User Manual - Applied Network Solutions
Contents
1. ANS Documentation User Manual User Manual ANS Email Sender ANS Software User Manual The information recorded in this document will provide a detailed report of events and findings at the clients site If there are any questions please do not hesitate to contact someone within Applied Network Solutions Tel 01753 524222 Fax 01753 517111 E mail support answeb co uk Applied Network Solutions Page 1 of 7 Applied Network Solutions 11 Ba Slough Berkshire SL1 4LH ANS Documentation gae N eor Solutions Slough Berkshire SL1 4LH N INTO O Applied Network Solutions Limited 11 Banbury Avenue Slough Berkshire SLI 4LH age 2 of 7 Applied Network Solutions 1 Banbury Avenue Slough Berkshire SL1 4LH ANS Documentation User Manual Contents IPRS SUCIMPN CC UITEMMCINUSssscscsssscecsasssecsssasdconeasdsgoessdanconsasssenotbasonebiasd RO RR PRADO A POR RAR Pe PNR 4 Ll AA RE 4 EOS OP ANS Pro E 5 Me Ca se catar ca rtinta atacadas sesasodssoasaseasaeassesasesosegs 6 UC E E EE 7 Page 3 of 7 Applied Network Solutions 1 Banbury Avenue Slough Berkshire SL1 4LH ANS Documentation User Manual 1 System Requirements 1 Microsoft Windows 98 98SE NT4 Server amp Workstation SP6 2000 Server amp Pro XP Home amp Pro 2 128MB RAM 3 20MB Hard drive space 10MB free on system drive plus enough TEMP space to hold the largest attachment to be sent 50MB recommended 42. Permanent TCP P connection to an SMTP server this may be over a transparent dial on demand router 2 Installation Instructions 1 Run the setup Select your required installation type see below 2 Ifthe setup routine needs to update the Windows Installer the machine will reboot Once the machine has rebooted start setup again 3 Follow the on screen prompts 4 Change the installation directory when prompted if required NB Due to restrictions in effect on Windows 2000 and later operating systems it is recommended that the installation directory NOT be inside of the Program Files folder unless the folder permissions are changes to allow write access to all users on the network for the Attachments directory Installation Types If the machine you are installing EmailSender on already has an operational SQLBase client then you can chose the Program only install type and skip the following section otherwise perform a full install and follow the steps below 1 Configure the SQL INI which is installed along with ANS EmailSender Edit the section marked win32client ws32 and modify the SERVERPA TH line with the TCP IP address of your SQLBase server e g SERVERPATH SERVERI 10 10 10 10 2 Replace the 127 0 0 1 part with the TCP IP address of your server 3 Reboot the machine and log in if NT 2000 XP When the email sender starts up upon logon it will check for a default configuration if one is foun
3. a directory dialog This setting corresponds to the AttachFileDir entry in the config ini Temp Dir This field shows the path which EmailSender will use for its temporary files This will often be CAWINDOWSITEMP or c temp etc however any local path with enough disk space to hold 1 5 times the size of the largest attachment you intend to email out can be used Either type a path in directly or double click to bring up a directory dialog This setting corresponds to the TempDir entry in the config ini Scan Interval This is the number of seconds between checks for new email requests Recommended setting is between 60 and 180 1 to 3 minutes This corresponds to the ScanInterval entry in the config ini Database Enter the name of the database which EmailSender should read the email requests from This setting corresponds to the DatabaseName entry in the config ini Username This is the username EmailSender should log into the database with This corresponds to the Username entry in the config ini Password This is the password EmailSender should use to log into the database This corresponds to the Password entry in the config ini Page 6 of 7 Applied Network Solutions 11 Banbury Avenue Slough Berkshire SL1 4LH ANS Documentation User Manual Once the settings have been correctly entered and saved the program will process all requests stored in the database Once it has processed the request the program wi
4. can be changed to suit the installation environment This can be accessed from the File menu Edit Configuration All the settings correspond to an entry in the config ini Editing the config ini and choosing Read Configuration or restarting the application or editing the settings in the program and saving the configuration are both perfectly valid ways of changing settings Setting Name Description SMTP Server This is the internet address of the SMTP outbound mail server you wish EmailSender to use for the email This can be any valid SMTP server which is always accessible this can be a machine on the LAN or an ISP s server so long as there is either a permanent connection or some dial on demand software which makes it appear to always be available This setting corresponds to the SMT PServer entry in the config ini SMTP Port The TCP IP port EmailSender should use to contact the SMTP server Normally this will stay on 25 however if proxy servers are being used then it may need adjustment If in doubt contact the network administrator This setting corresponds to the SMTPPort entry in the config ini Attach File Dir This field shows the path EmailSender is expecting any attachment files to be located in This path can point to any local drive or mapped network resource however if this directory becomes unavailable if on a network share then email with attachments will fail to send Either type a path in directly or double click to bring up
5. d it will prompt you to update it 1 Enter in the correct configuration details See usage section for more information on these items Ensure Database name and SMTP server name are correct before pressing OK 2 Answer Yes to the Save changes to INI prompt At this point the Email Sender will minimise to the task bar Installation is complete Page 4 of 7 User Manual ANS Documentation Applied Network Solutions 11 Banbury Avenue Slough Berkshire SL1 4LH 3 Using ANS EmailSender lola File Scan Help Session Information e Mails Processed since startup J 0 EEE Current Email To liason bramley answeb co uk From _fiason bramley answeb co uk Subject fest Attachments e Mail ref no 1 Status Encoding attachment text txt The above screenshot shows what the main GUI looks like when an email is being sent The session information section details how many emails have been processed since the program was started It is worth noting that this number will be the number of emails both sent and failed combined The scrolling blue progress bar is only an indicator that the program is operating and not hung or crashed The Current Email section is read only It displays summary data about the email which is being processed At the very bottom of the screen the current status of the program is displayed The menus allow various aspects of the program to be contr
6. ll update the status of the request in the database success or failure Upon installation EmailSender writes an entry called ANSEmailSender in the Registry under HKEY LOCAL MACHINES oftwareMicrosofWindowsiCurrentVersionRun which starts the application every time the machine is booted and logged in This saves you adding it to the startup group Although you may delete the registry entry and place a shortcut in the startup group if you wish NB When creating shortcuts remember to set the startup in directory to the path of the executable so that EmailSender can find its config ini 4 Un installation To uninstall ANS EmailSender use the Add Remove Programs control panel applet Start Settings Control Panel Page 7 of 7
7. olled File menu Open configuration Save Configuration Edit configuration Exit Scan menu Start Stop Help menu About This item will read in the configuration from the config ini file located in the program s current directory This can be used whilst testing out configurations to reload a known set of settings into the program or to load changes made to the INI file directly without having to restart the application This menu writes the current settings in use back to the config ini file so they will be used even after a computer restart This menu brings up the edit configuration screen allowing the current settings to be changed This screen will be detailed in its own section Exits the program after the current email has been sent This allows the program to query the database and process emails This suspends the processing of email useful if you are performing database tasks and want to prevent ANS EmailSender from accessing the database Displays a brief description of the program and the version number Page 5 of 7 Applied Network Solutions 11 Banbury Avenue Slough Berkshire SL1 4LH ANS Documentation User Manual The Configuration Screen SMTP Server malmpdomancom Port IS OK Attach File Dir fe Stem A Temp Dir JeMemps Scan Interval 60 seconds ODECDSN SOLBase32 Database SOMEDB Username SYSADM Password SYSADM The configuration screen is where all the settings
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