THE BRISTOL CHILDREN'S HELP SOCIETY USER GUIDE and
Contents
1. 9 00 pm 26 6 To ensure that there is an adequate level of staffing to provide for the safety of the children the Centre and it s equipment 26 7 Should it be necessary to use a fire extinguisher its use must be reported at the first opportunity so that the Manager can arrange for a replacement 26 8 To ensure that the torch provided in each dormitory corridor is not removed or used for any but emergency purposes 27 BARBEQUE AREA Bottled gas only to be used Gas will be provided and the Manager will demonstrate use of the equipment Users are responsible for keeping the area clean and tidy GAS CUPBOARD DOORS TO BE KEPT LOCKED AT ALL TIMES 28 DAMAGE Users are responsible for damage or loss to Society property or equipment during their period of residence 29 SCRAPSTORE Courtesy of Grass Routes BCHS hold a Scrapstore subscription If your organization does not already belong you may use our membership to obtain paper plastic and other materials for creative work Please ask Centre Manager for details and membership ticket JULY 2008 BRISTOL CHILDREN S HELP SOCIETY CHECK LIST FOR ALL BARTON CHILDREN S CENTRE USERS FRIDAYS INCOMING 1 The Manager will demonstrate or explain operation of 1 1 Fire Alarms A FIRE DRILL MUST BE CARRIED OUT AND RECORDED AS SOON AS PRACTICAL AFTER ARRIVAL 1 2 Dormitory door security alarms 1 3 Dishwasher including topping up procedures 1 4 Drying facilities 1 5 Waste di2. and not for more boisterous activities that must be conducted in the Sports Hall The furniture provided is for use in this room only and not for use elsewhere Suitable clean footwear is to be worn Heating is under floor please make sure nothing sharp punctures the floor covering JULY 2008 5 9 CHANGING ROOMS SWIMMING POOL BLOCK THIS BUILDING MUST ONLY BE USED BY CHILDREN WHEN SUPERVISED The building comprises 9 1 Staff Room PLUS POOL EMERGENCY BELL reset equipment 9 2 First Aid Room Office Hirers to supply their own First Aid equipment A small amount of basic equipment is provided for emergency use only 9 3 Two small activity multi purpose rooms one equipped with 10 computers Use to be arranged with Manager 9 4 Toilet and disabled toilet 9 5 Pool equipment and outside seating storage room end of building Green plastic chairs are stored for use by the poolside 9 6 Girls and boys changing and shower rooms 9 7 Drying room and outdoor clothing hanging space 9 8 Patio area with barbeque Manager will give instructions as to use The cupboard containing gas cylinders MUST BE KEPT LOCKED AT ALL TIMES Users are responsible for cleaning the barbeque 99 UNDER NO CIRCUMSTANCES MUST CHILDREN BE ALLOWED IN THE BOILER ROOM ADULTS MUST BE AWARE THAT CORROSIVE CHEMICALS ARE STORED HERE 9 10 This building like the Activity Room is heated by under floor heating SAFETY NOTE AT NO TIME M
3. coloured BLUE For Boys YELLOW For Girls RED For Staff only CAMP CHARGES Users will be invoiced prior to taking up their booking 1 Main Centre for up to 48 children and 10 Staff a per week including transport Bristol Area only There is a surcharge for coaches on Saturdays and Sundays 2 Harvey Centre for up to 24 persons Season per week transport not included Cheques should be made payable to The Bristol Children s Help Society and may be sent to the Hon Treasurer c o Mr M J Hardwick 20 Southfield RoadWestbury on Trym Bristol BS9 3BH RECEIPTS WILL ONLY BE SENT IF A S A E IS ENCLOSED JULY 2008 3 USER INFORMATION PLEASE NOTE IT IS A CONDITION OF YOUR LETTING THAT YOU ACCEPT THE RULES PROCEDURES AND REGULATIONS OUTLINED IN THIS GUIDE YOUR SIGNATURE ON THE BOOKING FORM OR WEBSITE SEND REQUEST WILL CONFIRM YOUR AGREEMENT 1 ON ARRIVAL 1 1 Luggage to be stacked in the Sports Hall 1 2 Children to be taken to the Dining Hall for an introductory talk on rules and camp procedures by the incoming group s own staff and the Manager will explain the operation of equipment to a member of your staff 1 3 Allocation of beds and collection of luggage Please do not use stickers on beds or any parts of the buildings Children need adult help with the fitted undersheets 1 4 Fire drill to be carried out and recorded in the register Please refer to Fire Precautions 2 FIRST AID Groups
4. must provide their own kits There is a first aid room with basic emergency supplies 3 MILK AND BREAD Groups need to make their own arrangements No milkman calls at the site but bread may be ordered and collected from Bird s Bakery in Winscombe who will deliver large amounts 842210 The Co op 843374 is cheaper but bread must be collected 4 EMERGENCY SUPPLIES Supermarkets in W S M open seven days a week JULY 2008 4 5 FIRE ALARMS POOL ALARM DORMITORY DOOR ALARMS EMERGENCY BELL TO STAFF ROOM The Manager will explain the systems and the operation of the alarms 6 RUBBISH DISPOSAL Plastic sacks will be provided to line the dustbins The Manager will advise where full sacks are to be taken daily Do not leave sacks of rubbish outside the kitchen overnight as the resident wildlife will scatter it all over the site Camp users must not burn rubbish or light fires on site No sacks of rubbish to be kept in the kitchen 7 CLEANING CUPBOARD to be kept locked Situated next to the kitchen at the top of the ramp This stores all cleaning equipment including chemical cleaning fluids Please return equipment in a clean condition after use Mops are colour coded 8 ACTIVITY ROOM This is a large room overlooking the pool This room is provided with desks tables and chairs white boards markers and sink OHP Video player and Karaoke machine are available on request This room is provided for classroom type activities
5. JULY 2008 9 POOL USERS MUST BE AWARE OF AND CONFORM TO THEIR LOCAL EDUCATION AUTHORITY GUIDELINES AND ALSO THE SAFETY POLICY OF THE BRISTOL CHILDREN S HELP SOCIETY 20 SPORTS HALL Soft shoes trainers must be worn Floor to be swept with a soft broom only 21 OUTDOOR PLAY EQUIPMENT Children must be supervised at all times The fort is slippery in wet weather 22 CAR PARKING No cars to be parked on grassed areas or driven on grass verges Cars to be parked clear of the coach turn on Fridays ACCESS ON THE APPROACH ROADS MUST ALWAYS BE CLEAR AND AVAILABLE FOR EMERGENCY VEHICLES 23 SECURITY The buildings particularly the Harvey Centre are vulnerable to sneak thieves A security lock opened by code is fitted to the main door and a security cabinet is available to lock away valuables Chains and padlocks are supplied for use on both gates to the site A safe is installed in one of the staff bedrooms in the main dormitory block An alarm system is fitted to the external doors of the dormitory Fire alarms and smoke sensors are fitted in the dormitories dining hall and Harvey Centre The Sports Hall is fitted with a fire alarm e The swimming pool has a separate outside warning alarm operated from the poolside si The Manager will demonstrate the operation of all security systems The alarm systems are regularly checked and serviced 24 HARVEY CENTRE A self contained building providing accommodation for up to twent
6. THE BRISTOL CHILDREN S HELP SOCIETY USER GUIDE and CONDITIONS OF LETTING 10 pages JULY 2008 1 USEFUL INFORMATION 1 1 Address Barton Children s Centre Barton Nr Winscombe North Somerset BS25 1DY 1 2 Telephone 01934 842897 Main Centre Kitchen 01934 842145 Harvey Centre 01934 842145 Office Manager 1 3 Other Numbers 1 3 1 All enquiries regarding hire or EMERGENCIES Mr M J Hardwick 20 Southfield Road Westbury on Trym Bristol BS9 3BH 0117 962 1757 telephone answer phone fax bchsbarton aol com 1 3 2 Manager and EMERGENCIES Bert Hurditch 01275 393191 Mobile 07768690090 Duncan Maxwell lives locally 01934 750165 Mobile 07791992317 1 4 Local Doctor 842211 Chemist 842230 Hospital W S M 636363 Police 842246 or 635252 Emergencies 999 THESE NUMBERS 1 4 ARE DIRECT DIAL FROM BARTON JULY 2008 2 ARRIVAL DEPARTURE Coaches will normally pick up at Schools on Fridays at 1 30 pm The return from Barton will be on Fridays leaving the camp at 10 30am Dormitories to be completely cleared by 10 am at the latest Incoming groups will be met by the Manager and the group leader or his her representative taken around the buildings and shown safety measures and procedures explained FRIDAY MORNINGS ARE PARTICULARLY BUSY PLEASE DO NOT ARRIVE WITH FOOD OR AN ADVANCE PARTY UNTIL AFTER 1 30 pm UNLESS PRIOR SPECIAL ARRANGEMENTS HAVE BEEN MADE For easy identification doors are colour coded
7. UST ANY CHILD ENTER THE POOL AREA UNLESS UNDER SUPERVISION A PUSH BUTTON BELL IS POSITIONED INSIDE THE COVERED ENTRANCE TO THE DINING HALL IN CASE CHILDREN NEED TO CONTACT ADULTS IN THE STAFFROOM Girls and boys changing rooms showers and toilets are provided at the bottom of the steps leading down from the side of the dining hall This additional facility has been provided for those using the swimming pool and will ensure that the dormitories are kept clean and dry JULY 2008 6 When using the pool this facility is to be used rather than taking wet clothes into the dormitories When going hill walking it is advisable for boots to be put on in the changing room provided overlooking the pool entrance from the Patio area at the rear or under the eaves of the dormitory On return muddy footwear and wet clothing can be changed without taking them into the dormitories The drying room is situated next to the changing room An external tap is located on the wall below the kitchen windows rear of building adjacent to top car park for washing off mud SAFETY NOTE CHILDREN MUST BE SUPERVISED AT ALL TIMES WHEN USING THIS BUILDING 10 KITCHEN A STRICTLY NO GO AREA FOR CHILDREN Cutlery and crockery include dinner and side plates cereal fruit bowls mugs and egg cups Provision is made for up to 70 An adequate supply of kitchen utensils includes pans mixing bowls jugs scales serving spoons ladles etc Users m
8. and one in each staff corridor A torch for emergency use only is provided in each staff corridor Cleaning cupboard next to girls dormitory Contents 2 vacuum cleaners 2 long handled brushes 2 dustpans and brushes dusters spare vacuum bags Spare bedding for emergency use stored in one of the middle staff bedrooms JULY 2008 3 Broom Cupboard outside kitchen door Contents 2 buckets 2 mops 2 hard brooms 2 soft brooms 2 dust pans and brushes bleach spare toilet rolls cleaning materials and liquid for use in dishwasher THIS CUPBOARD MUST BE KEPT LOCKED Kitchen Each group will be supplied with black sacks for waste together with cloths washing up liquid liquid cleaners and scourers Please note colour codes when using cloths or chopping boards GENERAL The door to the service lift must be kept LOCKED at all times when not in use or unsupervised All toilets must be cleaned and disinfected on a daily basis Very new bread or recently defrosted bread must not be used in the rotary toaster Under no circumstances push or poke anything into the toaster For a limited number of pieces of toast please use the slot toaster JULY 2008 4 FRIDAYS OUTGOING Your co operation is requested with the following 1 Dormitories to be completely cleared by 10 am left tidy with all litter removed from lockers floor areas and under mattresses N B Children will need help in lifting the heavy mat
9. ay wish to supply their own sharp kitchen knives Tea towels should not be used for drying up SEE SECTION 14 Dishwasher Fridges and freezers are provided Please ensure that these are empty and clean at the end of your stay Do not leave food in the pantry on departure All breakages and losses are to be reported to the Manager A large grill microwave toaster and electric kettle jugs are also provided as is a meat temperature probe A service lift is installed giving access from the rear car park to the kitchen It is essential that instructions displayed on the wall are read before using the lift 11 DOUBLE OVENS The Manager will demonstrate their use After use the ovens and top need to be wiped clean of all spillages before they become baked hard Soft cloth only to be used as abrasive pads cloths or cleaners will damage the surfaces Working surfaces should be sprayed and wiped with the antiseptic cleaner provided JULY 2008 12 CAN OPENER Lift the handle to an upright position with point facing downwards Place tin below point and drop FIRMLY to pierce tin Push the handle to the horizontal and turn in a clockwise direction 13 WASTE DISPOSAL It is essential that water is turned on before putting waste food into the machine It is EXTREMELY DANGEROUS to put fingers into the opening If fat is poured into the unit hot water MUST be kept running for at least a minute to prevent the fat solidifying in the pipes NB Th
10. ded Do not deface woodwork on beds or doors with sticky labels notices or pins No outdoor shoes in the dormitories please Users are expected to keep the dormitories clean and tidy Cleaning materials are kept in the cleaning cupboard by the kitchen 16 TOILETS Toilets must be cleaned and disinfected daily by adults Toilet rolls are supplied There is an emergency supply in the cleaning cupboard 17 VACUUM CLEANERS These are kept in the landing cupboard The bags must be emptied regularly and paper and any hard objects picked up by hand If suction on the cleaners is poor the bag may need emptying or the flexible pipe may be blocked Please investigate or inform the Manager The flexible pipes and suction heads should not be interchanged A washing machine token operated tumble drier and drying room are available for your use Instructions for using these expensive machines are fixed to the wall PLEASE FOLLOW THEM CAREFULLY If in doubt ask the Manager THE LAUNDRY AND DRYING ROOM ARE OUT OF BOUNDS TO ALL CHILDREN 19 SWIMMING POOL The whole of the Swimming pool area is OUT OF BOUNDS TO ALL CHILDREN AT ALL TIMES UNLESS SUPERVISED BY A QUALIFIED ADULT On no account must unsupervised children take a short cut from the dormitories to the showers and changing rooms via the pool area Safety equipment must not be removed from the poolside Stones glass or any other dangerous objects must not be thrown into the pool
11. e sewage treatment plant is finding extreme difficulty in coping with the large amount of waste food particularly fats disposed of via this machine Please bag all clean waste vegetable preparation trimmings etc and keep the disposal unit for scrapings from plates Unless we can reduce the amount put into the sewage system which is destroying the chemical balance we will be forced to remove the waste disposal unit Our output levels are checked regularly by the Water Board 14 DISHWASHER The Manager will demonstrate the use of the machine on arrival PLEASE MAKE SURE YOU HAVE READ THE INSTRUCTIONS DISPLAYED ON THE WALL Please remember to EMPTY and switch off machine after EVERY MEAL Check to see there is an adequate supply of washing fluids 15 DORMITORIES An undersheet is provided for each bed Mattresses must be covered at all times Children will need help in fitting the undersheets If any sheet gets wet blood stained or affected by any other stain take IMMEDIATE ACTION 1 e remove wash and dry and replace with a clean undersheet taken from the spares left in a central Staff bedroom It is essential that the permanent waterproof cover to the mattress is properly cleaned ALL USERS NEED TO SUPPLY THEIR OWN SLEEPING BAGS AND PILLOWS A few sleeping bags and pillows are stored in a central staff bedroom for Emergencies JULY 2008 8 A daily inspection under beds and mattresses saves time at the end of the week Waste bins are provi
12. sposal unit 1 6 Ovens amp oven cleaning 1 7 Toaster 1 8 Service lift 1 9 Kitchen ventilation system controls 1 10 Token operated washing machine 1 11 Emergency First Aid Kit 1 12 Extra cleaning of premises 50 per hour if required 1 13 Keyboard 1 14 Gas cupboard 1 15 Re setting trip switches 1 16 Pool Alarm 1 17 Bell to alert Staff Room 1 18 Smoking is not permitted in ANY building or in front of children ANY PERSON SMOKING INDOORS WILL BE ASKED TO LEAVE THE SITE AT ONCE JULY 2008 2 1 209 2 4 5 2 333 5 4 5 3 2 The Manager will detail and explain responsibilities of Camp Leaders including Litter and rubbish disposal including bins for kitchen Cleaning of dormitories and toilets Pool safety Society Regulations and supervision Limits of play areas fort and Sports Hall The Manager will detail care of premises and equipment including Pool safety equipment No notices to be attached or stuck to woodwork or windows Ban on chewing and bubble gum No staples in notice boards drawing pins only No cutting out on unprotected tables No markings on Sports Hall floor or walls Replacements Keys 10 each Keys to safe and security cabinet 10 each Torches 12 each Dormitories Children will need assistance with fitting the undersheets provided to the mattresses Mattresses must not be used without an undersheet Waste bins are provided two in each dormitory
13. tresses to clear any litter underneath All litter to be cleared from all buildings sports hall fort swings play areas and paths Dormitories please check the following are in position 7 waste bins 4 in dormitories 3 in staff corridors 3 torches 2 vacuum cleaners All items taped or marked 2 brushes long handled YELLOW 2 dust pans and brushes 4 Broom Cupboard ramp please replace 2 hard brooms 2 soft brooms All items taped or marked 2 dust pans and brushes BLACK 2 buckets and mops Dining Hall and Kitchen All equipment cleaned and crockery replaced Notice boards cleared and any string streamers or decorations removed The Manager will check Keyboard First aid kit Pool and other safety equipment General tidiness of the buildings and site Finally please have your group ready to vacate the site by 10 30 am THANK YOU FOR YOUR HELP REGULAR USERS OF BARTON HAVE FOUND IT IMPOSSIBLE TO CLEAR UP PROPERLY UNLESS A START IS MADE ON THE DAY PRIOR TO LEAVING PLEASE BEAR IN MIND THAT ANOTHER GROUP WILL BE ARRIVING WITHIN A FEW HOURS OF YOUR DEPARTURE JULY 2008
14. y four persons The kitchen is equipped with electric cooker fridge freezer crockery cutlery and utensils Toilets and showers are situated on the ground floor with a further toilet and washbasin upstairs JULY 2008 10 25 CLEANING Users are responsible for the cleaning and cleanliness of the site and buildings Carpeted areas should be vacuumed and other areas swept and mopped Toilets and showers need to be disinfected regularly Dining Hall and kitchen floors should be swept daily and mopped when necessary Outside areas should be kept free of rubbish at all times The premises are inspected during the change over period If any areas need special cleaning because of the state in which they have been left they will be cleaned by professional cleaners and schools or other users invoiced accordingly normally 50 per hour 26 RESPONSIBILITIES OF CAMP LEADERS 26 1 No lighting of fires or pitching of tents 26 2 No transistor radios outside the confines of the buildings 26 3 To help keep costs down by avoiding waste of water electricity or central heating fuel all are metered 26 4 To conduct the camp in the full spirit of the Country Code insisting from those in his her care a proper respect for the camp its neighbours and the countryside around To ensure that supervised walks in the countryside are orderly and that any noise is restricted to the topmost summit of Crook Peak 26 5 To insist that there is no undue noise after
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