Email User Guide
Contents
1. Enter the recipients you want on the To and Cc lines Type a subject Type your message in the message body When you re finished typing the message click Send or press ALT S to send it Untitled Message Windows Internet Explorer provided by Oxfordshire County Cou P Rttps outlook com owa ae tem amp a Newet PM Notegcc MTOUMC 4AN TAUMT OSs ZW 4tROISNDISNDkZ 4 B BA i Options Hm Arrange by Date There are no items Page 3 of 33 Oxfordshire County Council How do I check the spelling in a message After you compose a message or while you re composing a message click in the body of the message On the toolbar click Check Spelling Yor press F7 The spelling checker will underline each word it doesn t recognize in red Right click an underlined word for a list of suggested corrections Click a suggestion to substitute it for the misspelled word Inbox 1 Items a Le Favorites iNew XK 7 Move Filter View jeg i Inbox Ee Unread Mail sent Items 4 Anita Abell 3 m fy To eck Spelling GA Drafts A sent Items Motes How do I save a message to send later Open a new message or reply to or forward an existing one On the toolbar click Save lelor press CTRL S A copy of the message is saved in the Drafts folder so you can safely close the message Outlook Web App gt Untitled Message Windows I2. Drafts sent Items 7 I Notes ex Recover Deleted Items n ta Junk E Mail The Recoverable Items folder contains items that were recently permanently deleted or emptied gt af Deleted Items from the Deleted Items folder You can either recover these items to a location that you choose or b D Search Folders purge them amp Recover Selected Items P Arrange by Deleted On Neweston Top Drumm Damian Corporate Core ICT Services Tue 02 02 2010 15 17 RE Test 4 Click ito recover the item or Ato purge the item 5 If you clicked 4 select the folder you want to recover the item to and click Recover E Anita Abell N Recover Deleted Items Windows Internet Explorer provided by Ox Inbox A https foutlook com owal ae Dialog amp et RecoverDeletediItems id Lg44444m0kKI9066 GA Drafts A sent Items la Notes a Junk E Mail gt fal Deleted Items gt Ee Search Folders Arrange by D a on Top f Drumm De C Pa N 2010 1 RE Test A Drumm Be tes 2010 2010 RE Tests A sent Items F Tasks HH Calendar Page 10 of 33 Oxfordshire County Council Working with Attachments You can use attachments to include one or more files on any item that you create in your mailbox for example an e mail calendar item or contact How do I add an attachment network to any item you create in your mailbox 1 In a message calendar item or contact click the attach file icon ll on t
3. Jane BS Te a E Anita Abell a Oxford Learning Platfor E Calendar Training 83 Contacts LA Drafts open gt af Deleted Items een Open in New Window A idama L gt EA Inbox Junk E Mail 2 ka Notes 5 iS sent Items a D Search x OC iw Tasks Fe Unre Copy Folder Rename Add to Favorites Page 30 of 33 Oxfordshire County Council How do I manage messages in the Junk E Mail folder Right click a message and select one of these options Add Sender to Blocked Senders List blocks all future messages from that sender Reply y Reply All e Core 02 02 2010 Forward aa eCore 28 01 2010 Forward as Attachment Mark as Unread Create Rule a a a E Add Sender to Safe Senders List Delete ee Add Sender s Domain to Safe Senders List Ignore Conversation Move to Folder Copy to Folder P Re IX Open Delivery Report Add Sender to Safe Senders List keeps future messages from that sender from being marked as junk e mail x Delete Il Ignore Conversation Add Sender s Domain to Safe Senders List LJAIOIO Add Sender s Domain to Safe Senders List keeps future messages from that sender s domain from being marked as junk e mail mt Create Rule Add Sender to Blocked Senders List Add Sender to Safe Senders List Fa Delete IF Ignore Conversation Mark as Not Junk works just like the Not Junk button on the toolbar It gives you the option to always trust messages
4. New Inbox Rule Windows Internet Explorer provided by Oxforc Sh https foutlook comfecp RulesEditor NewInboxRule aspx ReturnObjectType 1 Organize New Inbox Rule Groups Required fields Settings Apply this rule Phone When the message arrives and Block or Alle Hert mie Do the following Select one 6 Click OK to save your selections and return to the new rule window 7 Click Save to save your rule and return to the Inbox Rules tab How do I setup an automatic Reply Out of Office 1 From the Email screen click Options in the top right hand corner of the window and then click Organise E Mail and Automatic Replies then click Outlook Web App Beta mth gt 7 hs Organize E Mail Inbox Rules Automatic Replies Delivery Reports Groups Settings Automatic Replies Phone Create automatic reply Out of Office messages here 2 On the Automatic Replies tab by clicking Don t send automatic replies this option button to turn off automatic replies Automatic Replies Create automa Out of Office messages here fe Don t send automatic replies Send automatic replies Page 23 of 33 Oxfordshire County Council 3 By clicking on Send automatic replies this option button to turn on automatic replies Send automatic replies Send replies only during this time period Start time Tue 09 02 2010 13 00 hoa End time Wed 10 02 2010 13 00 w Send a reply once to ea
5. Page 15 of 33 Oxfordshire County Council 2 You can use the drop down lists to record multiple entries in some boxes For example the drop down list next to E mail lets you store up to three different e mail addresses for a contact E mail E mail 2 and E mail 3 You can also store more than one address and telephone number by Microsoft O Contacts 2 Items Show anew All People O Groups oad d My Contacts 4 Contacts Profile First name Middle name Last name Drumm File as Last First 3 If you ve more than one address stored for a contact you can designate one as the contact s mailing address Select the address from the drop down list and then select the This is the mailing address check box at the bottom of the page 4 Click Save and Close to save the new contact Click Cancel if you want to discard your changes Use the File as list to determine how the contact will appear in Contacts You can display each contact by first and last name by last name first or by company name Contacts 2 Items Show gel New x F View Lar All gt Untitled Contact Windows Internet Explore People E neeps othok om fowal ae Themka Newet IPM Con Go Groups d My Contacts i Contacts Profile Page 16 of 33 Oxfordshire County Council How to use your Calendar To open your calendar in Outlook Web App click Calendar in the Navigation Pane Appointments Appointmen
6. You can also set the default dictionary language by clicking Options gt Settings gt Spelling and then selecting the default dictionary To return to the e mail page mail click on MyMail to the top right hand corner of the web page How do I delete a message 1 To delete one or more messages from a folder select the messages and then do one of the following Click Delete Aon the toolbar Inbox 7 Items a L Favorites A New x Yo Filter a Inbox i La Unread Mail 7 Sent Items Arrange by Date Oldes a 4 Anita Abell A Inbox t K Test DA Drafts Drumm Damian Corporate Core sent Items Test ba Notes 2 Right click the message and then click Delete Aon the menu Page 7 of 33 Oxfordshire County Council 4 Le Favorites 3 Inbox Fe Unread Mail sent Items a Anita Abell A Inbox LA Drafts sent Items Notes Pa Junk E Mail b af Deleted Items gt D Search Folders Inbox 7 Items iNew QA Move Filter kai Arrange by Date gt Ey Test Drumm C Reply z Forward Reply All Forward as Attachment Mark as Unread By default every item you delete from your mailbox goes to the Deleted Items folder and stays there until you delete it individually from that folder or the Deleted Items folder is emptied Before you empty the folder you can move any emails you want to keep by right clicking on t
7. from that sender or to mark only that one message as safe Page 31 of 33 Oxfordshire County Council Junk E Mail 3 gt fa Deleted Items gt D Search Folders Hardie Jane Corporate Core ICT Services attachment EN Forward Forward as Attachment Mark as Unread Create Rule Add Sender to Blocked Senders List Add Sender to Safe Senders List x Delete Add Sender s Domain to Safe Senders List L3 Move to Folder Junk E Mail Settings To manage junk e mail settings go to Options gt Block or Allow Account Organize E Mail Block or Allow Groups settings Junk E Mail 5 Phone Block or Allow Page 32 of 33 Oxfordshire County Council Blocked Senders List You can block senders that are domains Companies and people you don t want to receive e mail messages from Settings Junk E Mail Settings Phone Block or Allow Trust e mail from my contacts Blocked Senders Move e mail from these senders and doma Edit Remove BlogsSchoolEquipment com Blocked Senders List To add a sender to the list under Blocked Senders List click in the text box type an e mail address or domain and then click Add Settings Junk E Mail Settings Phone Block or Allow LJ Trust e mail from my contacts Blocked Senders Move e mail from these senders and dom BlogsSchoolEquipmentcern To modify a sender in the list select the sender and then click Edit Change the entry in the text box and the
8. reply messages to External Senders Send replies only to senders in my Contacts list Send a reply once to each sender outside my organization with the following message Reply to all senders outside my organisation select this to send your reply to all senders outside your organisation Inbox Rules Automatic Replies Delivery Reports Automatic Replies Send automatic reply messages to External Senders ETT Feplies only to senders in my Lo Reply to all senders outside my organization Send a reply once to each sender outside my organization with the following message Send a reply once to each sender outside my organisation with the following message If you ve selected Send automatic reply messages to External Senders enter the reply you want sent in this box Send a reply once to each sender outside my organization with the following message Tahoma 10 B I U abe Once you have finished click Save at the bottom right hand corner of the screen Page 25 of 33 Oxfordshire County Council To return to the e mail page mail click on MyMail to the top right hand corner of the web page Working with Folders By default messages that are sent to you are stored in your Inbox But you can organise your messages into a hierarchical folder system and continue to adjust it as your needs change How do I create a new mail folder 1 In the Navigation Pane click Mail to view the list of all folders in
9. File Download ka Do you want to open or save this file Name Family 09 jpg Type JPEG Image 1 61MB From outlook corm open T TT While files from the Internet can be useful some files can potentially harm your computer IF you do not trust the source do not open or save this file whats the nek Page 13 of 33 Oxfordshire County Council Signatures An e mail signature consists of text or pictures that can be added to the end of an outgoing e mail message How do create a signature 1 At the top of the Outlook Web App page click Options gt Settings gt Mail t Email Inbox 2 Inthe E Mail Signature box type and format your signature Outlook Web App Account Organize E Mail Spelling Calendar General Regional Groups Prha Block or Allow 3 To add your signature to all outgoing messages select the Automatically include my signature on messages send check box E Mail Signature Automatically indude my signature on messages I send Page 14 of 33 Oxfordshire County Council 4 Click Save at the bottom right hand corner of the page or press CTRL S Contacts You can create a contact to store the information about people you communicate with including their e mail address street address telephone numbers and other information How do create a contact 1 In Contacts on the toolbar click New Contact Contacts 2 Item Group
10. Live Edu Email User Guide aees2 OXFORDSHIRE ASY COUNTY COUNCIL Worki Ne for you www oxfordshire gov uk Contents IS SA SS osc ec ce ee eee ems ee eee ee seme caneceneescecncneeneecueecaneccceas 3 How do create a MESSAGE ccsecccssecceececeececeececeuceceucecsucecsusecsusessueessusensusesaaess 3 How do check the spelling in a MESSAGE cccceeeeceeeeceeeeceeeeseeeeseeeeseeeesaeeenees 4 How do Save a message tO send later eecccecccsececseeeeseeeeseeeseeeeeeeeeseeeseeenees 4 How do reply to a MESSAGE ccsecccseccceeeeeeeeeeseeeeaeeeeseeeeseeeeseeesseeeseeeeseeeeseeeeaees 5 FIOW GOI TOPWAIO a INCSSAGC oeseri hienonna in aE aa aE 6 How do automatically check the spelling of my MESSAGES cececeeeceeeeeeeeeees 6 How do delete a MESSAGE cccccccseccceseecsececeuceceuceceucecsuceceucessueessueessusensusesaaees 7 How do empty the Deleted Items folder cccecccseeccseeeeseeeeseeeeseeeseeeeseeenees 8 How do recover a deleted Item cccccccccceececeeeeceeeeseeeceeeeseeeseueeseueeseuseseeeesaees 9 VV OFKING WITH ATLACTIINIGINN S sxcecticcd ccc cnc cet nauni aaia 11 Fow do UA manachi 4 estas sss a E S 11 How do I remove an attachment ccccccccccccseccsececeeeceeeeceeeseeeeseeeseesueesneesaes 12 H wdo l penananachmMenl sis cecse cence casuneasyosseess yeas bir N hE ahn IE ERr EaR inr Rinrin 12 eela eniU GS NE EAE EE EEEE EEE EEE 14 How
11. age U Oxfordshire Learning Platform Email Doc1 doc Choose more files 7 To return to the item click Attach to attach the selected files or click Cancel to return to the item without attaching the files How do I remove an attachment You can remove an attachment from an email 1 By clicking on the attachment once and press the DELETE on the keyboard to remove the attachment flsend fel O G B Y i Subject Attach WY AEA CEES Terona vo xja z y How do I open an attachment When an item includes an attachment a paper clip icon is shown next to the item in the list window When the item is opened or previewed the name of the attached file appears in the item information Some attachments such as txt files and gif files are opened directly by the Web browser Tx Belinda Bates Attachments Wt Doc L doc 486 KB Open as Web Page Attachment Page 12 of 33 Oxfordshire County Council 1 Click the attachment file name located in the message heading information You have the option to open the attachment using the appropriate application or save the attachment to disk 2 You can also use Open as Web Page to open the attachment using your Web browser 3 You can Right Click on the attachment and open Open in Mew Window Attachment Save Target 4s Print Target 4 Once you have opened the attachment you can save it into your secure area
12. ch sender inside my organization with the following message Tahoma i0 W B I U abe 4 The Send replies only during this time period this check box and enter a start time and end time to control when automatic replies are sent If you don t set a time period you ll be reminded you have automatic replies turned on each time you sign in to your mailbox 5 Use this box to create a message that will be sent only to senders who are inside your organisation This option may not be available Tahoma 6 Scroll down the page until you come to Send automatic reply messages to External Senders this check box if you want automatic replies to be sent to senders outside your organisation Organize E Mail Inbox Rules AutomaticReplies Delivery Reports srOups Automatic Replies Phone Block or Allow Send automatic reply messages to External Senders O Send replies only to senders in my Contacts list Reply to all senders outside my organization Send a reply once to each sender outside my organization with the following message Page 24 of 33 Oxfordshire County Council rA Send replies only to senders in my Contacts list select this to limit automatic replies to senders who are in your Contacts folder Senders who aren t in your Contacts folder won t receive the automatic reply gii 3 Inbox Rules AutomaticReplies Delivery Reports Settings Automatic Replies Phone Block or Allow 8 9 Send automatic
13. do I create a signature cccccceeccceeecceeecceeecseeeceeecseeecsueessaeessueesseeesseeesas 14 COMAIS aa eee ets ate crento ces eee Santee ane cewees oewce sieges ec eden mun union eden deme aauecemdenenaes 15 How do create a CONTACL ccccccceeccceeeeseeeeseeeeeeeeeaeeeeseeeeseeesseeeeseeesseeeeseeesaeeeeas 15 How to USE VOU CAlG RO vavis coc avste roti dour sneer neu serstedoun sues peeasambinsunsuenans 17 PADD O MUI CIN S eceac cece cena ecco ec aaa EE 17 How do create an appointment cccecccseecceeeeeeeeeeaeeeseeeesseeeseeeesseeseeeesaeeeens 17 DIETS ARLADOOIMIMENE enei e E a 18 Modan ADDO MO ereraa aeaee eR EEEE EEEE EEE EAEE EAEE 18 How do modify an existing appointment nannnannnennnnnennnnennnennnnnnnnnennnnennnnneo 18 SAVES an ADDO UMS asantis nienie aE eE ATE AEE ch Giese NE te 18 How do Set a reMINnder ON AN OM cccceeeeceeeeceeeeceeeeceeeceeecseeesseeesseeesseeeeas 18 ICU Soiree tes ecccetiecetcinte se tue cieslonetianalecusionesieceteveseuet sue teucnave tere vavetevsnavetecasecevecenevetevety 20 How do I create a meeting request ccccceeccceeecseeeceeeecceeecsueeceeeecsueesseeesseeeeas 20 Additional Message Features cccccsseccesecceseeceseeceseeeeseeeeneeoeseeeeneeoeneeoeasenenees 22 How do automatically redirect all messages to another account 000 22 How do I setup an automatic Reply Out of Office cceeeeeeeeeeeeeeeeeeeeeeeee
14. et Explorer provided by Oxfordshire County Council E bttps outlook com owal ae Itemea Newet IPM 4ppointment amp Fld Lg44444n0kk 9066 aeR TiSkilrbaQbsyipc H Send 1 E Gy wv 7 EA 4 aig i Appointment Scheduling Assistant Optional esources Subject Location Request a response to this invitation 4 Inthe Start time and End time lists select the appropriate dates and times If you want the meeting to occur regularly click Repeat 5 Inthe Show time as list select how you want your schedule to appear for the duration of the meeting Your selection Busy Free Tentative or Away is what other people see when they view your schedule and the schedules of all attendees 6 Select the Reminder check box to be reminded about this meeting This also reminds all recipients of the meeting request if they have reminders enabled on their calendars Page 20 of 33 Oxfordshire County Council li save and Close D ae Ye Appointment Scheduling Assistant Tue 09 02 2010 Tue 09 02 2010 0 minutes 5 minutes 10 minutes 15 minutes 30 minutes 1 hour 2 hours 3 hours 4 hours 3 hours a 7 Type a message to accompany your meeting request in the message text area and then click Send or press ALT S A meeting request is sent t
15. he 2 Deleted Items and selecting move lt 5 gt LE JEA z eply eply All Forward i Forward as Attachment V Mark as Unread te Create Rule fg Junk E Mail Ee x lt Delete I Ignore Conversation How do empty the Deleted Items folder In the Navigation Pane right click Deleted Items 2 Click Empty Deleted Items Page 8 of 33 Oxfordshire County Council 3 Click OK to verify that you want to remove all items in the Deleted Items folder or click Cancel to cancel the deletion without emptying the folder 4 amp Anita Abell a Inbox DA Drafts sent Items lal Notes a Junk E Mail b a Deleted Trams gt D seal GF Open Open in New Window Copy Folder Add to Favorites Create New Folder Mark All as Read How do I recover a deleted item 1 Right click the Deleted Items folder in the Navigation Pane sent Items Notes b fal Deleted Items P Ee Search Folders Open in Mew Window Copy Folder Add to Favorites Create New Folder Mark All as Read Empty Deleted Items 2 Click Recover Deleted Items Page 9 of 33 Oxfordshire County Council 3 Select the item you want to recover by clicking it in the Recover Deleted Items list 4 6 Anita Abell gt Recover Deleted Items Windows Internet Explorer provided by Ox Sele e https foutlook comfowa ae Dialog amp t RecoverDeletediItemsfid Lg44444m0kKJ90b6TaeF EJ
16. he toolbar by Microsoft O 4 La Favorites Inbox LO Unread Mail A sent Items 4 8 Anita Abell Inbox GA Drafts A sent Items 2 Inthe Attach File dialog box type the path of the file you want to attach or click Browse to locate the file 3 If you use Browse highlight the file you want to attach and then click Open to add it to the attachments list 4 Click Attach and the file name will appear in the Attach Files dialog box T Attach Files Webpage Dialog amp https outlook com owa ae Dialog amp at AttachFileHost w EJ Ingude Attachments To include an attachment dick Browse and then select the file After you ve selected the file click Attach The file will be uploaded to your message Ca U Oxfordshire Learning Platform Email Doc1 dac i Browse aa Choose more files You can attach an e mail item by copying and pasting the item using the keyboard shortcuts CTRL C and CTRL V or using a drag and drop operation Learn about this feature https ffoutlook comlowa ae Dialog amp t 4thachFileHi Internet Page 11 of 33 Oxfordshire County Council 5 To change the file you selected click Browse and then locate the file you want 6 To attach more than one file click Choose more files in the Attach Files dialog box o include an attachment click Browse and then select the file After you ve selected the Ale click Attach The file will be uploaded to your mess
17. he toolbar or press ALT S Page 5 of 33 Oxfordshire County Council How do forward a message 1 Select the message in the message list and double click This will open the original message in a new window On the tool bar click Forward a GB Favorites aNew Move Filter Vi a Inbox La Unread Mail a4 sent Items gt Test Windows Internet Explorer provic 4 Anita Abell FA Inbox GA Drafts 2 On the To line type the e mail address you want to forward the message to 3 When you re ready to send your forward click Send on the toolbar or press ALT S How do automatically check the spelling of my messages To automatically check the spelling of messages when you send them click Options Outlook Web App Account ee ratl 1 Er cs oy pai dar General Regional Groups Phone Block or Allow oes C Ignore words in UPPERCASE C Ignore words with numbers Always check spelling before sending Use this dictionary to check spelling Engish United Kingdom EA Note If you want to check spelling for a message in a different language use the Spelling menu in the message compose Page 6 of 33 Oxfordshire County Council You can select the dictionary language for a message by clicking the drop down arrow next to the Check Spelling button and then selecting a language from the Check spelling in this language list
18. lete Xon the toolbar or by pressing the DELETE key on your keyboard You can also delete an appointment Modify an Appointment You can open appointments you ve previously created and make changes How do I modify an existing appointment 1 Double click the item you want to open lf you re modifying a repeating item when you re prompted select The Series to modify every item in the series or to change the repetition pattern If you select This Occurrence your changes affect only that occurrence 2 o change the subject or location of the appointment enter new text in the appropriate boxes 3 To change the date and time of the appointment in the Start time and End time lists change the start and end time of the new entries 4 Make any other changes you want for example the appointment s categories or how time is shown 5 Click Save and Close or press CTRL S before closing the appointment form browser window Save an Appointment After you create or modify an appointment click Save and Close on the appointment toolbar or press CTRL S before closing the appointment form browser window If you want to close the appointment without saving your changes click Close at the top of the appointment form browser window How do I set a reminder on an item 1 Open the item on which you want to add or change the reminder Make sure the Reminder check box is selected if you want re
19. minders on this item If you don t want a reminder for this item make sure the check box is cleared 3 Use the drop down list to select how long before the appointment you want to get a reminder notice Page 18 of 33 Oxfordshire County Council a Save and Close D 4 YH Appointment Scheduling Assistant 10 minutes 5 minutes 10 minutes 15 minutes 30 minutes 1 hour 2 hours 3 hours 4 hours XS hours p 4 Click Save and Close or press CTRL S before you close the appointment or meeting from the browser window Page 19 of 33 Oxfordshire County Council Meetings If you want to share an appointment with other people in your organisation so that it appears on their calendars in addition to your own How do create a meeting request 1 In Calendar on the toolbar click Z New 2 On the Appointment toolbar click Invite Attendees A gt Untitled Appointment Windows Internet Explorer provided by Oxfordshire County C https outlook com owa tae Ttemka MEn Appointment amp fId LgAAAAAm0kK J J OB6TaeRTiSKiIrDA bal Save and Close i g wv la a HTML Appointment Scheduling Assistant Invite Attendees Subject Location 3 Inthe To and Optional text boxes enter the names of the people who you want to receive this meeting request You can specify a conference room or special equipment such as an overhead projector in the Resources box Untitled Meeting Windows Intern
20. n click Add To remove a sender from the list select the sender and then click Remove You must click Save once you have added the domains Companies and people this is located at the bottom right hand corner Page 33 of 33 Oxfordshire County Council
21. nternet Explorer provided by Oxfordshire County Council 4 EA V id k3 Options HTML Deleted Items 0 Subject Arrange by Dat Tahoma 10 v BEB I U Page 4 of 33 Oxfordshire County Council 3 How do I reply to a message To reply only to the person who sent the message select the message in the message list and double click This will open the original message in a new window Belinda Bate 3 Inbox 1 GA Drafts 7 Ce Drumm Damian Corpor gt Sent Items Sea On the toolbar click Reply E A new message will appear addressed to the sender of the original message Inbox 1 Items 4 Favorites aa New hi x Move Filter Vie Fa Inbox l Re Unread Mail A sent Items gt Test Windows Internet Explorer provic j bs Anita Abell permenan wa Reply Ss Reply All f Forward we GA Drafts Sent Items Test Notes Anita Abell To reply to the sender of a message and all other recipients select the message in the message list and double click This will open the original message in a new window On the toolbar click Reply All E A new message will appear addressed to the sender and to all other recipients of the original messaqe Inbox 1 Items 4 La Favorites iNew K 7 Move 3 Inbox r Ee Unread Mail sent Items 4 2 Anita Abell i Inbox Be Drafts 5 sent Items When you re ready to send your reply click Send on t
22. o each attendee and the new meeting is added to your schedule Each person who receives your meeting request can accept decline or accept it tentatively a bttos Mfoutlook comfowal ae Themma Newet IPM Appointment Id Lq4 rn ne N 5 W send m i 4 p i i pe 44 BA l Appointment Scheduling Assistant To Optional Page 21 of 33 Oxfordshire County Council Additional Message Features How do I automatically redirect all messages to another account From the Email screen click Options in the top right hand corner of the window then click Organise E Mail and then click Inbox Rules Options gt Organise E mail gt Inbox Rules 2 On the Inbox Rules tab click New of Account Va H Organize E Mail Inbox Rules Automatic Replies Delivery Reports Groups Settings Inbox Rules New Inbox Rule Window Phone Choose how mail E https outlook comfech RulesEy Block or Allow TEE m To learn how to fq MEM Inbox Rule I BOW JJ Required fields Apply this rule When the message arrives Select one Under When the message arrives select Apply to all messages Under Do the following select Redirect the message to Select the address you want your mail sent to by double clicking on it in the address book view If the address you want to redirect to doesn t appear you can enter the e mail address in the To field Page 22 of 33 Oxfordshire County Council Account if
23. pen Jane Oxford L QA Drafts 4 Move Folder LA Sent Items 4 Copy Folder la Notes ie Junk EN A j ial Deleted It Rename BEA Test 4 Lo Search Fal Add to Favorites Lai Unread I Gif Create New Folder s kS Test Open in New Window Mark All as Read al Empty Folder How do I rename a folder 1 Right click the folder you want to rename and then click Rename 2 Type the new folder name and then press ENTER Returns sims Lea eS Open i Jane Open in New Window Oxford L GA Drafts 4 Fa Move Folder sent Items Copy Folder Notes id Junk E M Fi a fa Deleted te Sa Test F Search Fol Add to Favorites ie Unread I Create New Folder Mark All as Read Empty Folder How do move or copy a folder You can move or copy folders two different ways By dragging 1 To move a folder drag it to the location you want to move it to 2 To copy a folder hold down the CTRL key as you drag the folder to the location you want to copy it to A plus sign will appear next to the pointer as you drag the folder By using the right click menu Page 29 of 33 Oxfordshire County Council 1 Right click the folder you want to move or copy and then click Move Folder or amp Copy Folder in the menu a new window will appear that shows the folders you can move or copy to Select the folder you want to move or copy to and then click Move or Copy Returns Move to Folder sims Learning Gateway
24. s 23 Vile a ate WNN FOIE S leeaeene e es es aesenl Sees irl le See sae se See Sele eae ae eee ee ae aeee eee 26 How do create a new mail folder cc cecccsecccsececeeeeceeeceeeceeeceeeesseeesseeesseeeeas 26 How do create a new Calendar folder cccccccseecceeecseeeceeeecseeessueesseeesseeeeas 27 How do I create a new contacts folder cccccecccseeeceeeeceeeeeeeeeseeeeseeeeseeeesaeeeeas 28 HOW CO WOCIEIS a 1OlGC T oa a 28 How do rename a folder cece ceccccsececeeeeeeeeeceeeecae cece eeeseeessaeeeseeesaeeeeaeeeeseeeeas 29 How do move or copy a Tolder serno a Ra R 29 How do manage messages in the Junk E Mail folder ccceececececeeeeeeeees 31 JUNK EINE SENO Saroien OEE 32 Blocked Senders LiSt nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnna 33 Page 2 of 33 Oxfordshire County Council oe Messages How do I create a message In any mail folder click New 44 or press CTRL N on the keyboard F La Favorites Filter al View hi Ly a Inbox E i we LO Unread Mail P A Sent Items Arrange by Date Oldest on Top You can also create a new message while you re viewing the address book On the toolbar click Address Book and then use the search text box to find the person or group you want to send a message to Right click the recipient s name in the list and then click New Message
25. ts can be a single occurrence or can be scheduled to repeat Your appointment may be with other people but will appear only on your calendar How do I create an appointment 1 In Calendar on the toolbar click New ae x LAS i m Share View Today gt February 2010 Sunday 31 In the Subject box type a brief description of the appointment In the Location box type the location where the appointment occurs In the Start time and End time lists select the appropriate dates and times In the Show time as list select how you want your schedule to appear for the duration of the appointment Your selection Busy Free Tentative or Out of Office is what others will see when they view your schedule E a A Save and Close li 4 od ia pa Appointment Scheduling Assistant Reminder 15 minutes Show time as Busy Tahoma 10 m I U Z 6 If you want to prevent other people from viewing the details of the appointment click Private 7 Inthe message body type any additional information for example a list of materials to bring with you to the appointment 8 Click Save and Close or press CTRL S before closing the appointment form browser window Page 17 of 33 Oxfordshire County Council Delete an Appointment You can delete an appointment by clicking it in the Calendar view and then clicking De
26. your Inbox 2 To create a subfolder in your Inbox right click Inbox To create a new folder at the same level as your Inbox right click your name at the top of the folder list 3 Click Create New Folder Page 26 of 33 Oxfordshire County Council a 8 Anita Abell gt A Inbox DA Drafts Open sent It Open in New Window hand Notes te Junk I L f fal Deleted ay Copy Folder gt Re Search Remove from Favorites af Empty Folder 4 Type a name for your new folder 5 Press ENTER to save your changes How do I create a new calendar folder 1 In the Navigation Pane click iCalendar 2 Click Create New Calendar 4 My Calendars 7 ogee Lename Group Hl Caler ie Remove Group New Group ove Down in List Open a Shared Calendar 3 Type a name for the new calendar 4 Press ENTER to save your changes Page 27 of 33 Oxfordshire County Council How do I create a new contacts folder 1 In the Navigation Pane click sContacts 2 Click Create New Folder d My Contacts B3 Contacte eS Open Open in New Window Hardie Jane Copy Contacts Folder 3 Type a name for the new contacts folder 4 Press ENTER to save your changes How do delete a folder 1 Right click the folder you want to delete Click Delete Ain the menu Page 28 of 33 Oxfordshire County Council ed be tel el j Hardie 4 amp Anita Abell 4 aA Inbox Returns OE SimsLea p O
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