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e4education User Guide Version 4

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1. 51 SAVING YOUR BLOG ENTR Y e P 52 EDITING A BLOG ENTRY eT 53 DELETING 53 FORMIS w 54 PDDING A FORM 54 STORING FORMERE SPONSE Sorena 55 ME NTS E 55 e4education CMS User Guide 4 0 qu e M AES 57 MM deem 58 RENAMING List enne esiste sse etes ee esses sens 58 Daleme 58 SAVING VOURFORIV 58 EMMI ATOR 59 DEDETINGUA 60 a9 i8 61 CREATINO AFORUN 35 5 4 P 61 PIN gm
2. o 61 RESPONDING TO A PREVIOUSLY ADDED TOPIC cccsscssssssessssesscsssessssvescscsecssssscssscsscsssvcsssvsusscsucsssvsucsssescsssvcssssisscaeissesnessaeessaeeess 62 MODERATING TOPIC POSTS EN AEN MEME pU Ed PE EU 62 COMING Fy IN OS T me E 62 DEL ONG FOROM POS T ae er ae ee ee EE eh ee eee 63 EXTERNAL EMIS cece E 63 PODCASTS ven seca 64 ORR TING FOC 05 64 ADONG AUDIO FILES Tr 64 P 66 3c beim 67 67 POLLS 68 CREATINGA POL E 68 EDITING 88 er 70 CSS 70 SURVEY S c
3. 71 nipple mollem 71 OGURVETRBESPONSES srren MN Ia E 72 v Biss 72 CMS User Guide 4 0 TEXTBOX Ce T 73 e XM M 74 OPTIONS 75 RENAMING List nennen nnne nennen ease nens 75 Delene B EONO A A 75 PTE UE EIS esas ss 75 TABLE 77 SAVINGYOUR SUR EY ass 78 EDING A SURVE Tooo E vices 79 DE LETING A OPAC 80 SC ROLE MANAGER meo
4. 80 CREATING AANEV ROLE FOR EDITING THE EAEE E ASi ASE AE TE ENARA 81 CHOOSING TAE RO GE PERIVIS 5 EE EEE 82 CREATING A NEW ROLE VIEWING SECURED AREAS ON THE 83 CHOOSING THE ROLE PERIVIISSIOIN D 84 EOIN GPa ROEE reac 84 RETIN Gr I USER soe creas sees A 85 SE qst c c P 86 PRA M CEST T 87 Visio dg aee zl CP nw0 S M M M 88 WEBSITE STATISTICS UR ERAS E PUESEAUA ERIS RD MRPA MENT EY ouss ae TUNE ERIS 89 ADDITONAL SUPPOR qp 0 SS X X 90 e4education CMS User Guide 4 0 LOGGING INTO THE ADMIN AREA In order to gain access to the CMS Content Management System you will require a Username and Password To login you will need to add Admin to the end of your schools domain name e g http www admin You will then be taken to the login screen asking for your username and password see below Welcome to the Highdown School and Sixth Form Centre
5. 31 31 VOR DS EM MUN MINE 32 ME TA DESCRIPTION 32 ARCHIVING DATES FOR THE DN MO GU OUI NN DIU GEM 32 SAVING YOUR PAGE 33 PAGE H 34 DECE WING Fy PAGE M 34 NEWS AREA n 35 CREATING A NEWS CATEGORY scsi cncdndistentcnssahiannsesancaunddasietensansanetonadsaeasinmany aaa aii EEE eA E aaas KEEA 35 PEW O ABREICBESu a care aren E A E E E E E 36 ADDANEWS que 36 SAVING YOUR SES M PM 37 EOI ENO TIN ONEN mme 38 DELETE EXIS TINO AT gefler 5 EE 38 e4education CMS User Guide 4 0 CALENDAR 39 PDD CAE NA e EM 39 PT TE IN EVEN te M M 39 Oey RE GIy NG 40 WEFREC RECURRENCE
6. to create additonal subfolders rename ar delete folders P X Delete FIGURE 30 CREATING RENAMING OR DELETING ADDITIONAL FOLDERS WITHIN THE FILE MANAGER UPLOADING NEW FILES To upload a new file to the file browser click the Upload New File icon see below Uplaad FIGURE 31 UPLOAD FILE S BUTTON You can now browse your machine for the file s you wish to upload see below Once the file s have been uploaded they will be displayed in the file manager Select file s to upload by demo e4education co uk anane H Oten Recent Documents alc T aes E ge attendance pdf P behaviour policy pdf P bulling pdf 4 6 chilcl protection policy pd select the file s you wish to upload n click an Open to upload them n race equality pdf E sex education oolicy odF File name act of worship pdf alcohol substance abuse gt Uploadable files pps ppt dac ss s mem Files of type FIGURE 32 SELECTING THE FILE S TO BE UPLOADED TO THE FILE MANAGER FILE TYPES THAT CAN BE UPLOADED The file manager will accept many different file formats including e PDF documents pdf e text documents txt e Word documents doc e Excel spreadsheets xls e PowerPoint presentations ppt e Flash swf It is recommended that where possible documents are converted into PDF The main reasons for this are e Sec
7. Insert Video Delete Video Click iei to remove the video from size T84 amp hb the video manager Options Welcome to our school l FIGURE 43 DELETING A VIDEO FROM THE VIDEO MANAGER If you click on Delete Video you will be asked to confirm that you are happy for the video to be deleted If you click on Continue the video will be removed SELECTING A VIDEO TO ADD TO THE PAGE Once the video has been uploaded and converted you will be presented with a thumbnail of the first frame of the video You can click on the video thumbnail message to select the video to be added into the page while it is still being encoded but you won t be able to play the video until the encoding has been completed When you click on a video to add onto the page you will be taken back to the Video Properties window showing a preview of the video You can then choose if you want the video to appear on the left or right side of the page Once you are happy click on OK e4education CMS User Guide 4 0 PAGES CREATING YOUR PAGE You can create a new page by going to the area of the site where you want the new page to appear and select gt Under This Item Next To This Item Page see below eaucation Website Super Users under this itern Blog Calendar amp News Area Form Forum Link i12 My Drafts 3 Delete gt nexttothis item B Phot
8. Computer File name Picture 054 jpg Picture 058 jpg Network Files af type All Files qi pna FIGURE 89 SELECTING THE IMAGE S TO BE UPLOADED TO THE ALBUM Once you have selected image s click on and the image s will be uploaded to the album The first image in the album will automatically become the thumbnail for that album see below Spanish Trip Photo Album Thumbnail Tip You can drag and drop a gallery image onto this image to change the thumbnail The first image uploaded will automatically be the thumbnail image for the album Photo Album Description Photos from the recent year 12 trip to Spain 4 Fi Upload Images eR eee Detailed View Picture 069 Picture 052 Picture 53 Picture 54 FIGURE 90 THE UPLOADED IMAGES AND THE DEFAULT THUMBNAIL IMAGE FOR THE ALBUM e4education CMS User Guide 4 0 Page 45 CHANGING THE DEFAULT THUMBNAIL IMAGE You can also change the default thumbnail image by dragging the new image that you want to use over the current default thumbnail see below Spanish Trip You can drag and drop a gallery image Mio this image to change the thumbnail Change the thumbnail image far the album by clicking and dragging the image into the thumbnail window Description Phatos fram the recent year 12 trip to Spain E Upload Images Erene del Detailed View Picture 069 Picture 052 Picture 053
9. FIGURE 53 MAKING AN AREA ON THE SITE SECURE You will then be able to choose if the page is publically viewable and also what user groups have access to either modify or view that page see below Security amp Permissions Information User Roles roles fram the list an the right to the panel j School Govenors have view access to this item i Forum Users School Govenors Drag the roles who will have permission to edit or view the item inta the window on the left FIGURE 54 CHOOSING WHAT ROLES HAVE PERMISSION VIEW THE ITEM To add a user role who will have permission to edit or view that page drag the user group from the list on the right hand side panel to the Roles With Permissions window in the bottom left of the window Once you have made your choices you can close the window PAGE KEYWORDS Though meta description tags are not a major factor search engines consider when ranking sites they should not be left off the page Both the meta keyword tag and the meta description tag contribute to your search engine ranking and the meta description tag influences the likelihood that a person will actually click on the search engine results page and visit your site To add meta keywords or meta descriptions for that area of the site click on the Keywords button see below 4 Keywords FIGURE 55 ADDING META KEYWORDS AND DESCRIPTIONS TO AN AREA ON THE SITE e4education CMS User Guide 4 0
10. Click Send to this user to send it to that user for review Send to this user FIGURE 72 SENDING THE ITEM TO ANOTHER USER FOR APPROVAL e4education CMS User Guide 4 0 Page 38 CALENDAR ADD CALENDAR CATEGORY You may wish to have multiple calendar categories around the site e g school calendar sports calendar or a 6 form calendar You can create a calendar category by going to the area of the site where you want the calendar category to appear and select Create Under This Item Next To This Item Calendar see below education L General i Options Website Super Users 12 Tasks iy Create under this item j Blog Calendar News Area I Form Forum amp Link 14 Drafts iy Delete item E Page Photo MICE ee een Poll filly Survey Tasks Actions FIGURE 73 CREATING A NEW CALENDAR ON THE SITE You will then need to give the new calendar category a name and a description see below Calendar Editor Please use the flelds below to update the selected Calendar Category Calendar Calendar Give the calendar a name T and description then click Calendar Description aes ro add it tothe cite school calendar for all upcoming events within school for the Upcoming academic year FIGURE 74 GIVE THE NEW CALENDAR A TITLE AND DESCRIPTION AND CLICK ON SAVE TO ADD IT TO THE SITE Once you have entered the cale
11. QUT UR o NUR RU REN 22 RENAMING EILE dmm 23 REMOVING PREVIOUSLY UPLOADED FILES ieissar a E E 23 siue ded bius T 23 PADLE 24 24 ats 25 ADDING A NEW DH 25 DELETING VIDEOS NU ES 27 SELECTING A VIDEO TO ADD TO ThE PAGE tu EP na pac n tet En penas pasen tU ndvra a TEES E FR M 27 PAGES e 28 cele e c 28 ALLOWING USERS LEAVE COMMEN S rap OR a UAR UU RUE esas DIN 29 FILE ATT ACHIVIEINT pm 29 ADDING FE Te CE IN castes carer b UMBRA 29 REORDERING FILE 5 5 45 5 845 89 0 9 DIM ud DON DEINEN IM ADM UP IDEEN E 29 RENAMING FILE nme E E E S 30 DELETING FILE 30 VIG 5 5 5 45
12. FIGURE 91 CHANGING THE DEFAULT THUMBNAIL IMAGE FOR THE ALBUM REORDERING THE IMAGES Once your images have been uploaded you can reorder them if you need to by dragging and dropping the images into the correct order see below Photo Album Description Photos fram the recent year 12 trip to Spain Drag and drop the album thumbnails ta reorder the FS Upload images Picture 069 Picture 058 Picture 052 Picture 053 FIGURE 92 REORDERING THE IMAGES IN THE PHOTO ALBUM e4education CMS User Guide 4 0 ADDING IMAGE TiTLES amp DESCRIPTIONS You can add titles and descriptions to all the images in the album by clicking on the Detailed View button see below FIGURE 93 THE DETAILED VIEW BUTTON ALLOW YOU TO ADD TITLES AND DESCRIPTIONS TO THE IMAGES WITHIN THE ALBUM This will then allow you to add or edit the image titles as well as the deceptions see below za Thumbnail View 5091007 Image Title Image Title Trip Spain Trip Image Description b k Image Description Random photo oF E Random photo Give each image in the album a title and description which will be displayed underneath the image once its clicked on FIGURE 94 GIVING TITLES AND DESCRIPTIONS TO THE IMAGES IN THE ALBUM Once the album has been saved and the end user clicks on one of the thumbnail images a larger version of the image will be displayed over the page and the title
13. Year 9 Enter the option text and click Add option Option Text item text FIGURE 166 ADDING RESPONSE VALUES TO THE LIST e4education CMS User Guide 4 0 REORDERING LisT OPTIONS You can reorder the list options by clicking and holding the mouse button on the Reorder icon and moving the item up or down to the desired location then releasing the mouse button see below Properties Click on the Reorder icon and drag the item up or down to reposition it i Click and drag to reorder Year 9 Option Text item text Add Option FIGURE 167 REORDERING LIST RESPONSES RENAMING LisT OPTIONS You can rename a list option by clicking on the Rename icon see below Values available Click the Rename to edit the response title Year T i Click here to rename FIGURE 168 RENAMING LIST OPTION RESPONSES You will then be able to rename the list option and save the change by clicking on the Confirm icon See below Values available in the list Year zu x Click here ka confirm the rename FIGURE 169 CONFIRMING THE RENAMED LIST OPTION RESPONSE DELETING LisT OPTIONS You can delete list option responses that are no longer needed by clicking on the Delete Item icon see below Yearl2 click the Delete icon e to remove the l d fram the list Year Click here to delete FIGURE 170 DEL
14. Role Role Description Lise the farm opposite to create a new user role for the website Required fields are marked with Fole is Sub Role af asterix Role is Enrallable subscription Options Subscription Cast Free Subscription Length Require Approval Allow Multiple Subscriptions You can view a description for each ofthe farm fields by hovering vour Mouse over them When you are ready click an the Choose Permissions button Continue Choose Permissions FIGURE 184 CREATING A ROLE TO BE USED WITH A SECURE AREA ON THE SITE e4education CMS User Guide 4 0 Page 83 CHOOSING THE ROLE PERMISSIONS Once you have given the role a name and description you can then set that role s permissions Because you don t want the members of this role to be able to edit the content you only want the members to View the secure area see below User amp Role Manager Return ta Role Settings Permission Set Blog Category Blog Post Calendar Calendar Event comments File Attachment File Manager Form Forum Forum Fost Blog Post Approve Allow Create Allow Delete Edit Allow Allow Set Allow view Not Set Set the permission for each item so they can only view the area not approve create edit or delete Permissions Information Before you can complete adding a user role permissions must set By default this new role School G
15. Target Target Frame Mame V znot Choose New window New tvindaw blank blank open the link k upina new window tab FIGURE 24 ENSURING THE HYERLINK OPENS UP IN A NEW WINDOW TAB Once you have entered in the URL and selected the link to open in a new window click OK to create the link You will see that the link has been created successfully as the text will be a different colour to the rest of text on the page e4education CMS User Guide 4 0 LiNKS TO AN ANCHOR POINT Anchor points will allow you to create a link to a specific part on a page To create a link to an anchor point on the page the first thing that needs to be done is to create the location that the link should go to on the page To do this place the cursor where you wish the hyperlink to go to once clicked and select the Insert Edit Anchor icon You will then be asked to give the anchor point a name see below Anchor Prop Choose a name for the anchor point Anchor Mame back to top FIGURE 25 CREATING AN ANCHOR POINT ON THE PAGE This will place a small anchor icon where the cursor was located You then need to select the text that will be used as the link to the anchor point and click on the Insert Edit Hyperlink icon and select Link To An Anchor Point On Page option from the drop down menu You will then be asked to choose the anchor you wish the link to go to see below Choose Link t
16. The following area of the user guide describes how the security roles and permissions work within the Content Management System The scenario below gives an example of how the security roles and permissions would be required within the CMS Scenario Joe is head of IT and also teaches Physics She needs to be able to manage the IT area of the site but only contribute to the Physics area by sending the content to Head of Science for review Given the above scenario below is a possible solution to allow Joe to have different levels of access dependent on the area of the site she wishes to edit Solution Two roles will need to be created The first role would be a Head of IT role which has allow rights to everything except the ability to manage users or adjust site settings The second role would be that of a Physics Writer allowing rights to create edit or delete any type of content but does not have approval rights The Head of IT role then needs to be assigned to the IT area of the site and the Physics Writer role needs to be assigned to the Physics area of the site Joe s user account then needs to be assigned to both the Head of IT and the Physics Writer roles Solution walkthrough 1 Create the roles a Create Physics Writer role i Set permissions for the role To allow users assigned to this role to be able to create and edit content within an assigned areas of the site you need to set create edit and
17. e Add tems to your survey by using the options in the toolbar above 4 o D D Texthax List Rateable Clear Add tems Settings D Table l Database Email School Travel Survey Please complete the survey below Please enter your child s po How does your child usually travel ta echool Car Please rate the following Strongly Ho Disagree od Agree Disagree Opinion The route taken ta school iz O O 5 Strongly Agree FIGURE 178 EDITING THE DETAILS OF THE SURVEY Once you have made the required changes click on Save to update the survey e4education CMS Us 4 0 79 DELETING SURVEY If you wish to delete a survey from the site you can do so by ensuring you are on the survey page and clicking Delete from the General tab of the admin bar see below e l eaucation Options Website 12 Tasks vip Create Are you sure you wish to delete this item D wots ons Tasks Actions FIGURE 179 DELETING A SURVEY Clicking on Delete Now will delete the survey from the site USER amp ROLE MANAGER The user and role manager is used to create new roles within the Content Management System to that restrict them to what area they can maintain or roles can be set up and used for secure areas on the front end of the site You can also create new user accounts that are associated with a particular role
18. e4education User Guide Version 4 Welcome to the e4education User Guide This user guide will introduce administrators of your website to some of the key administration features We hope that you will find this guide useful and informative Should you require further clarification or assistance regarding any aspect of this guide please contact e4education Tel 0845 257 0224 or email enquiries e4education co uk eL education e4education CMS User Guide 4 0 Table of Contents LOGGING INTO THE ADMIN AREA Ug a E QERKREER Qu EN EVEN VET EYE PPS aeo aV RR apu is 8 PORGO TIEN RS SJ S WOR b m 8 I ADMIN BAR 9 UPDATING YOUR ACCOUNT Bo cm 9 GENERA EI AB EN 10 S EO NI E E E E 10 WEBSITE TAB eie E E S E NM 10 MY TASKS annie 11 MY DRAFTS 12 SITEMAP REORDERING ITEMS eesssssssssseeccosssssesscccccosssseesssccoosssseesesecccosssseesseeoosessseseseeccosssseeesseeoeeeee 13 THE PAGE EDITOR Ge 14 ICONS U ECIN THE em E E 14 NE AGT E T E E E T E E T E E T E E E 15 PASTING TEXT IN FROM WORD DOCUMIENTS sss5sinti
19. Link Info Target Advanced Link Type Protocol URL mu w Click an Browse server to load up the File manager FIGURE 28 LINKING TO A DOCUMENT OR IMAGE UPLOADED TO THE FILE IMAGE MANAGER THE FILE MANAGER The file manager works in a similar way to the Image Manager You can upload and delete files as well as creating new directories see below 3 File Manager Mozilla Firefox a Upload Website Files Wehsite Files 4 Curriculum images maths slideshow Snow Dome Trip podcast Policies e Jusers List of all the fold seat chin the file Admission Form pdt Head teachers History of the school manager statement doc 2010 12 01 35 10272010 16 49 14 zum 12 02 58 Previously uploaded files with icons identifying the type of file school Aims pot achanl Terms Unit 1 11 4 2009 2010 xls Abstraction doc 22 2010 12 02 02 2500202010 12 03 31 23 0212010 12 01 19 92 52 91 91 umi FIGURE 29 THE FILE MANAGER DISPLAYING LIST OF FOLDERS AND ALL PREVIOUSLY UPLOADED FILES e4education CMS User Guide 4 0 Page 21 You can create additional folders within the file manager by right clicking on the folders in the left hand panel of the image manager You now have the option to create edit or delete folders see below a ces Files P J Create b i mj Rename Right clicking on folder will allow
20. META KEYWORDS The meta keyword is designed to provide a brief description of your site which can be used by search engines or directories When you write a meta keywords list start by scanning the copy on your page Make a list of the most important terms you see on the page Then read through the list Pick the 10 or 15 terms that most accurately describe the content of the page If you cannot narrow your keyword list down to 10 15 keywords then the content on your page may be rambling too far META DESCRIPTION The meta description is intended to be a brief and concise summary of your page s content When you write a meta description you should limit it to 170 characters or 200 characters at most You should pick a style and be consistent throughout your pages writing a unique description for each page of your site ARCHIVING DATES FOR THE PAGE You can set a page item of content to automatically go live on site and or be removed by clicking on the Archiving button see below You can then choose if the page is to go live as soon as it has been reviewed and accepted or whether it goes live on a particular date in the future You can also choose the date that the page is archived on by clicking the Remove And Archive checkbox You can then choose the date the page is automatically removed from the site see below x Archiving Publish on mmm By using the calendars to the right you are able to select when thi
21. Send To This User The page will then be sent to that user to be reviewed before it can be placed on the site e4education CMS User Guide 4 0 Page 33 EDITING PAGE To edit a page of content locate the page you wish to edit and then hover over the content area and click on the Edit Content icon see below Click the Edit content Click on the page E tithe to Update it Mark i in 1854 as an 11 18 school but followihg zz nisation in 1884 has been one affive 11 16 comprehensive schools which feed inta the Harlow Tertiary College Th with a roll af 1 143 and a secure intake Mark Hall is a Community school Itis the oldest and biggest af the comprehensive schools in Harlow It has an excellent reputation among parents students and the local community This is partly due ta the clear and high standards relating to FIGURE 60 EDITING A PREVIOUSLY CREATED PAGE The page editor will then load up displaying the previously added content for that page Once you have edited the content click on Update and the changes will be displayed on the page see below You can then add or remove attachments choose archiving dates and also save the page Page Content Format Heading 3 B s Source e di P H A School Background Mark Hall School was opened in 1954 as an 11 18 school but following re organisation in 1884 has been five 11 15 comprehensive s
22. Tear 10 For our GCSE Leisur post needed to visit a Leisure Facility The 4 Level Business students organised trip to go to scape in Milton Keynes FIGURE 108 EDITING A BLOG POST You will then be able to edit the blog entry title thumbnail image intro and main story text Once you have made the necessary changes you can decided if comments can be left if the blog entry is password protected and if the blog entry will automatically be archived at a later date Once you are happy you can save your blog entry DELETING A BLOG ENTRY You can remove blog entries that are no longer needed by locating the blog entry you wish to delete and selecting Delete from the General tab in the admin bar at the top of the screen see below e l education Choose whether the item needs to be reviewed before it is deleted or if it is to i General i Options vVebsite be removed fram the site straight away 12 My Tasks ey op Create Are you sure you wish to delete Prospectus 12 Drafts iy Request Deletion from Another User Delete Mow Sitemap Taskz Actions FIGURE 109 DELETING A BLOG POST You will then be able to send the blog entry to another user to delete by clicking on Request Deletion From Another User and selecting the user the deletion request will go to or if you have the permission you will be able to remove the blog entry directly from the site without it being reviewed by se
23. Text item text FIGURE 175 CUSTOM RATEABLE OPTION RESPONSES e4education CMS User Guide 4 0 Page 77 Once you have chosen the response headings from the drop down menu you can start adding questions by clicking on the Questions tab You can then begin adding the questions see below Properties General Choices Questions validation Questions The questions that 4 the user will need dd rate The route ta school iz safe Hew Question item text FIGURE 176 ADDING THE QUESTIONS THAT THE USER WILL NEED TO RATE SAVING YOUR SURVEY Once you have completed your survey click on Save and your survey will be saved to the website e4education CMS User Guide 4 0 EDITING A SURVEY To edit the survey go to the survey page and click on the Edit content icon see below School Travel Survey Please complete the survey below Please enter your child s name po How does your child usually travel to school Car Please rate the fallawing Strongly Disagree Opinion Disagree The route taken tn O O O fram school is safe Click the Edit ican to make changes to the survey Click here For the Edit Menu Strongly Agree Agree FIGURE 177 EDITING A PREVIOUSLY CREATED SURVEY The survey creator will now appear allowing you to edit the survey see below Survey Editor F d Settings eneral Survey Title ee
24. ADDITIONAL FOLDERS You can create additional folders within the image manager by right clicking on the folders in the left hand panel of the image manager You now have the option to create edit or delete folders see below Website Files F z Create fm gt gini Bo wl Rename Delete Right clicking on folder will allow to create additonal subfolders rename ar delete folders FIGURE 16 CREATING RENAMING OR DELETING ADDITIONAL FOLDERS WITHIN THE FILE MANAGER e4education CMS User Guide 4 0 UPLOADING IMAGES To upload images to the image manager click on the Upload button in the top left corner of the image manager see below Uplaad FIGURE 17 THE UPLOAD FILE S BUTTON You will need to locate and select the image s that you wish to upload Once you have selected the images to upload click on Open and the images will start to upload see below All images uploaded to the image manager will be automatically resized to reduce the time taken to load the image on the site Select file s to upload kn DAW New Folder 5 5 1240 E DSCFO6ES jog b 05 799 Recent 05 0668 Documents i DSCFO672 jpg zu 0520674 jpg DSCF0675 jpg E DSCFO0676 ipg sr the mae YOL E DSCF0677 jpg T j wish to upload and click jpscroeat ipa on Open Feo upload them pscFo68
25. Add custom meta Page title Click to edit public can leave the bottom of the keywords and General es comments on the item current item descriptions 4 Title School Information amp Manage Files 23 Keywords iz Location School Information id Security Custom Fields Advanced Save your item directly The location of the page Make the item secure Choose when the item to the site or send to click to display the page in and choose who has oes live and is removed someone to review areas the site access to view it ram public view FIGURE 6 THE OPTIONS TAB WEBSITE TAB The website tab allows you to manage user roles and accounts if you are an administrator you can also access the file manager and web stats for your site af Change website settings View web stats for fg Add attachements to oet of news stories the website the bottom of the General ISTIS per page comments current tem 4dd edit or delete View the file View reports and rales user accounts manager to manage graphs far polls forms for the website files and images and surveys FIGURE 7 THE WEBSITE TAB e4education CMS User Guide 4 0 Page 10 TASKS To view the tasks that you need to review click on the Tasks button see below FIGURE 8 THE MY TASKS BUTTON Clicking on Tasks will display all of the items of content that have been sent to you to check and approve or
26. Eating especially healthy snacks and Planning designing and organising funds for the new Sensory Garden at the front of school Play Download FIGURE 147 EDITING A PODCAST EPISODE You can then update the title and description of the audio file Once you have made the changes click on Edit Episode to update the details DELETING AUDIO FILES You can remove previously uploaded audio files by clicking on the Delete episode button to the left of the title of the audio file you wish to remove see below Click remove the podcast Episode 1 episode odcast March 2010 Mar 10 discussing Promoting Healthy Eating especially healthy snacks and Planning designing and organising funds for the new Sensory Garden at the front of school 04 deis Tha Click here to delete this episode council podcast This month we will be tH Play Download FIGURE 148 DELETE A PODCAST EPISODE The file will be removed from the page once the page is saved If you wish to undo the deletion of the audio file click on the Set For Deletion Click Here To Undo button see below Set for deletion Click here to undo FIGURE 149 UNDOING A PODCAST EPISODE DELETION e4education CMS User Guide 4 0 Page 67 POLLS CREATING A POLL To create a new poll select Create gt Under This Item Next To This Item gt Poll where you want the poll to appear on the site see below e education f seneral Opt
27. Secure Login Username Passworil Login Sign Up Having trouble logging in If vau would like us to reset your password via email please enter your Username Send FIGURE 1 THE ADMIN PANEL LOGIN WINDOW Once you have entered your username and password click on the Submit button to log in If the username or password entered is incorrect then you will not be logged in and you will have to check your login details and try again FORGOTTEN YOUR PASSWORD If you do forget your password at any point you can have your login details emailed to you by entering your username and clicking on Send at the bottom of the login window see below Having trouble logging in If vau would like us to reset your password via email please enter your Username Send Enter in your username and click Send to have your login details emailed to you FIGURE 2 RETRIEVING A FORGOTTEN PASSWORD Provided you have entered your username correctly an email with your login details should be sent to your email inbox e4education CMS User Guide 4 0 THE ADMIN BAR Once you have logged into the admin area of your site You will see the admin bar at the top of your browser window see below Highdown School and Sixth Form Centre Home Mozilla Firefox SEE File Edit History Bookmarks Tools Help 2 4 education Options Website Super Users My Tasks Create Using these buttons
28. TABLE TO THE PAGE EDITOR AND CHOOSING THE NUMBER OF ROWS AND COLUMNS AND THE WIDTH OF THE TABLE You can also choose the thickness of the border the higher the number the thicker the border will be You can also choose the amount of Cell Padding and Cell Spacing for the table cells Cell Padding The amount of space between the outer edges of the table cell and the content of the cell e Cell Spacing The amount of space in between the individual table cells It is recommended that you change the width of the table to be a percentage of the content area instead of a specific width so the table fits within the content area of the page To do this click on the drop down menu on the right hand side and select the Percentage option instead of Pixels see below Now as long as the width of the table is less than 10096 the table will always be contained within the content area Table Properties Rows Columns Headers Border size Alignment Mot set Caption Summary Width Height spacing Change the width of the table to a percentage to ensure it always fits D within the content area FIGURE 37 CHANGING THE WIDTH OF THE TABLE TO BE A PERCENTAGE TO ENSURE IT ALWAYS FITS WITHIN THE CONTENT AREA OF THE SITE FLASH ELEMENTS You can insert flash elements onto the page by placing the cursor where you want it to appear and clicking on the Insert Edit Flash icon You will then b
29. The route ta school is safe Hew Guestion item text FIGURE 173 ADDING THE QUESTIONS THAT THE USER WILL NEED TO RATE e4education CMS User Guide 4 0 Page 76 TABLE Tables are used in a similar manner to the rateable element however you can choose your own field types to be displayed in a tabular layout made up of rows and columns You can customise the questions in each row and the headings in each column When you add a table to the survey you will be able to choose if the user has a single line for the response or if they can enter multiple lines of text for their answer see below Properties General Headings Questions validation Input Type Choose if the 4 response is single Single Line ar multiple lines Initial Prompt Please rate the following FIGURE 174 CHOOSING IF THE RESPONSE IS SINGLE OR MULTIPLE LINED You can then choose the responses that the user can choose from e 1 5 e 1 10 e Very poor excellent e Very low very high e Custom options If you choose Custom then you can choose your own responses that the user can select from see below Properties General Choices Questions validation Response Headings Custom hos Custom Headings Strongly Disagree The custom responses that will appear Disagree Opinion Agree Add the custom d click respanse and clic SUBIT NIRE Add response
30. down the list to where you wish the page to be moved to The order on the live site is changed as soon as the page is moved e4education CMS User Guide 4 0 THE PAGE EDITOR ICONS USED IN THE EDITOR sj When you hover over any of the icons in the page editor a tooltip will appear displaying short description of what the icon does Top row Bold Text Italic Text Underlined Text Strike Through Text Left Align Text Centre Align Text Right Align Text Block Justify Text Bulleted Lists Numbered Lists Subscript Text Superscript Text Insert Special Characters Cut Copy Paste From Word Remove Formatting Undo Last Action Redo Last Action when clicked on Bottom Row View HTML Source Inset Edit Hyperlink Remove Hyperlink Insert Edit Anchor Text Colour Insert Edit Table Insert Edit Image Insert Video Insert Flash Maximize Editor Size Insert Template e4education CMS User Guide 4 0 TEXT You can type text directly into the editor or you can paste text into the editor from external documents PASTING TEXT IN FRoM WORD DOCUMENTS It is always recommended that when copying and pasting content in from Microsoft Word or other word processing packages that you use the Paste From Word icon This will ensure that any additional formatting contained in the document is stripped and that will ensure all text throughout the site
31. page to allow the user to view and download documents ADDING FILE ATTACHMENTS To add attachments to the page click on the Upload Attachments button see below It will then allow you to locate and select multiple files to upload as attachments Upload Attachments FIGURE 48 UPLOAD ATTACHMENTS BUTTON Once you have selected the file s and clicked on Open they will be uploaded and added to the bottom of the page see below 27 Newsletter Show details d o Newsletter SF Show details 3 s7 Newsletter Show details lt s7 Newsletter Show details 3 s7 Newsletter Show details FIGURE 49 LIST OF UPLOADED ATTACHMENTS REORDERING FiLE ATTACHMENTS When uploading multiple attachments they might not appear in the correct order once uploaded You can re order an attachment by clicking on the left hand side of the attachment and dragging it up or down to place it in the correct order see below 3 s7 Newsletter Show details 27 Newsletter Shaw details 3 27 Newsletter Shaw details Click and drag to re order 3 2 Newsletter 4 Show details 3 s7 Newsletter Show details FIGURE 50 REORDERING UPLOADED FILE ATTACHMENTS e4education CMS User Guide 4 0 RENAMING FILE ATTACHMENTS You can rename the title of any uploaded attachment by clicking on the Edit Title icon This will then allow you to r
32. pick one option from a list of possible selections e Drop Down Displays a dropdown menu which allows users to pick one option from a list of options e List Displays a list of options which allows a user to select zero or more of the options e Checkboxes Displays a list of options with checkboxes to the left which allows the user to select multiple options You can add the values that will appear in the list by clicking on the Values tab You will then be able to start to add values that will appear in the list see below Properties General values validation Size Help Values available in the list Gi The added list Year responses appear here Year a ear 9 Enter the option text and click Add option Option Text item text FIGURE 119 ADDING RESPONSE VALUES TO THE LIST e4education CMS User Guide 4 0 Page 57 REORDERING LisT OPTIONS You can reorder the list options by clicking and holding the mouse button on the Reorder icon and moving the item up or down to the desired location then releasing the mouse button see below Properties Click on the Reorder icon and drag the item up or down to reposition it i Click and drag to reorder Year 9 Option Text item text Add Option FIGURE 120 REORDERING LIST RESPONSES RENAMING LisT OPTIONS You can rename a list option by clicking on the Rename icon see belo
33. sae piorna o a ie 15 SUD SM CINE DUANE MUN SM BUNTE 15 TE IMIG EE MANAGE R 16 CREATING ADDITIONAL POLDERS isaccssacsiectesacancesmsawsaiiennsinasaelantheaasancantanvantonngeratinensictasameisbusnantenanaulasaetetacnmeastasansdetaivaeedss 16 UPLOADING IMAGES c 17 Fe PING IP Se m c 17 DECE TIN Ce GES 18 SELECTING AN IMACE TOADD TO ie 45 45 585 ye UN E 18 uhi 4o M 19 HNES TO EXTERNAL SITE 19 LNKSTOANANCHOR ei em 20 TOEN ACA RID mosso 20 LINKS TOA DOCUIVIENT 7 IMAGE 21 THE PWE MANAGER 21 UPLOADING NEW FILES 22 e4education CMS User Guide 4 0 FILE TYPES THAT BE UPLOADED
34. school Council Podcast March 2010 The March edition af the school council podcast This month we will be le H Wednesday Mar 10 discussing Promoting Healthy Eating especially healthy snacks and Planning designing and organising funds for the new Sensory Garden Play Download at the front of school FIGURE 143 THE ADDED PODCAST EPISODE Once the podcast page is live the end user will be able to either play the podcast episode directly on the site by clicking Play or they can download and save the file by clicking on Download e4education CMS User Guide 4 0 Page 65 SAVING YOUR PODCAST Once you have finished creating editing your podcast you can save it by clicking on the Save button see below Click 5awe to save the changes ta the item Click here save vour changes FIGURE 144 SAVING THE PODCAST PAGE You will then have the option to either publish the podcast directly to the site without it having to be reviewed or to send the item to someone for review before it goes live see below Click Save then choose if the item 15 saved direcly to the site or if 15 to be reviewed beforehand 9 Publish web Publish this item directly to the live website send for approval Send this item ta another user for confirmation FIGURE 145 DECIDING IF THE ITEM GOES DIRECTLY ON THE SITE OR IF IT IS TO BE REVIEWED BEFORE GOING LIVE If you select Publish To Web then
35. the created edited podcast will automatically be put live If you select Send For Approval you will then be asked who the podcast is sent to for approval see below send For Approval Find user searching All Roles Publishers 4 test account ede test Administrators Users ducation Publishers test account 0846 255 0224 If vau choose ta send your item to this they will notified by email Choose the araun of the Choose the user fram User user who a an will be ee SIE sou ed When they next log into the admin semt to ks area af this site they will be given the option to approve ar reject your item Click Send to this user to send it to that user for review Send to this user FIGURE 146 SENDING THE ITEM TO ANOTHER USER FOR APPROVAL Once you have chosen the reviewer for the podcast click on Send To This User The podcast will then be sent to that user to be reviewed before it can be placed on the site e4education CMS User Guide 4 0 Page 66 EDITING AUDIO FILE You can edit the title and descriptions of previously uploaded audio files by clicking on the Edit Episode icon to the left of the title for the audio file you wish to edit see below Click T to P Episode 1 fitle and nA cil Podcast March 2010 04 RENS Click here to edit this episode je school council podcast This month we will be H Mar 10 discussing Pramating Healthy
36. ullamcorper nec enim Sed tortor Curabitur molestie Duis velit augue condimentum at ultrices a luctus ut FIGURE 14 THE IMAGE PROPERTIES WINDOW BEFORE AN IMAGE HAS BEEN SELECTED e4education CMS User Guide 4 0 Page 15 THE IMAGE MANAGER The image manager displays thumbnails of all the images that have previously been uploaded to the website From here you can upload new images rotate or remove images see below 3 File Manager Mozilla Firefox el IE Upload Website Files images slideshow Website Files a ij Images List of subfolders slideshow lt within the image manager b Jusers 1254 DSA 02009 09 40 00 1696 0810 2009 09 40 00 xz Thumbnails of all of the previously uploaded Images 1585 1543 0871022009 09 39 00 0871072009 09 40 00 1815 1893 0871072009 09 39 00 0871072009 09 59 00 1 92 52 01 92 FIGURE 15 THE IMAGE MANAGER SHOWING THUMBNAILS OF PREVIOUSLY UPLOADED IMAGES If you are logged in as an administrator you have the ability to add or delete images that has been previously uploaded regardless of the folder it is in if you are a publisher or a writer you will have your own folder within the image manager which you can upload images to or remove them from You will still be able to select images that other users have uploaded CREATING
37. you can create or delete elements on this website My Drafts X Delete gt PI choose either Create or Delete to continue Sitemap Tasks Actions L HIGHDOWN SCHOOL AND SIXTH FORM CENTRE School Information School Life Curriculum Student Voice Sixth Form Contact Us Recruitment Nullam vel velit odio Nulla sodales leo ut nibh sollicitudin pretium md FIGURE 3 THE WEBSITE ONCE SUCCESSFULLY LOGGED IN SHOWING THE ADMIN BAR UPDATING YOUR ACCOUNT DETAILS Once you have successfully logged into the CMS you will be able to update your personal details by clicking on the My Account link in the top right of the browser window You will then be able to change your password as well as update your account details for the site see below My Account edit the settings associated with your account from this screen If you make changes be sure to click save Update your profile Username teacher Password You do not have permission ta change your password Contact Details First Mame eachert Last eacherl Roles Job Title eacherl Email Address suppotm ededucation co uk Contact Telephone Mo 18452570224 FIGURE 4 UPDATING YOUR USER ACCOUNT DETAILS ONCE YOU HAVE LOGGED INTO THE CONTENT MANAGEMENT SYSTEM Once you have finished updating your details click on Save Your details will then be saved e4education CMS User Guid
38. 09 57 47 Can anyone suggest some good reading books for the Geography coursework module please FIGURE 134 DELETING A TOPIC POST You will then be asked to make sure you are happy for the post to be deleted see below If you click Yes then the post will be removed from the website Geography Coursework Geography Coursework teacher o fosf2oi10 Confirm if the past 09 57 47 _ is to be deleted from the topic Can anyone suggest some good reading nnks for tengr raphy coursework module please Ne Post Are you sure you want to delete this post Yes Cancel FIGURE 135 CONFIRMING THE DELETION OF THE FORUM TOPIC POST EXTERNAL LINKS There may be times when you want to create a hyperlink to an external website e g Ofsted report without having to create a page which then contains the link To do this select Create gt Under This Item Next To This Item gt Link where you want to link to the external site to appear on the site see below e education fi General i Options Website 12 My Tasks ip Create Under this item i Blog Calendar News Area Form Forum G9 Link My Drafts w X Delete nexttothisitem E Page Photo Galery my Podcast gP Pol gih Survey Sitemap Taskz Actions FIGURE 136 CREATING A LINK TO AN EXTERNAL SITE You will then be asked to add the link text the URL of the link and if the link will open in a new window or if it opens up i
39. 3 jpg DSCFO0783 ipg 1 L187 ipa DSCFO E2 jpg E DSCF1188 jpg IF pscF ze3 ipg fjDSCF1190 ipa F DpsCF 794 ipg 05 11944 9 Sia rere DSCFO792 jog DSCFOSOO jpg 05 Network Files af type Uploadable files png ipg peg aif FIGURE 18 SELECTING THE IMAGE S TO BE UPLOADED TO THE IMAGE MANAGER The time it takes for the image s to upload will depend on the overall file size of the image s being uploaded The image manager will automatically resize the image s down to a much more manageable file size for use on the website allowing the images to load up quicker on the front end of the site If you are uploading multiple images to the image manager it is recommended that the images are resized prior to them being uploaded as it will greatly reduce the amount of time it takes for the image s to be uploaded There are several free programs such as Windows Picture Manager and PixResizer that you can download and install that will allow you to resize images You may need to get the network manager within the school to install these onto your PC ROTATING IMAGES You can rotate previously uploaded images either clockwise or anti clockwise by clicking on the Rotate Clockwise or Rotate Anticlockwise see below lide rotate icons to rotate image clackwise and anticlockwise 05 0792 jpg 2WO22010 12 19 49 FIGURE 19 ROTA
40. 41 MONTAL d eui qu EET 41 RECURRENCE EXCEPTIONS td SUID Cp E UID IN NE EDAD DN NEUF EU TU MN DH IU LAO CUN REIN 41 SAVING YOUR CALENDAR msg 41 EDIT CALENDAR EVEN pe 42 DELETE CALENDAR 42 PHOTO GALLERIES amp ALBUMS EAS RR SER IAM PLURI pP 44 CREATING A PROTO GALLERY eis AEEA EERO esanai 44 POD PO VO S IN PLU 44 CHANGING ThE DEFAULT THUMBNAIL IMAGE SERE E 46 REORDERING TME INIAGE S coser vores uses DENS HA ud DENN ed tI dd UMEN PE MN ONE 46 ADDING TIVIAGE TITLES amp BESCISIPTIONS deos cient fup RN s tane eum em tU M ODE 47 DELETING IMAGES FROM TAE 47 SING FOUR deer cnet 48 BINE EBUN uM m 49 DELETE PHOTO AEB UI sanam a Dau S MM DIENEN MU M CRM E MM ME UND MERE END UNE MEUM I 49 BLOGS m 50 a itg Ec 50 pP cs BLOG ENTRY
41. 917 2010 ss FIGURE 79 SELECTING THE EVENT TO RECUR ON A WEEKLY BASIS THE DAY S THE EVENT HAPPENS ON AND THE END DATE OF THE RECURRENCE MONTHLY RECURRENCE You can set the monthly recurrence to happen on the same day every month or you can set the event to recur every 274 Wednesday for example An end date for the weekly recurrence is also required see below Recurrence This event recurs Recurs Daily Recurs Weekly Recurs Monthly Monthly Recurrence Options End Date 28 07 2010 ss Choose the number of months between each ir d day the event ee on and the date the recurring event ends day Mot the month FIGURE 80 SELECTING THE EVENT TO RECUR ON A MONTHLY BASIS AND CHOOSING THE DATE IT RECURS ON AND THE END DATE FOR THE EVENT RECURRENCE EXCEPTIONS There may times when you create recurring events such as afterschool sport activities which do not happen during school holidays You can create exceptions for the calendar event you are creating so it does not show up in the calendar between certain dates To create an exception click on the Add Exception button and you will then be asked to enter the start and end day for that exception see below Exceptions Exception 1 Remove From 05 04 2010 A Select the start and end date that the event will 23 4 2010 E MOT happen between Click Add another 4 exceptiun to add Add Another Exception S additional exception dates FIGUR
42. E 81 ADDING EXCEPTION DATES TO A CALENDAR EVENT You can add additional exceptions by clicking on the Add Another Exception button SAVING YOUR CALENDAR EVENT Once you have created your calendar entry title description date event recurrence and recurrence exceptions you can then save the event You can either request that another member of staff reviews the event before going live by clicking on the Send e4education CMS User Guide 4 0 For Approval button or you can save the event directly to the website if you have the permission by clicking on the Publish Event button EDIT CALENDAR EVENT To edit the details for an event from the calendar find the event you wish to edit and click on the event title see below School Calendar maria D O Tu We Th Fr Sa Su 5 6 7 Mon 09 00 09 05 mE Mar 2010 Whole School Assembly The whole school assembly meets Previous Month March 20 10 Next Month 1211868 191 20121 15 45 17 00 Student Council Meeting ad E 31 The student council meets the Click on the title of the event you wish to edit the details for January 2010 0 Events Wed All Dav February 2010 Events Mar 2010 Year 11 UE sphy visit to Hunst March 2010 5 Events view the details of the Year 11 Geography Trip event April 2010 Events 16 00 18 00 FIGURE 82 SELECTING THE CALENDAR EVENT THAT YOU WISH TO EDIT You w
43. ETING A LIST OPTION RESPONSE RATEABLE ITEMS Rateable items allow you to define one or more questions and provides the user the option to rate each question from e 1 5 e 1 10 e Very poor excellent e Very low very high e Custom options e4education CMS User Guide 4 0 To choose a list of different responses click the Choices tab You can then click on the drop down menu to select the type of responses that will be available to the user see below Properties General Choices Questions Validation Response Headings Vy Paar Excellent Custom FIGURE 171 CHOOSING THE RATEABLE RESPONSES If you choose Custom from the drop down menu you will be able to select custom responses see below Properties General Choices Questions validation Response Headings Custom Headings Strongly Disagree The custam l responses that will appear Disagree Opinion Agree sn m Add the custom d click response and clic SIBI agag Add response Text item text FIGURE 172 CUSTOM RATEABLE OPTION RESPONSES Once you have chosen the response headings from the drop down menu you can start adding questions by clicking on the Questions tab You can then begin adding the questions see below Properties General Choices Questions validation Questions The questions that the user will need to rate
44. EW WINDOW TEXTBOX This is one of the most commonly used form elements It allows users to freely type content that will be included as part of their response You can configure this to be a single line similar to what you type into when performing a search a multiline this is useful when you want to capture a large piece of information such as a description or address or a rich text field this will provide the user with a small text editor that allows them to create bold text headings links and insert images Properties General Size validation Help Type of text Choose if the textbox is single Single Line 1 or multiline User Prompt Enter the text that Please enter your name will appear the text hax Default text Tab Index 0 FIGURE 114 ADDING A SINGLE LINE MULTILINE CMS User Guide 4 0 If you click the Size tab you can choose how many characters wide the textbox will be If the textbox is set to multiline then you Will also have the option of choosing how many rows high the textbox will be see below Properties General Size validation Help Width of the text box in characters 3n Label length Set the number of Short 3 characters width that the textbox will be Indentation Level wt FIGURE 115 SETTING THE WIDTH OF THE TEXTBOX You can also set the field to require a response before the form can be saved by c
45. GURE 164 THE RESULTED TEXTBOX IN THE SURVEY PREVIEW WINDOW LisT ITEMS This type of element allows users to select one or more options from a list that you can define This can be in the survey of some radio buttons checkboxes a drop down box or a list that limits the user to a single selection or allows multiple items to be selected Properties General Decide on the type of list Radio buttons Drop dove List or Checkboxes Type of list V Drop Down vt User Prompt Enter the text that Please select your son 4 will appear ahove tha list item FIGURE 165 ADDING A LIST ITEM TO THE SURVEY AND CHOOSING THE TYPE OF LIST ITEM e Radio Buttons Displays a list of radio buttons that allow the user to pick one option from list of possible answers e Drop Down Displays a dropdown menu which allows users to pick one option from a list of options e List Displays a list of options which allows a user to select zero or more of the options e Checkboxes Displays a list of options with checkboxes to the left which allows the user to select multiple options You can add the values that will appear in the list by clicking on the Values tab You will then be able to start to add values that will appear in the list see below Properties General values validation Size Help Values available in the list p d The added list Year 7 respanses appear 3 here Year
46. ITE SETTINGS You can also decide if news stories and blog posts are paginated and if so how many news stories or blog posts are shown per page see above Once you have made any changes click on Save to confirm the changes e4education CMS User Guide 4 0 WEBSITE STATISTICS You can view certain statistics for your school website by clicking on the Web stats icon within the Website tab in the admin bar at the top of the screen see below Statistics for Last Update 08 2010 03 01 education Reported period 2010 w OK When Monthly history Days of month Days of week Hours Who Countries Fulllist Hosts Fulllist Last visit Unresolved IP Address Robots Spiders visitors Full list Last visit Navigation Visits duration Filetype Viewed Fulllist Entry Exit Operating Systems Versions Unknown Browsers Versions Unknown Referrers Origin Referring search engines Referring sites Search Search Keyphrases Search Keywords Others Miscellaneous Status codes Pages found Extra Marketing Pages Summary Reported period Month Feb 2010 First visit 01 Feb 2010 00 20 Last visit 26 Feb 2010 23 41 2141 4065 242822 1142416 4 37 GB Viewed traffic 1 89 visits visitar 59 73 Pages Visit 281 03 Hits Visit 1126 2 KB Visit Mot viewed traffic 51201 91891 416 53 Mot viewed traffic includes traffic generated by robots worms or replies with special HTTP status codes Monthly hist
47. TING IMAGES CLOCKWISE OR ANTICLOCKWISE e4education CMS User Guide 4 0 DELETING IMAGES You can delete images that are no longer required by clicking on the Delete file icon see below Click on the Delete icon to remove the Image DSCFO792 jpg 24 0212010 12 19 49 FIGURE 20 DELETING AN IMAGE FROM THE IMAGE MANAGER You will then be asked to confirm that you wish the image to be deleted from the image manager see below Confirm Delete Are you sure you wish to proceed Click Yes to permanently delete the file from the file manager or to cancel FIGURE 21 CONFIRMING THAT THE IMAGE IN QUESTION IS TO BE PERMANENTLY REMOVED FROM THE IMAGE MANAGER If you select Yes then the image will be removed from the file manager and any instances of the image on the front end of the site will disappear If you select No then the image will not be deleted SELECTING AN IMAGE TO ADD TO THE PAGE Once you have found the image you want to add to the page click on it and the selected image will appear in the preview window on the right hand side of the image properties window see below Image Properties Image Info Link Advanced Enter an image description to ensure DDA compliancy URL files images r 1152098220 ork Server Year 11 Artwork Preview width Lorem l Height ipsum dolor sit amet consectetuer adipiscing eli
48. To This Item News Article see below eaucation Options Website Super Users My Tasks under this itern 88 Mew s 12 My Drafts iy Delete item Sitemap Tasks Actions FIGURE 65 ADDING A NEWS ARTICLE TO A NEWS AREA ON THE SITE You will then need to give the news article a title thumbnail image some intro text and content for the main article see below Year 12 Spainish Trip 2010 News Story Thumbnail Add an image thumbnail far the news story Remove Thumbnail News Story Introduction Please enter an introduction for your news story here Add content to both the Main News Stor Introduction paragraph and main news article Please enter some content for your news story here Upload Attachments FIGURE 66 CREATING A NEW NEWS ARTICLE TO BE ADDED TO THE SITE To edit the content using the Page editor hover over the introduction text and the main news article text for the edit icon to appear You will then be able to decide whether comments can be left by members of the public you can also choose if the news article is secure so that only certain people can read the article and finally when the article goes on the site and is removed e4education CMS User Guide 4 0 SAVING YOUR NEWS ARTICLE Once you have finished creating editing your news article you can save it by clicking on the Save button see below Click 5awe to save the chan
49. URE 140 ADDING A NEW PODCAST EPISODE The Add Podcast Episode window will appear You will then need to click the Upload Attachments button locate the podcast to upload and then click Open to upload the mp3 see below Upload Attachments FIGURE 141 UPLOADING AN EPISODE AUDIO FILE e4education CMS User Guide 4 0 Once the mp3 has been uploaded you can then give the audio file a title and a description see below Once you have done this click on Add Episode The audio file will then be added to the existing list Add Podcast Episode Add an episode title and description once the audia file has been uploaded Episode Audio File 4 Information File Uploaded School council march 2010 mp3 add a new episode to your podcast simply upload your audio file using the play School Council Podcast March 2010 aibad Filet button cegosite themead description Episode Description When you re happy with the description The March edition ofthe school council podcast This month we will be click Add Episode and we ll do the rest discussing Promoting Healthy Eating especially healthy snacks and for youl Planning designing and organising funds forthe new Sensory Garden at the front of school Click Add episode once you have added a title and description FIGURE 142 ADDING A PODCAST EPISODE The podcast episode will then be displayed on the page see below Episode 1 X
50. User Password Checker Desired Username Please re type the password in this Password field Re type Password This is in order ta confirm that the can change password original password was input Account is currently Locked 9 correctly Contact Details First Name Last Name test Role i Job Title Website Administrator Email Address contentG ed education co uk Contact Telephone gt 845 257 0224 Continue Choose Poles FIGURE 187 ADDING A NEW USER ACCOUNT You can also choose if the user can change their own password once they have successfully logged in When you have filled out all the fields click on Choose Roles to decide what user group s the user will be part of Clicking on Choose Roles will allow you to select the role s that the user will be a part of see below User amp Role Manager Return to User Details All Roles amp Users Select a User Role Ia administrators Choose roles forthe userta belong to by selecting from the list to the lett Forum Users Toggle help Publishers User ede demo C School Govenors Proposed user ofthe following roles writers Administrators Finish Add User FIGURE 188 CHOOSING THE ROLES THAT THE USER WILL BE PART OF e4education CMS User Guide 4 0 Page 85 Once you have selected the role s the user will be part of click Add User to add the user to the admin panel The user wil
51. address ensure an email address an subject heading are entered FIGURE 111 THE FORM CREATOR e4education CMS User Guide 4 0 Page 54 STORING FORM RESPONSES You can choose whether the completed forms are stored into a database which you can later export or if they are sent in an email to someone within the school by ticking one or both checkboxes in the right hand panel see previous page or by selecting the settings option You will need to ensure you have chosen one of the options before you can save the form If you choose to send the responses to a email address you will need to specify the email address that the results are to go to along with the message subject FORM ELEMENTS As you add form elements they will automatically appear in the form preview window on the left hand side of the window TEXT You can use the Text icon to add a line of text to your form to tell the end user what the form is used for You can choose if the text entered is a heading or if it is just plain text You also have a text box which you enter the desired text into see below Frapertiez General Heading Type in the text that you wish to appear on the form Tue Text Please fill out the form FIGURE 112 ADDING TEXT TO THE FORM The text will then be added to the form see below 3p Please fill out the form if you wish to get in contact with the school a FIGURE 113 THE RESULTED TEXT IN THE FORM PREVI
52. and description for that image will be displayed if a title and description has been added for that image DELETING IMAGES FROM THE ALBUM You can delete unwanted images from the photo album by clicking on the Delete icon at the top of the thumbnail of the image you wish to remove see below Click the delete icon to remove the image from the album Picture 052 FIGURE 95 DELETING AN IMAGE FROM THE PHOTO ALBUM e4education CMS User Guide 4 0 SAVING YOUR PHOTO ALBUM Once you have finished creating editing your photo album you can save it by clicking on the Save button see below Click 5awe to save the changes ta the item Click here save vour changes FIGURE 96 SAVING THE PHOTO ALBUM You will then have the option to either publish the photo album directly to the site without it having to be reviewed or to send the item to someone for review before it goes live see below 2 Click Save then choose if the item 15 saved direcly to the site or if it ts to be reviewed beforehand Publish ta web Publish this item directly to the live website send for approval Send this item ta another user for confirmation FIGURE 97 DECIDING IF THE ITEM GOES DIRECTLY ON THE SITE OR IF IT IS TO BE REVIEWED BEFORE GOING LIVE If you select Publish To Web then the created edited photo album will automatically be put live If you select Send For Approval you will then be asked
53. ators Users ducation Publishers test account 0846 255 0224 If vau choose ta send your item to this they will notified by email Choose the araun of the Choose the user fram User user who a an will be ee SIE sou ed When they next log into the admin semt to ks area af this site they will be given the option to approve ar reject your item Click Send to this user to send it to that user for review Send to this user FIGURE 107 SENDING THE ITEM TO ANOTHER USER FOR APPROVAL Once you have chosen the reviewer for the blog entry click on Send to this user The blog entry will then be sent to that user to be reviewed before it can be placed on the site e4education CMS User Guide 4 0 Page 52 EDITING A BLOG ENTRY To edit a previously created blog entry locate the blog category which the blog entry has been added to Then find the blog entry title and click on the Read More link see below Head Teacher s Blog Welcome to the head teacher s blog where I ll be posting news thoughts and information about the school and community life School Celebrates Excellent Exam Results Posted 02 03 10 Congratulations to everyone for the high standard of grades awarded in the the recent exams 0 More Leisure amp Tourism Trip to Xscape Milton Keynes Posted 18 02 10 Click Read more to edit the blog Here is an account of the day by Catia Lopes
54. be able to edit the album title and description as well as add edit reorder or delete the images for that album DELETE PHOTO ALBUM To delete a photo album find the album you wish to remove Then click on the delete button within the General tab in the admin bar at the top of the page see below eaucation Choose whether the item needs to be m E reviewed before it is deleted or it it is to Options be removed from the site straight away 14 My Tasks p Create gt Are you sure you wish to delete Prospectus request Deletion from Another User Delete Mow Actions FIGURE 100 DELETING THE CALENDAR EVENT You will then have the option to send it to another user to delete by clicking on the Request Deletion From Another User button or you can remove it directly from the site by clicking on the Delete Now button if you have permission to do so e4education CMS User Guide 4 0 BLOGS CREATING To add a new blog area to the site select gt Under This Item Next To This gt Blog where you want the blog to appear see below eaucation Options 12 My Tasks iy Create under this item Bling lea Calendar P News Area I Form wa Forum 12 Drafts 3 Delete nextto this TCreate new Blog pallery mi4 Podcast a Pol Survey Tasks Actions FIGURE 101 ADDING A NEW BLOG TO THE SITE You will then need to give the blog a title an
55. chools which feed inta the Harlow Tertiary College The schanl is an form entry mixed all ability school with a roll af 1 143 and a secure intake Mark Hall is Cammunity school Itis the oldest and biggest ofthe comprehensive schools in Harlow It has an excellent reputation among parents students and the local community This is partly due ta the clear and high standards relating ta uniform and discipline and partly ta the quality of educational opportunity provided Within Essex the school also has a good reputation due to its involvement aver the years in a number af local and National initiatives Our recent achievements include Being in the tap 10 nationally far contextual value added between Key Stage 2 and 4 Gaining the 4th highest value added out af all secondary schools in Essex Gaining membership atthe Specialist Schools amp Academies Trust Value added and MastImproved clubs Becoming a Specialist Sports College in September 2002 and achieving re designation from September 2007 Becoming the lead agency for the large Harlow School Sport Partnership Gaining Sportsmark Gold for the 6th time and FA Charter Mark Gaining advanced National Healthy School status Being one of only a handful of secondary schools nationally to have gained the Basic Skills Agency Quality Mark Award far the 4th time Funding and building 5 8 million Sports Centre comprising a flandlight artificial turf pitch a flaodlight 8 lane athletics track a
56. d Click on the Browse button and you will then need to navigate through the files on your machine to find the video you wish to upload Once found click on Open You will then be able to click on Upload to upload the video and start the conversion process into the playable format for the site A progress bar will appear showing you the upload progress of the video see below The larger the file size the longer it will take the video to upload to the site Upload A Video Your video is currently being Uploaded please wait FIGURE 41 VIDEO UPLOAD PROGRESS BAR e4education CMS User Guide 4 0 Once the video has successfully been uploaded the progress bar will disappear and you will be presented with a thumbnail letting you know that the video has been successfully uploaded and that it is now being converted so it can be played on the site see below This video is currently boing encoded to enable it to be displayed on this site This video may be inserted inta this site in current state will then automatically be replaced when the video has finished encoding Title Options Welcome ta aur schanl FIGURE 42 UPLOADED VIDEO BEING ENCODED TO ENABLE IT TO BE PLAYED ON THE SITE DELETING VIDEOS To delete a video click on the Options button underneath the video you wish to delete You will then have the option to insert preview or delete the video see below gt Preview Video
57. d description see below Blog Editor Enter blag name and description Please use the fields below to update the selected Blog Category Category Category Description Click Save to add blag area to the site FIGURE 102 GIVING THE NEW BLOG A TITLE AND DESCRIPTION e4education CMS User Guide 4 0 amp Link Page 50 ADDING A BLOG ENTRY To add a blog entry locate the blog category it will appear within and select Create gt Under This Item Next To This Item gt Blog Post see below e l eaucation i General 21 Options Website MyTasks E is ES Post 12 My Drafts iy 3 Delete nextto this Tasks Actions FIGURE 103 ADDING A NEW BLOG POST TO THE SITE You will then need to give the blog entry a title thumbnail image some intro text and text for the main blog article see below School Celebrates Excellent Exam Results Add a titlte for the blog post m Add a image 3 Upload Thumbnail thumbnail for the blog past X Remove Thumbnail Blog Post Introduction Please enter an introduction for your blog post here Add content to both the Main Bloa Post amp introduction paragrph and main blog past Please enter same content for your blog post here FIGURE 104 ADDING A NEW BLOG POST TO THE SITE To edit the content using the Page editor hover over the introduction text and the mai
58. delete to allow for each of the appropriate content types The approve permission is left as not set meaning that unless they are part of another role assigned to the same area that specifically allows them to approve content anything they do within the assigned area must be sent for review before appearing on the site e4education CMS User Guide 4 0 b Create Head of IT role i Set permissions for the role the same permissions can be set as per the Physics Writer role with the addition of the approve permission being set to allow enabling Joe to approve content for the assigned area of the site 2 Assigning the roles to the pages a In order to apply the permissions set on the roles in the previous step these must be assigned to the required areas of the website using the security option from the admin bar Once a role is assigned to a page area of the site and saved the permissions set on the role will take effect within that area of the site 3 Create Joe s user account Assign to Head of IT and the Physics Writer roles To give Joe the permissions required to manage the IT area and to contribute content to the Physics area of the site you need to assign Joe to both the Head of IT and the Physics Writer roles via the User Manager CREATING A NEW ROLE FOR EDITING THE SITE There may be times when you want to create a new role within the CMS that allows only certain ar
59. e 4 0 GENERAL TAB The general tab allows you to view the sitemap for your site check how many items you need to review for other users as well as the number of items you are currently waiting on other users to review that you have created The general tab is also used for creating or deleting items of content to or from the site Number of items you Create new items of 9 4 education The types of items you need to review sent Bee content or delete exsisting can create Underneath or from other users Sais items from the site alongside current item 1 My Tasks Create under this item j Blog Calendar News Area I Form m Forum Drafts Delete nextta this item Page E Fhoto Gallery i Podcast dp Poll mih Survey Actions Used to reorder items on Number of items you Create new item underneath the site and locate the are currently waiting on the current area or on the item you wish ta edit other users to review same level as the current area FIGURE 5 THE GENERAL TAB OPTIONS TAB The options tab allows you to edit the page title and change the location of the page You can also use the options tab to save the page either directly to the site or send it to someone for review choose if comments can be left for that item upload attachments make the page secure add keywords and also choose when the item goes live and get archived from public view Used to choose if the Add attachem ents to
60. e Post 4703 72010 09 57 47 Geography Coursework Can anyone suggest some good reading books for the Geography coursework module please Click Reply to this 2 Reply ta this topic topic to add reply to the topic FIGURE 131 REPLYING TO A TOPIC POST You will then be able to add your reply to the post and click Post to post the response see below Geography Coursework EFIE the previous past RE Geography Coursework B P You could try Future Flooding and Coasta Erosion Risks by Irasema ilc ntara yala and Andrew Goudie Click Create past post the topic Create Post reply FIGURE 132 POSTING A RESPONSE TO THE TOPIC MODERATING TOPIC POSTS EDITING FORUM POSTS To edit a post click on the Moderate Post link see below Geography Coursework teacheri Geography Coursework 0470372010 7 J Click Moderate x Moderate Post i E post to edit the E post Can anyone suggest some good reading books for the Geography coursework module please FIGURE 133 MODERATING A FORUM TOPIC POST You will then be able to edit the post content and then click on Edit Post to save the updated post content e4education CMS User Guide 4 0 DELETING FORUM POSTS To delete a post from the topic completely click the Delete Post link see below Geography Coursework Geography Coursework teacher Post ost g a E He 04 03 2010 past
61. e presented with the Flash Properties window see below Flash Properties Info Advanced URL Width m Preview Click an Browse server to open the file manager and Upload the swf file FIGURE 38 ADDING A FLASH ELEMENT TO THE PAGE e4education CMS User Guide 4 0 You then need to click on the Browse Server button to open the file manager to either select a previously uploaded flash element or upload a new one See the file manager section for more information on uploading files or you can paste in the URL from an external site where the video is located Once you have selected the flash element or pasted a URL in a preview of the flash element will be displayed see below Once you are happy click on OK and it will be added to the page VIDEO You can add video to any page on your website The video manager will accept the following video file formats WMV wmv QuickTime mov AVI avi Mpeg mpg You are given 500mb of space for videos If you go over this amount it can be increased for a small fee ADDING NEW VIDEO To add a video place the curser roughly where you want the video to be placed on the page and click on the Insert Video icon Upon clicking on the icon the Video Properties window will appear see below Video Properties Info Video Details WAL Po Bros Server Alignment Click Browse server to load up the video manager to upload
62. ear Texthax List Rateable Table Database Email General Add Items F Form Title Contact Form P Please complete the form below ta contact the school office and someone will contact y au ee po Student po Guestion ce FIGURE 125 EDITING THE DETAILS OF THE FORM Once you have made the required changes click on Save to update the form e4education CMS User Guide 4 0 Page 59 DELETING FORM If you wish to delete the form from the site you can do so by ensuring you are on the form page and clicking Delete from the General tab of the admin bar see below 4 education 4 4 l Options Web site 14 My Tasks ip eF Create Are sure you wish to delete this item Sitemap Taskz Actions FIGURE 126 DELETING A FORM Clicking on Delete Now will delete the form from the site e4education CMS User Guide 4 0 FORUMS CREATING FORUM To add a form on the site select Create gt Under This Item Next To This Item gt Forum where you want the forum to appear the site see below eaucation Website under this item Big Calendar amp News Area Form uw dee amp Link My Drafts iiy X Delete nexttothisitem lel Page Photo Gallery 9 Podcast 2 Po ah Tasks Actions FIGURE 127 CREATING A FORUM AREA ON THE SITE You wi
63. eas of the site to be updated or limiting exactly what the user can do once logged in e g only upload new photo albums or new stories To create a new role within the CMS click on Create new Role button see below User amp Role Manager Find a user or role by searching Common Tasks All Roles amp Users Information From these panels you are able to meme E addRole Please select an iter from the administer users ofthe website _ _ _ _ navigation an the lett To edit permissions simply click on Administrators When a user or rale is seleted either a role ar user and fallaw the relevant information will be displayed instructions provided Forum Users in this panel Publishers Alternatively use the search box above to find the user or rale you School Govenors wish to ammend Create new User Create new Role 1 Writers FIGURE 180 CREATING A NEW ROLE WITHIN THE CONTENT MANAGEMENT SYSTEM e4education CMS User Guide 4 0 You can then give the role a name and description see below User amp Role Manager Return and browse for user rale Create new Role Fole Fole Description Role for editing the maths area of the site Role is Sub Role af Fole is Enrollable Subscription Options Subscription Cast Information Lise the farm opposite to create a new user rale far the website Required fields are marked with an as
64. ename the attachment title see below 3 s Newsletter Feb 10 Show details Click the Edit title icon to change the title Show details for the attachment 9 Newsletter Dec 09 details Click here bo edit this atbachment IH 3 Newsletter Nov 09 Show details 3 7 Newsletter Oct 09 Show details FIGURE 51 RENAMING ATTACHMENT TITLES DELETING FILE ATTACHMENTS To remove a file from the attachment list click on the Remove Attachment and the attachment will be removed Once deleted if you realise that you wanted to undo the deletion click on the Undo Delete link on the right hand side see below lt oo Newsletter Feb 10 Show details Click an the Delete attachment icon to Show details delete the attachment e Newsletter Dec 09 Y Show details Click here to delete this attachment Deleted attachment s Newsletter Nov 09 Click Undo delete to restore Deleted Newsletter Oct 09 Undo Delete FIGURE 52 DELETING PREVIOUSLY UPLOADED ATTACHMENTS e4education CMS User Guide 4 0 MAKING THE PAGE SECURE There may be some areas of your website that you wish only certain people to have access to i e governors staff or parents You can make the page secure so that only members from a certain group can view the content on that page To make the page secure click on the Security button see below
65. ges to the item Click here save vour changes FIGURE 67 SAVING THE ITEM You will then have the option to either publish the news article directly to the site without it having to be reviewed or to send the item to someone for review before it goes live see below 2 Click Save then choose if the item 15 saved direcly to the site or if it is to be reviewed beforehand Publish ta web Publish this item directly to the live website send for approval Send this item ta another user for confirmation FIGURE 68 DECIDING FI THE ITEM GOES DIRECTLY ON THE SITE OR IF IT IS TO BE REVIEWED BEFORE GOING LIVE If you select Publish to web then the created edited news article will automatically be put live If you select Send For Approval you will then be asked who the news article is sent to for approval see below send For Approval Find user searching All Roles Publishers 4 test account ede test Administrators Users ducation Publishers test account 0846 255 0224 If vau choose ta send your item to this they will notified by email bsec Choose the user fram USEF Withe item will selected group wha When they next lag in ta the admin item will be sentto MA a area ofthis site they will be given the option to approve or reject your item Click Send to this user to send it
66. have been relocated to a different area of the site or deleted NEWS AREA CREATING NEWS CATEGORY You may wish to have multiple news categories around the site e g school news sports news or 6 form news You can create a news category by going to the area of the site where you want the news category to appear and select Create gt Under This Item Next To This Item News Area see below education i General Options Website super Users 12 My Tasks BUE under this item Blog Calendar e et Form SC Forum Link Tj m 3 Delete next to this item a Photo Gallery Sitemap Taskz Actions FIGURE 63 CREATING A NEW NEWS AREA ON THE SITE You will then need to give the news category a title and a description see below News Category Editor Please use the fields below to Update the selected News Catego i Enter news categary name and description Category Description Click 5ave to add news category FIGURE 64 GIVING THE NEW NEWS CATEGORY A TITLE AND DESCRIPTION Once you have entered both a title and description for the news category you can click on Save e4education CMS User Guide 4 0 NEWS ARTICLES Once you have created you news category you will be able to start adding news articles to it ADD A NEWS ARTICLE To add a new news article locate the news category it will appear within and select Create gt Under This Item Next
67. he text that will appear in the text box Please enter your name Default text Tab Index 0 FIGURE 161 ADDING SINGLE LINE MULTILINE TEXTBOX If you click the Size tab you can choose how many characters wide the textbox will be If the textbox is set to multiline then you Will also have the option of choosing how many rows high the textbox will be see below Properties General Size validation Help Width of the text box in characters 30 Label length Set the number of Short characters wide that the textbox will be Indentation Level FIGURE 162 SETTING THE WIDTH OF THE TEXTBOX You can also set the field to need a response before the survey can be saved by clicking on the Validation tab and selecting Yes from the Requires An Answer drop down menu see below This then forces the end user to enter a response into that field before the survey can be saved Properties General Size validation Help Requires an Choose if something must be entered before the dmn farm can be submitted Validation Rules Phone Number Choose a preset validation UE Posteode rule for postcodes ar phone numbers FIGURE 163 CHOOSING IF A RESPONSE MUST BE ENTERED BEFORE THE SURVEY CAN BE SUBMITTED e4education CMS User Guide 4 0 Page 73 The textbox will then be added to the survey see below Please enter your name FI
68. her publish the page directly to the site without it having to be reviewed or to send the item to someone for review before it goes live see below J Click Save then choose if the item Is saved direcly to the site or if it is to be reviewed beforehand Publish to web Publish this item directly to the live website send for approval Send this item ta another user for confirmation FIGURE 58 SAVING THE ITEM AND DECIDING IF IT GOES DIRECTLY ON THE SITE OR IF IT IS TO BE REVIEWED BEFORE GOING LIVE If you select Publish To Web then the created edited page will automatically be put live If you select Send For Approval you will then be asked who the page is sent to for approval see below send For Approval Find a user by searching All Roles Publishers e4e test account ede test Administrators Users ducation Publishers ese lest account 0845 255 0224 If vau choose ta send your item to this Choose the group of the Choose the user fram user they will be notified bv email user who the item will be the selected group who When they next log in ta the admin the item will be sent to xai to area ofthis site they will be given the option to approve ar reject your item send to this user Click Send to this user to send it to that user for review FIGURE 59 SENDING THE ITEM TO ANOTHER USER FOR APPROVAL Once you have chosen the reviewer for the page click on
69. ill then be shown the details for that event To make changes to the event details click the Edit Content button in the content area for the event see below Year 11 Geography Trip Back to calendar 0 Mar io o o Click on the title of the event you wis Tu We Th Fr Sa Su Year 11 Geograp Ip to edit the details for I 10 03 2010 Year 11 Geography visit to Hunstanti Click here For the Edit Menu fosion 15 19 20 21 23 264 27 28 30 FIGURE 83 EDITING THE EVENT DETAILS You will then be able to change the event details Once you have made the changes you will be able to send the edited event for approval or send it directly to the site if you have the permission to do so DELETE CALENDAR EVENT To delete an event from the calendar find the event you wish to remove and click on it to display the details for that individual event Then click on the delete button within the General tab in the admin bar at the top of the page see below e 24 education Choose whether the item needs to ES reviewed before it is deleted or it is to General j Options Website removed from the site straight away 12 My Tasks p Create Are you sure you wish to delete Prospectus 12 Drafts iy Request Deletion fram Another User Delete Now Sitemap Tasks Actions FIGURE 84 DELETING THE CALENDAR EVENT 4 CMS User Guide 4 0 Y
70. ions Website 12 My Tasks y i under this item Blog Calendar Mews Area Form m Forum amp Link MN Drafts vy Delete nexttothis item B Page Photo Gallery Podcast gP Pc Survey Tasks Actions Create new FIGURE 150 CREATING A POLL When you click on poll the Poll Create window will appear You will be presented with some tips to help you create your poll To close this window click on Close Tips Window The first thing you will need to do is give the poll a title Once you have done that you can add the poll question and responses by clicking on the List icon That will then add the question to the poll see below Poll Create Click List ta add a question to the poll and enter the responses available Settings 7 Settings Database Email fini ERAS Enter a title for the poll Choose how the v ill b Poll Title Favourite Subject Poll GE i Add tems ta your by using the options in the toolbar above FIGURE 151 ADDING A TITLE TO THE POLL AND DECIDING HOW THE RESPONSES WILL BE STORED e4education CMS User Guide 4 0 This will then allow you to enter the question that the end user will need to answer and also the type of list the responses will be displayed in see below Properties General values validation Size Help Type of list Radio Buttons User Prompt Type in the pall question
71. l then receive an email with their log in details and they will then be able to log into the admin panel EDITING A USER ACCOUNT To edit a user click on the group that the user belongs to You will then be shown all of the users that belong to that group Click on the user you wish to edit Click on Role to edit the users details see below User amp Role Manager Find user ar role by searching All Roles amp Users Publishers E Delete User B rsduser d addRole ete demerger ikes Created 05 03 2040 Administrators 12 40 13 ede Last lagged in Forum Users ies Publishers Lisername e4de demo Choose the user who d details you zu School Gavenars need to edit content eteducation co Cnntact Telephane 0845 Writers Role Title hasse Website Administrator that the user Address belongs to Not found FIGURE 189 EDITING A PREVIOUSLY ADDED USER ACCOUNT You can then edit that user s details and update their site permissions Once you have made the changes click Save Changes e4education CMS User Guide 4 0 Page 86 DELETING USER To edit a user click on the group that the user you want to delete belongs to You will then be shown all of the users that belong to that group Click on the user you wish to delete Click on Delete User to delete that user see below User amp Role Manager Find a u
72. lecting Delete Now e4education CMS User Guide 4 0 FORMS A form can be created and used to allow parents to submit enquiries or pupil absences The form results can either be saved to a database to be exported at a later date or and sent to a specified email address ADDING FORM To add a form to the site select gt Under This Item Next To This Item gt Form where you want the form to appear on the site see below eaucation f General gt Options Website 1 My Tasks y pue under this item Blog Calendar Mews Area mI VO Forum amp Link 14 My Drafts iy Delete this item Page Photo Gallery m9 Podcast Sitemap Taskz Actions FIGURE 110 CREATING A FORM The Form creator will now appear allowing you to create your form see below Form Create The types of form responses that can be added to the form Choosing if the form responses will be i saved to EU E the u u are sent ta an email address bot 5 f 4 D D Texthox Rateable Table Settings Clear Database Frail General Add tems a oe Please specify the email address that responses should Form Title Contact Form sent to and include a title for the email message 1 Add tems to your form by using the options in the toolbar above The form will appear here as you a resonses If sending ta an email
73. licking on the Validation tab and selecting Yes from the Requires An Answer drop down menu see below This then forces the end user to have to enter a response into that field before the form can be saved Properties General Size validation Help Requires an ansvver Choose if something must be entered before the mE farm can be submitted Validation Rules Ho Phone Number Choose a preset validation Postcode 1 rule far postcodes ar phone numbers FIGURE 116 CHOOSING IF A RESPONSE MUST BE ENTERED BEFORE THE FORM CAN BE SUBMITTED The textbox will then be added to the form see below dp Please enter your name FIGURE 117 THE RESULTED TEXTBOX IN THE FORM PREVIEW WINDOW e4education CMS User Guide 4 0 Page 56 LisT ITEMS This type of element allows users to select one or more options from a list that you can define This can be in the form of some radio buttons checkboxes a drop down box or a list that limits the user to a single selection or allows multiple items to be selected Properties 4 Decide the type of list Radio buttons Drop down List or Checkboxes Type af list Drop Down d User Prompt Enter the text that Please select your san will appear abave the list item FIGURE 118 ADDING A LIST ITEM TO THE FORM AND CHOOSING THE TYPE OF LIST ITEM e Radio Buttons Displays a list of radio buttons that allow the user to
74. ll What 15 was your favourite subject Click the Edit icon ta make changes to the poll d Click here For Ehe Edit Menu Geography French PE FIGURE 155 EDITING A POLL You will then be able to edit the poll question and responses Once you have made the necessary amendments click Save to save the updated poll DELETING A POLL To delete a poll that is no longer needed on the site locate the poll and then select Delete from the General tab in the admin bar see below eaucation Options Website 1 My Tasks w Create Are you sure you wish ta delete this item D Tasks Actions FIGURE 156 DELETING A POLL e4education CMS User Guide 4 0 SURVEYS A survey can be created and used to gather information from end users on topics such as school travel The survey results can either be saved to a database to be exported at a later date or and sent to a specified email address ADDING SURVEY To add a survey on the site select Create gt Under This Item Next To This Item gt Survey where you want the to survey to appear on the site see below eaucation fi General 9 ptions Website 12 My Tasks iy m under this item Sog Calendar News Area Form MO Forum Link 12 Drafts W X Delete gt this item 2 Page Photo Galery ml Podcast amp Pol Sitemap Tasks Actions Create new Surve
75. ll then be asked to give the forum a title and also a description see below Forum Create Pleaze use the fields below to add a Forum Forum Title School Farum Forum Description School Forum FIGURE 128 GIVING THE NEW FORUM A TITLE AND DESCRIPTION Once you have given the forum a title and a description you will be able to save the forum ADDING TOPIC Once you have created a forum you can start adding topics by clicking the Topic link see below School Forum Topic Title Post Last Post Count We re sorry but no topics have been created yet Click Create topic to add a new forum Create Topic 9 FIGURE 129 ADDING A NEW TOPIC TO THE FORUM e4education CMS User Guide 4 0 You will then be able to enter a topic title and the question content for the topic see below School Forum Add a Topic title and some text to Topic Title Geography Coursework start the topic off Topic Can anyone suggest some good reading books for the Geography coursework module please Click Create topic to add a new forum Create Topic topic FIGURE 130 ADDING A TITLE AND A QUESTION CONTENT TO START THE TOPIC OFF RESPONDING TO A PREVIOUSLY ADDED TOPIC Once a topic has been created you can add a reply by clicking on the Reply to this topic link at the bottom of the responses see below Geography Coursework teacherl a Moderate Post d Remov
76. move news articles that are no longer needed by locating the news article you wish to delete and selecting Delete from the General tab in the admin bar at the top of the screen see below education Choose whether the item needs to be E l reviewed before it is deleted or it is to i General i Options website be removed from the site straight away 12 Tasks op Create Are you sure you wish to delete Prospectus My Drafts iy Delete Request Deletion from Another User Delete Mow Sitemap Tasks Actions FIGURE 71 DELETING A NEWS ARTICLE FROM THE SITE You will then be able to send the news article to another user to delete by clicking on Request Deletion From Another User and selecting the user the deletion request will go to see below or if you have the permission you will be able to remove the news article directly from the site without it being reviewed by selecting Delete Now send For Approval Find user by searching All Roles Publishers e4e test account ede test Administratars Users ducation Publishers lest account 0846 255 0224 If vau choose ta send your item to this they will notified by email Chema the nested Choose the user fram USEF withe item will E RE selected group wha When they next lag in ta the admin item will be sent to EE area af this site they will be given the option to approve ar reject your item
77. n blog entry text and the edit icon will appear You will then be able to decide whether comments can be left by members of the public if the blog post is secure so that only certain people can read the article and when the article goes on the site and is removed e4education CMS User Guide 4 0 SAVING YOUR BLOG ENTRY Once you have finished creating editing your blog entry you can save it by clicking on the Save button see below Click 5awe to save the changes ta the item Click here save vour changes FIGURE 105 SAVING THE BLOG POST You will then have the option to either publish the blog entry directly to the site without it having to be reviewed or to send the item to someone for review before it goes live see below Click Save then choose if the item 15 saved direcly to the site or if 15 to be reviewed beforehand Publish ta web Publish this item directly to the live website send for approval Send this item ta another user for confirmation FIGURE 106 DECIDING IF THE ITEM GOES DIRECTLY ON THE SITE OR IF IT IS TO BE REVIEWED BEFORE GOING LIVE If you select Publish To Web then the created edited blog entry will automatically be put live If you select Send For Approval you will then be asked who the blog entry is to be sent to for approval see below send For Approval Find user searching All Roles Publishers 4 test account ede test Administr
78. n the same window see below Link Editor Please use the fields below to update the selected link Link Text BBC Bitesize Revision Link Address http www bbc co uk schoals gcsaebitesize FIGURE 137 ENTERING THE LINK TITLE AND THE URL Clicking on Save will add the link to the navigation e4education CMS User Guide 4 0 PODCASTS CREATING PODCAST PAGE To do this select Create gt Under This Item Next To This Item gt Podcast where you want the link to the external site to appear on the site see below 4 education i Blog Calendar gP Mews Area Form Forum Link Drafts iy Delete nextto this m Fage Photo Gallery uo Podcast E Survey Sitemap Tasks Actions Create new Podcast FIGURE 138 ADDING A PODCAST PAGE TO THE SITE Once you have added the podcast page you can then give it a title and a description see below New Podcast Please enter a de ar this podcast Subscribe for free automatically receive each episode Add a title and descriptian far the podcast as it s produced For more information click here iTunes Zune ZENC ast 7 Last Updated 4 3 10 Google RSS Yahoo Reader Episodes add Episode FIGURE 139 ADDING A TITLE AND DESCRIPTION TO THE PODCAST PAGE ADDING AUDIO FILES To add an audio file to the podcast click on the Add Episode button see below gt FIG
79. nager Click on the areas that you wish the user ta have access to once logged in to choose its permissions Return ta Role Settings Permission Set Blog Category Permissions Information Create Allow Before you can complete adding a Delete Allow REGIE Mot Set n role permissions must be set Edit EXE oot Set l By default this new role Maths 3 view Dens Not set will have view access to all types of areas Blog Category Blog Post Calendar Calendar Event Comments Choose the permissions for the areas the users have access to e Allow all permissions once logged into the CMS File Attachment File Manager Deny all permissions Form Finish Forum i Add Role Forum Post FIGURE 183 CHOOSING PERMISSIONS FOR INDIVIDUAL AREAS WITHIN THE CMS You will then be able to set whether members of that role can create edit delete or view that area once logged into the CMS Once you have finished choosing the permissions for that role click Save CREATING A New ROLE VIEWING SECURED AREAS ON THE SITE You can also create a role that will allow areas of the site to be password protected so that only members who belong to a certain role can view the content of that page User amp Role Manager Return and browse for a user rale Return and browse for user rale Return and browse for a user rale Create new Role Information School Gavenors School Gowenors
80. nd a 5 badminton court sports centre with fitness suite and cr che Make the required amendments to the page and click Update FIGURE 61 EDITING THE CONTENT FOR AN EXISTING PAGE OF CONTENT ON THE SITE DELETING A PAGE To remove a page that is no longer needed on the site you will need to make sure you are currently on that page Then within the General tab in the admin bar select Delete see below e 4 education Choose whether the item needs to be reviewed before it is deleted or it is to i General 1 Options Website be removed from the site straight away 12 My Tasks d Create Are you sure you wish to delete Prospectus 12 iy Delete Request Deletion from Another User Delete Now Sitemap Tasks Actions FIGURE 62 DELETING A PAGE e4education CMS User Guide 4 0 Page 34 You will then be asked to send the page to someone to review before it gets removed from the site Clicking on the Request Deletion From Another User button will allow you to select the person who will review the item before it is removed from the site If when your user account was created it was set up to enable you to delete the item straight from the site without it being reviewed you will also be able to click on the Now button to remove the page straight from the site If the page you wish to delete has subpages underneath it you won t be able to delete that page until the subpages
81. nd them throughout the site You also have the option to choose what side of the content area the image sits If you select Left the image will appear on the left hand side and the text will wrap around the right side of the image then continue underneath If you choose Right then the image will be placed on the right side with the text wrapping around the left side of the image and then continue underneath Once you are happy you can click on OK and the image will be added to the page HYPERLINKS LiNKS TO EXTERNAL SITES There may be some instances where you wish to create a hyperlink to your schools Ofsted report or some useful links To create the link to an external page on the Internet make sure the URL option is selected from the drop down menu You will then be asked to enter in the web address that you wish to link to in the textbox underneath see below Link Link Info Target Advanced Choose URL from drop down m enu URL www bbc co uk learning Type in the URL that the hyperlink will ga to FIGURE 23 CREATING A HYPERLINK TO AN EXTERNAL WEBSITE Any links to external sites that you create should be opened up in a new window To ensure the link opens up in a new window click on the Target tab and from the target drop down menu select the New Window _blank option This will ensure that the link opens in a new window see below Link Link Info Target Advanced
82. ndar name and description you can click Save to save the calendar to the site ADD CALENDAR EVENT To add events to a calendar you will first of all need to ensure that you are on the calendar page and then select Create gt Under This Item Next To This Item gt Calendar Event see below 4 education L seneral i Options Website super Users ES 14 My Tasks 0 Create under this item mw 12 Drafts m Delete nexttothisitem Tasks Actions FIGURE 75 CREATING A CALENDAR EVENT You will now see the Calendar Event Editor You will need to give the event a title choose the date the event happens on and the start and end time for the event or if the event takes place all day e4education CMS User Guide 4 0 You can then enter in a description for that event see below Calendar Event Editor Give the calendar event a e To create a calendar event simply complete the farm below a and choose wheat calendar will be added to Tithe After School Football Club Located in School Calendar Date 0303 200 i E alpay O From Until Choose the date the event happens Choose the start and end time for or starts on the event or click Day to make the event last the entire day Description Recurrence If the event recurs This event recurs click the This event C recurs checkbox Send the calendar event to another user for approval or send diret to the site
83. new video l or select a previously uploaded videa Preview Preview af videa will appear here once a videa has been selected FIGURE 39 THE VIDEO PROPERTIES WINDOW PRIOR TO A VIDEO BEING UPLOADED OR SELECTED e4education CMS User Guide 4 0 You will need to click on the Browse Server button which will open up the Video Browser see below to either upload a new video or select a previously uploaded video Once the video manager loads up it will display thumbnails of all the videos that have previously been uploaded In the top right corner you will see how much space you have currently used up for videos ededucation video browser Mozilla Firefox ededucation video browser Used Space 855 81Mb 71 Delete This Folder Wier Queue Upload lt n Business Studies English C Geography History Massed Bands of the Thomas M Academy Folders yore te Filumanities 2 Technology NG Wide horizons List of all the folders currently within the video manager Eu M l Title welsh guards Options Title humanities Options Thumbnails of the previously uploaded videos Options 4 320x480 PAR2Zx 57 106 31 131 FIGURE 40 THE VIDEO MANAGER SHOWING PREVIOUSLY UPLOADED VIDEOS To upload a new video click on Upload You will now be presented with a window asking you to browse for the video file you wish to uploa
84. nts they will automatically appear in the survey preview window on the left hand side of the window TEXT You can use the Text icon to add a line of text to your survey to tell the end user what the survey is used for You can choose if the text entered is a heading or if it is just plain text You also have a text box which you enter the desired text into see below Properties General Heading Type in the text that vau wish ta appear on the survey True Text Please fill out the form FIGURE 159 ADDING TEXT TO THE SURVEY The text will then be added to the survey see below 4p Please fill out the form if you wish to get in contact with the school a FIGURE 160 THE RESULTED TEXT IN THE SURVEY PREVIEW WINDOW e4education CMS User Guide 4 0 TEXTBOX This is one of the most commonly used survey elements It allows users to freely type content that will be included as part of their response You can configure this to be a single line similar to what you type into when performing a search a multiline this is useful when you want to capture a large piece of information such as a description or address or a rich text field this will provide the user with a small text editor that allows them to create bold text headings links and insert images Properties General Size validation Help Type of text box Choose if the textbox 15 single Single ine or multiline User Prompt Enter t
85. o Gallery m4 Podcast gP Pol gh Survey Tasks Actions FIGURE 44 CREATING A NEW PAGE UNDERNEATH OR NEXT TO THE CURRENT ITEM You will then be able to add a title and some content to the page by clicking on the Edit Content icon when hovering over the content area of the page see below Click to edit the Mon 22 Feb 2010 current page title P Hover over the content area and click on the ican ta load up New Pa ge the page editor to add content This page is currently awaiting content FIGURE 45 ADDING A PAGE TITLE AND LOADING UP THE PAGE EDITOR This will display the page editor see below which will allow you to add text images links tables and videos to your page see the Page editor area for more information Page Content Format 22 em This page is currently awaiting cantent Update FIGURE 46 THE PAGE EDITOR CMS User Guide 4 0 ALLOWING USERS LEAVE COMMENTS You can choose if comments can be left on the page you are working on by clicking on the Comments button to toggle them on and off see below Toggle whether left an the item Comments comments FIGURE 47 DECIDING IF COMMENTS CAN BE LEFT ON THE PAGE Any comments that are left will need to be reviewed by an administrator on the site before they are published on the live site FILE ATTACHMENTS File attachments can be added to the bottom of any
86. o anchor in the text from the drop down m enu anchor in the text Select an Anchor By Anchor Mame s Choose the anchor point the hyperlink will link to FIGURE 26 CHOOSING THE ANCHOR THE HYPERLINK WILL LINK TO Once chosen click on OK and link will be created LINKS TO EMAIL ADDRESSES You can create links to an email address by selecting the E mail option from the drop down menu You can then enter the email address it will be sent to You can also enter a message subject and some text to go in the message body which will automatically be added when the user clicks on the email link see below E Mail Address Officetayourschoolname sch uk Message Subject Message Bad j 9 Enter e mail address message subject and body text FIGURE 27 CREATING A LINK TO AN EMAIL ADDRESS Once you have filled these out click on OK to create the link to the email address When an end user clicks on the link once the page is live their default email program will open up with the email address message subject and any message body text already filled out e4education CMS User Guide 4 0 LiNKS TO A DOCUMENT IMAGE There may be times when you wish to create a link to a document in the middle of a page of text To do this highlight the text and click on the Insert Edit Hyperlink icon and click on the Browse Server button This will load up the File Manager see below Link
87. o longer needed by hovering over the file and clicking on the Delete file icon see below Click on the Delete file icon to delete unwanted files from the file manager Admission Form ct 230272010 12 01 35 FIGURE 34 DELETING A PREVIOUSLY UPLOADED FILE FROM THE FILE MANAGER You will then be asked to confirm that you are happy for the file to be deleted from the file manager see below If you select Yes then the file will be permanently deleted from the file manager Clicking No will cancel the deletion of the file Confirm Delete Are you sure you wish to proceed Click to permanently delete the fram the file Yos No manager ar to cancel FIGURE 35 CONFIRMING THAT THE FILE IN QUESTION IS TO BE PERMANENTLY REMOVED FROM THE FILE MANAGER REMOVING HYPERLINKS If you wish to remove a hyperlink that is no longer required on a page select it and click on the Remove Hyperlink icon The hyperlink will then be removed e4education CMS User Guide 4 0 TABLES You can insert tables into the editor by clicking on the Insert Edit Table icon Upon clicking on the icon a window will appear allowing you to choose the number of rows and columns see below Table Properties Choose the number the table Wil have Columns Headers Border size Alignment Caption Width Height 98 nels y spacing Cell padding Summary FIGURE 36 ADDING A
88. ory li Jan Feb Mar Jun Jul Sug Sep Oct Nov Dec 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 FIGURE 193 SCHOOL WEBSTATS You will then be able to view details such as e Traffic to your site monthly daily days of the week hourly How many people have visited the site so you can see peak days and times Visit duration How long the visitor stayed on the site before closing the window tab or navigating away from the site e Browser The browser that the user views the site in e How people got to your site did the user get to your site by directly typing in the URL did they use a search engine or did they get referred to the site from someone else s website e Search keyphrases search keywords what keywords or phrases the users enter when searching for your site e visited pages displays the most viewed pages on the site so you can see where all the viewers are going e4education CMS User Guide 4 0 Page 89 ADDITIONAL SUPPORT We hope that you have found this user guide helpful If you have any further questions or if you encounter any problems with your site please contact us and a member of our team will do all they can to answer your question or rectify your problem as soon as they possibly can Phone support Please call 0845 257 0224 Monday Friday 09 00 17 30 UK time Email support support e4education co uk We also have a help website tha
89. ou can either edit or delete the draft item If you delete the draft then it will no longer appear in the reviewers list of items If you edit the item you can make the required changes and then send it to be reviewed by the same person or someone different e4education CMS User Guide 4 0 SITEMAP REORDERING ITEMS There may be times when you need to re order pages or even move a page from one area of the site to another This is easily done using the Sitemap icon Once you have clicked on the icon you will be shown the top level pages You can click on the Expand To Full Screen button to display the sitemap in a larger window Any areas that have subpages will have a small triangle to the left of them Clicking on the triangle will display the subpages for that area see below ES 12 Tasks wy d Create 1J My Drafts X Delete sitemap To order pages in your site please drag and drap them where vou wauld like them to be placed Once you have dropped a page it s location will be updated on your site instantly Expand to Full Screen i Expand All Close All 3 Ej Main Menu 3 Home School Information School Life Curriculum Student Leadership sixth Farm Contact EJ E E D E E D D Recruitment FIGURE 12 SITEMAP SHOWING ALL THE PAGES CURRENTLY ON THE SITE You can now find the page you wish to re order or move Once found click on the page and hold down the left mouse button and drag it up or
90. ou will then have the option to send it to another user to delete by clicking on the Request Deletion From Another User button or you can remove it directly from the site by clicking on the Delete Now button if you have permission to do so e4education CMS User Guide 4 0 PHOTO GALLERIES amp ALBUMS CREATING PHOTO GALLERY You may wish to have multiple photo galleries around the site e g trips and visits gallery or sports gallery You can create a photo gallery by going to the area of the site where you want the photo gallery to appear and select Create gt Under This Item Next This Item Photo Gallery see below e l eaucation f General 2 Options Website ES iP Tasks iy Create under this item i Blog Calendar amp News Area I Form Forum Link 14 My Drafts iy Delete next to this item EJ Page Photo Galler Podcast dip Poll illa Survey Sitemap Tasks Create new Photo Gallery FIGURE 85 CREATING A PHOTO GALLERY You will then be asked to give the new photo gallery a title and description see below Photo Gallery Editor Add a gallery title and description then click Please use the fields below to update the selected Gallery Save add it to the site Gallery Mame Gallery Description FIGURE 86 GIVING THE NEW GALLERY A TITLE AND DESCRIPTION Once you have given the gallery a title and description click Save to add it to the
91. overnors will have view access to all types of areas e Allow all permissions Deny all permissions Finish Add Role FIGURE 185 SETTING THE PERMISSIONS FOR THE SECURE ROLE Once you have checked through the permissions and you are happy click on the Add role button to add the role EDITING A ROLE To edit the roles title or permissions open the User amp Role Manager and click on the role that you wish to edit then be able to click on Edit Role see below You will then be able to modify the roles permissions User amp Role Manager All Roles amp Users Add User Add Role Administrators Forum Users Publishers Writers Find user or role by searching School Govenors amp AddUser Users Governor Account Delete Role School Govenors School Govyenors amp 1 User E Permissions ld Enrollable false v Needs Approval false Multiple Subscriptions false d Cost Free s Subscription Length FIGURE 186 EDITING A ROLE AND ITS PERMISSIONS e4education CMS User Guide 4 0 Page 84 CREATING NEW USER Once a role has been created you can create a user account that you can assign to that role To create a user account click on the Add User button You will then be required to enter some details for the user account see below User amp Role Manager Return and browse for a user rale Create new
92. reject before being added or removed from the site see below My Tasks School Information School Information 24th February 2010 Location School Information List of items you need to review Author gie ede edecgucation Page Action Edit Click to enlarge the preview window Expand to Full Screen HIGHDOWN SCHOOL AND SIXTH FORM CENTRE Home School Information School Life Curriculum Student Le If you are happy with the item select Approve to add it to the site Click Reject to return it to the creator FIGURE 9 MY TASKS SHOWING THE ITEMS OF CONTENT YOU NEED TO REVIEW When you click on one of them items in the list waiting to be reviewed you will be shown the following information regarding the item e Date created Edited e Item location e Author e Type Of Item blog calendar news form forum external link page photo gallery podcast poll survey e Action new edited item You will also be shown a preview of the item waiting to be reviewed with the option to expand to full screen Once you have previewed the item you will have the option to either approve the item or reject it If you click Approve the item will be added to the site or updated If you click on Reject you will then be able to give the author of the item a reason to why it hass being rejected before clicking on Reject Item The author will then be sent an email with the rea
93. s page February 2010 ll February 2010 o Mo Tu We Th Fr Sa shauld appear an the website The default date is setto today this means thatthe page will be active an the website as soon as itis published OF approved To set date for this ta be Ts 23 24 29 25 EF automatically removed and moved the archive select the tick box a the right hand calendar Choose the date that Choose the date that date the item will be available the item will be removed for view Archive from public view To archive this page irem select the Archive Mow ENT on the right FIGURE 56 CHOOSING WHEN THE ITEM GOES LIVE AND IS REMOVED FROM PUBLIC VIEW You also have the option to archive the page immediately by clicking on the Archive Now button see below To set a date for this item to be P automatically removed and moved inta reme the tem tran the archive select the tick box above public view immediately the right hand calendar and select a g Archive Mow date archive this page immediately select the Archive Mow button an the right FIGURE 57 ARCHIVE THE ITEM IMMEDIATELY e4education CMS User Guide 4 0 Page 32 SAVING YOUR PAGE Once you have finished creating editing your page you can save it by clicking on the Save button see below You will then have the option to eit
94. send for approval Fublish ewent FIGURE 76 ADDING THE CALENDAR EVENT DETAILS TITLE DESCRIPTION DATE START AND FINISH TIME You can then choose if the event recurs on a daily weekly or monthly basis To make the event recur click the This Event Recurs checkbox You will then be asked how often the event recurs see below Recurrence Choose how often the This event recurs even recurs Recurs Weekly Recurs Monthly weekly or monthly FIGURE 77 DECIDING HOW OFTEN THE EVENT RECURS DAILY RECURRENCE If you require the event to recur daily select how frequent the event happens in days An end date for the daily recurrence must also be added see below Recurrence Daily Recurrence Options Choose the number of days between each recurrence and the End Date 05 03 2010 date the recurring event ends FIGURE 78 SELECTING THE EVENT TO RECUR DAILY AND CHOOSING THE END DATE OF THE RECURRENCE e4education CMS User Guide 4 0 Page 40 WEEKLY RECURRENCE If you require the event to recur weekly you can select the day s the event will happen on An end date for the weekly recurrence is also required see below Recurrence This event recurs Recurs Daily Recurs Weekly Recurs Monthly Weekly Recurrence Options F Choose the number of weeks between each Won Tue Wed Thu Za Sun recurrence the day s the event on and the date the recurring event ends End Date 2
95. ser or role by searching Roles amp Users Publishers 2 E dit User Delete User r d Add User Add Role amp Add User Add Role ede demo this user Users Created 0503 2010 Administrators 12 40 13 ede demo Last logged in Forum Users Publishers Username 4 Email school Govenors coment eteducation co Contact Telephone 0845 writers Role Job Title Website Administrator Address Hot found FIGURE 190 DELETING A USER ACCOUNT You will then need to confirm whether the user account will be deleted see below Confirm Delete Are you sure you want to delete the user account for ede demo dan t delete user FIGURE 191 CONFIRMING THE DELETION OF THE USER ACCOUNT If you click Yes delete user the user account will be permanently removed Clicking on No don t delete user will take you back to the user s details e4education CMS User Guide 4 0 Page 87 WEBSITE SETTINGS The site settings icon allows you to choose whether comments canbe added to individual areas of the site and if comments are on by default for any new items see below Website Settings Comments Configuration Allow comments Comments on by default for new ens News amp Blog Configuration Paqinate list of news stories and blog posts Yes Number of news stories or blog posts to show per 5 FIGURE 192 EDITING THE S
96. site ADD PHOTO ALBUM Once you have created your photo gallery you can start to add albums of images by ensuring you are on the gallery page that you wish to add the album to and then selecting Create gt Under This Item Next To This Item gt Photo Album see below eaucation fi General 1 Options Website 14 My Tasks ip Create undar this item ume 14 Drafts diy Delete nexttothis item Sitemap Taskz Actions FIGURE 87 CREATING A PHOTO ALBUM You will then be able to start creating your photo album You will need to give the album a title and description You can then upload the images that will make up the photo album by clicking on the Upload Images button see below e4education CMS User Guide 4 0 qi Upload Images FIGURE 88 UPLOAD ALBUM IMAGES BUTTON You will then be able to locate and select the image s that you want to upload to the album see below Select file s to upload by demo e4education co uk Look in 3 Spanish Trip 2 mj Picture 004 jpg 5164 Picture 017 jpg My Flecent Picture 027 jpg 1557 Documents Picture 028 jpg Picture 030 jpg 580 Picture 035 jpg F 052 j09 5009 Select the imagels vou Picture 053 wish tn upload and click Picture 054 jpg on Open to upload them Picture 055 jpg Picture 059 Picture 065 jpg Picture ina Picture 069 jpg Picture 076 jpg Documents
97. son for it being rejected The author will need to edit the item and make changes to it before re sending it for review e4education CMS User Guide 4 0 IVIY DRAFTS To view the tasks that you are currently waiting for other users to review click on the Drafts button see below FIGURE 10 THE MY DRAFTS BUTTON Clicking on Drafts will display all of the items of content that you are currently waiting on other members of staff to review before going live on the site or being removed Clicking on one of the draft pages will give you some details including e Date Edited e Location e Author e Of Item e Action You will also be shown a preview of the item waiting to be reviewed with the option to expand to full screen see below My Drafts School Information School Information 24th February 2010 List of items you are Location School Information waiting ta have reviewed by another user d Author ede ede edecgucation Type Page Action Edit Click to enlarge the preview window Expand to Full Screen lt a P HIGHDOWN SCHOOL AND SIXTH FORM CENTRE Home School Information School Life Curriculum Student Le Click to make changes to the item you are waiting on having reviewed or a Delete click Delete to remove the item FIGURE 11 MY DRAFTS SHOWING ITEMS YOU ARE CURRENTLY WAITING ON OTHER USERS TO REVIEW While you are waiting on the item to be reviewed y
98. t Maecenas feugiat consequat Choose if the image will be lett or right aligned on the page Vopace Align jetus Vivamus diam purus FIGURE 22 IMAGE PROPERTIES WINDOW ONCE AN IMAGE HAS BEEN SELECTED FROM THE IMAGE MANAGER Before you can add the image onto the page you will need to ensure that the image has some Alternative Text Alternative text is needed to ensure the image meets DDA Disability Discrimination Act compliancy e4education CMS User Guide 4 0 If you find that the image is slightly too big on the page you can adjust the dimensions of the image by changing the values for either the width or height As you change the value of one dimension the other dimension will be automatically changed in proportion to the image to ensure the image doesn t get stretched or distorted You can also add a border around the image if you wish to it is a numerical value so the higher the number the thicker the border will be Some designers may choose to have a default border style around all images on the site so in some cases you will not need to add a border around the image You can also add some horizontal and vertical spacing around the image so the text doesn t sit alongside the edge of the image Again this is a numerical value and the higher the number the wider the spacing will be In some cases the designer may set some default spacing around the image so all images on the site have consistent spacing arou
99. t can be found at the following address http www help e4education co uk High Visibility Yersion Sitemap e education alus 0845 257 0224 leading by example Home Help Topics FAQS Contact Us Welcome The purpose of this website is to provide you with 24 Ge tting Started access to Information relating to the using your website Throughout the site you will find lots of helpful tips and 3 UC bite E Check guidance Whether you want to create a simple webpage 6 An overview of the fundementals AY Check you browser and network add a document or upload a piece of video we hope you ll p of your site p n settings find everything you need here If you would like ta comment the content of this About Webstats Common Issues website or feel it doesnt cover a specific task you are Help understanding the access Experiencing an issue the trying to achieve please contact us using the comment statistics for your site 1 F answer could be here form at the bottom of any of the pages Have fun and bring your website to FIGURE 194 THE EAEDUCATION HELP WEBSITE Tel 0845 257 0224 Email support e4education co uk eL education e4education CMS User Guide 4 0
100. terix i You can view a description far each af the farm fields by hovering your mouse over them When you are ready click an the Free Choose Permissions button Subscription Length Require Approval Allow Multiple Subscriptions Continue Choose Permissions FIGURE 181 GIVING THE ROLE A NAME AND DESCRIPTION CHOOSING THE ROLE PERMISSIONS Once you have given the role a title and a description you can then choose the role permissions by clicking on Choose Roles see above You will now be able to choose the roles permissions see below User amp Role Manager Return ta Role Settings 2 Permissions Information Blog Category Before you can complete adding a User role permissions must be Blog Post sal Calendar default this new role Maths will have view access to all types of areas Calendar Event comments r e Allow all permissions File Attachment File Manager Deny all permissions Form Finish Farum Add Fole Forum Post n m 5 un 4 FIGURE 182 CHOOSING THE PERMISSIONS FOR THE NEW ROLE The left hand panel shows a list of all of the different areas that the user can have control over By default no permissions are set for any of the areas e4education CMS User Guide 4 0 Page 82 When you click on an area from the list on the left hand side the individual permissions for that area will be displayed see below User amp Role Ma
101. the user was you re fawaul needs to answer FIGURE 152 ADDING A POLL QUESTION Once you have added your question you can then click on the Values tab to enter the responses see below Properties General values validation Size Help Values available in the list Your responses will Art appear here Business Studies French Add your response title and click Add option Option Text FIGURE 153 ADDING POLL RESPONSES You can add as many responses as you need to As you add responses they will automatically appear on the left hand side of the window see below What was you re favourite subject at school Q Business Studies French O Maths FIGURE 154 THE RESULTED POLL PREVIEW WINDOW Once you have finished creating your poll you will need to decide how the user responses will be saved You can either save them to a database so they can be exported at a later date or you can get the responses automatically sent to an email address that can be specified Once you have finished creating your poll and you have decided how the results will be stored click on Save to save the poll e4education CMS User Guide 4 0 Page 69 EDITING A POLL If you need to amend the poll question or the responses you can do so by finding the poll on the site and clicking on the Edit Content icon see below Favourite Subject Po
102. to that usar Send to this User for review FIGURE 69 SENDING THE ITEM TO ANOTHER USER FOR APPROVAL Once you have chosen the reviewer for the news article click on Send To This User The news article will then be sent to that user to be reviewed before it can be placed on the site e4education CMS User Guide 4 0 Page 37 EDIT EXISTING NEWS ARTICLE To edit a previously created news article locate the news category which the article has been added to Then find the article title and click on the Read More link to view the news article see below Year 7 Team Building Posted 15 02 10 0 comments On Wednesday 14 October over 200 year 7 students and their tutors wentto Horseshoe Lake near Crowthorne for a day to create Team fl Designed build and faster team skills as well as environmental awareness the students took part in dragon boating team building games and went an a sponsored walki j Click Read more to view the news article and edit its content Read More FIGURE 70 EDITING A PREVIOUSLY ADDED NEWS ARTICLE ON THE SITE You will then be able to edit the news article title thumbnail image intro and main story text Once you have made the necessary changes you can decided if comments can be left if the article is password protected and if the article will automatically be archived at a later date Once you are happy you can save your news article DELETE EXISTING NEWS ARTICLE You can re
103. urity PDF documents are read only meaning it is more difficult for the end user to edit the document and then print it E g changing the price of a school trip e Compatibility Issues the latest version of Microsoft Office Office 2007 uses different file extensions to previous versions The only way to view the document if you don t have the latest version is to download a compatibility patch which would enable you to view the document Click here to download the Microsoft Office Compatibility Pack e4education CMS User Guide 4 0 e File Size converting documents into PDF can greatly reduce the file size of the document making it both quicker for you to upload the document and the end user to download it You can download some free software called Cute PDF Writer which will allow you to convert documents into PDF quickly and easily You can download the latest version of adobe PDF reader for free at http get adobe com reader RENAMING FILES You can rename files once they have been uploaded by clicking on the file title see below Once you have renamed the file click off the file title and the updated title will be saved Click on the file tithe to rename the title that will appear in the file manager Admission Farm p Click here to rename statemernt dac 23102120410 12 01 35 n1 22010 16 49 14 FIGURE 33 RENAMING THE TITLE OF AN UPLOADED FILE REMOVING PREVIOUSLY UPLOADED FILES You can remove files that are n
104. uses the same font font size and font colour Clicking on the Paste From Word icon will display a window into which you enter your text copied from your word document see below Paste from Word Please paste inside the following box using the keyboard and hit OF Paste your text into the window either by pressing Ctrl v on the keyboard or by right clicking the mouse and selecting Paste Remove Styles definitions FIGURE 13 PASTING TEXT INTO THE PASTE FROM WORD WINDOW TO ENSURE TEXT IS CONSISTANT THROUGHOUT THE SITE Once you have pasted it in click on OK to continue Any additional formatting will be removed and the text will be displayed in the editor IMAGES To add an image place the cursor where you wish the image to appear vertically and click on the Insert Edit Image icon This displays the Image Properties window allowing you to browse the Image Manager to either upload a new image or select an existing image to add into the page see below Image Properties Image Info Link Advanced UAL Click on Browse server ta open the 4 image manger adipiscing elit Maecenas feugiat consequat diam Maecenas metus Vivamus diam purus rursus a commodo non facilisis vitae nulla Aenean dictum lacinia tortor Nunc iaculis nibh non iaculis aliquam arci felis euismod neque sed ornare massa mauris sed velit Mulla pretium mi et risus Fusce mi pede tempor id cursus ac
105. w Values available Click the Rename to edit the response title ear 7 Click here to rename FIGURE 121 RENAMING LIST OPTION RESPONSES You will then be able to rename the list option and save the change by clicking on the Confirm icon See below Values available in the list Year 7 4 3i X v Click here to confirm the rename FIGURE 122 CONFIRMING THE RENAMED LIST OPTION RESPONSE DELETING LIST OPTIONS You can delete list option responses that are no longer needed by clicking on the Delete Item icon see below Yearl2 click the Delete icon to remove the a response from the list Year To Click here to delete FIGURE 123 DELETING LIST OPTION RESPONSE SAVING YOUR FORM Once you have completed your form click on Save and your form will be saved to the website e4education CMS User Guide 4 0 EDITING FORM To edit the form go to the form page and click on the Edit content icon see below Contact Form Please complete the form below ta contact the school office and someone will contact you J Click Edit content to edit the form po Student Mame Click here For the Edit Menu Question Telephone Number p Email Address Fo FIGURE 124 EDITING A PREVIOUSLY CREATED FORM The form creator will now appear allowing you to edit the form see below Form Editor Settings f P o D D D Settings Cl
106. who the photo album is to be sent to for approval see below send For Approval Find user searching All Roles Publishers test account ede test Administratars Users ducation Publishers e4e Test account 0846 255 0224 If vau choose ta send your item to this they will notified by email Choose the araun of the Choose the user from User user who a Sem will be RE SET pee When they next log in ta the admin sent to area af this site they will be given the option to approve ar reject your item Click Send to this user to send it to that user for review Send to this user FIGURE 98 SENDING THE ITEM TO ANOTHER USER FOR APPROVAL Once you have chosen the reviewer for the photo album click on Send To This User The photo album will then be sent to that user to be reviewed before it can be placed on the site e4education CMS User Guide 4 0 Page 48 PHOTO ALBUM To edit a previously created photo album go to the gallery page that the album to be edited belongs to and click on either the thumbnail image or the album title see below School Galleries Please click an thumbnails below to view photo albums af preformances and events happening in and around school gt Click on the album thumbnail or title 4 to edit the album Winter Concert 6th Form Artwork Qur Schoal FIGURE 99 EDITING A PREVIOUSLY UPLOADED PHOTO ALBUM You will now
107. y FIGURE 157 CREATING A SURVEY The Survey editor will now appear allowing you to create your survey see below Su Create The types af survey responses that can be adde Choosing if the survey responses will e saved pus pau PUE u u Settings results are sent to an email or ba ace 4 4 D D D Textbox List Rateable Table Settings Database Email General Add tems TEN ON Please specify the email address that responses should Survey Title School Travel Survey be sent to and include a title for the email message Ta Add tems to your survey by using the options in the toolbar above The survey will appear here as you add responses If sending to an email address ensure an email address and subject heading are entered FIGURE 158 THE SURVEY CREATOR e4education CMS User Guide 4 0 Page 71 STORING SURVEY RESPONSES You can choose whether the completed surveys are stored into a database which you can later export or if they are sent in an email to someone within the school by ticking one or both checkboxes in the right hand panel see above or by selecting the settings option You will need to ensure you have chosen one of the options before you can save the survey If you choose to send the responses to an email address you will need to then specify the email address that the results will go to along with the message subject SURVEY ELEMENTS As you add survey eleme

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