Application User Guide June 2015 Nov 2013
Contents
1. 6 1 Uploading Tag File Step 1 The user checks the file of tags to upload into the system is in the correct format Two formats e g UK 0163588 03703 or 826 0090909090 Step 2 The user selects the Choose File icon this will open another window to allow the user to browse for the file to upload Movement Animal Detail Haulier KC Upload tags Choose File No file chosen Upload ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated Step 3 The user selects the file they wish to upload and clicks on the open button Portal 1 Rett Look in B My Documents w Movement Animal Detail Haulier FCI 2 Downliads My Recent My music Documents Amy piel Es Upload tags Choose File No file chosen e gt desktop ini L sample_upload_tags csv Desktop Total number of animals moved batched and individua My Documents Batch moves Individually identified Identity tags 93 ity tag My Computer File name sample_upload_tags csv UK 0163588 03703 x K Files of type ai Files x My Network C Open as read only Step 4 The user selects the Upload button if upload is successfully a message will appear stating the number of tags found Portal Upload Tags were uploaded 127 tags were found Once the animal details have been completed the user moves on the Haulier tab 7 Haulier Step 1 The user records all the info2. animal Sheep Goats Deer 11 2 Exemptions Exemptions can be claimed by selecting the relevant exemption code from the drop down menu Exemption code descriptions can be found by selecting the help icon 11 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 11 3 Departure Details Step 1 The user records the departure date provided on the movement document by using the departure date interactive calendar Step 2 The user will only record the Loading Date if different from the departure date by using the loading date interactive calendar Step 3 The user records the expected duration of the journey if relevant Departure Details Departure Date Date of Loading if different Time First Animal Loaded 10 08 Time of Departure 10 08 Expected Duration of Journey User Note The two time fields Time first animal loaded and time of departure fields are automatically populated with the time the movememt record is created These fields can be changed to the exact time that the movement took place 11 4 Name The name section will populate driven by the CPH number after the user has entered a valid CPH number and selected the save button Name Title hir v Initials First Name JOE Surname FARMER 11 5 Destination Address The destination address section will also populate driven by the CPH number after the user has entered a valid CPH number and
3. record that information Movement Animal Detail Haulier FCI Vehicle Haulage Who transported animals Departure Keeper Receiving Keeper Haulier Haulage Company Haulier Name Vehicle Registration Haulier Phone Number fat Date Last Cleansed Place Vehicle Cleansed Transport Transport Authority Number Transport permit Number Assured Scheme Number 14 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 14 Food Chain Information FCI Step 1 The user selects one of the two FCI statements dependant which statement is appropriate for the move being recorded All the animals in the consignment satisfe the FEI statements detailed af The Fel Statements are not satisfied for all the animals in the consignment and additional information is provided 14 1 Additional FCI Step 1 The user can select tags from the right hand side list by highlighting the tag and clicking the right facing arrow to move tag into left hand side box All tags that are added into the right hand side box are flagged by the user where more information about the animals showing signs of a disease or condition that may affect the safety of meat derived from it them is to be recorded Additional FCI Information about animals showing signs of a disease or condition that may affect the safety of meat derived from it them Identification of animalis UK 0163588 03703 UK 016 I UK 0164768 1015
4. this will open another window to allow the user to browse for the file to upload Movement Animal Detail Haulier Fil Upload tags Choose File Mo file chasen Upload 13 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated Step 3 The user selects the file they wish to upload and clicks on the open button Rett Portal Look in My Documents gt Cache Movement Animal Detail Haulier FCI e Downloat My Recent ayy Music Documents Emy Pictures Upload tags Choose File No file chosen o eae A By 21 sample_upload_tags csy Total number of animals moved batched and individua Batch moves Individually identified Identity tags ity tag My Computer 3 File name _sample_upload_tags csv k UK 0163588 03703 x EE Files of type All Files v x My Network C Open as read only Step 4 The user selects the Upload button if upload is successfully a message will appear stating the number of tags found Portal Upload Tags were Uploaded 127 tags were found Once the animal details have been completed the user moves on the Haulier tab 13 Haulier Step 1 The user records all the information provided by the transporter in the relevant fields provided on screen Step 2 Deer move only If the user is recording a deer move the two fields date last cleansed and place vehicle cleansed will be unlocked to
5. 16 Search Movements The user can search for all movements recorded Step 1 The user selects the link search provided on the collection centre portal home screen Search movements recorded in the last NM days which are not being processed by AMLS Step 2 The user selects a date range in which to search for movements by using the interactive calendar provided and clicking search Step 3 The user selects on movement or off movement dependant on what type of move the user needs to retrieve Step 4 All the movements are retrieved To view the moves full details the user selects the Movement ID link and this open the movement detail screen as explained the Create movements into the Collection centre section of this document Search Criteria Start Date SS 09 02 2014 End Date SS 14 02 2014 Dept Departure No Of Destination Movement Id Document Id Premises No Name Address Post Code Date Animals Species Premises No Status 30562 0 80 472 0115 STORYBOOK Storybook Glen AB15 SFT 12 02 2014 127 1 42 155 8000 Complete GLEN LTD 00 00 00 30569 0 80 47 2 0115 STORYBOOK Storybook Glen AB15 SFT 12 02 2014 127 1 42 155 8000 Complete GLEN LTD 00 00 00 30574 0 80 472 0115 STORYBOOK Storybook Glen AB15 5FT 11 02 2014 127 3 42 155 8000 Complete GLEN LTD 00 00 00 17 Moved Out When searching for On Movements there is an option to move these animals out of your Collection Centre without creating a new move Select the da
6. 8 UK 0163588 03552 UK 0163588 03701 UK 0163693 03459 Step 2 The user can un flag a tag that has been added by selecting the tag in the right hand side box and clicking on the left facing arrow This returns the tag to the left hand list hN e Additional FCI NS e Information about animals showing signs of a disease or condition that may art the safety of meat derived from it them Identification of animalis UK 0163588 03703 UK 0163588 0355 UK 0169205 02638 UK 0164768 10 UK 0163588 UK 0 8 0370 UK 0163693 03459 UK 0163693 04012 UK 016 UK 016g Step 3 The user records any relevant information given by the keeper in the three free text fields Describe the disease or condition ar diagnosis ifa veterinary surgeon has examined the animals Withdrawal periods have been observed for all veterinary medicines and other treatments administrated to the animals while on this holding and previous holdings Information about holding restrictions or results of analysis of samples relevant to public health 15 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 15 Submitting a Move Once the user has completed all the details in each tab the user selects the save button the system will then save the move and a message will appear on screen Movement Successfully Saved Movement ID xxxx Movement SUCCeSSstully saved Movement id 30564
7. Gel SouthWestern ARAMS Collection Centre Portal Application User Guide June 2015 Contact Animal Recording and Movement Service ARAMS Tel 0844 573 0137 Web http www arams co uk EK Xa csd CERTIFIED MEMBER 2013 credit services association Companies Irish Payroll Association QUALITY Member 2013 d insh Life Winner 2012 ISCH GDDL 2D0DE NSAI Certified a gt sa EI oS Deloitte e lt gt Pen Pass ID This document contains material and intellectual property rights which are subject to restrictions on use and disclosure and may only be used for the purposes for which it is supplied Circulation of this document to anyone other than SouthWestern personnel or other personnel with specific responsibilities related to the project is prohibited Contents COS E A E nes neue lt actueencte seasons 2 ben EIERE 3 1 1 ENNIS EIERE 3 Ze WAEPOGUIC TION DEE 3 Bi EO e GE 4 4 Create Movements into Collection centre 5 I MOVE E LEE 5 5 1 LO OE E E ee E T re ree 5 5 2 Exe MDU e rn e E 6 5 3 Denar ure RUE 6 5 4 INV ANN E RET oe gee ects A A A E T E A P E A O E A A A E 7 5 5 Depr e alle 7 5 6 PY AICI CANIS ceercspeeeacan ve E E putunedtoneGapiacquteses soasana E EE canner 7 Be PID SU Il en E E E arenes 8 6 1 OLIVA ET FU a certreccie ops esr nciscsc i scns ne gr E E ences eunaeeeontsecone uous 8 T AAMC cosatiiecencomaencranusevesecuengurdeievesuae steven ser davuars EE EEA 9 SB Food Cha
8. Portal Application Collection Centre User Guide 9 June 2015 Updated 21 Submitting a Move Once the user has completed all the details in each tab the user clicks on the Save button The system will then save the move and a message will appear on top of the screen Movement Successfully Saved Movement ID xxxx Movement successfully saved Movement id 39596 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 19
9. a more information please refer to the relevant user guide on www arams co_uk ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated The critical alert will be displayed at the top of the home screen and will inform you of any system or technical issues with the portal Critical alerts will only be displayed while active Message from webpage D Welcome to new ARAMS Critical alert feature For a more information please refer to the relevant user guide On WWW arams co uk 4 Create Movements into Collection centre This function allows the collection centre to record a move into their premises including a facility to upload a file of tags or the facility to manually record tag numbers The user is supplied with four tabs to record the details required to complete a move The four tabs are Movement Animal detail Haulier and Food Chain Information FCI The user selects the link into provided on the collection centre portal home screen Collection Centre Operator S Create movements into and out of Collection Centre 5 Movement 5 1 Location The movement tab is split into six sections Location Exemptions Departure details Name Departure address and Arrival details Step 1 The user enters the departure CPH number and once the record is verified the name and departure details populate driven from the CPH number If the keeper has moved animals from this premise
10. ant exemption code from the drop down menu 17 3 Departure Details Step 1 The user records the departure date provided on the movement document by using the departure date interactive calendar User clicks in the date box to access the interactive calendar Step 2 The user will only record the Loading Date if different from the departure date by using the loading date interactive calendar If applicable user clicks in the date box to access the interactive calendar Step 3 The user records the expected duration of the journey if relevant 17 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 17 4 Name The Name section will populate with the surname after the user has entered a valid CPH number Postcode and clicked on the Search button in the Location section The Title and First Name fields which will not populate are also required and must be filled in manually 17 5 Destination Address The Destination Address section will also populate after the user has entered a valid CPH number Postcode and clicked on the Search button in the Location section However the user may record the full address and telephone number manually if they wish 18 Animal Detail In the Animal Detail section this will already be completed based on the animals that were moved onto the market from the on move that was selected in the search These can be altered and c
11. ate cs 12 02 2014 Unloading Date SS Time Last Animal Unloaded Humber of Animals 127 Recemwed ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated Step 3 The user will record the total number of animals received as provided on the movement document To move between the tabs you can use the back and next buttons at the bottom of the screen 6 Animal Detail In the animal detail tab the user can record the number of animals moving per flock herd mark batch moves and the individually identifications of animals the system when requested will calculate the total number of animals provided Batch moves Individually identified Number Flocktheard mark Description Z Individually identified Identity tags UKOO11 22354455 A UK 12233445566 A Step 1 The user records the number of animals and the associated flock herd number in the batch moves tab The system will allow for extra batches to be inputted as more boxes will appear underneath the previous as you start to type in the information Step 2 If the premise has provided individual identifications the user will record each ID under the individual identified tab Step 3 The user clicks the Calculate button which automatically totals the number of animals keyed from both the batch moves and the individual identified tabs Total number of animals moved batched and 14 Calculate individualhy
12. before the search will auto populate the details for the keeper This can be found by starting to type any information such as the keepers name or town into the CPH or Premises No box ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated Step 2 The user selects either Off or On to record the moving animals to a Central Point Recording Centre CPRC requirement Defaulted to Off Movement Animal Detail Haulier FC Location Mowement ID Departure CPH Mowing animals to a OTT Central Point Recording Centre CPRC Select an animal Sheep Goats Deer Step 3 The user records the species of the animals by selecting from sheep goats or deer Select an animal Sheep Goats Deer 5 2 Exemptions Exemptions can be claimed by selecting the relevant exemption code from the drop down menu Exemption code descriptions can be found by selecting the help icon 5 3 Departure Details Step 1 The user records the departure date provided on the movement document by using the departure date interactive calendar Step 2 The user will only record the Loading Date if different from the departure date by using the loading date interactive calendar Step 3 The user records the expected duration of the journey if relevant Departure Details Departure Date SS Date of Loading if different Time First Animal Loaded el 10 08 Time of Departure 10 08 Expec
13. ch tab the user selects the save button the system will then save the move and a message will appear on screen Movement Successfully Saved Movement ID xxxx Movement SUCCeSstully saved Movement Id 30564 10 Create Movements out of a Collection centre This function allows the collection centre to record a move out of their premises including a facility to upload a file of tags or the facility to manually record tag numbers The user is supplied with four tabs to record the details required to complete a move The four tabs are Movement Animal detail Haulier and Food Chain Information FCI The user selects the link out of provided on the collection centre portal home screen Collection Centre Operator Create movements into and out of Collection Centre 11 Movement 11 1 Location The movement tab is split into six sections Location Exemptions Destination details Name Destination address and Departure details Step 1 The user enters the destination CPH number and once the record is verified the name and destination details populate driven from the CPH number If the keeper has moved animals to this premise before the search will auto populate the details for the keeper This can be found by starting to type any information such as the keepers name or town into the CPH or Premises No box Step 2 The user records the species of the animals by selecting from sheep goats or deer Select an
14. dditional FCI Information about animals showing signs of a disease or condition that may affect the safety of meat derived from it them Identification of animalis UK 0163588 03703 UK 016 I UK 0164768 10158 UK 0163588 03552 UK 0163588 03701 UK 0163693 03459 Step 2 The user can un flag a tag that has been added by selecting the tag in the right hand side box and clicking on the left facinig arrow This returns the tag to the left hand list Additional FCI N NW Information about animals showing signs of a disease or cOpdition that may aifect the safety of meat derived from it them Identification of animalis UK 0163588 03703 UK 0163588 0355 UK 0169205 02638 UK 0164768 10 UK 0163588 UK 0 8 0370 UK 0163693 03459 UK 0163693 04012 UK 016 UK 016g Step 3 The user records any relevant information given by the keeper in the three free text fields Describe the disease or condition ar diagnosis ifa veterinary surgeon has examined the animals Withdrawal periods have been observed for all veterinary medicines and other treatments administrated to the animals while on this holding and previous holdings Information about holding restrictions or results of analysis of samples relevant to public health 10 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 9 Submitting a Move Once the user has completed all the details in ea
15. ep by step procedures to follow ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated to navigate the Collection Centre Portal application so that the user can complete the following actions e Logon e Create movements into the collection centre e Create movements out of the collection centre e Search movements recorded in the last X days which are not being processed by AMLS 3 Logon Once the registration has been completed by the user and approved by the bureau each user will be supplied with a confirmation code via email with instructions on how to register a password The confirmation code will be communicated to the user via email within 48hours of registration If you have not as yet registered then please see the how to register user guide Portal Log In Please enter your username and password Register if you dont have an account Account Information Username Password Log In Account Security as follows e Unused or dormant accounts should be suspended or deleted after 24 months of inactivity e The user s account will be locked after 3 failed attempts at login User Note If the case of log on difficulties please contact the Helpdesk phone line on 0844 573 0137 Once logged in you will see the important information box displayed on the home screen as shown below important Information Welcome to new ARAMS Notifications feature For
16. hanged if needed So animals can be added to this or removed Once the animal details have been completed the user moves on to the Haulier tab 19 Haulier Step 1 The user selects who transported the animals Departure Keeper Receiving Keeper or Haulier provides the Vehicle Registration and other relevant information in the fields provided on the screen Step 2 Deer move only If the user is recording a deer move the two fields Date Last Cleansed and Place Vehicle Cleansed will be unlocked to record that information 20 Food Chain Information FCI Step 1 The user selects one of the two FCI statements depending on which statement is appropriate for the move being recorded 20 1 Additional FCI Step 1 The user can select tags from the left hand side list by highlighting the tag and clicking the right facing arrow to move the tag into the right hand side box All tags that are added into the right hand side box are flagged by the user where more information about the animals showing signs of a disease or condition that may affect the safety of meat derived from it them is to be recorded Step 2 The user can un flag a tag that has been added by selecting the tag in the right hand side box and clicking on the left facing arrow This returns the tag to the left hand list Step 3 The user records any relevant information given by the keeper in the three free text fields 18 ARAMS Collection Centre
17. n PONV COM FC EE 10 8 1 PROVE OTIC EE 10 D Ee ie tg du EN le EE 11 10 Create Movements out of a Collection Centre 11 11 PON SVG e cnt caten cate cuteacdateates ss uccterces guise cvs danced taacat se uccn mec edqeesnceuscnaneadeotatseuecteneataes aaeeettanc aes 11 LLE LOCI O EE 11 ILZ EXM DUON S ee EEE 11 RSC Peepar ure EE 12 TLA ANAC EN 12 Caen Ee ele Sossarna a Eaa 12 12 uge ID UE 13 VI Ree Kelter re 49 oi ae re en nee ee 13 13 REI E 14 14 Food Chain Information FC soesoenan inie 15 141 Additional Ge BEE 15 2 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 15 Selen In Te Be E 16 16 Search VIO VC Wa E E 16 17 MOCO OI E 16 E IV VOWS ING E 17 TLE COCALO EE 17 NP P e de E 17 hr GC DBDeparure KEE 17 A ANG a E ameegnnatibatnteuietct cecil S EN 18 Ree E ge E genee e 18 18 PRIME AN EU 18 19 Fe EN cea a EEE A TEE Mercado oe E TE E E EE T E E 18 20 FOCA CRANIO a F E EE 18 ZO PCO aN e ee tee tan dicencaine ce canee cee cainasuetanedcestainendaadcnee cencsieesuertanetcestees 18 21 Ss Rn Ia SCH IV E 19 1 Document Information 1 1 Terms amp Definitions Term Description DMR CPH EMP 2 Introduction The purpose of this document is to provide collection centre users with guidelines and procedures to follow to assist them to correctly and accurately record and maintain the electronic recording of sheep goats and deer moves in England This document lays out st
18. rmation provided by the transporter in the relevant fields provided on screen Step 2 Deer move only If the user is recording a deer move the two fields date last cleansed and place vehicle cleansed will be unlocked to record that information Movement Animal Detail Haulier FCI Vehicle Haulage Who transported animals Departure Keeper Receiving Keeper Haulier Haulage Company Haulier Name Vehicle Registration Haulier Phone Number Date Last Cleansed Place Vehicle Cleansed Transport Transport Authority Number Transport permit Number Assured Scheme Number ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 8 Food Chain Information FCI Step 1 The user selects one of the two FCI statements dependant which statement is appropriate for the move being recorded All the animals in the consignment satisfe the FEI statements detailed af The Fel Statements are not satisfied for all the animals in the consignment and additional information is provided 8 1 Additional FCI Step 1 The user can select tags from the right hand side list by highlighting the tag and clicking the right facing arrow to move tag into left hand side box All tags that are added into the right hand side box are flagged by the user where more information about the animals showing signs of a disease or condition that may affect the safety of meat derived from it them is to be recorded A
19. selected the verify button However the user may record the address postcode and telephone number manually if they wish 12 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated Destination Address Address 1 Address Z Address 3 Postcode Telephone Number 12 Animal Detail In the animal detail tab the user can record the number of animals moving per flock herd mark batch moves and the individually identifications of animals the system when requested will calculate the total number of animals provided Batch moves Individually identified Number Flockiheard mark Description Z Individually identified Identity tags UK O01 22354455 A UK11 2233445566 A Step 1 The user records the number of animals and the associated flock herd number in the batch moves tab Step 2 If the premise has provided individual identifications the user will record each ID under the individual identified tab Step 3 The user clicks the Calculate button which automatically totals the number of animals keyed from both the batch moves and the individual identified tabs Total number of animals moved batched and 14 Calculate individualby 12 1 Uploading Tag File Step 1 The user checks the file of tags to upload into the system is in the correct format Two formats e g UK 0163588 03703 or 826 0090909090 Step 2 The user selects the Choose File icon
20. te range required for the search select On Movement and there will be a button available on the right hand side showing Moved Out 16 ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated Portal Returntomenu Logout Search Criteria Start Date 01 01 2015 End Date 5 09 06 2015 On Movement Off Movement Destination Dept CPH Departure No Of CPH Movementid Documentid Premises No Name Address Post Code Date Animals Species Premises No Status 50318 0 00 000 0000 XXXXX KAXAAAAAAKAKAXXXXXXXX DL6 2SP 03 02 2015 1 1 DTN AMLSSuccess XXXXXXXXXXXX FARM Select the move by ticking the box on the left hand side of the summary given and click on Moved Out 17 1 Movement 17 1 1 Location The movement tab is split into six sections Location Exemptions Departure details Name and Destination address Step 1 The user enters the Destination CPH or Premises number Postcode and then clicks on the Search button to populate the destination details on the right hand side If the keeper has moved animals to or from this premise before the search will auto populate the details for the keeper This can be found by starting to type any information such as the keepers name or town into the CPH or Premises No box Step 2 The user then records the species of an animal by clicking on Sheep Goats or Deer 17 2 Exemptions Exemptions on and off can be claimed by selecting the relev
21. ted Duration of Journey User Note The two time fields Time first animal loaded and time of departure fields are automatically populated with the time the movememt record is created These fields can be changed to the exact time that the movement took place ARAMS Collection Centre Portal Application Collection Centre User Guide 9 June 2015 Updated 5 4 Name The name section will populate driven by the CPH number after the user has entered a valid CPH number and selected the search button Mame Tithe hair T Initials First Name JOE Surname FARMER 5 5 Departure Address The departure address section will also populate driven by the CPH number after the user has entered a valid CPH number and selected the verify button However the user may record the address postcode and telephone number manually if they wish Departure Address Address 1 THE FARM Address 2 Address 3 Postcode ABTS SFT Telephone Humber 123456789 5 6 Arrival details Step 1 The user records the arrival date provided on the movement document by using the arrival date interactive calendar The arrival date will default to the departure date but this can be changed if needed Step 2 The user only records the Unloading Date if different from the arrival date by using the unloading date interactive calendar The arrival date will default to the departure date but this can be changed if needed Arrival Details Arrival D
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