Operating instructions for the Invoicer message program
Contents
1. VERSION 2 0 19 February 2013 FK Finanssialan Keskusliitto Operating instructions for the Invoicer message program FK Finanssialan Keskusliitto Contents 1 Invoicer message proorahiassmmmsvsssuusss s v s t vvt ve mv ia kv uae ma i mj v na vaitea sa nnmnnn nnmnnn nennen 2 2 Creating the invoicer message s ssssssnssnsnnnnnenrnnnnnnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ennn nnmnnn nnmnnn 2 3 Data content of the invoicer message program s fieIS ccceeeeeeeeeeeeeeeeeeeeseeeeeeseeeeeeseneseeseeeees 3 A Screen TURCON ee eo a ee ee ae eee eee ee eee ees 5 FK Finanssialan Keskusliitto Operating instructions for the Invoicer message program 1 Invoicer message program The invoicer message is connected to those consumers starting their e invoicing Using the invoicer message the invoicing party releases its information to be published in the consumers web banks After the invoicer message has been sent the consumer s web bank displays the information that the specified invoicer can also send e invoices The consumer can then report its e invoice receipt address to the invoicing party directly through the web bank The invoicer message can be made using the program which opens by clicking the link at http www finvoice info All banks are automatically selec2. complete or incorrect an error message will be displayed For example Incorrect information in invoicer message Seller s name is missing Laskuttajailmoituksen tiedoissa on virhe lyvj n mimi puuttuu By using the Takaisin Back button you can go back to the report form and correct your information If the browser supports JavaScript the cursor will move into the field containing the incorrect data Once the correct data has been entered the invoicer message material is generated for saving by the browser The program provides the created file with a default name which varies according to the function selected addition edit or deletion The original invoicer message file must always be retrieved as the template for the edit or deletion The proposed file name is Laskuttajailmoitukset uusi vvvvkkpp txt for additions Laskuttajailmoitukset muutos vvvvkkpp txt for changes and Laskuttajailmoitukset poisto vvvvkkpp txt for removals You can give new names to the files or further specify them After the invoicer message has been saved on the computer the saved file must be sent to the bank The data type used for the sending is Senderlnfo SI
3. f reference code Suoraveloitus ja suoralaskutunnus Invoicer s direct debiting identifier The service lt SellerDirectDebitldentifier gt identifier must contain nine digits lt SellerDirectPaymentldentifier gt The service identifier for direct debiting controls the termination of power of attorneys when ordering e invoices according to bank specific practices INVOICER S BANK CONNECTION INFORMATION Tilinumero All of the invoicer s account numbers to be lt SellerAccountID gt included in the paper invoice By default the screen contains a space for one account Additional space can be added up to a maximum of one hundred accounts The addition of extra spaces does not delete any Information entered in the form Consumers receive an order reguest for the e invoice when paying a paper invoice if the account number entered has been added Finnish account numbers are verified according to the structural instructions for account numbers and IBAN numbers are verified using the IBAN rules Operating instructions for the Invoicer message program FK Finanssialan Keskusliitto The account is entered in the IBAN format The account bank s BIC is verified according to the BIC rules When entering new bank connection data the old bank connection data must also be entered 4 Screen functions By using the Muodosta aineisto Create material button the data will be verified If the data given is in
4. idualising information for the invoicer s use lt Senderlnfoldentifier gt e g a message identifier in the invoicer s system INVOICER INFORMATION Necessary information includes online invoicing address intermediary s identifier business ID name and address Verkkolaskuosoite Invoicer s sending address specified in the lt InvoiceSenderAddress gt e invoice sending agreement e g F12757800750155447 V litt j n tunnus Intermediator s identifier the bank s BIC code lt InvoiceSenderlntermediatorAddress gt specified in the invoicer s e invoice sending agreement Laskuttajan Y tunnus The business ID must contain nine characters lt SellerPartyldentifier gt 0123456 7 SERVICES PROVIDED BY INVOICER E lasku ja suoramaksu Invoicer provides both e invoice and direct payment as invoicing options INVOICE INFORMATION Laskutusaiheen koodi A numeric identifier defined by the sender used lt Paymentlnstructionldentifier gt to specify the invoicing topic The code is transmitted in the EpiPaymentlnstructionld element of the ePI section in the Finvoice online invoice The invoice topic code enables the automatic payment of invoices and it must be the same as the responding information given in the invoice message Verify that the e invoicing software enables the identifier to be included in the invoice message Ohje vastaanottajalle In this field the invoicer can provide payers with lt SellerlnstructionFreeText gt additio
5. nal information about the transition to e invoicing The additional information is given in all languages in this field Laskun aiheen nimi This is text corresponding to the invoice topic lt SellerlnvoiceTypeText gt code defined by the sender Paymentlnstructionldentifier e g electricity invoice phone invoice The invoice topic is plain text data on the basis of which the consumer can select the correct Operating instructions for the Invoicer message program FK Finanssialan Keskusliitto invoice topic when making an e invoice receipt report in the web bank The name of the invoice topic should be given in all three languages so that consumers using the web bank can see the data in their service language Maksajan yksil intitieto 1 2 Identifier information which the sender requests lt SellerlnvoiceldentifierT ext gt the recipient to complete so that the sender can direct the received address report to the correct customer and correct invoice One reguested identifier is necessary and there can be a maximum of two pieces of identifier data Examples Reference number Customer number Agreement number Order number Phone number The identifier data should be given in all three languages so that consumers using the web bank can see the data in their service language Tiedon tyyppi The identifier can be e g a reference code The web bank can support technical verification of the identifier e g validity o
6. ted in the program so that the report can be transmitted to all banks and to be visible to all consumers The materials from all the banks are entered into one file which the invoicer saves on its own computer and sends to its bank using its bank connection program The invoicer sends the invoicer messages to the bank with which it has signed an agreement concerning the Finvoice transmission service The invoicer message uses the sender addresses and intermediary identifiers specified in the invoicer s e invoice sending agreement 2 Creating the invoicer message A new invoicer message can be created by clicking the Lisaa Add button If an invoicer message has already been made and saved on the computer it can be edited by clicking on Browse after which the name of the existing invoicer message file is displayed The invoicer message can then be edited by clicking on Muuta Edit An existing invoicer message can be deleted by clicking on the Poista Delete button Add edit or delete an invoicer message Valitse haluatko lis t muuttaa vai poistaa laskuttajallmoituksen Vanha laskuttajailmeoitustiedostao s lka Note Deleting an invoicer message will also end the transmission of all related receiver messages Operating instructions for the Invoicer message program FK Finanssialan Keskusliitto 3 Data content of the invoicer message program s fields Ilmoituksen tunniste Indiv
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