that is this staff is able to on duty time period click on button the selecting period of time appear this shift Time Period is shift name list which has been set up in shift management The windows following 48 Attendance Management Software User Manual V1 7 Clock In Clock Out O By timetable O By Timetable 7 Must C ln Must C Out 2 ime for Aut zen O Allow no C In O Allow no C Out 1 2 Days 0 F Hours M Attendance Active Count OT Used timetable 7 Holiday M Registry for OT p HE Daytime Mornin Day Night Assigned schedules list b Start Date EndDate Shift Schedule 2000 1 1 2999 12731 Normal JA OK X Cancel Left click shift names that select from display shift name list add selected shift If want to cancel shift where there are used period of time first define period of time click on button it will be canceled al options O Clock In Pi Clock Out T Cl uto assign timetable O Bp timetable O By Timetable E x Must C in Must C Out pa aig O lllow no Cin O Allow no C Out 1 2 0 Shy M Attendance Active Cl Count OT Used timetabl aki e Holiday M Registry for OT Delete Assigned schedules list L Start Date EndDate Shift Schedule 2000 1 1 2999 12 31 Normal After set up click on OK to save setup click on
90. estores the normal the device will automatically reconnect with in the situation Assigns monitoring Time Period May define some the Time Period to start the monitoring If the polling is uninterruptedly then the entire monitoring network will bear very big load so define a Time Period to begin using the monitoring like this can reduce the load for the monitoring network Attention writing format for example 06 00 22 00 Images taken into machine U will be preserved after the attendance photos downloaded to the software download only the attendance by the photo that is after the U pass in a folder of all the photos Attendance blacklist photos bad 91 Attendance Management Software User Manual V1 7 folder of all the photos can only be read after the U Import machine photographs U session will be kept by the attendance through the photos download software to view U Data delete U intraday attendance through the preservation of the photos Note The software supports attendance cameras can use this feature Sync device May define time to complete the computer synccronize up all devices which has been added When this time arrived the auto synchronize the entire device those connect with the system Attention writing format for example 10 00 Function configuration Time Attendance The Time Attendance function is must select USB Manage it is option under data menu USB flash disk management is available
91. ginning date the time the ending date the time single click Inquiry button the inquired result in lower part the window to show the staff of your choice the modified attendance record in period of time will display in result box in low side of windows 112 Attendance Management Software User Manual V1 7 QA Record changin Condition Dep 2k zl Name lt All gt 27 1 2007 m 00 00 4 z Time Range The appended modified deleted records can be seached And you can select the missing operated records and restore ress Ctrl key can multiply select records 5 6 2007 6 10 59AM CA __ 5 5 2007 6 10 59 AM _ 2 Preview the content of list to preview and print is available Click Preview to view the report style shown as following History Record of Attendance Log aw Dept Name Pin 2007 02 01 2007 05 06 IniQutTime In Out Modifier Modi Time Type Reason Ik Te 2k 2k 2 z Marry 8 Merry 3 Suey 6 05 05 06 10 113 Aopended Append employee s Appended Append employee s Appended Aspend employee s Bopended Aspead employee s Attendance Management Software User Manual V1 7 Single click Export button may search result to export file the operating procedure and the attendance record to export are completely same 4 Restore record Some times as a result of the misoperation or the actual si
92. gned to Time Period Time Attendance record who must own clocking in clocking out record simultaneously as free overtime work if this item in choice systems judge all free overtime work will be showed as overtime work Save the verified record make the confirmation to the verification which has carried on change the statue of the record which will be 127 Attendance Management Software User Manual V1 7 verified to the statue which has already verified After saving be sure to re inquire and compute Cancels this verification Do not confirm the verification which you have already done the statue which will be verified record save as the initial statue Record all egress record as business trip staff all egress record regard as business Cancel all business trips All the business trip record will be canceled this record will be generally egresses or according to the actual situation handle it Set this record invalid change the record statue of your choice to be invalid The displaying window for inquiring record right click to be possible to operate Is same with the statistical result detailed page Time Attendance Statistic The Time Attendance page is a page to which commonly used count all item in the staff assigned time to produce report is easy to examine and the settlement 128 Attendance Management Software User Manual V1 7 ane alae Sas In the Time Attendance stati
93. h more item just right click Data row item of your choice if you want to show anther row put a tick in front of the row you have selected Start time start time for abnormal statue End time end time for abnormal statue Exception there are 8 kinds of statue free overtime work overtime work business trip approval absence sick leave leave home leave 126 Attendance Management Software User Manual V1 7 Verified statue After the verification show that overtime work or is in invalid statue Before verifies statue Verification statue Total hours The difference value between end time and start time Assigned shift work day The exception situation across the working day which has assigned shift Tool column If the Time Attendance rule limit the business trip and the overtime work statue must through verification then verified statue column is empty if has regulated the statue of verification the corresponding statue column will appear in the verified column Returns to original state before the verification column this operation does not take effective unless the record has been verified return record statue to initial verification state After the return to original status be sure to re inquire and compute All overtime work is invalid Exception list shown that the overtime work record all regard as invalid record All free overtime work effective The system regard personnel s who has not assi
94. has been set the program will defer to the setting value to statistics working day otherwise according to Time Attendance rule in option statistics E How long time minute to records the period of this Time Period will be recorded how long time in the statistical report may set it by user For example When some o clock Time Period the reality length is 9 hours may record it as 8 hours also records in the Time Attendance statistics this o clock Time Period is 8 hours 63 Attendance Management Software User Manual V1 7 Must checking in out According to the different post and the different request may definite the Shift Time Period whether have to check out in Changes the demonstration color of Time Period May change each Shift Time Period color used to differentiates each different Shift just left click the color with the mouse which the color region want to be modified 2 2 5 Shift Management After setting Time Period Be able to set Shift Schedule Select Maintenance option menu click Shift management sub item and then you can enter shift menu with the following window shift Management ee Shifts Shift Time Period Name Beginning Date Cycle Num Cycle Unil 01234567 8 9 1011121314 151617 1819 20 21 22 2 24 gt Monday eu wul Tess HEEE Wednesday p HERE Thusday EERE Fiddy Saudas hPL lt gt
95. he Time Attendance rule in and the shift manages to record is late x time which in the time establishes to calculate after namely if staff s registration time surpasses x time to record for is late is late when the length is the registration time with the work hours bad value 2 non registration recording according to Time Attendance in the rule Time Attendance computation to go to work the non registration recording time mark to be late xx minute Result which obtains in the beginning and end time all situations statistics The default unit is the minute able to change the statistical rule the Time Attendance rule computation project page Late Leaves early 1 According to the statistical rule in the Time Attendance leaves early rule and the time setting in the Shift management record the leaves early time after namely if staff s clock out advance x hours to record as leaves early hours of leaves early is difference value between the Clock out time and the work off time 2 if there is not the clocking out record according to the Time Attendance rule in the computation of attendance statistical when staff get off work without the clocking out record the time regard as leave early xx minute 130 Attendance Management Software User Manual V1 7 Obtain result from all situations to statistic among the start and end time The default unit is the minute able to change it under the Leaves early statistical rule in the
96. he qualification result will appear on the left side area list click Refresh the all user s customized short message will appear on left side list area Cancel staff s short message by defined condition Select a staff who want to be delete in the customized short message left side list click Execute to cancel The short message by define condition completely to delete the customization Note Only the function is valid for this device with SMS function 2 2 Maintained Setting In order to get correct and accurate Time Attendance result you must configure Maintained Setting in the main windows here you can set up software database and system setting firstly enter department management setting and assign staff to department then performance First set up database password then set up holiday leave style and attendance rule department staff maintenance and administrator setting at the finals maintenance timetable maintenance shift schedule staff shift assignment Note unless the staff has been assigned shift schedule the system don t produce Time Attendance report This system provide with enrolling fingerprint or card by after connecting with PC it is avoid the trouble that personnel don t match the fingerprint and fingerprint please see 2 2 2 Staff maintained 28 Attendance Management Software User Manual V1 7 2 2 1Department Management This module provide with convenient to manage each department mainly
97. hich asking for leave takes the computing mode If chooses this option then the computation of the Time Attendance calculation does not comply with min unit and the round control in the statistical rule Shown as following figure Establish Normal Leave Class neon i an cl amp Leave Class Name Other Vacation Sick Home Statistical rule Min unit Round off control 1 00 a O Round down l Round off Hour O Round up Ace by times Round at Acc Symbol in report S V Count to leave After accumulating rounding off is to accumulate all time of this project and converts it into the corresponding statistical unit then depending on the smallest unit to setup the method for rounding off The identification sign in report is the symbolic representation way of this leaves appears in the report while print report Regard as asking for leave refers whether set this leaves for asks for leave Attention if put tick in this option then the date of asking for leave which is newly added will statistic as the asking for leave in the this leave computation of Time Attendance report Deletion Be allowed to delete a leaves Selects a leave name which needs to be deleted click button to be able to delete a leave which selects 80 Attendance Management Software User Manual V1 7 Revision Revises a leaves Selects a leave name which need to revises click button to be able to revise the leave in the righ
98. ify ability to modify the serial number period of validity setting and short message contents Refresh after to perform Inquire SMS there are only short message which accord with the inquiring condition on the list area 4 Send short message From the short message list in left side choose a topic message you want to send click Send SMS 5 Customize staff s short message Click Employee SMS Customize appear following interface 1 Employee SMS customization a og ex Browse condition Deptment v Input Bone Refresh User Info SMS Select All UnSelect al Deptment AC No Name Choos Smsid Start time Timelena Minute Choos Shift A 1219 Ballou v F Shift A no Dailey Shift A 1102 Jacqueline E Shift A 1103 Many Vv Shift A 1104 Wood 5 Shift A 1106 Joseph G Shift A 1107 Mark C Shift A 1103 Simon m Shift A 1110 Sush m Shift A nn Wagner Shift A 1113 Kent cr Shift A 1114 Mary B cr Shift A 1115 Bk cr Shift A 1212 m Shift A 2102 DE A r Shift A 2104 IR r Oper Select Send immediately Not send temporarily User Count 77 Sms Number 0 Staff s information This list shows the staff information that customizes short message Short message This list display the shot message which is customized by staff Operation if the software link with the machine can click Send immediately if the software has not been linked wi
99. igure Attendance Hanagenent Program Teap Sup 2011 5 26 F lolx Data Attendance Search Print Maintenance Options management Help 8 q x 0 Employees ACLog Repot Devoe Del Device Connect Disconnect Extastem S ra Device Name Status MachineNo Commtype Baud Rate IP Address Pot ProductName UserCount Admin Count Fp Count Fe Count Passwo Log S Torei 1 j C C CT S2 Disconnected 1 Serial Port 38400 COMI Maintenance Options p Department List B Administrator I Employees Database Option lt Jia fAcNo Name sTime Machine Verity Mode Eupliees eae Al 105 06 2011 525 FF 041301 ke Fingerpint DW Maintenance Timetables Gh Shit Management E Employee Schedule Attendance Rule Data Maintenance a Import Attendance Checking Data 4 Export Attendance Checking Data GP Backup Database 7 1 Connecting with de 2 1 Succeed in connecti Execk vent TI Http Server failed FFF 04 33 53 7 You can also query the latest records and photos from the 180 Attendance Management Software User Manual V1 7 attendance records 1 Connect the device first 2 Download the attendance records 3 Open the attendance records 4 Finally select Display the images photographed by the device Then you can see the details of each record including the images In the image list you can click an image to
100. in the Time Attendance rule According to result in Time Attendance statistical table output this item Report upper tool column 1 Zoom choose the displaying proportion preview report form 2 Opens the report click on here to open the report file which is saved before 3 Save save the current report to the directly of your choice 4 Prints the report Connect with the printer prints the report form 5 Searches the text Click on the here pop up the search text dialog box input the text you look up click Confirm the cursor will locate to the text which you search 138 Attendance Management Software User Manual V1 7 Text to find Options Origin Case sensitive 1st page Current page Cancel 6 Closes preview 2nd Attendance General Report Attendance General Report The sum total of the Time Attendance statistical result table is used to show the definite staff attendance statistical status in the assigned time carry on the sum computation of staff attendance status convenience of paying wages depending on the Time Attendance situation i x General Attendance Statistics a 20 04 20 to 2007 8 0 Tay cae tae ag OT AL Wa WHT eR Pave e te Woy Way Way Mn mia oor Her oy iaoe Tee Tiren Pour Wor or Hr i zl T E T z n a T T v al al tal T T T T ale ale fecqeline eler
101. installation Completing the Attendance Management Setup Wizard Setup has finished installing Attendance Management on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup Attendance Management Software User Manual V1 7 The shortcuts will appear on the windows click this icon desktop to enter software 1 3 Uninstall Program 1 3 1 Uninstall the Software If you do not need this software anymore you can uninstall it from computer as below Close the attendance management program Run Add Delete program in control panel choose attendance management system and uninstall it Alternatively choose Start gt Program gt Standard version of attendance management system gt Uninstall the attendance management software For clear all the software you need to enter directory to delete the folder where the software installed 1 3 2 Uninstall Fingerprint Sensor Driver If you do not need to use the fingerprint sensor anymore you can uninstall it Run Add Delete program in control panel uninstall fingerprint sensor driver 1 4 Work Flow of the Software 1 Downloads user s fingerprint or the card which have been enrolled in the Device to software Connection Device Downloads personnel data Attendance Management Software User Manual V1 7 from Device 2 Upload staff s name and other materials which have been modify in Device in the Employee maintained Con
102. irm the Temporarily schedule will appear in the shift schedule list 73 Attendance Management Software User Manual V1 7 Before saving this Time Period be allowed to choose this Time Period press key to cancel it Press All Delete to delete all Time Period if this temporarily schedules you add have been saved press ne button to cancel temporarily schedule Shift schedule regularly change there shift schedule regularly change that exist in most company how to arrange the shift schedule regularly change To handle various Shift schedule regularly change is a software s strong function Here illustrate change shift method with four shifts three times change a week example there are A B C D four shifts working hours schedule are divided into morning shift day shift night shift three Time Period the application beginning date is 1 As before instruction finish the operation the following window appear Shift Timetable Maintenance saj Timetable Name On duty Time Off duty Time Beginning C Inj Ending C In B A Daytime 0 08 S00 03 38 10 00 T Add fl v Post X Delete Moming 02 00 10 00 01 30 bapo 1g TAttemdgn 18 00 02 00 17 30 ego 0 Timetable Name Aftetnoon E 98 00 18 00 fe00 1t On Duty Time 18 00 Off Duty Time 0200 Late Time Mins 5 Leave Early Time Mins 5 Beginning In 17 30 Ending In 18 00 Beginning Out 01 30 Ending Out 92 30 Count as Workday 1 Count as minute
103. k in between start and end time no clocking in times No clock out between start and end time no clocking out times 132 Attendance Management Software User Manual V1 7 Asking for leave accumulate all kinds of vacation total sum so obtain the result The default unit is the hour able to change it under the Asking for leave statistical rule in the computation of Time Attendance rule page Approval Absence According to Approval absence statistical rule in the Time Attendance rule as well as the approval absence take effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations between the start and end time The default unit is the working day able to change it under the Approval absence statistical rule in the computation of Time Attendance rule page Sick leave According to the sick leave statistical rule under kind of vacation setting as well as the sick leave take effective in other exception situation list by verification carry on the computation of the statistics Obtain result all from statistical situations between the start and end time the default unit is the hour be able to changes the Sick leave statistical rule under leaves setting Leave According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the s
104. k the setup shift in normal condition the name of shift corresponding time period display that appear in blue color in right time box if there isn t any problem enter staff shift list view the starting date of staff shift the starting date is beyond the account and statistics time range isn t it if it isn t assign shift again fix new starting date 6 Howto cancel the schedule which have been set up Answer You can add a empty schedule firstly then use the empty schedule replace the schedule which will be canceled in staff assignment enter schedule management to cancel corresponding schedule OK 7 Why the data which is stored record is fewer than loaded down data while in the process to download all data Answer While loaded down and record the attendance program can 189 Attendance Management Software User Manual V1 7 determine loaded down record the repeat record will be cancel automatically the stored record will not be store again 8 Why the loaded record appear but cannot find it while inquire it Answer Confirm time range you inquire is accord with attendance time of loaded record or it s not can check attendance record day month year after loaded down record or open database att2000 mdb enter check out clock in can see all origin record confirm time of attendance original record is within the range of acquirement pay attention years record specifically some independence equipment set time
105. leave Add click button to add the new common kind In the right side module May define a leaves name statistical rule as well as performance way of this leaves in the report and whether counts for asking for leave After filling this blank click W to save above these the operation if click X button to abandon current operation While this process the information which needs to add as follows Leave name a name which takes for this kind of leave Statistical rule the certain rule in the Time Attendance report for counting the leave The kind of leave statistics rule Min unit round off control accumulation by times Round up after the accumulation four kind of rules The min unit is the smallest unit of measurement for leave The common unit is the day the hour minute there are several kind of units of measurement in the working day Shown as following figure Hour v Hour cee Workda The round off control refers to if the hour of the leaves is not integer in the attendance report while we calculate Time Attendance record in order to get convenience in the computation of the Time Attendance statistics provides with one computing mode Round up round off Round down 79 Attendance Management Software User Manual V1 7 The computation by the number of times refers to this leaves statistics way in the Time Attendance report The staff asks for leave in a period of time by the number of times w
106. lick Read setting the machine idle setting will appear on the main interface Device manage Machine List Machine Name Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Ide Option GEE Ide minutes 0 Read Options Modify the setting you want to use after doing this Click Apply Setting C Click other function pagination view other function of Device 11 Attendance Management Software User Manual V1 7 Device manage a Machine List Machine Name gt Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set estat Device Power off Device Unde fimware Clear admin piiviege Initial Device l Sync time Capture Image DownloadManLog Date Format Voice Clear all data in the Device System will clear all data in the device include fingerprint and record Notice if you clear up all data the data will be damage and unable to be restored To help avoid possible lost download all data and keep in system before performance this operation Eliminate administrator privilege if the operator forget the name and password in the device and fail to enter the option menu you can use this order to eliminate old administrator then re register the administrator Sync time Synchronize Device time to PC keep that the Device represent time is same as
107. lowing folder To continue click Next If you would like to select a different folder click Browse C Program Pi Tesir e200 7 Browse At least 0 7 MB of free disk space is required lt Back Next gt Cancel 5 In this step you can choose the component which you want to install such as fingerprint sensor driver attendance management program and user manual Click on if you need it recommend to select all components except it has been installed then click on Next go to the next page Attendance Management Software User Manual V1 7 Select Components Which components should be installed Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue Full installation Ei Fingerprint reader driver V Attendance Management 13 9 MB Manual 8 3MB Current selection requires at least 22 9 MB of disk space 6 In this interface you can change the name and decide where to place the program s shortcuts Click Next turn to the next step Select Start Menu Folder Where should Setup place the program s shortcuts bh Setup will create the program s shortcuts in the following Start Menu folder To continue click Next If you would like to select a different folder click Browse Browse 7 Click Install the software start to install and copy the files to the hard
108. loyee Our Department s Employees AC No Name A JAC No Name a gt pb 102 jack 103 Sucy x Staffs in the Employees box are those who don t belong to any department that is who have left their posts This is the same as on leave No salary In the box of staffs select those employees that your department wants to employ and click Add button and then those selected employees will be added into your department In the box of Our Department s Employees select those employees that will leave your department and click Remove button and the select employees will leave your department leave their posts After operations click Close button or X to return to Department Management main Window 2 2 2 Employee Maintain Select the Maintenance Setup click staff maintenance item open Staff list within this window maintenance staff s various information and attendance setting Through the staff list you can view the department the staff belongs to here to view and modify staff s information is available at here attendance setting privilege is superior to Assign Staff Schedule 30 Attendance Management Software User Manual V1 7 Employee List S hp t x Q vail k Add Delete batch Search include sub department dh AC No No Name Gender le Mobile Pager Birthday a iB OUR COMPANY gt I Overseas Department 2 Luck Male B R amp D AC No 1 Name Linda Fingerprint manage es Connect
109. lts data in the shift exception list include the register number name date corresponding Time Period working hours working off time clocking in time clocking out time should arrive coming lately time leaves early time whether absence no cause overtime the running time exceptional case should the registration be supposed to clocking out department working day weekend holiday on duty time working day overtime weekend works overtime holiday working overtime If wants to display more may right click Data row item in the table after choose other rows that need to be show put tick in front of the row that will be cancel 1 Item explanation Corresponding Time period The staff Clock in clocking out time corresponds Time Period name Coming lately hour the difference value between working hours and actual clocking in time if did not clock in and the time when staff go to work without clocking in record will be regard as coming x1 minute late in the Time amp Attendance rule asking its item will be able to corresponding display If has set option in the Time Attendance rule the coming lately time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 coming lately time will not display record it as absenting from work on cause When x2 is bigger than x1 coming lately time correspondingly show the x1 minute Leaves early hour the difference value between the working off
110. me range of batch deletion Select a time range for batch deletion and click OK When you add leaving on business time period and if this time period overlap exited time period the following caution box will appear 101 Attendance Management Software User Manual V1 7 Attendance Management Program x You can t add this item of Asking For Leaving Leaving on Business New Time Period will overlap with existing time of Asking for Leave Leaving on Business Click Yes key the operation is invalid After click Confirmed the added asking for leave business trip is invalid currently After you add the record of business trip asking for leave successfully then the shift detailed situation will belong to the exceptional case in the Time Attendance report the situation of business trip asking for leave will display in other unusual situations default business trip asking for leave take effective system can directly compute the Time Attendance record be allowed to business trip and asking for leave in here the verification verifies for invalid then does not count in the report has verified for is invalid the time which business trip asks for leave 2 3 2 Handle Staff s Forgetting to Clock In Out Handle Staff s Forgetting to Clock In If one staff forgets to check in due to some cause this function of Handle Staff s Forgetting to Clock In can be used to add a clock in record Click Handle Staff s Forgetting to Cl
111. ment that include User and record Notice if you clear up all data the data will be damage and unable to be restored To help avoid possible lost download all data and keep in system before performance this operation Sync Device time may synchronize the Device time to the computer 2 Connect Machine of Fingerprint and Face a this page describes the fingerprint machine information though this page you can view the information about this product type product module serial number firmware etc click Read Setting you can know detail about the device Device manage Be hereid Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Machine Name r gt Information User Count Log Count Fingerprint Count Super lag count Administrator Count Product Name Password count Serial Number Manufacture time Firmware version Capacity User Fingerprint Log Note it is unable to modify this information view these only B In odder to guarantee machine reliability run for long time some machines support power management function such as timing sleep 10 Attendance Management Software User Manual V1 7 timing shutdown etc Device manage Machine List Machine Name gt Device Info Wiegand Biometric Power Access Control Mifare Advanced Function Comm Set Idle Option Idle minutes 0 Read Options C
112. ment administrators only can manage this department staff Super administrator privilege The super administrator is highest level of administrators in the system the super administrator own privilege to add revise delete administrator besides oneself it is allowed to initialize the management system and set the database His her default privilege is allowed do any operation for the system If 53 Attendance Management Software User Manual V1 7 any the option is in no choice in the interface of administrator privilege then the default privilege will be used If only several items has been selected then this administrator who has the operation privilege can select the corresponding project only Second levels of departments administrators privilege second levels of departments administrators is allowed to add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If only several items have been selected then this administrator who has the operation privilege only can select the corresponding project First level of department s administrator first level of departments administrator may add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other
113. minute 0 M MustC in Must C Out v sm gt E Change the Display Color Staff working hours schedule list 74 Attendance Management Software User Manual V1 7 Date shift Morning shift Day shift Night shift Have rest alalufaR wolrmo o QOS DIaQlole ol gt iwialol gt iw gt IWIalIoj gt Iwa wallwa From schedule list the regular are fund cycle of all staff work hour is four day so A B C D four shifts s four day working hours are divided into four shifts Other shift follows the instruction Qishift Management sce Shifts Shift Time Period Unil Da 1819 20 21 22 2 24 lt gt taua viae E edt x Delete Add Tine x a Beginning Ending time Refers to show all staffs schedule time which day start and which day end Time Period in the below rolling region 2 2 7 Holidays Maintenances In the legal holiday according to the related laws and regulations the 75 Attendance Management Software User Manual V1 7 staff will take the leave the staff will be unable to Attendance for this period in usually situation if staff has not checked record these staff will be regard as absent from work without an excuse by the system moreover also the staff holiday working overtime will be unable to take effective in the computation according to this kind of situation properly set management system Cho
114. n clocking in clocking out record total of staff s hours of on duty between the start and end time the default unit is hours accurate figure inhere after point two digital Overtime work Depending on the overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime is effective in other exception situation list carry on the computation of the statistical working hours from Monday to Friday beyond holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page 134 Attendance Management Software User Manual V1 7 Weekend overtime work Depending on the overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime take effective in other exception situation list carry on the computation of the statistical working hours from Saturday to Sunday beyond holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Time Attendance rule page Holiday Overtime Depending on the Overtime work statistical rule in the Time Attendance rule as well as the overtime and free overtime is effective in other
115. nd in the This function can restore system to original installment status the Attendance Management Software User Manual V1 7 Attendance Management Program E x A Initializing the system will clear all registered data Do you want to continue Caution if confirm your selected the system will clear all staffs data and all attendance data Before this operation you must be carefully Click Yes button the system will clear all data and return initial status just system install Click No button the system return main menu without clear data 2 5 2 Clear Obsolete Data After your system has been used for a period of time a big amount of obsolete data are saved in the database which not only occupy hard disk space but also affect operation speed Then you can clear these useless data by using this function Click this item on the menu this pop up menu will appear 146 Attendance Management Software User Manual V1 7 Clear Obsolete Data x MAC Clock in out Record Close Date 06 Juy 207 Backup to a991010 ack P Attendance Checking Exceptions Records 4 Close Date 06 July 201 C ex Backup to GssiUO IETS r Shift Data for AC Time Close Date 06 July 20x B Compact Database File When clearing attendance clock in and attendance exception records you are required to back up clock in data to files You can click corresponding input box to type file name and click
116. ndance checking number Administrator w Modify Password 28 Operation Purview Administrator s initial password is himself herself register number click OK to enter the administrator privilege interface may set this administrator is allowed to software in this interface be allowed to software 51 Attendance Management Software User Manual V1 7 Set Administrator s Purview All DNO Se choice l Choice Items that can be authorized Initialize System a Clear Obsolete Data Backup Database Restore Database Exp Import AC Data Usb Disk Manage SMS management Disconnect Employee Leaving on Business Asking for Leave Forgetting to Clock in out Coming Late Collectively Current Employee s On Duty Status Attendance Calculating and Reports System operate log Department List Employee Maintenance Administrator Maintenance Timetables Maintenance Shift Schedules Employee Schedule Holiday List Attendance Rule Leave Class Database Option v Single click each item of front selection box this item is able to switch from choice to no choice if indicated this item has been selected all no choice express that the system give each kind of administrator privilege by default setting After choosing click OK to complete the setting if click Cancel to be allowed to set the privilege in the next time again administrator which will have to revise in administrator interface click Operation
117. ne different groups to different unlock combinations which make group management of Access control more convenience So user can define many unlock combinations System has defined 5 groups Group 1 Group 2 Group 3 Group 4 and Group 5 Under system default new 154 Attendance Management Software User Manual V1 7 registered user is in Group 1 and can be re assigned to other group Under system default a new registered user uses time period of Group 1 After the user is re assigned to other group the user uses default time period of the corresponding group So please make sure to define default time periods for each group Group Setting Entered the Group setting there are two ways to enter 1 Through bar options of the system menu Access Control Settings gt Group set up group access interface 2 Through shortcuts button options of the system Time Period Enter the group setting interface Enter the Group setting interface shown as following figure Group Description Timezonel Timezone2 Timezone3 Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this Delete Close Group editing left click item that need to edit with cursor to enter the editing state 155 Attendance Management Software User Manual V1 7 Description Timezone Timezone2 Timezones iy i Attention when setting time zone of group time zone 1 can not be 0 otherwise time
118. nection Device Upload personnel information to Device 3 Assign Employee to department enter Department management 4 Setup Shift Schedule and Time Period enter Shift Schedule and Time Period maintenance 5 Setup Shift Schedule enter Shift schedule management 6 Assign the staff Schedule enter Employee Schedule 7 Download attendance data to software in connection Device download record data from Device 8 Examine Attendance report form enter Time Attendance report form Attendance Management Software User Manual V1 7 2 Program Management 2 1 Exchange Data between Device and Program 2 1 1 Device Management Before downloading or uploading data from the Device with software ensure that the communication between Device and PC has established So connect the device to the system firstly input the related parameter after create connection successful uploading or downloading data is available Device Maintenance Click Device Maintenance in the main interface or click Device Maintained in My Device List in here you are able to complete to add cancel and modify Device Attendance Management Software User Manual V1 7 i Device manage Machine List Device Edit Communication parameter Name New Unit Device Number 1 Communication type Serial Port R5485 w Baud Rate 115200 v Pot COMI tunication key Add Save Delete There are two default communication
119. ng 160 Attendance Management Software User Manual V1 7 User AC Privilege Department RJ ID Department S ID EJ Name Ed Group M Testing 5 sa 1 Rad 4 ta 2 FAE 2 h 1 Administration de 1 lg 1 R amp D 3 li 1 Apply Privilege Machine RJ Machine Number Rd IP Address El Machine EJ Machine Number EJ IP Address EJ 1 1 192 168 1 201 2 1 192 168 1 201 gt gt Ka lt lt 8 In the equipment list choose the equipment that need to upload Privilege User AC Privilege Department A ID Ba Name EJ Group M Department EY ID Ea Name Testing 5 FAE 2 Administration de 1 R amp D 3 li Z Apply Privilege Machine Kl Machine Number BZ IPAddress B 9 Through gt gt gt button single or all of the equipment will be moved to the right the critical region waiting for Privilege setting Like following equipment known as the NEW UNIT_1 the equipment has 161 Attendance Management Software User Manual V1 7 been moved to the critical region waiting for Privilege setting User AC Privilege ier gj z z Department Ed ID Department RA ID Ka Name BA Group Ra Testing 5 sa 1 R amp D 4 ta 2 FAE 2 h 1 Administration de 1 g 1 X gt R amp D 3 i 1 Y Apply Privilege Machine IR Machine Number Il IP Addres Machine EJ Machine Number EJ IP Address 2 1 192 168 1 201 1 1 192
120. nition of the workcode otherwise the confusion record arise If the device is connected to other machines do not allow changes to the the number before Import user data set some parameters for Import of user data 94 Attendance Management Software User Manual V1 7 System setup Ye Regual Monitor E Function Option When Import File has the same AC No gt Start amp Download Records i Status of Record s OSkip Odverwrte v inport User s Data Import File Code Ansi sox X cance When there is a duplicate registration number three choices of ways are available 1 Skip 2 coverage 3 warned Import file coding Set the encoding format to import user data files used by 2 3 Handle Attendance 2 3 1 Employee Leaving on Business Asking for Leave When a staff business trip or ask for leave are unable to attend Normal attendance in order to ensure end statistic result is correct it is required that utilize the function to set Click Staff leaving on business asking for leave command on menu the window is following 95 Attendance Management Software User Manual V1 7 Employee Leaving on Business Asking for Leave Setup Time Range 4 1 2011 From v Nameg Linda Luck Viky Liy Zi to ram D x x Query Add 3atchDelet 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23244 o4o1Fi 04 02 Sat 04 03 Sun 04 04 Mon 04 05 Tue 04 06 Wed 04 07
121. nly can show detailed attendance status from the inquiry time from the month time the report form may count in the start and end time situation which the user chooses the start and end time scope appear on the right cancer po sae aw x Daily Attendance Checking Report 136 Attendance Management Software User Manual V1 7 In the table all shifts Time Period which each person uses will be list and illustrate attendance status in the corresponding time and shift with the mark for mark explain and please see at the end of each page In identification mark setting in Time Attendance computation rule Should arrive Working day the working day of the staff should arrive in the assigned time The working day is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Actually arrive Working day the working day of the staff actually arrive in the assigned time The working day is the unit of measurement Recommend able to make a change in the Time Attendance rule According to result in Time Attendance statistical table output this item Absence without an excuse Working day the day of the staff in the assigned time who is absence from
122. ock In under the menu of Handle Time Attendance and the following dialog box will pop up 102 Attendance Management Software User Manual V1 7 Append employee s forgot Clock in out cox Department Employee vY X When part or all of employee from one Ga ACN N 7 department forgot Clock in out with reasons gt id employee s clock in clock out time can be gt added and the changes can be searched 2 2 by using lt Modify Log gt from Employee mi Attendance Records Search Module ME Many Press Ctl to select multi rows 4 Jack 5 5 amp Sucy State C In v El 7 Simon Ie T Add record time Sl i 9 Jacqueline dy GER Hss 10 Scat Lt i 1 Harry 13 T bay ma is Jeff ny Add X Close You first select department and staff and choose the record style you add Set record the date and time click Append to add a new clock in record When a new record has been added the Add button becomes gray and invalid But it will become bright and valid again after the employee has been changed to another one or the clock out time has been changed Click the close button to close this dialog box and return to the main menu There are many select statuses of not only clock in and clock out but also other option in select box the window is following This module not only may individually add staff s time amp attendance record but also may choice all staff also may carry on option if must ca
123. ong and then click the staff of your choice in the staff option box if you want to choose staff more than one you can click the mouse while press Ctrl key Click All choice buttons to select all staff click Cancel all button to call off all selected staff Selected style consists of Coming late collectively and Leaving early collectively when you select only lift click on item you select Neglect clock in record means to neglect selected staff all clock in record during the time period is defined by the from time box and the to time box clock in time after modification means the time of the clock in 106 Attendance Management Software User Manual V1 7 records to be adds in Click OK button to delete all neglect clock in records or add clock in record after modification and to return the main menu Click Cancel to abandon this action and return main menu 2 Leaving early collectively If part or all of the staff of one department leaving early with reason this function can be used to modify staff clock out time the operation process is the same with to handle coming late collectively it is only to select leaving early collectively 2 4 Search Print 2 4 1 Attendance Record This module is used to inquiry all staff attendance record which is download from the device the computation of all attendance statistical base on this record Click Search Print on the main menu pop up menu is following Click
124. ons x AC No Name employee s clock in clock out time can be 1 1 E added and the changes can be searched 2 by using lt Modify Log gt from Employee Attendance Records Search Module Many Press Ctrl to select multi rows Jack 5 ie a Sucy State E v Simon A T Add record time om Jacqueline day May 0523 Scat Harry T bay Pa sel Ead X Close Press No choice button the cursor to return to the previous condition click all choice with mouse If there are lot of staff this module has 104 Attendance Management Software User Manual V1 7 provided with the function to inquiry to the staff the operating procedure is in the staff view directly input staff s register number the name the name Pinyin as well as the name Pinyin first letter press the Enter key or left click a with the mouse If want to inquiry staff named Simon with name Pinyin first letter method inquiry shown as following figure Append employee s forgot Clock in out x Department Employee yY X When part or all of employee from one A a department forgot Clock in out with reasons 8 employee s clock in clock out time can be added and the changes can be searched by using lt Modify Log gt from Employee Attendance Records Search Module Press Ctrl to select multi rows m Siate y Add record time day May 05 29 The goal which after press the
125. ort Attendance Data This function is mainly used to back up all attendance data in the current attendance system or clock in data click this command on the menu and the following operation window will pop up QQ Export Attendance Checking Data fos Export to Files O Export to Databases Link Database Quickly Choose DB File Provider Microsoft Jet OLEDB 4 0 Data Source c attl2mdb oN Conditions and Range for Exporting Data Records Begining Date urday 3 Monday Mev 3 Export X Close 151 Attendance Management Software User Manual V1 7 1 Export to Files Export four file style secret attendance data abt attendance clock in data txt back up attendance data attbackup mdb and attendance system database file mdb Click SI button a file manger menu will pop up confirm the path and file name for the back file and click Open 2 Export to Databases This option means to back up all data such as staff information shift information and clock in record to a database file Click quickly selects database file button and you will open a file manger menu Confirm the path and file name for the back up and click Open If your database is SQL Server database click Nh button to begin setting for detailed please see Database setup Note you must choose a new filename if the file has existed the system will suggest you to define new file name Exporting record will not lead to cle
126. ose the Holiday List under maintenance Option menu opens the Holiday List maintenance window Holiday Maintenance odee pi v x e Holiday Name Holiday Time Holiday Lenathi I This interface is mainly divided into the Holiday List and tool column option of the Holiday List maintenance May add delete and modify the Holiday List through maintenance tool column Add Left click a blank which is used to add information appears in the holiday list module Put the holiday name the holiday time and the total of holiday into the corresponding blank Following figure 76 Attendance Management Software User Manual V1 7 a a Holiday Maintenance e ET EN Am AT CS ea a Holiday Name Holiday Time Holiday Length National day Note when input holiday time the format you input is 06 05 01 after input the default format 2006 05 01 by the system must use English input method to input this mark Otherwise the system prompts error Attendance Management Program x 06 7 8 is not a valid date and time After correctly input the information that wants to be add click i button to save this information Delete Click 1 button to delete the holiday information which does not need to use Revision When need to adjust to the holiday time which has been added 77 Attendance Management Software User Manual V1 7 may click to revi
127. ound at Acc Cl Group by holidays Symbol in report G Zo You can set statistical rules and symbols for staff leave on business coming late and leaving early etc on the pagination label Freely over time Over time work is not registered in schedule staff attendance is regard as freely overtime Note The system default setup only qualify with attendance 84 Attendance Management Software User Manual V1 7 situation which one day is divided into two Time Period if one day is divided into more than three parts for attendance please select all item and total them to ensure the accuracy of the calculation Group by time periods This item will define whether attendance record will be distributed into their corresponding shift Time Period E g select all items that are without clock in item and group them then you will get the total of time without clock in and clock out item Groups by holidays only count the times how many times are to display on the record list No time record XK After cumulate to round select this item s all time to amount which become into corresponding statistic unit then according to min unit setting rule to round Round up when the statistic data have point the system will make after point figure to carry upward as 1 For stance the min unit is 1 work hours so that the calculation result of 1 land 1 9 work hour will be record 2 work hour Round off If the left value
128. our inquiring way rely on serial number contents public and person short message you may select a needful way via the Condition drag down box click Inquire button the qualification result will appear on the list area 3 Maintenance short message 24 Attendance Management Software User Manual V1 7 This page also supports to maintain basics information of the short message The four functions that include adding deleting modifying refresh Add Click Add key the following interface appear J ADD SMS Sms Type a User Sms Public Sms Smsid 00001 Set TimeLimit Sms Content Ok Cancel Public short message for public short as soon as the attendance machine start the short message will be saw it will appear for ever Personal short message for a personal short message it will not show until the user verification is positive Period of validity setting After choose the item a line will add on the interface define the starting time and term of period of validity is available Cancel Click Cancel key the system will prompt Are you sure to cancel the selected short message after confirming the system will appear prompt again Whether delete the short message in the attendance machine together or not click OK the short message will be deleted absolutely 25 Attendance Management Software User Manual V1 7 Modify after select a topic message in the list click mod
129. ours everyday Each use can set up to three time periods and the relationship between these three time periods is Or which means the user is valid as long as identification time satisfied one of these three time periods Each time period format of time period is HH MM HH MM i e in term of 24 hours format and precision to second End time less than start time 23 57 23 56 means all day forbidden End time larger than start time 00 00 23 59 means valid in the time interval 153 Attendance Management Software User Manual V1 7 Valid time period for user unlocks all day open 00 00 23 59 or time period with end time larger than start time Click Time period from Drag down menu of Access Control Setting window of adding Time period will pop up Click Add button and system will pop up a timetable from Sunday to Saturday Here you can define any time period you may use Then click Confirm to save the time period automatically If you want to use several time periods continue to click Add In addition time period can be edited and deleted AC Timezones option ca Deets Thursday Start End Start End Timezone option select time zone ID 1 b Description Monday Tuesday wednesday j thursday Friday 00 00 00 00 00 00 00 00 00 00 23 59 23 59 gt 23 59 23 59 23 59 ox Cancel 2 6 2 Group Group function can divide users into groups and combi
130. port Options Start Export Close 3rd input the filename and choose the saving position Destination file VJOpen file after export Print file after export Ath start to set the field the format and so on A Field Chooses field which want to export There are seven fields PIN SSN Name CHECKTIME SENSORID deptname wokecode separately expresses enrolling number serial number the name date time machine number department name work code B Format Set export the field form there are the general format and user self definite form two formats C Page head and page foot Here may add the page head foot page for file which Export input the 176 Attendance Management Software User Manual V1 7 explanation writing in the page head foot these writing will be able to display in the start and the ending of exported the file D Title and width There are seven fields which Export PIN SSN Name CHECKTIME SENSORID deptname workcode label it with the easy memory the title and defines each field the display width E Excel option May set typeface of the text demonstration and the style to export 5th after setting the field the format and so on for provide the convenience to export next time will be allowed to save this setting in the file next time will export this setting instead to set again 6th import the setting Directly import setting file before save then was allowed to transfer the setting
131. privilege button to reset For more detail please see authorized the item Note administrator is unable to revise own privilege delete oneself only the upper of administrators is allowed to revise add or delete next level of administrators Be unable to change the privilege or cancel the administrator unless when there is only an administrator For more detail please see administrator s classification and the privilege After set the administrator the system default administrator s password is this staff s register number it is better to revises the individual password to guarantee system data security After the administrator has been set in the system the system prompt will appear unable to enter 52 Attendance Management Software User Manual V1 7 the system until input the administrator to login umber and the password Login to system Ee To login to the system Please input your username and password or press your finger on the fingerprint sensor Login Account User Name Password Administrator s privilege and classification 1 Administrators classifications There are four kinds of administrators in the system depending on the privilege height Sequence Super administrator second levels of departments administrators first level of departments administrator department administrators 2 Administrator s privilege the super administrator may manage all staffs the depart
132. r instance three Time Attendance systems are linked together with their computers labeled with Computerl Computer2 Computer 3 respectively and Computerl is the host First make the installation directory of the attendance system on Computerl to share with other computer and grant Computer2 and Computer3 to read write and access Computer is available The Database link on Computer is pointed to the local Time Attendance database and database link on Computer2 and Computer3 is pointed to the database on Computer1 Thus the three machines are able to share data Link to SQL Server If you want to use a network database first you should establish the Fingerprint Attendance System database on the database server In the installation directory of this Time Attendance system you can find a file with the name of sqlserver sql which is the SQL script for establishing the Fingerprint Attendance System database on Microsoft SQL Server 7 0 If you are using other database server please refer to this document to establish the Fingerprint Attendance System database Provider Select Microsoft OLE DB Provider for SQL Server click 88 Attendance Management Software User Manual V1 7 next or Connection to enter the following window Data Link Properties Specify the following to connect to this data 1 Enter the data source and or location of the data Data Source 67D C567 2 Enter information to log on to the server Use Windo
133. r of this Software be liable for any damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use this product even if the Author of this Software has been advised of the possibility of such damages Acknowledgement of Agreement I have carefully read and understand this Agreement Radiate Inc s Privacy Policy Statement IF YOU ACCEPT the terms of this Agreement I acknowledge and understand that by ACCEPTING the terms of this Agreement IF YOU DO NOT ACCEPT the terms of this Agreement I acknowledge and understand that by refusing to accept these terms I have rejected this license agreement and therefore have no legal right to install use or copy this Product or the Licensed Software that it incorporates 187 Attendance Management Software User Manual V1 7 Trouble Shooting The following is a list of typical troubles you may be annoyed of at the beginning of working with program and their solution as well 1 Due to the personnel changed fail to enter the management program what will I do Answer The PC needs to be configured with Office2000 or a later version and the Access software at first then enter the attendance program installing directory look for the att2000 mdb file double click and find the userinfo list in the appear interface double cli
134. re and revise name as well as save it upload it the machine to use again If have to directly add the staff in software in order to guarantee the user information and the fingerprint or the card one to one correspondences connect with Device to go on the real time registration fingerprint and the card is available in this interface After connects the Device every time while add a staff the corresponding person s fingerprint or the card will be registered simultaneously Avoids the trouble which the fingerprint or the card and the personnel does not correspond appears A registration fingerprint Under in Fingerprint or card registration drag down box choose the fingerprint device that have attached to system after connects successfully starts to add the staff Select the department which the staff is at after click button input staff s register number name and other related information Single click register button to start the fingerprint registration Fingerprint machine registration register the fingerprint with the standalone fingerprint Machine Fingerprint device registration register the fingerprint through the 32 Attendance Management Software User Manual V1 7 on line fingerprint device to t Attention when you choose fingerprint sensor to enroll there are two choice ZkFinger9 0 and ZkFingerl0 0 for the operation detail refer to Appendices 3 8 How to Generate License Files Registration flow
135. rnet mode to connect the machine Serial number If the communication mode is the RS232 please input a random number which between 1 100 133 255 in blank enough If the RS485 mode is used inputs the machine address Connection Device the Device which reside in the system will display in the My Device list single click the Device to choose it then click Connect Device button or right click the Device that want to be connected select the attached Device from following menu appeared Attendance Management Software User Manual V1 7 When the system connect with Device the prompt connecting please wait will appear on below right side status column weather the link success or not will inform you If fail to connect please check 1 Whether the Device connecting parameters equipped with communication parameters of the menu option 2 whether the communication line linking well Disconnect When the system and Device continue to upload and download data the Device is in a work status so it is unable do other operating at this time after uploading and downloading data disconnect Device and click Disconnect to disconnect the Device communication 2 1 2 Upload and Download Data This is data exchanging windows for between the management software and Device The exchanging windows utility is used to download or Attendance Management Software User Manual V1 7 upload recorded data an
136. rry on option only needed to hold down the Ctrl key to left click the key Single click Close button to close dialog box returns to the main menu 103 Attendance Management Software User Manual V1 7 The type of choice box is allowed to choose the condition that not only has clocking in and clocking out but also includes other options if had to operate other types only to need to choose the different type other types step of operation and handle the staff forget checking the sequence of operation to be same interface as follows Append employee s forgot Clock in out Department Employee vx When part or all of employee from one department forgot Clack in out with reasons amp zk AC No Name i gy employee s clock in clock out time can be gt added and the changes can be searched 2 2 by using lt Modify Lag gt from Employee J Attendance Records Search Module Hg Mary Press Ctrl to select multi rows 4 Jack 5 5 JE Sucy State C In v Simon Ls Tom Addr C Out L s Jacqueline 1d OverTime Out 10 Scat E Hi Harry 13 T bay a s Jeff mo Aad X cose If need to handle all staff to forget clocking in click Y all choice button shown as following figure ape pad Seer ee pages pay oes pe ay Graal Append employee s forgot Clock in out All i oo Department Employee Choice aS Choice When part or all of employee from one EN E department forgot Clock in out with reas
137. rt Determined beginning and ending time click this button to produce the staff business trip asking for leave data sheet which display by the report Business Leave AfL List zx From 2007 04 29 To 2007 05 06 1 1 07 05 01 00 00 07 05 01 23 59 23 59 Sick 07 05 02 00 00 07 05 02 23 59 _23 59 Sick 07 05 03 00 00 07 05 03 23 59 23 59 Sick 07 05 04 00 00 07 05 04 23 59 23 59 sick 07 05 05 00 00 07 05 05 23 59 23 59 Sick 07 05 06 00 00 07 05 06 23 59 23 59 sick Scat 10 07 04 29 00 00 07 04 29 23 59 23 59 Vacation 07 04 30 00 00 07 04 30 23 59 23 59 vacation 07 05 01 00 00 07 05 01 23 59 23 59 Vacation 07 05 02 00 00 07 05 02 23 59 23 59 vacation 07 05 03 00 00 07 05 03 23 59 23 59 Vacation 07 05 04 00 00 07 05 04 23 59 23 59 Vacation 07 05 05 00 00 07 05 05 23 59 23 59 Vacation 07 05 06 00 00 07 05 06 23 59 23 59 vacation Export Export the related record of all asking for leave in period of time into a folder by the text or the list for detailed operation please sees also 3 7 to export the data 97 Attendance Management Software User Manual V1 7 Inquiry This inquiry way is to demonstrate the record of all staffs asking for leave by the list in period of time this function link with List page label when click this button system will automatically jump to the page label display the record of asking for leave by list Shown a
138. s follow Employee Leaving on Business Asking for Leave Setup Time Range Dep OUR COMPANY x Beport 4 1 2011 From Name Linda Luck Viky Liy zl to aam x x JatchDelet Start Time ir a 11 04 01 00 00 11 04 01 23 59 11 04 02 00 00 11 04 02 23 59 11 04 03 00 00 11 04 03 23 59 11 04 04 00 00 11 04 04 23 59 11 04 05 00 00 11 04 05 23 59 11 04 06 00 00 11 04 06 23 59 11 04 07 00 00 11 04 07 23 59 11 04 08 00 00 11 04 08 23 59 11 04 09 00 00 11 04 09 23 59 11 04 10 00 00 11 04 10 23 59 11 04 11 00 00 11 04 11 23 59 11 04 12 00 00 11 04 12 23 59 11 04 13 00 00 11 04 13 23 59 11 04 14 00 00 11 04 14 23 59 11 04 15 00 00 11 04 15 23 59 11 04 16 00 00 11 04 16 23 59 lt Day View List View Add Add a record of business trip asking for leaves for a staff there are two methods to add leaving on business or asking leave 1 One way After selecting departments staff and date time left click on the box of Select Set Asking for leave Time and hold drag to draw a time period bar and then loosen the left button of the mouse and the following dialog box of Select Leave Types will pop B 98 Attendance Management Software User Manual V1 7 Add the Item of Leaving on Busin Time Range From 4 29 2007 v To 5 6 2007 v 2359 Please choose the leave type vacation x Reason Choose asking for leave from the selected style box type reason
139. s Time Attendance setting widows shown as following widows Employee attendance options Marry nee Clock In Clock Out Auto assign timetable O By timetable O By Timetable N Must Cin Must C Out Allow no C in O Allow no C Out 12 o 2 J Attendance Active Count OT BS E Holiday v Registry for OT Assigned schedules list C StartDate EndDate Shift Schedule 2000 1 1 2999 12 31 Normal X Cancel The method of attendance statistics is similar to the method of attendance setup it is only that there increase optional which the over time has to be registered and examined In the option all over time must be registered and examined otherwise the over time will be no pay A current shift list indicate the staff on duty scheduler the box show that the staff shift include beginning stopping date and shift name if need to modify the staff shift first select the shift item in the current shift list it will turn blue then click on button cancel the current shift after this click on button add a new shift the window is following 46 Attendance Management Software User Manual V1 7 Arrange Employee s Shifts lesa Shifts Shift Time Period Name Beginning Date Cycle Num Cycle 4 012345678 91011 1213141516 17 1819 20 21 22 224 l a dy m BYE 2007 1 1 2 f Da2 omme _ na Normal 1300 1 1 1 wi Dy3 EEEE
140. s for clock in out definite the time range of clock in and clock out and whether at this time employee must be clock in and clock out if want to select this item just put tick in the selection box also can set different option depending on different department and employee click Next the window is following EEEE eee g bo a Att Rule Set the attendance rules of the whole organization How many minutes after on duty time will be counted as Late 5 2 How many minutes before off duty time will be counted as Leave Early 5 si On the window set regard as coming lately time and regard as leaving 60 Attendance Management Software User Manual V1 7 early time click on Next button to enter next window a attendance schedule wizard Lees J si an OK System will add a timetable named Daytime and a shift schedule named Normal And after that you can assign this new shift schedule to employees Assign this schedule shift to employees who has not assigned any schedule Assign this shift schedule to every department as default schedule K g Click Finish to commit this operation Cea On the window the system prompt that it will add named day a time period and named Normal shift a shift because before we selected method that is twice attendance in a day system will add two new Time Period each is A M and P M There are three options on the windo
141. s over time or not then click OK button to save setup click on Cancel button to give up the action Cancel Shift choose a Shift that want to be deleted click X button to delete Modify Choose a Shift that want to be modified click E to complete revise Cancel Time Period click on button selected Time Period will be cancel display all Time Period will be cancel Save After a Shift has been modified or added click Y to save related information 2 2 6 Assign Staff Shift If staff has not been scheduled then at finally system is unable to statistic the Time Attendance records if a staff did not belong to shift the system will be unable to distinguish his Time Attendance record which was goes to work or gets off work and fail to count his Time Attendance After setting the Time Period and the Shift Management Select Maintenance Option menu click Employee Schedule open the window of schedule employee s A C Here you can maintain data related to staff s shifts 66 Attendance Management Software User Manual V1 7 LA Schedule Employee s Ac ose fateh Department ep Employee EP Arange Shifts 8v x Zk a i a 2 2 Normal 3 Many Normal 4 Jack Normal 5 5 Normal 6 Sucy Normal 7 Simon Normal x lt gt Time Range 3 From 2 28 2007 To 5 5 2007 wv Temporary Shifts fb ve XC se 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 0428S 04 29 Sun 04 30
142. se holiday information Then click V to save the information which has been revised After adding the holiday while assign staff shift the system cannot schedule these Time Periods Because assign staff shift record does not exist therefore set holiday period in the Time Attendance report form the system cannot count this period of time the Time Attendance If in holiday period had the staff to carry on the Time Attendance registration counted in the Time Attendance report form for this staff freely working overtime 2 2 8 Leave Setting It is possible that when staff encounters the serious problem and needs to ask for leave cause the different reason asking for leave can be automatic statistic in the system This system provides with the leave kind of maintenance function click Leaving Class in down drag menu following window pop up Establish Normal Leave Class ase i he ete enw S A A Leave Class Name Vacation Sick Other Statistical rule Min unit Round off control 100 O Round down i Round off Hour O Round up Ace by times M Round at Acc Symbol in report B J Count to leave 78 Attendance Management Software User Manual V1 7 The system provides 3 kind of ordinary default leave sick leave leave home leave it is unable to delete and revise these 3 kinds of leave If need more kind of leave just click button to add the new common kind of
143. search a lot of staffs at same time you can put tick in front of staff of your choice click Inquiry Condition Dep zk z Name lt All gt vj q3 Mary a TW 14 Jack E C55 S Fy 6 Sucy Simon 8 Tom 9 Jacqueline Primary Logg 10 Scat i 13 T bay X C Determine the date scopes of your choice 115 Attendance Management Software User Manual V1 7 Time Range From 5 1 2007 00 00 To 5 8 2007 23 59 May 2007 Sun Mon Tue Wed Thu 1 2 33 6 7 9 10 ogs 13 Ww aa AGE TA 20 2A 2 23 A a 28 a 30 Si lt gt Today 5 8 2007 D after selecting click Inquiry the record of attendance is available Shift Exception The Shift Exception mainly view coming lately leaves early the absent no cause and the working overtime working on off hour and Clock in clock out time may relaxed carry on the computation of each month statistical checkup and calculates whether has error And handle staff business trip forgetting the clocking out in this page setting Shift Exception shown as following interface Gi attendance caleulation su 2 a as E Calcite nefa o a Erot Eeee M PotD l Zue E lan Iha rasa ek tee Faecion sila crna DOS SOC 9005909 SOS SSCS SOS eos ees S E E S S E E S05 5009905505 SOG S ooo coo eoeengceesonnel TVG e m a mfa mpe e Bl waaay wl a aisle mY H Attendance Management Software User Manual V1 7 the defau
144. stic table the default data include name ID card number enrolling number should arrive coming lately leaves early absence without an excuse overtime work no checking in no checking out egresses business trip hours of work should sign the number of times clock in clock out business trip sick leave leave home leave If you want to show much more may right click on Data row the option in the table show other rows of your choice there is a tick in front of the row Should arrive Depending on the staff shift count the staff s working day which should go to work between the start and end time The defaults unit is the working day may change the statistical rule in the Normal of the Time Attendance rule calculation page Actual arrive According to The Clocking in Clocking out record statistic the staff working day which actually goes to work between the start and end time The Defaults unit is the working day able to change the statistical rule in the Normal of the Time Attendance rule calculation page Normal According to The Clocking in Clocking out record statistic 129 Attendance Management Software User Manual V1 7 the staff working day which actually goes to work between the start and end time The Defaults unit is the working day able to change the statistical rule in the Normal of the Time Attendance rule calculation page Coming lately 1 according to the Coming lately statistical rule in t
145. t side frame 2 2 9 Attendance Rule All attendance computation of statistical comply with attendance rule 1 Select Maintenance Option menu click Attendance rules option and this window will pop Formulate attendance checking rule x Basic settings Calculation Statistic items Unit name Zksoftware Inc Abbreviation Zk Shift expands two days From Monday vf start a week 1st day shift From 1 a start a month O 2nd day shift The longest time zone under 840 a mins The shortest time zone exceed 120 mins Least minutes of shift interval 5 Si mins Out State OT State O lgnore the state O lgnore the state OAs Out 7 s OT direct OAs Business Out O Audit it Audit it This interface consists of three pagination pages It is required to set the beginning day for each week or the beginning date for each month Some companies calculate their attendance record from Sunday and other from the 26th after these setup it is convenience for calculation to select time 81 Attendance Management Software User Manual V1 7 If a shift expires 0 00 it should be defined which workday this shift belong to How many minutes are the maximum shift Time Period no more than How many minutes is the min shift Time Period no fewer than In order to determine attendance status verify record correctly grant smart schedule demanded so that the valid attendance time is not litter a few minute Otherwise the
146. tatistics Obtains Result from all situations statistical between the start and end time The default unit is the hour be able to changes the leave statistical rule under leaves setting Home leave According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the statistics Which obtains Result from all situations statistical between the start and end 133 Attendance Management Software User Manual V1 7 time the default unit is the hour be able to changes the home leave statistical rule under leaves setting Workday depending on the clocking in out record statistic staffs actually work day from Monday to Friday beyond holiday between the start time and end time the default unit is working day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Weekend Depending on clocking in clocking out record statistical staffs actually from Saturday to Sunday beyond holiday between start and end time the default unit is working day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Holidays The holiday in which day staff actually takes work the default unit is working day ability to make a change under Normal statistical rule in the Time Attendance statistical rule page Working Hours Depending o
147. te this staff s working overtime Holiday Valid after choosing this item this time the staff who has been assigned shift will rest in the holiday if he she will go to work his her record will regard as working overtime otherwise this time the staff who has been assigned shift have to go to work in the holiday if he she does not go to work his her record will regard as absence from work 69 Attendance Management Software User Manual V1 7 without an excuse records Working overtime needs obtain approval or the verification Refers to staff s all working overtime which is this time to assign staff shift must pass through the registration or the verification only then it take effective In current arrange shift under the option to be allowed to examine this staff s staff s entire shift may add and delete change staff s shift Click A add key the following interface appear Arrange Employee s Shifts kelas Shifts Shift Time Period Name Beginning Datej Cycle Num Cycle 1 4 7 7 wos TT LLL Tuesday mE wa Wednesday D IBEERE Thursday reo Friday sawd P ELL Sunday EAVES PEAS E v lt gt Time Range From 5 122007 To 12 31 2999 v Jo OK X Cancel All shifts and the shift Time Period display in this interface Chooses a new shift from these shifts which have been set determine its beginning and
148. th the attendance machine Not send temporarily and return the main interface of the 26 Attendance Management Software User Manual V1 7 short message management then choose the topic of the short message which has not been send click Send SMS to achieve exporting user s information or use a U flash disk to export the short message which has been save in U flash disk 6 Cancel Select All short message in the attendance machine click Execute may cancel all short message in the attendance machine select a topic message form the short message list in the left side click Execute to delete all short message in the T amp A device If a short message is selected in the left side click Execute the selected message will be canceled Select All staff customized short message click Execute to cancel all user short message in the T amp A device Inquire the Customize staff s short message I SMS MANAGE Coes SMS CONTENT MANAGE Employee SMS customization inquiry Employee who have already customized SMS Deptment AC No Name USER SMS SETTING Delete employee SMS customization User Count 0 Inquire This system support four inquiring way rely on serial number of the short message the department Attendance No Name you may 27 Attendance Management Software User Manual V1 7 select a needful way via the Condition drag down box click Inquire button t
149. the default data row includes the name the register number Attendance time the working statue the 119 Attendance Management Software User Manual V1 7 correction statue the exception and operates 7 items if wants to display more may right click Data row the item in the list put a tick in front of the row that needs to be demonstrated Shown as following figure Export Data Create report for current grid Copy data from first to current Copy data from current to last Columns a Emp No Show all columns V AC No Hide all columns vV Name Save grid layout vV Time Load grid layout v State Advance Export New Stata vV Exception Shift v Operation Department After change the setting of data row displaying save the data row setting later directly write down the data row setting is available Staff serial number EMP No in staff maintained option every time add a staff the system will assign a number to the staff Register number AC No number which manager assigns to the staff Checking time Time The staff clock in or clock out by fingerprint the time Checking Status State there are six kinds of status check in check out overtime check in the working overtime check out business trip Business returns Note If the device has the status option the checking status will show corresponding statue in the Time Attendance record If the device does not have the statue option all show as checking in
150. this total of data will display in the following prompt all content of short message which has been imported will display on the list Add new short message to PC Add the short message which has not existed in the software into the software Overlay PC data Use the imported data to overlay the data in software Delete data from U flash disk Cancel the short message data in the U flash disk Clear Up list Clear the short message in current list Refresh Refresh Short message in the current list Export short message Export short message in the software to U flash disk or upload this message to other Device here may select this short message you want 20 Attendance Management Software User Manual V1 7 to upload shown as following figure AU disk data management ne Import user data User data export Record data import Import sms Export the sms Data Leoal Sms Data list Select all to List C SatectTotist Rec Clear Selected List as type __ Smetd _ Timelenafmirute Stat time Sms Id Start time Timelena minute ype gt lt gt Sms Browse Conditio a Export sms to U Disk Input Browse _teftesh Bip Export sms to U Disk Disk size 0MBFiee Space 0MBUsed 0MB There is no user data on USB Flash Disk You can view all short message in the software from the left side column this short message still exist in the Short Message Box after it is selected when if ther
151. time all accumulation situations The default unit is the hour able to make a change under the Overtime work statistical rule in the computation of Time Attendance rule page Egresses According to Egress the statistical rule in the Time Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Egress statistical rule in the computation of Time Attendance rule page Business Trip According to Business trip the statistical rule of it he Time Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Business Trip statistical rule in the computation of Time Attendance rule page Hours of work the computation of attendance depends on the time of staff clocking in out Obtains the result from completely accumulation between the start and end time Should checking in times According to the Time Period total of the Clocking in out times between the start and end time Check in actual checking in times between start and end time Check out actual checking out times between the start and end time No cloc
152. to enroll fingerprint through the Attendance Management software 1 If the 4000 or previous version driver Biokey200 URU4000 URU40000B have been installed before you must uninstall it first the operation steps as below 1 Run Add Delete program in control panel uninstall fingerprint sensor driver 2 Run Regedit exe in Run on the Starting menu and delete the key values of HKEY LOCAL MACHINE Software DigitalPersona if the value exists 3 Delete all DP dll under the directory of windows system32 windows system in win98 4 Delete the folder biokey200 under the directory of Program files zksoftware if the folder exists Restart your computer after uninstall then install on line fingerprint sensor driver 2 If fingerprint sensor driver wasn t installed before install the driver directly Attendance Management Software User Manual V1 7 1 2 Install Program You had better turn off all the other programs before installing to avoid collision during the installing process Note the following demonstration software version may be not identical with your CD contents please follow the CD installing process 1 Insert the CD into your CD ROM the installation program will run automatically 2 The software supports Simplified Chinese Traditional Chinese and English select the language you want to install and click Next Select Setup Language 1 Select the language to use during the installation
153. ts assigned time clock in out record or add the clock in out record again this sub item under Attendance menu Going out on duty record may search staffs going out on duty record examination system and revises the diary through this sub item under Search printing menu Current staff at post situation ability to Search the staff current time in the At post not At post situation through Sub item Attendance exception inquires and report Under search printing menu also may click on Attendance Calculation report icon to enter may inquire each kind of exception statistics the Time Attendance produce report and print the report 55 Attendance Management Software User Manual V1 7 Department management Employee maintenance may set the department in the department management revises the staff information and staff s Time Attendance setting in the Employee maintenance through sub item Department list Employee maintenance under the Maintenance Option menu Administrator setting Under the maintenance setting menu set up the administrator and assign the privilege Time Period maintenance Shift Schedule management through sub item under the Maintenance Option menu create the working Time Period in the Time Period maintenance manages the shift schedule chooses properly working Time Period or the Time Period combines to establishes the different shift schedule Assignment staff shift schedule Under the Maintenance
154. tuation change user has to abolish modified to the Time Attendance record by now through function to restore record the to realize Only select the record list which must be restored single click the restore record to completes then inquire it again may get this record of attendance 2 4 2 Attendance Exception Searching and Record List In attendance management we usually need to search exception situation and to print various attendance record Through the Attendance exception searching and record list to modify attendance exception and record list is available there are four operation windows which are attendance record exception situation shift exception situation other exception situation and attendance statistic Click exception search on the main window or exception search sub item under Search print and the following window will appear Select department firstly choose the staff who is your choice determine beginning ending time click Search button to view the statistical record of time amp attendance A View the department through drag down box 114 Attendance Management Software User Manual V1 7 Lonaiton Dep Produce v Zk Finance mi o Fcc Fr Shift amp Shift B Name Warehouse B Select staff there are two way to select staff one way is to select staff through drag down box another way is to search staff by enrolling number name if you need to
155. ually arrive absence without an excuse coming lately leaves early working overtime asking for leave business trip sick leave leave home leave same with daily Time Attendance statistical table Only completely accumulate each department s personnel s situation Above the report tool column is same with daily Time Attendance 140 Attendance Management Software User Manual V1 7 statistical table Ath staff clock in out timetable The time in which each staff actually come and go to work produce report corresponding date and shift Convenient for the administrator viewing and may print Taw ttt msay tim HS the x Staffs On dutylOff duty Timetable fae Fa Ram OST OH Tee USTED Red OBPED EE g JCE E Pae in a aI The most right side row corresponds the shift list the all staff shift which correspond date the time of clocking in out display in the table Above the report tool column is same with daily Time Attendance statistical table 5th Daily Attendance shift table List the staff s shift which is used in Time Attendance every day corresponding date provide convenient for the administrator viewing shift and printing 141 Attendance Management Software User Manual V1 7 Li assesses 8 po sae aw x Daily Attendance Checking Report eon 207 089 te POT OF
156. ult of moving data will be automatically saved In the data sheet click on the row to select it and select multiple rows by pressing Ctrl and clicking at the same time when possible The selected rows will change to blue 172 Attendance Management Software User Manual V1 7 3 6 Export Data Following take staff attendance inquiry as example explain to export data function Condition Dep Zk The appended modified deleted records can be fee seached And you can select the missing operated Name lt All gt xl records and restore them Press Cl key can multiply select records Time Range a F From _37 7 2007 01 00 C Preview ER Export Ca Restore records CN C Out To 5 7 2007 23 59 gt Operator 2 5 6 2007 610534M C in amp O C1 Append employee s forgot Temp Supervisor 3 5 5 2007 6 10 594M OverTin BY C C Append employee s forgot Temp Supervisor 3 5 8 2007 6 10 59AM C In 0 Append employee s forgot Temp Supervisor 6 5 5 2007 6 10 59AM C In 1 O Append employee s forgot Temp Supervisor B Ti gt As shown in the above picture click Export button to pop up the following window Please select the fields that you want to export Predefined Items List M Clock 1 0 Time 8 3 Marg You may Modified lt Save Current Option gt Input a name in V Deleted the above Predefined Items List and v Reason then
157. unication key Read Options If you want to fast modify this setting may directly input corresponding item in the text box after modifying it click Apply to save in device 2 1 3 Real Time Monitor The real time Monitor function make management software to known staff attendance or door controlling status in time may find and deal with the exception status Run this function It is need to open this software only and attach the fingerprint machine to the network if there are many fingerprint machine you connect just need to hookup all fingerprint machine after normal user verify successfully its verification record will appear in the displaying area 14 Attendance Management Software User Manual V1 7 ajum x 0 Device Beever _Carmec _Diermest_Srailede Es yen Mandia Geew ps BavdFiue Padaces Fox Predulane Unstzwt Adun Cour Feat Farna Lagtturt Ser alNumber TAP mam ad aS 15 5 an ip naar Reza ne cas We Ae Note some devices does not support this function 2 1 4 U Flash Disk Management In general you can use RS232 Ethernet RS485 and other way to download data When if it is difficult to communication or fail to communicate you can use U flash disk to upload or download staff s information and fingerprint save these downloading data in the software Choose the system option from the Maintained Option put tick in U flash disk in Function Configuration
158. user groups the need for users to re allocation group Here we illustrate No 1 users assigned to Group 1 First selected No 1 users shown as following User AC Privilege DER Set Group Department KID R amp D 4 Testing 5 FAE 2 Administration de 1 PRD 3 Z Apply Privilege Machine EJ Machine Number Bd IP Address Bal Ea Machine Number Bd IP Address Ed j x 1 192 168 1 201 2 1 192 168 1 201 5 Click on the Set Group button and enter the group setting 159 Attendance Management Software User Manual V1 7 interface select group 2 Group Description Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 6 Through the above steps the users will be assigned to the second group shown as following User AC Privilege Timezone v v v Department RID Department R3 10 Ba Name Reb 4 fta 2 Testing 5 sa FAE 2 h 1 Administration de 1 la 1 z R amp D 3 li 1 achine Number RA IP Addres 1 192 168 1 201 2 1 192 168 1 201 Machine Bd Machine Number BJ IP Address BQ 7 Follow the 4 6 steps set up the group those users respective After the setting completed through gt gt gt button a single or all of users will be moved to the right critical areas waiting for the Privilege setting Shown as followi
159. user data on USB Flash Disk The information of user data which has been saved in U Flash disk will display in the left side wait for importing data list choose this file Click import record from U flash disk system will import data this data will display in the middle list to inform that download data successfully Clear Data from U Flash Disk Erase all data from the U flash disk Clear List Clear short message in the current list Refresh Refresh Staff s information in the current list Import from local disk Import user data from other disk of PC Import Short Message Plug U flash disk into Device select Menu U flash Disk Management Download SMS Press OK the window will inform that download data successfully Take out U flash disk from Device 19 Attendance Management Software User Manual V1 7 then plug it into USB slot of PC enter Data U flash disk Management and select Import SMS to PC option card shown as following interface AU disk data management fo es Import user data User data export Record data import Import sms Export the sms Data Choose Type type ia Start time TimeLeng Content p Overwrite the Local Data Del Data From U Disk Select All lt gt Disk size OMBFree Space OMBUsed 0MB There is no user data on USB Flash Disk Click Import Short Message from U flash disk the data will be imported system after import data successfully
160. ut 72 Temp Supervisor 5 6 2007 6 05 04 AM amp System operate log 71 Temp Supervisor 5 6 2007 6 01 14 AM Employee Leaving on Business As 70 Temp Supervisor 5 6 2007 5 42 18 AM Upload user info and FP 69 Temp Supervisor 5 6 2007 5 42 09 AM Download attendance lags 68 Temp Supervisor 5 6 2007 5 38 21 AM amp Coming Late Collectively 67 Temp Supervisor 5 6 2007 5 37 10 AM Employee Maintenance 66 Temp Supervisor 5 6 2007 5 36 43 AM amp Coming Late Collectively 65 Temp Supervisor 5 6 2007 5 35 35 AM Employee Maintenance 64 Temp Supervisor 5 6 2007 5 35 17 AM amp Coming Late Collectively 63 Temp Supervisor 5 6 2007 5 29 20 AM amp Forgetting to Clock in out 62 Temp Supervisor 5 6 2007 5 27 16 AM Employee Maintenance Temp Supervisor 5 6 2007 5 8Forgetting to Clock in out _ 5 6 2007 5 14 8Employee Leaving on Business As 2 5 Data Management 2 5 1 Initialize System follow is detailed step 59 Temp Supervisor 5 6 2007 5 04 49 AM Employee Leaving on Business As 58 Temp Supervisor 5 6 2007 3 13 58 AM Database Option 57 Temp Supervisor 5 6 2007 3 13 52 AM Device 56 Temp Supervisor 5 6 2007 12 09 13 AW Database Option I mele as Tananan rare nan 7 et 4 me 145 Click Initial system menu this pop up window is follow in order to consult in the future For detail operation please see also There provide with complete record about all operator operate trip a
161. vid Download Time Size Ac No Name CardNumbe Import user data Delete data from U disk Remove list Refresh Import from local disk lt gt Disk size OMBFtee Space OMBUsed 0MB There is ho user data on USB Flash Disk The current user data file which have been in U flash disk will display in examine record information left column after choose this file click Import user data to U flash disk system will import data this data will display in the middle list to inform that download data successfully Clear Data from U flash Disk Erase all data from the U flash disk Clear List Clear staffs information in the current list Refresh Refresh Staff s information in the current list Import from local disk Import user data from PC other disk Export User Data to U flash disk Export user data in the software to U flash disk for saving it or 17 Attendance Management Software User Manual V1 7 transferring other Device here you can select user you want to upload shown as following figure QAU disk data management olo E Import user data User data export Record data import Import sms Export the sms Data Browse employee information number of employee 2 Export User Data OUR COMPANY Ac_No Name CardNum _ acno Name Carino E Day shift pj 102 jack gt AMA 103 Sucy Shit B E Night Shift Shift A Shit B officer Teek Finan uari H R Produce
162. w according to need to select then click on Finish button complete setup If selected open Period of time maintenance window to detail setting click on finish enter period of time maintenance window 61 Attendance Management Software User Manual V1 7 Shift Timetable Maintenance es Timetable Name On duty Time Off duty Time Beginning C In Ending CAn Besir gt 030 1730 06 30 mao teat AM J w Pot x Deet Timetable Name Daytime On Duty Time 08 30 Off Duty Time 17 30 Late Time Mins 5 Leave Early Time Mins 5 Beginning In 96 30 Ending In 11 30 Beginning Out 14 30 Ending Out 23 30 Count as Workday 1 Count as minute minute 0 v MustC in v Must C Out lt y B co the Display Color the Shift Time Period maintenance interface may be divided into two parts left part mainly are the Shifts Time Period list right side is the Shift Time Period management May add delete and revise Shift Time Period E Add Single click Add button to add a new Time Period then input the Time Period name the coming and going to work time the hour of Clocking in out recording the time as coming lately recording the time as leaves early as well as how many working day are records the Time Attendance record is the effective record only within the hour of Clocking in out take these recording as standard to statistics logs Simultaneously definite this Time Period whether employe
163. will support 9 digital codes Start option When start up window starts up this program put tick in front of the option when next time windows will start this program will automatically will start up When start program activate auto monitor Put a tick in the option when next time windows will start this program will automatically will connect to device that has been added Download Record 93 Attendance Management Software User Manual V1 7 Download all Record Download new record select any one option when anyone item is selected press here to download record Downloads the record the progress indicator strip appears When downloads the data from the device the downloading progress indicator strip appear When downloading simultaneously save file When chooses this item download the record at the same time save the data record to file which has been assigned State of showing records show System setup We Regual e For TET Machine The Setting should b TFT Machi 3 o achine The Setting should be as same as jachine s Ereinen For Other Machine you are not alowed to modify digital vE Cn Z Import User s Data C Out Out Out Back OverTime In OverTime Out Edt Delete Anny If the device connect with FTF screen machines assign the meaning of state to the number of symbols here the setting information must be same with the definition of TFT screen machine that is the defi
164. wing Ac Privilege option mee Delete All 2 Edit Privilege X Priviles aad X Delete All ID Name Group Is Use Group Timezone 1 Timezone 2 Timezone 3 Doorf AC machir 3 i 1 1 gt 2 gt 3 1 3 After assigned the privilege ability to automatically produce a privilege table click Exit to exit the following figure will appear 166 Attendance Management Software User Manual V1 7 Ac Privilege option Delete All x Piivieae X Delete All Name Group Is Use Group Timezone 1 Timezone 2 Timezone 3 Door AC machir ma wN jn ololololo lolojojo o KKK K 4 Through shortcuts delete user privileges in the Access Control Privilege setting interface select the user to be removed and then right click this item the pop up Delete button Click this button to delete users 2 6 5 Upload Setting 1 Choose operation device Choose upload equipment click icons to choose the equipment with mouse selected this equipment 167 Attendance Management Software User Manual V1 7 uaboniett Discreet Sate BaudRale IP Add 115200 2 Upload information Click Upload Device show as following interface L EC On A E E M AC Options Select the Access control option which you want the two kind of option could to be selected at the same time 168 Attendance Management Software User Manual V1 7 Appendices 3 1 Set Date In the box of Date
165. wl lt gt Time Range From 2007 5 1 To 29sq12 31 v J ok X Cancel Select a new shift from shift that has setup definite starting and stopping date click on OK button to confirm action click on Cancel button to cancel operation return attendance setup window While a staff shift in Normal work hours you can add a lot of item of schedule E G Starting date stopping date shift 03 3 1 03 5 30 springs 03 6 1 03 9 1 summers The intellect assignment staff s shift be selected the window will appear 47 Attendance Management Software User Manual V1 7 Employee attendance options Marry Clock In Clock Out O By timetable O By Timetable z T O Must C in Must C Out Least time for Auto asso O Allow no C in O Allow no C Out 1 Days 0 lHourts Z Attendance Active C Count OT Used timetable TES v Holiday M Registry for OT Assigned schedules list StartDate End Date Shift Schedule 2000 1 41 2999 12 31 Normal wok X caca The auto assignment staff s shift function is that while staff who does not assign shift to Time Period but he she has attendance record the system will can define automatically the Time Period This function main use in more changes shifts Min auto assignment shift time when you setup a time period example one day at this time the system will accord with setup time p
166. ws NT Integrated security Test Connection lI Cancel Data Link Properties Provider Connection Advanced All Network settings r Other Access permissions oO O Readwrite Share Deny None Share Deny Read O Share Deny Write C Share Exclusive OK Cancel Help Defined Name of the server which store up the database severs information and database you login Click button to complete setting 89 Attendance Management Software User Manual V1 7 2 2 11 System Option Set system auto monitor function configure and mainly window display Normal User can change the display mode and the style of some interfaces depending on his her favor a Only need to put tick in front of item Polling provide administrator with convenience to view Time Attendance record or open the gate the condition in the first time After the system connect with the device when through the device the user verification is successful its transaction will real time transfer to software and display in the demon region of the software main interface System setup Ye Regual Automatically monitor v TE gy Function Option Default device polling cycle second 60 S z 2 b Start Please Setting Monitor Time Ranage fir Download Record s Keep the number of device record 30000 a Status of Records Times of reconnection due to failedure 1 SF Import User s Data sctivate monitor in

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