Preliminary version of User Guide GS1Trade Sync
Contents
1. 1 Denmark GS1Trade Sync If the validation goes through without errors you can publish the hierarchy Validation Result Validation Successful Publish Now the packaging hierarchy is ready to be published Click the Publish button 2014 05 20 Choose publish Publish Select Top Item 00000057029269 Frem Affected Items 000000537029269 E EE DENMARK CT Select CommandType Pendine Side 53 af 69 1 GS1Trade Sync Denmark Publish Validation Result Publication Successful Now the hierarchy is published You can see that the grey Pending turns to first blue Waiting registration response and then into green Published at the top of the page 2005 12 31 Published 2005 12 31 E EE DENMARK Published E There will also be two new icons Print and Edit You can only Print at the highest level in the packaging hierarchy package or pallet Side 54 af 69 1 GS1Trade Sync Denmark Search and Edit When you need to find a product select Item in the blue bar and then search item GS1Trade Sync KCS Denmark G51 SEARCH ITEM SUBSCRIBED ITEMS Shows who has subscribed the sCAppSearch_ItemSearchLabel products New Trade Item You can search for a product by entering a GTIN remember to enter 14 digits or brand name and click on the magnifying glass Select detailed search by clicking on the three dots Search Opti2. 1 GS1Trade Sync Denmark TE Fe RENNER Coop Denmark Tilf j ny handelspartner Press the company name here Coop Denmark to open product information 2014 04 28 E EE DANMARK E a Coop Denmark Produkt header Produkt header Ejer af varem rke GLN D8346 x Schur Consumer Products A S 5790000703449 You can now change for example the Start Availability Date or other data that are different from the original data and the data that COOP wants to receive Remember to save validate and publish when you are done with your changes Side 69 af 69
3. GS1Trade Sync Denmark Preliminary version of y User Guide fees GS1Trade Sync i varestamdata tilg ngelige for jeres kunder i ah i E 1o E F E j 1 j W 4 Bi A Sa Se Bas Sege img ae Foe et Tee v 0 1 maj 2014 www gs1 dk gsitradesync 1 GS1Trade Sync Denmark Contents LOE OA EE 4 Seeler 5 RENE Ee E 6 The first part of trade tem Cr ALON euer 6 The second part of product Ce ME 16 Trade Wem Information 5 sonarer are lene alene 17 FS MAN IS UN SS SE SE SEE E E E WEE 18 Contact Information ccccccssessssseeccccccscnsssseeccccccscnsssssccccesss EE 20 Trade item status EN Cy E 21 Product Characteristics dsssessserserrsrssenserrserrser esserne KEE en 23 Price information TT a Sh We Anne 26 eC O ee EEN 27 Dimensions E CE EEEE 28 Storage and handling 2 MET O Sp N e 29 W ET Te Le EEN EEN EEN EE EN Dangerous SUDSTANCES guersercsccservereses Daonna ee fe scncuvarcnversrsarenersercuvarencavsrenvarersens 33 Origin information CA ff AM oc ouveneuvenersencusarcncavsrespensusencusarenvans 34 VELLCH eT VRE SED EEN 35 Taxes ANC Subsidies EE 36 Package Wierarchy INTOrMation YER ccccsssscccsscsssscccccosesseccecesessecsecssssseenscssssssensossssssenes 37 Trade it RMSUSTAINGGBRLY ss WMeesrcsccversercsssrencavsrcsvanersencusarencasrsataneurencusarenpansrsareusars 37 R Malic NOMBDUDIIC NM
4. Remember to write it the same way each time as the data receiver uses this as search criteria gt IS trade Item a base unit D8348 False True Always select True to the base unit when you start a package hierarchy At all other levels of the package hierarchy select False Language Code D8121 D8055 D8259 D8114 x Danish Functional Name D8313 Description Short D8258 D8259 4 The fields Language Code Functional name and Description short belong together First select the desired language Then you type text into Functional name such as coffee and Side 10 af 69 1 GS1Trade Sync Denmark a description short for example Espresso beans If you want texts in multiple languages click on Add new item description This gives you three new fields in which you again choose a language and insert text You can delete click the x to the right of the field Description Short see above Product Classification GPC Brick Code D8245 Additional Trade Item Identification Value Supplier Assigned D8256 Import classifications D6254 DB253 In Product Classification specify the product GPC code GPC is a GDSN attribute and classifies a product type If you do not know the GPC code click on the magnifying glass This will display a list of GPC codes Find the appropriate number by either typing a search text in English or click through the categories Search for GP
5. D amp 81 6 Microbiological Type Nutrieng information Physioghemical Characteristic Information Preparation information Serving information gt Additives amp E numbers information The numbers to the right in the gray boxes indicate how much information is already set Not shown in picture Nutrition information must be entered here and please select whether the information applies to a prepared or unprepared product Side 43 af 69 GS1Trade Sync Nutrient information If you choose prepared you get the options shown below v Calorific Values Y Tabacco Information Fat Acid Values If you choose unprepared you get a similar screen without the option to indicate tobacco relevant information Side 44 af 69 1 GS1Trade Sync Denmark In the section Calorific Values kcal and Kjo can be indicated Other Regulation 1169 attributes are to be found in the other tabs A food guideline will be published soon by GS1 Denmark Chemical and pharmaceutical information In the menu item Chemical and pharmaceutical information you can specify additional safety information about your product Safety Data Sheet Here you can specify additional safety information about your product For example you can specify GHS information and Hazard statement Remember to click SAVE Chemical Safety Datasheet Information Safety Datasheet Information a gt gt Haz
6. Fill out the fields in Trade Item Identification In Product Classification select a GPC code in the same way that you selected in the creation of the base unit Remember that an assortment can only contain one GPC code so if the assortment contains different kinds of GPC codes choose the GPC of the majority of the units contained in the assortment In Trade Item Status set status to Despatch unit and Invoice unit Remember also that an assortment cannot be a consumer unit In Marke please select Barcode Type and select True or False in the attribute Is price on pack if the assortment is actually marked physically with a price In addition please select Packaging Type In Dimensions please fill in the required height width and weight Please make sure that the gross weight is indicated correctly Gross weight is equal to the gross weight of the total number of base units contained plus the weight of the outer packaging of the assortment Side 58 af 69 1 GS1Trade Sync Denmark Please remember that the height and width of the assortment must always be greater than the height and width of the base unit Please remember to save your data After you have saved the first page please go through the menu options on the left hand side where there are red marks Not yet implemented It is important to have control over the product s packaging hierarchy In the screen Packaging an
7. Packaging Marked Returnable and in Packaging Type select which type of packaging the product is packed in such as a bottle or a carton Side 14 af 69 1 GS1Trade Sync Denmark Dimensions x Millimeter v x Millimeter x Gram v x Millimeter In the section Dimensions the product s physical dimensions are to be specified Rules for how a product is to be measured and weighed are found in the GDSN Package Measurement Rules In Is trade Item a variable unit you must specify whether or not your product s weight can vary Net content allows you to specify the number of units or milliliters grams kilos etc In the other fields you specify the product s dimensions and weight GS1 recommends that all measurements are given in millimeters and weights are given in grams Please do not use commas or periods in the weight attributes or height width and depth attributes Please make sure that the dimensions entered are correct and the same as in your own IT system Dangerous Substance Information Is Dangerous Substance D030 False True Not Applicable Unspecified If your product contains dangerous substances please choose the tab True in the Dangerous Substance Information Side 15 af 69 1 GS1Trade Sync Denmark Origin and Traceability Country Of Origin D8219 In Origin and Traceability you specify the product s country of origin by using the
8. drop down menu Applicability Applicability Code D8298 When you create a product for Target market Denmark the VAT Indication is required Note that there are two options either HIGH for 25 or ZERO for VAT free Now you have completed the first part of master data creation Click on save If there are any errors in your data so far it will appear in red markings The errors are also displayed in a list at the top of the page Correct all errors before proceeding If there are no errors the system opens the second part of the data creation The second part of product creation You have now entered the most basic data and all are stored in the product list You can choose to continue with your registration now or later On how you can find the product again please see the section Search amp Edit After saving the first part of your product creation you are now ready for the second part The menu items on the left contain fields that can be filled in to complete the creation Side 16 af 69 1 GS1Trade Sync Denmark A red dot next to an item means that the field is mandatory and must be filled in Not implemented yet Go through all the menu items and fill in the appropriate fields Remember to save your data before moving on to anew menu item Trade Item information In Trade Item information you can add more details about the brand owner and whether the product is labeled with RFID an
9. 4 05 20 2014 05 20 11 30 31 The dates are populated automatically with the current date You can change the Effective Date and publication date if you need to Manufacturer GLN D8 2472 Here you must specify the manufacturer GLN If you are a manufacturer it is your company GLN that you enter Click Save and continue Side 8 af 69 GS1Trade Sync Producents GLN D8242 gt Producentens GLN 5790000425891 3 Stjernet A S 5790000425891 5790002196652 Butler Engros ApS 579000 5790002196300 Dagrofa ApS 579000 5790001271435 In the section Item identities it must be specified which Trade Item Unit is involved the product brand name and the product description Item identities gt Trade Item Unit Descriptor D8276 gt Brand Name D82 gt Is trade Item a base unit D8348 False True Language Code D8121 D8055 D8259 D8114 x Danish Functional Name D8313 Description Short D8258 D8259 Side 9 af 69 1 GS1Trade Sync Denmark Trade Item Unit Descriptor D8276 Options a q Base unit or each Case Display shipper Mixed module Pallet In Trade Item Unit Descriptor select the type of descriptor for example the base unit Always remember to start with a base unit and build the packaging hierarchy from it On how to create a packaging unit see the section Creating packaging unit Brand Name DE amp 211 In Brand Name type the product brand or trademark
10. C Classification Classification Number of Matches O ST 10000000 Pet Care Food a 47000000 Cleaning Hygiene Products a 50000000 Food Beverage Tobacco a 51000000 Healthcare zs 53000000 Beauty Personal Care Hygiene a 54000000 Baby Care a 58000000 Cross Segment Si 60000000 Textual Printed Reference Materials a 61000000 Music a 62000000 Stationery Office Machinery Occasion Supplies Side 11 af 69 Denmark Search for GPC Classification Classification cake Number of Matches 5 ce 50000000 Food Beverage Tobacco El 50180000 Bread Bakery Products D 50182000 Sweet Bakery Products eg 10000170 Cakes Sweet Frozen Sg 10000171 Cakes Sweet Perishable for 10000172 Cakes Sweet Shelf Stable D 72000000 Home Appliances 72020000 Small Domestic Appliances El 72020100 Small Cooking Heating Appliances 10001971 Pancake Doughnut Makers Additional Trade Item Identification Value Supplier Assigned DS256 GS1Trade Sync In Additional Trade Item Identification you must enter your internal item number of the item Side 12 af 69 1 GS1Trade Sync Denmark Import classifications D8254 D8253 Customs tariff number Integrated Customs Tariff of the European Community Intrastat Import classifications D6254 D8253 Customs tariff number 12345678 Import Classification allows you to specify three types of import classificati
11. E_BY_REFRESH CORRECT 739 Affected Items 05703550016024 Amanda Published E Zen E Est en 1012 Validate You have two options either change by refresh or correct 1 Select correct if you need to correct errors in the product information that are normally not permitted to correct according to the GTIN Allocation Rules 2 Select change by refresh if you need to update the product information and if it is allowed according to the GTIN Allocation Rules and when it is important to inform the data recipient that the change is valid on a specific Effective Date Please contact GS1 Denmark if you are unsure which option to choose Now you can validate and publish You have now completed the section describing the search and edit functionality in GS1iTrade Sync Side 57 af 69 1 GS1Trade Sync Denmark Creating an assortment mix packages Now you can start to create an assortment It is important that all base units contained in the assortment are already created Please keep in mind that when you create an assortment the Effective Date must be the same or later than the Effective Date of the base units To create an assortment you select DIS PLAY SHIPPER in the Trade Item Unit Descriptor You create an assortment in the same way that you created a base unit Item identities gt Trade Item Unit Descriptor D8276 q Bese unit or each Case Display shipper Mixed module Wi Daller
12. R EN 38 me EEN EEN 40 Food beverages and hg elt lee D 41 Elihy du Edel 41 Marketing iniormatiON WEE 42 SaR AKSLEN S a SEE E E E E O E A O EE aunt eneaaen 43 Chemical and pharmaceutical information cccccescccccsssccecessececeeseceeceeccesausecetseeceesenes 45 SEn lB 20 2 SKE EE 45 Pharmaceutical INTONIMATION wwicssssevecdinssvecoarccanccdnasneesereanbedandenpansnsanted dnesniecseunvinad dessuuenaneens 46 Creating a packaging unit Icaesel 46 RI BOC EE 50 Side 2 af 69 1 GS1Trade Sync Denmark Ee E de 51 Neil EE 53 Sei E EQT E 55 Creating an assortment mix packages M1 1 1W MW d sssseseseeeereeesere eee eee nerne nerne ennen nerne ener venne 58 Deleting products Not yet implemented W W W u u d dsseneeseeeeeereevere eee een ener never ennen ennen erne 62 Export download data in PDF HTML or CIN viii cecccccccccccceeeeeceecesseeeeeeesceceesseueueeeeeeeeseseueeeness 63 Seed gll EE 64 other E E 65 Help texts Not implemented ver seven ternes ennen eee ener erne reen eres eee 65 More target markets ccc csssssrcscsssresvessrsercsserercassressers MER a 65 Trading partners with specific data ccccsesssesccececasgsscscseres es E d ere ener 68 Side 3 af 69 1 GS1Trade Sync Denmark Logon To log on to GS1Trade Sync use the link that you received in an email We recommend that you use Internet Explorer version 9 10 or 11 Please consult your IT depa
13. ard Statements gt Precautionary Statements Side 45 af 69 1 GS1Trade Sync Denmark Pharmaceutical information Here you can enter pharmaceutical information Chemical Medicinal Products Dosage recommendation D8108 Dosage restriction limits D amp 109 Drug side effects and warnings D amp 110 H aane Y L SAVE You have now created a base unit Creation of a packaging item is explained in the following At the top of the page click New upper level A new screen appears Creating a packaging unit case 2014 05 20 EEE DENMARK Side 46 af 69 Trade item header gt Effective Date D8286 gt 2014 05 20 2014 05 20 Packaging and Hierarchy ncluded Item of service GTIN T2045 00000057029269 Item identities Language Code D8121 D8055 D8259 D8114 x Danish Functional Name D8313 Sodavand Publication Date D8355 Grape light gt GS1Trade Sync Last Changed Date D8260 2014 05 20 14 12 08 All relevant data has to be entered the same way as you did when you created the base unit GTIN Target market and manufacturer GLN must be entered In Quantity of next lower trade item please indicate the number of base units contained in the package Side 47 af 69 1 GS1Trade Sync Denmark Under Item identities please make sure that you select a different code than BASE UNIT OR EACH in the field Trade Item Unit Descriptor for exam
14. d has a batch number Is Trade Item a combination item means the product is bundled such as a bottle of beer with a drinking glass You can specify minimum order warranty on the product and through which trade channel the product is sold such as retail stores or pharmacies Side 17 af 69 GS1Trade Sync Trade item header Brand owner D8346 x Mineralvandsfabrikken Frem A S 5790000836833 Manufacturer Identification GLN D8242 x Mineralvand Has batch number D8020 ALWAYS NEVER SOMETIMES False Is Trade Item an combination Item D8024 True Not Applicable Unspecified gt gt Effective date D8286 gt Publication date D8355 2014 05 20 09 15 41 2014 05 20 2014 05 20 Item identities In the tab Item identities many fields are already filled in from the Registration page You can enter additional descriptions of the item you can enter if the item also has an ISBN ISSN UNSPSC number or age group There is also the opportunity to provide information about the item replacing another item by adding the old product GTIN Side 18 af 69 1 GS1Trade Sync Denmark Item identities Trade Item unit descriptor D8276 Is trade Item a base unit D8348 Base unit or each x Falsa T Replaced trade Item Identification GTIN D8248 Trade item description information 10000869 Alcoholic Cordials Syrups Side 19 af 69 1 GS1Trade Sync Denmark import classifications DE754 D8753 Targe
15. d hierarchy see below you must enter the number of different base units and the total number of base units in the assortment Next step is to specify the number and GTIN of each base unit If there are two different base units contained in the assortment the value given in the field Quantity of children must be 2 If there are 12 pieces of each of the two base units then the value in the Side 59 af 69 1 GS1Trade Sync Denmark attribute Total quantity of next lower level trade item must be 24 675 Pakkehierarkiinformation 3 Oplysninger omkring pakkehierarkiets opbygning d E ij E Here you can add a number of different base units and the total number per base unit contained In the attribute Quantity of Next Lower Level Trade Item D8270 which can be repeated as many times as needed the number count of each base unit is indicated In the attribute Trade Item Identification of Next Lower Level Trade Item D8249 the GTIN of each base unit contained is indicated Please remember to save the data Side 60 af 69 1 GS1Trade Sync Denmark Check that the hierarchy is created correctly by clicking on the icon Hierarchy dl del Hierarchy Edit 05701037214088 05701037214006 0570 PALLET PALLET 05r01037114091 05701037114009 CASE DISPLAY_SHIPPER 05701037014084 05701037014026 HASE UNIT OR EAC HASE UNIT OR EAC Once you have entered all data please click
16. formats you must first open the Product List Liste over produkter 1 26 640 BR ENHEDSBESKRIVELS LEV INTERNE VARE PUBLIKATIONS GYLDIGHED GTIN LEVERAND R BRAND NAME PRODUKTNAVN E ID STATUS SDATO SIDSTE NDRING Food Company 040068951014 i Houlberg Skar tie PUBLICERET 2012 08 16 2014 04 09 12 59 01 ood Company 04006895101507 a Houlberg Basisenhed PUBLICERET 2012 08 16 2014 04 09 12 59 01 ood Company s 04006895101507 rloulberg i Basisenhed AFVENTER 2012 08 16 2014 04 09 12 59 01 To the right of the product lines you can see an icon that looks like a cloud at the highest level of the hierarchy When you point to the cloud with the mouse you get the three options shown below PUBLISHED 2014 01 13 2014 01 20 PUBLISHED i 2014 01 13 2014 01 13 PUBLISHED 2014 01 13 2014 01 13 Select the desired format and the document is downloaded and can be opened on the screen Side 63 af 69 1 GS1Trade Sync Denmark Subscriptions In Item you also have the opportunity to see which companies have set up subscriptions to your products Click the grey arrow GS1Trade Sync GS Denmark G51 SEARCH ITEM SUBSCRIBED ITEMS i Shows who has subscribed the SCAppSearch_ltemSearchLlLabel products New Trade em This will give you a list of data recipients 9162 Subskriberede produkter 908 Lokal 907 ekstern METRO Cash amp Carry Danmark 5790000016435 ED 928 Downl
17. g Type Side 27 af 69 1 GS1Trade Sync Denmark If you choose Add under Packaging material the screen below opens Packaging material osition quantity D8273 D8274 Gram Dimensions In Dimensions some fields are already filled in with information about the product s height width and depth Note that if you selected Yes for Is Base Price Declaration Relevant D8019 the Relevant content for price comparison can also be completed You can also add drained weight Trade item nesting is not relevant to the base unit Dimensions gt Is Base Price Declaration Relevant D8019 v Millimeter V x Millimeter x Millimeter Y x Gram x Litre 1 dm3 Gram e Gram Statistical Rep Trade Item Nesting x Millimeter Side 28 af 69 1 GS1Trade Sync Denmark Storage and handling In Storage and handling it is possible for you to specify data storage shelf life and transportation For a base unit it is mandatory to enter temperature and shelf life information for food and beverages Please note that temperature attributes and trade item life span attributes can be dependent on chosen GPC codes Please see the screen in section Product Classification Pallet information handling instructions and transport details can be filled in for packages and pallet level Storage and handling Temperature information 20 x Celsius Minimum tolerance limit tem
18. irst Side 5 af 69 1 GS1Trade Sync Denmark find your product in the Search item This feature is described in the section Search and Edit By clicking on Administration you can view and edit your company information You can also create and edit users in the user list Item creation is divided into two parts The first part includes mandatory fields which are mandatory to fill in regardless of the type of product The second part contains product specific information Create a base unit You always start creating the base unit The base unit is the smallest unit the lowest level in the packaging hierarchy such as a consumer unit The base unit is the basis for being able to create additional packaging levels Click on New Trade tem the grey square 1 Denmark 551 GS1Trade Sync SEARCH ITEM SUBSCRIBED ITEMS Shows who has subscribed the products SCAppSearch_ltemSearchLabel GIN or Brand Name Fa geg New Trade tem g The first part of trade item creation On the first page that appears when you click New Trade Item all required fields are displayed and must be filled in order to create a product The page is divided into sections Each section has an orange title All orange headlines you can find on the left side of the screen when you go further in your data creation We will take a look at the entire page one field at a time Side 6 af 69 1 GS1Trade Sync Denmark T
19. m external information Type of Information D8349 Link to a document or text file containing product information Examples of this type could be an instruction manual assembly guide or warranty document Link to a file containing a video clip which is relevant to the product Examples are commercials trailers or instructional how to use video files Link to a file containing a visual representation of the product label Link to a file containing a visual representation of the product Link to a file containing an audio clip which is relevant to the product Examples are commercials or instructional how to use audio files Link to a file containing product information of an unspecified type Price information Here you can enter price information Price Information Suggested Retail Price Effective Start Date DS119 Catalogue Price Catalogue Price Effective Start Date D8364 atalogue Price Effective End Date D8365 save Side 26 af 69 1 GS1Trade Sync Denmark Package If you are in the process of establishing a pallet or a display you can use the facility Package to fill in pallet information Packaging Material is not mandatory information for target market Denmark but we recommend that the information is filled in at this stage as it is mandatory for e g Sweden Click Save and continue Package Is packaging marked returnable D831 Packaging material be KE Packagin
20. oad som Excel fil Co O p Da D mark ASS a KKK If you select a data recipient you get a list of the products they are able to retrieve TE oop Danmark A S CO 924 GTIN 927 MAL TARGET 926 LEVERAND R 922 DATAPOOL 920 BRAND NAME 05701037015337 DANMARK METRO Cash amp Carry Dan geltracdesync Mert 057010371125975 DANMARK METRO Cash amp Carry Dan gsltadesync Mei 05701037212572 DANMARK METRO Cash amp Carry Dan gsltradesync Mer Side 64 af 69 1 GS1Trade Sync Denmark Other features Help texts Not implemented yet For most fields you can view a help text by moving the mouse over the field name There will be a blue circle with an i which you press to make the help text appear gt 601 GTIN Global Trade Item Number D8165 Gi k Click on the circle and help text appears e Global Trade Item Number GTIN anvendes til gt 601 GTIN Global Trade Item Number D8165 O unik identifikation af produkter enheder 2 verden over En enhed defineres som enver form for produkt eller service p hvilken der er behov for entydig identifikation og som kan blive prissat bestilt eller faktureret p ethvert sted i forsyningsk den gt 577 Start ighedsdato D8286 More target markets If your product is for multiple markets select all countries either on the first page of creation in Target markets or wait until the second part of the creation proce
21. ohol percentage D8 280 10 Additional Characteristics Description long text D8044 Trade item marketing message D8343 x Danish i Storage Instructions D832 Danish Side 23 af 69 GS1Trade Sync Colour description Trade Item co PANTONE MATCHING SYSTEM htto wwew pantone c v ery type intormation Are batteries Included D8122 False True Are batterles required D8123 False True Are batterles bullt In D8124 Quantity of batteries built In D8316 False True Battery Type D8125 Battery technology type D8315 Trade item external information Side 24 af 69 GS1Trade Sync Item processing type J Raw material irradiate code D8120 Ingredient Irradiated code D8309 False True Not Applicable Unspecified False True Not Applicable Unspecified Trade Item Irradiated code D8310 False True Not Applicable Unspecified Organic Information Product Origin D8074 Conversion conversion produce according to art 17 Council Regulation EEC 834 2007 No Conventional produce Yes Organic produce Certifi cation B O A y D 8 073 Q uality sy m b ol D 8 07 5 Dansk kom rke Place of Farming D8076 Country origin Farming D8077 You can upload external information such as operating instructions see below Side 25 af 69 1 GS1Trade Sync Denmark In Trade item external information one can add a link URL for more information or an image You can add more than one Trade ite
22. ons Item Information GTIN D8165 Supplier s article number D8256 Brand Name D8211 Functional name D8313 GPC Brick Code D8145 Information provider GLN D8241 Choose Options tem status target and dates Publication Status Target market country code D8255 Trade Item Unit Descriptor D8276 x DENMARK Publication Date D8355 Last change date time D8260 Search Side 55 af 69 1 GS1Trade Sync Denmark You can use the various search criteria or click the Search button on the image above and all the products are shown SUPPLIER BRAND NAME ITEM NAME ITEM UNIT DESCRIPTOR SUPLIER INTERNAL ITEM ID PUBLICATION STATUS GS1 Denmark Po si test1234 PENDING GS1 Denmark Base unit or each test danger bat WAITING REGISTRATL GS1 Denmark GS1 Denmark Base unit or each Base unit or each PUBLISHED PUBLISHED PUBLISHED You select the product by clicking on the blue GTIN If the product is NOT published you can edit and add the data you want If it is a product that is published click the Edit button The Edit button appears only on products that are published 2005 12 31 Published Side 56 af 69 1 GS1Trade Sync Denmark All fields that may be changed are now being opened for editing When you are done be sure to validate by clicking on the Validate button 1017 Validate 734 Select Top Item 754 Select CommandType CHANGE_BY_REFRESH we CHAN
23. ons You must enter eight digits as code for the import classification Click the New import classification hidden behind the drop down menu Choose Option see above if you need more than one number Trade Item Status gt Is Trade Item A Consumer Unit D8216 gt Is Trade Item An Orderable Unit D8271 False True False True gt Is Trade Item A Despatch Unit D8236 gt Is Trade Item An Invoice Unit D8257 False True False True gt Start avallability date time D8314 In Trade Item Status select the status of your product You must select True or False for all possibilities Finally you enter the date when the item is available In Marke enter Barcode Type and True or False to Is price on pack Marks gt Barcode Type D8208 gt Is Price On Pack D8281 False True Side 13 af 69 1 GS1Trade Sync Denmark In Barcode Type select the type of barcode on the product such as EAN UCC 13 symbol Marks gt Barcode Type D8208 se Options Composite component A Composite component B Composite component C EAN UCC 13 symbol EAN UCC 14 symbol EAN UCC 8 symbol ITF 14 symbol Package je Packaging Marked Returnable 321 False True d Packaging Type Code D8275 Box A non specific term used to refer to a rigid three dimensional container with closed faces that completely enclose its contents and may be made In Package you must select True or False to Is
24. perature D8 M D8112 x Celcius Lifespan Minimum Trade Item Life Span From Time Of Arrival days D8283 200 x Days Side 29 af 69 GS1Trade Sync Trade item hierarchy Quantity Of Layers Per Pallet D8079 Quantity Of Trade Items Per Pallet D8078 Stacking factor D8285 Handling instructions Handling Instructions Code Language ISO Code D8252 Handling Instructions Code Value D8251 Transport information Transportation Maximum Quantity Value D8117 Transportation Maximum Quantity Value UOM D8118 Side 30 af 69 1 GS1Trade Sync Denmark Dangerous goods In Dangerous goods you can enter information about products with the classification of dangerous goods If you select Add regulation not shown below you can specify different regulation codes for example flashpoint Remember to save before you proceed to the next item Dangerous goods Material Safety Data Sheet Number D8056 Y Dangerous goods regulation code D8224 Dangerous goods regulation code D8224 ADR tunnel restriction code D8229 azardous Information Detalls Under Add hazardous information detail you get a new page where you can add more information Side 31 af 69 GS1Trade Sync Denmark Hazardous Information Details x Kilogram goods Shipping name D8323 Side 32 af 69 GS1Trade Sync Denmark Dangerous substances Enter the information if the product contains hazardo
25. ple CASE Item identities gt Trade tem Unit Descriptor D8276 Options e q Bese unit or each Case Display shipper Mixed module Pallet In Product Classification you can enter the Supplier s internal item number In Trade Item Status select True or False to all In Marke the information about Barcode Type and Is price on pack is to be given In Package select True or False for Is package marked returnable and the type of packaging In Dimensions please specify dimensions and weight of the packaging unit as you did on the base unit Please remember to save your data After saving the data the second part opens You must go through the menu items on the left Side 48 af 69 1 GS1Trade Sync Denmark In Storage and handling please remember to enter the number of layers number of units per pallet and stacking factor Storage and handling Trade item hierarchy Quantity Of Layers Per Pallet D8079 Quantity Of Trade Items Per Pallet D8078 Handling instructions idling Instructions Code Lan Instructions Code Value D8251 Side 49 af 69 1 GS1Trade Sync Denmark In the screen Packaging and hierarchy you can see the number of base units in the case and also the GTIN of the base unit packed in the case Packaging and hierarchy Quantity of children D8354 Total quantity of next lower level trade Item D8353 1 10 Quantity of nex
26. rade item header is the first section that you need to go through and fill out New Trade Item Trade item header e description here gt GTIN Global Trade Item Number D8165 x gt Effective Date D8286 gt Publication Date D8355 gt Last Changed Date D8260 2014 05 20 2014 05 20 2014 05 20 11 30 31 Manufacturer GLN D8242 gt GTIN Global Trade Item Number D8165 05701073229231 In the first field enter GTIN of the base unit GTIN stands for Global Trade Item Number and is the product number A GTIN may consist of 8 12 13 or 14 digits Always enter 14 digits Fill in with leading zeros If for example it is a GTIN 13 you must place one 0 in front If the GTIN does not contain a correct check digit a red box appears telling you that the format is invalid gt GTIN Global Trade Item Number D8165 0570107322923 Invalid format gt GTIN Global Trade Item Number D8165 0570107322923 Invalid format Side 7 af 69 1 GS1Trade Sync Denmark Use Tab or mouse to move to the next field gt Ta rget Market Country Code D amp 255 AFGHANISTAN ALBANIA ALGERIA AMERICAN SAMOA ANDORRA ANGOLA ANGUILLA ARITA DF TI A In this attribute please choose target market s that the data should be available for e g Denmark You can select multiple countries by clicking the country gt Effective Date D8286 gt Publication Date D8355 gt LastC hanged Date D8260 2014 05 20 201
27. rchy x 00000057029269 Frem Sodavan Trade item sustainability Here you specify information about how you should dispose of the product e g if the item is a battery or the item itself contains batteries chemicals or drugs Trade Item Sustainability v Waste Management Mode Side 37 af 69 1 GS1Trade Sync Denmark Public Non public This is used to indicate if an item is public and is meant to be seen and searched for by all retailers or if the data are only for specific data recipient s Party Recetving Private Data D8070 GTIN Make this GTIN Public Create new BCCess Press the blue button if the product must be public for all Confirm with the green button If the product data are only for specific data recipient s non public then select Create new access Select a recipient and press the green button You can add more by recipients by repeating this process Side 38 af 69 GS1Trade Sync Create new access Cancel and dose Create Access 322 Companylest 1988222222298 196852222227278 Schur Consumer Products AS 5790000703449 24 Al Times Company A S 5790000432561 47 Brech American Tobacco Denmark A S 5 90000013128 Fl Party Receiving Private Data D8070 GTIN Make thie GTIN Public Denmark Company Test_1988222222228 Side 39 af 69 1 GS1Trade Sync Denmark Pallet withou
28. rtment if you have any problems First enter the received user name and password to access the system Click the LOG ON button and wait for the front page to appear GS1Trade Sync Please enter your username and password Username Password LOG ON Side 4 af 69 1 GS1Trade Sync Denmark Front page The front page consists of a blue menu bar with your company name Item and Administration The content of the menu bar depends on which user roles you have If your only role is publisher you will only see Item in the menu In the menu you can choose between Item and Administration By clicking Administration you can view and edit your company information You can also get a list of users which you can edit or you can create new users GS1Trade Sync Denmark Ge Welcome to Gs1 TradeSync Gs1TradeSync is a full master data alignment solution that provides datapool services for item data synchronization If you click on the GS1 logo the following details appear s S Denmark Gei iL ORGANIZATION GS1 Denmark Welcome D an 5790000500017 GstTradeSsync IS LANGUAGE fon that provides datapool service Danish English gt Here you can change language and you can log off by clicking the orange button By clicking on Item you can search and create new products and get a list of the data recipients who receive information about your products To edit a product you must f
29. ss Side 65 af 69 1 GS1Trade Sync Denmark On page 2 do the following Sie DENMARK DIE DENMARK d d new mar Ke t Add new trade partner Press the down arrow to the right of the Danish flag This opens a drop down with Denmark and beside a field Add new market Click Add new market mmm OO MARK AFGHANISTAN Add Target Market Country dd new trade partner Select the additional country from the drop down menu and press the blue button Side 66 af 69 GS1Trade Sync HE ANNAS EEN en DANMARK am SVERIGE Angiv target market ken Tilf j ny handelspartner You can specify multiple countries with the same procedure Choose Sweden to enter product data All the data from the Danish profile which match the Swedish profile requirements are transferred And then you just need to fill in the special additional Swedish information 2014 04 28 SVERIGE Produkt header Side 67 af 69 1 GS1Trade Sync Denmark Trading partners with specific data If you have trading partners who want have different data you can create a special trading partner profile in every target market E E DENMARK 2 ES e mm DENMARK Add new trade partner Click Add new trade partner DEN VR Add Target Market Company EN Enter GLN or company name of the partner and press the button named Add Target Market Company Side 68 af 69
30. t Consumer Age D8017 x Age limit 18 years suitable for persons over 18 years Not al SAVE Contact Information Here you can enter who the consumer can contact in case of questions about the product Side 20 af 69 1 GS1Trade Sync Denmark Contacts information Contact name D8147 Communication address D8148 Contact types Trade item status In the tab Trade item status you can specify the product life cycle Information about the product status was completed earlier This is where you enter the date if the product is going to be deleted Side 21 af 69 GS1Trade Sync Trade item status 3271 gt Is trade Item an orderable unit D gt Is trade Item a consumer unit D8216 False True False True Is trade Item an Invoice unit D8257 gt gt Is trade Item a despatch unit D8236 False True consumer availability date time D8282 Start avallability date time D8314 2014 05 20 09 02 00 Discontinued date D8324 End availability date time D8312 a Eh H E Side 22 af 69 1 GS1Trade Sync eege Product Characteristics In the menu item Product Characteristics it is possible to set specific properties of your product If your product contain alcohol then enter alcohol You have to go through all the fields and fill all those that are relevant to your product By Clicking on the Add New opened more fields to fill out Product Characteristics Alc
31. t GTIN If your product is packed directly onto a pallet that does not have a GTIN you must specify the pallet information here Remember if there is only a base unit in the hierarchy you must make sure that the Trade Item Status see section Trade Item Status is set to True on ordering invoice unit and despatch unit Case Level Non GTIN x Millimeter x Millimeter x Millimeter Side 40 af 69 1 GS1Trade Sync Denmark Food beverages and tobacco Generic information In Generic information you can provide information on preservatives and other information Food and beverage Generic information Y Preservation Technique Codes D8066 Y Other information Side 41 af 69 1 GS1Trade Sync Denmark Marketing information Under Marketing Information you can add additional information that is not already provided Food and beverage Marketing information Label Information we Grade Information Nutriticnal claim code D8013 Serving Suggestion Language Code D amp 206 D8207 Nutritional claim description D amp 156 D amp 347 Health Claim D8177 D8178 Side 42 af 69 1 GS1Trade Sync Denmark Nutrition Information In Nutrition information you have the option to specify allergens ingredients nutritional information E numbers etc Food and beverage Information Allergen statement D8328 Allergen specification Ingredient information Diet type code
32. t lower Level Trade Item Trade Item Identification of Next Lower Level Trade Item GTIN Trade Item Identification of N x 05997100024621 Hierarchy Once you have filled in the information in the relevant screens and fields you can check your hierarchy by selecting the Hierarchy button The screen image below shows a base unit and a case containing 10 base units Side 50 af 69 1 GS1Trade Sync Denmark Validate You can choose different levels of the hierarchy just by clicking on one of the red boxes This will show you the information about the chosen unit Validation You can now press Validate 2014 05 20 E EE DENMARK Side 51 af 69 1 GS1Trade Sync Denmark You will then see a list of products to be validated Validate Close Validate Select Top Item Select Command ype 00000057029269 Frem 00000037029269 Pending Press the button Validate You will either getan acceptance or a validation result that contains a short error description Please correct the errors before the hierarchy can be published 1015 Valideringsresultat 1013 Valideringsfejl fundet 2 0370137970700 2014 02 13 11 47 21 TTT 2014 02 11 isTradeltemAnOrderableUnit must be True for at least one GTIN within a hierarchical configuration 03701379707006 2014 02 13 11 47 21 234 One or more of the 2014 02 11 GTINS in each hierarchy must be marked as an INVOICE UNIT Side 52 af 69
33. the button Validate You can publish the data when there are no errors Side 61 af 69 1 GS1Trade Sync Denmark Deleting products Not yet implemented Items NOT published you can delete yourself 01234567890128 Carlsberg Denmark 5790000000401 ADVENTURE eee Cee ee 2014 02 19 343 341 New 347 Validate 342 Publish upper level Hierarchy Delete item Delete selected items 9052 GTIN 371 SUPPLIER 365 BRAND NAME 9053 ITEM NAME 370 PUBLICATION STA 00000057008042 5790000000401 5790000000401 PENDING 01234567890128 5790000000401 ADVENTURE MOUNTAIN BOOTS GORE 01234567890128 5790000000401 ADVENTURE MOUNTAIN BOOTS GORE PENDING 01454786498718 5790000000401 BERGAMONT KORG AR200 4 PENDING 01547841561233 5790000000401 BERG BERG TN35000 PENDING 02080000000000 5790000000401 02080000000000 PENDING 02080000000017 5790000000401 02080000000000 PENDING If the item is published released it can only be deleted by inserting the date for the deletion of the item Then the deletion will be announced to the data recipients when the delete version is published The product will be physically deleted from the datapool after 48 months Otherwise the procedure is to send an email to GS1Tradesync GS1 dk who will help you with the deletion Side 62 af 69 1 GS1Trade Sync Denmark Export download data in PDF HTML or CIN To export the data entered into one of the above
34. us substances Dangerous Substance Y Substance ls Dangerous Substance D8030 Dangerous Substance Name D8036 False Not Applicable Unspecified syre Dangerous Substance Gas Density D8031 D8032 x g cm Dangerous Substance Information Flammable Substance Minimun Percent Flammable Substance Maxin Dangerous Substance Phase of Matter D8039 D8037 D8038 x Liquid 30 Dangerous Substance Hazardous Symbols D8230 ingerous Substance R Phrase D8232 Dangerous Substance S Phrase D3234 Side 33 af 69 1 GS1Trade Sync Denmark Origin information In Origin you can enter where the meat or fish product was manufactured was raised grown caught slaughtered and where it was last processed Side 34 af 69 1 GS1Trade Sync Denmark Marks In Marke you can indicate the marks and symbols which may be printed on the packaging of the product gt Barcode type D2208 x EAN UCC 8 symbol Side 35 af 69 1 GS1Trade Sync Denmark Taxes and Subsidies In Taxes and Subsidies you can specify e g excise coffee tax and the VAT rate HIGH 25 or ZERO 0 Taxes and Subsidies e Tax Rate information zi Applicability Applicability Code Side 36 af 69 1 GS1Trade Sync Denmark Package Hierarchy Information This section is not relevant to the Base Unit Please see Create a package item and Create an assortment Packaging and hiera
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