VET in Schools User Manual
Contents
1. Both the List Course s window and CHC30199 Office Studie cHcaoasg adored ed the Course details window appears ICA20105 Recognition 11 Nationally accredited qualification specified in a national Training Package canes oe oao cans nilis som The List Course s window shows the ASCO OLD Secretary E i THH21802 doe nee coe identifiers and name of courses that you TEETAN L Modules i i ree A _ have entered To retrieve the details of a course double click the name of the course you want to retrieve This populates the fields on the Course Details window with the information recorded for the selected course Course Details Field List Identifier This field contains the course identifier if the course is recognised at the national level this must be the national identifier This flag indicates if the course is of Vocational Intent Active This flag indicates if course is active or archived Name The full name of the course or the full name of the qualification Where the course is nationally accredited and does not lead to a qualification specified in a national Training Package the Course Name must be the nationally accredited course name Where the course is State Territory accredited the Course Name must be the State Territory accredited course name Field of This field contains a code that uniquely identifies the major level field of Education Education of a2. Course Creation Wizard ei lead Coues overlie Na Field ofEducston fimer Wetere SwsdSes Recognition 11 Nationally accredited qualification specified in a national Training Package M Qualification 511 Certificate IV x ASCO Welfare Associate Professionals Nominal Hous ID reate Cancel ext Details L C E lRN9 At the qualification level the hours can be approximate as it will change depending on the electives chosen Then click Create and the qualification will be added to the Course list available within TED It 1s now necessary to create the units of competencies competency wizard Training Package Entry Wizard E xj Order by Identifier Name Package name 1865601 x Unit identifier Unit name e Sir Prepare and execute documents Finalise transaction Apply the principles of confidentiality and security within the legal environment BSACS4014 Provide non legal advice BSALC301A Use legal terminology in order to carry out tasks BSALC401A Interact with other parties Research locate and provide legal and other information in response to requests BSALC5014 Run a file BSALF3014 Maintain records for time and disbursements in a legal practice F BSALF4014 Maintain trust accounts BSALLG4014 Arange documents and list exhibits for litigation support BSALLG5S014 Assist with the discovery process
3. VET in Schools User Manual For use with TED Trainee Enrolment Database Omniscient Australia Updated by Department of Education for use with VET in Schools Version 3 0 August 07 Page of 39 reftence dii Salteces Te Table of Contents Administration Adding modifying and deleting users Page 4 Change password Page 5 Provider details Page 5 Location details Page 5 Moving TED to a server Page 7 Backing up data Page 7 Entering AVETMISS Standard Data Page 7 Postcode Finder Page 8 Updating TED Page 9 Main Menu Options File Page 9 Provider Page 9 Home School Page 10 RTO Details Page 10 Course Page 10 Trainee Page 10 Enrolment Page 11 Find Page 11 Print Page 12 TQA Page 13 Window Page 13 Help Page 13 Course Functions Course Details Field List Page 14 To edit the details of a course Page 16 To delete course details Page 16 Module Details Module Details Field List Page 18 To add module definitions Page 20 To edit module details Page 20 To delete module details Page 20 Curriculum Qualification and Unit of Page 22 Competencies Wizards Trainee Functions Trainee Details Page 26 Trainee Details Field List Page 27 Version 3 0 August 07 Page 2 of 39 Version 3 0 August 07 reftence dii Salteces Te Page 3 of 39 To add new trainee records Page 29 To edit trainee details Page 29 To archive trainee Page 29 To delete a trainee record Page 29 Enrolment Details Enrolling a single trainee to a course Pa
4. TED to obtain the relevant report Trainee List This option allows you to print out a summary of trainees by selected criteria that being either by course module VET Program or all trainees in your TED database Summary By This option allows you to print a summary of the number of Course enrolments in all courses for the given year Enrolment This option allows you to print out a summary of enrolments Exception List by selected criteria that being either by various criteria or all enrolments in your TED database Blank Fields This report identifies if any blank fields exist in your TED database If all fields have data entered into them a message will flash stating that all fields are OK TQA 2 Items appears under this menu item Create Statistical This option is used in reporting results to TQA where an appropriate year is chose from the list e g For 2006 Collection year For 2007 Collection year As each year passes the options will automatically be incremented by one 1 year Version 3 0 August 07 Page 12 of 39 Sreeffence dn Salfeeate Create Trainee This option is to be used throughout the year when certificates Export etc are required to be printed by TQA Window 5 Items appear under this menu item The first 4 items relate to the arrangement of windows and 1s fully covered in your Windows manuals This option shows a list of open windows by which you can switch to any one of them by sele
5. To add module definitions Click the Add button then enter the information in accordance with the field descriptions shown in the field list Once changes have been made it is necessary to save To edit module details Double click the module name in the List Modules s window this populates the fields on the Module details window with the recorded information Switch to the Module Details window then click the Edit button enter the new values then click the Save button To delete module details Double click the course name in the List Module s window this populates the fields on the Module details window with the recorded information Switch to the Module Details window then click the Delete button Version 3 0 August 07 Page 19 of 39 reefflewce di Salteces te The following dialogue appears TED 2 This Madule ts about to be deleted Do vou wish to Continue If you click the Yes button while trainees are enrolled in a course containing the module or enrolled in the module on its own the following dialogue window appears TED A Module 1 CIOHSA94 Oecupational Health amp Safety A cannot be deleted while attached to course s In this case TED will not allow you to delete the module details until all trainees enrolled in the module are first dropped from the module To retrieve records from the Module Details window Click Next to advance to the next record The List window
6. BSALLG5024 Appear in court BSALLG5034 Attend pre trial negotiations BSALO301A Assist in prioritising and planning activities in a legal practice Cancel Create Units Click on Course then the Unit of The options are to select a package and click Search this will produce a list of all units of competencies that belong to the Training Package selected or type in a Unit identifier or a Unit name Once the full list of units are displayed you can select the required units by either holding down the shift key and clicking on the top unit and then the bottom unit and all will be included or if you wish to be selective you can hold down the Ctrl key and click on the units required as shown Then click Create units You should now only have to enter the Nominal Hours Supervised These can be found at Skills Tasmania s Training Package website http wwwfp opcet tas gov au trapeze REports NRH TP_NRH List htm where all approved hours are listed If you can t find the required units please call Skills Tasmania Unit of Competency Creation Wizard Identifier Mame 206 04 x Is Vet Module is of vocational intent i Once this is done click on the next button You will be asked Do you wish to enter only Nominal Hours for the remainder of the Units All C Module Unit of Competency Negotiate with others to achieve tasks and goals Nominal Hours Supervised Unsupervised p
7. assign the VET non VET Flag Hobby and Enrichment programs are Non VET activity VET activity includes further education activity eg ESL literacy and VCE programs General and pre vocational programs that are designed as pre requisites for other VET programs should also be classified as VET The presence of some potential vocational content in a program does not of itself make a program VET If the intention of the training program is vocational the VET Non VET Flag is set to Yes If the intention of the training program is not vocational the VET Non VET Flag is set to No Where the Module Unit of Competency Flag on the Module Unit of Competency NAT00060 file is C Unit of Competency the VET non VET Flag must be Y as all units of competency are of vocational intent This flag indicates if module is active or archived Module Unit of This flag indicates whether the record is a module or a unit of Competency competency Where the Module Unit of Competency NAT0O0060 file reports a Module Identifier the Module Unit of Competency Flag must be M Where the Module Unit of Competency NAT00060 file reports a Unit of Competency Identifier as specified within a national Training Package the Module Unit of Competency Flag must be C This field contains the title of the module associated with a module identifier Where the module is nationally accredited the Module Name must be the nationa
8. blue Click Prev to move to the previous record Again the List window will follow your actions and show the record you are currently on in blue To close the List Location and Location Details windows click the Close button on each window Version 3 0 August 07 Page 6 of 39 reftence dii Sateen d Moving TED to a Server TED can be moved onto a server for the use of others at their stations Whilst TED can be viewed by many users unless extra licences are bought by the school only 1 person may enter details at a time Copy the current TED folder with all included files amp folders onto a server drive Note the server drive needs to be seen with a mapped drive letter by the machines where TED will be run from For each machine that you want to run TED on create a shortcut to the TED Central exe e g to m apps ted tedcentral exe Backup of T E D data procedures It is most important that T E D is backed up regularly to protect you from the need to re enter data A copy of the folder can made and stored on a different drive Itis necessary to follow normal backup procedures when backing up your database If TED is stored on the schools server then you should check with the Information Technology staff to see if the backup is needed If TED is stored on the computers hard drive then a backup is recommended Entering AVETMISS Standard Data The AVETMISS validation system ensures that the information you enter complies with the
9. course The course must be classified to a field of study according to the course s Version 3 0 August 07 Page 14 of 39 Sreeffence dn Salfeeste intended major vocational outcome and content To set this field click in the body of the list box or click the down arrow to expose the choices available Recognition This field contains a code that uniquely identifies the organisational level of the authority that has granted recognition of a course Training Organisations reporting locally accredited courses are requested to assign a Recognition Status Identifier of 14 Other Courses are classified against a single recognition status Where more than one recognition level applies to a course the highest level should be reported To set this field click in the body of the list box or click the down arrow to expose the choices available Qualification This field contains a code that uniquely identifies the recognised qualification awarded to an individual on successful completion of a course The training organisation is required to provide the appropriate code as specified in the curriculum document for each course Courses are assigned this code during the process of National State accreditation To set this field click in the body of the list box or click the down arrow to expose the choices available ANZSCO This field contains a code that uniquely identifies the type of occupation s to which a course re
10. of each dependant will be shown in consecutive order where you are then required to drop the dependant or move to the next by clicking the No button Yes to All This is the quickest way of dropping a course and all its dependants by issuing a single instruction No This allows you to skip the course or module name shown in the dialogue from being dropped No to all This is almost the same as cancel except that you may have dropped courses or modules up to a point then clicking no to all to skip the remaining courses or modules in the drop list Cancel the drop instruction Dropping a module is much the same as dropping a course except that after you have selected a module or modules to drop you click the Drop Now button instead of the Drop button The dialogue that appears is also much the same as that for the course and has the same set of button options Reference Enrolment NAT00120 Rules Section 2 10 Version 3 0 August 07 Page 31 of 39 Evcetfewce dn Sateear A valid module enrolment is one where the client has attended at least one class or submitted at least one piece of work per module If a student enrols in a module but does not commence the student should be dropped from the module This means these modules will not be reported in the AVETMISS collection If reported this is an enrolment invalid module enrolment IME All states are audited on IMEs thus it is important that you have a process in pl
11. values then click the Save button To archive trainee Click the edit button and then uncheck the active button The drop down Trainee menu has an option of Show only active To delete a trainee record Double click the trainee name in the List Trainee s window to populate the fields on the Trainee Details window Switch to the trainee details window then click the Delete button The following dialogue appears Q This Trainee is about to be deleted Click Yes to delete Do you wish to Continue Warning Records that have been deleted cannot be recovered Enrolment Details List Trainee s X Show Traineefs Detail Sort bv Identifier Mame SMITH MALCOLM Identifier Enrolments To enrol trainees from the main Certificate Il in Food Processing Dairy Basic Calibration Competent menu Calculations B Competent Cleaning amp Sanitation Butter Churnin Batch Continuous Freezing 1 Click Enrolment 2 Click Enrolment Details 3 Both the Luist Trainee s and Enrolment windows appear TED allows you to enrol trainees in any number of courses qualifications and modules units of competency Enrol Now Drop Now Details At this point you should know that enrolments can be made for a single trainee or multiple trainees using the bulk enrolment process This will be explained further as we progress Version 3 0 August 07 Page 28 of 39 Excetfence dn Soffeoar
12. you where your report is stored within windows explorer It maybe on your server and not your hard drive It is the xml file with the latest or current date that should be emailed to results tga tas gov au and avetmiss education tas gov au Not the zipped file Copy files Version 3 0 August 07 Page 33 of 39 Create Trainee Export Utilise this option when requesting certificates or statements of attainment for printing from TQA 4 TED Vet in Schools Deloraine High School Provider Home School RTO Course Trainee Enrolment Find Print TQA Window Help ee Statistical Report gt On the list of trainees choose Selected List Selected Troites asia Trainee s to Print Active on the e _ J ee am dropdown box PER ESE 2 Click each trainee holding down ctrl key more than one required required 3 Choose TQA from the menu 4 Once the report has run navigate to the file reference given and email the xml file to TQA i Ba arai Ses Last Close Find Options There are 4 find options Course Module Trainee and Trainee by internal Identifier when selected the data entry form relating to the option you have chosen will appear ready for you to enter the search criteria Note Trainee by internal Identifier is never used and is therefore not available In all cases the fields which cannot be included in the search are shown light grey all other fields will appear normal white You do
13. zero The value for Nominal Hours Supervised must be a whole number of hours Where a curriculum document shows fractional hours the value must be rounded to the nearest whole number of hours with exact half hours resolved by rounding to the odd number Where a curriculum document shows a range of hours the value must be midpoint of the range To edit the details of a course Double click the course name in the List Course s window this populates the fields on the Course details window with the recorded information Switch to the Course Details window then click the Edit button enter the new values then click the Save button To delete course details Double click the course name in the List Course s window this populates the fields on the Course details window with the recorded information Switch to the Course Details window then click the Delete button T E D The following dialogue appears 2 This Course iz about to be deleted If you click the Yes button while trainees are enrolled in the course the following dialogue window appears In this case TED will not allow you to delete the course details until all trainee enrolled in the Do vou wish to Continue T E D x e Course 210A Certificate in Food Processing Dairy cannot be deleted while trainees are enroled course are first dropped from the course Version 3 0 August 07 Page 16 of 39 refience dii Saltece
14. 2006 Ci 2 Click the Mark button ee E een moe l e SET E Als aay erals 16 02 2006 to 20 12 2006 3 Select the Mark Caption from the menu oe a e iene Ci C Ci Ci Ci Ci C S305 335 33 93 35 3 3303 DDUIDDOIBDIDIGGTG Bos 7 ToTAFCHRH ARAAAAA oo oO Not Competent Withdrawn LD BBL RPL Granted RPL NOT Granted RCC Granted RCC NOT Granted Credit Transfer Version 3 0 August 07 Page 32 of 39 reftence dii Salteces Te Choose one of the following options described in the table below Action Student has been enrolled in units Assessed as Competent Assessed as Not Competent Withdrawn When selecting this option you will be asked Has trainee participated in this Module Unit of Competency Enrolment This means did they attend any classes If you answer Yes than a mark of withdrawn will be shown If you answer No than a mark of cancelled will be shown and this will not be included in the Statistical report If you have elected to show the mark column on the enrolment form the column will now show the mark applied to the module s Reporting Function TQA TQA Reports To report the TQA collection and produce the data files please select the following ews oe 2 ee an eer The following files have been crested 3 Appropriate collection year fc progra 1 Mted2 tassab OPCET 2003 01 16 aml zip 4 And follow the prompts ee c progra T Sted2 tassab4OPCET 2003 01 16 xml This screen tells
15. Field of E duca fw ork Practices Programmes E Prompt for Hours only on consecutive Units Version 3 0 August 07 Page 22 of 39 Cancel Eres Next Ereate Evcetfewce dn Sateen other fields will be defaulted to the values currently showing If you click on Yes then you will be prompted to add the hours for all the other units and then on the final one click on the Create button Whichever choice you make click the Create button to finalise the course creation process If successful one of the following dialogues depending on course or module search will appear T E D xi LUES G Course successfully created Ci Module successfully created When finished creating courses or module records click the close button to exit the Entry Wizard A course must be created in course details if it does not exist also necessary for adding module details You have now created the qualification and the units of competency but the appropriate units need to be tied to the qualification Highlight the qualification then click details and the following screen appears Course Details x x Is Vet Course is of Vocational intent i Active Name Certificate in Workplace Skills Field of Education Employment Skills Programmes Identifier Recognition 12 Nationally recognised accredited course Qualification 524 Certificate azs __ O aol 7 Add Edit rr Then click the Modules t
16. Maintain equipment and co Competent ICAU2013A Integrate commercial come Ee Competent 7 S elect corre ct home school option ICAU2231A Use computer operating sy peue EEG ae ataa a x Competent a R ICAU3004A Apply occupational health i OEN 3 Competent 8 Cl k h l fi C l d h k ICAW2001A Work effectively in an IT en Competent 1C t Qua 1 ication omp ete C ec ICAW2002A Communicate in the workpl Edit i ae Cancsl Competent b ICAW2011A Work individually or as ate Competent OX Menu Dro Qualification Ental law Dron Wow Detaile Maw Close 9 Enter the Year Qualification Completed bet poe ee 10 If a certificate has been issued click the Certificate Issued check box 11 Click Save 12 Click Close to return to the enrolment window Marking Enrolments ICAU20054 erate computer hardware 16 02 2006 to 20 12 2006 CAU2Z006A erate Computing packages 16 02 2006 to 20 12 2006 intai ipment a 16 02 2006 to 20 12 2006 16 02 2006 to 20 12 2006 16 02 2006 to 20 12 2006 16 02 2006 to 20 12 2006 16 02 2006 to 20 12 2006 16 02 2006 to 20 12 2006 16 02 2006 to 20 12 2006 M s From the enrolment window ertific n Te chiri i Follow worl all zaa ety procedures 16 02 2006 to 20 12 2006 Co li k h d l d l t k ras De tao rganisatio oneliaoeuments ius ing computing packages Teya panneno 20 12 2006 co 1 Click the module or modules to mark et Trenean m ICAS2009A irnar act with clients 16 02 2006 to 20 12
17. Mark Show Stream Start amp End Date Sort by Start Date End Date Scheduled Hours Enroled At Delivery strategy Funding Source Mark Fee Exemption Hours Attended Purchasing Contract You can also show or hide course and module Identifiers by clicking the Menu button then selecting Show Identifiers Page 30 of 39 Excetfence dn Safeoare The displayed records can either be sorted in name or identifier order click the Menu button select Sort by then choose one of the sort options Dropping Enrolments Only to be used if data entry error has occurred A time will come where you need to drop a trainee from an enrolled course or module this is accomplished by clicking on the course name or module to drop then clicking on the Drop button Dropping a course results in the following dialogue being produced warning you that the course and all its dependants will be dropped I This dialogue window has 5 options WARNING The following Course enrolment is about to be dropped l Trainee SMITH MALCOLM Yes Course Course in Quality Management Principles for the Food Industry 2 Y es to All This action will delete the Course and Module enrolment record s with all assessments 3 No Drop Course and Module s l 4 Noto all es es to All Noto All Cancel 5 C ance Drop Dialogue Button Options This gives you the choice of dropping the course shown in the dialogue if dependants modules exist the name
18. TMISS code descriptions only This also applies to fields that are state specific and required to be exported for statistical collections Postcode finder TED does not allow you to enter postcodes directly into the post code fields nor does it allow you to select the abbreviated state names required for export Instead you are required to enter a valid suburb or town name if the name you enter is accepted TED will populate the postcode field with the correct code and select the abbreviated state name based on the postcode It will also correctly distinguish state name codes from both NSW and the ACT whose postcodes both begin with 2 If you enter a suburb or town name that exists in more than one state TED will call the postcode Search for JST AGNESS Order by Suburb PostCode Cancel Ok finder with the first of the duplicate locations highlighted ST ALBANS ST ALBANS ST ANDREWS ST ANDREWS ST ARNAUD ST BERNARD HOSPICE ST CLAIR ST CLAIR ST EVINS ST FILLANS ST FILLANS ST GEORGE ST GEORGES ST GEORGES BASIN ST GERMAINS ST HELENA ST HELENA To accept one of the localities double click the name or click the name then click the OK button You can also initiate a new search by typing a name in the Search for field of the postcode finder as you type the first of the locations beginning with the letters that you type is highlighted This is designed to speed up the process of finding p
19. a j entered To retrieve the details of a module ea en oe ee ed o ioed eed double click the name of the module you want Ta to retrieve This populates the fields on the Eirst rey Next Last Close i Module Details window with the information recorded for the selected module If the Active field is checked then the module is active if this box isn t checked then the module has been archived Module Details Field List Identifier This field contains a code which uniquely identifies a module Where a module is part of an accredited course recognised training program or recognised short course the module code assigned during the process of accreditation must be used Where the Training Organisation approves or accredits modules locally Version 3 0 August 07 Page I7 of 39 Excetfence dn Safeoare Description the Module Identifier must be prefixed with the Training Organisation Identifier as issued by ACFEB If this number is less than four characters leading zeroes must be placed in front eg Training Organisation Identifier 205 should be 0205 Is Vet This flag indicates if the course is of Vocational Intent Vocational intent is where the training program is intended to develop skills of relevance in the workplace The VET non VET Flag is assigned during the process of accreditation and must not be altered Where a course is locally approved accredited the Training Organisation must
20. ab to see the following screen x Identifier Available Modules BSBCMNI101A Prepare for work BSBCMANTO24 Complete daily work activities BSBCMATO34 amp Apply basic communication skills BSBCMATO44 Plan skills development BSBCMATO54 Use business equipment BSBCMATOB4 Follow workplace safety procedures BSBCMAIO amp Operate a personal computer BSBCMAT084 Develop keyboard skills BSBCMATO94 Follow environmental work practices Insert Remove Sort by Prev Next Close lel rss sw If the Unit of competency required is not included then click the Insert button and a list of units will be displayed Version 3 0 August 07 Page 23 of 39 Evcetfemce dn Saffeens Highlight the appropriate units either by holding the Shift key and clicking on unit to select a whole group of hold down the Crtl key and click on units to be selective As shown below Select from these Design and develop text documents Create and use databases Create electronic presentations Process accounts payable and receryable Prepare for work Complete daily work activities Apply basic communication skills Plan skills development BSBCMNI1054 amp Use business equipment BSBCMNIOBA Follow workplace safety procedures BSBCMATO44 Operate a personal computer Identifier BSBADM S044 BSBADM S054 BSBCMNIOS4 amp Follow environmental work practices BSBCMN2OTA Work effectively in a business environment BSBCMN2Z024 Organise and complete dail
21. ace to drop the IMEs to assist Tasmania in reaching our targets Qualification From the Enrolment window you can also indicate that a course qualification has been completed To do this click the name of the course appearing in the enrolment window then click the Qualification button This produces the following window 1 Click the Edit button Enrolment MUSS Ala dentifier Enrolments Start amp End Date 2 Confirm whether you are the 1S sung RTO iC s iis ie a in workplace safety procedures 3 Confirm if it is a partial certificate foris c cor MMI corpite Quotient SBCMN215A anticipate in environmente Certificate Il in Information Tec YET in Schools Tuition Fee dollar enro Ilment Follow workplace safety pr pe Competent A C fi f b l d Design organisational doct Study Reason or To getajob Competent Contirm 1f program 1s to be completed over ems pssisowerspsiston n CAS Maintain inventories for equ two years Der aaner angee asa ni ee Connect hardware inch 7 Competent 5 Enter study reason CASZHITA Memeinsvstem meari ila i R Aire eth Home School we sre the home schoot Fompsten are for computer hardwar ompeten 6 e Enter Apprentic ec ship Traine ec ship Contract ICAU1128A Operate a personal compu Program ts a Competent ICAU2Z0054 Operate computer hardwar Competent numb er if applic able ICAU2006A Operate computing packac RTO we are the RTO x Competent ICAU20074
22. ark value You can also specify if the enrolment dates and marks are printed checking each of the check boxes Show Enrolment Dates and Show Mark does this Once again the report is generated in an RTF formatted document and loaded into your word processor when the Print button is clicked e Trainees by VET program This report is like the Trainee s in Course report when selected the following window appears select eee xi Identifier Select from these 18 trainee s WS5702 18 trainees 20 trainee s 22 trainee s 21 trainees 21 trainee s 26 trainee s 20 trainees 12 trainee s 16 trainee s 22 trainees 14 trainee s 15 trainee s 16 trainees Ae trainees Sort By Select i Select which program and a list will be produced in your word processor software e Sort by The sort order for all the Trainee Lists options can be set here choose the order you want then run the reports e Only Active This is a tick selection By ticking this option only active files within the database will be printed e Summary by Course This report will list all qualifications and count the number of course enrolments module enrolments and nominal hours for the current year as shown below Summary by Course example report 01 01 2006 to 31 12 2008 Identifier Module Course Module Enrolme Enrolme nts ns Version 3 0 August 07 Page 38 of 39 Evcetfewce dn Salteca Iden
23. business rules of AVETMISS Fields not being drop down list boxes where these rules apply are checked against the lookup Health ond Welfare Suppor Workers tables of the validation system Health and Welfare Support Workers Health and Welfare Support Workers Ambulance Officers and Paramedics Dental Hygienists Technicians and Therapists If the information you enter cannot be Diversional Therapists Enrolled and Mothercraft Nurses validated one of the classification windows Indiqenous Health Workers Massage Therapists opposite will be activated The validation Welfare Support Workers aeae suppor vores system finds the closest matching record and highlights this record Eo seca carca If there is more than one record that closely matches the entry the possible choices are shown as a result of closest match at the top of the classification list If you type an entry that 1s an exact match the system validates the field and moves to the next ee ae data entry field without calling up the Sales Workers Machinery Operators and Drivers classific ation list Machinery Operators and Drivers Machine and Stationary Plant Operators Mobile Plant Operators 5 Road and Rail Drivers If you are satisfied that a code description TRENT appearing in the list is correct double click the te iene description or click the Select button In either Delivery Drivers case the information will be transf
24. cting a window appearing in the list This is dynamic meaning that as you open or close windows the list will update itself automatically Help 3 Items appear under this menu item Contents This option takes you to the contents section of the help system Access this any time by pressing the F1 key How To This option takes you to the How To section of the help system This gives step by step instruction on how to perform tasks throughout TED About TED This option shows a splash screen with useful information like the name of the registered user and current version of the software Version 3 0 August 07 Page 13 of 39 Evcetfewce dn Sateen Course Functions Before going any further you should know that TED is capable of generating all the course and module records for you For information on how to do this go to the Wizard section of this manual TED allows you to enter the details of any number of courses and ensures that throughout the data entry process the information you enter complies with the rules of AVETMISS To manage course details and the modules attached to a course x Show be e Sony en 00 Certificate IIl in Business Office Administration B85610101 Certificate in Business Certificate in Business From the main menu 1 Click Course 2 Click Course Details x Is Vet Course is of Vocational intent CHC30102 Name Business Office Administration 3
25. d returns to the windows environment Provider 2 Items appear under this menu item Provider Details This option allows you to edit the provider details entered when TED is first run Version 3 0 August 07 Page 9 of 39 Location Details This option allows you to enter as many provider location details as you require Each location record is linked to the provider record and can be edited or deleted as required Home School item appears under this menu item Home School This option allows you to enter and edit the school details This field is used to define who the home school is RTO Details 1 item appears under this menu item RTO Details This option allows you to enter and edit the RTO details This field is used to define RTOs to who training delivery may have been sub contracted Course 5 Items appear under this menu item Course Details This option allows you to manually enter course information and link modules to courses Module Details This option allows you to manually enter module information Curriculum Wizard This option allows you to build courses complete with module linkages and AVETMISS classifications All this is done automatically for you so there is no need to manually enter information unless the course or module does not exist in TED s 7688 courses and 25 568 modules Qualification This option allows you to build Training Package Wizard Qualifications All this is done automat
26. e Enrolling a single trainee to a course On the List Trainee s window double click the trainee you want to enrol The Enrolment trainee name window will now show the courses already enrolled or show nothing To enrol in a course Click the Menu button this produces a menu of options From the menu select Enrol in Course An available course list window will appear piss posers Click on the name of the course to enrol 2 Click the Select button 3 A qualification completed box appears with a question of We are the issuing RTO If this isn t correct click on the check box and the X will disappear Certificate in Food Processing Dairy 1 Certificate II in Food Processing D airy Certificate IV in Food Technology Sort by Enrolment in the course is now complete and you should see this in the enrolment window Below the course name you will see the modules attributed to the course These are shown light grey on white the grey indicates that whilst the modules appear in the list no units have yet been enrolled To begin a unit enrolment click on the name of the unit appearing light grey on white more than one unit can be selected by using either the Shift or Ctrl key then click the Enrol Now button This produces the module enrolment details window ready for you to supply the information relevant to the trainee j Start Date End Date Scheduled Hours x Report to Avetmiss subcontracted t
27. e Te To retrieve records from the Course Details window Click Next to advance to the next record The List window will follow your actions and show the record you are currently on in blue Click Prev to move to the previous record Again the List window will follow your actions and show the record you are currently on in blue To close the List Course s and Course Details windows click the Close button on each window Note Itis not absolutely necessary to close the List window as it is a multi mode window which is also used for trainee course and module lists Module Details TED allows any number of modules or Units of Competency to be defined and ensures that the information you enter complies with the rules of AVETMISS once defined they can be attached to one or more courses or qualifications Before going any further you should know that TED is capable of generating all the course and module records for you For information on how to do this go to the Entry Wizard section of this manual To manage module details from the main menu List module s xl 1 Click Course Show Dea f Sorby 2 Click Module Details 3 Both the List Modules and Module Details x windows appear Identifier mim ls Vet Module is of Vocational intent Module Unit of Competency Name fod The List Module s window shows the Nominal Hours Supervised Unsupervised Active identifiers and names of modules you have
28. eat these steps Deleting a user 1 To delete a current user from the system 2 Click on the user name to remove then click the Delete button 3 Ifyou are sure that you want to continue click the Yes button 4 Ifyou are not sure click the No button Modifying a user 1 Click on the user name to edit then click the Edit button 2 Enter the new values then click the Save button 3 To change the password of a current user click on the user name whose password 1s to be changed then click the Password button 4 Enter the current or old password 5 Enter the new password 6 Verify the new password 7 Click OK to save the new password and close the dialogue window or Cancel to ignore the changes and close the dialogue window Version 3 0 August 07 Page 4 of 39 Change Password Evcetfewce dn Sateear The current user can change his or her password without opening the security window From the main menu 1 Click File 2 Click Change Password 3 The following window appears 4 Enter the current or old password 5 Enter the new password 6 Verify the new password 7 Click OK to save the new password and close the dialogue window or Cancel to ignore the changes and close the dialogue window Provider Details Sn Vert Password Old Password i Lo Cancel Ok New Password Provider information is entered in the setup phase of Identifier Name ShonName oPceT Type Addre
29. erred to the Search for search field from which the validation system was called _ Salense Sele Cancel Version 3 0 August 07 Page 7 of 39 Classification x lAnzsco Occupation Type Excetfence dn Sagfeoare While a classification list is open you can initiate a new search by entering the criteria and clicking the Search button Information appearing in the list s are hierarchal in nature A symbol appearing at the beginning of code descriptions indicate that the branch can be expanded to show child members of the parent branch As you expand each level in the hierarchal tree the symbol is replaced by a symbol The lowest level in any particular branch is also indicated by a negative symbol Field of Study To expand a branch with a symbol a esule of Closest Match double click the branch description Computer Science Computer Science Information Systems General Computer Science Information Systems Other 4ACHITECTURE BUILDING 4775 HUMANITIES AND SOCIAL SCIENCES BUSINESS ADMINISTRATION ECONOMICS EDUCATION ENGINEERING SURVEYING HEALTH COMMUNITY SERVICES L4N0 AND MARINE RESOURCES ANIMAL HUSBANDRY LAW LEGAL STUDIES 5CIENCE S5ERVICES HOSPITALITY TRANSPORTATION TAFE MULTI FIELD EDUCATION a nH Select Cancel To collapse a branch with a symbol double click the branch description Fields which are drop down list boxes are filled with valid AVE
30. ge 29 Module Enrolment Details Field List Page 30 Enrolling multiple trainees in a course Page 30 The Menu Button options Page 31 Drop Dialogue Button Options Page 23 Qualification Page 33 Marking Enrolments Page 33 Reporting Function TQA Page 36 Create Trainee Export Page 36 Find Options Page 36 Print Options Print Functions Page 35 Provider Summary Page 35 Course Summary Page 36 Module Summary Page 36 Trainee Summary Page 37 Enrolment Summary Page 37 Enrolment in Detail Page 38 Trainee Lists Page 38 Contact Details Page 40 refferce di Sa tear Administration Adding Modifying and Deleting Users In order to access TED you must be a designated user this is achieved in this section x User Name Administrator From the main menu 1 Click File 2 Click Security The following screen will appear User Name DOSS X Administrator Password Add Edit Save Cancel Delete HE Adding a user 1 Click the Add button 2 Enter a username 3 Ifthe person you are adding is to administer TED click the Administrator box 4 Click ENTER 5 Save the record by clicking the Save button 6 The password dialogue window appears Enter the password for the new user 7 Click ENTER 8 Verify the password you entered for the new user then ENTER If both entries match focus is set to the OK button 9 Click Ok to apply the password to the new user and close the password dialogue To add additional users rep
31. ically for you so there is no need to manually enter information unless the qualification does not exist in TED s database Unit of This option allows you to build Training Package Unit of Competency Competencies All this is done automatically for you so there Wizard is no need to manually enter information unless the Units of Competency do not exist in TED s database Apply known This option will run from the wizard database and update all classification codes classification codes such as field of education codes Version 3 0 August 07 Page 10 of 39 Excetfence dn Safeoare Trainee 3 Items appear under this menu item Trainee Details This option allows you to manage the personal details of trainees criteria for example by VET Program If this is selected it will only list the active students not the ones that have been archived Enrolment 1 item appears under this menu item Enrolment Details This option allows you to enrol the client in a Training Package Qualification or Course and then the associated units of competency or modules Find 3 Items appears under this menu item Item Course This option allows you to find a Course or Qualification This is either by name or identifier Module This option allows you to find a Module or a Unit of Competency This is either by name or identifier Trainee This option allows you to find a Client This is either by surname given name or identif
32. ier Print 9 Items appears under this menu item Hint You may need to have Word already open if the reports produce an error in TED Provider Summary This option allows you to print out a summary of the Provider and Location details you have entered into TED Course Summary This option allows you to print out a summary of the selected Course or Qualification details you have entered into TED Version 3 0 August 07 Page Il of 39 Sreeffence dn Saffeeate You are required to have selected the course or qualification in TED to obtain the relevant report Module Summary This option allows you to print out a summary of the selected Module or Unit of Competency details you have entered into TED You are required to have selected the module or unit of competency in TED to obtain the relevant report Trainee Summary This option allows you to print out a summary of the selected Trainees details you have entered into TED You are required to have selected the trainee in TED to obtain the relevant report Enrolment This option allows you to print out a summary of an enrolment Summary details for a selected Trainee you have entered into TED You are required to have selected the trainee in TED to obtain the relevant report Enrolment in This option allows you to print out a very detailed summary of Detail an enrolment details for a selected Trainee you have entered into TED You are required to have selected the trainee in
33. in Module 1 Select a course by clicking the Course button 2 Under State Option select Training Not Complete 3 You can vary the type of listing you will get by specifying one or all of three options Qualification Completed Year Qualification Completed Certificate Issued With all these options trainees that do not meet the criteria set out by the options will not be listed To run the report click the Print button This report is like the Trainee s in Course report when selected the following window appears The in Module check box is checked options above this check box cannot be chosen for inclusion in any search criteria To choose other modules for the report click the Module button To list modules enrolled between two dates in your report enter the Enrolled between and the and dates The report will then only print trainees whose enrolment in the module falls between the two dates You can also specify that the report should only Version 3 0 August 07 Print Trainee List x f Pry ye OUSE Year Qualification Complete Qualification Issued fx ip Module JT ake instructions in relation to a transaction Module Marked as isl Anything Show Enrolment Dates Show Mark Cancel Print Page 37 of 39 reftence dii Salfeces eee print trainees whose module result is of a specific value To do this click the Marked as check box and select the m
34. lates Training Organisations reporting activity in locally accredited courses are requested to classify each course to a single ANZSCO Identifier according to the most common occupational outcome that the course is designed to provide Where a course relates to more than one ANZSCO code the ANZSCO Identifier must reflect the primary or most significant occupational type to which the course relates Where the training spans major ANZSCO groups ANTA extension codes GEN16 GENI7 and GENI8 must be assigned Where the training is general education and not occupationally specific ANTA extension GENI9 must be assigned Where the training has no occupational outcome ANTA extension code NON VET must be assigned The validation process of TED will ensure that you select a valid code Version 3 0 August 07 Page I5 of 39 Nominal Hours Excetfence dn Sagfeoare from the built in ANZSCO codes of the AVETMISS classifications How validation occurs will be explained later in this manual This field contains the value of Nominal Hours Supervised for a training program and must be the value of supervised nominal hours as determined by its accrediting body The value of Nominal Hours Supervised is generally obtained from a curriculum document and usually represents the anticipated hours of supervised training The sum of Nominal Hours Supervised and Nominal Hours unsupervised for a module or unit of competency must not be
35. lds Country of Birth This field contains a code that uniquely identifies the country of birth of the trainee The country of birth specified by the trainee should be matched with a valid Australian Bureau of Statistics Standard Australian Classification of Countries SACC 4 digit code Where the country of birth is inadequately described the Country of Birth Identifier must be 0000 This field is validated using the built in AVETMISS classifications Language Spoken at Home This field contains a code that uniquely identifies the trainee s main language spoken at home The language specified by the trainee must be matched with a valid 4 digit Australian Bureau of Statistics Australian Standard Classification of Languages code If the main language spoken at home is inadequately described the Language Identifier must be 0000 If the main language spoken at home is not stated the Language Identifier must be filled This field is validated using the built in AVETMISS classifications Proficiency in English His field 1s used to record how well the student identified that they speak English If the Language spoken at home is English then this field must be have the value English at home selected Is employment part of training This field is for school based apprenticeships only so if it is answered yes then the Apprenticeship Traineeship No should be included in the qualification completed Enter e
36. lly accredited module name Where the module is State Territory accredited the Module Name must be the State Territory accredited module name Where the module is accredited by the Training Version 3 0 August 07 Page 18 of 39 Excetfence dn Safeoare Description Organisation the Module Name must be the Training Organisation approved accredited module name Field This field contains a code that uniquely identifies the Field of Education Education group of a module or unit of competency A module or unit of competency must be classified according to its primary content independent of the context in which it may be delivered A module is assigned a Field of Education group during the process of accreditation The Field of Education Group Identifier must be a valid major level group The validation process of TED will ensure that you select a valid code from the built in Field of Education Group codes of the AVETMISS classifications How validation occurs will be explained later in this manual Nominal Hours This field contains the value of Nominal Hours Supervised for a training Supervised program and must be the value of supervised nominal hours as determined by its accrediting body The value of Nominal Hours is obtained from http wwwfp opcet tas gov au trapeze REports NRH TP_NRH List htm The sum of Nominal Hours Supervised and Nominal Hours unsupervised for a module or unit of competency must not be zero
37. mail address if applicable School Year enrolled in This field contains a code that identifies the year level of school that a trainee is enrolled in It also describes the calendar year that they are enrolled in for example Year 11 in 2007 Version 3 0 August 07 Page 26 of 39 Excetfence dn Sagfeoare Indigenous Status This field contains a flag that indicates whether or not the trainee has declared himself or herself to be of Aboriginal and or Torres Strait Islander origin Aboriginal Torres Strait Islanders ATSI are trainees who identify themselves as being of Aboriginal or Torres Strait Islander origin ATSI information is normally collected by the school via a standard question on the client s enrolment form Prior Education This field contains a code that uniquely identifies a type of prior educational achievement completed by the student It is not referring to Grade 10 as prior education If a student has completed Certificate I and is now doing Certificate I then Certificate I should be entered in this field Trainees may have more than one prior educational achievement If a student identifies that he or she has completed a prior educational achievement but has not specified the type s of educational achievement Educational Achievement Identifier must be coded to Miscellaneous Education To set these achievements click this button to produce a list of prior education options If they have stated N
38. n from the list of School Codes at http www education tas gov au vet providers rtos status avetmiss schools Name This field contains the legal or trading name of the location Suburb This field contains the suburb or town of the location This field is validated using built in postcodes Postcode This field contains the postcode of the location it is automatically inserted after you have entered a valid suburb or town State This field contains the state in which the location is situated It is automatically inserted for you after the postcode of the suburb or town is applied to the postcode field To edit an existing record Double click the location name in the List Location window Switch to the location details window by clicking the window caption or body of the location details window Enter the changes as required Click the Save button To delete a location record Double click the location name in the List Location window Switch to the location details window by clicking the window caption or body of the location details window Click the Delete button a f i This Location E about to be deleted The following dialogue appears 2 Do you wish to Continue If you are sure that you want to continue and delete the record click Yes Any record you delete cannot be recovered Click Next to advance to the next record The List window will follow your actions and show the record you are currently on in
39. not need to fill all fields to initiate a search and you need not enter full descriptions except in the case of identifiers and dates After you have entered the search criteria in the fields to include in the search click the Find button If the search is successful the fields of the data entry form will be populated with the first matching record Print Functions TED does not come with an add hoc report tool but this does not mean you cannot get the types of reports that you want There are a number of standard reports in TED accessed from the Print menu option show below Enrolment Find Print TQA Window Help Provider Summary Course Summary Module Summary Trainee Summary General History Enrolment Summary Enrolment in Detail Statement of Results All Trainee s Summary by Course Add Trainee s with Home School Audit Listing All Trainee s with Location Add Trainee s with RTO All Traineefs with Course Stream Enrolment Exception List gt Blank Field s All Trainee s with Comment gt Trainee s in Course Trainee s in Course Program Trainee s in Module Trainee s in WET Program Trainee s at Home School Trainee s for Location Trainee s at RTO Sort Enrolments by Sort by Only Active Format for Mail Merge Version 3 0 August 07 Page 34 of 39 Sreetlemce co Salfeeate Provider Summary To run this report simply click the Print menu option and
40. nrolled in enrolment start end date with approved hours and the Mark Your word processor will be loaded with the generated RTF document for you to further format save or print Enrolment in Detail This print option allows you to print the enrolment details of a single trainee and like the trainee summary report you are required to have the trainee list and details window open This option will give you Trainee Identifier Name Gender and Date of Birth It also has the Units of Competency Identifiers enrolled at enrolment start end date with approved hours delivery and funding type and the Mark Trainee Lists This has many options to choose from e All Trainee s This option prints a list of trainees as per the following example Identifier Trainee Again TED generates an RTF formatted document and loads it into your word processor You do not require to have the trainee list or details windows open for this report Version 3 0 August 07 Page 36 of 39 Excetfence cot Sagtecart e Trainee s in Course This is a special report which allows you to set a number of options for the report When selected the following window appears Year Qualification coe Qualification Issued Marked as Anything i x Show State of Enrolment Show Module Enrolments Show Additional Module Details Cancel Print Example report Course Qualification Completed Identifier SMITH BO e Trainee s
41. o not subcontracted Delivery Stratengy 01 Collegecampus based both self paced and lock step E Funding Source 02 Commonwealth and State specific purpose funding tor YET E State Funding ES WET in Schools Participated Edit Save Cancel Module Enrolment Details Field List These fields are common to all states Start Date This field contains the date on which training activity starts for the module or unit of competency enrolment The Enrolment Activity Start Date must be on or before the Enrolment Activity End Date and must not be after the end of the submission period Version 3 0 August 07 Page 29 of 39 Evcetfewce dn Sateear This field contains the date on which training activity ends for the module or unit of competency enrolment The Enrolment Activity End Date must be on or after the Enrolment Activity Start Date and must not be before the start of the submission period The Enrolment Activity End Date must only be after the end of the collection period where the enrolment is continuing into the next collection period There is no need to enter anything in this field as the hours where entered with the Unit of Competency details This field contains the location name where the trainee is enrolled and is linked to the provider location record After you have entered the required information click the Save button This will change the colour coding of the module on the enrolment window fr
42. om light grey on white to blue on white with the start and end dates and a mark of Enrolled To view Module Enrolment details Double click the enrolled module to produce the module enrolment window Enrolment Detail x n s Start Date 11 02 2004 End Date 1027 2 2006 Scheduled Hours IX Report to Avetmiss Delivered at Collins Street xl Subeontactedto wyefos OOOO d Delivery Stratergy 01 College campus based both self paced and lock step Funding Source S Fee for Service x Fee Feeemptinn F Famil Allowance Supplement Purchasing Contract a Purchasing Se hedulef Hours Attended if Withdrawn fO X Participated Edit Save Close Enrolling multiple trainees in a course To enrol multiple trainees in a course click on the Menu button and then Bulk Enrolment and select course A list of courses will appear select one Then a list of trainees will appear Hold down the Ctrl key and select the trainees to enrol in that course Next hold down the Ctrl key and select the units and click enrol now Then fill in the start and end dates delivered at and sub contracted to and click save The Enrolment window has the ability to show an additional column of information The Menu Button options 1 Click the Menu button 2 Select Detail Column 3 Select one of the column options ae mee d aficion Enrol in Course Bulk Enrolments gt v Show Identifier v Start amp End Date plus
43. one on their enrolment form then click on the check box next to Not Stated and this will record this as none Or double click the option to include it in the list of achievements then click OK You can enter more than one prior educational achievement Disabilities This field contains a code that uniquely identifies the type of disability of the trainee A client may be classified as having any number of disability types The Disability Type Identifier classification is consistent with the International Classification of Impairments Disabilities and Handicaps as published by the World Health Organisation Geneva 1980 upon which the Australian Bureau of Statistics bases the national surveys To set disabilities click this E button to produce a list of disability options If they have stated None on their enrolment form then click on the check box next to Not Stated and this will record this as none Or double click the option to include it in the list of disabilities then click OK Version 3 0 August 07 Page 27 of 39 reftence Ce Salteces Te P You can enter more than one disability To add new trainee records Click the Add button then enter the information as described in the fields list To edit trainee details Double click the trainee name in the List Trainee s window to populate the fields on the Trainee Details window Switch to the trainee details window then click the Edit button Enter the new
44. ostcodes and in the majority of cases you will find the suburb before typing its full name Version 3 0 August 07 Page 8 of 39 Excetfence dn Sadfeoare The search can also be made against the postcode itself to do this the Order by option should be set to Postcode Updating TED TED will periodically require updating as newer version are released Always click the Update to latest version of TED option on the first screen before you sign on Main Menu Options The main menu bar has eleven 11 items these are used to access the various data entry windows of TED Each will be explained in order of appearance File 6 Items appear under this menu item Configure After the first running of TED this option allows you to indicate if TED is to automatically generate the trainee identifiers or go back to manual entry of trainee identifiers if already set to automatic Security This option allows you to manage user information You can Add Edit and delete users Change the passwords of users and change the user type Marking Caption Not available predefined result codes are programmed into TED Show Internal Not required for Tasmania Identifier Change Password This option allows the current user to change his her password without the need of opening the Security window This option allows the current user to log off and prepare the system for the next user This option ends the execution of the program an
45. ow needs to be open and the chosen trainee highlighted This print option like the module summary option allows you to print the details of the trainee showing in the trainee details window or a selected range of trainees from the List Trainee s window then print the details of all trainee s selected This option also requires you to set the show option Do this by clicking the Show drop down list box then select the option Select Trainee s to Print Version 3 0 August 07 Page 35 of 39 Sreetlemce ce Salfeeate To print the details of a single trainee retrieve the trainee record click the Print menu option then select Trainee Summary To print the details of a number of trainees hold down either Shift or Ctrl key and select modules required then select Trainee Summary Your word processor will be loaded with the generated RTF document for you to further format save or print Enrolment Summary Best option for printing This print option allows you to print the enrolment details of a single trainee and like the trainee summary report you are required to have the trainee list and details window open To print the details of a single trainee retrieve the trainee record click the Print menu option then select Trainee Summary This option will give you Trainee Identifier Name Gender and Date of Birth It also has the Qualification Code and Title with the Units of Competency Identifiers and Names that the student is e
46. ss Addresse S O Subur PostCode state Edit Save Cancel Close Location Details List Location s Show Location s Detail Sort by dentifier Name 0000000356 Omniscient OMNI2 Omniscient NSW Name Omniscient NSW TED It is important to update this screen when changes occur 1 Click Provider 2 Click Provider Details The screen opposite should appear 3 Click Edit and amend details 4 Click Save and then Close At least one 1 location record must exist in order to enrol trainees in courses and modules This will be evident later when talking about enrolling trainees to a course To manage location details from the main Identifier menu Type 07 Enterprise Based Organisation x suburb Post Code F5 siae 1 Click Provider Edt save Carcel Dete Prev Cose 2 Click Location Details 3 Both the List Location and Location details windows appear The List Location window shows the location identifier and name of each location you have entered To retrieve and show the location details of a location appearing 1n the list Version 3 0 August 07 Page 5 of 39 Excetfence dn Safeoare double click its name this will populate the fields in the location details window with the recorded information Identifier The identifier of the first location record should be the same as the provider identifier This identifier should be take
47. then click Provider Summary TED will generate the report and load it into your word processor The provider summary report also includes a list of provider location records Course Summary To run this report you need to have the course detail s window open with the chosen course highlighted When open click the print menu option then select Course Summary Like the provider summary TED generates an RTF formatted document and loads it into your word processor For each course there will be a list of attached modules giving the identifier and module name Module Summary This report requires that you have the Module Details and the List Module s windows open This print option allows you to print the details of the module showing in the module details window and a range of modules you choose from the List Module s window This option requires you to set the show option Do this by clicking the Show drop down list box then select the option Select Module s to Print To print the details of a single module retrieve the module record click the Print menu option then select Module Summary To print the details of a number of modules hold down either Shift or Ctrl key and select modules required then select Module Summary Your word processor will be loaded with the generated RTF document for you to further format save or print Trainee Summary Like the Module Summary report the List Trainee s and Trainee details wind
48. tifier Module Course Module Total Enrolme Enrolme Hours BCG10198 Certificate I in Construction 1 6 151 Contact Details Christine Williams Coordinator VET Statistics Skills Tasmania Ph 03 6233 8398 Email christine williams Version 3 0 August 07 Page 39 of 39
49. tomatically generate this for you If the TCE is not yet known enter a dummy value of your choice and update once TQA have allocated a proper ID This field contains a flag which identifies the gender of the trainee Male or Female The entry means not stated This field contains the date on which the trainee was born The year of birth must precede the collection year All components must represent a valid date The age of a trainee is expected to fall between 5 and 95 years This flag indicates if student is active or archived This field contains the trainee s surname This field contains the trainee s given name This field contains the suburb or town of the location This field is validated using the built in postcodes More on this later This field contains the postcode of the residential address it is automatically inserted after you have entered a valid suburb or town This field contains the state in which the trainee resides It is automatically inserted for you after the postcode of the suburb or town is applied to the postcode field This field contains a home number by which a student may be contacted This field contains the VET Program code s Page 25 of 39 Excetfence dn Sagfeoare Trainee born in Australia and If this box is selected the following Country of Birth and speaks English at home Language Spoken at Home boxes with have Australia and English entered in the fie
50. unit identifier or 6 Enter a qualification or unit name 7 Click the search button For both the identifier and name you are not required to enter the full identifier or name description TED will search on partial entries If you enter a single word or phrase TED will find any reference to the word or phrase in any part of the description For example if you type the word FOOD the result of the search will list Cookery Food Freezing Seafood Cooking and Food Hygiene etc The same applies with the identifiers Typing in BSB in the Qualification Identifier box and clicking search will show all qualifications in the BSB Training Package When you have located the qualification or unit you want TED to generate click on the qualification then click the Create Qualification button If you want more than one qualification from the list then by holding down the Shift key and highlighting first and last all qualifications will be created but if you wish to be selective hold down the Ctrl key and highlight the specific qualifications required Version 3 0 August 07 Page 21 of 39 The Course Creation wizard window will appear You will see that the fields on this window are populated with all the relevant information required to create the course record If the Field of Education and ANZSCO fields are empty please call Skills Tasmania and we shall help You will need to enter the Nominal Hours Excetfence cot Sateen
51. will follow your actions and show the record you are currently on in blue Click Prev to move to the previous record Again the List window will follow your actions and show the record you are currently on in blue To close the List Module s and Module Details windows click the Close button on each window Note Itis not absolutely necessary to close the List window as it is a multi mode window which is also used for trainee course and module lists Version 3 0 August 07 Page 20 of 39 reftence dii Salteces Te Curriculum Qualification and Unit of Competencies Wizards TED is currently equipped with most course Training Package Qualification details and Unit of Competency module details both the course and module details come complete with the AVETMISS classifications making your job that much easier The intention of the wizard is to generate all the course and module records for you A course or module not found by the wizard means that you are required to enter those details manually However please contact Skills Tasmania first to ensure that you have the latest version of TED one which may have the required information entered into it To generate courses complete with modules attributed to the course from the main menu 1 Click Course 2 Click Qualification Wizard 3 The window or similar opposite appears 4 Select the type of search course module or Training Package 5 Enter a qualification or
52. y work activities mao Le Soro ea mos kha ur m Select Cancel Sort by Click the select button and the units will be tied to the qualification Trainee Functions Trainee Details When entering trainee details TED ensures that the information you enter complies with the requirements of both AVETMISS and the state training authority you are required to report your statistical data To manage trainee details from the main menu aee i Idewtitiet Nome Emad Akers commen Pratemery n agn T Migrate senan moni Conguanad aii Commerc D a a ern Ew ee SS REaEarIes ET Click Trainee Click Trainee Details 3 The List Trainee and Trainee Details window appears NO If any details are unknown enter Not Stated The List Trainee s window shows the identifiers and names of trainees you have entered To retrieve the details of a trainee double click the name of the trainee you want to retrieve This Version 3 0 August 07 Page 24 of 39 populates the fields on the Trainee trainee Trainee Details Field List Field Identifier Gender Date of Birth Active Surname Given Name Suburb Postcode State Phone VET Program Version 3 0 August 07 Excetfence dn Saffeoare Details window with the information recorded for the selected This field contains the students TCE ID and needs to be entered manually or allow TED to au
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